Home

Tender Document

1. HDMI Distribution i Amplifier 14 HDMI Matrix Switcher 15 WIFI Dongle 15 Speaker Cable per meter 16 Mic Cable per Meter Service Tax will be extra as applicable for extended warranty Note 1 All additional items are compulsory to quote otherwise bid will be rejected 2 All the Sub category items are compulsory to quote against item nos 1 2 3 amp 4 otherwise bids will not considered for that items Page 59 of 65 Financial Bid Performa for Annexure 16 Technical Category E D D II IV V VD VI VII a USB Based 1080 Web Camera b USB Based Microphones cum Speaker with built in Echo Canceller 1 c Bluetooth Wireless amp USB Based Microphone cum Speaker d USB Based Daisy Chain Microphones cum Speaker with built in Echo Cancellation 2 Integrated USB based full HD PTZ camera with speaker cum microphone 3 DSP based USB plug amp play duo Headset Service Tax will be extra as applicable Note 1 All additional items are compulsory to quote otherwise bid will be rejected 2 All the Sub category items are compulsory to quote against item no 1 otherwise bid will not considered for item no 1 Page 60 of 65 Document Lists Check lists to be submitted Page 61 of 65
2. No 10 06 2015 NICSI NATIONAL INFORMATICS CENTRE SERVICES INC NICSI A Government of India Enterprise under NIC Ministry of Communications amp Information Technology Hall No 2 amp 3 6 Floor NBCC Tower 15 BhikajiCama Place New Delhi 110066 Tel 26105054 Fax 26105212 Open Tender No NICSI TRAINING AND TEACHING EQUIPMENTS 2015 19 TENDER DOCUMENT FOR EMPANELMENT of VENDORS for SUPPLY amp INSTALLATION OF TRAINING AND TEACHING EQUIPMENTS Page 1 of 65 TABLE OF CONTENTS S N Contents 1 OBJECTIVE SCOPE 2 AVAILABILITY OF TENDER 3 TIME SCHEDULE 4 ELIGIBILITY CRITERIA 5 EARNEST MONEY DEPOSIT 6 TECHNICAL SCHEDULE 7 PRE BID MEETING 8 BID SUBMISSION PROCESS 9 BID OPENING 10 TECHNICAL EVALUATION PROCESS 11 EVALUATION OF FINANCIAL BIDS 12 EMPANELMENT OF VENDORS 13 PLACING OF PURCHASE ORDERS 14 ACCEPTANCE TESTING PROCESS 15 STOCK ENTRY amp BILLING TO END USER 16 DELIVERY AND PENALTY 17 INSTALLATION SCHEDULE 18 PAYMENT PROCESS 19 ONSITE WARRANTY MAINTENANCE 20 PRICE VARIATION CLAUSE 21 REFUND OF EMD amp SECURITY DEPOSIT 22 INDEMNITY 23 TERMINATION FOR INSOLVENCY 24 FORCE MAJEURE 25 TERMINATION FOR DEFAULT 26 ARBITRATION 27 APPLICABLE LAW 28 GENERAL CONDITIONS ANNEXURES Annexure 1 Summary Annexure 2 Eligibility Criteria Statement of Deviation from technical specifications Annexure 3 Annexure 4 Annexure 5 Annexure 6 Annexure 7 Annexure 8
3. Page 30 of 65 Oy Address of Phone Email of Franchisee number of Size of S I State Name support Person in Support R Person in eT Manpower Centre charge 8 2 Arunachal Pradesh 3 Manipur 4 Meghalaya 5 Mizoram 6 Nagaland 7 Tripura Total In the case of Support Centre operated by franchisee enclose a copy agreement between the bidder and franchise in each such case Ror each support centre separate contact details like phone number and official e mail IDs should be provided General customer care phone number and e mail ID will not be considered Page 31 of 65 ANNEXURE 9 BID SUBMISSION The bids should be submitted as under 1 Bid Submission Online Part Online bids complete in all respect must be uploaded on http eproc nicsi nic in latest by the time as mentioned in the Annexure 4 Time Schedule e EN I Scanned copy of Bank drafts PDF format e EN 2 The PDF file containing the following information should be titled as Eligibility Criteria NICSI tender for THE SUPPLY amp INSTALLATIONOF Training and Teaching Equipments s Eligibility Criteria is given in the Annexure 2 Eligibility Criteria and it must be filled up s All the documents asked for eligibility criteria e EN 3 The PDF file containing the following information should be titled as Techn
4. Annexure 18 OQEM PARTNER UNDERTAKING To be submitted on Rs 100 Non Judicial Stamp Paper Ref Date To Tender Division National Informatics Centre Services Inc Hall No 2 amp 3 6th Floor NBCC Tower 15 BhikaijiCama Place New delhi 66 Subject OEM Partner Undertaking against Tender No sccsccccccsscsscccscccsccscccssccsscessces Sir We lt OEM Manufacturer name gt lt OEM Manufacturer Registered Address gt an established and reputed manufacturer of Training and Teaching Equipments and lt OEM s Authorized Partner Name gt lt Partner s Registered Address gt confirm 1 That we have understood the delivery testing and warranty support time lines defined in the tender 2 That we have mutually worked out all necessary logistics and pricing agreements and there won t be any delay in delivery testing and support due to any factors 3 That we have mutually agreed to fulfill NICSI s tender requirements during empanelment period 4 That we both have clarity on the roles and duties to be performed by us in the execution of this tender and 5 That the Partner is the authorized partner of the first party OEM for Supplying and maintenance the ordered items in this tender User will also have option to get service support from any OEM authorized partner anywhere in India during complete warranty period As lt OEM Name gt we are proposing lt OEM s Authorized Partner Name gt as our partner who will m
5. Projection Screen 8 x 6 Motorized Wall Mount 12 Projection Screen Tx 5 Wall Mount 13 Laser Pointing Device 14 Projector Lamp Portable 15 Projector Lamp Mid Range 16 Projector Lamp High End 17 Projector Lamp Ultra Shot Throw Service Tax will be extra as applicable for extended warranty Note All additional items are compulsory to quote otherwise bid will be rejected Page 57 of 65 Financial Bid Performa for Annexure 16 Technical Category D D II III IV V VD VII VII Interactive Panel 1 b 19 or higher b Visual Presenter DSP Based Multi a Channel Audio Mixer Additional DSP Based Multi Channel Audio device c Amplifier 2 d Speaker Cardioid Table Top Microphone Cardioid Celling Microphone Dual Channel g wireless Receiver amp Microphones Gooseneck Microphone Video Switcher and Scalar Mini Conference Control System Interactive Board 75 or higher Interactive Portable Device USB amp DSP Based 5 Audio Conference System 6 Power Speaker Wireless 7 Presentation Device 8 Podium VGA Distribution Amplifier VGA Matrix Switcher VGA Extenders over CAT 5 Fibre HDMI Extenders over CAT 5 Fibre 10 11 12 Page 58 of 65
6. The empanelment under this tender with all its terms and conditions will be used by NIC also The empanelled vendor should not use NICSI empanelment to take orders directly from any other departments Doing so will result in cancellation of empanelment and forfeiture of Security Deposit EMD and the vendor will be debarred from participating in any NICSI Tender for at least three years Validity of the panel is given in the Annexure 6 Validity All empanelled vendors shall have to enter into a written agreement with NIC amp NICSI for honoring all tender conditions and adherence to all aspects of fair trade practices in executing the purchase orders placed by NIC NICSI on behalf of its clients In the event of an empanelled Company or the concerned division of the Company is taken over bought over by another company all the obligations and execution responsibilities under the agreement with the NIC NICSI should be passed on for compliance by the new company in the negotiation for their transfer If the name of the product is changed for describing substantially the same in a renamed form then all techno fiscal benefits agreed with respect to the original product shall be passed on to NIC NICSI and the obligations with NIC NICSI taken by the Vendor with respect to the product with the old name shall be passed on along with the product so renamed In case any selected L1 bidder refuses to sign empanelment within seven days of communic
7. Bid submission start date 16 10 2015 at 10 00 Hrs onwards Bid submission end date Online and Manual bid 29 10 2015 up to 15 00 Hrs Opening of Tender Bids Eligibility amp Technical 30 10 2015 at 15 30 Hrs No Bid will be accepted after the expiry of the above mentioned time scheduled Page 27 of 65 ANNEXURE 5 HARDWARE CONFIGURATION EVALUATION MECHANISM Point on which Technical bids will be evaluated by Technical Evaluation Committee TEC are given below 1 All the Annexure would be evaluated during Technical Evaluation 2 The Bidders have to comply all the technical specifications requirements for each quoted item 3 The quoted Items will be physically evaluated at NICSI Vendor s works premises located anywhere in India or abroad 4 The bidders have to mention the make and model Version of all the proposed Systems and software quoted 5 Self certified technical specifications data sheet compatibility matrix functionality report and reliability test report for each quoted items should be enclosed with the technical bid ANNEXURE 6 VALIDITY S No Item Value 1 Validity of bids 180 days 2 Validity of empanelment One years from the date of empanelment 3 Extension One More year on mutual consent 4 Se Three Months or Union Budget revision of rates Page 28 of 65 ANNEXURE 7
8. point two percent of the purchase order value per day subject to maximum of 10 days thereafter NICSI holds the option to complete the installation work through alternate sources at the risk and cost of the defaulting vendor The un installed items can be taken back by the vendor During installation at site if any item is found to be defective or broken it will be replaced with new one by the Vendor at its own cost and risk within 30 days from the date on which the vendor has been informed of such damage If the items are not replaced and installed at the site within the stipulated time a penalty of 0 2 point two percent of the PO value per day for 15 days and 0 4 point four percent of PO value for next 15 days subject to a maximum of 30 days will be applicable Maintenance during warranty period Under warranty support penalty per day per equipment at the rate of 0 2 point two percent of the purchase value of the equipment Maximum penalty in a year will be limited to 5 of the System value Replacement of the faulty system Any system failing at subsystem level at least three times in three months displaying chronic system design or manufacturing defects or Quality Control problem or where the penalty amount on account of downtime has crossed 15 0 of the system value will be totally replaced by the Vendor at his cost and risk within 30 days from the date of last failure Limitation of Liability Ta
9. 10 meter IP based Media 11 Player 12 Ceiling Mount Kit 13 Pedestal Mount Kit Wall Mount kit 14 VESA compatible 15 Table Stand Kit Service Tax will be extra as applicable for extended warranty Note All additional items are compulsory to quote otherwise bid will be rejected Page 55 of 65 Financial Bid Performa for Annexure 16 Technical Category B d I II IV V VD VII VII LED LCD for Video Wall 46 or higher LED LCD for Video Wall 55 or higher Video Wall Controller Video cable per meter Audio cable per meter Cable to connect video walls with controller per meter Pedestrian Mount for 2x2 and 3x3 Service Tax will be extra as applicable for extended warranty Note All additional items are compulsory to quote otherwise bid will be rejected Page 56 of 65 Financial Bid Performa for Annexure 16 Technical Category C d I IID IV V VD VI VII Projector Ultra Portable Projector Portable Projector Mid Range Projector High End Projector Ultra Short Throw Video cable per meter Audio cable per meter HDMI cable per meter Projection Screen 6 x 4 Motorized Wall Mount 10 Projection Screen T x5 Motorized Wall Mount 11
10. Failure in maintaining the delivery schedule Any unjustified and unacceptable delay in delivery schedule as given in above table will render the vendor liable for liquidated damage at the rate of 0 1 point one percent of the purchase order value per day for first 10 days 0 2 point two percent per day for next 10 days 0 3 point three percent per day for next 10 days subject to maximum 30 days in total After that the purchase order may be cancelled In addition the vendor shall also be liable to pay to NICSI a cancellation charge of 10 Ten percent of the PO value if the ordered items are not delivered within 4 weeks of delivery due date Proof of Delivery Installation duly signed by the user NIC NICSI Project Coordinator with his name date of delivery designation and office seal legibly recorded should reach NICSI Head Quarters New Delhi within 30 days with the bills after the date on which the item s was delivered installed If the bills are not submitted after delivery installation with relevant documents in 30 days penalty 1 per week subject to a maximum of 2 will be levied from the total order value Due to financial year closing vendor has to submit their bills to NICSI in time not to allow any payment of interest penalty to tax authorities by NICSI If so such interest penalty will be deducted from the payment due to the respective bidders Failure in maintaining installation Schedule 0 2
11. PANEL FORMATION The lowest quoting vendor L1 will be determined as mentioned below 1 The Financial Bids of only technically qualified bidders will be Selection Criteria for opened in the presence of their representatives on a specified date deciding L1 Vendor and lowest unit rate for each item and time duly notified 2 Each equipment item mentioned in each category of annexure 16will be evaluated as separately with total cost of Five 05 years warranty column VII and L1 rate for each item will be worked out from the lowest rate of technically qualified bidder 3 AMC value will be calculated for each item 1 Initially to have a panel of bidders for each equipment item to be eligible to match the L1 price other bidder s bid value must be within 120 of the L1 value In case none of the bidder quote fall within 120 of range to have panel of minimum two bidders for each item one bidder out of L2 L3 and so on sequentially may be asked to match the L1 rate The decision of NICSI arrived at as above will be final for empanelment and no representation of any kind shall be entertained 2 If none of the bidders L2 L3 agree to match L1 rates then L1 alone shall be on the panel 3 Rates of additional items of particular category will not be cover in Panel Formation 120 bracket Each bidder must have to match all prices of Procedure additional items if bidder is qualified to match for items of particular c
12. Should be able to accept DVI HDMI VGA Composite Video Ethernet DVD writer 19 TFT Monitor Keyboard optical mouse redundant power supply with windows 8 Professional 64 bit Linux OS Controller should be able to control any combination of Video Wall display unitsminimum3X3 The controller should have suitable emulation software to use inputs from heterogeneous environments like Unix Linux etc Should Contain Software Features like Auto detection of various external input sources Naming specifying position of various sources Support for Controlling all input parameters using a simple GUI interface Allow to support for real time control for positioning and size adjustment of input sources To add or delete input video sources to the main display wall and provide Picture in Picture PIP functionality Video cable per meter Audio cable per meter Cable to connect video walls with controller per meter Pedestrian Mount for 2x2 and 3x3 Page 43 of 65 Technical C Projector Sr Item Name Item Name Make amp Model Technically Compliant Yes No Projector Ultra Portable LED Projector Brightness minimum 1000 ANSI Lumens Resolution WXGA Inbuilt Speakers Weight lt 1 5 kg Interface VGA USB for display amp control Audio HDMI Bundled with required interface power Cables Carry case amp full function remote hav
