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Contents
1. 3 po e F 3 atislel ft All Ger a Ts HY es Ge Pe p cat 5 J K L 5 j k l 6 M N O 6 m n o 7 P Q R S 7 p q r s By fe TEN A cere Weed BS of ae eo O WwW X Y Z 9 w X y Zz Language of display I For selecting the language of the display and the reports enter function 11 by pressing MENU and and OK 2 Select the desired language with lt gt and confirm with OK Type of ring signal You can choose between ten different ring signals I Enter function 44 by pressing MENU the numbers and and then OK 2 Select the desired ring signal with to 3 Confirm your setting with OK Volume of the ring signal You can adjust the volume of the ring signal if the fax machine is in stand by mode or if it is just ringing I By pressing lt B gt the display shows the current setting for about three seconds 2 Change the volume by pressing lt B gt until the desired volume is achieved The intelligent fax switch enables you to phone and fax from the same telephone connection and use additional devices The fax switch separates fax and voice messages For example it can receive fax messages silently i e without ringing to avoid causing a disturbance Setup of the fax reception Display Possible settings TOTAL RINGS 2 3 4 J B 1 3 4 53 MAMUAL RECEPTIOW Pat FAX RIN2. Private branch exchange Line type In the UK you can select with function 15 the connection to a y private branch exchange In all other countries it is also possible to select the telephone line type with this function Press MENU 15 then OK select with lt B gt and confirm with OK Continue with point 2 Select function 15 by pressing MENU and then entering the digits O Press OK 2 You can switch on the PABX operation using lt B gt Press OK PABH HO FABEX YES w Now enter the key that has to be pressed to obtain an outside line this outside line access code must be obtained from the manufacturer This is either R in some systems also described as FLASH or a number key Press OK 4 Press OK Your machine will then check that the outside line can be obtained 5 if the check is successful briefly appears CHECE OF 6 if the check is unsuccessful briefly appears CHECK HOT OF 7 You will be asked to repeat the entry Check the key for obtaining an outside line However if you have chosen the correct key and on the display still appears the message CHECK HOT OF delete the key for obtaining the outside line by pressing CLEAR In case your PABX requires R to obtain an outside line but it is still not possible to get through to the line your system might not be according to the regulations There fore some technical settings have
3. Installation 5 Instructions Care and maintenance 23 Interference suppression 25 International guarantee 26 ISDN 10 ITU 25 J Journal 18 L Language Display 12 Line 5 List Telephone numbers 16 List of telephone numbers 16 Print 16 Loading Ink film 6 Paper 7 27 Location 5 Location of controls 4 M Machine Description 2 Overview 2 Manual fax reception 13 Menu key 11 Menu OK 4 Modulation 25 Month 11 Mute 16 N Name Entering 11 Number Entering 11 Numbers Delete 15 fo Other devices 16 Connection 9 Overseas function 18 Overview Machine 2 P PABX 10 Explanation 25 Packaging 28 Paper Format 18 Loading 7 Paper jam 8 Removing 8 Size 25 Paper format 7 25 Paper tray 7 Parallel 9 Connection 25 Photo mode 25 Photo setting 17 Polled reception 18 Polling Explanation 25 Quick 18 Send 19 Polling with code 19 Power consumption 25 Power supply 25 Print List of telephone numbers 16 Private branch exchange 10 Pulse dialling Explanation 25 R Rkey 4 15 Receive Automatic 25 Manual 25 Record 4 Recycling 28 Redial 4 15 Removing Ink film 6 Paper 8 Replacing Ink film 6 Report Error report 18 Transmission report 18 Resolution 17 Technical data 25 Ring signal 12 Type 12 Volume 12 S Safety instructions 24 Scanner Explanation 25 Send Delayed 19 Faxes 17 Sender identification Explanation 25 Serial 9 Connection 25 Service 26 Service code 23 Use 2
4. If your fax machine is unable to recognise older fax machine models which do not transmit those signals that are commonly used in today s technology you should advise your callers in your answering message to press and followed by START to commence the fax reception 4 If the automatic fax reception is impossible press START to manually begin receiving the fax 5 If your answering machine provides an economy function e g a function which changes the number of ringing signals as soon as a message was recorded you should preferably switch this function off 6 It is possible that the answering machine not only counts the messages received but also the number of fax calls 7 Please ensure that the code for starting the fax reception from other telephones factory setting and is not the same as for remote access to recorded messages Where necessary the code for function 34 may be changed see sub heading Easylink 8 If your answering machine accepts the call but your fax machine does not stop ringing try and install your answer ing machine by serial connection for example by connect ing it to the same telephone socket or to the EXT port of your fax machine see chapter Installation Connection of additional devices 9 If your answering machine cannot accept calls your fax machine will automatically start to receive faxes after the number of ringing signals set in TOTAL RINGS has been reached 1 OIf your e
5. can use to store numbers you dial frequently Storing numbers I Press Q 0 9 for two seconds 2 Choose a number between and 3 Use the dial pad to enter a name and press OK 4 Enter the telephone number you wish to store and confirm with OK Using short dial Press 1 0 9 and choose a number between and The stored name or telephone number appears on the display In order to edit the number press OK and make the desired changes 2 Lift the handset In case you want to send a fax message press START Correcting entries I Press M 0 9 and select an entry by using the number keys 2 Press 1 0 9 for two seconds Select the wrong character with lt gt 3 Press CLEAR to delete the wrong character 4 Enter the desired character and confirm with OK Deleting entries I Press M 0 9 and then a key between and The stored name or telephone number appears on the display 2 Press CLEAR Select with lt B gt whether to actually delete the entry 3 Press OK to delete the entry Telephone book J A Z The telephone book function on your fax machine has a capacity for about 50 numbers and names The exact figure depends on the length of each entry You can also store numbers during a telephone conversation Storing numbers I Press A Z for two seconds 2 Use the dial pad to enter a name and then press OK 3 Enter a telephone number and confirm with OK Using the telephone book I Press Q
6. delete an entry press CLEAR Choose with lt B gt and confirm deletion by pressing OK Ifyou set FAX RINGS with MENU to A then the telephone number cannot be displayed on your external telephones The following points are the most common causes of errors when sending faxes Don t send pages from newspapers printer s ink stapled pages or pages held together with pa perclips Remove all staples and clips before sending 8 creased or torn pages Wet pages or pages with corrections made with correction fluid dirty pages or pages with a glossy or laminated surface pages joined with sticky tape or glue with ad hesive stickers such as post it notes or pages which are too thin or too thick O L pages written in faint pencil crayon chalk or artist s charcoal I Documents smaller than A5 risk getting stuck in the machine Write clearly and legibly Only use pens with dark ink black dark blue not yellow orange light green Documents printed on your fax machine are visible on the used up ink film In case of confidential texts the ink film should be destroyed after usage Feeding documents in To avoid more than one page being fed at the same time first fan out the stack and then straighten it on a smooth surface 2 Insert your documents max 10 sheets loosely with the printed side up into the document feed slot In case a document jam occurs remove the scanner
