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e-Filing Guide

1. A E a i AE El Pages 2 M Pages 3 The selected pages are copied to the clipboard and deleted from the document Do not perform any operation while the e Filing web utility is running busy 6 Click the space between the pages where you want to insert the copied pages S Eh ic Filing Documents Preferences Login Edit a DOc110510 001 1 2 Status Editing Document Save Cancel e Filing H Public Box A 001 UserO1 H 9 FolderO1 DOC110510 DOC110510 001 g 002 User02 g 003 Users ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 pa E Pages 1 E Pages 2 A f f f 1 item is cut The arrow indicators move to the space between the pages where you have clicked 116 Editing With Pages in Your Documents 7 Click the Edit menu and select Paste F Electronic Filing Documents Preferences Login Status Editing Ta DOC1 RARE Tg T Invert Selection Document Save Cancel 4 e Filing Public Box A 001 UserO1 FolderO1 6 00C110510 DOC110510 001 g 002 User02 g 003 Users ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 Copy Delete El Pages 1
2. LL P 50 Creating user boxes and folders LL P 53 Deleting user boxes and folders LL P 56 Renaming user boxes and folders LL P 60 Modifying and displaying user box and folder properties For a detailed explanation of the public box and user box see the following page P 6 e Filing Features W Creating user boxes and folders Each user can create his or her own user box and also protect the box with a password if required LL P 50 Creating user boxes LL P 51 Creating folders Q Creating user boxes This operation allows you to create up to 200 user boxes and protect each box with a password You can also create user boxes from the control panel For instructions on how to create user boxes from the control panel see the following page P 29 Creating user boxes 1 2 Click the Documents tab The Documents tab page is displayed Make sure that you are selecting e Filing in the Document frame and select New Box from the File menu P Electronic Filing Document e Filing oP Public Box H g 001 UserO1 H g 002 UserO2 H g 003 User03 H g 004 UserO4 H g 005 UserO0S H g 006 User06 H g 007 Usero 001 UserO1 002 User02 E003 User03 f ad ac AA AA 004 User04 005 User05 006 User06 007 UserO 2011 TOSHIBATEC CORPORATION Al Rights Reserved The New Box window appears Define the box
3. File Download Do you want to open or save this file j Name 20110510_15442 zip Ei Type Compressed zipped Folder 21 9MB From 157 69 73 250 Open Save Cancel J Always ask before opening this type of file N While files from the Internet can be useful some files can potentially Q harm your computer If you do not trust the source do not open or save this file What s the risk The Save As dialog box appears 84 How To Manage Documents 7 Click the file name link to download the archived file 9 Locate the folder where you want the archived file saved and click Save Save As ren OO Desktop gt v Search Desktop p Organize v New folder I y aa Favorites Libraries ME Desktop ysten Downloads Folder Recent Places UserQ0L stem Folder A CI Libraries E j A Computer z7 System Folder jE Computer Network a Network A system Folder i Drivers File folder Filename 20110510_15442 Save as type Compressed zipped Folder a Hide Folders This starts downloading the file 1 0 Click Close Archive Document Your document has been archived successfully Please click the link below You can now download the archived file onto your system The link will launch a file download dialog allowing you to select a name and path for the zip file Created 05 10 2011 09 40 42 Size KB 21 MB LJ Upload
4. For details of the on screen keyboard refer to the Quick Start Guide User s Manual Setup Guide Tips e A character string composed of DOC year month and date is displayed by default This format can be changed in TopAccess For details refer to the TopAccess Guide e f the same name has already been stored a serial number 001 002 will be automatically added to the end of the file name and stored When the copy confirmation screen appears press YES to store and print the document If you want to store the document without printing it press NO STORAGE SETTINGS r TEMPLATE 2 CONFIRMATION Print this document 22 Storing Documents 9 Press the START button on the control panel SS SEE e Copying the next original Depending on how the original is set the confirmation screen to copy next the original may be displayed Repeat the procedure below as many times as necessary When the scanning of the last page of the original finishes press JOB FINISH e When the original is set on the glass place the next original and press NEXT COPY or START button on the control panel scanning will start e When the original is set on the RADF Reversing Automatic Document Feeder in the SADF single feed mode scanning will start when the next original is set You do not need to press any key For the e STUDIO4540C Series e STUDIO456 Series e eSTUDIO2550C Series e STUDIO5055C Series e
5. Auto Paper Type Plain Destination E Exit Tray Number of Copies Orientation Color a 1 999 S33 Auto OKni Cancel Z ls iE Landscape 5 Select a user box to save the print job 1 Select the desired user box number from the Store to box 2 3 4 Click OK Store to e Filing Store to 001 User01 z Box Folder Folder01 1 Tip Password Re Cancel Enter the password for the user box in the Password box If you print a job as well as saving it in the user box select the Print check box If you want to save a print job in a specified folder enter its name in the Box Folder box To save data in an existing folder enter its folder name in the Box Folder box To create a new folder and save data in it enter the new folder name in the Box Folder box If the Enable SNMP Communication option is enabled on the Configuration tab only the user boxes that have been set up will be displayed in the drop down list box Click OK or Print to save the print job The print job is saved in the specified user box How To Manage Documents 81 E Archiving documents The e Filing web utility allows you to archive the documents stored in e Filing and download the archived files to your computer These files can also be uploaded from your computer to e Filing in the equipment or other equipment of the sa
6. 2 In the Document frame select the box containing the folders that you want to delete Sp Electronic Filing e Filing 8 items Document e Filing g 001 UserO1 002 User02 OOS UserO3 g 004 User04 g 005 UserO0S gg 006 User06 g 007 User07 E Public Box E001 User01 54 Managing User Boxes and Folders If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name User01 _ All folders and documents in the box are displayed in the Contents frame e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 4 Select the check boxes of the folders that you want to delete and select Delete from the Edit menu P Electronic Filing Document a User ET Invert Selection e Filing E g Public Box Aj 001 User01 El amp FolderO1 H g 002 Userl2 H ad 003 UserO3 2 H gg 004 Userd4 Fe H gg 005 UserO5 H g 006 UserO6 E g 007 User
7. 2 In the Document frame select the user box that you want to rename P Electronic Filing ee emt View ityout Document 6 e Filing 8 items B e Filing g 001 Userni g 002 User02 H g 003 UserO3 g 004 User04 g 005 Users g 006 UserO6 H g 007 User07 Public Box 001 UserO1 56 Managing User Boxes and Folders If you select a user box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name UserO1 Cancel N e f you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 4 Click the File menu and select Rename P Electronic Filing File edit View Document New Folder e Filing Open g Public Box E Aj 001 UserO1 wr Sa 69 FolderO1 Upload Arct wed Document ga 002 UserO2 Gab Test Print 4 ad 003 UserO03 Print Document g 004 User04 H gg OOS User05 g 006 UserO6 a g 007 UserO Send Email Properties Folder01 The
8. F Electronic Filing Documents Preferences Login File Edit View Layout B DOC110510 002 1 3 Document Status Editing 6 e Filing G Public Box gj 001 UserO1 FolderO1 a 00c110510 001 El Aj 002 User02 O FolderO2 boc110510 002 g 003 User03 ap 004 User04 g 005 Users g 006 User06 g 007 User07 WwW v Toana as a Nt Frcly MFP e a Pages 1 E Pages 2 E Pages 3 A The arrow indicators move to the space between the pages where you have clicked 9 Click the Edit menu and select Paste F Electronic Filing Documents Preferences Login Document Status Editing 6 e Filing G Public Box 001 UserO1 O FolderO1 a 00Cc110510 001 Aj 002 Userd2 O Folder02 DOC110510 002 g 003 User03 ap 004 User04 g OOS Users g 006 User06 g 007 User07 4 Pages 1 E Pages 2 E Pages 3 a The copied documents are merged between the specified pages Tip If multiple documents have been copied the documents are merged in order from the oldest one 122 Moving and Merging Documents 10 Click Save Sp Electronic Filing Documents Preferences Login File Edit Document amp 00C110510 002 4 5 Status Editing Cancel e Filing WwW H Public Box memea 44001 User01 Re Al H C FolderO1 Q 00C110510 001 AEE El Aj 002 User02 PER mn sia
9. Search Ai vName om The Address Book page is displayed 3 Select the Email check boxes of the users you want to add and click Add Address Book Group All Groups v Add Cancel mai whame Email Address Visto User010 example com pjuseroog O User009 example com fuses 0 User008 example com Usero 0 User007 example com Usero 0 User006 example com juseroos User005 example com fuses User004 example com juss User003 example com Heo User002 example com User001 User001 example com i of this page The selected recipients are added to the Recipient List page Tips e f you want to sort recipients into specific groups select the desired group name in the Group box e You can remove contacts once added to the recipient list before saving the destination settings P 96 Removing contacts from the recipient list 4 Click Save Recipient List Search Delete User004 User004 example com User003 User003 example com User002 example com The contacts are added as the destinations How To Manage Documents 93 Selecting groups from an address book Follow the steps below to select groups from an address book 1 Click Destination Setting to open the Recipient List page 2 Click Address Group Recipient List Save Cancel New Address Book Address Grou Search p tilwName Destination x The Address
10. g 007 User07 H H H l The pages of the document are displayed in the Contents frame and the document status is changed to the Edit mode from the View mode If the document status indicates In Use you cannot enter the Edit mode because another user is currently editing the document 11 Click the space between the pages where you want to insert the copied pages p Electronic Filing File Edit View de Es a DOC110510 002 1 3 Documents Preferences Login Document e Filing WwW H fg Public Box gj 001 UserO1 4 FolderO1 Status Editing Save Cancel _ a Net Ready MFP 00C110510 se 00c110510 001 E me EE Sy 002 User02 a oe 2 a Folder02 aS boc110510 002 B ad dS vente a Pages 1 ElPages 2 Pages 3 A g 004 User04 He g 005 UserOS g 006 User06 OOF UserO The arrow indicators move to the space between the pages where you clicked Editing With Pages in Your Documents 103 6 EDITING DOCUMENTS 12 Click the Edit menu and select Paste F Eh tro lic Filing Documents Preferences Login File Edit View Layout 6 DOREN Invert Selection Status Editing Document 6 e Filing G Public Box gj 001 UserO1 O FolderO1 amp DOC110510 pe a 0c110510 001 E amp 002 Userd2 Bis O Folderd2 Pages 1 E Pages 2 E Pages 3 a 7v Cut Mara to Read T
11. Send data from Device name Box Info Subject Add the date and time to the subject From Address User01 example com From Name Usemi Body File Format PDF Multi Encryption User Password Retype Password Master Password Retype Password Encryption Level 128 bit AES v Encryption Authority v Printing Change of Documents v Content Copying or Extraction v Content Extraction for accessibility DocYYMMDD YYMMDD is a date Original Document Name No Fragmentation v Send Cancel Reset TO Destination Setting Click this button to specify the destination When you click this button the Recipient List page appears For instructions on how to specify the destination see the following section P 92 Destination setting CC Destination Setting Click this button to specify the CC destination BCC Destination Setting Click this button to specify the BCC destination Subject This option sets the subject of the Email documents Select Send data from Device name Box Info set by default or enter the desired subject in the box When you want to add the date and time to the subject select the Add the date and time to the subject check box From Address Enter the Email address of the sender When the recipient replies the message will be sent to this Email address From Name Enter the sender s name of the Email docu
12. To use this function the scanning function is required e To use the Send Email function the Email configuration of the equipment needs to be set by the network administrator e When using a multifunctional digital color system color MFP you can send e Filing documents as Emails only when they have been saved under the conditions noted below Check the document properties before sending the documents Documents which were saved with the copy function of the equipment in the black TEXT PHOTO or black TEXT mode Documents which were saved with the scanning function of the equipment Documents which were saved with the received fax Internet Fax transferred function Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document that you want to send as an Email P Electronic Filing ee ee view Document E e Filing 8 items 3 e Filing g 002 User02 g 003 User03 g 004 User04 g 005 UserO5 a 006 Use a 007 Use Public Box 001 UserO1 88 How To Manage Documents If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name User01 Cancel e f you enter an invalid password several times to open the box you may not log in for a certa
13. e Password entry When the password has been set to the selected user box the password entry screen is displayed In this case press PASSWORD enter the password using the digital keys or the on screen keyboard and then press OK Ss A Select BOX Enter BOX Password BOX NUMBER 001 BOX NAME UserBox01 e f you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols 3 If the document is stored in a folder select the folder and press OPEN e FILING 2 p gt 001 UserBox01 BED Document Folder Name Date Time l Paper Pages E Fodero1 11 0225 A RETURN DELETE PRINT BOX SETTING Giad JOBSTATUS If the document is stored outside of the folder this operation is not necessary Printing Documents 13 Select the document To change the print settings press SETTINGS To perform printing without changing them press PRINT e FILING gt 001 UserBox01 gt Folder01 228 Document Name Date Time Paper Pages o DOC110508 DOC110510 p RETURN DELETE Ae JOB STATUS If you press SETTINGS proceed to step 5 If you press PRINT printing will start When you want to stop printing see Deleting pr
14. 5 KB UserO 6 KB 1 e Filing Disk Space Available This item displays the available hard disk space for storing the e Filing data 2 Box Number Box Name Used capacity Status This item displays a list of all user boxes When you click a box number or box name link the Box Properties window opens and you can see the detail properties of the box If the user box is locked the lock status is displayed in the results To delete or unlock a user box select the check box on the left of each property and then click Delete or Unlock 3 Delete Click this button to delete the selected boxes Before doing so first select the check boxes of the user boxes that you want to delete Tips e You cannot delete the public box e For instructions on how to erase user boxes see the following section P 126 Erasing boxes 4 Unlock Click this button to unlock the selected boxes Before doing so first select the check boxes of the user boxes that you want to unlock Tip For instructions on how to unlock the user boxes see the following section P 127 Unlocking user boxes 46 About the Main Tabs W Log in link The Log in link that is displayed next to the main tabs allows you to log in as a system administrator P 47 Administrator log in page You can perform the administrative function from the Administration tab that will be displayed after you log in as a system administrator P 46 Administrati
15. Chapter 2 OPERATIONS WITH THIS EQUIPMENT PINGING DOCUMEN S seis a E E a a a a a 12 Printing an entire GOCUMGEN onc cscntiert act caruncacdests accanegia tiie salenedteen mecsewbracddcaee aranieseanceees 12 TS Ue POU EN o soc E ccna etc scenester ont aete A latte nem N 16 DOPING DOCUMENTS sicsccivsdacescentivaoreas E E peadaguatadesnmsabadancorealantveseeulawes 18 Copying and Storing to G FulinG serca a a oa a aa 18 ScanNNO O e FUN e a a a a ree eet ee 24 Deieung DOCUMENTS ass aa ENE aE E Aa a aa a aai 27 Managing User Boxes Folders a nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenne 29 Greaung Ser DOXCS uor a a E a a O EA 29 Eding MUS CI DOK CS arira O A A A E teh tame teeea 31 Deleting user boxes folders cece ccccceeecececeseecucecececeueecueeceecaeecaueceaeecaeecsuecsuesausesueessuesags 34 Chapter 3 OVERVIEW OF e Filing WEB UTILITY Before Using the e Filing Web Utility 0 0 0 0 cece ceeeeeeeeeeeeeeeeeeeeeea see eseaeeeaeeseneseeeeeneesaees 38 Getting Started With the e Filing Web Utility eee ceeeeeeeeeeeeeeeeeeeeseeeeeeseaneseneees 40 LOGGING MEAS AUIS SP eiee eae a e e 40 Logging in as a system administrator cece cece eee eeceeeceececceeeceeceeecseseeseeeseesaseceesaeesaes 42 ADOUHE MaN FaSo eE O eare DiE 43 II OCUMIGINS AD N a a iaa E 43 IPrelerenceS taD npag a aaa a aa a a a bial 45 AOMIMSTAUON TAD ues ake Soret deans ck daa hedeagiatauba Se eile cence Mad
16. D Folder01 11 0225 10 04 32 A4 1 B DOC110509 DOC110510 10 0645 A RETURN DELETE SETTINGS 1 TEST PRINT OPEN _ Pant PRINT y BOX SETTING GAA JOBSTATUS Tip Press EEE to preview thumbnail images of the documents Select the desired one and press to return to the list OPEN to display its contents Press When the confirmation screen appears press DELETE to delete the selected document e FILING a ATTENTION Are You sure you want to delete this document DELETE CANCEL 4 RETURN BOX SETTING GAE JOBSTATUS You can cancel the deletion of the selected document by pressing CANCEL 28 Deleting Documents Managing User Boxes Folders You can manage user boxes and folders in the e Filing using the control panel of this equipment LL P 29 Creating user boxes LL P 31 Editing user boxes LL P 34 Deleting user boxes folders Tip Folders can be created and edited using a client computer LL P 50 Creating user boxes and folders P 56 Renaming user boxes and folders P 60 Modifying and displaying user box and folder properties Q Q W Creating user boxes You can create user boxes up to 200 1 Press the e FILING button on the control panel USER FUNCTIONS INTERRUPT COUNTER F CORN 23 ABC DEF OS PQRS TUV WXYZ 2 Press the BOX SETTING tab select an unregistered button numb
17. About the Main Tabs The user interface of the e Filing web utility consists of three main tabs located in the upper right corner of the web browser s window the Documents tab Preferences tab and Administration tab Documents Preferences Administration Logout These main tabs enable you to display and work with your documents set up viewing preferences and perform administrative functions P 43 Documents tab P 45 Preferences tab P 46 Administration tab In addition the Log in link is located to the right of the main tabs which allows you to log in as a system administrator P 47 Log in link E Documents tab The Documents tab is the default page and is available to all users It consists of the Folders and Document frame the Menu Bar and the Contents frame F Electronic Filing Documents Document e Filing 8 items 1 e Filing H g Public Box H g 001 UserO1 a 002 User02 4 g 003 User03 D aa aa aa 4 g 004 User04 A A A g 005 User0s g 006 User06 ad 007 UserO E Public Box 001 UserO1 002 Usero2 0 003 UserO3 E004 Usero4 E005 User05 E 0o06 Userd6 E007 User07 Top Help 2011 TOSHIBA TEC CORPORATION All Rights Reserved About the Main Tabs 43 1 Document Frame The Document frame is an Explorer style user interface Use the Folders and Document frame to locate the folders and documents with
