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End User Manual - Paragon Legal Technology Support

1. 29 Load File Options The following options are available for the exported load file or DAT file a Load File Type There are two options for Load File Type i Flat File This option will produce a DAT file with the export ii EDRM XML 2 0 This option will produce an EDRM XML 2 0 load file with the export This will remove many of the load file options but will add a new column in the Selected Fields table For further details please see the Selected Fields section below b Field Names Inclusion To Export the field names as the first line in the Load File select the Export Field Names as First Line option c Text Encoding The text encoding will encode the text within the resulting Load File to the selected option of either UTF 8 Unicode or ASCII The default option is UTF 8 Unicode to change this to ASCII click the drop down and choose asen oo DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 104 Page iii Note If the option Export Text Files Separately is used the resulting text files will always be in UTF 8 Unicode regardless of the text encoding If itis desired to have
2. 42 File Numbering Options This option only applies to Parent Child Exports and dictates the file numbering within the Export The number used will be applied to the resulting native file text file if the option Export Export Base Path Text Files Separately is chosen and all FILEID related fields within the Load File a Incremental This option will add a generic number scheme throughout the life of an Export for all files Exported starting with the number 1 This option will automatically pick up on the next available number for all future Exports For example if the last number used in the first Export was 00000391 the next import will automatically start with 00000392 i Note If the last Export is deleted from the Project the next Export will use the starting number that was contained within the Export that was deleted For example of the last Export created was deleted and started with the number 00000001 and ended with the number 00000391 the next Export will start at 00000001 This is only possible when the last Export is deleted from the Project b Custodian Prefix Incremental This option will add a numbering scheme throughout the life of a Project for all Custodian files contained within the Export set starting with the number 1 as well as the Custodian Prefix assigned at Custodian creation time For example when creating the Custodian DOE JOHN C the DISCOVER MORE Review Less The information co
3. Export Name Export01_NativesOnly Template Global Exclude Previously Exported Documents from Selected Exports Type Natives Onl elbiakenid Drag a column header here to group by that column Deduplication Project Level Deduplication Doc Count Beg FileID End FileID Beg Bates End Document Level Export Natives Export Images Export Redacted Images Text Export Text Files Separately Generate Placeholders for No Extracted Text Placeholder Text lt NO TEXT EXTRACTED gt gt Export Base Path 18 New Export To create an Export click the New Export button 19 Export Set Each tab contains of data subsets created within the different modules Select one or more items within one tab only by clicking the item s checkbox vl f multiple items are checked within one tab they will be combined with the OR operator To select multiple items across multiple tabs a Selective Set will have to be created and selected to generate the Export 20 Export Settings Below are all of the available Export Settings for a Parent Child Export a Export Name Supply each Export a name by typing the name in the Export Name text box The first folder of the Export will have this name so it is recommended to use a CD Volume or a name that has meaning for tracking purposes DISCOVER MORE Review Less The information contained herein is the propriet
4. v v v v v v v v v v v v v DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 165 Page Hidden Cells v Hidden Slides s Hidden Text v Linked Objects v y v Macros and Code v y v z Meeting Minutes s Presentation Notes v Routing Slip v y v Sensitive Hyperlinks v v v vA Sensitive INCLUDE Fields v Tracked Changes v v Versions v Weak Protections y v Hidden Content Support Notes Audio and Video Paths e Description Microsoft PowerPoint supports linking to audio and video files using the Insert gt Movies and Sounds gt Movie from File and Insert gt Movies and Sounds gt Sound from File commands Use of this feature results in storing a potentially sensitive link to a local or network file path e Risk The storage of an external local or network file path caused by linking to audio and video files exposes an organization to multiple risks The first risk is that sensitive information may be contained in the directory hierarchy exposed by the path For example the directory structure may use a taxonomy that includes information such as a client s name or identifier The second risk is that the path informat
5. 1081 1082 1083 1084 1085 1086 1087 1088 1089 1090 1091 1092 1093 1094 1095 1096 1097 1098 1099 1100 1101 1102 1103 1104 1105 1106 1107 1108 1109 1110 1111 1112 1113 1114 1115 1116 T3 CEOWORD WINWORD6 WORDPERFECT51J ICHITARO3 ICHITARO4 WINWORD1J WINWORDSSJ MATSU4 MATSU5 P1 RTFJ CEOWRITE WINWORKSWP3 WORDPAD WPFUNKNOWN WINWORD2_OLEC ONV WORDPERFECT61 FTDF WORDPERFECTS5E WORDPERFECT6E HTML WINWORD7 AREHANGEUL HANA WINWORKSWP4 PERFECTWORKS1 WORDPERFECT7 WORDPRO HTML_LATIN2 HTML_JAPANESES JIS HTML_JAPANESEE UC HTML_CHINESEBI G5 HTML_CHINESEEU C HTML_CHINESEGB HTML_KOREANHA NGUL HTML_CYRILLIC12 Microsoft Office Corel Ichitaro Ichitaro Microsoft Office Works Corel Corel Corel Microsoft Office Works Perfect Works Corel Corel 135 Page WPM31_C doc DOC jtd jaw jbw jtd jaw jbw wps pqw wpd wpd wpd Atm wps WpW wpd WpS wp5 wp6 html wp DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1117 1118 1119 1120 1121 1122 1123 1124 1125 1126 1127 1128 1129 1130 1131 113
6. DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 7 Page Ge A DEFEN eE E E E E 88 10 PECTEN FIEIS a a E E E EE 88 11 PCAC OMNI Cr WENO P A E E A EA E A E E E 89 Creating a Parent Child Export Natives Options ccccseesessceecccccccceceeeeeeueeeesesseceeeceecccseseeeeseuueueeeeseseeeeeeeeeeseeuess 91 12 Native Export OD TOMS seventh asecsteecticiaunhciciensesmennes sricertoesducnerbhaortsamveneiaaicosudsenaheishemeanernibeinetecceien sien 91 13 Native EX DOM RESTING IONS ccccianneccisanccatccsnneaceeaancenthannecctserneedteunuces E 92 Creating a Parent Child Export Image Options saiiiiccasnacrvcescasivseseeensancderexanvanebeaasaeavs eeaesbaansdynevanenesvancnesunseoaantanccsynes 92 14 Hag yey lt 4 e cake lel 18 amp c ane aee an E E eee eee ee eens 92 15 WMS AO NO aa datres tere atanaecaicc oearces A 93 16 EPOR B E 22 9 eRe a cr E E a eC E ee eee 93 17 PO gear iey etre A A E A E 93 Creating a Natives Only Export Export Settings ssessesessersesrererrrrsssreresrrrrssrerssrrressrerosrtressrerssrtresererererreserereseeeese 96 18 NEW EXODO Coie a E A E E E E A AE 96 19 EO E a E EA 96 20 EDO SC INE aa E E A E E ba
7. NATIVES SOURCE CUSTODIAN PARENTDOCTYPE File Numbering MASTERDATE Padding Length Start Number 5 Example Image Numbering Prefix 20 A Z a z 0 9 Padding Length g L NATIVES 00000001 IMAGES IMAGES 00000001 IMPORTPATH T r 4 mW j Add Fields Remove Fields Start Number Example Export Base Path am 5 File Numbering Options This option only applies to Parent Child Exports and dictates the file numbering within the Export The number used will be applied to the resulting native file text file if the option Export Text Files Separately is chosen and all FILEID related fields within the Load File a Incremental This option will add a generic number scheme throughout the life of an Export for all files Exported starting with the number 1 This option will automatically pick up on the next available number for all future Exports For example if the last number used in the first Export was 00000391 the next import will automatically start with 00000392 i Note If the last Export is deleted from the Project the next Export will use the starting number that was contained within the Export that was deleted For example of the last Export created was deleted and started with the number 00000001 and ended with the number 00000391 the next Export will start at 00
8. TAR WINCLIPFILE Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Microsoft Microsoft Real Networks Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Moving Picture Expert Group Adobe Adobe Software Microsoft Tar Z Compressed file mp3 mp3 mp3 mp3 mp3 mp3 mp3 WMV WMV wma WMV mM mpg mp4 m4a m4a m4v swt swt Possible Extension zip ZIP exXxe obd taz tar TAR DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions INS INS INS INS INS INS INS INS INS INS INS INS INS INS INS Notes 149 Page MINDS E Y 1812 STUFFIT 1813 LZH 1814 LZH_SFX 1815 GZIP 1820 MSCAB 1821 RAR 1822 RAREXE 1826 7Zip Archive 1827 7ZI P EXE 9002 PDF Portfolio Supported File Formats Other File Type ID AppName 1184 EBCDIC 1228 Microsoft Project 2010 1334 Samsung Jungum File 1341 Trillian Text Log File 1342 Trillian XML Log File 1343 Microsoft Live Mes
9. TVFILEID TVDUPEID TVFAMILYID Type Description The TunnelVision unique identifier Populated for all files The TunnelVision duplicate identifier Only populated with the TVFILEID of the original file if the file is duplicate within the system The TunnelVision family identifier Populated for all files with the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS SY TVPARENTID UTCOFFSET EMPTY FIELD PROJECTNAME EXPORTNAME CUSTODIAN FILEID FILEIDCHILDLIST Multi Value PARENTCHILDDOCID BEGATTACH ENDATTACH FAMILYRANGE NUMATTACH IMAGECOUNT IMAGESTATUS IMAGEMANUAL Boolean 159 Page TVFILEID of the parent item across the entire family The TunnelVision parent identifier Only populated for Attachments archive children and embedded objects with the TVFILEID of the parent item This is the time zone offset from GMT that the data was processed in For example if the data was processed in GMT 5 this would be populated with 5 00 This is the native time zone offset field for Relativity Exports Blank field Name of the project Name of the export or commonly referred to as CD Volume Custodian Name The bates number of t
10. 1451 1452 1453 1454 1455 1456 1457 1458 1459 1460 1461 1462 1463 1464 1465 1466 1467 1468 1469 1470 1471 1473 1474 STAROFFICECALC5 2 QUATTROPRO11N B EXCEL2003 STAROFFICECALC6 QUATTROPRO12N B STAROFFICECALC8 EXCEL2007 ENCRYPTED EXCE L2007 EXCEL2007_BINAR Y DRM_EXCEL DRM_EXCEL2007 MSWORKSSS6 OPENOFFICECALC 1 OPENOFFICECALC 2 SYMPHONYSPREA DSHEET EXCELTEMPLATE2 007 EXCEL2007_MACR O EXCELTEMPLATE2 007 MACRO Microsoft Office XML 2003 Open Office 3 x Calc ODF 1 2 Quattro Pro Win X4 Password Protected Excel 2007 2008 Binary Microsoft Office 2007 Excel Add in Macro File StarOffice 9 Calc ODF 1 2 Oracle Open Office 3 x Calc ODF 1 2 Open Office Corel Microsoft Office Open Office Corel Open Office Microsoft Office Microsoft Office Microsoft Office Office OwnerGuard Office OwnerGuard Microsoft Works Open Office Open Office IBM Microsoft Office Microsoft Office Microsoft Office Microsoft Office Open Office BrainStorm Inc Microsoft Office Microsoft Office Open Office Open Office 140 Page SAC qpw Xis xlsx SAC SAC xis xlsx xlsx xIlsb xlr ods ods Scf X tXx xism xitm ml ods xIsb Xxlam SAC DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this doc
11. Add the character under the letter Z in the Letters portion of the Project Alphabet File Only characters found under the heading Letters will be Searchable When adding the character under the letter Z the following should be done in the exact order e Make a new line under the letter Z in the Letters portion of the Project Alphabet File e The character must be written in 4 times and have a leading space and a space in between each character If the leading space is not added in front of the character this will not work The above screen shot displays how to make the amp character Searchable Making Special Characters Searchable Hyphens Hi New Project Creation e New Project Creation Indexing Options dtSearch Settings Advanced Options Stop Words Advanced Options Alphabet File dtSearch Special Characters Project Alphabet File Macro Char sa heli Fuzzy Char 3 YY Li ZZZ Stemming Char AAAA Phonic Char Hyphens Synonym Char ee Spaces si PRSI Watching Digit Char Matching Digit Char Ignore z End HyphenOption 3 Auto Break jk Words 0 CJKRanges 2e80 ac00 acid Jat 0Ha festest DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written
12. All Documents a Include Reprocessed Archives E Select All E Show Errored Archives from All Completed Imports Doc ID Import ID Error Message Extraction Status Size Parent items Import Path Replacement File S F 540 1 Child Related Errors ERRORED 39 936 KB 45 Benchmark EmaiNNSF jdoe nsf Repair File Doc ID Error Date import Path Error Message 1315 1 20 2013 3 22 11 PM Benchmark Emai NSF jdoe nsf 00000008 Appointment dxl Encrypted item unable to extract attachment T i 4384 1 20 2013 3 22 12 PM Benchmark Emai NSF jdoe nsf 00000019 Appointment dxl Encrypted item unable to extract attachment 4 1388 1 20 2013 3 22 12 PM Benchmark Emai NSF jdoe nsf 00000022 Appointment dxl Encrypted item unable to extract attachment 2 1425 1 20 2013 3 22 20 PM Benchmark Emai NSF jdoe nsfi00000033 Memo dx Encrypted item unable to extract attachment 1 a Scope The scope of the Archive Extraction Errors Table will limit the table in one of three file types All Documents Efiles or Email By default the scope will be All Documents In order to change the scope click the AllDocuments aot nd drop down menu and choose either Efiles or Email b Include Reprocessed Archives When an archive extraction error is reprocessed successfully it will be removed from the default view within the Archive Extraction Errors Table To show all successfully reprocessed archives che
13. Ci na VIRGINIA 22204 State RS Yj Zip Tracking Number 12215264654221 Chain of Custody am C Users dshedd Desktop ChainofCustody pdf Custodian Email Alert Doe John V Send email alet pm mindseyesolutions com import Progress 1 New Import Click the New Import button in the Import Ribbon in order to launch the Import Data form 2 Import Path Browse to the top level folder of the source data by clicking the button and choose the source folder 3 Import Timezone By default the timezone is set to the local timezone of the machine If the data was collected in a different timezone click the mii drop down menu and choose the timezone according to the location of the collection DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE olas n Note At this point the data can be imported without any other settings by clicking the Import Selection button in the Imports Ribbon 4 Media Information If the import is located on a hard drive enter the hard drive s serial number model number and the manufacturer of the hard drive in order to track the hard
14. Gibl Wmg ppt 243 POWERPOINTS7 Top Ten Things to Know About Global Warming ppt 252 POWERPOINTS7 SystemSelection ppt 254 POWERPOINTS7 What _is_global_warming ppt 263 RIF applicant_quide rtf 268 RIF C amp E MuseumReport2005 rtf 281 RIF EnvChange syl F03 rtf 298 RTF JazzFusion_syllabus rtf 310 RTF NYTartideISEA rtf 311 RIF MY CV MARCH 2005 rtf 320_RTF sabrief rtf A Processing Machine ADMIN PC Statistics Property Value Success Machine Statistics Errored Images Per Hour 11379 Docs Per Hour 1746 Total Images Gener Total Docs Processed 666 Total Processing Time 00 22 53 0 aan lt 1 14 2013 1 15 2013 1 16 2013 1 17 2013 1 18 2013 1 19 2013 1 20 2013 13 Refresh To see any statistical value in the Environment Module update to its most current status click the Refresh button 14 Environment Statistics To see these statistics in the chart display values on the Environment level click the Environment button in the Environment Module Ribbon 15 Selected Machine To see these statistics in the chart display values on a particular machine within the environment click the Selected Machine button click the Processing Machines tab and select the particular machine DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied
15. MENN AV STON a V E a em V1 7 aAa a 1 oy L End User Manual version 3 8 MIND DSEMS DISCOVERS MOSKE KRKEVIE EW LESS www mindseyesolutions com MINDS E Y 2 Page Table of Contents About Thie IV IVa leesne E A 10 PISO UE TUNE NI Oera AE E E E E 10 BO SCs Fe g EE E ieee E NEE E A eed EE E E E TEE EA EEE E EE EE E E RE E E E 11 Understanding the User IMter d CE aiaosa a 12 1 Module BURO eenen E O E E E A E E A E A A 13 2 Module Na vie a Oee E 13 3 Moe FON eere E E E E E E E E E NAE 13 4 M dule Formi Resize Bal nsssavccssssavsceveayvenscbeansncisccamvtsnaaeedesseranscvnade suntineatonotanaaeu a E E 13 5 Module Navigation Resize Baf c cccssccccssseccccsececceseccesesececeeeceeeeusecccauseceseeeeceeseusecessuneceseenceesensecetseneceeseees 14 6 MOUE AR NOON Ar A E E A E A AAE EA AA 14 a NOW ETO C eee E E E E E 14 D Rore VY e E A EE 14 MCCS e O a E E E saunas 14 a Dooe EE aa a E E A EEE ee O EE 14 e POMI 2s 0 go eaae N E re oe ee Ce nee 14 Ne IIR SSVI teamcresieweseyacansusetmneayesscunesneenoneseeasnnsntesvounsendevonseravanesayeaeeneeeawes squat toons E E E 14 PRE UI BCU IV caters crsers ecrrcalecctar cere etc E sm sce cs cctv sateen eces elceece ace sean eteaaare cxeeaes 14 Fie CTI RESO PO ears saeco AAE TEN AEA NEEE E E EAEE EE E 14 E ENT I e E EE 14 b NDI PON en E E E E E 15 K Adn sy 6 9 2 0 g e E E ee eee eee ee ee 15 l Edit Delete Client crien aa A E 15 Eronen WIOCUIC e E
16. e Default Timezone This will automatically choose the selected timezone within the Import Module The timezone can be changed at import time by selecting a new timezone f Index Project for Searching To turn off indexing for the Project uncheck the Index Project for Searching check box This will disable indexing for the Project thus speeding up the import process This option should only be unchecked if the Project does not need to be Searched DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 24 Page Hi New Project Creation e New Project Creation Filtering Options File Type Filtering NIST Documents By Signature Exclude Selected File Types By Edension Include Selected File Types dll a I 3 Filtering Options Project Level Filters are options when creating a Project that will filter files out of the Project Filter files are native files that are not brought into the Project i e they are removed from the Project but a record of these files are kept in the database for Reporting purposes a Project Level Date Restrictions The Project Level Date Restrictions are inclusive date restrictions This m
17. media b Expanded Files Total number of files Source files and archive children after processing prior to any data filtering c Archives Total number of completed and errored archives contained within in the import d Errored Archives Total number of errored archives in the import e Filtered Files Total number of files filtered out of the Project due to Project level filters f Project Files Total number of files contained within the Project after processing and filtering DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnDsSsSYr ee g Duplicates Total number of duplicates contained within the import h Indexed Total number of indexed documents contained within the import i OCR Paired Total number of successfully OCR d documents within the import j Non Indexable Files Total number of non indexable files contained within the import For a list of applicable file types please see Appendix B k Encrypted Total number of files identified as encrypted or password protected and does not have text extracted Sometime files such as PDF will be identified as encrypted but TunnelVision will be able to extract text
18. 320 11 30 2008 RTF IMAGING S5 wtf ial a sacl bal ee Even f the entire U S Mexican border were equipped with the vehicle barrier fence a costly impossibility given Organ te a rl ad mies Pipe plans to spend 17 million to build 29 miles of fence there would still be foot traffic the Border Patrol s Brigman 333 11 30 2008 RTF IMAGING S rtf says 281 11 26 2008 RTF IMAGING S wtf 343 11 30 2008 EXCEL2000 IMAGING S xis There s tremendous amounts of problems caused by the walk in traffic he said 57 11 26 2008 WINWORD IMAGING S5 doc 60 11 26 2008 IMAGING S A recent tour of the wilderness areas in southwestern Arizona gave ample proof of that In Organ Pipe rusting tin cans kitid Record 1of 315 mbebek shattered plastic MBM jugs socks and human waste accumulate near popular watering holes Spray painted graffiti deface 1 Preview Table Navigation To view the results of a document in the Preview click on the row in the table and the document s text will be displayed in the text viewer The up and down keys can be used to go from to the previous next document in the Preview DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of M
19. 4 Replace With Date Modified This option will replace the date time values within these fields to the system modified date time of the file DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 66 Page 5 Replace With Field Codes This option will replace these fields with a standard code instead of displaying a date time value vii Filename Fields Filename Fields are dynamic objects within Word that will update to the current filename when accessed The filename field can also be accompanied by the full file path of the file depending on the settings chosen by the user when inserting this field into the document Typically this is not preferable when imaging documents for eDiscovery The default behavior for these fields is to not print them thus they will not be included in the image To change this option click the Do Not Pint ooo oT drop down menu and choose one of the following settings 1 Do Not Modify print as is This option will do nothing to these fields allowing the filename fields to update to the current filename when imaged 2 Do Not Print This is the default setting for these fields This setting will exclude these fie
20. EMBEDDEDGIF EMBEDDEDJPEGFI F EMBEDDEDPNG EMBEDDEDWBMP EMBEDDEDJBIG2 WATERMARK EMBEDDEDJP2 Supported File Formats Multimedia File Type ID 1700 1701 1702 1703 1704 1705 1706 1707 1708 AppName Software RIFFWAVE Microsoft RIFFAVI Microsoft MIDI MIDI DIRECTOR FLASH6 Adobe QUICKTIME Apple MP3 _ID31 Moving Picture Expert Group MP3_ID32 Moving Picture Expert Group ID31 Moving Picture Expert Group Pptx potx potm Ppsx pptm ppsm Possible Extension Wav avi mid SWwf mov mp3 mp3 mp3 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions 148 Page TENS TENS OCR TENS OCR Notes INS INS INS INS INS INS MINDS E Y 1709 1710 1711 1712 1713 1714 1715 1716 1717 1718 1719 1720 1721 1722 1723 1724 1725 1727 1728 Supported File Formats Compressed Formats File Type ID 1802 1803 1804 1805 1806 1807 1810 ID32 MP3 MPGAV1L1 MPGAV1L2 MPGAV2L1 MPGAV2L2 MPGAV2L3 ASF WMV WMA DVR_MS REALMEDIA MPEG1 MPEG2 ISOBASEMEDIAFIL E MPEG4 MPEG7 Flash 9 Flash 10 AppName ZIP ZIPEXE ARC BINDER UNIXCOMP
21. Folders Imaging Jobs Family Count 1165 Export Machine ADMIN PC Export Seconds 39 2 Privileged 432 F 741 EE Image Options Export Settings Numbering and Sort Options Load File Options Natives Options Image Placeholders Metadata Field CUSTOMTEXT IMAGEQCCOMMENT CUSTODIAN FILEID FAMILYRANGE BEGATTACH ENDATTACH CUSTOMTEXT Value This is an image placeholder Image Branding rial Bates Stamp Location Bottom Right Branding Font Confidentiality Stamp Location Bottom Left Branding Font Style Beld Confidentiality Stamp Text Privileged and Confidential Export Base Path lam TAEXPORT EXPORTO1_02 14 Image Placeholders Any file that does not have a corresponding image and is part of the export set will receive an image placeholder An image placeholder can have metadata applied to the image in order to provide the reviewer more information about the document To apply one or more metadata values to the image placeholder click the check box next to the metadata value The metadata values will appear in the o order they are selected To move a metadata field s order choose the metadata field and click the a buttons To find information regarding the metadata field values please see APPENDIX D To add cu
22. If the option Export Text Files Separately is used the resulting text files will always be in UTF 8 Unicode regardless of the text encoding If it is desired to have the text of the file be formatted in ASCII do not use the option Export Text Files Separately and add the FULLTEXT as a Selected Field within the Load File and the file s text will then be in ASCII d Date Format There are 7 different formatting options for all date fields contained in the load file The default is yyyymmdd To change this click the v drop down and choose the desired format e Time Format There are 8 different formatting options for all time fields contained in the load file The default is h mm tt To change this click the z drop down and choose the desired format f Boolean Format There are 2 different formatting options for Boolean fields contained within the load file The default is TRUE FALSE To change this to YES NO click the x drop down and choose YES NO g Delimiters This allows the customization of the delimiters within the Load File The default for Delimiters is Concordance Default 9 Available Fields Currently there are total of 133 fields to choose from for the Load File The fields are broken up by 3 headings of Common Efile Email Fields To add a field to the Load File select one or multiple fields click one of the three main headings to select all the fields in the group and click the Ad
23. The first number applied to the first image in the export set iv Example The example of how the image numbering will look on the image e BEGBATES This option will name the native files after the BEGBATES of the document This is option is only available when exporting images out within the same export 43 Image Numbering The following are different options a user has when applying a numbering scheme to exported images a Prefix The prefix is the first sequence of the numbering scheme It will remain constant and appear on each image The following options are available for the prefix as well i Custom The Custom prefix can be up to twenty characters accepts alohanumeric characters and the special characters ii FilelD The prefix of the exported images will be the exported FilelD of the file iii TVFilelID The prefix of the exported images will be the TunnelVision FilelD of the file b Padding Length This controls the number of characters after the prefix By default this is set to 8 characters c Start Number The first number applied to the first image in the export set e Example The example of how the image numbering will look on the image 44 Export Sort Options By default exports are sorted by CUSTODIAN PARENTDOCTYPE IMPORTPATH To change the sort order of the export add the fields in the order in which the export should be ordered DISCOVER MORE Review Less The
24. amp button the last step when performing an Export is the Save As Template form After entering the Template Name all of the Export Options chosen at Export time will be saved for future Exports To recall this template for a future Export click the drop down and choose the applicable template i Note To choose a Template from another project check the Global checkbox and any export template that was saved as a Global Template will be populated in the drop down menu c Type Choose Parent Child A Parent Child Export creates a numbered native file for each Efile Email and Attachment as well as a DAT file containing the fielded metadata per file the full text per file and the parent child relationships for all email and attachment files Additionally Parent Child exports can export numbered images per native file if the document has been imaged d Deduplication This option dictates the duplicate handling within the Export By default the No Deduplication Deduplication option is set to To change the Deduplication handling choose one of the following options from the drop down menu i No Deduplication The Export generated will include original and duplicate files with the file count ii Custodian Level Deduplication The Export generated will only include the original files within the applicable Custodians iii Project Level Deduplication The Export generated will only include the origina
25. d Doc Count This is the number of documents responsive to the Search term e Family Count This is the total number of documents within a family when one or more of its members is responsive to a Search term For Email Doc Count and Family Count can be different depending on the situation For example the Search term document may be responsive to the attachment of an email but not the email itself In this example the Doc Count will be 1 and the Family Count will be 2 f Uniqueness This is the number of documents that uniquely and only hit on the particular term There are no other overlapping terms responsive to the document This means if this term was deleted from the case these unique documents would be removed from the responsive set This is calculated on the document level g Inclusiveness This is percentage of Doc Hits Indexed Files If the percentage is high for a particular term that term may be over inclusive and may need to be revised This is calculated on the document level h Group Membership This is the Search Group s the term belongs to After Running Search Terms 3 Delete Search Term Select the term s from the Project that need to be deleted select multiple terms by using the control or shift buttons click the Delete Selected Terms Optionally this can be done as well via a right click menu after selecting the term s DISCOVER MORE Review Less The information contained herein
26. efile emails size and percentage of documents within the scope This report is helpful for understanding trends within the data related to collection and work product details e Export Detail Contains information about the Export The information from this repot can be linked or overlayed into other systems via its FILEID for Parent Child Exports To link information from a Natives Only Export use the MDS for Efiles Attachments and the Exported Entry ID for Email e Language Frequency This Report groups the files within the Report scope by identified language Email Reports e Email Archive Report File listing of the PST OST NSF files contained within the report scope This report will detail each container within the report scope to show the number of items extracted the MD5 hash of the container size of the container pre and post processed and the Import path to the file e Sender Domains Report A listing of the sender domains as well as the associated email addresses per domain contained within the report scope The chart details the top 10 domains within the report scope and the table details all domains available within the scope as well as the associated email addresses and items sent by the domain sender e Recipient Domains Report A listing of the recipient To CC BCC domains as well as the associated email addresses per domain contained within the report scope The chart details the top 10 domains within the re
27. that machine will show up in the Processing Machines table until it is removed To remove this machine from the Processing Machine table DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 2 Page click the check box WH next to the processing machine and click the Remove Machine button in the Environment Module Ribbon 12 Assign Machine To assign a processing machine s to a processing job click the check box next to the processing machine s click the Assign Machine button in the Environment Module Ribbon and choose the processing job Statistics View TunnelVision Environment wo dr Deactivate Remove Machine Machine v Environment mr Jnr a sete gA PENDING 0 gf PAUSED 0 L g COMPLETE 0 Drag a column header here to group by that column Ms Machine ID Machine Name Active Assignment Current Project Current Job Last Update CPU Usage Total RAM Free RAM Total Storage F gt 001 SELECTNE SET pert Query 0 2 2019 16 52 1202013 sioa pM 89 33 3 9869 1 0260 216 6969 Assigned Files a TV File ID App Name File Name gt 163 PDF National Energy Policy pdf 231 POWERPOINTS7 Plasma2
28. time 2 Matter The Matter of the Project This value is set at Project creation time 3 Date Generated The date the Report was generated 4 Data Set Size The size in gigabytes of the data set contained within the Report 5 Number of Files The number of files within the Reported data set This includes Efiles Emails and Attachments 6 Duplicates Removed The number of Project level duplicates removed from the Report based on the Deduplication setting 7 Type The type of the Report is based upon the Document Level Report option used during the Report generation a Note While certain Reports only allow for certain tab selections the Type will always be Family Level for Project Imports and Custodian level Reports The Type will always be Document Level for Exports Preview Groups and Selective Set level Reports The Type will be either Document Level or Family Level for Search Groups or Search Terms level Reports depending on the Type setting chosen during Report generation time 8 Deduplication The Deduplication setting applied to the Report at Report generation time b Note The Deduplication Report option cannot be set for the Exports or Preview Groups tabs as the Deduplication is set at Export and Preview group generation time The Deduplication Report option cannot be set for the Filter Reports as these files are filtered out of the Project before the Deduplication proces
29. written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 13 Page All counts displayed within TunnelVision are total counts meaning they have both original and duplicate files included in the counts There are two different types of counts within TunnelVision of Document Level and Family Level counts Document Level counts Report on a document level where Family Level counts Reports on the entire family For Efiles Document Level and Family Level counts will always equal each other For Email Document Level and Family Level counts can be different depending on the situation For example the Search term document may be responsive to the attachment of an email but not the email itself In this example the Document Level count will be 1 and the Family Level count will be 2 TunnelVision Home New Project Refresh View Li Sec amp E Projects TUNNEL VISION 1 Module Button TunnelVision is broken up into 8 modules Each module serves a specific function and provides a work flow through the Project To enter into a module click the appropriate module button 2 Module Navigation The result of the action taken within the module will show in the module navigation via an icon and is known as the Module Group To edit view or delete a module group right click or double click o
30. 10 12 AM Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs Actual Count 244 O p Group Name Doc Count Family Count Expected Count 244 F 1 ALL TERMS 696 1165 Export Machine ADMIN PC 2 Privileged 432 E 741 Sept Soot 2 gt EE a Export Settings Numbering and Sort Options Load File Options Natives Options Image Options Load File Type Avaliable Fields Selected Fields Flat File Select All Select All Clear Sort Field Names inclusion Drag a column header here to group by that column Drag a column header here to group by that column Export Field Names as First Line 8 FieldName Field Type Data Type Document Type Display Name FieldName Field Data Documen Text Encoding 7 cust UTES Unicode CUSTODIAN STANDARD COMMON TVFILEID TWFILEID STAN COMMON T Date Format CUSTWITHDUPES STANDARD COMMON T DUPEID TYDUPEID STAN IN COMMON mod CUSTWITHDOC STANDARD COMMON TY FAMILYID TY FAMILYID STAN INT COMMON Time Format CUSTODIANTITLE STANDARD COMMON TY PARENTID TY PARENTID STAN INT COMMON UTCOFFSET UTCOFFSET STAN INT COMMON Boolean Format EMPTY FIELD EMPTY FIELD STAN TEXT COMMON TRUE FALSE PROJECTNAME PROJECTNAME STAN TEXT COMMON Delimiters EXPORTNAME EXPORTNAME STAN TEXT COMMON Format Concordance Default x 7 Contains FieldName cust Edit Filter CUSTODIAN CUSTODIAN STAN TE
31. 6 Close Report To close the Report Tab exit out of the window or click the aiff Close Report button Export Module The Export Module creates manages and deletes Exports for the Project There are four main types of Exports of Parent Child Natives Only Overlay and Relativity Parent Child allows access to all Export Options where Natives Only Overlay and Relativity will disable certain Export Options A Parent Child Export creates a numbered native file for each Efile Email and Attachment as well as a DAT file containing the fielded metadata per file the full text per file and the parent child relationships for all email and attachment files Additionally Parent Child exports can export numbered images per native file if the document has been imaged The resulting Export can be loaded into a native review platform immediately without the need of an intermediary step of processing the Exported Natives Only Export A Natives Only Export will Export all documents in their native format as well as native folder structure Email will be Exported back into its native format meaning attachments will not be broken out as separate files In a Natives Only Export Export Options are limited and a Load File cannot be created An Overlay Export will Export out a load file with selected fields and limit the scope of the Export to use as an Overlay in the downstream application This is typically used when a field was not chosen at Export time for
32. All black and white images are formatted in Group IV Tiff Format DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSE YE Slane Color Mode Color For Color If any or all pages within a document have color these pages will be imaged in color and formatted in JPEG Format All other non color pages will be imaged as black and white and formatted in Group IV Tiff Format Imaging Exclusions Depending on the production requirements it may be preferred to receive Excel and PowerPoint documents in native format thus it is unnecessary to image these documents To exclude these file types from imaging click the check box W next to one or both of these formats to exclude them from imaging b Word Options The following explains the Word Options that can be manipulated when imaging Word documents Vi Do Not Print Headers By default headers within Word documents are imaged To exclude headers from being imaged within Word documents click the W Do Not Print Headers option Do Not Print Footers By default footers within Word documents are imaged To exclude footers from being imaged within Word documents click the Do Not Print Footers optio
33. Custodians button The iB icon will appear in the Module Navigation and the Custodian Management section within the module form for each Custodian DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 50 Page E Import Custodian List A CSV file containing custodian information can be added to Tunnelvision All fields except for Title are required and The CSV file file must have the following structure EAPORT PREFIX FIRST NAME MIDDLE INITIAL LAST NAME TITLE C Users dshedd Desktop Custodian List csv Export Prefoe First Name Middle Initial Last Name BODOE Bob Doe JADOE Jane Doe AddCustodians 3 Edit Custodian To edit a Custodian after creation click the Edit Custodian button in the Custodians Ribbon a Note This option can be used to reset the Export Prefix for the Custodian Prefix Incremental numbering Since the Custodian Prefix Incremental numbering always picks up from the last number used during export the only way to reset this number back to 1 is to change the Export Prefix to a new prefix recommended solution or to delete all exports that were exported previously from TunnelVision 4 Delete Custodian To delete
34. During indexing TunnelVision automatically fields out email header metadata e Usage o The field contains term allows a user to search the parent email The difference between this search and the Email Addresses option listed below is the Email Addresses the full extracted text for a document where this option only searches the parent email The following email metadata fields are available for fielded searching Sender Recipients e Includes To CC and BCC To m CC BCC e Examples o Sender contains enron com DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 182 Page This search would retrieve any documents that have the value enron com in the Sender field for the parent email o Sender contains jdoe and Recipients contains bdoe This search would retrieve any documents that have the value jdoe in the Sender field and the value bdoe in the Recipients field for the parent email Recognize Dates Email Addresses Credit Cards One of the dtSearch Settings that is not selected by default is the option Recognize Date Email Addresses Credit Cards If this setting is selected within the project searches for various
35. E E E T A 15 Montorne PO SSS WMS erara E E A eased eute afar 16 De REE E E ens vnceroh deter sieaevaashotauiiedevssnnchontonunueraain tol condenrduunsetovecuusunteuseseobouiaieenrenncs onde 16 2 Environment Module Navigation cccccccssseccccsseccccessccccssececceneccecesececsuseceseueceeceeceeseneecessuecessegeceeseneeeeten 16 3 Procee mne Joos Fre ae nen ar Sn ne re oP eae ee 17 A AWS C JOD e E E E A tenn sedeskaraabceniesedseneotobeeiersedevanstotoniiedenesnect nities 18 Be Reone IO soc cheers neds erosce E E E E E E E E E bueeiaiuc alpen reionbees 18 By Release Alocited DOCS eean E 18 re Eror Aio ated DOC en E E en A TET E ee ee re 18 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 3 Page Monitoring Processing Machines ccccccsssccccssseccceeseccccesecceeesccecauseceseuecesseeccesseseceesusecesseneceeseesecessunecessuaeceetenaeeetas 19 i REES capes crecosgusaacressicecayvonaeceesvceoaiessveccnescea eto sieves E E E reese ysanness 19 o POCS g oa Vee ga iol TOE eee een ree er ne en ee eee 19 10 PSA CUIV E VIA ING ip seie caster stot cond eairavenactobecausveneusessonsaiaietuuvenne EAE E 20 11 ROMOV MACIN E ae E E E E E A E A Aon
36. File 1350 Outlook Contact Form Template 1351 Outlook Note File 1352 Outlook Note Form Template 1353 Outlook Task File Software Microsoft Office Microsoft Office Microsoft Office Microsoft Office IBM Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Possible Notes Extension email msg appointment pst txt eml txt eml eml Jcs cal unk dat nsf pst pab oft msg oft msg msg oft msg msg DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1354 Outlook Task Form Template 1355 Encrypted Word 2010 1356 EMLX 1357 OUTLOOK MSG NON DELIVERY 1358 OUTLOOK OFT NON DELIVERY 1359 OUTLOOK MSG POST 1360 OUTLOOK OFT POST 1361 OUTLOOK MSG DIST LIST 1362 OUTLOOK OFT DIST LIST 1363 OUTLOOK MSG CDSMAIL 1364 OUTLOOK OFT CDSMAIL 1365 OUTLOOK MSG ODSMAIL 1366 OUTLOOK OFT ODSMAIL 1370 SMIME 1371 SMIME CLEAR 1817 MBOX 1818 NSF6 9001 LOTUS NOTES ITEM Supported File Formats Word Processing File
37. Font Arial 7 Confidentiality Stamp Location Bottom Left Branding Font Style C Confidentiality Stamp Text Privileged and Confidential Export Base Path maan TAEXPORT EXPORTO1_02 35 Image Placeholders Any file that does not have a corresponding image and is part of the export set will receive an image placeholder An image placeholder can have metadata applied to the image in order to provide the reviewer more information about the document To apply one or more metadata values to the image placeholder click the check box H next to the metadata value The metadata values will appear in the order they are selected To move a metadata field s order choose the metadata field and click the amp buttons To find information regarding the metadata field values please see APPENDIX D To add custom text to the image placeholder please do the following a CUSTOMTEXT To add custom text that will be displayed on each image placeholder check the CUSTOMTEXT option and type in the custom text in the CUSTOMTEXT Value text box DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MNOS 108 Page 36 Ima
