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GRITS Immunization Query and Data Load

1. IMMZTYPE 90702 IMMZTYPE 90703 DT Immunization Tetanus Immunization OO O IMMZTYPE 90704 Mumps Immunization IMMZTYPE 90706 4 Rubella Immunization The CPT code from GRITS should be in the Electronic Value field The appropriate Immunization code GIVIMMU for use on GOAIMMU should be entered in the Banner Value field The IMMZTYPE translations are also used by the Postsecondary XML transcript Visit http www cdc gov vaccines programs 1is stds cpt htm to see a basic list of CPT codes and descriptions Only immunizations translated on SOAXREF gt IMMZTYPE will be loaded by ZGRIDLD A message in the lis file will indicate if a code is not translated on SOAXREF gt IMMZTYPE Any immunization record with this message will not be loaded into GOAIMMU when ZGRIDLD is run in update mode Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 6 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Il Loading Client Data to GRITS Overview 1 Generate Client Data file ZGRIRQF Page 7 Run the Immunization Request File process ZGRIRQEF for a population selection to generate a Client Data file Log into the GRITS website and upload the file Check the status of the upload to confirm that 1t was successful Befo
2. GRITS Immunization Query and Data Load Georgia Enhanced Banner Student and Financial Aid Systems User Documentation Version 7 23 Office of Information and Instructional Technology June 2010 This page left blank to facilitate front back printing GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Table of Contents Introduction to GRITS Immunization Query and Data Load oooncconacionaniocanionannonannnnas 1 TUDO SO E A AE E E AE EE O E E E E 1 Tager ACI A E seeee saree csevetse cesses 1 Purpose and Scope of DOCUMEN L 11scccneccnenencnenenscenensenensennssenesssenanssenenenenensnenens 1 Elo A Pe E ee eee 1 o AAA lt PP ese ninaninata nanninannan Aani naih 2 OOM A ono E E eevee EE EE 2 GRITS Immunization Query and Data Load FIOW ccssscsccseeeseeeesenseeseenseeseeneeseneneees 3 BESTIO aia wc cece a nce nats et ee a ete ns asec eect eect sects senseeesaeesexesaeaees 3 Overview of GRITS Immunization Query and Data LO 11sccssccseceennsennenenees 3 Implementing GRITS Immunization Query and Data LOA 1 ccccsescceneseneneneneeeneneeees 5 L DD A 5 OUT A eee eee O 5 Il Loading Client Data to GRITS ccssscccsscscsecscnenscnesscnenscnensenensenensenessenensenensenensenanss 7 OIR Pg ese cee eee O eee vane eee ease eee eases cee 7 1 Generate Client Data file ZGRIROP 11 ccsscscnscsensssensesenessenensenensenensenensenenes 7 2 U
3. is different from your Organization Code The Organization Code is used to log into the GRITS website The Organization ID will be entered as a parameter for the Immunization Request File Process ZGRIRQEF 2 Create a Create a population selection containing students for whom you wish to ieee request immunization records Use the Population Selection Definition G E Rules form GLRSLCT to define the population based on your institutional needs Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 5 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology 3 Confirm The GRITS immunization load file will contain CPT codes for each translations of immunization or vaccine These codes must be translated on the EDI ea Cross Reference Rules form SOAXREF for Cross Reference Label SOAXREF IMMZTYPE This cross reference label is also used by the Postsecondary XML transcript Cross Reference Label IMMZTYPE Immunization Type Codes Copy Table A Cross Reference Rules Electronic Qualifier Banner Value Description vv MEAL First Measles MMR1 First MMR Z 0001 90705 IMMZTYPE 0001 90707 IMMZTYPE 0002 90705 IMMZTYPE 0002 90707 IMMZTYPE 90701 4 lt A MEAZ Second Measles SI MMR2 Second MMR f DTP Immunization
