Landman FM Prospect Overview
Contents
1. SYSADMIN rrer 2005 Figure 20 CGISMS Petrocomp a Page27 Land Management System User Manual Prospect Maintenance Overview DATA ITEM DEFINITIONS PROSPECT NO Enter the 17 character prospect number or use the lt F3 gt table lookup feature for a list of prospects to select from The prospect name will be displayed to the right Entry is mandatory SEGMENT Enter a valid 3 character segment number or use the lt F3 gt table lookup feature Entry is mandatory ACRES Enter the number of acres of this segment located in this county A maximum of eleven 11 positions are allowed This field may be left blank NATION Enter a valid nation code or use the lt F3 gt table lookup feature Entry is mandatory STATE Enter a valid state code or use the lt F3 gt table lookup feature Entry is mandatory COUNTY Enter a valid county code or use the lt F3 gt table lookup feature Entry is mandatory COUNTY NAME The county name state and nation will be displayed based on the county and state selected and if all selections are valid RECORDING DATE Enter the date the lease was recorded in the county or parish in a month day year MM DD YYY format or press lt F3 gt to select a date using the System Facility Date This field may be left blank BOOK Enter the Book or Volume where the Lease is recorded in the county or parish selected on this record A maximum of 6 characters is allowed This field may be left blank PAGE2. PETROCOMP WINDOWS SOFTWARE FOR MBS SOLOMON o LAND MANAGEMENT PROSPECT MAINTENANCE OVERVIEW Copyright 2005 This document is intended for the internal use of the Land Management licensee only and any disclosure or reproduction of its contents without the expressed written consent of CGI is strictly forbidden CGI AMS Inc 1225 North Loop West Colonnade Ill Suite 825 15305 Dallas Parkway Houston TX 77008 Suite 1100 713 868 5537 Addison TX 75001 972 788 0400 09 10 2005 rjj om oi l CERTIFIED Microsoft Business Solutions Partner Land Management System User Manual Prospect Maintenance Overview TABLE OF CONTENTS SECTIONS PAGES PROSPECT MAINTENANCE eis nec cccancccencstuetvececeec a aeaa Eeee aa ae aE Ea EEEE RES 2 PROSPECT SEGMENT MAINTENANCE LM 300 00 ccccccccccccccceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeess 4 FROST TECT INTORMATT AN io EE O E E E O EA E E OE IE EO 5 SEGMENTS TAD aissein e EEEE EEE E EEEE EEE EE A EEEE EEEE EEEE EAEE EE 7 SUMMARY TID ape sac sete eae saat ve easton nee screeds ccae ges ev antec nase een ca aes meee S 10 PROSPECT ACREAGE TAB cccccccccccccecceecseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeseeeeeeeeaas 12 LAND DIVISION OF INTEREST MAINTENANCE LM 130 00 00 ccccccccccccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeees 13 PROSPECT SEGMENTS REMARKS 1M 305 00 cccccccccccccccceeeeeeeeeeeeeeee
3. Enter the page on which the lease is recorded in the county or parish selected on this record A maximum of 8 characters is allowed This field may be left blank ENTRY Enter the entry number file receipt number microfilm number etc for the county or parish selected on this record A maximum of 20 characters is allowed This field may be left blank NOTE FEATURE Click on the Yellow Note buttons E to make notes regarding each prospect and or each segment There is room 32 000 characters or approximately 8 pages of notes Blank lines are acceptable and you may copy from Word If note feature is used the Note button will have lines on it H CGIAMS Petrocomp 2 Page 28 Land Management System User Manual Prospect Maintenance Overview PROSPECT SEGMENT SPECIAL OBLIGATIONS LM 303 00 Special Obligations are defined as non monetary date dependent obligations of a Prospect Segment An unlimited number of obligations per Prospect Segment may be defined MENU Move directly from one Prospect Maintenance screen to another without returning to the Prospect Menu by selecting the Menu button Grid View d Prospect Segment Special Obligations LM 303 00 Actions i Haxe Fr a 6 amp amp Prospect Mame First Date Code Interpretation Frequency Frequency type Prospect segment Special Obligations LM 303 00 Actions Jia x ki Prospect No Prospect Name Segment No
4. Enter a valid 3 character segment number or use the lt F3 gt table lookup feature Entry is mandatory For a more detailed discussion of cross references and their usage please refer to the Lease Maintenance Overview Lease Cross Reference section DETAILS Select the DETAILS button to open the appropriate maintenance screen for the grid line in focus For example selecting the DETAILS button while grid line 1 in figure 19a is in focus will open the Tract Maintenance LM 200 00 screen for Lease No OK 1 00020 001 Tract No 000 MENU Move directly from one Prospect Maintenance screen to another without returning to the Prospect Menu by selecting the Menu button CGISMS Petrocomp Page25 Land Management System User Manual Prospect Maintenance Overview CGIAMS Petrocomp Page 26 Land Management System User Manual Prospect Maintenance Overview ADDITIONAL COUNTIES LM 312 00 If required this screen may be used to define secondary counties that a prospect segment may cover For each county the acres and a description may be maintained Grid View Additional Counties LM 312 00 Actions Joa xkh Ft 3 3 4 O amp 8a Recording Date 7 State County County Name Form View lt d Additional Counties LM 312 00 Actions JjHaxkh e 23 8 amp o Segment Actes A Nat St Cnty i i l Recording D ate ae Book Page Entry o DEVELOP