38. Manual or is in the process of being printed manually iii Completed Document s that have completed printing manually c QC Cleared The purpose of QC Cleared is to move documents from either Image QC to QC Cleared as they cannot be imaged i e executable files etc or Manual Completed to QC Cleared When moving documents to QC Cleared a custom comment can be added to the document s and can be used as a field in the Export Load File or a custom field on the brand of the image placeholder for documents with no images These comments can be edited after the documents are moved to QC Cleared as well Documents moved to QC Cleared are organized into the following two categories i Imaged Documents that have images ii Not Imaged Documents that do not have images These images will have an image placeholder when exported out of TunnelVision 13 QC Table The QC table is used to navigate document by document within QC To view a document within the viewer click on the row in the table and the document s images and text depending on the view settings will be displayed in the viewer The up and down keys can be used to go from to the previous next document The document that has the focus will also have a blue row in the table To see the available settings options right click on the table column headers and the following form will appear ral Sort Ascending all Sort Descending co Group By This Column Hide
39. N_ MAC 4067 CENTRALEUROPEA N WINDOWS 4068 CHINESESIMPLIFIE D_ WINDOWS 4069 CHINESETRADITIO NAL_WINDOWS 4070 CYRILLIC_DOS 4071 CYRILLIC_ISO 4072 CYRILLIC_KOI8R 4073 CYRILLIC_MAC 4074 CYRILLIC_WINDO WS 4075 GREEK _ISO 4076 GREEK MAC 4077 GREEK WINDOWS 4078 HEBREW_DOS 4079 HEBREW_ISO_ VIS UAL 4080 JAPANESE_ MAC 4082 KOREAN_JOHAB 4083 KOREAN _WINDO WS 4084 RUSSIAN DOS 4085 THAI WINDOWS 4086 TURKISH_DOS 4087 TURKISH_ISO 4088 TURKISH _ MAC 4089 TURKISH_WINDO WS 4090 VIETNAMESE_WIN DOWS 4091 WESTERNEUROPE AN_ISO 4092 WESTERNEUROPE AN_MAC 4093 WESTERNEUROPE AN_WINDOWS 4094 HTML_ARABIC_AS MO708 4095 HTML_ARABIC_DO S DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MNOS 155 Page 4096 HTML_ARABIC_IS O 4097 HTML_ARABIC_M AC 4098 HTML_ARABIC_WI NDOWS 4099 HTML_BALTIC_ISO 4100 HTML_BALTIC_WI NDOWS 4101 HTML_CENTRALEU ROPEAN_ DOS 4102 HTML_CENTRALEU ROPEAN_ ISO 4103 HTML_CENTRALEU ROPEAN_ MAC 4104 HTML_CENTRALEU ROPEAN_WINDO WS 4105 HTML_CHINESESI MPLIFIED_EUC 4106 HTML_CHINESESI MPLIFIED_WINDO WS 4107 HTML_CHINESETR ADITIONAL_WIND OWS 4108 HTML_CYRILLIC_D OS 4109 HTML_CYRILLIC_IS O 4110 HT
40. Native Export Restrictions v Apply to Loose Attached MSG ML Files Selecting file types below will restrict the natives exported to the selected file types NSF Handling MHT File Type Spreadsheets Excel Presentation 45 a Powerpoint Export Base Path mam 45 Native Export Options The following options are available for Native Export Options a PST OST Handling This option dictates the Email handling for Outlook Email items within PST OST files This drop down is dictated by the Type option DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MNOS Yr 116 Page i Parent Child PST OST Handling The options contained within this option allow for the Export of the parent Email to 6 different formats of MSG Unicode RTF HTML MHT TXT or EML The default option is MHT To change to a different format choose the format from the m56 tunicose drop down menu 1 Apply to Loose Attached MSG EML Files To format MSG and EML attachments in the selected format check the W Apply to MSG EML Attachments checkbox If this option is deselected MSG and EML att
41. RAM that is not being utilized by the processing machine and thus it is free k Total Storage Total amount of Storage on the processing machine Free Storage Total amount of Storage that is not being utilized by the processing machine and thus it is free m Version This shows the version of TV Worker on the processing machine n Machine Error This is check box that will be checked if the processing machine has thrown an error i Note Typically the row for the machine will also be highlighted in red in the table This means that the machine running the TV Worker has not checked in and the machine needs to be deactivated rebooted and TV Worker needs to be restarted 10 Deactivate Machine When documents are allocated to the TV Worker and it is shut down unexpectedly those documents cannot be release by the system To release allocated documents from the TV Worker to other machines running the TV Worker click the check box W next to the processing machine and click the Deactivate Machine button in the Environment Module Ribbon and those documents will be redistributed to other processing machines a Note Typically the row for the machine will also be highlighted in red in the table This means that the machine running the TV Worker has not checked in and the machine needs to be deactivated rebooted and TV Worker needs to be restarted 11 Remove Machine Any time TV Worker has been installed on a machine
42. Repor MOQUE orre E E S T 77 Creatine a RODO arene NE EA E 78 L COo mea RETON E EEE AE EE 78 De FRED OLE OPUON e et ortinnr coun tasvateumernaeunnesaseonieancruntucratencueis ounce neneeueectuneeaneuns 78 A 12128 3 918 a TTIE gee a eee ee a Oe ee eee eee 79 4A Generate REDO recreate ree ceutae sence A a 79 AOF ClO aU a REDO ee E E sates atesnecsiaens 80 e PORNT eaa E E E E eee 80 e LERTO a E EE ee eee ee eee ee 81 EXO MOUE ee E E E E E ET E E A E 81 Creating a Parent Child Export Export Settings ccccssssssssccecccccccceseeeeeeeeeeeessseceeeceeecsseeeseeseuuueeeeenseeeeeeesesseeuess 82 t NOW EDOT Caner ne ee re ee ere eee een ee error err 82 2 EOI DU e E E enone asendq E esis snes tecnnse E E 82 Be EXD OLG SUMING E 82 A TRI Sh aa pret een ters eases ere eee cet buss eer cin E A E E ander A eeeseac annie 84 Creating a Parent Child Export Numbering and Sort Options ccccccccccssssssssssseceeececcccssseeeeseeeeeeeeeesseeeeeeeeeeseeeess 85 S ocak Oggi ora gh al e ONION canter eneeeen ate anette een mae ae ee ene ene ee tener eee ea tee eee Sree eee 85 xT Numbering cease seater en ccc sep snes etc set enn ee snes encase seed E 86 Di TOT SOO OVS aie carcass teens E E ase cranny cha ptutaeeseriasei citer seers 86 Creating a Parent Child Export Load File Options secccniacivacsasdssessacsdsuesdsdstannnvcdsranedbsssosacdiawesddebonnevebseasdiberiaanctivnrsanna 87 e TORE ODO e rn re rc ce me ee ee ee eae 87
43. SEARCH GROUP Privileged 741 4 1and2 5 1 New Selective Set Click the New Selective Set button to create a new Selective Set and this will make the module form active When creating a Selective Set you have two options a Family Level This is the default option This will keep families together when adding items to the Selective Set Table For example if a Search term is added to the Selective Set Table and has a Doc Count of 20 and a Family Count of 40 the File Count in the Family Level Selective Set Table would equal 40 i Note Since family members are never broken up upon export it is advised to leave all Selective Sets as Type Family Level Document Level Selective Sets are typically used for Reporting purposes only or to look for very specific items For example if the goal is to find all Excel attachments within the Project and to not see the non responsive family members then a Document Level Selective Set should be used b Document Level This will add items on a Document Level when adding items to the Selective Set Table For example if a Search term is added to the Selective Set Table and has a Doc Count of 20 and a Family Count of 40 the File Count in the Document Level Selective Set Table would equal 40 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC T
44. a duplicative copy of the file within the project This analysis is only performed on the project level This field is the same as CUSTWITHDUPES with one exception If the Custodian that contains the original copy of the file does not contain a duplicate copy within their population their name will not be included in the CUSTWITHDUPES field However in the CUSTWITHDUPESCUST field in this example the Custodian s name would be populated All Efiles and Parent Emails will be populated with their PTVFILEID S TVFILEID Attachments and Embedded Objects will be populated with the I Parent item s TVFILEID S Attachment s TVFILEID etc So if a Parent Email has the TVFILEID 1 and has one Attachment that has the TVFILEID 2 the Parent Email 1181 and the Attachment 11S2 The responsive search term s of the file If there are multiple search terms responsive to the file the search terms will be separated with a semicolon The name of the TunnelVision Search Group s the file is assigned to If the file belongs to multiple Search Groups the Search Groups will be separated with a semicolon The name of the TunnelVision Preview Group s the file is assigned to If the file belongs to multiple Preview Groups the Preview Groups will be separated with a semicolon The Collection Location of the file This information is captured when assigning data to a Custodian in the Custodians Module This DISCOVER MORE Review Less The inf
45. and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y Creating a Relativity Export Numbering and Sort Options Home Exports av z Refresh New Export Export e EXPORTO1_01 i 1 22 2013 10 12 AM Actual Count 244 i Expected Count 244 Export Machine ADMIN PC i Export Seconds 39 Export Set 1 ALL TERMS 2 Privileged J a slresensve as TunnelVision 696 1165 432 741 Exports Custodians Date Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs ID Group Name Doc Count Family Count File Numbering Options File Numbering Export Settings Numbering and Sort Options Natives Options Image Options Relativity Options Custom Incremental 7 Prefix 20 4 Z a z 0 9 Padding Length A 2 Start Number Example Image Numbering Prefix 20 A Z a z 0 9 Padding Length Start Number 4 3 Example NATIVES AS ll NATIVES 00000001 IMAGES IMAGES 00000001 Export Sort Options Field SOURCE PARENTDOCTYPE IMPORTPATH 4 T r Field CUSTODIAN MASTERDATE 4 mW j Add Fields Remove Fields
46. be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 185 Page I Sort Ascending d Sort Descending co Group By This Column Hide Group By Box Remove This Column Column Chooser Best Fit EO m Best Fit all columns ST Filter Editor Show Find Panel Show Auto Filter Row a Sort To sort the table by a particular column click the column header or right click on the column headers and choose Sort Ascending or Sort Descending b Group By To group the table by a particular column drag and drop that column above the column headers or right click on the column headers and choose Group By This Column To clear a grouping right click next to the field the table is grouped by and choose Clear Grouping c Column Management To add or remove columns or fields within the Preview table click Column Chooser and a listing of all available fields will be displayed To add the field as the last field in the table double click on the field To add the field to a certain location in the table drag and drop the field to the desired position The following columns or fields are available within Preview d Filter Preview Table To filter the Preview table click on the Filter Editor and the following form will appear Adds a new condition Removes this condition Logical operator combining conditions l ae F
47. click the Launch Manual button double click on the row within the QC table for the document format the document if needed and print it manually i Note When a document is launched to print manually the print driver is set automatically to the appropriate driver c Launch To Folder To launch the native file to a folder in order to get a working copy of the native file click the Launch To Folder button and double click on the row within the QC table d Associate Filetype If it is preferred that the file launch to a different application when the file is launched natively click the Associate Filetype button and double click on the row within the QC table and change the default application that the native file is associated within windows This is applicable when an alternative application is found to view the native file that is preferred over the previous native application 19 Selected Document The Selected Document section within QC provides the document s TunnelVision FilelD as well as the file name of the document that is selected within the Preview table 20 Refresh To move documents to their proper QC Category click the Refresh button and the document will be moved to the proper location within the workflow Reports Module The reports module is a powerful feature used to document results around work done within the system as well as providing data analysis capabilities for evaluating results The Reports m
48. consent of Mindseye Solutions MINDS E Y After Creating an Export 119 Page Exports aV a Q New Export Validate Delete Cance Image Loadfle Erro Create Delete Custom Field Natives Export t e xplore Template Management New ry e gt Oi 01 fy ts wt 59 e SPAN ExPORTO1_01 i 1 22 2013 10 12 AM Actual Count 244 Expected Count 244 Export Machine ADMIN PC Export Seconds 39 SELECTIVE SET ExportQuery Export Settings Natives Options Load File Options EXPORTO1_01 Global Parent Child Project Level Deduplication Export Natives Export Images Export Text Files Separately Generate Placeholders for No Extracted Text Exclude Previously Exported Documents from Selected Exports Export Base Path am T EXPORT EXPORTO1_01 Run Export 2 52 Export Module Navigation After the Export has successfully completed processing the icon will be displayed in the Module Navigation If the Export had any issues the 8 icon will be displayed in the Module Navigation Next to the Export icon is the Export Name and the Export Tree View when expanded has the following values a Date Created This is the date and time the Export was created b Actual Count This is the Export s actual count of native files that successfully were copied out to the Export Location This count should match the Expected Count c Expe
49. controlled by setting two options Extreme Cell Horizontal Gap Allowance and Extreme Cell Vertcal Gap Allowance e Risk Extreme cell content may not be readily visible to casual readers of a document This may occur accidentally or be used as a means to hide text at various points in the document life cycle and may result in the unintentional disclosure of information Extreme Objects e Description The Extreme Objects target identifies embedded linked and graphic objects that have been positioned in such a way that a majority of the object may fall outside the reasonable viewing area when viewed or printed in the authoring application This may include objects positioned outside the slide or speaker note frame in PowerPoint and in an extreme cell range in Excel documents Extreme objects are reported but modifications can only be made upon author review in the authoring application e Risk Extreme objects may not be readily visible to casual readers of a document This may occur accidentally or be used as a means to hide embeddings at various points in the document life cycle and may result in the unintentional disclosure of information Objects embedded into Excel spreadsheets may be considered extreme if the object is bound to cells that are located in an extreme cell range as defined by the Extreme Cells target Note that such an object will trigger both an Extreme Object and an Extreme Cell notification Objects embedded into Excel
50. count ii Custodian Level Deduplication The Report generated will only include the original files within the applicable Custodians iii Project Level Deduplication The Report generated will only include the original files within the entire Project DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE alae b Document Level This option dictates if the Report will be generated on the Document or Family Level c Report Per Custodian This option will break a reporting scope per custodian This option would be used within a scope where several Custodians exist and a report per custodian is needed within the scope d Isolate Terms This option will only return the Search terms chosen within the scope of the Report for the Search Reports This is only available for the Search Terms and Groups tabs 3 Create Report Tabs Each tab contains data subsets created within the different modules Select one or If multiple items are checked within one more items within one tab only by clicking the item s checkbox Ei tab they will be combined with the OR operator Certain Reports will disable tabs as the Reports can only be executed within the
51. data and the password required to access the database A file path to the database server opens all of the security threats associated with exposing file paths SQL query strings can be used to infer the structure of the database Storing the database password in the Office document is an option the user may choose when creating the query This option is often activated in order to avoid having to re enter the password each time the data is updated This information opens an organization to SQL injection attacks Proper network security may prevent any external access to the database server but this provides little peace of mind in the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 167 Page event of a network security breach Internal access however may represent an even greater threat since the recipients of the sensitive information are likely behind the firewall but possibly prohibited from accessing the database Consider an example where the finance department distributes a spreadsheet that at face value simply includes a list of employees by department but buried within the underlying query lies all the information required to access an employee database fi
52. document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 47 Page 1 Reprocess Original Copy of File This action should be taken errored archives that are not password protected do not appear to be corrupt or empty and the file can be opened by the native application Leave the default option b Reprocess Orginal Copy of File selected and click the Submit button to reprocess the original archive a Note This is the default option It is possible to simply click the W 2297 next to the item Reprocess Selections in the table and click the __Reprocess Selections amp button to reprocess an original copy of file 2 Not An Archive Incorrect Recognition It is possible for files with common extensions to be recognized as errored archives i e pptx docx etc In order to clear these files check tion and click Submit Close the Archive Extraction Errors table and launch it again and the file will no longer be in the table 3 Replace File This action should be taken on errored archives where a replacement file has been provided for the errored archive Uncheck Reprocess Original Copy of File to enable the Replace File form click the button to browse to the replacement file and click the Submit button 4 Password This action should be taken on password protecte
53. duplicate files with the file count ii Custodian Level Deduplication The Export generated will only include the original files within the applicable Custodians iii Project Level Deduplication The Export generated will only include the original files within the entire Project e Export Natives To export out a numbered native file for each Efile Email and Attachment click the check box W Export Natives and the Natives Options tab will appear To see more information on the Natives Options tab please see below f Exclude All Previously Exported Documents To exclude any file from the production that was included in a previous production select the E Exclude Previously Exported Documents from Selected Exports option This option will enable the table below it in order to selectively choose which Exports to apply to this option This option will help with rolling deliveries For example if you are using a Search Group as the scope for all Exports from a Project and new data has been imported into the Project simply choose this Search Group as the scope of the Export and select this option and choose the Exports you would like to use to determine what has been Exported properly from the case and only new data that is responsive to the Search Group that has not been previously Exported from the selected Exports will be Exported from the Project DISCOVER MORE Review Less The information contained herein is the proprietary
54. formats of dates email addresses or credit card numbers can be executed Please note that activating the feature will dramatically impact indexing and searching performance Recognize Dates e Usage o Date recognition looks for anything that appears to be a date using English language months including common abbreviations and numerical formats To search for a date put date around the date expression or range e Examples date January 10 2010 date 10 Jan 10 date 2010 01 10 date 1 10 10 date 1 10 10 date The tenth of January two thousand ten O O O O Email Addresses e Usage o Email address recognition looks for text that follows the syntax for a valid email address example sales dtsearch com This makes it possible to search for a specific email address regardless of the alphabet settings for the and characters as well as any other punctuation that may be present in an email address Also this makes it possible to use the word listing functions in dtSearch to enumerate all email addresses in a document collection To search for an email address put mail around the address The and wildcard expressions are supported inside the marks e Examples o mail j d mindseyesolutions com o mail mindseyesolutions com Credit Card Numbers e Usage o Credit card number recognition looks for any sequence of numbers that appears to satisfy the criteria for a valid credit card number issued by
55. from these files In this case these PDF files would be classified as Indexed Index Errors Total number of files that errored indexing during the import m Pot Scanned Total number of files that are potentially scanned within the Project This will consist of all tiff images as well as image based PDF files n File Recognition Errors Total number of unrecognizable file types contained within the import 12 Imports Module Navigation Each import has an icon import path ID a tree view The following explains the different import icons and their meaning a Import Icons i Successful Import 1 After the import has completed processing successfully the Successful Import icon will be displayed in the Imports Module Navigation Double click on the Successful Import icon and the Import Snapshot as well as the Import Data form in the Module s Form is repopulated with the information from the import i Suspended Import 1 In order to suspend an import while it is processing click the Suspend Import button in the Import Ribbon This will suspend the import at the moment in time After an import has been suspended the Suspended Import icon will be displayed for the import in the Imports Module Navigation To resume a suspended import click on the Suspended Import icon and then click on the Resume Import button in the Import Ribbon a Note If an import is suspended during Decompressing Archives and resumed at a l
56. in 122 different languages including CJK on the fly without forcing the user to manually decide what languages to OCR Flexible Custodian Assignment With the Custodian Management module easily assign or unassign data to a custodian after the data has been processed and loaded into the tool Imported data may be assigned on the import folder or file level to each custodian In addition users have the ability to identify ESI source information when assigning data to a custodian Capture ESI Source Information Capture the collection location and ESI source during custodian assignment This feature when used can identify location and ESI Source information for any variable data set created within TunnelVision allowing the ability to analyze where possible data Automatic Search Term and Search Group Update After Import All search terms and search groups are automatically queried against all new data that is imported into TunnelVision and all terms counts and search group counts are updated automatically within the system Selective Sets are only updated if the user right clicks on the Selective Set and selects Refresh Document Counts Selective Set Module Even the most novice users can write and save SQL queries without having to be a SQL export using the Selective Set Module within TunnelVision After importing data slice and dice the data using Boolean operators AND OR NOT to define a subset of the entire data population After defin
57. level for reporting and exporting purposes File Filtering There are three project setup options where a file may be filtered out of a project These options are Excluding NIST Documents applying a Project Level Date Restriction and File Type Processing Options Ifa file is filtered out of a project due to a project setting a record of that file is kept in the database for reporting purposes enabling the client to account for all files but the native file will not be added to the project OLE Embedded Objects If a file has an OLE embedded file TunnelVision will extract the text from the entire embedded object if the file is a recognized file type TunnelVision will not create a separate file for the embedded object Best in Class OCR Engine When it comes to OCR customers want speed and accuracy not one or the other TunnelVision incorporates OmniPage from Nuance as its embedded OCR engine which was developed and improved in ways that offer the best methods for balancing speed and accuracy based on your intended purpose Using OminPage s robust auto DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnNnDsSsSYr Pi language detection TunnelVision can OCR
58. on the active Selective Set and select Refresh Document Counts Itis important to Refresh Document Counts on any Selective Set before using it in a Report or an export as the file counts may have change The Refresh Document Counts cannot be undone If you want to keep a Selective Set preserved but you want to Refresh Document Counts to see the changes to the various line items it is suggested to create a new Selective Set using the same steps taken in the preserved Selective Set to see the new changes DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE plese Creating a Selective Set TunnelVision Selective Set Selective Set Selective Set o AEC Type Family Level eea Search Groups Search Terms Exports Selective Sets Preview Groups File Index Status File Properties Domains Folders File ID List Imaging Jobs ID GroupName DocCount Family Count F 1 ALL TERMS 696 1165 2 Privileged 432 741 EE Add To Selective Set Table Selective Set Table Query Doc Count Family Count 1 CUSTODIAN Doe John 2965 2 SEARCH GROUP Responsive 375 3
59. one of the major credit card issuers Credit card numbers are recognized regardless of the pattern of spaces or punctuation embedded in the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 183 Page number Numerical tests used by credit card issuers for card validity are used to exclude sequences of numbers that are not credit card numbers However these tests are not perfect and so the credit card number recognition feature may pick up some numbers that are not really credit card numbers To search for a credit card number put creditcard around the number e Examples o creditcard 654654654231323 o creditcard 5405 2465 7894 8798 APPENDIX G Previews Within the Search Selective Set and Imaging Module users have the ability to Preview the work product created within that module This is a great way for users to quality check or investigate their data further The following explains how to use the Preview once it has been launched Search Terms water o x yer 2 S Py x f Selected TYFileID 56 zA HF GW we amp i Selected Filename dept
60. out images for each imaged Efile Email and Attachment click the check box V Export Images and the Image Options tab will appear To see more information on the Image Options tab please see below f Export Redacted Images Text If redacted images were imported via the Redaction Manager and the document is part of the export scope the redacted images and text for the document will be exported out instead of the clean images and text g Generate Placeholders for No Extracted Text This option will add the value lt lt NO EXTRACTED TEXT gt gt in the DAT file or the separate text file for the files where there was no extracted text This is for all files that do not have the Index Status of Indexed 28 Refresh Click the Refresh button to refresh the Export Module to show new Export sets created removed on different machines in a distributed environment as well as update the Export group s statistics DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 103 Page Creating an Overlay Export Load File Options TunnelVision co B x Export c EXPORTO1_01 1 22 2013 10 12 AM Actual Count 244 M ID Name Type Doc Count Beg F
61. same document they will be recognized and OCR d properly as well The only language not supported is Arabic DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE ioe GB New Project Creation New Project Creation Processing Options Password Bank Optionally Tunnelvision can unlock or unencrypt files during processing Provide a list of passwords to use below specifying each password on a separate line password Password PW 9 Password Bank Copy and paste a list of passwords one per line into the Password Bank and those passwords will be used to decrypt the files identified as encrypted during processing This process can also be performed after the data has been imported into TunnelVision as described later in the section After Importing Data into a Project DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE ENO Hh New Project Creation New Proje
62. that are not intended to be viewed by the recipient The severity of this threat is heavily dependent on the sensitivity of the document content Weak Protections e Description Weak protections are features of an application that appear to provide a strong level of protection against specific user actions on the document but in fact can be easily removed from the file without access to a password A protection is only considered weak if it requires a password to remove the protection Protections that don t require passwords are considered simple but not weak since they don t imply any additional password based strength e Risk Weak protections carry the risk of leading the user to believe that controls placed on the document are safely protected when they are not The weakness lies in the fact that because the document is not encrypted the protection can be easily disabled by hacking the file to overwrite or clear the protection commands Since these features do not attempt to modify the viewing of a document they don t pose any direct information disclosure threats However if the protection is removed the user will have access to more features that may indirectly expose additional information An example of this risk occurs when assuming that a spreadsheet which includes sheet protection will effectively prevent recipients from examining hidden cells Once sheet protection is removed the user will then be able to unhide the cells and exp
63. used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 123 Page Load File Matching Field ew Information Field Matec oo Field Field after APPENDOVERLAY 2 APPENDSKIP If no fielded information exists for the Matching Field in the field the data will simply be added to the field If information exists in the field and the load file contains information for a Matching Field value which already exists in the field as well as new information the existing value will be skipped and the new information will be added to the field as seen below Load File Matching Field New Information Matching Field Field after APPENDOVERLAY Matching Field 3 OVERLAY If no fielded information exists for the Matching Field in the field the data will simply be added to the field If information exists in the field and the load file contains information for a Matching Field value which already exists in the field as well as new information the existing value will be overwritten but the new information will not be added to the field as seen below DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written cons
64. within an NSF archive that are encrypted and could not be extracted from the NSF file iii Child Count This is the number of parent items extracted from the archive This allows a user to see if the level of error might be acceptable for moving forward For example after opening a PST file in Outlook it is found that the errored PST file has 1000 parent items but the Child Count is 999 it might be worth moving forward with the archive as errored since there was only 1 item that did not get processed iv Launch To Folder To view the errored archive click the button and the errored archive will be launched to a folder for further investigation v Repair File To repair a file click the button you will launch the Repair Errored File form Each action taken within the form will add a check 97 next to the errored archive This allows a user to repair and reprocess multiple errored archives at one time ay Repair Errored File jdoe nst Reprocess Orginal Copy of File E Not An Archive Incorect Recognition Password Provide the password for a password protected archive and the archive will be reprocessed with the supplied password Password Retype Password NSF User ID File Provide the path to the userid file used to open a password protected NSF file DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this
65. workstation or there were unforeseen network hiccups a When this happens please contact support mindseyesolutions com Depending on the number of effected files this issue can be recoverable with the help of the Mindseye Technical Support Team If it is deemed the issue is non recoverable the underlying issue will be resolved by the Mindseye Technical Support Team and the import will need to be deleted and reimported again b Import Path ID Next to each import is the assigned Import ID this is automatically created by TunnelVision as well as the Import Path of the source data c Import Tree View Expand the tree view and the following data is displayed 1 Machine This is the machine that processed the data This is helpful in a distributed environment in order to locate machines that are still importing data or to identify problematic machines Original Size This is the original size of the imported data in megabytes preprocessing Total Size This is the total size Original Size the size of the extracted archive children of the data imported in megabytes post processing Date Imported This is the date the data was imported Import Time This is the total time in minutes it took to import the data To see the individual time it took for each stage of the import expand the tree view This value is rounded down so if an import took less than a minute to process it will display O minutes Index
66. 000001 This is only possible when the last Export is deleted from the Project b Custodian Prefix Incremental This option will add a numbering scheme throughout the life of a Project for all Custodian files contained within the Export set starting with the number 1 as well as the Custodian Prefix assigned at Custodian creation time For example when creating the Custodian DOE JOHN C the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnNnDsSsSYr ee Export Prefix used was JDOE so the first number used for a file Exported from DOE JOHN C s universe will be JOOE O0000001 This option will automatically pick up on the next available number for all future Exports For example if the last number used in the first Export was JDOE 00000391 the next import will automatically start with JDOE 00000392 i Note To reset the Custodian Prefix Incremental numbering at 1 change the Export Prefix field by editing the Custodian within the Custodians Module or deleted the previous exports c Custom Incremental This option will add a numbering scheme to the specific Export starting with the number prefix followed by the number entered at Export time Unlike the two previ
67. 02 BEGATTACH ENDATTACH All Efiles Parent Emails and loose Parent Emails with no Attachments will be populated with 0 Parent Emails with Attachments loose Parent Emails with Attachments and Efiles with Embedded Objects will be populated with the number of Attachments within the family So if an Email has an Attachment the Parent Email 1 the Attachment 0 Total number of images exported The image status of the file Not Imaged The file has not been imaged yet Errored The system attempted to image but errored it out Pending the file is within an imaging job but has not been imaged yet Not If the file was manually imaged within QC this field will be DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y IMAGEQCCOMMENT BATESBEG BATESEND BATESBEGATTACH BATESENDATTACH BATESCHILDLIST Multi Value BATESFAMILYRANGE DOCUMENTTYPE DOCUMENTTYPEPARENT APPNAME FILENAME FILEEXT FILESIZE ARCHIVESTORE IMPORTPATH RELATIVEPATH RELATIVEPATHPARENT PROJECTPATH FULLTEXT NATIVEFILE 160 Page populated as TRUE Displays the QC Comment of the file if the file was moved to QC Cleared and a comment was applied within QC Beginn
68. 036 DISPLAYWRITE4 1037 MASS11VAX 1038 WORDPERFECT51 1039 MULTIMATE40 1040 QAWRITE 1041 MULTIMATENOTE Softword Systems Multimat INTL IBM Smartware Il SAMNA word Professional Write for Dos Professional Write for Dos Professional Write for Dos Professional Write for Dos IBM PFS First Choice WordMarc Navy DIF Volkswriter DEC WPS Plus Sprint for DOS Corel Total Word Wang PC Micro Pro Wang PC Microsoft Office Microsoft Office Microsoft Office Microsystems Engineering Company Apple XY Quest Corel for Mac IBM Microsystems Engineering Company Corel MultiMate for IBM Symantec MultiMate for IBM 133 Page dox ft txt sam SAM pfs pfs pfs pfs iwa ptx org dif Vw vw4 dx dx2 Spt pvr wpt tw iwp wsd tf wri c x afo mwii Xy XYMISC fft wpd ft dca doc wpd wp5 dox TEST8 fnt DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1043 PCFILELETTER 1044 MANUSCRIPT1 1045 MANUSCRIPT2 1046 ENABLEWP 1047 WINWRITE 1048 WORKS1 1049 WORKS2 1050 WORDSTAR6 1051 OFFICEWRITER 1052 MACWORD4COM PLEX 1053 DISPLAYWRITE5 1054 WINWORD1 1055
69. 1178 1179 1180 1181 1182 1183 1185 1186 1187 1188 1190 1191 5 WML_CHINESEEU C WML_CHINESEGB WML_CYRILLIC125 1 WML_CYRILLICKOI 8 WML_JAPANESEJI S WML_JAPANESESJ IS WML_JAPANESEE UC WML_KOREANHA NGUL WML_LATIN2 WML_CSS STAROFFICEWRITE R52 MIFF6 MIFF6J MIFF JAVASCRIPT TEXT HDML CHTML XHTMLB HTMLAG HTMLWCA SEARCHML POCKETWORD20 WIRELESSHTML HANGULWP97 HANGULWP2002 HTMLUNICODE XML_DOCTYPE_HT ML PAGEML WINWORD2002 WINWORD2003 MIME STAROFFICEWRITE R6 XHTML MSWORKS2000 Star Office Adobe Adobe Adobe Pocket Word Hangul Hangul Microsoft Office Microsoft Office Star Office Microsoft Office sdw mif mif mif JS txt Amd chtml hwp hwp Atm doc doc eml Sdw Wps DOC DOC DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions 137 Page MINDS E Y 1198 MHTML 1331 Open Office 3 x Writer ODF 1 2 1332 StarOffice 9 Writer ODF 1 2 1333 Oracle Open Office 3 x Writer ODF 1 2 1335 Kingsoft Office Writer File 1336 Microsoft Office Word 2010 1337 Microsoft Office Word 2010 Template 1338 Microsoft Office Word 2010 Macro Enabled Document 13
70. 1428 QUATTROPROS5 1429 QUATTROPRO6 1430 123R20S2 1431 123R2OS2CHART 1432 WINWORKSSS4 1433 QUATTROPRO7NB 1434 QUATTROPRO7 GR 1435 123R6 1436 MACEXCEL4 1437 MACEXCEL5 1438 EXCEL97 1439 EXCEL3WORKBOO K 1440 EXCEL4WORKBOO K 1441 MACEXCEL4WORK BOOK 1442 REGMACEXCEL4W B 1443 123R9 1444 QUATTROPRO8 amp 1445 QUATTROPROONB 1446 EXCEL2000 1447 QUATTROPRO10N B 1448 EXCEL2002 Publishing Corporation First Choice Microsoft Office IBM Microsoft Office Spinnaker Software Microsoft Office Corel IBM Corel Microsoft Office Microsoft MultiPlan Spinnaker Software Corel Corel Corel IBM IBM Spinnaker Software Corel Corel IBM Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office IBM Corel Corel Microsoft Office Corel Microsoft Office X X 139 Page SS XIs wks xis xlsx wk4 xls xlsx xla mod wq2 wb2 wg2 wks wb3 123 XIs XIs S X SX S X SX XW XW XxIWw 123 qpw qpw xls X SX qpw xis xlsx DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1449 1450
71. 2 1133 1134 1135 1136 1137 1138 1139 1140 1141 1142 1144 1145 1146 1147 1148 1149 1150 1151 1152 1153 1154 51 HTML_CYRILLICKO I8 CYRILLIC1251 CYRILLICKOI8 WWRITE_SHIFTJIS WWRITE_CHINESE GB WWRITE_HANGEU L WWRITE_CHINESE BIG5 WPSPLUS MACWORD6 WINWORD97 RAINBOW INTERLEAF MIFF3 MIFF4 MIFF5 TEXTMAIL MACWORD97 INTERLEAFJ MIFF3J MIFF4J MIFF5J MIFF55 WORDPERFECT8 ICHITARO8 VCARD HTML CSS POCKETWORD WORDPRO97 WINWORD2000 W2KHTML XL2KHTML PP2KHTML XML WML WMLB HTML_JAPANESEJI S WML_CHINESEBIG Microsoft Office Interleaf Adobe Adobe Adobe Microsoft Office Interleaf Adobe Adobe Adobe Adobe Corel Ichitaro Pocket Word IBM Microsoft Office 136 Page wpl doc DOC nif mif mif txt mif mif mif mif wpd jtt jtd cf Atmics pwd psw lwp doc DOC htm html htm html htm html xml jhm ddb aawe hs manifest mtx wml DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1155 1156 1157 1158 1159 1160 1161 1162 1163 1164 1165 1166 1167 1168 1169 1170 1171 1172 1173 1174 1175 1176 1177
72. 21 QUARKEXP_MAC4 Quark Software qxd 0 for Mac 1622 QUARKEXP_WIN3 Quark Software qxd 3 for Windows 1623 QUARKEXP_WIN4 Quark Software qxd 0 for Windows 1624 QUARKEXP_WIN5 Quark Software qxd 0 for Windows 1625 EXPORTIMAGE 1626 STAROFFICEDRAW Star Office sda 6 1627 STAROFFICEIMPRE Star Office sdd SS6 1628 JBIG2 1629 CORELDRAW10 Corel cdr 1630 CORELDRAW11 Corel cdr 1631 VISIO2003 Visio vsd 1632 STAROFFICEDRAW _ Star Office sda 8 1633 STAROFFICEIMPRE Star Office sdd SS8 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 146 Page 1634 AUTOCADDWG20 Autodesk dwg 04 1635 POWERPOINT2007_ Microsoft Office pptx 1636 Microsoft Microsoft Office XPS Office XPS 1637 ENCRYPTED _PPT2 Microsoft Office 007 1638 AUTOCADDWG20 Autodesk dwg 07 1639 OS2V2BMP 1640 SVM 1641 EFAX efx TENS OCR 1642 DRM_POWERPOIN Microsoft Office T 1643 DRM_POWERPOIN Microsoft Office T2007 1644 AUTODESK_DWF4 Autodesk dwf 4 1645 CORELDRAW12 Corel cdr 1646 JPEG2000 TENS OCR 1647 ADOBEINDESIGN Adobe indd 1648 JPEG2000JPF jp2 TENS OCR 1649 JPEG2000MJ2 TENS OCR 1824 Microsoft Office Microsoft Office OneNote 2007 1828 MS ONENOTE TOC Microsoft Office 1829 MS
73. 28 Page report The date range of the previous report will be displayed in the date range in order to provide a starting point for the next report e Processing Options There are two options when gathering together the data size for the Report e Preprocessed Data Size This option is only available when Imports is used This is the data size of the source media For example if the source media was a hard drive and had 400 GB of data on it 400 GB would be used as the data size for the report e Post Processing Data Size This is the data size of the data after processing This is the data size of all non archive files the data size of the archive children This option will usually produce a larger data size as archive files will compress the size of the file s contained within the archive e Duplicates Report Contains all of the duplicates and the originals of the report scope The report is sorted in original duplicate order This design is intended to show the relationship between the original and duplicate files e Document Timeline Report Shows the documents contained within the report scope on a timeline Date Sent is used for Emails and Last Modified Date is used for Efiles Attachment counts are added into the overall Emails counts within the report The visual shows a line charts by month or year with a different color line per custodian and the table provides a workable listing broken down by custodian month year
74. 39 Microsoft Office Word 2010 Macro Enabled Template Supported File Formats Spreadsheets File Type ID AppName 1400 SYMPHONY1 1401 123R1 1402 123R2 1403 123R3 1404 SMARTSHEET 1405 EXCEL 1406 ENABLESHEET 1407 WORKSSHEET 1408 VPPLANNER 1409 TWIN 1410 SUPERCALC5 1411 QUATTROPRO 1412 QUATTRO 1413 PFS_PLAN Works Internet Explorer Open Office Star Office Open Office Kingsoft Microsoft Office Microsoft Office Microsoft Office Microsoft Office Software IBM IBM IBM IBM Smartsheet Microsoft Office Enable Microsoft Works Stephenson Software Inc Vd Planner 3d Mosaic software Computer Associates Microsoft Office Corel Software 138 Page mht mhtml odt sdw docx dotx docm dotm Possible Notes Extension SCf wks wk1 wk3 WS XIs SSf wks Vp wkt Cal qpw wkq pl DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1414 FIRSTCHOICE_SS 1415 EXCEL3 1416 GENERIC_WKS 1417 MACWORKSSS2 1418 WINWORKSSS 1419 EXCEL4 1420 QUATTROPROWIN 1421 123R4 1422 QUATTROPRO1J 1423 CEOSS 1424 EXCEL5 1425 MULTIPLAN4 1426 WINWORKSSS3 1427 QUATTROPRO4
