DriveRight® - CarChip Connect
Contents
1. DriveRight Fleet Management Software Getting Started Guide CarChips DriveRights Drivers Vehicles Product 8186 Product Number 8186 Davis Instruments Part Number 7395 313 Rev G 3 27 07 DriveRight Fleet Management Software Getting Started Guide Davis Instruments Corp 2007 All rights reserved This product complies with the essential protection requirements of the EC EMC Directive 89 336 EC DriveRight is a registered trademark of Davis Instruments Corp Windows is a trademark of Microsoft Corporation DAVIS E TTL Davis Instruments 3465 Diablo Avenue Hayward CA 94545 2778 U S A 510 732 9229 Fax 510 732 9188 E mail info davisnet com www davisnet com Table of Contents DriveRight FMS Features 0 20 2 eee eeee 1 Package C Omens esns oe Sea n e a AEA a s 2 System Requirements 2 osc 454 0 peascuSs poetic woenk 2 Optional Requirements n n sanuanna eanne 2 Additional DriveRight FMS Documentation 2 Connecting DriveRight to Your PC 0040 3 Connecting CarChip to Your PC 0 0 0 0 00 00005 4 Before You Install the Software 00000 4 Installing DriveRight FMS Software 00 5 Installing Drivers for the SmartCard Desktop Reader 8 Removing PC SC Drivers for SmartCard Desktop Reader 10 Installing Drivers for Wireless Download Accessories 14 Before You Run the Software 4522 24 t2. The Information dialog box displays alerting you that the driver is being installed x i Please connect the USB reader and click the OK button after the New Hardware Found dialog appears 4 Plug in the SmartCard Desktop Reader to an available USB Port and click OK A Found New Hardware dialog box should display through your operating system Found New Hardware Wizard Welcome to the Found New Hardware Wizard Windows will search for current and updated software by looking on your computer on the hardware installation CD or on the Windows Update Web site with your permission Read our privacy policy Can Windows connect to Windows Update to search for software C Yes this time only C Yes now and every time connect a device No not this time Click Next to continue lt Back Cancel If the dialog box does not display check the connection between the hardware and your computer or see your operating system s documentation for more information If the dialog box still does not display contact Davis Technical Support for help with this problem 5 Click the No not at this time field and click Next Note It is important that you do not allow your operating system to automatically check the web for drivers because it could install versions of drivers that may have compatibility issues with the accessory or FMS 10 Note The second dialog box displays Found New H
3. the following items e DriveRight download cable A black interface cable to connect a DriveRight device to your PC e CarChip download cable A USB cable for CarChip DB9 connector A 9 pin connector with modular telephone plugs to connect to a serial port in your PC e DriveRight FMS software CD The CD contains the DriveRight FMS software as well as special CarChip software to view engine performance System Requirements DriveRight FMS requires the following e Computer running Windows 98 SE ME NT 4 0 2000 or XP e 32 MB memory 64 MB recommended e VGA SVGA monitor 800 x 600 or higher recommended Optional Requirements e MS Excel required to view reports in Excel e MS Excel and MS Outlook required to email reports e MS MapPoint required to map GPS data Additional DriveRight FMS Documentation Refer to the following sources for additional information e DriveRight FMS Online Help System e DriveRight FMS User s Manual located in the User s Manual pdf file in the FMS program folder and on the CD e DriveRight FMS Database Selection Guide Connecting DriveRight to Your PC Connect the DriveRight device to a serial port on your PC using the hardware and cable as shown below Windows PC DriveRight Console Molded One Piece Download Cable 1 Connect the DB9 connector to a serial port on your computer 2 Connect the free end of the cable to the DriveRight device After y
4. DriveRight FMS 3 7 1 ACS USB drivers must be installed to support SmartCard reader m Description USB Drivers for ACS SmartCard reader v Space Required on C 101376 K Space Available on C 4847616 K InstallShield lt Back Cancel 6 If using a SmartCard Desktop Reader in conjunction with FMS keep the SmartCard Reader Driver checked and click Next The SmartCard Desktop Reader needs to be present in order to install the corresponding USB driver If you do not have the SmartCard Desktop Reader at this time or have installed the driver before deselect the driver and click Next The Confirm MSDE Database dialog box displays Question Do you want to install MSDE database e 7 Click Yes if you plan to use an MSDE database in your installation Click No if you plan to use any other type of database See the DriveRight Fleet Management Software Database Selection Guide for more information on installing and configuring your database Note Installing MSDE adds about 10 minutes to the installation process The DriveRight FMS Installation Progress dialog box displays If you have selected the ACS USB Driver to install the Information dialog box displays alerting you that the driver is being installed x i Install Shield will now start installation of USB Drivers for ACS SmartCard reader Please make sure the reader is not plugged in the computer 8 If you h