5. First Date Obligation Type Frequency End Date Note Short Description DEVELOP SYSADMIN traer 2005 Figure 21 CGISMS Petrocomp Page29 Land Management System User Manual Prospect Maintenance Overview DATA ITEM DEFINITIONS PROSPECT NO Enter the 17 character prospect number or use the lt F3 gt table lookup feature for a list of prospects to select from The prospect name will be displayed to the right Entry is mandatory SEGMENT Enter a valid 3 character segment number or use the lt F3 gt table lookup feature Entry is mandatory FIRST DATE Enter the first due date of the special obligation in a month day year MM DD YYYY format or press lt F3 gt to select a date using the System Facility Date Entry is mandatory TYPE Enter the 4 character code denoting the type of obligation or use the lt F3 gt table lookup feature If the code entered is in the Code Description File the description will be displayed in the description field to the nght Although in the examples below the codes are alphabetical numerical codes or a combination of alphabetical and numerical codes may be assigned EXAMPLES DRO Drilling Obligation OPT Option MRO Minimum Royalty Obligation RAO Reassignment Obligation Entry is mandatory CODE INTERPRETATION Will automatically populate from the when a valid type code is selected FREQUENCY Enter in months the interval in which the special obligation occurs The Oblig
6. Management System User Manual Prospect Maintenance Overview Form View Owner ID Interest Class Decimal Ef Date 9 729 songs Decimal End Date j 2 99 sonye Decimal Interest Io o0o00000 Billable Checked Yes Paid By Checked ves Setup Date A Operator Checked Yes Setup User C Notify Checked es Update Date Short Remark Update User Figure 12a DATA ITEM DEFINITIONS DOI NUMBER Enter a 14 character prospect DOI code to associate with this segment or use the lt F3 gt table lookup feature If called using the INSERT DOI button on the Segment Tab of the Prospect Segment Maintenance LM 300 00 screen the DOI Number defaults to the Prospect Number and cannot be changed Entry is mandatory SUB NO Enter a the 3 character DOI SUB code associated with the Prospect DOI you selected or use the lt F3 gt table lookup feature Entry is mandatory DESCRIPTION Enter the description name to be used in association with the DOI number Entry is mandatory STATUS From the drop down box select the current status for this DOI either Active or Inactive STATUS DATE Enter the date the Division of Interest became effective in a month day year MM DD YYYY format or press lt F3 gt to select a date using the System Date Facility Default is set to the system date DISPLAY OPTIONS e Current default show only current ownership in the grid based on the system date Ownership informa
7. are four categories of acreage that are maintained by the system Segment HBP Held by Production Developed and Undeveloped Within each category the following acreage fields are entered on the Lease Tract Level and summarized on this screen This screen is display only Each acreage field has an associated sign field A leading minus sign indicates the acreage is for informational purposes only and is not to be summed on any reports Any acreage field tagged with a minus sign will print on reports with a trailing minus sign This symbol insures that the acres will not be included in any totals on the report e GROSS ACREAGE The total number of acres covered by the lease for the particular category e OVERLAP ACREAGE The total number of gross acres covered by the lease that has already been accounted for on another lease for the particular category Overlap acres may not exceed gross acres e NET ACREAGE The total of the tracts of the gross acres for each tract multiplied by the lessor mineral interest in the tract for each category e COMPANY NET ACREAGE The total of the tracts of the gross acres for each tract multiplied by the lessor mineral interest times the company working interest in the tract for each category Gross Overlap Het Company Net Segment o oo o ooooo0 0 000000 0 000000 HEF oooood o oooo00 0 000000 0 000000 Developed es ooon oooooo0 0 000000 Undeveloped gooooo ooooooo oooooo
8. feature is used the Note button will have lines o H Also NOTE column will reflect Yes if note feature is used when you return to the screen after updating CGIAMS Petrocomp Page 20 Land Management System User Manual Prospect Maintenance Overview PROSPECT MAP REFERENCE LM 302 00 Map References for each segment may be entered with this screen The Township Range Section or County Abstract State etc for each Map Reference must be entered An unlimited number of Map References may be entered for each segment Up to 32 000 characters or approximately 8 pages of description may be entered for each Map Reference Prospect Map Reference LM 302 00 Siz EJ Actions jiWiaxky Frospect Mo qooo2 PROSPECT 00002 Map Ret Type JF Jeffersonian Summa Segment No Meridian Meridian Description Township Dir Range Dir Section Lot Humbera L Menu e DEVELOP SYSADMIN rrer 2005 Figure 16 DATA ITEM DEFINITIONS PROSPECT NO Enter the 17 character prospect number or use the lt F3 gt table lookup feature for a list of prospects to select from The prospect name will be displayed to the right Entry is mandatory MAP REFERENCE TYPE From the drop down box select the map reference type you wish to use Your choices are determined by the selections made in the Map Reference Setup CM 012 00 screen see figure 17 After selecting Map Reference Type the screen will change to display only f
