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1.0 Dashboard - user manual

1. SK WinTid Dashboard 22 11 2007 15 13 33 Logged onto server WMW1009914 Configuration SE 5 Dashboard Tools Help 8X rapae User setup Application setup Approval setup Follow up setup Activity setup Name Konsulent C Show cost centre as default Setup available to others administrasjon No TRES administrasjon 2 Fleksitid administrasjon 3 Ikke Overtid 1 Normaltid i ban re 4 Overtid til avspasering 39 Sum overtid wmhaaln 5 Overtidsayspasering nr 1 o tommy 6 Overtidsavspasering nr 2 Overtid H kon wmhaaln 7 Overtidsavspasering nr 3 Overtid utv wmhaaln 8 Dvertidsavspasering nr 4 Tilleggsrappport wmhaaln 11 Dvertid 50 12 Overtid 100 13 Overtid 133 14 Overtid 200 20 Mertid 30 OT utbetalingskategorier 40 OT avspaseringskategorier 50 Ubrukt pause 51 For mye pause 52 Ulovlig pause 60 Avrundet rest 30 Tilstedetid ved Aktiv sykemeldt 95 Sum timer reell 96 Sum overtid reell 97 Sum timer alle jobber 98 Sum timer 101 Tillegg nr 1 102 Tillegg nr 2 103 Tillegg nr 3 104 Tillegg nr 4 105 Tillegg nr 5 106 Tillegg nr 6 107 Tillegg nr 7 108 Tillegg nr 8 109 Tillegg nr 9 E To create a new setup first enter an appropriate name for the setup in the Name field Then if you wish tick the Setup available to others box If you do so other users can be connected to your setup or can copy your settings into their own setup The other users cannot make changes to your setup If
2. Salg 00 14 10 Bakken Marianne 2752 n Overtime l Bostad Kristoffer 3165 Overtime with description Skj thaug Reidar 2653 Reg Corrections Steiro Lill Cathrin 26531 Extras B Service Persem Per 800 amp SLUTTET Svensson Sven 200 GI test test landsem Test trine amp Utvikling Aln s Hans Christian 2 Haraldsrud Anne Mette Haveraaen H kon 265 Moreno Oviedo Fernand Syversen Erik 32069 T mllmbame Vmmmed ICRA j ji Display mode Hierarchy O Flat Approve period Last retrieved 12 14 36 Search On the left hand side of the screen you can search for specific employees You can search by surname first name and employee number It is not necessary to put at the start or end of your search string the system automatically treats your query as if you had added the wildcards Once you have entered your search criteria click the Search button or press Enter To make a new search reset the fields by clicking the Reset button Overview This screen displays an overview of the results for the employee you have selected in the tree view The current period is automatically loaded and displayed and the period is retrieved from the affiliation in the wages group The screen shows the registrations made during the selected period You can choose the period you wish to see from the Select period drop down list If you rig
3. Explanation of the fields Absence code for child s illness Select the absence code to be used for child s sickness and click the Save button Absence code for sick childminder Select the absence code to be used for childminder s sickness and click the Save button In most companies these two use the same absence code Occurrences are counted in days hours Enter the value s that apply for your company Number of weeks employed before child s illness is permitted According to the Norwegian National Insurance Act an employee must have been employed for a minimum of four weeks before taking time off for a sick child Rules regarding child s illness after being granted leave of absence Number of weeks one must have worked after leave of absence In the event of a break in the employment lasting more than 14 days the employee must once again work for at least four weeks before the employer is required to pay out care benefit The absence codes to which this applies should be selected in Absence codes for leave of absence Define staff information This screen is used to define information texts that can be displayed for each employee in Personal settings Examples include mobile phone number next of kin etc Click the Add button and enter the required text Once you save the information type it can be found again in Personal settings ld a Type information Id i i Bilnummer 2 Parkeringsp
4. Delete old files in the backup folder Tick this box if you want to delete old backup files The Recurrence pattern section contains a number of options that allow the user to determine how often import should take place WinTid g2 e 103 104 WinTid g2 Continuous If this option is selected the import will take place on a continuous basis in accordance with the interval in minutes set in Import schedule recurrence configuration Daily If this option is selected a start time must also be entered The import will take place at the specified time Weekly If this option is selected the tick boxes for the days of the week will be enabled You must select one or more days and a start time Monthly If this option is selected the tick boxes for the months will be enabled You must select one or more months a start time and a date in the month Manual import If you want to carry out a manual import you can do this from the Manual import menu Select the import type you want to carry out from the drop down list Select the XML file to be imported by clicking on the button that appears after the File to import field Select a folder where the backup file is to be saved after the import by clicking on the FE button that appears after the Backup folder field Import Type Balance File to Import l Backup Folder Lisl Export The Export screen is used to create export files for resul
5. Employees Absence schedule On this screen you can register change or delete future absences SK WinTid Dashboard 12 12 2007 10 22 05 Logged onto server WMWI009914 Management Selected item Haraldsrud Anne Mette 26522 3 2 Dashboard Tools Help IP AOD Tasks Employees Overview Totals Maintenance Absence schedule Sickness statutory leave Search Absence schedule Absence name From date To date Approved Tjenestereise 29 01 2007 29 01 2007 First name Tjenestereise 06 02 2007 06 02 2007 Sumame Fetie 16 02 2007 16 02 2007 Emp no gt 0 v Tjenestereise 17 04 2007 17 04 2007 Avspasering fleks 18 05 2007 18 05 2007 rd Kurs 29 05 2007 30 05 2007 Rauland Tore 26546 A Salomonsen Reidar 26 Stensund Tommy 2654 Sundstr m Arve 26519 Tjenestereise Ferie Kurs Tjenestereise Ferie 04 06 2007 09 07 2007 25 09 2007 25 10 2007 01 11 2007 04 06 2007 05 08 2007 26 09 2007 26 10 2007 02 11 2007 E Lageret Testing Ferie 1 Salg Bakken Marianne 275 Bostad Kristoffer 31656 Skj thaug Reidar 2653 Steiro Lill Cathrin 26531 amp Service Persem Per 800 SLUTTET Svensson Sven 200 B test test landsem Test trine Utvikling Aln s Hans Christian 2 Haraldsrud Anne Mette Haveraaen H kon 265 Moreno Oviedo Fernand Syversen Erik 32069 I Tallntann Vmmmed ICRA Bi
6. Sykdom Sykemelding 2006011012194355 Frav r Barns sykdom oppf lging Job name Frav r Sykdom Egenmelding 2006011012200877 Frav r Ferie 2006011012203578 Frav r Permisjon med l nn Function Intemtid WM data 4 2006011012213638 Frav r Permisjon uten l nn x 2006011012230343 Frav r Milit rtjeneste Work type Sali lista 2006011012232585 Ubelagt Project Select item gt a 200601 1012240209 Salgst ttearbeid 2006011012242297 Kompetanseheving Project type Select item gt v 2006011012244530 Administrasjon 2006011012252460 M ter planlegging Project ID lt Select item gt v 2006011013324693 Tid til fakturering 2006011013332598 Helpdesk Job indirect 2006011013343374 Utvikling ikke bruk denne 2006011013350967 Klargj ring Job direct 200601 1013355339 Release 2007021 218504719 kundeoppf lging ikke fakt Plan 2007021 218572391 Reisetid til fakturering E Planned start 2007021218582149 Reisetid ikke fakturerbar 2007021219000691 Support kunder internt Planned finished 2007021219023021 Kundem ter fikke fakt 2007021219031974 Prosjektarbeide ikke fakt Budget in hours 0 2007021219043304 Forberedelser til kurs oppl ring r 0 2007021219053134 Dokumentering Age nome 2007112716595733 Utl n CIS Terje 2007112717052374 Utl n Infra Solutions Terje Status 2007112717060117 Utl n Utility Terje Job status In progress v 200711271 7062516 Utl n Oil Gas Terje 200711271 7065150 Utlan Card Terj
7. click the OK button Back in the Follow up setup screen you must then click New or Change in order to save the category warning 1 0 Dashboard user manual Activity setup This screen allows you to create a setup for activity allocation for the employees It is possible to differentiate between allocating time based on calculated time and allocating freely with a maximum number of hours There are also three options regarding how activities are to be allocated You can connect an activity setup to individual employees in WinTid Personal settings SK WinTid Dashboard 22 11 2007 15 13 33 Logged onto server WMWIO09914 Configuration 2 Dashboard Tools Help zapase User setup Application setup Approval setup Follow up setup Activity setup Name al User id Name Felles Rest med splitt Manage month change Setup available to others Felles Fri med Splitt administrasjon Reporting mode administrasjon steinar Evmhaan Reporting based on max hours per day 18 8 Reporting based on calculated time Activity selection mode Dropdown list with activities Results from query against activities By joining P Field Drop down list with activities Drop down list of activities which the user can choose to allocate time on This list can be filtered by means of entries in ansatt_fritekst If no filtering has been set in ansatt_fritekst all activities are shown S
8. user manual Basic data Description of acquireing of results Associated extras Used in Description of earning results C Use overtime agreement given in wage group 05 00 06 00 0700 0800 09 00 10 00 11 00 12 00 13 00 14 00 15 00 16 00 17 00 18 00 1900 20 BNP 3 Overtid 50 Add Handling absence The absence is calculated based on the start and end of the normal working hours The sum of the absence and the normal hours is enclosed by the length of the working Associated rules Min max overtime rule Min Max etter arbeidstid lengde vi Rounding off rule OT til 30 min m grense 15 min v Break rule Ingen pauseregel lt To define the various times click the Add button A new dialog will open and you can choose the type of time from the drop down list and then fill in the times Repeat the process until you have entered all the categories that will produce results for the entire day SE Add zone Type of time Category Fram time To time Length Rounding off hefnre Rounding off after The various calculation types can be selected from the drop down list Working time Used to define the working time for the scheme e g from 08 00 to 16 00 Automatic In registration Used if you want employees to be registered in automatically at a specific time Automatic Out registration Used if you want employees to
9. 2 Ny tabell Cu 750 Frav r agresso agetypes 751 Frav r Category Normaltid Fleksitid Overtid til avspasering 850 Prosjekt PDW Tjenestereise Syk med sykemelding Syk gt 56 dager Kunde oppl ring Syk egenmelding Ubegrunnet frav r Sykt barn Bytte fridag Hjemmekontor Str ket fleks nc vi 4 MG sj v v v 4 w W w w Add Delete Salary type table ID Enter the number of the salary type table The number must be unique Salary type table name Enter the desired name The name must be unique Salary types Click the Add button and a new blank row will appear Enter the salary type desired for the payroll system you are using In the Category field select the category appropriate for the salary type you have selected Continue adding rows until you have entered all of the categories that you want to transfer results to your payroll system Reports jg EO ale 4 Oe Reports is available as a separate icon or you can select Reports from the menu Access can be given from System settings Program function setup In this screen you can run reports on your employees Hover the mouse cursor over lt Select report gt to view a list of all available reports and then select the desired report 62 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual lt Select report gt Absence Absence report Absence report in detail Holidays SSB sic
10. Egil 254835 Siljan Torhild Voss 39711 Skjathaug Reidar 26538 Steiro Lill Cathrin 26531 Mw Setup Remove Konsulent uty endance ost centre Example of an overview report The categories shown in the report are those set up in the Flexitime setup Overview Period 01 04 2016 30 04 2010 Generated 18 05 2010 Department Employee Floks tid Normaltid Sam overtid Konsulestgrappen Christiansen Stein 00 00 0730 00 00 Kristensen Amfien H 00 00 2230 07 00 Lundal Roar 00 00 9000 00 00 Pedersen Ove 00 00 3244 00 00 Roness Eirik 00 00 90 00 00 00 Ruud Espen 00 00 00 00 00 00 Thue Steinar 00 00 00 00 00 00 Total 00 00 242 44 07 00 68 e WinTid g2 1 0 Dashboard user manual Overview per day The Overview per day report lists results for each day in the selected period The results shown depend on the approval setup selected when you run the report A typical Overview per day report for a selected period is shown below Overview per day Period 01 04 2010 30 04 2010 Generates d 18 05 2010 Department Emplovee Date Normaltid Sem overtid Koesulentgruppen Christiansen Sten 26 04 2010 02 15 27 04 2010 1 Total 07 30 00 00 Kristensen Arr nn H 21 04 2010 07 30 O20 22 04 2010 23 04 2010 0730 oF Total 22 30 07 00 Balance This report shows the accumulated balance of the categories you select on the selected date Select the date employees and categories on which the report is to be run then c
11. Haveraaen H kon 26529 31835 Foss Marianne Utvikling Logica Norge AS HRM Moreno Oviedo Femando 26526 37431 Stubdal Inge Utvikling Logica Norge 4S HRM SenthilKumar Jayasree 40002 40000 Brahmadev Dhupar Divya M Utvikling Logica Norge AS HRM Stubdal Inge 37431 40001 Umalakshmi Rajaram Utvikling Logica Norge AS HRM Tollefsen Vegard 26548 Umalakshmi Rajaram 40001 Weberg Randi 26535 40002 SenthilKumar Jayasree Utvikling Logica Norge AS HRM Delete Add Calculate from Date 17 05 2010 v To select the employees for whom calculations are to be made double click on the relevant department s or employees Select the desired date from the Calculate from date list Once a date has been selected the Calculate button becomes enabled If there are any uncalculated days before the selected date these will also be calculated for the selected employees 28 e WinTid g2 1 0 Dashboard user manual Calendar selection If any changes have been made to a calendar you can make calculations for all employees who are on the selected calendar Select the desired calendar by double clicking The selected calendar will be shown on the right hand side Select the desired date from the Calculate from date list Once a date has been selected the Calculate button becomes enabled If there are any uncalculated days before the selected date these will also be calculated for the selected employees Employee s
12. Mark as approved O Firm Approved by manager C Mark as transferred Department Approved by employee Alpha numeric department Format O Fixed length Separated O XML Punctuation mark Fixed value format Footer To create an absence export setup click the Add button and enter a name for the setup Then fill in the various fields as required Selection Select here from the available selection criteria Company Department Alphanumeric department or No selection Selection of approval level when transferring Choose whether the selection should include all results those approved by an administrator or those approved by an employee Marking rules If you want the results to be marked after transfer select Mark as approved and or Mark as transferred Format You must select the export format here fixed width delimited or XML If you choose delimited you must also specify the delimiter character to use Choose a character from the drop down list Next select the fields to be included in the export You must include as a minimum the employee number or salary number salary type result in hours or days start date and end date If you have selected the fixed width format you must also specify the width of each field whether they are right or left justified and the padding character which can be 0 or left blank You can then fill in the Fixed value format fi
13. The registration terminals must be active in order to be able to receive and process the registrations made by employees It is therefore important that the streams are started in order to be able to accept the registrations A row is shown for each terminal in the company Status data collection service LE zz Status last updated 19 05 2010 09 00 Stream status and statistics Terminals Stream Status Last started Number of registratic Average response time Maximum response Stream no 2 01 01 2000 00 00 c 01 01 2000 00 00 0 Stream no 1 GE 01 01 2000 00 00 JJ GE 01 01 2000 00 00 Stream no 3 HE 01 01 2000 00 00 AA Start stream Stopp stream Back from service Mark as Sent to service I nm mn a 1 0 Dashboard user manual 1 0 Dashboard user manual Definition of registration strings Values determining how registration strings are built up are defined on this screen These settings are important for ensuring that the registration terminals can read the correct information from the registration card used The information sent from the registration terminal or from web registrations arrives as a block which is read into the data collection table The registration block is built up in a standard manner for the various function keys Registrationstring details Cost center Number of digits in cardnumber i g Number of digits in costcenter level 1 la pe Number of
14. Vegard 26548 Umalakshmi Rajaram 4000 Weberg Randi 26535 Reason for edit Category Days Number Correction Approved Normaltid 00 00 No Sum timer reell 00 00 No Sum timer i 00 00 No Utv dotnet Utvikling amp test Normaltid 00 00 No Utv dotnet Utvikling amp test Sum timer reell 00 00 No ry 7 j gt Utv dotnet Utvikling amp test Sum timer 00 00 No Display mode Hierarchy O Flat Update Amend Calculate Result corrections ast retriever 19 19 79 The Status day panel shows an overview of whether the day is Calculated Allocated for those who use activity allocation and Approved and if so at what level If the day has been approved at employee level it is coloured in blue If the day is partly approved for those who use cost centres it is coloured in yellow If the administrator has approved a day or a period it is coloured in green If the approval colour is red the results have been transferred to salaries This must be specified in each individual salary expense To view maintenance details for a different day click the arrow buttons next to the date field to move backward or forward one day at a time If you want to go back to a different month click the drop down arrow to change your selection Change scheme To change attendance or production scheme for a selected employee for a day click the Change scheme button A dialog then appears displaying all o
15. user manual Flexible break Indicates that employees can choose whether to take their break or not Fixed break Indicates that a fixed break will be deducted for all employees linked to this rule in the calculation scheme General processing rules Absence code for break If you use break registration select the absence code for the break from this drop down list Minimum time before break No break should be taken until the minimum time has been worked This is checked against Normal Time and Normal amp Additional Time in the calculation scheme It therefore includes absence time that updates normal time Break duration Enter the duration of the break This is the length of the break if no break is registered If a break length is specified in the calculation scheme the value there will override any value here Minimum break If breaks are registered this minimum length should always be deducted If no minimum break is specified 00 00 then the value given in Break duration will be used Maximum break Specifies the maximum length of break that can be taken without it being unauthorised If no maximum break is specified 00 00 then the value given in Break duration will be used Subtract maximum break when there are no break registrations If this option is selected the time entered in the Maximum break field will be deducted if the end of a break is not registered Processing rules for schemes with
16. v Salary Fixed salary Register pay for work done on a public O Hourly pay holiday lt Select item Rules Balance and rounding off setup Logica Norge AS v Overtime rules lt Select item gt v Overtime rules for single days Consider the day as a whole v Multiplication factor use on overtime Factor for OT1 i Factor for OT2 i Factor for OT3 i Factor for OT 4 Balance view at registration 1st balance Fleksitid v 2nd balance Avspasering fleks v amp dbalance dth balance To enter a new salary group click the Add button Fields with a red icon must be filled in A salary group cannot be deleted if it is used for any employees To delete a salary group select a salary group and click Delete WinTid g2 e 33 34 e WinTid g2 Working time arrangements Flexitime If this option is selected the salary group is for flexitime employees Fixed time If this option is selected the salary group is for employees with fixed working hours The field Register unauthorised absence as becomes enabled in the drop down list select the absence code to be used in the event of unauthorised absence Salary Fixed salary Indicates that the group receives a fixed salary Hourly pay Indicates that the group receives hourly pay The field Register pay for work done on a public holiday becomes enabled in the drop down list select the category to be used Rules Balance and rounding setup Select from the drop down
17. 01 Ut The bottom panel shows the results for the categories on which time has been registered These may be attendance results cost centre results or production results Attendance results are shown in black text Cost centre results are shown in red text 1 0 Dashboard user manual 1 0 Dashboard user manual Job production results are shown in blue text Category Hours Days Number Correction Approved Normaltid 07 30 00 00 No Sum timer reell 07 30 00 00 No Sum timer 07 30 00 00 No Utv dotnet Utvikling amp test Normaltid 07 30 00 00 No Utv dotnet Utvikling amp test Sum timer reell 07 30 00 00 No Utv dotnet Utvikling amp test Sum timer 07 30 00 00 No Employees Maintenance Result corrections The objective of this screen is to allow you to add or delete values on a given category SK Result corrections Haraldsrud Anne Mette Date 10 12 2007 Preview Category a Incoming hours Incoming days Today s total Correction Dutgoing hours Outgoing days Avspasering fleks 00 00 3 5 0 00 00 35 Ferie 00 00 25 00 00 26 Fleksitid 13 45 19 36 KM kunder 00 00 00 00 Normaltid 00 00 08 21 Sum timer 00 00 08 21 Sum timer 00 00 08 21 Utv Rel Utviklir Sum timer 00 00 08 21 Sum timer reell 00 00 08 21 Sum timer reell 00 00 08 21 Sykt barn 00 00 00 00 Tannlene lene naa naa Oo o DINOOOooooao 2nNmoooooon Add value to total Category aj Value N Reason for edit Ferie 1 Fl
18. 04 2010 16 04 2010 administrasjon Salary report This report presents results based on the salary type table to which each employee is linked In other words the report shows the categories entered in the salary type table and that form the basis for the salaries A report is created for each salary type table 1 0 Dashboard user manual WinTid g2 e 69 70 WinTid g2 Salary Report Tabell for beltidsansatte Period 01 04 2010 30 04 2010 Generated 20 05 2010 Department Employee Normaltid Fleksitid Presi Tjenestereise i Rss Sy a Rar ee gt l i coe Hjemmekontor Utvikling Foss Mananne 0730 00 00 00 00 00 00 0 00 00 0 0 135 00 0 0000 00 00 00 00 ENE 69 15 04 52 00 00 01 53 0 00 00 0 0 7114 2 00 00 00 00 Anne Mette Stubdal Inge 00 00 00 00 00 00 00 00 0 00 00 0 0 112 30 0 0000 00 00 00 00 Tollefsen Vegard 233 01 00 00 00 00 00 0 00 00 0 0 120 00 0 00 00 00 00 00 00 Total 100 15 05 52 00 00 01 53 0 00 00 0 0 438 44 2 00 00 00 00 00 00 Result corrections All corrections made in WinTid are logged and can be printed out The Result corrections report shows the corrections made to daily results These changes are made under Maintenance Result corrections You can make corrections to all categories by changing the day s result Result corrections Period 01 04 2010 30 04 2010 Generated 18 05 2010 Department Employee Date Category Valse Change by Date Job name Reason Utvikiing Haraldsrod Anne Mette 02 04 2010 Flekstid
19. 100 Overtime extras Overtid 133 Overtime extras Overtid 200 Overtime extras Overtid 50 Overtime extras Overtid til avspasering Overtime extras Reise helg Totals Sum timer Totals Syk egenmelding Absence Sykt barn Absence Tannlege lege Totals Tjenestereise Absence Variabelt tillegg 111 Nytt tillegg 111 Overtime extras MinTid specific Denomination Available MinTid pages Days Absence schedule Days Activity report Hours Maintenance Hours My page Hours Overview Hours Hours Hours Hours Hours Hours Days Days Hours Hours Hours Start page Registration Start up time Close down time Session duration Approval access Edit access Access to extras Change To define a new setup first enter a suitable name in the Name field Then select the appropriate language and whether the setup is to be available to others If so other users can be connected to your setup or can copy your settings into their own setup The other users cannot make changes to your setup Next tick the various registration types you want this setup to have access to The most common are In Out Absence in Absence out Absence and for those customers who use these features Cost centre and Job production Then select the overtime codes absence codes and any extras that this setup should have access to Within the MinTid specific panel tick the various MinTid pages you want to be ava
20. 4 Overtid til avspasering 5 Overtidsavspasering nr 1 C Yearly rounding off Round down to ef 6 Overtidsavspasering nr 2 Round up to mu 7 Overtidsavspasering nr 3 3 Ovenidsavepasering nd Monthly rounding off Round down to 40 1 Overtid 50 Round up to 9 T Dronda s 7 Weekly rounding off Round down to i 13 Overtid 133 14 Overtid 200 Round up to pp 20 Mertid C Daily rounding off Round down to ss 65 Saldo Gradert syk 96 Sum overtid reell Roung en bo 1030 Ferie C Divergent rounding off Round down to fs Sykt bam Round up to 0 Excess category Ingen v Get categories Dates for diverging cycles Date Description 01 04 2010 fleks The left hand side shows the various salary groups that you have Choose one of the salary groups for which you wish to set up an accumulator then click the Get categories button A new dialog appears giving an overview of the categories available 52 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual Get categories Available Selected Ingen Normaltid Overtid til avspasering Ikke overtid Dvertidsavspasering nr 1 OT utbetalingskategorier Dvertidsavspasering nr 2 OT avspaseringskategorier Dvertidsavspasering nr 3 Ubrukt pause Overtidsayspasering nr 4 For mye pause Overtid 50 Ulovlig pause Overtid 100 Avrundet rest Overtid 133 Tilstedetid ved Aktiv sykemeldt Overtid 200 Sum timer reell Mertid Sum timer alle jobber Saldo Gradert syk S
21. Category warnings Fleksitid Fleksitid 35 32 WinTid g2 e 5 6 e WinTid g2 Personalia Access and rights First name Last name Employee id Firm Department Employed from date Employed to date Position In percent Card id wage id Wage type table Holiday in dayerhoure Allowed holidays thre Wear Earned holidays Anne Mette Haraldsrud Production Cost centre Self defin abuse Logica Norge 45 HAM Utvikling 01 11 2000 659800350 i cc cy Tabell for heltidsansatte I oe fel 4 P oo io E 4 eJ Date of birth 19 01 1968 h National identit ee en 19016800000 Ge Male Female E mail anne mette haraldsruditlogica com Tasks Approval On this screen you can approve results for the employees for the current period The categories shown are those selected in Approval setup The categories which should be shown are those which may affect wage payments If too many categories are selected to be displayed it may take a long time to display data on this screen For more information see Configuration Approval setup Status Follow up Approval Cost centre stand ins Selection Type of result Attendance v Period Approved Name Fleksitid Overtid 50 Overtid 100 Overtid 133 Overtid til avspas Overtid 200 Foss Marianne Haveraaen H kon Stubdal Inge Umalakshmi Rajaram Weberg Ra