75. 5 rtf 320_RTF sabrief ctf Processing Machine ADMIN PC Statistics A Property Value Success Machine Statistics Errored Images Per Hour 11379 Docs Per Hour 1746 Total Images Gener 4340 Total Docs Processed 666 Total Processing Time 00 22 53 0 ae lt 1 14 2013 1 15 2013 1 16 2013 1 17 2013 1 18 2013 1 19 2013 1 20 2013 8 Refresh To see any processing machine value in the Environment Module update to its most current status click the Refresh button 9 Processing Machines Table The Processing Machines tab displays a table of the processing machines that have the TV Worker installed within the TunnelVision environment The Processing Machines table consists of fourteen columns explained below To add or remove columns from the Processing Machines tab right click on a column header in the table and choose Column Chooser To see the processing job that the processing machine is currently allocated to expand the tree view next to the processing machine To update the values in this table to the latest values click the Refresh button a Machine ID When the TV Worker establishes its first connection to the SQL database it receives a Machine ID which is displayed here b Machine Name This is the name of the machine c Active An Active value of True indicates that the TV Worker is currently open and running on the machine If the Active value is False
76. A Preview allows a user to see the documents that are responsive to the chosen Selective Set To preview the results of a Selective Set define the Selective Set click on the Selective Set in the Module Navigation and click the Launch Preview button To see more information about using Previews please see Appendix G a Note A Selective Set Preview will only display the documents Doc Count that are responsive to the search term DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 61 Page Imaging Module The Imaging Module creates manages quality checks and deletes imaging jobs within the project Even though TunnelVision only images original files all counts displayed within the Imaging Module are total counts meaning they have both original and duplicate files included in the counts When creating imaging jobs the user will change any imaging settings if applicable choose the scope of documents to image click the Image Selection button and an imaging job will be created in the Imaging Module Navigation with the l icon Every time an imaging job is created with a scope i e Custodian Selective Set etc TunnelVision will only pull back the or
77. ALASTMODDATETIME Date Time Date Time METACOMMENTS METADATA Email Fields EMAILFOLDER FROM TO CC BCC Type 163 Page to If the file belongs to multiple Comments within TunnelVision Web the Comments will be separated with a semicolon The identified language for the file Populated on Parent Emails and attached Email files only If the Email has an Attachment the name of the Attachment will be populated Multiple Attachment names will be separated by a semicolon If the file is encrypted the value will be TRUE If the file was decrypted within TunnelVision the value will be TRUE Description If the file has an embedded object the value will be TRUE If the file has any hidden content the value will be TRUE Title of the Efile extracted from the file s metadata Author of the Efile extracted from the file s metadata Last Author of the Efile extracted from the file s metadata Company of the Efile extracted from the file s metadata Subject of the Efile extracted from the file s metadata Keywords of the Efile extracted from the file s metadata Category of the Efile extracted from the file s metadata Revision of the Efile extracted from the file s metadata Template of the Efile extracted from the file s metadata Metadata last printed date where applicable Metadata last printed time where applicable Metadata last printed date and time combined in one field where applicable Metadata created da
78. CR engine other than the TunnelVision OCR engine is utilized to OCR the Potentially Scanned documents and this text is then overlayed back into the system for these files DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MANS E Y 39 Page Import Module The Import Module creates manages and deletes imports for the Project Imports running on the current machine are represented in the Module Navigation with the icon After an import has successfully been ingested into the Project the import is represented in the Module Navigation with the icon All controls in the Imports Ribbon is based on the active or selected import To select an import simply click on the import in the Import Module Navigation which will bring up the import s snapshot as well as highlight the import in blue Importing Data into a Project J10 9 TunnelVision lof 2 C Users dshedd Desktop Desktop TestDstaSet02 Import Timezone uTc 05 00 Eastern Time US amp Canada Media Information Sender Information Serial Number MAX250US123456789 Name John Client Model Number MXTR250 Address 123 Client Way Manufacturer Maxtor P Arlington Description This is a test
79. Date Sent This will be the Date Sent of the file if the file is an email and has a Date Sent e Date Modified This is the Date Modified of the file e Index Status There are 5 different index statuses within TunnelVision e SUCCESS The text of the file was properly extracted This designation is for Indexed files e NOT REQ The file does not require text extraction This designation is for File Recognition Errors and Non Indexable files e ERROR The file failed text extraction This designation is for Index Error files e POT SCANNED The file is a tiff image image based efax document or an image based PDF file This designation is for Potentially Scanned files e OCR PAIRED These are the files where OCR text was uploaded into the system These files were once POT SCANNED but after the OCR was successfully loaded into the system these files become OCR PAIRED within the Project e Application This is the native application that created the associated file This is based on the file s signature e Ext The original extension of the file e Doc Type This can be EFILE EMAIL for parent emails only ATTACHMENT e Import Path Original file path to the file DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other
80. Details This is an important QC Step When looking at this value the dtSearch Count should be greater than or equal to the SQL Count If the SQL Count is greater than the dtSearch Count the import needs to be reindexed 13 Edit Import Properties To edit the Media Information or Sender Information after an import completes click the Edit Import Properties button in the Imports Ribbon DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 44 Page a Note The Serial Number Model Number Manufacturer and Description fields are exportable fields in the Export Module Whatever values are provided in these fields can be exported MEDIASERIAL MEDIAMODEL MEDIAMANUFACTURER MEDIADESCRIPTION into the resulting DAT file on the file level to any file within the particular import If there is custom information that needs to be exported on the file level for a particular import such as an internal media tracking number this is where it could be added 14 Reindex Import To reindex the import click the Reindex Import button a Note If the SQL Count is greater than the dtSearch Count the import needs to be reindexed b Note If the Project Settings Indexi
81. E Y 82 Page Creating a Parent Child Export Export Settings A Parent Child Export creates a numbered native file for each Efile Email and Attachment as well as a DAT file containing the fielded metadata per file the full text per file and the parent child relationships for all email and attachment files Additionally Parent Child exports can export numbered images per native file if the document has been imaged The resulting Export can be loaded into a native review platform immediately without the need of an intermediary step of processing the Exported Natives Only Export 7 4 laa gt i Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs 1 22 2013 10 12 AM Actual Count 244 ID GroupName DocCount Family Count Expected Count 244 i 1 ALL TERMS 696 1165 Export Machine ADMIN PC F 2 Privileged 432 741 Beart Seconds 3 J a Renne O as as Export Settings Numbering and Sort Options l Load File Options Natives Options l Image Options Export Name EXPORTO1_02 Template Global Exclude Previously Exported Documents from Selected Exports Type ParentiChild X Deduplication Project Level Deduplication Drag a column header here to group by that column Doc Count Beg FileID End FileID Beg Bates End Document Level Export Natives J Export Images Export Redacted Images Te
82. E ied 55 De New e TOU ee E E 55 6 Adding Terme to Search GrOUDS eicere E E basicncacuuarauniad neu aboadanaionas haviegseecsteenantacdinetess 55 Z Seach Mod le NavipallO Mrenea see deadsiuasessnacteesesettmeersadesesuenetearsiecoocieiedenmesee 55 Be Dere cr 68 ag OU A Se ee ee eee eee 55 i EEN TP SV aces case og eect pace he prance ce pom nero E E pace aaieatnteuaaessnuxactace E E paren 55 SEIECTIV ES SOE WICC 6 sci ccstueesstaevectennedcateaauudeiorsidietetanuscancswertaivedhenstiestensenactenatdenta autvnereideni E E 55 Tenine aa eE VE 2 Gene ae a er nn eae oe oe eee 57 1 New elective SOU visssinvicecnied siineriwostucnendivnonsvsatncsuududnonduooiiusauddinesdaotnsnded EEE 57 Ze DETECTING SOU BUNG CK ea E A A E 58 z eee e TE e E E E T E E E E T EE E OE N O T 59 4 Define Selective Set sereo aE E EE 60 De DEEE CNES E er E EE E EAE EE R 60 Be er ee a A E E 60 Te RERE Poe E E E E E ee ene eee re 60 After Creating 3 Selective SE een een ee ere re eee 60 8 Selective Set Module Navigation cccccccsssccecessececeesececcescccseusececeueceecenscceeaesececeuaecesseneeessunecesseneceeseneeeetas 60 Oe FRETS S i NS COS cere crest sens sures cates cies can ee teresa nce cite E camera E E E E 60 Be MAUI CNP EV IGW seer E E E E E E E E ER 60 Moe AS Module mear a E E T E E A N 61 Cene Aan WN EE O eea AE 64 L Newin ene JOD e N E EE 64 e inene DonuU e NES oeae E er E Cerne eee 64 z JOD ON a E E ee eee E ee 69 d WN SOU O a E E Sc
83. E ty General Options Word Options Excel Options Powerpoint Options General Imaging Options Color Mode BlackAnd White mA Imaging Exclusions File Type Spreadsheets F Excel Presentation Powerpoint Job Scope Custodians Data imports Search Groups Exports Selective Set Preview Groups Folders ID SetName Type Doc Count Family Count gt 1 New Imaging Job Click the New Imaging Job button in the Imaging Ribbon in order to launch the Imaging Data form 2 Imaging Default Settings When imaging a set of data several settings can be set depending on the file type The settings chosen within the Project Creation Wizard will automatically be applied to the settings within the Imaging Module so they do not have to be reapplied when imaging a set of data If needed these settings can be changed after creating the project in both the Project Settings or within the Imaging Module itself If these settings do change the documents that were imaged prior to the change will need to be reimaged for these settings to take place a General Options The following settings are the general options for Imaging that can be manipulated i Color Mode Black And White The default setting is Black And White for imaging This means that all images that are created will not have color
84. Flexiondoc v5 4 XML 2033 Flexiondoc Latest version XML 2034 Flexiondoc v5 5 XML 2090 XML BITFORM 2214 Open Office 3 x Open Office odp Impress ODF 1 2 2215 Open Office 3 x Open Office odg Draw ODF 1 2 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 152 Page 2400 Windows Explorer Microsoft Scf Command File 2401 Windows shortcut Microsoft Ink 2402 Windows Help File Microsoft hlp 2403 Windows Microsoft chm Compiled Help File 2404 TrueType Font File Apple ttt 2405 TrueType Font Apple ttc Collection File 2406 TrueType MAC Apple MAC ttt Font File 4000 ASCII 4001 HEX 4002 ANSI 4003 UNICODE 4004 ASCII8 4005 ANSI8 4006 DONTVIEW 4007 MAC 4008 MAC8 4009 SHIFTJIS 4010 CHINESEGB 4011 HANGEUL 4012 CHINESEBIGS 4013 LATIN2 4014 JAPANESE_EUC 4015 HEBREW_OLDCOD E 4016 HEBREW_PC8 4017 HEBREW_EO 4018 HEBREW_WINDO WS 4019 ARABIC _710 4020 ARABIC_720 4021 ARABIC_WINDOW S 4022 7BITTEXT 4023 JAPANESE JIS 4024 CENTRALEU_ 1250 4025 UTF8 inf 4026 EBCDIC_ 37 4027 EBCDIC_ 273 4028 EBCDIC_ 277 4029 EBCDIC_ 278 4030 EBCDIC_280 DISCOVER MORE Review Less The information contained herein is the
85. Group By Box Remove This Column Je Column Chooser ka Best Fit Best Fit all columns ST Filter Editor Show Find Panel Show Auto Filter Row a Sort To sort the table by a particular column click the column header or right click on the column headers and choose Sort Ascending or Sort Descending DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 75 Page b Group By To group the table by a particular column drag and drop that column above the column headers or right click on the column headers and choose Group By This Column To clear a grouping right click next to the field the table is grouped by and choose Clear Grouping c Column Management To add or remove columns within the table click Column Chooser and a listing of all available fields will be displayed To add the field as the last field in the table double click on the field To add the field to a certain location in the table drag and drop the field to the desired position d Filter Preview Table To filter the Preview table click on the Filter Editor and the following form will appear Adds 4 new condition Removes this condition Lo
86. ID Master Date Imaging Status Export Image Count Extension FileName H lt 4 Document Tiffs App Name EXCEL2000 1 497 4 26 2001 IMAGING SU 18 xls Broker deta 1 507 clas asia IMAGING SU Broker deta 1 511 4 24 2001 IMAGING SU xt Broker deta a MACROS AND CODE 3 1 3 513 4 25 2001 IMAGING SU 14 xls Broker deta pa PRESENTATION NOTES 6 515 4 23 2001 IMAGING SU 14 xls Broker deta fe TRACKED CHANGES 1 i k 792 11 27 2008 IMAGING SU 30 xls ARMA List xls Page 005 Page 006 E 1895 12 8 2010 IMAGING SU 450 xls ORE REPO CC Im PERLER z i 1944 11 30 2008 IMAGING SU 8 xls site_activit E UONE i 2022 11 30 2010 IMAGING SU 435 xls ORE 2010 1 Ci S pa HAS POSSIBLY BLANK IMAGES ofan 16 JIM SILDE COUNT IMAGE COUNT 1 F 2354 11 16 2010 IMAGING SU 250 xls All Deposits g Manual 0 w 2827 11 17 2010 IMAGING SU 226 xls ChestateeF HI em Waiting 0 _ App Name PDF In Progress 0 r 88 11 26 2008 IMAGING SU 3 pdf 2004List pdf FF ik Completed 0 2308 11 17 2010 IMAGING SU 28 pdf Exceptions ane Page 049 Page 054 QC Cleared 2 b d Imaged 0 ba A Not Imaged o Page 058 Page 062 Page 064 Page 065 12 Category The QC workflow has 3 top level categories Each top level category also contains sub categories When a user clicks on one of these categories the QC table will be restricted to the vi
87. ML_CYRILLIC_K OISR 4111 HTML_CYRILLIC_M AC 4112 HTML_CYRILLIC_W INDOWS 4113 HTML_GREEK_ISO 4114 HTML_GREEK_MA C 4115 HTML_GREEK_WI NDOWS 4116 HTML_HEBREW_D OS 4117 HTML_HEBREW_IS O VISUAL 4118 HTML HEBREW WINDOWS 4119 HTML_JAPANESE_ MAC DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp Sb YY GS 156 Page 4120 HTML_JAPANESE_ SHIFTJIS 4121 HTML_KOREAN_J OHAB 4122 HTML_KOREAN_W INDOWS 4123 HTML_RUSSIAN_D OS 4124 HTML_THAI WIN DOWS 4125 HTML_TURKISH_D OS 4126 HTML_TURKISH_IS O 4127 HTML_TURKISH_ MAC 4128 HTML_TURKISH_ WINDOWS 4129 HTML_VIETNAMES E WINDOWS 4130 HTML_WESTERNE UROPEAN_ ISO 4131 HTML_WESTERNE UROPEAN_ MAC 4132 HTML_WESTERNE UROPEAN_ WINDO WS 5000 BINARYMETAFILE TENS 5001 WPFWPG 5002 AMISNAPSHOT 5003 WORDSNAPSHOT 5004 BINARYMACPICT TENS 5005 BINARYMETABMP TENS 5006 BINARYMETAPICT TENS 5007 WPFWORKSEMBE D 5008 WPG2EMBED 5009 WINDOWSDIB TENS 5010 WPG1EMBED 5011 GDSFEMBED 5012 WINBMPCOREINF O 5013 IAFBWEMBED 5014 IAFCOLOREMBED 5015 PICTEMBED TENS DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from t
88. O16 S a E E E ee E ee eee 128 AER PO E E E co segenubeeninsecevacenceaoreneesaceee 129 MOE R O aE E O EE A E AE A a 129 HME NE REDOT eera E A E Geuwacad Seoaneuaseoancadinenmeosaeeens 129 PIRORRODOT aar a E E A een ee ere 130 FONT OU US a E E E eapaeaenseoueoates 130 APPENDIX B Supported File Formals sicrimekir drenere E 130 SONU File FOr A E10 e E E date ven cata etewe doce sees 131 Supported File Formats Word Processing cccccccsssccccessececceseccccessececeusececceeceeeeeeecesauseceesegeceseeusecesauecetseneceesegss 132 Supported File Formats Spreadsheets sesiissoiirsiisire reie eins aussesiecesainanosscade N ENN 138 Supported File Formats Graphics IMages ccccssssssssscececccccccccceeeeeeeeeeeeeseeeecececccsseeeeeeeuuueeseseeeeceeeeeseeseeeeeeaaagegs 142 Supported File Formats Multimedia cccccsseccccesscccceesececceneccceeeseceeausececseeceseeeseceseeseceeseaecessegseeesaunecetsugecetseges 148 Supported File Formats Compressed FONMAUS sieccisdsicsasccicossiusecesscced vgossudedonanucasnoaitnsesnscsesubsscWaeaanduausennedeaavenadeeixtoess 149 Supported File Formats OU O Ns poe cateee cena ecseesueterasag ease ain cnnenseet easier eeseannco sui EEE 150 Supported File Formats MIME Support Notes ccccccssseccccsseccccesseccceesececeeecceeeeeccesseecessegeceseeuseeessuecetsunecetsegas 157 APPENDIX C MDS5 Hash Generation ccsscccccccccceesssseeccccessaeeseeeccccesseeasseeeeeeeess
89. ONENOTE Microsoft Office one 2200 AUTOCADDWG20 Autodesk dwg 08 2201 PUBLISHER2003 Microsoft Office pub 2202 PUBLISHER2007 Microsoft Office pub 2203 OPENOFFICEIMPR Oracle Open odp ESS1 Office 2204 OPENOFFICEIMPR Oracle Open odp ESS2 Office 2205 SYMPHONYPRESE IBM NTATION 2206 OPENOFFICEDRA Open Office odg W1 2207 OPENOFFICEDRA Open Office odg W2 2208 POWERPOINTTEM Microsoft Office potx PLATE2007 2209 POWERPOINT2007 Microsoft Office pptm _MACRO 2210 POWERPOINTTEM Microsoft Office potm PLATE2007_MACR O DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 2211 2212 2213 2216 2218 2219 2220 2221 2222 2223 2224 2225 2226 2227 2228 2229 2230 2231 2232 2233 POWERPOINTSLID ESHOW2007 POWERPOINTSLID ESHOW2007_MAC RO RPIX Corel Presentations X4 StarOffice 9 Impress ODF 1 2 StarOffice 9 Draw ODF 1 2 Oracle Open Office 3 x Impress ODF 1 2 Oracle Open Office 3 x Draw ODF 1 2 Microsoft Office PowerPoint 2010 Microsoft Office PowerPoint 2010 Template Microsoft Office PowerPoint 2010 Macro Enabled Template Microsoft Office PowerPoint 2010 Slideshow PowerPoint 2010 Macro Enab
90. P PNG JBIG2 PS All PDF Files Additional OCR Options OCR Index Errors 8 OCR Settings TunnelVision can OCR documents where electronic text could not be extracted Any document where OCR has yet to be performed will be added to the Potentially Scanned Index Status Any document where the OCR process is successful will be added to the OCR Paired Index Status Any document where the OCR process has failed will be added to the OCR Errors Index Status a Optionally JPEG GIF BMP PNG JBIG2 and XPS images can be included in Potentially Scanned documents if selected and thus added for OCR b Optionally all PDF files and Index Errors can be included in Potentially Scanned documents if selected and thus added for OCR i Without selecting the All PDF Files option the only PDF files added to the Potentially Scanned documents would be image based PDF files which are PDF files that have no alphanumeric characters By selecting this option all PDF files will be added to the OCR process ii Index Error files are files that have no text associated with them but were properly recognized not encrypted and most likely not corrupt To have OCR performed on these files select this option c OCR Foreign Language Support TunnelVision implements an auto language detection that will automatically identify foreign languages and OCR in that language If multiple languages exist within the
91. SLASTMODTIME Time OSLASTMODDATETIME Date Time OSLASTACCESSEDDATE Date OSLASTACCESSEDTIME Time OSLASTACCESSEDDATETIME Date Time ISPARENT Boolean ISDUPLICATE Boolean CUSTWITHDUPES Multi Value CUSTWITHDUPESCUST Multi Value MSGNO SEARCHTERM Multi Value SEARCHGROUPS Multi Value PREVIEWGROUPS Multi Value COLLECTIONLOCATION Relativity Exports when using the Set File Links Export Path for the Native File Copy Mode option The path to the deliverable text file Efiles Last Modified Date Email amp Attachment Date Sent of Parent Email This field is used for the date restrictions within TunnelVision Efiles Last Modified Time Email amp Attachment Time Sent of Parent Email MASTERDATE and MASTERTIME combined into one field File system created date File system created time File system created date and time combined in one field File system last modified date File system last modified time File system last modified date and time combined in one field File system last accessed date File system last accessed time File system last accessed date and time combined in one field All Efiles and Parent Emails will be populated with TRUE Attachments and Embedded Objects will be populated with FALSE If the file is duplicate TRUE If the file is not duplicate FALSE If the file is an original file and has duplicates the original file will be populated with the Custodian name s of the Custodians that contain
92. T OST Handling NSF Handling File Numbering Export Text Files Separately Exclude Previously Exported Documents Export Data Data Total Documents Email Files Attachments Export Wamings Value All PROJECT DATA Natives Only Project Level Deduplication By Custodian Import ID PST Responsive NSF All Documents NA NA EXCLUDING EXPORTS 1 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MANS E Y 101 Page Creating an Overlay Export Export Settings An Overlay Export will Export out a load file with selected fields and limit the scope of the Export to use as an Overlay in the downstream application This is typically used when a field was not chosen at Export time for a Parent Child Export When the field FILEID is chosen with an Overlay Export the numbering used at Export time will be replicated in the resulting load file r TunnelVision Export EXPORTO1_01 1 22 2013 10 12 AM Actual Count 244 MoD Name T Doc Count Beg FileID End FileID Beg Bates End Bates Query ype Expected Count 244 gt EXPORTO1_01 NATIVE 00000001 NATIVE 00000244 SELECTIVE SET ExportQuery Export Machine ADMIN PC Ex
93. This field can be edited after an Import has completed for a particular Import This does not have to be a Serial Number If there is something unique to be captured for all files within a particular import like a bar code this field could be used for that purpose thus making it more like a custom field at export time The TunnelVision index status of the file This can only be one value The name of the TunnelVision Web Folder s the file is assigned to If the file belongs to multiple Folders within TunnelVision Web the Folders will be separated with a semicolon The name of the TunnelVision Web Comment s the file assigned DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y Value LANGUAGE ATTACHMENTS Multi Value Boolean Boolean ENCRYPTED DECRYPTED Efile Fields HASEMBEDDEDOBJECT HASHIDDENCONTENT HIDDENCONTENT EFILETITLE EFILEDOCAUTHOR EFILELASTAUTHOR EFILECOMPANY METASUBJECT METAKEYWORDS METACATEGORY METAREVISION METATEMPLATE METALASTPRINTDATE METALASTPRINTTIME METALASTPRINTDATETIME Type Boolean Boolean METACREATEDDATE METACREATEDTIME METACREATEDDATETIME Date Time Date Time METALASTMODDATE METALASTMODTIME MET
94. Type ID AppName 1000 WORD4 1001 WORDS5 1002 WORDSTARS 1003 WORDSTAR4 1004 WORDSTAR2000 1005 WORDPERFECTS 1006 MULTIMATE36 Microsoft Office Microsoft Office Apple Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office MBOX IBM IBM Software Microsoft Office Microsoft Office Micro Pro Micro Pro Micro Pro Corel Softword Systems Multimat INTL 132 Page oft docx eml emlx oft msg msg eml eml mbx dxl Possible Notes Extension doc doc wsd_ ws5 wsd_ ws4 wsd wpd wp5 dox DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1007 MULTIMATEADV 1008 RFT 1009 TXT 1010 SMART 1011 SAMNA 1012 PFSWRITEA 1013 PFSWRITEB 1014 PROWRITE1 1015 PROWRITE2 1016 IBMWRITING 1017 FIRSTCHOICE 1018 WORDMARC 1019 DIF 1020 VOLKSWRITER 1021 DX 1022 SPRINT 1023 WORDPERFECT42 1024 TOTALWORD 1025 IWP 1026 WORDSTAR55 1027 WANGWPS 1028 RTF 1029 MACWORD3 1030 MACWORD4 1031 MASS11PC 1032 MACWRITEII 1033 XYWRITE 1034 FFT 1035 MACWORDPERFEC T 1
95. UTHOR EFILECOMF ANY TEXT METASUBJECT METAKEYWORDS TEAT METACATEGORY TEAT METAREVISION TEAT METATEMPLATE DATE METALASTPRINTDA DATE METALASTPRINTTIME DATE d Selected Fields DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 106 Page Creating an Overlay Export Natives Options TunnelVision Home E 7e Export c EXPORTO1_01 1 22 2013 10 12 AM a I i Actual Count 244 Vi ID Name Type Doc Count Beg FileID End FileID BegBates EndBates Query Expected Count 244 gt EXPORTO1_01 Parent Child NATIVE 00000001 NATIVE 00000244 SELECTIVE SET ExportQuery Export Machine ADMINPC Ranges i Export Seconds 39 r a Custodian Beg Export File ID End Export File ID Beg Export End Export gt Doe John NATIVE 00000001 NATIVE 00000244 Export Settings Load File Options Natives Options Image Options Natives Export Options PST OST Handling MHT Native Export Restrictions V Apply to Loose Attached MSG EML Files Selecting file types below will restrict the natives exported to the selected file types NSF Handling MHT File Type Spreadshe
96. WINWORD1COMP LEX 1056 AMI 1057 AMIPRO 1058 FIRSTCHOICE3 1059 MACWORDPERFEC T2 1060 MACWORKSWP2 1061 PROWRITEPLUS 1062 LEGACY 1063 SIGNATURE 1064 WINWORDSTAR 1065 WINWORD2 1066 JUSTWRITE 1067 WORDSTAR7 1068 WINWORKSWP 1069 JUSTWRITE2 1070 AMICLIP 1071 LEGACYCLIP 1072 PROWRITEPLUSCLI P 1073 MACWORD5 1074 ENABLEWP4 1075 WORDPERFECT6 1076 WORD6 1077 DX31 1078 WPFENCRYPT 1079 QAWRITE3 1080 MACWORDPERFEC PC File Letter IBM IBM Enable Microsoft Office Microsoft Office Works Microsoft Office Works Micro Pro Microsoft Office Microsoft Office Microsoft Office Samna SAMNA First Choice Corel Microsoft Works Professional Write for Dos Legacy Micro Pro Microsoft Office Just Write Microsoft Works Just Write Samna Microsoft Office Corel Corel Microsoft Office Nortek Adobe Q amp A Write Corel 134 Page ltr mManu mManu wpt wri WRI wps Wps ws ws6 wp doc doc sam SAM pfs mwk irs pw JW wsd doc JW bug JW MACWORDS5 STYLE wpt wpd wp6 doc dx dx3 adv lex qw TABLE2 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y
97. XT COMMON Quote b 254 v Add Combined Field Newline 174 v Add Selected Fields Remove Selected Fields B Export Base Path 8 Load File Options The following options are available for the exported load file or DAT file a Load File Type There are two options for Load File Type i Flat File This option will produce a DAT file with the export DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSE YE aoao ii EDRM XML 2 0 This option will produce an EDRM XML 2 0 load file with the export This will remove many of the load file options but will add a new column in the Selected Fields table For further details please see the Selected Fields section below b Field Names Inclusion To Export the field names as the first line in the Load File select the W Export Field Names as First Line o ption c Text Encoding The text encoding will encode the text within the resulting Load File to the selected option of either UTF 8 Unicode or ASCII The default option is UTF 8 Unicode to change this to ASCII click the drop down and choose lascu iii Note
98. Y sY ZZZ Stemming Char ELT Phonic Char Hyphens Synonym Char i Spaces Weight Char HS sf s G a U1 Matching Digit Char Ignore x End HyphenOption 3 Auto Break jk Words 0 CJK Ranges 2e80 ac00 ac00 d fat fo0 Haf fedHe4t e Usage o If one of the dtSearch special characters is part of the search terms for a project the dtSearch index needs to be manipulated in order to make these characters searchable e Steps To Making the Special Characters Searchable o To make the special characters searchable do the following when creating a project If the project has been created click the Project Settings button choose Indexing Settings choose Advanced Options Alphabet File do the following and reindex all imports within the project The above screen shot shows how to make the amp character Searchable DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MNOS SYYr 178 Page f the character is a dtSearch Special Character it needs to be replaced with another character In the screen shot above the has been used in place of the amp character If the character that needs indexing is not a dtSearch Special Character skip this step
99. _spreadsheet xls 5 Ww Ima Show Redactions unch Launch To Associate Native Folder Filetype ts ts ts Drag a column header here to group by that column Text Images Pending Ac TVFileID Master Date AppName Imaging St Export Ima Extension Previous Hity py Next Hit le Find S a ee ee ee ee ee ee ee A ee r A a ee a EE 50 11 26 2008 WINWORD IMAGING 5 138 11 26 2008 PDF NOT IMAGED cod Land managers say the shifting trends in border policy have brought intensive and intrusive enforcement efforts to remote 86 11 30 2008 POWERPOI IMAGING S5 ppt 20 areas 163 11 30 2008 PDF IMAGING S5 pdf i 3 169 11 30 2008 PDF IMAGING S pdf Border Patrol does cause a lot of environmental damage but imagine where we d be ff the Bc were not out 178 11 26 2008 PDF omens pdf there said Roger Di Rosa manager of the Cabeza Prieta refuge id ba siamese are batncetnlsoc Besides he said how do you argue against national security The person who gets into the United States because the DE SAPA es e Border Patrol had its hands tied by environmental concerns could very well be the terrorist who will ignite the next Sept 200 11 30 2008 POWERPOI IMAGING S ppt 11 type attack he said citing a common concern 204 11 30 2008 POWERPOI IMAGING 5 ppt 137 11 26 2008 PDF NOT IMAGED pdf There are ways to respect wilderness and the environmental protections it entails while still providing securi
100. a Parent Child Export When the field FILEID is chosen with an Overlay Export the numbering used at Export time will be replicated in the resulting load file A Relativity Export creates a Parent Child Export that is directly loaded into the Relativity review platform To implement Relativity Exports the Relativity Binding must be complete which is done by clicking on the Home Ribbon and choosing the Relativity Binding button The Relativity Administrator must create a TunnelVision administrator account and the URLs to the Relativity Services amp Web Server After completing the Relativity Binding the user must pair the Project with a Relativity Workspace The Project can be paired to a Relativity Workspace during the Project creation and can be changed or paired after the Project has been created by clicking the Project Settings button in the Projects Ribbon When an Export has successfully been Exported out of the Project the Export is represented in the Module Navigation with the icon If an Export has any errors when Exporting out of the Project the Export is represented in the Module Navigation with the icon DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS
101. a Custodian first click on the Custodian in the Custodians Module Navigation and then click the Delete Custodian button in the Custodians Ribbon 5 Refresh Click the Refresh button to refresh the Custodians Module to show new Custodians created on different machines as well as unassigned data that was assigned in a distributed environment as well as update the Custodian group s statistics Assigning Data 6 Split Efile Email By default the tree view will recreate the folder structure of the source data down to the folder level A different view can be applied to the data by clicking the Split Efile Email button in the Custodians Ribbon If this option is chosen the top level item in the tree view is the import path followed by the data classification where Efiles are separated from Email Underneath the Efiles and Email the tree view recreates the folder structure for the source data down to the folder level DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 51 Page 7 Unassigned Project Data This section shows the data that has not been assigned to a Custodian within the Project a Data Assignment To assign data to a Custodian drag and d
102. a E E A E A EEE E E E 186 About This Manual This manual provides an overview of TunnelVision and describes how to perform all functions within the program such as creating and managing projects importing data managing electronically stored information basic and advanced searches creating and managing Selective Sets creating and viewing reports and creating and managing exports This guide is intended for end users system administrators and anyone who is interested in understanding how TunnelVision works from a user s point of view For information about configuring the system refer to the TunnelVision Administration Manual About TunnelVision TunnelVision our enterprise level rapid response solution allows our clients to easily identify reduce analyze and export collections of ESI in hours as opposed to the traditional processing model which can be days or potentially weeks DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss YY ieee System Features Point and Go Processing Many filtering and eDiscovery tools require users to do some form of preprocessing prior to the ingestion of data This pre processing includes unzipping of non email a
103. a Script Risk The risk associated with macros and code being present within inbound documents is a well known virus threat The risk associated with outbound documents includes the unintended redistribution of viruses and the potential disclosure of sensitive information contained within an otherwise valid macro Information disclosure can come in the form of user names code comments and potentially confidential approaches to programmatically accessing corporate resources Macros and code are often used to support the document creation process but are not intended or desired in the final version of the document In other examples macros and code provide important and useful functions to the recipient as might be the case with controls and forms Determining the risk associated with releasing documents that contain macros and code typically requires user review Adobe PDF documents may contain code in the form of Java Script Meeting Minutes Description Meeting minutes can be attached to PowerPoint documents with the PowerPoint Meeting Minder feature and are typically associated with an action item list The action item list is included in the presentation as part of a slide or series of slides The associated minutes are accessible only through the Meeting Minder user interface Risk Meeting minutes may be unexpectedly released with a presentation because the minutes are not displayed as part of any slide but instead require manual revi
104. a complete listing of these fields as well as a description of the field please see Appendix D 31 Selected Fields These are the fields that will be within the resulting Load File To remove any of these fields select the field s and click the Remove Selected Fields button This will move the unwanted fields back into the Available Fields section These fields will be in the order they appear To a move the order of the field s around select the field s and use the amp to move the field s up and down in the order a Note For EDRM XML 2 0 load files a new column EDRMDataType will be added to the Selected Fields table This value will be set to what is believed to be the correct corresponding EDRM data type for the TunnelVision export field When importing the EDRM XML 2 0 load file into another tool the EDRMDataType may have to be changed in order to have the field properly import into the downstream tool To change the EDRMDataType click in the field and type the corrected corresponding EDRM Data Type For more information about the EDRM XML 2 0 Data Type options please see http www edrm net projects xml 2 0 schema 32 Add Combined Field A combined field is a custom field that will populate at export time with the first non blank value for the selected fields Click the Add Combined button to launch the Combine Export Field form The first step is to provide the Field Name then select one or multiple fields and cl
105. achments will not be formatted and will be exported in MSG and EML format b NSF Handling The options contained within this option allow for the Export of the parent Email to 4 different formats of TXT DXL MHT or PDF The default option is TXT To change to a different format choose the format from the mr ooo o T a drop down menu 46 Native Export Restrictions In some projects it is requested that only the native files of Excel and PowerPoint files be exported natively and for everything else be exported in image format To only export out native files for Excel and or PowerPoint files click the check box next to the file types This will automatically provide these files with an image placeholder when exported out of the system DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MANS E Y 117 Page Creating a Relativity Export Relativity Options ia TunnelVision 2 x 1 22 2013 10 12 AM Exports Custodians Dats Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs Actual Count 244 ID GroupName DocCount Family Count Expected Count 244 T 1 ALL TERMS 696 1165 Export Machine ADMIN PC 2 Priv
106. ameranenetes 20 12 ASe m MACRI ene EN 21 sta UCS VCW aee E E sata ct een aeueeeeeueeeeceeee 21 13 Ro Sa E E E pce E E E E E 21 14 EDVIN NE cid CE ne E E ee ee eee ee ee 21 15 SE eee IAC N SAAE A E EE A Brean e E EE E E EEA E bers ndocce laches 21 16 SACS V AUGE seer ee EE E E E A EE 22 Pro ecce OS a T E E E 22 crearne INOW POCET arna r E E E E EET 22 k NWP ea EE E E E 22 2e WVOJEEE LOCATON insistviresvorsenesntespessuctsinicasbcronecrseacsiotesavcioapicitiiccqieieeeretuhieeniounbuantsenvoreveentiedseededetsiacisbaaee 23 z FPEO ON eee nee ween Sen ee ee ene ner cc e nee ae e eene ee Oren ene ee 24 A MAENE ODONIS gene ee nee E ee ee ee ee en ee eee eee eer 26 De EMDE ee a E E E E E E ines onosunaa ci aes eaiemuaanat ogee E tne onianaatenss 27 6 Emar Dedupe CCS seisein T T T 28 Te TAPedcded OD Eec E cule O e E E E E ee 29 e OOR OUN E 30 Oe PWB DE eee e E A E E E A E E E E 31 10 mene Deun ENE enn T E 32 11 Language ldentiga UO ikessanine E EE 33 12 ROVNY CACIO sp E E E E E 34 PEE A EE E E E EEEE EEE E EE EEE E EE E E ee A E 35 b ACERO O E e N E N E E E A usec oe 36 2 SnapShot C 0 eee ee a EE EE E 36 2 POISE RD O eene E nee eee eee en eer eer eee ea ee 37 porn TN CU Sasser sete crag ccna cet geass cee cisee aac E E 39 importing Dia CaO el ONC seriernas E a 39 Be NW O saceestrnsectac cass S E A E E E eqns unesinenuseanenenevenrenetesnceeue 39 2 AO e a E ec ec ee ee eee eee 39 DISCOVER MORE Review Less The information contain
107. ary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions eS MIN S E Yr amp vices l M Run Export b Template After choosing all Export Options and clicking the Run export amp button the last step when performing an Export is the Save As Template form After entering the Template Name all of the Export Options chosen at Export time will be saved for future Exports To recall this template for a future Export click the dropdown and choose the applicable template i Note To choose a Template from another project check the Gleball checkbox and any export template that was saved as a Global Template will be populated in the drop down menu c Type Choose Natives Only A Natives Only Export will Export all documents in their native format as well as native folder structure Email will be exported back into its native format meaning attachments will not be broken out as separate files This will gray out several options and settings within the Export Module as these options and settings do not apply to a Natives Only Export i Note A Natives Only Export is typically used in the scenario where the resulting Export is to be loaded into a disparate eDiscovery tool It may be desirable to link certain information from TunnelVisi
108. as a field in the Export Load File or used as a custom field on the brand of the image placeholder for documents with no images All documents that do not have images will be exported from TunnelVision with an image placeholder So it is recommended to start with these documents when quality checking an imaging job All Documents that do not have images will be found in Image QC gt Image Exceptions The idea here is to determine which documents will have no images even when manually printing them i e executable files etc and to move them to QC Cleared and a comment applied if necessary After the documents that cannot be imaged are moved out of Image Exceptions the documents remaining will need to be printed manually This can be done directly from Image QC Image Exceptions or Imaged With Warnings or these documents can be moved to Manual where they will be placed in Manual Waiting for others to pick up and print manually as needed After these documents have been manually printed successfully these documents should be moved to QC Cleared and a comment applied if necessary It is advised to look at the documents within Imaged With Warnings to see if any of the documents within this group need to be put through the above workflow These are documents that have images but were also flagged with one or more of the QC Flags If it is determined that a QC Flag is not needed they can be removed from the user s view as described below All doc
109. as the native format of the file e Native Folder Structure o The original folder structure of the Import e NIST Documents o NIST Documents are a massive number of system files compiled by the National Software Reference Library e PST Personal Folder File o The place where Outlook stores its data when Outlook is used without Microsoft Exchange Server A PST file is created when a mail account is set up Additional PST files can be created for backing up and archiving Outlook folders messages forms and files The file extension given to PST files is pst e Tree View o Atree view or an outline view is a graphical user interface element that presents a hierarchical view of information Each item often called a branch or a node can have a number of subitems An item can be expanded to reveal subitems if any exist and collapsed to hide subitems DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions
110. as well as update the Export group s statistics DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 100 Page 23 Export Base Path This is the path to where the data in the Export Set will be copied to It is important to make sure there is enough free space at the target location as the Export will not complete if there is not enough space the size of the Export Set can be found via the Reports module To choose an Export Base Path click the button and browse to the target location Run Expo 24 Run Export Click the button to Export all of the data responsive to the Export Set with all of the Export options and the following Export Summary will be displayed This Export Summary is there to ensure the right options were set prior to the Export a Note The Total Documents in the Export Summary will always be less than first expected as email will be Exported back into its native format meaning attachments will not be broken out as separate files Ina Natives Only Export the value for Attachments will always be 0 as seen below Cay Export Summary EXPORTO1_NativesOnly Export Settings Setting Type Deduplication Foldering PS
111. ater point TunnelVision will delete any files extracted from the archive and start it from the beginning of the archive iii In Progress Import 1 If an import is in progress the import icon will display the In Progress Import in the Imports Module Navigation Another scenario where this icon would be displayed in the Imports Module DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE Navigation is if the import errors out during processing due to shutting down TunnelVision via the Task Manager or an unexpected interruption To resume a suspended import click on the Suspended Import icon and then click on the Resume Import button in the Import Ribbon a Note If an import is suspended during Decompressing Archives and resumed at a later point TunnelVision will delete any files extracted from the archive and start it from the beginning of the archive iv 4 Import Missing Files 1 If the native file could not be copied from the source data to the processing folder the Import Missing Files icon will be displayed in the Imports Module Navigation Typically this issue is seen when the antivirus is not properly configured on the TunnelVision
112. ation from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 111 Page and choosing the Relativity Binding button The Relativity Administrator must create a TunnelVision administrator account and the URLs to the Relativity Services amp Web Server After completing the Relativity Binding the user must pair the Project with a Relativity Workspace The Project can be paired to a Relativity Workspace during the Project creation and can be changed or paired after the Project has been created by clicking the Project Settings button in the Projects Ribbon TunnelVision wv a Refresh New Export Export r Export Set c EXPORTO1_01 Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs ID Group Name Doc Count Family Count 1 ALL TERMS 696 1165 2 Privileged 432 F 741 EE Export Settings Natives Options Export Name Export01_Relativity Template F Global Exclude Previously Exported Documents from Selected Exports Type Relativity X Deduplication No Deduplication v Document Level Export Natives Export Images 4 1 Export Redacted Images Text Export Text Files Separately Drag a column header here to group by that column Doc Count Beg FileID End FileID Beg Ba