9. prospect is committed or use the lt F3 gt table lookup feature The description will be displayed in the GEOLOGICAL MINERAL INTEREST DESCRIPTION field to the right Alphabetical codes numerical codes or a combination may be assigned in the Code Description Maintenance CM 020 00 code 35 EXAMPLES Ol Oil 02 Gas 03 Oil and Gas 04 Salt Water Disposal PROSPECT DOI Enter a 14 character Land DOI code to associate with this segment or use the lt F3 gt table lookup feature To insert a new DOI see INSERT DOI below DOI SUB Enter a the 3 character Land DOI SUB code associated with the Prospect DOI you selected or use the lt F3 gt table lookup feature To insert a new DOI DOI SUB see INSERT DOI below REMARK Enter a short segment level remark up to 40 characters in length Longer remarks may be entered using the NOTE feature below CGIAMS Petrocomp Pageg Land Management System User Manual Prospect Maintenance Overview NOTE This field will display yes if a note is present Click on the Yellow Note button F to update or insert notes regarding each segment There is room 32 000 characters or approximately 8 pages of notes Blank lines are acceptable and you may copy from Word If the note feature is used the Note button will have lines on it H ACREAGE BUTTON While you have a particular segment highlighted select the Acreage button to display the screen in figure 7 below This screen presents the Lease Tract acre
10. User 9721 2004 SYSADMIN Update Date User 9 21 2004 SYSADMIN DEWELOF SYSADMIN ff22 2005 Figure 17 CGISMS Petrocomp Page22 Land Management System User Manual Prospect Maintenance Overview Prospect Map Reference LM 302 10 Actions EE RED Kk F E Menu Prospect No 00002 F PROSPECT 00002 cw Map Ref Type short Description 1 foo Other Test of multiple Map Reference Types 2 O01 Offshore Detail DEVELOP STSADMIN 7 22 2005 Figure 18 Detail Prospect No 00002 PROSPECT o0002 Segment No i Map Ret Type Offshore OCS Region ac Gulf Coast OCS Area CHT Central Area Block Sutfis Quartering ooo Nat State County om n 003 BALDWIN ALABAMA Acres 0 000000 Short Description Hap Ret ID Figure 18a CGISMS Petrocomp Page23 Land Management System User Manual Prospect Maintenance Overview PROSPECT SEG CROSS REFERENCES LM 307 00 All Prospects Segments defined on the Prospect Master File may be cross referenced to a Lease Tract Contracts Producing Property Location or General Cross Reference The Prospect Seg Cross References LM 307 00 screen may be used to add or review associated cross references to a prospect segment The information will be displayed An unlimited number of entities may be cross referenced to a prospect segment Prospect Seg Cross References LM 307 00 Actions HAXA gt Prospect Name f View All C Lease Tract Pro
11. age for the Lease Tract in focus There are four categories of acreage that are maintained by the system Segment HBP Held by Production Developed and Undeveloped Within each category the following acreage fields are entered on the Lease Tract Level and summarized on this screen This screen is display only Each acreage field has an associated sign field A leading minus sign indicates the acreage is for informational purposes only and is not to be summed on any reports Any acreage field tagged with a minus sign will print on reports with a trailing minus sign This symbol insures that the acres will not be included in any totals on the report e GROSS ACREAGE The total number of acres covered by the lease for the particular category e OVERLAP ACREAGE The total number of gross acres covered by the lease that has already been accounted for on another lease for the particular category Overlap acres may not exceed gross acres e NET ACREAGE The total of the tracts of the gross acres for each tract multiplied by the lessor mineral interest in the tract for each category e COMPANY NET ACREAGE The total of the tracts of the gross acres for each tract multiplied by the lessor mineral interest times the company working interest in the tract for each category Segment Acreage Acres Gross Overlap Het Company Met segment 0 000000 0 000000 0 000000 0 000000 HBP 0 000000 0 000000 0 000000 0 000000 Devel
12. al Counties Segments Pe Summary E Gegment Nation State County County Hame Figure 3 Land Management System User Manual Prospect Maintenance Overview PROSPECT SEGMENT MAINTENANCE LM 300 00 The basic information for the prospect is maintained with the Prospect Segment Maintenance LM 300 00 screen figure 4 A Segment is a subdivision of a Prospect in the same way as a tract is to a lease It is not necessary to have a Segment record however certain information can only be found on the Segment record Refer to Section 2 2 1A in the Manual for additional information Prospect Segment Maintenance LM 300 00 Actions JHaxht e e BM O amp GD Hame District Acquired Date Basin Original AFE Province County Name Status Fa Acreage Insert DOI Print Prospect Data Sheet T ee Ee Ee DEVELOP SYSADMIN rr 19 72005 Created Modified Approved Figure 4 CGIAMS Petrocomp Page 4 Land Management System User Manual Prospect Maintenance Overview PROSPECT INFORMATION Prospect Segment Maintenance LM 300 00 Actions EE RED STT rt 37 32 48 G88 District Acquired Date if Basin Original AFE Province E Figure 5 DATA ITEM DEFINITIONS Note required fields are highlighted in blue on the screen PROSPECT NO Enter the 17 character prospect number or use the lt F3 gt table lookup feature for a list of prospects to select from Entry is mandato