7. gaseous cleaning agents sprays scouring agents polishes etc Do not allow any liquid to enter the fax machine Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine If any liquid does enter the fax machine immediately remove the power plug and have the fax machine professionally inspected If the display breaks a mildly corrosive liquid may leak out Avoid contact with skin and eyes In case of any damage caused to the housing of your fax machine in particular to power cables please remove the mains plug and call your service repair centre The housing of your fax machine may only be opened by authorised service personnel Your fax machine has been tested in conformity with standards UL 1950 EN 60950 and IEC 950 respectively and may only be operated with telephone systems and power equipment which meet these standards Technical data Compatibility Type of connection Flash times Singapore other countries Size of document width length thickness Printing paper Largest scanning width Resolution Photo mode Contrast control Copying Data compression Modulation Transmission speeds Sound power level Printing method Fax paper Document feed Dimensions Weight Power consumption Power supply Allowed operating environment Recommended operating environment in use Recommended operating environment in unplugged status ready for operatio
8. have to enter some specific settings document The written note you want to send by fax to another party DTMF short for Dual Tone Multiple Frequency With this signal you can start fax reception from an additional telephone which has tone dialling fax switch automatic and manual receive The fax switch analyses incoming calls and detects whether it is a normal call or a fax call If you have chosen automatic receive a fax will be received automatically and silently Ifyou have chosen manual receive the fax switch is not operating and faxes can only be received by pressing START Hook Flash Function The R key enables you to use additional services that are provided by your telephone company ink film An ink coated foil similar to a ribbon for printing out on plain paper ITU International Telecommunication Union which also sets standards paper Standard A4 paper 210 x 297 mm 80 g m parallel Your connection is parallel ifyou make a call with another telephone and your fax machine does not respond as described under serial see se rial polling You can collect documents which have been prepared for collection at a remote fax machine private branch exchange PABX Private branch exchange systems are com mon in most large companies They provide a kind of internal telephone network In order to connect to the public network you must first dial an outside line pulse dialling The old dialling
9. number of the product The guarantee may not apply if the documents have been altered in any way or made illegible e the model or production number on the product has been altered deleted removed or made illegible repairs or product modifications and alterations have been executed by unauthorised service organisations or persons e damage is caused by accidents including but not limited to lightning water or fire misuse or neglect e damage is caused by a power surge after a power cut Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not origi nally designed and or manufactured Therefore always check whether a product can be used in a specific country In case your PHILIPS product is not working correctly or is defective please contact your PHILIPS dealer In the event you require service whilst in another country a dealer address can be given to you by the PHILIPS Consumer Help Desk in that coun try In order to avoid unnecessary inconvenience we advise you to read the operating instructions carefully before contacting your dealer If you have questions which your dealer cannot answer or any related question please send these in writing to our address or telephone your customer information service PHILIPS cannot be he
10. signal ssssssesseessesssessrersrrersrssresreessee 12 4 Fax switch seseseeseseossoosssoosseesseee 1 3 Setup of the fax reception ss ssesssesseessessssssresrrerreesresseeee 13 Special settings nicieni ni a 13 Easylink Setting additional devices ssssssssssssssesseesee 13 External answering machine ssssessesssesseessesssresrresrreseeesee 14 5 Telephone sssessessssesosssesosssesese 15 Making acallar anae a A 15 RSet ee niecceetbanactet ne a a E ERE ately 15 Short dial M 0 9 sssssssssssssssssstesrtseereesssssssssssssrrsrrreereeess 15 Telephone book A Z nsnsssssssssssssssssssssrsssessssrsreesssssse 15 List of telephone numbers ssssssessesssesssessrssssesreesseeseeesee 16 Gell RAPS eI nan e o ia E E e tal 16 Mute tan aa E a A A 16 6 FAX AEE AET E Feeding documents in s sssssssssssesssssesseestersereesresreseseerrese 17 BSCE ELI fakes ateni E AA 17 Copying etei osen niir r i e a a e 17 Tenaga quality on eiee a eaii 18 Contras ena ien Ee EEE E EE 18 Transmission report error report e sessesesseeeessreeeeseeeeee 18 Overseas function Transmission ssesssessesssessseesreessteseees 18 SIZE COMPTES ON 534 eiei e E e ost 18 Fax jouitiial inini EA 18 Polled FCCC Oly siongei ann aibubtons 18 Pollingsend ie iaaea 19 Send later oae ao e e e aei ETN 19 7 Hints amp Tips eseesesssssssseseoesseeese 20 Service coderen ae iea E N e 23 Care and maintenance s sssesssesseeeseesseestesresrstsrtessreseees 23
11. the wall sockets are specially designed for humid conditions Never touch the power plug connection to the mains or telephone socket with wet hands Never touch uninsulated or telephone or power cables with damaged insulation unless the telephone cable is discon nected from the telephone line and or the power cable is disconnected from the power line Never install the fax machine close to radiators or air conditioners Avoid operating the fax machine in direct sunlight Place the fax machine on a flat surface and ensure a mini mum clearance of 10 cm between the fax machine and other machines and objects Make sure that your fax machine is stable and rests squarely on the supporting surface Any fall can cause severe damage to the fax machine and or injury to people especially small children Make sure that air circulates freely around the fax machine Do not operate the fax machine in closed boxes cupboards cabinets etc Leave a clear space of 10 cm around the ventilation grilles of the fax machine Never cover the fax machine tablecloths paper folders etc Do not place the fax machine on beds tablecloths cushions sofas carpets or other soft underlays due to the danger of overheating and subsequent fire Ensure safe cable laying danger of stumbling damage to the cable or the fax machine Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine Never use liquid or