113. c Count Family Count Expected Count 244 T 1 ALL TERMS 696 1165 Export Machine ADMIN PC F 2 Privileged 432 741 T persek RECEA Export Settings Numbering and Sort Options Load File Options Natives Options Image Options Natives Export Options PSTIOST Handling MHT Native Export Restrictions J Apply to Loose Attached MSG ML Files Selecting file types below will restrict the natives exported to the selected file types NSF Handling MHT Z File Type Spreadsheets Excel Presentation Powerpoint Export Base Path 12 Native Export Options The following options are available for Native Export Options a PST OST Handling This option dictates the Email handling for Outlook Email items within PST OST files This drop down is dictated by the Type option i Parent Child PST OST Handling The options contained within this option allow for the Export of the parent Email to 6 different formats of MSG Unicode RTF HTML MHT TXT or EML The default option is MHT To change to a different format choose the format from the a own menu 1 Apply to Loose Attached MSG EML Files To format MSG and EML attachments in the selected format check the WU Apply to MSG EML Attachments checkbox If this option is deselected MSG and EML attachments will not be for
114. ceeiseett ors betaedieteiaersbedie 96 Creating a Natives Only Export Natives OptiOnS sssessesessensesreresrrererreresrrrrssreresrrressreresrteessreresrtreserereseereserreeseeeene 98 21 Native PXDON CUO NG srronuisrrn ier nni a natn 98 22 REO e E E E E A E E E E E E 99 23 aolo aE SOs Pi i P AE E E A EEE A A A EE T AA E A E AAT 100 24 RUM EDON r E E E A E E E E E E NE N E AE TEN A E E 100 Creating an Overlay Export Export Settings ccccccscccccsseccccesscccceesececceneceeeeescceceesececseneceeseneceeseeeeesaunecessuneceeseges 101 25 NOW EDOT er E dam E chine corememe nt ence neasienen A E E A oe 101 26 POE E a E A E T E E E A 101 27 EDOT EINE e E EEN E E E EE 101 28 ROTOS a A E ty gta E E A E E 102 Creating an Overlay Export Load File Options sssesessesersresereresrererereressrrersreressrrersreressrrersreressrrersreressrrersrerersreeesses 103 29 LOA IE OPON a E E A aateeaceaseccbanen 103 30 AVallable FIEld S viussvsicsnnensuisenvaneratocounisurcacanebeuauadunssauneteduaniduucauenstindeaniisnnnieratndsantsuneessudlied E E 104 31 PLECARE a E E E E E E 104 32 PTC GAO Fe FSU I zerina na E E E E EE E E E E AEE 104 33 Native PADON OPTIONS senecio N 106 34 Native Export RestrichONS cicosstsiacsreccsvepeveiactnenaticeresulasrnene r aA EEr ES Taaa A n eiaei 107 35 Maese aa Fe el 810 116 goo ane ee gece ne en nee eee 107 DISCOVER MORE Review Less The information contained herein is the proprietary and co
115. ck the Include Reprocessed Archives check box c Show All Errored Archives To see all errored archive from all completed archives in order to take action on them at one time check the Wi how Errored Archives from All Completed Imports check box d Archive Extraction Errors Table The table consists of the following values i Doc ID This is the document s ID within the system ii Error Message Will return any error message that prohibits the archive processing properly The most common values are 1 PASSWORD PROTECTED PST This value is returned for password protected PST files DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 46 Page 2 PASSWORD PROTECTED NSF This value is returned for password protected NSF files 3 Password is required for extraction This value is returned for password protected RAR files 4 No password available for encrypted stream This value is returned for password protected ZIP files 5 Zero items extracted from email archive This value is returned where there are no documents extracted for an archive file 6 Child Related Errors This value is returned when there are child items
116. consent of Mindseye Solutions MINDS E Y 179 Page Hyphens Treat hyphens as spaces index first class as first and class 3 Treat hyphens as searchable index first class as first class 2 Ignore hyphens index first class as firstclass 1 All three e Usage o By default the hyphen character is set to 3 This means that all hyphens will be treated as spaces as stated in the image above e Steps To Changing the Hyphen Handling o To change the hyphen handling change the HyphenValue 3 to HyphenValue 1 or HyphenValue 2 depending on how you would like the hyphens handled within the project o This should be done when creating a project If the project has been created click the Project Settings button choose Indexing Settings choose Advanced Options Alphabet File change the HyphenValue to the desired setting and reindex all imports within the project Boolean Search Requests A Boolean search request consists of a group of words phrases or macros linked by connectors such as AND OR NOT that indicate the relationship between them Boolean connectors are not case sensitive so they can be written as AND or and Search Request Explanation apple and pear apple or pear apple w 5 pear apple pre 5 pear apple not w 5 pear apple and not pear apple or not pear name contains smith apple w 5 xfirstword apple w 5 xlastword AND Connector Both words must be present Either
117. ct Creation Imaging Default Settings General Options Color Mode Black And White hi Imaging Exclusions File Type Spreadsheets E Excel Presentation E Powerpoint 10 Imaging Default Settings When imaging a set of data or creating an Imaging Job several settings can be set depending on the file type The settings chosen within the Project Creation Wizard will automatically be applied to the settings within the Imaging Module so they do not have to be reapplied when imaging a set of data If needed these settings can be changed after creating the project in both the Project Settings or within the Imaging Module itself If these settings do change the documents that were imaged prior to the change will need to be reimaged for these settings to take place For more information about these settings please see the Imaging Module section of this User Guide DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y Gb New Project Creation New Project Creation Processing Options Language Identification E Identify Language from Extracted Text Optionally Tunnel Vision can identify different languages in documents When this option is sele
118. cted Count This is the Export s expected native files count to be copied out to the Export Location This count should match the Actual Count d Export Machine This is the machine that performed the Export e Export Seconds This is the total time in seconds it took to complete the Export DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp SbY eE 120 Page 53 54 55 56 57 58 59 60 Validate Natives After selecting an Export if the Actual and Expected Count does not match click the Validate Natives button in the Export Ribbon Click the Validate Natives button to create a log TVFILEID NATIVEFILE of the files where the native file was not successfully copied to the Export location a Note If any results are returned please use the TVFILEIDs in order to create a Selective Set using the File ID List tab in Selective Set of these error files Once the Selective Set is created try Exporting the files out again to see if this was a hiccup or a true issue If the files error out again first email support mindseyesolutions com alerting the Mindseye Technical Support Team of your issue Then please Export the Selective Se
119. cted TunnelVision will read through the text available for a given document and identify the first language found in the document The language identified in a document is based upon the selected languages below during the Indexing Documents stage of Import If a language is not checked below the language will not be identified When identifying languages only specific targeted languages should be chosen minonty language s should be chosen below Selecting all languages will increase processing time as well as increase the number of instances of incorect language identification Target Languages E afrikaans E albanian E amharic E arabic F amenian E belarus E bosnian E breton 1 hilnaian 11 Language Identification Optionally TunnelVision can identify different languages in documents When this option is selected TunnelVision will read through the text available for a given document and identify the first language found in the document The language identified in a document is based upon the selected languages below during the Indexing Documents stage of Import If a language is not checked below the language will not be identified This process is processing and time intensive The more languages selected will result in a slowdown in performance exponentially per language selected Itis also advised to select only the minority language s to the given document set For example if 95 of the documents are in English an
120. cts pete osteo sees caeu sos sesh euanaryanane cue eanan esate nanesarscereaies essai ct oeucoeeane 117 48 Available Selected FICIOS o cessioni R E T 118 49 Fe IVI ADV sasni E E E 118 50 POOR D P e T E 118 51 RUM EDO ect sie E E E E va ome ovcencatarecucsaeuneuscatenatsoobe E castes adueeas EN E E E 118 AE EEE E E ea E ET E EEE EEA E E E EO ET E E E T E A E E 119 52 Export Module Navigatio IY seein a E E de hesabandcosateupienacteoraiens 119 53 Vala ENIU SS e E EEE A EE E AEE E EA I EAEE E E TAEA 120 54 aE ENIO A E T E E 120 55 MONI TE ONO Sse ct a E E E tendon sneer seis E 120 56 EOF POTET goee nner Nene en ener ee ee eee eee ne re ee ere ene erence eee eee eee ee 120 57 EDOR FOET a enn ate en cn nT ene eee Ne Me eee nae Tee eee ne eee nn en re nee eee 120 58 PVCS Template sareren e E E tetrad E E 120 59 DAE E DO a E E E E tae ere reeee eee eee 120 60 CU ONF EIA r a EE E TE EE E E A E E EE O AE E E 120 APPEND A ROON oera ee eer cre rere ee 124 Ropon Tl Se eE E E E E E 124 RDO F a E E A A eee ne ee ee eee 125 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 9 Page Report DescriptiONS essercene nnn EEEE EE 127 PALRO OT T a RE E E E R 127 ELR
121. d Add New Disclaimer Next gt Cancel 5 Email Disclaimers To remove email disclaimers from the dtSearch index only i e this will not remove the email disclaimer from the exported text thus removing them from Searching click the button and type or paste the disclaimer in the Disclaimer Text A new email disclaimer can be added after Project creation within the Project Settings This will only remove the email disclaimer for new imports A previous import must be reindexed in order to remove the email disclaimer s a Note Email Disclaimers only work when the disclaimer is a format for format match This means the hard line returns in the text spaces etc must match in order for it to be removed Due to this it is recommended to try and find the sentence or sentences to remove from the dtSearch index that is causing the false positive hits instead of trying to match the entire disclaimer DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MAINI D S amp S 28 Page Hi New Project Creation e New Project Creation Email Dedupe Options Email Field Date Sent From To cc Body Attachment Names Attachment Sizes 6 Email Dedupe Op
122. d English is selected below then it is highly probable that the minority languages within the document will not be identified DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 34 Page Hh Mew Project Creation co fs e Mew Project Creation Relativity Binding Mapping to a relativity workspace will allow for direct exports from Tunnelvision into the specified relativity workspace This mapping can also be changed after project creation from the Project Settings module DEY 002 Tunnelvision to Relativity DEY 003 Tunnelvision_Matter TY to Workspace Next gt i Cancel 12 Relativity Binding Mapping to a Relativity Workspace will allow for direct exports from TunnelVision into the specified Relativity Workspace This mapping can be changed after Project creation be clicking the Project Settings button The above screen indicates that the Project will be mapped to the TunnelVision to Relativity Workspace DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discus
123. d Selected Fields button This will add the Selected Fields thus adding the fields to the Load File A field can be used more than once in the Load File a Note To see a complete listing of these fields as well as a description of the field please see Appendix D 10 Selected Fields These are the fields that will be within the resulting Load File To remove any of these Remove Selected Fields fields select the field s and click the button This will move the unwanted fields back into the Available Fields section These fields will be in the order they appear To a move the order of the field s around select the field s and use the amp to move the field s up and down in the order DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE ooo a Note For EDRM XML 2 0 load files a new column EDRMDataType will be added to the Selected Fields table This value will be set to what is believed to be the correct corresponding EDRM data type for the TunnelVision export field When importing the EDRM XML 2 0 load file into another tool the EDRMDataType may have to be changed in order to have the field properly import into the downstream tool To cha
124. d errored archives a Password Protected PST and Non Email Archives Type in the password for the file and click the Submit button b Password Protected NSF Files Type in the password for the file and upload the file s UserlD file by browsing to the UserID file by clicking the button and click the Submit button e Reprocess Selections After repairing one or multiple errored archive file s click the teprocess Selections ae md button and the errored archive will be reprocessed with the options chosen in the Repair form i Note If an errored archive has document s extracted from the file prior to reprocessing those files will be deleted before the file is reprocessed ii Note After a replacement file reprocesses it will always show in the Unassigned Project Data section regardless of whether the import had been assigned to a custodian All reprocessed archives will need to be reassigned to the custodian s Close Tab f Close Tab To close the Archive Extraction Errors tab click the SB CoseTa e button DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 48 Page Custodians Module After the data is i
125. d in a case that is using global level dedupe and it is found that a certain custodian is of higher priority than once believed and it is imperative that this custodian retain all of the original documents in the case Since this can only be done on an import level in the example above it would be necessary that all data imported into the Project was assigned to the custodian on the import level Click the Import Dedupe Order button select the Import s move them up or down to get the desired order and click the __ 2 Changes button In the example below Import 3 has been moved to the top of the dedupe order x Import Dedupe Order e Tunnelvigion naturally dedupes documents based on the order they are introduced to the system during import If necessary the d edupe order of imports within the system can be modified here This can be a lengthy process and will invalidate any prior reports or exports on the custodian level where project level dedupe was selected This process can only be run once Dedupe Index Import ID Import Path TATESTOAT AD istibutedT esting TestD atas etil 4 TATESTOAT AD istibutedT esting TestD atas et0l 5 TATESTDATAMntemalD er Status f Pair OCR Text The Pair OCR Text functionality within TunnelVision allows the pairing and replacement of OCR text into the Project s index for the Potentially Scanned files that exist within the Project This is typically used when an external O
126. d interpret this as four words 1843 c 8 ii DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MAINI D SsS amp SYYr 175 Page To customize the way dtSearch handles punctuation in text edit the Advanced Options Alphabet File in the Project Settings Special Characters Character Use matches any character i matches any number of characters phonic search stemming fuzzy search a numeric range variable term weighting HH regular expression searching Wildcard Searches Wildcard Search e Usage o The wildcard matches any single number digit e Example o NUM This would retrieve any documents that had NUM and any combination of 3 numbers after the term i e NUM123 NUM321 o 330 HHHH This would look for any Social Security number that starts with 330 Wildcard Search e Usage o The wildcard matches any single character e Example o appl This search would retrieve any documents that match apple apply but not apples or application Wildcard Search e Usage o The wildcard matches any number of characters e Examples o appl This search would retrieve any documents that matched app
127. data set e Efiles o All non email file types Efiles include but are not limited to Microsoft Office Adobe PDF AutoCAD e Email o An electronic mail message is a file created or received via an electronic mail system including brief notes formal or substantive narrative files and any attachments such as word processing and other electronic files which may be transmitted with the message e Filter Files o There are three Project setup options where a file may be filtered out of a Project These options are Excluding NIST Files applying a Project Level Date Restriction and Archive Extraction Options If a file is filtered out of a Project due to a Project setting a record of that file is kept in the database DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE aeae for Reporting purposes enabling the client to account for all files but the native file will not be added to the Project e Indexing o The process of extracting text from files and indexing that text for the purpose of Searching the data e Native Format o Electronic files have an associated file structure defined by the original creating application This file structure is referred to
128. dered by another application These links can expose local and network path information e Risk Office applications enable the primary document to include references to external documents that are then rendered directly into the primary document Using this feature stores a file path or URL to the external document within the primary document This is done to allow automatic updates to the primary document that incorporate changes to the linked document and to allow direct authoring of the external document within the primary document framework The existence of path information that supports this feature opens an organization to network intrusion and social engineering risks Removing the link information can be done without affecting the most recent rendering of the linked object Macros and Code e Description Microsoft Office includes support for Visual Basic and can be used to create everything from simple macros to data entry forms to full blown applications Visual Basic can also be used to create macro DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 171 Page viruses that travel with documents Adobe PDF documents may contain code in the form of Jav
129. drive A description of the data can also be added to help better track the data This information can be recalled later in the Reports Module a Note This information can be edited or added after an import completes by clicking the Edit Import Properties button in the 5 Sender Information To track the sender of the data enter the contact s information Click the button to upload the Chain of Custody This information can be recalled later in the Reports Module a Note This information can be edited or added after an import completes by clicking the Edit Import Properties button in the 6 Import Level Custodian Assignment If the entire import belongs to one Custodian the data can be assigned to the Custodian automatically by clicking the e drop down menu and choosing the applicable custodian to create a Custodian see the Custodians Module section If the data being imported belongs to several Custodians the data should be assigned to the default Unassigned Custodian and assigned within the Custodian Management Module after the import completes 7 Import Email Alert To send an email upon import completion choose the M Send email alert to and enter an email address To enter several email addresses place a comma between each email address a Note This email is sent through the Mindseye Solutions SMTP Email Servers If it is desired to change this behavior click the SMTP Server button in the Home Ribbon and chang
130. e 455 12 MB import Timezone UTC 05 00 Eastern Time US amp Canada Total Size 872 46 MB Date Imported 1 20 2013 3 18 00 PM Media Information i A Serial Number MAX250US123456789 INVENTORY 3 secs ADD FILES 116 secs Model Number MXTR250 DECOMPRESS ARCHIVES 376 secs HIDDEN CONTENT IDENTIFICATION 37 secs PROPOGATE DUPLICATES 1 secs VALIDATE NATIVES 0 secs INDEXING 46 secs UPDATE SEARCH GROUPS 0 secs UPDATE IMPORT PROPERTIES 1 secs ASSIGNING CUSTODIAN 3 secs Custodian Manufacturer Maxtor Description This is a test Sender Information State Tracking Number Chain of Custody Send email alert John Client 123 Client Way Arlington VIRGINIA 13215364654231 C Wsersidshedd Desktop ChainofCustody pdf pm mindseyesolutions com dtSearch Count 2745 1 2 Import Snapshot Term Count 190577 Last Update 1 20 2013 pee p P Custodians Y cart Ss Selective Set wees Imaging 11 Import Snapshot After the import has completed processing the Import Snapshot will be populated with a bar graph with the following measurements a Source Files This is the number of files imported into TunnelVision before processing This number should mirror the total number of files on the import media This is for QC to make sure what was imported into TunnelVision before processing was the same number of files that was on the source
131. e Add To Selective Set Table button 2 File Import Path To Search for documents that fall underneath a certain file path of documents it is advised to add a leading and trailing wildcard and to the path One or multiple paths can be Searched at one time To Search for multiple paths add one path per line and click the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE a button Multiple file import paths will be combined with the OR Operator a For example to find all documents within the Inbox OR Sent Items folder of all Email within the Project choose Email as the Scope choose the File Signature tab type Inbox enter key Sent Items in the File Import Path tab text box and click the Add To Selective Set Table button 3 File Signature To add files via their file signature to the Selective Set table select the check box W of one or more signatures and click the _ Add To Selective Set Table button Multiple signatures will be combined with the OR operator a For example if it is desired to find all Efiles with an Excel signature within the Project choose as the Scope choose the File Signatur
132. e pointer over the button and a description of the button will appear The following highlights a couple of the tool bar s options i Search Search the Report by clicking the find oy button ii Zoom Zoom out by clicking the a button zoom in by clicking the a button or zoom to a specific percent size by clicking the s button iii Page Navigation If the Report has multiple pages go to the next page by clicking the P button the previous page by clicking the 4 button the last page of the Report by clicking the l button or the first page of the Report by clicking the button DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnDsSsSYr nyse iv Export Export a Report by clicking the TslEXPortTo button By default the Report will be exported to PDF format To choose another format type all format types can be seen in the above picture click the down arrow next to the button and choose the format type b Adding Logo To add a logo to the Report click the 1 Watermark button click the Picture Watermark tab click Load Image and browse to the logo If it is desired to have the logo at the top of the Report change the Horizontal
133. e Imaging Status This report gives a breakdown of the imaging status based upon any scope within the system DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 130 Page e Imaging Errors File listing of the files that have no associated images thus they are image errors e Imaging Not Supported File listing of the files that have no associated images as they are not supported for imaging To see a complete listing of Not Supported file types for imaging see Appendix B Filter Reports e ESI Filter Report This shows how a dataset was reduced via the filtering and culling options within the system If the number of archives in the Report header of this Report is subtracted from the Post Duplicate Removal Total Files count this is the number you would receive when running any of the other Reports using the Project Level Deduplication option e Master Filter File listing containing all filtered files this report contains general details about the filtered files as well as the filter that removed the file from the project e Date Restriction Filter File listing of the files that were removed from the Project as they were exclusive t
134. e New Project Creation wizard form DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 233 Page Gi New Project Creation E New Project Creation Project Location Cien Client Matter Froject Name Test DataSet Processing Folder CATVProcessing est DataSet Default Timezone UTC 05 00 Eastem Time U5 amp Canada Index Project for Searching 2 Project Location All Indexing Settings can be altered after creating a Project by clicking the Project Settings button a Client Every Project must be associated with a client If the Client does not exist in the drop down menu click the La reste Cent Bp ytron b Client Matter This is the billing number of the client c Project Name This Project Name will be displayed in the Projects Module Navigation d Processing Folder The Processing Folder is the location where TV stores all work product for the entire Project It is important that the processing folder s location contains enough space to process all of the data for the Project Click the button to create the processing folder In order to properly maintain the Project never manipulate or delete this folder
135. e PENDING scope to see a list of all processing jobs that are waiting to be distributed to the processing machines iii PAUSED Click the PAUSED scope to see a list of all processing jobs that have been paused A processing job might be paused after it was in progress in order to make room for higher priority processing jobs Paused jobs can be resumed at any time and will pick back up at the location from where it was paused iv COMPLETE Click the COMPLETE scope to see a list of all processing jobs that have been successfully completed e Job Name The name of the processing job f Total Docs The total number of documents within the processing job which have not been processed g Processed Docs The total number of documents within the processing job which have been processed h Start Time The start time of the processing job i Stop Time The stop time of the processing job j Allocated Docs The total number of documents that have been allocated to the processing machines DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSE YE a k Created Time The time the processing job was created This will differ from the Start Time
136. e QC All original documents in imaging job Pre QC Workflow be SD Imaged with Warnings Imaged Documents that are flagged o D Image Exceptions Documents that have no Action taken by user Manual Workflow i Manual images Waiting Manual batching only Y Not for individual document QC l Manual Performed gt No Manual In Progress Document printing Manual Completed Completed and waiting to be QC Cleared Lt Document moved to QC Cleared and comments applied No Move to QC Cleared Has Images Yes Export with Apply image associated images placeholder Export DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MNS E Y Creating an Imaging Job 64 Page Home D Refresh ty Imaging SELECTIVE SET ExportQuery 001_SELECTIVE SET ExportQuery _01 20 2013 16 52 Query SELECTIVE SET ExportQuery TunnelVision EA Redaction Manager New Imaging Image i Delete Job Selection aging fy ctive
137. e QC table will be displayed within the viewer To remove the images from the viewer click the Show Images button d Show Redactions By default the redacted images and text for the selected document within the QC table will not be shown within the viewer To show the redacted images and text for the selected document click the Show Redactions button DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE aloon 16 Viewer The viewer within QC can display images and text depending on the View Options selected within QC By default images will display within the viewer a Images Viewer Displays the images for the document that is selected within the QC table The following are options within the Images Viewer i Page Navigation To go to the previous or next page within the images viewer click the G buttons respectively To go to the first or last page within the document click the CG buttons respectively ii Images Per Page By default the Images Viewer will display 25 images per page at one time To change this click the C e drops down menu and choose a different value b Text Viewer The text viewer will automatically hig
138. e Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y Supported File Formats Graphics Images File Type ID 1367 1368 1500 1501 1502 1503 1504 1505 1506 1507 1508 1509 1510 1511 1512 1513 1514 1515 1516 1517 1518 1520 1521 1522 1523 1524 1525 1526 1527 AppName IWORK PAGES PREVIEW IWORK PAGES PREVIEW BMP TIFF PCX GIF EPSTIFF CCITTGRP3 MACPICT2 WPG WINDOWSMETA LOTUSPIC MACPICT1 AMIDRAW TARGA GEMIMG OS2DIB WINDOWSICON WINDOWSCURSO R MICROGRAFX MACPAINT CORELDRAW2 CORELDRAW3 HPGL HARVARDDOS3 HARVARDDOS2 HARVARDDOS3PR S FREELANCE WPG2 Software Apple Apple Bitmap Graphics Tagged Image Format File Paintbrush Bitmap Graphic Graphic Interchange Format Adobe Apple Corel Windows IBM Apple Ami Draw TrueVision TGA Targa Windows Windows Microgatfx Mac Paint Corel Corel HP Harvard Chart Harvard Chart Harvard Chart Freelance Presentation Corel WordPerfec Possible Extension bmp tif Cx gif eps fax pct pict wpg wmf wmz pic pct pict SOW tga img bmp ICO cur drw pntg cdr cdr hgl pgl ch3 ch2 ch3p pre DISCOVER MORE Review Less The information contained herein is the proprietary and confiden
139. e tab select the check box I of all signatures that have Excel in the name and click the __ Add To Selective Set Table button Multiple signatures will be combined with the OR Operator 4 File ID List To add a group of files via their TunnelVision FilelD click the File ID List tab enter a List Name and click the button to browse to a text file containing the TunnelVision FilelDs a For example there may be a request for a custom set of documents that can only be created via a SQL query If this happens the Mindseye Technical Support Team can help create the query to return the TunnelVision FilelDs which would then be used to create the custom universe of documents l Note The text file should be formatted having one TVFilelD per line d Add To Selective Set Table Once the scope is set the items are selected within the builder tab and the Add To Selective Set Table operator is chosen click the button The query will be added to the Selective Set Table as the next available line item 3 Selective Set Table The table shows the line items added to the table by giving the line item a number the actual query the scope of the query and the file count of the query Line items can be combined with the AND OR NOT operators The last step is to select one of the line items to define the Selective Set a Run Search Combine line items within the table by typing the line item numbers and operator
140. e the settings 8 Import Selection Click the Import Selection button in the Import Ribbon to import all of the data underneath the source folder 9 Suspend Import This will suspend the import that is currently importing on the TunnelVision workstation at the moment in time that the Suspend Import button is clicked in the Imports Ribbon There are several reasons to suspend an import but the two most common reasons is to start importing data that has priority over the suspended data or to reboot the TunnelVision workstation as it is running slow 10 Refresh Click the Refresh button in the Import Ribbon to refresh the Imports Module to show new imports created on different machines in a distributed environment as well as update the import group s statistics DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y After Importing Data into a Project 41 Page spend Resume Edit Import Archive Delete t Import Properties Extraction Errors Import Password Bank Import a ty aire 14 __ 2 ID 01 C Wsers dshedd Desktop Desktop TestDataSet02 j Machine ADMIN PC Import Path C Users dshedd Desktop Desktop TestDataSet02 Original Siz
141. e uncompressed data imported into the Project In the above chart the Source Files is 1561 which means there were 1561 uncompressed files imported into the Project prior to processing ii Expanded Files Total number of files source files and archive children after processing prior to any data filtering iii Archives Total number of archive files within the Project iv Filtered Files Total number of files filtered out of the Project due to Project level filters DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE Jae v Project Files Total number of files contained within the Project after processing and filtering b Archive Processing A breakdown of successful errored email archives and non email archives within the Project c Data Class Details A breakdown of original duplicate Efiles Email and Attachments within the Project Files d Index Details A file can only have one IndexStatus in TunnelVision A breakdown of the different indexing statuses within the Project Files i Indexed Total number of successfully indexed documents within the Project Files These are the documents that are available for Searching within
142. e user to specify to print the first n amount of pages of the Excel document instead of the whole Excel document The exported page count for an Excel document can be less than this amount if the page count specified is greater than the page count produced from the Excel document To set this setting click the Print First n Pages 5 option and enter a page count xiii Fit To This setting will force the Excel to print everything to a specified page count If the option of 1 by 1 is chosen it is possible to get more than one image for the document xiv Margins By default the margin setting for Excel documents is set to 5 To change this setting click within the margin boxes and change the setting to the desired value 3 Job Scope The tabs within the Job Scope contain the work product created in the various modules within the project Select one or more items within the tab by clicking the item s check box Wi Multiple items selected within one tab will be automatically combined with the OR operator when chosen to be imaged 4 Image Selection After setting all of the Imaging settings and choosing the scope to image click the Image Selection button to create an imaging job which will be sent to the Environment Module a Note If the same scope is used after more data has been added to that scope TunnelVision will automatically find only the documents that need to be imaged within that scope and create a second imaging
143. e what other users have done within the Project c License Info In order to see the status of the current license running TunnelVision or to add a new license for TunnelVision click the License Info button d Database Server Allows the user to toggle between different SQL Servers within the TunnelVision environment e Performance Options Since TunnelVision is not delivered on hardware there can be many different configurations option on the hardware that TunnelVision is installed on In order to maximize the hardware click the Performance Options button and configure the options according to the machine These configurations are machine specific meaning the settings will have to be manually applied to all machines within the environment f SMTP Server Within the Import Module there is the Email Alert option When used this option will send an Email to the entered Email address es after an Import completes Upon deployment this option is preconfigured with SMTP Server information from Mindseye Solutions If this option is chosen by the user at Import time and the default SMTP Server information is not reconfigured the email will be sent through the Mindseye Solutions Email Servers If it is desired this email can be sent through a different SMTP Email Server by clicking the SMTP Server button g Relativity Binding TunnelVision users that also use Relativity now have the ability to bind instances of Relativity to thei
144. eans the files that meet the date restriction will be kept in the Project Files that fall outside of the date restriction will be considered filter files and thus filtered out of the Project To add a date restriction check the Date Restrict Data check box choose either After any files on or after the date will be kept Before any files on or before the date will be kept or Between any files on or between the two dates will be kept from the drop down box and click the button to choose the applicable date s 1 Note All date restrictions use the Date Sent value for Email items when available If the Email item does not have a Date Sent value then the Last Modified Date will be used All Efiles use the Last Modified date for date restrictions All files are processed in the GMT time zone in order to normalize all data b File Type Filtering All files are processed by default There are 4 different options to selectively process files During import all archive children are extracted from the parent archive file and added to the Project as individual files When an archive file is treated as a filter file the archive children will not be extracted from the parent archive file thus the ability to Report on the archive children will be lost DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or imp
145. ecognition Errors File listing of the files that were not properly identified during import If a file was not properly recognized it will not have text extracted from the file This helps identify corrupt files password protected files etc e Non Indexable Files File listing of the files where text was not extracted from the file as the text does not contain usable text To see a complete list of these file types please see Appendix B e Potentially Scanned File listing of the files considered to image based files that were potentially scanned and may need OCR These files are image based PDF files tiff images and eFax Documents e OCR Paired Documents File listing of the files where OCR text has successfully been uploaded into the Project The status of these files changes from Potentially Scanned to OCR Paired Documents after the OCR has been imported into the Project e OCR Load File Creates a load file for the Potentially Scanned documents The load file is comma delimited FILEID ProjectPATH path to the native file in the processing folder and is globally deduped and points to the native file in the processing folder e Term Frequency Report This report directly queries analyzes the Index in order to return the words that meet the criteria of your search This aids in creating search terms for the project The report shows all terms indexed within the scope and the document frequency per term Imaging Reports
146. ed document The routing slip can also contain the subject line message body and the date and time DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 172 Page stamp of the routing email This information will remain in the document after it has been routed and can expose an organization to the release of sensitive information This exposure may be of particular concern with documents that are a target of legal discovery and documents that are made available to the public via electronic distribution or publication Sensitive Hyperlinks Description The Office hyperlink feature Insert gt Hyperlink allows the creation of links to various locations Two of the possibilities fully qualified local paths and network paths can provide unwanted insight into an organization s internal structure Web links are not treated as sensitive Risk Sensitive hyperlinks are hyperlinks to a resource located on a local or network drive As such they carry the risks associated with exposing path information This includes the release of confidential network topology information and sensitive directory naming conventions Releasing network resource names can subject an orga
147. ed herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 4 Page 3 AMDO TIME ZOMG eos EE E 39 Ds Medis IOP GE Niece E E E E E 40 Bie NT O O a E E E EE E E E E 40 6 Import Level Custodian Assignment essssssseesssrressrrrrssrrresrrereserersrrerssrresssreressrerssreresererssreresereessreresererssrerese 40 de WROTE A e A E E E haiegsaennteenastacsinatets 40 s Imoo e eCo a 40 D PE O ea A AN E A R 40 10 Roa E E pce E E E E 40 Akter tapon mne Daan Oa PrO ECE eE E EE 41 11 PO S na NO ea E N E E 41 12 imports Module Navigation ccccccessccccsssccecesececceseccceeusececaeececeeaeceeseunccessuseceseugecesseeecessuaecetsegeceeseneeeetas 42 13 Par PO PODE 1 ee eee eee eee een nee anne er ee eee ee eee eee ee en en ee eee ee 43 14 FS AON IN Che E sae sects venation asm dante eae ec an oes eveciaae nen iaeneiae E canes ioedsneeseeeeosa eee 44 15 NAO aa naa eesenad chee cdtonteeadeas see sowsated oun concentunGevaaray teuusr act unesugauersddeutedanaisevoomeeteccmeseineuneia tes 44 16 PRODI Pals WON Ba eorr EE EEE EES 44 17 DEEE ag 016 gl ee eco a ne GCE ne ae ee ee nee Neo neee ene 44 18 PT CUI ETC CIO PIOUS san E E he urate EA 44 Custodi mE MOUE ospe eo n E E A E E E A O E NE 48 Creating Editing Dele
148. ee options of which only one can be used at a time a Launch Native This is the default option When a user double clicks on a row within the Preview grid it will launch that document to the native application that file is associated within Windows b Launch To Folder To launch the native file to a folder in order to get a working copy of the native file click the Launch To Folder button and double click on the row within the Preview table c Associate Filetype If it is preferred that the file launch to a different application when the file is launched natively click the Associate Filetype button and double click on the row within the Preview table and change the default application that the native file is associated within windows This is applicable when an alternative application is found to view the native file that is preferred over the previous native application 5 Selected Document The Selected Document section within Preview provides the document s TunnelVision FilelD as well as the file name of the document that is selected within the Preview table 6 Preview Table Settings To see the Preview Table available settings options right click on the table column headers and the following form will appear DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to
149. eeesseeeceeessseuaesseeeeeeessauaaseeeseseessagggsess 158 APPENDIX D Export Load File Field Descriptions ccccccccsssccccensecccseececeeeecceeeuseceseuececeuuceesensecessuneceesegeceeseneeetes 158 APPENDIX E Hidden Content DESCHIOUIONS asce visas cacaenentucessinwncacwsceapopauacisataeseabetevanxeaasuce Mave EEEE 164 APPENDIX F dtSearch Syntax Guide cccccssssscsssssresccussectenssscnesssessoussecueussscneussuessoueseeueussscneussrestoussseueusssensuusrense 173 PISS NAAN OF OS eee A E E A A 174 osa EEEE eE gc EEE A AA E A ce E 175 Waca S EENES oeann E EE E E E E N TEE E E ee 175 ACME el CNC E E E E S E A 176 AAE EILE E EE EE EAEE E E en eee ee eee eee ere E EET E E T 176 Nurmen Ranee Sa NNE eea E oy pace esierteeaerea nee eaccctan ane don eeuee tacect secu qe eace annie 176 Making Special Characters Searchable cccccccsssecccceseccccensccecssececsusececeeecceseeseceseueceesenscessenecetsunecessegesessenes 177 Making Special Characters Searchable HyphensS ccccccsssccccessececceseccccessccceeesececeeeceeeeneceeseesecessuecessugecessenes 178 Booleans earch REQUESTS ne eon oni eae ne nce EO tne mn eee Pe ee eee ne eer eres nee ee 179 AND OMNE OT a etree errr nn re ere nen ee E ee ee 179 RAC OTIS COM oi sec ecueos Paen E E EEE E A E E 180 NOT CONDEC TO a E E A cree ee 180 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solut