22. If this box is ticked the Update method drop down list is enabled The options here are as follows Update the job the day starts with which means that the results will appear on the job stated in Personal settings Update the most recently used job which means that results will be given on the most recently used job that the employee has registered and Update the job used at attendance which means that results will be given on the job stated as the Job used at attendance in Personal settings Update extra If this box is ticked the Update method drop down list is enabled The options here are as follows Extra result same as callout result which means that the extra will be updated with a result which is the same as that of the callout and Update extra result the same as callout presence time which means that the extra will be updated with a result which is the same as the employee has been present Result category for the callout Follow the zones in the scheme This indicates that the result will be given in accordance with the categories stated in the calculation scheme for the day If this option is selected the Result category during normal hours drop down list becomes enabled You can choose from this drop down list which result should be given if the callout code is registered in normal time Based on the timing of the In registration This indicates that the result will only be given on
23. RO ee 61 Rss 62 19 6 81 31 0 SNE ER 71 FNCU VALY DEO CUCU OM aoi eoio r EOE lances eisactadabsnenanenimessoeiiacoadetlaats v2 AU an salen area eee ale A T2 PINGPOPEN WEEKS poroi torg rE O O OESE 12 Acu viyalocaton EMPIOvEGS oriire ona as E AE OE DEE OSES 73 Produenon TOMO W AUD asscescsacsicosasdeesssathtacemncasssisadatiasdemsshbesadensoudssonsanseansleaaeenih ced 74 JG ENG roe ae EE EE EN EE E ER tos 75 Produch n SCAD eeens A E A 78 DE De 78 1 0 Dashboard user manual Contents e iii iv e Contents IONS Dre 19 SPELE EE JR OE 80 FoTmsdPevea esrea ee 80 BES SC UU EEE EEE EE NE 80 XPD CAUIOM SDa a udgaeacanciedsdadanicaneuantedamecannadn tess 81 APPrOval SetiD niro ken 84 Followup SeU Deoa a a N 85 ACUV Y SEP eoe o a a a a a 87 Program TUNCU ON SEP Le sunnere 89 System settings absence codes vesten 90 Rules for SICKNESS VE 90 Denne ON 93 Mod 94 ETT 96 SN NG EEE EEE NE E SE NERE 97 Pabi holidays iseseisana a a aa recone 97 Scheduled porn PS 98 Scheduled prosrams sa 99 Data clan se 100 PEN LON OF TESTS FANN STN SSA 101 Omre ve 102 m t Bom Je uvel 103 Mk 103 EPO eee 104 Manual ex pOr vr 107 Open los Me vr N N A 108 5 GORE EE RE ER A E TE AN a endn casi 109 Es 109 1 0 Dashboard user manual WinTid g2 Log in Enter your username and password to log in to WinTid g2 The username to use is the same as for MinTid This is set in personnel everybody that register time Users can change their ow
24. Tid innleid 101 Tid til prosjektfordeling 8 Ubelagt 202 Utvikling 1 0 Dashboard user manual Jobs Function Work type Project Name 3013 Administrativ tid 6001 Bakvakt 6006 Dokumentasjon 3007 Dokumentering 6004 DotNet Krav amp Design 6005 DotNet Utvikling T est 6000 Feilretting 3005 Forberedelser kurs mater 6012 Formannsmodul 6013 Forvaltning 6009 Ikke plasserbar tid m ter status osv 6010 Integrasjoner 6007 Kompetanse 3010 Kompetanse kurs egentrening 3008 Kundem ter ikke fakt 3003 Kundeoppf lging ikke fakt 6008 Ledelse 3012 Mater internt 333 NEW Dotnet team 3015 PAS fakturerbart 75 timer 3014 PAS support 8301 Pfelt33 3016 Produktradet Forvaltning 3009 Prosjekt arbeid ikke fakt 3001 Reisetid Fakt 3002 Reisetid ikke fakt 6002 Rel Krav amp Design 3 6003 Rel Utvikling amp T est 6011 Salg 3017 Salgst ttearbeid 3004 Support kunder internt K 6014 Teknisk Add Save Once this task has been completed proceed to the Jobs tab to set up the jobs that are to be used Click the Add button and the job number will be created automatically by the system Enter the job name and select from the various drop down lists the desired combination for the job Jobs can also be imported via our import software Jobs Function Work type Project Project type Project ID EN Definition 2006011012182887 Sykdom E genmelding job no 2006011012191149 Frav r
25. and results are given on it Category type Here you can choose from the following category types Flexitime Normal time Overtime Extra Calculated in Select whether the category should be calculated in hours or days Define contents Click the Define contents button to set up categories consisting of one or more categories combined The categories 95 96 97 and 98 are used to define the categories to be counted up For example the categories 95 and 96 are also used for the AML OT report 60 e WinTid g2 1 0 Dashboard user manual Normaltid Fleksitid Ikke overtid Overtid til avspas Dvertidsavspase Dvertidsavspase Dvertidsavspase Dvertidsavspase Overtid 50 Overtid 100 Overtid 133 Overtid 200 Mertid Ubrukt pause For mye pause Ulovlig pause Avrundet rest Sum timer reell Sum overtid reell Sum timer alle job Sum timer Sum overtid Ettermiddagstilled Natt tillegg Kveldstillegg Helligdagstillegg Tillegg nr 5 Tillegg nr 6 Tillegg nr 7 Selected categories Fleksitid Normaltid Sum overtid reell Ikke overtid Overtid til avspasering Dvertidsavspasering nr 1 Overtidsavspasering nr 2 Overtidsayspasering nr 3 Overtidsayspasering nr 4 Overtid 50 Overtid 100 Overtid 133 Overtid 200 Mertid OT utbetalingskategorier OT avspaseringskategorier Ubrukt pause For mye pause Ulovlig pause Avrundet rest Saldo Gradert syk Tilstedetid ved Aktiv sykemeldt Sum timer reell Sum t
26. at the bottom of the screen Make the necessary changes and then click the Change button to save the changes To delete a result correction select the correction to be deleted in the Add value to total panel The details of the original correction which was made are then shown at the bottom of the screen Click the Delete button Reset resets all the values in the fields to blank OK saves the changes you have made Cancel closes the window without saving the changes WinTid g2 13 14 o WinTid g2 Employees Maintenance Extras In this screen you can maintain extra registrations for an individual employee on the selected date SK Edit extra Haraldsrud Anne Mette Date 10 12 2007 Add change extra Type Extras a Number Attendance Kilometer Attach to attendance Attach to job go Attach to cost centre lt Select cost centre gt Select number and extra 0 00 lt Select extra gt Description Fromdate 10 12 2007 V 00 00 Todate M10122007 Description To register a variable extra enter the correct number and select an extra from the drop down list The list of available extras depends on the settings in the selected employee s Application setup When you have registered the extra you wish to add click the New button to save The ticks in the Attach to attendance At
27. be registered out automatically at a specific time If they FORGET to register themselves out this calculation type is entered in at the desired time and the employee will then get this as their registered out time Rounding off before after This calculation type will assess the In Out registration time and round the time to the given time You can determine how much rounding you will permit by setting From and To times Example The working day for a fixed time employee begins at 08 00 but you wish to permit the employee to arrive at 08 10 without penalty at the same time you do not wish to give overtime if the employee arrives at 07 45 Therefore enter 08 00 as the From time in this WinTid g2 e 43 44 e WinTid g2 calculation type and set the Rounding off before time to 00 15 and the Rounding off after time to 00 10 All registrations within this interval will result in an In time of 08 00 when the calculation takes place You can also do the same for the end of the working day Limited flexitime This calculation type can only be used in schemes that do not include Normal Time zones for example Saturday or Sunday schemes When using this calculation type the employee can build up flexitime for instance on a Saturday Core time Core time is only used as a marker and does not affect any calculation rules i e it does not affect any categories Core time marks the latest time that employees can start and the earliest the
28. certified sickness leave This prevents incorrect information from appearing in the absence check 24 e WinTid g2 1 0 Dashboard user manual Personalia Access and rights Production Cost centre Self defined informations Setting Register the result for extras on Use the same as for the firm State relevant self certifiead sick leave agreement Use the same as for the firm Default Including employment Overrule firm agreement from date Overrule general settings Entitled to number of self certified sick leave Maximum number of days in a self certified sick leave Sick child nanny counts in Use the same as for the firm Days Entitled to number of days ee al Hours Entitled to number of hours Admin employees who do not register time This screen is an overview of Dashboard users These users only carry out administration of employees from Dashboard they do not register their own time or absence Usemame Name ane Administrasjon aoe administrasjon Administra sjon X ms Employee allocation Approval privileges bruker oppslag Eksempel p gruppe opp Username administrasjon bruker slett Eksempel p medlem av All employee Mustering Cost centre xxxx erik Erik Harangen Password O By departments Select departments Production activities are l ae Only self embedded Access to amend transferred results rapport Uttak rappo
29. cycle and its start date The start date MUST always be a Monday If you know that you have an equivalent calendar with a similar cycle tick the box Copy cycle from another calendar The Calendar drop down list will be enabled and you can then select the calendar you wish to copy from Next choose the Copy from date from which you wish to copy the cycle Remember that this also MUST be a Monday Then click the Generate cycle button Basic data Cycle Summer cycle Generate Generating cycle Number of days in cycle 7 B Start date for cycle 03 01 2011 Week nr 1 C Copy cycle from another calendar Calendar Select item Copy from date a Week nr XX Generating cycle Schema production Weekday Schema mustering Monday 00 00 100 999 v Tuesday 00 00 100 v 999 v Wednesday 00 00 105 v 999 v Thursday 00 00 100 v 999 v Friday 00 00 100 w 999 v Saturday 00 00 101 w 999 v Sunday au noon fF WwW he Add Delete Summer cycle If the company runs shorter working hours during the summer it 1s necessary to define a summer cycle for the calendar When summer working hours begin the calendar will insert the calculation scheme which is set to apply during defined summertime 1 0 Dashboard user manual WinTid g2 e 49 Basic data Cycle Summer cycle Generate Generating cycle Number of days in cycle MB Start date for summertime 15 05 2010 End dat
30. different extra compensation extra from what was originally set up in the calculation scheme Limits to the duration of absence Maximum allowed time of absence The absence code provides valid absence up to a maximum time as stated here After this limit has been reached the absence is no longer valid For example this code can be used if you have paid for a visit to the dentist lasting up to 2 hours If 00 00 is shown in the field this means that there is no maximum limit for this absence code Allow absence only on current day If selected this indicates that the absence will only be valid on the day it is registered or notified Rules regarding public holiday pay and breaks The absence shall replace public holiday pay If selected indicates that you will not receive public holiday pay when using this absence code on a public holiday Do not subtract break from the absence if there are other possibilities In this field you can determine which absence codes should not have breaks deducted from them This does not apply in the event of a whole day absence on the absence code or when the absence covers the entire break zone What percentage of the working day must be an absence in order to count as Half absence day Enter the relevant percentage to show how much of the absence should count as a half absence day Relevant for absence reports Whole absence day Enter the relevant percentage to show how much of the absence should c
31. digits in absencecode 3 Number of digits in costcenter level 2 lo F Number of digits in overtime 3 B Number of digits in costcenter level 3 Number of digits in extras id 10 DB Number of digits in costcenter level 4 Fa Number of digits in extras values 10 amp Number of digits in costcenter level 5 obs aia AE tl 1 8 Common for all costcenter levels Number of digits in calendar Numeric Alphanumeric Production Number of digits in pfield 1 3 Numeric Alphanumeric Number of digits in pfield 2 3 O Numeric N Alphanumeric Number of digits in pfield 3 3 B Numeric Alphanumeric Number of digits in pfield 4 0 Numeric Alphanumeric Number of digits in pfield 5 Number of digits in job number x When they register produced numbers and produced defects Number of digits in produced numbers os Number of digits in produced defects i Channes nat saved Registration string details Number of digits in card number Enter the number of digits used for the card number Number of digits in absence code Enter the number of digits used for the absence codes Number of digits in overtime code Enter the number of digits used for the overtime codes Number of digits in variable extras ID Enter the number of digits used for variable extra IDs Number of digits for variable extras values Enter the number of digits used for variable extras Number of digits in calculation scheme If exchange of calculation
32. enter multiple breaks during a day Break deductions can also be controlled using special extras 1 0 Dashboard user manual Break deduction start This marks the start of a valid break zone Only one such mark per break zone is permitted in the scheme It is not necessary to specify the end of the break deduction as this is calculated from Break deduction start and the length of the break Select one of the calculation types By using this calculation type time worked in this interval will be added to a category called None This category can be used to show the time worked in the period where it should not be possible to receive approved work time Associated extras In this screen the various extras are linked to the selected calculation scheme Note that it is only possible on this screen to get and delete extras linked to the calculation scheme Any editing of extras must take place on the Extras screen Basic data Description of acquireing of results Associated extras Used in Ne Result category Ettermiddagstillegg Ettermiddagstillegg Extra name Ettermiddagstillegg From time To time 1 From time To time From time To time From time To time From time To time UU Reduction of the extra result Delete time of the extra less than Delete time of the extra greater than Reduce the extra when use of category Compensation extr
33. flex zones Category to deduct from when time exceeds maximum This is only used by schemes with flex zones Select the category that any break time in excess of the Maximum break value should be deducted from The drop down list includes the values Category 2 Category 4 or gt 2000 Do not give break flex for overtime Used in connection with flex zones If this option is selected you can retain the flexitime you accrue if you do not use all of your break Flexitime will not be changed into overtime when an overtime code is registered WinTid g2 e 39 40 WinTid g2 Extras The extras to be used in the calculation scheme are recorded here In addition the details of all extras can be edited in this screen Any changes you make here will be correctly reflected in all schemes that use the extra concerned Result category Ettermiddagstillegg v Ettermiddagstillegg Ext Natt tillegg tra name Ettermiddagstilegg Heligdagstilegg Type of days that the extra is given Give extra on every type of days O Give extra on special days Type of weekdays that the extra is given Monday Tuesday Wednesday Thursday Friday Saturday Sunday Point of time that the extra is given From time 14 00 Current day Totime 18 00 From time 00 00 Current day V Totime 00 00 From time 00 00 Curent day Totime 00 00 From time 00 00 Curent day V To time 00 00 From time 00 00
34. for 2 hours the callout presence time on sum time real is 1 hour and Result same as callout result which means that if there is I hour callout and payment has been made for 2 hours the result on sum time real is 2 hours Update sum OT Tick here if you want to update the Sum OT category If this option is selected the Update method drop down list becomes enabled The options here are as follows Update based on callout presence time which means that if there is I hour callout and payment has been made for 2 hours the callout presence time on sum OT is I hour and Result same as callout result which 1 0 Dashboard user manual means that if there is I hour callout and payment has been made for 2 hours the result on sum OT is 2 hours Update sum OT real Tick here if you want to update the Sum OT real category If this option is selected the Update method drop down list becomes enabled The options here are as follows Update based on callout presence time which means that if there is I hour callout and payment has been made for 2 hours the callout presence time on sum OT real is I hour and Result same as callout result which means that if there is I hour callout and payment has been made for 2 hours the result on sum OT real is 2 hours Handling callout presence time Give result for the callout presence time in addition to the callout time If selected this indicates that you will r
35. is used before and after working hours C Use the rule for overtime before ordinary working hours start C Use the rule for overtime after ordinary working hours ends Minimum overtime before overtime is registered C Requirement for minimum time for the overtime Minimum requirement Transfer deleted overtime to select item To set up a new minimum requirement maximum limit click the Add button you can then start to enter values on the right hand side Rule name The name of the rule descriptive of the rule concerned Minimum requirement Use fixed value as minimum requirement for normal hours indicates that the value should not be compared with the length of the working time but with the value you enter in the field Fixed value Use the working hours length as minimum requirement for normal hours Indicates that the employee must work as many hours as the length of the working hours set in the calculation scheme before overtime can be earned irrespective of when in the day the work is done Minimum requirement OT 1 The number of hours minutes to be worked at this overtime rate before the next rate can be used Minimum requirement OT 2 The number of hours minutes to be worked at this overtime rate before the next rate can be used Minimum requirement OT 3 The number of hours minutes to be worked at this overtime rate before the next rate can be used Maximum limits Use fixed value as maximum l
36. job C Allow to register on a finished job C Everybody must report finished before the job is set to finished Hide finished jobs General C Change production schema automatically when a mustering schema is changed Save Delete jobs You can delete one or more jobs from this screen There are a number of ways in which you can search for jobs by name by function by work type or by project Enter a value to search for in the relevant field then click the Search button a screen appears similar to that shown below Ey Search for activities Search for activities Administrasjon Brilliant Together Brand Dokumentering Forberedelser til kurs oppl ring Function Frav r Barns sykdom oppfalging Frav r Ferie Frav r Milit rtjeneste Frav r Permisjon med l nn Work type Frav r Permisjon uten l nn 1 Frav r Sykdom E genmelding L Frav r Sykdom Sykemelding Helpdesk Project Klargj ring Kompetanseheving Konsulent administrative oppgaver Kundem ter ikke fakt kundeoppf lging ikke fakt M ter planlegging Produktr det Forvaltning Prosjektarbeide ikke fakt Reisetid ikke fakturerbar Reisetid til fakturering Release Salgst ttearbeid Support kunder internt Support PAS Support PAS betalt pott Name You can select multiple discrete jobs by holding down the Ctrl key while clicking If you want to select a series of jobs click the first job and then hold down th
37. normal working time is 7 hours 30 minutes If the minimum rule is used in the scheme and the maximum rule is not used the employee will receive 3 hours 30 minutes in flexitime and I hour overtime when using Required overtime Maximum rule Should this overtime code take account of the maximum rule for overtime For example The same employee works from 07 00 to 19 00 and both the minimum and maximum rules are used in the scheme the employee will receive 4 hours 30 minutes in overtime when using Required overtime Use rule for minimum overtime given in the calculation scheme If selected this indicates that the overtime code should use the minimum and maximum rules set in the calculation scheme 1 0 Dashboard user manual 1 0 Dashboard user manual Overtime after a point in time given in calculation scheme Links the overtime code to the line Overtime after the end of working time set in Calculation scheme Description of result acquisition This is used with OT code 9 Last normal time time zone to overtime Callout codes This screen is used to set up callout codes Click the Add button to add and set up a new callout code It is only possible to delete callout codes that are not in use 6 Attendance code id Oppm te 3 timer Oppm te ttenfiice code name Oppm te 3 timer Ikke i arbeid Number ot hours tor the attendance 03 00 Type of results tha the attendance shall update
38. nr 1 oO 6 Dvertidsavspasering nr 2 OD 7 Overtidsayspasering nr 3 OD 8 Overtidsayspasering nr 4 O 20 Mertid 3 lt a Category properties Type of result Attendance totals vi 1 Month Calculate grand total from Day To create a category property first select a category from the list shown such as Standard time Then select the type of result from the drop down list If you select the type of result Attendance totals the tickbox Calculate grand total from appears If you tick this you can select the day and month of the current year from which the grand total on the selected category will be calculated If you select the type of result Absence totals a tickbox appears allowing you to specify whether this is an absence which should count the value from a given date This selection will only apply to holidays self certification and absences for child illness To make changes select a category which is included in the setup make the necessary changes and click Add change To remove a warning select the category and click Delete When you have selected all the categories you want click the OK button Back in the Application setup screen you must then click New or Change in order to save the total setup WinTid g2 e 83 84 e WinTid g2 Approval setup In this screen you can create your own setups which will be shown on the Approval screen
39. public holiday click the Add button enter a name select the type of public holiday and click the Save button Create public holidays Holiday types Fixed holidays Public holiday Create holidays Year 200 vi Create holidays for given year Holidays for selected year Vanlig helligdag Holiday type Holiday name 31 03 2010 Dager f r helligdager Onsdag f r p ske 01 04 2010 Vanlig helligdag Skj rtorsdag 02 04 2010 Vanlig helligdag Langfredag 04 04 2010 Vanlig helligdag P skedag 05 04 2010 Vanlig helligdag 2 P skedag Off H ytidsdag 13 05 2010 Vanlig helligdag Kristi himmelfartsdag 17 05 2010 Vanlig helligdag Grunnlovsdag 23 05 2010 Vanlig helligdag Pinsedagl 24 05 2010 Vanlig helligdag 2 Pinsedag 24 12 2010 Vanlig helligdag Julaften 25 12 2010 Vanlig helligdag Juledag 26 12 2010 Vanlig helligdag 2 juledag 27 12 2010 Romjul 3 juledag 28 12 2010 Romjul 4 juledag 29 12 2010 Romjul 5 juledag 30 12 2010 Romijul Lille nytt rsaften 31 12 2010 Vanlig helligdag Nytt rsaften Once you have entered the public holiday types and the fixed and movable public holidays these holidays must be implemented Therefore on this tab select the year for which the holidays are to be created then click the Create public holidays for given year button If you make changes to fixed or movable public holidays remember that the public holidays will have to be created again from this tab Scheduled progr
40. rer 84 Dialogm te 183 Innkalling fra NAV 365 Overf ring til andre trygdeytelser R According to 4 6 of the Norwegian Working Environment Act S rlig om tilrettelegging for arbeidstakere med redusert arbeidsevne Special conditions regarding arrangements for employees with reduced working capacity companies have an obligation to follow up employees who are off sick Any checkpoints you enter here using the Day number and Description fields will be notified in Dashboard on the Follow up tab The information in the Day number and Description fields should be in accordance with the company s personnel policy The Self certification information tab appears as follows WinTid g2 e 91 92 e WinTid g2 Sick Leave Check Points Self certificate Sick children General Absencecodes for self certified sickness Syk med egenmelding vi Select item gt vi Warning when last allowed self certified sickness is used Warning when last but one self certified sickness is used C Warming when used too many self certified sicknesses during employers period C Count occurences from before a possible blocked from date Number of months employed before self certified sickness is allowed 2 B Values for standard agreement Values for agreement 4 gt Allowed number of self defined sick leave 4 Allowed number of self defined sick leave i 24 gt Max number of days in one self def
41. terminal irrespective of the function key used The reply given when offline is either the employee s balance or the text Stempling mottatt OK Registration successfully received Select a reply for In registration Employee Name Employee name and balance for category from Salarygroup Employee name and balance Category Fleksitid vi Select a reply for Out registration Employee Name Online calculation O Fixed text Select a reply for job registration Job name Pfield 1 Field 2 Field 3 Ffield 4 Pfield 5 Select a reply for In registration Employee name Shows the name of the employee registering Employee name and balance for category from salary group Shows the name of the employee registering as well as balances based on what is defined in the employee s salary group Employee name and balance Category Shows the name of the employee registering as well as the balance of the category selected in the drop down list Select a reply for out registration Employee name Shows the name of the employee registering Online calculation Shows the name of the employee registering as well as the accumulated flexitime balance Fixed text This provides the option to enter a fixed text to be displayed to the employee registering Select a reply for job registration Job name Shows the name of the job the employee has worked on P field 1 3 Shows the name of the P fi
42. the In registration zone from the calculation scheme If this option is selected the Result category during normal hours drop down list becomes enabled You can choose from this drop down list which result should be given if the callout code is registered in normal time Fixed category for the entire callout This indicates that you can decide which category should be given for the callout If this option is selected the Result category and Result category beyond the callout drop down lists become enabled Select the desired categories from the drop down lists Update the sum categories Update the sum time Tick here if you want to update the Sum time category If this option is selected the Update method drop down list becomes enabled The options here are as follows Update based on callout presence time which means that if there is I hour callout and payment has been made for 2 hours the callout presence time on sum time is hour and Result same as callout result which means that if there is 1 hour callout and payment has been made for 2 hours the result on sum time is 2 hours Update the sum time real Tick here if you want to update the Sum time real category If this option is selected the Update method drop down list becomes enabled The options here are as follows Update based on callout presence time which means that if there is I hour callout and payment has been made
