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Human Resource Minimum Obligatory Information

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1. is entered in this field it alerts WACA that it has come to the end of the record for an individual Codes Calculation 4 indicates the end of an individual record A hash symbol must always be used in this field Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any character is used other than a hash symbol e Afield is left blank Note A hash symbol must not be used in any other WACA field Field size Must use 1 character Data format Character Period Not applicable 75 HUMAN RESOURCE MINIMUM OBLIGATORY INFORI 2012 13 Financial Year SECTION II TECHNICAL SUMMARY This table provides technical information to enable entities to produce their HRMOIR report in the required format The following terms are used Field The number of the field Field Size The number of spaces the data can fill up in each record or employee s line Column Start The space reserved for the beginning of the field in a fixed length text file format line Column End The space reserved for the end of the field in a fixed length text file format line Period The period during which the data is captured where SS Snapshot cQ Current quarter FYTD Financial year to date Align Indicates if the data is to be justified to the left or to the right in the space provided where L Align to the left R Align to the right Title The name of the field
2. 2012 13 Financial Year Field 8 2 Amount of Long Service Leave Entitlement Balance Description The number of hours of long service leave that would be credited or debited to the employee if he she were to resign on the collection date Codes Calculation The value calculated must be rounded to the nearest hour Do not use decimal places If there is no long service leave entitlement balance please enter 0 Remarks Validation Data will not be accepted by WACA if e The field is left blank e An employee s long service leave entitlement balance is less than 488 hours or more than 3 400 hours Field size Up to 7 numeric characters may be used Data format Integer Period Current collection quarter 63 v eF m Z a o Q ar 4 BS lt S S HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 8 3 Purchased Leave Self Funded Leave Description Purchased leave refers to employees working on a full time basis at reduced pay and who take additional self funded paid leave during the year The income earned for the actual time worked including accrued paid annual leave is averaged and paid over the full year Codes Calculation WWAA where WW The number of agreed weeks of work e g 44 AA Period of the agreement in weeks e g 52 If an employee has not entered into a purchase leave agreement please enter 5252 Remar
3. 60 62 64 65 66 92 93 Highest qualification field of study 006 32 86 106 Highest qualification level cccceseceseeeeseeeees 31 32 86 Human Resource Minimum Obligatory Information Requirements HRMOIR cccssccssseeessecesseesseeees 92 I Indigenous identifier cccccescccsssecseseeseseeeesteeeeaee 28 86 Integer data format cccccccscccssseccstesesssesssseesseeessees 92 J JOD tit Esir nnn EE E 38 87 L EET A E PEAT 27 86 100 Leave entitlement sssseseesessssreseeresressssrrrrsrensrnssssesress 92 Leave loading FYTD cccscccssccssseeseteeesseeeseee 66 88 92 Long service leave Amount of entitlement balance ccccccee 69 88 Taken in hours FYTD cccssccsssessseessreeeees 74 89 92 M Management tier ID ceeceseeeeseeeseeesesseeeeeeenes 47 87 Mode of commencement c scccccessseeeeesssteeees 7 17 85 N Numeric data format cc cccscccssseccssscsssessseesseeessees 92 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION 2012 13 Financial Year o Occupation ANZSCO ccccccccssesseeseeeseees 34 36 87 111 Occupation ASCO2 cceceeseseeseeseeteeteeteeteeeeaes 34 36 86 Old entity identifier eee eeeeseeeeeeeeeeeeeeeeeeeeeneeeee 9 85 Ordinary time hours paid for FYTD ceeees 57 88 Ordinary Time Hours Paid Snapshot Period 7 49 57 87 Other leave paid or unpaid not elsewhere includ
4. 5 B D z 5 Areyes ALAA L HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 8 Leave Data as at End of Quarter Field 8 1 Amount of Annual Leave Entitlement Balance Description The number of hours of annual leave that would be credited or debited to the employee if he she were to resign as at the collection date Codes Calculation The value calculated must be rounded to the nearest hour Do not use decimal places If there is no leave entitlement balance please enter 0 Remarks Validation Data will not be accepted by WACA if e The field is left blank e An employee s annual leave entitlement balance is less than 200 hours or more than 2 000 hours WACA will accept data but issue a warning if e Anemployee s annual leave entitlement balance is more than or equal to 200 hours but less than 0 zero hours e Anemployee s annual leave entitlement balance is more than 1 500 hours but less than or equal to 2 000 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State amp Administrator will contact you if the data needs further analysis 25 ga o R Field size Up to 7 numeric characters may be used Data format Integer Period Current collection quarter 62 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR
5. Remarks Validation A valid code must be used Data will not be accepted by WACA if e The field is left blank e Any character is used other than the codes shown above Data 5 amp 5 T Z If the management tier employee is on leave he she should be coded as a 9 and the occupant acting in the position should then be coded to the relevant management tier However if the management tier employee is on leave for the entire snapshot and the position remains vacant the management tier employee on leave should not be changed Note this is an instructional change from previous Data Definitions Most organisations will have only one person in Tier 1 management CEO For Tier 2 and Tier 3 include only people with management responsibilities In some organisations there may be no people in the lower or middle management tiers NOTE Employees on higher duties during the snapshot period should be coded to the higher duties position Field size Must use 1 numeric character Data format Integer Period Snapshot of the last fortnight pay period in the census quarter 46 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR Description 2012 13 Financial Year Field 4 11 Ordinary Time Hours Paid Fortnight Period This refers to ordinary time hours paid that were worked in the fortnight snapshot Include e Standard fortnight hours for employees paid e Ordinary time leave hours paid re
6. 3 Demographic Information Entities may only use numbers Employees with only one job position must be coded as 1 Employees with two jobs positions must have their one record coded as 1 and the second record coded as 2 Employees with three jobs positions must have their one record coded as 1 the second record coded as 2 and the third record as 3 Remarks Validation Data will not be accepted by WACA if e the field is left blank or e records with the same Employee Identifier Field 3 2 have the same Job Number this field If an employee holds or has held more than one job position in the entity the employee must be assigned a different Job Number e g 1 2 etc for each job position Field size Must use 1 numeric character Data format Integer Period Financial Year to Date 24 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 4 Date of Birth Description The employee s date of birth ws Bo g Codes Calculation E YYYYMMDD where 5 YYYY Year MM Month DD Day If the date of birth is unknown the entity may use 19000101 However an explanation must be provided to the State Administrator Remarks Validation Data will not be accepted by WACA if e The field is left blank e Anemployee is 95 years of age or greater or 12 years of age or less e Data is not submitted in the prescribed format shown
7. Data Format Character Date Decimal Integer or Numeric Fatal Edits High Upper boundary before system reports an error Fatal Edits Low Lower boundary before system reports an error Invalid data Status of the field that will cause the system to report an error Warning Edits High Upper boundary before system reports a warning Warning Edits Low Lower boundary before system reports a warning Remarks Indicates whether or not data is required in this field 76 Technical Summary FOR 1d MATION REQUIREMENTS HRMOIR 2012 13 Financial Year Conditions listed in the Invalid column are the key conditions which will cause data to be invalidated by WACA For full details of conditions please see the Remarks Validation notes for each field in Section 1 Field Field Column Period Align Data format Fatal Edits Invalid Warning Edits Start High Low High Low Character 3 1 2 3 4 6 Ss L Department Identifier Integer 3 Blank Non listed code 1 3 3 7 9 Ss L Entity Unit Identifier Integer 3 Blank Non listed code 5 10 14 Spare Field for Future Use ORS RS ae a 2 1 4 15 18 SS L Financial Year Date 4 Greater Less than Blank Invalid Less than than current date current current year 1 year year 2 2 1 19 19 SS L Character 1 Blank Non listed code 2 3 8 20 27 SS L Date of Date 8 Great
8. Number of ordinary hours paid for rounded to the nearest hour Do not use decimal places Field 6 1 is different from Field 4 11 Ordinary Time Hours Paid Fortnight Period as it reflects the cumulative hours worked from the start of the current financial year up to the census collection date the last fortnightly pay period in the census quarter Remarks Validation Data will not be accepted by WACA if e The field is left blank e Anemployee s FYTD ordinary time hours paid for is less than 0 Field size Up to 4 numeric characters may be used Data format Integer Period FYTD fromthe day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 53 a y re 4 j m 5 i lt 3 i or v S gt E a 5 a p Panl laa 6 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 6 2 FYTD Overtime Hours Paid For Description The total number of hours of overtime OT paid over the financial year to date Exclude e On call and standby hours Codes Calculation Number of overtime hours rounded to the nearest hour Do not use decimal places Remarks Validation Data will not be accepted by WACA if e The field is left blank e Anempl
9. e Any character is used other than the codes shown above Field size Must use 2 numeric characters Data format Numeric Period Snapshot of the last fortnight pay period in the census quarter 34 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 13 Highest Qualification Field of Study Description This code indicates the field of study of the employee s highest qualification level as specified in Field 3 12 Highest Qualification Level Where an employee has two or more qualifications that are of equivalent level please provide the qualification that is most relevant to the position WO eULIO U y 7 El i as a For example For an employee who holds a position as an accountant and has the following qualifications e BComm in Accountancy e BSc in Mathematics The BComm in Accountancy is more relevant to this employee s position Codes Calculation The codes are based on the ABS publication 1272 0 Australian Standard Classification of Education ASCED 2001 at the 6 digit level Please refer to Appendix 3 for the list of codes O Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any code is used other than a valid highest qualification code as shown in Appendix 3 e The field is left blank Field size Must use 6 numeric characters Data format Numeric Period Snapshot of the last fort
10. 2631 Computer Network Professionals 263111 Computer Network and Systems Engineer 263112 Network Administrator 263113 Network Analyst 2632 ICT Support and Test Engineers 103 HUMAN RESOURCE MINIMUM OBLIGATOR 2012 13 Financial Year 2633 263211 ICT Quality Assurance Engineer 263212 ICT Support Engineer 263213 ICT Systems Test Engineer 263299 ICT Support and Test Engineers nec Telecommunications Engineering Professionals 263311 Telecommunications Engineer 263312 Telecommunications Network Engineer Legal Professionals 2711 2712 2713 Barristers 271111 Barrister Judicial and Other Legal Professionals 271211 Judge 271212 Magistrate 271213 Tribunal Member 271299 Judicial and Other Legal Professionals nec Solicitors 271311 Solicitor Social and Welfare Professionals 2721 2722 2723 2724 2725 2726 Counsellors 272111 Careers Counsellor 272112 Drug and Alcohol Counsellor 272113 Family and Marriage Counsellor 272114 Rehabilitation Counsellor 272115 Student Counsellor 272199 Counsellors nec Ministers of Religion 272211 Minister of Religion Psychologists 272311 Clinical Psychologist 272312 Educational Psychologist 272313 Organisational Psychologist 272314 Psychotherapist 272399 Psychologists nec Social Professionals 272411 Historian 272412 Interpreter 272413 Translator 272499 Social Professionals nec Social Workers 272511 Social Worker Welfare Recreation and Community Ar
11. 6505 Malay 6507 Tetum 6508 Timorese 6511 Tagalog 6512 Filipino 6513 Acehnese 6514 Balinese 6515 Bikol 6516 Iban 6517 Ilonggo Hiligaynon 6518 Javanese 6521 Pampangan 6599 Southeast Asian Austronesian Languages not elsewhere covered Other Southeast Asian Languages 6999 Other Southeast Asian Languages EASTERN ASIAN LANGUAGES Chinese 7101 Cantonese 7102 Hakka 7103 Hokkien 7104 Mandarin 7105 Teochew 7106 Wu 7199 Chinese not elsewhere covered Japanese 7201 Japanese Korean 7301 Korean Other Eastern Asian Languages 7901 Tibetan 7902 Mongolian 7999 Other Eastern Asian Languages not elsewhere covered AUSTRALIAN INDIGENOUS LANGUAGES Arnhem Land and Daly River Region Languages 8101 Anindilyakwa 8102 Burarra 8108 Kunwinjku 8111 Maung 8113 Ngan gikurunggurr 8114 Nunggubuyu 8115 Rembarrnga 8117 Tiwi 8121 Alawa 8122 Dalabon 8123 Gudanji 8124 Gundjeihmi 8125 Gun nartpa 8126 Gurr goni 8127 lwaidja 8128 Jaminjung 8131 Jawoyn 8132 Jingulu 8133 Kunbarlang 8134 Kune 8135 Kuninjku 8136 Larrakiya 8137 Malak Malak 8138 Mangarrayi 8141 Maringarr 8142 Marra 8143 Marrithiyel 8144 Matngala 8145 Mayali 8146 Murrinh Patha 8147 Na kara 8148 Ndj bbana Gunavidji 8151 Ngalakgan 8152 Ngaliwurru 8153 Nungali 8154 Wambaya 8155 Wardaman 8199 Arnhem Land and Daly River Region Languages not elsewhere covered Yolngu Matha Dhangu 8211 Galpu 8212 Golumala 821
12. AGREEMENTS TO BE UPDATED List of Agreements that are used by a significant number of employees within an entity Please contact the State Administrator if the Agreement you are looking for is not included in this list Agreement ID AG838408 AG834409 AG839443 AG840760 AG843573 AG843670 AG845695 AG846888 AG847184 AG847360 AG848127 AG848612 BOTO04 CA06895310 CLIO01 COR004 COU009 COU010 DEPO79 DEPO87 DEP088 DEPO91 DEPO92 DEPO95 EDU010 ELE003 ENG021 FLE002 GOV033 GOV034 GOV036 Agreement Name Fremantle Ports Conditions of Employment 2005 Government School Teachers and School Administrators Certified Agreement 2004 Western Australian TAFE Lecturers Certified Agreement 2005 Broome Port Authority Agreement 2005 Geraldton Port Authority Moorings amp Maintenance Staff Certified Agreement 2005 Fremantle Ports Bulk amp General Stevedoring Enterprise Agreement 2005 Bunbury Port Authority Harbour Master Deputy Harbour Master Agreement 2005 2008 Registered Nurses Australian Nursing Federation Disability Services Commission Certified Agreement 2006 Salaried Officers Certified Agreement Public Transport Authority 2006 Geraldton Port Authority Administration Staff Certified Agreement 2005 Municipal Employees Rottnest Island Enterprise Agreement 2006 Fremantle Ports Operations amp Services Agreement 2006 Botanic Gardens and Parks Authority Operations General Agreement 2007 Western Australian Institute o
13. Children s Services Government Award 1989 Cleaners and Caretakers Government Award 1975 Country High School Hostels Authority Residential College Supervisory Staff Award 2005 Department for Community Development Family Resource Workers Welfare Assistants and Parent Helpers Award 1990 Education Department Ministerial Officers Salaries Allowances and Conditions Award 1983 No 5 of 1983 Engineering Trades Government Award 1967 Award Nos 29 30 and 31 of 1961 and 3 of 1962 Enrolled Nurses and Nursing Assistants Government Award Gardeners Government 1986 Award No 16 of 1983 Government Officers Salaries Allowances and Conditions Award 1989 Health Workers Community and Child Health Services Award 1980 Hospital Workers Government Award No 21 of 1966 Miscellaneous Government Conditions and Allowances Award No A 4 of 1992 Public Service Award 1992 Public Transport Authority Rail Car Drivers Transperth Train Operations Award 2006 Rangers National Parks Consolidated Award 2000 Restaurant Tearoom and Catering Workers Award 1979 Shop and Warehouse Wholesale and Retail Establishments State Award 1977 The State Research Stations Agricultural Schools and College Workers Award 1971 Teachers Aides Award 1979 Teachers Public Sector Primary and Secondary Education Award 1993 Teachers Public Sector Technical and Further Education Award 1993 INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year APPENDIX 7
14. Dental Assistants 423211 Dental Assistant Nursing Support and Personal Care Workers 423311 423312 423313 423314 Hospital Orderly Nursing Support Worker Personal Care Assistant Therapy Aide Special Care Workers 423411 423412 423413 Child or Youth Residential Care Assistant Hostel Parent Refuge Worker Hospitality Workers Bar Attendants and Baristas 4311 4312 4313 4314 4315 4319 431111 Bar Attendant 431112 Barista Cafe Workers 431211 Cafe Worker Gaming Workers 431311 Gaming Worker Hotel Service Managers 431411 Hotel Service Manager Waiters 431511 Waiter Other Hospitality Workers 431911 Bar Useful or Busser 431912 Doorperson or Luggage Porter 431999 Hospitality Workers nec Defence Force Members Fire Fighters and Police Defence Force Members Other Ranks 4411 4412 441111 Defence Force Member Other Ranks Fire and Emergency Workers 441211 441212 Emergency Service Worker Fire Fighter Y INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 4413 Police 441311 Detective 441312 Police Officer Prison and Security Officers 4421 Prison Officers 442111 Prison Officer 4422 Security Officers and Guards 442211 Alarm Security or Surveillance Monitor 442212 Armoured Car Escort 442213 Crowd Controller 442214 Private Investigator 442215 Retail Loss Prevention Officer 442216 Security Consultant 442217 Security Officer 442299 Security Officers and Guards n
15. Secretarial and Clerical Studies Keyboard Skills Practical Computing Skills Office Studies not elsewhere covered Banking Finance and Related Fields Banking and Finance Insurance and Actuarial Studies Investment and Securities Banking Finance and Related Fields not elsewhere covered 089900 089901 089903 089999 Other Management and Commerce Purchasing Warehousing and Distribution Valuation Management and Commerce not elsewhere covered Society and Culture 090100 090101 090103 090300 090301 090303 090305 090307 090309 090311 090313 090399 090500 090501 090503 090505 090507 090509 090511 090513 090515 090599 090700 090701 090799 090900 090901 090903 090905 090907 090909 090911 090913 090999 091100 091101 091103 091105 091199 091300 091301 091303 091500 091501 091503 091505 091507 Political Science and Policy Studies Political Science Policy Studies Studies in Human Society Sociology Anthropology History Archaeology Human Geography Indigenous Studies Gender Specific Studies Studies in Human Society not elsewhere covered Human Welfare Studies and Services Social Work Children s Services Youth Work Care for the Aged Care for the Disabled Residential Client Care Counselling Welfare Studies Human Welfare Studies and Services not elsewhere covered Behavioural Science Psychology Behavioural Science not elsewhere covered Law Bu
16. This edition of the Data Definitions User Guide has replaced the description agency with entity The Public Sector Management Act 1994 PSMA states that for the purposes of the Act agency means a department or an SES organisation The PSC collects HRMOIR data from a variety of entities some of which are agencies according to the PSMA 1994 and some of which are not Inclusions and exclusions from the HRMOIR survey Board Members Board Members who are not on the entity s payroll or are paid a sitting fee only are to be excluded If Board Members are on the payroll they should have e Flag E in Field 10 1 and e Employee Appointment Type B in Field 4 5 Trainees Trainees engaged via any Traineeship program Award or Agreement are excluded from the Public Sector Commission s published quarterly FTE report and will not form part of the Department of Treasury s FTE ceiling A trainee is considered as a person who meets each of the following guidelines e is appointed by an employing authority in the WA public sector e will have entered into and be appointed under an approved training contract via a Registered Training Provider e will be undertaking a nationally recognised qualification and e is considered as different from cadets graduates and apprentices all which are not exempt from FTE reporting To ensure that Trainees are excluded from FTE but included for Equal Employment Opportunity
17. 1 is used e The field is left blank Field size Must use 4 characters Data format Character Period Snapshot of the last fortnight pay period in the census quarter 28 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 8 Language Description The primary language spoken by the employee at home Codes Calculation Refer to the list of codes in Appendix 2 Classification is according to ABS publication 1267 0 Standard Australian Classification of Languages ASCL 2005 06 at the 4 digit level Some entities survey staff to collect data e Use SSSS if a survey was returned and the employee did not provide this information e Use OOOO if a survey was sent and the employee did not return the survey form e Use XXXxX if a survey was not sent to the employee To obtain information about diversity planning or the Diversity Survey Questionnaire please contact the State Administrator Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any code other than a valid 4 digit language code as shown in Appendix 2 is used e The field is left blank Field size Must use 4 characters Data format Character Period Snapshot of the last fortnight pay period in the census quarter 29 UO eULIOJU y 3 i S gzj A 3 Demographic Information HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREM
18. 149999 Hospitality Retail and Service Managers nec PROFESSIONALS Arts Professionals 2111 Actors Dancers and Other Entertainers 211111 Actor 211112 Dancer or Choreographer 211113 Entertainer or Variety Artist 211199 Actors Dancers and Other Entertainers nec 2112 Music Professionals 211211 Composer 211212 Music Director 100 2113 2114 211213 Musician Instrumental 211214 Singer 211299 Music Professionals nec Photographers 211311 Photographer Visual Arts and Crafts Professionals 211411 Painter Visual Arts 211412 Potter or Ceramic Artist 211413 Sculptor 211499 Visual Arts and Crafts Professionals nec Media Professionals 2121 2122 2123 2124 Artistic Directors and Media Producers and Presenters 212111 Artistic Director 212112 Media Producer excluding Video 212113 Radio Presenter 212114 Television Presenter Authors and Book and Script Editors 212211 Author 212212 Book or Script Editor Film Television Radio and Stage Directors 212311 Art Director Film Television or Stage 212312 Director Film Television Radio or Stage 212313 Director of Photography 212314 Film and Video Editor 212315 Program Director Television or Radio 212316 Stage Manager 212317 Technical Director 212318 Video Producer 212399 Film Television Radio and Stage Directors nec Journalists and Other Writers 212411 Copywriter 212412 Newspaper or Periodical Editor 212413 Print Journalist 212414 Radio Journali