12. 3 Shift key 4 Short dial 4 15 Silent fax reception 13 Size Document 25 Size compression 18 Space key 4 START 4 Start Copy 4 STOP 4 Stop 4 Storing numbers 15 T Technical data 25 Telephone 15 Telephone book 4 15 List of numbers 16 Telephone cable 5 Telephone numbers List 16 Time 11 19 Tips 20 Toggling calls 15 Tone dialling Explanation 25 Transmission report 18 Transmission speed 25 v Volume Ring signal 12 W Weight 25 Y Year 11 H Z Z D 5103 506 1721 1 1718 510080617211 The CE mark confirms that the ma chine corresponds to the relevant guidelines of the European Union This device has been approved throughout Europe for connection as an individual network terminating device to the public telephone net work in accordance with decision 98 482 EC by the Council and the de cision 1999 303 EC by the Commis sion Due to differences between public telephone networks in various CE countries this approval does not rep resent a guarantee for the successful operation of this device with every PABX network terminating device This product is prepared for use in the country indicated on the label of the box and on the bottom of the unit The usage in other countries could cause malfunction For further information please contact your na tional technical support centre 28 Initially contact your dealer if prob lems occur
13. A Z 2 Select with lt P gt The stored name or telephone number appears on the display 3 Pick up the handset In case you want to send a fax message press START Correcting entries I Press I A Z and select the entry you want to edit with lt see above 2 Press M A Z for two seconds Select the wrong character with lt gt 3 Press CLEAR to delete the wrong character 4 Enter the correct character and confirm with OK Deleting entries I Press A Z and select with lt P gt the entry you want to delete 2 Press CLEAR Select with lt B gt whether to actually delete the entry 3 Confirm with OK to delete the entry Editing stored numbers may be particularly relevant when for example the number of a net operator should be stored as pre fix code List of telephone numbers I Choose function 42 to print a list of your stored Short dial and Telephone book numbers Press MENU 2 Press OK Your fax machine will then print out the list Call transfer You can transfer an existing phone call from your fax machine to an additional telephone and vice versa This description only re fers to telephones connected serial see Glossary From fax machine to an additional telephone I Press S during the phone call and replace the handset 2 Your other telephone will ring for about 30 seconds If the handset is not lifted in time the fax machine takes over the call again and rings for about 20 sec
14. Cl aiinithe scanner nnen aieia i TT 23 Cl anthe roller sciaitutivserel late taste detrttataea a 24 Safety instructions inna a i 24 8 Appendix s ssssesessosossssesecsosssssese ZD Technicaltdata aenn nh e reveal a E a 25 EET a AE hatha A E 25 International guarantee ftiisieteidiverictdanasvotescrnesl ivileversiets 26 ndek eesosssississssscosssssorosseesseii sssri ste 27 Overview of the machine The following items are included in the packaging l Telephone cable with plug 2 Mains cable with plug 3 Telephone handset 4 Spiral cable for telephone handset 5 Fax machine 6 Paper tray 7 Document support 8 User manual 9 Installation guide Description of machine Mains cable with power plug Document guide Paper feed flap Document support Paper tray Telephone handset auwuhWNnN 7 Operation panel 8 Scanner 9 Front ink film compartment 10 Rear ink film compartment I Printer roller General view of functions You can print out a list of functions by pressing MENU three times Setup Page II Set Language select the language of the display text 00 12 12 Set time and date setting time and date west teeeseeeeeeseees 11 13 Your telephone number enter your telephone number 0 0 0 ssesesecesereteteeeeees 11 14 Your name enter your MAME seeseseseeseseseseceeeeeseseseeeneasaeaeaeeeees 11 15 Line type setting the private branch exchange 0 cece 10 2 Fax 21 Transmission speed over
15. Connecting the fax machine To the telephone socket Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE Insert the cable in the groove provided In the UK For all other countries Handset to the fax machine Insert one end of the spiral cable into the socket of the handset and the other end of the spiral cable into the socket identified with a handset symbol on the bottom of the machine and press it into the specially provided cable groove To the power supply Please note that the handset must be replaced before you connect the machine to the power supply Plug the power connector into the back of the fax machine Plug the mains cable into the wall socket The machine will carry out an internal test Afterwards you need to enter the current time and date 2 Use the dial pad to enter the correct time and date Confirm with OK Replacing the ink film You cannot receive or copy documents unless an ink film is loaded in the fax machine For this reason an ink film for 50 pages has been inserted into your machine The commercially available ink film PFA 321 has a capacity of approx 260 pages If the ink film is finished or if there is no ink film in the fax machine the red display lamp flashes and the following mes sage appears REFILL IHKFILM I Before loading a new ink film you must remove the paper from the pape
16. GS RINGER VOL LOW MEDIUM HIGH I Select function 31 by pressing MENU and numbers and Confirm with OK 2 Using lt 4 P set the total number of rings before the fax reception commences TOTAL RIHGS a 3 Confirm your entry with OK 4 Now enter the number of ringing signals after which the fax switch should accept the call and separate faxes from voice messages Although the caller will continue to hear slightly different ringing tones after this time charges will already accrue FAS RINGS a 5 Confirm your entry with OK 6 Using lt P gt determine the ringer volume when receiving a call Press OK RINGER WOL HIGH 7 Confirm with OK If you cannot receive any faxes you may have set both ringing signal numbers too high see points 2 and 4 Set both ringing signal numbers to values lower than five If you are using other devices apart from the fax machine telephones answering machines which are not con nected by serial links see Glossary the ringing pattern may change as follows Other devices ring as often as set under FAX RINGS Your fax will ring as often as set under TOTAL RINGS 13 Special settings FAX RINGS a To receive faxes without any ring signals set the amount of ring signals in FAX RINGS to Silent fax reception Completely silent operation If for example you do not wish to be disturbed by calls or faxes
17. Table of contents Introduction cccccccccccccccccece I Overview of the machine c ccccccscccsscssesessssessssseeeeees 2 Description of machine sn ciaioiaminanituinranomade 2 General view of functions s s ssssssssesesesesessessresesesrsrerseesrees 3 Location of controls c cccccecsccseccsssescescsscescsssssssessssseeeeaes 4 VOCATION i n a ea ea ia at 5 Connecting the fax machine s ssssssesssesssessseseesreessrseseessee 5 Replacing the ink film sssssssssesssesseessessssssseessrssressreeseessee 6 Removing the old ink film ssssssssesseessesssessssrssrsrressersseessee 6 Loading the new ink film sssssesssesssessesssssssesssrssressreesesssee 6 Loading paper senersiianrin nni e ii 7 Removing papet oo ccccceseecc eects esses tsstsssetesseseeeeseeeesetaees 8 Paper Jai vessvecvesiecsocstascensucctesevveveesed ann 8 Easy Lisle cia en nose Sa 9 Connecting additional device sisi iiisssid vesmansaneastibe 9 Private branch exchange Line type wasiectsescuietestiectasierene 10 3 Basic functions cccccccccreeeeeee II HELP AUR Oi Ajeet acisdinsbi28eccitatsentaaissvlaststemeuslaniniogcrdd 11 BST stcr tots is bic cee meyers erat enai a E aiaa 11 Entering your numbet s ssesesesssessesstesseesrrssresrresreessresee 11 Entering your names uisa R a a a 11 COnreCtOD eiie a i ETE E T EE Ri einaed 11 Language of display ssssssessessseeseesseesseesrresrrsrressresseee 12 Type of ringsignal iinr 12 Volume of the ring