4. uploaded Exchange Data Result The following HMO query file was uploaded a 620 zorirqf_494276_query txt Check Status Job Name which is ZGRIRGF_3910_2 has been presented for processing Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology 3 Confirm To confirm that the Query file uploaded successfully either click the es Check Status button on the Exchange Data Results screen shown G RITS a above or the Check Status link in the left navigation panel The file Page 14 type of HMO Query will display next to each query change password logout help desk E u organization Board of Regents of the Unversity System of Georgia ser Cindy Taylor roje HMO Data E Exch Typical User Georgia Registry of Immunization Tai aa Macias Exchange Data Status Past 7 Days Staging Region 3 1 4 Job Name User Name A Process Clients Data Date O End Date ey ee 03 09 2010 03 09 2010 03 09 2010 enter new client ZGRIRGF 3910 2 Cindy Taylor 11 12 09 11 12 09 11 12 11 COMPLETE HMO Query Data ii DSENA 03 09 2010 03 09 2010 03 09 2010 ana conor Un Cindy Taylor 40 16 25 10 16 26 10 16 29 COMPLETE Fiet File SAE hma A l 0308 2010 03 08 2010 03 08 2010 submit hmo query ZORROF 3010 2 Cindy Taylor 44 289148 142019 14 20 20 COMETE HMO Query By clicking on t
5. 204 Jensen Brandy 091058050 Jensen Christopher 001008466 Jensen Lori 091057728 Jensen Michael 091010454 Jensen Qunta 091055259 Taylor Cindy 03 09 2010 at 09 58 57 REPORT CONTROL INFORMATION GRIROF 7 23 Application Code STUDENTS Selection ID CINDY MANTALPOPSEL Creator ID CTAYLOR User ID CTAYLOR File Type C Records Written to Data File 6 Office of Information and Instructional Technology PAGE 1 Immunization Request File Process Client File ZGRIROF Message No Birth Date on SPAPERS record not written to data file PAGE 2 Immunization Request File Process Client File ZGRIROF Records NOT Written to Data File due to Missing Birth Date 1 The Client Data file is a txt file named for the process and job submission number ex zgrirqt_ txt This file is a fixed format file with a record length of 586 Position 1 Student ID Position 26 First Name Position 51 Middle Name Position 76 Last Name Position 111 Name Suffix Position 121 Birth date MMDDY YY Y Position 197 Gender F emale Male U nknown Position 201 SSN Position 213 Student ID Position 570 Organization ID Position 575 Eligibility Code default V00 SSN is not a required field Ifno SSN is on SPAPERS this field will be blank in the Client Data file A file named blank txt will also be created by ZGRIRQF This blank file is necessary to complete the up
6. GRITS 4 Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 3 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology IV Loading Immunizations into GOAIMMU 1 Run Immunization Data Load ZGRIDLD process 2 Confirm immunization data GOAIMMU 3 Confirm immunization hold SOAHOLD status Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 4 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Implementing GRITS Immunization Query and Data Load Setup Overview Register as a user of the Georgia Registry of Immunization Transactions and Services GRITS Obtain the Organization Code from GRITS Be sure that immunization codes are correctly translated on SOAXREF 1 Register as a To register as a GRITS user contact your institutional GRITS GRITS user administrator or contact the GRITS Training Coordinator at 1 888 223 8644 or e mail immreg O dhr state ga us For more information about GRITS go to http health state ga us programs immunization grits index asp Your account must include the appropriate permissions to perform data exchange as an HMO user Upon registering you will receive an Organization Code username and password You must also obtain your GRITS Organization ID The Organization ID
7. U to confirm that the immunization data was successfully loaded ID 091010454 gt ms Qunta Jensen Immunization MEAL E First Measles Shot Status Y 7 Immunization Date os sep 1976 El User ID Activity Date _ Immunization mmR1 y First Measles Mumps Rubella Status ly 7 Requirement Satisfied Immunization Date 17 MAR 1994 E User ID CTAYLOR o Activity Date 09 MAR 2010 Comment A A U Immunization MRBL 7 Rubella Status f 7 Requirement Satisfied Immunization Date 0s sep 1976 E User ID cTavLor Activity Date 09 mAR 2010 Comment A ee The date the immunization was received will be entered in the Immunization Date field The User ID field will contain the ID of the person who ran the ZGRIDLD process Check the student s SOAHOLD record to confirm that the immunization hold was ended or removed successfully a Hold Information SOAHOLD 7 3 flee eee EEE Me ID 091010454 gt ms Qunta Jensen Hold Details Amoi Te Gica ES Origination Code P E Hold Type Reason CO Release Indicator Amount E To E Origination Code y Hold Type Reason CO Release Indicator Amount a Po E To E Origination Code 9 Hold Type Reason C Release Indicator Amount To E Origination Code v Hold Type Reason C Release Indicator Amount To Origination Code 7 Hold Type Reason CO Release Indicator Amount To TE Originati