150. elective Set table So if Email is selected and it is not changed back to All Documents anything added to the Selective Set Table below will be limited to Email only c Builder Tabs These tabs contain data subsets created within the different modules Select one or more items within the tab by clicking the item s checkbox Ei Multiple items selected within one tab will be automatically combined with the OR operator when added to the Selective Set Table If the desired Boolean operator is not the OR operator the items will have to be selected one at a time and combined with the desired Boolean operator in the Selective Set Table i File Type Filtering The following are the different ways to do file type filtering within the Selective Set Module which can be found under the File Properties tab 1 File Extension To add files via their file extension to the Selective Set table add one extension per line in the File Extension tab text box and click the Add To Selective Set Table button Multiple extensions will be combined with the OR operator All extensions added will be normalized meaning if the extension is added without a leading TunnelVision will add it automatically a For example if it is desired to find all attachments with the extension xls OR xlsx within the Project choose Attachments as the Scope choose the File Extension tab type xls enter key xlsx in the File Extension tab text box and click th
151. en below Custom Fields Management Custom Fields Create Browse Load To Delete Field Field Field Field Ey Field Name Field Type Document Count Last Update Date Created a Create Field Click the Create Field button to create a new field b Browse Field Choose a field and click the Browse Field button to view the field s contents in a table in order to validate the results of uploaded data to the field c Load To Field Choose a field and click the Load To Field button to launch the Load Data to Custom Field form This form allows a user to upload or overlay a load file into the field DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 122 Page HA Load Data to Custom Field Field Load Settings Set Name Load 20130712 Matching Field TVFILEID Comma 1020 Load Type APPENDOVERLAY uote 254 lgnore First Line Newline Hi 7A Load File TAESFPORT E xportQuery SE spoti uen loadtile dat Cancel i Set Name The name of the set that is being uploaded to the field It is possible to have more than one import or load per field li Matching Field This field should be the first field in
152. ension per line or drag and drop a list of extensions into the box and the files with the extensions will be kept in the Project and all other files will be treated as filter files c NIST Documents The National Institute of Standards and Technology NIST creats an evolving list of hash values that identify system files These hash values need to be imported into TunnelVision by your administrator in order for the NIST filter option to work properly By default NIST files are retained in the processing folder and processed just like any other file To treat NIST documents as filter files choose the W Remove NIST Documents O pt ion DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y Gi New Project Creation e New Project Creation Indexing Options dtSearch Settings Advanced Options Stop Words dtSearch Special Characters Macro Char Fuzzy Char Stemming Char Advanced Options Alphabet File Project Alphabet File wow W w xx AK yy vy Zitz AAAA 26 Page Phonic Char Hyphens Synonym Char eine Cher Spaces Weight Char HS fees 7 Mc 1 Matching Digt Char ia End HyphenOption 3 Auto Break Gk Word
153. ent of Mindseye Solutions MINDS E Y 124 Page Load File Matching Field Already Existing Information Field after APPENDOVERLAY Matching Field E T iv Ignore First Line If the load file contains a first line or column headers click the Ignore First Line checkbox in order to skip this line when uploading the information from the load file into the field v Delimiters This allows the user to choose the delimiters within the load file The default for Delimiters is Concordance Default vi Load File Click the nu button to browsto the load file that will be used to upload information into the field APPENDIX A Reports Report Header Every Report has the name of the Report at the very top of the Report Followed by the name of the Report is the Report header which is consistent for every Report generated Project Data Set Size Matter Number of Files Date Generated Duplicates Removed Report Scope DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 125 Page Deduplication 1 Project The name of the Project from which the Report was generated This value is set at Project creation
154. es To start the TV Worker simply go to the machine running the TV Worker and double click on the TV Worker icon When started the TV Worker will first register within the environment and then start accepting batches of documents for processing Itis not recommended to run TunnelVision and the TV Worker at the same time on the same machine To see any value in the Environment Module update to its most current status click the Refresh button DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 16 Page Monitoring Processing Jobs Release Error Allocated Docs Allocated Docs ty Ms Job ID Client Name Project Name Status Job Name Total Docs Processed Docs Start Time Stop Time Allocated Docs Created Time Job Processing Machines Drag a column header here to group by that column Machine ID Machine Name Assignment Current Job Last Update CPU Usage Total Memory Free Memory Total Storage Free Storage gt 1 ADMIN PC AUTO 001_SELECTIVE SET ExportQuery _01 20 2013 16 52 89 32968 3 88369 1 023346 216 6914 128 6858 Processing Machine ADMIN PC Statistics Property Value Success Machine Statistics Err
155. es that is detected under this option due to its similarity to fast save The fast save feature is enabled by default in Word 97 enabled by default in Word 2000 if it was upgraded from Word 97 and disabled by default in new installations of Word 2000 and above It can be enabled by the user in all versions of Word The fast save feature is enabled by default in all versions of PowerPoint and results in many versions of modified slides remaining in the file The incremental update feature of Adobe PDF may be implemented by PDF generation tools that make modifications to an existing PDF document Hidden Cells e Description Spreadsheet rows columns or worksheets that have been hidden Hidden cells may contain sensitive data that requires user review prior to release Hidden cells can be identified during analysis and can be made visible by setting the Unhide Hidden Cells option Hidden cells are not deleted or cleared when cleaned since they may be required to resolve references from visible cells e Risk It is common for spreadsheets to include entire columns rows or even sheets of data that are hidden from view This is often done to prevent recipients from accessing sensitive information The hidden data might be necessary in order to support a less sensitive calculation or chart For example a sheet of employee salaries may support a chart that shows relative salary expense by department The salary data is sensitive but the chart is not Un
156. eshes the Projects screen to show new Projects created on different machines within a distributed environment This button can also be used within the Project to update the Project Snapshot b Exit Project Exits the Project c Delete Project To delete a Project first click on the Project in the Projects Module Navigation and then click the Delete Project button in the Projects Ribbon d Project Settings The Projects Button launches the Project level settings that were created at Project creation time that can be changed or manipulated after the Project creation DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSE YE aoo i Note If the Indexing Settings or Email Disclaimers are changed the Project needs to be reindexed in order for the new settings to be applied to the dtSearch index Other settings can be changed using simple SQL queries provided by the SupportCenter Knowledge Base or Mindseye Technical Support e Import Dedupe Order The Import Dedupe Order functionality within TunnelVision can be used to change the dedupe order of a Project mid stream on the import level this is not offered on a custodian level This option might be use
157. ess The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 166 Page being considered and the potential reviewers of the document For example documents that may be targets of legal discovery and documents that may be published to the web pose a higher risk than other documents Color Obfuscated Text e Description The font color of some document text closely matches the background color of the text resulting in text that is not visible in the authoring application This feature targets the more common ways to obfuscate text by setting the text color to match a solid background color and includes consideration for numerous cases where the background is inherited from underlying objects Complex backgrounds that include underlying images objects shapes and transparency may inadvertantly generate false positives and false negatives e Risk Making a font color closely match the background color can result in certain text being obfuscated to casual readers of a document This may occur accidentally or be used as means to hide text at various points in the document life cycle and may result in the unintentional disclosure of information Comments e Description Microsoft O
158. ets Excel Presentation E Powerpoint Run Export amp Export Base Path m TAEXPOR T Expot01_Overlay 33 Native Export Options The following options are available for Native Export Options a PST OST Handling This option dictates the Email handling for Outlook Email items within PST OST files This drop down is dictated by the Type option i Parent Child PST OST Handling The options contained within this option allow for the Export of the parent Email to 6 different formats of MSG Unicode RTF HTML MHT TXT or EML The default option is MHT To change to a different format choose the format from the a own menu 1 Apply to Loose Attached MSG EML Files To format MSG and EML attachments in the selected format check the W Apply to MSG EML Attachments checkbox If this option is deselected MSG and EML attachments will not be formatted and will be exported in MSG and EML format b NSF Handling The options contained within this option allow for the Export of the parent Email to 4 different formats of TXT DXL MHT or PDF The default option is TXT To change to a different format choose the format from the drop down menu DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used disc
159. ever for NSF files as the UserID file for the NSF needs to be supplied as well 17 Delete Import To delete an Import first click on the Import in the Imports Module Navigation and then click the Delete Import button in the Imports Ribbon a Note This will not delete all files from the Project s processing folder for the particular import Under no circumstances should a user ever manipulate or delete any folders within the processing folder of an active Project so do not delete the import s corresponding folder in the Project s processing folder 18 Archive Extraction Errors An archive can error out during an import as it may be empty password protected or corrupt This option allows for the reprocessing of errored archives files that were found during the import process If there are archive errors in the import and this option is selected the following table will launch DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y TunnelVision jes a asa la s a e Edit Import Archive Reindex OCR Import Apply Delete t Properties Extraction Errors Import Password Bank Import fy Archive Extraction Errors Table
160. ew of just those documents As documents are worked upon in QC the documents will be moved from one category to another depending on the action taken on the document as well as when the user clicks the Refresh button The following gives a breakdown of the categories a Image QC All original documents within the imaging job i Image Exceptions All documents that have no corresponding images 1 Note This is typically the best place to start within QC as these documents do not have images and they may or may not be able to be imaged ii Imaged With Warnings All documents that have images but were also flagged by one or more QC Flags b Manual All documents within the manual workflow It is possible to manually print more than one document at a time ona single machine There is no limitation on this however the documents actually print within the printer one document at a time but multiple documents can be sent to the printer DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSE YE aloe i Waiting Document s that have been Moved To Manual in the QC workflow ii In Progress When a file has been opened with the Double Click Behavior of Launch
161. ew of the Meeting Minder minutes and may therefore be overlooked during review Presentation Notes Description The PowerPoint notes feature allows notes to be associated with each slide Notes may contain general content or internal commentary that should be reviewed or removed prior to distributing a presentation Risk Presentation notes also referred to as speaker notes are commonly used to document specific points the speaker would like to make during the presentation In most cases these notes represent useful additional content that can be safely shared with any recipient of the presentation document Often times however these notes are written in a style that is targeted at the speaker alone and are not intended to be directly shared with the audience In other cases the notes are used to facilitate collaboration between multiple authors or reviewers working on the presentation Distributing or publishing a presentation that includes speaker notes carries the risk of disclosing unintended or even confidential information Routing Slip Description The email routing feature of Microsoft Office File gt Send To gt Routing Recipient stores the email addresses and user names of recipients in the document Risk Email routing slips are introduced into documents that enable the document routing feature Each routing slip may contain the email display name and email address of the originator and all recipients of the rout
162. ffice supports adding user comments to a document through the Insert gt Comment command Comments often contain private or sensitive information e Risk Document comments may be used to expand upon or clarify visible content and pose low risk when used in this manner However comments are also often used for internal commentary and collaboration In this form they can expose sensitive discussions and if released may represent a leak of information that was not intended The severity of the threat is highly dependent on the content of the comments Database Queries e Description Microsoft Office supports powerful connectivity to databases that results in database connection and query information being stored in Office documents This information may include a path or URL to a database server the database username database password and SQL query strings all of which can be highly sensitive information e Risk The use of database queries to bring external data into Excel is a powerful feature that comes with several serious security risks Specifically this feature creates the potential that unauthorized users will be able to independently query a sensitive database at will In order to allow the query to be updated whether user initiated or automatic the document retains the database query parameters This information may include a file path or URL reference to the database server SQL query strings that identify the requested
163. fix One of the options in export is Custodian Prefix Incremental when it comes to numbering of the files This will add the Export Prefix onto the number for files pertaining to the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 49 Page Custodian After filling out the New Custodian form click OK and the amp icon will appear in the Module Navigation and the Custodian Management section within the module form H New Custodian New Custodian Infomation First Name Jahn Last Name Doe Middle Initial Title Native Files Prefix JODOE 2 Import Custodian CSV To import multiple Custodian names via a CSV file click the Import Custodian CSV button in the Custodians Ribbon and the below form will appear The minimum information for the CSV file is the First Name Column B of CSV and Last Name Column D of CSV of the Custodian and the Export Prefix Column A of CSV One of the options in export is Custodian Prefix Incremental when it comes to numbering of the files This will add the Export Prefix onto the number for files pertaining to the Custodian After browsing to the CSV file click the Import Load File button review the results and click the Add
164. fortunately simply hiding the cells does not safeguard access to the data since recipients can simply unhide the cells Using sheet protection with a password is a common approach to prevent recipients from accessing hidden cells However this safeguard is a weak form of protection because the feature does not encrypt the underlying hidden data and can be easily disabled by hacking a few bytes in the file Workbook and file level security options with passwords can be used to prevent modifications and encrypt the underlying data thus providing stronger security Consequently hiding cells within unencrypted documents should never be considered a secure method of preventing unauthorized DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 170 Page access to those cells Due to the fact that hidden cells may support visible cell calculations removing hidden cells requires modification by the user directly within the application Hidden Slides e Description The PowerPoint hidden slide feature Slide Show gt Hide Slide allows individual slides to be hidden during the slide show and printing of the presentation Hidden slides may contain information that
165. ge Branding To brand an image the following options are available The Branding Font and Branding Font Style can be adjusted as well when branding the images a Bates Stamp Location To brand the image s bates number on the image click the J eee drop down and choose the branding location on the image b Confidentiality Stamp To brand a confidentiality stamp on the image click the oh EE button and choose a branding location on the image and supply the confidentiality text in the Confidentiality Stamp Text 37 Export Base Path This is the path to where the data in the Export Set will be copied to It is important to make sure there is enough free space at the target location as the Export will not complete if there is not enough space the size of the Export Set can be found via the Reports module To choose an Export Base Path click the button and browse to the target location Run Export 38 Run Export Click the button to Export all of the data responsive to the Export Set with all of the Export options and the following Export Summary will be displayed This Export Summary is there to ensure the right options were set prior to the Export as well as the Image Placeholder Preview DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed
166. gical operator combining conditions l l z E Filter Builder Click to change the current operator addiremowe conditions and groups of And conditions ANG Country Equals USA Order Date Is greater than 10 1 2003 Unit Price Is between 50 00 And 100 00 Column Click to select another column Criteria operator Click to change the current operator Cancel Operand Value Click bo specife a value 14 QC Workflow To move a document s in the QC workflow click the check box V next to the document s in the QC table and click the applicable QC Workflow button The document s will receive an icon in the Pending Action column within the QC table providing the user the location of where the document s will be moved in the QC workflow once the user clicks the Refresh button 15 View Options There are three different View Options that can all be enabled or singularly enabled a Add Remove Flags QC Flags are the individual flags that are displayed underneath the QC categories By default all QC Flags are shown when QC is launched for an imaging job To remove a QC Flag from the view click the Add Remove Flags button and deselect the flag s that need to be removed b Show Text By default the text for the selected document within the QC table will not be shown within the viewer To show the text for the selected document click the Show Text button c Show Images By default the images for the selected document within th
167. he Save As Template form After entering the Template Name all of the Export Options chosen at Export time will be saved for future Exports To recall this template for a future Export click the drop down and choose the applicable template i Note To choose a Template from another project check the Glebal checkbox and any export template that was saved as a Global Template will be populated in the drop down menu c Type Choose Relativity A Relativity Export creates a Parent Child Export that is directly loaded into the Relativity review platform i Note To implement Relativity Exports the Relativity Binding must be complete The Relativity Administrator must create a TunnelVision administrator account and the URLs to the Relativity Services amp Web Server to complete the Relativity Binding ii Note After completing the Relativity Binding the user must pair the Project with a Relativity Workspace The Project can be paired to a Relativity Workspace during the Project creation and can be changed or paired after the Project has been created by clicking the Project Settings button in the Projects Ribbon d Deduplication This option dictates the duplicate handling within the Export By default the Deduplication option is set to NoDeduplicstion To change the Deduplication handling choose one of the following options from the drop down menu i No Deduplication The Export generated will include original and
168. he Office security options Surprisingly embedded objects are not encrypted along with the primary document For example if an Excel chart is added to a Word document that is then encrypted using Word s security options the chart and the entire supporting spreadsheet will be left unencrypted within the Word document Scrubbing embeddings will remove the ability to make further edits to the embedding while maintaining the most recent graphic rendition of the object Adobe PDF documents include a feature defined as embedded files that are detected with this option Files embedded within a PDF document carry a risk because they can also be automatically launched via actions that can be attached to form fields and other automated actions Encryption Description The document is encrypted and most analysis and scrubbing requests cannot be accomplished This is distinguished from ScrubOptions WeakProtection in that it cannot be easily circumvented short of brute force or dictionary based password attacks However using the Microsoft Office encryption feature Tools gt Options gt Security gt Password to open does not encrypt the entire document potentially leaving document properties and embeddings into Word and Excel unencrypted Both Office and PDF documents can be encrypted with a default password Clean Content will test the default password and decrypt the document when used on PowerPoint and PDF documents DISCOVER MORE Review Less T
169. he file which is a unique sequential number assigned to each Efile Email and Attachment in the collection based on the File Numbering option chosen at export time All below examples will use the FILEID when being populated This is the document identifier for Relativity Exports All parent items that have attachments will be populated with the FILEID s of their attachments If the parent item has multiple attachments the FILEID values will be separated with a semicolon All Efiles Parent Emails and loose Parent Emails will be populated with their FILEID_001 Attachments and Embedded Objects will be populated with the Parent item s FILEID_002 etc So if a Parent Email has the FILEID TV 00000001 and has one Attachment TV 00000002 the Parent Email TV 00000001_001 and the Attachment TV 00000001_002 All Efiles Parent Emails and loose Parent Emails will be populated with their FILEID All Attachments and Embedded Objects within the family will be populated with the Parent item s FILEID So if a Parent Email has the FILEID TV 00000001 all files within the family will TV 00000001 This is the group identifier for Relativity Exports All Efiles without Embedded Objects and Parent Emails without Attachments will be populated with their FILEID All items within the family will be populated with the last item within the family s FILEID So if the last item in the family was FILEID TV 00000002 all items within the family would TV 000000
170. he information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 168 Page e Risk Encrypting documents using the Microsoft Office security options can provide a strong level of security against unauthorized access to documents However this form of encryption does not always safeguard the entire content of the document Specifically document properties and embeddings can remain unencrypted leaving the unsuspecting author vulnerable to unexpected information exposure Additionally issues with the Office encryption implementation have been published and reported to Microsoft It can be expected that Microsoft will continue to address any holes in this area with patch releases to some versions of Office It can also be expected that existing documents and non patched versions of Office will continue to propagate these problems The security threat posed by partially encrypted and poorly encrypted documents is based heavily on the document content and can range from low to very high Extreme Cells e Description The Extreme Cells target indicates that ranges of spreadsheet cells within the document are located an extreme distance from other cell ranges The definition of an extreme cell range can be
171. he information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 58 Page i Note If there are a defined set of Privileged Search terms and they are to be excluded in a query with the NOT Boolean it is extremely important to do this in a Family Level Selective Set 2 Selective Set Builder Line items are added to the Selective Set Table from the Selective Set Builder a Scope The scope of the Selective Set Builder will limit Searches in one of three file types All Documents Efiles or Email By default the scope will be All Documents In order to change the scope click the AllDocuments iir Documents drop down menu and choose either Efiles or Email i Note The selected Scope will not change after adding documents to the Selective Set table So if Email is selected and it is not changed back to All Documents anything added to the Selective Set Table below will be limited to Email only b Apply Date Restrictions To add a date restriction check the Date Restrict Data choose either After any files after the date will be kept Before any files before the date will be kept or Between any files between the two dates will be kept from the drop down box and click the button to choose the applicable date s i Note The selected Scope will not change after adding documents to the S
172. his document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE oaas Supported File Formats MIME Support Notes The attachments of a MIME message can be stored in many formats All attachment types supported as stated in the above tables will be processed Below is detailed information about the support for MIME encoded mail message formats e MIME formats including o EML o EMLX o MHT Web Archive o NWS Newsgroup single part and multi part o Simple Text Mail defined in RFC 2822 e NEF Format o MIME encodings including base64 defined in RFC 1521 binary defined in RFC 1521 binhex defined in RFC 1741 btoa quoted printable defined in RFC 1521 utf 7 defined in RFC 2152 uue m XXe yenc Additionally the body of a message can be encoded several ways The following encodings are supported e Text e HTML e RIF e TNEF e Text enriched defined in RFC1523 e Text richtext defined in RFC1341 e Embedded mail message defined in RFC 822 This is handled as a link to a new message DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consen
173. hlight any search term s that the document is responsive to To navigate between hits click the Previous Next Hit buttons i Find To search the document for a term that has not been added to the project type the term into the Find textbox and click the Find button The Previous Next Hit buttons can be used to navigate between hits 1 Note To clear this term from the Previous Next Hit navigation remove the term from the Find textbox and click the Find button and this will clear the search 17 QC Images The goal of QC Images is to remove any blank pages from a document To assist in this TunnelVision has the following features a Blank Page Detection Images identified as being blank are not exported by TunnelVision These images are represented in the Images Viewer with red text for their page number To isolate these documents within the QC table click the HAS BLANK IMAGES flag To view just the images that are blank deselect Show Valid Images and Show Possibly Blank Images b Possibly Blank Pages Detection Images identified as being possibly blank will be exported by TunnelVision These images are represented in the Images Viewer with orange text for their page number To isolate these documents within the QC table click the HAS POSSIBLY BLANK IMAGES flag To view just the images that are possibly blank deselect Show Valid Images and Show Blank Images c Mark Blank To mark a page blank click on the page in the I
174. ick the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 105 Page button To remove any of these fields select the field s and click the button To move the order of the field s around select the field s and use the a to move the field s up and down in the order When the Selected Fields are in the correct order click the DTe button and the combined field will be saved a Note The example below shows a combined field being created named AUTHOR that will be populated first with the FROM value of emails If that value is not present for the document it will then be populated with the EFILEDOCAUTHOR field If that value is not present for the document it will then be populated with the EFILELASTAUTHOR field Finally if all three of these fields are not present for the file the AUTHOR field will be populated with nothing Gl Combined Export Field Combined fields will export out the first non blank field value in the selected fields list from top to bottom Field Name AUTHOR Field Type FROM TEXT EFILEDOCAUTHOR TEAT Efile Fields EFILELASTAUTHOR TEXT HASEMBEDDEDOB HASHIDDENCONTENT HIDDENCONTENT EALE TITLE EFILEDOCAUTHOR EFILELASTA
175. icrosoft Word and PowerPoint is designed to decrease the time required to save a document to disk This is accomplished by attaching changes to the end of the existing document rather than completely rewriting the modified document Unfortunately this will result in leaving deleted text and data in the document long after it was apparently removed by the user This creates the risk of exposing the previous state of a document to recipients A second risk is that this feature of Office can be used to transfer confidential information through documents in a way that will circumvent most content filtering technologies The occurrence of this feature in Word documents is low because the Fast Save option was turned off by default with the release of Office 2000 though upgrading Office in place may maintain the state of this option This risk remains a threat in existing pre Office 2000 Word documents This feature is still on by default as of the current release of Microsoft PowerPoint As a result it is common for PowerPoint documents to include multiple prior versions This is particularly concerning when considering the frequency with which pre existing presentations are modified for a slightly different audience Imagine the risk of distributing a sales presentation to one prospect that was given earlier to another prospect knowing that the prior version is buried somewhere in the file Adobe PDF documents include a similar feature known as Incremental Updat
176. iete dae latte ce sence ess cctv antennae nlm eeu soan eter aare cree ges 69 After Creating an Imaging JOD isccecienxsssecsaveasadsavsdoannspaasesiaswaduensdvsataceaeddnnnaswantndessenbeeadenatedeued E EENES ES 70 a REES e a E E A E E E E E 70 Bs Imaging Module NAV IS Atl OM i rect csasrinccosconsscasverdeencscndsseresnasesicbedaacasaedaiencsenicaciosuanosdeentaseasandsenanenee sas dinceseceetenes ans 70 Z Imacng nap hot Exp aE esae arn Oe oe rn en eee ere ee 70 Oe UIC WEY WY coacsces coos cdesscetactopspantantpeccite E E EE E E 71 o UIC E T E TE E 71 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 6 Page 10 Deet IM EE VO 0 erne E O 71 11 FCC OT Man PE era T T sects 71 WV CHEC kine an nE OA E E 73 12 Oy E E E A E eatlesiner sp deuies vouueuatsecesuees perenne 73 13 OG TONS ose derecho E EE E EI E bevceehercticenen ness benceeteeson EE EE EET teense N 74 14 O N OTON eE E A E TAE E A EA E E AOA 75 15 VOW ODUN ea E ean eserves eens eater ees 75 16 VION O e E E E E E 76 17 ACIE e E E E 76 18 Boup Cik BENAVO aree E E E E E E E E AE E 77 19 Selected DOCUMENT ereer sea e E E EA EEE E 77 20 Rere STi ern A E E A E aatsarenooninnsinesnavenoneieaa eres 77
177. iginal documents that are within the scope that have not been imaged in any prior jobs and create a new imaging job underneath the scope or top node For example in the image below the Selective Set Export Query was used to create Imaging Job 001 SELECTIVE SET ExportQuery 01 20 2013 16 52 A week later new data is imported into TunnelVision that is responsive to the Selective Set ExportQuery thus increasing the number of documents within the Selective Set The user could image the Selective Set ExportQuery again and a new job named 002_SELECTIVE SET ExportQuery 01 27 2013 10 52 would be created underneath the scope or top node containing only the original documents within the Selective Set that have not been imaged The Imaging Module also contains QC which stands for quality check QC allows a user to quality check the entire scope containing all imaging jobs or an individual imaging job underneath a given scope The QC workflow flowchart is displayed below The end goal of QC is to find all documents that do not have images or documents that need to be printed manually and moved them QC Cleared All documents do not have to be moved to QC Cleared QC Cleared is only for documents that are specifically moved to QC Cleared because they do not have an image or they need to be manually printed as described below Any documents that are moved to QC Cleared can have a comment associated with the documents which can be exported
178. ile path of the associated with the file name Original file path of the associated file without the file name Recommended over RELATIVEPATH This is the original file path of the associated file without the file name for the parent item The difference between REALTIVEPATH and RELATIVEPARENTPATH is if the file is an attachment or embedded object the RELATIVPATH will contain the full path to these items including the parent item s name For example an email attachment s RELATIVEPATH Test PST Inbox 00001000 email where the REALTIVEPARENTPATH Test PST Inbox File path to the native file stored in the project s Processing Folder This is the doclink field for Relativity Exports when using the Set File Links Processing Path amp Copy Files for the Native File Copy Mode option The extracted text of the file This is the extracted text field for Relativity Exports File path to the deliverable native file This is the doclink field for DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS SY 161 Page TEXTFILE MASTERDATE Date MASTERTIME MASTERDATETIME Date Time OSCREATEDDATE Date OSCREATEDTIME Time OSCREATEDDATETIME Date Time OSLASTMODDATE Date O
179. ileID Beg Bates End Bates Query emca gt a Ranges fa Custodian Beg Export File ID End Export File ID Beg Export End Export gt Doe John NATIVE 00000001 NATIVE 00000244 Exports Export Machine ADMIN PC Export Seconds 39 Export Settings Load File Options Natives Options Image Options Load File Type Avaliable Fields Selected Fields Field Names Inclusion Drag a column header here to group by that column Drag 4 column header here to group by that column Export Field Names as First Line FieldName Field Type Data Type Document Type Display Name FieldName Field Type Data Type Document Type Text Encoding UTF 8 unicode gt TVFILEID STANDARD INT common gt FLED FILEID STANDARD TEXT COMMON Date Format TYDUPEID STANDARD INT COMMON CUSTODIAN CUSTODIAN STANDARD TEXT COMMON mwaa o a TYFAMILYID STANDARD INT COMMON FILEIDCHILDL FILEIDCHILD STANDARD TEXT COMMON AMARTI Time Format TYPARENTID COMMON HH mm ss 2 9 UTCOFFSET COMMON 3 1 Boolean Format EMPTY FIELD COMMON COMMON TRUE FALSE PROJECTNAME Delimiters EXPORTNAME STANDARD TEXT COMMON Format Concordance Default aa T CUSTODIAN STANDARD TEXT COMMON Comma 1020 kitid Record 1 of 133 kitid Record 1 of 3 Hhhh Quote b 254 Add Combined Field 3 2 b Newline Add Selected Fields Remove Selected Fields v Export Base Path ms Run Export amp
180. ileged 432 F 741 eportseconds S9 gt D E E E Export Settings Natives Options Relativity Options Native File Copy Mode Native File Path Field Overwrite Mode Append Folder Documents To Destination Folder 8 F E TunnelVision to Relativity i E E BK_Test E E BK_Test_02 E E BK_Test_o3 E E Export_20120214 Copy Files NativeFileLink Existing Folder Tunnelvision to Relativity EXP006_20120307 Avaliable Relativity Fi AppName ArchiveStore Artifact ID Attachments Batch Batch Assigned To Batch Batch Set Batch Status EmailPriority EmailReadStatus Field Type Fixed Lenath Text Whole Number Long Text Fixed Lenath Text Multiple Object User Single Object Single Choice Fixed Length Text Fixed Length Text DateSent Document Type EfileCompany EfileDocAuthor E F Export_20120220 EmailRecieved Date EfileLastAuthor d E Export_20120227 EmailTransportHeaders Long Text EfileTitle E E Exp004_20120306 Fixed Length Text EmailEntryID WP ExPo05_20120307 ength Text EmailFolder Extracted Text 48 t hd EmailIntMsaID 7 JP Expo06_20120307 in Add Selected Fields B Export Base Path ae 47 Relativity Options The following options are available for Relativity a Native File Copy Mode This drop down instructs TunnelVision how to handle
181. ilter Builder Click to change the current operator addfremove conditions and groups of And conditions i Country Equals USA Order Date Is greater than 10 1 2003 Unit Price Is between 50 00 And 100 00 Column Click to select another column Criteria operator Click to change the current operator OK Cancel Operand Value Click bo specify a value DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MAINI D2 S E 186 Page Glossary e Archive o A file containing one or more files in compressed format for more efficient storage and transfer Examples of archive files are zip rar tar z gz cab and pst files e Archive Children o The files contained within the archive e Collection Location o The geographical location from where the data was collected e Collection Source o This is the media source of the data collected e Custodian o The individual who owns the data e Date Restriction o The process of removing files from a dataset that do not meet a certain time constraint e Deduplication o Deduplication Deduping is the process of comparing electronic records based on their characteristics and removing duplicate records from the
182. imaged by the TV Workers during the imaging process e Errored The total number of documents that were errored by the TV Workers during the imaging process f Image Count Total number of images created by the TV Workers during the imaging process 8 Launch Preview A Preview allows a user to see the documents that are within the imaging job To preview an imaging job click on the scope of the imaging job or the individual imaging job in the Module Navigation and click the Launch Preview To see more information about using Previews please see Appendix G a Note An Imaging Job Preview will only display the original documents that are within the imaging job 9 Launch QC Click on the either the scope of the imaging jobs or an individual imaging job underneath the scope and click the Launch QC button and the following form will appear a Note QC will not show duplicates It will only show original documents so the totals from the Imaging Snapshot will not match the totals within QC 10 Delete Imaging Job Click the Delete Imaging Job button to delete the imaging job 11 Redaction Manager To upload redacted images into TunnelVision click the Redaction Manager button and the Redacted Image Set Management form will load as seen below Provide a name for the set of images that will be imported in the Set Name field upload an Opticon load file and click the Import Redacted Images button OCR will be automatically
183. implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnDsSsSYr boas where it was paused d COMPLETE Click the COMPLETE scope to see a list of all processing jobs that have been successfully completed 3 Processing Jobs Table The Processing Jobs tab displays a table of the processing jobs according to the scope that is chosen within the Environment Module Navigation Section The Processing Jobs table consists of thirteen columns explained below To add or remove columns from the Processing Jobs tab right click on a column header in the table and choose Column Chooser To see the processing machines that are currently allocated to the processing job expand the tree view next to the processing job and a list of all allocated processing machines will be displayed To update the values in this table to the latest values click the Refresh button a Job ID The ID of the processing job b Client Name The client name where the processing job was created c Project Name The project name where the processing job was created d Status The status of a processing job can be any one of the following four values i IN PROGRESS Click the IN PROGRESS scope to see a list of all processing jobs that are currently being distributed out to the processing machines This is the default view of the Environment Module ii PENDING Click th
184. indseye Solutions MINDS E Y 184 Page 2 View Options The View Options dictates what will be displayed within the Viewer By default both the text and images where applicable will show for a given document within the viewer To turn off the display of either or both of these options click on the Show Text and or Show Images buttons 3 Viewer The viewer within Preview consists of two viewers a Show Text The text viewer will automatically highlight any search term s that the document is responsive to To navigate between hits click the Previous Next Hit buttons i Find To search the document for a term that has not been added to the project type the term into the Find textbox and click the Find button The Previous Next Hit buttons can be used to navigate between hits 1 Note To clear this term from the Previous Next Hit navigation remove the term from the Find textbox and click the Find button and this will clear the search b Show Images If the document has been imaged the images for the document will be displayed c Show Redactions By default the redacted images and text for the selected document within the QC table will not be shown within the viewer To show the redacted images and text for the selected document click the Show Redactions button 4 Double Click Behavior The double click behavior defines what will happen when a user double clicks ona row within the Preview table There are thr