13. Upon verification evaluation assessment if in case any information furnished by the vendor is found to be false incorrect their total bid shall be summarily rejected and no correspondence on the same shall be entertained NICSI will not be responsible for any misinterpretation or wrong assumption by the vendor while responding to this tender Authorized Signatory Tender Division NICSI Page 21 of 65 ANNEXURES Scope of work and Conditions for Participation in Tender and Evaluation Criteria Page 22 of 65 ANNEXURE 1 SUMMARY S N Item Name Item Value 1 File No 10 06 2015 NICSI 2 Tender No NICSI TRAINING AND TEACHING EQUIPMENTS 2015 19 TENDER FOR EMPANELMENT OF VENDORS FOR THE 3 Title SUPPLY amp INSTALLATION OF TRAINING AND TEACHING EQUIPMENTS 4 One time Procurement NO 5 Empanelment YES i Multiple Technical YES Annexure s ii Quoting for all Main NO Technical Annexure iii Quoting for all Additional Items for each category of YES Main Technical Annexure iv Will Item under Annexure 16 Technical A to E be YES treated as Separate Tender v Empanelment Size L1 bidder bidders falling within 120 of L1 Value In case no other bidder quote is within 120 then to have panel of two for each item L2 or L3 and so on may asked to match theL1 rate sequentially 6 Bid Submission Onli
14. accessories Capable to run continuous 4 hours of operation Other consumable if necessary during warranty period Projector Ultra short Throw LED DLP Projector Brightness minimum 2500 ANSI Lumens Resolution WXGA native or higher Lamp Life 5000 hrs in normal mode Weight lt 6 5 kg Inbuilt Speakers annotation capability Interface VGA USB for display amp control Audio HDMI Bundled with required interface power Cables Carry case full function remote having page up down feature Page 44 of 65 mounting bracket annotation pen amp other accessories Other consumable if necessary during warranty period Additional Items for Projectors 6 Video cable per meter 7 Audio cable per meter 8 HDMI cable per meter Projection Screen 6 x 4 Motorized Wall Mount Additional Items Projection Screen 7 x 5 Motorized Wall 19 Mount Projection Screen 8 x 6 Motorized Wall i Mount 12 Projection Screen 7 x 5 Wall Mount 13 Laser Pointing Device 14 Projector Lamp Page 45 of 65 Technical D Teaching Aid Items Sr No Item Name Item Name Make amp Model Technically Compliant Yes No Interactive Panel 19 or higher Scratch resistant LED based Resolution HD or better USB amp VGA DV
15. be submitted through Demand Draft Pay Order of any Nationalized Bank drawn in favor of National Informatics Centre Services Inc New Delhi physically before bid submission end date and time as mentioned in the Annexure 4 Time Schedule Otherwise bids will be rejected However the scanned copy of Bank drafts must be uploaded PDF format electronically on http eproc nicsi nic in No Bank Guarantee towards EMD will be acceptable EMD of unsuccessful bidders will be returned without any interest on tender finalization EMD of successful bidders will be returned after they sign letter of empanelment with NICSI and on submission of a bank guarantee as per Annexure 15 Security Deposit for each category of empanelled Annexure 16 Technical A to E The BG will be released after the empanelment or execution of all pending orders whichever is later Exception from submission of EMD shall be given to Bidders registered with NSIC under its Single Point Registration Scheme Exemption will apply only to items service indicated under description of work supplies services amp value up to which bidders are registered with NSIC To qualify for EMD exemption firms should necessarily upload VALID copy of the registration certificate issued by NSIC Firms in the process of obtaining NSIC registration will not be considered for EMD exemption However no such exception will be allowed in the case of Security Deposit defined in Annexure 15 Secu
16. 1 Validity 39Months from the date of delivery of Systems 2 Instrument One single deposit in the form of Bank Guarantee 3 Amount Equal to 8 5 of PO Value Page 37 of 65 Annexure 16 Technical Page 38 of 65 e Technical Category A LED Monitor 1 LED TV Monitor 32 80 cms or Higher 2 LED TV Monitor 46 115 cms or Higher 3 LED TV Monitor 60 151 cms or Higher 4 LED TV Monitor 70 176 cms or Higher 5 LED TV Monitor 80 202 cms or Higher 6 LED Curved TV Monitor 60 151 cms or higher 7 Semi Outdoor Monitor Display 55 138 cms or Higher e Technical Category B LED LCD Video Wall 1 LED LCD Monitor for Video Wall 46 or higher 2 LED LCD Monitor for Video Wall 55 or higher e Technical Category C Projector 1 Projector Ultra Portable 2 Projector Portable 3 Projector Mid range 4 Projector High End 5 Projector ultra short throw e Technical Category D Teaching Aid Items 1 a Interactive Panel 19 or higher b Visual Presenter 2 a DSP base Multi Channel Audio Mixer b Additional DSP Based Multichannel Audio device c Amplifier d Speaker e Cardioid Table Top Microphone f Cardioid Celling Microphone g Dual Channel wireless Receiver amp Microphones h Gooseneck Microphone 3 a Video Switcher cum Scalar b Mini Conference Control System 4 a Interactive Board 75 or hi
17. Extenders over CAT 5 Fiber Support to connect PC using DB15 interface along with audio 3 5 mm mini phono Support input resolutions upto UXGA including 1920X1080 Have transmitter and receiver units Supporting distance upto 100 mts without any loss of the equality Cat 6 cable Fiber cable with suitable terminations up to 100 mts as required along with 2 nos of 2 mts of VGA cables should be supplied 12 HDMI Extenders over CAT 5 Fiber Support to connect any HDMI interface Support resolutions upto 1920X1080p60 Have transmitter and receiver units Shall supporting distance upto 100 mts without any loss of the equality Cat 6 cable Fiber cable with suitable terminations up to 100 mts as required along with 2 nos of 1 8 or more mts of HDMI cables should be supplied 13 HDMI Distribution Amplifier Support to connect any HDMI Source EDID bits control for auto negotiation Support 105 Gbps per channel 1 input and 4 outputs along with Audio HDMI cables 1 no 15 mts cable 2 Nos of 1 8 mts and 2 nos of 5 mts cables should be supplied Support input resolutions up to 1080p60 Operation 230V 50Hz AC power 14 HDMI Matrix Switcher Shall connect to external HDMI devices interface 4 input and 4 outputs along with Audio Support resolutions up _ to 1920X1080p60 Support bandwidth of 1 5 Gbps channel Have front end switcher buttons for selection of input to desired output Possible to select any inpu
18. User shall also have option to go directly to the OEM service center anywhere in India or abroad in regard to any problem in supplied item The OEM service center shall provide proper service support as per tender requirement On completion of the Warranty period the Security Deposit without any interest accrued shall be released after satisfying that proper support has been provided during warranty period of three year for all the items If considered necessary suitable amount of penalty shall be recovered from the Vendor out of their due payments or from their Security Deposit or by raising claims while releasing the Security Deposit After expiry of warranty NICSI has option to enter into Annual Maintenance Contract with the supplier for post warranty maintenance of the systems as per the quoted price negotiated price The vendor should provide support for all supplied items in all the locations as mentioned in the Annexure Support during warranty period The vendor should fulfill the following conditions during warranty period Page 16 of 65 a During the warranty support any failure in the system or a subsystem thereof should be rectified within maximum period of 72 hours of submitting at bidder OEM authorized service centers b If any of the system is down beyond the above time line penalty will be charged or recovered from out of withheld amount towards penalty at the rate of given in the Annexure 13
19. actual charges paid by them on submission of receipts The selected bidders shall be empanelled with NICSI for a period given in the Annexure 6 Validity Rates quoted shall be valid for the period of empanelment and the extended period unless revised as per the provisions of clause 19 i The rates are to be quoted by the bidders in Indian Currency and payment shall be made to successful bidders in Indian currency only Bidders shall indicate their rates in clear visible figures as well as in words and shall not alter overwrite make cutting in the quotation In case of a mismatch the rates written in words will prevail The price shall be for delivery at desired destination in India including all statutory levies if any The warranty period of Three Years Thirty Six months shall be taken into account for all the items from date of installation or Thirty Nine months from the date of delivery whichever earlier Conditional tenders shall not be accepted on any ground and shall be rejected straightway If any clarification is required the same should be obtained before submission of the bids The bidder should certify support for the supplied item for an additional period of two years minimum after the warranty of three years If NICSI NIC USER wants to enter into an AMC contract with the empanelled bidder on the expiry of Warranty the bidder should be ready to sign AMC at a rate finalized through this Tender A separate contract will
20. adhered to in view of the strict time schedule for implementation of various Projects Proof of Delivery duly signed by the NIC NICSI user NICSI Project Coordinator with his name date of delivery designation and office seal legibly recorded should reach NIC NICSI Head Quarters as the case may be New Delhi within 4 weeks of the delivery except for delivery in North eastern States including Sikkim J amp K Lahual Spiti amp Kinnaur in HP Andaman Nicobar and Lakshdweep Islands locations Delivery note of these locations should reach within six weeks of delivery date It may be noted that only the items technically tested accepted as per Purchase Order shall be delivered as per the schedule mentioned in Annexure 12 Delivery Supplier must apply to the respective authority for issue of road permit waybill well in time Necessary documents needed for applying for Road Permit will be collected by the supplier from NIC NICSI End User immediately on getting the Purchase Order from NIC NICSI Delays on account of getting relevant permits shall not make supplier eligible for waiver of penalties Delivery Challan needs to be signed and stamped on completion of delivery of items as mentioned in Annexure 14 Payment In case any discrepancy with regard to sign stamp or date etc on above delivery challan a mail from concerned user NICSI Coordinator NIC user may be treated as delivery challan Though NIC NICSI will provide all the nec
21. be signed for AMC and AMC charges will be paid at the end of each quarter after deducting down time penalty if any Bidder shall furnish a compliance statement Point wise of specifications amp features of offered equipments with the Technical Bid Deviations from technical specifications should be furnished as per Annexure Deviation on lower side of specifications will not be considered No deviations in terms amp conditions of the tender document will be accepted in any case Page 6 of 65 XIX XX XX1 xxii xxiii XXIV XXV xxvi Quoting incredibly low value of items with a view to subverting the tender process shall be rejected straightway and EMD of such defaulting bidder shall be forfeited Bids not submitted as per the specified format and nomenclature will be out rightly rejected Ambiguous bids will be out rightly rejected The basic prices in Indian rupees should be quoted separately for each items given in Annexure 16 Technical A to E inclusive of Interface Cables Power Cables related accessories Documentations of sub assemblies of system and Operating Manuals of the systems Packing Forwarding Freight Insurance and Warranty etc Excise duty and Sales tax and any other tax as applicable should be quoted separately failing which these are not payable extra OCTROI EXEMPTION CERTIFICATE OEC from payment of Octroi charges shall be furnished by NICSI while placing the purchas
22. extra Vendor has to sign an agreement with NICSI NIC User for same type of support The payment will be made quarterly at the end of the quarter If vendor refuses to honor this post warranty AMC support vendor may be debarred from participating in similar future tenders Page 33 of 65 Annexure 11 Services to be provided No Description Requirements 1 Delivery of Items At the destination site the cartons will be opened only in the presence of authorized person user and vendor s representative 2 Installations Upon satisfactory installation of the equipment vendor should obtain signed installation certificate from the authorized person user at their end and specify the same in the installation certificate The same shall be submitted along with the bills by the vendor for payment A sticker with the Service Support Call Centre Number of the vendor as well as OEM should be pasted on each item 3 Warranty As per annexure 10 Warranty Annexure 12 Delivery and Installation S No Delivery and Installation Period in days Rest of India NE States including Sikkim J amp K Lahual Spiti amp Kinnaur in HP Andaman Nicobar and Lakshdweep Islands Delivery 50 60 Installation 15 Days from actual delivery Page 34 of 65 Annexure 13 Penalty S No Activity Rate
23. made 4 Penalty if any will be imposed as per Annexure 13 Penalty 5 Pre dispatch Inspection Report issued by NICSI Testing division must be produced along with the bills HI FOR PAYMENT ON ITEM INSTALLATION Balance 15 payment will be made after complete installation of all items as per the following process 1 Vendor has to install the ordered items and will prepare installation report for each location as per the purchase order and get it signed by the concerned User Officer In charge or his her authorized person officer 2 The vendor will submit all original installation reports to NICSI Headquarters New Delhi 3 Penalty if any will be imposed as per Annexure 13 Penalty In the case vendor unable to bring installation report even after 180 days of delivery of the System and there is no written complaint from the User about the System Installation it will be treated that the installation is complete and the bills will be processed Page 36 of 65 Annexure 15 Security Deposit I Security deposit has to be made in the form of Bank Guarantee BG to be submitted by Bidder SNo Item Value 1 Validity Valid for the period of empanelment extended empanelment 2 Instrument In the form of Bank Guarantee 3 Amount per category Rs 100000 for each empanelled category II Performance Bank Guarantee PBG to be submitted by the Supplier SNo Item Value
