TB Testing Manual
Contents
1. Ore A Select Community amp Public Health Org A Tuberculosis Testing Surveillance amp Control Health District Information System Management Services Environmental Health Kette de gs TS MET agia Vital Statistics Maintenance About Exit Appointment Books Adult Travel Immunizations BCMH Childhood Immunizations Clinical Services Billing Communicable Disease Early Intervention TN Flu Mass Clinic b Health Clinics E Help Me Grow HIPAA HIV AIDS Test Site Data Systems Home Visit Lead Clinic Making Tracks Client Nurse Employee Daily Works Sheets OIMRI Outbreak Payin Reports Receipts User Defined Databases Welcome Home Newborn Visits Rer ener d TE IP C Finding a Client l3 Tuberculosis Testing Find Demographics Information Tests Chest X Ray Interview Nursing Notes byName ByDateofBith By Name TB Testing Patient s Only Enter Name last first middle name Add Name Close Last Fist Middle Sufix Date of Birth Sex A 1 ee T1 To find an existing client enter the name last first middle and press the Enter key The program will automatically find the name in the database if present If the client s name is not in the list you will then enter it in the database Radio Button Description by Name Click to find a client by name By Date of Birth Click to find a client by date of2. If your health department has the Receipts module you have the ability to print any receipt through the Maintenance tab You may also print a receipt from the Immunization data entry windows by pressing ALT R keys 43 Receipts Pay In Reports Print Pay In or Receipt From Date To Date p27 2 2008 02 1 2 2008 Pay In by Receipt Book C Pay in by Fund C Payin by Initials C Receipt Output to Preview C Print If your health department has the Receipts module you have the ability to print your pay in reports through the Maintenance tab 44 Reindex Pack Clinical Services Data Files Maintenace Reindex Pack Tuberculosis Testing Surveillan This procedure will rebuild indexes If you have the Network Version please have all users exit HDIS This function is only needed should your data be corrupt due to a power failure Please contact CHC Software if you have any questions or concerns 45 CHC Software Inc Health District Information Systems helpdesk hdis org
3. Surveillance and Control Reports Browse Return City a Field Names County General Profile Physicians Printer Setup Schools Questionnaire TB Test Xray Test Completed At Receipts TB Test Xray Read By Receipts Payin Report TB Test Xray Results TB Test Interview TB Test Lot Numbers TB Test Site TB Test Test Reason TB Test Test Results TB Test Test Type TB Surveillance Interview Reindex Pack Tuberculosis Testing Surveillance and Control Data Files TE Surveillance Medications TB Surveillance Pharmacy TB Surveillance Test Done By TB Surveillance Tests Ordered TB Surveillance Treatment TB Surveillance Xray Location TB Surveillance Xray Results TB Surveillance Case Test TB Surveillance Case Information TB Surveillance Type of Contact Zip Codes The maintenance menu contains a list of tables that you can modify for your program 24 City W Add Delete Modify City Table Field Button Close Button Add Button Delete Button Print Button ASTLAKE CLID UCWYILLOUGH AIRPORT HARBOR OSPITAL AMESTOWN IRTLAND LAKE AE Iinm im eiee IS Z Z Z D olojo ololo z 23 m o ojojz 33 vo EROY TWP AIENSVILLE z s z g gz z z n t o aim m m z n jv z z Z O A fn 4 131313 0 00 I o joljols T a lF 3 0 0 2 o E o r o E 7 lt 0D pred s m lt mr Li E E o m t x m Description Enter the city name Closes the table Adds a line to the list