185. information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 115 Page a Available Fields Currently there are total of 5 fields to choose from for the sort order of an export To add a field to the sort order select one or multiple fields and click the button b Selected Fields These are the fields that the export will be sorted in To remove any of these fields select the field s and click the button This will move the unwanted fields back into the Add Fields section The export will be sorted in the order the fields appear To move the order of the field s thus changing the sort order select the field s and use the amp to move the field s up and down in the desired sort order Creating a Relativity Export Natives Options TunnelVision 5 8 Exports Custodians Data Imports Selective Set Preview Groups Folders Imaging Jobs ID Group Name Doc Count Family Count w 1 ALL TERMS 696 1165 F 2 Privileged 432 741 J a slResponsve O as as Export Settings Numbering and Sort Options Natives Options Image Options Relativity Options Natives Export Options PST OST Handling MHT x
186. ing and saving the unique subset of data the Selective Set will update automatically to the new data imported into your project that is responsive to the query Robust Reporting Reporting is typically an afterthought for most eDiscovery tools TunnelVision was developed with reporting in mind within every step of the eDiscovery process Utilizing TunnelVision s simplified workflow users have the ability to apply any of the 30 reports to any set of data within the project Direct Export to the Relativity Review Platform from kCura Relativity is one of the most utilized and well known review platforms in the eDiscovery market TunnelVision offers a SQL to SQL direct export into Relativity in order to eliminate data redundancy as well as extra steps in the eDiscovery workflow and lifecycle This allows TunnelVision to both push and pull from Relativity which offers a unique integration into Relativity Understanding the User Interface Mindseye Solutions designed the user interface of TunnelVision leveraging the core value of simplicity The user interface while having an Outlook like feel has no wasted space or actions within the application Each action taken while being simple to do has many implications within the system that will be explained in this document DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either
187. ing bates number of the file Ending bates number of the file All Efiles Parent Emails and loose Parent Emails will be populated with their BATESBEG value All Attachments and Embedded Objects within the family will be populated with the Parent item s BATESBEG value So if a Parent Email has the BATESBEG IMAGE 00000001 all files within the family will IMAGE 00000001 This is the group identifier for Relativity Exports All Efiles without Embedded Objects and Parent Emails without Attachments will be populated with their BATESEND value All items within the family will be populated with the last bates number So if the last page within the family was IMAGE 00000100 all items within the family would IMAGE 00000100 All parent items that have attachments will be populated with the BATESBEG s of their attachments If the parent item has multiple attachments the BATESBEG values will be separated with a semicolon BATESBEGATTACH BATESENDATTACH Efile EFILE Parent Email EMAIL Attachment Embedded Object ATTACHMENT Efile EFILE Parent Email Attachment Embedded Object EMAIL Native application that created the associated file This is based on the file s signature For example for Adobe PDF files this would equal PDF Original file name of the file Original extension of the file Size of the file in bytes Name of Email archive PST OST NSF and Non Email archive ZIP RAR etc of where the file was extracted from Original f
188. ion can provide a view into the corporate network topology This opens an organization to a network intrusion risk While this risk is mitigated by proper network security it remains a social engineering threat by providing confidential information to hackers attempting to infiltrate a corporate network The social engineering risk is elevated when path information is combined with other sensitive data like valid user names email addresses and email subject lines Author History e Description Up to the last 10 authors that saved the document are stored in an area of the document that is inaccessible using the Word application In Word 97 and Word 2000 this information also contains the paths where the document was saved and may include sensitive user logon or network share information e Risk The saving of the author history within Microsoft Word documents poses several risks including exposure of personal information local or network paths and an audit trail of previous revisions Personal information will typically include the user names associated with the last 10 revisions of the document Local or network paths will identify where each revision was saved opening the risks associated with exposing file paths The combination of user names and file paths provides an audit trail of previous revisions that may not be desirable The risk associated with exposing this information often depends on the type of document DISCOVER MORE Review L
189. ions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE a AND NOT COMMING CCON sorire tate cerrscecns cesice eave E 180 WNT OMETTO sissy ctae ce hse E E E idee 180 NOT W N Gio ge e 0 per reae mere nie ne erate nO ent ae Pe en eo ree en eee ene ne one entre eee a eer eee ee ee ee 181 Special W N Connector xfirstword xlastword cccccecseeeccccccccccccesccccccsceeueeueceecesseueueeesceesessseuuueeseeeessseeeuueeceeeeeess 181 Email Metadata Fielded Searching si asessecseteossstinrosaancenenashavcnaaaceteconcnhsesbnte veuntenenbascnsaccuaineniea naradeasseanienay baie naancuteiesandecsseane 181 Recognize Dates Email Addresses Credit Cards ccccccccccccsssssccecccceeeeeeueceecessseeueeeececeseseueueuceesesseuueueuceeesseeuaueensess 182 APPRENDI al ane ee ee eee ere 183 1 Preview Table Navigation cectccaeccccessuncsquncne osecnne E S T EE 183 Bu NIC WO DE OMS a auenctanesdautonasec ohare sateutah en uechaneed guia euudihoes icantoldvecatoui eden tear enennreaeactel aenets 184 Se NOW Tn saree ccc cee aed tee ernie ouee EE E 184 A DoubleClick BEN AVIOP sssucssnducevedesatvsavndineasdavetesnnedatineniwvnte desea diveniesstodeead A 184 Dis SIC CTS IDO CUMIN HN e team A E E 184 C PASWA ee ee eee eee ene eee eee ere 184 OS SM E EEE atin sets erga antacid S AIE eco bogota Soca dentate E sar
190. is not intended for general release e Risk Hidden slides are often used to tailor a presentation to a particular audience or to adjust a presentation to meet a required time allotment In many cases exposing the hidden slides does not represent any type of privacy or security concern In some cases however the hidden slide may contain data not intended for the target audience creating a risk of leaking sensitive information Any presentation that contains hidden slides should be reviewed prior to distribution in order to determine whether the slide should be removed Hidden Text e Description Text that has been intentionally hidden Format gt Font gt Font gt Hidden by the user may contain sensitive information that should be reviewed or removed before distributing the document e Risk The use of hidden text exposes the author to unintended information disclosure Hidden text may be used for internal commentary temporary display and print removal or as a method of deleting text so that it can be later retrieved if desired It is less common to find hidden text that provides intended useful content because this is usually done with comments Releasing documents that contain hidden text to third parties is considered a high security risk when not first reviewed by the author Linked Objects e Description The Office linked object feature Insert gt Object allows linking to an external file that is managed and ren
191. is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE a 16 Statistics Values The statistics within the Environment Module displays statistics according to the Statistics View choice in the Environment Module Ribbon The following explains the statistics values based on the Statistics View selection a Statistics Chart The Statistics chart plots the successfully processed documents versus the errored documents over a period of time b Images Per Hour The total number of images created per hour c Docs Per Hour The total number of documents processed per hour d Total lmages Generated The total number of images created by TunnelVision to date e Total Docs Processed The total number of documents processed by TunnelVision to date f Total Processing Time The total combined amount of processing time logged by all machines running TV Worker within the TunnelVision environment Projects Module The Projects Module creates manages and deletes clients as well as Projects After a Project is created the Client is represented with the icon in the Module Navigation as the top most level icon in the module group s tree view An inactive Project is represented underneath the Client in the group s tree view with the g icon Creating a New Project 1 New Project Click the New Project button on the Home tab button to launch th
192. is report details where data within the scope is coming from and the and size of documents from each custodian location and collection source e Billing Report This report assists with the billing processes The report will detail the client information included and provides a line item for each import loaded to TunnelVision during the defined time frame The line item will break down each import by efile size email size and total size and will include a line item total for each import The following options must be entered into the report in order to generate it e Billing Population The billing report can be generated on the Import or Export level to capture filtering and native processing sizes e Billing Date Range This is the date range for the report Since billing is usually done once a month you would put the start date as the first day of the month and the end date as the last day of the month When generated depending on the billing population options the report will look for any imports or exports that meet the date range for the project in order to generate the population for the DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1
193. is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE Slo 4 Refresh Click the Refresh button to refresh the Search Module to show new Search terms and Search groups created removed on different machines in a distributed environment as well as update the Search group s Statistics 5 New Search Group A Search Group is a simple way to combine Search terms To create a Search Group click the New Search Group button and fill out the New Group form click OK and the M icon will appear in the Module and the Search Groups section within the Module Form The limitation of Search Groups is 64 6 Adding Terms to Search Groups To add a term select multiple terms by using the control or shift buttons to a Search Group after adding the term s to the project drag and drop the term from the Search Terms table to the Search Group in the Search Groups section The Doc Count for the Search Group is the combination of the term s Doc Count combined with the OR operator a Note By default all terms added to the Project will be added to the ALL TERMS Search Group 7 Search Module Navigation The Search Module Navigation displays the various Search Groups Each Search Group has an icon and has a tree view which displays the foll
194. job under that scope DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE oleae After Creating an Imaging Job P E S TunnelVision o B x Redaction Manager Imaging SELECTIVE SET ExportQuery s Word Options Excel Options Powerpoint Options SS 001_SELECTIVE SET ExportQuery _0 1 20 2013 16 52 General Imaging Options Color Mode Imaging Exclusions File Type Spreadsheets Excel Presentation Powerpoint Not Imaged Not Supported Success Errored Pending Image Count 5 Refresh Click the Refresh button to see the Imaging Snapshot update in real time 6 Imaging Module Navigation Section When an imaging job is created the top level node of the job has an icon and displays the overall scope that was used to create the imaging job If the scope is used for rolling imaging jobs each subsequent imaging job created will be displayed as a sub item underneath the top node with its own tree view The following explains the values within each imaging job when the tree view is expanded Query This is
195. k unassign If data is unassigned from a Custodian it will appear in the Unassigned Project Data section 9 Module Navigation The Selective Set Module Navigation displays the various Custodians in the Project Each Custodian has an icon and has a tree view which displays the following values a Data Size This is the total size of the imported data that is assigned to the Custodian in gigabytes b Efiles This is the total number of Efiles assigned to the Custodian c Email This is the total number of parent Emails assigned to the Custodian d Attachments This is the total number of attachments assigned to the Custodian DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 52 Page e Date Added This is the date the Custodian was created Search Module The Search module creates manages and deletes Search terms for the Project as well as group Search terms together After a Search Group is created the Search Group is represented in the Search Module Navigation with the pa icon All counts displayed within the Search Module are total counts meaning they have both original and duplicate files included in the counts There are two diffe
196. keep these worksheets hidden and thus not image them deselect the Print Hidden Worksheets option Auto Size Rows Columns By default all rows and columns in the Excel worksheet are auto expanded so that all information is being displayed when imaging If there are any hidden columns or rows this option will expose these as well so they can be imaged To turn this option off deselect the _ Auto Size Rows Columns option Print Row Column Headings By default row and column headings are not imaged within Excel files To turn this option on select the Print Row Column Headings option Remove Fill Force Text to Black and White By default all color is removed from the Excel spreadsheet and all text is forced to black and white If it is decided to image with the Color For Color option and it is desired to have color Excel images then deselect the E Remove Fill Force Text to Black and White option Do Not Print Headers By default headers within Excel documents are not imaged To image the Excel file with headers deselect the _ Do Not Print Headers option Do Not Print Footers By default footers within Excel documents are not imaged To image the Excel file with footers deselect the _ Do Not Print Footers option Date Time Fields Date Time Fields are dynamic objects within Excel that will update to the current date and time when accessed Typically this is not preferable when imaging documents for eDiscover
197. l files within the entire Project e Document Level By default families are never broken in a Parent Child export To export documents out without their family members click the check box W Document Level f Export Natives To export out a numbered native file for each Efile Email and Attachment click the check box Export Natives and the Natives Options tab will appear To see more information on the Natives Options tab please see below g Export Images To export out images for each imaged Efile Email and Attachment click the check box Export Images and the Image Options tab will appear To see more information on the Image Options tab please see below h Export Redacted Images Text If redacted images were imported via the Redaction Manager and the document is part of the export scope the redacted images and text for the document will be exported out instead of the clean images and text i Export Text Files Separately This option will Export a separate text file named after the FILEID per native file containing the extracted text for the file FULLTEXT The text files will be placed at the root of the Export folder in a folder named TEXT and load file will be created at the root of the Export containing the FILEID and the path to the Exported text file To use this option select the Export Text Files Seperately option DISCOVER MORE Review Less The information contained herein is the prop
198. lativity Fields table to be included within Add Selected Fields the Export and clicking the button a Note Multiple selections can be made by holding down the CTRL key on the keyboard 49 Field Mapping After adding the Relativity field s the field s has to be mapped to the TunnelVision field by clicking on the drop down option next to each selected TunnelVision field To remove a field from the Field Mapping choose the field and click the Remove Selected Fields button 50 Export Base Path This is the path to where the data in the Export Set will be copied to It is important to make sure there is enough free space at the target location as the Export will not complete if there is not enough space the size of the Export Set can be found via the Reports module To choose an Export Base Path click the ES button and browse to the target location Run Export 51 Run Export Click the Run export button to Export all of the data responsive to the Export Set with all of the Export options and the following Export Summary will be displayed This Export Summary is there to ensure the right options were set prior to the Export DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written
199. lds from the image 3 Remove Path From Filename When adding these fields to a Word document users have the option to include the full file path to these files It is a foregone conclusion that these documents are now not at the same place they were originally thus the file path will be incorrect This option will remove the file path from the filename 4 Replace With Field Codes This option will replace these fields with a standard code instead of displaying a filename value c Excel Options The following explains the Excel Options that can be manipulated when imaging Excel documents i Orientation To change the orientation of an Excel document when imaging it click the landscape drop down menu and choose one of the following values 1 As Is No orientation formatting will be applied to the Excel document and it will print with the Original setting set by the user that created the document 2 Landscape By default the Excel documents will be auto formatted to image in the Landscape orientation If the Excel documents are believed to be wider this formatting option should be used 3 Portrait This will image the Excel document in Portrait If the Excel documents are believed to be longer instead of wider this formatting option should be used li Print Direction This is the order in which the pages of the Excel document will be imaged in This typically will correspond with the Orientation setting Fo
200. le apply apples application applications etc DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 176 Page o cipl This search would retrieve any documents that match principal principals etc o ap ed This search would retrieve any documents that match applied approved etc Stemming Searches Stemming Search e Usage o Stemming extends a search to cover grammatical variations on a word e Example o priv This would retrieve any documents that had privileged privileged but not Privileged doc etc Fuzzy Searches Fuzzy Search e Usage o Fuzzy searching will find a word even if it is misspelled Fuzzy searching can be useful when you are searching text that may contain typographical errors or for text that has been scanned using optical character recognition OCR The number of characters you add determines the number of differences dtSearch will ignore when searching for a word The position of the characters determines how many letters at the start of the word have to match exactly e Examples o ba nana This search would retrieve any documents where a word within the document begins with ba and has at most
201. le do not use this option iii Item Level DXL To Export the Lotus Notes Email items responsive to the Export Set to DXL format ltem Level DAL choose the from the NSF Handling drop down menu The DXL files will be named with via the order that they were processed during ingestion into TunnelVision c Foldering This setting dictates the foldering structure for the folders that will precede the native folder structure for an export Since No Deduplication and Custodian Level Dedupe are Deduplication options it is possible that a duplicate file exists between different imports for a particular Custodian and could cause a file collision at export time Because of this potential issue the Import ID number will always be one of the folders preceding the native folder structure within the export By default the Foldering structure applied to an Export js By Custodian Import ID meat lb Ati files that are unassigned in the Custodian Management section and responsive to the Export Set will be added to the UNASSIGNED Custodian The following is the only Foldering options i By Custodian Import ID In this Foldering option the following folder scheme would be applied under the Export Base Path 1 Export Name a Custodian i Import ID 1 Folder Structure 22 Refresh Click the Refresh button to refresh the Export Module to show new Export sets created removed on different machines in a distributed environment
202. le pie poached pear or both NOT Connector e Usage o NOT standing alone can be the start of a search request only If the NOT connector is not the first connector in a request you need to use either AND NOT or OR NOT e Example o not pear This search would retrieve all documents that did not contain pear AND NOT Connector e Usage o Use AND NOT in front of any search expression to reverse its meaning This allows you to exclude documents from a search e Examples o apple sauce and not pear This search would retrieve all documents that contained apple sauce but did not contain pear W N Connector e Usage o Use the W N connector in a search request to specify that one word or phrase must occur within N words of the other e Examples o apple w 5 pear would retrieve any document that contained apple within 5 words of pear The following are examples of search requests using W N apple or pear w 5 banana apple w 5 banana w 10 pear apple and banana w 10 pear e W N Connector Syntax Notes o Incorrect W N Syntax Some types of complex expressions using the W N connector will produce ambiguous results and should not be used The following are examples of ambiguous search requests o Incorrect Syntax Examples apple and banana w 10 pear and grape apple w 10 banana w 10 pear and grape o Correct W N Syntax DISCOVER MORE Review Less The information contained herein is the proprietary and co
203. lective Sets created removed on different machines in a distributed environment as well as update the Selective Set group s Statistics After Creating a Selective Set 8 Selective Set Module Navigation The Selective Set Module Navigation displays the various Selective Sets in the Project Each Selective Set has an icon and has a tree view which displays the following values a Type This displays the Selective Set s type which can either be Family Level or Document Level b Document Count The Selective Set s file count 9 Refresh File Counts A Selective Set s file count can change by actions taken in other modules For example a Custodian that was part of the Selective Set may have been deleted or had additional data added to the Custodian Both of these examples would change the file count of the Selective Set In order to see the effects of these changes a user should right click on the Selective Set and select Refresh Document Counts a Note It is important to Refresh Document Counts on any Selective Set before using it in a Report or an export as the file counts may have change b Note The Refresh Document Counts cannot be undone If you want to keep a Selective Set preserved but you want to Refresh Document Counts to see the changes to the various line items it is suggested to create a new Selective Set using the same steps taken in the preserved Selective Set to see the new changes 9 Launch Preview
204. led Presentation Microsoft Office PowerPoint 2010 Macro Enabled Slideshow Password Protected Microsoft Office PowerPoint 2010 AUTOCAD DWG 2010 COREL PRESENTATION X5 IWORK KEYNOTE IWORK KEYNOTE PREVIEW SVG Microsoft Office Microsoft Office Corel Star Office Star Office Oracle Open Office Oracle Open Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Autodesk Corel Apple Apple Scalable Vector 147 Page Ppsx ppsm cdr sdd sda SXd Pptx potx potm Ppsx pptm ppsm Pptx dwg Sshw SVE TENS DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 2234 2235 2236 2237 2238 2239 2240 34268 34269 34271 34303 34342 34371 34396 34397 34414 Graphics AUTODESK DWF Autodesk ARCHIVED POWERPOINT Microsoft Office 2013 POWERPOINT Microsoft Office 2013 TEMPLATE POWERPOINT Microsoft Office 2013 TEMPLATE MACRO POWERPOINT Microsoft Office 2013 SLIDESHOW POWERPOINT Microsoft Office 2013 MACRO POWERPOINT Microsoft Office 2013 SLIDESHOW MACRO EMBEDDEDBMP EMBEDDEDTIFF
205. lied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE Bloo i File Type Exclusion By Signature To selectively exclude files from processing based on their signature choose the By Signature and Exclude Selected File Types options and check the particular item s and the files will be treated as filter files ii File Type Exclusion By Extension To selectively exclude files based on their extension choose the By Extension and Exclude Selected File Types options and type the extension s that will be excluded one extension per line or drag and drop a list of extensions into the box and the files with the extensions will be treated as filter files 1 Note All extensions are normalized by the system meaning the extensions are not case sensitive and can be added with or without a period in front of the extension iii File Type Inclusion By Signature To selectively include files based on their signature choose the By Signature and Include Selected File Types options and check the particular item s and only these items will be kept in the Project and all other files will be treated as filter files 1 File Type Inclusion By Extension To selectively include files based on their extension choose the By Extension and Include Selected File Types options and type the extension s that will be excluded one ext
206. lied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnDsSsSYr soo ace b NSF Handling This option dictates the Email handling for Lotus Notes Email items within NSF files The following are the different NSF Handling options i Responsive NSF All Documents The default option for a Natives Only Export is set to ioe tell bbl This means the Lotus Notes Email items responsive to the Export Set will be Exported into the same NSF file Any items from the original NSF file that are not responsive to the Export Set will be removed from the NSF file This option will not maintain the folder structure inside of the NSF file The responsive items will be copied from the All Documents folder into the resulting NSF file s All Documents folder ii Responsive NSF Original Folders The default option for a Natives Only Export is set to Responsive NSF Original Folders vet rig This means the Lotus Notes Email items responsive to the Export Set will be Exported into the same NSF file Any items from the original NSF file that are not responsive to the Export Set will be removed from the NSF file This option will maintain the folder structure inside of the NSF file Note This option is much slower on Export than Responsive NSF All Documents If Export performance is more important than maintaining the folder structure inside of the NSF fi
207. lled with confidential data Extreme caution should be used when releasing spreadsheets that contain database queries Embedded Objects Description The Office embedded object feature Insert gt Object allows embedding an object into the document that is created and served by another application The resulting object data may then contain any of the hidden and sensitive data issues found in the serving application Adobe PDF documents may include attached documents through the embedded files feature of the PDF format Files embedded in a PDF document are detected under this analysis option Risk Office applications leverage embeddings to seamlessly work with each other as well as with other applications to create compound documents Including a spreadsheet table in a Word document or a chart in a presentation is common and useful In order for any application to allow an embedding to be edited in its native application the primary document includes a complete copy of the application data associated with the object This data is in addition to the graphic rendition of the object that is used for display and printing It is in this data that security risks can be found Any security threat that has been identified in documents created by an application can also manifest itself when that application serves an embedding An additional security concern has been found to exist when using embeddings within documents that have been encrypted using t
208. lutions MINDS E Y 174 Page after both got into never since those which all but had is not some through while also by has it now still thus who an came have its of such to will and can he just on take too with another come her like only than under would any could here made or that up you are did hi many other the very your as do him me our their was at each himself might out them way be even how more over then we because for however moreover said there well been from i most same therefore were before further if much see these what e Usage o Ifa phrase contains a noise word dtSearch will skip over the noise word when searching for it e Example o statue of liberty This example would retrieve any document containing the word statue any intervening noise word and the word liberty For more accurate searching the noise word of could be removed from the Stop Word List Phrases and Words Quotation Marks e Usage o Quotation Marks should be used around a phrase to ensure that connector words are interpreted as part of the phrase e Example o clear and present danger Without the quotation marks clear and present danger would be interpreted as a Boolean search for clear and present danger Punctuation e Usage o Punctuation inside of a search word is treated as a Space e Examples o can t dtSearch would interpret this as a phrase consisting of two words can and t o 1843 c 8 ii dtSearch woul
209. lutions Knowledge Base for possible solutions to issues or questions that they have The Support Portal contains proprietary and confidential information of Mindseye Solutions LLC The information from this guideline either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions LLC To gain access to the Support Portal please email support mindseyesolutions com k Additional Support All requests for issues questions and feature requests should be send to support mindseyesolutions com Edit Delete Clients To edit or delete previously created Clients click the Edit Delete Clients In order to delete a Client there cannot be any active Projects created under the Client Environment Module The Environment Module manages processing jobs and processing machines for the entire TunnelVision environment The Environment Module can be accessed and utilized without having to open a TunnelVision project Processing jobs are discrete jobs created within a TunnelVision project which has been sent to the Environment Module in order to be distributed to the processing machines The processing machines are machines that are running the TV Worker application The TV Worker application is a listening device that accepts batches of documents from in progress processing jobs and processes those documents in order for the most efficient handling of these batch
210. mages Viewer and click the Mark Blank button To mark several pages blank hold the Ctrl button while selecting several pages and click the Mark Blank button Any image marked blank will have their page number text changed to red and will not be exported out by the system d Mark Valid To mark a page valid that was marked as blank by the system or by a user click on the page in the Images Viewer and click the Mark Valid button To mark several pages valid hold the Ctrl button while selecting several pages and click the Mark Valid button Any image marked blank will have their page number text changed to black and will be exported out by the system DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnNnDsSsSYr syle ace 18 Double Click Behavior The double click behavior defines what will happen when a user double clicks on a row within the QC table There are three options of which only one can be used at a time a Launch Native This is the default option When a user double clicks on a row within the QC grid it will launch that document to the native application that file is associated within Windows b Launch Manual To launch a file to print it manually
211. matted and will be exported in MSG and EML format b NSF Handling The options contained within this option allow for the Export of the parent Email to 4 different formats of TXT DXL MHT or PDF The default option is TXT To change to a different format choose the format from the drop down menu DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 92 Page 13 Native Export Restrictions In some projects it is requested that only the native files of Excel and PowerPoint files be exported natively and for everything else be exported in image format To only export out native files for Excel and or PowerPoint files click the check box next to the file types This will automatically provide these files with an image placeholder when exported out of the system Creating a Parent Child Export Image Options TunnelVision Home Exports ay 4 y a Refresh New Export Validate Export c EXPORTO1_01 j 1 22 2013 10 12 AM Actual Count 244 Expected Count 244 Export Set Exports Custodians Data Imports Search Groups ID Group Name Doc Count 1 ALL TERMS 696 Selective Set Preview Groups
212. mported into the Project the import shows up as a tree view within the Unassigned Project Data section By default the tree view will recreate the folder structure of the source data down to the folder level A different view can be applied to the data by clicking the Split Efile Email button in the Custodians Ribbon If this option is chosen the top level item in the tree view is the import path followed by the data classification where Efiles are separated from Email Underneath the Efiles and Email the tree view recreates the folder structure for the source data down to the folder level Creating Editing Deleting Custodians TunnelVision Custodians amp ID 1Doe John Unassigned Project Data Assigned Project Data Export Prefix JODOE pgp 1D 001 C Users dshedd Desktop Desktop TestDataSet02 El amp Doe John Data Size 0 36 GB 22 Efiles y 1D 001 C Users dshedd Desktop Desktop TestDataSet02 Benchmark EMail E Benchmark 6 Email i EML d PST B Test PST pst Deleted Items Inbox Gy ZIP2zip H ZIP zip oa NestedZip zip 9 PPT zip XLS zip PDF zip i RTF zip L NISTDocs 1 New Custodian To create a new Custodian click the New Custodian button in the Custodians Ribbon and the below form will appear The minimum information for a Custodian is the First Name and Last Name of the Custodian and the Export Pre
213. n Show Comments By default comments within Word documents are imaged To exclude comments from being imaged within Word documents deselect the _ Show Comments option Show Revisions By default revisions within Word documents are imaged To exclude revisions from being imaged within Word documents deselect the _ how Revisions option Show Hidden Text When creating Word documents users can actually choose to hide text within Word documents By default revisions within Word documents are imaged To exclude revisions from being imaged within Word documents deselect the _ Show Hidden Text option Date Time Fields Date Time Fields are dynamic objects within Word that will update to the current date and time when accessed Typically this is not preferable when imaging documents for eDiscovery The default behavior for these fields is to not print them thus they will not be included in the image To change this option click the Do Not Print drop down menu and choose one of the following settings 1 Do Not Modify print as is This option will do nothing to these fields allowing the date time fields to update to the current date and time when imaged 2 Do Not Print This is the default setting for these fields This setting will exclude these fields from the image 3 Replace With Date Created This option will replace the date time values within these fields to the system created date time of the file
214. n the group To expand the module group s tree view click on the icon next to the module group 3 Module Form Actions taken within the form will be used to update or create a module group 4 Module Form Resize Bar Click and drag this resize bar left right or click the button to completely collapse the Module Navigation DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE aloon 5 Module Navigation Resize Bar Click and drag this resize bar up or down If a module button collapses after the bar is dragged down an icon will appear on the bar below and can be used as the module button 6 Module Ribbon The Module Ribbon contains buttons that perform specific functions within the module The Module Ribbon opens in a new tab every time the Module button is clicked in the Module Navigation The Home Module Ribbon will always be showing and will precede the Module s Ribbon that the user is currently working in The following explains the different buttons within the Home Ribbon a New Project The New Project button will launch the New Project Creation wizard b Refresh View In a distributed environment click the Refresh View button to se
215. ne field All Email address fields of the Email combined in one field Subject of the Email Date Sent of the Email Time Sent of the Email Date Sent date and time of the Email combined in one field Date Received of the Email Time Received of the Email Date Received date and time of the Email combined in one field The item type of the email according to native application Priority of the Email Read status of the Email Entry ID of the Email Entry ID applies to Microsoft Email Universal ID of the Email Universal ID applies to Lotus Notes Email Internet Message ID of the Email Only applies to Microsoft Email Email Transport Header of the Email Only applies to Microsoft Email Conversation Index of the Email Only applies to Microsoft Email First 44 characters of Conversation Index of the Email Only applies to Microsoft Email Start date of Email appointment Start time of the Email appointment Start date and time of the Email appointment combined in one field End date of Email appointment End time of the Email appointment End date and time of the Email appointment combined in one field Sender and Recipient Domains combined into one field where applicable APPENDIX E Hidden Content Descriptions Name Audio and Video Paths Author History Color Obfuscated Text Comments Database Queries Embedded Objects Encryption Extreme Cells Extreme Objects Fast Save Data Word LN NNN A Excel PowerPoint PDF Z
216. nfidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 181 Page In general at least one of the two expressions connected by W N must be a single word or phrase or a group of words and phrases connected by OR Below are the corrected examples of the o Corrected Syntax Examples apple and banana w 10 pear or grape apple and banana w 10 orange tree NOT W N Connector e Usage o The NOT W not within operator allows you to search for a word or phrase not in association with another word or phrase e Example o apple not w 20 pear This would search for documents that have the word apple and excludes cases where apple is within 20 words of pear o pear not w 20 apple This would search for documents that have the word pear and excludes cases where pear is within 20 words of apple Special W N Connector xfirstword xlastword e Usage o dtSearch uses two built in search words to mark the beginning and end of a document e Examples o apple w 10 xfirstword This search would retrieve any documents where apple was within 10 words of the beginning of the document o apple w 10 xlastword This search would retrieve any documents where apple was within 10 words of the end of the document Email Metadata Fielded Searching
217. nfidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 8 Page 36 aee E NA serere EEE 108 37 OU e Ee E E a E A A E Se tc A E A A A A E A A AET 108 38 RUME XDO E o E E E A N E A E E E E E E 108 Creating a Relativity Export Export Settings ssssseseseesesrrrssrreresrrersrrrresrrerssreresererssreresrrressrtreserereseteesrrereseeresene 110 39 NOW EDOT aE E E E E E E O E O E E E 111 40 EDOT EI a A E E E E E E E AR 111 41 EXPO g Goa UNE E E R TE 111 Creating a Relativity Export Numbering and Sort Options ccccccccsseccccesscceceesececeesececeeeeceeeeusecessuecesseeceeeeens 113 42 Pie NuUmDOnDE OMON eer A E E E aeceetenetae nae 113 43 MaE NODE NE e AE E A E A E aes 114 44 PXOOEE SOC OOS cee EEE 114 Creating a Relativity Export Natives Options ccscsccsssssscssssssesccussecccnssscuenssscneoussececussscucussscneussestoussscuenessensees 115 45 MONE PTO O PUO rerio en E E E E ts 115 46 Native Export R Strictions ccccccccseccsstcseccsscessceseceseceseceseceseccseecseetaeesaecsseetaeesaeeseusseessegsseussesscesseesseeass 116 Creating a Relativity Export Relativity OPONS aciscccdcdsvonasncanicasducenooasaedsGoudededesancecsneadtiosennsntea vossaudasanasauanbaedeaavepadendxtoeds 117 47 FR UTI TU ODON S
218. ng Settings or Email Disclaimers are changed after data has been imported into the Project all imports imported prior to these changes will need to be reindexed in order to apply these changes If there are several imports to reindex it is recommended to use as many machines as possible in a distributed environment to reindex the imports 15 OCR Import To OCR the import click the OCR Import button a Note Since TunnelVision does not process duplicates TunnelVision will not OCR duplicates either Due to this it is highly probable that when the OCR process starts it will display a number that is less than what is showing as Potentially Scanned documents in the Import or Project Snapshot 16 Apply Password Bank To decrypt encrypted files within the import click the Apply Password Bank button This process will use the passwords that are within the Password Bank to decrypt the files To add more passwords into the Password Bank click the Project Settings button click Password Bank and enter in one password per line a Note Passwords are case sensitive Please make sure that the password being supplied is correct b Note The Password Bank can be used to decrypt archives To decrypt archives with the Password Bank launch the Archive Extraction Errors Table and click the checkbox next to the password protected archive s and click Reprocess Selections and the archive will be decrypted if the password is correct This will not work how
219. nge the EDRMDataType click in the field and type the corrected corresponding EDRM Data Type For more information about the EDRM XML 2 0 Data Type options please see http www edrm net projects xml 2 0 schema 11 Add Combined Field A combined field is a custom field that will populate at export time with the first non blank value for the selected fields Click the Add Combined button to launch the Combine Export Field form The first step is to provide the Field Name then select one or multiple fields and click the Add Selected Fields button To remove any of these fields select the field s and click the Remove Selected Fields button To move the order of the field s around select the field s and a use the S to move the field s up and down in the order When the Selected Fields are in the correct order click the 75 Feld button and the combined field will be saved a Note The example below shows a combined field being created named AUTHOR that will be populated first with the FROM value of emails If that value is not present for the document it will then be populated with the EFILEDOCAUTHOR field If that value is not present for the document it will then be populated with the EFILELASTAUTHOR field Finally if all three of these fields are not present for the file the AUTHOR field will be populated with nothing DISCOVER MORE Review Less The information contained herein is the proprietary and confidential info