13. ance Overview SEGMENTS TAB Multiple segments may be maintained to describe different acreage and ownership situations in a prospect A Segment relates to a Prospect as a Tract does to a Lease It is not necessary to have any Segment records in order to associate a Contract to a Prospect however a segment must first be defined before Remarks Map References Special Obligations etc may be entered The default Segment No will be the same as the Default Tract No as defined in LANDMAN Parameters Note To accumulate acreage on the prospect level the prospect must have a defined segment or segments on the tract level of the lease s A segment on the lease tract will not be recognized in prospect acreage totals Grid View Segments Prospect Acreage Nation State County County Mame Status Fa Acreage Insert DOI Figure 6 Form View Segments Prospect Acreage Segment Mo Nat St Cournty ee ee Status Type ae Play Mineral Interit Hobe zz DOI Sub Remark Figure 6a Land Management System User Manual Prospect Maintenance Overview DATA ITEM DEFINITIONS Note required fields are highlighted in blue on the screen SEGMENT Enter the 3 digit identifying segment number Entry is mandatory NATION Enter the 3 position numeric code of the Sovereign Boundaries within which the segment is located or use the lt F3 gt table lookup feature The Nation State and County codes are setup in Nat
14. ation Date is advanced by this factor to match report selection date Leave this field blank if the special obligation occurs only on one specific date FREQUENCY TYPE Select Days Months or Years from the drop down box END DATE Enter the last date the special obligation is to be reported in a month day year MM DD YYYY format or press lt F3 gt to select a date using the System Facility Date Leave this field blank if the special obligation occurs only on one specific date NOTE FEATURE Click on the Yellow Note buttons E to make notes regarding each special obligation and or segment There is room for 32 000 characters or approximately 8 pages of notes Blank lines are acceptable and you may copy from Word If note feature is used the Note button will have lines on it H Also NOTE column will reflect Yes if note feature is used when you return to the screen after updating SHORT DESCRIPTION Enter up to 50 characters to describe this special obligation MENU Move directly from one Prospect Maintenance screen to another without returning to the Prospect Menu by selecting the Menu button CGIAMS Petrocomp j Page 30
15. copy software on magnetic tape disk diskette or any other medium for any purpose other than that permitted by the license agreement CG amS PetroComp Page 1 Land Management System User Manual Prospect Maintenance Overview PROSPECT MAINTENANCE This section presents in detail the Prospect Maintenance module of the system This module consists of several screens controlled by the Prospect Maintenance Screens that can be accessed through the Solomon Menu figure 1 or the Land Management LandMan Menu LM 000 00 figure 2 Microsoft Business Solutions Solomon ey CGI ams Ja Favorites Modules Inventory Replenishment eCommerce Gateway EDI Editio Advanced Shipment Management Payroll Advanced Payroll Production Accounting Government Reporting Economics Graphics Gas Plant Gas Balancing Land Maintenance Land Payment and Invoice Proces Contracts Management Partnership Management Fixed Assets Management Shared Information Multi Company Currency Manager Application Server Employee Utilization Analyzer Flexible Billings Project Budgeting Contract Management Service Dispatch Service Contracts Equipment Maintenance Flat Rate Pricing FRx Desktop FRx Financial Reporting Land Maintenance Lease Maintenance Lease Maintenance Lease Legal Description Tract Maintenance Land Division of Interest Maintenance Land Leasehold Ownership Transfer Tract Map Reference Lease Tract Paymen
16. eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeess 19 PROSPECT MAP REFERENCE LM 302 00 cccccccccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeess 21 PROSPECT SEG CROSS REFERENCES LM 307 00 cccccccccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeess 24 ADDITIONAL COUNTIES 1LM 312 00 oo cccccsccceececcceeeeccececeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeaeasseaseasaaaeaeseseeaegs 27 PROSPECT SEGMENT SPECIAL OBLIGATIONS LM 303 00 cc ssssssssssssssssssssssssssssssssssssssssssesesseeeaaaes 29 Limitation of liability The content of this manual is furnished for informational use only is subject to change without notice and should not be construed as a commitment by CGI AMS Inc or CGI Group Inc CGI AMS Inc and CGI Group Inc assume no responsibility or liability for any errors or inaccuracies that may appear in this manual Neither CGI AMS Inc CGI Group Inc nor anyone else who has been involved in the creation production or delivery of this documentation shall be liable for any indirect incidental special exemplary or consequential damages including but not limited to any loss of anticipated profit or benefits resulting from the use of this documentation License l l l l Agreement Use of this product is covered by a license agreement This software may only be used or copied in accordance with the terms of that license agreement It is against the law to
17. ields appropriate for the selected type as seen in figure 16 for type Jeffersonian CGISMS Petrocomp 2 page 21 Land Management System User Manual Prospect Maintenance Overview SEGMENT The first data field for each Map Reference Type is Segment Enter a valid 3 character segment number or use the lt F3 gt table lookup feature Entry is mandatory For a more detailed explanation of the various Map Reference Types and their usage please refer to the Lease Maintenance Overview Map Reference section SUMMARY Multiple Map Reference Types may be setup for any one Segment however the Prospect Map Reference LM 302 00 can only display one type at a time Use this button to display multiple Map Reference Types Prospect Map Reference LM 302 10 screen figure 18 The Detail button can be used to view the map reference details as shown in figure 18a MENU Move directly from one Prospect Maintenance screen to another without returning to the Prospect Menu by selecting the Menu button Map Reference Setup CM 012 00 Jeffersonian Texas Combined x x Offshore Texas Combined without PorcionS hare amp Leaque Labor x I Block Survey Section Latitude Longitude x Texas County4bstract aT Co ordinates x x Texas SurveyCounty amp bstract Canadian Dominion Land Survey x 4 Texas LeagueLabor Canadian National Topographic System x x Texas Porcion Share Other x x setup Date