18. Box Number Box Name e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password Managing User Boxes and Folders 53 4 Click the Edit menu and select Delete P Electronic Filing File Edit View Invert Selection Document e Filing E a Public Box St opy A 001 UserO1 El amp FolderO1 g 002 User02 ad 003 UserO3 g 004 User04 g 905 UserO0S g 006 User06 g 007 User07 re E FolderO1 The confirmation message dialog box appears 5 Click OK Message from webpage 13 Do you want to delete the item s 001 UserOL The selected box is deleted LJ Deleting folders This operation allows you to delete folders in the public box and user boxes If a folder is deleted all documents in the folder are also deleted Tip You can also delete folders from the control panel For instructions on how to delete folders from the control panel see the following page P 34 Deleting user boxes folders 1 Click the Documents tab The Documents tab page is displayed
19. Document Ca Save Cancel e Filing vy ca H p Public Box E ad 001 UserO1 Quick Start Guide H 9 FolderO1 Fema DOC 110510 Femi H D0C110510 001 O g 002 User02 i gg 003 User03 2 H gg 004 User04 H gg OOS UserO5 g 006 User g OOF UserO a Pages 1 2 items are deleted The Save Document window appears 8 Enter the document name in the Document Name box and click Save Save Document Name DOC110510 001 Cancel e If you rename the document it will be saved as a new one If you do not change the name the original document will be overwritten e The document status is returned to the View mode from the Edit mode Do not close the Save Document window by clicking X The operations may no longer work properly If you close the window by clicking X by mistake turn the power to the equipment off and then on again Editing With Pages in Your Documents 111 WE Inserting a blank page into a document You can insert a blank page into a document You can select a different size for the blank pages Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document into which you want to insert a blank page P Electronic Filing a e E view o e Filing 8 items Ad 001 UserO1 A 002 UserO2 g 003 User03 p ad g 004 User04 A g 005 User05 H g 006 User06 H g 007
20. OO UserO Public Box 001 UserO1l Managing User Boxes and Folders 51 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name UserO1 Cancel N e f you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 4 Click the File menu and select New Folder P Electronic Filing Document e Filing E ag Public Box Aj 001 User01 Archive Document F Upload Archived Document Test Print Print Document cS ad 005 UserOS a ga 006 UserO6 ad 007 UserO Properties Send Email The New Folder window appears 5 Enter the folder name in the Name box and click OK New Folder Name FolderO1 N Cancel The created folder appears under the selected box in the Document frame Folder names can consist of any ASCII character except lt gt amp Do not use a space or period at the beginning or end of the name The maximum size of a folder name is 6
21. e STUDIO456 Series e STUDIO2550C Series e STUDIO5055C Series e STUDIO306LP e STUDIO307LP and e STUDIO507 Series the RADF is optional The acceptable number for reserving scanning jobs differs depending on the settings If the reserved jobs exceed the corresponding number the full reservation message will be displayed In this case wait until the reserved scanning jobs are reduced or delete unnecessary reservations scanning jobs as described below Storing Documents 25 e Scanning the next original When the original is set on the glass or CONTINUE is pressed during scanning on the RADF the confirmation screen for the next original will be displayed In either case when you set the next original and press SCAN it will be scanned Follow this procedure as many as times as necessary When all of the scanning is finished press JOB FINISH Lo AN SCANNING To continue Place document on glass And press START or SCAN e You can change the scan setting by pressing SCAN SETTING e You can cancel the reservation of the scanned data by pressing JOB CANCEL e Deleting scan jobs Follow the procedure below to stop the scanning of the documents delete scan jobs 1 Press JOB STATUS 2 On the job status menu display the scan job list 3 Select the job you want to delete and then press DELETE 4 The delete confirmation screen appears Press DELETE For details of deleting scan jobs refer to t
22. menu Document i e Filing p Public Box Aj 001 UserO1 H FolderO1 boc 110510 I 00Cc110510 001 g 002 Userd2 go 003 UserOs ap 004 User04 g 005 UserO0S g 006 User06 g OO User07 Fe amp Electronic Filing New Folder Open Rename Archive Document Upload Archived Document menea E Net Ready MFP Print Docu Ni Properties Send Email FolderO1 Scan The Test Print window appears You can also perform test printing by selecting a document in the Document frame and then selecting Test Print on the File menu However you cannot print individual pages even if you select the check boxes of the pages displayed in the Contents frame How To Manage Documents T Select whether to print all pages of the document or only specified pages and click Print Test Print Print Cancel All Pages Select this option to print all pages of the document first page number last page number Pages Select this option to specify the pages to be printed When this option is selected enter the numbers of first page and last page to be printed in each box Department Code Enter a department code This must be entered only when the department code is enabled on the equipment Tips e When both the user management and department management settings are enabled the quotas that are allowed for the department and user will be displayed i
23. Document 6 e Filing G Public Box g 002 User02 g 003 User03 ap 004 User04 g OOS Users g 006 User06 g 007 User07 44 001 User01 ma Sy S n mee Foldero1 s B 00c110510 Quick Start Guide ga g em g cy 0C110510 001 Pass k A T Pages 1 Pages 2 Pages 3 The pages of the document are displayed in the Contents frame and the document status is changed to the Edit mode from the View mode If the document status indicates In Use you cannot enter the Edit mode because another user is currently editing the document 5 Select the check boxes of the pages that you want to delete and select Delete from the Edit menu F Eh f C yic Filing Documents Preferences Login File Edit Ta DOCEREN Invert Selection Status Editing Document 6 e Filing G Public Box E gj 001 UserO1 FolderO1 00C110510 DOC110510 001 ad 002 User02 g 003 User03 ag 004 User04 g 005 UserO05 g 006 User06 g 007 User07 pe Pages 1 Pages 2 The confirmation dialog box appears 6 Click OK Message from webpage e Do you want to delete the page s i Cancel The selected pages are deleted 110 Editing With Pages in Your Documents 7 Click Save to save the document F Electronic Filing Documents Preferences Login Edit A D0C110510 001 1 1 Status Editing
24. Document Properties window select the check box of the document and select Properties from the File menu To display the Page Properties window select the check box of the page and select Page Properties from the File menu The Document Properties window contains the following information Document Properties G DOC110510 001 Location e Filing User01 Total Page s Size 19 MB Created 2011 05 10 09 05 09 Modified 2011 05 10 09 05 11 2011 05 10 10 00 59 e Location Displays the directory where the document is located e Total Page s Displays the number of pages the document contains e Size Displays the data size of the document e Created Displays the date and time the document was created e Modified Displays the date and time the document was last modified e Last Accessed Displays the date and time the document was last accessed by any user OK Click this button to close the window The Page Properties window contains the following information Page Properties DOC110510 001 1 3 e Format Displays how the page is stored Editing With Pages in Your Documents 99 e Resolution Displays the resolution of the page e Image Size Displays the pixel size of the page e Paper Size Displays the paper size of the page e Size Displays the data size of the page OK Click this button to close the window E Copying pages from one document to another You can copy or cut pages
25. Filing 8 items e Filing i g 002 User02 g OOS User03 R aa H gp 004 User04 a ad H a 005 UserO5 Hga 006 User06 g 007 User07 Public Box 001 UserO1 Managing User Boxes and Folders 63 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name User01 Cancel N All folders and documents in the box are displayed in the Contents frame e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 4 Select the check box of the folder with the properties that you want to view and select Properties from the File menu P Electronic Filing SS a New Folder Document e Filing E g Public Box E ag 001 User01 Archive Document H 9 FolderO1 Upload Archived Document g 002 User02 Test Print g 903 User03 Print Document E ga 004 User04 cS ad 005 UserOS a 006 UserO6 N H gg 007 Usern Send Email va 7 Folder0 1 The Folder Properties window appears I
26. Group page is displayed 3 Select the group check boxes containing the desired recipients and click Add Address Group N All recipients in the selected groups are added to the Recipient List page Tip You can remove contacts once added to the recipient list before saving the destination settings P 96 Removing contacts from the recipient list 4 Click Save Recipient List The contacts are added as the destinations 94 How To Manage Documents Searching the LDAP server for recipients Follow the steps below to search the registered LDAP server for recipients Tip To search the LDAP server for recipients an administrator must set up the directory service by using TopAccess in the administrator mode For details refer to the TopAccess Guide 1 Click Destination Setting to open the Recipient List page 2 Click Search Recipient List Save Cancel New Address Book Address Group Search Destination n The Search Contact page is displayed Specify the search condition 1 Select the directory service name that you want to search in the Directory Service Name box 2 Enter the search terms in the fields that you want to search 3 Click Search Search Contact Cancel Enter a X3 me or Email address to search for a contact Last Name Email Address Fax Number Company Department TopAccess will start searching the LDAP server
27. Guide User s Manual Basic Guide Printing Documents 17 Storing Documents You can store documents in e Filing using the control panel of this equipment LO P 18 Copying and storing to e Filing LL P 24 Scanning to e Filing Store confidential documents in a user box protected by a password Up to 400 documents can be stored in a box or folder and up to 200 pages can be contained in a document The maximum capacity in the shared folder differs depending on your model or operating environment The total available space in the shared folder and e Filing can be checked on the Device tab in TopAccess Saving in the e Filing is not for permanent use Delete unnecessary documents immediately P 27 Deleting Documents You need to select the original size by yourself when placing the following originals whose sizes cannot be detected correctly Highly transparent originals e g overhead transparencies tracing paper Totally dark originals or originals with dark borders Non standard size originals e g newspapers magazines For details refer to the Copying Guide User s Manual Basic Guide Tips When you store documents in user boxes and folders you need to create them in advance LL P 29 Creating user boxes Operating with this equipment LL P 50 Creating user boxes and folders Operating with a client computer You can set the storage period for documents in the Box Properties win
28. Rename Box window appears Make sure that no folder or document is selected in the Contents frame If a folder or document is selected it will be renamed instead of the selected box 5 Edit the name in the Name box and click OK Rename Box Cancel N The confirmation dialog box appears Box names can consist of any ASCII characters except lt gt amp Do not use a space or period at the beginning or end of the name The maximum size of a box name is 32 characters Managing User Boxes and Folders 57 6 Click OK Message from webpage mE Q Do you want to rename the item Cancel The selected box is renamed LJ Renaming folders Do not turn off the power of the equipment when changing the folder name All documents in the folder will be lost if the power is turned off while the system is saving a new name Click the Documents tab The Documents tab page is displayed 2 In the Document frame select the box containing the folder you want to rename p Electronic Filing Document e Filing 8 items e Filing H g 002 User02 H eg 003 User03 ra A ad a 004 User04 OOS UserO5 H g 006 UserO6 g 007 UserO Public Box 001 UserO1 3 If you select a box that is protected with a password the Password Authentication window appears In this case enter the password in the Box Password box and click OK Pas
29. STUDIO306LP e STUDIO307LP and e STUDIO507 Series the RADF is optional Place next original on glass Press START or NEXT COPY to copy Press JOB FINISH to complete scanning e Deleting scan jobs Follow the procedure below to stop the scanning of the documents delete scan jobs 1 Press JOB STATUS 2 On the job status menu display the scan job list 3 Select the job you want to delete and then press DELETE 4 The delete confirmation screen appears Press DELETE For details of deleting scan jobs refer to the Scanning Guide User s Manual Basic Guide Storing Documents 23 W Scanning to e Filing You can scan and store documents in e Filing When you import an original as an image into a client computer it is recommended to store the document using Scan to e Filing To use this the scanning function is required Place the original s For details of placing original s refer to the Copying Guide User s Manual Basic Guide 2 Press the SCAN button on the control panel USER FUNCTIONS INTERRUPT COUNTER F COPY ABC DER SH D GHI JKL MNO UV PQRS Tl WXYZ 3 Press e FILING SCAN 2 Select Menu ia FILE gE E MAIL USB ate 0 AUTO SCAN SETTING Destination File Name File Format fal PREVIEW meee JOBSTATUS Tip Set SCAN SETTING and check PREVIEW as necessary These operations are the same as the one of other scanning fun
30. Selecting groups from an address book P 95 Searching the LDAP server for recipients P 96 Removing contacts from the recipient list BBBBEB Entering recipients manually Follow the steps below to manually add a recipient to the Recipient List 1 Click Destination Setting to open the Recipient List page 2 Click New Recipient List Save Cancel New Address Book Address Group Search tl Name Destination The Contact Property page is displayed 3 Enter the Email address of the recipient in the Destination box and click OK Contact Property OKN Cancel Reset The entered recipient is added to the Recipient List page 4 Repeat steps 2 and 3 to add all the recipients as required Tip You can remove contacts once added to the recipient list before saving the destination settings P 96 Removing contacts from the recipient list 92 How To Manage Documents 5 Click Save Recipient List Saye Cancel New Address Book Address Group Search Delete Destination User002 example com The contacts are added as the destinations Selecting recipients from an address book Follow the steps below to select recipients from an address book 1 Click Destination Setting to open the Recipient List page 2 Click Address Book Recipient List Save Cancel New Address Group
31. Start Guide a g e g i 00C110510 001 a bs A g 002 User2 AERES g 003 User03 ap 004 User04 g 005 UserO0S g 006 User06 ad 007 UserO F Pages E Pages 2 E Pages 3 The pages of the document are displayed in the Contents frame Tip If you want to cut pages from the document click Edit to enter the Edit mode Clicking Edit changes the document status from the View mode to the Edit mode so that you can cut pages from the document If the document status indicates In Use you cannot enter the Edit mode because another user is currently editing the document 5 Select the check boxes of the pages that you want to copy or cut and select Copy or Cut from the Edit menu F Electronic Filing Documents Preferences Login Status Editing Save Cancel Document 6 e Filing p Public Box a 8g 001 User01 g pm FolderO1 y A 6 00C110510 DOC110510 001 H g 002 User02 g 003 User03 ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 a E Pages 1 V Pages 2 e When you have cut pages from the document proceed to the next step after the process is completed e When you have copied pages from the document proceed to step 8 after the process is completed Do
32. UserO Status View Edit Login ic 00C110510 001 1 2 El Pages 1 E Pages 2 The Document is saved Editing With Pages in Your Documents 107 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 002 Box Name UserO2 e e f you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 10 Click the Edit menu and select Paste Documents Preferences F Electronic Filing File Edit View Document Ae UselRSrra Invert Selection B e Filing prias H Public Box 001 UserO1 H 0 FolderO1 Aoo DOC110510 sins Q 00C110510 001 Login Cut Copy TOGHRA E Ay 002 User02 O Folder02 A DOC110510 002 g 003 UserO3 ap 004 User04 g 005 UserO5 g 006 UserO6 g 007 User07 Folder02 H amp amp l DOC110510 002 Scan The document containing the copied pages is created in the selected box or folder 108 Editing With Pa
33. entire document P 12 Printing an entire document 3 Select the document you want to print and then press TEST PRINT e FILING p gt 001 UserBox01 BBB Document Folder Name Date Time Paper Pages D Folder01 11 0225 g DOC110509 10 04 32 A4 DOC110510 10 06 45 A4 A RETURN DELETE SETTINGS J TEST PRINT BOX SETTING y mame JOBSTATUS Tip Press EE to preview thumbnail images of the documents Select the desired one and press OPEN to display its contents Press to return to the list 16 Printing Documents 4 Key in page numbers in FIRST PAGE and LAST PAGE then press PRINT 6 F il IN TEST PRINT Please enter a valid value First Page Last Page ly All Pages 06 47 Select FIRST PAGE or LAST PAGE then specify the page numbers using the digital keys on the control panel If you press the CLEAR button on the control panel the value entered in the currently selected box can be deleted To print entire pages of the document press ALL PAGES e Deleting print jobs Follow the procedure below to stop the printing of the document delete print jobs 1 Press JOB STATUS 2 On the job status menu display the print job list or scan job list 3 Select the job you want to delete and then press DELETE 4 The delete confirmation screen appears Press DELETE For details of deleting print jobs refer to the Copying
34. folder 5 Edit the name in the Name box and click OK Rename Folder Name Folder01 The confirmation dialog box appears Folder names can consist of any ASCII character except lt gt amp Do not use a space or period at the beginning or end of the name The maximum size of a folder name is 64 characters 6 Click OK Message from webpage l Q Do you want to rename the item The selected folder is renamed Managing User Boxes and Folders 59 WE Modifying and displaying user box and folder properties This operation allows you to display and modify the properties of user boxes such as the box password and maintenance period to automatically delete documents and Email notification settings This operation also allows you to view and confirm the folder properties LL P 60 Modifying box properties LL P 63 Displaying folder properties Tip When the box has been protected with a password you must enter it to modify the box properties Users with an administrator privilege can modify all user box properties and public box properties by using their password LJ Modifying box properties e f you want to modify the public box properties you must first log in as the system administrator e You cannot modify the password of a box that any user is currently accessing Click the Documents tab The Documents tab page is displayed 2 In the Document frame selec