5. New CarChip in the CarChip Menu CarChips must be assigned to either a vehicle or a driver 22 Downloading Data Note Note Note Once the software has been configured the data connection to the computer has been established and the CarChip or DriveRight has been added to the database you will finally be ready to download data into DriveRight FMS To download data 1 Connect the CarChip or DriveRight to the computer The DriveRight device must be active LCD screen display on to download data Press MODE on the device if the LCD is blank 2 Click DriveRight gt Download to download a Download DriveRight device or click CarChip gt Download DriveRight Icon to download CarChip or click Wireless gt Start Manual Download You can also download using Download the DriveRight CarChip and Wireless Download CarChip Icon ma icons on the toolbar Wreless Download Icon You must have all the products in the Wireless Download System 8129 8130 8131 available to DriveRight Data wirelessly to DriveRight FMS The optional DriveRight Palm Download Kit 8181 allows you to transfer data from a DriveRight device to a Palm PDA then download the data from the Palm into DriveRight FMS The SmartCard system 8105 8108 8112 allows you to transfer data from a DriveRight to a computer through a SmartCard Calibrating DriveRight Devices Note A DriveRight device must be properly calibrated to accurately record
6. See Installing Drivers for the SmartCard Desktop Reader below for detailed instructions on installing the correct reader driver See Removing PC SC Driv ers for SmartCard Desktop Reader on page 11 or the FMS online help for more informa tion on removing the PC SC driver outside of the FMS installation 9 FMS installation has completed Click Finish to exit the DriveRight Setup Note Note Installing Drivers for the SmartCard Desktop Reader The DriveRight SmartCard Desktop Reader 8108 works with the DriveRight SmartCard System to upload data from a DriveRight 600 or 600E to a computer running DriveRight FMS version 3 3 or later The SmartCard Desktop Reader connects to a computer via a USB port USB drivers must be installed for the SmartCard Desktop Reader to properly communicate with DriveRight FMS This can be done during DriveRight FMS installation or at any time a SmartCard Desktop Reader is present for set up A SmartCard Desktop Reader must be available so it can be configured during driver installation The following installation was completed in a Windows XP operating system The pro cess may vary depending on your operating system 1 Navigate to the DriveRight directory via Microsoft Windows Explorer or some other means A list of subfolders displays 2 Double click ACS Setup exe The Installation Wizard starts Unplug the SmartCard Desktop Reader before installing the driver 3 Click Install
7. and DriveRight Together e If both a CarChip and DriveRight device are installed in the same vehicle you will need to create two entries for the driver and two entries for the vehicle in the DriveRight FMS database Otherwise you will see duplicate trip data in your DriveRight FMS reports e If you are using both CarChip and DriveRight devices make sure both types of devices use the same safety settings e Speed Band 3 in the CarChip settings should match Speed Limit in the DriveRight e Hard Braking in CarChip should match Decel Limit in DriveRight e Hard Acceleration in CarChip should match Accel Limit in DriveRight 21 Select Communications Port Test Port Communications Use the Communications Port command in the Setup Menu for the desired device to select the COM port used to connect to a DriveRight or CarChip e The software supports USB and multiple COM ports e Select Auto Detect in the Communications Port dialog box to automatically detect the port a DriveRight is connected to and to verify communication Note When using Auto Detect with a DriveRight be sure the device is connected to the com puter and is active with data showing on the LCD screen If the screen is blank press MODE on the DriveRight device to activate it Note Be sure to close any application that may be using the serial port such as the CarChip software or Palm Hotsync Manager before attempting to communicate with DriveRight Building You