19. 21 86 Employee Status cs isis cose cseaciedevassssssscsievevascessceaess 41 87 91 Employee Status c cccccccesseccssecesteessseeesseeeesteeeeeee 55 Employee work location cccssccsssecseseeessteeesteeeeaee 24 86 Entity unit identifier formerly Agency Unit identifier 6 11 85 Equivalent annual award agreement base wage or Sa ARY osere E E 54 87 Equivalent annual base wage or salary 54 87 91 F FieldSize nne ea aaa a E a EREA 91 File end Marker cccccccccsssecccessssccceesssseeeeessssseeeeesees 83 89 Financial ye an aen aeree aaae eaaa Eais 13 85 Q Uarter OF scsi chsccsineaiscecseuvetecsacts n 14 85 Financial year to date FYTD cccccescccssseeessseesseeeeees 91 Fixed term CONTACTS eeeeeeeeeeeeeeeeseeeeceeeeeaeteaeseaeeeaees 92 Flag file marker 82 89 Flag SESon a arar ea E AEEA NEARE 46 87 A0 aaae T 92 Full time equivalent FTE cscceseseseeeeee 6 49 51 92 Future date G Geographical feature ccsccccsessseeseteeeeteeens 24 25 86 Gross commuted overtime payments FYTD 63 88 Gross higher duties allowance FYTD 64 88 Gross overtime payments FYTD seeee 62 88 Gross penalty payments and allowances FYTD 65 88 Gross wage or Salary FYTD c cccsscccsseeeseeesseeees 60 88 H HeadcOUMt S sa cc sicesdscssnessecccesszetsseisecazenciiecscesescabivastcastecsseet 92 Higher duties allowance HDA
20. 81 HUMAN RESOURCE MINIMUM OBLIGATC 2012 13 Financial Year Fixed term contracts Full time equivalent FTE Full time employee Future date Headcount Higher duties allowance HDA Human Resource Minimum Obligatory Information Requirements HRMOIR Integer Leave entitlement Leave loading Long service leave taken Numeric Other paid leave Overtime Part time employee 82 Those employees who are employed for a finite period of time usually under the terms and conditions of a relevant award or agreement A ratio measuring the amount of time an individual works See Page 7 for the method of calculation Those employees who normally work the hours defined as full time in their award or agreement A date after the census date of the current census period A count of people who were employed during the snapshot See Page 8 for the method of calculation Payments made to employees working temporarily at a higher classification A minimum set of human resource data that all employing bodies within the WA State Government Sector are required to submit to the Public Sector Commission on a quarterly basis An integer is a whole number Where the value is a negative integer the negative sign should appear immediately before the first digit Where the value is a positive integer no sign is required The amount of long service leave and or annual leave owing to an employee if that employee were to
21. Automotive Vehicle Operations 030599 Automotive Engineering and Technology not elsewhere covered 030700 Mechanical and Industrial Engineering and Technology 030701 Mechanical Engineering 030703 Industrial Engineering 030705 Toolmaking 030707 Metal Fitting Turning and Machining 030709 Sheetmetal Working 030711 Boilermaking and Welding 030713 Metal Casting and Patternmaking 030715 Precision Metalworking 030717 Plant and Machine Operations 030799 Mechanical and Industrial Engineering and Technology not elsewhere covered 030900 030901 030903 030905 030907 030909 030911 030913 030999 031100 031101 031103 031199 031300 031301 031303 031305 031307 031309 031311 031313 031315 031317 031399 031500 031501 031503 031505 031507 031599 031700 031701 031703 031705 031799 039900 039901 039903 039905 039907 039909 039999 Civil Engineering Construction Engineering Structural Engineering Building Services Engineering Water and Sanitary Engineering Transport Engineering Geotechnical Engineering Ocean Engineering Civil Engineering not elsewhere covered Geomatic Engineering Surveying Mapping Science Geomatic Engineering not elsewhere covered Electrical and Electronic Engineering and Technology Electrical Engineering Electronic Engineering Computer Engineering Communications Technologies Communications Equipment Installation and Maintenance Powerline Installation a
22. Clerks 551111 551112 108 Accounts Clerk Cost Clerk 5512 Bookkeepers 551211 Bookkeeper 5513 Payroll Clerks 551311 Payroll Clerk Financial and Insurance Clerks 5521 Bank Workers 552111 Bank Worker 5522 Credit and Loans Officers Aus Finance Clerks NZ 552211 Credit or Loans Officer Aus Finance Clerk NZ 5523 Insurance Money Market and Statistical Clerks 552311 Bookmaker 552312 Insurance Consultant 552313 Money Market Clerk 552314 Statistical Clerk Clerical and Office Support Workers 5611 Betting Clerks 561111 Betting Agency Counter Clerk 561112 Bookmaker s Clerk 561113 Telephone Betting Clerk 561199 Betting Clerks nec 5612 Couriers and Postal Deliverers 561211 Courier 561212 Postal Delivery Officer 5613 Filing and Registry Clerks 561311 Filing or Registry Clerk 5614 Mail Sorters 561411 Mail Clerk 561412 Postal Sorting Officer 5615 Survey Interviewers 561511 Survey Interviewer 5616 Switchboard Operators 561611 Switchboard Operator 5619 Other Clerical and Office Support Workers 561911 Classified Advertising Clerk 561912 Meter Reader 561913 Parking Inspector 561999 Clerical and Office Support Workers nec Logistics Clerks 5911 Purchasing and Supply Logistics Clerks 591111 code retired 591112 Production Clerk 591113 Purchasing Officer 591114 code retired 591115 Stock Clerk 591116 Warehouse Administrator 591117 Order Clerk 5912 Transport and Despatch Clerks 591211 Despatching and Receiving Clerk 591212 Import
23. Data will not be accepted by WACA if e The field is left blank Field size Up to 40 characters may be used Data format Character Period Snapshot of the last fortnight pay period in the census quarter 37 be m E z S lt B D B t HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 3 Employee Classification Description This refers to the classification code within the employee s Award or Agreement Codes Calculation Refer to the list of commonly used codes in Appendix 5 Please contact the State Administrator if any of your entity s classification codes are not listed Remarks Validation Data Data will not be accepted by WACA if 5 amp 5 S Z e The field is left blank e Any code is used other than a valid Award or Agreement code as shown in Appendix 5 or the website above NOTE Any employees whose classification salary allowances and other conditions is determined by the Salaries and Allowances Tribunal should be coded as SALA For a full list of these employee s positions go to the Salaries and Allowances Tribunal special Division and Prescribed Office Holders website Field size Up to 10 characters may be used Data format Character Period Snapshot of the last fortnight pay period in the census quarter 38 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year
24. Entitlement Balance 62 Field 8 2 Amount of Long Service Leave Entitlement Balance 63 Field 8 3 Purchased Leave Self Funded Leave 64 Field 8 4 Deferred Salary Leave 65 9 FINANCIAL YEAR TO DATE FYTD LEAVE CLEARANCE 66 Field 9 1 FYTD Annual Leave Taken in Hours 66 Field 9 2 FYTD Long Service Leave Taken in Hours 67 Field 9 3 FYTD Sick Leave Taken in Hours 68 Field 9 4 FYTD Parental Leave Taken in Hours 69 Field 9 5 FYTD Carer s Leave Taken in Hours 70 Field 9 6 FYTD Personal Leave Taken in Hours 71 Field 9 7 FYTD Defence Force Leave Taken in Hours 72 Field 9 8 FYTD Other Leave Paid or Unpaid Not Elsewhere Included Taken in Hours 73 10 FILE MARKER 74 Field 10 1 Flag 74 Field 10 2 File End Marker 75 Section Il Technical Summary 76 Glossary of Terms 80 References 84 Acronyms 85 Appendix 1 Country of Birth 86 Appendix 2 Language 89 Appendix 3 Highest Qualification Field of Study 94 Appendix 4 Occupation ANZSCO 99 Appendix 5 Employee Classification 113 Appendix 6 Awards to be updated 116 Appendix 7 Agreements to be updated 117 Index 119 HUMAN RESOURCE MINIMUM OBLIG 2012 13 Financial Year PREAMBLE Background Information Over one hundred entities within the Western Australian State Government Sector are required to report workforce information through the Workforce Analysis and Collection Application WACA in accordance with Public Sector Commis
25. Exclude e Contractors e Consultants e Employment agency staff not paid through payroll e Board members who are either not on the entity s payroll and or are paid a sitting fee only Remarks Validation A valid code must be used Data will not be accepted by WACA if e The field is left blank e Any character is used other than the codes shown above Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 40 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Description The date at which employee s contract ends Codes Calculation YYYYMMDD where YYYY Year MM Month DD Day ged Remarks Validation gt m E z S lt 5 3 rE Data will not be accepted by WACA if Data is not submitted in the prescribed format shown above Note that separators such as must not be used e Adate before the Date of Commencement in the Entity Field 2 4 e Left blank for employees with codes other than P or C in Employee Appointment Type Field 4 5 Field size Must use 8 characters Data format Date Period Not applicable 41 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 7 Awards Description A code that uniquely identifies an Award registered with the Western Australian Industrial Relations Commission WAIRC
26. Export Clerk Miscellaneous Clerical and Administrative Workers 5991 Conveyancers and Legal Executives 599111 Conveyancer 599112 Legal Executive 5992 Court and Legal Clerks 599211 Clerk of Court 599212 Court Bailiff or Sheriff Aus Court Collections Officer NZ 599213 Court Orderly Aus Court Registry Officer NZ 599214 Law Clerk 599215 Trust Officer 5993 Debt Collectors 599311 Debt Collector 5994 Human Resource Clerks 599411 Human Resource Clerk 5995 Inspectors and Regulatory Officers 599511 Customs Officer 599512 Immigration Officer 599513 Motor Vehicle Licence Examiner 599514 Noxious Weeds and Pest Inspector 599515 Social Security Assessor 599516 Taxation Inspector 599517 Train Examiner 599518 Transport Operations Inspector 599521 Water Inspector 599599 Inspectors and Regulatory Officers nec 5996 Insurance Investigators Loss Adjusters and Risk Surveyors 599611 Insurance Investigator 599612 Insurance Loss Adjuster 599613 Insurance Risk Surveyor 5997 Library Assistants 599711 Library Assistant 5999 Other Miscellaneous Clerical and Administrative Workers 599911 code retired 599912 Production Assistant Film Television Radio or Stage 599913 Proof Reader 599914 Radio Despatcher 599915 Clinical Coder 599916 Facilities Administrator 599999 Clerical and Administrative Workers nec SALES WORKERS Insurance Agents and Sales Representatives 6111 Auctioneers and Stock and Station Agents 611111 Auctioneer 611112 Stock and S
27. Field 4 4 Employee Status Description This refers to the current status of the employee Codes Calculation Please use the following codes Active not on extended leave Long service leave Absent on extended paid leave not long service leave Absent on extended unpaid leave Separated ewed B m B S 5 t Ucu r p Extended leave is defined as leave longer than eight weeks 56 calendar days Leave taken as long service leave regardless of length should be recorded as L and not as P Remarks Validation Data will not be accepted by WACA if e The field is left blank e Any character is used other than the codes shown above e Code S is used and the separation reason in Field 2 6 Reason for Separation is not shown as S e Codes A P U and L are used and code S is shown in Field 2 6 Reason for Separation Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 39 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 5 Employee Appointment Type Description This field describes the current type of appointment of the employee within the entity Codes Calculation One only of the following codes must be used Permanent Fixed term Trainee Fixed term Casual Sessional Board Member Other Data 5 amp 5 T Z onmnoman
28. Floor Coverings 040323 Glazing 040325 Painting Decorating and Sign Writing 040327 Plumbing 040329 Scaffolding and Rigging 040399 Building not elsewhere covered Agriculture Environmental and Related Studies 050100 Agriculture 050101 Agricultural Science 050103 Wool Science 050105 Animal Husbandry 050199 Agriculture not elsewhere covered 050300 Horticulture and Viticulture 050301 Horticulture 050303 Viticulture 050500 Forestry Studies 050501 Forestry Studies 050700 Fisheries Studies 050701 Aquaculture 050799 Fisheries Studies not elsewhere covered 050900 Environmental Studies 050901 Land Parks and Wildlife Management 050999 Environmental Studies not elsewhere covered 059900 Other Agriculture Environmental and Related Studies 059901 Pest and Weed Control 059999 Agriculture Environmental and Related Studies not elsewhere covered Health 060100 Medical Studies 060101 General Medicine 060103 Surgery 060105 Psychiatry 060107 Obstetrics and Gynaecology 060109 Paediatrics 060111 Anaesthesiology 060113 Pathology 060115 Radiology 060117 Internal Medicine 060119 General Practice 060199 Medical Studies not elsewhere covered 060300 Nursing 060301 General Nursing 060303 Midwifery 95 HUMAN RESOURCE MINIMUM OBLIGA 2012 13 Financial Year 060305 Mental Health Nursing 060307 Community Nursing 060309 Critical Care Nursing 060311 Aged Care Nursing 060313 Palliative Care Nurs
29. HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 2 7 Date of Separation from the Entity 2 Movements Description Date of separation of an employee who ceased employment during the census period The field must be left blank if the employee has not separated Reason for Separation from Entity Field 2 6 code is MOO or the break in employment has not exceeded 5 working days Codes Calculation YYYYMMDD where YYYY Year MM Month DD Day Remarks Validation Data will not be accepted by WACA if e The date used is beyond the current census period e The date used is before the date shown in Field 2 4 Date of Commencement in the Entity e Anemployee is not recorded as having separated Reason for Separation from Entity Field 2 6 code is MOO e Note that separators such as should not be used NOTE If an employee has not separated that is code MOO is shown in Field 2 6 this field must be left blank Field size Must use 8 characters Data format Date Period The date of separation any time during the current quarter only 20 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Description A number representing the pay period used as the entities data source for their HRMOIR submission It is a sequential number whereby the first pay period of the financial year is represented by 1 and the last
30. Managers nec Accommodation and Hospitality Managers 1411 Cafe and Restaurant Managers 141111 Cafe or Restaurant Manager 1412 Caravan Park and Camping Ground Managers 141211 Caravan Park and Camping Ground Manager 1413 Hotel and Motel Managers 141311 Hotel or Motel Manager 1414 Licensed Club Managers 141411 Licensed Club Manager 1419 Other Accommodation and Hospitality Managers 141911 Bed and Breakfast Operator 141912 Retirement Village Manager 141999 Accommodation and Hospitality Managers nec Retail Managers 1421 Retail Managers 142111 Retail Manager General 142112 Antique Dealer 142113 Betting Agency Manager 142114 Hair or Beauty Salon Manager 142115 Post Office Manager 142116 Travel Agency Manager Miscellaneous Hospitality Retail and Service Managers 1491 Amusement Fitness and Sports Centre Managers 149111 Amusement Centre Manager 149112 Fitness Centre Manager 149113 Sports Centre Manager 1492 Call or Contact Centre and Customer Service Managers 149211 Call or Contact Centre Manager 149212 Customer Service Manager 1493 Conference and Event Organisers 149311 Conference and Event Organiser 1494 Transport Services Managers 149411 Fleet Manager 149412 Railway Station Manager 149413 Transport Company Manager 1499 Other Hospitality Retail and Service Managers 149911 Boarding Kennel or Cattery Operator 149912 Cinema or Theatre Manager 149913 Facilities Manager 149914 Financial Institution Branch Manager 149915 Equipment Hire Manager
31. Programmes 120199 120300 120301 120303 120305 120399 120500 120501 120503 120505 120599 129900 129999 999999 General Education Programmes not elsewhere covered Social Skills Programmes Social and Interpersonal Skills Programmes Survival Skills Programmes Parental Education Programmes Social Skills Programmes not elsewhere covered Employment Skills Programmes Career Development Programmes Job Search Skills Programmes Work Practices Programmes Employment Skills Programmes not elsewhere covered Other Mixed Field Programmes Mixed Field Programmes not elsewhere covered Unknown APPENDIX 4 OCCUPATION ANZSCO ORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Australia and New Zealand Standard Classification of Occupations MANAGERS Chief Executives General Managers and Legislators 1111 1112 1113 Chief Executives and Managing Directors 111111 Chief Executive or Managing Director General Managers 111211 Corporate General Manager 111212 Defence Force Senior Officer Legislators 111311 Local Government Legislator 111312 Member of Parliament 111399 Legislators nec Farmers and Farm Managers 1211 1212 1213 1214 Aquaculture Farmers 121111 Aquaculture Farmer Crop Farmers 121211 Cotton Grower 121212 Flower Grower 121213 Fruit or Nut Grower 121214 Grain Oilseed or Pasture Grower Aus Field Crop Grower NZ 121215 Grape Grower 121216 Mi
32. entered other than 1 2 3 or 4 e Afield is left blank Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 15 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 2 3 Date of Commencement in the State Government Workforce 2 Movements Description The date at which employees commenced employment in the WA State Government workforce If there has been a break in employment and this break has not exceeded 5 working days the most recent start date PRIOR to the break must be reported Codes Calculation YYYYMMDD where YYYY Year MM Month DD Day Remarks Validation Data will not be accepted by WACA if e Data is not submitted in the prescribed format shown above Note that separators such as will not be accepted e The field is left blank e A future date is entered e Commencement in the State Government Workforce is AFTER commencement in the entity Field 2 4 Date of Commencement in the Entity Field size Must use 8 characters Data format Date Period Not applicable 16 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 2 4 Date of Commencement in the Entity Description The date at which the employee most recently commenced employment within the entity If there has been a break in empl
33. is an agreed allowance negotiated between the employee and the employer paid in lieu of actual overtime and or call or shift allowances worked Other allowances may also be negotiated to be paid as commuted allowances Commuted allowance is normally paid to a group of employees occupying positions that require work to be performed consistently and regularly outside and in excess of the prescribed hours of duty Include e Regular overtime payments and other allowance payments negotiated for employees e Regular overtime payments and other allowance payments negotiated for employees on workers compensation only if paid through the payroll e Retrospective payments Exclude e Regular overtime payments and other allowance payments negotiated for employees on Workers compensation payments NOT paid through the payroll Codes Calculation The value calculated must be rounded to the nearest dollar Do not use decimal places Remarks Validation s o D iso 5 E Data will not be accepted by WACA if D iss T n a 2 a N e The field is left blank e Anemployee s commuted overtime earnings are less than SO Field size Up to 7 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See de
34. pay period is typically 26 Codes Calculation Must be in the range of 1 to 27 For the 2011 12 Financial Year most entities in will have these pay periods Financial Typical Pay Period Pay Period Quarter End Date Number 1 29 September 2011 7 2 22 December 2011 13 3 29 March 2012 20 4 21 June 2012 26 Remarks Validation Data will not be accepted by WACA if e Data is not submitted in the prescribed format shown above e Afield is left blank Field size Up to 2 characters Data format Numeric Period Current quarter 21 ES i lt 5 a HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 3 Demographic Information 3 Demographic Information Description The WAGN is an eight digit number that will be allocated to all WA Government employees WAGN will remain with the employee for their entire career regardless of movements within or out of the sector It will provide a unique identifier for WA Government employees and fully implemented it will span the whole government sector Codes Calculation The WAGN will be assigned by a central state government entity currently Office of the Shared Services Further advise will be provided Remarks Validation Data will not be accepted by WACA if e the field is left blank or e records with the same WAGN has different Date of Birth Field 3 4 and Sex Field 3 5 If an employee holds or ha
35. resign on the date the data was collected A standard employee benefit that is usually prescribed at the rate of 17 5 of the employee s paid leave Total hours of long service leave taken by an employee in the financial year to date A data format where each character is any of the numbers from 0 9 Can include paid study leave jury duty short leave bereavement leave and special paid leave Time worked in excess of award standard or agreed hours of work for which payment is received Those employees who normally work less than the agreed or award hours for a full time employee Penalty payments and allowances Disability Period Permanent employee Personal leave Senior Executive Service SES Sessional employee Sick leave taken Snapshot SS Temporary special allowance TSA WA State Government Sector Workforce Analysis and Collection Application WACA Y INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year All payments other than higher duties allowance temporary special allowance and overtime that are over and above employees base wage or salary Any restriction or lack of ability resulting from an impairment to perform an activity Indicates the period in which the data is captured SS Snapshot CQ Current Quarter FYTD Financial Year to Date A person employed for an indefinite period of time usually under the terms and conditions of a relevant award or agreeme
36. submitting data Entities which have outsourced their human resource services may wish to advise their HR system provider of the contents of this document to ensure appropriate system configuration For further advice and information the HRMOIR State Administrator can be contacted at stateadministrator psc wa gov au Important Dates HRMOIR data is reported every census quarter using the last pay period ending on or before the census dates of 31 March 30 June 30 September and 31 December A census quarter is defined as a three month interval beginning on the first day after the previous census period and ending on the last pay day in the current quarter Quarterly data must be submitted to the Workforce Analysis and Collection Application WACA as shown below Census Period Date WACA opens for data Deadline for submission of collection WACA data March 2012 30 03 2012 27 04 2012 June 2012 22 06 2012 27 07 2012 September 2012 28 09 2012 26 10 2012 December 2012 21 12 2012 25 01 2013 March 2013 29 03 2013 26 04 2013 June 2013 21 06 2013 26 07 2013 September 2013 27 09 2013 25 10 2013 December 2013 19 12 2013 31 01 2014 ORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year File Format The data is to be submitted in the specified fixed length text file txt format or comma separated Please contact the State Administrator if you require further details about the formats Entity