220. nization to network security risks through direct intrusion attempts and through social engineering attacks Sensitive INCLUDE Fields Description The Microsoft Word include field feature provides non OLE based linking to external files Insert gt Field gt IncludeText and Insert gt Field gt IncludePicture These fields may contain fully qualified local paths or network paths Risk Sensitive INCLUDE fields carry the risk of exposing sensitive local and network file paths which can provide insight into an organization s internal network structure The release of path information carries the risks of network intrusion sensitive information exposure and social engineering threats Tracked Changes Description The change tracking feature of Microsoft Office tracks insertions deletions and formatting changes made to the document Such changes contain deleted text and author and date information that may be unintentionally left in the document upon distribution Risk Tracking changes in documents is a powerful feature that enhances the collaboration process by providing valuable change history It can be useful for individual authoring and indispensable when multiple authors and reviewers are involved But a very high information disclosure risk comes with this power Documents often reach points in their lifecycle where tracked changes should either be accepted or rejected and a clean version of the document should be saved Thi
221. ntained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 114 Page Export Prefix used was JDOE so the first number used for a file Exported from DOE JOHN C s universe will be JDOE 00000001 This option will automatically pick up on the next available number for all future Exports For example if the last number used in the first Export was JDOE 00000391 the next import will automatically start with JDOE 00000392 i Note To reset the Custodian Prefix Incremental numbering at 1 change the Export Prefix field by editing the Custodian within the Custodians Module or deleted the previous exports c Custom Incremental This option will add a numbering scheme to the specific Export starting with the number prefix followed by the number entered at Export time Unlike the two previous numbering formats this will not automatically continue from the previous export s numbering i Prefix The prefix is the first sequence of the numbering scheme It will remain constant and appear on each image The following options are available for the prefix as well ii Padding Length This controls the number of characters after the prefix By default this is set to 8 characters iii Start Number
222. o the Project level date restriction e NIST Filter File listing of the files that were removed from the Project as they were NIST files e File Type Filter File listing of the files that were removed from the Project as they were file type filter files e Selective Set Report Returns the queries used to create a Selective Set this report is helpful to include when using a selective set as the scope of a report within the system Property Reports e Chain of Custody This Report will launch the chain of custody in its native format For example if you upload a PDF as the import s chain of custody and you select this Report the same chain of custody will be launched This is only available for imports e Import Media Sender Report This Report will return the information entered in the import module form prior to importing a data set e Project Settings Returns all settings and options used to create the project e Imaging Job Settings Returns all settings and options used to create the imaging job APPENDIX B Supported File Formats Below is a listing of the supported file types by general file type Non Indexable files are certain file types where application metadata and text extraction will not be attempted as Mindseye Solutions believes no usable information will be generated from these file types The Non Indexable file types can be found below with the value TENS Text Extraction Not Supported in the No
223. odesk PBM Portable bitmap Portable Graymap Portable Pixlemap Adobe Microsoft Office Corel Kodak Visio Corel Visio Corel Microsoft Office Intergraph graphics Wireless bitmap prs igs pit xbm xpm gp4 png dat xwd CmX df gdf dsf ps eps al ppt pptx cdr cdr dwg vsd dwg pbm pgm ppm psd ppt pptx pspimage fpx vsd cdr vsd cdr Jpg tmp ppt dgn bmp wbmp DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions 144 Page TENS TENS OCR INS TENS OCR MINDS E Y 145 Page 1604 MIFFG 1605 POWERPOINT2 Microsoft Office 1606 WPG10 1607 VISIO3 Visio vsd 1608 DESIGNER7 Micrografx dsf Designer 1609 PDFIMAGE OCR 1610 STAROFFICEIMPRE Star Office sdd SS52 1611 ILLUSTRATOR9 Adobe ai 1612 AUTOCADDWG20 Autodesk dwg 00 1613 AUTOCADDWG2D Autodesk dwg OT5 1614 AUTOCADDWG2D Autodesk dwg OT6 1615 AUTOCADDWG9 Autodesk dwg 1616 AUTOCADDWG10 Autodesk dwg 1617 QUARKEXP_MAC3 Quark Software qxd 0 for Mac 1618 QUARKEXP_MAC3 Quark Software qxd 1 for Mac 1619 QUARKEXP_MAC3 Quark Software qxd 2 for Mac 1620 QUARKEXP_MAC3 Quark Software qxd 3 for Mac 16
224. odian Billing Report _ Duplicates Repo Choose the scope of the report below No selection will report on the project level Custodian Imports Search Groups Search Terms Exports Selective Set Preview Groups Folders Imaging Jobs Document Timeline Report Export Detail Language Frequency zm ID Term Date Restriction Doc Count Family Count Uniqueness Indusiveness Group Membership 1 priv w 10 conf and document 121 227 1 04 42 Privileged A Email Archive R 2 water AFTER 11 26 2008 175 303 26 06 39 Responsive F Sender Domains Report P 3 agreement and policy 151 278 97 05 51 Recipient Domains Repor gt ET 304 Search Reports Lal 5 water 170 10 06 21 Responsive 2 m 3 Email Reports 1 Choosing a Report Select W a Report in the Reports Module Navigation A description of all Reports can be found in Appendix B 2 Report Options The Reports Options are driven per Report and per tab The more common Report Options are Deduplication and Document Level a Deduplication Deduplication dictates the duplicate handling within the Report By default deduplication is set to To change deduplication choose one of the following options i No Deduplication The Report generated will include original and duplicate files with the file
225. odule allows users to create view save and print reports generated within the system There are 30 report formats to choose from 1 results can be viewed based on any level of deduplication 2 and the scope of the report to be generated can be defined by any of the available work product created within TunnelVision 3 Report options are driven by the type or scope of a report For example selecting any report with a scoping option of search terms will enable a checkbox option for Document Level which allows a user to define the report scope to just the documents that hit on the defined search Another example would be the display options when running a Document Timeline report where the user has the ability to define the frequency time period and the document types they would like to report back on DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MANS E Y 78 Page Creating a Report TunnelVision Data Reports Create New Report File Listing V File Type Frequency Report Options archive Extraction Enos Dedipication _ ProjectLavel Desuplicaion v T Snapshot Document Level 2 ESI Summary V Report Per Cust
226. on into the eDiscovery tool such as the Search terms responsive to a certain file To link this type of data and more generate the Export Detail Report which contains this type of information and use the MDS field to link Efiles Attachments and the Exported Entry ID to link parent Emails d Deduplication This option dictates the duplicate handling within the Export By default the No Deduplication Deduplication option is set to To change the Deduplication handling choose one of the following options from the drop down menu i No Deduplication The Export generated will include original and duplicate files with the file count ii Custodian Level Deduplication The Export generated will only include the original files within the applicable Custodians iii Project Level Deduplication The Export generated will only include the original files within the entire Project e Exclude All Previously Exported Documents To exclude any file from the production that was included in a previous production select the Exclude Previously Exported Documents from Selected Exports option This option will enable the table below it in order to selectively choose which Exports to apply to this option This option will help with rolling deliveries For example if you are using a Search Group as the scope for all Exports from a Project and new data has been imported into the Project simply choose this Search Group as the scope of the Expor
227. one difference between it and banana o ba nana This search would retrieve any documents where a word within the document begins with ba and has at most two differences between it and banana Numeric Range Searching Numeric Range Search e Usage o To search for a numeric range within documents e Example o apple and 12 17 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE eae This search would retrieve any documents that had the word apple and a number between 12 and 17 e Numeric Range Notes o A numeric range search includes the upper and lower bounds so 12 and 17 would be retrieved in the above example Numeric range searches work only with positive integers For purposes of numeric range searching decimal points and commas are treated as spaces and minus signs are ignored For example 123 456 78 would be interpreted as 123 456 78 three numbers Making Special Characters Searchable Hi New Project Creation e New Project Creation Indexing Options dtSearch Settings Advanced Options Stop Words Advanced Options Alphabet File dtSearch Special Characters Project Alphabet File Macro Char AK Xx i Fuzzy Char 3 Y
228. only display the errors for an Export that had any issues To see open the error log in the Error Explorer click on the icon in the Module Navigation and click the Error Explorer button in the Export Ribbon Export Folder To go directly to the export folder in Windows Explorer click the Export Folder button in the Export Ribbon Delete Template To delete a project level export template click the Delete Template button in the Export Ribbon Delete Export To delete an Export first click on the Export in the Export Module Navigation and then click the Delete Export button in the Export Ribbon Custom Fields Custom Fields is a way for users to bring external data into TunnelVision in order to use the data as a field in a load file An example of a custom field would be to bring coding in from an external review tool in order to include that coding in the load file Another example might to create custom DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 121 Page universes of documents like a custom Index Status for the files etc To create a custom field click the Custom Field Management button to launch the Custom Field Management form se
229. or a particular Custodian for all files assigned to the Custodian This field can be edited after assigning data to a particular Custodian This does not have to be a Title If there is something unique to be captured for all files within a particular Custodian like a bar code this field could be used for that purpose thus making it more like a custom field at export time This will apply the information provided within the Model Number field in the Imports Module for a particular Import for all files within the Import This field can be edited after an Import has completed for a particular Import This does not have to be a Serial Number If there is something unique to be captured for all files within a particular import like a bar code this field could be used for that purpose thus making it more like a custom field at export time This will apply the information provided within the Manufacturer field in the Imports Module for a particular Import for all files within the Import This field can be edited after an Import has completed for a particular Import This does not have to be a Serial Number If there is something unique to be captured for all files within a particular import like a bar code this field could be used for that purpose thus making it more like a custom field at export time This will apply the information provided within the Serial Number field in the Imports Module for a particular Import for all files within the Import
230. or any other purpose except with prior expressed written consent of Mindseye Solutions MINDSE YE Bou Image Placeholder Preview mae Review the sample placeholder image below and click OK to continue with the export or Cancel to retum Image Placeholder IMAGEQOCOMMENT This document is confidential DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MANS E Y 96 Page Creating a Natives Only Export Export Settings A Natives Only Export will Export all documents in their native format as well as native folder structure Email will be exported back into its native format meaning attachments will not be broken out as separate files In a Natives Only Export Export Options are limited and a Load File cannot be created TunnelVision c EXPORTO1_01 1 22 2013 10 12 AM Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs ID Group Name Doc Count Family Count Expected Count 244 F 1 ALL TERMS 696 1165 Export Machine ADMIN PC r 2 Privileged 432 741 Export Seconds 9 gt EE Export Settings Natives Options
231. or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MAINI D S eE Y 109 Page cA Export Summary EXPORTOL_NativesOnly Export Settings Scope EXPORT EXPORTO1_01 Type Overlay Deduplication NA Foldering By Custodian Import ID PST OST Handling MHT NSF Handling MHT File Numbering NZA Epot Tet Files Separately NZA Exclude Previously Exported Documents FALSE Export Data Data Total Documents Email Attachments DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS Y 110 Page Image Placeholder Preview _o 2 Review the sample placeholder image below and click OK to continue with the export or Cancel to retum Image Placeholder This document is confidential Creating a Relativity Export Export Settings A Relativity Export creates a Parent Child Export that is directly loaded into the Relativity review platform To implement Relativity Exports the Relativity Binding must be complete which is done by clicking on the Home Ribbon DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The inform
232. ored Images Per Hour 11379 Docs Per Hour 1746 Total Images Gener 4340 Total Docs Processed 666 Total Processing Time 00 22 53 0 ae lt 1 14 2013 1 15 2013 1 16 2013 1 17 2013 1 18 2013 1 19 2013 1 20 2013 1 Refresh To see any processing job value in the Environment Module update to its most current status click the Refresh button 2 Environment Module Navigation The Environment Module Navigation consists of four scoping mechanisms which are explained below When selected the processing jobs that are contained within the scope will be displayed within the Processing Jobs tab a IN PROGRESS Click the IN PROGRESS scope to see a list of all processing jobs that are currently being distributed out to the processing machines This is the default view of the Environment Module b PENDING Click the PENDING scope to see a list of all processing jobs that are waiting to be distributed to the processing machines c PAUSED Click the PAUSED scope to see a list of all processing jobs that have been paused A processing job might be paused after it was in progress in order to make room for higher priority processing jobs Paused jobs can be resumed at any time and will pick back up at the location from DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or
233. ormation contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS SY COLLECTIONSOURCE MEDIADESCRIPTION CUSTODIANTITLE MEDIAMODEL MEDIAMANUFACTURER MEDIASERIAL INDEXSTATUS FOLDERS Multi Value COMMENTS Multi 162 Page can be changed after data assignment by unassigning the data from the Custodian and applying properly when assigning the data to the Custodian again The Collection Source of the file This information is captured when assigning data to a Custodian in the Custodians Module This can be changed after data assignment by unassigning the data from the Custodian and applying properly when assigning the data to the Custodian again This will apply the information provided within the Description field in the Imports Module for a particular Import for all files within the Import This field can be edited after an Import has completed for a particular Import This does not have to be a Serial Number If there is something unique to be captured for all files within a particular import like a bar code this field could be used for that purpose thus making it more like a custom field at export time This will apply the information provided within the Title field in the Custodians Module f
234. ort ID Spreadsheets Excel Presentation Powerpoint Export Base Path kums TAEXPORTIExport04_NativesOnly RunExport 21 Native Export Options The following are the available Natives Export Options a PST OST Handling This option dictates the Email handling for Outlook Email items within PST OST files This drop down is dictated by the Type option i PST The default option for a Natives Only Export is set to rst This means the Outlook Email items responsive to the Export Set will be Exported into the same PST file Any items from the original PST file that are not responsive to the Export Set will be removed from the PST file ii MSG Unicode To Export the Outlook Email items responsive to the Export Set to MSG format seri abla T from the PST OST Handling drop down menu The MSG files will be named with their unique TunnelVision FilelD number choose the 1 Apply to Loose Attached MSG EML Files To format MSG and EML attachments in the selected format check the _ Apply to Loose Attached MSG EML Files checkbox If this option is deselected MSG and EML attachments will not be formatted and will be Exported in MSG and EML format DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or imp
235. ose potentially sensitive information The Microsoft Word protection features Tools gt Options gt Security gt Password to modify and Tools gt Protect Document gt Password optional are weak protections because they do not result in encrypting the file and are easily circumvented with minor changes to the underlying file The Microsoft Excel 97 thru 2003 protection features Tools gt Options gt Security gt Password to modify and Tools gt Protection gt Protect Sheet gt Password to unprotect sheet are weak protections because they do not result in encrypting the file and are easily circumvented with minor changes to the underlying file The Microsoft Excel 2007 and above protection features Save As gt Tools gt General Options gt Password to modify and Review gt Protect Sheet gt Password to unprotect sheet are weak protections because they do not result in encrypting the file and are easily circumvented with minor changes to the underlying file APPENDIX F dtSearch Syntax Guide Noise Words a being furthermore in must she they when about between get indeed my should this where DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye So
236. ou would like to use to determine what has been Exported properly from the case and only new data that is responsive to the Search Group that has not been previously Exported from the selected Exports will be Exported from the Project 4 Refresh Click the Refresh button to refresh the Export Module to show new Export sets created removed on different machines in a distributed environment as well as update the Export group s statistics DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 85 Page Creating a Parent Child Export Numbering and Sort Options TunnelVision Home D Export e EXPORTO1_01 i 1 22 2013 10 12 AM i Actual Count 244 ID Group Name Doc Count Family Count Expected Count 244 1 ALL TERMS 696 1165 Export Machine ADMIN PC i Export Seconds 39 Export Set Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs i 2 Privileged 432 741 EE ions Load File Options Natives Options Image Options File Numbering Options Export Sort Options Custom Incremental ba Field Field Prefix 20 4 Z a z 0 9
237. ount 205 Family Count 375 Search Terms Term Date Rest Doc Count Family Count i Group Membership S priv w 10 conf and document 121 227 Privileged a water AFTER 11 26 2008 175 Responsive B water Responsive Term Derivative water waters watered watering Search Groups Group Terms Doc Count B ALL TERMS 696 3 Privileged 432 Search Term priv w 10 conf and document confident 5 Responsive 205 1 Add Terms Search allows for literal wildcard proximity and fuzzy Searches All Search terms must be written using the appropriate syntax To view the Search Syntax guide click the 281ch Syntax link or see below There are two ways to add a Search term to the Project a Typing a Search Type a freeform Search term and click the Aod Tems button To add multiple terms type a term click the enter key type in a term hit the enter key etc repeat as many times as Add Terms necessary and click the button b Dragging and Dropping a List of Terms Create a list of term s by typing the term s into a text file in the same method as above of one term per line and drag and drop the text file into the Search tab and Add Terms click the button i Apply Date Restriction To apply a date restriction to the search term s check DISCOVER MORE Review Less The information contained herein is the proprietary and confidential info
238. ous numbering formats this will not automatically continue from the previous export s numbering i Prefix The prefix is the first sequence of the numbering scheme It will remain constant and appear on each image The following options are available for the prefix as well ii Padding Length This controls the number of characters after the prefix By default this is set to 8 characters iii Start Number The first number applied to the first image in the export set iv Example The example of how the image numbering will look on the image d BEGBATES This option will name the native files after the BEGBATES of the document This is option is only available when exporting images out within the same export 6 Image Numbering The following are different options a user has when applying a numbering scheme to exported images a Prefix The prefix is the first sequence of the numbering scheme It will remain constant and appear on each image The following options are available for the prefix as well i Custom The Custom prefix can be up to twenty characters accepts alohanumeric characters and the special characters ii FilelD The prefix of the exported images will be the exported FilelD of the file iii TVFilelID The prefix of the exported images will be the TunnelVision FilelD of the file b Padding Length This controls the number of characters after the prefix By default this is se
239. owing counts a Term Count The total number of Search terms assigned to the Search Group b Doc Count The total individual documents responsive to the Search terms within the Search Group c Family Counts This is the total number of documents within a family when one or more of its members is responsive to a Search term For Email Doc Count and Family Count can be different depending on the situation For example the Search term document may be responsive to the attachment of an email but not the email itself In this example the Doc Count will be 1 and the Family Count will be 2 8 Delete Search Group To delete a Search Group first click on the Search Group in the Search Module Navigation and then click the Delete Search Group button in the Search Ribbon a Note This will only delete the Search Group from the Project and will not delete the Search Terms from the Project 9 Launch Preview A Preview allows a user to see the documents that are responsive to the chosen term s To preview the results of a search term s select the search term or multiple search terms by holding the shift key and choosing the terms click the Launch To Preview button To see more information about using Previews please see Appendix G a Note A Search Preview will only display the documents Doc Count that are responsive to the search term Selective Set Module The Selective Set module combines multiple sets of information
240. own menu and choose one of the following settings 1 At The End Of The Sheet This will add the note at the end of the worksheet where the comment was found This is good as it will not cover up any cells when displayed but it may lose some of its value as the placement of the comment is not where the user intended it to be so it may not make sense 2 As Displayed On The Sheet This will add the note exactly where it is within the Excel worksheet This is good as this is the place the user intended it to be which may make it have more meaning when reading it The drawback to this approach is that the comment could be large thus it may cover up many cells within the image DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDsSsSev lose 3 Do Not Print This is the default settings for comments This setting will exclude these comments from being imaged xiii Adjust To This setting will adjust the view of the worksheet when being imaged The default setting is 75 of the normal size To change this setting click within the box and type the new percentage that should be used when imaging Excel documents 1 Print First n Pages This setting allows th
241. performed on the images To include the redacted images and text in an export the user can choose the option Export Redacted Images Text DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS SES Y 72 Page ste eae RedactedImagesLoadant ee TEXPORTimagingJobs_20121204_02 Images opt Set Mame Doc Count Image Count DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE a aa Aol Checking an Imaging Job Tiff Job 001_ ExportQuery _01 20 20 o o k D Show Valid Images Fa j Bb Selected TVFileID 550 Selected Filename Broker detail 5 29 01 xls Add Remove Show Text n Imai Show Redactions Launch Launch To Associate Flags Poo Native Manual Folder Filetype dons ty T T Category Doc Images 7 App Name lq Image 230 i p 2 Ci Page 1 2 CIE Images Per Page be rlo Image i amn Pending Action TV File
242. port Seconds 39 e a Custodian Beg Export File ID End Export File ID Beg Export End Export gt Doe John NATIVE 00000001 NATIVE 00000244 Exports Export Settings Load File Options Natives Options Image Options Export Name Expon01_NativesOnly Template F Global Exclude Previously Exported Documents from Selected Exports Type Overlay Deduplication NA Overlay Restricted To Export Set Document Level Export Natives Export Images Export Redacted Images Text Export Text Files Separately V Generate Placeholders for No Extracted Text Placeholder Text lt lt NO TEXT EXTRACTED gt gt Export Base Path Run Export amp 25 New Export To create an Export click the New Export button 26 Export Set Select one or more items within the Exports tab only by clicking the item s check box W if multiple items are checked within the Exports tab they will be combined with the OR operator Overlays will be restricted to the Exports tab only 27 Export Settings Below are all of the available Export Settings for an Overlay Export a Export Name Supply each Export a name by typing the name in the Export Name text box The first folder of the Export will have this name so it is recommended to use a CD Volume or a name that has meaning for tracking purposes DISCOVER MORE Revie
243. port scope and the table details all domains available within the scope as well as the associated email addresses and items received by the domain recipient DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 129 Page Search Reports e Search Term Hits Contains all project search terms the files in the data set are responsive to When using a search group or search term scoping option users have the ability to isolate terms to only report back on the terms or terms within the search group selected as the report scope The search counts included are based upon the scope of the report e Search Term Derivative Hits Contains all project terms with derivatives the files in the data set are responsive to When using a search group or search term scoping option users have the ability to isolate terms to only report back on the terms or terms within the search group selected as the report scope The search counts included are based upon the scope of the report Indexing Reports e Index Errors File listing of the files where text was expected but the text extraction failed This helps identify corrupt files password protected files etc e File R
244. proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 4031 4032 4033 4034 4035 4036 4037 4038 4039 4040 4041 4042 4043 4044 4045 4046 4047 4048 4049 4050 4051 4052 4053 4054 4055 4056 4057 4058 4059 4060 4061 4062 4063 EBCDIC_284 EBCDIC_285 EBCDIC_297 EBCDIC_500 EBCDIC_870 EBCDIC_871 EBCDIC_1026 HTML_EBCDIC_37 HTML_EBCDIC_27 3 HTML_EBCDIC_27 7 HTML_EBCDIC_27 8 HTML_EBCDIC_28 0 HTML_EBCDIC_28 4 HTML_EBCDIC_28 5 HTML_EBCDIC_29 7 HTML_EBCDIC_50 0 HTML_EBCDIC_87 0 HTML_EBCDIC_87 1 HTML_EBCDIC_10 26 UUENCODEDTEXT UUENCODEDPART XXENCODEDTEXT XXENCODEDPART YENCODEDTEXT YENCODEDPART BINHEXENCODEDT EXT BINHEXENCODEDP ART ARABIC_ASMO708 ARABIC_DOS ARABIC_ISO ARABIC_MAC BALTIC_ISO BALTIC_WINDOW S 153 Page xt txt doc DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 154 Page 4064 CENTRALEUROPEA N_DOS 4065 CENTRALEUROPEA N_ISO 4066 CENTRALEUROPEA
245. purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 127 Page e Search Term The Search term from the Search Module e TermType The Search type of the term Literal Wildcard Proximity or Fuzzy e Document Hit Count The Doc Hits of the term e Group Membership The Search group s the term is within Report Descriptions The following contains the descriptions of the different Reports offered Data Reports e File Listing This is a file listing with path and general descriptive information about each file contained within the report scope e File Type Frequency This report groups the files within the report scope by application type Within the report the pie chart shows the top X of the file types within the report scope and the table below gives a listing of every file type identified the number of these files and the associated size e Archive Extraction Errors File listing of the archive error files within the report scope which includes details about the error messages received and general descriptive information regarding the error file e Snapshot This report provides the project snapshot based upon the report scope which is limited to project level custodians and imports e ESI Summary This provides a breakdown of the Custodians as well as the Collection Source and Collection Location information captured at data assignment time based upon the report scope Th
246. r TunnelVision environment to enable programmatic loading of data into Relativity i Note To implement Relativity exports the Relativity Binding must be complete The Relativity Administrator must create a TunnelVision administrator account and the URLs to the Relativity Services amp Web Server to complete the Relativity Binding ii Note After completing the Relativity Binding the user must pair the Project with a Relativity Workspace The Project can be paired to a Relativity Workspace during the Project creation and can be changed or paired after the Project has been created by clicking the Project Settings button in the Projects Ribbon h Archive Restore Project To archive or restore a previously archived Project click the Archive Restore Project button and follow the instructions i Import NIST Library Please see the TunnelVision Administration Guide for more information on this action DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE stoo j Support Portal The primary goal of the Support Portal is to provide 24x7 customer support by giving client s access to submit and track their Requests as well as the ability to Search The Mindseye So
247. r example if Portrait is chosen as the Orientation it makes more sense to print the Excel document using DOWN AND ACROSS or N Print ACROSS AND DOWN To change this click the drop down menu and choose one of the following values DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnDsSsSYr Jea vi vii vili 1 As Is No orientation formatting will be applied to the Excel document and it will print with the original setting set by the user that created the document 2 ACROSS AND DOWN This is the default setting This will print the Excel document going first across the sheet and then down This is commonly referred to as Z Print 3 DOWN AND ACROSS This will print the Excel document going first down the sheet and then across This is commonly referred to as N Print Print Gridlines By default Excel documents are not imaged showing gridlines To include gridlines in the excel images select the b Print Gridlines option Print Hidden Worksheets When creating Excel documents users can actually choose to hide worksheets within Excel documents By default hidden worksheets within Excel documents are imaged To choose to
248. rchives separation of email and efiles and assign data to a particular custodian TunnelVision requires no preprocessing Simply point to the source folder and TunnelVision will recursively go through all subfolders and files to process the entire import TunnelVision will among other things unzip all non email archive file types handle loose Email file types in their native format extract all attachments from email identify and automatically separate Email from non email file types and allow flexible data assignment on the import folder or file level to one or more custodians File Type Recognition via File Signature All files that pass through the system are recognized via the file s signature Unlike an extension a file signature cannot be altered Non Native Text and Metadata Extraction TunnelVision quickly extracts metadata and text from over 400 file types without the use of any native applications There are certain applications needed to process certain file types but they are not needed to extract the text and the metadata from the files Single Instance Storage TunnelVision uses the MD5 Hash algorithm to hash all of the files imported into each project TunnelVision processes original non duplicative data across the entire project which lessens the overall size of the processing folder TunnelVision keeps a record of all files including duplicates in the database in order to repopulate duplicates on the custodian or project
249. re embed Excel document The text for these files is combined into one text file and fed into the index engine Optionally TunnelVision can extract embedded objects as their own standalone documents and maintain the parent child relationships This can significantly impact Import performance and should not be selected unless required i Note It is highly likely the embedded objects will not have an extension Where possible the extension is added for the extracted file DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE olo EA Mew Project Creation e Mew Project Creation Processing Options OCR E OCR Automatically During Import B iis ee will a a files el als ip i alphanumeric characters were extracted and tiff images Any file type selecte IOCA During Import is selected OCA will be performed automatically below will be added in addition to the default file types for OCR during the data import process If this is not selected OCA can still be performed on the import after ingestion i complete OCR Mode Balanced h Include Selected Document Formats in Potentially Scanned 20 2 OCR Timeout Minutes 0 No Timeout IP JPEG C GIF BM
250. rent types of counts within The Search Module of Doc Count and Family Count Doc Count is the result of a term on a document level where Family Count is the result of a term on an entire family For Efiles Doc Count and Family Count will always equal each other For Email Doc Count and Family Count can be different depending on the situation For example the Search term document may be responsive to the attachment of an email but not the email itself In this example the Doc Count will be 1 and the Family Count will be 2 Search terms update automatically at the end of the Import process in the Search Module If it is desired to see the effect the previously added Search terms have on the Project after an Import completes it is recommended to run the Search Hits Report on the Import s in question DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MANS E Y 53 Page Running Search Terms TunnelVision G U ALL TERMS iu Privileged attorney work product ioi Term Count 2 Sender contains John w 3 Doe Doc Count 432 Family Count 741 S U Responsive X Apply Date Restriction 11 26 2008 Search Syntax Add term To Group ivi X Doc C
251. rietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 84 Page i Note This option will typically be used in place of adding the FULLTEXT field to the Load File If this is the case make sure the FULLTEXT field is not one of the Selected Fields in the Load File j Generate Placeholders for No Extracted Text This option will add the value lt lt NO EXTRACTED TEXT gt gt in the DAT file or the separate text file for the files where there was no extracted text This is for all files that do not have the Index Status of Indexed i Placeholder Text Allows a user to edit the placeholder text for documents with no extracted text f Exclude All Previously Exported Documents To exclude any file from the production that was included in a previous production select the Exclude Previously Exported Documents from Selected Exports option This option will enable the table below it in order to selectively choose which Exports to apply to this option This option will help with rolling deliveries For example if you are using a Search Group as the scope for all Exports from a Project and new data has been imported into the Project simply choose this Search Group as the scope of the Export and select this option and choose the Exports y
252. rmation of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE aloo before the date will be kept or Between any files between the two dates will be kept from the drop down box and click the button to choose the applicable date s ii Add Term To Group To add the search term s to a Search Group check s Add term To Group and choose the Search Group and the terms will be automatically added to the target Search Group as well as the ALL TERMS Search Group 2 Search Terms Table After the Add Terms button is clicked the term s are displayed in the Search Terms table The Search Terms table has four columns a Term This is the term that was added to the table i Derivative All Search terms are displayed with a tree view Once expanded the tree view shows all derivatives for the parent term The Doc Count for the parent term is the combination of the derivative s Doc Hits combined with the given operation It is likely the parent term s Doc Count will not equal the sum of the derivative s Doc Hits counts as several derivatives may exist within one file b Date Rest Displays the date restriction that was used on the search term when added to the Search Terms Table if applicable c Type This is the Search type of the Search term
253. rmation of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDsSsSY solace al Combined Export Field Combined fields will export out the first non blank field value in the selected fields list from top to bottom Field Name AUTHOR Field FROM EFILEDOCAUTHOR Efile Fields EFILELASTALITHOR HASEMBEDDEDOBN HASHIDDENCONTENT HIDDENCONTENT EFILETITLE EFILEDOCAUTHOR EFILELASTAUTHOR EFILECOMPANY METASUBJECT METAKEYWORDS METACATEGORY METAREVISION METATEMPLATE DATE METALASTPRINTDA DATE METALASTPRINTTIME DATE DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 91 Page Creating a Parent Child Export Natives Options TunnelVision Lo E So Home Exports WV ay fa Refresh New Export Validate Delete Cancel Load Image Loadfile E Export Create Export Export Set Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs e EXPORTO1_01 i 1 22 2013 10 12 AM i Actual Count 244 ID Group Name Do
254. rop the entire import data classification or folder from the Unassigned Project Data section to the correct Custodian in the Custodian Management section After all data from an import is assigned the import will be removed from the Unassigned Project Data section Any part of the import not assigned to a Custodian will remain in the Unassigned Project Data section and will appear in exports under a Custodian named UNASSIGNED if responsive to the data set being exported i Note Reprocessed archives will appear in the Unassigned Data section if the archive processes correctly even if the import had been previously assigned This means all successfully reprocessed archives will need to be reassigned to the Custodian s b Confirm Assignment During the data assignment the Confirm Assignment message box will pop up asking to confirm the assignment and to supply the Collection Location and Source of the data that is being assigned This information is useful for Reporting purposes but it is not required to assign data to a Custodian aw Confirm Assignment Assignment Into Are you sure you want to assign all EMails To Custodian Doe John Collection Location Anington VA Source Laptop 8 Custodian Management This section displays the data assigned to a Custodian within the Project a Data Unassignment To unassign data from a Custodian right click on the Custodian import data classification folder or file and clic
255. rosoft Office cgm XIc XIc cdr ppt dcx ppt cdr met ppt dxf dxf dxf prz ppt ppt Shw bmp dwg dwg Shw WpE pdf fmv as rnd pcd emf gem jpg JPG dat XIC pptx pptx pptx pptx pptx PDF DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions TENS OCR OCR 143 Page MINDS E Y 1567 1568 1569 1570 1571 1572 1573 1574 1575 1576 1577 1578 1579 1580 1581 1582 1583 1584 1585 1586 1587 1588 1589 1590 1591 1592 1593 1594 1595 1596 1597 1598 1599 1600 1601 1602 1603 B3 POWERPOINTMAC B4 HARVARDWINDO WS IGES IBMPIF XBITMAP XPIXMAP CALSRASTER PNG XDUMP CORELDRAWCLIPA RT HPGALLERY GDF DESIGNER POSTSCRIPT POWERPOINT97 CORELDRAW6 CORELDRAW7 PDFMACBIN AUTOCADDWG VISIO4 AUTOCADDWG14 PBM PGM PPM ADOBEPHOTOSHO p POWERPOINT9597 PAINTSHOPPRO FLASHPIX VISIO5 CORELDRAW8 VISIO6 CORELDRAW9 PROGRESSIVEJPEG POWERPOINT2000 DGN BMP5 WBMP Microsoft Office Harvard graphics IBM CALS Raster Corel HP Micrografx Designer Adobe Microsoft Office Corel Corel Corel Autodesk Visio Aut
256. ross the internet b Native File Path Field This drop down is populated with all of the available fields within the Associated Relativity Workspace From this list select the field in Relativity that is being used as the DocLink field for linking the native files i Note This field is selected and automatically mapped to the required TunnelVision native path based on Native File Copy Mode selection c Overwrite Mode The default option is Append which will add new records to the associated Relativity Workspace The other option is Overlay which is used to update fields for documents that have already been loaded through TunnelVision keying on the document identifier d Folder Documents To This option allows for specifying the load foldering information which defines the folder folders the document Export will be loaded to within Relativity The following three options for load foldering are i Select an Existing Folder This allows you to select the folder within the folder tree you would like to load to 1 Note You may create a new folder to load to as well by selecting the New Folder option in the Export Ribbon ii Field Allows users to specify a field to create folders within the Workspace For example you may choose Custodian as a field and this would instruct the system to create folder for each custodian contained within the Export 48 Available Selected Fields Select the fields within the Available Re
257. s MINDS S Y TunnelVision TEN Project Version 3 6 0 0 Exit Project Delete Project Project Import Pair OCR Processing Settings Dedupe Order Text Folder Processing Folder C TVProcessing TestDataSet Archive Processing 31 Documents Comp Email 2 Comp Non Email 28 Err Email 1 Source Files Expanded Files Archives Filtered Files Project Files 0 44 GB 0 85 GB 0 27 GB 0 00 GB 0 58 GB D Comp Email 2 Comp Non Email 28 B Err Email 1 B Err Non Email 0 Data Class Details 2965 Documents 1600 1400 1200 1000 Indexed 2 738 800 pi Errors 8 nerypted 2 600 Non Indexable 163 Pot Scanned 41 400 F ile Rec Errors 13 200 0 A Efiles Emal ktachments B Indexed 2 738 B File Rec Errors 13 B Pot Scanned 41 B Non Indexable 163 B Encrypted 2 B Index Errors 8 E Original Documents 2908 Duplicate Documents 57 BR OCR Paired 0 1 Active Project An active Project will be highlighted in blue in the Projects Module Navigation section and lets the user know which Project they are currently working in 2 Snapshot Charts The snapshot charts provide a visual high level snapshot of the Project a Project Counts The Project Counts chart consists of 5 bar graphs Each bar graph has the number of files and data size in gigabytes associated with each bar graph i Source Files This provides a one to one match of th
