VEHICLE MAINTENANCE SYSTEM USER MANUAL
Contents
1. 3M E ewm 20 osaa RENAD roman 2M C OTTO 1 o RENAD vzm 32M C eC eave 1M ux ewm wm seams UE Record 14 I 1 9171 gt ot LOGOUT e Click on Database then Logout if Distinctive Systems Vehicle Maintenance System Production Eile Database Records Edit Grid Reports View Run Tools Window Help e User Sessions Delete Connection String x Delete Coach Mana ger Conne ction Stri ng Delete Images Connection String2. Safety Inspections Notes Costs Parts Facilities Work Carried Out Maintenance Data Unscheduled Vehicle ID 9905 Activity Inspection and Service Type ASer Stat Date 13 03 2003 Time 08 00 Thu Supie IO E Vehicle Available From 13 03 2003 Time 07 00 Thu BaselD DSL E Vehicle Required By 13 03 2003 ES Time 17 00 Thu Location Estimated Completed Date ES Time Bay Type Completed Date 13 03 2003 ES Time 14 30 Thu Bay Bay 1 Workshop Completed Distance 111152 kilometres Duration 300 Finalised w 13 03 2003 11 27 Stop escription TO000km four weekly safety inspection and service Employees B Skill Employee ID Employee Mame Employee Type Actual Minutes x S gt 0 6 Rebus Record 14 1 of 2 e Click on the box next to Finalized Click on the Save Record icon Unscheduled Activities To open the Unscheduled Activities menu right click on the mouse and select Unscheduled Activities Distinctive Systems Vehicle Maintenance System Production File Database Records Edit Grid Reports View Run Tools Window Help Workshop Scheduled Activities Unscheduled Activities Vehicles Defects Accidents and Incidents Insurance Employees Stock Control Invoicing Accounts Receivable Reports Security Setup Find Unscheduled Activity To locate a specific unscheduled activity use the
3. 4 2 o 2 e Quantity Enter the quantity of the item required This be adjusted BUT once a quantity has been entered the item cannot be deleted from the parts section unless the quantity is changed to zero press the delete key on your keyboard to remove the item e Part Number Type the part number and press the enter key twice The Unit Part Description and Maintenance Item Type fields will automatically be completed Scheduled Activities Work Carried Out FH Scheduled Activity ID 2 Joj x E dit Reports Setup Maintenance Items Safety Inspections Additional Maintenance Item Work Cared Out Employee ID Supplier ID b Check Pressure in Spare wheel Inflated spare tyre RE Bubs mdewwbubpaigae Record 14 aji 1 of 2 ALU LEa If a fault was checked in the Maintenance Items tab details of any work carried out to rectify the problem should be recorded within this section e Maintenance Item To record details of work carried out use the drop down button to select a Maintenance item e Work Carried Out Type the specific repairs completed for that particular Maintenance Item e Employee ID Type your Employee ID and press the enter key twice Scheduled Activities Finalize Activity e Click on the Basic Tab FH Scheduled Activity ID 2 E dit Reports Setup Basic Maintenance Items
4. Facilities Work Carried Dut Maintenance Data Vehicle ID 057 Activity 8 Stat Date 15 08 2003 8 Time 11 00 Fri Supplier ID Vehicle Available From Time Base ID DSL Vehicle Required By ES Time Location je Estimated Completed Date 15 08 2003 ES Time 11 30 Fri Bay Type rj Completed D ate ES Time Bay Completed Distance EE kilometres Duration jo oj Finalized Stop escriptian Check all tures and fisings front tyres look if the wheel alignment ix totally wrong beacuse wear reported bothe Outer rime Employees Het on e eis x 7 pee g 11 Record 14 1 ofl e Click the box next to Finalized HE Click on the Save Record icon u Parts To open the Parts menu right click on the mouse and select Stock Control then Parts J Distinctive Systems Vehicle Maintenance System Productiom File Database Records Edit Grid Reports View Run Tools Window Help eK t K amp o v amp ES ES ESI Workshop Scheduled Activities Unscheduled Activities Vehicles Defects Accidents and Incidents Insurance Employees Stock Control Suppliers Invoicing Accounts Receivable Reorder List Reports Reprint Orders Order Receipts Stock Transactions Security Setup Picking List Goods Received Supplier Invo