37. to the list of commonly used codes in Appendix 7 Remarks Validation Data will not be accepted by WACA if e The field is left blank unless an award is reported in Field 4 7 e Any code is used other than a valid Agreement code as shown on Appendix 7 NOTE A formal Agreement cannot be accepted by WACA unless it has been registered with WAIRC or AIRC The Agreement reference number is derived from the document identity number on the WAIRC or AIRC website Typically an Agreement is current for two or three years Please regularly check that the code you are using is for a current Agreement The Agreement code should only be left blank if there is no known Agreement Please contact the State Administrator if your Agreement is not listed in this document Field size Up to 10 characters may be used Data format Character Period Snapshot of the last fortnight pay period in the census quarter 43 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 9 SES Flag Description Indicates whether employees are members of the Senior Executive Service SES under Sections 53 and 56 of the Public Sector Management Act Codes Calculation Please use the following codes Y Yes N No Data 5 g 5 eS Z Remarks Validation A valid code must be used Data will not be accepted by WACA if e The field is left blank e Any character is used other than the codes s
38. warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State Administrator will contact you if the data needs further analysis Important Note Data from this field is used to calculate Paid Full Time Equivalent FTE data see page 7 for the formula Incorrect information may result in inflated or deflated Paid FTE numbers Field size Up to 6 numeric characters may be used Data format Decimal to no more than 2 decimal places Period Snapshot of the last fortnight pay period in the census quarter 49 ed be m E S lt B D B t HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Description This refers to contracted hours for a typical fortnight as specified in an employee s employment conditions Codes Calculation Number of contracted hours expressed to two decimal points For example 75 hours 75 or 75 0 or 75 00 37 hrs 30 mins 37 5 or 37 50 Data 5 amp 5 eS Z Full time employees If an employee is employed on a full time basis this should be double the amount of the Standard Weekly Award Hours Field 4 12 Part time employees If an employee is working part time this should be the number of hours that an employee has agreed to work in a fortnight Contracted Hours Contracted Proportion of FTE HM p f Standard Weekly Award Hours x 2 Casual emp
39. 00100 Performing Arts 100101 Music 100103 Drama and Theatre Studies 100105 Dance 100199 Performing Arts not elsewhere covered 100300 Visual Arts and Crafts 100301 Fine Arts 100303 Photography 100305 Crafts 100307 Jewellery Making 100309 Floristry 100399 Visual Arts and Crafts not elsewhere covered 100500 Graphic and Design Studies 100501 Graphic Arts and Design Studies 100503 Textile Design 100505 Fashion Design 100599 Graphic and Design Studies not elsewhere covered 100700 Communication and Media Studies 100701 Audio Visual Studies 100703 Journalism 100705 Written Communication 100707 Verbal Communication 100799 Communication and Media Studies not elsewhere covered 109900 Other Creative Arts 109999 Creative Arts not elsewhere covered 97 HUMAN RESOURCE MINIMUM OBLIGATORY INFORM i 2012 13 Financial Year Food Hospitality and Personal Services 110100 110101 110103 110105 110107 110109 110111 110199 110300 110301 110303 110399 Food and Hospitality Hospitality Food and Beverage Service Butchery Baking and Pastrymaking Cookery Food Hygiene Food and Hospitality not elsewhere covered Personal Services Beauty Therapy Hairdressing Personal Services not elsewhere covered Mixed Field Programmes 120100 120101 120103 120105 98 General Education Programmes General Primary and Secondary Education Programmes Literacy and Numeracy Programmes Learning Skills
40. 08 and Government Officers Salaries Allowances and Conditions General Agreement 2008 Classification Code Level 1 L1 Level 2 L2 Level 2 4 L2 4 Level 3 L3 Level 3 4 L3 4 Level 4 L4 Level 4 5 L4 5 Level 5 L5 Level 6 L6 Level 7 L7 Level 7 8 L7 8 Level 8 L8 Level 9 L9 Class 1 C1 Class 2 C2 Class 3 C3 Class 4 C4 Specified Calling Level 1 SCL1 Specified Calling Level 2 SCL2 Specified Calling Level 3 SCL3 Specified Calling Level 4 SCL4 Specified Calling Level 5 SCL5 Specified Calling Level 6 SCL6 Grade 1 GRADE1 Grade 2 GRADE2 Grade 3 GRADE3 Grade 4 GRADE4 Grade 5 GRADES Group 1 G1 Group 2 G2 Group 3 G3 Group 4 G4 School Education Act Employees Teachers and Administrators General Agreement 2006 Classification Code Level 1 L1 Level 2 L2 Level 3 L3 Level 4 L4 Level 5 L5 Level 6 L6 Health Services Union WA Health State Industrial Agreement 2006 Registered 14 12 06 113 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMA 2012 13 Financial Year Classification Code Class 1 C1 Class 2 C2 Class 3 c3 Grade 1 GRADE1 Grade 2 GRADE2 Grade 3 GRADE3 Grade 4 GRADE4 Level 1 L1 Level 1 2 L1 2 Level 10 L10 Level 11 L11 Level 12 L12 Level 15 L15 Level 2 L2 Level 2 3 L2 3 Level 2 4 L2 4 Level 23 L23 Level 3 L3 Level 3 4 L3 4 Level 3 5 L3 5 Level 4 L4 Level 4 5 L4 5 Level 4 6 L4 6 Level 5 L5 Level 6 L6 Level 6 7 L6 7 Level 6 9 L6 9 Level 7 L7 Level 7 8 L7 8 Level 7 9 L7 9 Level 8 L8 Le
41. 1 Archivist 224212 Gallery or Museum Curator 224213 Health Information Manager 224214 Records Manager Economists 224311 Economist Intelligence and Policy Analysts 224411 Intelligence Officer 224412 Policy Analyst Land Economists and Valuers 224511 Land Economist 224512 Valuer Librarians 224611 Librarian Management and Organisation Analysts 224711 Management Consultant 224712 Organisation and Methods Analyst Other Information and Organisation Professionals 224911 Electorate Officer 224912 Liaison Officer 224913 Migration Agent Aus Immigration Consultant NZ 224914 Patents Examiner 224999 Information and Organisation Professionals nec Sales Marketing and Public Relations Professionals 2251 2252 2253 2254 Advertising and Marketing Professionals 225111 Advertising Specialist 225112 Market Research Analyst 225113 Marketing Specialist ICT Sales Professionals 225211 ICT Account Manager 225212 ICT Business Development Manager 225213 ICT Sales Representative Public Relations Professionals 225311 Public Relations Professional Technical Sales Representatives 225411 Sales Representative Industrial Products INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 225412 Sales Representative Medical and Pharmaceutical Products 225499 Technical Sales Representatives nec Air and Marine Transport Professionals 2311 Air Transport Professionals 231111 Aeroplane Pilot 231112 Air Traffi
42. 11 Engraver 3422 Electrical Distribution Trades Workers 323312 Gunsmith 342211 Electrical Linesworker Aus Electrical Line Mechanic NZ 323313 Locksmith 323314 Precision Instrument Maker and Repairer 342212 Technical Cable Jointer 323315 Saw Maker and Repairer 3423 Electronics Trades Workers 342311 Business Machine Mechanic 342312 Communications Operator 323316 Watch and Clock Maker and Repairer 3234 Toolmakers and Engineering Patternmakers 323411 Engineering Patternmaker 342313 Electronic Equipment Trades Worker 323412 Toolmaker 342314 Electronic Instrument Trades Worker General 342315 Electronic Instrument Trades Worker Special Class 3424 Telecommunications Trades Workers Panelbeaters and Vehicle Body Builders Trimmers and Painters 3241 Panelbeaters 324111 Panelbeater 3242 Vehicle Body Builders and Trimmers 324211 Vehicle Body Builder 324212 Vehicle Trimmer 342414 3243 Vehicle Painters 324311 Vehicle Painter 342411 Cabler Data and Telecommunications 342412 Telecommunications Cable Jointer 342413 Telecommunications Linesworker Aus Telecommunications Line Mechanic NZ Telecommunications Technician Food Trades Workers 3511 Bakers and Pastrycooks Bricklayers and Carpenters and Joiners 351111 Baker 3311 Bricklayers and Stonemasons 351112 Pastrycook 331111 Bricklayer 3512 Butchers and Smallgoods Makers See KONEEN 351211 Butcher or Smallgoods Maker 3312 Carpenters and Joiners 3513 Chefs 331211
43. 2 13 Financial Year 93 HUMAN RESOURCE MINIMUM OBLIGATO 2012 13 Financial Year APPENDIX 3 HIGHEST QUALIFICATION FIELD OF STUDY Natural and Physical Sciences 010100 010101 010103 010199 010300 010301 010303 010500 010501 010503 010599 010700 010701 010703 010705 010707 010709 010711 010713 010799 010900 010901 010903 010905 010907 010909 010911 010913 010915 010999 019900 019901 019903 019905 019907 019909 019999 Mathematical Sciences Mathematics Statistics Mathematical Sciences not elsewhere covered Physics and Astronomy Physics Astronomy Chemical Sciences Organic Chemistry Inorganic Chemistry Chemical Sciences not elsewhere covered Earth Sciences Atmospheric Sciences Geology Geophysics Geochemistry Soil Science Hydrology Oceanography Earth Sciences not elsewhere covered Biological Sciences Biochemistry and Cell Biology Botany Ecology and Evolution Marine Science Genetics Microbiology Human Biology Zoology Biological Sciences not elsewhere covered Other Natural and Physical Sciences Medical Science Forensic Science Food Science and Biotechnology Pharmacology Laboratory Technology Natural and Physical Sciences not elsewhere covered Information Technology 020100 020101 020103 020105 020107 020109 020111 020113 020115 020117 020119 020199 94 Computer Science Formal Language Theory Programming Computa
44. 2012 13 Financial Year 6103 Macau SAR of China 6104 Mongolia 6105 Taiwan Japan and the Koreas 6201 Japan 6202 Korea Democratic People s Republic of North 6203 Korea Republic of South SOUTHERN AND CENTRAL ASIA Southern Asia 7101 Bangladesh 7102 Bhutan 7103 India 7104 Maldives 7105 Nepal 7106 Pakistan 7107 Sri Lanka Central Asia 7201 Afghanistan 7202 Armenia 7203 Azerbaijan 7204 Georgia 7205 Kazakhstan 7206 Kyrgyz Republic 7207 Tajikistan 7208 Turkmenistan 7211 Uzbekistan AMERICAS Northern America 8101 Bermuda 8102 Canada 8103 St Pierre and Miquelon 8104 United States of America South America 8201 Argentina 8202 Bolivia 8203 Brazil 8204 Chile 8205 Colombia 8206 Ecuador 8207 Falkland Islands 8208 French Guiana 8211 Guyana 8212 Paraguay 8213 Peru 8214 Suriname 8215 Uruguay 8216 Venezuela 8299 South America not elsewhere covered Central America 8301 Belize 8302 Costa Rica 8303 El Salvador 8304 Guatemala 8305 Honduras 8306 Mexico 87 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMA 2012 13 Financial Year 8307 Nicaragua 8308 Panama Caribbean 8401 Anguilla 8402 Antigua and Barbuda 8403 Aruba 8404 Bahamas 8405 Barbados 8406 Cayman Islands 8407 Cuba 8408 Dominica 8411 Dominican Republic 8412 Grenada 8413 Guadeloupe 8414 Haiti 8415 Jamaica 8416 Martinique 8417 Montserrat 8418 Netherlands Antilles 8421 Puerto Rico 8422 St Kitts and Ne
45. 28 331 FYTD R FYTD Long Service Integer 4 gt 2080 lt 0 Blank lt 2080 gt 1000 Leave Taken in Hours 9 3 4 332 335 FYTD R FYTD Sick Leave Integer 4 gt 2080 lt 0 Blank lt 2080 gt 1000 Taken in Hours 9 4 4 336 339 FYTD R FYTD Parental Leave Integer 4 gt 2080 lt 0 Blank lt 2080 gt 1000 Taken in Hours 9 5 4 340 343 FYTD R FYTD Carer s Leave Integer 4 gt 2080 lt 0 Blank lt 2080 gt 1000 Taken in Hours 9 6 4 344 347 FYTD R FYTD Personal Leave Integer 4 gt 2080 lt 0 Blank lt 2080 gt 1000 Taken in Hours 9 7 4 348 351 FYTD R FYTD Defence Force Integer 4 gt 2080 lt 0 Blank lt 2080 gt 1000 Leave Taken in Hours 9 8 4 352 355 FYTD R FYTD Other Leave Integer 4 gt 2080 lt 0 Blank lt 2080 gt 1000 Paid or Unpaid Not Elsewhere Included Taken in Hours 5 356 360 Spare Field for Future Use 10 1 1 361 361 L Flag Character 1 Blank Non listed 10 2 1 362 362 L File End Marker Character 1 Blank Non listed 2012 13 Financial Year GLOSSARY OF TERMS Agreement Annual leave taken Award Carer s leave Casual Census date Census quarter Character Commuted overtime Current quarter CQ 80 ae HUMAN RESOURCE MINIMUM OBLIGATORY INFC A document that sets out the wages and working conditions agreed between an employee and employer The agreement may or may not be formally registered with the WAIRC or AIRC Total hours of annual leave taken by an employee in the financial
46. 3 Wangurri 8219 Dhangu not elsewhere covered Dhay yi 8221 Dhalwangu 8222 Djarrwark 8229 Dhay yi not elsewhere covered Dhuwal 8231 Djambarrpuyngu 8232 Djapu 8233 Daatiwuy 8234 Marrangu 8235 Liyagalawumirr 8239 Dhuwal not elsewhere covered Dhuwala 8241 Dhuwaya 8242 Gumatj 8243 Gupapuyngu 8244 Guyamirrilili 8245 Madarrpa 8246 Manggalili Y INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 8247 Wubulkarra 8249 Dhuwala not elsewhere covered Djinang 8251 Wurlaki 8259 Djinang not elsewhere covered Djinba 8261 Ganalbingu 8269 Djinba not elsewhere covered Yakuy 8271 Ritharrngu 8279 Yakuy not elsewhere covered Nhangu 8281 Nhangu Other Yolngu Matha 8299 Other Yolngu Matha Cape York Peninsula Languages 8301 Kuku Yalanji 8302 Guugu Yimidhirr 8303 Kuuku Ya u 8304 Wik Mungkan 8305 Djabugay 8306 Dyirbal 8307 Girramay 8308 Koko Bera 8311 Kuuk Thayorre 8312 Lamalama 8313 Yidiny 8314 Wik Ngathan 8399 Cape York Peninsula Languages not elsewhere covered Torres Strait Island Languages 8401 Kalaw Kawaw Ya Kalaw Lagaw Ya 8402 Meriam Mir 8403 Torres Strait Creole Northern Desert Fringe Area Languages 8504 Bilinarra 8505 Gurindji 8506 Gurindji Kriol 8507 Jaru 8508 Light Warlpiri 8511 Malngin 8512 Mudburra 8513 Ngandi 8514 Ngardi 8515 Ngarinyman 8516 Walmajarri 8517 Wanyjirra 8518 Warlmanpa 8521 Warlpiri 8522 Warumungu 8599 Northern Desert Fringe A
47. A The State Administrator will contact you if the data needs further analysis OOO Field size Up to 4 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 71 n f 5 A 9APIT ALAA 6 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 9 7 FYTD Defence Force Leave Taken in Hours Description The total number of hours of defence force leave taken paid or unpaid by the employee in the current financial year Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation The employer may grant leave of absence for the purpose of defence service including training to an employee who is a volunteer member of the Defence Force Reserves or the Cadet Force Data will not be accepted by WACA if e The field is left blank e Defence force leave taken is less than 0 hours or more than 2 080 hours WACA will accept data but issue a warning if e Defence force leave taken is more than 1 000 hours but equal to or less than 2 080 hours If you are confident that the warning issued by WACA refers to data that is corr
48. Carpenter and Joiner 351311 Chef 331212 Carpenter 3514 Cooks 331213 Joiner Floor Finishers and Painting Trades Workers 3321 Floor Finishers 351411 Cook Animal Attendants and Trainers and Shearers 3611 Animal Attendants and Trainers 105 PES HUMAN RESOURCE MINIMUM OBLIGATORY IN 2012 13 Financial Year 361111 361112 361113 361114 361199 3612 Shearers 361211 Dog Handler or Trainer Horse Trainer Pet Groomer Zookeeper Animal Attendants and Trainers nec Shearer 3613 Veterinary Nurses 361311 Veterinary Nurse Horticultural Trades Workers 3621 Florists 362111 3622 Gardeners 362211 362212 362213 Florist Gardener General Arborist Landscape Gardener 3623 Greenkeepers 362311 Greenkeeper 3624 Nurserypersons 362411 Hairdressers Nurseryperson 3911 Hairdressers 391111 Hairdresser Printing Trades Workers 3921 Print Finishers and Screen Printers 392111 Print Finisher 392112 Screen Printer 3922 Graphic Pre press Trades Workers 392211 Graphic Pre press Trades Worker 3923 Printers 392311 Printing Machinist 392312 Small Offset Printer Textile Clothing and Footwear Trades Workers 3931 Canvas and Leather Goods Makers 393111 Canvas Goods Fabricator 393112 Leather Goods Maker 393113 Sail Maker 393114 Shoemaker 3932 Clothing Trades Workers 393211 Apparel Cutter 393212 Clothing Patternmaker 393213 Dressmaker or Tailor 393299 Clothing Trades Workers nec 3933 Uphols
49. Checkout Operators and Office Cashiers 6311 Checkout Operators and Office Cashiers 631111 Checkout Operator 631112 Office Cashier Miscellaneous Sales Support Workers 6391 Models and Sales Demonstrators 639111 Model 639112 Sales Demonstrator 6392 Retail and Wool Buyers 639211 Retail Buyer 639212 Wool Buyer 6393 Telemarketers 639311 Telemarketer 6394 Ticket Salespersons 639411 Ticket Seller 639412 Transport Conductor 6395 Visual Merchandisers 639511 Visual Merchandiser 6399 Other Sales Support Workers 639911 Other Sales Support Worker MACHINERY OPERATORS AND DRIVERS Machine Operators 7111 Clay Concrete Glass and Stone Processing Machine Operators 711111 Clay Products Machine Operator 711112 Concrete Products Machine Operator 711113 Glass Production Machine Operator 711114 Stone Processing Machine Operator 711199 Clay Concrete Glass and Stone Processing Machine Operators nec 7112 Industrial Spraypainters 711211 Industrial Spraypainter 7113 Paper and Wood Processing Machine Operators 711311 Paper Products Machine Operator 711312 code retired 711313 Sawmilling Operator 109 HUMAN RESOURCE MINIMUM OBLIGATORY INFOF 2012 13 Financial Year 711314 Other Wood Processing Machine Operator 721211 Earthmoving Plant Operator General 7114 Photographic Developers and Printers 721212 Backhoe Operator 711411 Photographic Developer and Printer 721213 Bulldozer Operator 7115 Plastics and Rubber Production Machine Operators 721214
50. ENTS HRMOIR 2012 13 Financial Year Field 3 9 Indigenous Identifier Description An employee who identifies himself or herself as being or not being of Aboriginal and or Torres Strait Islander origin Codes Calculation One of the following codes must be used Aboriginal origin Torres Strait Islander origin Both Aboriginal and Torres Strait Islander origin Not an Aboriginal person or Torres Strait Islander Survey was returned and employee did not provide the information Survey was sent and employee did not return the survey form Survey was not sent xOYNr 20H gt Remarks Validation A valid code must be used Data will not be accepted by WACA if e The field is left blank e Any character is used other than the codes shown above To obtain information about diversity planning or the Diversity Survey Questionnaire please contact the State Administrator Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 30 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR Description 2012 13 Financial Year Field 3 10 Disability Code This code identifies an employee with an ongoing disability who has an employment restriction due to the following Codes Calculation Restriction in the type of work Modified hours of work or time schedules Adaptations to the workplace or work area Specialised equipment E
51. Excavator Operator 711511 Plastic Cablemaking Machine Operator 721215 Grader Operator 711512 Plastic Compounding and Reclamation Machine 721216 Loader Operator Operator 7213 Forklift Drivers 711513 Plastics Fabricator or Welder 721311 Forklift Driver 711514 Plastics Production Machine Operator General 7219 Other Mobile Plant Operators 711515 Reinforced Plastic and Composite Production 721911 Aircraft Baggage Handler and Airline Ground Worker Crew 711516 Rubber Production Machine Operator 721912 Linemarker 711599 Plastics and Rubber Production Machine 721913 Paving Plant Operator Operators nec 721914 Railway Track Plant Operator 7116 Sewing Machinists 721915 Road Roller Operator 711611 Sewing Machinist 721916 Streetsweeper Operator 7117 Textile and Footwear Production Machine Operators 721999 Mobile Plant Operators nec 711711 Footwear Production Machine Operator Automobile Bus and Rail Drivers 711712 Hide and Skin Processing Machine Operator 7311 AiG DENCE 711713 Knitting Machine Operator 731111 Chauffeur 711714 Textile Dyeing and Finishing Machine Operator 731112 Taxi Driver S Weine Medine Orarier 731199 Automobile Drivers nec 711716 Yarn Carding and Spinning Machine Operator 7312 E En Eda NE 711799 Textile and Footwear Production Machine 731211 Operators nec 7119 Other Machine Operators 711911 Chemical Production Machine Operator 711912 Motion Picture Projectionist 711913 Sand Blaster 711914 Sterilisation Technician 711999 Machine Op
52. Hours Integer 4 lt 0 Blank Paid For 5 250 254 Spare Field for Future Use 7 1 7 255 261 FYTD R FYTD Gross Wage or Integer 7 gt 1000000 lt 0 Blank gt 400000 Salary 78 INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field Field Column Period Align Title Data format Fatal Edits Invalid Warning Edits Size Start End High Low High Low 7 2 7 262 268 FYTD R FYTD Gross Overtime Integer 7 lt 0 Blank Payments 7 3 7 269 275 FYTD R FYTD Gross Integer 7 lt 0 Blank Commuted Overtime Payments 7 4 7 276 282 FYTD R FYTD Gross Higher Integer 7 lt 0 Blank Duties Allowance 7 5 7 283 289 FYTD R FYTD Gross Penalty Integer 7 lt 0 Blank Payments and Allowances 7 6 4 290 293 FYTD R FYTD Leave Loading Integer 4 lt 0 Blank 5 294 298 Spare Field for Future Use 8 1 7 299 305 cQ R Amount of Annual Integer 7 gt 2000 lt 200 Blank gt 1500 lt 0 Leave Entitlement Balance 8 2 7 306 312 cQ R Amount of Long Integer 7 gt 3400 lt 488 Blank Service Leave Entitlement Balance 8 3 4 313 316 cQ R Purchased Leave Character 4 Blank Self Funded Leave 8 4 2 317 318 cQ R Deferred Salary Leave Character 2 Blank 5 319 323 Spare Field for Future Use 9 1 4 324 327 FYTD R FYTD Annual Leave Integer 4 gt 2000 lt 200 Blank lt 2000 gt 1000 Taken in Hours 9 2 4 3
53. L SERVICE WORKERS Health and Welfare Support Workers 4111 Ambulance Officers and Paramedics 411111 Ambulance Officer 411112 Intensive Care Ambulance Paramedic Aus Ambulance Paramedic NZ 4112 Dental Hygienists Technicians and Therapists 411211 Dental Hygienist 411212 Dental Prosthetist 411213 Dental Technician 411214 Dental Therapist 4113 Diversional Therapists 411311 Diversional Therapist 4114 Enrolled and Mothercraft Nurses 411411 Enrolled Nurse 411412 Mothercraft Nurse 4115 Indigenous Health Workers 411511 Aboriginal and Torres Strait Islander Health Worker 411512 Kaiawhina Hauora Maori Health Assistant 4116 Massage Therapists 411611 Massage Therapist 4117 Welfare Support Workers 411711 Community Worker 411712 Disabilities Services Officer 411713 Family Support Worker 411714 Parole or Probation Officer 411715 Residential Care Officer 411716 Youth Worker Child Carers 4211 Child Carers 421111 Child Care Worker 421112 Family Day Care Worker 421113 Nanny 421114 Out of School Hours Care Worker Education Aides 4221 Education Aides 422111 Aboriginal and Torres Strait Islander Education Worker 422112 Integration Aide 422113 Kaiawhina Kohanga Reo Maori Language Nest Assistant 422114 Kaiawhina Kura Kaupapa Maori Maori medium School Assistant 422115 Preschool Aide 422116 Teachers Aide Personal Carers and Assistants Aged and Disabled Carers 4231 4232 4233 4234 423111 Aged or Disabled Carer
54. Miscellaneous Labourers 8991 Caretakers 899111 Caretaker 8992 Deck and Fishing Hands 899211 Deck Hand 899212 Fishing Hand 8993 Handypersons 899311 Handyperson 112 8994 8995 8996 8997 8999 Motor Vehicle Parts and Accessories Fitters 899411 899412 899413 899414 899415 Motor Vehicle Parts and Accessories Fitter General Autoglazier Exhaust and Muffler Repairer Radiator Repairer Tyre Fitter Printing Assistants and Table Workers 899511 899512 Printer s Assistant Printing Table Worker Recycling and Rubbish Collectors 899611 Recycling or Rubbish Collector Vending Machine Attendants 899711 Vending Machine Attendant Other Miscellaneous Labourers 899911 899912 899913 899914 899915 899916 899917 899918 899921 899922 899923 899999 Bicycle Mechanic Car Park Attendant Crossing Supervisor Electrical or Telecommunications Trades Assistant Leaflet or Newspaper Deliverer Mechanic s Assistant Railways Assistant Sign Erector Ticket Collector or Usher Trolley Collector Road Traffic Controller Labourers nec IBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year APPENDIX 5 EMPLOYEE CLASSIFICATION Listed classifications are not exhaustive Please contact the State Administrator for classification codes not listed below Public Service General Public Service and Government Officers General Agreement 2011 formerly Public Service General Agreement 20
55. PSC antes Human Resource Minimum Obligatory Information Requirements HRMOIR Data definitions user guide version 1 5 2012 13 Financial Year VERSION CONTROL Data Definitions User Guide revisions and HRMOIR History DD Version DDv1 3 DDv1 4 DDv1 5 Date 1996 May 2002 2004 March 2007 July June 2007 March 2008 2008 June 2008 December 2009 June 2010 March 2010 October 2011 June 2011 December Action Implementation of HRMOIR across the Public Sector Revision of HRMOIR Data Definitions Inclusion of additional Office of Equal Employment Opportunity s requirements into HRMOIR collection New HRMOIR collection restructured for transition to WACA New data fields defined and update of data definitions from Anonymous Individual Employee Records AIER survey Aggregated Annual Report AAR and Aggregated Annual Equal Employment Opportunity Information survey Transition to WACA New HRMOIR using WACA fully implemented Data Definitions User Guide re formatted with clearer definitions for each field Electronic version available from website Entity Summary Report added in WACA Revision of Data Definitions User Guide typographical corrections clarifications of definitions and additional examples Data Quality Improvement Program was launched Note also use of entity rather than agency Equity Index Report added in WACA A number of new fields