258. s 0 CJKRanges 2e80 ac00 acid Yat f90 Hat fettHet 4 Indexing Options All Indexing Settings can be altered after creating a Project by clicking the Project Settings button After making the appropriate changes all Imports must be reindexed in order for the changes to take place a dtSearch Settings dtSearch indexes have different option in the behavior of certain items By default Index Numbers is turned on in order to index numbers in the Project To enable other options choose the option s checkbox b Advanced Options Stop Words Index Stop words are common words that are not indexed thus they cannot be Searched To change the stop word list add remove a word to the default list There can only be one word per line c Advanced Options Alphabet File The alphabet file can be manipulated to make special characters searchable For more information on this see Appendix F DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 27 Page Gi New Project Creation e New Project Creation Email Disclaimer Options Disclaimer Name Disclaimer Text EmailDisclaimer01 This email is confidential and pri Delete Selecte
259. s in the Run Search textbox and click the RunSearch button or click the enter key The next available line item will be comprised of this new query i Simple Search A simple Search comprises of line items and operators with no grouping of line items together For example 3 not 1 1 and 2 or 3 2 or 3 and 1 etc DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MnDsSsSYr PO ii Advanced Search An advanced Search comprises of line items and operators grouped together In order to group line items together use parenthesis For example 2 or 3 and 1 1 and 2 or 3 and 4 etc 4 Define Selective Set To define a Selective Set select the checkbox V of one of the line items and click the Define Selective Set button The selected line item will be highlighted in green 5 Delete Selective Set To delete a Selective Set first click on the Selective Set in the Selective Set Module Navigation and then click the Delete Selective Set button in the Selective Set Ribbon 6 Clear Selective Set Click the button to clear all line items from the Selective Set Table 7 Refresh Click the Refresh button to refresh the Selective Set Module to show new Se
260. s is required when it is no longer desirable to share the history of deletions and additions with the next group of recipients of the document Many organizations have experienced the fallout associated with releasing a document with change tracking still enabled The results can range from embarrassing to adversely affecting business and depending on the sensitivity of the content can even be used to support evidence discovery for litigation Versions DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 173 Page e Description The versioning feature File gt Versions in Microsoft Word allows multiple historical versions of a document to be saved within a single file Versioning is useful during document creation but potentially sensitive once a document is released e Risk The version feature of Microsoft Word carries with it a high risk of unintended information disclosure This feature allows the author to archive the current state of a document into the file so that it can be extracted at a later time if required Users that rely upon this feature as a form of version control run the risk of accidentally releasing older versions of the document
261. s takes place at import time 9 Query The query used to generate the Report This will be the items chosen within the Report tabs Report Fields The following explains the different fields contained within the Reports e Doc ID When data is imported into the system every file is given a unique Doc ID DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 126 Page Family ID This is the DoclD of the parent level document across the entire family e Example Email TV0000005 e Attachment TV0000005 e Attachment TV0000005 e Dupe ID This is the Project level duplicate field If this field is blank the file is an original file within the Project If the file is a duplicate file within the Project the Doc ID of the file s parent will be supplied e Cust Dupe ID This is the Custodian level duplicate field If this field is blank the file is an original file within the Custodian If the file is a duplicate file within the Custodian the Doc ID of the file s original parent will be supplied e Imp ID The Import ID of the file e Custodian The name of the Custodian the file belongs to e MD5 The MDS Hash of the file e
262. sed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y Gb New Project Creation New Project Creation Project Summary New Project Summary Setting Project Name Client Client Matter Processing Folder Default Timezone Index Project Eclusive Extengi Index Numbers Recogninize Dat New Project Wamings Waming Value Test Data Set UserSuide CATVProcessing UTC 05 00 East TRUE exe dll TRUE FALSE mae 35 Page Save As Template 13 Project Summary The Project summary provides a breakdown of all options chosen prior to creating the Project If an option is incorrectly configured After Creating a Project To open an existing Project navigate to the Projects Module Navigation expand the client the Project is associated with and click on the blue database icon g to open or make the Project active Once active the Project s snapshot will show in the Module Form The Snapshot contains information about the Project based on the Snapshot s scope which is explained in the Snapshot Table below DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solution
263. senger Log File 1344 AOL Messenger Log File 1472 Lotus Data Interchange Format 1650 WPINFORMS1 1651 SNAPSHOTTEXT 1652 SNAPSHOTBMP 1653 ICF 1654 ESCHER 1655 PDFA 1726 Resource Interchange File Format Compressed Amiga Archive Windows 7 Zip Adobe Software Microsoft JungUm Global Microsoft 150 Page Sit zh H exe Z emz wmz See TVDB1072 For 11 different extensions tar 1 2 pdf Possible Notes Extension Zul 0 001 ani idf rmi dis DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 151 Page 1800 EXECUTABLE dll xll TENS INS 1801 COM TENS INS 1808 ENVOY 1809 QUICKFINDER 1811 ENVOY7 1816 JAVACLASS Oracle class TENS INS 1819 ENCRYPTED_UNK NOWNMSFTOFFIC EDOC 1823 MICROSOFTINFOP XSN ATH 1825 Windows Media Microsoft wpl Player Playlist 1998 File Identification None 1999 UNKNOWN TENS INS 2000 XML_ANY 2001 XML_FLEXIONDOC 2002 XML_FLEXIONDOC 2 2003 XML_FLEXIONDOC 3 2004 XML_FLEXIONDOC 4 2005 XML_FLEXIONDOC 5 2006 XML_FLEXIONDOC 51 2007 XML DXL xsd 2008 XML_FLEXIONDOC 52 2010 XML_ADOBEINX 2012 XML_VISIO 2030 XML_FLEXIONDOC 5 3 2031 XML_OPENDOCU MENT _1_0 2032
264. spreadsheets may be considered extreme if the object is bound to cells that are located in an extreme cell range as defined by the Extreme Cells target Note that such an object will trigger both an Extreme Object and an Extreme Cell notification Objects embedded into PowerPoint presentations may be considered extreme if 50 of the bounding rectangle of the embedding is positioned outside of the slide or speaker note frame Objects embedded into PowerPoint presentations may be considered extreme if 50 of the bounding rectangle of the embedding is positioned outside of the slide or soeaker note frame Fast Save Data e Description The fast save feature in Microsoft Word and PowerPoint is set using the Tools gt Options gt Save gt Allow fast saves command When fast save is activated deleted text and data can remain in the file DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp b YY 169 Page even though it is no longer visible or accessible from within the application Adobe PDF documents may also include earlier revisions of nearly any type of content through the Incremental Update feature of the file format e Risk The fast save feature of M
265. stom text to the image placeholder please do the following a CUSTOMTEXT To add custom text that will be displayed on each image placeholder check the CUSTOMTEST option and type in the custom text in the CUSTOMTEXT Value text box DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 93 Page 15 Image Branding To brand an image the following options are available The Branding Font and Branding Font Style can be adjusted as well when branding the images a Bates Stamp Location To brand the image s bates number on the image click the J eee drop down and choose the branding location on the image b Confidentiality Stamp To brand a confidentiality stamp on the image click the oh EE button and choose a branding location on the image and supply the confidentiality text in the Confidentiality Stamp Text 16 Export Base Path This is the path to where the data in the Export Set will be copied to It is important to make sure there is enough free space at the target location as the Export will not complete if there is not enough space the size of the Export Set can be found via the Reports module To choose an Export Base Pa
266. t and select this option and choose the Exports you would like to use to determine what has been Exported properly from the case and only new data that is responsive to the Search Group that has not been previously Exported from the selected Exports will be Exported from the Project DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MANS E Y 98 Page Creating a Natives Only Export Natives Options Cc TunnelVision o e Export Export Set c EXPORTO1_01 be 1 22 2013 10 12 AM Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs i Actual Count 244 p Group Name Doc Count Family Count r Expected Count 244 a 1 ALL TERMS 696 1165 Export Machine ADMIN PC F 2 Privileged 432 741 BportSeeends 5 J a Renne as as Export Settings Natives Options Natives Export Options PST OST Handling PST Native Export Restrictions Apply to Loose Attached MSG EML Files Selecting file types below will restrict the natives exported to the selected file types NSF Handling Responsive NSF All Documents File Type Foldering By Custodian Imp
267. t of Mindseye Solutions MIN Ss amp b YY 158 Page APPENDIX C MD5 Hash Generation During import all original files are given an MD5 Hash Value which is used when identifying duplicates within TunnelVision The following table describes how this value is created per Document Type Document Type Efiles Including Efile Attachments Outlook Items Lotus Notes Items Memo Reply Notice Appointment Task Non Delivery Report Delivery Report Return Receipt Unrecognized Forms Values Used To Generate MD5 Hash Generated on the bit stream of the file Date Sent Sender Name Sender Email Address Recipient Email Addresses Display To Display CC Display BCC Subject Body Attachment Names Attachment Size From DateSent SendTo CopyTo BlindCopyTo Attachment Name SFILE Subject Body Subject Chair STARTDATETIME Location EndDateTime RequiredAttendees RepeatDates OptionalAttendees FYIAttendees Attachment Name SFILE Body Subject DateSent STARTDATETIME DueDateTime Principal AssignedTo OptionalAssignedTo FYIAssignedTo Body AttachmentName SFILE Subject IntendedRecipient FailureReason From DateSent SendTo CopyTo BlindCopyTo Attachment Name SFILE OriginalSubject Body DateSent Subject IntendedRecipient From AttachmentName SFILE OriginalSubject Body SendTo CopyTo BlindCopyTo All properties except UNID APPENDIX D Export Load File Field Descriptions Common Fields
268. t out using the Natives Only Export option zip the results up and FTP the data to the Mindseye Technical Support Team Image Explorer To view the image load file for a particular Export where applicable for QC purposes first select the Export by clicking on it and then click the Image Explorer button in the Export Ribbon Depending on the size of the Export this can take a little bit of time to open a Note Once opened it is possible to group the load file by a certain field column by dragging and dropping that field column to the top of the table above the first field column For example it might be part of the QC workflow to group the Loadfile Explorer by Custodian to make sure that all Custdians were properly included in the load file Loadfile Explorer To view the load file for a particular Export for QC purposes first select the Export by clicking on it and then click the Loadfile Explorer button in the Export Ribbon Depending on the size of the Export this can take a little bit of time to open a Note Once opened it is possible to group the load file by a certain field column by dragging and dropping that field column to the top of the table above the first field column For example it might be part of the QC workflow to group the Loadfile Explorer by Custodian to make sure that all Custdians were properly included in the load file Error Explorer The Error Explorer works exactly like the Loadfile Explorer but it will
269. t to 8 characters c Start Number The first number applied to the first image in the export set d Example The example of how the image numbering will look on the image 7 Export Sort Options By default exports are sorted by CUSTODIAN PARENTDOCTYPE IMPORTPATH To change the sort order of the export add the fields in the order in which the export should be ordered DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE Joa a Available Fields Currently there are total of 5 fields to choose from for the sort order of an export To add a field to the sort order select one or multiple fields and click the button b Selected Fields These are the fields that the export will be sorted in To remove any of these fields select the field s and click the button This will move the unwanted fields back into the Add Fields section The export will be sorted in the order the fields appear To move the order of the field s thus changing the sort order select the field s and use the 5 to move the field s up and down in the desired sort order Creating a Parent Child Export Load File Options TunnelVision l lok 1 22 2013
270. tabs To select multiple items across multiple tabs a Selective Set will have to be created and selected to generate the Report a Note If there are no items selected within the tabs the Report will be generated on the Project level 4 Generate Report After selecting the Report the Report options and the item s from the tabs click the Generate Report button in the Reports Module Navigation and the Report will be created in the Report tab DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE a After Creating a Report Fa alll File Type Frequency Report o Print Preview D DEEE R S eE Open Save Print pa Find Boo S lt lt on a e Zoom Out Zoom In Watermark er re File Type Frequency Report Project TestDataSet Data Set Size Matter Number of Files Date Generated 10 22 2012 1 23 PM Duplicates Removed 3 Repor Scope Type DOCUMENT LEVEL Deduplication PROJECT Query SEARCH TERM confident Custodian Doe John 5 Report Tab Click on the Report tab see the latest generated Report a Report Tab Tool Bar In order to figure out what each button does in the tool bar place the mous
271. te where applicable Metadata created time where applicable Metadata created date and time combined in one field where applicable Metadata last modified date where applicable Metadata last modified time where applicable Metadata last modified date and time combined in one field where applicable Comments of the Efile extracted from the file s metadata Bucket field containing all Efile metadata Description Folder of where the email item originated Sender of the Email Recipient s of the Email Recipient s of the Email Recipient s of the Email DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS SY RECIPIENTS EMAILADRESSESALL SUBJECT DATESENT TIMESENT DATETIMESENT EMAILDATERECEIVED EMAILTIMERECEIVED EMAILDATETIMERECEIVED EMAILITEMTYPE EMAILPRIORITY EMAILREADSTATUS EMAILENTRYID EMAILINTMESSAGEID EMAILTRANSPORTHEADERS CONVINDEX CONVBASEINDEX CONVTOPIC APPTBEGDATE APPTBEGTIME APPTBEGDATETIME APPTENDDATE APPTENDTIME APPTENDDATETIME DOMAINS Multi Value Multi Value Date Time Date Time Date Time Date Time Date Time Date Time Date Time Date Time 164 Page All Recipient s fields of the Email combined in o
272. ted documents click the check box next to the processing job and click the Error Allocated Docs button in the Environment Module Ribbon and those documents will be errored in order to be printed manually in the QC Module DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 19 Page Monitoring Processing Machines TunnelVision x Enviro 1 1 S O we we Refresh Deactivate Remove Machine Machine ch Ms Machine ID Machine Name Active Assignment Current Project Current Job Last Update CPU Usage Total RAM Free RAM Total Storage F gt ADMIN PC TestDataSet 001_ SELECTIVE SET ExportQuery _01 20 2013 16 52 1 20 2013 5 04PM 89 33 3 88 GB 1 02 GB 216 69 GB I Assigned Files a TV File ID App Name File Name gt 163 PDF National Energy Policy pdf 231 POWERPOINTS7 Plasma2 Gibl Wmg ppt 243 POWERPOINTS7 Top Ten Things to Know About Global Warming ppt 252 POWERPOINTS7 SystemSelection ppt 254 POWERPOINTS7 What_is_global_warming ppt 263 RIF applicant_quide rtf 268 RTF C amp E MuseumReport2005 rtf 281 RTF EnvChange syl F03 rtf 298 RIF JazzFusion_syllabus rtf 310 RIF NYTartideISEA rtf 311 RIF MY CV MARCH 200
273. tes End Generate Placeholders for No Extracted Text Placeholder Text s lt NO TEXT EXTRACTED gt gt Export Base Path 39 New Export To create an Export click the New Export button 40 Export Set Each tab contains data subsets created within the different modules Select one or more items within one tab only by clicking the item s check box IM if multiple items are checked within one tab they will be combined with the OR operator To select multiple items across multiple tabs a Selective Set will have to be created and selected to generate the Export 41 Export Settings Below are all of the available Export Settings for a Relativity Export a Export Name Supply each Export a name by typing the name in the Export Name text box The first folder of the Export will have this name so it is recommended to use a CD Volume or a name that has meaning for tracking purposes DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions eS MIN S E Yr amp ieee l l M Run Export b Template After choosing all Export Options and clicking the Run export amp button the last step when performing an Export is t
274. tes section If the value in the Notes section is TENS OCR this means DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 131 Page that OCR will be attempted on this file type in order to extract text If the value in the Notes section is OCR this means that OCR will be attempted on this file type only when no text has been extracted from the document There are file types that are not supported for imaging as well These file types can be found below with the value INS Imaging Not Supported in the Notes section The only way for these file types to be imaged within TunnelVision will be manually within QC These files will also show up within the Image Exception Category within the QC workflow Supported File Formats Email FileType ID AppName 1143 OUTLOOK_MSG 1189 OUTLOOK_PST 1192 MIMEMAIL 1193 MIMENEWS 1194 MIMEOUTLOOKNE WS 1195 MIMEOUTLOOKE ML 1196 VCAL 1197 TNEF 1227 LOTUSNOTESDB 1301 PSTF 1302 PST 2003 1303 PAB 2002 1311 Outlook Mail Form Template 1345 MS Outlook Appointment File 1346 Outlook Appointment Form Template 1347 Outlook Journal File 1348 Outlook Journal Form Template 1349 MS Outlook Contact
275. th click the button and browse to the target location Run Export 17 Run Export Click the button to Export all of the data responsive to the Export Set with all of the Export options and the following Export Summary will be displayed This Export Summary is there to ensure the right options were set prior to the Export as well as the Image Placeholder Preview DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE sales Cay Export Summary EXPORTOLO2 Export Settings Scope SEARCH GROUP Responsive Type Parent Child Foldering By Custodian Import ID PST OST Handling MHT NSF Handling MHT File Numbering Custom Incremental Export Text Files Separately TRUE Exclude Previously Exported Documents EXCLUDING EXPORTS 1 Export Data Data Total Documents Email Attachments Export Wamings Waming Documents Not Imaged 113 Documents exist within the scope of the export that have not been imaged DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied f
276. the Index ii File Rec Errors Total number of unrecognizable file types contained within the import iii Pot Scanned Total number of files that are potentially scanned within the Project This will consist of all tiff images as well as image based PDF files If OCR was selected as a Project creation setting the files within this IndexStatus will be the files that failed the OCR process iv OCR Paired Total number of files where the OCR text was successfully paired to the native file and indexed within the Project either through the OCR engine within TunnelVision or by using the Pair OCR Text process v Non Indexable Total number of files where text extraction will not be attempted as Mindseye Solutions believes no usable text will be generated from these file types For a complete listing of these files please see Appendix B vi Index Errors Total number of files where text extraction was expected and failed If there is any text generated for these files the text will be added to the Index vii Encrypted Total number of files identified as encrypted or password protected and does not have text extracted Sometime files such as PDF will be identified as encrypted but TunnelVision will be able to extract text from these files In this case these PDF files would be classified as Indexed 3 Projects Ribbon After a Project is active the following options are available in the Projects Ribbon a Refresh Refr
277. the file depending on the settings chosen by the user when inserting this field into the document Typically this is not preferable when imaging documents for eDiscovery The default behavior for these fields is to not print them thus they will not be included in the image To change this option click the Do Not Pint ooo oT drop down menu and choose one of the following settings 1 Do Not Modify print as is This option will do nothing to these fields allowing the filename fields to update to the current filename when imaged 2 Do Not Print This is the default setting for these fields This setting will exclude these fields from the image 3 Remove Path From Filename When adding these fields to an Excel document users have the option to include the full file path to these files It is a foregone conclusion that these documents are now not at the same place they were originally thus the file path will be incorrect This option will remove the file path from the filename 4 Replace With Field Codes This option will replace these fields with a standard code instead of displaying a filename value xii Comments A comment is a custom note that can be placed on one ore multiple cells by a user to inform remind or explain the content of a cell or range of cells The default behavior for these fields is to not print them thus they will not be included in the image To change this option click the Do Not Pint ooo o drop d
278. the load file When uploading information into the custom field this field is used to pair the information with the file s unique identifier The information in the second field or column of the load file will be added to the field There are only three matching field allowed when populating a field 1 TVFILEID The default Matching Field is the TVFILEID which is TunnelVision FilelID or unique identifier It is recommended to use this field as there will never be a duplicate value in this field in TunnelVision 2 FILEID The exported FilelD This is the document level file number generated at export time 3 BEGBATES The exported BEGBATES This is the document level bates number or BegBates generated at export time iii Load Type There are three load types 1 APPENDOVERLAY The default Load Type is APPENDOVERLAY If no fielded information exists for the Matching Field in the field the data will simply be added to the field If information exists in the field and the load file contains information for a Matching Field value which already exists in the field as well as new information the existing value will be overwritten with the new information and the new information will be added to the field as seen below DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be
279. the native file transfer to the Relativity Case Options and descriptions for Native File Copy Mode below i Set File Links Export Path This option will allow a user to specify an Export location for the native files and will specify the doclink behavior Please note that this option requires that the storage location is Relativity Accessible li Set File Links Processing Path This option allows a user to specify the Project Processing folder as the doclink location This allows users to avoid extra copies of data on a network and speeds up the transfer of data This option also enables a single instance data store when managing Relativity and TunnelVision in the same environment 1 Note This option requires that the storage location is accessible by Relativity Do Not Import Native Files This option allows a user to load metadata and text into a Relativity Workspace without loading the native files or doclinks DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 118 Page iii Copy Files This leverages Relativity s built in copy functionality used for loading data to remote instances of Relativity where the load must be performed ac
280. the scope that was used to create the imaging job w b Doc Count The total number of documents that were part of the imaging job Image Count The total number of images created for the imaging job D d Processing Time The total time it took to image the documents for the imaging job 7 Imaging Snapshot Explained After the imaging job has completed being created the Imaging Snapshot will be populated with a bar graph with the following measurements DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE alene a Not Imaged The total number of documents not imaged within the scope or imaging job If a scope is being used repeatedly to create rolling imaging jobs this statistic will allow a user to immediately see if there are any new documents to launch for imaging b Total The total number of documents that have been launched for imaging This includes Not Supported Success Errored and Pending c Not Supported Total number of documents that are no supported for imaging by TunnelVision Fora complete listing please see Appendix B Supported File Formats d Success The total number of documents that were successfully
281. the text of the file be formatted in ASCII do not use the option Export Text Files Separately and add the FULLTEXT as a Selected Field within the Load File and the file s text will then be in ASCII d Date Format There are 7 different formatting options for all date fields contained in the load file The default is yyyymmdd To change this click the ai drop down and choose the desired format e Time Format There are 8 different formatting options for all time fields contained in the load file The default is h mm tt To change this click the wi drop down and choose the desired format f Boolean Format There are 2 different formatting options for Boolean fields contained within the load file The default is TRUE FALSE To change this to YES NO click the iM drop down and choose YES NO g Delimiters This allows the customization of the delimiters within the Load File The default for Delimiters is Concordance Default 30 Available Fields Currently there are total of 133 fields to choose from for the Load File The fields are broken up by 3 headings of Common Efile Email Fields To add a field to the Load File select one or multiple fields click one of the three main headings to select all the fields in the group and click the Add Selected Fields button This will add the Selected Fields thus adding the fields to the Load File A field can be used more than once in the Load File a Note To see
282. then TV Worker is not currently running on the machine DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSEYE sole ase d Assignment An Assignment value of AUTO indicates that the Environment Module is distributing the documents to the processing machines based on the order of the processing jobs queue If the Assignment value is MANUAL then the processing machines were manually assigned to a processing job e Current Project The current project that the machine is processing f Current Job The current processing job the machine is processing g Last Update This is the last date and time that the TV Worker checked in with the database TV worker is supposed to check in every 5 minutes i Note If a row in the processing machines table is highlighted in red this means that the machine running the TV Worker has not checked in and the machine needs to be rebooted and TV Worker needs to be restarted The documents that were allocated to this machine should be released as well h CPU Usage Percentage of CPU being utilized on the processing machine i Total RAM Total amount of RAM on the processing machine j Free RAM Total amount of
283. tial information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions 142 Page Notes TENS TENS OCR TENS TENS OCR TENS OCR TENS TENS TENS MINDS E Y 1528 1529 1530 1531 1532 1533 1534 1535 1536 1537 1538 1539 1540 1541 1542 1543 1544 1545 1546 1547 1548 1549 1550 1551 1552 1553 1554 1555 1556 1557 1558 1559 1560 1561 1562 1563 1564 1565 1566 CGM EXCELCHART EXCEL3CHART EXCEL4CHART CANDY4 HANAKO1 HANAKO2 JPEGFIF EXCELSCHART CORELDRAW4 POWERPOINT4 DCX POWERPOINT3 CORELDRAW5 OS2METAFILE POWERPOINT7 DXFA DXFB DXB FREELANCE3 POWERPOINTMAC 3 POWERPOINTMAC 4 PRESENTATIONS OS2WARPBMP AUTOCADDWG12 AUTOCADDWG13 ILLUSTRATOR PRESENTATIONS7 WPG7 PDF FRAMEMAKER SUNRASTER AUTOSHADE KODAKPCD EXTPOWERPOINT4 EXTPOWERPOINT MAC4 ENHWINDOWSME TA GEM POWERPOINTMAC Microsoft Office Microsoft Office Microsoft Office Microsoft Office Corel Microsoft Office Microsoft Office Corel Microsoft Office Autodesk Autodesk Autodesk Freelance Graphics Microsoft Office for MAC Microsoft Office for MAC Corel Autodesk Autodesk Corel Corel Adobe Frame Vector Sun Raster Graphic Autoshade format Kodak Microsoft Office Microsoft Office Microsoft Office Visio Mic
284. ting CUSTOCIANS ocurcsitasnernei Taero e N T ain 48 t NOW CUSTO eee a E E E E E E E E E E E 48 2 POr Codan CN eE E EEEE E 49 OG CSE e E E E N 50 A Dalee CS OCI I a E ET EEE AE AAE A E 50 a REE S N E E E T E E E E E E E EE E EE 50 ASENNE Dala E E A A Auaeaneeumecnaucenutans 50 BO Ey Bi e E A AE E menos 50 J Ogre scl ed gee Proe i 2 E E EEE 51 8 Custodian Wi aNaAP eNO isisccdiecadesscedeseacseracesaceceonssmecstunetadacasdoenespantedeunadsecniasathdearadeuradesasedesmesbessiuataraoasieeesnente 51 2 Moule IAC terres neces ape ease areata nec ones sect ctesae cos E ene catnenap ea tnoeastnncedeetees 51 BU FV I CS esses areca E EEN E coals te enone E EIE EE N nme acd EEEE ENE A EEE EE eee 52 PRIME MIN eh Mh DUNN eters ce tas nseeece secant cc Se este ss oer a po case at ge nator gees eee ce tert osu crane tug manne searececeyncaneaseneesyia ess 53 b PROG T sa sseteesasnateencossduaennnaceanssctneutassactyns9sueworpasuatanaeceliwatasteseasagsatvonpsaiies E E E 53 2 ONET Fa Ea E E E 54 DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 5 Page Aner RUNAME SECA TENN serenan E EEE 54 BS Dekle searc Tor aan E E T E raaniaoirecomesanaes 54 A RENE e E E N E E E
285. tions By default all options are included when generating an MD5 Hash for email items To exclude certain fields uncheck the particular field s and that field will not be used when generating the MDS Hash value for email items DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 29 Page Hi New Project Creation e Mew Project Creation Processing Options Embedded Object Extraction E Extract Embedded Objects Optionally TunnelVision can extract OLE embedded objects and maintain parent child relationships When this option is not selected the tet for embedded objects is extracted along with the parent Saving out embedded objects can significantly affect perfomance and should not be selected unless required a j i 7 Embedded Object Extraction To extract embedded objects as their own standalone document check the Extract Embedded Objects check box a By default all text for non email embedded items are extracted and included in the parent item s text For example if a parent Microsoft Word document has an embedded Microsoft Excel document the text for the entire Word document would be extracted first followed by the text for the enti
286. ty said 209 11 30 2008 POWERPOI IMAGINGS ppt cc Superintendent Kathleen Billings of Organ Pipe Cactus National Monument 225 11 30 2008 POWERPOI IMAGINGS ppt 227 11 30 2008 POWERPOI IMAGING S pot A prime example is the vehicle barrier fence along Organ Pipe s border with Mexico So far 18 miles of a steel and 231 11 30 2008 POWERPOL IMAGING S ah concrete fence are in place blocking cars SUVs and trucks many of them carrying bulky loads of drugs Billings said the 184 11 30 2008 POWERPOI IMAGING S ppt 20 results were immediate 252 11 26 2008 POWERPOI IMAGING 5 ppt Tt es oe i all illegal v mee traffic E ae i i a As i ea hip high pra pone wee 254 11 30 2008 POWERPOI IMAGING S ppt 208 11 30 2008 POWERPOI IMAGING 5 ppt But it has increased the vehicles crossing at the edges 158 11 26 2008 PDF IMAGING S pdf MB 241 11 30 2008 POWERPOI IMAGING S ppt sou And that is a metaphor for the larger problem along the border in southwestern Arizona 263 11 26 2008 RTF IMAGING S5 rtf pp d 310 11 30 2008 RTF IMAGING 5 ott Di Rosa calls it shifting on your neighbor Put up a barrier in one spot he said and the immigrant traffic simply moves to 7 266 11 26 2008 RTF NOT IMAGED rtf a less restricted location 315 11 26 2008 RTF NOT IMAGED rtf There also are long stretches along the border where normal post and wire fencing have been stolen
287. ument either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 1475 1476 1477 1478 1479 1480 1481 1482 1483 1484 1485 1486 1487 1488 1489 1490 1491 1492 1493 Kingsoft Office Spreadsheet File Microsoft Office 2010 Workbook Microsoft Office 2010 Macro Enabled Workbook Microsoft Office 2010 Template Microsoft Office 2010 Macro Enabled Template Microsoft Office 2010 Excel Add in Macro File Microsoft Office 2010 Binary Password Protected Microsoft Office 2010 Password Protected Microsoft Office 2010 Binary QUATTRO PRO X5NB IWORK NUMBERS IWORK NUMBERS PREVIEW EXCEL 2007 XML EXCEL 2013 EXCEL 2013 MACRO EXCEL 2013 TEMPLATE EXCEL 2013 TEMPLATE MACRO EXCEL 2013 ADDIN MACRO EXCEL 2013 BINARY Kingsoft Office Suite Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Corel Apple Apple Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office Microsoft Office 141 Page xlsx xism xItx xitm Xxlam xilsb xlsx xisb xlsx xIsm xItx xiltm xlam xIsb DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindsey
288. uments that are within Imaged With Warnings do not have to be moved to QC Cleared DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 62 Page Only the documents that need special handling through the QC workflow should be moved to QC Cleared i e moving to QC Cleared via printing manually or erroring out the documents removing all images Finally it is then recommended to do a spot check on the items within Image QC Again all documents that are within Image QC do not have to be moved to QC Cleared Only the documents that need special handling through the QC workflow should be moved to QC Cleared i e moving to QC Cleared via printing manually or erroring out the documents removing all images DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 63 Page Pre QC Workflow Image Pending Document is in the queue to be imaged by User launches QC the system l Imag
289. using Boolean operators AND OR NOT to define a subset of the entire data population The AND operator is the overlap of the two data universes The OR operator is DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 56 Page both the non overlap and overlap of the two data universes The NOT operator is the non overlap of the first data universe The following figure illustrates the AND OR NOT operators Data Set 1 Data Set 2 After a Selective Set has been created the inactive Selective Set is represented in the Selective Set Module Navigation with the icon When a Selective Set is active the Selective Set is highlighted in the Selective Set Module Navigation Once the Selective Set is created it can be used for Reports and export purposes Refresh Document Counts is a unique option for active Selective Sets A Selective Set s file count can change by actions taken in other modules For example a Custodian that was part of the Selective Set may have been deleted or had additional data added to the Custodian Both of these examples would change the file count of the Selective Set In order to see the effects of these changes a user should right click
290. ussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDS E Y 107 Page 34 Native Export Restrictions In some projects it is requested that only the native files of Excel and PowerPoint files be exported natively and for everything else be exported in image format To only export out native files for Excel and or PowerPoint files click the check box next to the file types This will automatically provide these files with an image placeholder when exported out of the system Creating an Overlay Export Image Options TunnelVision oje Home Exports la Refresh New Export Export c EXPORTO1_01 1 22 2013 10 12 AM Actual Count 244 ID Group Name Doc Count Family Count Expected Count 244 F 1 ALL TERMS 696 1165 Export Machine ADMIN PC E 2 Privileged 432 741 port Seconds EEEE Exports Custodians Data Imports Search Groups Selective Set Preview Groups Folders Imaging Jobs Export Settings Numbering and Sort Options Load File Options Natives Options Image Options Image Placeholders Metadata Field CUSTOMTEXT IMAGEQCCOMMENT CUSTODIAN FILEID 3 5 FAMILYRANGE BEGATTACH ENDATTACH CUSTOMTEXT Value This is an image placeholder Image Branding Bates Stamp Location Bottom Right Branding
291. w Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions eS MIN S E Yr amp iea o Run Export b Template After choosing all Export Options and clicking the Run export amp button the last step when performing an Export is the Save As Template form After entering the Template Name all of the Export Options chosen at Export time will be saved for future Exports To recall this template for a future Export click the drop down and choose the applicable template i Note To choose a Template from another project check the Glebal checkbox and any export template that was saved as a Global Template will be populated in the drop down menu c Type Choose Overlay An Overlay Export will Export out a load file with selected fields and limit the scope of the Export When the field FILEID is chosen with an Overlay Export the numbering used at Export time will be replicated in the resulting load file d Export Natives To export out a numbered native file for each Efile Email and Attachment click the check box Export Natives and the Natives Options tab will appear To see more information on the Natives Options tab please see below e Export Images To export
292. when a processing job cannot be immediately distributed to the processing machines and thus spent a period of time within the pending status Job Type The type of processing job m Project Job ID The project job ID 4 Pause Job To pause a processing job that is currently in progress and move it to status pending click the check box next to the processing job and click the Pause Job button in the Environment Module Ribbon 5 Resume Job To resume a paused job click the PENDING scope click the check box IV next to the processing job and click the Resume Job button in the Environment Module Ribbon 6 Release Allocated Docs When documents are allocated to multiple TV Workers and other machines are free those documents can be release by the system in order to have the documents process as quickly as possible This option is typically used at the end of a processing job in order to get the documents through as quickly as possible To release allocated documents to other machines running the TV Worker click the check box next to the processing job and click the Release Allocated Docs button in the Environment Module Ribbon and those documents will be redistributed to other processing machines 7 Error Allocated Docs When documents have been released and reallocated but they appear to be stuck those documents can be errored out so that they may be processed manually in the QC Module To error out alloca
293. word can be present Apple must occur within 5 words of pear Apple must occur within 5 or fewer words before pear Apple must not occur within 5 words of pear Only apple must be present Apple must be present or pear must not be present The field name must contain smith Apple must occur in the first five words of the document Apple must occur in the last five words of the document e Usage o Use the AND connector in a search request to connect two expressions both of which must be found in any document retrieved e Examples o apple pie and poached pear This search would return any document that contained both phrases o apple or banana and pear w 5 grape DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MIN Ss amp Sb YY 180 Page This search would retrieve any document that 1 contained either apple OR banana AND 2 contained pear within 5 words of grape OR Connector e Usage o Use the OR connector in a search request to connect two expressions at least one of which must be found in any document retrieved e Examples o apple pie or poached pear This search would retrieve any document that contained app
294. xt Export Text Files Separately Generate Placehalders for No Extracted Text Placeholder Text lt NO TEXT EXTRACTED gt gt Export Base Path esas 1 New Export To create an Export click the New Export button 2 Export Set Each tab contains data subsets created within the different modules Select one or more items within one tab only by clicking the item s checkbox W if multiple items are checked within one tab they will be combined with the OR operator To select multiple items across multiple tabs a Selective Set will have to be created and selected to generate the Export 3 Export Settings Below are all of the available Export Settings for a Parent Child Export a Export Name Supply each Export a name by typing the name in the Export Name text box The first folder of the Export will have this name so it is recommended to use a CD Volume or a name that has meaning for tracking purposes DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions eS MIN S E Yr amp eee l M Run Export b Template After choosing all Export Options and clicking the Run export
295. y The default behavior for these fields is to not print them thus they will not be included in the image To change this option click the Do Not Print drop down menu and choose one of the following settings 1 Do Not Modify print as is This option will do nothing to these fields allowing the date time fields to update to the current date and time when imaged 2 Do Not Print This is the default setting for these fields This setting will exclude these fields from the image DISCOVER MORE Review Less The information contained herein is the proprietary and confidential information of Mindseye Solutions LLC The information from this document either written or implied is not to be used discussed or copied for any other purpose except with prior expressed written consent of Mindseye Solutions MINDSE YE aloan 3 Replace With Date Created This option will replace the date time values within these fields to the system created date time of the file 4 Replace With Date Modified This option will replace the date time values within these fields to the system modified date time of the file 5 Replace With Field Codes This option will replace these fields with a standard code instead of displaying a date time value xi Filename Fields Filename Fields are dynamic objects within Excel that will update to the current filename when accessed The filename field can also be accompanied by the full file path of

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