18. already known it is useful to set the machine at a slower speed from the very beginning using function 21 This will save time and charges the automatic adjustment would require I Press MENU and OK 2 Select a slower speed with lt B gt and confirm with OK Size compression To make sure that received faxes that are slightly longer than A4 size are printed on one page these pages are slightly reduced ver tically If you do not wish to use this facility you can switch off reduction using function 46 I Press MENU and OK 2 Select with lt 4 B and confirm with OK Fax journal The fax journal is a list of the last ten received and transmitted faxes I Call up function 41 by pressing MENU and OK 2 Select with lt 4 if and when the fax journal will be printed out immediately or after ten transmissions 3 Confirm your choice with OK Polled reception By means of this function documents which have been prepared for collection from another fax machine can be retrieved Quick polling I Dial the desired number with the handset replaced and press START for a longer time 2 In case you want to enter a sub address or a code as well check polling with code enter the telephone number first and close with R Attach the desired sub address or code and press START for a longer time e g DO OOOROO Polling with code If your correspondent has entered a code to protect the docu ment to be ret
19. and numbers and 2 Press OK 3 Enter your telephone or fax number Country codes UK 44 Ireland 353 Hong Kong 852 Singapore 65 4 Press OK Your number is now stored Entering your name When you enter a name maximum 32 digits the number keys are used to enter letters Every key has a number of different characters The table on the following page shows which charac ters are entered by which key Every time you press a particular key you will call up the next character After the last character the sequence starts again from the beginning I Select function 14 by pressing MENU and numbers and 2 Press OK 3 Enter your name by using the dial pad see next page 4 Confirm with OK Your name is now stored Correction If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake during the entering as well as later If you want to make your corrections later you have to select the functions for entering numbers or names once again I Position the cursor on the right side of the character you want to change with lt B gt Press CLEAR to delete the character A long press on CLEAR will delete the whole line 2 Now enter the correct characters by using the keyboard Confirm with OK press 1x 2x 3x 4x 5x 6x 7X 8x 9x 10x 11x 12x 13x 14x 15x 16x 0 space 0 1 2 a Bijc e2titatlop lecefl AlaAtla l o lalalel
20. arriving at night you may set the number of ringing signals to 4 With this setting the fax switch is turned off i e your device immediately switches over to fax reception and will not ring when calls are received the caller hears a whistling tone For this reason calls cannot be recorded by any external answering machine which may be connected Manual fax reception FAX MANUAL If you select FARE MANUAL then faxes are only auto matically printed out by your fax machine if you activate the fax reception by pressing START This may be sensible for example if you wish to receive your faxes by modem at your computer Easylink Setting additional devices The three codes below will help you when you receive a call on an additional telephone and wish to transfer a call or fax to your fax machine I Code for starting your fax machine from another tele phone 2 Serial connection see Glossary Code for transferring a call from another telephone connected serial to your fax machine Please note that when using this code you have to replace the handset of your additional device after you have entered the code See chapter Telephone Call transfer Ww Parallel connection see Glossary In case you have taken a call on an additional telephone and the fax machine keeps on ringing you can switch it off by pressing To be able to use this function you must set your additional or cordless tel
21. ce connected Please note If you connect additional devices to separate sockets e g in separate rooms your active fax switch cannot control them which means that your fax machine behaves like any ordinary fax machine For this reason e g call transfer is not possible There fore we recommend you to connect your additional devices to the same socket If you intend using special auxiliary devices with your fax machine please contact your dealer If you wish to receive faxes via modem you must set your fax machine to FARE MANUAL Connecting to ISDN Your fax machine is not an ISDN fax group 4 but an analogue fax machine group 3 Therefore it cannot be used directly on an ISDN connection You will need an analogue adapter or an ISDN connection for analogue devices For further information please refer to your ISDN instructions Connecting to a private branch exchange PABX Private branch exchange systems are very common in large com panies ISDN connections are private branch exchanges and are used very often in private households To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line An additional telephone which is connected to a normal telephone line together with your fax machine must not be mixed up with a private branch exchange If you wish to use your fax machine on a PABX you have to change some settings in function 15
22. draw your fax partner s attention to a possible installation fault Check the installation of your fax machine Check the settings in function 15 Connect your telephone cable to the socket on the bottom of your fax machine identified with LINE Plug the telephone cable into the socket marked with LINE on the base of the fax machine Try to send the fax manually pick up the handset and dial the fax number You will hear the call being estab lished If the recipient is using an automatic answering device wait until you hear a tone after the pre recorded message Press START Set the number of ringing signals with function 31 lower than five In function 15 select In function 31 you can put the tollfree rings to a higher level under FAs RIMGS see chapter Fax switch Setting the operating mode You have just noticed how the automatic fax switch operates After the first ring signal the fax machine takes over the call When the fax machine has recognised that the incoming call is a telephone corre spondence the fax machine will continue to ring error Possible cause Remedy You cannot transfer calls from the additional phone to the fax machine Your external answering machine records fax signals but your fax machine does not receive these fax messages Copy is blank On lifting the handset you hear a tone or silence On lifting the handset of an addi tional telephone you hear in t
23. during operation This operation manual has been printed on chlorine free recycled paper in line with the highest stand ards of environmental friendliness The used cardboard packaging as well as the cardboard protecting your fa cility at its sides made of waste paper can be recycled like waste paper cor responding to your country s de mands dispose the plastic foils either for recycling or with your rubbish This electronic facility contains recy clable material At the end of use of this facility please inform yourself about the corresponding recycling demands of your country Technical changes and errors ex cepted 2000