56. Paid FTE numbers Employees on leave at half pay may require manual intervention in this field if the entity s HRMIS reports such employee working full time hours and half time rates Up to 6 numeric characters may be used Data format Decimal to no more than 2 decimal places Period Data 5 amp 3 E Z 48 Snapshot of the last fortnight pay period in the census quarter HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 12 Standard Weekly Award Hours Description This refers to the full time standard weekly hours of work as specified in the Award or Agreement regardless of whether the position holder is full time part time or casual Codes Calculation Number of hours of standard work expressed up to two decimal places For example 37 hours 30 minutes 37 50 If an employee is working full time part time or casual hours under a 37 5 hour award agreement 37 50 should be recorded in this field Remarks Validation Data will not be accepted by WACA if e The field is left blank e Less than 21 or more than 55 standard weekly award hours are specified e Data is submitted to more than 2 decimal places WACA will accept data but issue a warning if e More than or equal to 21 but less than 35 standard weekly award hours are specified e More than 45 but less than 55 standard weekly award hours are specified If you are confident that the
57. ROPE Southern Europe 3101 Andorra 3102 Gibraltar 3103 Holy See 3104 Italy 3105 Malta 3106 Portugal 3107 San Marino 3108 Spain South Eastern Europe 3200 Former Yugoslavia 3201 Albania 3202 Bosnia and Herzegovina 3203 Bulgaria 3204 Croatia 3205 Cyprus 3206 Former Yugoslav Republic of Macedonia FYROM 3207 Greece 3208 Moldova 3211 Romania 3212 Slovenia 3214 Montenegro 3215 Serbia 3216 Kosovo Eastern Europe 3301 Belarus 3302 Czech Republic 3303 Estonia 3304 Hungary 3305 Latvia 3306 Lithuania 3307 Poland 3308 Russian Federation 3311 Slovakia 3312 Ukraine NORTH AFRICA AND THE MIDDLE EAST North Africa 4101 Algeria 4102 Egypt 4103 Libya 4104 Morocco 4105 Sudan 4106 Tunisia 4107 Western Sahara 4199 North Africa not elsewhere covered Middle East 4201 Bahrain 4202 Gaza Strip and West Bank 4203 Iran 4204 Iraq 4205 Israel 4206 Jordan 4207 Kuwait 4208 Lebanon 4211 Oman 4212 Qatar 4213 Saudi Arabia 4214 Syria 4215 Turkey 4216 United Arab Emirates 4217 Yemen SOUTH EAST ASIA Mainland South East Asia 5101 Burma Myanmar 5102 Cambodia 5103 Laos 5104 Thailand 5105 Viet Nam Maritime South East Asia 5201 Brunei Darussalam 5202 Indonesia 5203 Malaysia 5204 Philippines 5205 Singapore 5206 East Timor NORTH EAST ASIA Chinese Asia includes Mongolia 6101 China excludes SARs and Taiwan 6102 Hong Kong SAR of China NFORMATION REQUIREMENTS HRMOIR
58. SCHO06 STA030 THEO12 WAHO02 WAHO03 WASO06 WES313 WES311 WES310 WES312 WES079 WES306 X085038631 Z00009 118 Agreement Name Health Services Union WA Health State Industrial Agreement 2006 Reg d 14 12 06 Law Reform Commission of Western Australia Enterprising Bargaining Agreement 1996 LHMU Union Recognition and Job Security Agreement Disability Services Commission Support Workers 2004 Main Roads CSA Enterprise Bargaining Agreement 2007 Metropolitan Cemeteries Board Western Australia Cemetery Employees Enterprise Agreement 2007 Midland Sale Yards Agreement 2007 Ministerial Chauffeurs Agreement 2005 Public Transport Authority TransWA Enterprise Agreement 2006 Public Service General Public Service and Government Officers General Agreement 2011 Public Transport Authority Railway Employees Enterprise Agreement 2006 Public Transport Authority Railways Trades Enterprise Agreement 2006 Registered Nurses Midwives and Enrolled Mental Health Nurses Australian Nursing Federation WA Health Industrial Agreement 2007 Salaries and Allowances Tribunal Agreement School Education Act Employees Teachers and Administrators General Agreement 2008 School Support Officers Government General Agreement 2011 State Research Stations Agricultural Schools and College Workers General Agreement 2004 Theatrical Employees BOCS Ticketing and Marketing Services General Agreement 2003 WA Health Engineering and Building Services Ind
59. XXX Survey not sent OCEANIA AND ANTARCTICA Australia includes External Territories 1101 Australia 1102 Norfolk Island 1199 Australian External Territories not elsewhere covered New Zealand 1201 New Zealand Melanesia 1301 New Caledonia 1302 Papua New Guinea 1303 Solomon Islands 1304 Vanuatu Micronesia 1401 Guam 1402 Kiribati 1403 Marshall Islands 1404 Micronesia Federated States of 1405 Nauru 1406 Northern Mariana Islands 1407 Palau Polynesia excludes Hawaii 1501 Cook Islands 1502 Fiji 1503 French Polynesia 1504 Niue 1505 Samoa 1506 Samoa American 1507 Tokelau 1508 Tonga 1511 Tuvalu 1512 Wallis and Futuna 1599 Polynesia excludes Hawaii not elsewhere covered Antarctica 1601 Adelie Land France 1602 Argentinian Antarctic Territory 1603 Australian Antarctic Territory 1604 British Antarctic Territory 1605 Chilean Antarctic Territory 1606 Queen Maud Land Norway 1607 Ross Dependency New Zealand NORTH WEST EUROPE 2100 United Kingdom 2101 Channel Islands 2102 England 2103 Isle of Man 86 2104 Northern Ireland 2105 Scotland Ireland 2201 Ireland Western Europe 2301 Austria 2302 Belgium 2303 France 2304 Germany 2305 Liechtenstein 2306 Luxembourg 2307 Monaco 2308 Netherlands 2311 Switzerland Northern Europe 2401 Denmark 2402 Faeroe Islands 2403 Finland 2404 Greenland Northern America 2405 Iceland 2406 Norway 2407 Sweden SOUTHERN AND EASTERN EU
60. above Note that separators such as must not be used WACA will accept data but issue a warning if e Anemployee is 70 years of age or older but less than 95 years of age e Anemployee is 16 years of age or younger but older than 12 years of age If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and the data will be accepted The State Administrator will contact you if the data needs further analysis Field size Must use 8 characters Data format Date Period Financial Year to Date 25 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 5 Sex Description Whether the employee is female or male Codes Calculation 3 Demographic Information Please use the following codes F Female M Male Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any character is entered other than the codes shown above e The field is left blank Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 26 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 6 Geographical Feature Description The primary location at which the employee reports for work Codes Calculation Codes are assigned and maintained by PSC Please
61. ain DG CEO s sign off and then to send PSC an email confirming that the sign off on the HRMOIR data has occurred HRMOIR data for that quarter will then be accepted Summary Reports PSC has included reports in WACA that entities can generate once HRMOIR data has been submitted the submission does not have to be finalised Currently there are two reports the Entity Summary Report and the Equity Index Report The Entity Summary Report compares the entity s current quarter and previous quarter and the WA public sector s end of financial year data within a number of categories such as gender age salary ranges employee work locations and occupation The Equity Index Report calculates the Equity Index and Representation for women employees from culturally diverse background people with disabilities and Indigenous Australians The reports can be emailed to managers and any other interested officers PSC is always on the lookout to add to the list of reports If you have any suggestions for future reports please contact the State Administrator MATION REQUIREMENTS HRMOIR 2012 13 Financial Year Data Quality Improvement Program Quality workforce information is essential to address current and future workforce planning issues In order to ensure that HRMOIR data is a reliable source of workforce information in October 2010 the Public Sector Commissioner endorsed a 3 year Data Quality Improvement Program The Progra
62. an submit the data into WACA The State Administrator will contact you if the data needs further analysis Field size Up to 4 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary n fS 5 A 9AP9T ALAA 6 73 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 10 File Marker Field 10 1 Flag Description The set of fields that are required to be completed for an individual s record may vary depending on who the record relates to For example Trainee as defined on Page 6 records have a special exemption from FTE Codes Calculation Please use the following codes E Employees with special exemptions H All other employees Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any character is used other than the codes above e Afield is left blank Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 74 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 10 2 File End Marker Description When a hash
63. ata Quality Improvement Program Training Sessions PSC runs HRMOIR training sessions on a regular basis The session will primarily involve computer based training and will provide participants with an opportunity to develop an increased proficiency in using WACA including e importing and exporting data e making amendments to an entity s data file e checking for data quality issues and e generating preset reports If you would like to attend or find out more about the training sessions please contact the State Administrator Workforce Data Other HRMOIR WACA and Associated Publications and Links HRMOIR Public Sector Commissioner s Circular 2009 09 Workforce Data Reporting Workforce Analysis and Collection Application WACA User Guide Maximising Data Quality Workforce Demographics Quarterly Reports and the WAPS Workforce Profile For all HRMOIR related enquiries please contact the State Administrator Workforce Data at stateadministrator psc wa gov au HUMAN RESOURCE MINIMUM OBLIGATORY INFORN 2012 13 Financial Year SECTION I DATA DEFINITIONS Each of the fields as described in Section of this publication is defined using a common format The terms used in this format are explained below Field number and the title for each field Description Specific explanations of information required Codes Calculation A description of the data codes or how to calculate the data element is provided w
64. base wage or salary is less than 12 000 or greater than 250 000 Important Note If an employee is part time the equivalent annual base wage or salary recorded is what the employee would receive if they worked on a full time basis If an employee is temporarily assigned to a higher position at the collection date provide the equivalent annual base wage or salary for the higher duties position If Field 4 4 Employee Status is S separated at the collection date provide the equivalent annual base wage or salary at the date of separation For employees on a deferred leave or purchased leave arrangement provide the equivalent annual base wage or salary as if the employee was not on deferred or purchased leave Field size Up to 7 numeric characters may be used Data format Integer Period Snapshot of the last fortnight pay period in the census quarter 52 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 6 Financial Year to Date FYTD Employment Data Field 6 1 FYTD Ordinary Time Hours Paid For Description This refers to the employee s award standard or agreed hours of work paid at ordinary rate over the current financial year Include e Standby time that is part of standard hours of work e ALL paid leave taken since the start of the financial year Exclude e Overtime hours e Hours associated with leave payments on termination Codes Calculation
65. be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary S o v oY ais Es gt 2 a O a 68 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 9 4 FYTD Parental Leave Taken in Hours Description The total number of hours of parental leave taken paid and or unpaid by the employee in the current financial year Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation Where an employee is entitled to paid parental leave on the birth of a child to the employee or the employee s partner or adoption of a child Data will not be accepted by WACA if e The field is left blank e Parental leave taken is less than O hours or more than 2 080 hours WACA will accept data but issue a warning if e Parental leave taken is more than 1 000 hours but equal to or less than 2 080 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State Administrator will contact you if the data needs further analysis Field size Up to 4 numeric characters may be
66. burgish 1303 Yiddish Dutch and Related Languages 1401 Dutch 1402 Frisian 1403 Afrikaans Scandinavian 1501 Danish 1502 Icelandic 1503 Norwegian 1504 Swedish 1599 Scandinavian not elsewhere covered Finnish and Related Languages 1601 Estonian 1602 Finnish 1699 Finnish and Related Languages not elsewhere covered SOUTHERN EUROPEAN LANGUAGES French 2101 French Greek 2201 Greek Iberian Romance 2301 Catalan 2302 Portuguese 2303 Spanish 2399 Iberian Romance not elsewhere covered Italian 2401 Italian Maltese 2501 Maltese Y INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Other Southern European Languages 2901 Basque 2902 Latin 2999 Other Southern European Languages not elsewhere covered EASTERN EUROPEAN LANGUAGES Baltic 3101 Latvian 3102 Lithuanian Hungarian 3301 Hungarian East Slavic 3401 Byelorussian 3402 Russian 3403 Ukrainian South Slavic 3501 Bosnian 3502 Bulgarian 3503 Croatian 3504 Macedonian 3505 Serbian 3506 Slovene 3507 Serbo Croatian Yugoslavian so described West Slavic 3601 Czech 3602 Polish 3603 Slovak Other Eastern European Languages 3901 Albanian 3903 Aromanian Macedo Romanian 3904 Romanian 3905 Romany 3999 Other Eastern European Languages not elsewhere covered SOUTHWEST AND CENTRAL ASIAN LANGUAGES Iranic 4101 Kurdish 4102 Pashto 4104 Balochi 4105 Dari 4106 Persian including Farsi excluding Dari 4199 l
67. c Controller 231113 Flying Instructor 231114 Helicopter Pilot 231199 Air Transport Professionals nec 2312 Marine Transport Professionals 231211 Master Fisher 231212 Ship s Engineer 231213 Ship s Master 231214 Ship s Officer 231215 Ship s Surveyor 231299 Marine Transport Professionals nec Architects Designers Planners and Surveyors 2321 Architects and Landscape Architects 232111 Architect 232112 Landscape Architect 2322 Surveyors and Spatial Scientists 232211 code retired 232212 Surveyor 232213 Cartographer 232214 Other Spatial Scientist 2323 Fashion Industrial and Jewellery Designers 232311 Fashion Designer 232312 Industrial Designer 232313 Jewellery Designer 2324 Graphic and Web Designers and Illustrators 232411 Graphic Designer 232412 Illustrator 232413 Multimedia Designer 232414 Web Designer 2325 Interior Designers 232511 Interior Designer 2326 Urban and Regional Planners 232611 Urban and Regional Planner Engineering Professionals 2331 Chemical and Materials Engineers 233111 Chemical Engineer 233112 Materials Engineer 2332 Civil Engineering Professionals 233211 Civil Engineer 233212 Geotechnical Engineer 233213 Quantity Surveyor 233214 Structural Engineer 233215 Transport Engineer 2333 Electrical Engineers 233311 Electrical Engineer 2334 Electronics Engineers 233411 Electronics Engineer 2335 Industrial Mechanical and Production Engineers 233511 Industrial Engineer 233512 Mechanical Engineer 233513 Production or Plant E
68. cial Year Field 7 5 FYTD Gross Penalty Payments and Allowances Description Total gross penalty payments and allowances other than overtime commuted allowance overtime and higher duties allowance that are over and above the employee s base wage or salary paid to the employee in the current financial year Include Penalty payments shift and other remunerative allowances Payments made under incentive piecework or profit sharing schemes Payments made for time on standby or reporting time Payments made in lieu of annual or long service leave including payments due to retirement resignation termination of fixed term contract or redundancy e Payments made due to severance and additional severance in lieu of notice Allowances prescribed in the award agreement e g site height district etc over award and over agreement pay Regular penalty payments negotiated for employees on workers compensation only if applicable e Advance and retrospective payments e Casual loading Exclude e Higher duties allowance e Overtime pay e Workers compensation payments NOT paid through the payroll Codes Calculation The value calculated must be rounded to the nearest dollar Do not use decimal places Remarks Validation BE piz As J z TE La Data will not be accepted by WACA if e The field is left blank e Anemployee s FYTD penalty payments and allowances are less than SO Field size Up to 7
69. contact the State Administrator if a new code is required Remarks Validation A valid code must be used Data will not be accepted by WACA if e The field is left blank e Any code other than a valid 6 digit Geocode provided by PSC is used Field size 2 Must use 6 characters Data format Character _ Period Snapshot of the last fortnight pay period in the census quarter 27 uo ewozuj y 2 a9 S s A HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 7 Country of Birth Description Employee s country of birth Codes Calculation 3 Demographic Information Refer to the list of codes in Appendix 1 Classification is according to the Australian Bureau_of Statistics ABS publication 1269 0 Standard Australian Classification o Countries SACC Second Edition to the 4 digit level Some entities survey staff to collect this data e Use SSSS if a survey was returned and the employee did not provide this information e Use OOOO if a survey was sent and the employee did not return the survey form e Use XXXxX if a survey was not sent to the employee To obtain information about diversity planning or the Diversity Survey Questionnaire please contact the State Administrator Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any code other than a valid 4 digit country code as shown in Appendix
70. cturer Production Managers 133511 Production Manager Forestry 133512 Production Manager Manufacturing 133513 Production Manager Mining Supply and Distribution Managers 133611 Supply and Distribution Manager Education Health and Welfare Services Managers 1341 Child Care Centre Managers 134111 Child Care Centre Manager 1342 Health and Welfare Services Managers 134211 Medical Administrator Aus Medical Superintendent NZ 134212 Nursing Clinical Director 134213 Primary Health Organisation Manager 134214 Welfare Centre Manager 134299 Health and Welfare Services Managers nec 1343 School Principals 134311 School Principal 1344 Other Education Managers 134411 Faculty Head 134412 Regional Education Manager 134499 Education Managers nec ICT Managers 1351 ICT Managers 135111 Chief Information Officer 135112 ICT Project Manager 135199 ICT Managers nec Miscellaneous Specialist Managers 1391 1392 1399 Commissioned Officers Management 139111 Commissioned Defence Force Officer 139112 Commissioned Fire Officer 139113 Commissioned Police Officer Senior Non commissioned Defence Force Members 139211 Senior Non commissioned Defence Force Member Other Specialist Managers 139911 139912 Arts Administrator or Manager Environmental Manager 99 HUMAN RESOURCE MINIMUM OBLIGATOR 2012 13 Financial Year 139913 Laboratory Manager 139914 Quality Assurance Manager 139915 Sports Administrator 139999 Specialist
71. d or needs extra time for mobility e g wheelchairs crutches M Long term medical physical or psychiatric condition Any long term health or medical condition that regularly restricts or limits activities e g requires regular medication or absences due to illness or cannot perform some functions due to health and safety considerations E Other Any other ongoing disability with an employment restriction as outlined under Description Z Survey was returned and employee did not provide the information Survey was sent and employee did not return the survey form X Survey was not sent 3 Demographic Information To obtain information about diversity planning or the Diversity Survey Questionnaire please contact the State Administrator Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any code other than a valid disability code or composite code as shown above is used e The field is left blank Field size Up to 8 characters may be used Data format Character Period Snapshot of the last fortnight pay period in the census quarter 32 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 11 People with Disabilities Workplace Adjustments Description This code indicates whether a workplace modification was required for employees who were identified as having a disability in Field 3 10 Disability Code UO eULIO UY
72. data needs further analysis a ERE Field size Up to 4 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary S o ov oY ais Es gt 2 ma O a 70 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 9 6 FYTD Personal Leave Taken in Hours Description The total number of hours of personal leave taken paid or unpaid by the employee in the current financial year Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation Under certain circumstances personal leave may be granted where unanticipated matters of a compassionate or pressing nature arise that can only be dealt with within the required hours of duty Data will not be accepted by WACA if e The field is left blank e Personal leave taken is less than O hours or more than 2 080 hours WACA will accept data but issue a warning if e Personal leave taken is more than 1 000 hours but equal to or less than 2 080 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WAC
73. e Professionals 234911 Conservator 234912 Metallurgist 234913 Meteorologist 234914 Physicist 234999 Natural and Physical Science Professionals nec School Teachers 2411 2412 102 Early Childhood Pre primary School Teachers 241111 Early Childhood Pre primary School Teacher 241112 Kaiako Kohanga Reo Maori Language Nest Teacher Primary School Teachers 241211 Kaiako Kura Kaupapa Maori Maori medium Primary School Teacher 241212 Pouako Kura Kaupapa Maori Maori medium Primary School Senior Teacher 241213 Primary School Teacher 2413 Middle School Teachers Aus Intermediate School Teachers NZ 241311 Middle School Teacher Aus Intermediate School Teacher NZ 2414 Secondary School Teachers 241411 Secondary School Teacher 2415 Special Education Teachers 241511 Special Needs Teacher 241512 Teacher of the Hearing Impaired 241513 Teacher of the Sight Impaired 241599 Special Education Teachers nec Tertiary Education Teachers 2421 University Lecturers and Tutors 242111 University Lecturer 242112 University Tutor 2422 Vocational Education Teachers Aus Polytechnic Teachers NZ 242211 Vocational Education Teacher Aus Polytechnic Teacher NZ Miscellaneous Education Professionals 2491 Education Advisers and Reviewers 249111 Education Adviser 249112 Education Reviewer 2492 Private Tutors and Teachers 249211 Art Teacher Private Tuition 249212 Dance Teacher Private Tuition 249213 Drama Teach