4. TB Test X ray Completed At Add Delete Modify TB Test Xray Test Completed At Field Button Name Close Button Add Button Delete Button Print Button Description Enter the location of the x ray test Closes the table Adds a line to the list Deletes a highlighted entry Prints the list 29 TB Test X ray Read By a8 Add Delete Modify TB Test Xray Read By Field Button Name Close Button Add Button Delete Button Print Button Description Enter the person who read the x ray test Closes the table Adds a line to the list Deletes a highlighted entry Prints the list 30 TB Test X ray Results Add Delete Modify TB Test Xray Results Field Button Description Name Enter the x ray results Close Button Closes the table Add Button Adds a line to the list Delete Button Deletes a highlighted entry Print Button Prints the list 31 Cis TB Test Interview Add Modify Delete TB Test Interview 1 DOYOUHAVE UNEXPLAINED WEIGHT LOSS 2 DO YOU FEEL TIRED ALL THE TIME 3 DO YOU HAVE UNEXPLAINED WEAKNESS 4 DO YOU HAVE CHRONIC COUGH 5 DO YOU SMOKE 6 PACKS PER DAY 7 PACKS PER YEAR 8 DO YOU HAVE NIGHT SWEATS 9 DO YOU HAVE INCREASED SHORTNESS OF BREATH 10 HAVE YOU BEEN COUGHING OR SPITTING UP BLOOD 11 DO YOU EXPERIENCE CHEST PAIN HAVE YOU HAD ANY CHANGES IN YOUR HEALTH 13 CHESTX RAY ORDERED Field Button Number Q
5. 1 Lot Date 1 Read Results Eryth Indur Nurse T ZEE Test Date 2 Lot Date 2 Read Results Eryth Indur Nurse o C ao o s 1 Ta Retest Lot amp Retest Read Results Eryth Indur Nurse polo 3d To o 3 E Print Delete Test Add Test Modify You can now enter information on the test for the client Field Button Description Site Select the test site Reason Select the reason for the test Type Select the type of test Pregnant Enter Y for yes N for no Cortisone Enter Y for yes N for no MMR Enter Y for yes N for no Age Enter the client s age PR Enter Y for yes N for no Test Date Enter the test date Lot Select the lot number Date Read Enter the date the test was read Results Select the results of the test Eryth Enter the value Indur Enter the value Nurse Select the nurse who performed the test 12 Print Next Test Previous Test Delete Test Add Test Modify Click to open the print window Click to navigate to the next test Click to navigate to the previous test Right click to delete the test Click to add a test Click to modify the record Chest X Ray Ej Tuberculosis Testing SMITH JOHN Find Demographics Information Tests X Ray M New Client PPD Date Results ii Date Read if Test Completed At Read By Chest X Ray Chest X Ray Interview Nursing Notes M Previous Client M New Reactor M Old Reactor Date O
6. 0 Billing Transfer to Clinical Services Medicaid Billing HCFA 1500 Monthy Board Surveillance amp Control Caseload Surveillance amp Control Discharge a ma Lama yo PA ss 4 The reports menu contains a list of the many reports that you are able to obtain from the program By Employer Report Options Output to From Test Date Preview i C Printer To Test Date m For each report an option box will appear similar to the one shown above It enables you to enter dates for your reports as well as use of filters 22 Tuberculosis Testing Reports By Employer By Country of Birth By Political Subdivision Cards for Client Cards for Client Health Dept Side Medicaid HCFA 1500 Billing Transfer to Clinical Services Medicaid Billing HCFA 1500 Monthly Board Surveillance amp Control Caseload Surveillance amp Control Discharge Reports Description Prints a list of TB clients by employer Prints a count report of TB clients by country of birth Prints a list of TB clients by political subdivision Prints TB test cards in bulk Prints TB test cards in bulk health department side Transfers charges to Clinical Services module Print HCFA 1500 Claim Forms Prints TB monthly board report Prints a caseload of clients in surveillance and control Prints a caseload of discharged clients in surveillance and control 23 Maintenance Add Delete Modify Tables
7. 3 f 2002 f 2001 f 2000 f 1999 1998 Make Checks Payable to Close The General Profile enables you to enter the basic information for your health department The TB module information can be found under the Community amp Public Health Services tab 39 x General Profile Demographics General Management Environmental General Profile TB Testing Community amp Public Health Services Vital Adult Immunizations BCMH Childhood Immunizations Clinical Services Communicable Disease Flu Clinics HIV AIDS Testing Help Me Grow Lead Clinics Nurses Dailys Do Not Display Re Test Do Not Display Admit Date Referral Date Pending Pending Date Ruled Out Ruled Out Date Print