8. start the conversion After the data is converted you will see a success message At this point all of your 2 x data has been converted into the new DriveRight FMS database format Note The conversion process may take a long time depending on the size of your 2 x database While you can interrupt the conversion at any time by clicking the stop button this is not recommended 8 Be sure to check the data conversion by opening FMS and viewing various tables using the Database Menu 25 Contacting Davis Technical Support Note 26 If you have questions about the software or encounter problems installing or using the software please contact Davis Technical Support Most questions can be answered on the phone Sorry we are unable to accept collect calls 510 732 7814 Monday through Friday 7 00 a m to 5 30 p m Pacific Time 510 670 0589 Fax to Technical Support support davisnet com E mail to Technical Support info davisnet com E mail to Davis Instruments www davisnet com Product documentation is available on the DriveRight Support section of our website Watch for FAQs and other updates Notes 27 Notes 28
9. trip information The DriveRight User s Guide includes information on calibrating a DriveRight device in the vehicle You can also calibrate a DriveRight device using FMS if you have some basic information about the vehicle CarChips receive vehicle speed from the OBDII computer and do not require calibration 23 Additional Software Topics 24 Once you begin collecting data you can use DriveRight FMS to record report filter export and import DriveRight data The following topics provide a brief overview of some FMS features Be sure to review the documentation listed on page 2 for a complete description of FMS features and commands Backup and Restore Use Backup in the File menu to create backups of your DriveRight FMS data Use Backup Options in the Preferences menu allows you to limit the amount of data remaining in your active database after a backup We recommend monthly backups limiting the number of months in the active database Reporting The reporting tools are perhaps the most valuable aspect of DriveRight FMS for vehicle managers and administrators You can track and compare drivers and vehicles by fleet group or location and see critical information at a glance The Driver Performance Score report provides a powerful tool for monitoring your drivers performance Use FMS exception reports to quickly highlight instances of excessive speed hard braking and hard acceleration Importing Data from DriveRight 2 x A se
10. MS for the first time Installing DriveRight FMS Software The following installation was completed in a Windows XP operating system The process may vary depending on your operating system and the installation type If you are upgrading from a previous version of FMS for example the Destination Folder dialog box may not display because a destination has already been created in a previous installation The installation below describes a full installation If this is an upgrade follow the instructions that apply to the dialog boxes that display Note If you are using a SmartCard Desktop Reader do not plug it into your computer before you install FMS This ensures that wrong reader driver won t be installed on the computer before the software is installed 1 Insert the CD If the install program does not appear automatically run Setup exe from the CD 2 Click Next in the Initial Setup dialog box 3 Click Yes in the License Agreement dialog box 4 The Destination Folder dialog box displays DriveRight FMS 3 7 1 Setup DriveRight FMS 3 7 1 Thank You for installing DriveRight FMS 3 7 1 version Destination Folder C Program Files DriveRight Browse InstallShield fied 5 Select a directory or destination folder for storing DriveRight FMS or accept the default destination folder and click Next The SmartCard Desktop Reader USB Driver dialog box displays DriveRight FMS 3 7 1 Setup x
11. Setup exe 548KB Application 12 17 2003 4 56 AM CarChip Installer Excel_temp FTDI Drivers MSDETemp ER SmartCard USB Drivers BDB Drivers use 2 Double click ACS Setup exe to run the ACS Driver setup program The Information dialog box displays if the driver was previously installed Information i The PCSC driver is detected in your computer Please click Uninstall to clean up your computer First 3 Click OK The ACR38 Proprietary Driver Installation Wizard dialog box displays ACR38 Proprietary Driver Installation Wizard Welcome S marten yourself AEN i i This will install ACS smart card reader to your computer The driver supports the following readers ACR38U To install click install button To uninstall click uninstall button View ReadMe Install i Cancel 4 Click Uninstall to remove the driver When the program finishes removing the driver the Confirm dialog box displays 5 Unplug the SmartCard Reader from the computer and click Yes After your computer restarts install the SmartCard Proprietary Driver See Installing Drivers for the SmartCard Desktop Reader on page 9 for more information Once the installation is complete ACR38 USB Smart Card Reader Proprietary Mode should display in the Device Manager under the Universal Serial Bus Controllers list Device Manager File Action View Help e M e 23 Bea A7 Ports COM amp LP