18. in Code Description Maintenance CM 020 00 code 36 ACQUIRED DATE Enter the date the prospect was acquired or generated in a month day year MM DD YYYY format or press lt F3 gt to select a date using the System Date Facility This field may be left blank Land Management System User Manual Prospect Maintenance Overview ORIGINAL AFE Enter the AFE Number assigned to this prospect authorizing the acquisition or activity generating it Up to 10 characters are allowed This field may be left blank MULTI COUNTY If the prospect covers more than one 1 county parish check the Multi County box PRINT PROSPECT DATA SHEET BUTTON Click on this button at any time to print a Prospect Data Sheet and review your input CREATED DATE This field is automatically updated with the current date when the Prospect is initially created and accepted into the computer This date cannot be changed no data entry is allowed MODIFIED DATE AND USER Each time a prospect is accessed and a change is made these fields are automatically updated with the current date and the first three characters of the ID of the user performing the change This date and User ID cannot be changed no data entry is allowed NOTE This will reflect the date changes are made to the Prospect Maintenance screen only IT WILL NOT REFLECT CHANGES TO THE OWNERSHIP REMARKS CROSS REFERENCES ETC CGIAMS Petrocomp page Land Management System User Manual Prospect Mainten
19. ion State and County Codes CM 040 00 STATE Enter the 2 position numeric code of the state or province in which the segment is located or use the lt F3 gt table lookup feature The Nation State and County codes are setup in Nation State and County Codes CM 040 00 COUNTY Enter the 3 position numeric code of the county or parish in which the segment is located or use the lt F3 gt table lookup feature The County and State description will be displayed in the COUNTY NAME field to the right for valid Nation State and County code combinations The Nation State and County codes are setup in Nation State and County Codes CM 040 00 STATUS Enter a 4 character code to indicate the current status of the segment or use the lt F3 gt table lookup feature The description will be displayed in the STATUS TYPE DESCRIPTION field to the right Alphabetical codes numerical codes or a combination of alphabetical and numerical codes may be assigned in Code Description Maintenance CM 020 00 code 62 PLAY Enter the 10 character geological play basin code or use the lt F3 gt table lookup feature The description will be displayed in the GEOLOGICAL PLAY DESCRIPTION field to the right Alphabetical codes numerical codes or a combination of alphabetical and numerical codes may be assigned in the Code Description Maintenance CM 020 00 code 37 INTENT Enter a 4 character code to indicate the mineral intent to which the property covered by this
20. n Ced po Gt far a Lease Name Status Date Ss a Figure 9 CGISMS Petrocomp page 10 Land Management System User Manual Prospect Maintenance Overview DATA ITEM DEFINITIONS DISPLAY ONLY EXPIRATION SUMMARY INFORMATION e FIRST EXPIRATION DATE The earliest expiration date of any lease in the prospect e LEASE NO The lease number and name of the lease associated with the first expiration date e LAST EXPIRATION DATE The most recent expiration date of any lease in the prospect e LEASE NO The lease number and name of the lease associated with the last expiration date LEASE NO The identification number for the lease LEASE NAME The name of the lease LEASE DATE The date of the lease EXPIRATION DATE The date the lease will expire or the end of the primary term is displayed TRACT NO The tract number of the leases that lies within this prospect SEGMENT NO The prospect segment number associated with this lease and or tract STATUS Current status of the lease and or tract DROP DATE The date the lease and or tract was dropped DROP CODE The drop code for the lease and or tract describing the reason it was dropped CG amMS PetroComp Page 11 Land Management System User Manual Prospect Maintenance Overview PROSPECT ACREAGE TAB The acreage attributable to the prospect is displayed on this screen This reflects the total of the acreage input on the segments There is no data entry allowed There
21. o 0 000000 Figure 11 NOTE As changes are made this screen does not refresh automatically You may have to exit the prospect then reenter the prospect to refresh this screen CGISMS Petrocomp gt page 12 Land Management System User Manual Prospect Maintenance Overview LAND DIVISION OF INTEREST MAINTENANCE LM 130 00 For each segment within a prospect it is possible to associate the partners or owners who have an interest in the segment An unlimited number of partners may be defined for each segment You may access this screen using the Menu button in the top right corner of the Prospect Segment Maintenance LM 300 00 screen or click on the INSERT DOI button at the bottom right corner of the Segment screen Land Division of Interest Maintenance LM 130 00 Actions E i 3 Pf EA gt er a ea TE Display Options DOI Number E Sub Ho Description f Current sort By Status Active Status Date 7 21 2005 all Owner ID El Interest Decimal Decimal Decimal Owner Name place Fif Date End Date Interest C C C C C m F View Owner Info Copy From DOI Copy To DOI Balance Date 334 onn5 oan Interest CI ALL ttt Enter a DOI Number OR Use the Navigation Buttons on the Solomon Panel at the top OF ures a Press lt Fa gt to see a list of Possible Values for this Field Created Modified Approved i i i DEVELOP SYSADMIN re2172005 Figure 12 CGISMS Petrocomp Pagel Land