Card on letterhead Print Card with title on top Office Visit CPT code prever TB Test CPT code Medicaid PIN Field Button Do Not Display Re Test Do Not Display Admit Date Pending Pending Date Ruled Out Ruled Out Date Print Card on letterhead Print Card with title on top Office Visit CPT Code Office Visit Charge TB Test CPT Code TB Test Charge TB Test ICD9 Code Medicaid PIN amp TB Test Charge Office Visit Charge pre vt TB TestICD9 Code mm Description Removes these fields from the window tab Prints Health Department info at top of card paper Enter the CPT code for an office visit Enter the charge for an office visit Enter the CPT code for a TB tes
8. C Mantoux Skin Test Wallet Card C ChestX Ray Test Wallet Card Output to Preview C Print Print The print button is available on all the window tabs The print menu is the same and you may print any of the options no matter what tab you have open at the time 20 Print Options Field Button Questionnaire Interview of Symptoms Chest X Ray Information TB Test 8 1 X 11 back TB Test 8 Y2X 11 front Mantoux Skin Test Wallet Card Chest X Ray Wallet Card Dymo Mantoux Skin Test Wallet Card Dymo Chest X Ray Wallet Card Print Preview Description Prints the questionnaire for the client Prints the client s interview Prints the x ray information for the client Prints the back of the TB test card for the client on legal paper Prints the front of the TB test card for the client on legal paper Prints a mantoux skin test card for the client Prints chest x ray card for the client Prints mantoux skin test card for the client on Dymo label printer Prints chest x ray card for the client on Dymo label printer Prints the report Previews the report 2 Reports ct Reports TB Testing Surveillance and Control Health District Information System Tuberculosis Surveillance and Control EELS Browse List Export Count Graph Maintenance Return By Employer By Country of Birth By Political Subdivision Cards for Client Cards for Client Health Department Side Medicaid HCFA 150
9. Deletes a highlighted entry Prints the list Copy Master 25 County Add Delete Modify County Table Field Button County Close Button Add Button Delete Button Print Button Description Enter the county name Closes the table Adds a line to the list Deletes a highlighted entry Prints the list 26 Physicians sil Add Delete Modify Physicians Name Addressi E Find amp Replace 4 Field Button Name Address1 Address2 City State Zip NPI Legacy Phone Fax Group Name Type of Practice Add Button Close Button Delete Button Print Button Envelope Enter the address of the physician Enter the city of the physician Enter the NPl Legacy Enter the fax number of the physician Enter the type of practice Closes the table Prints the list Description Enter the name of the physician Enter the address of the physician Enter the state of the physician Enter the zip of the physician Enter the phone number of the physician Enter the group name of the physician Adds a physician to the table Deletes ahighlightedentry ss Prints an envelope addressed to the physician 27 dz Schools iil Add Delete Modify TB Schools Field Button Description Name Enter the school name Close Button Closes the table Add Button Adds a line to the list Delete Button Deletes a highlighted entry Print Button Prints the list 28
10. TB Testing 8 a SEE o eis ee ee We e rur zum Es E SE Bae w LA EN i EN TB Testing Surveillance amp Control Health District Information System HDIS Windows Ver 4 0 Copyright 1998 by CHC Software Inc All Rights Reserved CHC Software Inc Health District Information Systems helpdesk hdis org Table of Contents Introd ction eR 1 About This Manada idol 1 Navigatio ee tC EE 2 PINGING a Cleaner DEL 4 IntorMallONiariiana nic 9 TESIS ni salio 11 Chest X Hay aaa 14 IntervieW cei a RS RR SERPA IRAM MRE CR AEE RSRS ER ES EAR RR SA TUE GA 16 Nursing NOTES eee Lm 18 Transferring a CliONtoooooncccccconncnnnconenonnanconnnnananannnrrennnanannnnrnnnnas 19 Print BUTTON Em 20 A A DEE ER REE 22 Maintenance Add Delete Modify Tables 24 Introduction This program is designed to assist you in organizing a systematic approach to entering tuberculosis clients and provides accurate up to date records within your health department Please review the manual carefully to obtain the maximum benefits Little or no prior computer experience is necessary to operate this program About This Manual The TB Testing Surveillance amp Control Module is simple to use The maximum benefit with the least time spent will be obtained if you start at the first page of this manual and follow the directions exactly as you enter
