4.15 START - PPS - University of California, Santa Cruz
Contents
1. 2004 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2003 June 30 2005 PPS User Manual2. Reduction Percentage START Begin Date 2 At the Next Func field type EEDB and press Enter 3 Type BUND and press Enter 4 Type STRT employee ID number and press Enter The ELVE function is displayed for the selected employee Completing ELVE Function THE ELVE LEAVE OF ABSENCE DATA FUNCTION Bu webvecop o TRAP My TNS IS Cosnection Session Edit View Commands Scxipt tip PPELVE E 1482 SCT EDO Entry Update 65 61 83 16 16 47 Leave of Absence Data ID 764002282 Name SLUG SAMY S STAT 05 01 09 10 12 43 Userid SCPPSIAG SSM 555 12 3456 Pri Pay MO START End Leave of Absence Action Code L Date Leave of Absence Begin Date pe Return Type __ Last Sabbatical Credit Balance _ Sabbatical Credit Date s Sabbatical Credit Accrued Sabbatical Credit Accrued Thru Date Sabbatical Credit Used has Total Sabbatical Credit Balance fi START Reduction Percentage 20 START Begin Date 858167 START End Date gt 053104 Wext Func _ ID Nowe SSH B S Input accepted F 1 Help 2 Cancel 4 Print 5 Update F 9 Jump 11 Rextfunc Line 6 Column 39 Important ELVE Note for START Actions e START End Date is the date the employee will end their voluntary reduction in time and work schedule as a START participant Payroll Personnel System July 1 2004 University of California Santa Cruz Section Valid July 1 2003 June 30 2005 The ELVE Procedure 1 Enter data in the following fields as appli
3. program participants will accrue on a month by month basis vacation sick leave and UCRP service credit at the pre START appointment rate in addition UCRP pension death and or disability income will be based on the unreduced salary for HAPC and final salary Eligibility All non probationary career employees and academic appointees in non faculty titles e g researchers academic coordinators librarians etc are eligible to participate in START Those in academic faculty titles and student academic titles are not eligible to participate in START Participants cannot reduce their percentage below 50 of full time and participation is dependent upon the approval of the department heads and respective Principal Officers e For issues related to the timing of this action refer to Section 2 3 Timing Before You Start Prior to performing the OEU for a START agreement you must have read the program procedures and forms and obtained the appropriate approvals and forms required Data Entry Enter data for processing a START via the STRT bundle ELVE Leave of Absence Data EAPP Appointments Distributions Payroll Personnel System 4 15 1 July 1 2004 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2003 June 30 2005 PPS User Manual UNIVERSAL ACTIONS Accessing the STRT Bundle 1 Log on to the Payroll Personnel System Leave of Absence Action Code START
4. 2 5 3 0 3 5 4 0 4 5 5 0 etc Actions Leave Blank There is no action code for a Enter as a one digit field for academics START action A For Staff Leave Blank For Academics A code indicating that the employee s pay rate is off scale or above scale in relation to the step and or salary range for the title code of the appointment if applicable Press F1 Help to see the codes Action Code Enter organization FOAPAL number Enter activity code optional not required Enter 0 1 or 2 as applicable Leave blank Enter the percentage of the START 10 is entered as 1000 O Rate Enter the monthly or hourly rate associated Amount with the distribution If hourly remember to use four decimal places i e 10 00 hour is entered as 10 0000 If monthly i e 2014 00 enter as 2014 00 DO Enter RTP for Regular and equivalent time Enter the date on which the START begins in Enter RTS for Shift Differential Enter RTB for Stipend eo the format MMDDYY Begin date cannot be earlier than 07 01 03 Enter the date on which the START ends in the format MMDDYY End date cannot extend past 06 30 05 S Leave Blank C Leave Blank Leave Blank 3 Press Enter to invoke range value edits 4 This is the last function in the bundle Proceed to Review Payroll Personnel System 4 15 4 July 1 2004 University of California Santa Cruz Staff and Acadmic Reduction in Time START Secti
5. Dept FLSA STP distribution except that it will reflect the START 19 1 2 842893 999999 I 862801 6 2 N 2 5 Title Grade SFult F V Ann Hr Rate Rt Sch Time Ly percentage start date and end date and the distribution will use 4723 ASSISTANT 1I 1 50 F 28388 80 A mo 6T OA a i we a elie Be aE the special START DOS code of RTP RTS or RTB it 7 723038 __ 1990 l OMS BS Administrative 1 60 1 0009 Can aan 4k S a AR The PPS will treat the RTP RTS and RTB DOS codes AENG Ge n so HE ai as a negative adjustment in the compute process to reduce the iP pay Bogia Pay End Stap O A Eate Rmcunt DOS PEQ DIE ISP O S employee pay by this amount UCRS service credit and sick ealo esas Le _ 2374 08 RTP O ext Func I0 Rowe SSH Bags Input accepted F 1 Help 2 Cancel a Print 5 Update F 8 Forvard 9 Jump 10 PreyFunc Line 6 Colum 9 SCREEN SHOT 2 DISTRIBUTION S WITH SDF RTS DOS CODE leave and vacation accrual will not be reduced by the START percentage In this process it is the RTP RTS or RTB distribution entry and not the ELVE START data that ultimately determines the employee s reduced time and earnings If an employee has more than one fund source and the START reduction is to be applied across more than one source then a separate START distribution must be established for each fund PPEAPPO E 1419 SCT EDP Entry Update STAT 05 01 09 10 1
