Beyond Drupal Basics User Manual
Contents
1. Constanze Stelzenmueller f 5 The title is used as a tool tip when the user hovers the mouse over the image d You can also link the image to a certain page Paste the link in the URL field Link Image optional Title URL Constanze Stelzenmueller global global scholars constanze stelzenmuller The link title is limited to 128 characters maximum 13 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 e If you do not have a specific image to add in column 3 but you want to have a certain group of images appear randomly you should skip step C use the Select Random Image Callout function instead Choose a random image bank from the drop down list Select Random Image Callout Y None Archives Random Image Bank Art Work Random Image Bank Campus Random Image Bank CBL Random Image Bank CDC Random Image Bank Commencement Random Image Bank CPD Random Image Bank Diversity Random Image Bank Dean of Students Random Image Bank rrn n i mn 14 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 2 Text You can use this section to add plain text that only appears in the 3 column on this page a Click on TEXT CALLOUTS v UNIQUE PAGE CALLOUTS gt IMAGE OVERRIDE SINGLE OR RANDOM gt TEXT CALLOUTS gt RELATED LINK CALLOUTS b You can edit the Title and Body of the section like what you usually do You can have multiple Text Callouts if necessary up to 3 total2. TEXT CALLOUT Callout Title Scholar in Residence Callout Body B Z ifald Paragraph Constanze Stelzenmueller Carol Hoffmann Collins Global Scholar in Residence 2012 video Path p a Disable rich text Text format Filtered HTML Web page addresses and e mail addresses turn into links automatically Embed content by wrapping a supported URL in embed embed Lines and paragraphs break automatically Callout Title Announcements j lb Paragraph GLOBAL HAPPENINGS i 15 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 3 Related Links You can use this section to add links that are specifically related to one page a Find RELATED LINK CALLOUTS under UNIQUE PAGE CALLOUTS v UNIQUE PAGE CALLOUTS gt IMAGE OVERRIDE SINGLE OR RANDOM gt TEXT CALLOUTS gt RELATED LINK CALLOUTS b In the Callout Title field type in Related Links or a specific title that you want above the list of links In the Title field type in the title you want to appear on the page In the URL field paste in the full URL link LINKS Title URL MHC Logos https www mtholyoke edu communications logos The link title is limited to 128 characters maximum Title URL na Editorial Style Guide https www mtholyoke edu Eommunications editorial The link title is limited to 128 characters maximum Title URL na Computer Use Policy http www mtholyoke
3. Beyond Drupal Basics User Manual Mount Holyoke College Directories Login Calendar Campus Map ABOUT ADMISSION ACADEMICS STUDENT LIFE ATHLETICS OFFICES GIVING NEWS amp EVENTS 7 29 2013 This user manual describes how to use Drupal to update your section of the Mount Holyoke College website and covers topics such as logging in creating new webpages and the basic information you need to use Drupal successfully 2 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 Contents t Fna OO occas conde ncrcne cde decd tensesencavetsccuyeaccocen E 4 A Search TOF Content by Title nsesoosesosseeosescosescosescssssosescosescssseosescosescosesessseosescosesesseeee 4 B Search for Content by TYPE occ craic code acces cease sass EEEE 5 C Search for Content DY Section sssesessesossesossesosescosescssecossseosescssescssecossseesescesesossseeseseese 6 2 Reorder Navigation secssssccseecoecccscccseccseeccseccseecseecoseccseccseecoseccseecoseccseesseecosecsseecseee 7 De WODO a E Er 10 4 Third Column Section Callouts sssseessseeccseeccsseccoseecoseecosseccsseecoseecoseccossecsoseesoseee 11 A Find and Edit Section Callouts noeeeoseseesesooseeoseesossssssescssecoseseosesessesossesosesessescssesesese 11 B Unique Page CalloUuts acerca assesses etacecceesnncete seen case stoc onsen occu anenssoueneseveeseancooss anu ssanceseesesessceceast 12 G Image ANOS oritur E E 13 TE an