43. the report from the Select employees panel adding them to the list on the right hand side using the gt button then click OR Hours per activity and employees Period 01 04 2010 30 04 2010 Generated 18 05 2010 Department Employee Activity Hours Utvikling Harnldsrud Axne Mette Dokumentering 1 17 Utv dotnet Utvikkng amp test 73 17 Total 74 33 Tollefsen Vegard Test kvitogren Utvikling Admensstrativ tid New DyNanscsteaes Dyaanscs team 22 40 Total 22 0 Total 96 83 ee Activity status 66 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual This is an activity oriented report showing the allocated hours within the selected period sorted by the selected P field level This report allows you to choose the Activity level you want for the report The Activity level drop down list shows the various P field levels in WinTid Select the desired level breakdown you want for the report The Search button searches for P field values for the selected activity level The search takes account of the free text filtering option as set in WinTid Personal settings You can use as a wildcard in all searches ji g Select reporb T Activity level Activity status Function amp From 01 04 2010 J Intemtid WM data Syncronos tid til prosjektfordeling To 30 04 2010 Mi Syncronos Product Development Mor Display mode HTML OPDF Excel If you choose D
44. you tick Show cost centre as default cost centre will be shown as the default report type on the Approval screen If the box is unticked attendance will be the default This option is hidden on installations of WinTid which do not have cost centre as a parameter in wt_system This parameter is set in Wtkonfig if cost centre is to be used in attendance To choose categories which you want to be shown in approval select categories in the left hand column and move them to the right hand column by clicking the gt button For instance you may wish to select categories which should be approved by a manager before being transferred to wages You can set the order in which these categories are shown in approval by using the up and down arrow buttons to the right of the panel Once you have selected the categories you want click the New button to save the setup To change a setup select the setup from the column on the left hand side The categories you have chosen for this setup are shown on the right of the screen Once you have made the necessary changes click the Change button to save To delete a setup select the setup from the list on the left hand side and click the Delete button Reset resets all the values shown to blank 1 0 Dashboard user manual 1 0 Dashboard user manual Follow up setup This screen allows you to create a setup for following up employees ae WinTid Dashboard 22 1
45. 01 12 2 201 2 r Limitation of schemas Limitation of calendars Dre Lx From no Tono Description From no Tono Description slake 1 999 Hele huset Delaktivitet begrensning l Choose calendar series Logon Utviklinga se Follow up setup viking b Username m Approval setup Ferie v Password Ls inai Norsk oppsettt v C Change password at next logon Application setup z C Access restricted Daily follow up setup Med ukjente Authorise lt Select item gt v Activate authority From date If you tick the Uses MinTid box this will activate the MinTid setup and Activity setup fields which must be filled in in order to be able to use MinTid If the company does not use activities then it is not necessary to fill in this field The same will apply if the person concerned is to use WinTid g2 If the person is to use both MinTid and WinTid g2 you will now be able to enter a username and password that will apply for both applications If the person in question is an administrator who should have access to relevant departments cost centres and setups in WinTid g2 all the relevant maintenance can be carried out on this screen Production The Production tab will be enabled for companies that have a licence for this feature This tab enables you to edit settings relating to production for the selected employee For instance you can select here whether the employee concerned should have a default job and wheth
46. 1 2007 15 13 33 Logged onto server WMWI009914 Configuration 2 Dashboard Tools Help ur VA KA User setup Application setup Approval setup Follow up setup Activity setup SEL Setup available to others Absence warning Notify days where in registration and out registration are T missing Number of previous days to check og Notify days where out registration is missing Number of V previous days ta check Category warning setup Category name fel Es Name Utvikling Corrections warning Notify when number of corrections exceeds vr B Number of previous days to check ov SB Warning name Fleksitid Sum overtid reell Sum overtid Tannlege lege Avspasering fleks Fleks mindre enn 5 og st rre enn 25 Reel overtid over 16 Sum overtid over 16 Tannlege lege mer enn 8 timer Avspassering st rre enn 24 Change Delete To create a follow up setup first enter a name for the setup in the Name field Next tick Setup available to others if desired and then select the warnings you 99 66 want Absence warning Notify days where in registration and out registration are missing you can also set how many previous days you want to check Notify days where out registration is missing again set how many previous days you want to check and on the right hand side Notify when number of corrections exceeds your chosen number and the number of previous days to check
47. 2 04 2010 12 21 48 22 04 2010 12 21 45 22 04 2010 11 03 52 22 04 2010 11 02 44 22 04 2010 11 02 44 22 04 2010 11 02 41 22 04 2010 10 58 32 17 03 2010 10 15 31 17 03 2010 10 15 31 17 03 2010 10 15 02 17 03 2010 10 15 01 17 03 2010 10 13 16 17 03 2010 10 12 31 17 03 2010 10 05 19 17 03 2010 10 04 01 17 03 2010 10 01 21 AT NI AMI NANA i Last started Calculation last complete Last event 22 04 2010 12 21 17 03 2010 09 40 Sletting av tidsdata Completed Run time 00 00 03 Event log for selected service Action Sletting av tidsdata Completed Run time 00 00 03 Sletting av tidsdata Started Sletting av tidsdata Completed Run time 00 01 08 Sletting av tidsdata Started Sletting av inndata Completed Run time 00 00 03 Sletting av inndata Started Beregningsprogram Started Sletting av kalender Completed Run time 00 00 00 Sletting av kalender Started Sletting av kalender Completed Run time 00 00 01 Sletting av kalender Started Kalender Completed Run time 00 00 45 Kalender Started Kalender Completed Run time 00 01 18 Kalender Started Sletting av kalender Completed Run time 00 00 05 Fund 4 mbtie m mre ee ee A Oe Last retrieved 08 59 14 Data collection service This is a program which must be active in order for scheduled programs to be able to run their services You can also see on this screen the status of the registration terminals active in the company
48. 22 Haveraaen H kon 26529 Moreno Oviedo Fernando 2652 SenthilKumar Jayasree 40002 Stubdal Inae 37431 i Example of the SSB sickness leave statistics report Basis for sick leave statistics SSB Period 01 01 2010 31 03 2010 Generated 18 05 2010 Quarter 1 Year 2010 Men Women Total Total 1 3 days of absence Total 1 3 days of absence Total 1 3 days of sbsence Number of employees with self certiied sick leave 2 2 1 1 3 3 Numiber of seif certified sick kave occurences 2 2 1 1 3 3 Number of self certified sick kave days 4 4 1 1 Number of day s work with self certified sick kave 40 40 1 0 1 0 0 5 0 Hours per activity and employees This is an employee oriented report showing the selected employees and their allocated activity hours during the selected period The report lists all activities to which hours have been allocated irrespective of whether or not the currently logged on user has access to those activities This is because the report is employee oriented The report can be sorted by department or employee number and lists activities jobs in WinTid It shows the total activity time for each employee as well as a total for the report First select the period for which you want to run the report then select the desired display mode HTML PDF Excel or XML Next choose which sorting option you want by employee name or by department name Select the employees or department you wish to include in
49. 35 z 80 eS eq 34 4 916 4 ene Nytt rsdag 01 05 Off H ytidsdag 17 05 Grunnlovsdag Ow O17 018 O19 O20 024 02 OB 024 OB ks OFF 023 O29 03 24 12 Julaften O31 25 12 Juledag 26 12 2 juledag Month 27 12 3 juledag January Feruary Oo March O April 28 12 4 juledag 29 12 5 juledag O May O June July August 30 12 Lille nytt rsaften September October November December 31 12 Nytt rsaften Holiday name Nytt rsdag Set holiday type based on the weekday the date is Monday Vanlig helligdag B Tuesday Vanlig helligdag E wed any a Vanlig helligdag v Thursday Vanlig helligdag v Friday Vanlig helligdag v Saturd er on Vanlig helligdag v Sunday Vanlig helligdag v To create a new fixed public holiday click the Add button Fields marked with a red icon must be filled in before you can save Select the type of public holiday that should apply and click the Save button WinTid g2 e 97 98 e WinTid g2 Movable public holidays Holiday types Fixed holidays Public holiday Create holidays Holiday name Holiday name Onsdag f r p ske Onsdag f r p ske Number ot days atter Wednesday betore Skj rtorsdag Maundy Thursday 0 Langfredag P skedag Holiday type Dager f r helligdager v 2 P skedag Kristi himmelfartsdag Pinsedagl 2 Pinsedag This tab is used to define movable public holidays To create a new movable
50. 5 00 administrasjon 03 04 2010 Momstring Jobbet ekstra Extras with description The selection process is the same for the Extras with description report Select the From and To dates and the employees department to be shown in the report Also select the type of report you want the report can show extras registered on attendance job or cost centre A typical Extras with description report is shown below Extras Period 01 02 2010 30 04 2010 Genera ted 18 05 2010 Department Employee Date Type Extras From date Time To date Time Number Description Utvikiing Haraldsrud Anne Mette 29 03 2010 Attendance Beredskap helg The Extras report is a report that shows all the variable extras that have been added to a registration as well as extras generated from the calculation schemes A typical Extras report is shown below Extras Period 01 04 2010 30 04 2010 Generated 18 05 2010 Department Employee Date Ettermiddagstillegg Kveldstillegg Utvikling Harabdsrud Anne Mette 23 04 2010 02 00 26 04 2010 2 27 04 2010 0200 29 04 2010 O20 Total 06 00 02 00 Haversaem H kon 27 04 2010 2 Total 02 00 00 00 Employee data This report shows an overview of what has been recorded about the employees It is recommended that this report be produced in Excel format Select the employees you wish to include in the report and click the OK button An example of this report is shown below Due to the width of the report the display below has bee
51. 5 2 0 WinTid g User manual This manual was produced by Logica Norge AS Contents WinTid Dashboard 1 DCS ENE KE NK tea eater NTN l For Onn EEE EEE EE EEE ENES NN 2 Fol y up andapproalavesjesmreesen dagene ka EEEa 3 Tasks Cost centre stand ins rrrrnnnvrnnnvnnnnnrnnnnnnnnnnnnnnnvnnnnnnnnnnnnnnnvnnnnnennnsnnnnsvnnnnsennne 9 Daily follow up and approval errrrnrrrrrrrrnvnvvvrrrrnnnnnnnnnnnnnrrrrnnnnnnnrrnnnnnnnnnnsnsnsssnnnnnnne 18 Everybody Thal FE OISCER UME Asjera en 20 Admin employees who do not register time cccccccccccecceeeeeeeeeeseeseeeeeeeeeeeeeeeenaaas 25 Lo EEE AE E A AE eee eee 26 Se TAB OE E N tade 27 Delete reita Ane 29 Delete personnel who have left the company rrrrrrrnnrrrrrrrrrrrrrvnrrrrrnnnnnnnnnnnnnnnrrrnnnnnne 30 MANS LEE hold vas tacastetvcadinas a a a GAR ces aaa eds 31 TN 31 NNN 31 DN 32 Salary KO ER ES EE SE AE 33 Vs 35 Kode 35 Minimum maximum overtime requirements and limits rrrrrnrrrnrrrrrrrnnnnnnnnrrrrrrrrnnnnnnn 36 Beklessa twas Suaweetidtanscul suena tiated 38 FN 40 erme 41 Cal CU TAO AY SC CUM svar 42 Public holiday profiles os isi2 sce sere eee 46 CO EE EE EN EE ET 48 Creatine perddsj4avvars strata Sid E a e e 51 Balance roundino seieren E E 52 Resister OL Code Soria e E E satenag nse carnations 54 Pb 16 COC EEE EE EE EN 54 DY STELIOS iets EA KA KE KE ER 55 Callout od SE RR RER RE RR RE A 57 ETG Dogo ERROR ERE E E a ORRE EN 59 EET 60 NE Ag RER ER RE
52. BS Haveraaei Go to Absence schedule 04 00 02 00 Overtid til avspas OD Moreno 0 Go to Sickness statutory leave OD SenthilKu Go to Overview OD Stubdal Int Go to Totals 01 15 OD Umalakshi Reports Absence OD Weberg R Send e mail Overtime Overtime with description Reg Corrections Extras with description Extras eI Approve period In this screen you can approve all cost centre results in accordance with the setup and cost centre allocation in Configuration If you are set up to approve attendance cost centre and job all results will be approved The day will then be given the status Approved by administrator and will be coloured green When you approve cost centre results here the day will be given the status Approved by administrator The administrator does not need to approve attendance results as well as they are automatically approved 8 e WinTid g2 1 0 Dashboard user manual Tasks Cost centre stand ins This screen displays employees who have worked on your cost centre but who have not been allocated to you The tree view on the left hand side of the screen has nothing to do with which employees are shown on this screen You should only approve the hours which the employees have worked on your cost centre The employees are listed showing the hours on the cost centre for each day so that you can approve individual days If an employee
53. Current day v To time 00 00 Reduction of the extra result ri time of the extra less 00 00 Delete time of the extra greater than 00 00 Reduce the extra when use of category 3 R Compensation extra that is used at marked absence Bi Kveldstillegg Result category Select from the drop down list the extra to be used The drop down list shows categories the extras should be set up under categories first Extra name Enter here the same name as the result category Types of days on which the extra is given Give extra on every type of day Indicates that the extra is given on the days registered as public holiday types in System settings Give extra only on special days If this option is selected the drop down list is enabled and you can choose the public holiday type on which the extra will apply Weekdays on which the extra is given Tick all of the weekdays on which the extra is to be given This means that the extra will be used on whichever weekday the public holiday falls on Time of day on which the extra is given Enter the times in the From time and To time fields Select from the drop down list whether the extra starts on the previous day the current day or the following day Applies to extras to be given at night Calculating the extra result Delete extra time less than If you wish to set a minimum time for extras enter it here Delete extra time grea
54. K WinTid Dashboard 22 11 2007 15 13 33 Logged onto server WMWI009914 Activity 2 Dashboard Tools Help Ex 3 2889 Find open weeks Activity reporting employees Reports amp Employees Week 47 19 11 2007 25 11 2007 Aln s Hans Christian 26528 Bakken Marianne 27534 Select activity lt Select item gt Add Select date 22 11 2007 a ie Bergersen Geir 26527 Ra lt Select item gt A Bostad Kristoffer 31659 Activity report Forberedelser til kus mater 3 B lstad Terje 34933 Frav r Barns sykdom oppfalging aH i Frav r Ferie Christiansen Stein 26540 ben ae 4 i Frav r Milit rtjeneste Delete Eimhjellen se 26549 Utv Ledelse ver Permisjon med er Fahl n Anna 27753 Frav r Permisjon uten l nn Haraldsrud Anne Mette 26522 Frav r Sykdom E genmelding Harangen Erik 26524 U umensmn USbean CRIA Results from query against activities Shows the fields you can search on on the left hand side and the search results on the right The field Name is always shown This field will search on activity name search field is then shown for each of the P fields which are in use The names of the fields are those entered on the corresponding rows in the database table wt system Searching in these fields will produce hits on all rows which refer to a P field which matches the search string SK Search for activities Search fo
55. Overtime extras TOTE Normaltid 111 33 1670 52 Tjenestereise 07 30 Overtid til avspasering n l Fleksitid 00 57 14 35 Ferie 24 of 33 Overtid 50 teas Sum timer 111 33 1675 52 Syk egenmelding Dof 4 Overtid 100 Tannlege lege 00 00 08 52 Sykt barn O00f 10 Overtid 133 Avspasering fleks 0 Overtid 200 Variabelt tillegg 111 Nytt tillegg Landsem Trine 26547 A Rauland Tore 26546 Salomonsen Reidar 26 Stensund Tommy 2654 Sundstr m Arve 26519 Lageret Testing Ferie 1 Salg Bakken Marianne 275 Bostad Kristoffer 31655 Skj thaug Reidar 2653 Steiro Lill Cathrin 26531 Service Persem Per 800 SLUTTET 3 Svensson Sven 200 B test test landsem Test tine 5 Utvikling Aln s Hans Christian 2 Haraldsrud Anne Mette Haveraaen H kon 265 Moreno Oviedo Fernand Cine Cele INCA _ Display mode Hierarchy O Flat Last retrieved 15 23 49 Totals The categories shown here are those selected in Result setup The columns show the current period and totals You can select a different period from the Select period drop down list NB If the value shown for Syk med egenmelding Sick with self certification 1s 1 this indicates that the com interface to this functionality is not operational Please contact the system administrator Print Prints the overview from the screen 1 0 Dashboard user manual WinTid g2 e 15 16 o WinTid g2
56. Tid WinTid g2 e 81 SK WinTid Dashboard 22 11 2007 15 13 33 Logged onto server WMWI009914 Configuration 2s Dashboard Tools Help 1PERBOD User setup Application setup Approval setup Follow up setup Activity setup Ikke vedlikehold Konsulent gruppen Mobile Norsk oppsett Norsk oppsett uten tillegg Norsk oppsett med gangtid Prosjektoppsett Svensk oppsett Test Test Reidar Toms E wmhaaln wmtosts steinar wmhaaln wmhaaln vwmhaaln wmhaaln wmhaaln wmhaaln test test wmhaaln Name Engelsk oppsett Reg types in Maintenance ADGANG FORESP RSEL C Avbryt jobb C Avslutt jobb C BRUK AV DIAGNOSEKOR OD BRUK AV DIAGNOSEKOR OD BRUK AV MASTERKORT OD BRUK AV MASTERKORT Bytt jobb Bytt kostnadssted FT Byttavslut jobb lt Lill Code set overtime C Oppm te 3 timer C Overtid til avspasering nr 1 C Overtid til avspasering nr 2 V Overtid til fleksitid lt ill Language Code set absence Aktiv sykemeldt Avspas fleks fim Avspasering fleks Avspasering OT Bytte fridag Delvis sykemeldt Ferie Ferie fra i morgen Ferie u l nn Inne lt j LL Setup available to others Code set extras Beredskap helg Reise tid hverdag C Restid utanf r arbetstid Trines standard oppsett trine Total setup Category name amp Type of result Avspasering fleks Absence Ferie Absence Fleksitid Totals Normaltid Totals Overtid
57. Update mustering C Update cost centre Update method C Update production C Update extra Update method Update method Result category for the attendance Follows the zones in the schema Result category during normal ours Select item Based on the timing of the in registration Result category Overtid 100 v Result category beyond the attendance Use zone shift v Fixed category based on the total attendance Update the sum categories Update the sum time Update method Update based in attendance time v C Update the sum time real Update sum OT C Update sum OT real Update method Update method Update based in attendance time v Update method Handling attendance time C Give result for the mustering time in addition to the attendance time for the mustering follows the zones alven in the calculation schema esult category for the mustering based on the timing of the n registratior Result category Callout code ID Enter the relevant number This must be unique Callout code name The name of the callout code The name must be unique Number of hours for the callout The minimum number of hours received for the callout Specified in hours and minutes in the format 00 00 If this field reads 02 00 2 hours will be received for the callout for all callout presence time less than or equal to 2 hours If the callout presence time is l
58. a that is used Soe at marked absence Kveldstillegg g Click the Get extra button and an overview of the extras defined in the Extra screen will be displayed Double click on the extras you want and click Save Used in This screen shows an overview of the calendars on which the current calculation scheme is used or for which employees it is used as a correction scheme or whether the scheme is used in unused public holiday profiles 1 0 Dashboard user manual WinTid g2 e 45 Basic data Description of acquireing of results Associated extras Used in The schema is in use in the following calendars The schema is used as a correction schema for the following employee s The scehma is in use in the following unused holiday profiles Public holiday profiles Profiles that describe the calculation schemes to be used for the various public holiday types are defined in the Public holiday profiles screen When setting up a calendar link this profile to the calendar so that the correct calculation scheme is entered on the public holidays types that you have chosen to include in the profile Within a company you may have profiles for different groups of employees such as administration and production but you can also have individual profiles All public holiday types and calculation schemes must be defined before you can create public holiday profiles You must set up the public holiday p
59. a user group Terminaler og personaldata Available program functions Kun Management Kalenderserier Superbrukere i Logica Skjemaserier L nn Kari Elvestuen kun status hikkl Show functions with read permissions Arbeidstidsregler vrunding Arbeidstidsregler Beregningsskjema Arbeidstidsregler Helligdagsprofiler us Arbeidstidsregler Pauseregler Arbeidstidsregler Tillegg Avviksrapport Beregning Beregning Beregningsskjema Brukeradministrasjon Les Brukeradministrasjon Skriv Daglig oppf lging og godkjenning les Daglig oppf lging og godkjenning skriv Dagsrapport Databasescript Skriv Eksport fra WinTid Skriv Feilstemplinger Ferierapport Flytt jobbresultater Fravaerssjekk rapport Frav rsprosentrapport Frav rsrapport Frav rsstatistikk Fremtidig planlagt frav r rra Add Delete System settings absence codes This screen is used to define the codes that the system handles specially For each option select the correct absence code from the drop down list Statement of absence codes that the system manage specially Holidays v N Self certified sick leave Syk med egenmelding v Sick child Sykt barn v Sick nanny Sykt barn v Reported sick Syk m sykemelding v Graded sick reduced working hours Delvis sykemeldt i Graded sick reduced work load Gradert syk m red kapasitet v Use balance for graded sick instead of flexitime eee er eae an Ak
60. aily follow up setup Med ukjente v Authorise lt Select item gt v Activate authority From date The user who is logged in must be assigned to a user setup Read more how to define a user setup under system settings and program function setup To get access to the different menus in WinTid g2 read more under system settings and program functions Personnel The Personnel menu has the following options Organisation Working hours regulations Up and approval Daily Follow up and approval Everybody that register time Fa Administratives that do not register time Loan F9 Calculation Delete registration data Delete personnel that hawe resigned Holiday transfer 2 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual Follow up and approval The Management section provides two approaches to handle your tasks These two approaches are shown in the tree view and are based on the following concepts e Employee oriented tasks e Departmental tasks In other words you can manage individual employees one by one or manage a group of employees There are therefore two tabs for the tree view Tasks Status The objective of this screen is to give an overview of the employees currently present at work out not registered or on an absence The tree view for Tasks shows the departments which you have been allocated via Configuration You are either allocated employees by means of the normal user alloc
61. ams setup The scheduled programs setup determines the programs that are run automatically to carry out updates and maintenance such as calculating results and absences and deleting data On installation a standard scheduled programs setup is created It may be necessary to change the time when these programs start as well as to add extra calculation runs during the day if your company uses nightshifts The schedule setup on the reading server runs and starts the programs as defined here 1 0 Dashboard user manual 1 0 Dashboard user manual Program name Program will run at Lay up holidays 06 30 C Temporarily disable Lay up year calendar 06 31 Lay up calendar 06 32 Time 06 00 Deletion of years calendar 12 11 Deletion of log 03 30 Weekdays Monday Tuesday Wednesday Thursday Friday Sletting av helligdager 06 01 Saturday Sunday Deletion of calendar 06 00 Sletting av perioder 06 03 O Monthly Day Sletting av alarmer 03 45 Sletting av systemmeldinger 04 00 Summer wintertime 08 00 O Date BES BCOMM 04 40 Planlagt fravaer 08 00 Parameters Saldo 06 00 For year Sletting av sluttede Calculation fen 06 00 Keep number of days From as of employee number Including employee number Where the program runs Executing machine wmli0261 31 Last executed 04 05 2010 Program will run at Temporarily disable If selected indicates that the program will n
62. an employee to multiple users In this case the day will be marked in pink if you hover the mouse cursor over the day a tooltip will appear showing which users the employee has been loaned to To loan out multiple days or multiple employees at the same time hold down the Ctrl key whilst clicking on the various days You can also extend a loan by clicking the bar and dragging it out If you wish to change the work schedule of an employee select the relevant day s and right click You will then see a menu one of the options of which is Change work schedule All available schemes will be shown Calculation This function is used to calculate multiple employees at the same time for instance in connection with changes that have been made and for which you wish to see the results 1 0 Dashboard user manual WinTid g2 e 27 Employee selection Employee selection Calendar selection Department v Employee selection Employee Nr 4 Name Department Firm E Employees 26522 Haraldsrud Anne Mette Utvikling Logica Norge 4S HRM 26526 Moreno Oviedo Fernando Utvikling Logica Norge 4S HRM Aln s Hans Christian 26528 26528 Aln s Hans Christian Utvikling Logica Norge AS HRM Brahmadev Dhupar Divya M 40000 26529 Haveraaen H kon Utvikling Logica Norge AS HRM Foss Marianne 31835 26535 Weberg Randi Utvikling Logica Norge AS HRM Haraldsrud Anne Mette 26522 26548 Tollefsen Vegard Utvikling Logica Norge AS HRM
63. asree 40002 Stubdal Inge 37431 Absence whole day In from absence Umalakshmi Rajaram 40001 Weberg Randi 26535 Maintenance Extras Change scheme To register one or more employees in or to change job select the employee s and right click to show the menu To register Change job for multiple employees select the employees in the tree structure right click and choose Change job 1 0 Dashboard user manual tirsdag 18 mai 2010 Hame 06 00 07 00 Employees EI Utvikling Brahmadev Ohupar Divya Wi 40000 Foss Mananne 31835 Haraldsrud Anne Mette 26522 Haveraaen H kon of change job O Moreno Oviedo Fernando 26526 Senthilkumar Japasree 40002 Stubdal Inge 37431 Tollefsen Vegard 26540 Umalakshmi Rajaram 40001 Wieberg Rand 26535 By going into Maintenance the shift manager can carry out maintenance on records for the previous day or days Select the relevant employee s right click and choose Maintenance The screen that appears is the Maintenance screen from Follow up and approval Maintenance SE Maintenance Haveraaen H kon 26529 Reg type Description Corrected Reason for OT v 10 23 00 Bytt jobb w Test invitogren Utvikling Administrativ tid New v LJ Reason for edit Once the previous day has been corrected and calculated the manager can approve the day The option Approve i