24. electrically discharged by e g touching the metal housing of a grounded appliance a water pipe or radiator Use a soft fluff free cloth lightly moistened with a little alcohol 96 You can also use a special cloth for cleaning fax machines which is available on the market Do not allow any moisture to penetrate inside the device 23 Clean the scanner I Carefully remove the scanner by pulling it upwards on both sides 2 Place the scanner in front of you with the scanning glass surface face up 3 Gently wipe the glass surface with a soft cloth A 4 Before you re install the scanner also wipe the scanner compartment 5 Place the scanning device face front into the fax machine Press both sides of the scanner down until you hear a definite click Clean the roller I If the paper feed mechanism contains paper please remove it Open the operation panel by carefully lifting it upwards at the recess in the middle 2 Using a cloth as described above wipe the printer roller A To clean the entire roller turn the roller by hand 3 When cleaning is complete close the operation panel Do not use the fax cleaners available on the market which are drawn through the machine automatically By doing so you can damage your fax machine 24 Safety instructions Please read all warning notices and instructions and follow them precisely Never connect the telephone in damp rooms unless
25. ephone to tone dialling If your telephone service is not compatible with this dialling method and requires pulse di alling you must temporarily set your additional device to trans mit tone dial signals Please refer to the operating instructions of your additional device to find out how to make this temporary adjustment Only change the specified Easylink codes if absolutely necessary If you need to change the pre set codes select MENU and press OK Enter a two digit code The first digit should be the sign or Confirm with OK Execute this procedure for each of the three codes Please note that the three Easylink codes must be different Otherwise on the display appears CODE HOT OK External answering machine Connect the answering machine as described in chapter Installa tion Connecting additional devices To provide for the optimum performance of an external answer ing machine set this device to ring once or twice To avoid the automatic acceptance of calls by the fax switch you must set FAs RIMGE toa value at least two ringing signals higher than the setting of the external answering machine If you switch off the external answering machine calls are ac cepted by the fax switch Setting example ANSWERING MACHINE RINGS 2 FAS RINGS 4 TOTAL RIHGS 4 Tips The answering message of your answering machine should be shorter than 10 secs 2 Please avoid music in your answering message 3
26. from the device and remove the document Sending faxes I Dial the number you require 2 Insert your documents face up into the document feed slot max ten pages 3 If you want to select a higher resolution press FINE PHOTO 4 Press START Transmission now begins In case the connec tion is not successful your fax machine will redial later 5 Ifyou want to interrupt transmission press STOP Copying You can use your fax machine to make copies of an original You may also choose PHOTO and FINE resolution see Im age quality I Place your documents face up in the document feeder The documents must rest against the document guide To prevent several sheets being drawn into the machine at once please straighten the documents to the same height before inserting them in the document feed You can load up to ten pages at once 2 Select the desired resolution with FINE PHOTO To make a copy of the original briefly press START 3 The document that has been pulled through will come out on the top side of the fax machine 4 To stop copying press STOP The document and the copy will be ejected In case a paper jam occurs or the ink film is used up the copying process automatically stops Image quality If you want to improve the image quality you can choose bet ween the options FINE for small print or fine drawings and PHOTO for photographs and pictures Press FINE PHOTO as often a
27. he background some brief tones Received documents do not appear as normal at the front of the fax machine PAPER JAM DOCUMENT JAM EXTERMAL PHOHE IMKFILM LOW Your auxiliary devices are not set to tone dialling You have not connected your external answering machine correctly Document loaded the wrong way up Printer or scanner faulty The caller is trying to send a fax Your additional telephone is connected in parallel One sheet or more sheets of paper were not drawn in straight Too many sheets inserted more than 50 sheets One document was not drawn in straight or more documents were both drawn in at the same time You are now using an additional telephone Your ink film is nearly used up 22 See the instruction of your addi tional telephone how to change your device to tone dialling Connect your answering machine as described in the chapter Installa tion Connecting additional devices Load the document with the printed side up Service On the fax machine press START On the additional phone press and Then replace the handset Press twice to switch off the tones You can now make a call without interferences see chapter Fax switch Open the operation panel Leave the paper refill flap closed Pull the crumpled paper out carefully from inside Open the operation panel and pull the paper carefully outwa
28. he first few pages may be impaired Loading paper Before you can copy documents paper must be loaded in your fax machine Please use only the following paper format standard A4 210 x 297 mm The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80 g m papier The smoother the paper surface the better the print quality If there is no paper in the fax machine the red display lamp flashes and on the display appears PP OUT OF PAPER I Insert the paper tray in the slots provided behind the paper feed mechanism 2 Stick the paper support insertion in the openings provided on the paper feed flap 3 To prevent several sheets being drawn into the machine at once first fan out the paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed F 4 Pull the paper feed flap fully forward until it stops Insert several sheets of A4 paper 80 g up to the end stop in the paper feed mechanism max 50 sheets Never load paper while the fax machine is printing Do not use paper that has already been printed on one side This could lead to a paper jam Removing paper I Pull the paper feed flap forward 2 Pull the paper out Paper jam Open the operation panel Pull the paper carefully outwards from the inside Before closing the panel the ink film roll must be tensioned by turning the front ink film r