8. ation Query and Data Load Page 11 June 2010 GRITS Immunization Query and Data Load Georgia Enhancements 7 23 03 09 2010 at 11 07 01 Immunization Request File Process Query File ID Name Message 900050619 Andrews Andy No Birth Date on SPAPERS record not written to data file 091059204 Jensen Brandy 091058050 Jensen Christopher 001008466 Jensen Lori 091057728 Jensen Michael 091010454 Jensen Qunta 091055259 Taylor Cindy 03 09 2010 at 11 07 01 Immunization Request File Process Query File REPORT CONTROL INFORMATION ZGRIROF 7 23 Application Code STUDENTS selection ID CINDY MANUALPOPSEL Creator ID CTAYLOR User ID CTAYLOR File Type Q Records Written to Data File 6 Records NOT Written to Data File due to Missing Birth Date 1 The Query file is a txt file named for the process and job submission number ex zgrirqf_ HH_query txt Position 1 Client Type default C Position 2 Student ID Position 22 First Name Position 47 Middle Name Position 72 Last Name Position 107 Birth date MMDDY YY Y Place the Query file on your desktop or another location where these files will be accessible for uploading Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Office of Information June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology 2 Upl
9. d record added 091010454 Jensen unta MTD 26 MaR 1980 New satisfied record added 091010454 Jensen Ounta MEAL 08 SEP 1976 New satisfied record added 091010454 Jensen Ounta MMR1 17 MAR 199 Existing unsatisfied record updated 091010454 Jensen Ounta MUMP 31 AUG 1977 New satisfied record added 091010454 Jensen Ounta MMR1 17 MAR 199 Record already exists No loading 091010454 Jensen Ounta MRBL 08 SEP 1976 New satisfied record added 091010454 Jensen Ounta MMR1 17 MAR 1994 Record already exists No loading 091055259 Taylor Cindy L MMR1 24 APR 1992 Record already exists No loading 091055259 Taylor Cindy L MMR1 24 APR 1992 Record already exists No loading 091055259 Taylor Cindy L MMR1 24 APR 1992 Record already exists No loading 04 06 2010 at 15 52 PAGE 2 Immunization Data Load Process GRIDLD REPORT CONTROL INFORMATION ZGRIDLD 7 23 Immunization Data File Name home ctaylor 1719416 imm txt Immunization Status Code Y End or Remove Hold R Hold End Date O6 APR 2010 Hold Type Code IM Run Mode U Record Count in Data File 14 Records Updated 1 Records Added 6 Records not Updated 5 Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 17 June 2010 GRITS Immunization Query and Data Load Georgia Enhancements 7 23 2 Confirm immunization data GOAIMMU 3 Confirm immunization hold status SOAHOLD Page 18 Look at the student s record on GOAIMM
10. equest file and a blank txt file as well as a flat file containing legacy student data demographics to be submitted to GRITS The Immunization Data Load Process ZGRIDLD is a new process designed to load immunization data from a GRITS flat file into the Immunization Information form GOAIMMU and remove or end holds An account to GRITS is necessary to successfully utilize ZGRIRQE and ZGRIDLD The target audience for these processes and documentation are the staff responsible for obtaining and loading student immunization records These staff members should have access to GRITS in order to upload client data and query files as well as download immunization data This document explains how to use the GRITS Immunization Query and Data Load process This chapter includes the following topics e Setup e Loading Client Data to GRITS e Submitting a Query File to GRITS e Loading Immunizations into GOAIMMU Graphic cues used in this document assist with labeling of steps and items that are particularly important Steps for recovery or support For additional information see references Exercise caution Warning an error here is critical Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology References For information about the baseline product see Using SCT Banner User Manua