12. T SBR Processors Sound video and game controllers System devices 2 Universal Serial Bus controllers ACR38 USB Smart Card Reader Proprietary Mode Generic USB Hub Intel PCI to USB Enhanced Host Controller Standard Universal PCI to USB Host Controller Standard Universal PCI to USB Host Controller Standard Universal PCI to USB Host Controller USB 2 0 Root Hub USB Root Hub USB Root Hub USB Root Hub USB Serial Converter FMS can now properly recognize the SmartCard Desktop Reader and it dis plays in the SmartCard Reader Setup dialog box x Card Reader acs ACR38USB Test Reader Cancel Help Installing Drivers for Wireless Download Accessories The Base Station for Wireless Download System 8130 and Configuration Cable for Wireless On Board Module 8131 are used in conjunction with the Wireless On Board Module 8129 to wirelessly transmit data from a DriveRight 600 or 600E to a computer running DriveRight FMS version 3 7 or later The Base Station and Configuration Cable connect to a computer via a USB port USB drivers must be installed for the Base Station and Configuration Cable to properly communicate with DriveRight FMS 14 Note The following installation was completed in a Windows XP operating system The pro cess may vary depending on your operating system The only way to find the correct Drivers for the Wireless Download System is to install or upgrade to FMS 3 7 first The nec
13. ardware Wizard This wizard helps you install software for ACR38 USB Smart Card Reader Proprietary Mode If your hardware came with an installation CD or floppy disk insert it now What do you want the wizard to do Install the software automatically Recommended Install from a list or specific location Advanced Click Next to continue lt Back Cancel 6 Click Install the software Automatically and click Next The new drivers install automatically 7 Click Finish once the installation is complete Removing PC SC Drivers for SmartCard Desktop Reader There are two sets of ACS SmartCard Desktop Reader drivers available for use with the SmartCard Desktop Reader The PC SC Driver and the ACS Pro prietary Driver FMS uses the Proprietary Driver to communicate with the SmartCard Desktop Reader Since the PC SC Driver and the Proprietary Driver are not compatible the PC SC driver must be uninstalled The PC SC Driver may install automatically if the SmartCard Desktop Reader was installed before DriveRight FMS To avoid this do not plug in the Smart Card Desktop Reader before DriveRight FMS has been installed The following instructions are based on procedures needed in a Windows XP operating system The process may vary depending on your operating system To verify if the PC SC SmartCard Driver was installed 1 In Windows XP open the Control Panel 2 Double click System The System Propert
14. ave connected your SmartCard Desktop Reader disconnect it and click OK Follow the dialog boxes for installing the SmartCard Desktop Reader driver See Installing Drivers for the SmartCard Desktop Reader on page 9 for complete instructions on this process If the PC SC driver was previously installed the Information dialog box displays Information It should be removed before installing the ACS Proprietary Driver To remove the PC SC driver as part of the installation process e Click OK to start the uninstall process The Installation Wizard dialog box displays ACR38 Proprietary Driver Installation Wizard Welcome S marten yourself This will install ACS smart card reader to your computer The driver supports the following readers ACR38U To install click install button To uninstall click uninstall button View ReadMe Install Cancel e Click Uninstall Once the PC SC driver has been removed the Con firm dialog box displays requesting that your computer be restarted Confirm 2 The install wizard has successfully uninstalled the driver Click Yes to restart now or No if you plan to restart later e Click No Note Do not restart your computer at this time The FMS installation process must finish before the computer can be restarted Once the FMS installation process has completed you should restart your computer You must manually install the ACS SmartCard Desktop Reader Driver
