CPEA User Manual - Caribbean Examinations Council
Contents
1. Caribbean Examinations Council Page 8 Online CPEA Registration User Manual Xe ae o mm s oo Select a maximum of twelve 12 schools ANGLICAN HIGH SCHOOL BEACON HIGH SCHOOL BEREAN CHRISTIAN ACADEMY BISHOP S COLLEGE BOCA SECONDARY SCHOOL Emergency Pack GBSS EXTENSION SCHOOL GRAND ANSE SOCIAL DEVELOPMENT CENTRE GRENADA CHRISTIAN ACADEMY GRENADA SEVENTH DAY COMP GRENVILLE SECONDARY SCHOOL HAPPY HILL SECONDARY SCHOOL HARBOUR LIGHT CHRISTIAN ACADEMY HER MAJESTY S PRISON HILLSBOROUGH SECONDARY SCHOOL HOSANNA CHRISTIAN ACADEMY Figure 7 Listing of School Choice NB The maximum number of choices is twelve 12 If more than 12 schools are selected ONLY the first 12 will be saved 3 Select the school choice by clicking on the check box U Caribbean Examinations Council Page 9 Online CPEA Registration User Manual Xe 4 After selection of the schools click the FR Se Schei button at the bottom of the screen Note that at any time you can go back to the previous screen by selecting the Back button 5 A listing of the twelve school choices selected is shown in Figure 8 below ST ANDREW S ANGLICAN SEC ST JOHN S CHRISTIAN SEC WESTMORELAND SEC SCHOOL ST JOSEPH S CONVENT ST MARK S SECONDARY SCHOOL ST DAVID S SEC SCHOOL ST JOSEPH S CONVENT ST ROSE MODERN SECONDARY 1 2 3 4 5 6 7 8 9 T A MARRYSHOW COMM COLLEGE T A MARRYSHOW COMM COLLEGE CARRIACOU2. Previous Previous Period eier gen EE lad 9 T First Name Last Name Date of Birth dd mm yyyy Gender TOM HANKY ai Search School Form Class Seq No LastName First Name Middle Name Date Of Birth Gender Select 080004 Form 4 HANKY TOM VINCENT 02 01 2000 M select Figure 10 Query Candidate Screen 3 Theresults from a search on a candidate Tom Hanky is shown in Figure 10 4 Click on the Select button to edit the candidate s record The edit candidate screen is presented as shown in Figure 11 below T i E CARIBBEAN EXAMINATIONS 5 7 Registration Generate Sequence Numbers Import Export Assessment PERIOD CENTRE CODE Sa SEQUENCE O CANDIDATE o FIRST NAME TOM GENDER Male v MIDDLE NAME VINCENT DATE OF BIRTH 02 01 2000 Age 11 dd mm www LAST NAME HANKY CLASS ED CELL PHONE SS EMAIL thanky gmail com ADDRESS 1 30 St John s Street ADDRESS 2 Castries DISTRICT ZONE Cam PARISH PARISH ONE RELIGION CHRISTIAN E COMMENT 1 COMMENT 2 COMMENT 3 save subjects J School Choice add Delete II IC eese Copyright Every application to register for the examination will be deemed to constitute an assignment by the candidates to the Council of the future copyright of all their examination work practical or written Figure 11 Edit Candidate screen Caribbean Examinations Council Page 12 Online CPEA Registration User Manual Xe 5 Select the appropriate butto
3. The Main Menu has six options that the user can choose from These are Registration Menu Provides access to the registration menu Generate Sequence Numbers Generates sequence numbers and assigns them to an alphabetically sorted candidate listing Import Export Menu Provides options for the transmitting export and or receiving import of files Assessment This is used to enter the internal assessment scores Reports Provides access to the various reports provided by the application Logout This enables the user to exit the application Caribbean Examinations Council Page 5 Online CPEA Registration User Manual Xe Registering a New Candidate 1 To add a new candidate select Registration from the Main Menu 2 From the drop down menu select Add New Candidate Generate Sequence Numbers Import Export Add New Candidate Edit Candidate View Candidate Details View Candidate Figure 3 Registration Selection 3 On selection of the Add New Candidate option the screen in Figure 4 is shown Caribbean Examinations Council Page 6 Online CPEA Registration User Manual Xe EY aL i es P 4 e M d La e fr KS AL d Jh d CAR IBBE N ES MIN A I IONS J To a 7 e Registration Generate Sequence Numbers Import Export A Report Meletei sis RPEREOD 2012 CPEA v CENTRE CODE 080004 v r NAR EA emm t E EA SE St Select gender Se Select Value Select Value i n m Figure 4