4. webpage address URL should be changed to match the new file name Since this option is available only to Drupal administrators you will need email the details to webhelp mtholyoke edu Here is an example of an email request for webpage file name changes I made some major changes to our National Fellowships webpages replacing existing pages with new content and page titles Please change the existing file names as follows Existing Page Application Process Changed to When to Apply Existing URL www mtholyoke edu fellowships application Change URL to www mtholyoke edu fellowships apply or when apply Existing Page Direct Apply Awards Changed to Information Sessions Existing URL www mtholyoke edu fellowships direct_apply Change URL to www mtholyoke edu fellowships sessions Existing Page Fellowship Resources Changed to Fellowships Self Search Existing URL www mtholyoke edu fellowships resources Change URL to www mtholyoke edu fellowships selfsearch 23 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 8 Multimedia Instructions for the creating multimedia webpages are available online https www mtholyoke edu web user manuals e Embedded Media Page 03 20 13 Use this content type to create a page with videos and or photo slideshows from YouTube Vimeo or Flickr photo slideshows e Image with Text Page 03 19 13 Use this content type to create a page with an
5. edu lits network doc policies m4 s The link title is limited to 128 characters maximum c To preview your changes scroll down the page and select Preview Save Preview View c h an g es d Once you are satisfied with your changes scroll to the bottom of the page again and hit the Save button 16 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 D Update Content in Section Callouts Use the Find Content tab to locate your section callouts fi Add content My Workbench Content Find content Structure Configuration Advanced help Help 1 In the Type area select Section Callout and from the Section area select the department All Recent Content MY CONTENT Home Administration My Workbench My Edits All Recent Content Title Type Published Sections J Any Yes Sections 175th Page peng 175th Profile lea jig 175th Timeline 175th Anniversary Academic Banner Slideshow Art Museum Basic Page Items per page Art Museum Home Page 25 18 Apply Campus Police Basic Page Contact Info Embedded Media Gallery Image LAST 7 TITLE ry imag TYPE PUBLISHED AUTHOR ACTIONS Homepage Featured Sprite UPDATED Homepage Slideshow i Standard 5 hours 9 min Tuition and Financial Aid ncnite rele omg Yes admin edit Mass Contact message Page ago Meet our Faculty Student Alumna l People Pages Standard 5 hours 21 i Caleb River Profile Yes pskandel edit Random Image Bank P
6. using one or all three of these search features title content type or by section A Search for Content by Title Search by title if you know the title of the page you want to find or if you know keywords of the title 1 Select Find Content from the top left Drupal menu My Workbench Dashboard Content Structure Add content Find content Performance 2 Type in the name of the page or a key word under Title i e Visiting Filmmakers or Filmmakers Title Visiting Filmmakers 3 Select Apply and then you will see a list of results If there were no results or you do not see the page you are looking for proceed to the next step and add the content type and or the section TITLE SECTION TYPE PUBLISHED AUTHOR LAST UPDATED wv ACTIONS Visiting Filmmakers Film Studies Standard Page Yes admin 4 months 1 week ago 4 Go directly to the text editor by selecting Edit located to the far right under Actions Or view the full page by selecting the page title located on the left under Title 4 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 B Search for Content by Type Search for a page by Content Type if you know the content type i e standard page section callout webform and you want to refine your search 1 Select Find Content from the top left Drupal menu fi My Workbench Dashboard Content Structure Add content Find content Performance 2 Select the content type from t
7. Visiting People I month 4 Dance Yes tolgo22g edit Artists Pages days ago German Studies German 1 month 5 j Yes tolgo22g edit section Studies Callouts days ago callout Section 10 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 4 Third Column Section Callouts There are two types information that may be added to your third column Section Callouts and Unique Page Callouts Section Callouts will appear throughout out the whole section so it is good for listing office hours related links etc Unique Page Callouts only appear on the designated page and thus is useful for including extra text image or links specific to the page content These two types of callouts are edited in slightly different ways Below we will look at them one by one A Find and Edit Section Callouts To Edit Section Callouts items in the third column of your site Yy Frat ear Home Admission Celebrating Request Info How to Apply Check Your Application Tours amp Interviews 1 D Y d ars of International Nontraditional Age Admission Postbaccalaureate Diiia Each year some of the world s best students cross continents and oceans to come to Mount Holyoke College They are smart and motivated women and have what it takes to contribute to the world and be successful HIGHLIGHTS Request Info Visit Us lf you become a Mount Holyoke student you will join a long line of ambitious energetic ach