24. not be accepted All pages of the bid being submitted must be sequentially numbered by the bidder Page 5 of 65 vi vii viii 1X xi xii xiii XIV XV xvi xvii xviii NICSI will not be responsible for any delay on the part of the bidder in obtaining the terms and conditions of the tender notice or submission of the online bids The bids submitted by telex telegram fax E mail manually etc shall not be considered No correspondence will be entertained on this matter The rates are to be quoted in strict compliance to the financial bid otherwise the bid is liable to be rejected Percentage of taxes etc shall be indicated in the prescribed financial bid Performa The basic prices in Indian rupees should be quoted separately for each set of items given in Annexure 17 Financial Financial Bid Performa inclusive of all accessories like Power Cables as per Indian environment Driver Software related accessories Documentations of sub assemblies of quoted item and Operating Manuals of the equipments Packing Forwarding Freight Insurance and Warranty etc Certificates for Exemption of Octroi charges entry tax shall be furnished by NICSI users It shall be the exclusive responsibility of the bidder to collect these Forms Documents from the NICSI users In the absence of exemption certificates from NICSI users towards Octroi entry tax the bidder will be reimbursed
25. of the same OEM If no equivalent product meeting tender specification is available with that OEM a communication from the OEM is mandatory in this regard before offering product of a different OEM The schedule for conduct of acceptance testing dates shall be provided along with comprehensive material details by supplier within 15 working days from the date of purchase order to NIC NICSI mentioned in the purchase order so that all the related documentation work by NIC NICSI could be completed and tested supplies are handed over to supplier for ensuring the delivery within the stipulated time frame as per purchase order Page 12 of 65 XIV XV xyi xvii xviii The testing of items must be generally completed as specified in the purchase order before the delivery date as per purchase order Normally testing and acceptance of the Systems will be done at the Factory premises Testing Lab of the Vendor Authorized Partner or at NIC NICSI Hars in India or any other premises in India or abroad suggested by bidder where it will be tested as per ordered specifications where representatives from supplier and NIC NICSI will be present The testing location premises must be suitable agreeable to NIC NICSI The testing premises must fulfill the normal working IT office environment conditions NIC NICSI will have the option to test and accept an item at user s premises in case of emergency situations NIC NICSI rese
26. or 200W or more at 4 Ohm per channel Frequency response of 80 to 15 KHz Speaker High Quality wall mountable speakers having 60 Watt RMS or more Frequency Response 80Hz 15 kHz Sensitivity 85 dbspl at 1 meter at 1 kHz Impedance 8 Ohm Driver Woofer and Tweeter With necessary mounting kit and cables Cardioid Table Top Microphone Directional Boundary microphone to be fixed in the table Should have good audio pick from a distance of 3 feet under normal conditions Each microphone should have a built in mute and un mute button with good frequency response of 50Hz 15KHz and good Signal to Noise Ratio typically 60dB or more at 1 KHz Suitable length of cables to Page 46 of 65 be provided to connect with DSP Audio device Should be able to work with DSP audio Mixer above Cardioid Celling Microphone Directional microphone to be fixed in the Celling Should have good audio pick from a distance of 5 7 feet under normal conditions Should have good frequency response of 50Hz 15KHz and good Signal to Noise Ratio typically 60dB or more at 1 KHz Suitable length of cables to be provided to connect with DSP Audio device Should be able to work with DSP Audio Mixer above Dual Channel wireless Receiver amp Microphones Receiver Compatible with UHF high band Freq Dual channel audio with S N ratio 100dB Distortion lt 50 Freq response 50Hz to 18K
27. terms and conditions of the policy of Government of India issued vide Notification No 3 33 2013 1PHW dated 23 12 2013 That the information furnished hereinafter is correct to best of my knowledge and belief and I undertake to produce relevant records before the procuring authority or any authority so nominated by the Department of Electronics and Information Technology Government of India for the purpose of assessing the domestic value addition That the domestic value addition for all inputs which constitute the said electronic product has been verified by me and I am responsible for the correctness of the claims made therein That in the event of the domestic value addition of the product mentioned herein is found to be incorrect and not meeting the prescribed value addition norms based on the assessment of an authority so nominated by the Department of Electronics and Information Technology Government of India for the purpose of assessing the domestic value addition I will be disqualified from any Government tender for a period of 36 months In addition I will bear all costs of such an assessment That I have complied with all conditions referred to in the Notification No wherein preference to domestically manufactured electronic products in Government procurement is provided and that the procuring authority is hereby authorized to forfeit and adjust my EMD and other security amount towards such assessment cost and I undertake to pay the b
28. the inability shown by the vendor is only due to some financial technical reasons such requests will not be considered However for all cases in which the User Department has transferred fund to NICSI for procurement the vendor must supply equivalent or better product to fulfill NICSI s obligation to the User Department Any failure to adhere to this will result in forfeiting the Security Deposit and debarring the vendor from participating in NICSI tenders for minimum three years 13 PLACING OF PURCHASE ORDERS iii NIC NICSI has the right to choose any subset of the tendered items for placement of supply orders In case Purchase Orders are placed on more than one vendor the distribution of purchase orders will be at the sole discretion of NIC NICSI For procurement of goods Purchase order will be placed on the empanelled bidder in hardcopy format or in softcopy mode either through e mail containing the scanned copy of the Purchase Order or an alert through e mail for downloading the Purchase Order from Web Site Objection if any to the Purchase Order must be reported to NIC NICSI by the supplier within three 3 working days counted from the Date of Purchase Order for modifications otherwise it is assumed that Page 11 of 65 the supplier has accepted the Purchase Order in totality This is applicable in case of electronic publishing delivery of Purchase Order also Subsequent to the issue of Purchase Order
29. weeks from the date of receipt of the road permit provided that the acceptance testing was done and complete material was ready for dispatch 7 days before due date of delivery specified in purchase order The vendor shall provide equipment manual and User manual along with each equipment even if more than one equipment is ordered for a single location Page 14 of 65 Penalty Calculation Process ii Any delay beyond the delivery schedule as per purchase order will render the vendor liable for penalty at the rate as mentioned in the Annexure 13 Penalty Penalty will be charged on the non execution Purchase Order value and final payment will be made on full execution of Purchase Order 17 INSTALLATION SCHEDULE amp PENALTY lil iv vi The Supplier should install all the systems at specified site without any additional charge Installation should be completed within 15 Days Fifteen Days from the actual date of delivery for all locations If the scheduled date of delivery installation falls on holiday non working day at the delivery location the next working day shall be treated as due date of delivery installation All aspects of safe delivery shall be the exclusive responsibility of the Supplier At the destination site the Cartons will be opened only in the presence of user official and Supplier s representative The intact position of the Seal for not being tampered with shall for
30. 65 ii iv vi vii viii Each category of Annexure16 Technical A to Technical E will be evaluated as a separate tender L1 bidder for each item will be worked out as per the procedure given in the financial bid Annexure 17 Financial The maximum period allowed for matching the L1 rates by any Bidder will not be more than 7 working days from the date of issuance of offer letter from NICSI If the Bidder fails to match the L1 rates within stipulated time as stated above the offer will be treated as withdrawn and will then be extended to next Bidder in the order of their bids The above process of financial evaluation and empanelment will be followed separately for all the Annexure 16 Technical A to E NICSI may negotiate with the L1 bidder in case the quoted rates are higher than the rates of similar product in existing Govt empanelment market rates Lowest Quoting Bidder will be selected as per the Annexure 7 Panel Formation No enquiry shall be made by the bidder s during the course of evaluation of the tender after opening of bid till final decision is conveyed to the successful bidder s However the Committee its authorized representative and office of NICSI can make any enquiry seek clarification from the bidders which the bidders must furnish within the stipulated time else bid of such defaulting bidders will be rejected 12 EMPANELMENT OF VENDORS ii lil iv vi
31. Annexure 9 Annexure 10 Annexure 11 Annexure 12 Annexure 13 Annexure 14 Annexure 15 Annexure 16 Annexure 17 Annexure 18 Annexure 19 Annexure 20 Earnest Money Deposit Time Schedule Hardware Configuration Evaluation Mechanism Validity Panel Formation Support Bid Submission Warranty Services to be provided Delivery and Installation Penalty Payment Security Deposit Technical A to E Financial OEM PARTNER UNDERTAKING MANUFACTURER S AUTHORIZATION FORM PMA Affidavit Annexure 21 Installation Certificate Page Coruna annuwdZ N e e e e e e e i i i i i Al O O VO OWDAwAwAANANA UN FP WWN 23 24 27 27 28 28 28 29 30 32 33 34 34 35 36 37 38 54 62 63 64 65 Page 2 of 65 No 10 06 2015 NICSI NATIONAL INFORMATICS CENTRE SERVICES INCORPORATED Govt of India Enterprise under NIC Tender No NICSI TRAINING AND TEACHING EQUIPMENTS 2015 19 TENDER FOR EMPANELMENT OF VENDORS FOR SUPPLY amp INSTALLATION OF TRAINING AND TEACHING EQUIPMENTS 1 OBJECTIVE SCOPE Online Bids valid for a period as given in the Annexure 6 Validity from the date of opening are invited to supply and Installation of Training and Teaching Equipments as given in Annexure 16 Technical NICSI would like to have a panel of bidders to cater to NIC NICSI s users amp own requirements The empanelled vendors will supply Training and Teaching Equipments at the rat
32. BCC Tower 15 BhikaijiCama Place New Delhi 110066 Subject Manufacturer Authorization for Tender No Sir We lt OEM Manufacturer name gt having our registered office at lt OEM Manufacturer address gt are an established and reputed manufacturer of Training and Teaching Equipments We authorize lt Bidder Name gt having its registered office at lt Bidder Address gt as our authorized partner for bidding in this tender We confirm that we have understood the delivery time lines defined in the tender We confirm that we have worked out all necessary logistics and pricing agreements with lt Bidder Name gt and there won t be any delay in delivery testing and support due to any delay from our side Our full support is extended to them in all respects for the supply and maintenance of our products during warranty period of three year and additional two year during AMC period In case of product becoming end of life EOL during empanelment period we shall proactively inform NICSI through our empanelled authorized partner about the replacement product with matching specifications along with proper comparison and sample for evaluation We also undertake that incase of non availability of equivalent product we shall supply product with higher specification during the empanelment extended empanelment In case of any default by lt the Bidder gt during the warranty period lt the OEM gt will ensure same support directly or through anothe
33. DMI and One or more Twisted pair video output supporting at least 1080p30 resolutions One no Twisted pair to HDMI receiver with all suitable interface converter cables to connect external display devices to be supplied Page 47 of 65 Lower solutions inputs shall be scaled up to the output resolutions of 1080p30 on both HDMI and twisted pair outputs should have front buttons for selection of inputs embedded de embedded audios with HDMlI other interfaces Should have RS 232 LAN port for control operation and can be operated on 230V 50Hz AC power Should supply with 3 Nos 5 mts HDMI cables and 2 Nos of 2 mts or more HDMI cables One Nos 5 mts VGA cable with audio 50ft or more 2 Nos shielded twisted pair cables with connector to be supplied Mini Conference Compact Conference Room Controller to control manage various devices connected in a room Should have minimum of 1 nos of RS 232 ports or more bidirectional 2 or more Relay ports Low Voltage ports Minimum of 1 IR ports Ethernet port to control monitor 4 or more devices connected over LAN At least 8 programmable buttons which can be pre programmed for specific tasks functions and one volume control knob Interactive Board with 75 or higher size hard surface with touch one USB interface Resolution 4000x4000 pixels or better Accessories dry erase type four pen set driver software and software for projector m
34. E as per Page 17 of 65 Annexure 15 Security Deposit Security Deposit shall be in the form of Bank Guarantee BG drawn in the name of National Informatics Centre Services Inc Hall No 2 amp 3 6th Floor NBCC Tower 15 Bhikaji Cama Place New Delhi 110 066 valid for empanelment period and shall be renewed by the bidder till Empanelment lasts or the orders placed are executed whichever is later No interest will be payable for the Security Deposit v On completion of the warranty period of ordered items the Security Deposit without any interest accrued shall be released after ascertaining that satisfactory support has been provided during the warranty period In case it is found that appropriate satisfactory support has not been provided by the Bidder NICSI NIC will ensure that the prescribed penalty for the default in service has been realized or shall be recovered from the Bidder out of already due payments 22 INDEMNITY The selected vendor shall indemnify the NICSI NIC User departments against all third party claims of infringement of patent trademark copyright or industrial design rights arising from the use of the supplied software hardware manpower etc and related services or any part thereof NICSI NIC User department stand indemnified from any claims that the hired manpower vendor s manpower may opt to have towards the discharge of their duties in the fulfillment of the purchase orders NIC NICSI User depar
35. Hz with gain control for both channels Wireless Hand held Microphone Compatible with UHF high band freq with dynamic range less then and equal to 80dB Freq Response 50Hz to 15 Khz Microphone having ON OFF and Mute switches buttons Wireless Collar Microphone Compatible with UHF high band freq with dynamic range less then and equal to 80dB Freq Response 50Hz to 15Khz Microphone having ON OFF and Mute switches buttons One Wireless hand held Microphone and one Wireless Collar Microphone with all connecting cables to be supplied with each Dual channel wireless receiver Wireless receiver should be able to work with DSP audio Mixer above Gooseneck Microphone Gooseneck Microphone 18 23 having Frequency Response 50Hz to 15 KHz with cardioid pick up pattern Push to talk Phantom power 48 52 V DC 8 0 mA with all necessary mounting kit base connector amp cables etc Should be able to work with DSP Audio Mixer above Video Switcher cum Scalar Input Ports 3 or more HDMI Video port 1 one or more Twisted Pair input supporting at least 1080p30 resolutions 1 one or more RGB VGA and one or more Analog Video input port supporting HD component Video S Video amp Composite video with audio for all video Inputs One HDMI to Twisted pair transmitter with all suitable interface converter cables to connect external source devices to be supplied Minimum Two parallel output Ports One or more H