11. ___ Yes No Comments ___________ Chest X Ray ordered 14 Have you had any changes in your health Do you experience chest pain Have you been coughing or spitting up blood Do you have increased shortness of breath Print Modify The interview is now added to the client s record You can build the interview under the Maintenance Menu discussed further on 17 Nursing Notes Nursing Notes k Tuberculosis Testing SMITH JOHN Find Demographics Information Tests Chest X Ray Interview Nursing Notes You can enter unlimited notes on the client 18 Transferring a Client l3 Tuberculosis Testing SMITH JOHN Find Demographics Information Tests Chest X Ray Interview Nursing Notes ID Country of Birth Years in US p21 208SMIJO Employer School Physician Prior Test Prior Test Results Transfer to Surveillance amp Control Delete All TB Records Modify To transfer a client from the Tuberculosis Testing module to the Surveillance and Control module right click the Transfer to Surveillance amp Control button All information on the client will be transferred from the TB Testing module 19 Print Print Button Questionnaire C Interview of Symptoms C ChestX RAY Information 8 12 x 11 Size C TB Test 8 1 2 X 11 back C TB Test 8 1 2 X 11 front Business Card Size C Mantoux Skin Test Wallet Card C Chest X Ray Test Wallet Card Dymo Label Writer Size
12. birth By Name TB Patients Only Click to only search through the TB patient database Add Name Click to add a new client Close Click to exit As Add Name W Add Client Demographic Information Patient Name and Address Parent if applicable Insurance HIPAA Other Info Last Name First Name Middle Name Suffix l A Nm WM Date of Bith Age as of Today Sex Race Social Security EM E e Street Street Street Suffix Apt State q Code County Political Subdivision Phone Y Primary Care Physician Census Enter the demographic information for the client Cis Parent if applicable Add Client Demographic Information Patient Name and Address Parent if applicable Insurance HIPAA Other Info Mother Guardian Last Mother Guardian First Mother Guardian Middle Mother Guardian Maiden Mother Guardian Date of Birth Mother Guardian SSN Mother Guardian Ethnic Mother Guardian Work Phone Father s Last Name Father s First Name Father s Middle Name Father s Date of Birth Fathers SSN amp oK Cancel Enter information regarding the parents guardians Insurance HIPAA Add Client Demographic Information Patient Name and Address Parent if applicable Insurance HIPAA Other Info Primary Insurance Carrier Insurance Group Secondary Insurance Carrier Insurance Group Notice of Privacy Practice Given if Client Parent Custodian Other Authorizat
13. est Results a8 Add Delete Modify TB Test Test Results Field Button Description Name Enter the test result Close Button Closes the table Add Button Adds a line to the list Delete Button Deletes a highlighted entry Print Button Prints the list 36 Cis TB Test Test Type E Add Delete Modify TB Test Test Type Field Button Description Name Enter the test type Close Button Closes the table Add Button Adds a line to the list Delete Button Deletes a highlighted entry Print Button Prints the list 37 As Field Names W Data Base Field Names for Patient Testing quit Data Base Field Name UNTRY OF BIRTH TBT COUNTRY EMPLOYER TBT EMPLOYER D EL E PHYSICIAN TBT PHYSICIAN PRIOR TEST TBT PRIOR TEST PRIOR TEST RESULTS TBTPRIOR RES SCHOOL TBT SCHOOL YEARS IN US TBTYRS IN US The field names listing can be very useful in determining what fields you wish to utilize to capture data for letters and when creating reports for that data The program will display a list of names that you can print 38 Cis General Profile x General Profile Demographics General Management Environmental Community amp Public Health Services vita Health Department Division Address1 Address cin StatefoH zip County Phone eso Fax Federal Tax ID a Commissioner Client Gerver Location cosa 2007 2006 2005 2004 f 200