5. Find Record icon on the standard toolbar It is then possible to enter any of the following to locate the scheduled activity e Unscheduled Activity ID e Vehicle ID e Defect ID e Accident ID e Activity Type e Start Date equal to greater than or equal to less than or equal to the date entered 3 Find Unscheduled Activity Unscheduled Activity ID NEN Vehicle ID Defect ID Accident ID Activity Type StatDate Wildcard Suffix Unscheduled Activities Basic To manually create a new unscheduled activity select the New Record icon from the standard toolbar and enter the following information Unscheduled Activity ID 22 _ E dit Reports Setup Basic Defects Accidents Maintenance Items Safety Inspections Notes Costs Parts Facilities Work Carried Out Maintenance Data Vehicle ID 057 Activity EE Start Date 15 08 2003 Ej Time 11 00 Fri Supplier ID Vehicle Available From Time Base ID DSL Vehicle Required By ES Time Location je f Estimated Completed Date 15 08 2003 ES Time 11 30 Fri Bay Type Completed Date gl ES Time Bay Completed Distance EE kilometres Duration jo 0 Finalized Stop Check all tyres and fisings front tyres look if the wheel alignment is totally wrong beacuse wear reported bathe Outer rimel mplauees m Ski
6. D Vehicle ID Activity Activity Type Start Date Ej Wildcard Suffix 5 Scheduled Activities Basic To create a new Scheduled Activity manually select the New Record icon A grid will be shown to select the Vehicle ID required Once selected the Activity Cycle for that vehicle will be displayed FH Scheduled Activities New Entry Vehicle ID Bs ns The nest item in the cycle is highlighted below An estimated start date has been calculated nspection and Service nspectian and Service nspection and Service nspectian and Service Inspection and Service B 28 0000 nspectian and Service nspection and Service nspectian and Service nspection and Service nspectian and Service C nach Cleaning oach Cleaning and Steam Clean nach Cleaning MOT Preparation Coach Coach Cleaning and Steam Clean oach Cleaning MOT Preparation Coach _ Coach Cleaning and Steam Tacho Inspection S Tacho Inspection 1 Record 14 4 E of 19 Start Date 21 OY 2004 ES Time Maed Cancel e Select the line of the Activity that you would like to create e Type the Start Date in the appropriate box e Type the Start Time e Click OK Scheduled Activity ID 2 EE E dit Reports Setup Basic E Maintenance Items Safety Inspections Notes Costs Parts Facilities Work Carried Out Maintenance Data Uneche
7. VEHICLE MAINTENANCE SYSTEM USER MANUAL Version 1 0 1 1 13 LOGIN ries Elle Database Records Edit Grid Reports View Run Tools Window Help yY ts ca amp E SD ES BR n Defects iue 1202720121618 e Type your unique Operator ID and Password e Click OK NOTE The screen should appear as pictured above every time you login You may need to logout the previous user by clicking on Database then Logout Distinctive Sy ste ms Vehicle Maintenance System Production File Database Records Edit Grid Reports View Run Tools Window Help vie gt eam cu s User Sessions Delete Connection String x Delete Coach Manager Connection String lt Delete Images Connection String Menu Records The Records menu provides all of the tools necessary to move around within the database to list records find records and to scroll through records All of the tools are present on the standard toolbar List h Find Ctrl F k Mew Ctr Save types KK Cancel Chri D I4 First F5 Previous Fb k Next Fr Fl Last d Refresh Data Quick Help Records List lists all records can be used conjunction with the Filter facility to list records from a specific point Find enables a user to quickly search for a specific record by entering partial information The Find facility will vary for each secti
8. automatically be completed from the details entered against an activity It is possible to amend the duration if required e Description this field will display any information entered in the description field against the Activity It is not possible to add information to this field from within Scheduled Activities Skill Select the appropriate skill from the drop down menu Minutes enter the total number of minutes you spent on the entire Activity Employee ID entre your Employee ID Actual Minutes enter the total number of minutes you spent on the entire Activity should match the Minutes box and press the enter key Kr Click on the Save Hecord icon The Scheduled Activity ID or work order will now be displayed on the top left hand corner jJ Scheduled Activities Maintenance Items The Maintenance Items screen will display all the items pre set against the Activity These Maintenance items will print out on a Job Card to be completed by the employee undertaking the activity To add additional Maintenance items use the drop down menu and select the additional Maintenance items required or type the Maintenance Item code To delete a Maintenance item left click on the grey box immediately to the left of the line to be removed The entire line will be highlighted Use the keyboard delete key to remove the entry FH Scheduled Activity ID 2 nml E dit Reports Setup