15. devices CarChip Fleet DriveRight 600E 600 Trip SOOAL Trip 130AL and Trip Computer Supports wireless download which allows multiple DriveRight devices to be wirelessly downloaded at a time Supports the SmartCard System which allows a DriveRight device to be downloaded without disconnecting it from a vehicle The SmartCard Sys tem can also be used to upload information from FMS to a DriveRight or multiple DriveRights Supports the optional Palm Download Kit which allows a DriveRight device to be downloaded without disconnecting it from the vehicle Automatic backup option allows the user to define the number of months of data kept in the active database A location field in the database facilitates rolling up data making it pos sible to manage data from many locations in one database FTP support simplifies uploading data to higher levels in the organization while preserving location information Sophisticated reporting on driver safety and vehicle usage Works with a variety of popular SQL relational databases MS Access MySQL MSDE MS SQL Server and Oracle Installation of MS Access or MSDE is integrated into DriveRight FMS No extra software or licenses are required Password security for data access and program functions Exports GPS data to Microsoft MapPoint software Wizard for adding DriveRight devices to the database Package Contents Before installing the software on your PC make sure your package includes
16. efault DriveRight device settings and test the DriveRight device communications Please refer to the DriveRight FMS Online Help System for more information Use the following steps to set DriveRight FMS preferences 1 Set unit preferences by selecting Setup gt Preferences gt Units The dialog box that displays contains the following options e Unit Mode Specify the distance and speed units you want FMS to use i e English or Metric e Date Mode Specify the date format you want FMS to use All dates entered in FMS must follow the chosen format e Time Mode Specify the time format used in the software e g AM PM or 24 hour clock 19 2 Select Setup gt Preferences gt Backup Options The Backup Options dialog box is displayed Check the Keep ___ months of records active in database after every backup box and determine the number of months of data to be retained in the active database Note Refer to the Active Database Size Recommendations section in the DriveRight Fleet Management Software Database Selection Guide or to the same section in the DriveRight FMS Online Help System for backup option recommendations 3 Select Setup gt Preferences gt Download Options The Download Options dialog box displays containing the following options Synchronize time and date after every download This option resets the DriveRight or CarChip to the system time and date after each download If you select this option be sure
17. essary driver files are kept in a folder in the DriveRight Directory after the software has been installed 1 Plug the Base Station or Configuration Cable into an available USB Port A Found New Hardware dialog box should display Found New Hardware Wizard Welcome to the Found New D Hardware Wizard SY Windows will search for current and updated software by looking on your computer on the hardware installation CD or on the Windows Update Web site with your permission Read our privacy policy Can Windows connect to Windows Update to search for software C Yes this time only C Yes now and every time connect a device No not this time Click Next to continue Back Cancel If the dialog box does not display check the connection between the hard ware and your computer or see your operating system s documentation for more information If the dialog box still does not display contact Davis Technical Support for help with this problem 2 Click the No not at this time field and click Next Note It is important that you do not allow your operating system to automatically check the web for drivers because it could install versions of drivers that may have compatibility issues with the accessory or FMS 15 The second dialog box displays Found New Hardware Wizard This wizard helps you install software for FMS CONFIGURATION CABLE If your hardware came with an i
18. i Ba te ee 17 Key Concepts DriveRights CarChips Vehicles amp Drivers 17 Planning for Initial Software Use 0 4 18 First Time Running the Software 000 18 Initial Program Configuration 0 00 000 18 S ftWare Set p sei vhs ey shee eres ue aden ee 19 Default DriveRight Settings Wizard 20 Default CarC hip Settings 2004 cts he itd fotil a oh 21 Considerations for Using CarChip and DriveRight Together 21 Select Communications Port Test Port Communications 21 Building Your Database 0 0 0 ee eee 22 Downloading Data 6 2oicc2 eee ie ek Pe renra ee e 23 Calibrating DriveRight Devices 0 0 0 0 00 00005 23 Additional Software Topics i2 ace sds take ecwlen bee as 24 Backup and Restore s pasiee esos Poe raea 24 Reporting 40 desaivd p SEE EEE EA A ee eee 24 Importing Data from DriveRight 2 X 0 4 24 Contacting Davis Technical Support 00 5 26 Introduction The DriveRight Fleet Management Software FMS package allows you to store view and manipulate DriveRight data on your PC More specifically FMS provides tools for sorting tracking analyzing and printing data and viewing and printing reports for a number of individual DriveRight devices This guide is intended to get you up and running with DriveRight FMS in the shortest time possible DriveRight FMS Features Supports the following