4. WESLEY COLLEGE X XX X XX N XA XA WESTERHALL SECONDARY SCHOOL gt gt gt gt gt gt gt gt gt gt gt gt eee eec ct tt t6 Figure 8 School Choice Screen 6 Usethe t arrow to move a school to another position Example Westerhall Secondary School is the 12 choice and the user prefers this choice to be the 4t choice Click on the t arrow beside Westerhall Secondary School until the school is in An position 7 Usethe i arrow to move a school to a lower choice 8 Ifthe number of schools choices have not exceeded the maximum allowed you may add additional choices by selecting the Rags button 9 Select to delete a school choice Caribbean Examinations Council Page 10 Online CPEA Registration User Manual Xe 10 Select dose to exit the screen 11 Select OK when prompted that the new candidate has been inserted successfully EDIT A CANDIDATE 1 Select Edit Candidate from menu as shown in Figure 9 below PER JUN Registration Generate Sequence Numbers Import Export Assessment Report pue Add New Candidate Edit Candidate View Candidate Details View Candidate BS Select Form 4 O 0 ee M amp MEA el Figure 9 Selecting Edit Candidate Option 2 To edit a candidate first search for the candidate by entering First Name Last Name Date of Birth Gender and select Caribbean Examinations Council Page 11 Online CPEA Registration User Manual Xe
5. 10 Figure 9 Se Cr Edit Candidate e ie cso oreo ss tau apne een nsan ges Duda dtes tutu Da EE te Mae te eases 11 Powe Io ety condidate SL E 12 ee e M Neo Minois icr erc C nT ee Tr ee ee E 12 brune 12 View Candidate Details EGG oceseenu Ne HauaN9 o o aea E a cU UNUS UNE UIDUDN UIN dedE 13 EE Eege 14 ee ee HeVicew Candidate Sole E 14 Pieure Io Generate Sequence NUM DETS aes todo deb d eonen indi b Ce EE 15 Figure 16 Forwarding Registration ee eessceessseecesnceceseecesseeeesseeeessaeeecssaeesssaeecesaeecesaeesesseeeessaesessaeeenaas 16 Figure MeO at CW Tye tt it OF T 16 Figure I5 Internal Assessment Data Capture s esgeid eos nsoscnasisedseneseassdetnadsntudnseietendsnetnitsdteten Snai 17 Figure 19 Updating Internal Assessment Dote 18 Pete Ur p ls Cisse ceno VV UNC OW NE T 19 Caribbean Examinations Council Page 3 Online CPEA Registration User Manual Xe 1 0 How to Start Logging on to the Application Log on to the internet and go to www cxc org The user will be presented with the screen titled Login as shown in Figure 1 below Caribbean Examinations Council 2009 Figure 1 Login Screen Enter the User Id Password and select the Period then click the 2 amp 3 button After the logon process the Main Menu is shown in Figure 2 below Caribbean Examinations Council Page 4 Online CPEA Registration User Manual Xe 2 0 Main Menu Registration Generate Sequence Numbers Import Export Figure 2 Main Menu
6. Add New Candidate Screen 4 Enter information in the corresponding fields as follows First Name Enter first name of candidate Middle Name Enter middle name of candidate Last Name Enter last name of candidate Cell Phone Enter area code and phone number eg 2464326598 Addressl Enter address of candidate District Zone This is an optional field that contains information pertaining to the country s zone or district details Religion Select the religion from the dropdown list Comment 1 3 Enter any additional comments as necessary Denotes an optional field Caribbean Examinations Council Page 7 Online CPEA Registration User Manual Xe Gender Select gender from drop down list Date of Birth Enter date of birth formatted as day month year Class Enter the class name of