35. for recipients and the Search Address List page will display the results Tips e If you select the model name of the equipment in the Directory Service Name box you can search the address book of the equipment for recipients e TopAccess will search for the recipients that match the entries e Fill in at least one of the fields to perform a wild card search How To Manage Documents 95 4 Select the Email check boxes of the users you want to add and click Add Search Address List Gano department Email Address g z D 3 D elei el sieielel r zd w i z W a W e a N aw gt an User010 example com User009 example com User008 example com User007 example com User006 example com User005 example com User004 example com User003 example com User002 example com User001 example com a D S 3 W prey co The selected recipients are added to the Recipient List page Tip You can remove contacts once added to the recipient list before saving the destination settings P 96 Removing contacts from the recipient list 5 Click Save Recipient List Address Group Search Delete User004 User004 example com User003 User003 example com User002 example com The contacts are added as the destinations Removing contacts from the recipient list 1 Select the check boxes of the contacts that you want to remove from the recipient li
36. from a document and insert them into another one Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document whose pages you want to copy or cut P Electronic Filing es ee ee Document e Filing 8 items e Filing p Public Box H g 001 UserO1 H gg O02 User02 g 003 UserO3 a 004 User04 H g 005 UserO5 a 006 User06 H g 007 User07 Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 100 Editing With Pages in Your Documents 4 In the Document frame select the document whose pages you want to copy or cut F Electronic Filing Documents Preferences Login icq 00C110510 001 1 3 Status View Document 4 e Filing H Public Box A 001 UserO1 9 FolderO1 i Doc 110510 Quick
37. not perform any operation while the e Filing web utility is busy Editing With Pages in Your Documents 101 6 Click Save to save the document F Electronic Filing Documents Preferences Login Status Editing Cancel 00C110510 001 1 1 Document 4 e Filing Public Box g 001 UserO1 FolderO1 6 00C110510 DOC110510 001 g 002 User02 g 003 Users ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 a E Pages 1 2 items are cut The Save Document window appears 7 Enter the document name in the Document Name box and click Save Save Document Name DOC110510 001 e If you rename the document it will be saved as a new one If you do not change the document name the original document will be overwritten The Contents frame displays the pages in the View mode e The document status is returned to the View mode from the Edit mode Do not close the Save Document window by clicking X The operations may no longer work properly If you close the window by clicking X by mistake turn the power to the equipment off and then on again In the Document frame select the box or folder containing the document into which you want to insert the copied pages Documents Preferences Status View P Electronic Filing Login 00C110510 001 1 1 Doc
38. only when the optional Saddle Stitch Finisher is installed e Center Fold can be selected only when e STUDIO6570C Series e STUDIO6550C Series e STUDIO4540C Series e STUDIO507 Series or e STUDIO456 Series is used Hole Punch Select whether the document is to be hole punched or not When you want to hole punch the document select how it will be done Hole Punch is enabled only when the optional Hole Punch Unite is installed Page Number Position Select whether the page numbers are to be printed on the pages When you want to print the page numbers select where it will be done Page Number Initial Page Enter the first number that applies to the first page of the document When the Cover Sheet Insertion Use Front Cover option is enabled the front cover is counted as the first page and the first page of the document is counted at the second page Time Stamp Position Select whether the print time is printed on each page or not When you want to print the time stamp select where you want it to be done Image Shift Position Select whether the printed images are to be shifted or not When you want to shift the printed images select it to be done Shift Margin Front Select the width of the margin that is to be added to the side when the printed images are shifted Shift Margin Back Select the width of the margin that is to be added to the opposite side when the printed images are shifted Cover Sh
39. or folder You can copy or cut pages from a document and save them in a box or folder as a new document Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document whose pages you want to copy or cut P Electronic Filing ie eit View vs _ e Filing 8 items Ad 001 UserO1 A 002 UserO2 g 003 User03 p ad g 004 User04 A g 005 User05 H g 006 User06 H g 007 User Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password OK Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password Editing With Pages in Your Documents 105 4 In the Document frame select the document whose pages you want to copy or cut P Electronic Filing Document B DOC110510 001 1 3 e Filing Public Box 4g 001 User0l Folder01 5 DOC110510 Q D0C110510 00
40. pages that you want to move copy delete or print To return to the thumbnail view go to the View menu and select Thumbnail P Electronic Filing Login Document ic 00C110510 001 1 3 Status View Edit B e Filing H H Public Box a 001 Usero i c Eg H 9 FolderO1 DOC110510 Quick Start Guide peT e g a DOC110510 001 pa 7 Al a gp 002 User02 meee g 003 User03 es H gp 004 Userd4 a Be g OOS User05 _ g 006 User06 H gg O07 Usero Pages 1 Page Pag Top Help 2011 TOSHIBA TEC CORPORATION Al Rights Reserved 68 How To Manage Documents Q Using the list view This view displays boxes folders or file names with the properties and check boxes in a list format You may find it more convenient than the thumbnail view for managing boxes and folders that contain a large number of files Click the check boxes to select a single file or multiple files that you want to move copy delete or print To display your files by the list view go to the View menu and select List p Electronic Filing Login File Edit View Le E Eg Document B DOC110510 001 1 3 Status View Edit e Filing H Public Box Pages Format Resolution Image Size Paper Size Size gid 001 User01 Pages 1 Copy 600x600 4867 x 6922 Ad 6710 KB H 9 FolderO1 amp DOC110510 F Pages 2 Copy 600x600 4867 x 6922 Ad 6506 KB ma 00C110510 001 F Pages 3 Copy 600x600 4867 x 6922 Ad 6306 KB H g 002 UserO2 g 00
41. unlocking method of the user boxes which have been locked by incorrect password entries LL P 126 Erasing boxes LL P 127 Unlocking user boxes E Erasing boxes You can manually erase boxes in e Filing if the data has been corrupted for example by a hard disk failure and is therefore no longer usable Log on to the Administrator page P 42 Logging in as a system administrator The Box Management page is displayed e It is recommended to archive the documents in the boxes before deleting them Once the boxes have been deleted you cannot restore the documents in the boxes P 82 Archiving documents e The Backup Restore utility included in the Client Utilities CD ROM or Client Utilities User Documentation DVD allows you to back up data in the boxes Tip You can display the Box Properties window by clicking the box number or box name link 2 Select the check boxes of the user boxes that you want to delete and click Delete Electronic Filing Box Management e Filing Disk Space Available 10142 MB Stored Data Data Type Data Size Remarks Shared File 97 MB Top Help The confirmation dialog box appears For more information about the Box Management Subtab see the following page P 46 Box Management subtab 3 Click OK Message from webpage Em Q Do you want to delete the item s The selected user boxes are deleted from e Filing 126 Safe
42. without your implicit consent Sites Import Advanced Pop up Blocker L 1 Prevent most pop up windows From appearing Turn on Pop up Blocker InPrivate rd Do not collect data for use by InPrivate Filtering Disable toolbars and extensions when InPrivate Browsing i starts 3 The Privacy setting is saved 3 Exit from Internet Explorer and launch it again before accessing e Filing Exit from Internet Explorer after accessing the e Filing web utility To log off from the e Filing web utility in the user mode click the Log out link and then exit from Internet Explorer Before Using the e Filing Web Utility 39 Getting Started With the e Filing Web Utility This section describes how to launch and exit from the e Filing web utility The way to launch the utility differs depending on whether you log in as a user or a system administrator LL P 40 Logging in as a user LL P 42 Logging in as a system administrator Mi Logging in as a user There are two ways to access the e Filing web utility e Click the e Filing web utility link in the TopAccess web site e Enter the e Filing web utility URL in the address field of your Web browser The e Filing web utility URL is http IP address MAIN EFILING The IP address portion will be the IP address of this equipment You can also use the DNS name of this equipment instead of the IP address For example the IP address of this equipme
43. 07 v Folder01 The confirmation message dialog box appears You can also delete a folder by selecting the folder in the Document frame clicking on the Edit menu and selecting Delete In that case make sure that no documents are selected in the Contents frame If any documents are selected they will be deleted instead of the selected folder B Click OK Message from webpage Do you want to delete the item s g Folder 1 The selected folders are deleted Managing User Boxes and Folders 55 E Renaming user boxes and folders This operation allows you to rename the user boxes and folders LL P 56 Renaming user boxes LL P 58 Renaming folders Tip When the box has been protected with a password users must enter it to rename the box or folders Users with an administrator privilege can rename all user boxes and folders by using their password You can rename folders in the public box but cannot rename the public box itself LJ Renaming user boxes Do not turn off the power of the equipment when changing the box name All folders and documents in the box will be lost if the power is turned off while the system is saving a new name Tip Users can rename user boxes from the control panel For instructions on how to rename user boxes from the control panel see the following page P 31 Editing user boxes 1 Click the Documents tab The Documents tab page is displayed
44. 1 pee gg 002 User02 oami ad 003 UserO03 a 004 UserO4 a 005 UserO5 a 006 User a 007 UserO Documents Preferences Login Status View Edt E Pages 2 E Pages 3 The pages of the document are displayed in the Contents frame Tip If you want to cut pages from the document click Edit to enter the Edit mode Clicking Edit changes the document status from the View mode to the Edit mode so that you can cut pages from the document If the document status indicates In Use you cannot enter the Edit mode because another user is currently editing the document 5 Select the check boxes of the pages that you want to copy or cut and select Copy or Cut from the Edit menu SS Electronic Filing Document e Filing Public Box g 001 UserO1 FolderO1 6 00C110510 DOC110510 001 g 002 User02 g 003 Users ap 004 User04 g 005 UserO0S fo g 006 UserO6 HR g 007 User07 h Oacta Documents Preferences Login Status Editing Save Cancel E Pages 3 E Pages 2 e When you have cut pages from the document proceed to the next step after the process is completed e When you have copied pages from the document proceed to step 8 after the process is completed Do not perform
45. 1 UserO1 H 9 FolderO1 Doc 110510 ig 00Cc110510 001 ap 002 User02 F g 003 UserO3 ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 E FolderO1 Delete H E Scan The selected documents are copied on the clipboard and deleted from the current box or folder Do not perform any operation while the e Filing web utility is running busy In the Document frame select the box or folder where you want to paste the documents Documents Preferences Login P Electronic Filing s Userfl1 2 items d p Pu 49 001 UserO1 Folder01 men Gaal if 00C110510 001 g 902 User02 gp 003 User03 FF ap 004 User04 g 005 UserOS g 006 User06 g 007 User07 E FolderO1 poec110510 001 Copy If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 002 Box Name User02 OK Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administr
46. 3 UserO3 g 004 User04 g OOS UserO5 Sq 006 User06 gg 007 UserO7 Top Help 2011 TOSHIBA TEC CORPORATION Al Rights Reserved E Renaming documents This operation allows you to rename the documents Do not turn off the power of the equipment when changing the document name The document will be lost if the power is turned off while the system is saving a new name 1 Click the Documents tab The Documents tab page is displayed 2 In the Document frame select the box or folder containing the document you want to rename P Electronic Filing Document 6 e Filing 8 items e Filing g 001 User01 g 002 Userl2 g 003 User03 ap 004 User04 g 005 User0S g 006 User06 g 007 User07 HHE W ad E Public Box E001 UserO1 How To Manage Documents 69 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name UserO1 Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can al
47. 4 characters 52 Managing User Boxes and Folders W Deleting user boxes and folders This operation allows you to delete user boxes and folders LL P 53 Deleting user boxes LL P 54 Deleting folders Tip When the box has been protected with a password you must enter it to delete the box and folders Users with an administrator privilege can delete all user boxes and folders by using their password Folders in the public box can be deleted although you cannot delete the public box itself LJ Deleting user boxes This operation allows you to delete user boxes If a user box is deleted all folders and documents in the box are also deleted Tip You can also delete user boxes from the control panel For instructions on how to delete user boxes from the control panel see the following page P 27 Deleting Documents 1 Click the Documents tab The Documents tab page is displayed 2 In the Document frame select the user box that you want to delete 9 Electronic Filing ie eit View v U E Document amp e Filing 8 items B e Filing ai an 001 User0 g 002 User02 g OOS UserOs a 004 User04 OOS UserO5 a 006 UserO6 g 007 User0 Public Box 001 UserO1 3 If you select a user box which is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication
48. 4 CONTENTS e Filing OVERVIEW This section describes overview of the e Filing features and functions SUING Feature S onana a a a a T AE a 6 SFN FUNCIONS numana a ane see 8 Functions operated with this CQUIPMENL c cccccsseccseeecsececenseecuceecaeecsueecsaeeecaeeesaeeeseescaeeecaeessesasessausessusessasenaes 8 Functions operated with a client computer cccccecccssccceececeececeuceceueeceueeceueesseecsaeecsueecsueecseesseueesseesaueesaaeessas 9 e Filing Features The e Filing is installed in a hard disk of this equipment It allows you to store documents and to print edit manage the stored documents This section describes the system of e Filing for storing documents This function is available only when a hard disk is installed in the equipment Control Panel Client Computer Documents stored by the printing operation printer driver Documents stored by receiving Internet Fax FAX Documents stored by the copying scanning operation _ Tsor Box All users Specified users or administrators Public Box The public box is an e Filing created by default All users can access it so it is suitable to store shared documents which any user may need to work with Since the public box is a built in system box you cannot change the name of the box create a new box delete the box User Box The user box is an e Filing that each user can create The user bo
49. 510 i 00C110510 001 ap 002 User02 g O03 UserO3 H g 004 User04 H Be OOS UserO5 g O06 User06 g OOF UserO FolderO1 00c110510 Scan The confirmation dialog box appears Users can also delete a document by selecting it in the Document frame clicking on the Edit menu and selecting Delete In that case make sure that no pages are selected in the Contents frame If any pages are selected the alert message will be displayed because pages cannot be deleted in the View mode B Click OK Message from webpage Ss Do you want to delete the item s DOCLLOSLO Cancel The documents are deleted E Printing documents You can print documents and images from boxes and folders in the e Filing web utility The following two ways are available to print them LL P 72 Printing an entire document LL P 76 Selecting test print LJ Printing an entire document This operation allows you to print the entire document with various print options selected 1 Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document that you want to print P Electronic Filing e Filing 8 items Document e Filing 001 UserOl g 002 User02 g 003 User03 ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 H A Hl Public Box 001 UserO1 72
50. Copies Select this option to output the document by changing the output orientation of each copy This option is enabled only when you enter more than one copy in the Number of Copies box When this option is selected the Destination option is automatically set to the inner tray To perform the Rotate Sort Copies the portrait and landscape paper must be set in different drawers Rotate Sort Copies is not available for the e STUDIO407CS Series and the e STUDIO527 Series Paper Type Select the type of paper desired Department Code Enter the 1 to 63 digit department code if required You must enter the department code to print a document if the department code is enabled on the equipment Paper Source Select the paper feed source Select a paper source that correlates with the printing size Destination Select the tray to which the document will be output Staple Select whether the document is to be stapled or not When you want to staple the document select how it will be done 74 How To Manage Documents If you enable the Staple option after enabling the Interleave Pages option the latter will be automatically disabled Binding Select this option to output the document folded or stapled at the center You can set how the document is output e Center Fold The document is folded at the center e Saddle Stitch The document is double stapled and folded at the center e Binding is enabled
51. E Pages 2 a The copied pages are inserted between the specified pages 8 Continue the procedure from steps 5 to 7 to rearrange the pages 9 After you have completed rearranging the pages click Save F Electronic Filing Documents Preferences Login Status Editing Document 6 e Filing E Ww e pun H Public Box 44 001 User01 g e H FolderO1 y A E 6 DOC110510 DOC110510 001 H gg 002 User02 g 003 UserO03 g 004 User04 g 005 UserOS g 006 User06 g OOF Usero E Pages 1 E Pages 2 a 1 item is pasted The Save Document window appears 1 0 Enter the document name in the Document Name box and click Save Save Document Name DOC110510 001 e f you rename the document it will be saved as a new one If you do not change the name the original document will be overwritten e The document status is returned to the View mode from the Edit mode Do not close the Save Document window by clicking X The operations may no longer work properly If you close the window by clicking X by mistake turn the power to the equipment off and then on again Editing With Pages in Your Documents 117 Moving and Merging Documents You can move documents between boxes or folders You can also combine several documents into one document LL P 118 Moving documents LL P 120 Merging do