64. ation functionality in WinTid system setting or by being given authorisation by another user If the latter is the case you have access to the other user s employees Giving authorisation is described in further detail in the User setup chapter The list on the right hand side displays the employees affiliated with the department selected in the tree view The tree view on the left hand side shows the employees you are allocated You can choose to either view all the employees you have been allocated or only those employees within a specific department The default Display mode setting is All This displays all employees you have been allocated Employees whose status is In are marked in green those who are Out are marked in red and those who are on an absence are marked in yellow You can change the Display mode to display only those present or absent Tasks Employees Status Follow up Approval Cost centre stand ins a mes Display mode Utvikling Al O Present O Absent Surname First name To time Brahmadev Dhupar Divya M 17 03 2010 14 21 Foss Marianne 01 09 2010 16 00 Haraldsrud Anne Mette 02 09 2010 13 10 Haveraaen H kon 14 08 2010 13 00 Moreno Oviedo Fernando 30 07 2010 16 00 Senthilkumar Jayasree 17 03 2010 16 25 Stubdal Inge 30 08 2010 17 15 Umalakshmi Rajaram 17 03 2010 16 25 Weberg Randi 16 07 2010 16 00 Scheme name Holidays Unpaid overtime Calendar Flexitime ast re
65. bsence type and From and To dates for the selected period The following three columns show the absence in terms of hours days and 24 hour periods For companies with an Inclusive Workplace agreement days of self certified sickness leave will differ between the days and 24 hour periods columns where the absence has extended over a weekend Abseace report Period 01 04 2010 30 04 2010 Generated 18 05 2010 Department Employee Absence From date To date Hours Days 24 hour period Sum from date Utvikkng Als Hans Christian Tjenestereise 20 04 2010 20 04 2010 07 30 1 Sem of the absence code 07 30 1 1 Total for Aln s Hass Christian 07 30 1 1 H rakdsrud Anne Mette Tjenestereise 07 04 2010 7 04 2010 01 53 0 5 1 Sem of the absence code 01 53 6 5 1 Total for Haraldsred Anne Mette 01 53 0 5 l Haveraaen H kon Syk med egenmeking 22042010 22 04 2010 07 30 1 I Sem of the absence code 07 30 1 I Total for Haveraae a H kon 07 30 1 l Moreno Oviedo Femando Syk med egeamelchng 25 04 2010 25 04 201 00 1 i Sem of the absence code 00 00 l 1 Total for Moreno Oviedo Fernando 00 00 1 1 Total 16 53 15 4 Holiday report Sem 24 hour period Select the dates for the report as well as the employees or department that you want to run the report on then click the OK button A typical holiday report is shown below The holiday report shows the number of days holiday earned the number of days holiday this year the number of days holiday us
66. cycle Generate i Heltid fleks i 2 Heltid med sommertid 5 80 medi hver ede oe 6 heltid test 7 kalendertest Rules regarding public holidays 8 Fast 100 Use public holidays in the calendar 9 Test med serier 10 50 arb man ons fre partall og Profile for day and flex time Heltidsansatte v Profile for shift and part time lt Select item gt v The calendar is in use by these employees En Nm oo The calendar is not in use To add a new calendar click on the Add button The calendar number and name must be filled in with unique values 1 0 Dashboard user manual Use public holidays in the calendar By default this option is ticked If you do not want the calendar to take account of public holidays untick the box Profile for day and flexitime Select the public holiday profile to be used from the drop down list When generating calendars the software will stop for the public holidays special days defined in the profile and insert the calculation scheme that is defined for these public holiday types Profile for shift and part time employees Select the public holiday profile to be used from the drop down list When generating calendars the software will stop for the public holidays special days defined in the profile and insert the calculation scheme that is defined for these public holiday types Cycle The calendar s cycle is defined on this tab Define how many days there should be in the
67. d a new job and want all results to be transferred to the new job Select a From job from the drop down list or by clicking on the button to search Repeat the process to select a To job to copy data to Once you have made your selections click the Move data button WinTid g2 79 System settings 80 e WinTid g2 Job where data is going to be moved from From job Reisetid til fakturering vi Pfield 1 Pfield 2 Pfield 3 Job where the data is going to be moved to To job Prosjektarbeide ikke fakt a Pfield 1 Pfield 2 Pfield 3 A Program setup This option allows you to define setups change setups and change passwords provided that these have been made available from the user group in Program functions setup User setup On this screen you can change your password for WinTid Dashboard and MinTid You can also change your user settings To change your password for WinTid Dashboard and MinTid enter your old password in the Old password field Then enter your new password in the New password field and repeat it in the Confirm new password field Click the Save button to save the change to your password If your password has expired or has been set to Must be changed by an administrator you will receive a message to this effect and will be given the option of changing the password or exiting from the program T
68. d item Haraldsrud Anne Mette 26522 Efx 2 Dashboard Tools Help amp x IP aBOeD Tasks Employees Overview Totals Maintenance Absence schedule Sickness statutory leave Search Sickness statutory leave Sumame Switch of flexitime First name Emm b ap S Landsem Trine 26547 A Rauland Tore 26546 Salomonsen Reidar 26 Stensund Tommy 2654 Sundstr m Arve 26519 Lageret Testing Ferie 1 Salg Bakken Marianne 275 Bostad Kristoffer 31656 Skj thaug Reidar 2653 Steiro Lill Cathrin 26531 B Service Persem Per 800 SLUTTET Svensson Sven 200 m B test test landsem Test trine B Utvikling Aln s Hans Christian z Haraldsrud Anne Mette Print Haveraaen H kon 265 mrw Moreno Oviedo Fernand Ciminna Evil D9n00 Y Type of absence Enter absence I 2il Sickness leave Absence name lt Select absence gt vi Percentage Display mode PES Statutor leave To date 23 11 2007 Todate 1 Switch of flesitime Last retrieved 15 23 49 Type of absence To enter a sickness absence first select Sickness leave or Statutory leave If you select Sickness leave you have the option of ticking Switch of flexitime Statutory leave may be absence where time will be registered on the flexitime balance In this case the Switch of flexitime tickbox will be greyed
69. date 30 04 2010 V Export type a CL a a No of Transactions File Path Production Project Multiplus HMR administrasjon 06 04 2010 14 10 proddata txt Mustering Unique 5 administrasjon 06 04 2010 14 24 5 c AwintidiL01004061424 ovt Mustering Unique 5 administrasjon 06 04 2010 15 41 4 c AwintidiL01004061541 ovf Absence Unique 5 administrasjon 06 04 2010 15 43 c wintid FR1004061543 ovt Open log file The log file logs all transactions that take place wees chedulercontiqurationForm messages endt Manua lExportForm messages start 4 Date 15 4 2010 15 59 INFO lt Schema time Export gt s ryManua JExportform messages end Ymanua lExportForm messages end 108 e WinTid g2 1 0 Dashboard user manual Help Log out 1 0 Dashboard user manual Personnel Organisation Working hours regulations Register of codes Reports Activity Production System settings Import Export Help 3 8 AG aw 2 SG Clicking this button takes you to the WinTid g2 user manual Personnel Organisation Working hours regulations Register of codes Reports Activity Production System settings Import Export Help T aaaea Aag Clicking this button logs you out of the application WinTid g2 e 109 1 0 Dashboard user manual WinTid g2 e 111
70. di Utvikling Logica Norge AS Haraldsrud Anne Mette 26522 Tollefsen Vegard Utvikling Logica Norge A5 Sorting Haveraaen Hakon 26529 Foss Marianne Utvikling Logica Norge AS Moreno Oviedo Fernando 26526 Stubdal Inge Utvikling Logica Norge AS SenthilKumar Jayastee 40002 Brahmadev Dhupar Divya M Utvikling Logica Norge AS TENPE Stubdal Inge 37431 Umalakshmi Rajaram Utvikling Logica Norge AS Tollefsen Vegard 26548 SenthilKumar Jayasree Utvikling Logica Norge AS HTML OPDF O Excel Grafisk Umalakshmi Rajaram 40001 Weberg Randi 26535 Employee name Department name Remove Codes categories No Name 30 Ferie 12 Syk m sykemelding 10 Tjenestereise 13 Syk gt 56 dager 40 Syk med egenmelding 15 Jobb hjemme 20 Kunde oppl ring 25 Syk del av dag 27 Delvis sykemeldt p 28 Gradert syk m red kapasitet 32 Ferie u l nn 35 Permisjon m l nn milit ret 42 Aktiv sykemeldt 43 rE sykmeldt 44 Ubegrunnet frav r il Select the dates for the report as well as the employees or department that you want to run the report on Then select the absence codes to include by double clicking or using the arrow button Then click the OK button A typical absence report is shown below Absence reports can show both historical and future absences i e absences that have already taken place or which are planned depending on the From and To dates you have selected Future absences can only be shown if they are reg
71. dsrud Anne Mette Utvikling Weberg Randi Utvikling Category warnings Absence warnings Name Category Reut Absence message Dae Handed Missing out Missing in and out Corrections Date Number 0 30 08 2010 31 08 2010 van pr e HEH a Absence Corrections Missing out Category Missing in and out Update act rakriavar 1217 91 Select an employee from the list to show the applicable follow up warnings in the warning panels The Category warning panel shows the name of the warning as set up in the follow up setup In this case there is a warning of missing in and out registration The Missing in and out panel shows the dates affected Information is shown in the Absence warnings panel in accordance with the selected options in WinTid Follow up setup Absence warning etc for example notification if an employee has used too many self certifications There is a tickbox for Handled which you can tick when you have handled the absence The absence will not be listed the next time the warning is flagged up The Missing out column shows the employees in the overview who have forgotten to clock out The warning panel shows the dates affected The Missing in and out column shows the employees who have forgotten both to clock in and clock out The warning panel shows the dates affected 1 0 Dashboard user manual 1 0 Dashboard user manual Correcti
72. e 1 e the absence takes priority over Automatic In When the absence comes to an end the employee must either register him herself in or a manual In registration must be created If an absence schedule is used to enter absences this will take place automatically which is the recommended option Cost centres are used If this box is ticked this indicates that cost centres are to be used and that cost centre setup is available Start date for holiday year The standard value is 01 01 xxxx This value controls resetting of the holiday balance and calculation of holiday days 96 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual System data At present the only option on the screen is the IP address of the company mail server Mailserver Public holidays This section is used to define public holiday types fixed public holidays and movable public holidays Once you have defined the public holidays you can then create the public holidays for the year Public holiday types Holiday types Fixed holidays Public holiday Create holidays Holiday type name Dager f r helligdager Dager f r helligdager Julaften Nytt rsaften Romiul Test Vanlig helligdag To create a new public holiday type click the Add button enter a name and click the Save button Fixed public holidays Holiday types Fixed holidays Public holiday Create holidays Day Ol 192 135 90 365
73. e Job started 200801 2911205227 Support PAS AN 2008012911242582 Sor ned Support PAS betalt pott 3 meme memm Ce You can also enter a planned start and end for the new job as well as budgeted hours and number and status information for the job Once you have filled in the relevant fields click Save Repeat the process for all of the jobs you wish to enter 1 0 Dashboard user manual WinTid g2 e 77 78 e WinTid g2 Production setup This screen is used to define the number of P fields that should be available Enter the desired name for each of the P fields you wish to use These names will later be visible in the Maintaining jobs screen as well as in the locations where the production fields are visible This screen also enables you to determine whether employees can create their own jobs and to set up rules regarding reporting jobs as finished Job structure Number of pfield levels Pfield 1 Name Function Pfield 2 Name Work type Pfield 3 Name Project Pfield 4 Name a Pfield 5 Name N Create jobs and values Allow to create new jobs on terminal Allow to create new pfield 1 values Allow to create new pfield 2 values Allow to create new pfield 3 values Rules regarding stopping a job or job accomplished C Check if the employee has permission to report jobs as finished C Allow to register on a stopped
74. e 59 Extra name Enter the relevant name The name must be unique Calculated in Select whether the extra should be calculated in hours or days Also updates If you wish the extra to also update a result category you can select the desired category from the drop down list Categories This screen is used to set up categories Click the Add button to add and set up a new category It is only possible to delete categories that are not in use Name a Ingen al Normaltid Category name Fleksitid leksitid Ikke overtid The category is in use Overtid til avspasering Dvertidsavspasering nr 1 Category type Dvertidsavspasering nr 2 Dvertidsavspasering nr 3 Overtidsayspasering nr 4 Overtid 50 Overtid 100 Overtid 133 Overtid 200 Mertid OT utbetalingskategorier OT avspaseringskategorier Ubrukt pause For mye pause Ulovlig pause Avrundet rest Saldo Gradert syk Tilstedetid ved Aktiv sykemeldt Sum timer reell Category id 2 Counts in Sum overtid reell Sum timer alle jobber Sum timer Sum overtid Ettermiddagstillegg Natt tillegg Kveldstillegg Helligdagstillegg Tillegg n 5 N Tillegg nr 6 Tillegg nr 7 Tillegg nr 8 lt Add Category ID This number must be unique and is allocated by the system when you click Add Category name Enter the desired name The name must be unique The category is in use If selected this indicates that the category is in use
75. e Shift key while clicking the last job Once you have selected all of the jobs you want to delete click the Add button The selected jobs will then appear on the next screen 1 0 Dashboard user manual 1 0 Dashboard user manual Select all of the jobs by clicking the grey column rectangle in the top left hand corner Then click the Delete marked rows button Get jobs to delete Get jobs through search window Get all jobs that have no results except for the ones with status Planned Get all jobs that have no results including the ones with status Planned Jobs that will be deleted Pfield 3 Job status 2007021218572391 Reisetid til fakturering 3001 Planned 2007021218582149 Reisetid ikke fakturerbar 3002 Planned 2007021219031974 Prosjektarbeide ikke fakt i 3009 In progress 2008111810011982 Produktr det Forvaltning KE 3016 Planned Remove marked rows Delete marked rows Find all jobs that have no results except those with the status Planned With this option selected click the Find button to list all jobs with a status other than Planned Find all jobs that have no results including those with the status Planned With this option selected click the Find button to list all jobs that have no results as well as those with the status Planned Move job results This screen allows you to move results from one job to another This may be helpful in cases where you have create
76. e for summertime 14 09 2010 C Copy cycle from another calendar Calendar Select item Copy from date Er Week nr XX Generating cycle Cycle Weekday Time Schema mustering Schema production 1 1 Monday 00 00 101 w 999 v 1 2 Tuesday 00 00 101 v 999 v 1 3 Wednesday 00 00 107 v 999 v 1 4 Thursday 00 00 107 v 999 v 1 5 Friday 00 00 107 w 999 v 1 6 Saturday 00 00 107 v 999 v 1 7 Sunday 00 00 Enter the number of days in the cycle and the start and end dates for summertime and then click the Generate cycle button The appropriate number of rows for the cycle is then created Select the correct scheme from the Attendance scheme column and click the Save button Generate Once the cycle has been filled in you are ready to generate the calendar for the entire year Select a year from the drop down list and click the Generate button The calendar will now be created for the selected year By default the Auto generate next year tick box is ticked In other words an option is set in Scheduled programs setup so that the calendar will be created for each new year Basic data Cycle Summer cycle aA Year Auto generate next year Name 01 01 2010 Nytt rsdag 02 01 2010 L rdag i Uke 53 03 01 2010 S ndag i Uke 53 04 01 2010 Mandag i Uke 01 05 01 2010 Tirsdag i Uke 01 06 01 2010 Onsdag i Uke 01 07 01 2010 Torsdag i Uke 01 08 01 2010 Fredag i Uke 01 09 01 2010 L rdag
77. e overtime until say you have worked 7 30 of normal time In other words even if you work beyond the end of your normal working hours and should receive overtime according to the time of day if you started late you will not receive overtime until you have worked the number of hours in your normal day Maximum limits are used to set the point after which the employee must receive overtime e g if an employee starts early in the day and he or she is entitled to overtime after he or she has worked 7 30 You can turn off minimum maximum rules when you create OT codes This can be done for each individual code 1 0 Dashboard user manual 1 0 Dashboard user manual Rule name Fulldag f r overtid Ingen minimum maksimun justering Minimum requirement Kun OT 100 etter full dag Use fixed value as minimum requirement for normal hours Fixed value Min Max etter 7 30 normal tid s E Use the working hours length as minimum requirement for normal hours Min Max etter arbeidstid lengde l a test Minimum requirement OT1 00 00 Minimum requirement OT2 00 00 Minimum requirement OT3 00 00 Maximum limits Use fixed value as maximum requirement for normal hours Fixed value Use the working hours length as maximum requirement for normal hours Transfer normal hours to Overtid 50 v Maximum limit OT 1 00 00 Maximum limit OT2 00 00 Maximum limit OT3 00 00 N Rule used when spearate ot calculation
78. e sykmeldt v Minimum number of days employed before allowed 2 8 Explanation of the fields Number of days in employer s period At present this is 16 days in accordance with the Norwegian Working Environment Act Absence code for doctor s certificate Select the absence code to be used and click the Save button Absence code for partial sickness with self determined workload Select the absence code to be used and click the Save button Absence code for graded sick reduced working time Select the absence code to be used and click the Save button Absence code for graded sick reduced workload Select the absence code to be used and click the Save button Absence code for expecting sickness Select the absence code to be used and click the Save button Minimum number of days employment before sickness is permitted According to the Norwegian Working Environment Act a new employee must work at least 28 days before he or she is entitled to sick pay This figure can be adjusted in accordance with the company s personnel policy The Check points information tab appears as follows Sick Leave Check Points Self certificate Sick children Make warnings on the following days in a sick leave Description Day number 16 42 Oppfalgingsplan Description Refusjon av sykepenger 56 Aktivitetsplikt og funksjonsvurdering fra lege 64 Feriepenger opph
79. eceive registered time on callout presence time in addition to the callout time The various options for how callout presence time should be registered become enabled Result category for the callout presence time follows the zones given in the calculation scheme The callout presence time is given based on the categories in the calculation scheme Result category for the callout presence time is based on the timing of the In registration If selected this indicates that all time is compensated in accordance with the zone on which the employee has registered In Callout presence time on fixed category This indicates that you can determine which category should be given for the callout presence time If selected the Result category drop down list becomes enabled Select the desired categories from the drop down lists Variable extras This screen is used to set up variable extras Click the Add button to add and set up a new variable extra It is only possible to delete variable extras that are not in use Extra id 10 Reise tid helg j Extra nnne Reise tid hverdag Overtidsmat iS Kilometer Category type Extras v Beredskap helg Reisetid betalt Counts in Restid utanfor arbetstid test Hours Fleks avvik Number 50 overtid avvik 100 overtid avvik Update also Fleksitid i Extra ID Enter the relevant number The number must be unique 1 0 Dashboard user manual WinTid g2
80. ed and the number of days holiday unused Holiday repert Period 01 01 2010 17 05 2010 Generated 18 05 2010 Department Employee Holiday days earned Holiday days this year Utvik ng Alnus Hans Christian 28 00 31 00 Brabmader Diupar Divya M 26 0 4 Foss Marianne 25 00 Heraktwud Ane Mette 28 04 34 00 Haveraaen H kon 30 00 30 00 Moreno Oviedo Femando 25 00 28 00 SenthiKumar Jayasree 25 00 25 00 Stubdal Inge 25 00 5 Tollefsen Vegard 28 00 28 00 Umalsksbeni Rajaram 25 0 2 Weber Rand 28 00 29 00 Total 292 00 305 00 Total 292 00 305 00 SSB sickness leave statistics The purpose of this report is to provide the information necessary to fill in the self certified sickness form to be sent to SSB Statistics Norway The report shows totals of sickness absence in relation to worked time during a specific period in accordance with specified rules It is possible to print out two versions of the report depending on what is needed for the company Self certification standard or Self certification IA Inclusive Workplace Choose the relevant report on the selection screen You can also select the desired quarter and year WinTid g2 e 65 li g lt Velg rapport gt Avdeling v Ansattutvalg Sykefrav rsstatistikk il SSB Avdeling Firma Apeland yvind 29393 Al 26522 Haraldsrud nne Mette Utvikling Logica Norge 4S Dato Aune Elisabeth B 18715 26526 Moreno Oviedo Fernando Utvikli
81. ed separately were selected NB When the same overtime code is registered both before and after working hours the day will be calculated as if Consider the day as a whole were selected Multiplication factor used on overtime Factors for OT1 OT2 OT3 OT4 The value here will affect the result for overtime if for the overtime code used the box Overtime is multiplied by the factor stated in the salary group is ticked For instance if you enter 1 5 in the OT1 field the result for overtime 1 will be multiplied by 1 5 1 0 Dashboard user manual Balance view at registration Ist 2nd 3rd and 4th balance shown Select from the drop down lists the categories you wish to be shown at registration These will be seen on the first screen in MinTid and on registration terminals Working hours regulation 1 0 Dashboard user manual Rounding In this screen you define the rules concerning the rounding of overtime results There are two types rounding with a threshold and rounding with remainders Name of rule Avrunding av OT til n rmete halvtime Avrunding av OT til n rmete halvtime Ingen avrunding Round off overtime and extra hours daily OT til 30 min m grense 15 min Rounding off with limit Overtidsavrunding Logica Norge AS Test avrunding Rounding off inclusive handling rest Rounding off to nearest Round off down to With limit Transfer rest of OT1 to Round off each ty
82. ejected and Show registration pair Date Department a Select employees From 01 04 2010 v Emp no Name Department Firm E Employees 26522 Haraldsrud Anne Mette Utvikling Logica Norge AS To 30 04 2010 h 26526 Moreno Oviedo Fernando Utvikling Logica Norge AS aes Hans Christian 26528 26528 Aln s Hans Christian Utvikling Logica Norge AS Details Brahmadev Dhupar Divya M 40000 26529 Haveraaen H kon Utvikling Logica Norge AS Foss Marianne 31835 Haraldsrud Anne Mette 26522 26535 Weberg Randi Utvikling Logica Norge AS Including number and wreck 26548 Tollefsen Vegard Utvikling Logica Norge 4S C Show registration pair Haveraaen H kon 26529 31835 Foss Marianne Utvikling Logica Norge AS Moreno Oviedo Fernando 26526 37431 Stubdal Inge Utvikling Logica Norge AS Sorting SenthilKumar Jayasree 40002 40000 Brahmadev Dhupar Divya M Utvikling Logica Norge 4S Stubdal Inge 37431 Umalakshmi Rajaram Utvikling Logica Norge AS Sun MG Tollefsen Vegard 26548 SenthilKumar Jayasree Utvikling Logica Norge AS Select item gt v Umalakshmi Rajaram 40001 Weberg Randi 26535 lt Select item gt v lt Select item gt 4 Job selection Display mode HTML O PDF O Excel Under Job selection you can choose the jobs to be reported on Click the Selection button to make your selection 1 0 Dashboard user manual WinTid 92 e 71 SE Search for activi
83. eksitid 05 00 Select category Select category gt hr Attach to attendance Hours Update total hours Attach to job Select job gt Days Count Update total overtime Attach to cost centre lt Select cost centre gt Reason for edit Preview The upper section of the screen shows a preview of the categories on which the employee has results for the selected day Add value to total To make a correction to a result select a category from the Select category drop down list Flexitime is selected in row two and in this case you must also select or in the Hours field The Days Count field is enabled if you select a category which is counted in days or numbers This is shown in row one You must then attach the correction to the result types applicable to the employee By default Attach to attendance is ticked When you have made the relevant selections click the New button to add the correction The Update total hours and Update total overtime tickboxes define whether the result should also update the total hours or total overtime If the selected categories do not update total hours or total overtime these tickboxes are greyed out To make a change to a result correction select the row to be changed in the Add value to total panel The details of the original correction which was made are then shown
84. eld if result or date fields have been selected If you require a header or footer to appear in the export enter the relevant text in the appropriate fields at the bottom of the screen Then save the setup 106 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual Scheme time export setup Various export setup Absence export setup Schema time bra setup Name Backup of old export wmhaaln Selection No selection Firm Department Alpha numeric department Format Fixed length O Separated O XML Punctuation mark Adjustment Fill character Fixed value format R ight Footer sd To create a scheme time export setup click the Add button and enter a name for the setup Then fill in the various fields as required Selection Select here from the available selection criteria Company Department Alphanumeric department or No selection Format You must select the export format here fixed width delimited or XML If you choose delimited you must also specify the delimiter character to use Choose a character from the drop down list Next select the fields to be included in the export You must include as a minimum the employee number date and working hours If you have selected the fixed width format you must also specify the width of each field whether they are right or left justified and the padding character which can be 0 or left blank You can then f