36. I D In and Out port and a wireless stylus pen Windows MACOS_ compatible annotation software bundled with stand connecting cables amp other accessories Visual Presenter Visual presenter with minimum 1280x768 native resolution CMOS camera with 2 0 Mega Pixel capable to capture 30fps 10x or better optical zoom 8x or n auto amp manual focus with one RGB D sub DVI I input port amp one RGB D sub DVI I One HDMI output port one USB port Should support windows Mac Linux OS Should be bundled with necessary software connecting cables remote control amp other accessories as required DSP Based Multi Channel Audio Mixer Rack mountable DSP based 8 or more channels audio mixer frequency response 20Hz 20Khz with harmonic distortion lt 1 Interface 8 Mic Line AEC input 4 or more line level output Should be upgradable to work for 50 AEC channels by cascading interconnecting multiple units as in item Technical D 2 b Additional DSP Based Multichannel Audio device Rack mountable DSP based 8 or more channels audio mixer frequency response 20Hz 20Khz with harmonic distortion lt 1 Interface 8 Mic Line AEC input Should be able to integrate with item No Technical D 2 a DSP Based Multi Channel Audio Mixer to increase the port capacity in multiple of 8 no or more Amplifier 2 Channel Amplifier with balanced unbalance line level input with output of 120W per channel at 8 ohm
37. Penalty c If item is not get repaired within seven working days of submission of item at bidder OEM authorized service center the bidder will provide an equivalent replacement of product to the user till his product get rectified d Any system failing at subsystem level at least three times in three months displaying chronic system design or manufacturing defects or Quality Control problem will have to be totally replaced with new one by the Vendor at his cost and risk within 10 days from the date of last failure 20 PRICE VARIATION CLAUSE ii ii During the validity of the empanelment including the extended period if any if the Bidder sells any empanelled item to any other Department Organization at a price lower than the price fixed for NICSI under same terms amp conditions as defined in this tender the Bidder must voluntarily pass on the price difference to NICSI with effect from the date of selling intent to sell at lower rate Similarly in the event of lowering of Government levies subsequent to the finalization of the panel the Bidder shall automatically pass on the benefits to NICSI and in the event of increasing of Government taxes levies subsequent to the finalization of the panel NICSI shall consider the case on merit and the pro rata benefits to the vendor may be considered if full reference with documentary evidence is submitted During the validity of the panel in case NICSI notices that the market rates
38. alance if any forthwith I agree to maintain the following information in the Company s record for a period of 8 year and shall make this available for verification to any statutory authorities 1 Name and details of the Domestic Manufacture Registered Office Manufacturing unit location nature of legal entity ii Date on which this certificate is issued ii Electronic Product for which the certificate is produced iv Procuring agency to whom the certificate is furnished v Percentage of domestic value addition claimed vi Name and contact details of the unit of the manufacturer vii Sale Price of the product viii Ex Factory Price of the product ix Freight insurance and handling x Total Bill of Material xi List and total cost value of inputs used for manufacture of the electronic product xii List and total cost of inputs which are domestically sourced Please attach certificates from suppliers if the input is not in house xiii List and cost of inputs which are imported directly or indirectly For and on behalf of Name of firm entity Authorized Signatory To be duly authorized by the Board of Directors lt Insert Name Designation and Contact No gt Page 64 of 65 Annexure 21 Installation Certificate 1 Vendor Name 2 Project No 3 Purchase order No amp date 4 Invoice No with date 5 Equipment Name amp Description 6 Equipment serial nos 7 Date o
39. ategory 3 The maximum period allowed for matching the L1 rates by any Bidder will not be more than 7 working days from the date of issuance of offer letter from NICSI If the Bidder fails to match the L1 rates within stipulated time as stated above the offer will be treated as withdrawn and will then be extended to next Bidder in the order of their bids 4 The above process of financial evaluation and empanelment will be followed separately for each items of the Annexure 16 Technical A to E Page 29 of 65 ANNEXURE 8 SUPPORT INFRASTRUCTURE AVAILABLE WITH BIDDER Authorized Partner Own Phone Address of Email of Franchisee number of S I State Name support F Person in Support oe Person in charse Centre charge 8 Size of Manpower 1 Andhra Pradesh 2 Bihar 3 Chandigarh UT 4 Chhattisgarh 5 Delhi 6 Goa 7 Gujarat 8 Haryana 9 Himachal Pradesh 10 Jammu amp Kashmir 11 Jharkhand 12 Karnataka 13 Kerala 14 Madhya Pradesh 15 Maharashtra 16 Orissa 17 Puducherry 18 Punjab 19 Rajasthan 20 Sikkim 21 Tamil Nadu 22 Telangana 23 Uttar Pradesh 24 Uttrakhand 25 West Bengal 26 Andaman amp Nicobar 27 Lakshadweep 28 Dadra Nagar amp Haveli 29 Daman amp Diu NORTH EAST 1 Assam
40. ation from NICSI the offer would be treated as withdrawn and the bidder s EMD will be forfeited and tender will be scraped If other bidders refuses to sign the empanelment after matching L1 rates their EMD will be forfeited and offer will be extended to other qualified bidders to make a panel The defaulting bidder may also be debarred from participating in NICSI tenders for a period of three years Page 9 of 65 Vil Vill 1X xi xii xiii XIV In case of empanelled vendor is found in breach of any condition s of tender or supply order at any stage during the course of supply or warranty period the legal action as per rules laws shall be initiated against the vendor and EMD Security Deposits shall be forfeited besides debarring and blacklisting the bidder concerned for at least three years for further dealings with NICSI The vendor should not assign or sublet the empanelment or any part of it to any other agency in any other form than defined in this tender If found doing so shall result in termination of empanelment and forfeiture of Security Deposit EMD NICSI may at any time terminate the empanelment by giving written notice to the empanelled vendor without any compensation if the empanelled vendor becomes bankrupt or otherwise insolvent provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to NICSI Dur
41. bidder does not make the required specialist along with proper documentation available then such defaulting bidder shall be taken off the tender evaluation process and the bid will stand rejected Technical Bids will be evaluated as per the Annexure 5 Hardware Configuration Evaluation Mechanism However NICSI reserves the right to amend modify the evaluation procedure anytime in the overall interest of the Tender Bidders are advised to ensure that the systems brought for evaluation conforms to all technical parameters and is a tested system Equipments not meeting complete tender specifications will not be considered for evaluation viii NICSI will bear the expenditure towards traveling boarding amp lodging of its technical officials visiting for technical demonstration evaluation 11 EVALUATION OF FINANCIAL BIDS ii The Financial Bids of only technically qualified bidders will be opened in the presence of their representatives on a specified date and time duly notified The financial bids will then be passed on to a duly constituted Financial Evaluation If considered necessary revised Financial Bids may be called from the technically shortlisted Bidders before opening the original Financial Bids In that case the revised bids should not be higher than the original bids except in case of increase in Govt tax levies otherwise the bid will be rejected amp EMD will be forfeited of such defaulting bidders Page 8 of
42. d by NICSI and as per the schedule intimated by NICSI Bidders are required to be ready with quoted models within 15 days of bid submission for technical evaluation No request for subsequent extension of schedule will be entertained iii During Technical Evaluation the quoted product will be physically verified for the required tender iv specifications tested for reliability functionality and other features as decided by the TEC In case the bidder fails to bring the quoted products within the time frame given by NICSI for evaluation the bid shall be rejected and EMD forfeited If during the technical evaluation any of the item fails then no subsequent opportunity will be given to the Bidder s However alternate item 1 of already quoted make and model or 2 improved latest model of same make on account of technological trends which meets all the tendered technical specifications and superior in specifications then the quoted model if available instantly on the spot could be considered by TEC for evaluation only once Based on the demonstration evaluation test results Bidders will be short listed Financial bids of only technically qualified Bidders will be opened in their presence v For Technical Evaluation Bidders have to ensure the availability of appropriate specialist along with vi vii every type of documentation and consumable required from their organization for interacting with TEC and evaluation team In case a
43. d in individually sealed envelopes superscripting the relevant category Financial Bid Category a For each quoted item in the Annexure 16 Technical I IV financial bids of only technically qualified bidders for that category will be opened c A set of Eligibility Criteria Documents is to be submitted in Hard Copy arranging them in proper order as defined in the Tender Document after highlighting the relevant portions Special Note The Bid should have a cover letter which clearly states the Name Postal Address E mail ID and Contact Number of at least two representatives from the bidding company Page 32 of 65 Annexure 10 Warranty S No Description Compliance All quoted Systems should be under Three Years Thirty Six months onsite warranty support from the date of installation or Thirty Nine months from the date delivery at the site whichever earlier The vendor should fulfill the following conditions during warranty period 2 a Empanelled bidder will maintain enough spares in India not less than 10 so as to provide satisfactory maintenance services during the warranty period Supplier will indicate the level of spares which will be stored by them in India for providing Onsite warranty services to NICSI User sites 2 b Empanelled bidder as well as OEM would provide support services through their service centers across all over India Xc Any
44. deliveries under the empanelment contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the purchaser as to whether the deliveries have so resumed or not shall be final and conclusive provided further that if the performance in whole or in part or any obligation under the empanelment is prevented or delayed by reason of any such event for a period exceeding 60 days the purchaser may at his option terminate the empanelment 25 TERMINATION FOR DEFAULT i Default is said to have occurred a If the vendor fails to accept the Purchase Orders b If the vendor fails to execute purchase order in time schedule given extended by NICSI Page 18 of 65 C d ii iii If the vendor s execution performance is not satisfactory even after repeated NICSI NIC reminders to improve If the vendor fails to perform any other obligation s under the contract If the vendor defaults on a amp d of above circumstances his Bid security EMD BG received against this empanelment will be forfeited and empanelment will be cancelled If the vendor defaults on either of the b amp c of above circumstances does not take remedial steps within a period of 30 days after receipt of the default notice from NICSI or takes longer period in spite of what NICSI may authorize in writing NICSI may terminate the empanelment contract purchas
45. ding work with low lighting environment Should have built in twin microphones for audio pickup from distance of 5 feet Should have 70 degree Wide angle lens to capture more people Should have suitable stand Fixture to mount on Laptop PC monitor screens Bundled with high quality 5 feet USB cable USB Based Microphones cum Speaker with built in Echo Cancellation USB based plug and play device to operate with various PC Laptop on windows MAC Linux OS Shall have good pickup of about 1 0 meters 3 4 feet distance full duplex Speak and listen simultaneously Built in Echo Cancellation Volume control button Answer button End button a local Omni directional Microphone with mute un mute button having visual indication such as color LED Frequency response for microphone should be 150 Hz 6 5 Khz or better HD quality Speaker output 250 Hz 14 Khz or better Should have an 3 5 mm port to connect external head set Firm ware should be upgradable through USB should be bundled with a 10 feet additional good quality USB extension connecting cable Bluetooth Wireless S amp USB Based Microphones cum Speaker with built in Echo Cancellation USB based plug and play device to operate with various PC Laptop on windows MAC Linux OS Bluetooth Wireless connectivity with a USB based PC Laptop Dongle Should cover typical distance of 20 25 feet from the dongle using Bluetooth Wireless connectivity Full Duplex Sp
46. e documents submitted in pursuance of eligibility criterion mentioned above shall be highlighted and all pages of the bid document should be serially numbered Page 3 of 65 If the bid is not accompanied by all the above mentioned documents the same would be rejected Undertaking for subsequent submission of any of the above document will not be entertained under any circumstances However NICSI reserves the right to seek fresh set of documents or seek clarifications on the already submitted documents All documents should be submitted electronically in PDF format However Financial Bid as unpriced may be submitted as XLS file in format as provided by NICSI Upon verification evaluation assessment if in case any information furnished by the Bidder is found to be false incorrect their bid shall be summarily rejected and no correspondence on the same shall be entertained It is the responsibility of bidder to verify the authenticity of any third party document being submitted as part of the eligibility requirements EMD will be forfeited if any forged or false document is submitted THE BID SUBMITTED BY ANY BIDDER NOT FULFILLING THE ELIGIBILITY CONDITIONS CRITERIA STIPULATED ABOVE WILL NOT BE CONSIDERED 5 EARNEST MONEY DEPOSIT EMD be submitted as per Annexure 3 Earnest Money Deposit ii ii iv The EMD must to be submitted for each category of Annexure 16 Technical A to E The EMD shall
