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FERNS E-Notification: External User Manual Table of Contents

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1. Save will allow you to save the current page without moving forward in the notification process ii Add Another Activity will save the information you have just provided and take you to a new activity page where you can add another activity to the same unit iii Back to Map will save the information you have just provided and take you back to the Map page Here you can click on a different Unit to add activities to it draw import a new unit or delete a Unit iv Go to Contacts will save the information you have just provided and take you to the following page of the notification process i If you chose Save i e your NOAP will not move to a different page you will be presented with a success banner at the top of your screen amp FERNS iii Add Multiple Activities to Same Unit After you have an Activity on a Unit you have the option to add multiple Activities to the same Unit To do so you have three options 1 From Previous Activity Page a Once you have input Activity information and potentially Operator information too scroll to the bottom of the page to view the following options 46 Page Table of Contents Version 1 September 25 2014 save Comorera gt BaxTome coTocontacts gt b Select Add Another Activity button and proceed to provide Activity information as outlined above 2 From Map page a Locate Map by selecting Map button on top na
2. b Fill out all sections with an asterisk on Add Activity and Method sections Activity will need to be selected again from the drop down menu that populates Some Activities will require quantities those that do not FERNS will autopopulate with N A Start date must be 15 days in the future as there is a 15 day waiting period on each NOAP Note Fields that have a red asterisk mean that the field is required to be filled out Add Activity Unit Shape Polygon Unit Area 3 2 Acres Activity Quantity Quantity Units Fertilizer Application v PNA N A Start Date End Date 2014 07 15 2014 08 07 Method pick 1 or more C Aerial Wi Ground Pressurized Broadcast W Ground Manual spot application O Other 44 Page Table of Contents Version 1 September 25 2014 Note There is no longer a waiver option on the notification itself If you would like to request a waiver contact the Stewardship Forester for your NOAP His her information can be found on the ODF Contact Information section of the Summary page located on top navigation bar MAP CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY Uf NOAP Summary OPERATION NAME Peter s Forest Apply for Permit to Use Fire or Power Driven Machinery PDM ORS 477 625 Notify the State Forester of operations on lands described in this NOAP ORS 527 670 Oregon Department of Forestry Contact Information STEWARDSHIP FORESTER ODF OFFICE SPRINGFIEL
3. For all harvest road and slash treatment activity areas please provide the following soil and slope information Is there evidence of past ongoing or potential mass soil movement or Yes ONo Not Applicable landslides in your activity area If Known please provide the slope of the steepest 1 3 of your activity area to nearest 5 Are you aware of any High Landslide Hazard Locations within your proposed Yes O No Not Applicable activity area For clearcut harvest activities Will your proposed clear cut alone or with adjoining clear cuts you own O Yes No O Not Applicable exceed 120 acres iii Waters of the State 1 All selection fields will automatically default to No If one of the categories pertains to your operation make sure to select Yes Waters of the State Please indicate if you are aware of any of the following water resources within 100 feet of your proposed activity area s Stream O Yes No Lake gt 8 acres O Yes No Seep or Spring O Yes No Lake 8 acres Yes O No Please indicate if you are aware of any of the following water resources within 300 feet of your proposed activity area s Estuary O Yes No Important spring in Eastern O Yes No Oregon Wetlands gt 8 acres O Yes No Bog O Yes No Wetlands 8 acres Yes O No Domestic water supply Yes O No iv Cultural and Wildlife Resources 1 All selection fields will automatically default to No If one of the
4. Matt Alan Jazmund Company Jazzy s Logging Address 2600 State Street Salem Oregon 9 301 Phone 70070070000 x567 3 A box will pop up asking if you are sure you want to delete the contact If you have selected the correct Timber Owner click Yes Are you sure you want to remove this Contact 4 No success banner will be generated for this action Rather the Current Timber Owner section will be blank on the Contacts page as well as the Summary page Current Timber Owner There isn ta Timber Owner associated with this NOAP Please use tools above to add a Timber Owner n Add Site Conditions You must add Site Conditions to your NOAP before submitting it To do so click the Conditions button on the top navigation bar within a NOAP MAP CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY IE 75 Page Table of Contents Version 1 September 25 2014 i Definitions 1 Ifyou are unsure of any of the words or names used on this page select the definitions tab on the upper right hand side Site Conditions Please identify natural resources and site characteristics in or next to your proposed forest operation This will help ODF provide you the information you need to comply with the Oregon Forest Practices Act Enter site condition information only once for a notification even if yours contains more than one unit For example if you have two clearcut units and one of them is within 100 feet of a s
5. D H fue ar om se RSSEO hy Stewie FLL 2 Gy 4 O te e288 SBRBACA TER l se an 306 Asan ee A MMR aaa Mn ee UFA eee wun Single Clicking to add vertices ra q 4 __ p oa aM b j p h M U en H TE T ESE oO O om i RSSEO hy eet 8 L L TAG aun r Racon HOt NSAR Ry An e one so 9 amn 7 aoe lin a Sel P ean wey lee r ee nte tec ee te ene une Y wE Double Clicking to finalize drawing ix From the Editor Toolbar drop down the Menu titled Editor and select Stop Editing A reminder pop up will display asking if you would like to save your edits 1 Select Yes and this will end your editing session while saving your digitized polygon 27 Page f L I C nntanta COILILLCILLS Version 1 September 25 2014 2 Select No and this will end your editing session and discard any changes you have made during this edit session le Ges inet bai biia Gaig Caenis Ghino Nip rx E i 3 TITEL OEE Oem BSSEOS Hy cme 4B D ETERA ETA I EET AQ QOniv Da a E a O TEE i FOUE WUERT 4 From Step 3 and the screen below you will need to convert your shapefile to a WKT file type in order for it to be compatible with FERNS You can do this two different ways downloading an application that will convert your shapefile into WKT format or downloading an ArcMap Add In that will provide you with the WKT output by selecting a f
6. MAKE TRS workkkkkkkk NOAP ID CREATE DATE MY ROLES pending 05 22 2014 Thu notifier T amp T s NOAP ID pending CREATE DATE 05 19 2014 Mon MY ROLES notifier operator Clear Skies NOAP ID 2014 711 00038 CREATE DATE 05 15 2014 Thu MY ROLES notifier operator SUBMITTED ii You will be presented with the Summary page Click Print Full Report button located at top of page PIN FERNS SEARCH 2 HELP ALISON amp LOGOUT NOAP Summary OPERATION NAME Peter s Forest NOAP ID 2014 71 00083 Apply for Permit to Use Fire or Power Driven Machinery PDM ORS 477 625 Notify the State Forester of operations on lands described in this NOAP ORS 527 670 Notify the State Forester and Department of Revenue of the intent to harvest timber ORS 321 550 iii You will be taken to a new Tab within your browser that will display a PDF of your NOAP summary Using the save or print functions you can keep a copy for future reference 84 Page Table of Contents Version 1 September 25 2014 C oreson DEPARTMENT Day o REVENUE State of Oregon Department of Forestry Department of Revenue Notification Number 2014 771 00083 Operation Name Peter s Forest This report is the processed information from the Notification of Operation Application for Permit to Operate Power Driven Machinery submitted by Alison Ingrid Claypool Conrad and received by Department of Forestry on 6
7. 1 Yourself 2 Existing Landowner 3 New Landowner ii Add Multiple Landowners ill Remove Landowner l Add Fire Emergency Contact m Add Remove Timber Owner i Add Timber Owner 1 Yourself 2 Existing Timber Owner 3 New Timber Owner ii Remove Timber Owner n Add Site Conditions i Definitions ii Slope Stability amp Clearcut Adjacency iii Waters of the State iv Cultural and Wildlife Resources v Save Site Conditions o Upload Delete Document i Upload a Document ii Upload Multiple Documents ili Delete Document p Submit NOAP q Print Full NOAP r Copy NOAP 3 Page Table of Contents Version 1 September 25 2014 1 System Requirements a Browser FERNS is most compatible with Internet Explorer 10 Chrome and Firefox If you have an older version of Internet Explorer FERNS will not look or work properly Update your Internet Explorer or use a different browser b Registering You must have a valid email address to register If you do not have an email address you will need to prepare and submit Notifications of Operations and Permits to Use Power Driver Machinery via the FERNS kiosk at the ODF office in your area Search for nearest office here c Uploading Documents Documents must be in PDF format For instructions on how to convert your document to PDF see the Adobe Website When uploading documents you must ensure that you are uploading the document itself and not the document s pa
8. 13631641 4653644 5571231 20346194 13630497 6599734 557 1268 93999983 13630661 8703147 5570922 92053525 13630825 1610394 5570695 7591 1306 13631121 2522557 5570643 95517788 1363 1227 7265718 oof UAS 63200604 13631296 1482999 S07 AA 95964907 13631557 Foo 702 oof OG Fi 20412 736 13631641 4653644 5571231 20946194 5 After whichever method of converting your shapefile to WKT you choose and once you have the WKT format in place in the box click on Add Shape see above give your shape a name and save your changes as shown below k v astoa O E wee tte ee apna m o j ee G tapa 5 4 FERNS van p wre ona Loe O wot Er USEE Y Cet amp ee a wane 6 Once you have added your Unit you can proceed through the rest of the NOAP creation process If you would like to add more units to your NOAP simply repeat the process after you have added an Activity and Operator to your shape 36 Page Table of Contents Version 1 September 25 2014 ii Delete Unit Must be on Map page can be found in top navigation bar 1 Select the appropriate unit by clicking on it If you have multiple units ensure that you have clicked the correct one Once clicked it will highlight I Unit you have selected g5 4 melds tn e s s6 2 Once the Unit has been selected its information will pop up on the bottom right of your screen Click on the Delete butto
9. Add yourself as the Timber Owner Search for a Timber Owner or Add a new Timber Owner a Note The option to add a Timber Owner will only present itself if you chose to Notify the State Forester and Department of Revenue of the intent to harvest timber ORS 321 550 on the Info page of the specific NOAP b Summary Page Landowner s Timber Owner Landowner Responsibility limber Owner Responsibility ALISON INGRID CLAYPOOL CONRAD In order to submit this NOP you must assign a Timber Owner RED TIMBER OWNER pa COMPANY Bob the Buikder inc ADDRESS 5000 Pompadour Or Ashland Oregon 97520 PHONE 00500600000 TYPE Parinership Comeoration Industrial Forest Lan Tet SIZE 10 99 acres c Contacts INFO MAP CONTACTS amp b CONDITIONS s DOCUMENTS SUMMARY TE 68 Page Table of Contents Version 1 September 25 2014 2 Yourself a Once you have located the Contacts page click the I am the Timber Owner button Add limber Owner Timber Owner Responsibilities One of the activities on this NOAP requires you to add a Timber Owner Please add yourself as Timber Owner Search existing Timber Owners and or create a Timber Owner b If you inputted your Timber Owner information when you registered or on a previous NOAP you have successfully added yourself and your Timber Owner information will be found on the Contacts page and on the Summary page under the correct heading Current Timber Ow