52. EeP ON pea E PROOF COPY BASIC EDIT IMAGE 2011 05 1 06 ha JOB STATUS If the copying screen is not displayed press the COPY button on the control panel 3 Press STORE TO E FILING Keon BEDO CE ia SET STORE TO E FILING L COPY amp FILE _ DOCUMENT NAME 3 DOC 110510 BOX NAME FOLDER NAME RESET CANCEL GM JOBSTATUS 4 Press BOX FOLDER STORAGE SETTINGS yy TEMPLATE SET 1 STORE TO E FILING COPY amp FILE a DOCUMENT NAME x DOC 110510 BOX FOLDER FOLDER NAME RESET CANCEL manera JOBSTATUS Storing Documents 19 5 Select the box in which you want to store the data eFILING BOX NUMBER PUBLIC BOX UserBox01 002 UserBox02 UserBox03 UserBox04 at 005 J UserBox05 UserBox06 007 J UserBox07 008 J UserBox08 009 Dp UserBox09 CANCEL BAP 6JOBSTATUS Press or to switch the pages You can also specify the box number 3 digit the using digital keys e Password entry When the password has been set to the selected user box the password entry screen is displayed In this case press PASSWORD enter the password using the digital keys or the on screen keyboard and then press OK Aa Select BOX Enter BOX Password BOX NUMBER 1001 BOX NAME UserBox01 e f you enter an invalid pas
53. G ana stonng CO C FANG meena a a naa aeeh eoeoinauadecuad cast aeeeceebduaen sees 18 SCAMMING Toe Fe MING 5 2230 facies a N nas tae ccs cus ce oleae ee aca Sone se na aaa Geen eee ade etna 24 Deleting DOCUMENTS cesera a tas ecaseedaetsianeausediabadianeneessts 27 Managing User Boxes FolderS s nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenanem 29 Creaung user DOES irine Aa A a a a E eeu sinececdacwseateeeks 29 Editing User DOKE Saia aa e a a A OE e E A 31 Deleting user DOxesSMoldEr Sei a a 34 Printing Documents You can print documents stored in the e Filing using the control panel of this equipment P 12 Printing an entire document P 16 Test print LU LU E Printing an entire document You can print an entire document 1 Press the e FILING button on the control panel USER FUNCTIONS INTERRUPT COUNTER r COPY ABC DEF 5 OOJO ED GHI JKL MNO SS 4 6 TUV PQRS WXYZ 2 Select the box that contains a document you want to print e FILING vy TEMPLATE BOX NUMBER lt 1 F 001 am B 002 lt n 003 lt q 004 que PUBLIC J J J J BOX UserBox01 UserBox02 UserBox03 UserBox04 m S 005 J 007 J 008 J 009 J UserBox05 UserBox06 UserBox07 UserBox08 UserBox09 BOX SETTING 2011 05 10 marred JOBSTATUS Press or to switch the pages You can also specify the box number 3 digit using the digital keys 12 Printing Documents
54. GD 1350 GD 1270 GD 1260 Operator s Manual for FAX Unit User s Manual Advanced Guide and TopAccess Guide e Filing Features 7 e Filing Functions WE Functions operated with this equipment Below is a list of e Filing functions that you can operate with this equipment For details of the operation see the references described below LJ Printing documents The following functions allow you to print documents stored in the e Filing e To print an entire document LL P 12 Printing an entire document e To print specified pages of the document for confirmation LL P 16 Test print LJ Storing documents The following functions allow you to store documents in the e Filing e To copy and store documents P 18 Copying and storing to e Filing e To scan and store documents P 24 Scanning to e Filing LJ Deleting documents To delete documents in the e Filing P 27 Deleting Documents LJ Managing user boxes folders The following functions allow you to manage user boxes and folders in the e Filing You cannot create and edit folders in boxes using the control panel Folders can be created using a client computer e To create new user boxes P 29 Creating user boxes e To change the registered user box name and password P 31 Editing user boxes e To delete user boxes and folders P 34 Deleting user boxes folders 8 e Filing Functions WE Functions operated with a client computer Belo
55. How To Manage Documents If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name User01 Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password Select the check box of the document that you want to print and select Print Document from the File menu p Electronic Filing Fie Edit View iaon O Document New Folder e Filing Open p Public Box E ag 001 UserO1 Archive Document FolderO1 Upload Archived Document B 00c110510 Test Print aa Net Ready MFP I 00C110510 001 g 002 Userd2 Ra gg 003 Users 2 H gg 004 User04 E a 005 UserO5 Send Email H Be 006 User06 gp 007 Usero Folder01 Scan The Print window appears You can also print a document by selecting it in the Document frame and Print Document on the File menu However you cannot print individual pages even if you select the check boxes of the pages displayed in the Contents frame How To M
56. Seoce a a a he culdade aed a teawese vate 72 Storng documen aeaea e E N ee 79 PAT CHIVING COCUING IN Sy ereina a a aE ARAE Ea aa aR AAE A E A 82 Sending EmMa lesas ae a ae a a aaa a Ea E E Glen dec ech eee 88 How To Manage Documents The e Filing web utility allows you to manage the documents stored in the e Filing system This section explains the following operations BEBBBBB E Disp P 68 Displaying documents P 69 Renaming documents P 71 Deleting documents P 72 Printing documents P 79 Storing documents P 82 Archiving documents P 88 Sending Email laying documents Two ways are available to view your document image files The document view options are 0 Thi Thumbnail view displays several files from a selected box folder or several pages of the selected document This is the default view Use it to manage documents and files P 68 Using the thumbnail view List view displays file names and properties in a tabular format Use it to manage boxes and folders containing a large number of files P 69 Using the list view Using the thumbnail view s is the default view unless you choose a different one It displays a small image of each file or folder if you highlight a box or folder in the left frame or each page if you highlight a document in the left frame with the file name or page number and a check box Click the check boxes to select the files or
57. TOSHIBA Leading Innovation gt gt gt MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS e Filing Guide 2012 2014 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems This manual explains how to use the e Filing Read this manual before using your Multifunctional Digital Systems Keep this manual within easy reach and use it to configure an environment that makes best use of the e STUDIO s functions E How to read this manual LJ Symbols in this manual In this manual some important items are descried with the symbols shown below Be sure to read these items before using this equipment A WARNING Indicates a potentially hazardous situation which if not avoided could result in death serious injury or serious damage or fire in the equipment or surrounding objects A CAUTION Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage to the equipment or surrounding objects or loss of data Indicates information to which you should pay attention when operating the equipment Other than the above this manual also describes information that may be useful for the operation of this equipment with the following signs Tip Describes handy information that is use
58. Unlocking user DOXES viele epstetes deere cede al anosteaberieeaeey 127 Upload Archived Document cccceeeeeeeeeeeceeteeseeeess 86 Uploading archived document sccecceeeeeceeeeeeeeeess 85 Used capacity arua aetna ere ee ace tehiata ener ced 46 WW icc ig 610 Gaara errr ene ter ont terre rine ree ICE Nr er Te 6 CRCALC aia a tious E E 50 DEEE aa a a aS 53 PCMAG ineine A A 56 User PassWord noinine ini eiia 91 V VIEW ainina E E 98 130 INDEX FC 5540C 6540C 6550C FC 2040C 2540C 3040C 3540C 4540C DP 2095 2530 3020 3590 4590 5010 DP 5560 6560 7560 8560 FC 2050C 2550C FC 2555C 3055C 3555C 4555C 5055C FC 28 7CS 347CS 407CS FC 287CSL 347CSL DP 4710S 5210S DP 4710SL DP 3030 DP 3031 FC 5560C 6560C 6570C DP 2072 2572 3072 3572 4572 5072 DP 5570 6570 7570 8570 OME120014E0 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS e Filing Guide TOSHIBA TEC CORPORATION 1 11 1 OSAKI SHINAGAWA KU TOKYO 141 8562 JAPAN LCE QUALITY SERVICE 2012 2014 TOSHIBA TEC CORPORATION All rights reserved R120120K9506 TTEC Patent http www toshibatec co jp en patent Ver06 F 2014 10
59. User Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password OK Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 112 Editing With Pages in Your Documents In the Document frame select the document into which you want to insert a blank page and click Edit Op Electronic Filing Login File Edit i D0C110510 001 1 3 Status View Document e Filing x H Public Box 2 A 001 UserO1 um Folder01 i 0oc110510 Quick Start Guide ia e g cj 00C110510 001 bs A E g 002 User02 noo g 003 User03 ap 004 User04 g 005 UserO0S g 006 User g 007 User07 i i i i H El Pages 2 E Pages 3 The pages of the document are displayed in the Contents frame and the document status is changed to the Edit mode from the View mode If the documen
60. a ee H G Folder02 i H poc110510 002 i g 003 Users g 904 User04 g 005 UserO5 g 006 User06 g OO User07 m H Pages 1 Pages 2 C Pages 3 P E Pages 4 en El Pages 5 4 mi X The Save Document window appears 11 Enter the document name in the Document Name box and click Save Save Document Name DOC110510 002 Save Cancel e If you rename the document it will be saved as a new one If you do not change the name the original document will be overwritten e The document status is returned to the View mode from the Edit mode Do not close the Save Document window by clicking X The operations may no longer work properly If you close the window by clicking X turn the power to the equipment off and then on again Moving and Merging Documents 123 SYSTEM ADMINISTRATION This section describes system administration of the e Filing features Safeguarding Dalasas fe SP eee nen ete neimr rere Mer an ore iaa See pee tera ar neon career 126 Erasing DOXSAN saps aei eens meee seen pected tama atametoganbid hed geoeeneae 126 MOCKING USER DOXC Sannen Shctconea chee a E enue aaen tea S 127 Safeguarding Data An administrator should periodically monitor e Filing to make sure it has enough hard disk space for everyday operations This section describes the administrator s function that allows you to delete boxes and the
61. abled only when you select the Change Box Password check box Tip If you forget the old password you can enter the administrator password in the Old Password box instead of it Delete document automatically Select this check box to automatically delete the documents in this box When you select this check box enter the number of days in the Preservation Period for Documents box e Preservation Period for Documents Enter the number of days that the documents will be preserved The documents will be deleted after the specified number of days have passed If you set this period to 1 day the document will be deleted automatically 24 hours later If a document is automatically deleted by the Delete document automatically function the delete history is not stored in the log For details of the logs refer to the TopAccess Guide Send Email when an error occurs Select this check box to send a notification message to the specified Email address when an error occurs When you select this check box enter the Email address in the Email Address box Send Email when job is completed Select this check box to send a notification message to the specified Email address when a job is complete When you select this check box enter the Email address in the Email Address box Advance automatic delete notification Select this check box to enable an Email notification message to be sent to the specified Email address 3 days bef
62. ain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 4 Select Upload Archived Document from the File menu P Electronic Filing File edit View es _ Document New Folder e Filing Open yg Public Box Rename Ag 001 UserO1 Archive Document A 002 Userd2 E amp O Folder02 Test Print R 4 od 003 UserO03 Print Document ap 004 User04 g 905 UserO05 g 006 User06 g OO Usero Send Email Properties E Foldero2 The Upload Archived Document window appears 5 Click Browse Upload Archived Document The Choose File dialog box appears 86 How To Manage Documents 6 Select the archived file to be uploaded and click Open Choose File to Upload neon GO gt Archive gt Search A p Organize v New folder v Ol We Favorites 20110510_15442 Desktop ij Compressed zipped Folder Downloads N Recent Places 1 a Libraries j Computer Cu Network File name 20110510_15442 v All Files x ae Gene L This will return you to the Upload Archived Document window and the folder path of the selected file will be displayed in the Archived Fi
63. anage Documents 73 5 Select the following print options as required and click Print Duplex Cover Sheet Insertion Number of Copies 7 Use Front Cover Sort Copies Group Copies Use Back Cover Paper Type Insert Pages Paper Source Auto Select source Destination Receiving Tray Bindina Hole Pung Page Number Position Paper Ty Initial Page Scheduled Print l Year Month Date Time umeatamp PAE a 2011 5 10 A Position Image Shift Position Print Cancel Reset Duplex Select whether you want the document printed on both sides of the paper When you want to print the document on both sides select the Book option to print vertically in the same direction to be bound along the vertical side of the paper so that the pages can be turned over right and left or the Tablet option to print with a vertical reversal to be bound along the horizontal side of the paper so that the pages can be turned over up and down Number of Copies Enter the number of copies to be printed The selectable range of the number of copies differs depending on the model For the e STUDIO6570C Series e STUDIO6550C e STUDIO856 and e STUDIO857 Series 1 copy to 9 999 copies Other models 1 copy to 999 copies Sort Copies Select this option to output the document separately for each copy Group Copies Select this option to output the document separately for each page Rotate Sort
64. anel and the dimension of the touch panel of the other models differ depending on the model however the names and functions of the buttons and parts are the same e In this manual the screens and the operation procedures in Windows are described for Windows 7 The details on the screens may differ depending on how the equipment is used such as the status of the installed options the OS version and the applications e If you use Windows Server 2008 R2 refer to the operation procedure for Windows 7 though the screens or the menu names etc may differ e The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display or the order of buttons in the illustrations may differ from that of your equipment Q Trademarks e The official name of Windows Vista is Microsoft Windows Vista Operating System e The official name of Windows 7 is Microsoft Windows 7 Operating System e The official name of Windows 8 is Microsoft Windows 8 Operating System e The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System e The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System e The official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System e Microsoft Windows and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries e Appl
65. any operation while the e Filing web utility is running busy 106 Editing With Pages in Your Documents 6 Click Save to save the document iF Document e Filing G Public Box A 001 UserO1 FolderO1 6 00C110510 DOC110510 001 g 002 User02 g 003 User03 ap 004 User04 g 005 UserO0S a 006 UserO6 a 007 UserO F Electronic Filing Documents Preferences Login Status Editing a E Pages 1 E Pages 2 1 item is cut The Save Document window appears 7 Enter the document name in the Document Name box and click Save Save Document Name DOC110510 001 e f you rename the document it will be saved as a new one If you do not change the name the original document will be overwritten e The document status is returned to the View mode from the Edit mode Do not close the Save Document window by clicking X The operations may no longer work properly If you close the window by clicking X by mistake turn the power to the equipment off and then on again In the Document frame select the box or folder where you want to store the copied pages Document e Filing F Electronic Filing D Pub 4g 001 UserO1 gt FolderO1 amp 00C110510 cj 00C110510 001 g O02 User02 g 903 Users ap 004 User04 g 005 UserO0S a 006 UserO6 ad 007
66. assword to open the user box instead of the password e The password input is displayed in the blank symbols 32 Managing User Boxes Folders 3 Change BOX NAME PASSWORD RETYPE PASSWORD as necessary and then press OK BS e BOX MODIFY Enter BOX name and Password BOX NUMBER 011 BOX NAME UserBox 11 CANCEL 07 43 The instructions of the operating procedure of BOX NAME PASSWORD RETYPE PASSWORD settings are omitted because they are the same as those for creating user boxes P 29 Creating user boxes Managing User Boxes Folders 33 E Deleting user boxes folders You can delete user boxes and folders lf you want to delete a folder or a box all documents in the folder or the box are deleted as well 1 Press the e FILING button on the control panel USER FUNCTIONS INTERRUPT COUNTER 23 ABC DEF an CQ 2 S GHI JKL MNO 4 6 PQRS TUV WXYZ 2 Follow the procedure below to delete user boxes and folders e Deleting user boxes Press the BOX SETTING tab select the user box you want to delete and then press DELETE e FLNG BOX NUMBER 010 011 D F UserBox 10 UserBox 11 2011 05 10 Mi JOBSTATUS The instructions for the operating procedure for selecting user boxes are omitted because they are the same as those for editing user boxes P 31 Editing user boxes e Deleting folders Press th
67. ator privilege in Box Password Moving and Merging Documents 119 7 Click the Edit menu and select Paste P Electronic Filing Login File Edit View Document af Use ETT Invert Selection e Filing H p Public Box E g 001 UserO1 H 0 FolderO1 h 00c110510 001 pect Cut Copy Ay 002 User02 9 Foldero2 Fo H g O03 UserO3 H g 004 User04 H gg OOS UserO5 g 006 User06 gp OO Usert FolderO2 The documents are created in the selected box or folder E Merging documents You can copy an entire document and insert its pages into another document The document that you want to insert is the source document and the document that you want to merge it into is the destination document 1 Click the Documents tab The Documents tab page is displayed 2 In the Document frame select the box or folder containing the source documents P Electronic Filing Document e Filing 8 items e Filing g 001 UserO1 002 User02 g 003 UserOs g 004 User04 g 005 UserO5 g 006 UserO6 g 007 User07 f amp amp amp FF Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name User01 aN ee e If you enter an invalid password several times to ope
68. ayed on the screen as 4 8 or 12 The default is 8 Display the progress bar Select the Display the progress bar check box to display the progress bar when copying cutting or pasting the documents or pages deleting pages or saving documents 4 Save Click this button to apply your new settings 5 Reset Click this button to restore the default settings 3 w About the Main Tabs 45 E Administration tab The Administration tab allows the system administrator to manage the data in e Filing The Administration tab is only visible if you are logged on as the system administrator The Administration tab has the following subtab P 46 Box Management subtab Tip An administrator can also set up the e Filing notifications by using TopAccess in the administrator mode For more information about setting up the notifications for e Filing refer to the TopAccess Guide Q Box Management subtab This subtab enables you manually to delete user boxes that are no longer required or have become corrupted Use this feature to restore the available hard disk space You can also unlock user boxes which have been locked by incorrect password entries Q Electronic Filing Box Management 1 wee Filing Disk Space Available 10142 MB Stored Data Data Type Data Size Remarks Box Shared File 97 MB 2 4 Box Number Box Name Used capacity 001 UserO1 57 MB 5 KB 5 KB User04 40 MB UserO05 5 KB J