74. ec Personal Service and Travel Workers 4511 Beauty Therapists 451111 Beauty Therapist 4512 Driving Instructors 451211 Driving Instructor 4513 Funeral Workers 451311 Funeral Director 451399 Funeral Workers nec 4514 Gallery Museum and Tour Guides 451411 Gallery or Museum Guide 451412 Tour Guide 4515 Personal Care Consultants 451511 Natural Remedy Consultant 451512 Weight Loss Consultant 4516 Tourism and Travel Advisers 451611 Tourist Information Officer 451612 Travel Consultant 4517 Travel Attendants 451711 Flight Attendant 451799 Travel Attendants nec 4518 Other Personal Service Workers 451811 Civil Celebrant 451812 Hair or Beauty Salon Assistant 451813 Sex Worker or Escort 451814 Body Artist 451815 First Aid Trainer 451816 Religious Assistant 451899 Personal Service Workers nec Sports and Fitness Workers 4521 Fitness Instructors 452111 Fitness Instructor 4522 Outdoor Adventure Guides 452211 Bungy Jump Master 452212 Fishing Guide 452213 Hunting Guide 452214 Mountain or Glacier Guide 452215 Outdoor Adventure Instructor 452216 Trekking Guide 452217 Whitewater Rafting Guide 452299 Outdoor Adventure Guides nec 4523 Sports Coaches Instructors and Officials 452311 Diving Instructor Open Water 107 HUMAN RESOURCE MINIMUM OBLIGATORY 2012 13 Financial Year 452312 452313 452314 452315 452316 452317 452318 452321 452322 452323 Gymnastics Coach or Instructor Horse Riding Coach or Instructor Snowsport Instructor Sw
75. ect you need not do anything further and can submit the data into WACA The State Administrator will contact you if the data needs further analysis Field size Up to 4 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary S g ov oY 2R Es gt 9 L a 72 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 9 8 FYTD Other Leave Paid or Unpaid Not Elsewhere Included Taken in Hours Description The total number of hours of other leave not included elsewhere taken paid or unpaid by the employee in the current financial year e g jury duty cultural leave or ceremonial leave Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation Data will not be accepted by WACA if e The field is left blank e Other leave taken is less than 0 hours or more than 2 080 hours WACA will accept data but issue a warning if e Other leave taken is more than 1 000 hours but equal to or less than 2 080 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and c
76. ed taken in hours FYTD eceeseseseeseeseeeeseeeeeseeteees 80 89 Other paid leave iriri eeeceseeeeeeeeeeeeseeceeetcetseeteeeeteaeees 92 OVGrMIM Ce sicccesieadaccssiseeinincian dessin sa aeeti 92 Overtime hours paid for FYTD eseseeeeeseeteeee 58 88 Overtime in hours paid fortnight period 52 87 P Paid ETE szaiscetcesunscecsveiaecevsecccinetacsseceess tenease sores cveaveresteosuaeaiae 6 Paid NEAACOUMM sciisccvscessscees pine anseende sasaina 7 Parental leave taken in hours FYTD ccceeeee 76 89 PArtStiim lass ccusseseicess cecsveciaasnsasdscuansagscareivastessedasaxexsiacesessd 92 Penalty payments and allowances People with disabilities workplace adjustments Period enmena E reer tremens Period OF CONTA Cts sscsascdsasecesssscesesazatessceazesazcsaxarexacas Permanent employee cccscccscssscssecssscsssessesseesseessees Personal lea V spera riian aiaa Taken in hours FYTD PUNCH ASEONGAVE irises isis ssessasesdssdscedesaneeisavesecsaaecdaasseaxis Q Quarter of financial Year eee eeeeeeeteeeteeeeeeeeees 14 85 120 R Reason for Separation csccccseeeeseeeee 7 18 19 41 85 S Seconded employees csscscsssscsecssssseesessesseeseseesees 7 Self funded leave 0 0 eeecccceseceeteeeeseeesseesesseeeseeeseeee 70 88 Senior Executive Service SES ccccesceseeeseteseeteeeees 46 93 Separation Date Ofrene arnee areara RR AEE 18 19 86 Reason fo
77. eft blank Field size Must use 3 characters Data format Character Period Not applicable 18 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 2 6 Reason for Separation from the Entity Description This code indicates the reason an employee has ceased employment with the entity Codes Calculation Code Reason for separation Moo Not Separated i e is still employed by the entity 01 Promotion appointment at a higher classification to a different entity within the WA State Government Sector S02 Transfer appointment at the same classification to a different entity within the WA State Government Sector S03 Redeployment to a different entity within the WA State Government Sector S04 Secondment temporary movement to a different entity within the WA State Government Sector S06 Resigned S07 Retirement S08 Deceased s09 Dismissed S10 Retirement for health reasons S11 Voluntary redundancy S12 Cessation of fixed term contract s99 Other reason Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any character is entered other than the codes shown above e Afield is left blank e An employee is assigned an S code and there is no separation date shown in Field 2 7 Date of Separation from Entity Field size Must use 3 characters Data format Character Period Current quarter 19 ES z i lt 5 a
78. ently being occupied This generally affects the Employment Data and Salary Details sections Field 4 1 to Field 5 1 IFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Seconded employees If an employee is seconded out of your entity the employee must be coded as S04 under Reason for Separation Field 2 6 If your entity continues to pay this employee Ordinary Time Hours Paid Snapshot Period Field 4 11 should not be zero If an employee is seconded in to your entity the employee must be coded as A04 under Mode of Commencement Field 2 5 If your entity does not pay this employee via the HR payroll record Ordinary Time Hours Paid Snapshot Period Field 4 11 as zero Example 1 Employee X e has been seconded from Entity A to Entity B e is still being paid through Entity A s payroll and e worked 75 hours over the fortnight Entity A Entity B Reason for Separation Field 2 6 S04 Mode of Commencement Field 2 5 A04 Ordinary Time Hours Paid Field 4 11 75 00 Ordinary Time Hours Paid Field 4 11 0 00 fortnight period fortnight period Example 2 Employee X e has been seconded from Entity A to Entity B e is being paid through Entity B s payroll and e worked 75 hours over the fortnight Entity A Entity B Reason for Separation Field 2 6 S04 Mode of Commencement Field 2 5 A04 Ordinary Time Hours Paid Field 4 11 0 00 Ordinary Time Hours Paid Field 4 11 75 00 fortnight period
79. er Date of Blank Future Date of Commencement in than Birth 12 date Invalid Birth 16 the State commen date Government cement in Workforce entity 2 4 8 28 35 SS L Date of Date 8 Future Before Blank Future Commencement in date commen date Invalid the Entity cement in date state govern ment workforce 2 5 3 36 38 cQ L Mode of Character 3 Blank Non Commencement listed code 2 6 3 39 41 cQ L Reason for Separation Character 3 Blank Non listed code 2 7 8 42 49 cQ L Date of Separation Date 8 Blank when Greater 2 6 is not than 4 equal to months MOO Future from date date Invalid of date collection SS L Employee Identifier Character 15 L Date of Birth Future date Date 8 lt 12 years Date old greater than 95 years prior to today s date Character 1 Invalid date Blank Non listed code lt 16 years Date old greater than 70 years prior to today s date 77 HUMAN RESOURCE MINIMUM OBLIGATOR FOF 2012 13 Financial Year Field Field Column Period Align Title Data format Fatal Edits Invalid Warning Edits Size Start End High Low High Low SS L Geographical Feature Character 6 Blank Non MA listed code SS L Countr
80. er Private Tuition 249214 Music Teacher Private Tuition 249299 Private Tutors and Teachers nec 2493 Teachers of English to Speakers of Other Languages 249311 Teacher of English to Speakers of Other Languages Health Diagnostic and Promotion Professionals 2511 Dietitians 251111 Dietitian 2512 Medical Imaging Professionals 251211 Medical Diagnostic Radiographer 251212 Medical Radiation Therapist 251213 Nuclear Medicine Technologist 251214 Sonographer 2513 Occupational and Environmental Health Professionals 251311 Environmental Health Officer 251312 Occupational Health and Safety Adviser 2514 Optometrists and Orthoptists 251411 Optometrist 251412 Orthoptist 2515 Pharmacists 251511 Hospital Pharmacist 251512 Industrial Pharmacist 251513 Retail Pharmacist 2519 Other Health Diagnostic and Promotion Professionals 251911 Health Promotion Officer 251912 Orthotist or Prosthetist 251999 Health Diagnostic and Promotion Professionals nec Health Therapy Professionals 2521 2522 2523 2524 2525 2526 2527 Chiropractors and Osteopaths 252111 Chiropractor 252112 Osteopath Complementary Health Therapists 252211 Acupuncturist 252212 Homoeopath 252213 Naturopath 252214 Traditional Chinese Medicine Practitioner 252215 Traditional Maori Health Practitioner 252299 Complementary Health Therapists nec Dental Practitioners 252311 Dental Specialist 252312 Dentist Occupational Therapists 252411 Occupational Therapist P
81. erators nec Stationary Plant Operators 7121 Crane Hoist and Lift Operators 712111 Crane Hoist or Lift Operator 7122 Drillers Miners and Shot Firers 712211 Driller 712212 Miner 712213 Shot Firer 7123 Engineering Production Workers Bus Driver 731212 Charter and Tour Bus Driver 731213 Passenger Coach Driver 7313 Train and Tram Drivers 731311 Train Driver 731312 Tram Driver Delivery Drivers 7321 Delivery Drivers 732111 Delivery Driver Truck Drivers 7331 Truck Drivers 733111 Truck Driver General 733112 Aircraft Refueller 733113 Furniture Removalist 733114 Tanker Driver 733115 Tow Truck Driver Storepersons 7411 Storepersons 741111 Storeperson LABOURERS Cleaners and Laundry Workers 8111 Car Detailers 811111 Car Detailer 8112 Commercial Cleaners 712311 Engineering Production Worker 7129 Other Stationary Plant Operators 712911 Boiler or Engine Operator 712912 Bulk Materials Handling Plant Operator 712913 Cement Production Plant Operator 712914 Concrete Batching Plant Operator 712915 Concrete Pump Operator 712916 Paper and Pulp Mill Operator 712917 Railway Signal Operator 712918 Train Controller 712921 Waste Water or Water Plant Operator 712922 Weighbridge Operator 712999 Stationary Plant Operators nec Mobile Plant Operators 7211 Agricultural Forestry and Horticultural Plant Operators 721111 Agricultural and Horticultural Mobile Plant Operator 811211 Commercial Cleaner 8113 Domestic Cleaners 811311 Domestic Cleane
82. f Sport Certified Agreement 2006 2008 Clinical Academics AMA Industrial Agreement 2003 Corruption and Crime Commission Agreement 2005 Country High School Hostels Authority Residential College Supervisory Staff General Agreement 2006 Country High School Hostels Authority Administration Officers Entity Specific Agreement 2007 Department of Justice Jury Officers Agreement 2005 Department of Education and Training Ministerial Officers General Agreement 2006 Department of Corrective Services Juvenile Custodial Officers General Agreement 2006 Department of Culture and the Arts Retail Staff Agreement 2007 Department of Corrective Services Prison Officers Enterprise Agreement 2007 Department of Health Medical Practitioners Metropolitan Health Services AMA Industrial Agreement 2007 Education Assistants General Agreement 2004 Electorate and Research Employees General Agreement 2006 Engineering Trades Government General Agreement 2004 Fleet and Equipment Services Enterprise Bargaining Agreement 2007 Government Schools Agricultural Colleges and Schools Residential Supervisors Agreement 2005 Government Officers Insurance Commission of Western Australia General Agreement 2006 Government Services Miscellaneous General Agreement 2007 117 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATIC 2012 13 Financial Year Agreement ID HEA003 LAWO01 LHM005 MAI014 METOO2 MID009 MINO42 PUBO11 PUBO20 PUBO44 PUBO45 REGOO8 SALA SCHOO5
83. finition of Financial Year to Date in glossary 58 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 7 4 FYTD Gross Higher Duties Allowance Description Total gross higher duties allowance HDA paid to the employee in the current financial year Include e Regular HDA TSA payments negotiated for employees on workers compensation only if applicable e HDA TSA paid for ordinary time annual long service leave and sick leave e Advance and retrospective payments e Temporary special allowance TSA with higher duties allowance Exclude e Overtime payments at HDA TSA rate e Workers compensation payments NOT paid through the payroll e Leave loadings at HDA TSA rate Codes Calculation The value calculated must be rounded to the nearest dollar Do not use decimal places Remarks Validation Data will not be accepted by WACA if N e The field is left blank 3 z e Anemployee s FYTD HDA TSA earnings are less than SO zy Field size Up to 7 numeric characters may be used lt Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 59 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Finan
84. fortnight period Errors and Warnings Fatal Errors and Warnings appears in WACA when HRMOIR data submitted by an entity falls outside of the tolerances set Refer to the Technical Summary for field specific tolerances Fatal tolerances are set at the point where any data is very unlikely to occur This may be because it is legally inadmissible numerically impossible or illogical Occasionally there are exceptions where the data is correct In such cases entities submitting the data are required to send an email to the State Administrator explaining the circumstances Warnings appear when the data is at the extreme range of what is permissible or possible The warnings are designed to alert the entities that the data should be checked for accuracy If an entity is satisfied that the data is accurate they may finalise the data Entities are not required to advise the State Administrator about the warnings However it is likely that during the quality assurance process the warnings will be scrutinised for the likelihood of data being incorrect HUMAN RESOURCE MINIMUM OBLIGA 2012 13 Financial Year The WAGN is an eight digit number which will be allocated to all government employees This number will remain with the employee for their entire government career regardless of changes in employment or periods of non employment with the government The WAGN was issued to all employees in entities that had rolled in to the Office of Shared Service
85. g Forging and Finishing Trades Workers 3331 Glaziers 322111 Blacksmith 333111 Glazier 322112 Electroplater 3332 Plasterers 322113 Farrier 333211 Fibrous Plasterer 322114 Metal Casting Trades Worker 333212 Solid Plasterer 322115 Metal Polisher 3333 Roof Tilers 3222 Sheetmetal Trades Workers 333311 Roof Tiler 322211 Sheetmetal Trades Worker 3334 Wall and Floor Tilers 3223 Structural Steel and Welding Trades Workers 333411 Wall and Floor Tiler 322311 Metal Fabricator Plumbers 322312 Pressure Welder 3341 Plumbers 322313 Welder First Class Aus Welder NZ 334111 Plumber General Mechanical Engineering Trades Workers 334112 Airconditioning and Mechanical Services 3231 Aircraft Maintenance Engineers Plumber 323111 Aircraft Maintenance Engineer Avionics 334113 Drainer Aus Drainlayer NZ 323112 Aircraft Maintenance Engineer Mechanical 334114 Gasfitter 323113 Aircraft Maintenance Engineer Structures 334115 Roof Plumber 3232 Metal Fitters and Machinists Electricians 323211 Fitter General 3411 Electricians 323212 Fitter and Turner 341111 Electrician General 323213 Fitter Welder 341112 Electrician Special Class 323214 Metal Machinist First Class 341113 Lift Mechanic 323215 Textile Clothing and Footwear Mechanic Electronics and Telecommunications Trades Workers 323299 Metal Fitters and Machinists nec 3421 Airconditioning and Refrigeration Mechanics 3233 Precision Metal Trades Workers 342111 Airconditioning and Refrigeration Mechanic 3233
86. have been introduced to improve data accuracy as part of the Data Quality Improvement Program HUMAN RESOURCE MINIMUM OBLIGATORY 2012 13 Financial Year TABLE OF CONTENTS Version Control Preamble Background Information Important Dates File Format Entity Inclusions and Exclusions from the HRMOIR Survey Calculation of Paid Full Time Equivalent FTE Average Paid FTE and Headcount Seconded Employees Errors And Warnings FTE CEILING Director General Chief Executive Officer Sign Off Summary Reports Data Quality Improvement Program Training Sessions Other HRMOIR WACA and Associated Publications and Links SECTION I DATA DEFINITIONS 1 2 3 4 ENTITY INFORMATION Field 1 1 Division Identifier Field 1 2 Department Identifier Field 1 3 Entity Unit Identifier MOVEMENTS COMMENCEMENTS AND SEPARATIONS Field 2 1 Financial Year Field 2 2 Financial Quarter Field 2 3 Date of Commencement in the State Government Workforce Field 2 4 Date of Commencement in the Entity Field 2 5 Mode of Commencement in the Entity Field 2 6 Reason for Separation from the Entity Field 2 7 Date of Separation from the Entity DEMOGRAPHIC INFORMATION Field 3 2 Employee Identifier Field 3 4 Date of Birth Field 3 5 Sex Field 3 6 Geographical Feature Field 3 7 Country of Birth Field 3 8 Language Field 3 9 Indigenous Identifier Field 3 10 Disabilit
87. here applicable Remarks Validation Advice to enable entities to detect and prevent common errors Field size Indicates the number of spaces the data can fill up in each record or employee line Data format Individual data fields are defined as having one of the following data formats see the separate entries in the glossary for definitions of each type Character Date Decimal to no more than 2 decimal places Integer Numeric Period Indicates the period in which the data is captured e g snapshot fortnight current quarter financial year to date Important Note Please refer to the glossary for a full explanation of the terms used in this document 10 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year m T zi uo ewojug 1 Entity Information Field 1 1 Division Identifier Description Not compulsory May be left blank This field may be used to identify major divisions within an entity Codes Calculation Codes provided by State Administrator as requested by entities m Remarks Validation Field size 3 characters or leave blank Data format Character or leave blank Period Snapshot of the last fortnight pay period in the census quarter HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Entity 3S T Q E Field 1 2 Department Identifier Description This is a 3 d
88. hown above NOTE An officer may be appointed as a member of the Senior Executive Service in accordance with section 53 of the Public Sector Management Act 1994 The position will be higher than the PSGOGA Level 8 however not all employees above Level 8 are SES members and the officer will have an SES contract for up to five years a copy of the contract is likely to be on their personnel file and another copy must be sent to the Public Sector Commission Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 44 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR Description 2012 13 Financial Year Field 4 10 Management Tier ID This measures the managerial responsibility in an organisation according to the top three tiers in the organisational management structure It is linked to decision making responsibility rather than salary Codes Calculation Please use the following codes OWN FE Management Tier 1 CEO Management Tier 2 managers reporting to CEO Management Tier 3 managers reporting to Tier 2 management All other staff The definitions recognise that a range of possible management structures exist depending on the nature of the business conducted by the entity its size and geographical and corporate structure While all entities will have Management Tier 1 some smaller organisations or those with flatter st
89. hysiotherapists 252511 Physiotherapist Podiatrists 252611 Podiatrist Speech Professionals and Audiologists 252711 Audiologist 252712 Speech Pathologist Aus Speech Language Therapist NZ Medical Practitioners 2531 2532 2533 2534 2535 2539 Generalist Medical Practitioners 253111 General Medical Practitioner 253112 Resident Medical Officer Anaesthetists 253211 Anaesthetist Specialist Physicians 253311 Specialist Physician General Medicine 253312 Cardiologist 253313 Clinical Haematologist 253314 Medical Oncologist 253315 Endocrinologist 253316 Gastroenterologist 253317 Intensive Care Specialist 253318 Neurologist 253321 Paediatrician 253322 Renal Medicine Specialist 253323 Rheumatologist 253324 Thoracic Medicine Specialist 253399 Specialist Physicians nec Psychiatrists 253411 Psychiatrist Surgeons 253511 Surgeon General 253512 Cardiothoracic Surgeon 253513 Neurosurgeon 253514 Orthopaedic Surgeon 253515 Otorhinolaryngologist 253516 Paediatric Surgeon 253517 Plastic and Reconstructive Surgeon 253518 Urologist 253521 Vascular Surgeon Other Medical Practitioners INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 253911 Dermatologist 253912 Emergency Medicine Specialist 253913 Obstetrician and Gynaecologist 253914 Ophthalmologist 253915 Pathologist 253916 code retired 253917 Diagnostic and Interventional Radiologist 253918 Radiation Oncologist 253999 Medical Prac
90. i ic 3 iS tic Lat S gzj i 5 a Codes Calculation The following codes should be used Workplace modification required Workplace modification not required Not applicable answered W to Field 3 10 Survey returned but employee did not provide the information Survey was sent but employee did not return the survey form Survey was not sent xONS2 lt Remarks Validation A valid code must be used Data will not be accepted by WACA if e The field is left blank e Any character is used other than the codes shown above Field size Must use 1 character Data format Character Period Snapshot of the last fortnight pay period in the census quarter 33 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 12 Highest Qualification Level Description This code indicates the employee s highest qualification level Codes Calculation 3 Demographic Information Only one of the following codes must be used 11 Doctoral degree 51 Certificate III or IV 12 Master degree 52 Certificate or Il 21 Graduate diploma 61 Year 12 or equivalent 22 Graduate certificate 62 Year 10 or equivalent 31 Bachelor degree 91 Non award course 41 Advanced diploma 97 No qualification or Associate degree 98 Unknown includes no response 42 Diploma level 99 Other Remarks Validation A valid code must be used Data will not be accepted by WACA if e The field is left blank
91. ibed 8999 Other Australian Indigenous Languages not elsewhere covered OTHER LANGUAGES American Languages 9101 American Languages African Languages 9201 9203 9205 9206 9207 9208 9211 9212 9213 9214 9215 9216 9217 9218 9221 9222 9223 9224 9225 9226 9227 9228 9231 9232 9233 9234 9235 9236 9237 9238 9299 Acholi Akan Mauritian Creole Oromo Shona Somali Swahili Yoruba Zulu Amharic Bemba Dinka Ewe Ga Harari Hausa Igbo Kikuyu Krio Luganda Luo Ndebele Nuer Nyanja Chichewa Shilluk Tigr Tigrinya Tswana Xhosa Seychelles Creole African Languages not elsewhere covered Pacific Austronesian Languages 9301 9302 Fijian Gilbertese IMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 9303 Maori Cook Island 9304 Maori New Zealand 9305 Motu 9306 Nauruan 9307 Niue 9308 Samoan 9311 Tongan 9312 Rotuman 9313 Tokelauan 9314 Tuvaluan 9315 Yapese 9399 Pacific Austronesian Languages not elsewhere covered Oceanian Pidgins and Creoles 9401 Tok Pisin 9402 Bislama 9403 Hawaiian English 9404 Pitcairnese 9405 Solomon Islands Pijin 9499 Oceanian Pidgins and Creoles not elsewhere covered Papua New Guinea Papuan Languages 9502 Kiwai 9599 Papua New Guinea Papuan Languages not elsewhere covered Invented Languages 9601 Invented Languages Sign Languages 9701 Auslan 9702 Makaton 9799 Sign Languages not elsewhere covered 201
92. ighter 2nd Class Firefighter 3rd Class Fire Safety Advisors Grade 2 Fire Safety Assistants Grade 3 Fire Safety Advisors Grade 4 Fire Safety Assistants Grade 4 Fire Safety Advisors Grade 5 Fire Safety Assistants Grade 5 Communications Systems Officers Level 1 Communications Systems Officers Level 2 Communications Systems Officers Level 3 Communications Systems Officers Level 4 Station Officer Level 1 Station Officer Level 2 Superintendent Code AREA O DISTRICT O FF LEAD FF SENIOR FF TRAINEE FF1C L1 FF1C L2 FF1C L3 FF2C FF3C G2 FSAD G3 FSAS G4 FSAD G4 FSAS G5 FSAD G5 FSAS L1 CSO L2 CSO L3 CSO L4 CSO STATION L1 STATION L2 SUPER 115 HUMAN RESOURCE MINIMUM OBLIGATORY I 2012 13 Financial Year APPENDIX 6 AWARDS TO BE UPDATED List of Awards that are used by a significant number of employees within an entity Please contact the State Administrator if the Award you are looking for is not included in this list Award ID AP804691 AP816664 AP819913 CAT002 CHI003 CHIO06 CLEOO2 COU008 DEPOO1 EDUOO1 ENGO13 ENROO1 GAROO1 GOVO006 HEA004 HOS019 MIS004 PUBOO7 PUBO42 RANOO1 RESOO2 SHO001 STA002 TEA006 TEA007 TEA008 116 Award Name Geraldton Port Authority Award 2001 Broome Port Authority Award 2002 AWU Western Australian Public Sector Award 2002 Catering Employees and Tea Attendants Government Award 1982 Child Care Subsidised Centres Award