29. ld liable for faulty or incompletely re ceived information 26 A Additional device Definition 25 Additional devices Connection 9 Additional telephone 16 ALT key 4 Basic functions 11 C Call Making 15 Call transfer 16 Call waiting 15 Calling Line Identification 16 CE mark 28 CLEAR 4 CLID 16 Code Service 23 Compatibility 25 Completely silent operation 13 Compression Data 25 Connecting Additional devices To the same socket 9 ISDN 10 PABX 10 Connection Additional devices 9 Parallel 25 Serial 25 Type 25 Consumption power 25 Contrast 18 Controls location 4 Copy key 17 Copying 17 Correct Entries 15 Correction 11 15 D Data Technical 25 Data compression 25 Date 11 Delayed send 19 Delete Entry 15 16 Numbers 15 Description Machine 2 Dimensions 25 Display Language 12 Display lamp 4 Document Feedin 17 DTMF Explanation 25 E Easy Install 9 Easylink 13 Entering Name 11 Number 11 Environment protection 28 Error report 18 EU guidelines 28 F Fax Journal 18 Fax switch 13 25 Faxes Send 17 Feed in Document 17 Fine setting 17 Fine Photo 4 Flash times 25 Function Overseas 18 Function list 11 Functions general view 3 G General view functions 3 Grey tones 25 Guarantee 26 H Handset Mute 16 Help function 11 Help key 9 11 Help Install 4 Hook Flash Function 25 l Image quality 18 Ink film 25 Loading 6 Removing 6 Replacing 6 Install key 9 11
30. mode is pulse dialling Every number key has a specific number of pulses assigned to it scanner input device for copying and faxing documents sender identification On most fax machines the name and the number of the user can be entered This so called sender identification will be printed on the fax receipt and will also appear on the display of the fax correspondent s machine serial Your connection is serial if you make a call from another telephone and at the same time the red display lamp flashes and the display shows EXTERNAL TELEPHONE see parallel tone dialling Tone dialling is the modern dialling mode Every key has a different tone assigned to it International guarantee PHILIPS products have been designed and manufactured to the highest quality standards If unfortunately something should go wrong with this product PHILIPS guarantees free of charge labour and replacement parts during a period of twelve months from date of purchase This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer The PHILIPS guarantee applies provided the products are han dled properly for its intended use in accordance with its operat ing instructions and upon presentation of the original invoice or cash receipt indicating the date of purchase dealer s name and model and production
31. n with loaded ink film and paper Interference suppression ITU Group 3 outside line PSTN extension PABX outside line PSTN 600 ms extension PABX 600 ms outside line PSTN 100 ms extension PABX 100 ms single sheet 148 217 mm several sheets 148 217 mm single sheet 100 600 mm several sheets 148 297 mm single sheet 0 05 0 2 mm several sheets 0 07 0 15 mm A4 210 x 297 mm 80 g m 216 1mm horizontal 8 points mm 200 dpi vertical standard 3 85 lines mm fine 7 7 lines mm 16 grey tones automatic and manual fine and photo resolution MH MR V29bis V27ter V21 V17 9600 7200 4800 2400 bps stand by mode lt 30 dBA copy mode lt 53 dBA ink film printer standard A4 210 x 297 mm document up to 10 letters 80 g m2 356 x 240 x 163 mm without paper tray about 3 kg stand by about 2 W telephoning about 5 W sending a standard letter ca 20 W receiving a standard letter ca 35 W 220 240 V 50 60 Hz temperature 5 40 C relative humidity 15 85 RH not condensing temperature 17 28 C relative humidity 20 80 RH not condensing temperature 0 45 C relative humidity 15 85 RH not condensing with EN 55022 VDE 0878 part 1 class B 25 Glossary additional device additional telephone You can operate your fax machine to gether with additional devices such as cordless telephones an answering machine etc on a single telephone line You
32. oll forwards Do not pull the paper out from the top of the machine because doing so can tear the paper and disrupt the functionality of the fax machine Easy Install Using Easy Install your fax machine will be configured according to your local conditions I Press HELP INSTALL for at least two seconds Your fax machine will print one page with the header Easy Install Pull out the page firmly 2 Your fax machine will then guide you on the display through the first settings such as your telephone number and your name Connecting additional devices In addition to your fax machine you can also connect other de vices such as additional telephones call fee indicators answer ing machines or modems to a single telephone line for UK As long as the Ringer Equivalent Number REN value on the line doesn t exceed 4 The REN value of this fax is 1 To the same socket not in all countries You can connect additional devices to the same telephone plug Make sure that the fax machine is the first device connected to the line Connecting additional devices to the same socket ensures you the optimal functionality of your active fax switch e g call transfer Your fax machine can control the additional devices To separate sockets not in all countries You can connect additional devices to separate sockets on the same line even if they are in different rooms Make sure that the fax machine is the first devi
33. onds If you do not lift the handset in time the call will be disconnected From an additional telephone to the fax I Press and during the phone call If the connection is established successfully you will hear a tone Replace the handset of the additional telephone within three seconds 2 Your fax machine will ring for about 30 seconds If the handset is not lifted in time the additional device takes over the call again and rings for about 20 seconds If you do not lift the handset in time the call will be disconnected Mute You can mute the microphone of the handset so that the other party cannot hear you any more I Press S S You will still hear the person on the other end of the line at reduced volume 2 If you want to continue your conversation press S x again Calling line identification not available in all countries Your fax machine is capable of showing the caller s telephone number before you lift the handset To have this feature at your disposal you must subscribe to it via your telephone service pro vider The use of this feature is subject to network selection l The telephone numbers of the last ten received calls are stored 2 To call up the callers list keep gt pressed for two seconds 3 Using lt 4 P you can now step through the entries The new entries are marked with an 4 To call back the displayed number just lift the handset Your fax machine starts dialling 5 To
34. only for serial connections see Glossary press briefly for special functions e g for the use with a private branch exchange and for using various functions pro vided by your service provider call waiting etc press and hold to insert a dialling pause between two fig ures gt gt press briefly to repeat the last five numbers you have dialled press and hold two seconds to browse the list of callers STOP stops procedures document ejection CLEAR press briefly to delete messages entries individual sym bols press and hold two seconds to cancel the whole entry Neither telephone nor fax will operate during power failure Your fax machine was built for exclusive use in the country of purchase It complies with the local network specifications Location The fax machine must stand securely on a smooth flat horizontal surface no soft surface such as carpets etc 2 Avoid exposure to direct sunlight the ink film is heat sensitive and close proximity with heaters radios and TV sets air conditioning vents dust water and chemicals is not advised 3 Avoid heat build up by ensuring that the machine is not covered Place the fax in such a way as to ensure free circulation of air around it 4 If you would like to use a cordless phone there should be a distance of at least 15 cm in between the fax machine and the base station otherwise you may hear acoustic interfer ence in your handset