10. Conrad Ashland Oregon 97520 PO Box 550 Michael Riggs Riggs Logging Meridan Idaho 83680 D Previous 2 3 4 5 6 Next d The Landowner will now be displayed both on the Contacts page and on the Summary page 63 Page Table of Contents Version 1 September 25 2014 Current Landowners Alison Ingrid Claypool Conrad Company Bob the Builder Inc Address 5000 Pompadour Dr Ashland Oregon 97520 Phone 50050050000 Landowner Type Partnership Corporation Industrial Forest Landowner Landowner Size 10 99 acres 3 New Landowner a Once you have reached the Add Landowners page Contacts button select the New Landowner button to create a new Landowner b This will take you to the Add New Landowner page Here input all the information in the three different sections of the page displayed below Fields that have a red asterisk mean that the field is required to be filled out Note you can add a new Landowner but Landowners have to enter their Landowner information on their own Contact Details page in order for them to be a valid Landowner i Section 1 Note If you do not input an email for the Landowner he she will not have access to the online NOAP nor receive emails notifications Rather he she will be mailed all the information needed from ODF Add a New Landowner First Name Last Name Middle Name Email mikeyr gmail com 64 Page Table of Contents Version 1 Sep
11. Projected Coordinate Syston a Name NAD_ 1983 Oregon _ Statewide Lambert _Feet_inti Geographic Coordinate System Name GOS _Novth_Amerncan_ 1583 F Show Details Coordinates wil cortan M values Used to store route data Coordinates wil cortan Z values Used to store 3D data vi The shapefile will automatically be added to the top of your table of contents on the left hand side of your screen From here right click on the shapefile select Edit Features from the pop up menu then select Start Editing 25 Page Table of Contents Version 1 September 25 2014 se G8 Yee k feet eee Seep Cater U fe jus Gr aneoan KK SSSEC Ky me ARLOA a SE P 86 PSAE Tipon Z eiua 23208 Dia ey o eak t g oe mme n ps fre fmm be iao ae here aire vii This will begin an editing session on your shapefile An editor toolbar will show up on your screen either docked in the upper portion of ArcMap or floating in your screen as shown below From this toolbar select the Create Features button then click on your shapefile on the right hand side of the screen in Create Features window that opens hy a re urs ares owes viii At this point zoom in to your desired scale and begin digitizing your area of interest by clicking once to add vertices and double clicking to finalize your drawing as shown below 26 Page Version 1 September 25 2014 o a ar SS E b j m h h p
12. categories pertains to your operation make sure to select Yes 77 Page Table of Contents Version 1 September 25 2014 Cultural amp Wildlife Resources Please indicate if you are aware of the following resources in or adjacent to your proposed activity area s Are you aware of any Cultural Resources in or adjacent to your proposed activity area Yes No Are you aware of any of the following resources within 1 2 mile of your proposed activity area Bald eagle nesting site O Yes No Marbled murrelet nesting site Yes No Bald eagle foraging perch O Yes No Northern spotted owl nesting Yes No Site Bald eagle roosting site O Yes No Osprey nest and key Yes O No i i components Band tailed pigeon spring G Yes No i i Other threatened or O Yes No Great Blue Heron nesting site Yes No endangered bird species v Save Site Conditions 1 Once all the site condition information has been added that you know about 2 66 click either Save Go to Documents or Go to NOAP Summary a Save will allow you to save the information you have just added without advancing in the notification process in case you need to leave and return later b Go to Documents will save the information you have just added at take you to the Documents page where you can upload anything that is needed so long as it is in PDF format c Go to NOAP Summary will save the information you
13. have just added and take you to the Summary page o Upload Delete Document s You can upload any document needed to your NOAP However it must be in PDF format and the total number of documents cannot exceed ten this number includes uploads done by ODF staff However you can create a single PDF comprised of multiple documents of multiple pages each as long as the PDF is not larger than 2MB Having trouble uploading your document See the Uploading Documents section under System Requirements i Upload a Document 1 You can upload any documents needed for a NOAP via the Documents page located on the top navigation bar 78 Page Table of Contents Version 1 September 25 2014 INFO MAP 6 CONTACTS amp CONDITIONS 44 DOCUMENTS P SUMMARY JE 2 Here you will be displayed with the NOAP Documents page To upload a document click the Browse button to first locate the document on your own computer NOAP Documents Use this page to attach any documents to your notification that are necessary Examples of documents you may want to attach are maps Written Plans study documents and other documents that will clarify your operation All documents must be in PDF format and you can only attach a total of ten documents per notification For instructions on how to convert your document to PDF please see the 3 Locate the file you would like to upload click on the file and then click the Open button lt Ch
14. help menu located in the lower left of the screen giving you step by step instruction on how to use the program Your outcome should look something similar to what is shown below b Import a Unit by Downloading ArcMap Add In i From the screen below select Download ArcMap Add In moot Unit ii A Windows Internet Explorer pop up will display asking what you would like to do with the download Open Save or Save as Click Save As and navigate to a folder location that you will know how to get back to easily 31 Page a Table of Contents Version 1 September 25 2014 Nane Dete modified Type A FERNSShapeUpAddin 06 02 2014 11 45 Compressed npp iii Click Save and wait for download to complete Open ArcMap to a current project that you are working in Select the Customize menu and then Add In Manager as shown below e a ar m E Bee Wee k eet U O ee y TT TOSET TEE ime man Dyna a SELLE A j te 2 12828 2 Mee 2664 be eee 32 Page Table of Contents Version 1 September 25 2014 iv Add the folder where you saved the download then click on the Add Ins tab at the top of the window as shown below Search for additonal Add ins in these folders Load only Esri provided Add ins Most Secure Require Add ins to be digitally signed by a trusted publisher Load all Add ins without restrictions Least Secure To install Add ins and confi
15. of your Units Add yourself as the Operator Search for someone or Add a new Operator 1 Yourself a Select I am the Operator from the options displayed on your screen 50 Page Table of Contents Version 1 September 25 2014 b Ifyou defined yourself as an Operator when you registered FERNS will automatically input your information into the NOAP and the respective Activity If so you have completed adding an Operator to the Activity This information will be displayed both on the specific Activity page and on the Summary page under the appropriate Activity heading Current Operator Alison Ingrid Claypool Conrad Company Bob the Builder Inc Address 5000 Pompadour Dr Ashland Oregon 9 520 Phone 50050050000 c If you did not input your Contact Details information when you registered you will not be able to be classified as an Operator until you do so i Select the Your Name button in the upper right hand corner of your screen SEARCH HELP ALISON sus LOGOUT ii Scroll down to the My Contact Details section and fill out the information Please complete this section if you are going to create a Notification of Operation and or Application for a Permit to use Fire or Power Driven Machinery My Contact Details Company State Bob the Builder Inc Oregon M Address Line 1 Zip Code 5000 Pompadour Dr 97520 Address Line 2 Phone and Ext e g 5039451234 x123 50050050000 City Ash
16. page either from clicking And go to Map from previous page or clicking Map on your upper navigation bar 1 Click Draw Unit on the bottom right of your Map screen Boulder Creek To add Activities to this NOAP you must first map a Unit showing where work will be done You can map more than one Unit A Unit can be 2 Select the type of activity that will take place on the Unit you are about to draw from the menu that appears This will allow FERNS to provide you with the appropriate polygon line or point tool an area line or point depending on the Activity 19 Page Table of Contents Version 1 September 25 2014 Click on an Activity that will be performed on the Unit Harvest Biomass Removal Changing Land Use to a non forest use Chunk Boxes Clearcut Overstory Removal Commercial Firewood Commercial Thinning Selective Cutting Felling Harvest Unit No yarding decking Felling Road Right of Way Incl yarding decking Loading Hauling felled Right of Way Logs Salvage Selling Hauling Chips Sort Yard Roads Vv 3 To begin drawing click your cursor on the area you want to begin and click again to create a new point Continue until you have reach the end of your Unit where you will double click to end the Unit Coanctriictinn Tyne F ctraam croccinn INFO MAP CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY JE 4 Once finished drawing the Unit will be highlighted either
17. 000 ii Replace Operator Once an Operator has been added to an Activity you can replace him her at any point in time 1 Locate Summary page by clicking the Summary button on the top navigation bar MAP CONTACTS amp CONDITIONS DOCUMENTS gt SUMMARY IE 2 Scroll down to Units Activities Operators section and find the Activity that the Operator you would like to replace pertains to 55 Page Table of Contents Version 1 September 25 2014 Units Activities Operators 19 7 ACRES FUELS REDUCTION REMOVE x OPERATOR Alison Ingrid Claypool Conrad COMPANY Bob the Builder Inc ADDRESS 5000 Pompadour Dr Ashland Oregon 97520 PHONE 50050050000 59 ACRES FERTILIZER APPLICATION REMOVE x OPERATOR Alison CC COMPANY Lookouts ADDRESS 900 Lookout Road Medford Oregon 97504 PHONE 40040040000 48 ACRES INSECTICIDE APPLICATION REMOVE Xx 3 Click on the Activity name that you are interested in This will take you to the Activity page where the Operator information is located at the bottom a Note DO NOT Select the Remove button from this page The action will delete the ACTIVITY not the Operator you are trying to delete Units Activities Operators 19 7 ACRES OPERATOR Alison Ingrid Claypool Conrad COMPANY Bob the Builder Inc ADDRESS 5000 Pompadour Dr Ashland Oregon 97520 PHONE 50050050000 9 9 ACRES ERTILIZER APPLICATION REMOVE x OPERATOR Alison CC COMPANY Lo
18. 000 Pompadour Dr Ashland Oregon 97520 Phone 50050050000 Landowner Type Partnership Corporation Industrial Forest Landowner Landowner Size 10 99 acres 2 Existing Landowner a Once you have reached the Add Landowners page Contacts button select the Search button to search for an existing Landowner 62 Page Table of Contents Version 1 September 25 2014 b Here you will be presented with the Landowner Search page Type in a name and select Search or use the arrows at the bottom of the page to locate the Landowner you are looking for Landowner Search p eE All Landowners Showing 1 to 5 of 62 Mark Wigg Last Round keri Oregon 97301 4 aes Brandy Simmons Seneca Jones Timber Company eee Osean 97440 pS _ ADDTONOAP gt Barney Fife Fred s Logging E ae 97366 d _ ADDTONOAP gt Mike K Tyee LLC a Oregon 97486 a ADDTONOAP gt William Wynkoop Seneca Jones Timber Company oe 97440 B _ ADDTONOAP gt c Once you have found the appropriate Landowner click the Add to NOAP button All Landowners Showing 16 to 20 of 62 1 Imperial Crater Master Cylinder and i General Krang Associates LLC Mars City Other International B 00000 Oregon Department of 3150 Main Street Nora A LeDoux Forestry Springfield Oregon 97478 d Snoopy Scooter N A 568 Wards Creek EE Rogue River Oregon 97535 Alison Ingrid Claypool 5000 Pompadour Dr 2 Bob the Builder Inc