8. age aan i Random Text Callout Standard 6 days 3 How to Apply Yes admin edit tandard Page Page hours ago Video Sets Communications Women s Academy for Inter Webform Standard 6 days 3 Wide Banner Bank Yes admin edit I aadarchin Navalanmant Pana hare aan 2 Select Apply Title Type Published Sections ee About Section Callouts s Yes l Timeline 25 3 Apply History Notable Young Alumnae Visit 17 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 3 A list of all the Section Callouts for that department will be provided Search through for the one you seek to edit and click edit TITLE SECTION TYPE PUBLISHED AUTHOR LAST UPDATED yw ACTIONS About MHC section callout About MHC Section Callouts Yes admin 1 week 6 days ago Visit section callout Visit Section Callouts Yes admin 5 months 3 weeks ago edit Notable Young Alumnae section callout Notable Young Alumnae Section Callouts Yes admin 6 months 2 days ago edit History section callout History Section Callouts Yes admin 6 months 2 days ago edit 4 You are now ready to edit the column E Edit the Section Callout When you are logged into a site as a site editor and opened the section callout page you will see editing tabs on the section callout that you are authorized to edit GATEWAYS Home gt About MHC section callout STUDENTS dinekin About MHC section callout ALUMNAE PARENTS View Revisions Workbench Access About MHC Submitted
9. by admin on Wed 2012 04 18 17 14 Section About MHC Social Media Virtual Tour e Add Select the Edit tab at the top of the web page the results will look similar to this Edit Section Callouts About MHC section callout Home About MHC section callout Workbench Access About MHC Title About MHC section callout Section About MHC Which site Sections should have this callout This field is synchonized across all revisions gt APPLY TO ADDITIONAL SECTIONS In this page there are many things that you can add or edit including e Hours e Text e Related Links 18 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 e Social Media e Special Left Navigation e Left Navigation Image e Page maintainer Some of these items are more frequently used and will be discussed in details below 1 Hours In the Hours section you can add change the Office Hours for your department For example Paragraph um iw gi oS EA Academic Year l Monday Friday 8 30 am 4 00 pm Summer Path p A Disable rich text Text format Full HTML a More information about text formats Web page addresses and e mail addresses turn into links automatically Embed content by wrapping a supported URL in embed embed Lines and paragraphs break automatically 2 Text You can use this section to add plain text that needs to appear throughout the whole site a Scroll down to th
10. d o edit delete E Place cursor over cross hold and drag to re order MENU LINK ENABLED OPERATIONS 4 About v edit delete Test v edit delete College Experience v edit delete 4 wWiDrag to re order ege v edit delete Fast Facts v edit delete 8 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 F Save Configuration A Changes made in this table will not be saved until the form is submitted une anno orenarons About edit delete v Test v edit delete Why a Women s College v edit delete Fast Facts v edit delete History v edit delete Halloween Fun v edit delete The Seven Sisters v edit delete _ Save configuration 9 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 3 Workbench My Workbench provides is a fast and easy way to get to the most recently edited pages that you worked on f MyWorkbench Content Stricture Configuration Advanced help Help aamoaDele re conven aaa eee e eee My Edits All Recent Content Home Administration My Profile My Edits REVISED BY LAST v UPDATED TITLE SECTION TYPE PUBLISHED ACTIONS Web Help Section 3 weeks I f section Web Help Yes tolgo22g edit Callouts day ago callout mhc username Miller he Worley Sustainability Standard 3 weeks I i Center for Yes tolgo22g edit Week at MHC ae Page day ago Environment