85. eld selected and that is being worked on 1 0 Dashboard user manual Import Export 1 0 Dashboard user manual In order to have access to this menu you must go into the program function setup under System settings and include in the setup access to import or export Import This is the screen where you can import employees balances collection data P fields job numbers and departments The import files must be in XML format Import schedule recurrence configuration Enter here the interval after which Dashboard should look for a new import Scheduler Recurrence Configuration Import Type Configuration Time Recurrence Scheduler in mins Import type configuration This screen allows you to enter details about different types of import Scheduler Recurrence Configuration Import Type Configuration Import Type Balance v Pickup Folder l i Backup Folder l k Delete old files in the backup folder Delete files older thanfin days EE RecurrencePattern Continuous Daily Select Start Time 09 02 Weekly d d O d d d d Monthly Fi d 0O 0O O 0O d d d OD O O Explanation of the fields Import type Select the import type you want from the drop down list File to import This field must be filled in Click the cad button to select the XML file Backup folder This field must be filled in Click the button to select the folder where you want to make a copy of the imported file
86. election Calendar selection Choose calendar s Calendars to be calculated Name Heltid med sommertid Ny test 80 med fri hver fredag heltid test kalendertest Heltid fleks Fast 100 Test med serier 50 arb man ons fre partall og tirs torsfoddetall Calculate from Date 19 05 2010 v Calculate Delete registration data Using this function you can delete registration data for one or more employees Access can be given from System settings Program function setup and the option appears under the Personnel menu Select From and To dates for the period for which registration data is to be deleted Then select the employee s by double clicking on each desired employee If registration data is to be deleted for an entire department you can double click on the department name If any of the selected employees are not supposed to be included in the deletion select them in the right hand panel and click the Remove button These employees will then be removed from the selected list 1 0 Dashboard user manual WinTid g2 e 29 Date s to delete Era 07 05 2010 ii To 07 05 2010 y The employees that data will be deleted E Employees B Utvikling Aln s Hans Christian 26528 Brahmadev Dhupar Divya M 40000 Foss Marianne 31835 Haraldsrud nne Mette 26522 Haveraaen H kon 26529 Moreno Oviedo Fernando 26526 Senthilkumar Jayasree 40002 Stubdal Inge 37431 Tollefse
87. ent year holidays 37431 Stubdallnge 100 3401 062008 2 2 14 10 1 Daays deh Allocated departments are available on the left hand side Double click on the desired department to list the employees Information will then be shown about the employees including the percentage of full time employment age date employed and holiday information Employees who reach the age of 60 in the present year will be allocated five extra days holiday These are marked in blue text Employees who have days of holiday cancelled because they have not been used will be marked in red text Employees who have already had holiday transferred will be marked in green text These will not be transferred again even though they are shown in the overview The columns To be transferred Earned current year and Allowed holidays are white and corrections can be made in situ in the fields for each individual employee Company This screen is used to create companies and set up the values that will apply for each company This means that rules concerning variable extras self certified sickness leave leave for a child s illness and cost centre setup can be set at a company level WinTid g2 e 31 32 e WinTid g2 Name Firm id 2 Ingen firma Logica Norge 4S HRM Firm name Logica Norge AS HRM Logica Norge AS Cost centre setup lt Select item gt v Register extras on Attendance b Agreement for self ce
88. epartment all the available departments are listed and you can select those you wish to include in the report If you want to run the report on all departments click the Select all button The Reset button unticks all the boxes which have been ticked Function Activity Usage Budget Deviation Start date End date Status meronos Protect Development Utv dotnet Utvikkng amp test 73 17 0 00 73 17 01 01 1900 Arbeid Hours per activity This is an activity oriented report showing hours allocated to activities jobs for the selected period and the selected P field values If the Include employees in the report box has been ticked the employees who have worked on the activity are also shown All such employees are shown irrespective of the employee allocation in WinTid This is because the report is activity oriented The design of the selection area on the right hand side of the screen is dependent on the number of P field levels set up in WinTid In the example shown below WinTid has been set up with four P field levels To run a report on all click the Select all button to select all the P field panels The Reset button unticks all the boxes you have ticked in that section You can also click the Select all button at the bottom of the screen to select all activities or Reset all to untick all of the boxes that are ticked Hours per activity Period 01 04 2010 20 04 2010 Generated 18 05 2010 Ac
89. er any job limitations should be entered Job limitations mean that the employee concerned has a limited selection of jobs to choose from when registering change job If you select Default job the fields below become enabled and an active job for the employee concerned must be selected If you select Previous job you do not need to enter anything in the fields below instead the system will select the job most recently worked on 22 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual Personalia Access and rights daa Cost centre Selt defined informations Setting The day starts with Default job v Default job Function Syncronos Product Development v Work type Utvikling v Project DotNet Utvikling amp T est v Project type lt Select item gt v Project ID Selection of jobs Avdeling begrensning 1001 5 1000 5 1001 Aktivitet begrensning 1 10 101 12 2 201 202 204 3 4 5 6 9 Omr de begrensning Delaktivitet begrensning OUOU E Permission to report the job finished Permission to set count and wreck Job used at attendance From date To date Cost centre Add For companies that use cost centres all settings regarding the linking of cost centres to the individual can be carried out in this screen Personalia Access and rights Production Cost centre Self defined infor
90. er will be linked to Loans Loans is also available from a separate icon Access can be given from System settings Program function setup The Loans screen is used by the shift manager in order to geta simple overview of future shifts loan out employees to other shift managers see who has been loaned in by the shift manager in question and who has been loaned out to other shift managers easily change the future work schedule of allocated employees and employees who have been loaned in 1 0 Dashboard user manual From 18 05 2010 To 31 05 2010 ae sugar ee Lt a eee oe tirsdag onsdag torsdag fredag l rdag s ndag mandag tirsdag onsdag torsdag fredag l rdag s ndag mandag 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Employees or Utvikling a ar a a ar Aln s Hans Christian 26528 Flex Flex Flex Flex Fleksiti Fleksiti Fleksiti Flex Flex Flex Flex Fleksiti Fleksiti Flex Brahmadev Dhupar Divya M 4 Flex Flex Flex Flex Fleksiti Fleksiti Fleksiti Flex Flex Flex Flex Fleksiti Fleksiti Flex Flex Flex Flex Flex Fleksiti Fleksiti Fleksiti Flex Flex Flex Flex Fleksiti Fleksiti Flex Haraldsrud Anne Mette 26522 Flex Flex Flex Flex Fleksiti Fleksiti Fleksiti Flex Flex Flex Flex Fleksiti Fleksiti Flex Haveraaen H kon 26529 Flex Flex Fleksiti Flex Flex Fle
91. erned then click Save Projects that have the status Completed will not be visible in the filtering list If hours have already been entered on a completed project it will be shown as finished and it will not be possible to make changes to it When you have completed the entire week click the Submit week button Once you have submitted the week the Reopen week button becomes active You can click on this if you need to make changes If the whole week is in one month the buttons shown are Submit week and Reopen week However if the week is split partly in one month and partly in another month and the setting for Manage month change in Activity setup is ticked four buttons will be shown Submit week A Submit week B Reopen week A and Reopen week B This allows hours to be submitted for all days within a month when a week is split by submitting half weeks If you have added an activity to which hours should not be allocated you can remove this by clicking the Delete button An activity cannot be deleted if hours have been allocated to it during the week in question Production follow up a a EEB 2 aed This icon is only available if your company has a licence for the Production module If so the option will also be available in WinTid configuration In this screen the shift manager can see an overview of the results of the employees who have worked on that shift ma
92. erred results C Access restricted None automatic allocation Select employees Email Select program functions Cost centre ownership Selected Selected Available activities Avdeling begrensning sd Aktivitet ea Select program functions Select cost centre begrensning Omr d Ar EE bearers Limitation of schemas Limitation of calendars Ferrer From no Tono Description From no Tono Description begrensning Choose calendar series Follow up setup lt Select item gt v Approval setup lt Select item gt v Application setup lt Select item gt v Daily follow up setup Select item gt Authorise lt Select item gt v Activate authority In addition the following information must be entered for this user employee allocation privileges in connection with approval and program access The latter can be selected by clicking the Select program functions button If the company uses activity allocation you can use the Available activities fields to enter limitations to define which activities will be available for the user This can be a good idea for companies that have a large number of activities where each user has his or her own area of responsibility If the company uses cost centres select the cost centres that the user should be able to maintain and if relevant approve If the user is to have access to Dashboard it is necessary to select the setups that the us
93. es to the list of activities to which hours are to be allocated The contents of the Select activity drop down list will vary depending on the settings that have been made in Activity setup Find open weeks Activity allocation employees E Employees Week 19 10 05 2010 16 05 2010 Foss Marianne 31835 ke Meine eeSaa Select date 10 05 2010 w Haveraaen H kon 26529 ET Moreno Oviedo Fernando 26526 Activity allocation Stubdal Inge 37431 Mon Tue Wed Thu Fri Sat Sun mir E Weberg Randi 26535 Support kunder internt Delete Utv Dokumentasjon e J Utv dotnet Utvikling test 553 75 Utv Ikke plasserbar tid Utv Rel Utvikling Test JE JE E E E JE Total 5 63 7 50 7 50 0 00 7 50 0 00 0 00 Hours to report 5 63 7 50 7 50 0 00 7 50 0 00 0 00 Remainder 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Reopen week Submit week The allocation of hours is based on the settings made in Activity setup for the setup used by the employee selected in the tree view not your setup as the administrator 1 0 Dashboard user manual WinTid g2 e 73 You can also right click on an employee in the tree view the two options are Send e mail and Go to Overview To display the activities to which time is to be allocated click the Add activities button and then select an activity Enter the number of hours worked on the activities conc
94. etup Calculation scheme A calculation scheme defines the rules that determine how a day should be calculated for an employee When defining a calculation scheme it is recommended that you first draw up a timeline and mark on it when there can be absences working hours overtime core time breaks etc The calculation scheme screen is made up of four tabs On the Basic data tab rules are defined governing flexitime flexitime with zones fixed time work after midnight and when the scheme occurs on a public holiday Basic data Description of acquireing of results Associated extras Used in Schema id 52 Schema name Kopi av Autostem hverdag 08 00 16 00 Short name in the Loan interface Working hours duration 07 30 Type of working hours Flexitime against working hours Flexitime with zones O Fixed working hours Rules regarding work over midnight The schema continues into the next day The schema starts the previous day How far the schema continues into the next previous day 03 00 Rules when schema occurs on holiday Change schema with schema given in the holiday profile Value tor pay tor work on public holiday 00 00 Description of result acquisition On this tab you define the times that apply in the calculation scheme describe the results that can be earned and define the handling of absence and associated rules 1 0 Dashboard user manual 1 0 Dashboard
95. evant accumulator for example if you wish to round flexitime monthly to 40 hours and 10 hours as shown in the screenshot In the Excess category field the value Wiped flexitime has been selected This means that hours that are reduced in accordance with this accumulator will be transferred to Wiped flexitime It is therefore possible later to identify hours that have been wiped for each individual month WinTid g2 e 53 Register of codes 54 e WinTid g2 Absence codes This screen is used to set up absence codes Click the Add button to add a new code Mandatory fields are marked with a red icon and must be filled in before you can save Absence codes that are in use cannot be deleted Name Absence code id Tess code 10 Tjenestereise Absence code name Lunsj 12 Syk m sykemelding Hours Days 13 Syk gt 56 dager Counts in O Day 15 Jobb hjemme Absence type 2 ee Ordinary absence Balance to use when taking unpaid Syk del av dag Unpaid overtime overtime 27 Delvis sykemeldt 28 Gradert syk m red kapasitet The absence should also update these results 30 Ferie C Normal hours and with that the overtime basis 32 Ferie u lann 35 Permisjon m lann milit ret 40 Syk med egenmelding 42 Aktiv sykemeldt The absence subtract flexitime 43 Avventende sykmeldt Flexitime as by attendance time Flexitime but the absence can produce add
96. f the number of failed login attempts in a row exceeds the maximum number permitted in the password setup the user s password will be blocked NB It is not possible to reuse a password until you have changed passwords four times General Minimum password length i e The number of unsuccessful attempts before the user is blocked 10 amp C Block the use of Scandinavian letters Requirements for the password C Must contain at least one capital letter C Must contain at least one small letter C Must contain at least one number Must contain at least one of the following characters How many of these requierements can be omitted 2 gt Rules regarding password changes C The users must change passwords on a regular basis Password must be changed after number of days Password canlt be changed before this number of days from last change The user is alerted this number of days before password change must be done Help text to user when changing the password Tekst til bruker Minimum password length 1 16 characters Allows you to set the minimum length for passwords 94 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual Number of failed login attempts before the user is blocked If a user enters a valid username but the wrong password more than the stated number of times the password will be blocked by the system Block
97. f the schemes available in WinTid Select the correct scheme and click ORK 1 0 Dashboard user manual WinTid g2 e 11 12 e WinTid g2 J Change scheme Haraldsrud Anne Mette Date 10 05 2010 Select a calculation scheme 4 Name test Kopi av Autostem hverdag 08 00 16 00 The panel in the centre of the screen shows an overview of the registrations made by the selected employee on the selected date such as In Out absence change job and overtime registrations On this screen you can add edit or delete one or more registrations on a specific day for the selected employee To add a new registration click the Add button enter the time and select the correct registration type from the drop down list If you want to register overtime insert a row between the In and Out registrations Enter the time choose the registration type Overtime from the list and select the overtime code Enter an OT reason if desired and save the registration Available overtime codes are set up in Application setup The registration types CA and CB extras with and without job number are not supported in this screen These registration types can only be deleted from this screen If you want to change or add new extras the Extras screen available from Maintenance must be used To delete a registration select the registration in question and click Delete Fea pe Conected Number Rejected ReaconfoOT SS 08 00 00 OD 16 00
98. for this To set up category warnings click Change The following screen is shown JE Category warning setup Category name Fleksitid Sum overtid reell Sum overtid Tannlege lege Avspasering fleks Ingen Normaltid Ikke Dvertid Overtid til avspasering Dvertidsavspasering nr 1 Dvertidsavspasering nr 2 Dvertidsavspasering n 3 Overtidsavspasering nr 4 Overtid 50 Overtid 100 Overtid 133 Overtid 200 Mertid OT utbetalingskategorier OT avspaseringskategorier KS Ill Included in setup OOO00000000000006680608 Category properties Warning name Totals greater than NB It is only possible to test and warn about the time part of the total Totals less than O Totals less than or greater than WinTid g2 e 85 86 e WinTid g2 To create a category property first select a category from the list shown such as Flexitime To create a warning for all employees with more than 2 hours flexitime enter a name for the warning in the Warning name field then select Totals greater than and select 2 Click the Add change button and the category will appear at the top of the list with a tick showing that it is included in the setup To make changes select a category which is included in the setup make the necessary changes and click Add change To remove a warning select the category and click Delete When you have selected all the categories you want
99. g information about who is registered in who is registered on a job and who he or she has available on the shift The employee summary shows the allocated employees of the shift manager who has logged on If this shift manager has had employees loaned in to his or her shift these are shown at the bottom of the employee summary Unknown employees may also be shown depending on the daily follow up setup These are the employees that have registered themselves on the manager s jobs tirsdag 18 mai 2010 06 00 0700 08 00 0900 10 00 11 00 12 00 13 00 14 00 15 00 16 00 1700 amp Employees E Utvikling Brahmadey Dhupar Divya M 40000 Foss Marianne 31835 Haraldsrud Anne Mette 26522 Haveraaen H kon 26529 Moreno Oviedo Fernando 26526 Senthilkumar Jayasree 40002 Stubdal Inge 37431 Tollefsen Vegard 26548 Umalakshmi Rajaram 40001 Weberg Randi 26535 As part of daily follow up and approval the shift manager can register employees in or out register employees in or out from absence register whole day absences change job register for one or more at the same time change scheme register extras tirsdag 18 mai 2010 06 00 07 00 08 00 09 00 10 00 11 00 12 00 13 00 1400 1500 16 00 17 0 Employees El Utvikling Brahmadev Dhupar Divya M 40000 Foss Marianne 31835 Haraldsrud Anne Mette 26522 Haveraaen H kon 26529 Moreno Oviedo Fernando 26526 me SenthilKumar Jay
100. has not worked on other cost centres that day will be approved in its entirety and will be marked in green Status Follow up Approval Cost centre stand ins Approved Costcente Name Date Fleksiid Overtid 50 Overtid 100 Overtid 133 Overtid 20 stemt A gt Approve period Employees overview The objective of this screen is to allow you to get a quick overview of the registrations made by a selected employee during a given period In addition you can approve the period for the selected employee 1 0 Dashboard user manual WinTid g2 e 9 SK WinTid Dashboard 12 12 2007 10 22 05 Logged onto server WMWI009914 Management Selected item Haraldsrud Anne Mette 26522 E BK is Dashboard Tools Help _ EX IP aO D Tasks Employees Overview Totals Maintenance Absence schedule Sickness statutory leave Search Date 01 12 2007 31 12 2007 Period has not been approved Select period 2007 Desember v S 5 amam iin Gut Std hours Overtime NonOT Absence Unaut absence Extras Allocated Corrected Approved First name Emp no gt 0 lt 08 22 15 44 i 08 18 15 54 0818 1719 08 05 15 01 Rauland Tore 26546 A 16 02 Salomonsen Reidar 26 Stensund Tommy 2654 O Sundstr m Arve 26519 17 00 00 51 08 21 o oO oO ce 6 BH 2 eee o o Fj o O0000000 ORAS O00000000 Testing Ferie 1 Goto Maintenance
101. hat must elapse between password changes for a user Alert the user that the password will have to be changed in this many days The user will be notified in the applications when the password is about to expire Specify here the number of days advance warning you want users to be given Help text displayed to user when changing password When a user is changing their password the text you enter here will be displayed The text should explain the password requirements that are in force WinTid g2 95 Calculation rules In this screen you can define various calculation rules for the system Rules for calculating watch attendance All watch attendances is calculated separately Watch attendance is dependent on previous watch attendance Core time rules Absence code for not valid absence in core time lt Select item gt v C Block In Dut registrations in core time N C Exchange In Out with absence General calculation rules C Rounding off PRIOR to multiplication C Absence from the day before shall continue when Automatic In Cost centers are used Startdate for holiday year dd mm 01 01 2010 o Rules for calculating callouts All callouts are calculated separately If selected indicates that each callout code will be handled separately Callout is dependent on previous callout If selected indicates that a check will be made of the first callout code for that day In other words if the second ca
102. he following screen is shown 1 0 Dashboard user manual 1 0 Dashboard user manual User setup Application setup Approval setup Follow up setup Activity setup Change password for WinT id Dashboard and MinTid Old password New password pO Confim new password Tekst til bruker SK WinTid Dashboard 22 11 2007 15 13 33 Logged onto server 2 Dashboard Tools Help ragag User setup Application setup Approval setup Follow up setup Activity setup Change password for WinTid Dashboard and MinT id Old password New password Confirm new password Tekst til bruker User settings Follow up setup Kundest tte v Approval setup Kundest tte v Application setup Engelsk oppsett v Add authorisation to user Hans Christian Aln s v Activate authorisation C From date 22 11 2007 M In the section User settings you can connect yourself as a user to the relevant setups You can also give authorisation to another user If you do so all of your employees will also be shown in the other user s tree view The authorised user will then be able to maintain and approve your employees 1f this is necessary such as during a holiday period Application setup This screen allows you to set the accesses that users will have under Management and Maintenance of employees It also allows you to configure certain features of Min
103. hours overtime per 4 week perio 25 s Max hours overtime per year N 200 4 First day of week Sunday v All fields marked with an asterisk must be filled in Enter the desired name for the setup and check or change the settings that are in place With regard to breaks the Norwegian Working Environment Act states that a half hour break must be deducted if more than 2 hours overtime are worked If you enter 1 0 Dashboard user manual 1 0 Dashboard user manual 0 5 in the Break field a half hour will be automatically deducted from the hours in the Overtime column Remember also to choose the first day of the week for reports If you set this option to Monday the report will include information starting from the Monday x weeks previously This depends on how many weeks you have set in the field Number of weeks in WEA period If you want to make it possible for this setup to be used by other users in Dashboard remember to tick the Setup available to others box Then click the New button You have now created a setup The user who created the setup can change or delete it Other logged in users can only copy the setup to a new setup which they will then be able to change Daily follow up setup The objective of this tab is to create a setup for users who are to have access to the Day summary and Production follow up In the setup you can decide whether users can see unknow
104. ht click on a date a context menu appears allowing you to select Registration corrections or Go to Maintenance Double clicking on a row will take you to the maintenance screen for the selected date You can also approve the entire period for the selected employee from the Overview screen Employees Maintenance This screen shows a detailed overview of all the registrations which have been made on a given day From this screen you can start maintenance of a given day for the employee selected in the tree view You can also edit extras make result corrections and approve the day If you navigate directly to this screen the previous day s date is automatically selected If you come from maintaining a different employee the date from the previous employee will be selected 10 e WinTid g2 1 0 Dashboard user manual Tasks Employees Overview Totals Maintenance Absence schedule Sickness statutory leave Search Status day Sumame Calculated C Approved No Mandag 10 05 2010 v First name Calculation scheme Er Attendance Work time Day exin Production 397 Autostem hverdag 08 00 16 00 Work time Day extn SG Employees i Description Corected Number Rejected Reason for OT 5 Utvikling Brahmadev Dhupar Divya W B 16 00 01 Ut Foss Marianne 31835 Haraldsrud Anne Mette 26 Haveraaen H kon 26529 Moreno Oviedo Fernando Senthilkumar Jayasree 400 Stubdal Inge 37431 Tollefsen
105. i Uke 01 10 01 2010 S ndag i Uke 01 11 01 2010 Mandag i Uke 02 12 01 2010 Tirsdag i Uke 02 13 01 2010 Onsdag i Uke 02 14 01 2010 Torsdag i Uke 02 15 01 2010 Fredag i Uke 02 16 01 2010 L rdag i Uke 02 17 01 2010 S ndag i Uke 02 18 01 2010 Mandag i Uke 03 19 01 2010 Tirsdag i Uke 03 20 01 2010 Onsdag i Uke 03 21 01 2010 Torsdag i Uke 03 22 01 2010 Fredag i Uke 03 23 01 2010 L rdag i Uke 03 24 01 2010 S ndag i Uke 03 25 01 2010 Mandag i Uke 04 50 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual Creating periods The creation of periods is determined based on the daily results you want to accumulate These results can form the basis for transferral to other systems such as payroll systems In order to delimit and reset the accumulators the software needs to know the start and end dates for a period It is possible to set up different periods with which different employees comply via the salary group they are linked to in Personal settings On this screen you can both create periods and determine how the categories accumulators are to be handled when changing over from one period to another Period type name Logica Norge AS Period type name Logica Norge AS Period type Month O 14 days ls Generate periods Start date 01 01 2010 End date 31 12 2010 Naming when period type is Month Start value period numbers dW Naming when period type is 14 days Year month Sta