11. he Job Name summary information related to the query file will be displayed Download Files for ZGRIROF_3910_2 Demographic File t 148 Immunization File 1KB 7 Exception File 1KB 7 Download Log for 7GRIRQF_3910 2 No Downoad Logged Summary Information for GRIRQF_ 3910 2 Desertion AO Comment Mo Guma fnforeagiion The Demographic file will contain the ID and name of each student successfully queried The Exception file will contain information about any students for whom the process could not successfully retrieve immunization records Refer to the GRITS User Manual accessible in the left navigation panel after logging into the GRITS website for specific exception messages and other processing information Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load June 2010 GRITS Immunization Query and Data Load Georgia Enhancements 7 23 4 Download Immunization file GRITS Page 15 091010454 091010454 091010454 091010454 cos1010454 091010454 091010454 091010454 7091010454 091010454 091010454 091010454 091010454 091010454 091010454 091010454 CO91055259 CO91055259 cog1055259 S0700DTP aF So700DTP aP SOTOODTP aP SO7O00DTP aF SO7O0DTP aF 20705Measles 20707 Measles 20704 Mumps 20707 Mumps Polio Polio Polio Polio so o06rRubella 20707Rubella Td 20707 Measles 20707 Mumps 90707 Rubella Georgia Enhancements 7 23 User Documentation GRITS Imm
12. iiiiiiii k a a a a a a a a a a a a a a a a a e a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a JOB INFORMATION to K a ee ee a a a e a e a a a a a e a a a a a a a a a a a a a a a a e a a a a a a a a a e a a e a a a a a a a e a a a a e a e a a a a a a a a a a a a ee a e Job ID 1719407 Job Start Date Tue Mar 09 10 16 26 EST 2010 Job End Date Tue Mar 09 10 16 29 EST 2010 Modify inventory from 999 day s ka a a a a a a a a a a a a a a a a a a a a a a a aa a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a a aa a a a a a a a a a a ee FILES RECEIVED BY GRITS tr ENTRE AAA AAA ERE DESCRIPTION IMMUNIZATION Processed Accepted New Updated Already in GRITS Rejected Pending Inventory Updated Inventory Not Updt No Client Match Total rooononn 0000000 00000000000 o o EBRO AA AMM AM AMM AMM MAMA AAA AAA AAA RAS DETAIL ff dttidtiiitiiitiitiiiiiiiiiiiiiiiiiiiiiitiiitiiitiiitiiiiiiiiiitiiitiiitiiitiitiiiiiiiiiiiiiiitiiiiiiiitiiiiiitiiiiiiiiiiiiiiiiiiiiiit No Errors Reported Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 10 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Ill Submitting a Query File to GRITS Overview Run the Immuniza
13. l for Accounts Receivable Financial Aid and Student Support For additional OITT resources and support contact the ONT Helpdesk amp y o Web support request self service http www usg edu customer_services o E mail Helpdesk usg edu For emergency business interruptions or production down situations call the OITT Helpdesk immediately o 706 583 2001 Toll free within Georgia 1 888 875 3697 Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 2 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology GRITS Immunization Query and Data Load Flow Description The Immunization Request File Process ZGRIRQF generates a request file and a blank txt file as well as a flat file containing legacy student data demographics to be submitted to GRITS The Immunization Data Load Process ZGRIDLD loads immunization data from a GRITS flat file into the Immunization Information form GOAIMMU and remove or end holds Overview of Complete the following steps to implement and execute the GRITS GRITS Immunization Query and Data Load processes Immunization Query and 1 Register as a GRITS user 2 Create a population selection GLRSLCT 3 Confirm translation of SOAXREF immunization codes y 3 Confirm successful upload GRITS status y 3 Confirm successful upload GRITS status 4 Download Immunization file
14. ld Type Code IM Run Mode u Submission l Description Submit Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Review the lis file The student ID name immunization code to be loaded and immunization date are displayed Messages indicating records added already exist or records updated may appear The lis file will also display a message if a hold is ended or removed If the message Code not translated on SOAXREF gt IMMZTYPE appears in the lis file please translate the specified code on SOAXREF for cross reference label IMMZTY PE Any code not translated will not be loaded by ZGRIDLD However untranslated codes will not stop ZGRIDLD from running in update mode if you do not wish to load the untranslated code The lis file also provides record counts for records in the data file records updated records added and records not updated 04 06 2010 at 15 52 PAGE 1 Immunization Data Load Process GRIDLD ID Name Inu Code Irmu Date Message 091010454 Jensen unta MTD 11 AUG 1976 New satisfied record added Hold Removed 091010454 Jensen unta MTD 13 OCT 1976 New satisfied record added 091010454 Jensen Qunta MTD 03 aUG 1977 New satisfied record added 091010454 Jensen Qunta MTD 15 NOV 19738 New satisfie