93. igit code that uniquely identifies a WA State Government Sector entity for the purpose of reporting HRMOIR data through the WACA Codes Calculation Codes are assigned and maintained by the Public Sector Commission PSC Please contact the State Administrator if you need the relevant code for your entity Remarks Validation Data will not be accepted by WACA if e A code other than a valid code assigned by PSC is used e The field is left blank Field size Must use 3 numeric characters Data format Integer Period Snapshot of the last fortnight pay period in the census quarter 12 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 1 3 Entity Unit Identifier Description This 3 digit code allows WACA to identify an entity that has its HRMOIR data reported by a parent employing entity Codes Calculation Codes are assigned and maintained by the Public Sector Commission PSC Please contact the State Administrator if you need the relevant code for your entity Remarks Validation Data will not be accepted by WACA if e A code other than a valid code assigned by PSC is used e The field is left blank Many entities will have the same code for Fields 1 2 and 1 3 However if an entity reports HRMOIR information on behalf of another entity satellite entity then Field 1 2 and 1 3 will have different codes Example Field 1 2 Field 1 3 Reporting Entity 111 111 Satel
94. imming Coach or Instructor Tennis Coach Other Sports Coach or Instructor Dog or Horse Racing Official Sports Development Officer Sports Umpire Other Sports Official 4524 Sportspersons 452411 452412 452413 452414 452499 Footballer Golfer Jockey Lifeguard Sportspersons nec CLERICAL AND ADMINISTRATIVE WORKERS Contract Program and Project Administrators 5111 Contract Program and Project Administrators 511111 511112 Contract Administrator Program or Project Administrator Office and Practice Managers 5121 Office Managers 512111 Office Manager 5122 Practice Managers 512211 Health Practice Manager 512299 Practice Managers nec Personal Assistants and Secretaries 5211 Personal Assistants 521111 Personal Assistant 5212 Secretaries 521211 Secretary General 521212 Legal Secretary General Clerks 5311 General Clerks 531111 General Clerk Keyboard Operators 5321 Keyboard Operators 532111 532112 532113 Data Entry Operator Machine Shorthand Reporter Word Processing Operator Call or Contact Centre Information Clerks 5411 Call or Contact Centre Workers 541111 541112 Call or Contact Centre Team Leader Call or Contact Centre Operator 5412 Inquiry Clerks 541211 Receptionists Inquiry Clerk 5421 Receptionists 542111 542112 542113 542114 Receptionist General Admissions Clerk Hotel or Motel Receptionist Medical Receptionist Accounting Clerks and Bookkeepers 5511 Accounting
95. ing 060315 Mothercraft Nursing and Family and Child Health Nursing 060399 Nursing not elsewhere covered 060500 Pharmacy 060501 Pharmacy 060700 Dental Studies 060701 Dentistry 060703 Dental Assisting 060705 Dental Technology 060799 Dental Studies not elsewhere covered 060900 Optical Science 060901 Optometry 060903 Optical Technology 060999 Optical Science not elsewhere covered 061100 Veterinary Studies 061101 Veterinary Science 061103 Veterinary Assisting 061199 Veterinary Studies not elsewhere covered 061300 Public Health 061301 Occupational Health and Safety 061303 Environmental Health 061305 Indigenous Health 061307 Health Promotion 061309 Community Health 061311 Epidemiology 061399 Public Health not elsewhere covered 061500 Radiography 061501 Radiography 061700 Rehabilitation Therapies 061701 Physiotherapy 061703 Occupational Therapy 061705 Chiropractic and Osteopathy 061707 Speech Pathology 061709 Audiology 061711 Massage Therapy 061713 Podiatry 061799 Rehabilitation Therapies not elsewhere covered 061900 Complementary Therapies 061901 Naturopathy 061903 Acupuncture 061905 Traditional Chinese Medicine 061999 Complementary Therapies not elsewhere covered 069900 Other Health 069901 Nutrition and Dietetics 069903 Human Movement 069905 Paramedical Studies 069907 First Aid 069999 Health not elsewhere covered 96 Education 070100 Teacher Education 070101 Teache
96. ks Validation For example if an employee takes 4 weeks leave in addition to his normal annual leave entitlement in a year then the code should be 4852 Data will not be accepted by WACA if e The field is left blank Note This should not affect the data input into Ordinary Time Hours Paid and Equivalent Annual Award Agreement Base Wage or Salary fields which should be shown in full Field size Must use 4 characters Data format Character Period Current collection quarter Sn g6 As oe SE M a Ui o s 64 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 8 4 Deferred Salary Leave Description Employees receive a reduced proportion of their normal income e g 80 for a nominated number of years e g 4 At the conclusion of this period the employee is entitled to take deferred leave at the reduced income level for one year Codes Calculation YA where Y The numbers of agreed years of work e g 4 A Period of the agreement in years e g 5 This would be shown as code 45 If an employee has not entered into a deferred salary agreement please enter code 55 Remarks Validation Data will not be accepted by WACA if e The field is left blank Note This should not affect the data input into Ordinary Time Hours Paid and Equivalent Annual Award Agreement Base Wage or Salary fields which should be shown in full Field
97. lating to the snapshot Exclude e Overtime and flexi time hours paid Standby and on call hours paid Hours paid in advance Hours paid not related to the snapshot i e retrospective payments Any unpaid hours Codes Calculation Number of hours expressed up to two decimal places For example 75 hours 75 or 75 0 or 75 00 42 hrs 30 mins 42 5 or 42 50 If an employee has no ordinary time hours paid for during the snapshot please enter 0 or 0 00 in this field Remarks Validation Data will not be accepted by WACA if e The field is left blank e More than 110 ordinary time hours are paid for in the fortnight snapshot e Negative hours are paid for in the fortnight snapshot e Data is submitted to more than 2 decimal places WACA will accept data but issue a warning if e More than twice the Standard Weekly Award Hours see Field 4 12 are paid for in the fortnight snapshot e More than 90 but less than or equal to 110 ordinary time hours are paid for in the fortnight snapshot e Less than 15 but more than 0 ordinary time hours are paid for in the fortnight snapshot 47 ged be m E T S lt B D B t HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Important Note 1 2 Field size Data from this field is used to calculate Paid Full Time Equivalent FTE data see page 7 for the formula Incorrect information may result in inflated or deflated
98. lite Entity 111 222 Field size Must use 3 numeric characters Data format Integer Period Snapshot of the last fortnight pay period in the census quarter 13 uoneULIOyUy m T zi HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 2 Movements Commencements and Separations Field 2 1 Financial Year 2 Movements Description This is the financial year in which the HRMOIR dataset is captured Codes Calculation Four character year YYYY where YYYY Year in which period ends Example Reports submitted in Financial year code Financial year 2011 12 2012 Financial year 2012 13 2013 Financial year 2013 14 2014 Remarks Validation Data will not be accepted by WACA if e Data is not submitted in the prescribed format shown above e Afield is left blank Field size Must use 4 characters Data format Date Period Snapshot of the last fortnight pay period in the census quarter HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 2 2 Financial Quarter ES z i lt 5 a Description The quarter of the financial year in which the HRMOIR dataset is captured Codes Calculation Must be in the range of 1 to 4 Code Quarter Ending 1 September 2 December 3 March 4 June Remarks Validation Data will not be accepted by WACA if e Any character is
99. loyees Casual employees C under Appointment Type Field 4 5 should be reported as 0 Remarks Validation Data will not be accepted by WACA if e the field is left blank e more than twice the Standard Weekly Award Hours Field 4 12 e negative hours or e data is submitted to more than 2 decimal places WACA will accept data but issue a warning if e less than 7 5 hours but more than 0 hours Important Note 1 This field is used to calculate the full time equivalent proportion and to identify if an employee is full time or part time Field size Up to 6 numeric characters may be used Data format Decimal to no more than 2 decimal places Period Snapshot of the last fortnight pay period in the census quarter 50 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HR MOIR 2012 13 Financial Year 5 Salary Details Field 5 1 Equivalent Annual Award Agreement Base Wage or Salary Description The equivalent annual base wage or salary that the employee receives for the job he or she is currently performing at the collection period If an employee is receiving higher duties allowance at the snapshot please show the equivalent annual base wage or salary for the position the employee is acting in not their substantive position Include e Equivalent annual rate of pay as specified in the Award or Agreement e Salary incremental step e Ordinary time earnings e Non cash benefits which are co
100. m will assess develop and implement improvements for all data items currently reported by all entities A series of meetings were held with key entities to identify data quality issues solutions and targets After much discussion and consultation a number of changes are being implemented to improve the accuracy and reliability of the data 1 Modify WACA to accept csv format file 2 All separated employees are to be reported throughout the financial year 3 Introduce a new field to identify the Pay Period Field 2 8 for which the data was extracted for 4 Introduce a new field to collect Western Australian Government Number WAGN Field 3 1 to identify movements within the sector and improve consistency in the information provided Introduce a new field to collect Job Number Field 3 3 to improve accurate headcount data Expand Job Title Field 4 2 field to 40 characters Expand ANZSCO Field 4 1 to 6 digits allow entities to provide more details about the position Amend the requirements in Period of Contract Field 4 8 to collect Contract End Date for employees on contracts 9 Replace Overtime in Hours Paid Fortnight Period Field 4 15 with Contracted Hours to collect accurate full time part time data OS om Other initiatives are being considered to help entities improve their EEO response rate ANZSCO coding accuracy Please contact the State Administrator Workforce Data for more information and updates about the D
101. ncial year commences after the last pay day in June See definition of Financial Year to Date in glossary Pe oo Ao BE a E Do 56 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 7 2 FYTD Gross Overtime Payments Description Total gross overtime paid to the employee in the current financial year Include e Overtime paid at HDA TSA rate e Retrospective payments Exclude e Workers compensation payments NOT paid through the payroll Codes Calculation The value calculated must be rounded to the nearest dollar Do not use decimal places Remarks Validation Data will not be accepted by WACA if e The field is left blank e Anemployee s FYTD gross overtime earnings are less than SO Field size Up to 7 numeric characters may be used Data format Integer Period FYTD fromthe day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 57 a 5 B D A 5 Areyes ALAA L HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 7 3 FYTD Gross Commuted Allowance Payments Description Total gross commuted allowance paid to the employee in the current financial year Commuted allowance
102. nd Maintenance Electrical Fitting Electrical Mechanics Refrigeration and Air Conditioning Mechanics Electronic Equipment Servicing Electrical and Electronic Engineering and Technology not elsewhere covered Aerospace Engineering and Technology Aerospace Engineering Aircraft Maintenance Engineering Aircraft Operation Air Traffic Control Aerospace Engineering and Technology not elsewhere covered Maritime Engineering and Technology Maritime Engineering Marine Construction Marine Craft Operation Maritime Engineering and Technology not elsewhere covered Other Engineering and Related Technologies Environmental Engineering Biomedical Engineering Fire Technology Rail Operations Cleaning Engineering and Related Technologies not elsewhere covered Architecture and Building 040100 040101 040103 040105 040107 040199 Architecture and Urban Environment Architecture Urban Design and Regional Planning Landscape Architecture Interior and Environmental Design Architecture and Urban Environment not elsewhere covered RMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 040300 Building 040301 Building Science and Technology 040303 Building Construction Management 040305 Building Surveying 040307 Building Construction Economics 040309 Bricklaying and Stonemasonry 040311 Carpentry and Joinery 040313 Ceiling Wall and Floor Fixing 040315 Roof Fixing 040317 Plastering 040319 Furnishing Installation 040321
103. needs further analysis Field size Up to 4 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary n fS 5 A 9AP9T ALAA 6 67 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 9 3 FYTD Sick Leave Taken in Hours Description The total number of hours of sick leave taken paid and or unpaid by the employee in the current financial year Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation Sick leave is leave granted where the employee is ill or injured Data will not be accepted by WACA if e The field is left blank e Sick leave taken is less than 0 hours or more than 2 080 hours WACA will accept the data but issue a warning if e Sick leave taken is more than 1 000 hours but equal to or less than 2 080 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State Administrator will contact you if the data needs further analysis a a TR TERETE Field size Up to 4 numeric characters may
104. ngineer 101 HUMAN RESOURCE MINIMUM OBLIGATORY 2012 13 Financial Year 2336 2339 Mining Engineers 233611 Mining Engineer excluding Petroleum 233612 Petroleum Engineer Other Engineering Professionals 233911 Aeronautical Engineer 233912 Agricultural Engineer 233913 Biomedical Engineer 233914 Engineering Technologist 233915 Environmental Engineer 233916 Naval Architect Aus Marine Designer NZ 233999 Engineering Professionals nec Natural and Physical Science Professionals 2341 2342 2343 2344 2345 2346 2347 2349 Agricultural and Forestry Scientists 234111 Agricultural Consultant 234112 Agricultural Scientist 234113 Forester Aus Forest Scientist NZ Chemists and Food and Wine Scientists 234211 Chemist 234212 Food Technologist 234213 Wine Maker Environmental Scientists 234311 Conservation Officer 234312 Environmental Consultant 234313 Environmental Research Scientist 234314 Park Ranger 234399 Environmental Scientists nec Geologists and Geophysicists 234411 Geologist 234412 Geophysicist Life Scientists 234511 Life Scientist General 234512 Anatomist or Physiologist 234513 Biochemist 234514 Biotechnologist 234515 Botanist 234516 Marine Biologist 234517 Microbiologist 234518 Zoologist 234599 Life Scientists nec Medical Laboratory Scientists 234611 Medical Laboratory Scientist Veterinarians 234711 Veterinarian Other Natural and Physical Scienc
105. night pay period in the census quarter 35 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 4 Employment Data Field 4 1 Occupation ANZSCO Description This relates to the employee s current occupation The occupation code is classified according to the Australian and New Zealand Standard Classification of Occupations ANZSCO Codes Calculation is is 4 Employment The complete list of codes can be found in the ABS publication 1220 0 ANZSCO Australian and New Zealand Standard Classification of Occupations First Edition Revision 1 Contact the State Administrator if assistance is required to identify the appropriate ANZSCO codes Remarks Validation A valid 4 digit ANZSCO code must be used Data will not be accepted by WACA if e The field is left blank e Any code is used other than a valid 4 digit or 6 digit ANZSCO code Field size Must use either 4 or 6 characters Data format Character Period Snapshot of the last fortnight pay period in the census quarter 36 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 2 Job Title Description The official job title of the employee Codes Calculation This is a free text field but is limited to 40 characters Please ensure that the job title can be easily identified from any abbreviation used in this field Remarks Validation
106. nt Leave for a variety of personal purposes including sick leave carer s leave and short leave A group of executive officers who are classified Level 9 and above and appointed under the Public Sector Management Act 1994 as SES officers An employee not employed under a contract of employment who is paid for undertaking work within a specified period or an ad hoc arrangement to meet varying entity needs Total hours of paid and unpaid sick leave cleared by all employees were not classified as personal leave as defined above A particular point or period in time For the purposes of HRMOIR this refers to the last pay period fortnight of the census period i e the fortnight of the last pay period ending on or before the census dates An allowance paid in instances when an employee is undertaking duties over and above their normal duties and where HDA is not applicable For the purposes of HRMOIR this comprises all employing bodies that are required to report workforce information to the WACA in accordance with Premier s Circular 2007 15 The system used to collect analyse and report HRMOIR data 83 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATI 2012 13 Financial Year REFERENCES 1 Australian Bureau of Statistics www abs gov au 2 Western Australian Industrial Relations Commission www wairc gov au 3 Australian Industrial Relations Commission www airc gov au 4 Public Sector Commission Workfo
107. numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 60 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 7 6 FYTD Leave Loading Description Total leave loading paid to the employee in the current financial year Leave loading is a standard employee benefit that is usually prescribed at the rate of 17 5 of the employee s annual salary It is paid when accrued annual leave is taken may be subject to capping Include e Leave loading at HDA TSA rate Codes Calculation The value calculated must be rounded to the nearest dollar Do not use decimal places Remarks Validation Data will not be accepted by WACA if e The field is left blank e Anemployee s FYTD leave loading paid is less than SO Note If leave loading is nil please insert 0 Field size Up to 4 numeric characters may be used Data format Integer Period FYTD fromthe day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 61 a
108. nvertible to cash and recognised as salary for superannuation purposes such as salary packaging Higher duties allowance for ordinary time hours e Base wage or salary for employees on unpaid leave e For employees not on annual salary calculate the equivalent annual payment as per conversion factors see Codes Calculation Exclude e Penalty payment shift and other remunerative allowances e Overtime pay e Loading in lieu of leave entitlements public holidays for casual employees Codes Calculation The equivalent annual base wage or salary is calculated as such For known current annual base salary Record the dollar value in accordance with published schedules attached to registered Agreements or Awards For a weekly base wage Weekly base wage x 313 6 51 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year For an hourly base rate Hourly base rate x number of hours in 12 month period 1950 for 37 5 hour week 1976 for 38 hour week 2080 for 40 hour week or hourly base rate x weekly award hrs x 313 6 The value calculated must be rounded to the nearest dollar Do not use decimal places Remarks Validation Data will not be accepted by WACA if e The field is left blank e An employee s equivalent annual base wage or salary is less than 10 000 or greater than 1 000 000 WACA will accept the data but issue a warning if e An employee s equivalent annual
109. ogging Assistant 831211 Meat Boner and Slicer 841313 Tree Faller 831212 Slaughterer 8414 Garden and Nursery Labourers 8313 Meat Poultry and Seafood Process Workers 841411 Garden Labourer 831311 Meat Process Worker 841412 Horticultural Nursery Assistant 831312 Poultry Process Worker 8415 Livestock Farm Workers 831313 Seafood Process Worker 841511 Beef Cattle Farm Worker Packers and Product Assemblers emisia gies Caie Fenm Woner 8321 Packers 841513 Mixed Livestock Farm Worker 832111 Chocolate Packer 841514 Poultry Farm Worker 832112 Container Filler 841515 Sheep Farm Worker 832113 Fruit and Vegetable Packer 841516 Stablehand 832114 Meat Packer 841517 Wool Handler 832115 Seafood Packer 841599 Livestock Farm Workers nec TIE HUMAN RESOURCE MINIMUM OBLIGATORY INFORM 2012 13 Financial Year 8416 Mixed Crop and Livestock Farm Workers 841611 Mixed Crop and Livestock Farm Worker 8419 Other Farm Forestry and Garden Workers 841911 Hunter Trapper 841912 code retired 841913 Pest Controller 841999 Farm Forestry and Garden Workers nec Food Preparation Assistants 8511 Fast Food Cooks 851111 Fast Food Cook 8512 Food Trades Assistants 851211 Pastrycook s Assistant 851299 Food Trades Assistants nec 8513 Kitchenhands 851311 Kitchenhand Freight Handlers and Shelf Fillers 8911 Freight and Furniture Handlers 891111 Freight Handler Rail or Road 891112 Truck Driver s Offsider 891113 Waterside Worker 8912 Shelf Fillers 891211 Shelf Filler
110. or hours in the fortnight see Field 4 11 for further inclusions Exclude e Board Members unless they are on the entity s payroll see page 6 e Trainees engaged via any Traineeship program Award or Agreement see page 6 e any hours that are not Ordinary Time Hours Paid for the fortnight such as overtime or flex hours see Field 4 11 for further exclusions Example An employee is paid for 52 5 hours worked in a fortnight and 7 5 hours for one day sick leave with pay Their Award Agreement specifies 37 5 hours per week Therefore the FTE is 52 5 7 5 2 x 37 5 0 8 Average Paid FTE Average Paid FTE aims to address seasonal fluctuations that occur in some entities from one quarter to the next It is calculated by averaging the Paid FTE of the current quarter and the preceding three quarters This is used by the Department of Treasury to monitor entities FTE Ceiling Headcount Headcount is automatically calculated as follows Headcount the total number of employee records less all separations in the quarter unless the separation reason refers to an employee who is seconded out but continues to be paid by the entity less any seconded in employees who were not paid by the entity in the snapshot less board members and less casuals who did not work in the fortnightly snapshot If an employee is acting in a different position during the census fortnight the employee s information should reflect the position that is curr