106. il E Tjenestereise 05 11 2007 05 11 2007 30 11 2007 30 11 2007 27 12 2007 02 01 2008 EEAAAARARAARRARAAR R s Maintain planned absence Display mode Hierarchy O Flat Absence name lt Select absence gt From date 13122007 To date 13122007 Maintain planned absence To enter a new absence select the relevant absence code from the Absence name drop down list The absence codes available are retrieved from your Application setup Select a From date for the start of the absence and a To date for the expected end of the absence Click the New button to save The absence schedule lists both historical and future absences To change an absence first select it from the list The absence details will be shown in the Maintain planned absence panel Make the necessary changes and click the Change button to save To delete an absence select it from the list and click the Delete button Reset resets all the values in the fields to blank NB See the system documentation for a comprehensive description of the rules for registering absence 1 0 Dashboard user manual Employees Sickness statutory leave On this screen you can register change or delete a sickness absence or a period of statutory leave SKE WinTid Dashboard 22 11 2007 15 13 33 Logged onto server WMWI009914 Management Selecte
107. ilable to the user Then select the page you want to be the start page If allowance is to be made for start up time or close down time the values should be set here The Session duration field defines how many minutes the window should be open before the user has to log in again Finally set whether users with this setup should have access to approve results access to edit or access to register extras Once you have set all the options for this setup click the New button to save the setup The setup you have created will now be shown in the list on the left hand side Other users will only be able to copy the setup Total setup This screen lists the categories which are to be shown on the Totals screen for each employee To define a total setup click the Change button on the Application setup screen under the Total setup panel and the following screen showing a list of all the categories will be shown 82 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard user manual SK Total setup Included in setup Category name 1 Normaltid 2 Fleksitid 4 Overtid til avspasering 11 Overtid 50 12 Overtid 100 13 Overtid 133 14 Dvertid 200 98 Sum timer 1010 Tjenestereise 1030 Ferie 1040 Syk egenmelding 1045 Sykt barn 1070 T annlege lege 1095 Avspasering fleks 4001 Reise helg 4003 Variabelt tillegg 111 Nytt tillegg 111 Oo 0 Ingen Fj 3 Ikke Overtid go 5 Overtidsayspasering
108. ill in the Fixed value format field if result or date fields have been selected If you require a header or footer to appear in the export enter the relevant text in the appropriate fields at the bottom of the screen Then save the setup Manual export To carry out a manual export select the setup required from the Export setup drop down list Select the desired period from the drop down list If you want to see a preview of the export first click the Preview button Based on the selection you have set up in the export you will have a choice of either company or department WinTid g2 e 107 Export Backup of old export Date selection Export setup CR TestProductionFixed v Period 2010 April v L From date 01 04 2010 v To date 30 04 2010 ae Wage Number P Field1 Date Resut Fixed Value Valuel 2652 gt TOQ0P 19 05 20 7433 L E Value 2HHHH File Name C winTid export txt LJ Preview Transfer m 1 mm mm as To transfer the file enter a suitable filename or select a path by clicking the button Then click the Transfer button Backup of old export Based on the options chosen in the setup a backup of the file is created This can be viewed at any time in the Backup of old export tab Select the desired date and click the Find button The files can be opened or you can print out the table Export Backup of old export From date 01 04 2010 V To
109. imer alle jobber Sum timer Sum overtid Ettermiddagstillegg Natt tillegg Kveldstillegg Helligdagstillegg Tillegg nr 5 Tillegg nr 6 Tillegg nr 8 Once you have created your own categories the Define contents button can be used to create your own calculation rules that will give results on categories you have defined na Category calculation rule Overtidsmat Calculation rule Functions Result categories Name Result If b t F CalculationD ate Month d Day d DayNumber d Employeeld Mustering jobb nr 0 Jobb nr Salary type Ingen Normaltid Fleksitid Ikke overtid Overtid til avspasering Dvertidsavspasering nr 1 Dvertidsavspasering nr 2 Overtidsavspasering nr 3 Dvertidsavspasering nr 4 Overtid 50 Overtid 100 Overtid 133 Overtid 200 Mertid OT utbetalingskategorier OT avspaseringskategorier Ubrukt pause For mye pause Ulovlig pause Asom ue dak ee nt aon Ff OM naan fF won He 4 N 0 00O Nn 00 5 3 This section is relevant if you use automatic transfer from WinTid to a payroll system You can define here the categories to be transferred to the payroll system You can define as many different tables as you need To define a salary type table click the Add button 1 0 Dashboard user manual WinTid g2 e 61 Wagetype table nr 0 Ingen l nnsart tabell Tabell for nee Wagetype table name Tabell for heltidsansatte
110. imit for normal hours Indicates that the value should not be compared with the length of the working time but with the value you enter in the field Fixed value Use the working hours length as maximum limit for normal hours Indicates that the employee will receive overtime after having worked the number of hours set as the working hours length set in the calculation scheme Transfer normal hours to If you select 50 in this field first 50 OT will be payable and then 100 OT If you select 100 in this field 100 OT will be payable on any OT within normal working hours Maximum limit OT 1 The number of hours minutes to be worked at this overtime rate before the next rate can be used WinTid g2 e 37 Maximum limit OT 2 The number of hours minutes to be worked at this overtime rate before the next rate can be used Maximum limit OT 3 The number of hours minutes to be worked at this overtime rate before the next rate can be used Rule used when OT before and after working hours is calculated separately Use the rule for overtime before the start of ordinary working hours Indicates that the rule also applies for the calculation of overtime before the start of normal working hours Applies to the use of one or two overtime codes during the day Use the rule for overtime after the end of ordinary working hours Indicates that the rule also applies for the calculation of overtime after the end of normal working hours Applies
111. ined sick leave 3 Max number of days with self certified sickness during employers period 8 Explanation of the fields Absence codes for self certified sickness Select the absence code to be used for self certification and click the Save button If your company uses two different self certification codes select the second code in the second drop down list Warning when last allowed self certified sickness is used Tick here to receive a notification that the last self certified sickness has been used when you attempt to notify absence Warning when penultimate self certified sickness is used Tick here to receive a notification that the penultimate self certified sickness has been used when you attempt to notify absence You will then be able to notify the employer that there is only one self certification remaining within the current 12 month period Warning when too many self certified sicknesses used during employer s period Tick here if you want to receive this warning A warning will then be given if you attempt to register a self certified sickness for an employee who has not worked for 16 days the employer s period since the last self certification Count occurrences from before any blocked until date Once all of the self certifications have been used the employer may refuse the employee the right to use self certification for up to 6 months calculated from the date the employee was notified Enter the date when the emp
112. isplay an absence report for the relevant date showing valid and unauthorised absence Absence report Period 14 05 2010 14 05 2010 Generated 18 05 2010 Department Employee Abseace From date To date Days Hours Urvikdng Tollefsen Vegard Ubegrunnet frav r 19 04 2010 14 05 2010 19 00 14230 Maintaining jobs This menu is available to customers with a licence for the production module The screen is used to define which jobs are to be used The number of P fields must first be defined under Production setup Once the P fields have been defined a number of tabs will be shown with the P fields Set up the various P fields from the tabs available 1 0 Dashboard user manual WinTid g2 e 75 76 WinTid g2 Jobs dk Work type Project No Name 4310 Brilliant Together 20060110 Hovedomr de 100 Hovedomr de 100 4433 Intern uleie konsulent 1001 Interntid WM data 111 NEW SupportT eam 2 0P 8101 Pfelt11 5 1001 Syncronos Product Development 5 1000 Syncronos tid til prosjektfordeling RD Test invitogren Jobs Function eb i Project No Name TTO 4 Administrasjon 13 Avdeling 3 Barns sykdom oppfalging 01 Brand 4 Ferie 201 Helpdesk 203 Klargj ring 10 Kompetanseheving 300 Konsulent 205 Konsulent r Milit rtjeneste 12 Moter planlegging 222 OLD ReleaseTeam 5 Permisjon med lann 6 Permisjon uten lann 8201 Pfelt22 204 Release 9 Salgst tte arbeid 1 Sykdom egenmelding 2 Sykdom sykemelding B115
113. istered in the absence schedule Absence report Poriod 01 04 2010 30 04 2010 Generated 18 05 2010 Department Employee Abseace From date To date Days Hoers Utvikling Aln s Hans Christian Tjenestereise 20 04 2010 20 04 2010 1 00 07 30 Haraldsrud Anne Mette Tjenestereise 07 04 2010 07 04 2010 0 50 01 53 Haversaen H kon Syk med egermekkng 22 04 2010 22 04 2010 1 00 07 30 Moreno Oviedo Fernando Syk med egenmeking 25 04 2010 25 04 2010 1 00 00 00 An example of a graphic absence report EEE 1 ao at yy dy BE EI Employees E Aln s Hans Christian 26528 10 Tjenestereise E Haraldsrud Anne Mette 26522 10 Tjenestereise 40 Syk med egenmelding 30 Ferie El Moreno Oviedo Fernando 26526 40 Syk med egenmelding TI TI HESSE S N TI EI Haveraaen H kon 26529 PT TT Fr TT ct a Detailed absence report This report provides you with a detailed overview of absence for a specific period In addition to showing absence during the period the report shows the date and the number of days for the absence if it has started or has been finished after the selected period Choose Detailed absence report under lt Select report gt Select the desired period employees department and absence codes 1 0 Dashboard user manual 1 0 Dashboard user manual This example report shows Department Employee name A
114. itional hours 44 Ubegrunnet frav r C Extras 45 Sykt barn C Overtime 50 Permisjon med l nn Production 60 Permisjon u lann 70 Tannlege lege Restriction of the absence duration Maximum allowed time 80 Kurs i of absence 95 Avspasering fleks 97 Bytte fridag C Allow absence only on current day 300 Jobb hjemme 400 Uteg 433 tesrter C The absence shall substitute holiday pay 504 Avspasering OT C Do not subtract break from the absence if there are other possibilities Lunsj Test frav rssjekk Rules regarding holiday pay and break How many percent of the working day must be a absence to Half day of absence Whole day of absence Absence code to give when this absence will start next working day Absence code id Absence code name Absence code ID This is a unique number used when specifying an employee s absence code Absence code name The name of the absence code The name must be unique and is shown when specifying an employee s absence code Calculated in Specifies whether the absence code should be calculated in hours or days Absence type Ordinary absence Indicates that the absence is counted as normal and that flexitime earned prior to the absence is maintained Unpaid overtime If the absence is of a type that should be deducted from an account this option should be selected The field Balance to use when taking unpaid overtime becomes enabled and you can choose the
115. ive 1 30 Additional time before receiving paid overtime Overtime after the end of working time This is a special calculation type that applies together with an overtime code 9 and only for flexitime rules It is used if employees cannot receive overtime prior to a specific time of day for example 16 00 irrespective of how long they have worked prior to this time Overtime rate 1 Used to describe the changeover from normal time to the first overtime zone This will normally be a 50 overtime extra but you can change this to whichever category you prefer Overtime rate 2 Used to describe the changeover from the first overtime zone to the next This will normally be a 100 overtime extra but you can change this to whichever category you prefer Overtime rate 3 Used to describe the changeover from the second overtime zone to the next This will normally be a 133 overtime extra but you can change this to whichever category you prefer Overtime rate 4 Used to describe the changeover from the third overtime zone to the next This will normally be a 200 overtime extra but you can change this to whichever category you prefer Break If break time is to be deducted from working time normal time it must be entered as a separate calculation type NB Do not enter this if break time is to be paid for In the Length field beneath From time and To time specify the length i e the time to be deducted e g 00 30 You can
116. k leave statistics 5 Activity Job Hours per activity and employees Activity status Hours per activity Registration Corrections Overview Overtime with description Overview Overview per day Balance WEA Result corrections Revision report Salary Report Extras Extras with description Extras Basic data Employee data In this screen you can run reports on your employees These reports can be sorted by department or employee You can choose from four different views of each report HTML The report is displayed in a web browser PDF The report is displayed as a PDF Excel The report is displayed in Microsoft Excel Graphic The report is displayed as a graphic This option is only available for the absence report In the drop down list you can choose department or company Select a department or employee s by double clicking The field for codes categories works in the same way double click on the desired selection WinTid g2 e 63 64 e WinTid g2 Absence report li g lt Select reporb Department v Select employees Absence report no Department Firm Employees Haraldsrud Anne Mette Utvikling Logica Norge AS Date Moreno Oviedo Fernando Utvikling Logica Norge AS San 01 04 2010 v Aln s Hans Christian 26528 Aln s Hans Christian Utvikling Logica Norge AS Brahmadev Dhupar Divya M 4000 Haveraaen H kon Utvikling Logica Norge AS To 30 04 2010 v Foss Marianne 31835 Weberg Ran
117. lass Type information Bilnummer 3 N rmeste familie medlemer 4 5 Person nummer Vetikke N 6 Kj resten pfelt1 Avdeling begrensning pfelt2 Aktivitet begrensning pfelt3 Omr de begrensning pfelt4 Delaktivitet begrensning pidtrace PidT race etikett Information types not in use can be deleted The Self defined information types tab in Personal settings appears as follows 1 0 Dashboard user manual WinTid g2 e 93 Search Personalia Access and rights Production Cost centre Self defined informations Setting Surname Description FEE v Trine First name Kj resten Emp no gt amp 0 z E Employees Utvikling Aln s Hans Christian 2652 Brahmadev Dhupar Divya Vv Foss Marianne 31835 Haraldsrud Anne Mette 26 Haveraaen H kon 26529 Moreno Oviedo Fernando SenthilKumar Jayasree 400 Stubdal Inge 37431 Tollefsen Vegard 26548 Umalakshmi Rajaram 4000 Weberg Randi 26535 lt w Display mode Password rules This screen is used to set the rules concerning employees passwords and how often they should be changed The rules defined in the password setup apply to all employees in all applications in the WinTid portfolio that require logging in using a username and password When a user logs in using the correct username but an incorrect password this will be flagged up as a failed login attempt in the database I
118. lick the OK button Balasce report Period 17 05 2010 17 05 2010 Generated 18 05 2010 Department Employee Fleksitid Utvikkng Haraldsnad Anne Mette 07 00 Total 07 00 Working Environment Act WEA This report gives you an overview of worked hours divided into OT hours and Exceeded in accordance with the rules set up in the setup See Program settings Working Environment Act setup for further details A typical WEA report without details is shown below WEA report Period 21 03 2010 15 05 2010 Genera ted 18 05 2010 Department Emplovee number of bours OT hours Exceeded Utvikling Haraldsred Aano Mette Total week 12 22 30 00 00 00 00 Total week 13 11 59 02 29 00 00 Total week 14 01 53 00 00 00 00 Total week 16 29 52 00 00 00 00 Total week 17 44 30 04 30 00 00 Total week 18 15 00 00 00 00 00 Total week 19 28 08 00 00 00 00 Total im periode 153 52 06 59 00 00 Last 4 weeks 117 30 04 30 00 00 Last 8 weeks 153 22 Average per week 19 10 Revision report The objective of this report is to show who at administration level has most recently given approvals The report gives an overview of the employees who are approved for the requested period and also shows the administrators who have approved the employees Revision report Period 01 04 2010 30 04 2010 Generated 18 05 2010 Department Employee From date To date Approved by Utvikling H raldsrud Anne Mette 28 04 2010 28 04 2010 administrasjon Tollefsen Vegard 14
119. list the period type you wish the balance to be rounded to Overtime rules If overtime rules are to be used for a salary group select a value from the drop down list Overtime rules for single days This value determines whether it is permissible to use only one overtime code per day or multiple overtime codes The following options are available in the drop down list Consider the day as a whole indicates that the results are calculated using only one overtime registration per day Overtime before and after working hours dealt with separately indicates that overtime before and after working hours can be separated This option can only be selected if the length of the working hours is more than 00 00 i e not on days off If overtime is only registered before working hours nothing will be received for any overtime after working hours 1 e flexitime is received for companies that use flexitime The overtime registrations themselves must be registered in the zone before after working hours Separate only when different codes are used before and after working hours indicates that if only one overtime code has been registered on a day then the system will behave as if the option Consider the day as a whole were selected If two overtime codes have been registered one in the zone before working hours and one in the zone after working hours the system will behave as if the option Overtime before and after working hours handl
120. ll results those approved by an administrator or those approved by an employee Marking rules If you want the results to be marked after transfer select Mark as approved and or Mark as transferred Type of result Choose the type of results to be exported Attendance Production or Cost centre results Totalling The options here are per period or per day Format You must select the export format here fixed width delimited or XML If you choose delimited you must also specify the delimiter character to use Choose a character from the drop down list Next select the fields to be included in the export You must include as a minimum the employee number or salary number salary type and result If you have selected the fixed width format you must also specify the width of each field whether they are right or left justified and the padding character which can be 0 or left blank You can then fill in the Fixed value format field if result or date fields have been selected If you require a header or footer to appear in the export enter the relevant text in the appropriate fields at the bottom of the screen Then save the setup 1 0 Dashboard user manual WinTid g2 e 105 Absence export setup Various export setup Absence export setup Schema time export setup Ss ee Name OD Backup of old export Selection Selection of approval level when transferring Marker rules No selection All results C
121. llout is within two hours of the first the two will be combined and there will be no new two hour callout Core time rules Absence code for unauthorised absence in core time Select the absence code to be used in the event of registrations in core time Block In Out registrations in core time If selected indicates that In Out registrations will be blocked in core time If an attempt is made to register in or out the registration will be rejected and a warning shown Registration not permitted in core time Exchange In Out with absence If selected indicates that if there is an In Out registration during core time this will be exchanged for an absence in or absence out registration The absence code will be the one selected in the drop down list General calculation rules Rounding takes place BEFORE multiplication This is something you must consider if you use both rounding and multiplication for overtime registrations in order to ensure the correct crediting of overtime hours Different companies can have different procedures regarding whether rounding should take place before or after multiplication If this box is ticked rounding will take place before multiplication Absence from the previous day should continue if Automatic In is used When an employee is on an absence there are different procedures regarding what should be prioritised If this box is ticked this indicates that absence from the previous day will continu
122. loyee once more has the right to self certification under the Settings tab in Personal settings Number of months employed before self certification is allowed The law states that you must be employed for two months before you have the right to self certification If the same applies in your company the value in this field should be 2 It is permissible to be more lenient than the law requires and you can change the value here to suit your company s policy The next section concerns rules for standard or IA Inclusive Workplace agreements Allowed number of self certifications Enter the relevant value 4 for standard and 24 for IA Max number of days in each self certified sickness leave Enter the relevant value 3 for standard and 8 for IA The Child s illness information tab appears as follows 1 0 Dashboard user manual Sick Leave Check Points Self certificate Sick children General Absencecode for child sickness 5 ykt barn is Absencecode for childcarers sickness Sykt barn v Occurences is counted in Days Allowed 08 Hours Allowed Number of weeks employed before childs sickness is allowed 2 E Rules regarding child sick after absence due to permission Number of weeks you must work after permission 0 Absencecodes for permission Permisjon med l nn v lt Select item gt v Permisjon u lann v Select item gt vi
123. mations Setting The day starts with Cost centre From date To date Teknisk vw 02 12 2005 Cost centre From date To date WinTid g2 23 Self defined information This screen shows the free text information that has been set up in WinTid Personalia Access and rights Production Cost centre Self defined informations Setting Name Description You can choose to add all defined information or add individual pieces of information Based on the information defined under Description you can enter such information as the name and telephone number of the next of kin the employee s car registration number etc Click Print to print out the information that has been entered To delete rows select the row or rows concerned and click Delete Settings This screen shows settings for individual employees that differ from the settings for the company as a whole These are variable extras self certified sickness leave and leave for child s illness settings The default settings are set for the company if these default settings are to be used select Use the same as for the company For employees that have documentation authorising the use of more self certified sickness leave than is the norm for standard or IA Inclusive Workplace agreements enter the relevant information in the fields Entitled to number of self certified sickness leaves and or Maximum number of days in a self
124. n Vegard 26548 Umalakshmi Rajaram 40001 Weberg Randi 26535 Firm Logica Norge 4S HR Department Utvikling 26522 Haraldsrud Anne Mette Delete Add Delete Once the correct date s and employee s have been selected click the Delete button All the registration data for the selected employee s on the selected date s will now be deleted NB The day will be set to Uncalculated Delete personnel who have left the company This function allows the manual deletion of personnel who have left the company Access can be given from System settings Program function setup and the option appears under the Personnel menu S Resigned B Utvikling Tollefsen Vegard 26548 30 e WinTid g2 First name Last name Employee id Logica Norge AS HRM ey 30 04 2010 Firm Department Employed to date 1 0 Dashboard user manual Organisation 1 0 Dashboard user manual Employees who have an Employed to date will be shown in the list on the left hand side Select the employee you wish to delete and then click Delete The selected employee will be removed from the list Transfer holidays This screen allows you to transfer employee holidays Holiday transfer Departments Utvikling Default value for maximum days that can be transferred Employee Position Age Employed Earned Allowed Tobe Deleted Earned Allowed Status name in date lastyear holidays last transferred curr
125. n broken into two parts 1 0 Dashboard user manual Employed data Generated 19 05 2010 Period 18 05 2010 18 05 2010 Departme Employee Emp no Firm nam Employed Employed Position ii Card id Wage id Wage typ Allowed hEarned hc Date of bi National ider Email Calendar Calendar Wage gro Wage gro Utvikling Aln s Ha 26528 Logica No101 06 200 100 610023742 46 Ny tabell 31 28 02 11 1972 11027200000 haalnewr 300 Fleksitid C 20 Logica HRI Brahmade 40000 Logica Noi 27 01 2008 100 1000000012 4 25 25 8057900000 300 Fleksitid C 20 Logica HRI Foss Mari 31835 Logica Noi 08 01 200 100 659933022 Tabell for 25 25 08 05 197 8057900000 998 Autostem 20 Logica HRI Haraldsru 26522 Logica No 01 11 2000 100 659800350 1 Tabell for 34 28 19 01 1966 19016800000 anne met 998 Autostem 20 Logica HRI Haveraaer 26529 Logica Noi 01 01 1945 100 660022030 124 Ingen l nt 30 30 03 09 196 3096300000 hahva w 300 Fleksitid C 20 Logica HRI Moreno O 26526 Logica Noi01 06 200 100 802959531 Ingen l nt 28 25 16 01 197 16017500000 feovi wr 300 Fleksitid C 20 Logica HRI SenthilKu 40002 Logica No 27 01 2005 100 1000000014 Ingen l nt 25 25 300 Fleksitid C 20 Logica HRI Stubdal Ir 37431 Logica Noi 01 06 2008 100 14 Tabell for 25 25 03 01 197 3017600000 501 Fleksitid 20 Logica HRI Tollefsen 26548 Logica Noi 01 01 2001 31 05 201 100 660018622 36 Tabell for 28 28 21 11 1971 21117100000 vegard tol 300 Fleksitid C 20 Logica HRI Umalaksh 40001 Logica Noi 27 01 200 100 1000000013 I
126. n employees who are registered on the jobs you own Your jobs are the jobs that are registered in the free text field in Personal settings in WinTid If you tick the Allow maintenance of unknown employees box the logged in user can edit the employees who have been registered on his or her jobs User setup Application setup Approval setup Follow up setup Activity setup Working Environment Act setup Daily follow up setup Name a serch Name GO Setup available to others Med ukjente administrasjon Allow maintenance of unknown employees Program function setup In this screen you can set up your own menus providing users with access to various software functions To create a new setup click the Add button Enter a suitable name for the setup then select functions from the Available program functions list and add them to the Selected program functions list on the right hand side by double clicking or using the arrow buttons The program function setup you have created can be linked to users and once logged in those users will only have access to the program functions you have selected here WinTid g2 e 89 90 e WinTid g2 Setup name Brukeradministrasjon Brukeradministrasjon Filtering view Superbruker Modules Alle nsatt a konomi Show all functions a g element gt per Show functions with write permissions WwinTid Posten test Formann Indi