14. ion for Release of Information Physician s Health Departments T Family Day CareiSchools Date Modified M WIC oK Cancel Enter information regarding the insurance carrier and HIPAA information An insurance carrier and insurance Other Info Add Client Demographic Information Patient Name and Address Parent if applicable Insurance HIPAA Other Info Alternate Mailing Address City State Zip Code 8 DB A HN Household size Gross Income Verified Revised po O Tr Week Month Year Calc By Week if if Sliding Fee A 100 Calc Sliding Fee I No Statement Match Consent oK Cancel When you are finished entering the client s demographic data click OK Information Information kd Tuberculosis Testing Find Demographics Information Tests Chest X Ray Interview Nursing Notes ID Country of Birth Years in US E ps Employer School Physician Prior Test Prior Test Results Add TB Record To add a TB record for the client click the Add TB Record button Add TB Record l3 Tuberculosis Testing SMITH JOHN Find Demographics Information Tests Chest X Ray Interview Nursing Notes ID Country of Birth p21 208SMIJO School Physician Prior Test Prior Test Results A S Years in US Employer Transfer to Surveillance amp Control Field Button ID amp Country of Birth Years in US Emp
15. loyer School Physician Prior Test Prior Test Results Transfer to Surveillance amp Control Delete All TB Records Add TB Record Modify Button Delete All TB Records Modify Description Program automatically assigns ID Enter the client s country of birth Enter how many years the client has lived in the US Enter the name of the client s employer Select the client s school Select the client s physician Enter Y for yes N for no Select the prior test results Right click to transfer the client s information to surveillance and control Click to delete the client s TB record Adds a TB record Click to modify the record 10 Tests l3 Tuberculosis Testing SMITH JOHN Find Demographics Information Chest X Ray Interview Nursing Notes Site Reason Pregnant Cortisone MMR Age PR DSS ze aS Ss Test Date 1 Lot Date 1 Read Results Eryth Indur Nurse Le if Test Date 2 Lot Date 2 Read Results Eryth Indur Nurse reme gae A ez pj n E Retest Lot Retest Read Results Eryth Indur Nurse ir ceres eee e eem Te Add Test The TB program enables you to add multiple tests for the client To add a TB test click the Add Test button 11 Add Test l3 Tuberculosis Testing SMITH JOHN Find Demographics Information Tests Chest X Ray Interview Nursing Notes Site Reason Pregnant Cortisone MMR Age PR i T Test Date
16. rder Nurse Date Comp y if y fet Results E Chart Available F Dictation Available This screen is for entering information if the client had a chest x ray Field Button X Ray New Client Previous Client New Reactor Old Reactor PPD Date Results Test Completed At Date Order Nurse Date Comp Date Read Read By Results Chart Available Description Enter the X Ray number Check if this client is new Check if this client has had previous a chest x ray Check for new reactor Check for old reactor Enter date of PPD Enter the results Select where the test was completed at Enter date x ray ordered Select the nurse Enter the date completed Enter the date the test was read Select who the test was read by Select the test results Check if there is a chart available 14 Dictation Available Check if dictation is available Print Button Opens the Print window Modify Button Click to modify the record Interview Interview la Tuberculosis Testing SMITH JOHN Find Demographics Information D deeem cem en Tests Chest X Ray Interview Nursing Notes Question Yes No Comments Add Interview ly elete Int a To add the interview for the client click the Add Interview button 16 Ci Add Interview l3 Tuberculosis Testing SMITH JOHN Find Demographics Information Tests Chest X Ray Interview Nursing Notes Question_________________