47. e order but its non acceptability by relevant authorities cannot BE ACCOUNTED FOR the delay IN THE DELIVERY OF EQUIPMENTS For such affected deliveries against valid proof of Octroi PAID due to dishonor of OEC claims could be considered for reimbursement while settling the payment Financial bid shall be submitted as per Annexure 17 Financial for the corresponding items indicated in Annexure 16 Technical A to E Tender process will be over after the issue of empanelment letter s to the selected bidder s Thereafter information submitted by the participating bidders before and during the bidding process may be put by NIC NICSI in the public domain Competent Authority in NIC NICSI may not exercise the privilege given under Right to Information Act Section 8 1 d which says there shall be no obligation to give any citizen information including commercial confidence trade secrets or intellectual property the disclosure of which would harm the competitive position of a third party unless competent authority is satisfied that larger public interest warrants the disclosure of such information Bids not quoted as per the format given by NICSI will be rejected straightway 9 BID OPENING i lil iv Online bids complete in all respect received along with Demand Draft of EMD amp Financial Bids Physically will be opened as mentioned in the Annexure 4 Time Schedule in presence of bidders representative if availab
48. e order in whole or in part In addition to above NICSI may at its discretion also take the following actions I NICSI may procure upon such terms and in such manner as it deems appropriate goods similar to the undelivered items products and the defaulting supplier shall be liable to compensate NICSI for any extra expenditure involved towards goods and services to complete the scope of work in totality or 10 of the work order as cancellation charges whichever is higher 26 ARBITRATION Arbitration ii ii If a dispute arises out of or in connection with this contract or in respect of any defined legal relationship associated therewith or derived there from the parties agree to submit that dispute to arbitration under the ICADR Arbitration Rules 1996 The Authority to appoint the arbitrator s shall be the International Centre for Alternative Dispute Resolution ICADR The International Centre for Alternative Dispute Resolution will provide administrative services in accordance with the ICADR Arbitration Rules 1996 Conciliation ii ii If a dispute arises out of or in connection with this contract or in respect of any defined legal relationship associated therewith or derived there from the parties agree to seek an amicable settlement of that dispute by Conciliation under the ICADR Conciliation Rules 1996 The Authority to appoint the Conciliator s shall be the International Centre for Alternative Dispute Resol
49. eak and listen simultaneously Built in Echo Cancellation Volume control button Answer button End button a local Omni directional Microphone with mute un mute button having visual indication such as color LED Frequency response for microphone should be150 Hz 6 5Khz or better HD quality Speaker output 250 Hz 14 Khz or better Firm ware should be upgradable through USB should be bundled with a 10 feet additional good quality USB extension connecting cable Page 52 of 65 USB Based Daisy Chain Microphones cum Speaker with built in Echo Cancellation USB based plug and play device to operate with various PC Laptop on windows MAC Linux OS Shall have good pickup of about 1 0 meters 3 4 feet distance full duplex Speak and listen simultaneously Built in Echo Cancellation Volume control button Answer button End button 3 or more high quality unidirectional Microphones with mute un mute button having visual indication such as color LED Freq Res of 300 Hz 16Khz or better Speaker output 85dB better HD quality Speaker output Firm ware should be upgradable should be bundled with High Quality USB Connecting cable Should be able operate either independent or in a daisy chain 3 or more units either in cascading or via USB Hub Integrated USB based full HD PTZ camera with speaker cum microphone The integrated device should be to connect with any PC Laptop through USB Vide
50. ed price quotations The time difference between such re quotes will be minimum 3 months except in case of the Union Budget For any bulk requirements NICSI reserves the right to call for the revised bids from the empanelled vendors any time during the empanelment In the case of Bidders whose tender bids are accepted for empanelment bidders shall be required to give Security Deposit as per Annexure 15 Security Deposit Security Deposit will be in the form of Bank Guarantee BG of any nationalized bank drawn in the name of National Informatics Centre Services Inc New Delhi valid till empanelment In case of default by the vendor on non acceptance of the purchase orders this EMD BG will be forfeited and empanelment will be cancelled Empanelled bidder shall be required to give Performance Bank Guarantee as mentioned in the Annexure 15 Security Deposit at the time of bill submission Performance Bank Guarantee will be of any scheduled bank drawn in the name of National Informatics Centre Services Inc New Delhi for a period of warranty as mentioned in the Annexure 10 Warranty The Supplier will have to renew Bank Guarantee BG for such further periods till satisfactory free warranty support has been provided by the Vendor for all the Systems supplied and thereafter the Security Deposit BG shall be returned to the supplier without any interest This BG will be invoked in case of non compliance of maintenance schedule during warranty p
51. eet NICSI tender requirements lt OEM Name gt further confirm that 1 In case of product becoming end of life EOL we shall proactively inform NICSI about the replacement product with matching specifications along with proper comparison and sample for evaluation We also undertake that incase of non availability of equivalent product we shall supply product with higher specification during the empanelment 2 The Authorized Partner will supply amp installation the ordered items and ensure that the warranty Support is provided to the customer as per tender requirements 3 In the event of Authorized Partner not meeting the contractual obligation including warranty support we will take all necessary steps to ensure that the same is provided to the customer at no additional cost by us directly or through alternate partner For lt OEM Manufacturer name gt For lt OEM s Authorized Partner gt lt Authorized Signatory gt lt Authorized Signatory gt Name Name Designation Designation E mail E mail Note 1 On behalf of the OEM this undertaking should be signed by authorized signatory of OEM Company Attach authorization letter Any deviation from the above Pro forma will lead to summary rejection of such bids Page 62 of 65 Annexure 19 MANUFACTURERS AUTHORIZATION FORM Ref Date To Manager Tender Division National Informatics Centre Services Inc Hall No 2 amp 3 6th Floor N
52. eriod Minimum period for consideration of request for review of prices for all products of this tender shall be three months Page 10 of 65 XV xvi xvii xviii Bidder will submit the foreign exchange rate USD applicable on tender submission date as given in financial bid The foreign exchange rate on last date of bid submission published at RBI site will be taken as reference The rate revision due to the above will be considered when the average monthly fluctuation is 10 or above of the defined reference value Method of rate revision due to above fluctuation is defined in the financial bid Performa If the fluctuation is downwards NICSI Tender division will automatically initiate the process for reducing the rate by following the same procedure For subsequent revisions the rate revision committee will record the foreign exchange rate applicable on the finalization date In such cases NICSI will take decision of giving complete partial benefit of the variation by examining other existing similar government empanelment and prevalent market rates NICSI may also invite revised financial bid from technically qualified bidders if number of such bidders is more than two and empanelment size will be reduced to at most two vendors Decision of NICSI in this regard will be final and no representation of any kind will be entertained Preference will be given to domestically manufactured electronics goods in G
53. ers connecting cables connector etc Power Speaker High Quality Power Speaker Power 40 Watts dual drivers with Sensitivity of 85 dbsp at 1 meter at 1 kHz Frequency response of 80Hz 15 KHz Wireless Presentation Device Shall operate over Wi fi Wireless connection to show presentations computer screen Audio Visuals from PC Laptop to a projector any display device using VGA HDMI interface Shall be dongle based application based to be connected to be loaded in to a PC Laptop device working under various operating systems Windows Andorid iOS MAC OS etc without any device drivers should be able to connect such 6 PCs Laptops at any time and necessary dongle if any need to be supplied Shall transmit full HD Video at 15 fps or more with Stereo Audio Shall support presentations videos Computer screens of 1080p 720p WXGA SXGA or more resolutions Shall support simultaneously minimum of four PCs Laptops devices for presentations at any time with a feature to selection amp transmit any PC device screen at full screen Any WiFi receiver Hardware required for connecting to four or more devices shall be supplied with system Shall operate up to 50 feet or more distances from PC Laptops to Presentation Device Shall be supplied with suitable mounting kits for installation in ceiling etc Podium Intelligent Podium made of termite resistant board laminated with scratch amp strain resistant lamination of 2mm thickn
54. es finalized through this tender during the period of empanelment extended empanelment except for revision in rates as per provisions of clause 19 i of the tender Empanelment will also be used by NIC to procure items directly from empanelled vendors A bidder can quote for any or all the items from any or all the categories of Annexure 16 Technical Bidder will supply items as per NIC NICSI requirements Earnest Money Deposit for each category of the Annexure 16 Technical A to E is to be submitted separately through demand draft as mentioned in Annexure 3 Earnest Money Deposit 2 AVAILABILITY OF TENDER Bidding process will be on Line through NICSI E Procurement System for the Eligibility amp Technical parts of the tender Financial bids will be accepted only in the physical format The tender document is available at NICSI e procurement site http eproc nicsi nic in Prospective bidders desirous of participating in this tender may view and download the tender document free of cost from the above mentioned website 3 TIME SCHEDULE Asper Annexure 4 Time Schedule 4 ELIGIBILITY CRITERIA 1 Eligibility Criteria is given in Annexure 2 Eligibility Criteria and it must be filled up 2 Documentary evidence for compliance to each of the eligibility criteria must be enclosed along with the bid together with the references as required in Annexure 2 Eligibility Criteria 3 Relevant portions in th
55. ess with option to installed LED interactive panel 17 to 22 The podium should have lockable tray to hold Laptop projector and keyboard amp mouse The podium should have in built intelligent electronic circuitry with 2xUSB 1xVGA 1xRJ45 1xDVI 1xRGB ports as extension ports of Desktop Projector and Interactive Panel etc The Podium should have Power port to connect at least five devices VGA Distribution Amplifier Support to connect PC Laptop through 15 pin D Sub interface ID bits control for auto negotiation 1 input and 4 outputs along with Audio Support input resolutions upto UXGA including 1920X1080 Compatible with PC Laptops imam MAC books Support bandwidth 3db upto 400 MHz VGA cables along with Audio 4 Nos of 5 mts and 1 No of 15 mts should be supplied Page 49 of 65 10 VGA Matrix Switcher Support to connect PC Laptop through 15 pin D Sub interface ID bits control for auto negotiation 4 input and 4 outputs along with Audio Support input resolutions upto UXGA including 1920X1080 Compatible with PC Laptops iMAC MAC books Support bandwidth 3db upto 400 Mhz Front end switcher buttons for selection of input to desired output Possible to select any input to any out Matrix Switch Computer control RS 232 RS 485 LAN VGA cables along with audio 4 nos of 5 mts 2 Nos of 10 mts and 2 nos of 15 mts should be supplied 11 VGA
56. essary documents for ensuring smooth delivery of goods at the respective destinations it is the responsibility of the Supplier to deliver the goods in time If any Tax is required to be paid the same will be reimbursed on actual basis NIC NICSI will impose penalty on total value of purchase order as per Annexure 14 if the delivery of more than 20 of the total order value is delayed beyond the last date of delivery If the delivery is delayed for the item s whose value is equal or less than 20 of the total order value the penalty shall be applicable on the delayed equipment only On the receipt of the purchase orders the Supplier within Ten 10 Days shall initiate the process of obtaining all the necessary documents directly from the user for the State Entry Permit in respective States wherever required for complete and safe delivery of the ordered products However for cases where copy of invoice and GR Goods Receipt from the transporter is required for applying for road permit the process should be so initiated by the Supplier that the delivery schedule is met Proof for the communication sent and duly receipted by the user and or NICSI NIC project coordinator with signature name designation telephone number and preferably with office seal should be submitted to NICSL If after such proper communication there is any delay in the issuance of road permit from the user the Supplier will be entitled to get extension for delivery period of two
57. f delivery 8 Date of intimation of call for installation 9 Installation Date Equipment as per ordered configuration has Niacin been installed successfully Name of user NIC Project Coordinator NICSI Project in charge Designation Signature with official seal Date Page 65 of 65
58. failure in the equipment supplied any accessories thereof should be rectified within maximum period of three Working days from receipt of defective item at service center 2 d If any of the system is down beyond three Working days penalty will be charged or recovered from out of withheld amount towards penalty per day per system at the rate as given in the Annexure 11 Penalty 2 e Any system failing at subsystem level at least three times in three months displaying chronic system design or manufacturing defects or quality control problem will be totally replaced by the vendor at his cost and risk within 30 days 2 f On completion of the Warranty period the Security Deposit without any interest accrued shall be released after satisfying that proper free warranty support has been provided during warranty period of three years for all the equipments as the case may be If considered necessary suitable amount of penalty shall be recovered from the Vendor out of either already due payments or from their Security Deposit or by raising claims while releasing the Security Deposit After expiry of warranty NICSI has option to enter into Annual Maintenance Contract with the supplier for post warranty maintenance of the systems 2 g If NICSI NIC desires the empanelled vendors will be asked to provide same support as post warranty support at rates finalized in this tender The service tax as applicable will be