35. r feed mechanism Also follow the instruc tions on your ink film packaging 2 To obtain optimum quality please use only ink films as specified on your original roll For safety reasons do not use any other brands because they can damage your fax machine 3 Open the machine by carefully lifting the operation panel at the recess in the middle Removing the old ink film I Lift the rear ink film roll holding both sides with your index fingers upwards in order to remove it out of its seat and place it next to the front ink film roll 2 Remove both ink film rolls They cannot be reused Dispose of the ink film rolls with normal waste Load a new ink film because your fax machine cannot work correctly without it Loading the new ink film I Carefully remove the rubber rings from the new ink film Take care not to damage the ink film 2 Lay the large roll in the grooves provided in the rear ink film compartment 3 Now take the small roll and lay it in the front ink film compartment Please make sure that the smaller roller is inserted into the side identations 4 Turn small roll forward to tension the ink film Make sure that the ink film is not creased 5 Close the machine by swinging the operation panel forward until it snaps in 6 Insert the yellow sheet with the printed side upwards and press START COPY A silver strip is fixed to the start of the ink film so the quality of t
36. rds from the inside Remove the scanner and pull the paper carefully outwards in one direction This is not a fault Get a new ink film Service code Only use this function when absolutely necessary If you are satisfied with your changes to the factory settings you should not use this function Function 45 Service code is used to delete some or all of your changes to the factory settings This function enables you to partially or fully reconfigure your device It is especially helpful if you have modified settings but find that your fax machine does not respond as expected After deleting some or all of your custom settings please rerun Easy Install The following codes are at your disposal Code No 7117 This code erases all your modifications to the factory settings The fax machine will therefore react in exactly the same way as on first installation Code No 7140 When you enter this code all your entered settings and data will be erased except for e stored short dial numbers e stored telephone book numbers your name e your telephone number Example for using a service code I Select MENU and press OK Enter the service code 7117 or 7140 Press OK 2 With lt 4 P you can select whether you really want to delete your settings Confirm with OK Your fax machine will be reset to its original configuration Care and maintenance Before opening the fax machine make sure that you are
37. rieved please follow this procedure 1 Select function 22 by pressing MENU and OK 2 Enter the code and confirm with OK 3 Enter the telephone number and press START In case it does not work try to poll manually Lift the handset dial the required number and then press START Polling send You can allow a document to be polled from your fax machine I Insert the document in the document feed slot 2 If you wish to protect the document from unauthorised access enter a code with function 23 Press MENU and confirm with OK The document can now be polled by a person in possession of this code You can still make telephone calls while this function is activated 3 The operation is interrupted as soon as you remove the document Polling codes work in accordance with the ITU interna tional standard However there are manufacturers who use other processes and whose machines are therefore not compatible If you want to send faxes to fax databases or if you want to poll from these some databases have a sub address which you can add to the telephone number This will save you money in telephone charges First enter the telephone number of the database and then press R Then enter the required sub address If you are not sure whether your fax polling service supports sub addresses please contact your polling service operator Send later Ifyou wish to make use of cheaper telephone rates or if your fax correspondent i
38. s needed until the symbol for the desired resolution lights up Document transmission will take longer in the FINE PHOTO operating mode After transmitting or if there is no document in the feed slot after 40 seconds the fax machine will automatically return to standard resolution Contrast The factory default for this feature has been set to medium With function 47 you can adjust the contrast quality bright ness for documents you want to copy or send as a fax message e g dark photos or forms with coloured background I Press MENU and OK 2 With lt P you can choose between three different options COMTRAST LOW CONTRAST MEDIUM CONTRAST HIGH 3 Confirm your choice with OK Transmission report error report Your fax machine can print a transmission report every time you have sent a document This way you are given confirmation that your document has been received Ifan error occurs during trans mission you will be informed on the error report The printing of a transmission report can be switched on and off while the etror report is always printed I Call up function 43 Press MENU and OK 2 Select with lt 4 B gt and confirm with OK Overseas function Transmission Your fax machine automatically adjusts its transmission speed to the quality of the telephone line Especially in case of overseas transmissions this process can take more time If the poor line quality is
39. s only available at particular times you can pro gram automatic transmission of a fax at a later time within 24 hours I Select function 24 by pressing MENU and OK Enter the time when you wish the document to be sent 2 Press OK and insert the document 3 Dial the desired telephone number and then press START or OK 4 The fax machine is now ready to send the inserted docu ment You can still make telephone calls while this function is activated 5 If you remove the inserted document the stand by mode is cancelled The following table contains an overview of the most frequent operating errors or problems and their possible causes and remedies Before calling our service desk please consult this table If you can not rectify a fault using the instructions provided please do as follows I Disconnect the mains 2 Wait at least ten seconds and reconnect 3 Ifthe fault reoccurs please contact your customer informa tion center Error Possible cause Remedy You or your fax correspondent receive blank pages Faxes are of poor quality Your fax or your recipient s fax machine produces black lines when printing Your fax machine produces white lines when receiving or copying You can not send faxes Scanner not put in The device does not draw the docu ment in during copying or sending Your fax correspondent sends the wrong blank side of a docu ment The printer or scanner is faul