9. ce Items To add additional Maintenance items use the drop down menu and select the additional Maintenance items required To delete a Maintenance item left click on the grey box immediately to the left of the line to be removed The entire line will be highlighted Use the keyboard delete key to remove the entry Unscheduled Activity ID 22 nml E dit Reports Setup m Maintenance Item Fault 2 Comment Maintenance Item n Check Pressure in Spare Wheel Wheels amp Tyres SSS Tes _ Weite Record 14 4 1 ALLE e Check the Fault box next to any Maintenance ltem that needs to be addressed e Inthe Fault Comment box provide further detail of what specifically needs to be addressed e Check the Cleared box if the item has been repaired or inspected e Press the enter key Unscheduled Activities Parts Unscheduled Activity ID 22 ig dal xi E dit Reports Setup Basic 225 Becidents Maintenance Items Safety estere Hotes sts Parts Es Work Cared Dut Maintenance Data aust Pet Me _ Netenanee ter Type _ Dre EC MM ee mmm T PL 435980 AE WD p Record 14 aji afl k e Quantity Enter the quantity of the item required This can be adjusted BUT once a quantity has been entered the item cannot be deleted from the parts section unless the quantity is changed
10. duled 99 05 Activity Inspection and Service Type ASer Start Date 13 03 2008 Time fos 00 Thu Supplier ID Vehicle Available From 1370372003 Time 07 00 Thi BaseID DSL Vehicle Required By 13 03 2008 _ E Time 17 00 Thu Location Estimated Completed D ate fo ERI Time Bau Type 0O Completed O ate 13 03 2008 Time 14 30 Thu Bau Eay1 Workshop Completed Distance 111152 kilometres Duration 300 o Finalised w on 13 03 2003 11 27 Non Stop Description 10000km four weekly safety inspection and service Employees skill Minutes Employee D Employes Name Type Actusl Minutes eee m a BehBuest Meses _ m St Record 14 1 of 2 e Vehicle ID the vehicle ID field will automatically be completed and cannot be edited e Activity the activity name will automatically be completed and cannot be edited e Start Date Time the suggested start date will be shown but the time field will not be completed It is possible to over ride the date and time e Completed Date Time enter the date time the activity was actually completed e Completed Distance enter the hubodometer reading at the time of completion of the Activity e enter your Employee ID e Base ID enter the Base ID where the Activity is to be carried out e Duration The duration will
11. ices Warranty Claims Find Part To locate a specific part use the Find Record icon on the standard toolbar It is then possible to enter any of the following to locate the part e Part Number e Description e Part Type Part Description Part Wildcard suffi ance Parts Basic Distinctive Systems Vehicle Maintenance System Production File Database Records Edit Grid Reports View Run Tools Window Help ME 4 n t o VEO amp ES I 0 LER ER REL Parts 15R 2 9 Edit Reports Setup Basic Suppliers Prices Data Notes Images PDFs Part 0529 7 Maintenance Item 15000 Wheels Suspend Part Type Wheels Tax Class Code PARTS Stock Item LI rit Sales GL Code Decimal Places 2 Purchase GL Code j390900 Description Seal Asm Oil Front or Tag 6 Braket Waranty Period Activity Warranty Warming W BaseID Quantity On Order Damaged Unprocessed n_ Unprocessed Out Free p m p 2 p p Dm D eom 2 p p pq pP seos p qm qn Record IA 4 e The Stock Quantities at each base will be displayed under the Quantity column To view the location for the specific part please click on the List S
12. ll Employee ID Employee Mame Employee Type Actual Minutes bews w LC Record 14 1 of 7 Vehicle ID enter the vehicle ID Start Date enter the start date or use the pop up calendar to select the date Time enter a start time in 24 hr clock format Completed Date enter the completed date or use the pop up calendar to select the date Time enter a completed time in 24 hr clock format e Completed Distance enter the hubodometer reading at the time of completion of the Activity By enter your Employee ID Activity Type select an activity type from the pop up list options e Base ID enter the Base ID where the Activity is to be carried out e Duration enter the duration of the unscheduled activity in minutes A duration calculator is provided to convert hours and minutes to a minutes value e Description enter a description of the unscheduled activity e Skill Select the appropriate skill from the drop down menu jJ e Minutes enter the total number of minutes you spent on the entire Activity e Employee ID entre your Employee ID e Actual Minutes enter the total number of minutes you spent on the entire Activity should match the Minutes box and press the enter key Kr Click on the Save Hecord icon The Unscheduled Activity ID or work order will now be displayed on the top left hand corner Unscheduled Activities Maintenan