59. fault by the bidders in respect of tender terms amp conditions will lead to rejection of the bid For services required under different projects at different locations please refer to Annexure 11 Services to be provided No interest shall be payable for the Earnest Money Deposit and the No deviations from these terms and conditions will be accepted Any violation there off will lead to rejection of the bid The Security Deposits without any interest accrued shall be released only after the expiry of the warranty period of the systems successfully The decision of NICSI arrived during the various stages of the evaluation of the bids is final amp binding on all vendors Any representation towards these shall not be entertained by NICSI In case the empanelled vendor is found in breach of any condition s of tender or supply order at any stage during the course of supply or warranty period the legal action as per rules laws will be taken Any attempt by vendor to bring pressure towards NICSI s decision making process such vendors shall be disqualified for participation in the present tender and those vendor may be liable to be debarred from bidding for NICSI tenders in future for a period of three years Printed written conditions mentioned in the tender bids submitted by vendors will not be binding on NICSI No deviations from tender terms and conditions will be accepted Any violation thereof will lead to the rejection of the bid
60. gher b Interactive Portable Device 5 USB amp DSP Based Audio Conference System 6 Power Speaker 7 Wireless Presentation Device 8 Podium Page 39 of 65 9 10 11 12 13 14 15 VGA Distribution Amplifier VGA Matrix Switcher VGA Extenders over CAT 5 Fiber HDMI Extenders over CAT 5 Fiber HDMI Distribution Amplifier HDMI Matrix Switcher WIFI Dongle Technical Category E USB AV Accessories 1 a USB Based 1080p Web Camera b USB Based Microphones cum Speaker with built in Echo Canceller c Bluetooth Wireless amp USB Based Microphones cum Speaker with built in Echo Cancellation d USB Based Daisy Chain Microphones cum Speaker with built in Echo Cancellation 2 Integrated USB based full HD PTZ camera with speaker cum microphone 3 DSP based USB plug amp Play duo Headset Page 40 of 65 Technical Category A LED Monitor Sr No Item Name Item Name Make amp Model Technically Compliant Yes No LED TV Monitor 32 80 cms or Higher Resolution Full HD 1920 x1080 Response time lt 12ms Brightness CD M2 300 or higher Viewing angle gt 178 degree Interface 1 VGA 1 Audio Input 1 USB 1 HDMI 1 HDMI DVI D 1 Ethernet Port 1 RS232 Port Inbuilt Integrated speakers min 2X 5W Cables amp connector as required with full function remote Wall Mount kit VESA compatible should be supplied 16x7 hrs Operat
61. h the necessary documents i e POD s BG s etc is delayed by the bidder beyond 30 days from the date of issue of bill or delivery of materials etc whichever is earlier the entire liability towards payment of interest penalty to the tax authorities would be on the cost of respective Supplier so that NICSI is not burdened unnecessarily with this amount The entire amount will be deducted from the payment due to respective bidder Supplier bidder should raise their bills in the name of NICSI New Delhi However the ordered items should be delivered to the user locations as per the Purchase Order by the Supplier after Stock Entry and billing at NICSI Hq ONSITE WARRANTY MAINTENANCE The warranty period for the systems shall be taken into account as per the Annexure 10 Warranty from the date of completion of supply of products All items will be under Three Years Thirty Six months onsite warranty support from the date of installation or Thirty Nine months from date of delivery at the site whichever is earlier During warranty period all the parts of the product shall be considered non consumable if not mentioned and bidder shall have to maintain all such parts at no extra cost whenever required All empanelled vendors shall have to enter into a written agreement with NICSI for honoring all tender conditions and warranty maintenance support through a Web based monitoring system in executing the purchase orders placed by NICSI NIC
62. have come down from the time when rates were finalized or for the reasons of technological advances changes NICSI will ask the technically short listed Bidders to re quote the prices based on new advanced configurations technologies and the Bidder s will be selected on the basis of procedure as per clause 11 The time difference between such re quotes will be minimum three months except in case of the union budget Price variation due to Foreign exchange rate in USD fluctuation will be dealt as per clause 12 xvi 21 REFUND OF EMD amp SECURITY DEPOSIT The Earnest Money Deposit EMD without any interest accrued will be refunded as follows ii ii iv In the case of those bidders who fail to qualify the eligibility criteria the Earnest Money Deposit EMD will be refunded without any interest accrued immediately thereafter In the case of those bidders whose technical bids do not qualify the EMD will be refunded without any interest accrued within one month of the acceptance of TEC s Technical Evaluation Committee s recommendations In the case of those bidders who are not empanelled the EMD will be refunded without any interest accrued within one month of the acceptance of FEC s Financial Evaluation Committee recommendations In case of those bidders whose tender bids are accepted for the empanelment EMD will be refunded on receipt of Security Deposit for each category of empanelled Annexure 16 Technical A to
63. ical Bid NICSI tender for THE SUPPLY amp INSTALLATION OF Training and Teaching Equipments Items being quoted as per the Annexure 16 Technical A to E Use separate sheet for each category clearly indicating Make amp Model of the quoted product s Technical literature about the Systems offered This PDF file not containing the above documents or containing the financial bid in explicit implicit form will lead to rejection of the bid e EN 4 The XLS file titled as Financial Bid Training and Teaching Equipments As the Financial Bids are expected to be submitted in physical format an unpriced file needs to be uploaded as EN 4 2 Bid Submission Manual Part Physical bids complete in all respect must be submitted at NICSI HQ latest by the time as mentioned in the Annexure 4 Time Schedule a ENV 1 Bank Draft s towards EMD in one sealed envelope and superscripted EMD NICSI tender for THE SUPPLY amp INSTALLATIONOF Training and Teaching Equipments due on the time as mentioned in the Annexure 4 Time Schedule A letter specifying the draft details should also be submitted b ENV 2 One sealed envelope superscripted FINANCIAL BIDS NICSI OPEN TENDER THE SUPPLY amp INSTALLATIONOF Training and Teaching Equipments This envelop should contain within it separate envelopes sealed for each quoted item as per Annexure 17 Financial I IV Bid for each category should be submitte
64. ing page up down feature amp other accessories Other consumable if necessary during warranty period Projector Portable LED DLP Projector Brightness minimum 2500 ANSI Lumens Resolution XGA native or higher Lamp Life 3000hrs in normal whisper mode Inbuilt Speakers Weight lt 3 0 kg Interface VGA USB for display amp control Audio HDMI Bundled with required interface power Cables Carry case full function remote having page up down feature amp other accessories Other consumable if necessary during warranty period Projector Mid Range LED DLP Projector Brightness minimum 3500 ANSI Lumens Resolution WXGA native or higher Lamp Life 3500 hrs in normal mode Weight lt 4 0 kg Inbuilt Speakers Interface VGA USB for display amp control Audio HDMI Bundled with required interface power Cables Carry case full function remote having page up down feature amp other accessories Capable to run continuous 4 hours of operation Other consumable if necessary during warranty period Projector High End LED DLP Projector Brightness minimum 4000 ANSI Lumens Resolution Full HD 1920x1080 native or higher Lamp Life min 3500 hrs in normal mode Weight lt 5 5 kg Inbuilt Speakers Interface VGA USB for display amp control Audio HDMI Bundled with required interface power Cables Carry case full function remote having page up down feature amp other
65. ing the validity of the panel including the extended period if any if the Vendor quotes sells or exhibits written intention to sell any System peripheral or sub system of the same or equivalent configuration to any other Department Organization at a price lower than the price fixed for NICSI under same terms and conditions as defined in this tender the vendor shall voluntarily pass on the price difference to NICSI The effective date will be the date of quoting lower rates by the bidder in the bid quote In the event of lowering of government levies subsequent to the finalization of the panel the vendor shall automatically pass on the benefits to the NICSI and in the event of increasing of government levies subsequent to the finalization of the panel NICSI shall automatically pass on the pro rata benefits to the Vendor if the same have been explicitly given in the financial annexure During the validity of the panel in case NICSI notices that the market rates have come down from the time the rates were finalized or selection of new system configuration based on market trends or for the reasons of technological changes NICSI will ask the technically qualified bidders to re quote the prices and the vendor s will be selected on the basis of procedure given earlier All those technically qualified bidders whose EMD have been returned by NICSI during after the evaluation of the tender will have to submit the EMD of the same amount along with the revis
66. ion LED TV Monitor 46 115 cms or Higher Resolution Full HD 1920 x1080 Response time lt 12ms Brightness CD M2 300 or higher Viewing angle gt 178 degree Interface 1 Internal External VGA 1 Audio Input 1 USB 1 HDMI 1 HDMI DVI D 1 Ethernet Port 1 RS232 Port Inbuilt integrated speakers min 2X 10W Cables amp connector as required with full function remote Wall Mount kit VESA compatible should be supplied 16x7 hrs Operation LED TV Monitor 60 151 cms or Higher Resolution Full HD 1920 x1080 Response time lt 12ms Brightness CD M2 350 or higher Viewing angle gt 178 degree Interface 1 Internal External VGA 1 Audio Input 1 USB 1 HDMI 1 HDMI DVI D 1 Ethernet Port 1 RS232 Port Inbuilt integrated speakers min 2X 10W Cables amp connector as required with full function remote Wall Mount kit VESA compatible should be supplied 16x7 hrs Operation LED TV Monitor 70 176 cms or Higher Resolution Full HD 1920 x1080 Response time lt 12ms Brightness CD M2 500 or higher Viewing angle gt 178 degree Interface 1 Internal External VGA 1 Audio Input 1 USB 1 HDMI 1 HDMI DVI D 1 Ethernet Port 1 RS232 Port Inbuilt integrated speakers min 2X 10W Cables amp connector as required with full function remote Wall Mount kit VESA compatible should be supplied 16x7 hrs Operation LED TV Monitor 80 202 cm
67. is approved by NICSI However for any pending POs such relaxation will not be applicable 15 STOCK ENTRY amp BILLING TO END USER i The bidder has to raise their invoices from New Delhi in the name of NICSI New Delhi for all NICSI ii ii procurements However for NIC procurement may raise invoices from their factory premises in India After carrying out the Acceptance Testing the Supplier has to submit their invoice bill and the copy of the Acceptance test report Certificate at NICSI Stores at New Delhi so that NICSI can book the purchase and issue their Sale Invoice in the name of user department For all NICSI procurements under projects after collecting the Sale Invoice from NICSI the Supplier has to ensure the safe and onward transportation of the items from NICSI store Delhi to the end user location at their own responsibility and expenditure The Supplier is responsible for safe and secure delivery of these items at user location s By having an insurable interest in the consignment the supplier must get it insured on the basis of purchase order issued by NICSI and settle the claim if any directly with insurer NICSI may issue NOC in favor of supplier if needed for settling the claim 16 DELIVERIES amp PENALTY Page 13 of 65 Delivery Process 1 All aspects of safe delivery shall be the exclusive responsibility of the Supplier The schedule to be given for delivery at site is to be strictly
68. king into consideration all the above cases the total penalty that can be levied on the vendor shall not exceed the purchase order value Page 35 of 65 Annexure 14 Payment I PAYMENT SCHEDULE A pre receipted bill triplicate copies shall be submitted in the name of NICSI New Delhi An invoice will contain the items ordered one Purchase Order only Bill Invoice shall not be combined for more than one purchase order Payment shall be done as per the following schedule A 85 on delivery of all items included in the purchase order B 15 on completion of installation of all items in the purchase order Il FOR PAYMENT ON ITEM DELIVERY 85 payment will be made on delivery of items at any specified site in India as per the following process 1 The vendor will deliver the items at designated locations as per the purchase order and obtain signature with date and stamp on Delivery Proof s of the concerned user 2 The vendor will submit a copy of Proof of Delivery duly signed by the user NIC NICSI Project Coordinator with his name date of delivery designation and office seal legibly recorded should reach NICSI Head Quarters New Delhi 3 The vendor will submit the bills along with original excise duty gate pass or invoice amp original delivery certificate to the NICSI Head Quarters New Delhi Bank Guarantee will also be required to be submitted at the time of bill submission for payment to be
69. le Eligibility Criteria and Technical bids of only those bidders will be evaluated whose valid EMD instruments are found to be in order Bid received without EMD will be rejected straightway Financial bids of only those bidders whose bids found technically qualified by the Technical Evaluation Committee will be opened in the presence of the bidder s representatives for further evaluation One authorized representative of each of the bidder would be permitted to be present at the time of aforementioned opening of bids 10 TECHNICAL EVALUATION PROCESS i A duly constituted Technical Evaluation Committee TEC will first select Bidders on the basis of eligibility criteria defined for this tender The Bids conforming to the eligibility criterion only will be Page 7 of 65 considered for further evaluation If there is any lack of clarity in the submitted eligibility documents TEC may ask concerned bidder representative to be present physically to prove their eligibility ii The TEC will short list the Technical bids on the basis of technical parameters The short listed Bidders will be asked to bring one of each quoted model or improved latest model of same make as per specifications set out in Annexure 16 Technical A to E for technical evaluation along with their own test and measuring equipments hardware software and technical manpower at NICSI HQ bidder premises or any other site as may be finalize
