1. MCCI CO - User Manual
Contents
1. anymore and must close the web browser promptly 7 Click lt OK gt button to proceed to the Trade Net main page Accessing the MCCI CO System 1 Position the mouse pointer on the menu Certificate of Origin to display the list of applications see figure Il 3 Figure Il 3 The TradeNet Main Page 2 Click on the MCCI CO application to display the MCCI CO main page see figure II 3 Click here to display MCCI CO Application pa l A MCCI Certificate of Origin User Guide 5 Release 1 0 3 The MCCI CO main page will be displayed see figure Il 4 Figure II 4 MCCI CO Main Page 4 To log out from the MCCI CO system click on the Log out hyperlink at the right side of the menu bar Note The system will automatically Log out if left idle This has been implemented for security purposes MCCI Certificate of Origin User Guide Release 1 0 lll USING THE MCCI CO SYSTEM The main page consist of the menu bar with the following menus 1 Application Menu This menu provides access to end users who needs to create view new application form and duplicate applications saved updated and submitted through the MCCI CO system Fi Applicatio 1 1 New Application This application allows the end users to access and fill up new form required in securing Certificate of Origin 1 To activate the page position the mouse pointer on the Application menu to display the options Click on2. as a single line item but can be opened into a list by clicking its arrow Command buttons MCCICO is a web based system and uses GUI buttons as a form of executing a command or process Dialogue Box Message Box It is a window that pops up on the screen with options that the user can select Fields A space allocated for a particular item of information Hyperlink A clickable link in text or graphics on a web page that takes you to another place on the same page another page or another website Menu List of options available for the end user to access Options a menu of options that appears below the item when the end user clicks on it This terminology has been used to specify the list of information available in the system which requires end users to select Search Criteria A search that implies sequential scanning of content or indexes in order to find the results rather than a direct lookup Tabs A small flap used for quick access this can be seen on the Application Forms MCCI Certificate of Origin User Guide Release 1 0 Web browser This is a computer program which enables the end users to access the Internet MCCI Certificate of Origin User Guide Release 1 0 Il GETTING STARTED System Requirements To use this system one of the following web browsers is required Microsoft Internet Explorer 6 or higher Mozilla Firefox 3 or higher Google Chrome Apple Inc Safari 3 2 Windows
3. mandatory Other Notes 1 To view item details click on the Items tab 2 To insert new item details click on either of the lt New gt buttons located at the upper and lower right side of the Items Tab area 3 To delete an item click on this delete icon located at left hand side of the HS Code see figure 1 1 2 Figure 1 1 2 Items Tab View Form La 4 For the HS code E M End users can filter the list to be T oes reen if they have either the HS code or description of cargo End users can type the information in the appropriate input box anq click on the lt Search gt button to display 2 fully and partially match the search criteria Alternatively for end users who does not have the HS code or description they can simply click on the lt Search gt button to display the complete list of HS Codes available in the database To display more records or list end users can click on either of the page numbers at the upper and lower right corner of list see figure 1 1 3 End users can move the scroll bar up and down to view th remaining records in the list of the active page number MCCI Certificate of Origin User Guide 10 Release 1 0 Figure 1 1 3 The HS Code List 0 End users must click on the appropriate HS code or description from the list displayed 0 End users can clear the list displayed by clicking on the lt Clear gt button Table 1 1 4 New Application Form Specifications
4. or higher Please Note The hardware requirements of the PC depends on the web browser that end users are using End users must refer to their web browser s manuals Apart from the web browser end users will also need a connection to the Internet preferably a broadband connection Finally end users will need an account with Mauritius Network Services Please contact the representatives from MNS for further details about setting an account Starting and Logging In to the TradeNet System 1 Launch the internet browser and type the following URL https tradenetmns mu 2 The Trade Net verification page will be displayed see figure Il 1 Figure II 1 Tradenet Verification Screen 3 Enter user name mailbox ID and password please note that for security purposes the password entered by the user will be displayed as series of asterisk MCCI Certificate of Origin User Guide Release 1 0 4 Choose preferred language 5 Tick the box to confirm agreement on the terms and conditions and click on lt Log in gt button see figure II 1 6 Upon successful log in the License Screen will be displayed see figure 2 Figure II 2 Tradenet License Screen Please note By clicking on the OK button end user indicates their acceptance to the terms and conditions stipulated under the MNS agreement In the event that the end user do not agree to these terms and conditions they should not proceed with the process