22. on Status Active status Date 7 27 2005 Copy Notes ee e ll Figure 14 Enter the DOI number and DOI Sub No you wish to copy to or use the lt F3 gt table lookup feature Description if not populated will have to be entered Status and Status Date will automatically populate based on these choices Select whether or not you want to copy the notes from your current DOI to the new DOI selected Click on the Copy button and the data will be copied to the new DOI which will be displayed on the screen BALANCE FEATURE e BALANCE DATE This date is used as the effective date for the balance feature calculations The default is the system date or you may enter a specific date in a month day year format MM DD YYYY e INTEREST CLASS From the drop down box you have the option to check all interests to see if they total 1 00000000 Alternatively you may select a particular type of interest i e R Royalty NPRI Non Participating Royalty etc to determine the total of the chosen interest type e BALANCE BUTTON Click on the BALANCE button in the bottom right corner of the screen to view a report that will tell you total of the decimal interests based on the parameters you have selected as of the Balance Date above CGISMS Petrocomp page 18 Land Management System User Manual Prospect Maintenance Overview PROSPECT SEGMENTS REMARKS LM 305 00 Remarks for each segment in a prospect are entered using this
23. oped 0 000000 0 000000 0 000000 0 000000 Undeveloped 0 000000 0 000000 0 000000 0 000000 Close Figure 7 Select the REFRESH button to display the acreage for the highlighted segment INSERT DOI BUTTON Click on the INSERT DOI button to go to the Land Division of Interest Maintenance LM 130 00 Screen If the Segment in focus already has a DOI assigned the screen will open with the specified DOI If no DOI is assigned the DOI Number defaults to the Prospect Number and cannot be changed This is the recommended DOI numbering scheme Land Management System User Manual Prospect Maintenance Overview SUMMARY TAB The leases associated with this prospect may be reviewed using this screen There is no data entry allowed Grid view Prospect Acreage First Expiration AY Lease No Last Expiration a Lease No Lease Mo Lease Mame Lease Date Expiration Status Figure amp Summary Prospect Acreage First Expiration oa Lease No Last Expiration ao Lease No Lease No Segmento Lease Mame G tatus Lease Date i Drop Date Expiration Date 2 Drop Code Tract Mo Figure a Leases and Tracts are associated with Prospects and Segments through the Tract Maintenance LM 200 00 screen a cut out of which is presented in figure 9 below Lease Tract and Prospect Segment can also be associated through the Lease Tract Cross Reference LM 107 00 but that relationship is not utilized in this scree
24. ry NOTE Click on the Yellow Note icon E to make notes regarding the prospect Each segment in the grid may also have their own individual note There is room for 32 000 characters or approximately 8 pages of notes Blank lines are acceptable You may copy data from Word If note feature is used the Note icon will have lines on it H Refer to Section 1 2 8 in the Manual for additional information PROSPECT NAME Enter the prospect name A maximum of 42 characters is allowed Entry is mandatory DISTRICT Enter the 17 character geologic district or company district office code or use the lt F3 gt table lookup feature The description will be displayed in the description field to the right Alphabetical codes numerical codes or a combination of alphabetical and numerical codes may be assigned in the Code Description Maintenance CM 020 00 code 38 BASIN Enter the 10 character geologic basin code or use the lt F3 gt table lookup feature The description will be displayed in the description field to the right Alphabetical codes numerical codes or a combination of alphabetical and numerical codes may be assigned in Code Description Maintenance CM 020 00 code 95 PROVINCE Enter the 4 character geologic province code or use the lt F3 gt table lookup feature The description will be displayed in the description field to the right Alphabetical codes numerical codes or a combination of alphabetical and numerical codes may be assigned
25. screen The remarks may be grouped by assigning a remarks code to different types of remarks Each remark type within a prospect may have up to 32 000 characters approximately 8 pages of notes or description d Prospect Segment Remarks LM 305 00 Seles Actons Ja x amp Prospect Mo Prospect Mame Type Description nter a Prospect Number from the Location Master or press lt FS gt to view existing DEVELOP SYSADMIN rrei 2005 Figure 15 DATA ITEM DEFINITIONS PROSPECT NO Enter the 17 character prospect number or use the lt F3 gt table lookup feature for a list of prospects to select from Entry is mandatory NOTE Click on the Yellow Note icon ol to make notes regarding the prospect Each segment in the grid may also have its own individual note There is room for 32 000 characters or approximately 8 pages of notes Blank lines are acceptable You may copy data from Word If note feature is used the Note icon will have lines on it H A CGISMS Petrocomp Page19 Land Management System User Manual Prospect Maintenance Overview PROSPECT NAME Displays the prospect name MENU BUTTON Move directly from one Prospect Maintenance screen to another without returning to the Prospect Menu by selecting the Menu button from the top right corner of the screen A dropdown menu with will be displayed as presented in the Prospect Segment Maintenance LM 300 00 screen documentation The menu button can also be found on o