69. be saved as a new one If you do not change the name the original document will be overwritten e The document status is returned to the View mode from the Edit mode Do not close the Save Document window by clicking X The operations may no longer work properly If you close the window by clicking X by mistake turn the power to the equipment off and then on again 114 Editing With Pages in Your Documents WE Moving pages within a document You can move pages within a document to rearrange the page order Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document whose pages you want to rearrange P Electronic Filing as e e view o e Filing 8 items Ad 001 UserO1 A 002 UserO2 g 003 User03 p ad g 004 User04 A g 005 User05 H g 006 User06 H g 007 User Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password OK Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is d
70. ction or Internet Fax received forward function When the icon is displayed on a white background it indicates that the document is currently in the View mode When the icon is displayed on a blue background it indicates that the document is currently in the Edit mode This icon indicates a document that was created by merging several documents When the icon is displayed on a white background it indicates that the document is currently in the View mode When the icon is displayed on a blue background it indicates that the document is currently in the Edit mode 2 Menu Bar The Menu bar is located below the main tabs File Edit View and Layout 3 Tool Bar The Tool bar is located below the main tabs Send Email Save Test Print Cut Copy Paste Beginning Previous Next and End These buttons provide you with a one click access to various functions Click this button to send the selected documents as Email Click this button to save the document This is enabled only when you are displaying the document in the Edit mode Click this button to perform a test print Click this button to cut the selected documents or pages Click this button to copy the selected documents or pages ce i ES p ETET Click this button to paste the items that have been copied 44 About the Main Tabs Click this button to display the first items in the Contents frame Click this button to display the previous set of items in the Content
71. ctions For details of the operation refer to the Scanning Guide User s Manual Basic Guide PREVIEW can be selected only when any of the following models is used e STUDIO6570C Series e STUDIO6550C Series e STUDIO4550C Series STUDIO2550C Series only when a hard disk is installed e STUDIO5055C Series e STUDIO507 Series e STUDIO857 Series e STUDIO407CS Series e STUDIO5275 Series e STUDIO307LP 24 Storing Documents Select the box or folder in which you want to store the documents Change the document name as necessary then press OK SCAN Select Menu BOX FOLDER BOX No 001 BOX NAME UserBox01 FOLDER NAME Folder01 DOCUMENT NAME DOC 110510 The instructions of the operating procedure as to selecting a box folder and changing a document name are omitted because they are the same as those for copying and storing to e Filing P 18 Copying and storing to e Filing Press SCAN SCAN Select Menu Press SCAN to start scanning TEXT SINGLE Q 0 A AUTO SCANSETTING Destination File Name File Format Gl PREVIEW 4 UserBox0 1 DOC110510 1 et 1 2011 05 10 07 When the original is set on the RADF Reversing Automatic Document Feeder pressing CONTINUE on the screen during scanning can start the scanning of another original after the current one P 26 Scanning the next original For the e STUDIO4540C Series
72. cuments E Moving documents You can move a document from one box or folder to another to help you manage the documents Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document that you want to move P Electronic Filing ree ett iow yout Document e Filing 8 items e Filing M Public Box H g 001 UserO1 g 002 User02 g 003 UserO3 a 004 User04 g 005 Users H g 006 User06 g 007 Usero Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 118 Moving and Merging Documents 4 Select the check boxes of the documents that you want to move and select Cut from the Edit menu P Electronic Filing Login Document e Filing g Public Box core Invert Selection 4 00
73. dow in a user box The documents will be deleted after the specific number of days have passed P 60 Modifying and displaying user box and folder properties Operating with a client computer WE Copying and storing to e Filing 18 You can copy and store documents in e Filing The e Filing documents can be copied and stored at the same time Documents whose paper sizes are shown below cannot be stored in e Filing Custom paper Non standard size paper bypass tray A document stored by Copying and storing to e Filing is suitable for output but not for importing as an image into a client computer To get the best image quality for importing an image into your computer store the document by Scanning to e Filing P 24 Scanning to e Filing Place the original s and set the copy mode as necessary For details of placing original s and copy mode settings refer to the Copying Guide User s Manual Basic Guide On copy mode settings even when TWIN COLOR COPY or MONO COLOR is selected on the IMAGE tab this mode is invalid for storing documents in e Filing This mode is also invalid for copying documents at the same time as storing them Storing Documents 2 Press STORAGE on the copying screen STORAGE SETTINGS vr TEMPLATE E r SET 100 NON SORT ORG gt COPY NON STAPLE lt 3 Je ZOOM BZ FINISHING b gt 171 SIMPLEX TEXT PHOTO 2spep
74. e AppleTalk Macintosh Mac Mac OS Safari iPhone iPod touch and TrueType are trademarks of Apple Inc in the US and other countries e AirPrint AirPrint logo and iPad are trademarks of Apple Inc e IOS is a trademark or registered trademark of Cisco in the U S and other countries and is used under license e Adobe Acrobat Reader and PostScript are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries e Mozilla Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U S and other countries e IBM AT and AIX are trademarks of International Business Machines Corporation e NOVELL NetWare and NDS are trademarks of Novell Inc e TopAccess is a trademark of Toshiba Tec Corporation e Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies 2 Preface CONTENTS PE OT AG re AEE cet et ee N ee ee aes eat te NE aie Gare apo setae ciate E EANA enor ate Ercan gate eaatee 1 Chapter1 e Filing OVERVIEW SFN CO AUUNC S ace te oned i eunecnecsiee gues us teews a vskceusdseusashl AR 6 C FIING FUNCTIONS osie a A EA E 8 Functions operated with this CQUIDMENTL cccceccseeeeccceeseecceeeueeceecceeseeceteeeeseeseussaesseees 8 Functions operated with a client computer ccc ccecc cece eecceeceeeee esse eeeeeeeeeeeeeeeeaeeeaeeeaeenees 9
75. e PRINT tab select the folder you want to delete and then press DELETE e FILING gt 011 UserBox11 B BB Document Folder Name Date Time Paper Pages BB Folder01 10 07 47 Doc110509 10 07 48 DOC110510 10 07 48 A RETURN DELETE PRINT 3 BOX SETTING BALS JOBSTATUS The instructions for the operating procedure for selecting folders is omitted because it is the same as the one of printing an entire document P 12 Printing an entire document 34 Managing User Boxes Folders 3 When the confirmation screen appears press DELETE to delete the selected box folder e FLNG ATTENTION BOX NUMBER 010 UserBox 10 Are you sure you want to delete this box Document in the BOX are also deleted 015 nag J J DELETE CANCEL DELETE BOX SETTING 2011 05 10 Ma JOBSTATUS You can cancel the deletion of the selected box folder by pressing CANCEL Managing User Boxes Folders 35 OVERVIEW OF e Filing WEB UTILITY This section provides an overview of the e Filing web utility features Before Using the e Filing Web Utility ec ceeccseeseeneseeeeeeeeseeeceeeseneeeaeesanessaeesaeeeeaes 38 Getting Started With the e Filing Web Utility cccecscsesssseccesescesseseseeseseesseseeeeseseneneeeeens 40 LOOGING INAS a USSl wader achawiri a E N EN 40 LOGGING IN aS lt a SYSTEM AGIMINISMALON sisa E euactaciebe wiases Ghetin nate ar Er 42 A DOU Tne Ma
76. ect Internet Options in the Tools menu E TopAccess Windows Internet Explorer Je E http 157 69 73 252 7MAIN DEVICE File Edit View Favorites E Help wr Favorites E TopAccess Delete Browsing History Ctrl Shift Del ai z InPrivate Browsing Ctrl Shift P TopAccess Diagnose Connection Problems Reopen Last Browsing Session InPrivate Filtering Ctrl Shift F Counter InPrivate Filtering Settings k Pop up Blocker gt Device Ae SmartScreen Filter gt Manage Add ons Compatibility View AFPOFO72 Compatibility View Settings tial subscribe to this Feed Feed Discovery TOSHIBA e STUC 00 80 91 68 EB 2 2048 MB Windows Update Developer Tools F12 Internet Options The Internet Options dialog box appears 26071 MB 978 MB amp vailable Fax Space Available Contact Information 38 Before Using the e Filing Web Utility 2 Display the Privacy tab and move the slider to Medium and click OK Internet Options r General Security Privacy Content Connections Programs Advanced Settings a I KON Select a setting for thMInternet zone i Medium Blocks third party cookies that do not have a compact privacy policy i Blocks third party cookies that save information that can be used to contact you without your explicit consent i Restricts first party cookies that save information that gt an be used to contact you
77. eet Insertion Use Front Cover This option sets front cover printing which allows you to insert or print a cover on a sheet fed from a different tray than the Paper Source option To enable front cover printing select the check box and specify the location from where the cover sheet is to be fed and the print style to be used Cover Sheet Insertion Use Back Cover This option sets back cover printing which allows you to insert or print a cover on a sheet fed from a different tray than the Paper Source option To enable back cover printing select the check box and specify the location from where the cover sheet is to be fed and the print style to be used Cover Sheet Insertion Insert Pages This option sets sheet insertion printing which allows you to insert a sheet between pages or print a specific page on a sheet fed from a tray other than the Paper Source option This option is useful when you want to insert a blank sheet between chapters or when you want to print chapter cover pages on different paper To enable sheet insertion printing select the check box and specify the location from where the inserted sheets are to be fed and the print style to be used Then enter the page numbers you want to insert separating them with commas if multiple pages are specified in the Pages box Cover Sheet Insertion Interleave Pages This option sets the interleaving page feature that is useful when you want to insert paper of a different t
78. er06 A O07 UserO New Folder Properties eee ww FolderO1 Scan The confirmation dialog box appears Users can also archive a document by selecting the document in the Document frame clicking on the File menu and selecting Archive Document However you cannot archive individual pages even if you select the check boxes of the pages displayed in the Contents frame 5 Click OK to start archiving the document Message from webpage j Do you want to archive the document SE This process may take some time How To Manage Documents 83 The Archive Document window appears clicking Cancel Archive Document This process may take some time Please wait while the documentis compressed and a downloadable archive file is created Cancel During archiving you can quit the process by When archiving the document has been completed Your document has been archived successfully is displayed Do not perform any operation while the e Filing web utility is running busy Archive Document Your document has been archived successfully Please click the link below You can now download the archived file onto your system The link will launch a file download dialog allowing you to select a name and path for the zip file FileName 20110510_15442 zip Created 05 10 2011 09 40 42 Size KB 21 MB Close The File Download dialog box appears 8 Click Save
79. ered from 001 to 200 then press SETUP e FLNG BOX NUMBER 010 lt a 012 J 013 J UserBox 10 PRINT BOX SETTING BAS JOB STATUS Press or to switch the pages You can also directly specify the box number 3 digit the using digital keys Managing User Boxes Folders 29 3 Press BOX NAME and enter the box name Bh e Fil IN BOX SETUP Enter BOX name and Password Box No 011 D CANCEL E 0 Te 24 e Entering box name Press BOX NAME The on screen keyboard is displayed Key in the box name up to 32 characters using the keyboard and the digital keys then press OK However the following one byte characters cannot be used A space or period cannot be used at the beginning or end of the name If these characters are keyed in an error message informing you of the invalid character used is displayed amp lt gt 1 EE Basic X Back Space Clear Oe Ee Es coywyeyayryy yey yoy DE oP ore n BEGEN e eeej sin Space CANCEL For details of the on screen keyboard refer to the Quick Start Guide User s Manual Setup Guide 30 Managing User Boxes Folders 4 Enter the password in the PASSWORD and RETYPE PASSWORD boxes then press OK BOX SETUP Enter BOX name and Password Box No 011 BOX NAME UserBox 11 Ea e Press PASSWORD and then RETYPE PASSWORD Enter the password usi
80. esoneeas 118 Moving COC MIME INS ecse ena a nieee aa E A A a ae ad 118 Me rgi g documen cerren E E E EE A 120 About the Document Control Buttons The e Filing web utility allows you to make changes to your stored documents before you print them Three document control buttons are provided in the e Filing web utility Edit Save and Cancel These buttons are displayed at the top of the Contents frame when you select a document in the Document frame The buttons displayed vary depending on the document status e Edit Click this button to start editing the document Only this button is displayed when you are in the View mode where the document status indicates View When you click Edit the document status will be changed to Editing Save and Cancel appear instead of Edit and you can edit the document If you click this button when the document status indicates In Use you cannot enter the Edit mode and the message The Document is being used Please try again later is displayed e Save Click this button to save the document that you have edited This button is displayed only when you are in the Edit mode where the document status indicates Editing When you click this button the document is saved and returns to the View mode e Cancel Click this button to return to the View mode without saving the document This button is displayed only when you are in the Edit mode where the docu
81. estos catheter ate he eto a Nate a eaa 91 B BIRANO sinrin e ivamdie eo a e acunes 15 Box Management subtab ccceeceeceeeeeeeeseeeeeeess 46 BOX NAIME asiaa a A 46 BOX NUMDER srasni a aea 46 BOX PIODEMICS aiaa a a a 60 C Change Box Password cccecceeeeeeceeeeeeeeeceeseeeeeeeeees 62 Change Properties sectronsetcccigvestsiaadescontciesa access 61 Confirm New Password ccccscceceeeeeeeeeceeeeeeeeeeeneees 62 Contents Frame a ee 45 COPY MOUE sesno aacalide canta adsense 14 18 CODYINO casei eee R 18 Copying pages and creating a new document 105 Copying the next original c ccccecceeeeeeseeseeeeeeeeees 23 Cover Sheet Insertion sert PAGES anodi a eset eae 15 Interleave Pages scezea cscceckscocseacaessienedeteaiseechecuaeasse 15 Use Back COVEN carina an eeeine cred Aree 15 WSC Front COVER crana aa 15 Creating User DOXES sunsiste 2 ceteecusi i 29 50 D Default Document VIEW ccccceceececeeeeeeceeeeeeeeeaeneees 45 DEEE enean a 54 55 110 Delete document automatically ccccceceeeeeeeeeeeees 62 BY 21 1 00 iiris te errr oer ree eerie ereteer eer ents 27 34 Deleting pages from a document cceceeeeeeeeee eens 109 Deleting print jobs sencscsieddcdel eran sehdontiececedeaneenets 15 17 Deleting Sean JODS sarasini oia 23 26 Department Code ccceccecceececeeeeeeeeeeeeeeeseneeees 74 78 DES HM ALON eaea a e aaumanietcenaiant S AS 14 Destination Set
82. ful to know when operating the equipment as required LJ Model and series names in this manual Pages describing items related to what you are currently doing See these pages as In this manual each model name is replaced with the series name as shown below Model name Series name in this manual e STUDIO5540C 6540C 6550C e STUDIO6550C Series e S TUDIO2040C 2540C 3040C 3540C 4540C e STUDIO4540C Series e S TUDIO206L 256 306 356 456 506 e S TUDIO256SE 306SE 356SE 456SE S506SE e STUDIO456 Series e STUDIO556 656 756 856 e S TUDIO556SE 656SE 756SE 856SE e STUDIO856 Series e STUDIO2050C 2550C e STUDIO2550C Series 1 e S TUDIO2555C 3055C 3555C 4555C 5055C e S TUDIO2555CSE 3055CSE 3555CSE 4555CSE 5055CSE e STUDIO5055C Series e S TUDIO287CS 347CS 407CS e S TUDIO287CSL 347CSL e STUDIO407CS Series e S TUDIO4773S 5275 e S TUDIO477SL e STUDIO527S Series e S TUDIO306LP e STUDIO306LP e S TUDIO307LP e STUDIO307LP e S TUDIO5560C 6560C 6570C e STUDIO6570C Series e S TUDIO207L 257 307 357 457 507 e STUDIO507 Series e STUDIO557 657 757 857 1 The e Filing functions can be used only when a hard disk is installed e STUDIO857 Series Preface 1 Li Screens and Operation Procedures e llustrations for the control panel and the touch panel shown in this manual are those of the e STUDIO4540C Series The shape and location of some buttons on the control p
83. ges in Your Documents E Deleting pages from a document You can delete pages from a document Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document whose pages you want to delete P Electronic Filing es e E view o e Filing 8 items ae z Ad 001 UserO1 A 002 UserO2 g 003 UserO03 p ad g 004 User04 A H gg 005 Users H g 006 User06 H g 007 User Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password OK Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password Editing With Pages in Your Documents 109 6 EDITING DOCUMENTS 4 In the Document frame select the document whose pages you want to delete and click Edit P Electronic Filing Documents Preferences Status View Login Edit View 00C110510 001 1 3
84. guarding Data W Unlocking user boxes When the Lockout Setting of e Filing is set to Enable in the Password Policy if an incorrect user box password is entered a specified number of times consecutively the user box is locked so that it cannot be used for a certain time The system administrator can unlock user boxes which have been so locked The Password Policy can be set in TopAccess For details of the password policy refer to the TopAccess Guide Log on to the Administrator page P 42 Logging in as a system administrator The Box Management page is displayed Tips e For locked user boxes Locked is displayed in the Status e You can display the Box Properties window by clicking the box number or box name link 2 Select the check box of the user box that you want to unlock and the click Unlock 6p Electronic Filing Box Management e Filing Disk Space Available 10142 MB Stored Data Data Type Data Size Remarks Box Shared File 97 MB Delete Unlock The lock of the selected user box is released For more information about the Box Management Subtab see the following page P 46 Box Management subtab Safeguarding Data 127 INDEX A Administration tab csssetosnvedsnctvstnavecceshaatecdasevaceteen 46 Advance automatic delete notification cccceee 62 PUP AGES sumen arc etsseauanaucsreskeseubanees 78 ALCHIVE Document ceiceeteveteoweidecaese a 83 AUNOR r
85. he Scanning Guide User s Manual Basic Guide 26 Storing Documents Deleting Documents You can delete documents in e Filing using the control panel of this equipment e Filing is not designed for saving documents permanently Delete unnecessary documents immediately Tip If you delete a folder or box all the documents in the folder or box are deleted as well LL P 34 Deleting user boxes folders Operating with this equipment LL P 53 Deleting user boxes and folders Operating with a client computer 1 Press the e FILING button on the control panel USER FUNCTIONS INTERRUPT COUNTER ABC DEF fs CD 2 3 GHI JKL MNO 4 6 T PQRS UV WXYZ 2 Select a box or folder that contains a document you want to delete e FILING 2 BOX NUMBER Eo 001 lt s 002 lt 003 lt s 004 lt PUBLIC J wp J J BOX UserBox01 UserBox02 UserBox03 UserBox04 005 3 007 J 008 3 009 J UserBox05 UserBox06 UserBox07 UserBox08 UserBox09 BOX SETTING 2011 05 10 aed JOBSTATUS The instructions of the operating procedure as to selecting a box folder are omitted because they are the same as those for printing an entire document P 12 Printing an entire document Deleting Documents 27 3 Select the document you want to delete and then press DELETE e FILING x gt 001 UserBox01 B BED Date Time Paper Pages Document Folder Name