13. m Maintenance Item Fault Comment Maintenance Item x 0 0 Bj ee Dmemvenmn mweiweden __ C _ _ Corect Function of Door end _ _ Hid Aion Eeement Res RM Niwig Bebe Way Hadia Phane D Additional Equipment Video 0 WawSeerepms mergency Engine Stop i 0 dM Hj LET o yeg E Body and Exterior Heater Fuel Cut Check Pressure in Spare Wheel Check TyePressues Power Steering Resenh Record 141 1 of B2 Spare pressure low e Check the Fault box next to any Maintenance Item that needs to be addressed e Inthe Fault Comment box provide further detail of what specifically needs to be addressed PR e Check the Cleared box if the has been repaired or inspected e Press the enter key Scheduled Activities Parts FE Scheduled Activity ID 2 E ml x E dit Reports Setup Basic Maintenance Items Safety Inspectians Hotes Costs Work Carried Out Maintenance Data Unecheduled Quantity Part Description Maintenance Item __ _____ dC P Bean o PLESWO REWD s SC FF1 Consumables Scania Fuel Filter for K124 Record 14
14. on and further details of its use can be found within each section New to enter a New record Save the save record will not be available until the minimum amount of information has been entered First Previous Next Last Enables a user to browse through the records Refresh Data to refresh the display to take account of alterations made elsewhere within the system Scheduled Activities To open the Scheduled Activities menu right click on the mouse and select Scheduled Activities then Scheduled Activities systems Yenicle Maintenance system Production File Database Records Edit Grid Reports View Run Tools Window Help cx v Ca 22 amp s Workshop Scheduled Activities Scheduled Activities Unscheduled Activities Scheduling Wizard Vehicles y Defects Rescheduling Wizard Accidents and Incidents Insurance Employees Activities Six Month View Stock Control Invoicing Accounts Receivable Reports Security Setup Find Scheduled Activity To locate a specific scheduled activity use the Find Record icon on the standard toolbar It is then possible to enter any of the following to locate the scheduled activity e Scheduled Activity ID e Vehicle ID e Activity e Activity Type e Start equal to greater than or equal to less than or equal to the date entere Find Scheduled Activity Scheduled Activity I
15. to zero press the delete key on your keyboard to remove the item e Part Number Type the part number and press the enter key twice The Unit Part Description and Maintenance Item Type fields will automatically be completed Unscheduled Activities Work Carried Out PH Unscheduled Activity ID 22 E Edit Reports Setup Basic Detects Accidents Maintenance Items Safety Inspections Motes Costs Parts Facilities Work Cared Out Maintenance Data Maintenance Item Work Cared Out Employee ID Supplier ID Check Tyre Pressures Tyre Pressure low in both rear tyres He check in a couple of days I Check Pressure in Spare wheel Hefilled to pressure Spare tyre Tre Record 14 aji of k If a fault was checked in the Maintenance Items tab details of any work carried out to rectify the problem should be recorded within this section e Maintenance Item To record details of work carried out use the drop down button to select a Maintenance item e Work Carried Out Type the specific repairs completed for that particular Maintenance Item e Employee ID Type your Employee ID and press the enter key twice Unscheduled Activities Finalize Activity e Click on the Basic Tab Unscheduled Activity ID 22 _ ox E dit Reports Setup Basic Defects Accidents Maintenance Items Safety Inspections Motes Costs Parts
16. tock Holdings and Transactions icon if Distinctive Systems Vehicle Maintenance System Production File Database Records Edit Grid Reports View Run Tools Window Help n t X B3 o 3e v Ca amp EV 0 EIo BaseiD Stre Location Bin Lead Time Invoice Master Unit Value Adiustment 4 Me 5 0 95 9 Ljwsma Me _ LjmansuMa sax M 000 secaos Ma we L smuus Record 14 4 1 of 10 gt gt Transaction Type a e Transaction Date Quantity Type Reference UrtCost_ _ ActiviplD Employee ID Processed Cancelled Completed Date Time Operator iD 4 amo _ M jo MEG m D URENAUD WM 928 amp o M D RENAUD iM 0 6 M D unma 1M sme m D om jy Ll ewm Li ewm io vo earns RENAD 34 J amp g E eno mnwm 2M C NT TOC mamn 0M New2i20H i253 RENAD mum
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