19. ies dialog box displays 3 Click the Hardware tab and then click Device Manager The Device Manager dialog box displays Device Manager File Action view Help e gt amp 2 Display adapters A DVD CD ROM drives Floppy disk controllers 13 Floppy disk drives E Human Interface Devices amp IDE ATA ATAPI controllers te Keyboards T5 Mice and other pointing devices Monitors B Network adapters F Ports COM amp LPT A Processors SENAY Smart card readers S ACR38 Smart Card Reader Sound video and game controllers System devices Universal Serial Bus controllers HAA If the PC SC driver has been installed the ACR38 SmartCard Reader driver is displayed under the Smart card readers list This driver will not appear anywhere in DriveRight FMS if it has been installed To uninstall the PC SC driver Note The SmartCard Desktop Reader must be plugged in before the driver can be removed 1 In Windows Explorer or similar browser window navigate to the DriveRight directory or the DriveRight FMS installation CD and the folder SmartCard USB Drivers 12 C Program Files WriveRight SmartCard USB Drivers DAR File Edit Yiew Favorites Tools Help ay Q sax 2 amp Search Grote E C Program Files DriveRight SmartCard USB Drivers v Go x Name Size Type Date Modified Dell a QDrivers File Folder 2 12 2007 10 12 AM S DriveRight B Elacs
20. nstallation CD QP or floppy disk insert it now What do you want the wizard to do Install the software automatically Recommended Install from a list or specific location Advanced Click Next to continue lt Back Cancel 3 Click Install from a list or specific location and click Next The Please Choose Your Search and Installation Options dialog box displays Found New Hardware Wizard Please choose your search and installation options Search for the best driver in these locations Use the check boxes below to limit or expand the default search which includes local paths and removable media The best driver found will be installed rt oH ioppy CD ROM IV Include this location in the search C Program Files DriveRight x Browse Don t search will choose the driver to install Choose this option to select the device driver from a list Windows does not guarantee that the driver you choose will be the best match for your hardware eel 4 Click Search for the best driver in these locations and select the Include this location in the search check box 5 Click Browse 16 6 Navigate to the DriveRight directory A list of subfolders displays Select the folder that contains drivers For your hardware E O Compaq a ComPlus Applications E DriveRight CarChip Installer O Excel_temp 4 SmartCard USB Drivers E O Epicor E O Hewle
21. ocations table the DriveRights table the CarChips table the Drivers table the Vehicles table and the Trips table Every record in the database includes the company location You can only view records from one location at a time The DriveRights table contains settings and calibration information about each DriveRight The CarChips table contains settings information about each CarChip The Vehicles table and Drivers table contain information related to your vehicles and drivers respectively The Trips table contains driving information for each trip View a table by selecting it in the Database Menu Planning for Initial Software Use The software allows for several layers of classification and for different degrees of detail in accounting for driver and vehicle information We recommend thinking about the following items so that you can tailor FMS to your needs Define Fleets Optional Track separate groups of vehicles at the same location by assigning these groups of vehicles to different fleets Fleets can be created when you first set up your database or can be added at any time Define Driver Groups Optional Track separate groups of drivers at the same location by assigning these groups of drivers to driver groups Driver groups can be set up when you first create your database or can be added at any time Define Trip Addresses Optional Create a list of trip addresses for frequently visited clients delivery p