86. his Marasa Copy rooma aE e DOC110510 002 g 003 User03 ap 004 User04 g 005 Users g 006 User06 g 007 User07 The copied pages are inserted between the specified pages 13 Click Save Electronic Filing Login File Edit E Sc ma P pP View Layout DOC110510 002 Document fe D0C110510 002 4 5 Status Editing ja 6 e Filing aoe v N G Public Box mes EEM amp DOC110510 a z Q 00c110510 001 ad 003 UserO3 roe 5 amp 001 Userd1 Pass Eso E ad 002 UserO2 a Foldero2 _ na E Pages 1 E Pages 2 E Pages 3 a Pages 4 ap 004 User04 ag 005 UserOS Sy g 006 User06 ne api 007 Userd7 ee E Pages 5 4 m r vi The Save Document window appears 1 4 Enter the document name in the Document Name box and click Save Save Document Name DOC110510 002 e f you rename the document it will be saved as a new one If you do not change the name the original document will be overwritten e The document status is returned to the View mode from the Edit mode Do not close the Save Document window by clicking X The operations may no longer work properly If you close the window by clicking X by mistake turn the power to the equipment off and then on again 104 Editing With Pages in Your Documents E Copying pages from a document to a box
87. in period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 4 Select the check box of the document that you want to send as an Email and select Send Email from the File menu P Electronic Filing CO New Folder Document e Filing cp Public Box Rename ad 001 User01 Archive Document H 0 FolderO1 Upload Archived Document B DOC110510 Test Print E Net Ready MFP B DOC110510 001 E a g 002 User02 g 003 User03 g 904 User04 g 005 UserO0S g 006 User06 g OOF UserO Properties H H A f Scan 1 The Send Email page is displayed Tips e Users can also send a document as an Email by selecting the document in the Document frame clicking on the File menu and selecting Send Email e Users can also send up to 100 individual pages or documents by selecting the check boxes displayed in the Contents frame How To Manage Documents 89 5 Specify the following items as required and click Send Send Email TO Destination Setting TO Destination CC Destination Setting CC Destination BCC Destination Setting BCC Destination Email Setting Required
88. ing archived documents If you have an archived file that has been downloaded from the equipment to your computer you can upload it to e Filing When you upload the archived file the file is automatically extracted and documents will be created in the box specified e If the same name document already exists in the box the extracted document will be renamed by adding a 3 digit number to the original name e Do not close the main window and child window by clicking X If you do uploading the archived documents becomes impossible If you close the window by clicking X by mistake turn the power to the equipment off and then on again 1 Click the Documents tab The Documents tab page is displayed 2 In the Document frame select the box or folder where you want to upload the archived documents p Electronic Filing e Filing 8 items Document i e Filing fy Public Box ga 001 UserO1 H g 002 User02 sa 003 UserO3 e ad cS E ap 004 User04 d ad i al 005 UserO5 E g 906 User06 H g 007 User0 Public Box 001 UserO1 How To Manage Documents 85 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 002 Box Name User02 Cancel e f you enter an invalid password several times to open the box you may not log in for a cert
89. int job in step 6 Tip Press BBB to preview thumbnail images of the documents Select the desired one and press to return to the list e FILING 2 OPEN to display its contents Press p gt 001 UserBox01 b gt Folder01 Document Name RETURN DELETE Ji SETTINGS Tl TESTPRINT OPEN _ Pant BAM JOBSTATUS 5 Change the print settings as necessary 3 4 5 a mem i cm I J 2 SIDED E Taa b NONE NONE NONE rj IMAGE 4 TIME PAGE SHIFT 00 00 STAMP 725 NUMBER gt gt CANCEL Cos O 06 j j gt Z FINISHING gt 1 6 7 You can operate the print settings as below For step 3 to 8 when each button of the menu is pressed the setting screen appears Perform the appropriate operations These operations of settings are the same as the one of copy modes For details of the operation refer to the Copying Guide User s Manual Basic Guide 14 Printing Documents 1 Select the paper feeder However if the selected paper size is different from the actual one the selection will be cancelled and automatic paper selection will be applied 2 Key in the number of copies to be printed using the digital keys 3 Select the duplex printing mode If you do not want to print on both sides of the paper select 1 SIDE in the menu 4 Select the finishing mode The available finishing modes differ depending on the type
90. isplayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password Editing With Pages in Your Documents 115 In the Document frame select the document whose pages you want to rearrange and click Edit P Electronic Filing Documents Preferences Login File Edit i 00C110510 001 1 3 Status View Document e Filing x H Public Box 2 A 001 UserO1 H 9 FolderO1 i 0oc110510 Quick Start Guide ig e g cj 00C110510 001 bs A a g 002 User02 g 903 Users ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 f f f f El Pages 2 E Pages 3 The pages of the document are displayed in the Contents frame and the document status is changed to the Edit mode from the View mode If the document status indicates In Use you cannot enter the Edit mode because another user is currently editing the document 5 Select the check boxes of the pages that you want to move between other pages and select Cut from the Edit menu F Electronic Filing Documents Preferences Login Status Editing Document Save Cancel e Filing H Public Box g 001 UserO1 FolderO1 DOC110510 DOC110510 001 g 002 User02 g 003 UserO3 ap 004 User04 g 005 UserO0S g 006 User06 g 007 Usero
91. it enter the new folder name in the Box Folder box Click OK or Print to save the print job The print job is saved in the public box Q Saving a print job in a user box 1 Open the document that you want to store in the box 2 Click the File menu and select Print in your application The Print dialog box appears 3 Select the printer driver of the equipment to be used and click Preferences The Printing Preferences dialog box appears Tip The procedure for displaying the Printing Preferences dialog box for the printer driver may be different depending on the application that you are using Refer to your application manual about displaying the Printing Preferences dialog box 80 How To Manage Documents Select the print job type on the Basic tab 1 Select Store to e Filing in the Print Job box 2 Select other print options as required 3 Click OK Printing Preferences Print Job Normal Print CO Scheduled Print Private Print El Proof Print gt Hold Print gt Print to Overlay File cag Store to e Filing E Letter a E E Multiple Job Type in n Settings Restore Defaults Basic Finishing Paper Handling Image Quality Effect Others Templates Original Paper Size EJ Letter 8 1 2 x11 Y 4 Print Paper Size Image Scale El Same as Original Size 100 Paper Source
92. ith Pages in Your Documents 113 7 Select the paper size and orientation of the inserted blank page and click OK Insert Blank Page Select the paper size for the blank sheet to insert Letter 8 5 11 in Portrait Legal 8 5 14 in Landscape A4 210 297 mm Statement 5 5 x 8 5 in A3 297 x 420 mm B4 257 x 364 mm B5 182 x257 mm Ledger 11x17 in Computer 10 1 8 x 14 in Folio 210 x 330 mm A5 148 x 210 mm A6 105x148 mm 13 LG 8 5 x13 in 8 5 SQ 8 5 x 8 5 in 8K 270 x 390 mm 16K 270 195 mm A3 WIDE 305 x 457 mm 12x18 in 320 x 450 320 x 460 613x19 in Cancel A blank page is inserted between the specified pages Tip lts available size differs depending on the model 8 Click Save Documents Preferences 5 Cancel P Electronic Filing File Edit View Layout B DOC110510 001 244 Login Status Editing Document e Filing H Public Box g 001 User0l H 0 FolderO1 6 00C110510 poc110510 001 a 002 UserO2 g 903 Users ap 004 User04 g 005 UserO0S g 006 User06 a 007 UserO cs Y H Pages 1 a Pages 2 E Pages 3 Pages 4 The Save Document window appears 9 Enter the document name in the Document Name box and click Save Save Document Name D0C110510 001 Y Cancel e If you rename the document it will
93. l TADS sissie a tweens araa eaaa a Rn 43 Documents TaD sss ce settee iene ee bocce tae hoe tnee dabei cnu tence eee smccitecas tea Meats abe atone hiatal ta a eeae emia ate wutots 43 Preferences G sie oi NF aetna eel a ae Dee cathe ae ine neha ae 45 PAGANS IARION VA ccsee e ee eee ouse tusete sade oar ace taat E E Auden otcet aR 46 LOGINID Ke Saas soiaea cai et guite anid a 2a sea r E T salads a 47 Before Using the e Filing Web Utility Before using the e Filing web utility check the following items on your computer P 38 System requirements System requirements The e Filing web utility works with the following browsers for the Microsoft Windows operating system e Internet Explorer 8 0 or later e Firefox 24 or later e Chrome 30 or later e The minimum display resolution required for these browsers is 800 x 600 e When using Internet Explorer the Privacy setting must be set to Medium on the browser Do not set Block All Cookies or High for the Privacy function For instructions on the Privacy setting see the following procedure e Disable the popup block function of the Web browser For instructions on how to set the popup block function refer to the HELP for the Web browser you are using e Filing does not support access from Safari How to set the privacy settings in Internet Explorer When you are using Internet Explorer make sure that the Privacy setting is correct as follows 1 Launch Internet Explorer and sel
94. le box 7 Click OK Upload Archived Document Archived File C Users User001 Desktop Archive z Browse _ Cancel The confirmation dialog box appears 8 Click OK to start uploading the archived file Message from webpage Do you want to upload the archived file This process may take some time Cancel If you select an archived file unsupported in your model or a file other than an archived one an error message appears In that case select the correct archived file and try again 9 The Upload Archive Document window shows the process of uploading During the uploading process you can quit uploading by clicking Cancel Upload Archived Document This process may take some time Please wait while the archived file is uploaded to the selected box When uploading the archived file has been completed Your document has been uploaded successfully is displayed Do not perform any operation while the e Filing web utility is running busy How To Manage Documents 87 10 Click Close Upload Archived Document Your document has been uploaded successfully The documents are added to the selected box WE Sending Email You can send the selected documents as Emails from the e Filing web utility When you perform this function the equipment creates an Email with the selected documents as an attached file and sends the Email directly from the equipment
95. lick the Documents tab The Documents tab page is displayed 2 In the Document frame select the box or folder containing the document that you want to archive Document i e Filing items e Filing C f Public Box g 001 UserO1 4 Gg 002 UserO2 g 003 UserO03 i 4 gp 004 User04 a 5 gg 005 UserO5 al 006 User06 gp 007 Use Public Box ae 82 How To Manage Documents If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 001 Box Name UserO1 Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password Select the check box of the document that you want to archive and select Archive Document from the File menu P Electronic Filing Document 4 e Filing H Public Box Ag 001 UserO1 Foldero1 Upload Archived De re DOC110510 ae a Nex Ready MFP ly 00c110510 001 eo g 002 Userd2 g 003 UserOs ap 004 User04 g 005 UserO0S Send Email g 006 Us
96. me e STUDIO series LL P 82 Downloading an archived document LL P 85 Uploading archived documents The archive files are compatible with the same series of the TOSHIBA MFP not with another series For example archived files downloaded from the e S TUDIO4540C can be uploaded in a TOSHIBA MFP in the e S TUDIO4540C Series not in the e S TUDIO6550C Series e STUDIO456 Series e STUDIO856 Series e S TUDIO2550C Series e STUDIO5055C Series e STUDIO6570C Series e STUDIO507 Series e STUDIO857 Series e STUDIO407CS Series e STUDIO5275S Series e STUDIO306LP and e S TUDIO307LP LJ Downloading an archived document You can archive the documents in the box and download it to your computer Use this feature to create a back up file of your documents in e Filing The following procedure describes an example of how to download an archived document when using Microsoft Internet Explorer e The archived file contains all the documents you have specified to the archive but you cannot open the documents on your computer e You can create an archived file that contains multiple documents in the same folder or the same box e You cannot create an archived file that contains more than 2 GB of data e Do not close the main window and child window by clicking X If you do downloading the archived documents becomes impossible If you close the window by clicking X by mistake turn the power to the equipment off and then on again C
97. ment Body Enter the body message of the Email document You can enter up to 1000 characters including spaces File Format Select the file format to which the received document will be converted e TIFF Multi Select this option to save the scanned images as a multi page TIFF file e TIFF Single Select this option to save the scanned images separately as single page TIFF files e PDF Multi Select this option to save the scanned images as a multi page PDF file e PDF Single Select this option to save the scanned images separately as single page PDF files e XPS Multi Select this option to save the scanned images as a multi page XPS file e XPS Single Select this option to save the scanned images separately as single page XPS files e JPEG Select this option to save the scanned images as JPEG files This option is selectable only when you have scanned the images with either FULL COLOR or GRAY SCALE 90 How To Manage Documents e Ifthe forced encryption setting is enabled only PDF Multi and PDF Single are selectable for the file format For the forced encryption function refer to the MFP Management Guide User s Manual Advanced Guide e Files saved in the XPS format can be used in Windows Vista Windows 7 and Windows Server 2008 or Windows Server 2003 SP2 or later versions with Net Framework 3 0 installed Encryption Set this option for encrypting PDF files if you have selec
98. ment status indicates Editing The document status is displayed to the left of these buttons The document status indicates the following situations e In Use This indicates that another user is currently editing the document e View This indicates that the document is currently in the View mode and you can only view the pages within the document e Editing This indicates that the document is currently in the Edit mode and you can edit the document When you edit or delete a document that is shared by other users make sure to refresh the display to see the latest status of the document If the two or more users try to edit or delete the document or the page at the same time the data may be damaged 98 About the Document Control Buttons Editing With Pages in Your Documents The e Filing web utility allows you to copy move delete and insert pages and change the order of pages in your document LL P 99 Displaying document and page properties LL P 100 Copying pages from one document to another LL P 105 Copying pages from a document to a box or folder LL P 109 Deleting pages from a document LL P 112 Inserting a blank page into a document wd YN LL P 115 Moving pages within a document E Displaying document and page properties You can display the Document Properties and Page Properties windows that contain details of the document or page To display the
99. n the Folder Properties window you can view the folder properties e Do not select several folders at the same time You can only view the properties of one folder at a time e Users can also display the properties of a folder by selecting the folder in the Document frame clicking on the File menu and selecting Properties In that case make sure that no document is selected in the Contents frame If a document is selected its properties are displayed instead of the selected folder 64 Managing User Boxes and Folders 5 Click OK to close the Folder Properties window Folder Properties Folder01 Location e Filing User01 Folder01 Contains 0 File s Created 2011 05 10 09 03 38 Modified 2011 05 10 09 03 38 The following information is displayed in the Folder Properties window Location Displays the directory where the folder is located Contains Displays the number of files the folder contains Created Displays the date and time the folder was created Modified Displays the date and time the folder was last modified Managing User Boxes and Folders 65 MANAGING DOCUMENTS This section provides instructions on how to manage documents by using the e Filing web utility How T Manage DOCUMECING sis aaa aa E a a R 68 Displaving docume MS araa a a N E canes 68 Renaming GOCUMEN Serra n a E o 69 Peleng documen riras enn E Mock E E Weitiawtdce tina ca ace 71 PINUNO JOCUMEN
100. n the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 120 Moving and Merging Documents Select the check boxes of the source documents and select Copy from the Edit menu P Electronic Filing Login Document e Filing G Public Box 49 001 UserO1 FolderO1 S2 i 00C110510 001 g 002 Userl2 H g 003 UserO3 ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 Invert Selection Cut E Folderi 2 z 001 ra 1 opy The selected documents are copied to the clipboard Do not perform any operation while the e Filing web utility is busy 5 In the Document frame select the box or folder containing the destination document F Electronic Filing Documents Preferences Login S Useri 2 items O Public Box 49 001 UserO1 FolderO1 Q 00C110510 001 H g O02 UserO2 H g 003 UserO3 H Be 004 User04 g 00S UserO5 H Be 006 Usern g 007 UserO E FolderO1 poc110510 001 Copy If you select a box that is protected with a password the Password Authentication
101. n the upper right hand area of the page e Clicking Print prints one copy of the document and the print result window is displayed e Clicking Cancel closes the Test Print window without printing 6 Click Close to return to the Documents tab page When you want to cancel a job before printing is complete access TopAccess click the Job Status tab gt Print select the job and press Delete 78 How To Manage Documents W Storing documents From an application that runs under the Windows operating system you can send a document as a print job to e Filing with the printer driver You can store your documents in the public box or in a user box LL P 79 Saving a print job in the public box LL P 80 Saving a print job in a user box To use this function the printing function is required When you store a document in e Filing by using the printer driver the printed image not the original document in your computer will be stored in e Filing Tips e For more information about the printer driver refer to the Printing Guide User s Manual Basic Guide e For a detailed explanation of the public box and user box see the following page P 6 e Filing Features e You can also store a scanned document in e Filing by using the control panel For details see the following page P 18 Storing Documents LJ Saving a print job in the public box 1 Open the document that you want to store in