111. or the Australian Industrial Relations Commission AIRC The WAIRC website is located at www wairc wa gov au The AIRC website is located at www airc gov au Data Codes Calculation 5 amp 5 eS Z Refer to the list of commonly used codes in Appendix 7 Remarks Validation Data will not be accepted by WACA if e The field is left blank unless an agreement is reported in Field 4 8 e Any code is used other than a valid Award code as shown in Appendix 6 or provided by the State Administrator NOTE An Award cannot be accepted by WACA unless it has been formally registered with WAIRC or AIRC The Award reference number is derived from the document identity number on the WAIRC or AIRC website Please contact the State Administrator if your Award is not listed in this document Field size Up to 10 characters may be used Data format Character Period Snapshot of the last fortnight pay period in the census quarter 42 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 8 Agreements Description A code that uniquely identifies an Agreement registered with the Western Australian Industrial Relations Commission WAIRC or the Australian Industrial Relations Commission AIRC The WAIRC website is located at www wairc wa gov au The AIRC is located at www airc gov au ged Codes Calculation gt m E S lt 5 3 rE Refer
112. oyee s FYTD overtime hours paid for is less than 0 Important Note Field size Up to 4 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 54 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 7 Financial Year to Date FYTD Salary Information Field 7 1 FYTD Gross Wage or Salary Description Total gross earnings paid to the employee before any deductions in the current financial year Include e Ordinary time and overtime earnings including commuted overtime e Over award agreement payments e Penalty payments shift and other remunerative allowances including HDA TSA and district allowance Leave loadings bonuses and similar payments Retainers and commissions paid to persons who received a retainer Payments made under incentive piecework or profit sharing schemes All leave payments except those paid on termination Salary payments made to directors Payments made for time on standby or reporting time Amounts paid from interstate or overseas Amounts paid through the payroll to employees on workers compensation Advance and retrospective payments Attraction amp Retention Benefits paymen
113. oyment and this break has not exceeded 5 working days the most recent start date PRIOR to the break must be reported Codes Calculation YYYYMMDD where YYYY Year MM Month DD Day Remarks Validation Data will not be accepted by WACA if e Data is not submitted in the prescribed format shown above Note that separators such as will not be accepted e The field is left blank e A future date is entered e Commencement in the entity is PRIOR to commencement in the State Government Workforce Field 2 3 Date of Commencement in the State Government Workforce Field size Must use 8 characters Data format Date Period Not applicable 17 ES z i lt 5 a HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 2 5 Mode of Commencement in the Entity 2 Movements Description This code describes the way in which employees commenced in the entity Codes Calculation Code Mode of commencement A00 Unknown A03 Redeployment from a different entity within the WA State Government Sector A04 Secondment temporary movement from a different entity within the WA State Government Sector A05 Commenced from outside WA State Government Sector A99 Other modes of commencement Remarks Validation A valid code must be used Data will not be accepted by WACA if e Any character is entered other than the codes shown above e Afield is l
114. r 7 18 19 41 85 Service CElIVELY sisiscccsssccesscesatesvaiereverstents cos eaacevacaveveas 39 87 SES flap asenne ren e E AAA 46 87 Sessional eMplOyee sssssssssseseeeeresississeererrsrissierierierrens 93 SONS E A A E A A A 23 86 Siek leaven a EES 75 93 Taken in hours FYTD ccececeeseeseeeteeseeteeteeaees 75 89 Shap HOt sess sccscesscsnayeversane cones iecesshesieaviea eeesceselsaemeeaeeadew ss 93 Spare field for future use 12 20 33 35 37 53 56 59 67 72 81 85 86 87 88 89 Standard weekly award NOUIS c sccceseeeseeesteeeeeee 51 87 T Temporary special allowance TSA 60 62 64 66 93 Ww WA State Government Sector s 5 6 73 74 93 Workforce Analysis and Collection Application WACA 94
115. r 8114 Housekeepers 811411 Commercial Housekeeper 811412 Domestic Housekeeper 8115 Laundry Workers 811511 Laundry Worker General 811512 Drycleaner 811513 Ironer or Presser 721112 Logging Plant Operator 7212 Earthmoving Plant Operators 110 ATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 8116 Other Cleaners 832199 Packers nec 811611 Carpet Cleaner 8322 Product Assemblers 811612 Window Cleaner 832211 Product Assembler 811699 Cleaners nec Miscellaneous Factory Process Workers Construction and Mining Labourers 8391 Metal Engineering Process Workers 8211 Building and Plumbing Labourers 839111 Metal Engineering Process Worker 821111 Builder s Labourer 8392 Plastics and Rubber Factory Workers 821112 Drainage Sewerage and Stormwater Labourer 839211 Plastics Factory Worker 821113 Earthmoving Labourer 839212 Rubber Factory Worker 821114 Plumber s Assistant 8393 Product Quality Controllers 8212 Concreters 839311 Product Examiner 821211 Concreter 839312 Product Grader 8213 Fencers 839313 Product Tester 821311 Fencer 8394 Timber and Wood Process Workers 8214 Insulation and Home Improvement Installers 839411 Paper and Pulp Mill Worker 821411 Building Insulation Installer 839412 Sawmill or Timber Yard Worker 821412 Home Improvement Installer 839413 Wood and Wood Products Factory Worker 8215 Paving and Surfacing Labourers 8399 Other Factory Process Workers 821511 Paving and Surfacing Labourer 839911 Cement and Concrete Plant Worke
116. r 8216 Railway Track Workers 839912 Chemical Plant Worker 821611 Railway Track Worker 839913 Clay Processing Factory Worker 8217 Structural Steel Construction Workers 839914 Fabric and Textile Factory Worker 821711 Construction Rigger 839915 Footwear Factory Worker 821712 Scaffolder 839916 Glass Processing Worker 821713 Steel Fixer 839917 Hide and Skin Processing Worker 821714 Structural Steel Erector 839918 Recycling Worker 8219 Other Construction and Mining Labourers 839999 Factory Process Workers nec 821911 Crane Chaser Farm Forestry and Garden Workers 821912 Driller s Assistant 8411 Aquaculture Workers 821913 Lagger 841111 Aquaculture Worker 821914 Mining Support Worker 8412 Crop Farm Workers 821915 Surveyor s Assistant 841211 Fruit or Nut Farm Worker Food Process Workers 841212 Fruit or Nut Picker 8311 Food and Drink Factory Workers 841213 Grain Oilseed or Pasture Farm Worker Aus 831111 Baking Factory Worker Field Crop Farm Worker NZ 831112 Brewery Worker 841214 Vegetable Farm Worker Aus Market Garden 831113 Confectionery Maker Worker NZ 831114 Dairy Products Maker 841215 Vegetable Picker 831115 Fruit and Vegetable Factory Worker 841216 Vineyard Worker 831116 Grain Mill Worker 841217 Mushroom Picker 831117 Sugar Mill Worker 841299 Crop Farm Workers nec 831118 Winery Cellar Hand 8413 Forestry and Logging Workers 831199 Food and Drink Factory Workers nec 841311 Forestry Worker 8312 Meat Boners and Slicers and Slaughterers 841312 L
117. r Education Early Childhood 070103 Teacher Education Primary 070105 Teacher Education Secondary 070107 Teacher Librarianship 070109 Teacher Education Vocational Education and Training 070111 Teacher Education Higher Education 070113 Teacher Education Special Education 070115 English as a Second Language Teaching 070117 Nursing Education Teacher Training 070199 Teacher Education not elsewhere covered 070300 Curriculum and Education Studies 070301 Curriculum Studies 070303 Education Studies 079900 Other Education 079999 Education not elsewhere covered Management and Commerce 080100 080101 080300 080301 080303 080305 080307 080309 080311 080313 080315 080317 080319 080321 080323 080399 080500 080501 080503 080505 080507 080509 080599 080500 080701 080900 080901 080903 080905 080999 081100 081101 081103 081105 081199 Accounting Accounting Business and Management Business Management Human Resource Management Personal Management Training Organisation Management Industrial Relations International Business Public and Health Care Administration Project Management Quality Management Hospitality Management Farm Management and Agribusiness Tourism Management Business and Management not elsewhere covered Sales and Marketing Sales Real Estate Marketing Advertising Public Relations Sales and Marketing not elsewhere covered Tourism Tourism Office Studies
118. r the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary 9 S fg lan o j 66 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 9 2 FYTD Long Service Leave Taken in Hours Description The total number of hours of long service leave taken paid at any pay rate e g half pay double pay etc cleared by an employee in the current financial year Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation Do not include equivalent hours for payments made in lieu of long service leave or hours paid out due to separation from the WA State Government Sector only long service leave taken by the employee should be included in this section Data will not be accepted by WACA if e The field is left blank e Long service leave taken is less than 0 hours or more than 2 080 hours WACA will accept data but issue a warning if e Long service leave taken is more than 1 000 but equal to or less than 2 080 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State Administrator will contact you if the data
119. ranic not elsewhere covered Middle Eastern Semitic Languages 4202 Arabic 4203 Assyrian 4204 Hebrew 89 HUMAN RESOURCE MINIMUM OBLIGATORY II 2012 13 Financial Year 4299 Middle Eastern Semitic Languages not elsewhere covered Turkic 4301 Turkish 4302 Azeri 4303 Tatar 4304 Turkmen 4305 Uygur 4306 Uzbek 4399 Turkic not elsewhere covered Other Southwest and Central Asian Languages 4901 Armenian 4902 Georgian 4999 Other Southwest and Central Asian Languages not elsewhere covered SOUTHERN ASIAN LANGUAGES Dravidian 5101 Kannada 5102 Malayalam 5103 Tamil 5104 Telugu 5105 Tulu 5199 Dravidian not elsewhere covered Indo Aryan 5201 Bengali 5202 Gujarati 5203 Hindi 5204 Konkani 5205 Marathi 5206 Nepali 5207 Punjabi 5208 Sindhi 5211 Sinhalese 5212 Urdu 5213 Assamese 5214 Dhivehi 5215 Kashmiri 5216 Oriya 5299 Indo Aryan not elsewhere covered Other Southern Asian Languages 5999 Other Southern Asian Languages SOUTHEAST ASIAN LANGUAGES Burmese and Related Languages 6101 Burmese 6102 Haka 6103 Karen 6199 Burmese and Related Languages not elsewhere covered Hmong Mien 6201 Hmong 6299 Hmong Mien not elsewhere covered Mon Khmer 6301 Khmer 90 6302 Vietnamese 6303 Mon 6399 Mon Khmer not elsewhere covered Tai 6401 Lao 6402 Thai 6499 Tai not elsewhere covered Southeast Asian Austronesian Languages 6501 Bisaya 6502 Cebuano 6503 Ilokano 6504 Indonesian
120. rce Planning http www publicsector wa gov au Positioning WorkforcePlanning Pages Default aspx 5 Office of Equal Employment Opportunity Western Australia www oeeo wa gov au 6 Public Sector Management Act 1994 WA 7 Public Sector Commissioner s Circular 2009 09 supercedes Premier s Circular 2007 15 Human Resource Minimum Obligatory Information Requirement for the Workforce Information System issued 08 10 2007 8 Disability Services Act 1993 WA 9 Equal Opportunities Act 1984 WA 84 OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year ACRONYMS ABS Australian Bureau of Statistics AIRC Australian Industrial Relations Commission ANZSCO Australia and New Zealand Standard Classification of Occupations CEO Chief Executive Officer DG Director General EEO Equal employment opportunity FTE Full time equivalent FYTD Financial year to date HDA Higher duties allowance HRMOIR Human Resource Minimum Obligatory Information Requirements OEEO Office of Equal Employment Opportunity PSC Public Sector Commission PSMA Public Sector Management Act 1994 SES Senior Executive Service TSA Temporary special allowance WACA Workforce Analysis and Collection Application WAIRC Western Australian Industrial Relations Commission 85 HUMAN RESOURCE MINIMUM OBLIGATORY IN 2012 13 Financial Year APPENDIX 1 COUNTRY OF BIRTH SSSS Survey returned but status not stated OOOO Survey sent but not returned X
121. rea Languages not elsewhere covered 91 HUMAN RESOURCE MINIMUM OBLIGATORY INFC 2012 13 Financial Year Arandic 8603 Alyawarr 8604 Anmatyerr 8605 Arrernte 8606 Kaytetye 8699 Arandic not elsewhere covered Western Desert Language 8703 Antikarinya 8704 Kartujarra 8705 Kukatha 8706 Kukatja 8707 Luritja 8708 Manyjilyjarra 8711 Martu Wangka 8712 Ngaanyatjarra 8713 Pintupi 8714 Pitjantjatjara 8715 Wangkajunga 8716 Wangkatha 8717 Warnman 8718 Yankunytjatjara 8721 Yulparija 8799 Western Desert Languages not elsewhere covered Kimberley Area Languages 8801 Bardi 8802 Bunuba 8803 Gooniyandi 8804 Miriwoong 8805 Ngarinyin 8806 Nyikina 8807 Worla 8808 Worrorra 8811 Wunambal 8812 Yawuru 8899 Kimberley Area Languages not elsewhere covered Other Australian Indigenous Languages 8901 Adnymathanha 8902 Arabana 8903 Bandjalang 8904 Banyjima 8905 Batjala 8906 Bidjara 8907 Dhanggatti 8908 Diyari 8911 Gamilaraay 8912 Garrwa 8913 Garuwali 8914 Githabul 8915 Gumbaynggir 8916 Kanai 8917 Karajarri 8918 Kariyarra 8921 Kaurna 8922 Kayardild 8923 Kija 8924 Kriol 92 8925 Lardil 8926 Mangala 8927 Muruwari 8928 Narungga 8931 Ngarluma 8932 Ngarrindjeri 8933 Nyamal 8934 Nyangumarta 8935 Nyungar 8936 Paakantyi 8937 Palyku Nyiyaparli 8938 Wajarri 8941 Wiradjuri 8942 Yanyuwa 8943 Yindjibarndi 8944 Yinhawangka 8945 Yorta Yorta 8998 Aboriginal English so descr
122. reporting purposes Trainees should have e Flag E in Field 10 1 and e Employee Appointment Type E in Field 4 5 Seconded in employees Seconded in employees are to be included regardless of whether they are paid by the home or host entity For details on how to code these employees see seconded employees on Page 8 Contractors Contractors paid by invoice are to be excluded This does not refer to employees on fixed term contracts Employees on workers compensation Employees on workers compensation are to be included Where workers compensation payments are made through the payroll Employee Status Field 4 6 should be P Where workers compensation payments are not made through the payroll Employee Status Field 4 6 should be U HUMAN RESOURCE MINIMUM OBLIGATOR 2012 13 Financial Year Calculation of Paid Full Time Equivalent FTE Average Paid FTE and Headcount An essential component of the quarterly HRMOIR census return is the collection of staffing numbers for the WA State Government Sector Staffing numbers are based on a standardised unit of measure for all employees called the Paid Full Time Equivalent FTE Paid FTE Paid FTE is automatically calculated as follows Fortnightly Ordinary Time Hours Paid Field 4 11 Paid FTE ii 2 x Standard Weekly Award Hours Field 4 12 Include e all employees directly paid by the entity i e on the entity s payroll e paid leave hours f
123. rson 312312 Electrical Engineering Technician 3124 Electronic Engineering Draftspersons and Technicians 312411 Electronic Engineering Draftsperson 312412 Electronic Engineering Technician 3125 Mechanical Engineering Draftspersons and Technicians 312511 Mechanical Engineering Draftsperson 312512 Mechanical Engineering Technician 3126 Safety Inspectors 312611 Safety Inspector 3129 Other Building and Engineering Technicians 312911 Maintenance Planner 312912 Metallurgical or Materials Technician 312913 Mine Deputy 312999 Building and Engineering Technicians nec ICT and Telecommunications Technicians 3131 ICT Support Technicians 313111 Hardware Technician 313112 ICT Customer Support Officer 313113 Web Administrator 313199 ICT Support Technicians nec 3132 Telecommunications Technical Specialists 313211 Radiocommunications Technician 313212 Telecommunications Field Engineer 313213 Telecommunications Network Planner 313214 Telecommunications Technical Officer or Technologist Automotive Electricians and Mechanics 3211 Automotive Electricians 321111 Automotive Electrician 3212 Motor Mechanics 321211 Motor Mechanic General NFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 321212 Diesel Motor Mechanic 332111 Floor Finisher 321213 Motorcycle Mechanic 3322 Painting Trades Workers 321214 Small Engine Mechanic 332211 Painting Trades Worker Fabrication Engineering Trades Workers Glaziers Plasterers and Tilers 3221 Metal Castin
124. ructures may have only two management tiers Trainee managers or employees who have only a supervisory role should not be included in the top three tiers Tier 1 management Directs and is responsible for the organisation and its development as a whole Has ultimate control of and responsibility for the upper layers of management Typical titles include CEO Commissioner Director General General Manager or Executive Director Tier 2 management Directly below the top level of the hierarchy Assists Tier 1 management by implementing organisational plans Is directly responsible for leading and directing the work of other managers of functional departments below them May be responsible for managing professional and specialist employees Does not include professional and graduate staff e g engineers medical practitioners accountants etc unless they have a primary management function 45 ged be m E S lt B D B t HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Tier 3 management e Is responsible to Tier 2 Management e Formulates policies and or plans for their area of control and manages a budget and or employees resources e Is the interface between Tier 2 management and lower level managers e Does not include professional and graduate staff e g engineers medical practitioners accountants etc unless they have a primary management function
125. s With the decommissioning of the Office of Shared Services however PSC is taking this opportunity to find alternate methods to improve the implementation of WAGN concept to the whole WA public sector Employees with WAGNs will be expected to retain them Further work will be dependent on the outcome of the decommissioning of Shared Services FTE Ceiling In accordance with the Premier s Economic Statement in February 2009 and the Cabinet decision of 27 July 2009 an FTE ceiling has been imposed on public sector entities PSC is assisting the Department of Treasury with the monitoring and reporting of this process Director General Chief Executive Officer sign off In 2009 the Public Sector Commissioner wrote to the Directors General Chief Executive Officers of a number of larger entities requesting that they should personally sign off HRMOIR workforce data that is submitted into WACA to ensure the highest level of consistency and accuracy This process is gradually being extended to other entities Whether sign off is formally requested or not it is strongly recommended that the DG CEO be informed of HRMOIR data each quarter using the Entity Summary Report The sign off should be the final stage of the quarterly process When entities have submitted the data into WACA PSC will examine it as usual with the PSC quality assurance checklist After discussing any issues and making necessary changes PSC shall ask the data submitter to obt
126. s are defined as having one of the following data formats see the separate entries in the glossary for definitions of each type Character Date Decimal to no more than 2 decimal places Integer Numeric The point of time at which a transaction or event has taken place Dates must be entered in the format YYYYMMDD where YYYY year MM month DD day e g 19790508 A decimal number is a number that contains a fraction x s x is an integer and s indicates the number of digits in the fractional part of the number Acceptable examples of data format Decimal 2 2 would be 37 50 and 75 00 The employee s appointment type usually expressed as permanent or non permanent which includes fixed term contracts casuals and sessional employees The type of work arrangement of an employee e g active not on extended leave on long service leave on extended paid leave on extended unpaid leave or separated The annual wage or salary an employee would be paid if that employee were full time e g a part time employee earning 15 000 per annum working 15 hours per week would have an equivalent annual base wage or salary of 37 500 The number of spaces the data can fill up in each record or employee s line Commences day after last pay day prior to June 30 e g if the last pay day in the financial years is June 24 then FYTD commences June 25 Ends last pay day in current collection quarter
127. s held more than one job position in the entity the employee must still report the same WAGN for the employee Field size Must use 8 characters Data format Character Period Financial Year to Date HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 3 2 Employee Identifier Description Unique code assigned by entities to each employee within the entity Codes Calculation UO eULIOJ UT y 3 Gi S s A Entities may use a combination of characters and or numbers Remarks Validation Data will not be accepted by WACA if e the field is left blank WACA will accept data but issue a warning if e more than one employee has the same Employee Identifier If an employee holds or has held more than one position in the entity during the census period the employee should retain the same Employee Identifier but have a different Job number Field 3 3 for each position Employees should not be personally identifiable by their employee identifier i e do not use names A Western Australian Government Number WAGN see Page 9 may be used as an Employee Identifier Field size Up to 15 characters may be used Data format Character Period Financial Year to Date 23 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Description Identifier for employees with multiple jobs positions Codes Calculation
128. siness and Commercial Law Constitutional Law Criminal Law Family Law International Law Taxation Law Legal Practice Law not elsewhere covered Justice and Law Enforcement Justice Administration Legal Studies Police Studies Justice and Law Enforcement not elsewhere covered Librarianship Information Management and Curatorial Studies Librarianship and Information Management Curatorial Studies Language and Literature English Language Northern European Languages Southern European Languages Eastern European Languages ORMATION REQUIREMENTS HRMOIR Jota 2012 13 Financial Year 091509 Southwest Asian and North African Languages 091511 Southern Asian Languages 091513 Southeast Asian Languages 091515 Eastern Asian Languages 091517 Australian Indigenous Languages 091519 Translating and Interpreting 091521 Linguistics 091523 Literature 091599 Language and Literature not elsewhere covered 091700 Philosophy and Religious Studies 091701 Philosophy 091703 Religious Studies 091900 Economics and Econometrics 091901 Economics 091903 Econometrics 092100 Sport and Recreation 092101 Sport and Recreation Activities 092103 Sports Coaching Officiating and Instruction 092199 Sport and Recreation not elsewhere covered 099900 Other Society and Culture 099901 Family and Consumer Studies 099903 Criminology 099905 Security Services 099999 Society and Culture not elsewhere covered Creative Arts 1
129. sioner s Circular 2009 09 The dataset which is collected from WA State Government Sector entities is known as Human Resource Minimum Obligatory Information Requirements HRMOIR The HRMOIR dataset was first introduced in 1993 and has been revised regularly over time The current dataset was issued in 2007 and features two main changes namely the adoption of the Australian and New Zealand Standard Classification of Occupations ANZSCO in place of the former Australian Standard Classification of Occupations ASCO and the introduction of geographical codes Geocodes which allow for the mapping of workforce locations across the State Since June 2008 data has been collected from approximately 130 entities each quarter Workforce information derived from the HRMOIR data collection is used to provide Government and entities with appropriate timely and accurate information to assist and inform strategic management and workforce planning in the WA State Government Sector Workforce demographic reports and workforce planning links are available at http www publicsector wa gov au Positioning WorkforcePlanning Pages Default aspx The purpose of this document is to provide entities with the list of HRMOIR data fields together with definitions for the data that is collected Examples have been included wherever appropriate Readers will also find advice on how to avoid common errors whilst compiling the data and a list of technical requirements for