26. spect Segment C Location C Contract CO General ref Menu Tet Rey 2nd Kep sid Kep segment No Element Element Element Enter a Lease Number 17 Characters max or press Far to view existing Created Modify Approval i i i DEWELOP SYSADMIN ffeef2005 Figure 19 CGIAMS Petrocomp Page 24 Land Management System User Manual Prospect Maintenance Overview DATA ITEM DEFINITIONS PROSPECT NO Enter the 17 character prospect number or use the lt F3 gt table lookup feature for a list of prospects to select from The prospect name will be displayed to the right Entry is mandatory DISPLAY OPTIONS The grid display is controlled by the buttons highlight by the red box in figure 19a Click the View All button to see all cross references for the prospect To add of edit a record select the type of cross reference to be added edited For example in figure 19a the Lease Tract option was selected and the grid headings changed to display Lease Tract appropriate labels d Prospect Seg Cross References LM 307 00 Actions Jd axe rt amp d a Frospect No TNIE J Prospect Mame PROSPECT 00002 C View All Lease Tract Prospect Segment C Location C Contract C General ref ce Segment Ho Lease No Tract Mo ltem Name 1 foo 0K1 00020 001 O00 LEASE 0K1 00020 001 Details Created Modity Approval ffel 2005 SYSADMIN rr20 2005 SYSADMIN Pr DEWELOP SYSADMIN riea a005 Figure 19a SEGMENT
27. ss Reference Depository Cross Reference Payee Cross Reference Lease Cost Report Producing Property Summary Prospect Maintenance Prospect Segqment Maintenance Land Division of Interest Maintenance Prospect Map Reference Prospect Seqment Special Obligations Prospect Segment Remarks Additional Counties Prospect Seg Cross References CGI amS PetroComp Page 2 Land Management System User Manual Prospect Maintenance Overview E a LandMan Menu LM 000 00 meg witueliemeeae Find Master Listings Reports PaymentProcessing Invoice Processing Utilities Leases Producing Properties Ownership Contracts d Map Reference General Cross Ref d Special Obligations Remarks Name and Address Code Descriptions NatonjState County Backup Withholding Rates Additonal Counties Cross References Land Setup Company Setup Figure 2 Move directly from one Prospect Maintenance screen to another without returning to the Prospect Menu by selecting the Menu button from the top right corner of the Prospect Segment Maintenance LM 300 00 screen A dropdown menu with will be displayed as presented in figure 3 The menu button can also be found on other maintenance screens Prospect Segment Maintenance LM 300 00 Sz EJ Actions EE RED Key tere iB Okt ao Name a Ownership Information District Acq Remarks Map Reference Basin Unig Cross Reference Province special Ubliqatians Addition
28. t Obligations Lease Tract Special Obligations Lease Tract Remarks Lease Chain of Title Additional Counties Lease Tract Cross References Biling History Maintenance Prospect Maintenance Prospect Segment Maintenance Land Division of Interest Maintenance Prospect Map Reference Prospect Segment Special Obligations Prospect Segment Remarks Additional Counties Prospect Seg Cross References General X nce General Crog aintenance General Cros Dbligations Setup Land Setup Land Setup Report Listings Lease Data Sheet Prospect Data Sheet Location Data Sheet Chain Of Title Division of Interest Payment Obligation Report Exhibit A By Prospect Exhibit A By Location General Cross Reference Report Utilities Lease Transfer Mass Lease Transfer Mass Chain of Title Copy Recalculate Net Acres Multiple Cross References Import Export Purge Leases Import Export Purge DOIs Import Access File Figure 1 ration 5 smertene P von ee mes Inquiry Find Leases gt Payment History Inquiry Billing History Inquiry Reports Exhibit A Lease Payment Projection Lease Summary Report Draft Status anid Property Inquiry Producing Acre Lease Listing Map Reference Report Remarks Acreage Inventory Report Special Obligation Combined Special Obligation Prospect Special Obligation Lease Lease Expiration Report Relinquished Lease Report Lease Cross Reference Partner Cro
29. table and you may copy from Word If note feature is used the Note button will have lines on it E BUTTON DETAILS e VIEW OWNER INFO Select this button to open the Name amp Address Maintenance CM 110 00 screen for the owner record in focus e COPY FROM DOIFEATURE You may copy a previously entered DOI to your new DOI rather than re enter all the data After filling out the DOI Number and other header information for your new DOI and before entering any information in the grid select the COPY FROM DOI button to display the screen below figure 13 4 Division of Interest Copy From DOL Number Sub No Description statue status Date Copy Notes M Cancel Figure 13 Enter the DOI Number and DOI Sub No you wish to copy from or use the lt F3 gt table lookup feature Description Status and Status Date will automatically be populated from the source DOI Select whether or not you want to copy the notes from the DOI selected Click on the Copy button and the data will be entered into the grid CGISMS Petrocomp page 17 Land Management System User Manual Prospect Maintenance Overview e COPY TO DOI FEATURE You may copy the DOI you have completed to a new DOI DOI Sub No or to a different DOI Sub No within the DOI you are currently working on Select the COPY TO DOI button to display the following screen figure 14 4 Division of Interest Copy To DOI Number Sub Mo Descripti