102. ng in as a system administrator To log in as a system administrator follow the steps below after launching the e Filing web utility System administrator and User with an administrator privilege are defined as follows in this manual System administrator User with the administrator role User with an administrator privilege User whose ID is Admin 1 Click the Log in link located at the upper right of the page The Administrator Log in page is displayed 2 Enter the administrator password in the Password box and click Login p Electronic Filing Administrator Login he Top Help 2011 TOSHIBATEC CORPORATION Al Rights Reserved The Administration tab appears in the main tabs e If you enter an invalid authentication password several times to log into the e Filing web utility in the administrator mode you may not be able to login for a certain period since it will be regarded as an unauthorized access e To log off from the e Filing web utility in the administrator mode click the Log out link and be sure to close your web browser to prevent unauthorized access by other users Tips e The administrator password is the same as the password that has been set in the TopAccess or touch panel display for the administrator The default administrator password is 123450 if you have not changed it e The password input is displayed in the blank symbols 42 Getting Started With the e Filing Web Utility
103. ng the digital keys or the on screen keyboard You can also create a user box without setting a password In this case all users can access the user box as well as the public box e If you press the CLEAR button on the control panel the value entered in the currently selected box can be deleted e If the entered password does not meet the Password Policy a warning message appears Enter the correct one For details of the Password Policy refer to the TopAccess guide e The password input is displayed in the blank symbols E Editing user boxes You can change the registered user box name and password 1 Press the e FILING button on the control panel USER FUNCTIONS INTERRUPT COUNTER r COPY irs Managing User Boxes Folders 31 2 Press the BOX SETTING tab select the user box that you want to edit and then press EDIT eFILING BOX NUMBER 010 J 011 F UserBox 10 UserBox 11 D 015 J Press or to switch the pages You can also directly specify the box number 3 digit the using digital keys e Password entry When the password has been set to the selected user box the password entry screen is displayed In this case press PASSWORD enter the password using the digital keys or the on screen keyboard and then press OK BOX MODIFY Enter BOX Password BOX NUMBER Ot BOX NAME UserBox 11 PASSWORD gt D Tips e You can also enter the administrator p
104. nt is 192 168 1 2 http 192 168 1 2 7MAIN EFILING For example the DNS name of this equipment is mfp 00000236 http mfp 00000236 7MAIN EFILING If SSL is enabled for the HTTP network service the e Filing web utility will also be accessed by using SSL When the User Management Setting has been enabled the log in page will be displayed when accessing the e Filing web utility URL In that case please enter your User Authentication user name and password to log in to the main page of the e Filing Web Utility TopAccess Login with your TopAccess User Name and Password User Name Useri Password i eeesee Domain dept01 2011 TOSHIBATEC CORPORATION Al Rights Reserved e If you enter an invalid authentication password several times to log into the TOSHIBA MFP you may not be able to log in for a certain period since it will be regarded as an unauthorized access e The password input is displayed in the blank symbols 40 Getting Started With the e Filing Web Utility Tips e Users can launch the e Filing web utility to use its functions e Access to the e Filing web utility will be timed out according to the Session Timer setting in the WEB General Setting of TopAccess e To use the administrator s functions of the e Filing web utility you must log in as a system administrator after accessing it P 42 Logging in as a system administrator 30 Getting Started With the e Filing Web Utility 41 WE Loggi
105. of finishing device installed Select the receiving tray This button is available only when the Finisher optional is installed Set the position and width of the margin Set the position of the date and time to be printed 8 Set the position of the page number to be printed 5 6 7 6 Press PRINT SETTINGS e Deleting print jobs Follow the procedure below to stop the printing of the document delete print jobs 1 Press JOB STATUS 2 On the job status menu display the print job list or the scan job list 3 Select the job you want to delete and then press DELETE 4 The delete confirmation screen appears Press DELETE For details of deleting print jobs refer to the Copying Guide User s Manual Basic Guide Printing Documents 15 W Test print You can print specified pages of the document for confirmation 1 Press the e FILING button on the control panel USER FUNCTIONS INTERRUPT COUNTER A ABC DEF e FILING a 2 3 e 4 5 6 L PQRS TUV WXYZ PRINT e FILING BOX NUMBER z 001 lt 3 002 lt 003 004 lt PUBLIC J J J J BOX UserBox01 UserBox02 UserBox03 UserBox04 005 J lt 007 J 008 J 009 g 21 UserBox05 UserBox06 UserBox07 UserBox08 UserBox09 Vv BOX SETTING BAP 6JOBSTATUS The instructions of the operating procedure as to selecting a box folder are omitted because they are the same as those for one of printing an
106. on tab LJ Administrator log in page You must enter the system administrator password to log in as an administrator F Electronic Filing Administrator Login 1 Password O esseee 2 Fi Login Cancel 3 2011 TOSHIBA TEC CORPORATION Al Rights Reserved 1 Password Enter the system administrator password that is same as the administrator password on the touch panel display and TopAccess 2 Login Click this button to log in as a system administrator 3 Cancel Click this button to cancel login and return to the main page About the Main Tabs 47 HOW TO MANAGE USER BOXES FOLDERS This section provides instructions on how to manage user boxes and folders by using the e Filing web utility Managing User Boxes and Folders ccscceeeceeeeeeneeneeeeeeeeeeneseeeseeeeeesenesaneeanesensseneseneaons 50 Creating user DOxeS and folders ess see cecace aero ernest anc eee vee ee ee 50 Deleting User Doxes and folders spstr dames gansta a a aa ae aa a eee 53 Renaming user Doxes and folders oneei a a a E a a aes no ee 56 RES EEEE AE AE A PAE EEE AI TAN EAA E TEE AEAT aia re 60 Modifying and displaying user box and folder properties Managing User Boxes and Folders The e Filing web utility provides two box types the public box and user box Each user can create his or her own user box and also create one level of folder in each box This section explains the following operations
107. one compatible with Acrobat 5 0 PDF V1 4 128 bit AES Select this option to set an encryption level to the one compatible with Acrobat 7 0 PDF V1 6 e Authority Select the check box of the desired type for the encrypt PDF authority Printing Change of Documents Content Copying or Extraction Content Extraction for accessibility File Name Select how the attached file will be named Select DocYYMMDD to name it as described select Original Document Name to use the original document name or you can enter the desired file name in the field Fragment Message Size Select the size of the message fragmentation Department Code Enter the department code if required How To Manage Documents 91 6 Click Close P Electronic Filing Send Email Q Destination setting On the Recipient List page you can specify up to 400 destinations to send e Filing documents as Email You can specify the recipients by entering the Email addresses manually selecting the recipients from an address book selecting the recipient groups from an address book or searching the LDAP server for recipients If LDAP Authentication is selected in Authentication Type you can choose only destinations that are registered in the authenticated LDAP servers For details of the LDAP Authentication option refer to the TopAccess Guide P 92 Entering recipients manually P 93 Selecting recipients from an address book P 94
108. ons eee ceeeeeee eens cee eeeeeeeeeeeeeeseaeseaeeeanesenessansansoaes 98 Editing With Pages in Your Documents ccccceeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeseneeeeeeeeeeeseneeenesenees 99 Displaying document and page properties cece ceccceccseeeeeeeeeeeeeceeeseeeeeeeeeeseeeaeeeeeeseeeaees 99 Copying pages from one document to another cece cece eeeeceeeee eee eeeaeeeaeeeaeeeeeeeseeees 100 Copying pages from a document to a box or FOIEDS cece ccecceeeceeceeeeeeeceeeeeeeeeeseeeaeeees 105 Deleting pages from a COCUMENL ccccccceecceeccseecceecaeeeceeecaeecaueeaueesaeeseeseeeseesaeeesaeees 109 Inserting a blank page into a COCUMENL cece cece cecceeeeeeeseeeeeeee esse eee eeseeeseeeeeeseeeeeeeaeeneees 112 Moving pages within a document ccccccceces eee eeneeeseeee eens eseeeseeeseeeeeeseeseeeeeeseeeeeeseeegeees 115 Moving and Merging Documents cccceeeceeeeeeeeeeeeeeeeneseeeeeeseneeeeeeenseneseneeensoneseeseeesonesones 118 MOVINGSQOCUMGIIG ouieantisin aeaa lesional aa a ies 118 Merging CG OCUINMGIN S aeria ea E E Gu duatatudtearetamnnedeeaadcdaes 120 Chapter 7 SYSTEM ADMINISTRATION Saregu arding Daldir E A 126 EASON ONC Ses a a sa ce cen eee ee a eae eae 126 UMIOGKINIG USET OX CS esre E aad cateeetace teak cd bees weet aeacaes a ede tee ate 127 MIND ease tticise cae Mich ea eatin ee deni ti hewn sew eae E neta Teh oa aide ewe devas aauncdandoden e aa 129
109. ore it automatically deletes the documents When you select this check box enter the Email address in the Email Address box e Email Address Enter the Email address to which the notification will be sent 62 Managing User Boxes and Folders Tip When the options Send Email when an error occurs and Send Email when job is completed are enabled you are notified of whether or not the following e Filing operations are successfully completed Scan to e Filing Copy to e Filing Print to e Filing Fax Internet Fax Received Forward to e Filing e Filing to Print e Filing to Email An administrator can configure the e Filing notification setting in the TopAccess Administration tab Maintenance Notification page For more information refer to the TopAccess Guide 7 Click OK to close the Box Properties window Box Properties ar 001 User01 Contains 0 File s 1 Folderfs Preservation Period for Documents Email Address for Notification Created 2011 05 10 09 03 22 Modified 2011 05 10 09 04 43 OK Change Properties Q Displaying folder properties You can only view and confirm the folder properties No operation to modify the folder properties is available Click the Documents tab The Documents tab page is displayed In the Document frame select the box containing the folder whose properties you want to display 9 Electronic Filing File Edit View Layout Document e
110. ore printing is complete access TopAccess click the Job Status tab gt Print select the job and press Delete LJ Selecting test print This operation allows you to simply print a copy of a document by using the default print properties settings Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the document that you want to print P Electronic Filing re eat Mew yout Document e Filing 8 items e Filing 002 User02 a OOS UserOs a 004 User04 g 005 User0s5 a 006 UserO6 g 007 User07 Public Box 001 Useri 76 How To Manage Documents If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password Cancel 001 User01 e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 4 Select the check box of the document that you want to print and select Test Print from the File
111. properties as required and complete the operation 1 Select a box number in the Box Number box Users cannot select existing box numbers in the Box Number box Only undefined box numbers appear in this drop down list box 2 Enter the box name in the Box Name box Box names can consist of any ASCII characters except lt gt amp Do not use a space or period at the beginning or end of the name The maximum size of a box name is 32 characters 50 Managing User Boxes and Folders 3 If you want to protect the box with a password enter one in the Box Password and Confirm Password boxes The password input is displayed in the blank symbols 4 Click OK New Box Required Box Number gt 1 Box Name Userf Box Password R2 Retype Password The created user box appears in the Document frame Tip Users can configure advanced properties for each box such as how long the box will retain documents and Email notification features P 60 Modifying box properties L Creating folders This operation allows you to create up to 100 folders in each box Only single level folders can be created in each box You cannot create subfolders in the folders Click the Documents tab The Documents tab page is displayed 2 In the Document frame select the box where you want to create a folder P Electronic Filing CO e Filing 8 items H g 006 User06 E g
112. rop COPIES e a a a AN A A 14 H Hole PUNCH seicsurtsearennvesiyeieaiy E nausea cance 15 I Image Shift FP OSIMOM miiie cio tece sundae ensateune tucrasan soa uiaecancetuaduteensteel 15 MU aa Steen teste a atsoa lana nnetieiwetsseeaedenaationan 98 Insert Blank Page acc ctecsaceciee cde hee eee sci wetasccmlacads 113 Inserting a blank page into a document 00006 112 L Load number thumbnails per view ccceeeeeee ees 45 M Managing user boxes and folders cc0eceeeee 29 50 Master Password ccecceeceeceeceeeeeeeeeeeeeeseseeaeeeeeeeees 91 WIS AUB AN N E E SE EEE E O E E 44 Merging documents into a document scseeeeeees 120 Moving documents from one box or folder to another cckccsdvetvancdrckeieinecewecae eaten 118 Moving pages within a document ecceeeeeeeee ees 115 N NEW BOX aara a A 50 New Folder ilisema a aT 52 New Passw rd ritocco a T N nee 62 Number of Copies i cccceccccssescetsscscsscescesevsenssouseteensnees 14 O Old Password vseen nian ea nine 62 P Page CODY CUT oinensis a a 100 105 SS ee E TEA E S EE N 109 MOVO e a a AN 115 PrOpEES sirean oa a A 99 Page Number Atal Page ardoan rai 15 POSIMON serapin E 15 Paper SOURCE naaa E E 14 Paper DVO nann eaaa ae eens 14 Paper Type Insert scsccdce ncasvssecses tact erate ceosceetecnsasezesets 76 FAS SW OCs val sesce a ties Seren cahienalemasies E 6 Password entry is scccinisimevwnteaat casueditubeainnte
113. s frame Click this button to display the items that immediately follow those displayed in the Content frame Ba Ea GS es Click this button to display the last items in the Contents frame 3 4 Contents Frame The Contents frame displays the documents or pages with which you are working There are also document control buttons located below the menu bar You can use these buttons to change the document status between the View mode and Edit mode and use the Contents frame to print and edit your documents Tip For more information about the document control buttons see the following section P 98 About the Document Control Buttons E Preferences tab The Preferences tab is available to all users It allows you to make the default condition for document viewing and the number of thumbnail images displayed on the screen F Electronic Filing Docume nts Preferences Login Preferences 4 Default Document view Thumbnail view 2 Load 8 vY thumbnails per view Display the progress bar 4 Sae Reset 5 Top Help 2011 TOSHIBA TEC CORPORATION Al Rights Reserved 1 Default Document View You can select the Thumbnail or List view The system displays your documents by the selected view until you choose another option from the View menu The default is the Thumbnail view 2 Load number thumbnails per view Use the drop down list box to select the number of thumbnail images displ
114. s renamed E Deleting documents This operation allows you to delete documents from the box or folder Click the Documents tab The Documents tab page is displayed In the Document frame select the box or folder containing the documents you want to delete 9 Electronic Filing File Edt View vo E Document 5 e Filing items 4 e Filing H g 002 User02 H g OOS UserO3 H g 004 UserO4 a OOS UserO5 H g 006 User06 g 007 UserO Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password OK A Cancel Notes e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password How To Manage Documents 71 4 Select the check boxes of the documents that you want to delete and select Delete from the Edit menu P Electronic Filing Document ad Use ET Invert Selection e Filing H Public Box 44 001 User0l 9 Folder01 B 00c110
115. so enter the password of a user with an administrator privilege in Box Password Select the check box of the document that you want to rename and select Rename from the File menu P Electronic Filing SS E Document New Folder e Filing G Public Box 44 001 UserO1 Arce iS H 9 FolderO1 Upload Arch jocument oc 110510 aa Ne Ready MFP Test Print fe DOC110510 001 Print Document ad 002 User02 ate P rti a gg 003 User03 pinia ga 004 User04 P gq OOS User05 Send Email ie ad 006 User06 aw gp 007 Userd7 Folder01 Scan 1 The Rename Document window opens Tip Users can also rename a document by selecting the document in the Document frame clicking on the File menu and selecting Rename In that case even if you select the check boxes of pages in the Contents frame e Filing will only rename the selected document in the Document frame 5 Enter the document name in the Name box and click OK Rename Document Name boc110510 OK Cancel The confirmation dialog box appears Document names can consist of any ASCII characters except lt gt amp Do not use a Space or period at the beginning or end of the name The maximum size of a document name is 64 characters 70 How To Manage Documents 6 Click OK Message from webpage mE Q Do you want to rename the item Cancel The document i
116. splay document and page Properties LL P 99 Displaying document and page properties e To copy cut pages from a document and paste them into another one LL P 100 Copying pages from one document to another e To copy cut pages from a document and save them as a new document LL P 105 Copying pages from a document to a box or folder e To delete pages from a document LL P 109 Deleting pages from a document e To insert blank pages into a document LL P 112 Inserting a blank page into a document e To move pages within a document to arrange the page order LL P 115 Moving pages within a document e To move documents between boxes or folders LL P 118 Moving documents e To copy an entire document and insert them into another document LL P 120 Merging documents e Filing Functions 9 1 e Filing OVERVIEW e You can import e Filing documents into a client computer using TWAIN Driver and File Downloader e You can back up or restore documents in e Filing and various settings of e Filing using the e Filing Backup Restore Utility 10 e Filing Functions OPERATIONS WITH THIS EQUIPMENT This section describes e Filing functions that you can operate using the control panel of this equipment PRIMUNG DD OCUMGINS sng a a EN 12 Pning an enire doc UmMmeNnEe cnie a E E EE A 12 TOS EOFI Era A a A a N acne 16 Storing DOCUMEINS iiras onin aeaiia an a aar iaaea aa a N 18 CO PVIN
117. st and click Delete Recipient List Save Cancel New Address Book Address Group Search Delete ame Destination A 0 User002 example com 103 h02 The selected contacts are removed from the recipient list 96 How To Manage Documents EDITING DOCUMENTS This section provides instructions on how to edit documents by using the e Filing web utility About the Document Control Buttons ec eeeeeeeseeeeeeeeeeeeeeeeeseeseseeseeeseeneneaneeseeneseeneesanes 98 Editing With Pages in Your Documents cccccceseeeeeseeeeeeeeeeeeeneseneseneeenesenesenesenesenesenesegs 99 Displaying document and page properties cccccccsccccsececsececeececeececaeeecsucecueecusessucesseeeseessaueesseseeesseesseeeesaass 99 Copying pages from one document to another cece ccc ceseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeesseeeeessaseeeeesaeeeeeeeaeeeeeeeas 100 Copying pages from a document to a box OF FOIDEL cee cecccceeeceeeeeeeeeeeeeeeeeeeeseeeeeeeseeeeeseaeeeeeessaeeeeesaetesaeeeeeeas 105 Deleting pages from a COCUMENA cccccssecceccsssececsueseeecceuseeecesausececseeueeeesauseeeessuaseessaeeeessesssseseesseaeeeesssaaeees 109 Inserting a blank page intoa GOCUMCIN sesiis e A N aaa E 112 MOVING pag s within a docume NM siese aei E A a che EA AE E NR R 115 Moving and Merging Documents ccccceeeeeeeeeeeeeeeeeneeeneeeneeneseeeeceeeeaeesenseeasanesenesen