11. e Text Callouts section You can edit the Title and Body of the section Notice that you can have multiple Text Callouts if you need Show row weights TEXT CALLOUTS Callout Title Our Mission Callout Body B z i i WL Paragraph wm iy gA tA A Mount Holyoke College reaffirms its commitment to educating a diverse residential community of women at the highest level of academic excellence and to fostering the alliance of liberal arts education with purposeful engagement in the world Path p em A Disable rich text Text format Full HTML More information about text formats Web page addresses and e mail addresses turn into links automatically Embed content by wrapping a supported URL in embed embed Lines and paragraphs break automatically Callout Title Callout Body B Z i b Paragraph 19 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 b To make the text editor window larger drag the bottom right edge corner 3 Related Links You can use this section to add links that appear throughout the whole site Scroll down to the Related Links section In the Callout Title field put in Related Links or other specific names you want for the whole section Under Links you can add and edit what links to include In the Title field put in the actual text to appear on the page In the URL field put in the link Show row weight RELATED LINKS Callout T
12. e e SS e IT E E E ETE E O E A E E E E neces 13 P NE eyes A EE nce sn oe E E E E cers estes E E E EEE E E 15 PRS ACETIC S ir e A T E A A EA EA 16 D Update Content in Section Callout ssessseessesosesesscceecserosercsercseecsesosecoeecseeceesoseeeseeesee 17 E Edit the Section C alloUlererreniiriinrariresr E E E EOS 18 DEROU e e E E E E E E E E E ENR 19 PA E i E EAE E T A E E VAE E E E E A ENE A EEEE 19 PRAKS a E E E E AET E 20 AY Page Wie al CM cnscocnaesuneasning sesioseuarswenaghtaasuaaswaaeswassadsesnutanuinecnwanawinacsistete Surauinnatnessdaseoadeavensssiauaniaees 21 3 Update COnlaCiS ora en ccasesesaseatccdeasavccnsencsasereseyccesacecsapaneocseueeevensesgunteestesanetestutecuanseevenre 22 6 Hide Third Column esssseesssseccseeecsseecoseecooseccoeeecoseecoseecooscecoseccoseccoseeccoscecoseccoseccoseeeeoee 22 7 Change Webpage File NaMeS ssseescsscccsececoseccoseecooscecoseecoseccoseeccoseecoseecoseeeosseeeoee 23 O MUMEO sac crccacscsaccntuantsdensusiacdagsscsusssechstesastenseueloctediensaceecesss orsaiennesiesusscetuvsneasescaeseeus 24 9 Additional Training or Assistance cccccsscccsssccceseccesecccessccesscccsssonescsonsnccoess 24 10 Broken Link Reports esssesseecseccsecseecseccsecsecosecceecseecsecoeecseccsecssecsecosecceecseeesecseeesee 24 Te EOD OU ona E A E AE EAEE 24 3 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 1 Find Content You may search for a page by
13. field imaginable Mount Holyoke s history of educating leaders arises from a powerful combination of academic excellence a tight knit diverse and international community a worldwide network of influential alumnae the conviction that women can and should make a difference in the world Questions Please contact admission 2 Scroll down to click on unique page callout gt UNIQUE PAGE CALLOUTS 3 There are three types of content you can edit in this section image text and related link callout We will discuss each in details below v UNIQUE PAGE CALLOUTS gt IMAGE OVERRIDE SINGLE OR RANDOM gt TEXT CALLOUTS gt RELATED LINK CALLOUTS 12 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 C Image Callouts 1 Images In the Image Override section you can add change the image on the top of the 3 column a Click on the IMAGE OVERRIDE SINGLE OR RANDOM and you will see this v UNIQUE PAGE CALLOUTS v IMAGE OVERRIDE SINGLE OR RANDOM image Choose File No file chosen Upload Files must be less than 20 MB Allowed file types png gif jpg jpeg b Choose and upload an image as you usually do c Fill in the Alternate Text and Title optional v IMAGE OVERRIDE SINGLE OR RANDOM image constanze_stelzenmueller jpg 2 02 MB Remove Alternate text Constanze Stelzenmueller Is text Will De used DY screen readers search engines or when the image cannot be loaded