5. the New application option 2 This will display a new application form see figure 1 1 1 MCCI Certificate of Origin User Guide Release 1 0 HEADER SECTION EXPORTER CONSIGNEE SECTION CARGO DETAILS Tabs DECLARATION SECTION Figure 1 1 1 New Application Form Table 1 1 1 New Application Form Specifications Header Section Field Description Remarks Application number This is a system generated information Date of Application Default value current date Status Status options This is system generated New N information Submitted S Under Process U MCCI Certificate of Origin User Guide Release 1 0 Field Description Remarks Approved A Rejected R Reset T Applicant MNS mailbox ID Date Approve or Reject Date approve or reject is allocated by the Chamber of Commerce after validation of the application Certificate Number This information is allocated by the Chamber of Commerce after validation of the application Table 1 1 2 New Application Form Specifications Exporter and Consignee Section Field Description Remarks EXPORTER S name The exporter s name max of 80 characters and mandatory address complete address max of 1024 characters Country of Country code must exist in database Click on the dropdown arrow origin destinations at the Ea right side of the combo box to view the complete list of the countries in the da
6. Export Invoice Tab Field Description Remarks Export Invoice Export invoice number max of 30 End user must enter the Export characters Invoice Number in the field allocated Other Notes 1 To view Invoice details click on the Export Invoices tab 2 To insert new invoice detail click on either of the lt New gt buttons in the Export invoice form 3 To delete detail click on the the delete icon Figure 1 1 4 The Export Invoice Tab View Form MCCI Certificate of Origin User Guide 11 Release 1 0 Table 1 1 5 New Application Form Specifications Attachments Tab Field Description Remarks Attachments Export B E Import B E any other for End user must upload the exporter s local inv ect required supporting documents mandatory Other Notes 1 To view attachment details click on the Attachment tab 2 To attach new attachment click on either of the lt New gt buttons in the Attachments Tab Form A new field for the attachment will be created 3 Click on the lt Browse gt button located at the right side of the new field see figure 1 1 5 Figure 1 1 5 Attachment Tab View Form 4 Upon clicking on the lt Browse gt button the end user will be prompted to select the file which will be attached The open dialogue box will appear see figure 1 1 6 MCCI Certificate of Origin User Guide 12 Release 1 0 Figure 1 1 7 Attachment Tab Open dialogue box 5 The docume
7. The Mauritius Chamber of Commerce Certificate Of Origin Application System User Guide for Applicants This service is managed by Mauritius Network Services MCCI Certificate of Origin User Guide 1 Release 1 0 Table of Contents KINIKODUC HON rera sateen ae Soamadece A ae T Gnas E de sails a Musi leaecoauamalk l EGE TENG ARTE D o a E E E A 3 SyS eE REGUE MENS e n E a N NE TN 3 Starting and Logging In to the TradeNet System 0 onae e EE AEE 3 ACcessine ine WICC PCO SYSNET a T sean eabaucalacex norte incuraeessecaens 4 TH USING THE MCCECO SYSTEM aig ccutnictiee eee rec uteunician E AEA 6 Tp Cat Oia WI CI soei a cust ala eek anceen esos de tence ata a eea antes e cates 6 Dash ING WAX Pld UL OI cp Fatah crt E gatlehsa senate ada De ceaded ola wadactecneet ncn Ane tanh anetbees 6 LZ TSE A IVC AGO a eas resets Ske ah cere econ eet ot a Sia ced ase Hahn E tats 13 IS DU ph Cate Appl CaOM ernn a a E 16 25 THe Communi Cation Mon iia eed ocd Sthe vaakc a aiaueds O 20 Zl MMC RESE SCN Sa Sna denne dathosbehedeantacdduas e 20 IREPO su ea essa Relea aia enact acai acetate nS N eal extra ates aactaa 2d Sul PHC Ope ALON SUmniINA y ns o a E A S TON 22 E EA alias A ne eae saa a here E E nade de acca sare ited a dato geen T E 23 a2 nek pp HETON Detare cence acters E linen Uecaen ia basa seat uaerenneeseoLanenenmchseeanaannees 24 3 3 The HS Code Package Code Country Code and Transport Code Reports 25 UE MO oe