the candidate e g Form 4 Email Enter email address of candidate Parish Select the parish from the drop down list Denotes an optional field 5 Select E to save the record 6 Select OK when prompted that the new candidate has been inserted successfully Message from webpag A Inserted new candidate successfully Figure 5 Candidate Added successfully Selecting School Choices 1 Select School Choice from the menu as shown in Figure 6 below Prayiew View Arnandrnent History save Subjects School Choice Add Delete Figure 6 Selecting School Choices 2 The following screen in Figure 7 1s shown
7. Ke ONLINE CPEA USER MANUAL Online CPEA Registration User Manual Xe HOW TO START LOGGING ON TO THE APPLICATION e eeeeee eene eene nennen nnne nnne nnn nnn nnns 4 REGISTERING A NEW CANDIDATE 5 ires k sana das ena epo RE eS EE Sue sea Fe EE EET un E EL SUuE NEQUE SR DEF NP PEU c o IRE EVE gege 6 SELECTING SCHOOL CHOICES m 8 EDITA CANDIDATE 11 VIEW Rei ip vp diem i zm w S 0Sn0S 0 00S 0 13 VIEW CANDIDATE dim 14 GENERATE SEQUENCE N MIBERS sisi eta ean eon isses ae la dee eege LU ese bis ree no eU TREE e Ec KR siai 15 FORWARD REGISTRATION fee 16 INTERNAL dud ge 0 17 REPORTS TE UE 19 LOGOUT M 19 Caribbean Examinations Council Page 2 Online CPEA Registration User Manual Xe aeeie ia E EE 4 Insured e AY Fo 0g E EE 5 Poue o eRe Ee e EE 6 Pour CT New Candidate SCTOCI arsenite saints acrsen se Tpi DEEE EEN EEST EE E E EN AEE EET 7 Figure D Candidate Added Succes ay P veaernayies 8 PPI CS CC EU hool CHOICES MONET 8 Pee E Ol ee Moro ro MN NN m 9 PO Ue 6 OO COICO NNI MEN ME
8. n from the menu to edit the candidate s information 6 Select Save to save the changes View Candidate Details 1 Select View Candidate Details option from the menu 2 Alisting of all candidates entered is shown in Figure 12 below P Report Logout School Sequence No Candidate Name Select 080004 ALLEYNE susan Fees 080004 HOWELL row Fee Figure 12 View Candidate Details Screen 3 Click on the Select button to view an individual candidate s record 4 The following screen in Figure 13 is shown on selection of candidate Tom Howell A listing of the school choices is shown 5 Select Close to exit the screen Caribbean Examinations Council Page 13 Online CPEA Registration User Manual Xe CARIB BEAN EXAMINATION Registration Generate Sequence Numbers Import Export Assessment Report Logout School Sequence No Candidate Name Select _ Candidate s School Choices 080004 ALLEYNE SUSAN Select AUAM te SEE BEACON HIGH SCHOOL BEREAN CHRISTIAN ACADEMY BISHOP S COLLEGE BOCA SECONDARY SCHOOL GBSS EXTENSION SCHOOL GRAND ANSE SOCIAL DEVELOPMENT CENTRE GRENADA CHRISTIAN ACADEMY GRENADA SEVENTH DAY COMP GRENVILLE SECONDARY SCHOOL HAPPY HILL SECONDARY SCHOOL HARBOUR LIGHT CHRISTIAN ACADEMY Figure 13 View Candidate Details View Candidate 1 To view a candidate select View Candidate from the Menu The screen in Figure 14 is shown Registration Generate Sequence Numbers Import Export A
9. n in Figure 17 below Registration Generate Sequence Numbers Import Export Assessment Report Melelel eis Use this option to forward the Registration files to your Ministry of Education Once the registration data is forwarded it would become available to the ministry for viewing You may only recall registration files forwarded to the ministry Once the file has been forwarded by the ministry to CXC you would not be able to recall it ___Forward Registration File J Gees Figure 17 Forward Registration File 4 Select Forward Registration file to forward registration information to the Ministry Caribbean Examinations Council Page 16 Online CPEA Registration User Manual Xe Internal Assessment Internal Assessment is used to enter the scores associated with the student s subjects On selecting the option Internal Assessment option the screen shown in Figure 7 is displayed Registration Generate Sequence Numbers Import Export Assessment Report Logout Centre 080004 GRENADA BOYS SEC SCH Section PROJECT v Language Mathematics Science 4 SANDRA KARL 1 SUSAN ALLEYNE 2 TOM HANKY 3 TOM HOWELL Figure 18 Internal Assessment Data Capture The fields displayed are Centre Displays a list of assigned centres Section Displays a list of subjects Sequence Number The value displayed here is the sequence number of the candidate The sequence number of the candidate is assigned on generation