15. load to GRITS Place the Client Data and blank txt files on your desktop or another location where these files will be accessible for uploading 2 Upload the Client Data file GRITS Job Name Log into the GRITS website https www grits state ga us Click on Exchange Data under the Data Exchange menu Enter a Click on the Browse button next to the Client File Name field and select the file created by ZGRIRQF Click on the Browse button next to the Immunization File field and select the blank txt file Click the Upload button Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 8 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology change password logout help desk a l organization Board of Regents of the Unversity System of Georgia ser Cindy Taylor role HMO Data 1 Exch Typical User Georgia Registry of Immunization Exchange Data Transactions and Services Staging Region 8 1 4 Job Name ZGRIR F_3910_1 Upload NOTE f Job Name is blank today s date will be used Ba o n Client File Name C Documents and Settings ctaylor Browse manage client enter new client Immunization File Name C Documents and Settingstctaylor Dia exchange exchange data Comment File Name Check TITS At this time we are only accepting files with total size less than 220 200 960 byte
16. nt ZGRIRGF 3910 1 Cindy Taylor pd Caner 0309 2010 COMPLETE Flat File 10 16 25 10 16 26 10 16 29 Data Exchange check status FORIRGF 3810 2 Cindy Taylor 44 28 48 142819 14 28 20 COMPLETE HMO Query as 0308 2010 03 08 2010 03408 2010 submit hmo query SRIROF 3810 1 Cindy Taylor 44 47 33 11 47 33 11 47 40 OWPLETE Fiat File By clicking on the Job Name summary information related to the number of files loaded matching existing GRITS records or rejected will be displayed Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page 9 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Download Files for 7GRIRQF_3910_1 Refresh Response File HB 1 Cancel Download Log for 7GRIRQF_ 3910 1 Mo Download bogged Summary Information for 7GRIRQF_3910_1 pesenpon NC immunization Comment Processed Accepted Mew Updated Already in GRITS Rejected Pending Mo Client Match Total ODO CO MAA di dn ef O fey O gt O feos oO fa oo fo Oo co oO 8 oO AA Click the Response File link to see a more information related to the Client Data file that was loaded ddidiiiittiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiitiiiiiiiiiiiitiiiiiiiiiiiiitiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii SUMMARY ff didiittttiiiiiiiiiiiitiiiiiiiiiiiittiiiiiiiiiiiiitiiiiiiiiiiittiiiiiiiiiiiittiiiiiiiiiititiiiiiiiiiiittiitiiiiiiiiiititiiiii
17. oad the Query file GRITS Page 13 Log into the GRITS website https www grits state ga us Click on Submit HMO Query under the Data Exchange menu Enter a Job Name change password logout help desk i organization Board of Regents of the Unversity System of Georgia ser Cindy Taylor role HMO Data Xx Exch Typical User Georgia Registry of Immunization Exchange Data Transactions and Semices Staging Region 8 1 4 Job Name ZGRIROF 3910 2 Upload NOTE f Job hone is ca today s date will be used Clients Query File Name IC Documents and Settings ctaylor manage client enter new client At this time we are only accepting files with total size less than 220 200 960 bytes 210 00 MB Data Exchange exchange data check status submit hma data submit hmo query Click on the Browse button next to the Query File Name field and select the file created by ZGRIRQF Click the Upload button A popup window will display to confirm that you are ready to upload the documents listed in the message Click OK The page at https www eritstest state oa us says _ Please wait until you see Data Exchange Result screen to allow GRITS to get all of your files IF you are uploading a large file this may take several minutes re vou ready to upload HMC Query File 620_2orirgh_494276_query txt Cancel The screen will display the Exchange Data Results to show which files were successfully