6. 4 25 g 3 SE ME ERE SES ee source Each START distribution line will reflect the amount of PAF Gen Wo 1 Pg 92 of 02 of a howe PAN EERNE or Typ Bas Pd Ovr Appt Penin Appt End Dur Dept rt the START reduction to be applied to that specific fund source eet ie a EIN EE oy Meee The total of all START distributions must equal the overall S223 ASSISTANT 3I ioe E ise AM R H START reduction percentage Dist Actions L Acct cc Fund PC s FTE Dis 2i say Be 7 123838 rar 5992 z 2 OMS BS fdainistratiza 1 0009 ae ao PAE oe ee Appointment Level Procedure Se cee Aana AA When processing a START the current appointment does not wae se ee prs CS nne vS change since the intent of the appointment has not changed Next Func ID Rowe SSH Bagol Input accepted F l Help 2 Cancel 4 Print 5 Update F 7 Backward 9 Jump 10 PrevFume Line 6 Column 3 Payroll Personnel System 4 15 3 July 1 2004 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2003 June 30 2005 PPS User Manual UNIVERSAL ACTIONS Distribution Level Procedures 1 F9 Jump to the command line and use the copy xx to xx command to set up the next available distribution Step If the employee is appointed to a step based title code then enter the step within the salary range associated with the title code Steps are entered in the following format 2 Enter data in the following fields as applicable 1 0 1 5 2 0
7. UNIVERSAL ACTIONS 4 15 STAFF AND ACADEMIC REDUCTION IN TIME START Overview The procedures described in this section are for processing a voluntary staff or academic reduction in time through the START program The START program will run from July 1 2003 through June 30 2005 therefore this manual section will only be valid during those dates For Program Description Information Questions and Answers and Program Procedures and Forms please refer to the SHR Announcements website Note The procedures described in this section apply to distributions with rated DOS codes only Staff Employees with BYA DOS codes will not be eligible to participate in START Distributions with BSD DOS codes Shift Differential will require manual adjustment to the EDB by the Service Center to correspond with the reduction in time using the end begin method Policy Summary The START program allows eligible employees to reduce their time and work schedule from a minimum of 10 to a maximum of 50 of full time for a period of 1 to 12 months per START agreement as long as participant s work schedule is not reduced below 50 time in any given month There is a maximum of two 2 twelve month agreements between July 1 2003 and June 30 2005 and there can be only one START agreement in any 12 month period between July 1 2003 and June 30 2005 No START agreement can extend beyond June 30 2005 In return for a voluntary reduction in time
8. cable Leave blank No entry is required for a START action Allowable values are whole numbers from 10 to 50 e g 15 20 28 Enter the date the START will begin in the format MMDDYY This date can NOT be earlier than the program implementation date of July 1 2003 Enter the date the START will end in the format MMDDYY End date can NOT extend past June 30 2005 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function The EAPP Appointment Distribution function is displayed for the selected employee 4 15 2 Staff and Acadmic Reduction in Time START PPS User Manual UNIVERSAL ACTIONS Completing the EAPP Function THE EAPP APPOINTMENT DISTRIBUTIONS FUNCTION SCREEN SHOT 1 DISTRIBUTION S WITH REG RTP DOS CODE Important EAPP Notes for START Actions DO NOT change the existing REG SDF or STP distribution s for an employee participating in START Instead eas aes era ca add a new distribution s using the special START DOS code t PPEAPPO E 1319 SCT EDP Entry Update STAT 05 91 03 10 13 43 RTP RTS or RTB to implement START for an 65 81 63 18 16 47 Rppoi ats Distribution u id SCPPSIAG 10 764002282 Mame SLUG Sa S SSM 5355 12 3456 Pri Pay MO employee This distribution will mirror the REG SDF and or m Wo 2 3 of 3 3 A Appt Actions Pom Typ Bas Pd Ovr Appt Begin Appt End Dur
9. on Valid July 1 2003 June 30 2005 PPS User Manual UNIVERSAL ACTIONS Special Note about Updating Review Already Existing START Data Although START data is always entered and modified by using the STRT bundle changes to START data will only generate a PAN when they include changes to data in the EAPP function 3 Review all entered data for accuracy and consistency 1 Press F10 or F11 to navigate through the STRT bundle 2 Make sure you have completed all the required data elements Updating the Employee Database Press F5 Update to display the PAN Subsystem Notification Preparation function Consistency Edits If there are consistency edits the Consistency Edit ECON screen is automatically displayed Review all error messages and make the necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the last data entry function make any corrections then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update and leave the EDB unchanged See Consistency Edit Messages ECON in Section 1 6 System Messages in this manual for more information and instructions Payroll Personnel System 4 15 5 July 1 2004 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2003 June 30 2005 PPS User Manual UNIVERSAL ACTIONS PAN Pre
10. paration Disposition of Forms After pressing F5 Update from a data entry screen if there are e Retain the START Election Form in the Service Center no consistency edits or an ECON screen you are automatically employee personnel file The Service Center is the office of positioned at the PAN Comments Entry screen From here you record for this form can add comments and additional reviewers to the PAN Forward a copy of the START Election Form to Retirement 1 Add a description of the action and any significant details in the Administration at UCOP 300 Lakeside Dr 5 Floor Oakland Comments Entry screen CA 94612 3550 2 Press F10 NotfPrep to display the Notification Preparation e Copy to employee screen where you can add reviewers as desired 3 Press F11 Detail to display the Activity Review screen where you can review the notification before sending it 4 Press F5 Update to complete the update and send the notification If the update is successful the first function in the bundle appears and displays U0007 UPDATE PROCESS COMPLETE For more information about PANs and additional PAN features please refer to Section 1 8 Post Authorization Notification PAN Accessing IMSG 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropriate action Payroll Personnel System 4 15 6 July 1
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