127. n passwords The system also supports single sign on More information is provided about this in the system and operation documentation 3 WinTid g2 Lap Senine Brukernavt winia 1 0 Dashboard user manual WinTid g2 e 1 Personalia Access and a hyrescecten Cost centre Self defined informations Setting Access WinTid Use only registration terminal Employee allocation Approval privileges Shall have access to programs O All employee C Mustering Cost centre Shall use MinTid By departments Production activities Shall use WinTid Only self embedded Access to amend transferred results MinTid None automatic allocation MinTid setup Norsk oppeottt B Select program functions Cost centre ownership Activity setup Felles m sette sam w Selected Selected Utvikling net Available activities Avdeling begrensning 1001 5 1000 5 10 LJ Select program functions elect program functions Select cost centre cost centre Aktivitet begrensning 110 101 12 2 201 2 LJ Limitation of schemas Limitation of calendars Omr de Description From no Tono Description begrensning Delaktivitet begrensning B L Choose calendar series Logon Utviki Follow up setup tvikling v Username i Approval setup Ferie v Password tort Norsk oppsettt v C Change password at next logon Application setup PP C Access restricted D
128. nager s jobs This only applies to companies that have a production licence and that have production results to show The screen shows job employee and number of hours At the foot of the screen there is a summary of the total hours of production the total hours of overtime the total hours of valid absence and the total hours of unauthorised absence Employees shown in red text are unknown employees who have worked on a job of which you are the owner These will be shown depending on the settings in the daily follow up setup Jobs for which the logged on shift manager is owner are jobs defined in the user s free text in Personal settings 74 e WinTid g2 1 0 Dashboard user manual Dverview Department Employee name Utv dotnet Utvikling amp test Utvikling Haraldsrud Anne Mette Total Utv dotnet Utvikling amp test Results of own jobs Absence own employees and those loaned in not loaned out Total hours production 07 30 Total hours valid absence 07 30 Total hours overtime 00 00 Total hours unauthorised absence 52 30 Absence details Click on the Overtime details button to display a report showing overtime hours worked on the selected date Overview per day Period 01 05 2010 01 05 2010 Generated 18 05 2010 Department Employee Date Overtid 100 Sem overtid reell Sum overtid Utvikling Haraldsrud Anne Mette 01 05 2010 0700 0700 0700 Total 07 00 07 00 07 00 Click on the Absence details button to d
129. ndi OOOO00000 Brahmadey Dhupar Divya M Haraldsrud Anne Mette Moreno Oviedo Fernando SenthilKumar Jayasree 135 00 165 00 17 57 08 00 66 00 04 00 135 00 135 00 72 32 01 15 02 00 RA Approve period 1 0 Dashboard user manual This screen lists all of your allocated employees Resigned employees will be shown in the month with results You can select all or a specific department You can then check that the hours of each individual employee are correct before you approve the period If it is desirable to check that the hours for a specific employee are correct right click on the employee concerned for a menu allowing you to display tabs of data about the employee Once you have checked all the results for the employees you can approve the period by clicking the Approve period button If the employee has approved their own results in MinTid the column will be blue If the administrator has approved the results the colour will be green 1 0 Dashboard user manual WinTid g2 e 7 Using the Type of result drop down list you can also choose to view by cost centre Status Follow up Approval Cost centre stand ins Selection Type of result Attendance x Period 2010 August x Approved Name Fleksitid Overtid 50 Overtid 100 Overtid133 Overtid 200 Fi Brahmadev Dhupar Divya M 135 00 Fj Foss Marianne 165 00 Sp cal ae Go to Maintenance aaa Ba
130. ng Logica Norge AS EG 01 01 2010 vi Berger Jessica 30810 26528 Aln s Hans Christian Utvikling Logica Norge AS Chaudhry Bushra 35319 26529 Haveraaen H kon Utvikling Logica Norge AS Til 31 03 2010 w Hansen Trine 35752 26535 Weberg Randi Utvikling Logica Norge 4S Havre Torunn 26254 26548 Tollefsen Vegard Utvikling Logica Norge AS Egenmelding Holby Merethe 33820 31835 Foss Marianne Utvikling Logica Norge AS O Standard Inkluderende H gstedt Strehl Vivi 33892 37431 Stubdal Inge Utvikling Logica Norge AS arbeidsliv Morten Debra 36198 40000 Brahmadev Dhupar Divya M Utvikling Logica Norge AS Visning N ss Inge 38454 Umalakshmi Rajaram Utvikling Logica Norge 4S Wallem Tor 33879 deg rd Kjell 6816 amp SSCHR Elvestuen Kari 6111 Foss Pedersen Kari L 29369 Hoem Anne Marie 26521 M rk Kjetil 32254 F Sollie Siv A 4531 Wiik Anne Kristin 41311 Koder kategorier SSCIT Eriksen Svein 34705 Nan Grette Rolf 29995 Karlsen Espen 27737 Kjellin Andreas 38649 Svanberg Patrik 36079 Aarnes Joachim 34625 O O SenthilKumar Jayasree Utvikling Logica Norge AS HTML PDF EXCEL Grafis Oppsett Detaljer Yis ansatte i prosjekt Nr Navn 40 Syk med egenmelding Type M nstring J m b b Lull Kostnadssted Kvartal r Aln s Hans Christian 26528 i 1 Brahmadev Dhupar Divya M 40 aS Foss Marianne 31835 Aktuelt r Haraldsrud Anne Mette 265
131. ngen l nt 25 25 300 Fleksitid 20 Logica HRI Weberg F 26535 Logica Noi 02 01 2002 100 20 42 Ny tabell 29 28 26 01 1961 26016100000 raweb w 300 Fleksitid C 20 Logica HRI Overtime Overtime Username MinTid se Activity se The day s Fixed p fi Fixed p fi Fixed p fi Fixed p fi Fixed p fi The day s Cost centi 4 Overtid tilwmhaaln Norsk opp Felles m Proposal f Syncronos Utvikling Ledelse None calc Helpdesk 4 Overtid til divya Engelsk o Proposal f None calc Teknisk 4 Overtid tilmafso Norsk opr Felles Fri I No calcul None calc Teknisk amh Norsk opr Felles Fri Default jo Syncronos Utvikling DotNet Ut None calc Teknisk hh Norsk opp Felles RegPrevious Utvikling Rel Utvikli None calc 4 Overtid tiloviedof Norsk opp Felles Fri I Previous j Syncronos Utvikling DotNet Ut None calc 4 Overtid til jay No calculi None calc 4 Overtid tilstubdali Norsk opp Felles Fri I No calculi None calc 4 Overtid til vetol Prosjekto Felles m s No calculi Syncronos Utvikling Integrasjo None calc 4 Overtid til uma Engelsk og Felles Fri Default jo Syncronos Release None calc Helpdesk 4 artid til r weberg Prosjekto Felles Fri No calculi None calc Job report The Job report appears as a separate option under the Reports menu This report enables the number of hours worked on the various jobs to be displayed The selection screen allows you to choose what should be shown and how the report should be sorted There are also options to Include number and r
132. o Anne Mette Haraldsrud Personalia Access and rights Production Cost centre Self defined informations Setting Calendar id Name From date 300 v w 01 11 2000 998 v w 10 05 2010 Logica Norge 45 HRM Utvikling 01 11 2000 100 659800350 1 Wage groupid Name From date 20 v Logica HRM v 01 04 2004 Tabell for heltidsansatte Days v 34 28 19 01 1968 19016800000 Male Female anne mette haraldsrud logica com Overtime id From date oe Add new employee To set up a new employee click on the Add button and a new blank page will Calendar id Name Wage groupid Name appear Personalia Access and rights Production Cost centre Self defined informations Setting First name Last name Qo Employee id Firm lt Select item gt vo Department lt Select item gt vo Employed from date 18 05 2010 Employed to date Position in percent 100 Card id 1000000019 Wage id Wage type table lt Select item gt v Holiday in days hours Days Allowed holidays this year 0 Earned holidays 25 Date of birth National identity number Sex Email Self certified sick leave suspended to Male Female Ove
133. onger than 2 hours the result will depend on the scheme s rounding rule For example callout presence of 2 hours 18 minutes will give a result of 2 hours 18 minutes if there is no rounding on that day and a result of 2 hours 30 minutes if there is a rounding rule of rounding to the nearest 30 minutes with a threshold of 15 minutes There is no option to set a maximum number of hours received to 2 hours irrespective of the amount of callout presence time e g when the presence was 3 hours long in such cases you must set up an overtime code of the type Fixed figures Type of results that the callout should update Update attendance The callout is shown in the registration screen under Day s result as well as accumulated results and reports Update cost centre If this box is ticked the Update method drop down list is enabled The options here are as follows Update the cost centre the day starts with which means that results will be given on the cost centre to which the employee is linked Update the most recently used cost centre which means that results will be given on the most recently used or registered cost centre that the employee has registered and Update cost centre used at attendance which means WinTid g2 e 57 58 e WinTid g2 that results will be registered on the cost centre that the employee is linked to under Cost centre used at attendance in Personal settings Update production
134. ons shows the number of corrections within the period specified in setup if the corrections warning threshold has been exceeded In order to follow up such problems as Missing out registration right click on the employee s row and select Go to Maintenance then check the details on the date where the out registration was forgotten Once the Missing out registration has been corrected it will not appear in the Follow up overview in the future Tasks Follow up Send e mail It is possible to send e mail to an employee or a group of employees from the Management interface The menu option Send e mail is available from the tree views when you select an employee or department If you have selected a department you can send group mail The menu option is also available from any list showing employees for instance by right clicking in the Status Follow up or Approval screens Selecting Send e mail takes you to the screen shown below The e mail address is retrieved from the e mail address field in WinTid administration Personal details It is recommended that the employee s main e mail address be entered in this field The objective of this screen is to allow you to send e mail to an individual employee or to a group of employees It is available from various right click menus in Management Copy gejao wmdata com Title inTid Follow up Message Warnings generated from WinTid at 22 11 2007
135. ot be run Weekdays If you want the program to run on specific days of the week tick the relevant boxes here For instance if a program should run every day tick all seven boxes Monthly This option should be used in cases where a program should only be run on one specific day in the month Date This option should be used in cases where a program should only be run on one specific day in the year Parameters For year This value is used when the scheduled program should create or delete an annual calendar public holidays and calendars for a new year Number of days to retain data You can decide how long to keep time data Data is usually kept for at least a year From and To employee number To be used when you want to run a calculation for just one employee Where the program runs Executing machine It is necessary to set up a machine name on the PC on which the system will run in order for the scheduled programs to be able to start Last run on Shows the date when the program was last run If you want to run the selected program again click the Reset button The program will then start again Scheduled programs status This screen provides an overview of status messages from the various programs run by the scheduled programs setup If a program has not run correctly this will be logged in the event log for the selected service WinTid g2 e 99 100 WinTid g2 wmw009942 Time of day 2
136. ot have a reference to this field SK Assemble activity Interntid WM data Syncronos Product Development Syncronos tid til prosjektfordeling Avdeling Barns sykdom oppfalging Omrade Faria 4s Kompetanseheving Milit rtjeneste Permisjon med l nn Permisjon uten l nn Salgst tte arbeid i k Aktivitet Administrativ tid Aktivitet Bakvakt Dokumentasjon Dokumenteting DotNet Krav amp Design DotNet Utvikling amp T est Feilretting hl IG Working Environment Act setup The purpose of this tab is to create a Working Environment Act setup to allow a report to be run that shows overtime hours in accordance with chapter 10 of the Norwegian Working Environment Act Working hours On this tab you can set the settings that apply to the company The default values are taken from chapter 10 of the Norwegian Working Environment Act Working hours Companies with special agreements must create their own settings User setup Application setup Approval setup Follow up setup Activity setup Working Environment Act setup Daily follow up setup Name test Setup available to others Number of hours per day according to 9 a Number of hours per week according 40 s Max working hours per day 13 g Number of weeks in WEA period e Break 05 amp Max hours overtime per week 10 8 Max
137. ount as a whole absence day Relevant for absence reports Absence code to use when this absence is to start the next day Absence code ID State the absence code number for the relevant absence The number must be unique Absence code name State the absence code name for the relevant absence that should apply from the next day The name must be unique Overtime codes This screen is used to set up overtime codes Click the Add button to add and set up a new overtime code It is only possible to delete overtime codes that are not in use WinTid g2 e 55 56 e WinTid g2 Overtime id Ingen overtid Overtid utifra beregnings skjema P lagt overtid Overtid til avspasering Results that the overtime generates Overtime code name Ingen overtid 0 1 2 3 Overtid til avspasering nr 2 Overtime given as Ikke overtid v 4 5 Ej Overtid til fleksitid Mertid C Pay the overtime extra The extra updates Vakttillegg 9 Siste normaltid tidssone til overtid C Overtime is multiplied with the factor given in the wage group 10 Reisetid utover 7 5 For part time employees the extra hours are given as Mertid i 11 Min OT 12 Maks OT Rules regarding the basis for the overtime 14 Fleks l rdag Not i 15 Kun 100 etter full dag Minimum rule anwe 16 timmar till ledighet Not in use pr 17 Mertid opp til 9t en 18 Overtid etter 3 C Use rule for minimum overtime gi
138. out Maintain absence To enter a new absence select the relevant absence code from the Absence name drop down list The absence codes shown are those selected in your Application setup Select the correct percentage of absence the From date and To date and click the New button to save To change an absence select the absence from the list at the top The details of the absence will be shown in the Maintain absence panel Make the necessary changes and click the Change button to save To delete an absence select the absence from the list at the top The details of the absence will be shown in the Maintain absence panel When these details have appeared click the Delete button to delete the absence You cannot delete an absence whether sickness leave or statutory leave in a period which contains approved days Reset resets all the values in the fields so you can add a new absence The absence schedule lists only current and future absences To see a list of historical absences use the absence report NB See the system documentation for a comprehensive description of the rules for registering absence 1 0 Dashboard user manual WinTid g2 e 17 18 o WinTid g2 Daily follow up and approval Daily follow up and approval also appears as a separate icon Access can be given from System settings Program function setup This function acts as the shift manager s working screen providin
139. pe of overtime separately Transfer rest of OT2 to Round off based in the total overtime Transfer rest of O13 to reate result on the last overtime code Transfer rest of OT 4 to result based on the zones in the calcula Transfer rest of extra hours to Round off extra daily Rounding off to nearest 00 30 With limit To set up a new rounding rule click the Add button Fields with red icons are mandatory fields and must be filled in before you can save Round off overtime and additional hours daily Rounding off to nearest and Threshold These fields indicate how the earned overtime is to be rounded off per 24 hour period Fill in the values in the fields Rounding off to nearest and Threshold For example if you have worked 2 15 overtime and the values here state rounding off to the nearest 00 30 with a threshold of 00 10 the result will be 2 30 overtime Rounding off with remainder handling If you select this option the fields on the right hand side will be enabled In the field Round off down to enter the value for what to round off to If there is any remainder this can be transferred to the categories available in the drop down lists for Transfer rest of OT1 to etc Round off each type of overtime separately If selected this means that each overtime category is to be rounded off separately Round off based on the total overtime If selected this means that the total overtime is calcula
140. ps are retrieved from Approval setup For more information about creating approval setups see Program settings Approval setup ji g Select reporb Department v Select employees Overview Department Firm Employees B Lundal Roar Konsulentgruppen Logica Norge AS Date E Ingen avdeling 26540 Christiansen Stein Konsulentgruppen Logica Norge AS Eon 01 04 2010 v PERSEN DEMO 1 26541 Thue Steinar Konsulentgruppen Logica Norge AS Konsulentgruppen 31796 Roness Eirik Konsulentgruppen Logica Norge AS To 30 04 2010 4 Christiansen Stein 26540 34453 Kristensen Arnfinn H Konsulentgruppen Logica Norge AS Kristensen Amfinn H 34453 Ruud Espen Konsulentgruppen Logica Norge AS Sorting Employee name Department name Display mode Lundal Roar 26539 Pedersen Ove 37277 Roness Eirik 31796 Ruud Espen 36501 Thue Steinar 26541 Ul Pedersen Ove Konsulentgruppen Logica Norge AS HTML OPDF Excel Grafisk E Kundest tte Fahl n Anna 27753 Hansen Tone 37278 Harangen Erik 26524 H lmebakk Hilde 41850 E Jakobsen Geir Otto 30485 JOBB DEMO 3 Johansen Cathrine 37430 Landsem Trine 26547 Pedersen Kenneth 37426 Rauland Tore 255964 Salomonsen Reidar 26537 Stensund Tommy 26544 Sundstr m Arve 26519 testesen test 1006 amp M Marketing Olsen Harry 123 Salg Bostad Kristoffer 31659 B lstad Terje 34933 Rasmussen
141. public holiday separate profiles can be created for shift and part time employees The named profiles are also linked in the calendar in the same way as profiles for day and flexitime employees To set up a new profile click the Add button and give the profile a name Then click the Add button under Public holiday type and select the relevant public holiday type In the drop down list under From scheme select the scheme that the employee s use s on the relevant public holiday type In the To scheme field select the scheme that should be changed to 1 0 Dashboard user manual WinTid g2 e 47 48 e WinTid g2 Day and flexitime employees Shift and P time employees Profile name a ny test Profile name m test Holiday types a From schema To schema Dager f r helligdager w 3 Save Calendar Calendar maintenance takes place on four tabs First define basic data then set up the calendar cycle and then the summer cycle 1f the company changes over to other schemes in summer The final tab allows you to generate create the calendar Calendars are created for one year at a time Automatic calendar creation can be set up in Scheduled programs setup Before you can create calendars you must have defined all the calculation schemes from which the calendar will be composed as well as the public holiday profile that the calendar will use Basic data Cycle Summer
142. r activities Forberedelser til kus m ter Frav r Barns sykdom oppfalging Frav r Ferie Frav r Milit rtjeneste Frav r Permisjon med l nn Avdeling Frav r Permisjon uten l nn Frav r Sykdom E genmelding Frav r Sykdom Sykemelding Kompetanseheving Omr de Kundem ter ikke fakt kundeoppf lging ikke fakt M ter planlegging F Prosjektarbeide ikke fakt Aktivitet Reisetid til fakturering Salgst ttearbeid J Tid til fakturering Utv Bakvakt Utv Dokumentasjon Utv dotnet Krav amp Design Utv dotnet Utvikling amp test Utv Feilretting Utv Ikke plasserbar tid Utv Integrasjoner Utv Kompetanse Utv Ledelse Utv Rel Krav amp Design Utv Rel Utvikling amp Test Add Name 1 0 Dashboard user manual WinTid g2 e 87 88 e WinTid g2 By joining P field Shows the P field search fields on the left hand side and the results of each search on the right The names of the fields are those entered on the corresponding rows in the database table wt system The user must select an activity based on the results of a search on every P field which is part of the activity Based on these results the user must then select at least from P field1 the topmost field If the activity has references to multiple P fields selections must be made from the corresponding result lists If a P field is omitted this will be interpreted to mean that the activity must n
143. relevant code from the drop down list The absence should also update these results Normal hours and thereby the overtime basis If selected this indicates that the absence will also count as part of normal hours in addition to the absence code Flexitime as with callout presence time If selected this indicates that the flexitime will be updated in addition to the absence code Flexitime but the absence cannot produce additional hours If selected this indicates that the absence will not produce additional hours on the flexitime if you have worked more than a full day 1 0 Dashboard user manual 1 0 Dashboard user manual The absence is deducted from flexitime If selected this indicates that the absence will deduct all time from the flexitime Extras If selected any extras will also be updated during the absence Overtime If selected any overtime will also be updated during the absence Production If selected this indicates that the absence will also count as time on the job on which the employee is registered In Only relevant if the company uses the Jobs Production module Use compensation extra instead of ordinary extra If selected this indicates that the extra set up in the calculation scheme under Compensation extra used for marked absence will be used For example Use compensation extra is ticked for the absence code On sickness leave if the employee is off sick he or she will receive a
144. rofile before you can set up a calendar You cannot delete a profile that is in use in a calendar 46 e WinTid g2 1 0 Dashboard user manual Day and flexitime employees Day and flexitime employees Shift and part time employees Profile name Profile name Heltidsansatte Holiday types a From time Mustering schema Production schema Check schema before the swap Dager f r helligdager vw 00 00 102 v 102 v Test Vanlig helligdag v 0000 101 vw 101 v O test med nedtrekk IN To create a new profile for day and flexitime employees click the Add button Enter a name for the profile To select public holiday types that are to apply for the new profile click the Add button then select the relevant public holiday type from the drop down list If you are using an automatic shift calendar enter the relevant time in the From time field In the Attendance scheme and Production scheme columns select the schemes to be used for the selected public holiday type If a check is to be carried out when the scheme is to be swapped place a tick in the column Check scheme before the swap This is typically used for employees who have the day off on fixed public holidays Shift and part time employees In companies that have production with continual shifts it may be that other shift schemes should apply on the various types of days In order for the system to use the correct scheme on the correct
145. rter hele Syr Fi Access restricted O None automatic allocation Select employees reidar Reidar Salomonsen resepsjon Sentralbordet Email Select program functions Cost centre ownership sentralbord Sentralbord Selected Selected steinar Steinar Available activities Brukeradministrasjon Utvikling pb test2 Per Persem Avdeling Utvikling net timer timer begrensning a l oe en rie tommy testt tommy test1 begrensning La Select cost centre uma3d Umalakshmi Rajaram 2 ven l Limitation of schemas Limitation of calendars Delaktivitet g Description begrensning Choose schema series Choose calendar series Follow up setup Kundest tte v Approval setup Kundest tte Application setup Norsk oppsett vi Daily follow up setup Med ukjente we Authorise lt Select item gt v Activate authority From date 21 04 2010 To add a new user click the Add button new screen appears with empty fields The fields marked with an exclamation mark are mandatory and must be filled in before you can save 1 0 Dashboard user manual WinTid 92 e 25 26 e WinTid g2 r WinTid Employee allocation Approval privileges Username O All employee C Mustering Cost centre Password 9 By departments C Production activities C Change password at next logon Only self embedded C Access to amend transf
146. rtification O Default Including employment Start date for self certified sick leave 01 01 2009 Sick child nanny counts in Use system settings Days Entitled to number of days Hours Entitled to number of hours To set up a new company click Add In Company ID the system will insert the next available number This can of course be overwritten Once you have saved though it is not possible to change the company ID Next fill in the name of the company and any values that might apply for that company These values can be changed later A company can be deleted provided that no employees are linked to it Select the company you wish to delete and click the Delete button Agreement for self certification Standard Use this value for companies that use the standard rules for self certification IA Inclusive Workplace Use this value for companies that have entered into an IA agreement Start date for self certified sickness leave If you change the agreement type you can enter a date in this field if you do not wish previous self certified sickness leaves to be included Leave for a child s illness sick childminder is calculated in Use system settings Indicates that you follow the values set in System settings Rules for sickness absence Days If this option is selected the field Entitled to number of days will become enabled The number of days permitted for the company mus
147. rtime id Name From date From date From date Save 1 0 Dashboard user manual Fields marked with must be filled in otherwise the Save button will remain disabled Note that the fields for entering calendar salary group and if desired fixed overtime code are on the same page Click Add to bring up a new empty row then select enter values in these fields 1 0 Dashboard user manual WinTid g2 e 21 Access and rights In this screen you can define whether an employee should have access to MinTid or WinTid g2 or whether he or she should only be able to use a registration terminal Personalia Accesqand rights Production Cost centre Self defined informations Setting Access WinTid Use only registration terminal Employee allocation Approval privileges Shall have access to programs O All employee Mustering Cost centre Shall use MinTid By departments Production activities Shall use WinTid Only self embedded C Access to amend transferred results MinTid None automatic allocation Select employees MT Norsk oppsett tes w MinTid setup Select program functions Cost centre ownership Activity setup Felles Fri med Spit w Selected Selected E Utvikling net Available activities Avdeling _ _ _ begrensning 1007 S_1000 5_10 LJ Select program functions Select cost centre Aktivitet begrensning 110 1