18. on Code v Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load June 2010 Office of Information and Instructional Technology Office of Information GRITS Immunization Query and Data Load and Instructional Technology Georgia Enhancements 7 23 Appendix A Document History This section details the history of the document and updates made for each modification Release and Date Form Process Update Description Georgia Enhancements 7 23 NA NA Original April 23 2010 Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page A 1 June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Appendix B Process Flow Upload client data to GRITS Upload query file to GRITS Load immunization data into GOAIMMU Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load Page B 1 June 2010
19. or removed from the Hold Information form SOAHOLD To load the Immunization file into GOAIMMU run ZGRIDLD Enter the immunization file name including file extension in the File Name parameter The process will look in to DATA_HOME student for your file If your file is not located in DATA_HOME student enter the full file path and file name in the parameter The length of the path if used and file name must not exceed 30 characters Enter the Immunization Status Code in the Status Code parameter This 1s the GTVIMST code that indicates the requirement is satisfied All records loaded by ZGRIDLD will receive this status Determine whether you want to end or remove any existing immunization holds for the students whose records are to be loaded Enter a Hold End Date if the hold should be ended and remain visible on Hold Information form SOAHOLD Enter a Hold Type Code Only holds with this Hold Type Code will be ended or removed when immunization data is successfully loaded into GOAIMMU Always run ZGRIDLD in Audit mode and review the lis file output prior to running the process in Update mode Process IZGRIDLD limmunization Data Load Process Parameter Set Printer Control Printer DATABASE pa Special Print Lines 55 Submit Time Parameter Values Number Parameters Values z z File Name homesctaylor 1719416_imm txt Y E Hold End Date 06 APR 2010 Ho
20. pload the Client Data file GRITS 1 ccsscccseccnecsenensenenseensenensenensenensenanes 8 3 Confirm successful Upload status GRITS 11ccsscccssccnsccsensennsensecsensennsenees 9 III Submitting a Query File to GRITS ooococcoconanicconoccccononcocanonconannnnonannnnenaananenaanons 11 OVINA a 11 V Loading Immunizations into GOAIMMU ooccoocnccconoccconococonococancncccnccnannnnnnns 16 II A nnmnnn nnmnnn nannan nannan 16 Appendix A Document History c cooccocccononcnncnoncconaccnacnnnnnonannnannnnnrnnarenanrnanrnnnrenarenanenas A 1 eje opa B 1 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology This page left blank to facilitate front back printing GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology Using GRITS Immunization Query and Data Load Introduction to GRITS Immunization Query and Data Load Purpose Target Audience Purpose and Scope of Document Graphics Page 1 The GRITS Immunization Query and Data Load processes are designed to automate the entry of immunization data from the Georgia Registry of Immunization Transactions and Services GRITS All USG institutions are accountable for implementing BOR immunization requirements and maintaining proper documentation for every new student The Immunization Request File Process ZGRIRQF is a new process designed to generate a r
21. re requesting immunization data from GRITS basic student identifying information must first be uploaded to GRITS To generate a Client Data file run ZGRIRQF for your population selection using a File Type of C Enter your population selection information into the first 4 parameters Enter the GRITS Organization ID in parameter 6 This code will be placed on every record in the Client Data file Process IZGRIRQF y Immunization Request File Parameter Set Printer Control Printer DATABASE 7 Special Print Lines 55 Submit Time Parameter Values Number Parameters m Application Code Selection ID Creator ID User ID File Type GRITS Organization ID LENGTH 30 TYPE Character O R Required M S Single Enter application code of population selection Submission Save Parameter Set as Description Submit The lis file will display the message No Birth Date on SPAPERS record not written to data file for any student without a birth date in Banner This error will not prohibit the Client Data file from creating but the student s information will not be included in the file Georgia Enhancements 7 23 User Documentation GRITS Immunization Query and Data Load June 2010 GRITS Immunization Query and Data Load Georgia Enhancements 7 23 03 09 2010 at 09 58 57 ID Name 300050619 indrevs Andy 091059