8. Transport Code Reports End user can generate the complete list of codes required by selecting the corresponding option from the Reports menu To generate the complete list of codes e g Package Code HS Code Country Code Transport Code simply click on the button corresponding to the view format preferred End user can filter the report to be generated by indicating the appropriate Code from where the search process starts and Code to where the search process ends in the input boxes provided see figures 3 3 1 to 3 3 4 Figure 3 3 1 The HS Code Report MCCI Certificate of Origin User Guide 26 Release 1 0 Figure 3 3 2 The Package Code View Report Figure 3 3 3 The Country Code View Report MCCI Certificate of Origin User Guide 21 Release 1 0 Figure 3 3 4 The Transport Code View Report 3 4 Audit Log Users can view their audit trail on this menu This is shown in the screen below Users can select the required event such as Create Update Send Approve Reject
9. appropriate command button 0 lt CSV gt When clicked the end user will be prompted by the web browser to save or find a program online to open the report see figure 3 1 Figure 3 1 Dialogue box CSV format a If end user clicks on lt Find gt button the system will open a new window to allow the end user find a program online to open the report MCCI Certificate of Origin User Guide 22 Release 1 0 b If end user clicks on lt Save gt button the Save Dialogue box will appear to allow the end user access the location where to save the report see figure 3 2 Figure 3 2 Save Dialogue Box CSV Upon selecting the preferred location end user must click on the lt Save gt button 0 lt PDF gt When clicked th e prompted by the browser to open or save the file see figure 3 3 Figure 3 3 Dialogue Box PDF 0 lt Preview gt When clicked will display the required report 3 1 The Application Summary This report d pplications created ation details 0 Application Number this is a system generated information 0 CONumber this is a system generated information MCCI Certificate of Origin User Guide 23 Release 1 0 0 Date date when the application was created modified or processed 0 Applicants refers to the User ID of the applicant 0 Exporter s Name refers to the name of the person or firm who is exporting the cargo to another country 0 Exporter s Countr
10. ate of Origin User Guide 13 Release 1 0 Click here to acknowledge confirmation P Figure 1 1 8 New Application Save Confirmation Box 1 2 List Application This option allows the end user to view the complete list of applications created with the corresponding application status 1 To view the List of Applications created updated submitted processed and deleted click on the List application Option Calendar Icon Calendar Icon Start date End date Figure 1 2 1 ListApplication View Screen End users can filter the list of applications that will be displayed by clicking on their preferred search criteria see figure 1 2 1 Details of the application form included in the list are as follows Application Number Date application was created Exporter s name Consignee s name Status new submitted approved rejected CI Co Co CoO A Search Options MCCI Certificate of Origin User Guide 14 Release 1 0 0 By date end user can enter the specific period in the input box with format dd mm yyyy Alternatively end user can click on the calendar icon at the right hand side of the input box to retrieve the calendar see figure 1 2 1 This search criteria will display the list of applications that has been created submitted updated processed within the period specified period 0 By document status This search criteria will display the list of applications that fully and partially
11. e required changes in the application Then click on Save to save the application as complete As a result users can now choose to send the application just as they have created a new one 2 The Communication Menu This menu enables the end user to reset send status display the log for applications that has been sent and received Figure 2 1 The Communication Menu End user can filter the list of applications to be displayed by indicating the period covered date from and to in the input boxes provided To display the list of applications click on the lt Search gt button To clear the list displayed click on the lt Clear gt button 2 1 The Reset Send Status This enables the end user to reset the status of the application which was not succesfully submitted due to technical errors This will display the accomplished application form as read only non editable with the lt Reset gt button located at the bottom of the page Once the end user clicks on the lt Reset gt button the edit mode screen of the application will be displayed see figure 1 2 2 Edit Mode Application Form MCCI Certificate of Origin User Guide 21 Release 1 0 3 Reports In this menu end users can generate reports of the records processed These includes applications summary application details HS code package code country code and transport code End users can generate the reports with the following formats by selecting the