22. oints or other routine destinations e Password Protection Optional Protect all or parts of the data from unauthorized viewing and alteration DriveRight FMS password protection allows you to define each individual user s level of access to the data If no users are defined then all users will have complete access to all software functions and to the data First Time Running the Software Note Note To start the program double click the shortcut icon on the desktop or select DriveRight Software from the Start menu This manual uses the notation Select File gt Import gt Fleets for menu commands The first part of the notation File represents the menu name the second part Import the sub menu name where applicable and the final part Fleets the command name Initial Program Configuration The first time you run DriveRight FMS you will be required to perform the following steps to register and configure the software 1 Enter your 8 digit Registration Number A dialog box will prompt you for your 8 digit registration number You can find the Registration Number on the software registration card and on the cover of this manual 2 Refer to the DriveRight Fleet Management Software Database Selection Guide for additional program configuration instructions Software Setup After you have finished the initial program configuration you will want to check the program preferences and enter the d
23. ou have installed DriveRight FMS be sure to test communications between the DriveRight device and the computer Refer to page 22 for instructions Connecting CarChip to Your PC Connect the CarChip to a USB port on your PC using the hardware and cable as shown below a E co a 8 CarChip Data Logger lt USB Port 1 Connect the USB connector to a free USB port on your computer 2 Connect the free end of the download cable to the CarChip After you have installed DriveRight FMS be sure to test communications between the CarChip and the computer Refer to page 22 for instructions Before You Install the Software Before you run DriveRight FMS for the first time you must first decide which database to use with FMS Here are some basic considerations for selecting your database Note Please refer to the DriveRight Fleet Management Software Database Selection Guide for information on selecting and installing a database for use with DriveRight FMS e MS Access and MSDE are included with FMS and require no additional purchase or setup to use Access and MSDE are recommended for single user installations with a fleet of no more than five vehicles e Either MySQL MS SQL Server or Oracle should be used for installations with multiple users larger fleets or for installations with multiple vehicles logging GPS data To use MySQL MS SQL Server or Oracle you must purchase the software and install it before running F
24. parate conversion utility OldToNew has been included with the DriveRight FMS software to allow the conversion of existing DriveRight 2 x database files for use with DriveRight FMS e This conversion process can take a fairly long time depending on the size of your 2 x database e Only data in the active database of the 2 x software will be converted e This conversion utility can only be used with databases created by DriveRight versions 2 04 2 05 2 06 or 2 6 If you are using an earlier version of the DriveRight software you must first upgrade to one of the supported versions Use the following procedure to convert your existing DriveRight database for use with a current version DriveRight FMS 1 Install and run the newest version of DriveRight FMS before you convert your data to the new format 2 Verify the current location in DriveRight FMS by selecting Current Location from the Setup Menu This location information will be associated with all 2 x data when con verted into the new database format 3 To import data to a new location select Company Locations from the Database Menu in DriveRight FMS then click Add New button in the Company Locations browse window 4 Go to Startup gt Programs gt DriveRight and run OldToNew 5 To import data select the location from the drop down list 6 Click Browse to select the old Borland tables directory By default it is C Program Files DriveRight Software tables 7 Click Convert to
25. r Database To build up your DriveRight FMS database we recommend adding drivers first then adding vehicles and finally adding DriveRights and or CarChips Note Refer to the DriveRight FMS Help for more information about building your database If you are importing data from an earlier version of DriveRight software please see Importing Data from DriveRight 2 x on page 24 1 Add Drivers Add drivers to your database using the Add New command in the Drivers browse window Select Database gt Drivers gt Add New 2 Add Vehicles Add vehicles to your database using the Add New com mand in the Vehicles browse window Select Database gt Vehicles gt Add New When you add a vehicle you will need to select a default driver for it from the list of drivers If you do not have a default driver to assign to this vehicle select UNALLOCATED DRIVER 3 Add New DriveRights Add DriveRight devices to your database using the Add DriveRight Wizard in the DriveRight Menu Select DriveRight gt Add New DriveRight When you add a DriveRight you will need to select the default vehicle for it from the list of vehicles If you do not have a default vehicle to assign to this DriveRight select Unallocated Vehicle Note If you are using GPS with your DriveRight 600 activate the GPS module using the GPS Settings command Select DriveRight gt DriveRight Settings gt Setup GPS 4 Add New CarChips Add CarChip devices to your database using Add