19. 2 SW pa 6 Once the document has successfully been uploaded click the Go to Summary button at the bottom of the screen to save the information and continue to submit the notification ii Upload Multiple Documents 1 To upload multiple documents simply repeat the steps laid out above 2 Each time you add a document it will populate into the Current Documents section of the Documents page as well as be displayed on the Summary page Current Documents 2 SW pa SWP pa 3 Once the document has successfully been uploaded click the Go to Summary button at the bottom of the screen to save the information and continue to submit the notification Bo iii Delete Document 1 To delete a document you must be on the Documents page You can get there by clicking the Documents button on the upper navigation bar INFO MAP CONTACTS amp CONDITIONS 4s t DOCUMENTS t SUMMARY IL 2 Next scroll down to the bottom and locate the Current Documents section and the Document that you would like to delete Select Delete on the correct Document 80 Page Table of Contents Version 1 September 25 2014 Current Documents 2 SWP pdf Gua 3 A prompt box will appear Click Yes if you have selected the correct document and would like to delete it Are you sure you want to remove this Document 4 There will be no success banner displayed for this action Rather you will no lo
20. 9 2014 You must wait at least 15 days j ism Otification before starting the activities in the notification se iv Those who do not have computer access can print a copy of their report while in the ODF office for their area r Copy NOAP After you have successfully submitted your NOAP you will have the option to Copy it A copied NOAP retains all previous NOAP selections except Site Conditions and Uploaded Documents Note Site Conditions will not be automatically selected as no but are unselected when copying a NOAP i Todo so click on the NOAP from your Dashboard page Create a new Notification of Operations Application for Permit to Use Fire or Operate Power Driven Machinery NOAP Harvey s Summer Spree Ashley Driveway NOAP ID CREATE DATE MY ROLES NOAP ID 2014 771 00083 CREATE DATE 05 27 2014 Tue MY ROLES landowner notifier operator Does an email send MESSAGE DATE NOAP ID pending 06 09 2014 Mon landowner notifier operator 05 19 2014 Mon 2014 711 00026 SUBMITTED Ashley Driveway Must check the PDM button on the INFO page as w MESSAGE DATE 05 19 2014 Mon NOAP ID 2014 711 00026 MAKE TRS workkkkkkkk NOAP ID CREATE DATE MY ROLES pending 05 22 2014 Thu notifier T amp T s NOAP ID pending CREATE DATE 05 19 2014 Mon MY ROLES notifier operator Clear Skies NOAP ID 2014 711 00038 CREATE
21. Account and click the link signaled below Your account will not work or be activated until you click the link Thank you for registermg for an account with FERNS the Forest Activity Electronic eee and Notification System for the Oregon erate of Forestry Before you can If you have any questions of concems you may ema you may contact your local Oregon Department of Forestry office Thank you The Oregon Department of Forestry Team Table of Contents 11 Page Version 1 September 25 2014 ii Clicking the link will take you to the FERNS homepage Here a message will be displayed on the top of your screen informing you that your account has been confirmed Now you can sign into FERNS amp F E R N 5 HELP SIGN IN dm c Sign in In order to sign in you must have registered and activated your account If this is not the case follow the registration and activation process laid out above i In order to sign in click the Sign in button located in the upper right hand corner of the FERNS home screen may FERNS po Welcome to FERNS Forest Activity Electronic Reporting and Notification System Oregon Department of Forestry FERNS will allow you to Notify the FERNS will allow you to apply for a FERNS will allow you to Subscribe to Oregon Department of Forestry prior to Permit to use Fire or Power Driven receive notifications of operations and conducting an operation or forest Machinery PDM You must o
22. D ODF South Cascade NAME Marvin Vetter DISTRICT EMAIL MVETTER ODF STATE OR US ADDRESS 3150 Main St Springfield Oregon 97478 PHONE 541 726 3588 c If your Operation would benefit from Specific Remarks add those into the appropriate box marked in blue above d Indicate all Chemicals by filling out as many fields as possible Click Add To Activity once that field has been filled If you do not click Add To Activity the information will not be added even if you save the page i Note There is an option in purple to select either the brand name or common name Click on whichever you would prefer ii In blue there is an option to inform ODF if neither the brand nor common name for your product can be found If this is the case select this button Indicate All Chemicals to be used Add By Brand Name Common Name Active Ingredient Common Name diflubenzuron M CE ihe common name is not listed here Carriers water M Chatto acts Additives Induce Vv Chatto nn gt e Adding Operators located at bottom of this page is easiest to do now If you would like to do so see Add Delete Operators section 45 Page Table of Contents Version 1 September 25 2014 f Save your activity by selecting one of the options at the bottom of the screen even if you have not added an Operator yet Save Add Another Activity Back to Map or Go to Contacts i
23. D 2014 711 00036 05 15 2014 Thu OAP ID REATE DATE 2014 711 00026 05 14 2014 Wed 14 Page Version 1 September 25 2014 9 External Hyperlinks a At the bottom of each page there are hyperlinks to external sites for further information To access them scroll to the bottom of the page and select one of the options Can be accessed from any location within the site other than pages with map functions ii Within NOAP Click on the specific pending NOAP you would like to edit review from My Notifications on the left side of your dashboard screen Once inside a specific NOAP a navigation bar will appear across the top of your screen Select different pages based on what you need to review eter s Forest NOAP ID pending CREATE DATE 05 27 2014 Tue MY ROLES notifier 1 Black Info a Allows you to add edit operation name whether or not you are simply a Notifier and reason for submitting NOAP 2 Red Map a Allows you to zoom to locations Legals Operations or your own Operation Area Here you can draw import Units delete Units or look at your existing Units i Note This Map is different than the Map that appears from clicking the Search button on the top navigation bar This 15 Page Table of Contents Version 1 September 25 2014 map allows you to zoom to any area not just search those that contain preexisting NOAPS Orange Contact
24. DATE 05 15 2014 Thu MY ROLES notifier operator SUBMITTED 85 Page Table of Contents Version 1 September 25 2014 ii You will be presented with the Summary page Click the Copy NOAP button located at top of page miN g FERNS SEARCH HELP ALISON LOGOUT NOAP Summary iii A pop up box will appear Click yes if you would in fact like to copy the NOAP you have selected Are you sure you wish to create a copy of this NOAP Co iv After a successful copy has been made you will be taken to the Info page of the NOAP This NOAP is not tied to the NOAP you copied it from They will have different NOAP IDs and the copy will have to go through the waiting period and be approved again 1 Copying allows you to keep all the previous information with the option to edit it which can be beneficial if you are doing a similar operation an operation in the same area the same operation a few years later etc 86 Page Table of Contents Version 1 September 25 2014
25. FERNS E Notification External User Manual Oregon Department of Forestry Table of Contents Contact Us Email your request for help here 1 System Requirements a Browser b Registering c Uploading Documents d Importing Units 2 Subscriber 3 ODF Layer Legend 4 Notifier Registered User a Register b Activate Account Sign In Navigate FERNS Site i Dashboard G fa 1 ODF Logo 2 FERNS Search Help Logout Create NOAP My Notifications Recent ODF Messages 9 External Hyperlinks li Within NOAP PNY pog LR y 1 Info 2 Map 1 Page Table of Contents Version 1 September 25 2014 Contacts Conditions Documents S a Summary e Create NOAP f Search and Zoom to Operation Area g Draw Delete Unit i Draw Unit ii Delete Unit h Import Delete Unit i Import Unit a Create a Shapefile in ArcMap 10 1 b Import a Unit by Downloading ShapeUp c Import a Unit by Downloading ArcMap Add In ii Delete Unit i Add Remove Activities i Add Non Chemical Activity ii Add Chemical Activity 1 Fertilizer 2 Non Fertilizer iii Add Multiple Activities to one Unit 1 From Previous Activity Page 2 From Map Page 3 From Summary Page iv Remove Activity j Add Remove Operator i Add Operator 1 Yourself 2 Existing Operator 3 New Operator 2 Page Table of Contents Version 1 September 25 2014 li Replace Operator il Remove Operator k Add Remove Landowner i Add Landowner
26. Forester of operations on lands described in this NOAP ORS 527 670 Notify the State Forester and Department of Revenue of the intent to harvest timber ORS 321 550 iv Once you have successfully submitted your NOAP you will be presented with a success banner You will no longer be able to edit your NOAP You will only be able to Copy it or Print the Full Report v At this point you and all NOAP parties will receive an email noting that they you are part of the notification This email will also contain the NOAP ID a NOAPS are not given ID numbers until they have been submitted q Print Full NOAP Report After you have successfully submitted your NOAP you will have the option to print the report i To do so click on the NOAP from your Dashboard page 83 Page Table of Contents Version 1 September 25 2014 Create a new Notification of Operations Application for Permit to Use Fire or Operate Power Driven Machinery NOAP Harvey s Summer Spree NOAP ID pending CREATE DATE 06 09 2014 Mon MY ROLES landowner notifier operator NOAP ID 2014 771 00083 CREATE DATE 05 27 2014 Tue MY ROLES landowner notifier operator Ashley Driveway Does an email send MESSAGE DATE NOAP ID 05 19 2014 Mon 2014 711 00026 SUBMITTED Ashley Driveway Must check the PDM button on the INFO page as w MESSAGE DATE 05 19 2014 Mon NOAP ID 2014 711 00026
27. If the Timber Owner also happens to be the Landowner fill out the Landowner information as well IS THIS ALSO THE LANDOWNER WHERE THE Timber Owners must provide an Employer Identification OPERATION IS OCCURRING If so we request the Number OR the last 4 digits of the Timber Owner s Social following information for use in ODF reports In these Security Number Please provide below if this contact is a reports no names are connected with the information that Timber Owner is gathered Learn More Landowner Type EIN Landownership Size Last four digits of SSN v 9999 Ethnicity voluntary M Gender voluntary M c Once you have filled out all the appropriate fields click the Add Timber Owner button at the bottom of the page d You will be presented with a success banner The Timber Owner information will now be displayed on the Contacts page and on the Summary page under the correct heading From now on you will be able to search for existing Timber Owners and find this entry to add to future NOAPSs ii Remove Timber Owner 1 In order to remove the Timber Owner you must be on the Contacts page located on the top navigation bar CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY IL 2 Scroll down to the Current Timber Owner section of the page next to Current Landowners and click the Remove button 74 Page Table of Contents Version 1 September 25 2014 Current Timber Owner
28. Power Driven Machinery PDM ORS 477 625 C Notify the State Forester and Department of Revenue of the intent to harvest timber ORS 321 550 Does this apply to me aa f Search and Zoom to Operation Area Once on the Map page either from clicking And go to Map from previous page or clicking Map on upper navigation bar you can search and zoom to your Operation Area by using the zoom to function on the left of your screen i Click on the magnifying glass icon and begin typing the area you would like to zoom to 17 Page Table of Contents Version 1 September 25 2014 CONTACTS CONDITIONS 4 DOCUMENTS SUMMARY if INFO ESS ted Saint Battle Y T oe UA os lt a a x gait Helens Ground eps 6H IPs As peo at Uo AS ET S ema l i PR at To ae gt z a f os 4 ae ae in ae T a NNS ee Pigs Rae SE e LES RAN a A PEA J 5 Ai z y yok 4 4 AE NOOR EIEE A 5 eee Phi A ip 3 3 et fest Pa 4 r _ pom a sof set 4 K a P wi p s ge a i f aad a r f a ee ne AES a A eg am fy eS a ae oN 4 P P Deer re oe gt A Mount Hood ER eTA Uo T McMinnville Canby fe a National ot E EES Bures ya Note zooms searches that FERNS is compatable with are the following Eih 4 r y F i at a ii As you begin typing the Zoom to feature will self populate a drop down menu with potential areas you are searching for When your O