10. of sequence numbers and can be used to identify particular candidates and to produce information pertaining to that candidate Language Allows the user to enter the profile within the marking scheme This may not be relevant for all subjects but is limited to the maximum mark of this profile for this subject Caribbean Examinations Council Page 17 Online CPEA Registration User Manual Xe Mathematics Allows the user to enter the profile within the marking scheme This may not be relevant for all subjects but is limited to the Maximum Mark of this profile for this subject Science Allows the user to enter the profile within the marking scheme This may not be relevant for all subjects but is limited to the Maximum Mark of this profile for this subject General The scores for component Book Report Writing Portfolio and The Project are keyed in the General column Save The Save button is used to store a permanent copy of the selected record Select OK when prompted that the records have been updated as shown in Figure 19 below Registration Generate Sequence Numbers Import Export Assessment Report Logout Centre 080004 GRENADA B General Figure 19 Updating Internal Assessment Scores Caribbean Examinations Council Page 18 Online CPEA Registration User Manual Xe Reports Menu 1 On the Main Menu select Report to view all reports 2 Select the report from the drop down menu F Registra
11. ssessment Report Logout Sent to Allow Allow Previous Previous Period Sent to Ministry CXC Results Registration w A e Al v v bd First Name Last Name Date of Birth dd mm yyyy Gender All Search Figure 14 View Candidate Screen Caribbean Examinations Council Page 14 Online CPEA Registration User Manual Xe 2 To view a candidate s record first search for the candidate by entering First Name Last Name Date of Birth Gender and select Generate Sequence Numbers 1 Select Generate Sequence Numbers from the Main Menu 2 The screen in Figure 15 is shown Registration Generate Sequence Numbers Import Export 2012 CPEA v 030004 v Figure 15 Generate Sequence Numbers 3 Select the option for sequencing and click on Submit NB If at any time you need to resequence the candidates select the Re_sequencing option 4 Click OK at the generate sequence successfully prompt A Generated sequence numbers successfully Caribbean Examinations Council Page 15 Online CPEA Registration User Manual Xe Forward Registration 1 After the records have been successfully sequenced the registration data can be forwarded to the Ministry 2 Select Forward Registration from the main menu as shown in Figure 16 below Lef Registration Generate Sequence Numbers Import Export Assessment Report Logout al Anannnmnam E Forward Registration Figure 16 Forwarding Registration 3 The following screen is show
12. tion Generate Sequence Numbers Import Export Assessment Select Report Type Select Report Type CPEA Candidate Without School Choice CPEA Final Register Figure 20 Reports Selection Window The reports are as follows CPEA Candidate Without School Choice e CPEA Final Register LOGOUT 1 To exit the Main Menu window the user will select the Logout option and will be directed to the login screen Caribbean Examinations Council Page 19
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