70. lt visit the user department for ascertaining the compatibility of the ordered item within the existing setup If there is any requirement of additional components for the interconnection etc the same need to be communicated to the user department and NICSI before delivering the ordered items No such requests which will result unnecessary delay in the implementation will be considered after the delivery of items is made 18 PAYMENT PROCESS Payment will be processed as per the Annexure 14 Payment A pre receipted bill three copies along with original excise duty gate pass if applicable and other relevant documents amp BG shall be submitted in the name of NICSI New Delhi 110066 soon after the delivery along with documents mentioned at Annexure14 Payment Page 15 of 65 lil iv vi vii 19 ii lil iv vi vii Entry Tax etc if payable will be reimbursed for which bidder has to submit all original documents along with the bills Such claims shall neither be processed separately nor on any post facto basis Payments shall be subject to deductions of any amount for which the Supplier is liable under the empanelment or tender conditions Further all payments shall be made subject to deduction of TDS Tax deduction at Source as per the current Income Tax Act and any other taxes All payments will be made through RTGS only In case the submission of bills to NICSI along wit
71. m the basis of certifying the receipt in good condition If the items are not installed at site within the stipulated time after delivery due to the non responsiveness of the Supplier a penalty at the rate as mentioned in the Annexure 13 Penalty will be applicable The items to be supplied should work as per requirement It shall be the exclusive responsibility of the Vendors supplying the items to provide appropriate device drivers and solutions for these system software platforms Consolidated Installation Report based on the successful installations of the individual items duly signed by concerned user authorized NICSI officer should be submitted to NICSI Headquarters along with the bills It may be noted that only the items technically tested accepted as per Purchase Order shall be installed as per the schedule mentioned in Annexure 12 Delivery and Installation For Site Not Ready SNR cases Supplier requires to submit SNR certificate as per Annexure 19 signed by NIC NICSI Coordinator of the project User Department However regarding readiness of site the decision of the User Department NIC NICSI Project Coordinator will be final No penalty will be imposed for SNR cases however Supplier has to install the items within 15 days as per clause 16 1 of receipt of Site Ready notice from User NICSI NIC else it will attract penalty as per above clause 16 1 recoverable from Bill Supplier after receiving the Purchase Order will consu
72. nction remote Wall Mount kit VESA compatible should be supplied 16x7 hrs Operation Additional Items for LED Monitor 7 Video cable per meter 8 Audio cable per meter 9 HDMI cable per meter 10 IP based Media Player Additional Items 11 Ceiling Mount Kit 12 Pedestal Mount Kit 13 Wall Mount kit VESA compatible 14 Table Stand kit Page 42 of 65 Technical B LED LCD Video Wall Sr No Item Name Item Name Make amp Model Technically Compliant Yes No LED LCD for Video Wall 46 or higher Resolution Full HD 1920 x1080 Response time lt 12 ms Brightness CD M2 500 or higher Bezel gap lt 4 0mm Interface VGA USB HDMI Display Port Cables for power amp required interfaces with all necessary mounting accessories LED LCD for Video Wall 55 or higher Resolution Full HD 1920 x1080 Response time lt 12 ms Brightness CD M2 500 or higher Bezel gap lt 4 0mm Interface VGA USB HDMI DVI Display Port Cables for power amp required interfaces with all necessary mounting accessories Additional Items for LED LCD Video Wall Additional Items Video wall Controller Specifications Quad core x86 processor based having 8GB memory 2x500GB hard disks with RAID 0 1 support Graphics controller with 2 GB video memory Dual Gigabit Ethernet Minimum 8 Number of input to connect Video walls
73. ne at http eproc nicsi nic in For EMD and Financial Bid refer Bid Submission in the tender document 7 Contact Address To Manager Tender Division National Informatics Centre Services Inc Hall No 2 amp 3 6th Floor NBCC Tower 15 Bhikaiji Cama Place New Delhi 66 Page 23 of 65 ANNEXURE 2 ELIGIBILITY CRITERIA for Bidder SI no Item Insert Value in the box Attach required documents Reference of Enclosed Proof along with corresponding page numbers The bidder must be an Original Equipment Manufacturer OEM of quoted items or authorized distributor cum service provider of OEM OEM certificate Manufacturer Authorization Format MAF as provided in annexure to be submitted by the front end bidder on OEM company letter head for all items except additional items The Bidder s average annual sales turnover from sale of IT AV products should be at least 5 crores from last two financial years 2013 14 and 2014 14 This should be supported by authentic documentary evidences Company CA s certificate regarding turnover The turnover refers to the company responding to this tender and not the composite turnover of its subsidiaries sister concerns etc quote value in Rs Crores The CA certificate should also have a mention of net positive worth of the firm in the past two years During Rs Crore 2013 14 2014 15 The bidder mu
74. o Audio plug and play Camera should have Full HD 1080p30 video calling H 264 SVC on board encoding Minimum Pan of 200 degrees tilt 90 degrees 80 degree or more filed of view and Total lossless Zoom of 10X or more Operate with normal lighting environment Should have IR Wireless remote controller for operation auto focus and manual fine tuning Speaker output of 9OdBSPL or more cum Omni directional full duplex microphones with acoustic echo and noise cancellation Bundled with suitable stand Fixture to mount camera on wall or on LED Display remote control USB and other necessary connecting cables DSP based USB plug amp Play duo Headset DSP based duo Headset with noise amp echo cancellation microphone wideband audio with mute unmute button Page 53 of 65 Annexure 17 Financial Page 54 of 65 Financial Bid Performa for Annexure 16 Technical Category A D D II IV V VD VI VII LED TV Monitor 1 32 80 cms or higher LED TV Monitor 2 46 115 cms or higher LED TV Monitor 3 60 151 cms or higher LED TV 4 Monitor70 176 cms or higher LED TV Monitor80 202cms or higher LED Curved TV 6 Monitor 60 151 cms or higher Semi Outdoor 7 Monitor Display 55 138cms or higher g Video cable per meter 9 Audio cable per meter HDMI cable per
75. ode like draw annotate erase color rotate Data should be saved to USB drive or Computer system Windows amp Linux compatible Wall Mounting kit i Control system z Interactive Board i 75 or higher b Interactive Portable Device It can convert whiteboard projector screen and wall into fully functional interactive whiteboard upto 75 size Accessories Infrared Pen set Compatible software for projector mode like draw annotate erase colour rotate etc Wall mount kit USB amp DSP Based Audio Conference System Should be rack mountable with USB input output to PC Laptop 2 or more phantom powered AEC microphones input one Line level unbalanced audio Input and one unbalanced audio output Should have additional functions such as Noise level adjustments Gain Adjustments AGC on off of inputs All inputs and outputs shall perform for frequency range of 20 Hz to 20 KHz Device should have built in external audio amplifier with speakers to deliver a dual channel output of 1OW RMS each with Harmonic Distortion lt 1 Should be controllable from Brower to mute unmute microphones adjustment of Volume Page 48 of 65 control etc Bundled with 2 Nos Tri elements microphones amp with cable to be operate with AEC audio input 1 Nos wireless handheld Microphone amp 1 Collar Microphone with receiver set to be operate with additional AEC inputs 2 Speak
76. overnment procurement as per the Gazette of India notifications dated 23 12 2013 and Govt notification No 8 78 2010 IPHW dated 10 2 2012 amp 12 06 2013 and subsequent amendments clarifications will be followed for implementation Bidders must submit an undertaking on Rs 100 stamp paper mentioning the percentage of domestic value addition in terms of BOM as per Deity notification 33 3 2013 IPHW dated 22 05 2014 for each quoted annexure without which their bid will not be considered for availing this preference Quoting false information will lead to the cancellation of their empanelment letter and EMD will be forfeited The bidder if registered under Micro Small and Medium Enterprises Development Act 2006 will have to submit copy of the registration certificate The public procurement policy for MSMEs mandates a fixed percentage of central government procurement to be carried out from such empanelled MSMEs During the empanelment period if the empanelled product becomes end of life the vendor must ensure that an equivalent or better product is offered to NICSI Due to any unavoidable circumstances if the vendor is not in a position to execute future orders NICSI should be intimated the same with convincing justifications at least three months in advance NICSI will conduct independent enquiry about such claims and the availability of equivalent better product at OEMs site The decision arrived at by NICSI in such matters will be final If
77. r partner without any additional cost We understand that any false information commitment provided here will result in lt OEM s Name gt getting debarred from doing business with NICSI for minimum period of three years Thanking You For lt OEM Manufacturer name gt lt Authorized Signatory gt Name Designation Note 1 This letter of authority should be on the letterhead of the manufacturer and should be signed by authorized signatory of OEM Company Attach authorization letter 2 A copy of the MAF needs to be sent to tender nicsi nic in from the official corporate e mail ID of the authorized signatory OEM The e mail should have a subject line MAF NISCI Tender for Laptop Systems 2014 It should reach NICSI within 7 days of bid submission failing which the copy of MAF submitted along with the bid will be ignored and the bid rejected Alternately this confirmation mail can also be sent by an authorized representative of the OEM along with a copy of such authorization POA 3 Any deviation from the above MAF Pro forma will lead to summary rejection of such bids 4 MAF is not required for additional items Page 63 of 65 Annexure 20 Format for Affidavit of Self Certification regarding Domestic Value Addition in an Electronic Product to be provided on Rs 100 Stamp Paper Date I S o D o W o Resident of do hereby solemnly affirm and declare as under That I will agree to abide by the
78. rected to submit the tender carefully along with complete technical features of the products systems as well as other documents required to access the capability of the firm viii All procedure for the purchase of stores laid down in GFR and DFPR shall be adhered to strictly by the NICSI and Bidders are bound to respect the same ix The vendor should provide with each equipment drivers and related user manual even if multiple items are ordered for a location 28 GENERAL CONDITIONS ii iii iv The empanelment under this tender is not assignable by the selected vendor The selected vendor shall not assign its contractual authority to any other third party As a matter of policy and practice and on the basis of Notification published in Gazette of India dated 14th March 1998 it is clarified that services and supplies of the vendor selected through this tender can be availed by both National Informatics Center NIC and National Informatics Center Services Incorporated NICSI as the case may be depending on the project and the selected vendor shall be obliged to render services supplies to both or any of these organizations as per the indent placed by the respective organization In other words the selection procedure adopted in this tender remains applicable for NIC as well and in the event of rendering services supplies to NIC the selected vendor shall discharge all its obligations under this tender vis vis NIC Any defa
79. rity Deposit Submission of false inappropriate documents in this regard will result in summary rejection of Bid and such bidder will be debarred from participating in future tenders for a minimum period of three years 6 TECHNICAL SCHEDULE Details of equipments and Technical Specifications to be empanelled procured are given in Annexure 16 Technical A to E Page 4 of 65 i ii The following documents shall be enclosed by every bidder along with the Technical bids Necessary detailed technical write up highlighting the features of the item quoted Reports published in journals comparing the quoted product with other similar product iii Information on future planned upgrade and compatible products along with the anticipated time frame iv List of important installation sites vV Any other document which the Bidder may feel necessary in support of their product vi Make and model of all items quoted should be mentioned in the technical bid and complete technical details should be provided in the form of brochures and write ups vii Certificate to the effect that the offered quoted products conform to the tender specification 7 PRE BID MEETING i ii NICSI shall hold a pre bid meeting with the prospective bidders as mentioned in the Annexure 4 Time Schedule for any clarifications regarding tender technical specifications and tender terms amp conditions Queries recei
80. rves the right to reject any item if found unsuitable and or not conforming to the approved specifications The rejected items if any shall have to be taken back and replaced by good items forthwith at the cost of the vendor No payment will be made for rejected items The equipments to be supplied should work under the specified Operating Systems It shall be the exclusive responsibility of the Vendors supplying the equipments to provide appropriate device drivers and solutions for these system software platforms For a product becoming end of life it is the responsibility of the empanelled vendor to get the replacement Product approved pro actively If there is no replacement product available the same has to be communicated to NICSI with justification from OEM at least three months in advance so that NICSI do not quote rate for such product to users For all such cases where either NICSI has issued Pro forma Invoice PI or the fund has come to NICSI from user departments the vendor will supply Systems if necessary with higher configuration at the empanelled rates If the vendor fails to follow the above requirement EMD Security Deposit of that particular category will be forfeited and empanelment for that category will be cancelled If the vendor follows the procedure of intimating NICSI well in advance about the non availability with proper documentary evidence the empanelment can be kept in suspension till a suitable and equivalent product
81. s or Higher Resolution Full HD 1920x1080 Response time lt 12ms Brightness CD M2 500 or higher Viewing angle gt 178 degree Interface 1 Internal External VGA 1 Audio Input 1 USB 1 HDMI 1 HDMI DVI D 1 Ethernet Port 1 RS232 Port Inbuilt integrated speakers min 2X 10W Cables amp connector as required with full function remote Wall Mount kit VESA compatible should be supplied 16x7 hrs Operation LED Curved TV Monitor 60 151 cms or Higher Resolution Full HD 1920 x1080 Response time lt 12ms Brightness CD M2 350 or higher Viewing angle gt 178 degree Interface 1 Internal External VGA 1 Audio Input 1 USB 1 HDMI 1 HDMI DVI D 1 RS232 Port Page 41 of 65 Inbuilt integrated speakers min 2X 10W Cables amp connector as required with full function remote Wall Mount kit VESA compatible should be supplied 16x7 hrs Operation Semi Outdoor Monitor Display 55 Resolution Full HD 1920x1080 Response time lt 12ms Brightness CD M2 2000 or higher with portrait or landscape orientation Viewing angle 178 degree Interface 1 Internal External VGA 1 Audio Input 1 USB 7 i 1 HDMI 1 HDMI DVI D 1 Ethernet Port 1 138 cms or Higher RS232 Port Inbuilt integrated speakers min 2X 10W Cables amp connector as required with full fu