14. he pull down menu under Type Type 175th Page 175th Profile 175th Timeline Academic Banner Slideshow Art Museum Basic Page Art Museum Home Page Campus Police Basic Page Contact Info Embedded Media Gallery Image Homepage Featured Sprite Homepage Slideshow Include admin only Mass Contact message Meet our Faculty Student Alumna People Pages Profile Random Image Bank Random Text Callout Section Callouts Standard Page Video Sets Communications Webform Wide Banner Bank 3 For best results you may want to also select a section your section of the web Sections Classics Gender Studies French Photo Gallery 4 Select Apply and then you will see a list of results TITLE SECTION TYPE PUBLISHED AUTHOR LAST UPDATED v ACTIONS Video Production Application Film Studies Webform Yes admin 3 weeks 22 hours ago Film Studies 310 Application Film Studies Webform Yes admin 3 weeks 22 hours ago edit 5 Go directly to the text editor by selecting Edit located to the far right under Actions Or view the full page by selecting the page title located on the left under Title 5 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 C Search for Content by Section Search for a page by Section when you don t know the name of the page The search results will be a list of all the pages in your section of the web which you may then sort by page title page type or when it was last u
15. ievers who have made a difference in just about every field How to Apply imaginable Mount Holyoke s history of educating leaders arises from a powerful Get to Know Us combination of RELATED LINKS Tuition amp Financial Aid academic excellence e Majors amp Minors Merit Opportunities a tight knit diverse and international community Study Abroad Contact a worldwide network of influential alumnae e Career Development Center the conviction that women can and should make a difference in the world e Faculty Profiles Publications Questions Please contact admission CONTACT Videos Guidance Counselors Alumnae Volunteer HQ GATEWAYS STUDENTS FACULTY amp STAFF ALUMNAE PARENTS First determine if the section of the callout you wish to change is a unique page callout 11 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 B Unique Page Callouts Go to the page on which the information is in the third Column To know if it is a unique page callout when logged in on that page 1 Click on edit Admission View Revisions Convert Workbench Access Admission Each year some of the world s best students cross continents and oceans to come to Mount Holyoke College They are smart and motivated women and have what it takes to contribute to the world and be successful If you become a Mount Holyoke student you will join a long line of ambitious energetic achievers who have made a difference in just about every
16. itle Related Links LINKS Show row weights Title URL The Seven Sisters about history seven_sisters The link title is limited to 128 characters maximum Title URL Mary Lyon marylyon The link title is limited to 128 characters maximum Title URL South Hadley amp the Region about visit region The link title is limited to 128 characters maximum Title URL Five College Womens Studies Research Center http www fivecolleges edu sites fcwsrc The link title is limited to 128 characters maximum Note To link to a page on the MHC website link to https www mtholyoke edu about only copy and paste about If you are linking to a webpage not affiliated with MHC paste in the full URL i e http www nytimes com 20 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 4 Page Maintainer At the bottom of the editing window there is a place to put in the page maintainer Under Page Maintainer you should put in the actual name of your department that is going to appear on the website Under Contact Page Maintainer you should select your department from the scroll down list This will generate a link that will lead visitors to a contact page of the corresponding department Page Maintainer the Office of Communications Department or program name as it should be displayed in the footer of the page relative to the section of the site Contact Page Maintainer communications This will gene
17. pdated 1 Select Find Content from the top left Drupal menu My Workbench Dashboard Content Structure Add content Find content Performance 2 Select your website section from the pull down menu under Sections Sections s Classics Gender Studies n French Photo Gallery a Film Studies kd 3 Select Apply and then you will see a list of results TITLE SECTION TYPE PUBLISHED AUTHOR LAST UPDATED w ACTIONS Film Resources Standard Page Yes admin 2 weeks 4 daysago edit Studies Film i Courses Standard Page Yes admin 2 weeks 4 daysago edit Studies Video Production Film 3 weeks 22 hours i es Webform Yes admin edit Application Studies ago Film Studies 310 Film 3 weeks 22 hours Soo Webform Yes admin edit Application Studies ago a Ifthe list of pages is long the list will continue on additional pages Scroll down to the bottom of the page to see the option to go to additional pages 1 2 next gt last b You may find it useful to view the list by viewing the list alphabetically select Title or by the date it was last updated select Last Updated TITLE SECTION TYPE PUBLISHED AUTHOR LAST UPDATED Iw ACTIONS 6 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 c Go directly to the text editor by selecting Edit located to the far right under Actions d Or view the full page by selecting the page title located on the left under Title 2 Reorder Navigation A To change