130. size Must use 2 characters Data format Character Period Current collection quarter 65 v o m zZ s Q er zi a BS lt o S S HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year o gt a o a z Pal E a 9 Financial Year to Date FYTD Leave Clearance Field 9 1 FYTD Annual Leave Taken in Hours Description The total number of hours of annual leave taken paid and or unpaid by the employee during the current financial year Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation Do not include equivalent hours for payments made in lieu of annual leave or hours paid out due to separation from the WA State Government Sector only annual leave taken by the employee should be included in this section Data will not be accepted by WACA if e The field is left blank e Annual leave taken is less than 200 hours or more than 2 000 WACA will accept data but issue a warning if e Annual leave taken is more than 1 000 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State Administrator will contact you if the data needs further analysis Field size Up to 4 numeric characters may be used Data format Integer Period FYTD from the day afte
131. ssaasstaxeasczecs 90 Character data format cccccsseccssccesseesesecsseeseseeees 90 Commencement Mode Ofron A R 7 Commencement in the entity date of cceee 16 85 Commencement in the State Government workforce dat OF avissisesscccevesiscstesaaeced sdinvasvesanvaiseeisessaeebienavens 15 85 Commencement mode of 17 85 Commuted overtime csceeesceceseecsseeesseecseeesseeeeseeess 90 Country of birth 26 86 Current QUAPER cisini taian Eaa aaea 90 D WMCP OP T airnn coin svessvedecavees 92 INUIM CVI onrein ana ea a Eana aSa 92 Date data format ccccccscccsseccssesesseeessseeesseeessteeeenee 91 Date f Dithis 22 86 Date of commencement in the entity 16 19 85 Date of commencement in the State Government WOPKTONCE srice T 15 16 85 Date of Separation cccccssecsssecseseeseeessneeeeees 18 19 86 Decimal data format cccccsseccssecssseesesteessseeesseeeees 91 Defence force leave taken in hours FYTD Deferred salary leave Department identifier cccceccceseeesteeesteesseeeees 10 85 Disability imire a n ryt 93 Disability Code sssrinin 29 30 86 105 Disability COGGs2cscssicedscsacesstesivicisdesvesiasateseteseceaaescvazeazaiese 30 E Employee appointment type cccceseeeeee 42 43 87 91 Employee classification ccccccsccssecesseecssesesseeeees 40 87 Employee identifier csccesscccsseessteessteessneeeees
132. st 212415 Technical Writer 212416 Television Journalist 212499 Journalists and Other Writers nec Accountants Auditors and Company Secretaries 2211 2212 Accountants 221111 Accountant General 221112 Management Accountant 221113 Taxation Accountant Auditors Company Secretaries and Corporate Treasurers 221211 Company Secretary 221212 Corporate Treasurer 221213 External Auditor 221214 Internal Auditor Financial Brokers and Dealers and Investment Advisers 2221 2222 Financial Brokers 222111 Commodities Trader 222112 Finance Broker 222113 Insurance Broker 222199 Financial Brokers nec Financial Dealers 222211 Financial Market Dealer 222212 Futures Trader 2223 222213 Stockbroking Dealer 222299 Financial Dealers nec Financial Investment Advisers and Managers 222311 Financial Investment Adviser 222312 Financial Investment Manager Human Resource and Training Professionals 2231 2232 2233 Human Resource Professionals 223111 Human Resource Adviser 223112 Recruitment Consultant 223113 Workplace Relations Adviser ICT Trainers 223211 ICT Trainer Training and Development Professionals 223311 Training and Development Professional Information and Organisation Professionals 2241 2242 2243 2244 2245 2246 2247 2249 Actuaries Mathematicians and Statisticians 224111 Actuary 224112 Mathematician 224113 Statistician Archivists Curators and Records Managers 22421
133. tation Agent 6112 Insurance Agents 611211 Insurance Agent 6113 Sales Representatives 611311 Sales Representative Building and Plumbing Supplies 611312 Sales Representative Business Services 611313 Sales Representative Motor Vehicle Parts and Accessories 611314 Sales Representative Personal and Household Goods 611399 Sales Representatives nec Real Estate Sales Agents 6121 Real Estate Sales Agents 612111 Business Broker 612112 Property Manager 612113 Real Estate Agency Principal Aus Real Estate Agency Licensee NZ 612114 Real Estate Agent 612115 Real Estate Representative Sales Assistants and Salespersons NFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year 6211 Sales Assistants General 621111 Sales Assistant General 6212 ICT Sales Assistants 621211 ICT Sales Assistant 6213 Motor Vehicle and Vehicle Parts Salespersons 621311 Motor Vehicle or Caravan Salesperson 621312 Motor Vehicle Parts Interpreter Aus Automotive Parts Salesperson NZ 6214 Pharmacy Sales Assistants 621411 Pharmacy Sales Assistant 6215 Retail Supervisors 621511 Retail Supervisor 6216 Service Station Attendants 621611 Service Station Attendant 6217 Street Vendors and Related Salespersons 621711 Cash Van Salesperson 621712 Door to door Salesperson 621713 Street Vendor 6219 Other Sales Assistants and Salespersons 621911 Materials Recycler 621912 Rental Salesperson 621999 Sales Assistants and Salespersons nec
134. terers 393311 Upholsterer Wood Trades Workers 3941 Cabinetmakers 394111 Cabinetmaker 3942 Wood Machinists and Other Wood Trades Workers 394211 Furniture Finisher 394212 Picture Framer 394213 Wood Machinist 394214 Wood Turner 394299 Wood Machinists and Other Wood Trades Workers nec Miscellaneous Technicians and Trades Workers 3991 Boat Builders and Shipwrights 106 399111 Boat Builder and Repairer 399112 Shipwright 3992 Chemical Gas Petroleum and Power Generation Plant Operators 399211 Chemical Plant Operator 399212 Gas or Petroleum Operator 399213 Power Generation Plant Operator 3993 Gallery Library and Museum Technicians 399311 Gallery or Museum Technician 399312 Library Technician 3994 Jewellers 399411 Jeweller 3995 Performing Arts Technicians 399511 Broadcast Transmitter Operator 399512 Camera Operator Film Television or Video 399513 Light Technician 399514 Make Up Artist 399515 Musical Instrument Maker or Repairer 399516 Sound Technician 399517 Television Equipment Operator 399599 Performing Arts Technicians nec 3996 Signwriters 399611 Signwriter 3999 Other Miscellaneous Technicians and Trades Workers 399911 Diver 399912 Interior Decorator 399913 Optical Dispenser Aus Dispensing Optician NZ 399914 Optical Mechanic 399915 Photographer s Assistant 399916 Plastics Technician 399917 Wool Classer 399918 Fire Protection Equipment Technician 399999 Technicians and Trades Workers nec COMMUNITY AND PERSONA
135. tional Theory Compiler Construction Algorithms Data Structures Networks and Communications Computer Graphics Operating Systems Artificial Intelligence Computer Science not elsewhere covered 020300 Information Systems 020301 Conceptual Modelling 020303 Database Management 020305 Systems Analysis and Design 020307 Decision Support Systems 020399 Information Systems not elsewhere covered 029900 Other Information Technology 029901 Security Science 029999 Information Technology not elsewhere covered Engineering and Related Technologies 030100 Manufacturing Engineering and Technology 030101 Manufacturing Engineering 030103 Printing 030105 Textile Making 030107 Garment Making 030109 Footwear Making 030111 Wood Machining and Turning 030113 Cabinet Making 030115 Furniture Upholstery and Renovation 030117 Furniture Polishing 030199 Manufacturing Engineering and Technology not elsewhere covered 030300 Process and Resources Engineering 030301 Chemical Engineering 030303 Mining Engineering 030305 Materials Engineering 030307 Food Processing Technology 030399 Process and Resources Engineering not elsewhere covered 030500 Automotive Engineering and Technology 030501 Automotive Engineering 030503 Vehicle Mechanics 030505 Automotive Electrics and Electronics 030507 Automotive Vehicle Refinishing 030509 Automotive Body Construction 030511 Panel Beating 030513 Upholstery and Vehicle Trimming 030515
136. titioners nec Midwifery and Nursing Professionals 2541 Midwives 254111 Midwife 2542 Nurse Educators and Researchers 254211 Nurse Educator 254212 Nurse Researcher 2543 Nurse Managers 254311 Nurse Manager 2544 Registered Nurses 254411 Nurse Practitioner 254412 Registered Nurse Aged Care 254413 Registered Nurse Child and Family Health 254414 Registered Nurse Community Health 254415 Registered Nurse Critical Care and Emergency 254416 Registered Nurse Developmental Disability 254417 Registered Nurse Disability and Rehabilitation 254418 Registered Nurse Medical 254421 Registered Nurse Medical Practice 254422 Registered Nurse Mental Health 254423 Registered Nurse Perioperative 254424 Registered Nurse Surgical 254499 Registered Nurses nec Business and Systems Analysts and Programmers 2611 ICT Business and Systems Analysts 261111 ICT Business Analyst 261112 Systems Analyst 2612 Multimedia Specialists and Web Developers 261211 Multimedia Specialist 261212 Web Developer 2613 Software and Applications Programmers 261311 Analyst Programmer 261312 Developer Programmer 261313 Software Engineer 261314 Software Tester 261399 Software and Applications Programmers nec Database and Systems Administrators and ICT Security Specialists 2621 Database and Systems Administrators and ICT Security Specialists 262111 Database Administrator 262112 ICT Security Specialist 262113 Systems Administrator ICT Network and Support Professionals
137. ts Exclude e Allowances for travel entertainment meals and other expenditure Directors or office holders fees Imputed value of fringe benefits Fringe benefits tax Commissions where a retainer wage salary is NOT paid Workers compensation payments NOT paid through the payroll Employer superannuation contributions Termination payments a S B 2 A Axeres ALAA L Note Fields 7 2 7 3 7 4 7 5 and 7 6 are sub sets of this field Codes Calculation The value calculated must be rounded to the nearest dollar Do not use decimal places 55 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Remarks Validation Data will not be accepted by WACA if e The field is left blank e Anemployee s gross earnings paid is less than SO or greater than 1 000 000 WACA will accept data but issue a warning if e An employee s gross earnings paid is greater than 400 000 but less than 1 000 000 If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State Administrator will contact you if the data needs further analysis Field size Up to 7 numeric characters may be used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR fina
138. ts Workers 272611 Community Arts Worker 272612 Recreation Officer Aus Recreation Coordinator NZ 272613 Welfare Worker TECHNICIANS AND TRADES WORKERS Agricultural Medical and Science Technicians 3111 3112 104 Agricultural Technicians 311111 Agricultural Technician Medical Technicians 311211 Anaesthetic Technician 311212 Cardiac Technician 311213 Medical Laboratory Technician 311214 Operating Theatre Technician 311215 Pharmacy Technician 311216 Pathology Collector Aus Phlebotomist NZ 311299 Medical Technicians nec 3113 Primary Products Inspectors 311311 Fisheries Officer 311312 Meat Inspector 311313 Quarantine Officer 311399 Primary Products Inspectors nec 3114 Science Technicians 311411 Chemistry Technician 311412 Earth Science Technician 311413 Life Science Technician 311414 School Laboratory Technician 311499 Science Technicians nec Building and Engineering Technicians 3121 Architectural Building and Surveying Technicians 312111 Architectural Draftsperson 312112 Building Associate 312113 Building Inspector 312114 Construction Estimator 312115 Plumbing Inspector 312116 Surveying or Spatial Science Technician 312199 Architectural Building and Surveying Technicians nec 3122 Civil Engineering Draftspersons and Technicians 312211 Civil Engineering Draftsperson 312212 Civil Engineering Technician 3123 Electrical Engineering Draftspersons and Technicians 312311 Electrical Engineering Draftspe
139. used Data format Integer Period FYTD from the day after the last pay day prior to June 30 to the last fortnightly pay period in the current census quarter Please note that the HRMOIR financial year commences after the last pay day in June See definition of Financial Year to Date in glossary n fS 5 A 9AP9T ALAA 6 69 HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 9 5 FYTD Carer s Leave Taken in Hours Description The total number of hours of carer s leave taken paid or unpaid by the employee in the current financial year Codes Calculation The calculated figure must be rounded to the nearest hour Do not use decimal places Remarks Validation Carer s leave is often granted where the employee is required to be the primary care giver of amember of the employee s family or household who is ill or injured and in need of immediate care and attention Data will not be accepted by WACA if e The field is left blank e Carer s leave taken is less than 0 hours or more than 2 080 hours WACA will accept data but issue a warning if e Carer s leave taken is more than 1 000 hours but equal to or less than 2 080 hours If you are confident that the warning issued by WACA refers to data that is correct you need not do anything further and can submit the data into WACA The State Administrator will contact you if the
140. ustrial Agreement 2007 WA Health LHMU Support Workers Industrial Agreement 2007 WA Sports Centre Trust General Agreement 2007 Western Australian Fire Service Enterprise Bargaining Agreement 2011 Western Australia Police Agency Specific Agreement 2009 Western Australia Police Industrial Agreement 2009 Western Australia Police School Traffic Wardens Agreement 2011 Western Australia Police Service Industrial Agreement for Police Act Employees No AG 131 of 1995 Western Australia Police Traffic Escort Wardens Industrial Agreement 2007 Fremantle Ports Marine Services Workplace Agreement 2008 Zoological Parks Authority Operations General Agreement 2010 INDEX A Agency unit identifier now Entity Unit identifier 6 11 85 Agreements 40 44 45 51 54 60 65 87 90 93 121 Annual leave Amount of entitlement balance Taken in hours FYTD AWAIAG 0ceeee 40 44 45 51 54 60 65 87 90 93 120 B Base wage OF salary cesseceesecssseeseteeesseeeesseeesseeeesreeeees 54 Birth COUNTRY OF scxcess awe discseretcaeaene in cichiwelte cece ees 26 86 Date OF sass E A 22 86 Cc Carer silGave morreron N E R E 90 Taken in hours FYTD c cccsscccesscessesesseeeeseeeees 77 89 GaSU all ccissiacivasttaccecavavedecetscenedi staxeanedauetiex E 90 Census date ccccccccccsssscceeessssseeceesseeeeeeesssseeseesseeeeess 6 90 Census DOO issccssisicscsecsesseaaseced cenacaaza tovstcesl
141. vel 9 L9 Registered Nurses Midwives and Enrolled Mental Health Nurses Australian Nursing Federation WA Health Industrial Agreement 2007 Classification Code Level 1 L1 Level 2 L2 Level 1 Senior Registered Nurse L1 SRN Level 2 Senior Registered Nurse L2 SRN Level 3 Senior Registered Nurse L3 SRN Level 4 Senior Registered Nurse L4 SRN Level 5 Senior Registered Nurse L5 SRN Level 6 Senior Registered Nurse L6 SRN Level 7 Senior Registered Nurse L7 SRN Level 8 Senior Registered Nurse L8 SRN Level 9 Senior Registered Nurse L9 SRN 114 ATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Western Australia Police Industrial Agreement 2006 Registered 18 12 06 Classification 1 C Aboriginal Police Liaison Officer 1 C Constable 1 C Sergeant Aboriginal Police Liaison Officer Brevet Sergeant Constable Inspector Recruit Sergeant Sergeant 1 C Brevet Senior Aboriginal Police Liaison Officer Senior Constable Senior Sergeant Superintendent Grade Superintendent Grade II Code 1C APLO 1C CONST 1C SGT APLO BREVET SGT CONST INSP RECRUIT SGT SGT 1CBREV SNR APLO SNR CONST SNR SGT SUPT G1 SUPT G2 Western Australian Fire Service Enterprise Bargaining Agreement 2006 Classification Area Officer District Officer Firefighter Leading Firefighter Senior Firefighter Trainee Firefighter 1st Class Level 1 Firefighter 1st Class Level 2 Firefighter 1st Class Level 3 Firef
142. vis 8423 St Lucia 8424 St Vincent and the Grenadines 8425 Trinidad and Tobago 8426 Turks and Caicos Islands 8427 Virgin Islands British 8428 Virgin Islands United States SUB SAHARAN AFRICA Central and West Africa 9101 Benin 9102 Burkina Faso 9103 Cameroon 9104 Cape Verde 9105 Central African Republic 9106 Chad 9107 Congo 9108 Congo Democratic Republic of 9111 C te d Ivoire 9112 Equatorial Guinea 9113 Gabon 9114 Gambia 9115 Ghana 9116 Guinea 9117 Guinea Bissau 9118 Liberia 9121 Mali 9122 Mauritania 9123 Niger 9124 Nigeria 9125 Sao Tom and Principe 9126 Senegal 9127 Sierra Leone 9128 Togo Southern and East Africa 9201 Angola 9202 Botswana 9203 Burundi 9204 Comoros 88 9205 9206 9207 9208 9211 9212 9213 9214 9215 9216 9217 9218 9221 9222 9223 9224 9225 9226 9227 9228 9231 9232 9299 Djibouti Eritrea Ethiopia Kenya Lesotho Madagascar Malawi Mauritius Mayotte Mozambique Namibia R union Rwanda St Helena Seychelles Somalia South Africa Swaziland Tanzania Uganda Zambia Zimbabwe Southern and East Africa not elsewhere covered APPENDIX 2 LANGUAGE SSSS Survey returned but status not stated OOOO Survey sent but not returned XXXX Survey not sent NORTHERN EUROPEAN LANGUAGES Celtic 1101 Gaelic Scotland 1102 Irish 1103 Welsh 1199 Celtic not elsewhere covered English 1201 English German and Related Languages 1301 German 1302 Letze
143. xed Crop Farmer 121217 Sugar Cane Grower 121218 Turf Grower 121221 Vegetable Grower Aus Market Gardener NZ 121299 Crop Farmers nec Livestock Farmers 121311 Apiarist 121312 Beef Cattle Farmer 121313 Dairy Cattle Farmer 121314 Deer Farmer 121315 Goat Farmer 121316 Horse Breeder 121317 Mixed Livestock Farmer 121318 Pig Farmer 121321 Poultry Farmer 121322 Sheep Farmer 121399 Livestock Farmers nec Mixed Crop and Livestock Farmers 121411 Mixed Crop and Livestock Farmer Advertising Public Relations and Sales Managers 1311 Advertising Public Relations and Sales Managers 131111 code retired 131112 Sales and Marketing Manager 131113 Advertising Manager 131114 Public Relations Manager Business Administration Managers 1321 1322 1323 Corporate Services Managers 132111 Finance Managers 132211 Human Resource Managers 132311 Corporate Services Manager Finance Manager Human Resource Manager 1324 1325 Policy and Planning Managers 132411 Policy and Planning Manager Research and Development Managers 132511 Research and Development Manager Construction Distribution and Production Managers 1331 1332 1333 1334 1335 1336 Construction Managers 133111 Construction Project Manager 133112 Project Builder Engineering Managers 133211 Engineering Manager Importers Exporters and Wholesalers 133311 Importer or Exporter 133312 Wholesaler Manufacturers 133411 Manufa
144. xtra time for mobility or tasks Ongoing assistance or supervision to carry out duties For employees with multiple disabilities composite codes can be used For example if a person has a speech and hearing disability the required code would be TH Up to 8 composite codes can be used Codes which may be used are WwW Does not have a disability Does not have a disability as classified by the Disability Services Act 1993 Sight Uses Braille low vision aids or other special technology such as appropriate computers or screens Note Does not include use of glasses or contact lenses Speech Uses aids such as word processors or communication boards in order to be understood or needs extra time to be understood Hearing Uses aids such as a hearing help card or volume control telephone in order to hear or TTY telephone typewriter Auslan interpreter or note taker in order to communicate Learning Uses specific support and training to perform the job or needs more than average time to learn some parts of a job e g has an intellectual disability Has difficulty with reading or writing e g dyslexia Use of arms and hands Uses specific equipment e g modified keyboard hands free telephone or needs extra time for handling objects 31 WO eULIO UT oe rr ya i z a HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year L Use of legs Uses ai
145. y Code Field 3 11 People with Disabilities Workplace Adjustments Field 3 12 Highest Qualification Level Field 3 13 Highest Qualification Field of Study EMPLOYMENT DATA Field 4 1 Occupation ANZSCO Field 4 2 Job Title Field 4 3 Employee Classification Field 4 4 Employee Status Field 4 5 Employee Appointment Type Field 4 7 Awards OOO WAAAANNAAUNUUH HH Pe BAAD WWWWWWWWWWNHNNHNNHNHNHNNNHNHRPHHRHRH PRR PR NOR OWOAN DAAAWHEOOANAAHAKRWBNHNEREOAMHOAN DUA HRWNHHRE OO TORY INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Field 4 8 Agreements 43 Field 4 9 SES Flag 44 Field 4 10 Management Tier ID 45 Field 4 11 Ordinary Time Hours Paid Fortnight Period 47 Field 4 12 Standard Weekly Award Hours 49 50 5 SALARY DETAILS 51 Field 5 1 Equivalent Annual Award Agreement Base Wage or Salary 51 6 FINANCIAL YEAR TO DATE FYTD EMPLOYMENT DATA 53 Field 6 1 FYTD Ordinary Time Hours Paid For 53 Field 6 2 FYTD Overtime Hours Paid For 54 7 FINANCIAL YEAR TO DATE FYTD SALARY INFORMATION 55 Field 7 1 FYTD Gross Wage or Salary 55 Field 7 2 FYTD Gross Overtime Payments 57 Field 7 3 FYTD Gross Commuted Allowance Payments 58 Field 7 4 FYTD Gross Higher Duties Allowance 59 Field 7 5 FYTD Gross Penalty Payments and Allowances 60 Field 7 6 FYTD Leave Loading 61 8 LEAVE DATA AS AT END OF QUARTER 62 Field 8 1 Amount of Annual Leave
146. y of Birth Character 4 Blank Non Ba listed code SS L Language Character 4 Blank Non 4 listed code 1 SS L Indigenous Identifier Character 1 Blank Non E listed code SS L Disability Code Character 8 Blank Non Ba listed code 1 SS L People with Character 1 Blank Non Disabilities Workplace listed code Adjustments 2 SS L Highest Qualification Numeric 2 Blank Non ka Level listed code SS L Highest Qualification Numeric 6 Blank Non Ba Field of Study listed code Occupation ANZSCO Blank Non listed code Job Title Blank 10 Employee Character 10 Blank Non Classification listed code 1 SS L Employee Status Character 1 Blank Non ea listed code 1 SS L Employee Character 1 Blank Non ee Appointment Type listed code 10 Character 10 Blank if 4 10 is blank Non listed code 10 SS L Agreements Character 10 Blank if 4 9 is blank Non listed code 1 SS L SES Flag Character 1 Blank Non BA listed code 1 SS L Management Tier ID Integer 1 Blank Non al listed code SS R Ordinary Time Hours Decimal 6 2 gt 110 00 lt 0 00 Blank gt 90 00 lt 15 00 Paid Fortnight Period SS R Standard Weekly Decimal 6 2 gt 55 00 lt 21 Blank gt 45 00 lt 35 a Award Hours lt 12000 Equivalent Annual Integer 7 gt 1000000 lt 10000 gt 250000 Award Agreement Base Wage or Salary Spare Field for Future Use FYTD Ordinary Time Integer 4 Hours Paid For 6 2 4 246 249 FYTD R FYTD Overtime
147. year to date A legally binding order made by an industrial tribunal which prescribes the terms and conditions of employment Leave taken by an employee to provide care or support to a member of the employee s family or household Those employees who are paid at an hourly rate and may receive a special loading usually in lieu of leave entitlements Usually covered under the terms and conditions of a relevant award or agreement Census dates are 31 March 30 June 30 September and 31 December A three month interval beginning on the first day after the previous census period and ending on the last pay day in the current quarter A single alphabetical letter a numeric digit or a space Some characters cannot be used including An example of an acceptable 10 character data format would be HR MOIR 11 An agreed allowance negotiated between the employee and the employer paid in lieu of actual overtime worked It is normally paid to a group of employees occupying positions that require work to be performed consistently and regularly outside and in excess of the prescribed hours of duty The three month interval for which information is being reported upon Data format Date Decimal Employee appointment type Employee status Equivalent annual base wage or salary Field size Financial year to date FYTD Y INFORMATION REQUIREMENTS HRMOIR 2012 13 Financial Year Individual data field

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