118. sword Authentication Box Number 001 Box Name UserO1 Cancel All folders and documents in the box are displayed in the Contents frame e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 58 Managing User Boxes and Folders 4 Select the check box of the folder that you want to rename and select Rename from the File menu P Electronic Filing Document New Folder e Filing gj Public Box Ay 001 UserO1 acl amp FolderO1 Upload Arch jocument ad 002 User02 Test Print g OOS UserO3 Print Document g 004 User04 g 005 UserO0S H g 006 UserO6 g 007 UserO7 Send Email Properties FlFolder01 The Rename Folder window appears e Do not select several folders at the same time You can only rename one folder at a time e You can also rename a folder by selecting the folder in the Document frame clicking on the File menu and selecting Rename In that case make sure that no document is selected in the Contents frame If a document is selected it will be renamed instead of the selected
119. sword several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols 20 Storing Documents 6 To store the original s in the selected box press OK STORAGE 2 SET 1 gt 001 UserBox01 Document Folder Name Date Time Paper Pages J Foldero1 11 02 25 o DOC110509 10 04 32 e Storing in a folder Select the folder and press OPEN the list in the folder is displayed To store the original s in the selected folder press OK STORAGE gt SET pm 001 UserBox01 Document Folder Name Date Time Paper Pages JE Fodero1 11 0225 10 04 32 J CANCEL 2 2011 05 10 Md JOBSTATUS Storing Documents 21 7 Change the document name as necessary then press OK 2 SET 1 STORE TO E FILING COPY amp FILE BOX FOLDER BOX No 001 FOLDER NAME DOCUMENT NAME DOC110510 ty RESET CANCEL 0 05 10 2011 05 07 08 e Renaming the documents When you press DOCUMENT NAME the on screen keyboard is displayed Key in the document name using the keyboard and the digital keys up to 64 characters then press OK EE Basic Back Space Clear Ss ee en ee EEEEEEEE EE EEEEEEEEE EEEREEE E oshin Space CANCEL
120. t status indicates In Use you cannot enter the Edit mode because another user is currently editing the document 5 Click the space between the pages where you want to insert a blank page F Electronic Filing Documents Preferences Login File Edit View icq D0C110510 001 1 3 Status Editing Document Save Cancel J e Filing H Public Box 4 001 UserO1 H 9 FolderO1 D0c110510 DOC110510 001 g 002 User02 g 003 User03 ap 004 User04 g 005 UserO0S g 006 User g 007 User07 Gu Quick Start Guide Cant at E Pages 1 FaN E Pages 2 E Pages 3 i i i i H The arrow indicators move to the space between the pages where you have clicked 6 Click the Layout menu and select Insert Blank Page F Electronic Filing Documents Preferences Login G DOC110510 001 2 3 Status Editing Document e Filing H Public Box j 001 UserO1 C FolderO1 DOC110510 DOC110510 001 g 002 User02 g 003 User03 ap 004 User04 g 005 User0s g 006 User g 007 User07 Save Cancel lt ca Quick Start Guide P ened ox a E Pages 2 E Pages 3 i i i H The Insert Blank Page window appears Editing W
121. t the user box whose properties you want to display and edit QP Electronic Filing e Filing 8 items og Public Box g 001 Use od 002 UserO2 So 2 Licarna ilies Fillies J am 003 Use Uo Ce F g 004 Usern a ad So 5 UserOS a 006 Use H a 007 Use Public Box 001 UserO1 If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number Box Name Box Password e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 60 Managing User Boxes and Folders 4 HOW TO MANAGE USER BOXES FOLDERS 4 Click the File menu and select Properties P Electronic Filing Document New Folder e Filing Open E fg Public Box Te ag 001 UserO1 Archive Document E amp FolderO1 Upload Archived Document atl 002 UserO2 Test Print g 003 User03 Print Document g 004 User04 g 005 UserO05 Aad 006 User A S g 007 User07 Send Email Folder01 The Box Properties window appears In the Box Proper
122. teaean ued 46 LOOTA VNU nd asi hte sha een arene bs A dances oad A 47 Chapter 4 HOW TO MANAGE USER BOXES FOLDERS Managing User Boxes and FOlers ccccceesceeeeeeeeeeeeneeneeceeseneoneseeseneeneseneseneeeeseneeeneseesons 50 Creating user boxes and fOICEPS cccccccceeccceeecseeceeceueecseecaeeceuecsueceeecsuecsuecsuessueeseeeenaes 50 Deleting user boxes and folders x cesecalee ievcaievenecaddevecsondaxsus keuwassecatclera cebeeceadesseeieetaewaw 53 Renaming user boxes and fOlders cccccccecccecccececseeceseesueccueeceueceueceueesueseueesaeeseeeseueeaas 56 Modifying and displaying user box and folder properties cccceecceecceeeeeeceeeeeeeneeeeeeeees 60 Chapter5 MANAGING DOCUMENTS How To Manage DOCUMCINS aise retirees recta ci cepteei erie eestor eee hie cutee tiabe bru nnmnnn 68 EIS DIVING COC UINISINGS sack siesta is A a sues a A 68 Renaming COC UIC TALS aris sae cious det tee oda scene eae See ta Sateen seam ented a aTi 69 Deleng GOCUMGCINS waiidarcnctetes cen ect a N teal soanenl a 71 Prnung GOGUIM GING sssri raa a a a being deedeauen o a egiidacebsadda tne 72 CONTENTS 3 Stn OCUMICMINS co iscssccGeehtsietGiet ins a a NAE 19 ATANMA GOCUMONS eia e actin cena aacdanct sis teetan new lacesnlamansy ceann mata beaiemneeiocac maemo aeeeen eee 82 Sending HaMMalhiedecs tes cticottee Gece dees a a bleed vetentettee ean eh eceediacdecan 88 Chapter6 EDITING DOCUMENTS About the Document Control Butt
123. ted PDF Multi or PDF Single as the file format setting e Encryption Select this check box if you want to encrypt PDF files e User Password Enter a password for opening encrypted PDF files e Master Password Enter a password for changing the encryption PDF setting Tips e If the forced encryption setting is enabled you cannot clear the Encryption check box For the forced encryption function refer to the MFP Management Guide User s Manual Advanced Guide e The user password and the master password are not set at the factory shipment If the master password is to be set ask your network administrator e A password must be entered in one byte alphanumeric characters The minimum and maximum numbers of characters allowed are 1 and 32 e The user password must differ from the master password e These passwords can be re entered only by an authorized user Users cannot change the settings of the Encryption Level box and the Authority box noted below if they are not authorized to change the master password Ask the administrator about resetting these passwords e For details of the encryption setting refer to the MFP Management Guide User s Manual Advanced Guide e Encryption Level Select the desired encryption level 40 bit RC4 Select this option to set an encryption level to the one compatible with Acrobat 3 0 PDF V1 1 128 bit RC4 Select this option to set an encryption level to the
124. the box 2 Click the File menu and select Print in your application The Print dialog box appears 3 Select the printer driver of the equipment to be used and click Preferences The Printing Preferences dialog box appears Tip The procedure for displaying the Printing Preferences dialog box for the printer driver may be different depending on the application that you are using Refer to your application manual about displaying the Printing Preferences dialog box How To Manage Documents 79 4 Select the print job type on the Basic tab 1 Select Store to e Filing in the Print Job box 2 Select other print options as required 3 Click OK Printing Preferences ren Basic Finishing Paper Handling Image Quality Effect Others Templates Letter E O E a Settings umber of Copies al 1 999 Profile tientation z 7 E None z i Save Profile i Landscape Restore Defaults S33 Auto Cancel Help Re Store to e Filing pee Store to F 000 Public Be g Box Folder Tips e If you print a job as well as saving it in the public box select the Print check box e If you want to save a print job in a specified folder enter its name in the Box Folder box To save data in an existing folder enter its folder name in the Box Folder box To create a new folder and save data in
125. ties window you can see the box properties 5 If you want to edit the box properties click Change Properties Box Properties SA 001 User01 Contains OFilefs 1 Folderfs Preservation Period for Documents Email Address for Notification Created 2011 05 10 09 03 22 Modified 2011 05 10 09 03 22 The Change Box Properties window is displayed Tip If you do not need to change the box properties press OK on the above screen to complete the operation Managing User Boxes and Folders 61 6 Specify the following items as required and press Save Change Box Properties 001 User01 Change Box Password Change Preservation Period for Documents inside Box Delete document automatically e Filing Notification Events Send Email when an error occurs Send Email when job is completed Advanced notification is sent before the date of file deletion 3 days notice Cancel Change Box Password Select this check box to edit the box password When you select this check box enter the password in the Old Password New Password and Confirm New Password boxes e Old Password Enter the current box password This option is enabled only when you select the Change Box Password check box e New Password Enter the new box password This option is enabled only when you select the Change Box Password check box e Confirm New Password Enter the new box password again This option is en
126. ting ccccccececccseeceeceeeeeeeeeseeseeseeenees 92 Display the progress bar cccccecceceeceeeeeeeceeseeeeeaess 45 Displaying folder properties ccccsecseceeeeeceeeeeseeeess 63 Document Delete rannan aa a a T1 DISDIAY banoa N tuetecce me eioeiie 68 Merge orean tumors eateseten a 120 MOVO aesmar aor ier niaeeysSamsanene aoe 118 PAAT oea A A eve sece x eetonmamatttar 72 RENAD ce eitesiataaesc td dice anes dataset a 69 Sendas Emal arrine A A 88 SE P E E A AE A A A eae E A 19 Document Frano tances arse a tel aunts Sedesuata tat eanitds 44 POC UMC I Sex cases epteaeaindts tea T T ATCRIVG segoii dutatlenunausiulvatesima duatiuleetdauies 82 DOCUMENTS tab conie 43 Downloading an archived document cecceeseeeeeeees 82 DUDEK 2a auch savsveie a a On a 14 E EOE MOC gaidaststiunttaesien se snentitah tetedeieanttoesintare aacaccnet 98 EANO Reena eee Seo ER 2 RIM ee ee ee 31 98 e Filing Disk Space Available cccccecceeeeeeeeeee eens 46 Filing Features ereed a det umetant dues alcatel 6 e Filing FUNCIONS nseries T 8 EmalAddreSS sosaren a E 62 ENGYDUOM aasan pana ANER 91 Encryption Level 2 00 esciscctocnienlececiecliete Mena saitebaeelees 91 EGASING DOXGS ics yeh tek hi one ketene te cid eotanenecte 126 F first page number last page number Pages 78 Folder Create onaniaa enna a N 51 Delete srsena 54 Rename ascdutecstaneiee nee acriiinceein E 58 EOIGEIS ceta aa 6 G C
127. uetes 13 20 32 Pasen cae eaerat oxeaeteansieos 104 108 117 120 122 Preferences tab sciences sai ont scaauaeansaeense nuns oieabangetnaces 45 Preservation Period for Documents scesseeeeeeeees 62 Pint Document ct aiaccaces aesnceneenaraaitceniaaasontseates ate adnate 73 PDUNO siege ia cat aa pre 12 Printing a document using Test Print cccceeeeeeee es 76 ProperieS inrite e tata niae setae bweneum teens 61 64 PUBIC BOX toas O 6 R Fe AI rea oe an detwaas eve ctevemlolin han dauvanes vutdanlncosienuadaitond 57 59 Rotate SOM COPIOS esena a ewaae eee 14 S Save a print job ERTES E S1 E N E E 80 lyst PUBIC DOK enoe E 19 SAV CMOS teat ran Heiia scents daisies a 98 SO AMMIN G eee tera Geile cect a E O erent eter eins 24 Scanning the next original ccccecceeceeeeeeeeeseeeeeees 26 Scheduled Print vissexcnesacuensernicsieearendadsatacutangheamicantees 76 Send EMail sararan aea a T enero 89 Send Email when an error OCCUIS ccceceeseeeeeeeeeeees 62 Send Email when job is completed 0ccseeeeeeee 62 Shift Margin BACK AE ET EE A AAA E E A E 15 RON oani a a tae lame geacaneacan 15 SORE CODICS aire EA 14 Sia DOr ea N A nudes NA 14 SOS adi ct das ce aadet viaquseeahnas ater nse aude EA 46 1 0 1 010 Een eR eee S eR Dea oa ON ES 18 T WFCSUP BIN sent causa vane a naa a a aan Tf Time Stamp POSION aranan a N A 15 ROOIMD AL ithe cenaehatine a eins aaticnlteaateene 44 U
128. ument e Filing 4g 001 UserO1 FolderO1 amp 00C110510 fe DOc110510 001 g O02 User02 g 903 Users ap 004 User04 g 005 UserO0S g 006 User06 g 007 User07 El Pages 1 The Document is saved 102 Editing With Pages in Your Documents If you select a box that is protected with a password the Password Authentication window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 002 Box Name UserO2 n e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password 1 0 In the Document frame select the document into which you want to insert the copied pages and click Edit P Electronic Filing File Edit Document amp D0C110510 002 1 3 Status View e Filing N H p Public Box 2 E g 001 UserO1 E H 9 FolderO1 a Doc 110510 ij 00C110510 001 Aig 002 User02 Documents Preferences 9 FolderO2 t m mranani A Doc110510 002 qi ace a g 003 User03 ae ap 004 User04 co l ge 00s Users Pages 1 Pages 2 Pages 3 g 006 Usero
129. w is a list of e Filing functions that you can operate with a client computer e Filing web utility For details of the operation see the references described below e Filing web utility supports only Windows Mac OS and other computers are not supported LJ Managing user boxes folders The following functions allow you to manage user boxes and folders in the e Filing e To create new user boxes and folders P 50 Creating user boxes and folders e To delete user boxes and folders P 53 Deleting user boxes and folders e To edit renaming and changing Properties user boxes and folders LL P 56 Renaming user boxes and folders LL P 60 Modifying and displaying user box and folder properties LJ Managing documents The following functions allow you to manage documents stored in the e Filing e To display document image files in thumbnail view and list view P 68 Displaying documents e To rename documents P 69 Renaming documents e To delete documents P 71 Deleting documents e To print documents entire document test print LL P 72 Printing an entire document LL P 76 Selecting test print e To store documents by printing operation P 79 Storing documents e To archive documents P 82 Archiving documents e To send documents as Emails P 88 Sending Email Q Editing documents The following functions allow you to edit documents stored in the e Filing e To di
130. which you want to work In the Document frame the following icons are displayed according to the items Box Icons a This icon indicates a closed box This icon indicates an opened box Sg This icon indicates a closed box that is protected by a password at This icon indicates an opened box that is protected by a password Folder Icons a This icon indicates a closed folder E This icon indicates an opened folder Document Icons D This icon indicates a document that was stored by a print operation When the icon is displayed on a white background it indicates that the document is currently in the View mode When the icon is displayed on a blue background it indicates that the document is currently in the Edit mode A E This icon indicates a document that was stored by a scan operation When the icon is displayed on a white background it indicates that the document is currently in the View mode When the icon is displayed on a blue background it indicates that the document is currently in the Edit mode This icon indicates a document that was stored by a copy operation When the icon is m E displayed on a white background it indicates that the document is currently in the View mode When the icon is displayed on a blue background it indicates that the document is currently in the Edit mode fp RP This icon indicates a document that was stored by a fax operation via the mailbox function fax received forward fun
131. window appears Enter the password in the Box Password box and click OK Password Authentication Box Number 002 Box Name UserO2 OK h Cancel e If you enter an invalid password several times to open the box you may not log in for a certain period since it will be regarded as an unauthorized access When Box is locked appears and logging in cannot be performed ask your administrator e The password input is displayed in the blank symbols Tip You can also enter the password of a user with an administrator privilege in Box Password Moving and Merging Documents 121 6 EDITING DOCUMENTS 7 In the Document frame select the destination document and click Edit F Electronic Filing Documents Preferences Login File Edit View Status View fe D0C110510 002 1 3 Document 6 e Filing G Public Box 001 UserO1 O FolderO1 a 00c110510 001 El Aj 002 User02 O Folder02 i DOC110510 002 g 003 User03 g 004 User04 1 g OOS Users g 006 User06 g 007 UserO7 Pages 1 Ml Pages 2 E Pages 3 The pages of the document are displayed in the Contents frame and the document status is changed to the Edit mode from the View mode If the document status indicates In Use you cannot enter the Edit mode because another user is currently editing the document 8 Click the space between the pages where you want to merge the documents
132. x can be protected by a password to limit access It is suitable for specific users or an administrator to store confidential documents You can also create a user box without setting a password In this case all users can access the user box as well as the public box Up to 200 user boxes can be created Folders You can create folders in each box However you can create only one level of folders within each box You cannot create subfolders within folders Up to 100 folders can be created in a box 6 e Filing Features Documents Documents can be stored in a box or folder in the following methods Up to 400 documents can be stored in a box or folder Up to 200 pages can be contained in a document Copying documents and storing to e Filing Scanning documents and storing to e Filing Printing documents in a client computer and storing to e Filing Received Internet Faxes received faxes are forwarded to store to e Filing using forward functions Received Internet Faxes received faxes are forwarded to store to e Filing using forward mailbox functions e Storing the received faxes is available only when FAX Unit optional is installed e Depending on the amount of data stored in e Filing it may take some time from when the equipment is turned on to e Filing becoming ready for use Tips e For details of the forward functions refer to the TopAccess Guide e For details of the forward mailbox functions refer to the GD 1320
133. ype or from another source between every page of your print job For example you could use this option to insert blank colored sheets between overhead transparencies To enable interleaving pages select the check box and specify the location from where sheets are to be fed Also select the Duplicate check box if you want to print the previous page images on the inserted sheet If you enable the Interleave Pages option after enabling the Staple option the latter will be automatically disabled How To Manage Documents 75 Paper Type Insert When you select the Bypass Feeder option for the paper source of either the Use Front Cover User Back Cover Insert Pages or Interleave Pages option select the paper type for the paper fed from the bypass tray Tip When both the user management and department management settings are enabled the quotas that are allowed for the department and user will be displayed in the upper right hand area of the page Scheduled Print Select this option to print a job at a future date and time When this option is selected set the date and time to print the job in the Date amp Time box Tips e Clicking Print prints the document and the print result window is displayed e Clicking Cancel closes the Print window without printing e Clicking Reset restores the default print properties settings 6 Click Close to return to the Documents tab page When you want to cancel a job bef

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