26. to verify the system time and date regularly to ensure accuracy Note If you choose this option all DriveRight devices including remote units downloaded through host mode or units downloaded using the Wireless Download System will be reset to the computer s time and date even if the remote DriveRight is in a different time zone Also all CarChip devices will be reset to the system time and date Use DriveRight ID Code as Trip Address ID or Driver ID DriveRight 500 600 and 600E You may specify a Driver ID using the code on the DriveRight If only one driver uses a vehicle the code may be used as a Trip Address ID To specify an ID for each trip address select Database gt Trip Addresses Then at the beginning of each trip specify the trip address ID in the DriveRight device When downloading a DriveRight DriveRight FMS interprets each ID as the destination of a trip Include last __ hours of speed and GPS logging determine number of hours of speed data recorded by the CarChip that the FMS software keeps To save database space CarChip uses the default setting of 1 hour and saves the last hour of GPS and Speed Interval data that gets displayed in the GPS database table Select this check box and enter the number of hours of speed and GPS logging data you want to keep Note The maximum number of hours of speed and GPS logging information that can be down loaded and stored is 9 hours To minimize download times and limit the amo
27. tt Packard E O HP RecordNow off To view any subfolders click a plus sign above ma When DriveRight FMS is installed the drivers for the wireless devices are stored under the DriveRight directory so that they can be installed at any time a Base Station or On Board Module is added The wireless device driver is located in the FTDI Drivers subfolder 7 Select the FTDI Drivers folder and click OK Note Install the driver only once even if installing both products The driver works seamlessly with both 8 Once the installation is complete click Finish Before You Run the Software There are software concepts you should become familiar with and some initial planning considerations to think about Key Concepts DriveRights CarChips Vehicles amp Drivers Your database is a collection of related tables relational database that contain information about your fleet drivers vehicles DriveRights CarChips addresses etc For example information about a driver in your fleet will be stored in a single row in the Drivers table Each column or field in a row stores an attribute about a given driver 17 18 Location Driver ID Group Name Driver Name Group C Susan Foxhunt Add New Set Filter Delete Close Print Drives Table View Depending on your application some tables in the database may be more important than others but the following tables are of key importance the Company L
28. unt of data base server space used it is recommended that the default of one hour be used Note that by increasing the number of hours of speed and GPS logging information that is kept increases the amount of time it takes to download information to the software Default DriveRight Settings Wizard Select Setup gt Default DriveRight Settings gt Setup Wizard to edit the default DriveRight settings 20 Note Note See the DriveRight FMS Online Help System for more information on using the Default DriveRight Settings Wizard You can edit defaults for the following DriveRight settings e Unit Settings Select the date time and unit modes e Safety Settings Enter the speed acceleration and deceleration limits e Timer Settings Enter the trip stop time and driver log out time e Alarm Settings Select the alarm mode and options e Security Settings Enter the security code and select security options Default CarChip Settings You can edit the default CarChip settings using the Default CarChip Settings command in the Setup Menu See the DriveRight FMS Online Help System for more information on configuring Default CarChip Settings You can edit the following CarChip default settings Hard braking thresholds e Acceleration thresholds e Speed bands Engine data parameters e CarChip Alarm Settings used with CarChip Fleet with Alarm 8245 e CarChip LED Settings Considerations for Using CarChip
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