29. REATE DATE 05 15 2014 Thu MESSAGE DATE 05 19 2014 Mon MY ROLES notifier operator NOAP ID 2014 711 00026 Starthistle SUBMITTED NOAP ID 2014 711 00036 CREATE DATE 05 15 2014 Thu MY ROLES notifier operator Ashley Driveway SUBMITTED NOAP ID 2014 711 00026 CREATE DATE 05 14 2014 Wed MY ROLES landowner notifier operator d Navigate FERNS Site When logged into FERNS you will be greeted by your dashboard from which you can navigate to any other area of the site Here you will see your NOAPS both those submitted and those in draft form on the left and messages from ODF on the right Note you will not receive email notification for messages that appear on your dashboard i Dashboard 1 Purple ODF Logo a Hyperlink to ODF External Website can be accessed from any location within the site 2 Black FERNS a Acts as a link to your homepage dashboard Can be accessed from any location within the site 3 Gold Search a Takes you to a Map On this portal you can only search for existing NOAPS you cannot simply zoom to any area Only areas with existing NOAPS will be pulled up Can search by TRS Operation 13 Page Table of Contents Version 1 September 25 2014 E EEN Name NOAP ID address etc Can be accessed from any location within the site 4 White Help a Links you to the Help Document located on the ODF Website Currently links to Help EMAIL Can be accessed from any locati
30. Red or Blue and Pink depending on whether you have clicked on it or not Next input the name of your Unit and hit Save or Add Activity a Save will allow you to save your NOAP and the Unit you have just drawn on the current page without advancing in case you need to leave and return later b Add Activity will save the information you have entered and take you to the following part of the NOAP to continue filling it out Unit you have Drawn View Activities SAVE _ anv Acti s a Area 35 2 acres 20 Page Table of Contents Version 1 September 25 2014 5 Itis easiest to add Activities and operators to each Unit as you go along If you need to add more than one Unit follow steps 1 4 above until you have drawn all Units necessary for your Operation ii Delete Unit Must be on Map page can be found in top navigation bar 1 Select the appropriate unit by clicking on it If you have multiple units ensure that you have clicked the correct one Once clicked it will highlight p ne Unit you have selected a Neds ty O Moe 2 Once the Unit has been selected its information will pop up in the bottom right of your screen Click on the Delete button e AT oa e lt e Unit Name Area 19 7 acres View Activities ADD ACTIVITY 3 A prompt box will appear If you have selected the correct Unit click the Delete Unit button N
31. Timber Owner where the operation is occurring provide the following information IS THIS THE LANDOWNER WHERE THE OPERATION IS THIS CONTACT THE TIMBER OWNER Timber IS OCCURRING If so we request the following Owners must provide an Employer Identification Number information for use in ODF reports In these reports no OR the last 4 digits of the Timber Owner s Social Security names are connected with the information that is Number Please provide below if this contact is a Timber gathered Owner Learn More Landowner Type Partnership Corporation Industrial Forest Landowner EIN Landownership Size 10 09 actas v Last four digits of SSN 4444 Ethnicity voluntary White not of Hispanic origin N Gender voluntary Male M e After you have inputted all the correct information select the Add Operator button 54 Page Table of Contents Version 1 September 25 2014 f A success banner will populate the top of the screen once you have completed adding the Operator i Note This Operator can now be selected via the Search function for future NOAPS For this action see Add Existing Operator section g Once the Operator has been added the information will be displayed both on the specific Activity page and on the Summary page under the appropriate Activity heading Current Operator Titus Jackson Company I s Insect Solutions Address 200 Holly Street Ashland Oregon 97520 Phone 00 00 0
32. ation Industrial Forest Landowner Landowner Size 100 499 acres ii Add Multiple Landowners 1 Toadd multiple landowners follow the steps laid out above Adding yourself as a Landowner Adding an existing Landowner or Creating a new Landowner once you have already added a Landowner 2 Landowners do not replace one anther like Operators do 3 See following section if you need to remove a Landowner iii Remove Landowner 1 To remove a Landowner you must be on the Contacts page reached via the top navigation bar INFO MAP CONTACTS amp P CONDITIONS hi DOCUMENTS SUMMARY TI 2 Locate the Landowner information you would like to remove and click the Remove button Current Landowners Alison Ingrid Claypool Remove x Conrad Company Bob the Builder Inc Address 5000 Pompadour Dr Ashland Oregon 97520 Phone 50050050000 Landowner Type Partnership Corporation Industrial Forest Landowner Landowner Size 10 99 acres 66 Page Table of Contents Version 1 September 25 2014 3 A prompt box will pop up If you are sure you want to remove the Landowner Contact select Yes Are you sure you want to remove this Contact 4 This information will be deleted from your NOAP and thus not displayed on your Contacts page or Summary page anymore 5 Ifyou need to add a Landowner follow one of the steps laid out above l Add Fire Emergency Contact i To add a Fire E
33. btain this information alerts practice You must file a Notification of permit for any operation that uses fire or Operation at least 15 days before power driven machinery starting the operation FERNS will also allow you to notify the Oregon Department of Revenue of the intent to harvest timber ii Fill in the Email address and Password you selected during the registration process and click the Sign In button marked in green If you have forgotten this information select the Forgot Password button marked in blue Welcome to FERNS Email FERNS ferns com Password E Remember Me lt i 12 Page Table of Contents Version 1 September 25 2014 iii Once successfuly logged in your dashboard will be displayed Here you will see your NOAPS both those submitted and those in draft form on the left and messages from ODF on the right 1 Note You will not receive email notifications for messages that appear on your Dashboard amp FERNS SEARCH HELP ALISON amp LOGOUT O Welcome Alison Claypool Conrad Create a new Notification of Operations Application for Permit to Use Fire or Operate Power Driven Machinery NOAP Starthistle Ashley Driveway NOAP ID pending Does an email send CREATE DATE 05 19 2014 Mon MESSAGE DATE 05 19 2014 Mon MY ROLES notifier operator NOAP ID 2014 711 00026 Clear Skies Ashley Driveway NOAP ID pending Must check the PDM button on the INFO page as w C
34. ck to Map or Go to Contacts 42 Page Table of Contents Version 1 September 25 2014 i Save will allow you to save the current page without moving forward in the notification process ii Add Another Activity will save the information you have just provided and take you to a new activity page where you can add another activity to the same unit iii Back to Map will save the information you have just provided and take you back to the Map page Here you can click on a different Unit to add activities to it draw import a new unit or delete a Unit iv Go to Contacts will save the information you have just provided and take you to the following page of the notification process v If you chose Save i e your NOAP will not move to a different page you will be presented with a success banner at the top of your screen FERNS 2 Non Fertilizer a Reach add activities page by 1 Selecting Add Activity button from Map page after drawing importing clicking on appropriate Unit or 2 by clicking Add Activity on Summary page top navigation bar under Units Activities Operators section 1 From Map Page 43 Page Table of Contents Version 1 September 25 2014 Unit Name O One Area 19 7 acres View Activities G a ii From Summary Page Units Activities Operators There are currently no activities associated with this Unit
35. ct to public disclosure Please read through the terms of the State of Oregon s Use Agreement and Privacy and Terms and Conditions First Name Email Middle Name Tree Password Last Name Repeat Password Forester iii Jf you will be submitting a Notification of Operation and or Application for a Permit to use Fire or Power Drive Machinery NOAP make sure to fill out the My Contact Details section You do not have to submit a NOAP to be a FERNS user 9 Page Table of Contents Version 1 September 25 2014 Please complete this section if you are going to create a Notification of Operation and or Application for a Permit to use Fire or Power Driven Machinery My Contact Details Company State John s Forestry Services Oregon vi Address Line 1 Zip Code 0000 Pompadour Drive 97520 Address Line 2 Phone and Ext e g 5039451234 x123 000 000 0000 City Ashland iv If you are a Landowner fill out the Landowner information Filling out this information does not mean that you have to be the landowner on each NOAP Once registered you will have the option to select yourself as the Landowner add someone new or search for Landowners See example below ARE YOU A LANDOWNER If you are filing NOAPs as a Landowner we ask you to provide the following information Landowner Type Partnership Corporation Industrial Forest Landowner Landownership Size 1000 4999 acres Ethnicity voluntary Decline t
36. d Activity button FUELS REDUCTION In order to submit this NOAP you must assign an Operator for this Activity d Provide Activity information as outlined above i Note While button does not say Add Another Activity it will still add another Activity to the same Unit or a first Activity if you haven t created any yet iv Remove Activity 1 Locate Summary page by selecting Summary button on top navigation bar within the desired NOAP INFO MAP 6 CONTACTS amp CONDITIONS DOCUMENTS SUMMARY IE 2 Scroll down to Units Activities Operators section 48 Page Table of Contents Version 1 September 25 2014 Units Activities Operators 19 7 ACRES FUELS REDUCTION In order to submit this NOAP you must assign an Operator for this Activity ADD OPERATOR 9 9 ACRES FERTILIZER APPLICATION In order to submit this NOAP you must assign an Operator for this Activity ADD OPERATOR 48 ACRES INSECTICIDE APPLICATION In order to submit this NOAP you must assign an Operator for this Activity ADD OPERATOR 3 Locate correct Unit and Activity if there are multiple of either and select Remove 19 7 ACRES FUELS REDUCTION q REMOVE x In order to submit this NOAP you must assign an Operator for this Activity 4 A prompt box will appear Select Yes if you wish to remove the Activity you have selected Are you sure you wi
37. e and on the Summary page under the correct heading Current Timber Owner Alison CC Company Lookouts Address 900 Lookout Road Medford Oregon 97504 Phone 40040040000 4 New Timber Owner a Once you have located the Contacts page click the New Timber Owners button 72 Page Table of Contents Version 1 September 25 2014 Add Timber Owner Timber Owner Responsibilities One of the activities on this NOAP requires you to add a Timber Owner Please add yourself as Timber Owner Search existing Timber Owners and or create a Timber Owner b You will be presented with a page that allows you to add a new Timber Owner Fill out the three sections on the page before clicking save Note Fields that have a red asterisk mean that the field is required to be filled out i Section One Note If you do not input an email for the Timber Owner he she will not have access to the online NOAP nor receive emails notifications Rather he she will be mailed all the information needed from ODF Add a New Timber Owner First Name Last Name Matt Jazmund Middle Name Email ul Section Two Timber Owner Contact Details Company State Jazzy s Logging Oregon Address Line 1 Zip Code 2600 State Street 97301 Address Line 2 Phone and Ext e g 5039451234 x123 70070070000 x567 x City Salem 73 Page Table of Contents Version 1 September 25 2014 ili Section Three Note