17. t Enter the charge for a TB test Enter the ICD9 Code for the TB test Enter the health department s Medicaid PIN Check to suppress the Re test row no longer needed Prints TB test card on health department letterhead 40 Printer Setup Print Setup Printer Name Status Type Where Comment Auto HP LaserJet 4050 Series PELE on Y Properties Ready HP LaserJet 4050 Series PCLE M PTIPLEX 7453HPLaserJ r Paper Size Source Orientation Letter Y Automatically Select v Portrait C Landscape Network Cancel The print setup allows you to choose from what printer you would like to print Select the printer in the name dropdown and click OK 41 ct Questionnaire Enter Modify TB Testing Surveillance Questionnaires Surveillance Questionnaire TB TESTING QUESTIONNAIRE Signature of Legal Custodian Client Spell Check Close The TB module allows you to develop your own testing and surveillance questionnaires to the program These questionnaires can be printed from the Print button 42 Gs Receipts Sm Receipts Date Received by 02 12 2008 Print Close Fee Code Fee Description Quantity Amount Check Cash Per Lic ID Name Address Comment Add Fee Delete Fee code Description QuamjAmount Checkt Name addressiComment PersiLic De e uu 4 ee eee Totals D 0 00 Receipt
18. the first record in your computer Square boxes in this manual surround the key that you are to press on your keyboard As an example when you read press the enter key on your keyboard The word TYPE is followed by bracketed instructions of what to type into a field Note For Technical Support email helpdesk hdis org Navigation Whenever you see one Gs click the left side of your mouse once Whenever you see two A click the left side of your mouse twice Navigation Keys For Entering Information or ENTER to move to next field or to go back one field R places you in the receipt screen Editing Keys deletes one character left of cursor Delete D deletes one character inserting amp overwriting modes When you see a pull down field click the arrow to the right to view all your choices Starting HDIS MICROSOFT Windows Users Start Programs Health District Info Systems HDIS Health District Information System Menu Bar Health District Information System Management Services Environmental Health Community and Public Health Services Vital Statistics Maintenance About Exit HDIS Health District Information System has several different modules designed to assist your health district in its day to day operations The Tuberculosis Testing Surveillance amp Control Module is a great addition to these modules and simplifies your record keeping billing and information management needs
19. uestion Close Button Add Button Delete Button Print Button Print Delete Add Description Enter the question number Enter the question Closes the table Adds a line to the list Deletes a highlighted entry Prints the list 32 Ci TB Test Lot Numbers Add Delete Modify TB Test Lot Numbers 468 11 480 11 483 11 484 21 486 11 487 11 488 11 501 11 50611 014544 iris zZ in M E E E E E E E E c E E il E E E n o ojojoljojoljojojojo o JIojojojoejojojojojco I doj oj eoos oo co on cojco co co PR OM jes OLS SO Sl co mii _ 41 0 EEIBBIERHEBEBHE Field Button Description Name Enter the lot number Close Button Closes the table Add Button Adds a line to the list Delete Button Deletes a highlighted entry Print Button Prints the list 33 dz TB Test Site ll Add Delete Modify TB Test Site Field Button Description Name Enter the test site Close Button Closes the table Add Button Adds a line to the list Delete Button Deletes a highlighted entry Print Button Prints the list 34 dz TB Test Test Reason a8 Add Delete Modify TB Test Test Reason Field Button Description Name Enter the test reason Close Button Closes the table Add Button Adds a line to the list Delete Button Deletes a highlighted entry Print Button Prints the list 35 dz TB Test T
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