18. rate a sentence at the very bottom of the actual web page like this AccessAbility Copyright 2012 Mount Holyoke College 50 College Street South Hadley Massachusetts 01075 To contact the College call 413 538 2000 This page maintained by the Office of Communications To preview any changes you made scroll down the page and select Preview S a Y e P re Y e Wi Vl e Wi E h 4 n g S Once you are satisfied with your changes scroll to the bottom of the page again and hit the Save button 21 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 5 Update Contacts To update the contact information that appears in your third column and or at the bottom of your webpages email details to webhelo mtholyoke edu CONTACT 6 Hide Third Column You are able to hide the third column for pages with web forms images or videos etc However this option is not available for websites in the academic web design A Click on Edit About Mount Holyoke View Revisions Workbench Access About MHC B Scroll down to select Show Hide Sidebar Second Image Caption gt UNIQUE PAGE CALLOUTS gt SHOW HIDE SIDEBAR SECOND 22 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 C Select Hide sidebar second v SHOW HIDE SIDEBAR SECOND Wide Page Hide sidebar second Show sidebar second 7 Change Webpage File Names If you change a page title in most cases the file name
19. the order of your navigation click on Structure f My Workbench Content Structure Configuration Advanced help Help Add content Find content Administer blocks content types menus etc B Select Menus f My Workbench Content Structure Configuration Advanced help Help Add content Find content Structure Home Administrafkion Menus Add new menus to your site edit existing menus and rename and reorganize menu links C From the List select list links of the page whose structure you wish to change Home Administration Structure Each menu has a corresponding block that is managed on the Blocks administration page TITLE OPERATIONS 175th Anniversary list links add link Navigation menu for 175th Anniversary About MHC list links add link Navigation menu for About MHC 7 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13 D From the list provided locate where you want to rearrange MENU LINK ENABLED OPERATIONS About v edit delete Test mM edit delete Why a Women s College v edit delete College Experience v edit delete Fast Facts v edit delete History M edit delete Halloween Fun v edit delete The Seven Sisters v edit delete Who Was Mary Lyon v edit delete A Detailed History v edit delete Notable Alumnae v edit delete Inthe News M edit delete Uncommon Women vi edit delete The Places We Go M edit delete The MHC Advantage disable
20. unlimited set of images and text Images will automatically resize to a maximum width and align to the left of the text e Video Gallery Manual Use this content type to make a list of embedded videos from YouTube or Vimeo Each video will display in a light box and should contain a brief description to the right of the text 9 Additional Training or Assistance For additional Drupal training https www mtholyoke edu web workshops For assistance with reorganization of your website or larger projects email the College Web Team webhelp mtholyoke edu and we will schedule an appointment to meet with you 10 Broken Link Reports Siteimprove is the online application MHC uses to provide reports on broken links and misspellings If you would like to receive reports of broken links and misspellings for your section of the web email webhelp mtholyoke edu and request training 11 Log Out Log out of Drupal and quit the web browser This is especially important in a public lab where the web browser may cache your username and password and allow others access your Drupal site 24 Mount Holyoke College Drupal Beyond Basics User Manual 07 29 13
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