40. seas function setting for half speed transmission c sseseeeeeees 18 22 Polled reception you can call up fax messages sceesesssesesesteeeeeees 19 23 Polling send your fax message can be fetched tees eeeees 19 24 Send later faxes will be sent later cccccesceccsssessessesesssecsssseseeees 19 3 Fax switch 31 Ring count Setup of faxreception os ssssesseeeeeeseeeeeeeeeeeseneneeesess 13 34 Easylink codes for use with additional telephones 0 0 0 13 4 Others 41 Fax journal log of the last ten fax documents received and sent 18 42 Dialling list print out of stored names and numbers sseeee 16 43 Transmission report automatic print out of transmission protocols 18 44 Ringer types selection between ten ringer types eeeeseseseseeeeeees 12 45 Service code deleting personal settings ccc eseseseeseseeeseeeees 23 46 Size compression size compression of received fax messages s sss 18 47 Set contrast setting of contrast for copy fax transamission 18 Li MAY Be 12 34 oF R FINE 2F PHOTO indicates whether you are sending or copying with a higher pic ture quality or with grey tones If neither of the two symbols is visible the standard resolution is selected To change the resolu tion use FINE PHOTO Never expose your fax machine to rain or any other form of moisture in order to prevent the risk of elec
41. to be changed on your fax machine Please refer to your Fax Call Centre Ifyou press a wrong key by mistake press the STOP key as often as necessary to return to the original position If you want to keep a note of the factory settings on your machine for later we recommend printing out a function list before you change any of the settings press MENU three times If you want to delete your individual settings you can do so in function 45 Service code see chapter Hints and Tips Service code iss lt 9 ba Your name and your telephone number are transmit ted at the top of each page the first 4 mm together with the date time and page number HELP function Press HELP INSTALL twice You will receive a printout explaining how to use the most important functions It also specifies how to obtain further HELP pages concerning other features of your fax machine Time and date I Select function 12 by pressing MENU and numbers and 2 Press OK 3 Enter the correct time using the number keys e g W for 9 15 Your fax machine will now ask you for the correct date e g DODO for May 15 2000 4 Press OK Entering your number Use or to enter the that is often used in international fax numbers in front of the country code and P to enter a space y p The maximum number of digits you can use for your number is gits y y 20 I Select function 13 by pressing MENU
42. tric shock or fire In a thunderstorm disconnect the fax machine from both the mains and the telephone line If you are unable to disconnect the fax machine do not use it and do not telephone due to the danger of lightning strike and or damage to the device Location of controls lt 4 to select options to move cursor to left of display MENU OK for calling up functions to confirm entries P to select options to insert a space when entering a name to move cursor to right of display Display lamp If this lamp flashes please read the message on the display I PHILIPS oF a FINE PHOTO START COPY press briefly to start fax transmission or to copy a docu ment press and hold two seconds rapid call up of faxes FINE PHOTOR to select a higher resolution when copying or sending for text and graphics FINE for photographs PHOTO m o 9 press briefly to select a phone number press and hold two seconds to store a telephone number Maz press briefly to call up a name entry press and hold two seconds to store a name entry HELP INSTALL press briefly twice print operating instructions for the most important functions with references to additional help pages press and hold two seconds to start the automatic instal lation of your fax machine printout of Easy Install D A temporary mute of microphone during a call transferring a call from the fax machine to another telephone
43. ty The document contains photo graphs or small print The document lacks contrast Your fax machine is faulty There is paper in the sheet feeder The scanner is dirty Your fax machine is faulty Thermal printhead is dirty Scanner has not clicked in 20 Your fax correspondent must feed the document properly Test the fax machine by making a copy If your copy is faultless the correspondent s fax machine might be defective Call service if necessary Change the resolution setting to FINE or PHOTO Check the document or set a higher contrast with function 47 see chapter Fax Contrast Test the fax machine by making a copy If your copy is faultless the correspondent s fax machine might be defective Call service if necessary Open the operation panel and remove the paper from the document feed slot Clean the scanner with a cloth see Care and maintenance Test the fax machine by making a copy If your copy is faultless the correspondent s fax machine might be defective Call service if necessary Copy a black page several times until the lines disappear Please put in scanner see Care and maintenance Press both sides of the scanner down until you hear a definite click CO e e TRAHSM ERROR l7 7 Ds A Error report HO COMHECTIOH or REDIAL FAILED HO LOOP CURRENT HO DIALTOHE When you lift the receiver of
44. xternal answering machine records fax signals but your fax machine cannot receive any faxes check the connection of your external answering machine Connect the external answering machine to the same telephone socket or to the EXT port of your fax machine see chapter Installation Connection of additional devices If you enter a wrong digit delete it by using CLEAR Then lift the handset The R key allows you to use various services offered by the telephone service provider call waiting toggling calls etc Contact your telephone service provider for more information If you have not connected your fax machine to the mains it will not function at all even for making telephone calls Making a call I Dial the desired number 2 Press OK 3 Lift the handset as soon as you can hear the other party Redial With gt gt you can redial the last five numbers you have dialled previously I Press gt gt 2 Press lt 4 B gt until the desired number appears on the display If you want to edit the number press OK and make the desired changes 3 Lift the handset to dial Delete stored numbers With CLEAR you can delete the numbers you do not need anymore from the redial memory Press gt gt and CLEAR 2 Choose with lt B gt whether to delete only the last number displayed or all five numbers 3 Press OK to execute the cancel command Short dial 1 0 9 There are short dialling keys available which you
45. your fax machine you do not hear the dial tone or fax transmissions are constantly interrupted You cannot receive any faxes You cannot phone or send faxes When you receive a phone call after the first ring your correspondent does not hear the usual ringback tone Your fax machine rings once then there is a moment of silence and another ring signal after that The telephone connection is of poor quality The recipient has a paper jam or has run out of paper Your fax partner s line is busy does not answer or a different device like an answering device answers Improper installation or plug in of fax machine You are connected to a PABX system You have connected your telephone cable to the socket identified with EXT You have connected the telephone cable to the socket marked with EXT Your fax correspondent has a fax machine that cannot receive the usual standard identifying signals You have set the number of rings too high You are operating your fax machine on a private branch exchange and have not set it accordingly Your correspondent is being informed that the fax machine has taken the call already and that he has to pay charges Your machine checks whether it is a phone or a fax corre spondence This process is perfectly normal 21 Try again or send the fax at reduced speed function 21 Call your fax partner or try to transmit at a later stage Try later or
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