82. s the Supplier shall collect necessary related documents copy of final Pro forma Invoice from NICSI issued in the name of user department from NIC NICSI End User for getting State Entry Road Permit wherever required for complete safe and timely delivery of the ordered products 14 ACCEPTANCE TESTING PROCESS Vi Vil Vill Xi The items must be supplied in full as per ordered configuration for acceptance No item with short supply or alternate product with different technical specifications shall be taken up for conduct of acceptance testing under any circumstances The supplier must ensure the availability of ordered items spares in their stock before accepting the purchase order The acceptance tests will include the verification of specification of ordered item functional testing and reliability test running of the evaluation test as conducted during technical evaluation of the items quoted by vendor The item must give same performance results as shown during initial Technical Evaluation tests In case of urgent user requirement the process of acceptance testing may be relaxed to successful installation of equipment at customer site In such cases user project manager s request is mandatory The offered items in addition to meeting the evaluation tests should also contain the same subsystems Brand Manufacturer as were given at the time of initial evaluation tests Failure to fulfill any of the aforementioned condi
83. se submit separate sheet for each item mentioned in Annexure 16 Technical A to E Equipment Offered Make Model DESCRIPTION OF DEVIATION IN BRIEF REASON LINE ITEM ITEM THE OFFER FOR THE SPECIFICATION DEVIATION WHERE DEVIATING Note Deviations on the lower side of technical specs will not be accepted Company Seal Signature of the Bidder Name Page 26 of 65 ANNEXURE 3 EARNEST MONEY DEPOSIT Amount END Rs 1 00 000 for each category of Annexure 16 Technical A to E i Draft Particulars Annexure Amount Rs No Date Bank Branch Annexure 16 Technical A 1 00 000 Annexure 16 Technical B 1 00 000 EMD Annexure 16 Technical C 1 00 000 Annexure 16 Technical D 1 00 000 Annexure 16 Technical E 1 00 000 ANNEXURE 4 TIME SCHEDULE Date of publication 28 09 2015 at NICSI e procurement site http eproc nicsi nic in amp web site http www nicsi com tenders asp Start of Sale of Tender Document 28 09 2015 Seek clarification start date 2 Days after its publication Seek Clarification end date 2 Days before the Pre bid meeting Last Date for written Queries by bidders 13 10 2015 till 17 00 Hrs Pre bid Meeting 15 10 2015 at 11 30 Hrs at National Informatics Centre Services Inc Hall No 2 amp 3 6 Floor 15 NBCC Tower 15 Bhikaji Cama Place New Delhi 110066
84. st enclose the copy for the Income Tax return filled for the last two Assessment years i e 2013 14 amp 2014 15 Income TAX return filed Enclose the copy of last two Assessment years Income Tax return filed copies The bidder Should enclose a copy of a VALID Quality certificate of OEM from a recognized institution for their manufacturing assembly system integration facilities anywhere located in INDIA or abroad The Quality certificate refers to the OEM responding to this tender and not for its subsidiaries sister concerns etc 1 Name of the agency 2 Name of the Certificate 3 Validity date The Bidder must have country wide infrastructure support in the form of direct Authorized Partner Franchisee support centers in at least 15 States UTs including one North Eastern States The bidders must submit details of their infrastructure with reference to locations and technical manpower availability of inventory of spares etc and also indicate their business model for providing warranty and after sales support in the format given in Annexure 8 Support Bidders should also provide escalation matrix for their sales amp support function Please fill in Annexure Support Page 24 of 65 SI no Item Insert Value in the box Attach required documents Reference of Enclosed Proof along with corresponding page numbers A copy VAT ST CST No allotted b
85. t to any output Matrix Switch Have Computer control RS 232 RS 485 LAN HDMI cables along with audio 4 nos of 5 mts 2 Nos of 10 mts and 2 nos of 15 mts HDMI cables should be supplied Operation 230V 50Hz AC power 15 WiFi Dongle A Wi Fi device having HDMI DVI D port to connect with LED HDMI DVI D input and USB port for power supply to device It should facilitate direct presentation application from PC mirror of laptop screen on led display at native resolution of LED screen to be display on LED Monitor through WI FI Is should Page 50 of 65 support on most popular OS like windows etc If any software application patches is required should be downloadable from dongle internet free of cost provide free of cost Any connecting cables connectors should be supplied with the device Additional Items for Teaching Aid Items 16 17 Additional Items Speaker cable per meter Mic cable per meter Page 51 of 65 Technical E USB AV Accessories Sr No Item Name Item Name Make amp Model Technically Compliant Yes No USB Based 1080p Web Camera USB based plug and play device to operate with various PC Laptop on windows MAC Linux OS Full HD1080p30 Video calling Upto1920x1080 Pixels with autofocus high precision Lens for clear picture H 264 on board enco
86. tions will entail cancellation of the Purchase Order along with forfeiture of the EMD Security Deposit Further NIC NICSI can procure same items from alternate sources at the risk and cost of the defaulting vendor No acceptance testing will be undertaken by NIC NICSI unless the Technical Verification Data Sheet TVDS concerned with offered products is provided to NIC NICSI at least 15 Days in advance prior to date from which the actual acceptance testing is to start xii During empanelment period on subassembly level if any item s specifications model changes amp xiii becomes non available due to obsolescence up gradation of technology vendor within already approved cost may offer the item with equivalent or having better features in terms of performance and specifications The item should be offered to NICSI for evaluation with full configuration at least one month prior to the acceptance testing date The item s so offered will be evaluated at NICSI any other site as decided by NICSI for its acceptance The vendor should provide detailed technical documents and technical manpower support so as to enable NICSI to carry out the evaluation process again on the new item In evaluating such change request only the tender specification will be referred In the case of main components CPU and Chipset any change in the empanelled configuration due to technological up gradation non availability will be permitted by equivalent better item
87. tment also stand indemnified from any compensation arising out of accidental loss of life or injury sustained by the hired manpower vendor s manpower while discharging their duty towards fulfillment of the purchase orders 23 TERMINATION FOR INSOLVENCY NICSI may at any time terminate the purchase order empanelment by giving four weeks written notice to the Vendor without any compensation to the Vendor if the Vendor becomes bankrupt or otherwise insolvent 24 FORCE MAJEURE If at any time during the continuance of the empanelment the performance in whole or in part by either party of any obligation under the empanelment is prevented or delayed by reasons of any war hostility acts of public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions strikes lockouts or acts of God hereinafter referred to as events provided notice of happenings of any such event is duly endorsed by the appropriate authorities chamber of commerce in the country of the party giving notice is given by party seeking concession to the other as soon as practicable but within 21 days from the date of occurrence and termination thereof and satisfies the party adequately of the measures taken by it neither party shall by reason of such event be entitled to terminate the empanelment contract nor shall either party have any claim for damages against the other in respect of such nonperformance or delay in performance and
88. ult or breach in discharging obligations under this tender by the selected vendor while rendering services supplies to NIC shall invite all or any actions sanctions as the case may be including forfeiture of EMD security deposit invocation of performance guarantee stipulated in this tender document The decision of NICSI NIC arrived at as above will be final and no representation of any kind will be entertained on the above Any attempt by any Bidder to bring pressure of any kind may disqualify the Bidder for the present tender and the Bidder may also be liable to be debarred from bidding for NICSI NIC tenders in future for a period of at least three years NICSI NIC may use this tender for executing any projects anywhere in India during the validity of this tender All terms and conditions governing prices and supply given above as applicable to NICSI will be made equally applicable to NIC NICSI reserves the right to modify and amend any of the above stipulated condition criterion depending upon Project priorities vis a vis urgent commitments NICSI also reserves the right to accept reject any Page 20 of 65 vi vii viii 1X xi xii xiii XIV XV xvi bid to cancel abort tender process and or reject all bids at any time prior to award of empanelment without thereby incurring any liability to the affected agencies on the grounds of such action taken by the NICSI Any de
89. ution CADR The International Centre for Alternative Dispute Resolution will provide administrative services in accordance with the ICADR Conciliation Rules 1996 27 APPLICABLE LAW ii The vendor shall be governed by the laws and procedures established by Govt of India within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings processing All disputes in this connection shall be settled in Delhi jurisdiction only Page 19 of 65 ii NICSI reserves the right to cancel this tender or modify the requirement at any stage of Tender process cycle without assigning any reasons NICSI will not be under obligation to give clarifications for doing the aforementioned NIC NICSI reserves the right that the work can be allocated to any of the empanelled vendors v NICSI also reserves the right to modify relax any of the terms amp conditions of the tender by declaring publishing such amendments in a manner that all prospective vendors parties to be kept informed about it vi NICSI without assigning any further reason can reject any tender s in which any prescribed condition s is are found incomplete in any respect and at any processing state vii NICSI also reserves the right to award works supply order on quality technical basis which depends on quality capability of the system and infrastructure of the firm Bidder s are therefore di
90. ved from the bidders two days prior to the pre bid meeting shall be addressed iii The queries can be sent to NICSI through email at tender nicsi nic in or may be faxed on 011 26105212 iv All interested bidders along with one representative of Authorized Partner can participate in the pre bid vV conference NICSI will not be bound to clarify any query after the pre bid meeting 8 BID SUBMISSION PROCESS i ii Bids are to be submitted as per the Annexure 9 Bid Submission Each category of Annexure 16 Technical A to E will be treated as a Separate Tender for the purpose of evaluation processing and ordering iii The bidder can quote for any number of items of the Annexure 16 Technical A to E on submission of iv respective EMDs for particular segment as mentioned in Clause 5 All the bid documents should be digitally signed by the authorized signatory legal officer of company In case the bid is signed by other than legal officer of company a certificate from bidder s HR legal department must enclosed with the bid certifying that the person s who signed the bid is an authorized person on behalf of company Tender bid must contain the name office and after office hours addresses including telephone number s of the person s who are authorized to submit the bid with their signatures Un signed un stamped and without certificate for authorized person from bidder s HR legal department bid shall
91. y Department of Electronics amp IT Govt of India Self certification on 100 Rupees stamp paper as per Annexure 20 Note Bidder should fill the above annexure and indicate the page numbers of the supporting document in the proof while submitting response to the eligibility criteria The relevant portions in the documents submitted in pursuance of eligibility criterion mentioned above should be highlighted If tender bid were not accompanied by all the above documents mentioned the same would be rejected Undertaking for subsequent submission of any of the above document will not be entertained However NICSI reserves the right to seek fresh set of documents or seek clarifications on the already submitted documents All documents should be readable and need to be submitted electronically in PDF format However Financial Bid should be submitted hard copy format as explained in Annexure 9 Bid Submission An additional set of eligibility documents is to be submitted in Hard Copy Page 25 of 65 Upon verification evaluation assessment if in case any information furnished by the Bidder is found to be false incorrect their bid shall be summarily rejected and no correspondence on the same shall be entertained THE BID SUBMITTED BY ANY BIDDER NOT FULFILLING THE ELIGIBILITY CONDITIONS CRITERIA STIPULATED ABOVE WILL NOT BE CONSIDERED STATEMENT OF DEVIATIONS FROM TECHNICAL SPECIFICATIONS Plea
92. y the Sales Tax Authorities as well as PAN number of the firm allotted by the Income Tax authorities should be submitted The bidder should be registered with Service tax department of the Government VAT ST CST No PAN no Service TAX NO A copy of the Registration number of the firm with attested copies of Articles of Association in case of Registered firm Byelaws and certificates of registration in case of registered co operative Societies partnership deed in case of partnership firm should be submitted It is mandatory that the bidder should have a registered office in India for at least two years Companies that have not completed 2 years of establishment in India as on 31 12 2014 will be disqualified Registration No Name the document enclosed Bidder should have valid ISO 9001 2008 certified To confirm in Yes or No whether the bidder falls the Small Enterprises Development Act 2006 If yes a under Micro and Medium copy of the Registration Certificate must be provided to NICSI Further keep informed to NICSI whether there is any change of the status of the company Certificate of registration 10 It is mandatory that the bidder is registered for raising their bills invoices to NICSI from Delhi Bidder s billing location 12 Whether the bidder qualifying to be a Preferred Domestic Manufacturer with reference to the guidelines issued b

Tender Document

Contents

Download Pdf Manuals

Related Search

Related Contents