38. e bottom of the Activity page and find the Current Operator Information Here click the Remove button Current Operator Titus Jackson Remove x ieee ell Company I s Insect Solutions Address 700 Holly Street Ashland Oregon 9 520 Phone 00 00 0000 5 You will not be displayed with a success banner for this action Rather the Operator information will simply disappear from this page and the Summary page 59 Page Table of Contents Version 1 September 25 2014 Activity Operator Current Operator Please add yourself as Operator Search existing contacts Operator has not been associated with this Activity Please use and or create a Operator the tools on the left to add an operator k Add Remove Landowner Here you will have the option to both add and remove Landowners i Add Landowner to add a Landowner you must either select Add Landowner from the Summary page located on top navigation bar or click the Contacts button also on top navigation bar Here you will have the option to Add yourself as the Landowner Search for existing Landowners or Add a new Landowner 1 Yourself a Once you have accessed the Add Landowners page select the I am the Landowner button that appears on your screen b If you filled out Landowner information when you registered or when you completed a different NOAP your page will display you with a Current Landowners box This info
39. eature in ArcMap Import Unit How to convert Shapefile to WET Unit WET a Import a Unit by Downloading Shape Up i Click the button Download Shape Up 28 Page Table of Contents Version 1 September 25 2014 d um _ ates Det Obey Ooms j ja p y ja ew Da j a o E a J I T a j adaa Gtp eas M TT Maremt Wntous T f ie B Sweep e Table of Contents il jii A Windows Internet Explorer pop up will display asking if you would like to Open Save or Save as For this select Open and your browser will begin downloading the application You can also choose the save or save as button and direct where you would like the download to be saved After opening the download you will get a window that opens with the contents of the download double click the file ShapeUp with the file type Application DE i Catear Meir pdt Caos Pape Si ELAN ES Chet CL Aec OE Client Behpnon a DLA Cent beter di _ EVA Ane Ce bng PALAOS Chet Bog a LACE Cien si ELAN GS Chet Tocka a CL Ac Cent Tooke Aa apele D Arpe eve nepe p EI Depelp wren Lb Depetip thet oe rapelp ethos at mandet Taag T Muerd A hem Window reest t a hem Weedowt esatie I FiA amp WPi tooit itended di wisin 190 68 tor MOB PS ae Dal ie he ite SS Dete modfedd AND T PU AM ergeren ranean Fetes gt Comox 5 o CLAAS KE SERN pel e SS l l p 29 Page Version 1 Septe
40. gure the user interface with Add in components une the Maiza dialog v The ShapeUp Add In should now be located in your Shared Add Ins list J 4 EasyCalculate 10 Shared Add Ins by ET Spatial Technic EasyCalculate 10 Date 9 27 2010 ET Spatial Techniques Version 10 0 ii paed Sample expressions for calculating field values a ArcGIS Orne drawing graphics and edting geometry in VB NET gt Created i Bod siha anan them Cald Mala dad Types Creates a view into ArcGIS Onk amp Commands ___ ShrapeUp Add in ma Created by Timmons Group Shape Up Add in Delete this Add in To install Add ins and configure the user interface with Add in Customize a components use the customize dialog vi In order to utilize this add in you must dock the command button that comes with it into one of your active toolbars At the bottom of this window select Customize 33 Page Table of Contents Version 1 September 25 2014 Table of Contents 3D Analyst Layer List Co Add Features to TIN Adjust Node Z Tool All Area and Volume Aspect Class Connect TIN Nodes Tool vii Select the Commands tab at the top of the window then navigate down the list until you find ShapeUp Add In Click this and you will see the Command Selected Geometry to WKT show up in the list on the right as shown below viii Drag Selected Geometry to WKT from this w
41. histle Ashley Driveway NOAP ID pending Does an email send CREATE DATE 05 19 2014 Mon MESSAGE DATE 05 19 2014 Mon MY ROLES notifier operator NOAP ID 2014 711 00026 Clear Skies Ashley Driveway NOAP ID pending Must check the PDM button on the INFO page as w CREATE DATE 05 15 2014 Thu MESSAGE DATE 05 19 2014 Mon MY ROLES notifier operator NOAP ID 2014 711 00026 Starthistle SUBMITTED NOAP ID 2014 711 00036 CREATE DATE 05 15 2014 Thu MY ROLES notifier operator ii Fill out the Operation name and the Notification type I want to Additionally make sure to check the box outlined in blue if you are NOT the Land Owner Timber Owner or Operator i e simply the Notifier Once finished click either Save or And go to Map Note Fields that have a red asterisk mean that the field is required to be filled out 1 Save will allow you to Save your NOAP on the current page without advancing in case you need to leave and return later 2 And go to Map will save the information you have entered and take you to the following part of the NOAP to continue filing the notification ery amp FERNS SEARCH 2 HELP ALISON amp LOGOUT Create a new Notification of Operations Application for Permit NOAP Operation Name Peter s Forest want to check all that apply MI Notify the State Forester of operations on lands described in this NOAP ORS 527 670 Apply for Permit to Use Fire or
42. icking Add Activity on Summary page top navigation bar under Units Activities Operators section 1 From Map Page 40 Page Table of Contents Version 1 September 25 2014 Unit Name O One Area 19 7 acres View Activities G a ii From Summary Page Units Activities Operators There are currently no activities associated with this Unit b Fill out all sections with an asterisk on Add Activity and Method sections Activity will need to be selected again from the drop down menu that populates Some Activities will require quantities those that do not FERNS will autopopulate with N A Start date must be 15 days in the future as there is a 15 day waiting period on each NOAP Note Fields that have a red asterisk mean that the field is required to be filled out Add Activity Unit Shape Polygon Unit Area 3 2 Acres Activity Quantity Quantity Units Fertilizer Application v PNA N A Start Date End Date 2014 07 15 2014 08 07 Method pick 1 or more C Aerial Wi Ground Pressurized Broadcast W Ground Manual spot application O Other 41 Page Table of Contents Version 1 September 25 2014 Note There is no longer a waiver option on the notification itself If you would like to request a waiver contact the Stewardship Forester for your NOAP His her information can be found on the ODF Contact Information section of the Summary page located on top navigatio
43. indow into the Tools toolbar or any active toolbar you have up as shown 34 Page Version 1 September 25 2014 below Once it is docked click the icon to open the WKT Display Window Elle Eat yew Bookmarks jusen Selection Geoprocening Cusvternce Widows Help Dees G8Ax O 7 o HN eongo 9 Ontrivied Geodatebores YID GLA WH Gy Mor a YM RANON o B GROSSO ASS THy Pa BMG ay GAARA SAE Peas BH Table Of Coments ox gt 0 OB sy 31 a g lepers i si D amp Pubic Ownership Bureau of cian Attar US Bureau of Lend Management Local Government Nationat Park Service Ceegos Dept of Forestry Oregon Dept of Fuh and Wiksite E Oregon Dept of Forestry Admin T Oregon Dept of Forestry Managed for State Landi E The Conservator Fund 1 Oregon Dept of State Lands Oregon Parks and Recreabon Prvete State of Oregon US Army Corps of Engineers US Forest Servece US Fs end Wildite Service BB PLS Sections 3 amp PLSS Tovernhigs T3 Imagery O Beunderies and Places s O Treaporteton iA Imagery ix Once the WKT Display window has opened simply select the shapefile you desire and it will automatically give you the output you need to copy into the FERNS Unit WKT box as shown below E ree m A e te O Dege Ds ee te a la he seenam tee tee ote tee ure Soe oe ae 35 Page Table of Contents Version 1 September 25 2014 Import Unit How to convert Shapefile to WKT Unit WEKT POLYGON
44. land ili Once finished select Save at bottom of screen 51 Page Table of Contents Version 1 September 25 2014 iv You may now add yourself as an Operator on any Activity in any of your NOAPS following the steps laid out above This information will be displayed both on the specific Activity page and on the Summary page under the appropriate Activity heading Current Operator Alison Ingrid Claypool Conrad Company Bob the Builder Inc Address 5000 Pompadour Dr Ashland Oregon 97520 Phone 50050050000 2 Existing Operator a Select Search button from the options displayed on your screen b A search bar and list of Operators in FERNS will be displayed You can search through the pages by clicking on the numbers arrows on the bottom or by typing in an Operator and selecting Search Operator Search All Operators Showing 1 to 5 of 91 2600 State St Building E Susan Brandt Oregon Department of Forestry Salem Oregon 97310 123 salem Oregon 97301 Mark Wigg Last Round PO Box 10265 Brandy Simmons Seneca Jones Timber Company Eugene Oregon 97440 123 Main Street Barney Fife Fred s Logging South Beach Oregon 97366 52 Page Table of Contents Version 1 September 25 2014 c Once you have found the appropriate operator select the Add to Activity button Showing Operators matching alison Showing 1 to 2 of 2 i 5000 Pom
45. lue above 4 Adding Operators located at bottom of this page is easiest to do now If you would like to do so see Add Remove Operators section 39 Page Table of Contents Version 1 September 25 2014 5 Save your activity by selecting one of the options at the bottom of the screen even if you have not added an Operator yet Save Add Another 296 Activity Back to Map or Go to Contacts a Save will allow you to save the current page without moving forward in the notification process b Add Another Activity will save the information you have just provided and take you to a new activity page where you can add another activity to the same unit c Back to Map will save the information you have just provided and take you back to the Map page Here you can click on a different Unit to add activities to following the steps laid out above draw import a new unit or delete a Unit d Go to Contacts will save the information you have just provided and take you to the following page of the notification process e If you chose Save i e your NOAP will not move to a different page you will be presented with a success banner at the top of your screen FERNS ii Add Chemical Activity 1 Fertilizer a Reach the add activities page by 1 Selecting Add Activity button from Map page after drawing importing clicking on appropriate Unit or 2 by cl
46. mber 25 2014 iv A window will pop up asking if you would like to Extract All Files to a specific location Select Extract All and choose a location on your local drive as shown below ir UL Extract Compressed Zipped Folders Select a Destination and Extract Files Files wall be extracted te thie folder Show extracted files when complete v Anew window will open showing all the extracted files and an executable application called Shape Up Double click the application to open the program and create a shortcut to the program on your desktop a a Seach FERNS S hopet pi m Open Sueste Emel bum Newioier Nera i rne modted d a lt Cbom Acro di Calibur Micro p J Cbam Micro Cstiocd Dupefite di ESRLAcGIS Chert Behevon di ESRLAtGIS Chert Behavsors ESRLACGIS Cent Bing dil ESPLAGIS Chere Bang ESELAcGIS Chert di ESLACGIS Chere Toot di ESPL Luc GS Chere Toole 2 2016 1204 _ ESLG Chere WOA 1204 Pej aupeup 02 2014 1205 o gt Dapelipon OLIA 8204 __ Spee pdb 06 00 2004 32 05 T Dupelip vthont 06 02 2046 12 05 Lp SepeUp vthortexe 0602 2014 1205 DrrpeUp vthott_exe manifest t SructureMep a RrocttureMep a Sythe Windows teractrty a 224 12 Sythe Worden ter ectrty OANA 1204 fej ShapeUp Oetemecified O6 O02 2014 1205 PM Date crested 03 77 2004 033 AM Apple stor Soe D3 30 Page Table of Contents Version 1 September 25 2014 vi Once you have opened the program Shape Up has a