148. rting with January Year week x Year month Starting with February Period nr dat Period nr dates Name Start date End date 200909 2009 Sept 01 09 2009 30 09 2009 200910 2009 Oktob 01 10 2009 31 10 2009 200911 2009 November 01 11 2009 30 11 2009 200912 2009 Desember 01 12 2009 31 12 2009 201001 2010 Januar 01 01 2010 31 01 2010 201002 2010 Februar 01 02 2010 28 02 2010 201003 2010 Mars 01 03 2010 31 03 2010 201004 2010 April 01 04 2010 30 04 2010 201005 2010 Mai 01 05 2010 31 05 2010 201006 2010 Juni 01 06 2010 30 06 2010 201007 2010 Juli 01 07 2010 31 07 2010 201008 2010 August 01 08 2010 31 08 2010 201009 2010 September 01 09 2010 30 09 2010 201010 2010 Oktober 01 10 2010 31 10 2010 201011 2010 November 01 11 2010 30 11 2010 201012 2010 Desember 01 12 2010 31 12 2010 v To create a new period click the Add button Fill in the Period type name field and select the type of period month or 14 days Creating periods Start date Enter a valid start date for the period you are creating End date Enter a valid end date for the period you are creating Start value period numbers The periods must be given unique codes The codes are incremented from the value you state here as a start value The start value could be the year plus a counter e g 201001 where 01 is the counter that will be incremented for each of the periods defined If you have a large number of periods to create you must use a start val
149. s Allocate hours for employees Identify employees who have not handed in their timesheets Reporting under the Reports menu Find open weeks In this screen you can search for employees who have open weeks they have not handed in their timesheets As an administrator you can select an employee from this screen and go to the activity allocation screen or you can send an e mail to the employee informing them that they have unallocated hours for certain weeks Administrators can also send group e mails to everyone telling them that they have unallocated hours 72 e WinTid g2 1 0 Dashboard user manual Find open weeks Activity allocation employees From 17 05 2010 To 23 05 2010 Department name Surname First name 26528 Utvikling Aln s Hans Christian 31835 Utvikling Foss Marianne 26529 Utvikling Haveraaen H kon 26526 Utvikling Moreno Oviedo Fernando 37431 Utvikling Stubdal Inge 26548 Utvikling Tollefsen Vegard 40001 Utvikling Umalakshmi Rajaram 26535 Utvikling Weberg Randi Activity allocation employees This screen allows you to allocate time to activities When you first open this screen it displays the details of the current week but you can choose to display past or future weeks using the Select date drop down list or the arrow buttons next to it You can then allocate time on that week or review previously made allocations Selection mode is the method used by users to add activiti
150. s available in the right click menu Maintenance Extras Aprove Amend Calculate Change scheme 1 0 Dashboard user manual WinTid g2 e 19 20 WinTid g2 Everybody that register time In this screen you can set up employees and employee information An employee or employees can be linked for example to a company department calendar salary group and if desired to a fixed overtime code A logged on user can see his or her available employees in the tree structure on the left hand side To make changes to an existing employee click on the relevant employee or find the employee using the search fields in the top left corner Search Surname First name Emp no gt lo 2 lt Employees 5 Utvikling Aln s Hans Christian 2652 Brahmadev Dhupar Divya W Foss Marianne 31835 Haraldsrud Anne Mette 26 Haveraaer H kon 26529 Moreno Ovitdo Fernando SenthilKumar Jayasree 400 Stubdal Inge 37431 Tollefsen Vegard 26548 Umalakshmi Rajaram 4000 Weberg Randi 26535 Iw Display mode Hierarchy O Flat Add First name Last name Employee id Firm Department Employed from date Employed to date Position in percent Card id Wage id Wage type table Holiday in days hours Allowed holidays this year E armed holidays Date of birth National identity number Sex Email Self certified sick leave suspended t
151. scheme is used on the registration terminals the number of digits used for the calculation schemes must be entered in this field Number of digits in calendar If exchange of calendar is used on the registration terminals the number of digits used for the calendars must be entered in this field Production If the company uses the production module it is important to enter here the information concerning the P fields used In addition you must select whether each of the P fields is numeric or alphanumeric When produced number and produced rejected are registered Enter the number of digits used if the company is to register number and rejected on the jobs WinTid g2 101 102 o WinTid g2 Cost centre If the company uses cost centres it is important to fill in here the information concerning the number of digits used for each of the cost centre levels In addition you must select whether the cost centre levels are numeric or alphanumeric Online reply setup Online reply controls what is displayed when you register Depending on the function key you can select different types of reply Online means that the registration terminal is in communication with WinTid g2 and is sending registrations in and that you receive replies from the database immediately Select the type of reply you want here If the terminal is offline there is no contact with the database and the employee will receive the same message on the registration
152. st Ingen helligdag Vanlig helligdag Dager f r helligdager Julaften Romjul Nytt rsaften Test Min max overtime rule Description of acquireing of results 01 00 02 00 03 00 0400 05 00 06 00 0700 08 00 0900 1000 11 00 1200 13 00 14 00 15 00 Add rule Add weekday rule Click the Add rule button to add a rule and enter a suitable name All types of public holidays are listed in the tree view Variants can be entered under each type of public holiday You can do this by clicking on the next to the type of public holiday clicking the Add weekday rule button and entering a suitable name The right hand section of the screen shows information about the selected variant of the public holiday type Tick all of the weekdays for which the rule should apply You can also define your own min max rule for the setup If Use default is selected the min max rule in the calculation scheme will apply All other options will overrule the options chosen in the calculation scheme Under Description of result acquisition enter rows indicating the times when the various Overtime zones should apply If there is no setup for the relevant public holiday type on the relevant type of days the calculation scheme will be used as it is This means that it is possible to create a WinTid g2 e 41 42 e WinTid g2 scheme as a weekday scheme with accompanying overtime zones and then not define regular weekdays in the s
153. t be filled in Hours If the company uses counting of hours for a child s illness this option should be selected The field Entitled to number of hours will become enabled enter the number of hours permitted Department New departments are set up in this screen It is also possible to change the name of existing departments Click the Add button to add a new department Enter the department ID Once you have saved you will not be able to change this number Next enter the department 1 0 Dashboard user manual 1 0 Dashboard user manual name It is possible to change the department name later A department can be deleted provided that no employees are linked to it Select the department you wish to delete and click the Delete button Department ee Utvikling Name Department id Ingen avdeling 20 Kundest tte Konsulentgruppen Salg SLUTTET SSC Finance 911 SSC HR 912 SSC Facilities 915 SSCIT 920 M Marketing M Management Avd for test Salary group This screen shows the rules used in connection with flexitime employees or employees who have fixed work hours You can also define a rule for setting up balance rounding and any overtime rules Name Wage group id 20 Ingen l nnsgruppe Gml HRM Wage group name Logica HRM Working time arrangements Logica Norge AS O Flesitime test Fixed time Register unauthorized absence as Ubegrunnet frav r
154. tach to job and Attach to cost centre boxes are controlled by what is selected in WinTid Fixed data Allocation data Company To change a registration select the registration concerned in the panel at the top of the window The details of the registration will then be shown in the bottom half of the window When you have made your changes click the Change button to save To delete a registration select the registration concerned in the panel at the top of the window The details of this registration will then be shown in the bottom half of the window Click the Delete button and the registration will be deleted Reset resets all the values in the fields to blank Click Close to close the window 1 0 Dashboard user manual Employees Totals This screen shows an overview of the accumulated totals for a selected period The categories shown here are those you have selected in Application setup Result setup For further information see Configuration Application setup SK WinTid Dashboard 22 11 2007 15 13 33 Logged onto server WMWI009914 Management Selected item Haraldsrud Anne Mette 26522 SEE 2 Dashboard Tools Help E X 12QB9G Overview Totals Maintenance Absence schedule Sickness statutory leave Tasks Employees Search Select period 2007 November Surname m Attendance totals Selected period Total Absence totals
155. ted and used as the basis for what should be rounded off WinTid g2 e 35 36 e WinTid g2 Create result on the last overtime code This option is only available when Round off based on the total overtime is selected When the rounding off means that time should be added the added time will be on the last used category Create result based on the zones in the calculation scheme This option is only available when Round off based on the total overtime is selected When the rounding off means that time should be added the added time will be on the category as defined in the scheme as if the employee had worked the added time Round off extras daily Rounding off to nearest and Threshold Indicates how the earned extras are to be rounded off per 24 hour period Fill in the values in the fields Rounding off to nearest and Threshold For example if you have 2 15 in extras and the values here state rounding off to the nearest 00 30 with a threshold of 00 10 the result will be 2 30 in extras Minimum maximum overtime requirements and limits In this screen you can define the rules for minimum and maximum values for how many hours you must work before you can receive overtime The minimum and maximum values control how many hours you must work before you can receive overtime and how much overtime you must work in order to receive the various overtime extras Minimum requirements are used to indicate that you will not receiv
156. ter than If you wish to set a maximum time for extras enter it here 1 0 Dashboard user manual 1 0 Dashboard user manual Reduce the extra when using category Click the i button to see a list of all categories Select the desired category and click OK It is not possible to directly edit the value in this field to do this you must use the button and dialog In order for the category to reduce the extra the category must be earned within the times to which the extra applies Compensation extra used for marked absence Used in cases where a different extra is to be used when employees are on absence Select the desired compensation extra from the drop down list Overtime rules Employees can have different overtime types depending on the type of day For example it is possible to have different types on weekdays Saturdays and Sundays giving a total of three calculation schemes per shift It is then possible to create a scheme with overtime zones depending on the type of day However the shifts must be of equal working time This function can be used to create your own overtime rules defined per type of day The rules are linked to employees via the salary group S Generelt oppset Name of rules Ingen helligdag B vanlig helligdag test hs Holiday types tetet Dager f r helligdager Name of weekday rule Julaften L Romjul Nytt rsaften Weekdays that the rule applies to Test te
157. the use of Scandinavian letters Tick here to prevent the use of the letters a and 6 in passwords Password requirements Must contain at least one capital letter If this option is selected passwords must contain at least one capital letter Must contain at least one lower case letter If this option is selected passwords must contain at least one lower case letter Must contain at least one number If this option is selected passwords must contain at least one number Must contain at least one of the following characters You can enter in this field a number of characters at least one of which must be included in any password How many selected requirements can be omitted State the maximum number of the above requirements that can be ignored when creating a password If you enter 0 passwords must comply with all of the rules you have selected in the setup If you enter 1 any one of the criteria you have set up can be ignored by the user when creating a password but no more than one Rules concerning password changes Users must change their passwords regularly If selected indicates that users must change their passwords at the frequency you determine in the following fields Password must be changed after this many days Enter the maximum number of days that may elapse between password changes for a user Password cannot be changed before this number of days from last change Enter the minimum number of days t
158. ties Search for activities 100 Administrasjon Dokumentering Frav r Ferie Function Frav r Permisjon med l nn Frav r Sykdom E genmelding Helpdesk Klargj ring Work type Kompetanseheving M ter planlegging Prosjektarbeide ikke fakt Salgstattearbeid Project Support kunder internt Support PAS Syncronos Product Development Ferie Syncronos tid til prosjektfordeling M ter planlegging Bak vakt mitillegg Syncronos til prosjektfordeling Administrasjon Dokumentering Tid til fakturering Ubelagt Utv Bakvakt Utv Dokumentasjon Utv dotnet Krav amp Design Utv dotnet Utvikling amp test Utv Integrasjoner w Utv Kompetanse Utv Ledelse Utv Rel Krav amp Design Name Jobbstatus An example of the job report without number and rejected and without registration pairs 1s shown below Job report Period 01 04 2010 30 04 2010 Generated 20 05 2010 Employee Norm Ikke ot Mertid SumReell Sumtid Tol Tj reis Employee 26522 Haraldsrud Anne Mette Total Employee 26522 56 25 18 07 0 02 56 25 74 33 2 00 1 88 Employee 26528 Aln s Hans Christian Total Employee 26528 7 50 TOTAL 63 75 18 07 0 02 56 25 74 33 2 00 9 38 Activity production Activities KE 18 3 2 EO I The Activities module is a tool for project managers enabling them to follow up employees allocation of hours on activities The module gives access to the following main function
159. tiv sykemeldt shal update Aktiv sykemeldt v Expectant sick Avventende sykmeldt v Unaut absence Ubegrunnet frav r v For the Graded sick options there is an option to switch to a separate balance overview in the period where the employee is graded sick If you wish to observe how much flexitime the graded sick employee has tick the Use balance for graded sick instead of flexitime box Thereafter absence must be entered as fixed absence in the Sickness fixed absence tab Once the end date for the absence has passed the balance will be reset and will start again if there is a new certified sickness leave Rules for sickness absence This screen provides you with information about the rules that apply for absence checking You can change the values to suit whatever is applicable for the company and the Norwegian Working Environment Act The Sickness leave information tab appears as follows 1 0 Dashboard user manual 1 0 Dashboard user manual Sick Leave Check Points Self certificate Sick children Number of days in employers period 16 3 Absencecode for doctor s certificate Syk m sykemelding Ty Absencecode for partial sickness with selfdecided workload Aktiv sykemeldt v Absencecode for graded sick pay reduced worktime Delvis sykemeldt v Absencecode for graded sick pay reduced workload Gradert syk m red kapasitet v Absencecode for awaiting sickness Avventend
160. tivity Department Employee Hours Test imvitogren Utviding Administrativ id New DyNamicsteam Dynamics team Utvikling Tollefsen Vegard 2250 Total 22 0 Total 2 50 Corrections The selection process works in the same way for the Corrections report Select the From and To dates and the employees department you wish to include as described WinTid g2 e 67 above typical corrections report is shown below The report displays registration corrections made between the dates you have selected Corrections report Period 01 04 2010 30 04 2010 Generated 19 05 2010 Department Employee Date User id Corr type Old vakse New valse Reasoa for edit Corrected Utvikling Ahus Hans Christian 20 04 2010 administrasjon New 08 00 00 20 04 2010 20 04 2010 admimistrasjon New 08 00 01 20 04 2010 Overtime with description This report gives you an overview of the overtime hours worked for the period you have selected along with the reason given for the overtime A typical overtime with description report is shown below Overtime with description Period 01 04 2010 30 04 2010 Generated 18 05 2010 Department Employee Date Ikke overtid Overtid 50 Sum overtid reell Sam overtid Reason for OT Konsulentarappen Kristensen Arnfinn H 21 04 2010 02 00 02 00 0200 23 04 2010 05 00 05 00 05 00 Total 00 00 07 00 07 00 07 00 Pedersen Ove 27 04 2010 00 45 Total 00 45 00 00 00 00 00 00 Overview For this report you must also select the desired setup These setu
161. to the use of one or two overtime codes during the day Minimum overtime before overtime is registered Requirement for minimum time for the overtime Indicates that a minimum amount of overtime is required for overtime to apply Enter in the Minimum requirement field the amount of overtime that must be worked before overtime is paid Transfer deleted overtime to Select from the drop down list the category to which the remainder should be registered Break rules In this screen you can define rules for the handling of breaks It is possible to register break absence for each break Each individual employee can then pay attention to how much break time they take during each day This applies to online calculation of breaks Rule name HAM lunsj Lunsj trekk kun ved jobb over 5 30 Flexible break O Fixed break General processing rules Absence code for break Minimum time before break 03 45 Break duration 00 30 Minimum break 00 20 Maximium break 00 30 C Subtract maximum break when break registrations are missing Processing rules for schema with flex zones Ped used when time exceeds Fleksitid a Do not produce break flex at overtime Keep break flex at overtime Click the Add button to create a new break rule Fill in the name of the rule and whether it is to be a flexible break or a fixed break 38 e WinTid g2 1 0 Dashboard user manual 1 0 Dashboard
162. trieved 13 16 24 WinTid g2 e 3 4 e WinTid g2 If you select an employee a summary is shown at the bottom of the screen displaying the calculation scheme applicable to the current day the name of the calendar to which the employee has been allocated the number of holiday days that have been used the number of hours overtime that remains unpaid and the number of hours flexitime The time totals shown are those calculated at the end of the previous day If the fields are blank this indicates that the system calculation has not been run Right click on an employee to display a menu allowing you to navigate to the various tabs for employee maintenance Tasks Follow up This screen displays tasks which you can and should follow up Click on one of the buttons at the foot of the screen to display the employees requiring follow up Using this functionality you can follow up your employees from day to day This will then mean that it takes you less time to complete the approval process at the end of each period The data shown in this screen is based on a setup you can define yourself in Follow up setup For more information about setting up Follow up see Configuration Follow up setup Tasks Employees Status Follow up Approval Cost centre stand ins E Employees _All Utvikling Name Department Categories Absence Corrections Missing in and out Missing out Foss Marianne Utvikling E Haral
163. ts absences or scheme times Result export setup Various export setup Absence export setup Schema time export setup Name User Id x re Name CR TestProductionFixed Backup of old export Axis shield H amp L administrasjon O P 5 dministrasjon Selection Selection of approval level when transferring Type of result No selection Allresults Mustering DivpaNewFixedT est administrasjon 2 p Re Ve p re O Firm Approved by manager Production Project DivyaVariousT estMusterine administrasjon Department Approved by employee O cost center teste administrasjon ki pm Alpha numeric department lene Sie C Mark as approved Per period C Mark as transferred O Per day Format Fixed length Separated O XML Punctuation mark Fixed value format Value Length Adjustment Fixed Value Fill character Employee Number Wage Type v 10 P Field1 v 15 Date v 8 Result vw 20 v HHHH Fixed Value v v Employee Wage Number v 10 v v v v Add Delete Header Footer 1 0 Dashboard user manual To create a result setup click the Add button and enter a name for the setup Then fill in the various fields as required Selection Select here from the available selection criteria Company Department Alphanumeric department or No selection Selection of approval level when transferring Choose whether the selection should include a
164. ue such as 2010001 which allows more than 100 periods Naming when period type is month Select how you want the periods to be named You can use year month starting with January or February or alternatively period number dates Naming when period type is 14 days Select how you want the periods to be named Year week x y or period number dates Generate periods Once you have made your selections click the Generate periods button The periods will be created for the year you have chosen in the date fields Periods must be generated every year WinTid g2 e 51 Balance rounding In this screen you can determine how the accumulators for the various categories are reset and when this should happen You can reset the accumulator daily weekly monthly every period or annually You can also define divergent periods 1 e specific dates when you want to reset the accumulator These must be used in cases where you want to reset flexitime e g every quarter When resetting the hours for a category these can be carried over to another category For instance hours wiped off the flexitime balance can be transferred to another category or a new one which you could call Wiped flexitime In this way you can preserve records of the hours wiped Wage group Categories with other than daily rounding off Ingen l nnsgruppe C Periodically rounding off Round down to os Gmi HAM 2 Round up to es Logica HRM
165. um timer Sum overtid reell Sum overtid Ferie Ettermiddagstillegg Sykt barn Natt tillegg Kveldstillegg Helligdagstillegg Tillegg nr 5 Tillegg nr 6 Tillegg nr 7 Tillegg nr 8 Tillegg nr 9 Tillegg nr 10 Betalt pause i normaltiden Betalt pause i overtid 1 Betalt pause i overtid 2 Betalt pause i overtid 3 Pausetrekk i normaltiden Pausetrekk i overtid 1 Pausetrekk i overtid 2 Select the categories you wish to accumulate either by double clicking them or by selecting them and clicking the arrow button When you have selected all the categories you want click the OK button Wage group Categories with other than daily rounding off Periodically rounding off Round down to 0 Round up to 0 Overtid til avspasering Overtidsavspasering nr 1 C Yearly rounding off Round down to 0 Overtidsavspasering nr 2 Round up to gt Dvertidsavspasering n 3 8 Overtidsavspasering nr 4 eS ree a Herth dle pp 11 Overtid 50 Round up to 10 12 Overtid 1004 C Weekly rounding off Round down to l 13 Overtid 133 14 Overtid 200 Round up to 20 Mertid C Daily rounding off Round down to 65 Saldo Gradert syk 36 Sum overtid reell Found up tp p 1030 Ferie C Divergent rounding off Round down to pp Sykt bam Round up to Excess category Str ket fleks v Get categories Dates for diverging cycles Date Description 01 04 2010 fleks Now select each of the categories you have chosen in turn and tick the rel
166. ven in the calculation schema Overtid m hjemmekontor f TA or C Overtime after point in time given in the calculation schema Add Overtime code ID Enter the relevant number The number must be unique Overtime code name Enter the relevant name The name must be unique Results generated by the overtime Overtime given as The default is Normal overtime i e the results will be generated on categories shown in the calculation scheme If for example Unpaid overtime is selected this will enable the fields Pay the overtime extra and The extra updates Overtime is multiplied by the factor given in the salary group If you want the overtime code to be multiplied tick this box The overtime will be multiplied by the factor given in the salary group for the employee For part time employees the extra hours are given as For part time employees who work for example 6 hours per day 7 hours 30 minutes must be worked before overtime is payable In this case the employee will receive I hour 30 minutes additional time if you select Additional time in this field Alternatively you can select a different value such as Flexitime if the employee wants extra hours to go to flexitime instead of additional time Rules regarding the basis for the overtime Minimum rule Should this overtime code take account of the minimum rule for overtime For example A flexitime employee works from 07 00 to 19 00 but his
167. x Flex Fleksiti Fleksiti Flex Moreno Oviedo Fernando 265 Loan out to VEE Flex Flex Flex Flex Flex Flex Flex Fleksiti Fleksiti Flex Senthilkumar Jayasree 40002 mm work nni Flex Flex Flex Flex Flex Flex Fleksiti Fleksiti Fleksiti Flex Stubdal Inge 37431 Flex Flex Flex pn p mm Fleksiti Flex Flex Flex Flex Fleksiti Fleksiti Flex Tollefsen Vegard 26548 Flex Flex Flex Flex Fleksiti Fleksiti Fleksiti Flex Flex Flex Flex Fleksiti Fleksiti Flex Umalakshmi Rajaram 40001 Flex Flex Flex Flex Fleksiti Fleksiti Fleksiti Flex Flex Flex Flex Fleksiti Fleksiti Flex Weberg Randi 26535 By default 14 days are shown starting with the current date The logged in user can choose the dates shown by selecting dates in the From and To date fields The logged in user will see an overview of his or her employees and the calculation schemes to which they are linked By default the calculation scheme text is the short name If no short name has been entered for the calculation scheme the full calculation scheme name will be shown Employees who have entered planned absences will be marked in yellow for the absence days Loaned in employees will be marked in green To loan out an employee select the relevant day select the user from the drop down list and click Loan out The relevant day will be marked in red and the user ID will be shown It is possible to loan out
168. y can end the working day Registrations within the core time will be marked and can be shown in specific reports Normal time The concept of normal time means approved normal working time For fixed working time this is equivalent to the length of the working day and you mark normal time from the time the working day should begin for example 07 00 The next calculation type for example Overtime in zone 1 for 50 overtime extra is started after the length of the working day for example at 15 00 if the working day is eight hours long and a break is to be deducted For flexitime calculations normal time starts from the time the employee can begin the working day e g at 07 00 The next calculation type is started at the time beyond which the employees should not work under normal conditions e g at 18 00 The time worked during this period is given the category normal time This is measured against the length of the working day set on page 1 in the calculation scheme and any time more or less than this will be added to or subtracted from Flexitime Normal time amp Additional time Used for part time employees who should receive additional time for the time they work between the length of the working time and the threshold for receiving overtime A part time employee who has a six hour working day an 80 position does not get overtime until he or she has worked 7 30 When he or she works overtime he or she shall rece

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