30. ther maintenance screens REMARK TYPE Enter a valid 4 character code denoting the category of the remark or use the lt F3 gt table lookup feature If the code entered is in the Code Description File the short description will be displayed to the right Entry of this field is mandatory Although in the examples below the codes are alphabetical numerical codes or a combination of alphabetical and numerical codes may be assigned in Code Description Maintenance CM 020 00 code 15 EXAMPLE DAMG Damages PUGH Pugh Years DEPT Depth Limitation RNWL Renewal ESCR Escalating Rentals RWK Rework POOL Pooling SEGMENT NO Enter the identification number for the segment or use the lt F3 gt table lookup feature Entry is mandatory APPLIES Select from drop down box list the application of this remark for the tract and type This feature is most useful if you have a standard list of remarks for all segments ro all segments within a prospect some of which may or may not apply to the segment in question Your options are No Pending Special Unknown Yes Entry of this field is mandatory TYPE DESCRIPTION This is automatically populated by the entry of a valid remarks code from the code description file NOTE FEATURE Click on the Yellow Note buttons F to make notes regarding each prospect and or each remark There is room 32 000 characters or approximately 8 pages of notes Blank lines are acceptable and you may copy from Word If note
31. tion CANNOT be entered in this display mode e All show all ownership for all effective dates This display mode is used for ownership entry SORT BY If desired select from the combo box a grid sort option Owner Id Interest Class or Effective Date OWNER ID Enter the 15 character Name Address ID number of the interest or use the lt F3 gt table lookup feature If the ID exists on the Name Address File the name and address will be displayed If the Name Address ID does not exist in the Name Address File Edit or Insert can be used to access Name Address maintenance so that the ID may be added or an existing ID maintained If a user cannot access Name Address maintenance with Edit or Insert it is because the user does not have security in the System Manager Menu to do so Entry is mandatory CGISMS Petrocomp page 14 Land Management System User Manual Prospect Maintenance Overview CGIAMS Petrocomp Page 15 Land Management System User Manual Prospect Maintenance Overview OWNER NAME Will automatically populate by entry of a valid Name Address ID number from the Name Address File INTEREST CLASS Enter a valid code 5 character maximum to indicate the type of interest the partner owner holds in the segment i e working interest royalty interest etc or use the lt F3 gt table lookup feature New lines will default to the entries from he previous line Entry is mandatory EXAMPLE AC After Casing Point PP Prod
32. troComp s accounting system It is recommended that it be utilized regardless of billing method PAID BY Click this box to indicate that this interest owner is responsible for payment of rentals and other payment obligations to maintain this segment Entry must be Y yes or N no Only one Y is allowed per interest type per segment NOTE If more than one partner is set to PAID BY Y the program will ignore both for reporting OPERATOR Click this box to indicate that this interest owner is the operator of any Producing Property on this segment NOTIFY Click this box to indicate that this interest owner requires a Payment Inquiry Letter for this segment SHORT REMARK Enter up to 40 characters of remarks pertaining to this owner s interest SETUP DATE The date the entry is initially made to the DOI will be entered automatically by the system CGISMS Petrocomp j Page 16 Land Management System User Manual Prospect Maintenance Overview SETUP USER The User s ID setting up the record will be entered automatically by the system UPDATE DATE The date any changes are made to the entry will be entered automatically by the system UPDATE USER The User s ID changing the record will be entered automatically by the system NOTE FEATURE Click on the Yellow Note buttons F to make notes regarding each DOI and or each owner There is room 32 000 characters or approximately 8 pages of notes Blank lines are accep
33. uction Payment Interest AP After Payout PW Program Working Interest BC Before Casing Point RI Royalty Interest BP Before Payout RV Reversionary Interest CW Carried Working Interest SU Surface IN Investor Working Interest TE To Be Earned NR Net Revenue Interest TM Term Mineral Interest NY Non Participating Royalty Int WI WORKING INTEREST OP Operating Rights OR Overriding Royalty Interest DECIMAL EFFECTIVE DATE Enter the date when this owner s decimal interest became effective in a month day year MM DD YYYY format or press lt F3 gt to select a date using the System Date Facility DECIMAL END DATE Enter the date when this owner s decimal interest ended in a month day year MM DD Y YYY format or press lt F3 gt to select a date using the System Date Facility DECIMAL INTEREST Enter the owner s interest in an eight 8 decimal format NOTE The following flags for Billable Paid By and Operator are applicable only for Interest Types WI in the Lease master although they may be entered for other interest types for information purposes only These fields have been included in the Prospect master for information purposes only BILLABLE Click the Billable box to indicate that your company must invoice the owner for any payments In the Lease master this flag applies only to invoices issued through Invoice Processing under LANDMAN It does not apply to payments billed through the Joint Interest Billing module in Payout Pe
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