47. mergency Contact you must be on the Contacts Page where you inputted your Landowner Information 1 Arrive at Contacts page by selecting Contacts on the upper navigation bar or by selecting Edit under the Fire Emergency Contact section of the Summary page a From navigation bar INFO MAP CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY JE b From Summary Page Fire Emergency Contact NAME Edit PHONE 2 Provide the contact s Name and Phone number and select Save or Go to Conditions at the bottom of the page Fire emergency contact Name Phone Mike Reynolds 90090090000 67 Page Table of Contents Version 1 September 25 2014 i Save will save the information you just provided without advancing you in the notification process This allows you to leave and come back later if needed li Go to Contacts saves the information you just inputted and takes you to the next page of the notification process 3 This information will be displayed both on the Contacts page and on the Summary page Fire Emergency Contact NAME Mike Reynolds Edit PHONE 90090090000 m Add Remove Timber Owner Here you will have the option to both add and remove Timber Owners i Add Timber Owner to add a Timber Owner you must either select Add Timber Owner from the Summary page a or click the Contacts button on top navigation bar b You have the option to
48. n p R py e tt o If i Unit Name A Area 19 7 acres View Activities 3 A prompt box will appear If you have selected the correct Unit click the Delete Unit button Note that this action will also delete any activities or operators that are directly tied to the Unit Are you sure Deleting this Unit will also delete any Activities associated with the Unit 37 Page Table of Contents Version 1 September 25 2014 4 When the following image appears you have successfully deleted your Unit i Add Remove Activities once you have created a Unit you can add Activities to them Non Chemical Chemical Fertilizer or Chemical Non Fertilizer and also remove them if needed i Add Non Chemical Activity 1 Reach add activities page by 1 Selecting Add Activity button from Map page after drawing importing clicking on appropriate Unit or 2 by clicking Add Activity on Summary page top navigation bar under Units Activities Operators section a From Map page N i Unit Name O One Area 19 7 acres View Activities a b From Summary Page Units Activities Operators There are currently no activities associated with this Unit 2 Fill out all sections with an asterisk on Add Activity and Method sections Activity will need to be selected again from the drop down menu that populates Some Activities will require quantities those that do no
49. n bar MAP CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY Uf NOAP Summary OPERATION NAME Peter s Forest Apply for Permit to Use Fire or Power Driven Machinery PDM ORS 477 625 Notify the State Forester of operations on lands described in this NOAP ORS 527 670 Oregon Department of Forestry Contact Information ODF OFFICE SPRINGFIELD STEWARDSHIP FORESTER ODF South Cascade NAME Marvin Vetter DISTRICT EMAIL MVETTER ODF STATE OR US ADDRESS 3150 Main St Springfield Oregon 97478 PHONE 541 726 3588 c If your Operation would benefit from Specific Remarks add those into the appropriate box marked in blue above d Indicate all chemicals by filling out as many fields as possible Click Add To Activity once that field has been filled If you do not click Add To Activity the information will not be added even if you save the page i Note The box next to Fertilizer is best filled by product s brand name or common name Indicate All Chemicals to be used Fertilizer Application 500 Pounds per acre M Curran Y Rate Carriers water v Additives Fighter F 10 M e Adding Operators located at bottom of this page is easiest to do now If you would like to do so see Add Delete Operators section f Save your activity by selecting one of the options at the bottom of the screen even if you have not added an Operator yet Save Add Another Activity Ba
50. ner Alison Ingrid Claypool Conrad Company Bob the Builder Inc Address 5000 Pompadour Dr Ashland Oregon 97520 Phone 50050050000 69 Page Table of Contents Version 1 September 25 2014 c If you did not declare yourself as a Timber Owner when you registered or on a previous NOAP you will not be able to be classified as a Timber Owner until you have provided the appropriate information d Click the button with your name on the top most navigation bar SEARCH 2 HELP LOGOUT e Scroll to the bottom of the page and input your information in the Timber Owner section as displayed below ARE YOU A TIMBER OWNER Timber Owners must provide an Employer Identification Number OR the last 4 digits of the Timber Owner s Social Security Number Leam More EIN Last four digits of SSN 3333 f Click the Save button at the bottom of the screen g You may now add yourself as a Timber Owner following the steps laid out above When you are finished the information will be displayed both on the Contacts page and on the Summary page under the correct heading Current Timber Owner Alison CC Company Lookouts Address 900 Lookout Road Medford Oregon 97504 Phone 40040040000 70 Page Table of Contents Version 1 September 25 2014 3 Existing Timber Owner a Once you have located the Contacts page click the Search Timber Owners button Add Iimber Owner Timbe
51. nger see the document on the Documents page nor on the Summary page as it has been removed from your NOAP and from FERNS p Submit NOAP i To submit a NOAP all of the appropriate information must have been filled out If this is not the case refer to previous steps in this document the Table of Contents can help orient you Otherwise click the Summary button on the top navigation bar from within the desired NOAP INFO MAP CONTACTS amp CONDITIONS DOCUMENTS SUMMARY JE ii Review all information to ensure that it is accurate You will not be able to edit the NOAP after it has been submitted Once you have reviewed the information click the Submit button located on the upper right hand corner of the page 81 Page Table of Contents Version 1 September 25 2014 MAP CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY IE NOAP Summary OPERATION NAME Peter s Forest Apply for Permit to Use Fire or Power Driven Machinery PDM ORS 477 625 Notify the State Forester of operations on lands described in this NOAP ORS 527 670 Notify the State Forester and Department of Revenue of the intent to harvest timber ORS 321 550 iii A prompt box will pop up informing you of the 15 day waiting period and that by selecting Yes you have entered true information the yes is your electronic signature Are you sure you wish to submit this NOAP You must wait at least 15 days after successful submittal of this n
52. o answer w Gender voluntary Female kd v Ifyou are a timber owner fill out the Employer Identification Number or the last 4 digits of your Social Security number Filling out this information does not mean that you have to be the Timber Owner on each NOAP Once registered you will have the option to select yourself as the Timber Owner add someone new or search for Timber Owners 10 Page Table of Contents Version 1 September 25 2014 ARE YOU A TIMBER OWNER Timber Owners must provide an Employer Identification Number OR the last 4 digits of the Timber Owner s Social Security Number Leam More EIN Last four digits of SSN 0000 vi Once all the appropriate fields have been filled click the Register button ARE YOU A LANDOWNER If you are filing NOAPs as a ARE YOU A TIMBER OWNER Timber Owners must Landowner we ask you to provide the following provide an Employer Identification Number OR the last 4 information digits of the Timber Owner s Social Security Number Learn More Landowner Type Partnership Corporation Industrial Forest Landowner EIN Landownership Size 1000 4999 acres v Last four digits of SSN 0000 Ethnicity voluntary Decline to answer Gender voluntary Decline b Activate Account Must be done after registering i After you have registered you will receive an email to activate your account To do so open the email Activate your FERNS
53. okouts ADDRESS 900 Lookout Road Medford Oregon 97504 PHONE 40040040000 56 Page Table of Contents Version 1 September 25 2014 4 Scroll down to the bottom of the page and select one of the options I am the Operator Search for existing Operators or New Operator a Note you can also select the Remove button shown below and add an Operator from scratch following the I am the Operator Search for existing Operators or New Operator functions Activity Operator Current Operator Please add yourself as Operator Search existing contacts and or create a Operator Alison Ingrid Claypool Conrad Company Bob the Builder Inc Address 5000 Pompadour Dr Ashland Oregon 97520 Phone 50050050000 5 From here follow the prompts to select your new operator I am the Operator Search for existing Operators or New Operator Once you have selected an Operator the new Operator will replace the initial Operator You will then be displayed with a banner saying the Activity has been updated 6 Once the Operator has been replaced the information will be displayed both on the specific Activity page and on the Summary page under the appropriate Activity heading Current Operator Titus Jackson Company I s Insect Solutions Address 200 Holly Street Ashland Oregon 97520 Phone 70070070000 57 Page Table of Contents Version 1 Sep
54. on within the site 5 Brown Your Name Contact information a Provides you with your personal contact information you inputted when registering with FERNS Can be updated at any point in time Can be accessed from any location within the site 6 Steel Blue Logout a Allows you to securely exit the program Can be accessed from any location within the site 7 Light Blue Create NOAP a Button used to start creating a NOAP detailed in Creating a NOAP section 8 Green My Notifications Recent ODF Messages a List of NOAPS that you have in DRAFT form or Submitted Form as well as any Formal Comments ODF has made on those NOAPS lt p Welcome Alison Claypool Conrad Create a new Notification of Operations Application for Permit to Use Fire or Operate Power Driven Machinery NOAP N N Cc Starthistle NOAP ID CREATE DATE MY ROLES Clear Skies NOAP ID CREATE DATE MY ROLES Starthistle CREATE DATE MY ROLES notifier operator Ashley Driveway SUBMITTED Table of Contents Ashley Driveway pending 05 19 2014 Mon notifier operator Does an email send MESSAGE DATE NOAP ID 05 19 2014 Mon 2014 711 00026 Ashley Driveway pending 05 15 2014 Thu notifier operator Must check the PDM button on the INFO page as w MESSAGE DATE 05 19 2014 Mon NOAP ID 2014 711 00026 SUBMITTED OAP I
55. oose File to Upload l c Desktop gt ba Organize v New folder sk F it AAS Microsoft Corporation i 554KB avorites E Manual DRAFT footer test mso6743 tmp Deskt p Adobe Acrobat Document TMP File J Downloads BS 224 MB 50 2 KB eS ODF Layer Legend Notifier ODF Layer Legend Resource Microsoft Word Document E Review pdf Te 36 4 KB Adobe Acrobat Document Documents ODF Layer Legend Resource ODF Layer Legened Notifier d Music Review i Adobe Acrobat Document Bi Microsoft Word 97 2003 Docum gS 53 1 KB b Pictures F Videos PDF Hyperlink compatability test Resigning Stewie Areas Help Info Adobe Acrobat Document Q EX A 466 KB Microsoft Word Document kh m a a SWP Tips and Tricks Lena Adobe Acrobat Document w Microsoft Word 97 2003 Docum a Network v lt WEPA S 75 5 KB Filename SWP v All Files z Con X 4 The file will then populate and be ready to upload Select the Upload button next C Usersialclaypool Desktop SWP _paf Browse 5 The Document will now appear under the Current Documents section of the Documents page as well as be displayed on the Summary page a Note If you are having trouble uploading the document or someone else on the NOAP cannot read it see the Uploading Documents section under System Requirements 79 Page Table of Contents Version 1 September 25 2014 Current Documents