12. he input box to retrieve the calendar see figure 1 2 1 MCCI Certificate of Origin User Guide 17 Release 1 0 This search criteria will display the list of applications that has been created submitted updated processed within the period specified period 0 By Application number This search criteria will display the list based on their application numbers 0 By exporter name This search criteria will allow the user to input the name of an exporter either fully or partially and will present results based on this input Once end user clicks on the lt Search gt button the screen will display the list of applications that fully and partially match the search criteria Once the user has identified the application to be duplicated and opened it the following screen will be presented MCCI Certificate of Origin User Guide Release 1 0 MCCI Certificate of Origin User Guide 19 Release 1 0 Click on the duplicate button The following message will be displayed Click on OK to duplicate the application A message stating that the application has been saved successfully will be displayed MCCI Certificate of Origin User Guide 20 Release 1 0 Note that at this stage a new application number has been created the date created has been updated to the date at which the duplication is being made and the status has changed to incomplete Also note that the fields are now editable and users can mak
13. match the selected document Status The document status options included are New displays new complete list of applications created Submitted displays the complete list of applications submitted Approved Rejected displays the complete list of applications that has been approved rejected All displays the complete list of applications except for those that has been deleted Deleted displays the complete list of applications that has been deleted Under process displays all applications that re currently under process Incomplete displays all applications that are incomplete Complete displays all applications that are complate 0 By Application number This search criteria will display the list based on their application numbers 0 By exporter name This search criteria will allow the user to input the name of an exporter either fully or partially and will present results based on this input Once end user clicks on the lt Search gt button the screen will display the list of applications that fully and partially match the search criteria MCCI Certificate of Origin User Guide 15 Release 1 0 2 End users can still edit the application retrieved from the list except for the applications that has been approved or rejected End user can click on the display and update details of the selected application Figure 1 2 2 Edit Mode Application Form Note The HEADER SECTION of
14. nt s file name will be automatically inserted in the field allocated for the attachment Table 1 1 6 New Application Form Specifications Declarations Field Description Remarks Export Import declaration Options stating Export import details Declaration options are listed on the information application form See figure 1 1 1 Mandatory Other Notes 1 End users must select the most appropriate declaration by clicking on the corresponding option 2 The selected declaration will be activated while the remaining options will be disabled 3 For end users who require the Second or Third declarations the country from where the materials originated where the goods are originating must be specified in the field provided 4 For end users who require the Third declaration the vessel s information must be specified in the field provided 5 If the declaration required is not in the list of the options available end users must click on the option Others and indicate specific details in the field provided Table 1 1 7 New Application Form Specifications Buttons Button Remarks Submit sends the completed application form to the Chamber of Commerce for approval save Saves the application form created Other Notes 1 If end user clicks on the lt Save gt button a message dialogue box will appear confirming that the application form created has been saved see figure 1 1 8 MCCI Certific
15. tabase Click on the corresponding country of origin destination to select Mode of Transport Mode of transport options are Click on the dropdown arrow by road at the BA right side of the by air combo box to view the complete by sea list available in the database Click on the corresponding mode of transport to select Other Info Any remarks may be input for the Consignee or Remarks for the Consignee additional information that needs to be declared optional on the application form max of 1024 characters Shipping Marks Any marks or numbers Marks and numbers optional max of 1024 characters Consignee name and The consignee s name max of 80 characters mandatory address and complete address max of 1024 characters Table 1 1 3 New Application Form Specifications Items Tab Field Description Remarks HS Code The HS code for a particular item Click on the search I to Harmonized System retrieve the list se re 1 1 3 Code To select click on the item Description Description of the item The system will automatically generate the information in this MCCI Certificate of Origin User Guide 9 Release 1 0 Field Description Remarks field once the user clicks on the appropriate HS Code Gross weight Net weight The total Gross Weight or Net Weight of End users must provide the the goods in KG max of 30 characters information in this fields must be numeric format