22. s 210 00 MB submit hmo data submit hmo query A popup window will display to confirm that you are ready to upload the documents listed in the message Click OK The page at https fwww gritstest state ga us says Please wait until you see Data Exchange Result screen to allow GRITS to get all of your files Tf you are uploading a large file this may take several minutes Are you ready to upload Client File 620_zarirqf_494275 txt Immunization File blank Ext Comment File Cancel The screen will display the Exchange Data Results to show which files were successfully uploaded Exchange Data Result The following flat files were uploaded e 620_zgrirqf_494275 txt Check Status Job Name which is ZGRIRGF_3910_1 has been presented for processing 3 Confirm To confirm that the Client Data files uploaded successfully either click successful the Check Status button on the Exchange Data Results screen shown G ee above or the Check Status link in the left navigation panel change password logout help desk e 3 organization Board of Regents of the Unversity System of Georgia ser Cindy Taylor role HMO Data a Exch Typical User Georgia Registry of Immunization 7 Transactions and Semvices Exchange Data Status Past 1 Day ho Refresh Staging Region 3 1 4 Job Name User Name Exchange j Process Process Clients Data Date AO O manage client enter new clie
23. tion Request File process ZGRIRQEF for a population selection to generate a Query file Log into the GRITS website and upload the file Check the status of the upload to confirm that it was successful Download and save the immunization data file from GRITS 1 Generate Query After successfully uploading a Client Data file to GRITS a Query file file ZGRIRQF can be submitted for these students To generate a Query file run ZGRIRQEF for your population selection using a File Type of Q The population selection should contain the same students that were successfully loaded by the Client Data file Enter your population selection information into the first 4 parameters Enter the GRITS Organization ID in parameter 6 Process ZGRIRQF Immunization Request File Parameter Set Printer Control Printer DATABASE Special Print Lines 55 Submit Time Parameter Values Number Parameters Values 7 ial Application Code Selection ID Creator ID User ID File Type GRITS Organization ID LENGTH 30 TYPE Character O R Required M S Single Enter application code of population selection Submission C Save Parameter Set as Name Description Submit The lis file will contain the same kind of information as when the process was run for the Client Data file Georgia Enhancements 7 23 User Documentation GRITS Immuniz
24. unization Query and Data Load Office of Information 06111976 10131976 Osos 1977 11151976 03261980 02031976 03171994 08311977 03171994 08111976 10131976 06311977 03261960 09031976 03171994 03171994 04241992 04241992 04241992 and Instructional Technology Click on the Immunization Hile This file contains the student ID immunization codes and dates Save this file as a text document txt Depending upon your computer you may be able to right click on the file or use the File menu to Save As Be sure the file saved to your desktop or another location where these files will be accessible The file name length must not exceed 30 characters including the file extension Move the immunization file to DATA_HOME student directory If your file is not located in DATA_HOME student you will be required to enter the full file path and file name in parameter 1 of ZGRIDLD The length of the path if used and file name must not exceed 30 characters June 2010 GRITS Immunization Query and Data Load Office of Information Georgia Enhancements 7 23 and Instructional Technology V Loading Immunizations into GOAIMMU Overview 1 Run Immunization Data Load process ZGRIDLD Page 16 Run the Immunization Data Load process ZGRIDLD to load the immunization data file received from GRITS Confirm that the immunization records successfully populated the Immunization Information form GOAIMMU and any holds were ended

GRITS Immunization Query and Data Load

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