56. ote that this action will also delete any activities or operators that are directly tied to the Unit 21 Page Table of Contents Version 1 September 25 2014 Are you sure Deleting this Unit will also delete any Activities associated with the Unit CANCEL DELETE UNIT 4 When the following image appears you have successfully deleted your Unit h Import Delete Unit Once you have reached the Map page you can import Units and delete them if needed i Import Unit To import a Unit you must be on the Map page either from clicking And go to Map from previous page or clicking Map on your upper navigation bar 1 Click the Import Unit button located on the bottom right of your screen J ct ae yr Q Sa 5 FERNS wp mro w comes OA a age oy Ne a H i P M ee Vegri ili iti itt iti CNS i t 2 You will be taken to this pop up screen 22 Page Version 1 September 25 2014 Table of Contents Import Unit How to convert Shapefile to WRT 3 If you have already created your shapefile proceed to Step 4 If not follow the instructions below to create a shapefile a Create a shapefile in ArcMap 10 1 i Open the current project or mxd file you are working in Add in any of the significant data you will need in order to digitize your shapefile such as Orthoimagery Ownership Roads Streams Contours etc This exam
57. otification before starting the activities in the notification see OAR 629 605 0150 1 You may contact the Stewardship Forester to request a waiver of the 15 day waiting period The waiting period remains in effect unless you receive notice from the Stewardship Forester that it is waived By clicking on the YES button you or the entity or company that you represent agree that this is your electronic signature and that all information you have entered is true to the best of your knowledge 1 Note If you have not filled out all the required portions of your NOAP you will not be able to submit Complete the steps displayed by the error message before proceeding i e 82 Page Table of Contents Version 1 September 25 2014 EM amp FERNS SEARCH 2 HELP ALISON amp LOGOUT The following errors occurred X The Two Fertilizer Application activity requires at least one fertilizer Please use the link below to navigate to the Activity Details page for this activity to add a fertilizer The Three Insecticide Application activity requires at least one brand name or common name chemical Please use the link below to navigate to the Activity Details page for this activity to add a brand name or common name chemical MAP CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY JE NOAP Summary OPERATION NAME Peter s Forest Apply for Permit to Use Fire or Power Driven Machinery PDM ORS 477 625 Notify the State
58. padour Dr Alison Ingrid Claypool Conrad Bob the Builder Inc Ashland Oregon 97520 a 900 Lookout Road ii Se E Medford Oregon 97504 E Coros gt gt d Once the Operator has been added the information will be displayed both on the specific Activity page and on the Summary page under the appropriate Activity heading Current Operator Alison CC Company Lookouts Address 900 Lookout Road Medford Oregon 9 504 Phone 40040040000 3 New Operator a Select New Operator button from the options displayed on your screen b Add a New Operator page will appear Fill out the top Add New Operator section Note Fields that have a red asterisk mean that the field is required to be filled out i Note it is important to fill out the Operator s email if he she has one If this is not filled out they will not have online access to the NOAP and will not get email updates Rather they will get paper copies in the mail later 53 Page Table of Contents Version 1 September 25 2014 Add a New Operator First Name Last Name Middle Name Email c Fill out the Operator Contact Details section with the appropriate information Operator Contact Details Company State T s Insect Solutions Oregon v Address Line 1 Zip Code 200 Holly Street 97520 Address Line 2 Phone and Ext e g 5039451234 x123 70070070000 City Ashland d Ifthe Operator happens to also be the Landowner or the
59. peration Area appears click on it from the menu INFO CONTACTS amp CONDITIONS 4 DOCUMENTS SUMMARY JE L maa 4 ip 10 S R road x l EE z2 l 10 S R Rd Cottage Grove Oregon 97424 i 10 S R Rd Curtin Oregon 97424 a L a a ee my aS a _ 10S R St Cottage Grove Oregon 97424 Boe ll wh 10 S R St Curtin Oregon 97424 Howard ai Prairie Lake V i 11S R Rd Cottage Grove Oregon 97424 Recreation Area Aw 6 IIN aBer S q e J Talent Map will zoom to location you just entered Use buttons on the left to zoom in jii or out and find your Operation Area Additionally use the layers button on the right to pick different Map options to help you locate your area of operation buttons on Left Layers on Right 18 Page Table of Contents Version 1 September 25 2014 iv Clicking the layers button provides different mapping tools base layers and overlays Use these to help locate your Operation Area 1 Note Use the ODF Legend to help you understand the ODF Base Layer you can display on your map Base Layer Topo L Street oO nan Aerial Boltz Overlays Taxlots PLSS Contour g Draw Delete Unit Once your Operation Area has been located on the Map you can begin drawing units and delete them if needed i Draw Unit After locating your Operation Area you can being drawing your unit s You must be on the Map
60. ple is called Importing to _FERNS mxd and includes Ownership PLSS and Orthoimagery 1 Follow this link to obtain GIS Data in Oregon p xx b a e h M ee ees ee H Saua e 46 e BSSEOD Hy Cee 5 LS say Mm 9 r RAS r L a E a CTE EE wre va 23 Page Table of Contents Version 1 September 25 2014 By selecting the Catalog button along the upper toolbar you ji can see a list of the file structure ArcMap is connected to Deua srar ne iam ISOS ry co SORE BAG i RANO its tO PZASZ eee b as as whee U Gam T im 3 soe EPE ET G Uan Niwas ares See SA lig Using the Connect to Folder button or navigating to a folder you have already created choose a place where you would like to save your shapefile jii LFN Aas a wut iv This example uses the folder 2014_Importing_to _FERNS_KK as the location where it would like to save the shapefile Once you have chosen a 24 Page Version 1 September 25 2014 location to save your shapefile right click on that folder select New from the pop up menu and select Shapefile Dau srn am PELEILLE TE wwe 2 DELS LS yg tome P a a oinal EET E M Oe E Pioen i A e o Fir 969 2 8 a eo o wre rua v You will see a Create New Shapefile pop up screen where you will give the shapefile a name feature type and coordinate system
61. r 25 2014 4 Notifier Registered User a Register Must begin on FERNS webpage https E Notification ferns odf state or us 1 Click the Register button at the bottom of the page Welcome to FERNS Forest Activity Electronic Reporting and Notification System Oregon Department of Forestry FERNS will allow you to Notify the Oregon Department of Forestry prior to conducting an operation or forest practice You must file a Notification of FERNS will allow you to apply for a Permit to use Fire or Power Driven Machinery PDM You must obtain this permit for any operation that uses fire or HELP SIGN IN amp FERNS will allow you to Subscribe to receive notifications of operations and information alerts Learn More Operation at least 15 days before starting the operation FERNS will also power driven machinery Learn More allow you to notify the Oregon Department of Revenue of the intent to harvest timber Learn More REGISTER gt ii Input your profile information into the fields provided Note that the Password has requirements that must be met If you hover over the information icon you will note that those requirements are contain at least a number uppercase letter lowercase letter and a symbol Must be at least 8 characters 1 Note Fields that have a red asterisk mean that the field is required to be filled out HELP SIGN IN amp amp FERNS FERNS information may be subje
62. r Owner Responsibilities One of the activities on this NOAP requires you to add a Timber Owner Please add yourself as Timber Owner Search existing Timber Owners and or create a Timber Owner b You will next be presented with the All Timber Owners page Search for the appropriate Timber Owner for your NOAP by using the page numbers at the bottom of the screen or typing in their name company in the search field and clicking the Search button Timber Owner Search All Timber Owners Showing 1 to 5 of 59 Mark Wigg Last Round a Oregon 97301 a Brandy Simmons Seneca Jones Timber Company estat ace 97440 BS Bamey Fie PE E sadari ae 97366 Mike K Tyee LLC feae Oregon 97486 B William L Wynkoop Seneca Jones Timber Company PEO IES B Eugene Oregon 97440 71 Page Table of Contents Version 1 September 25 2014 c Once you have located the appropriate Timber Owner click the Add to NOAP button on the right of your screen Timber Owner Search All Timber Owners Showing 21 to 25 of 59 61992 Clearwater Road Joe Smith N A La Grande Oregon 9785 5 ADD TONOAP gt Steve Kendall ABC logging ase Saal ee 97386 a _ ADDTONOAP gt Alison CC Lookouts aa een 4 Ci ronan gt gt Morton LaVerne acti nee Naa 89015 i _ ADDTONOAP gt ee aide Henderson Nevada 89015 _ADDTONOAP gt Previous 3 4 5 6 7 Next d Your Timber Owner will now be displayed on the Contacts pag
63. s Ce a Allows you to add edit Land Owner and Timber Owner if your NOAP requires one and add a Fire Emergency Contact 4 Blue Conditions a Asks you to provide information of resources present in your Operation Area to the best of your knowledge including but not limited to Slopes Waters Stability and Cultural and Wildlife Resources 5 Green Documents a Allows you to upload any document that is in PDF format Trouble uploading a document See Uploading Documents under System Requirements for troubleshooting tips 6 Purple Summary a The page a NOAP will default to when you reopen it Additionally this is the only page you will have access to after submitting a NOAP i Provides summary of information the Notifier provided legal requirements information ODF Personnel has added and option to Copy NOAP or Print Full Report 1 This is another way to access the Units you have and the activities operators on each one while the NOAP is still in draft form SEARCH 2 HELP ALISON amp LOGOUT CONTACTS amp e Create a NOAP Must be on Dashboard page to do so get there by clicking FERNS button on top navigation bar i To create a NOAP click on Create NOAP in the middle of your dashboard screen 16 Page Table of Contents Version 1 September 25 2014 Create a new Notification of Operations Application for Permit to Use Fire or Operate Power Driven Machinery NOAP Start
64. settings Reset to Medium default X A d Importing Units Unit must be in WKT If you do not have your Unit in this file type click on either Download Shape Up or Download ArcMap Add In both are in blue circles 6 Page Table of Contents Version 1 September 25 2014 Import Unit How to convert Shapefile to WKT nin Shape a 5 Unit WKT MULTIPOLYGON 13594454 46611 5591565 8127795 13594363 697139 5591140 6318097 13593943 293484 5591245 7327236 13593713 982398929 5592067 4307775423 13594425 802224778 5592177 3090057187 13594454 46611 5591565 8127795 2 Subscriber a The Subscriber portion of NOAPs is outside of FERNS b To become a Subscriber follow this link to the Forest Activity Computerized Tracking System FACTS page for full information i For direct access click here for a PDF version of the Subscriber Application or ask your local ODF office for a Subscriber Application c You will need to print and fill out the application If you provide your email on the Subscriber Application Form you will receive electronic copies of the NOAPS you requested and may receive a discount on the Subscriber fees that pertain to your type of subscription d You must turn in your application in person or via mail and subscriber fee to your local ODF office HOW TO BECOME A SUBSCRIBER TO RECEIVE NOTIFICATIONS OF OPERATIONS Forest activities on private lands are regulated b
65. sh to remove this Activity 5 Your Activity has now been removed j Add Remove Operator Once an Activity has been created an Operator can be added to it following the steps below to Add yourself as an Operator Search for existing Operator or Add a new Operator If needed the Operator can also be removed 49 Page Table of Contents Version 1 September 25 2014 Add Operator To add an Operator you must either select Add Operator from the appropriate Activity Section of the Summary page reached via top navigation bar or from the Add Activity page itself 1 Units Activities Operators 19 7 ACRES FUELS REDUCTION In order to submit this NOAP you must assign an Operator for this Activity ADD OPERATOR 5 9 ACRES REMOVE x FERTILIZER APPLICATION In ordet to submit this NOAP you must assign an Operator for this Activity 48 ACRES INSECTICIDE APPLICATION In ordectg submit this NOAP you must assign an Operator for this Activity ADD OPERATOR OR Jantity Quantity Units Fuels Reduction Method pick 1 or more Manual Ji Mechanical Buming Activity Operator Current Operator Operator has not been associated with this Activity Please use Please add yourself as Operator Search existing contacts the tools on the left to add an operator and or create a Operator Note You will have to follow one of the examples laid out below for each of the activities on each