16. tate eater E es tau ase a 27 MCCI Certificate of Origin User Guide Release 1 0 I INTRODUCTION MCCI CO Mauritius Chamber of Commerce and Industry Certificate of Origin is a Web based application designed for online application and processing of Certificate of Origin required for exporters and importers The system has been developed to provide simplified efficient and reliable application processing and monitoring of the Certificate of Origin required by the government This system maintains confidentiality of every information provided by end users The system will only allow access to authorized end users End users specified in this manual are the applicants Exporters and Importers who are required to secure the Certificate of Origin from the Chamber of Commerce This manual provides the necessary instruction and guidelines for operating and using the MCCICO system Screenshots of the forms applications and webpages are included in this manual to ensure that end users will have a better understanding and a clear overview of the system design and process Conventions Used in This Book This manual uses certain conventions to distinguish different types of information easily Instructions All step by step instructions are numbered Buttons The buttons mentioned in the document is enclosed within angle bracket e g lt New gt Terminology Combo Box A combination text box and list box It normally displays
17. the application is set as non editable read only end user can still edit the information which was initially provided in the EXPORTER CONSIGNEE SECTION CARGO DETAILS tabs AND DECLARATION SECTION Command Buttons in the form retrieved for editing purposes are still the same as the command button s in the New application form see figure 1 1 1 except that the following buttons were added lt Clear gt cancels the changes made MCCI Certificate of Origin User Guide 16 Release 1 0 lt Delete gt deletes the record from the system 1 3 Duplicate Application This option allows the end user to duplicate applications created with the following status Complete Submitted Under Process Approved Rejected Reset To duplicate an application which has one of the above status go to Application and click on Duplicate Application The screen below will appear End users can filter the list of applications that will be displayed by clicking on their preferred search criteria Details of the application form included in the list are as follows OApplication Number O Date application was created Exporter s name Consignee s name Status complete submitted approved rejected reset under process CI Co Co Search Options 0 By date end user can enter the specific period in the input box with format dd mm yyyy Alternatively end user can click on the calendar icon at the right hand side of t
18. y The country where the Exporter of the cargo is located 0 Consignee s Name The person or company whose name is ona bill of lading as the recipient of a shipment 0 Consignee s Country The country where the Consignee of the cargo is located 0 Transport type of transport used in the movement of cargo 0 Status this refers to the status of the application lf end user indicates the start date and end date application number and exporter name in the input boxes provided and clicks on the lt Search gt button the system will display the summary of all the records created within the period specified see figure 3 1 1 Figure 3 1 1 Application Summary m n MCCI Certificate of Origin User Guide 24 Release 1 0 3 2 The Application Detail This option allows the end user to view the summary of Application with the specific cargo details see figure 3 2 1 These details include 0 0 0 0 Application Number CO number Status HS code refers to the assigned Harmonized System Code Description This refers to the type of cargo being shipped Gross Weight this refers to the total weight of the cargo including the container The process of filtering the records to be displayed is the same as the process in Application Summary Figure 3 2 1 The Application Detail Report MCCI Certificate of Origin User Guide 25 Release 1 0 3 3 The HS Code Package Code Country Code and
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