66. t FERNS will autopopulate with N A Start date must be 15 days in the future as there is a 15 day waiting period on each NOAP Note Fields that have a red asterisk mean that the field is required to be filled out 38 Page Table of Contents Version 1 September 25 2014 Add Activity Unit Shape Polygon Unit Area 19 7 Acres Activity Quantity Quantity Units Fuels Reduction y Start Date End Date Activity Specific Remarks 2014 06 19 2014 08 21 Method pick 1 or more O Manual wi Mechanical M Burning Note There is no longer a waiver option on the notification itself If you would like to request a waiver contact the Stewardship Forester for your NOAP His her information can be found on the ODF Contact Information section of the Summary page located on top navigation bar MAP CONTACTS amp CONDITIONS 44 DOCUMENTS SUMMARY JE NOAP Summary OPERATION NAME Peter s Forest Apply for Permit to Use Fire or Power Driven Machinery PDM ORS 477 625 Notify the State Forester of operations on lands described in this NOAP ORS 527 670 Oregon Department of Forestry Contact Information ODF OFFICE SPRINGFIELD STEWARDSHIP FORESTER ODF South Cascade NAME Marvin Vetter DISTRICT EMAIL MVETTER ODF STATE OR US ADDRESS 3150 Main St Springfield Oregon 97478 PHONE 541 726 3588 3 If your Operation would benefit from Specific Remarks add those into the appropriate box marked in b
67. tember 25 2014 iii Remove Operator 1 Locate Summary page by clicking the Summary button on the top navigation bar INFO MAP 6 CONTACTS 4k CONDITIONS 4 DOCUMENTS P SUMMARY IE 2 Scroll down to Units Activities Operators section and find the Activity that the Operator you would like to remove pertains to Units Activities Operators 19 7 ACRES FUELS REDUCTION OPERATOR Alison Ingrid Claypool Conrad COMPANY Bob the Builder Inc ADDRESS 5000 Pompadour Dr Ashland Oregon 97520 PHONE 50050050000 5 9 ACRES FERTILIZER APPLICATION OPERATOR Alison CC COMPANY Lookouts ADDRESS 900 Lookout Road Medford Oregon 97504 PHONE 40040040000 48 ACRES INSECTICIDE APPLICATION 3 Click on the Activity name that you are interested in This will take you to the Activity page where the Operator information is located at the bottom a Note DO NOT Select the Remove button from this page The action will delete the ACTIVITY not the Operator you are trying to delete 58 Page Table of Contents Version 1 September 25 2014 Units Activities Operators 19 7 ACRES FUELS REDUCTION REMOVE x OPERATOR Alison Ingrid Claypool Conrad COMPANY Bob the Builder Inc ADDRESS 5000 Pompadour Dr Ashland Oregon 97520 PHONE 50050050000 5 9 ACRES OPERATOR Alison CC COMPANY Lookouts ADDRESS 900 Lookout Road Medford Oregon 97504 PHONE 40040040000 4 Scroll to th
68. tember 25 2014 ul Section 2 Landowner Contact Details Company M amp R Vineyards Address Line 1 4000 Marion Way Address Line 2 City Cottage Grove State Oregon Zip Code 97424 Phone and Ext e g 5039451234 x123 30030030000 iii Section 3 Note if Landowner is also a Timber owner fill out the Timber Owner part of this section as well WE REQUEST THE FOLLOWING INFORMATION FOR USE IN ODF REPORTS In these reports no names are connected with the information that is gathered Landowner Type Partnership Corporation Industrial Forest Landowner v Landownership Size 100 499 acres Ethnicity voluntary Black or African American Gender voluntary Male IS THIS LANDOWNER ALSO THE TIMBER OWNER Timber Owners must provide an Employer Identification Number OR the last 4 digits of the Timber Owner s Social Security Number Please provide below if this contact is a Timber Owner Leam More EIN Last four digits of SSN c Once you have entered all the information select the Add Landowner button at the bottom of the page d You have successful added a Landowner His her information is now displayed on the Contacts page and on the Summary page Table of Contents 65 Page Version 1 September 25 2014 Mike Reynolds Company M amp R Vineyards Address 4000 Marion Way Cottage Grove Oregon 9 424 Phone 30030030000 Landowner Type Partnership Corpor
69. th To do so must be done in Internet Explorer i While on the FERNS homepage click the gear icon in the upper right hand corner of your screen Is Ferns P amp CB ODFnet Home FERNS gt Overview FERNS Welcome Internal g SWO District In Out Board Private Forests FERNS FERNS Internal FPA Basecamp a A y v Pagey Safetyy Tools i nr A ety FERNS HELP SIGNIN Welcome to FERNS ii Click on Internet Options from the drop down menu that appears u Print File Zoom 100 Safety Add site to Start menu View downloads Ctri J Manage add ons Fl Developer Tools Go to pinned sites Compatibility View settings Report website problems Internet options About Internet Explorer ili Click the Security Tab on the menu box that opens 4 Page Table of Contents Version 1 September 25 2014 Internet Options _ _ 2 ln ea Start with tabs from the last session Start with home page Tabs ee Change how webpages are displayed in tabs Browsing history Delete temporary files history cookies saved passwords and web form information Delete browsing history on exit Appearance _ _ _ _ Startup Apply iv Click the Custom level button p Options _ E E e s a This zone contains websites that you tr
70. tream and the second is not you should select Yes for the question Is your activity within 100 feet of any lake or stream 2 The following pop up box will appear Use the scroll bar to scroll to the definition you need and click the x when you are finished Helpful Definitions Cultural Resources Buildings structures objects archaeological sites bunal sites human remains sacred objects and other resources at least 75 years in age that are an important part of the cultural heritage of the people of Oregon Bald Eagle Nesting Site A nesting tree and surrounding perching fledging and replacement nesting trees Bald Eagle Foraging Perch A foraging perch is one that is habitually used by eagles as a vantage point while hunting Bald Eagle Roosting Site A place where eagles regularly settle or congregate to rest at night Band Tailed Pigeon Spring Mineral springs frequently used by band tailed pigeons Bog A wetland that supports peat soils and specialized plant communities Domestic water use The use of water for human consumption and other household human use ii Slope Stability amp Clearcut Adjacency 1 All selection fields will automatically default to No If one of the categories pertains to your operation make sure to select Yes or Not Applicable if this is the case 76 Page Table of Contents Version 1 September 25 2014 Slope Stability amp Clearcut Adjacency
71. ust not to damage your computer or your files You have websites in this zone Security level for this zone Allowed levels for this zone All Medium Prompts before downloading potentially unsafe content Unsigned ActiveX controls will not be downloaded Enable Protected Mode fgs miga Internet Explorer Default level Reset all zones to default level Some settings are managed by your system administrator v A selection menu will pop up Scroll down and under miscellaneous find Include local directory path when uploading files to a server and select Disable 5 Page Table of Contents Version 1 September 25 2014 Internet Options _ Drag and drop or copy and paste files Disable Enable Prompt _ Indude local directory path when uploading files to a serv AN E bl Prompt _ Launching programs and files in an IFRAME l Nieshle mI Takes effect after you restart your computer Reset custom settings Reset to Medium default X vi Click the OK button You will now be uploading the PDF itself rather than the path Internet Options Secury Seting Tied E O O __ Indude local directory path when uploading files to a server Enable _ Launching applications and unsafe files Disable _ Launching programs and files in an IFRAME _ Nieshle lt mI Takes effect after you restart your computer Reset custom
72. vigation bar within the desired NOAP INFO CONTACTS 4k CONDITIONS 4 DOCUMENTS SUMMARY JL b Select the Unit you would like to add another Acitivity to Once selected the Unit will be highlighted with a pink and blue exterior Unit Name One Area 19 7 acres View Activities c Select Add Activity button and proceed to provide Activity information as outlined above i Note While button does not say Add Another Activity it will still add another Activity to the same Unit or a first Activity if you haven t created any yet 3 From Summary Page a Locate Summary page by selecting Summary button on top navigation bar within the desired NOAP MAP CONTACTS 4 CONDITIONS DOCUMENTS SUMMARY i b Scroll down to Units Activities Operators Section Note Unit names are marked in green with the names you originally provided 47 Page Table of Contents Version 1 September 25 2014 Units Activities Operators 19 7 ACRES FUELS REDUCTION In order to submit this NOAP you must assign an Operator for this Activity ADD OPERATOR 9 9 ACRES FERTILIZER APPLICATION In order to submit this NOAP you must assign an Operator for this Activity ADD OPERATOR 48 ACRES INSECTICIDE APPLICATION In order to submit this NOAP you must assign an Operator for this Activity ADD OPERATOR c Find the Unit you would like to add another Activity to and select Ad
73. will be displayed both on the Contacts page and on the Summary page 60 Page Table of Contents Version 1 September 25 2014 Current Landowners Alison Ingrid Claypool Conrad Company Bob the Builder Inc Address 5000 Pompadour Dr Ashland Oregon 97520 Phone 50050050000 Landowner Type Parinership Corporation Industrial Forest Landowner Landowner Size 10 99 acres c If you did not input your Landowner information when you registered you will not be able to be classified as a Landowner until you do so i Select the Your Name button in the upper right hand corner of your screen SEARCH HELP LOGOUT ii Scroll down to the Are you a Landowner section and fill out the information 61 Page Table of Contents Version 1 September 25 2014 ARE YOU A LANDOWNER If you are filing NOAPSs as a Landowner we ask you to provide the following information Landowner Type Partnership Corporation Industrial Forest Landowner Landownership Size 10 99 acres Iv Ethnicity voluntary Decline to answer Gender voluntary Decline Iv ili Once finished select Save at bottom of screen iv You may now add yourself as a Landowner on any NOAP following the steps laid out above This information will be displayed both on the Contacts page and on the Summary page Current Landowners Alison Ingrid Claypool Conrad Company Bob the Builder Inc Address 5
74. y the Oregon Forest Practices Act FPA This law requires applicants to notify the State Forester before they begin forest operations An applicant must file a Notification of Operation form with the Oregon Department of Forestry ODF office at least 15 days before the operation starts Operations include timber harvest road construction and reconstruction site preparation slash treatment chemical application land use changes and certain non commercial forest activities 7 Page Table of Contents Version 1 September 25 2014 3 ODF Layer Legend Public Ownership Burea of Indian Affairs US Burea of Land Management National Park Service Oregon Depatment of Forestry Oregon Department of Fish and Wildlife i Oregon Department of Forestry Admin o Oregon Department of Forestry Managed for State Lands ODF CSL decert ODF_Consv_Fund f __ Oregon Department of State Lands Oregon Parks and Recreation State of Oregon Unclassified a US Army Corps of Engineers US Forest Services US Fish and Wildlife Services Table of Contents Hydrography High Aquatic Potential Streams Fish Large om Fish Medium seeeeeee Fish Small Non fish Large om Non Fish Medium eseeee Non Fish Small Unknown Large Unknown Medium BEES Unknown Small Vf Wetlands NWI Roads Or Interstate 5 rT Hi ghways Roads 8 Page Version 1 Septembe

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