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Prevention Activity and Results Information System (PARIS)

1. Begin Date End Date This is one example of the additional information that may be required Select the appropriate data from each of the required dropdown lists 2 To select a specific date range a Select the Time Period from the dropdown list to fill in the Begin Date and End Date fields with the beginning date and ending date of the selected time period Or b Enter the specific dates into the Begin Date and End Date fields as mm dd yyyy 3 Click the button to bring up a separate window with the report 4 To select a different report to view click the button Note If you want to run more than one report for the same Provider PRU or Time Period make sure the Save these selections for other reports box is checked This will save your previously selected options Printing or Saving Reports Once you have clicked the button you will then see a print preview screen This screen is used to ONLY VIEW the data you cannot print or save from this screen If you would then like to print or save the report click the button to view the file as a PDF Format Adobe pdf Ji Export 1 Once you have clicked one of the export button a message box will appear asking if you would like to open or save the report 2 Click Open to open the report immediately The report will open in a new window 3 Click the print button or to print the report Note You do not have to save the re
2. 2 From the Single Data Collection screen select the Target Population from the Target Population dropdown list a If No Target Population is selected then you must select the appropriate PIN from the PIN dropdown list Select the activity code from the Activity Code dropdown list If desired enter in a brief description to associate to the Single Session Activity in the Activity Name field Select the session Length from the dropdown list Enter the date of the session in the Activity Date field as mm dd yyyy or select the date of the session by clicking on the calendar 7 Select the activity Location from the dropdown list 8 Enter the number of participants or appropriate count for the type of service e g Newsletter number of materials distributed in the Count field 9 Enter any notes regarding the session in the Comment field optional 10 Click Save to commit your changes You will be returned to the Single Data Collection Listing screen and the new session will appear at the end of the list a If you do not want to save any changes click Cancel 11 Click the button to return to the Data Collection Landing Page C2 Ngee PARIS U A 86 KIT Solutions 2012 Copy Button The button is used to shorten data entry for events with similar details Once the button is selected the information is automatically filled in for you based on the activity selected but you may need to change data for
3. PARIS Prevention Activity Results Information System Improving Lives NY USER MANUAL VERSION 1 5 MARCH 2012 New York State Office of Alcoholism and Substance Abuse Services 1450 Western Avenue Albany New York 12203 http www oasas state ny us K i lutions ABLE OF CONTENTS NEOUS NOT ere E e E E E A E EE E E A A E E E E E 5 Tips For Using The Application Effectively sasscivesdoescsecnuccbsnaciesctnasstiecsienasdaasinorandasaeidueadisbeaganaretoaseastagensebiassaastecasaniaashes 6 Recommended Computer SC MIING Sacha dctecasegeconacttccenentaccusctedacend eei aE Eae a OaE daaa Ea a AEEA aE aaia 6 Menu TIN OMIT YAU OM pasea E EEEE EERE EETA EEEE nonce EENES EEE EEE AEE 7 WE ACTA WRN sects ster ce vse acces vere dat tad nets EE EE EE A ad E nade se aca Aa A 7 Vear CONTO sete sac gcc sedate Suess E A aahrseu aneniidecnannoedstiess Washer a 8 USING MS TOX TAG SIZ OM oee E E E E EEE E E 9 Video HeD IMO BUNONS derisine a E i EE 9 Data Fields and BUONG esisin i E E E E E O S EEE 10 SKO e A A A P E A A E AAA AEE EE E A A E EAA EA 11 Understanding the Landing Page ccscessssssssssssssssssssssssssesesersssesseseesaesecsesesseeseesesseseesaeseesauseseesersassassesensaneass 11 Using the Listing Page ee sate te srornar nee purge nec net crater nants peenen tenn vette penteannieaiese oe daecteay ides nettemesautinertegciesner anemone heattens 12 Understanding the Grd NG cs imensi e E A E 12 Understanding the H
4. ee PARIS User p 38 KIT Solutions 2012 Selections for these dropdown fields are based off of those selected in the Needs Assessment Results module F 7 You must select at least 1 Risk Factor to Decrease or 1 Protective Factor to Increase or 1 Other Population Need to Modify for this Target Population Risk Factors Available Risk Factors Selected Risk Factors to Decrease Protective Factors to Increase Other Pop Needs to Modify l P Early Initiation of Drug Use l P Favorable Attitudes Problem Behvr P Perceived Risk of Drug Use P Depressive Symptoms You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Available Protective Factors Selected Protective Factors l P Social Skills Remove All lt lt All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Available Other Factors Selected Other Factors Remove lt Remove All lt lt All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items a Select the Risk Factors to Decrease from the dropdown list b
5. County PrintPublished Mailings 2 1000 0 0 County Remove Ia En Churchville Broadcast TV 1 500 0 0 village LargeVenue building 1 1 0 0 ZEEE Remove One Broadcast TV 1 58888 12 5 seed ae One LargeVenue Billboard28 10000 0 0 ye Return to Data Collection Landing Page gt te 92 KIT Solutions 2012 Activity Type Social Norms Marketing Media Follow the same steps as Counter Advertising Activity Type Media Advocacy Media Follow the same steps as Counter Advertising Activity Type Retail Outlet Recognition Media Follow the same steps as Counter Advertising Activity Type Advertising Restrictions Policy 1 Follow steps 1 7 under Environmental Activities Monthly Summary General Note Environmental Type Policy screens do not capture Location Activity Type Alcohol Sponsorship Restrictions Policy Activity Type Public Alcohol Use Restrictions Policy Activity Type Retail Outlet Density Zoning Policy Activity Type School ATOD Policies Policy Activity Type Workplace ATOD Policies Policy Activity Type Other Regulations Policies that limit underage access to ATOD and gambling Policy Activity Type Other Regulations Policies that reduce consequences of excessive use of Alcohol Policy Follow the same steps as Advertising Restrictions for all the above screens PARIS U A 93 KIT Solutions 2012 Prevention Counseling Assessment 1 2 3 9 Click Data C
6. 2 Select the appropriate Activity Name from the dropdown list a Population Activity Name Select One 3 Click the button 4 A list of data will appear Click the button next to the line that represents the data to be viewed or edited Activity Name Speaking Events Business Luncheon 2 5 2007 Colonie town Half Day 35 Pages 1 5 After you click the button you will be taken to the entry screen This page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Tips e To locate a particular session on the Listing page select ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox KIT Solutions 2012 PARIS U Le 85 Entering Single Session Activities not Defined in the Workplan You may enter additional Single Session Activities additional sessions to an existing Activity code and or new sessions for a different Activity code that aren t defined in the Workplan To enter additional Single Session Activities data use the instructions below 1 Click the button A new screen will appear allowing you to enter the Single Session Activity details Target Population select One PIN Activity Code Select One A Activity Name Length Select One lv Activity Date l Hw Location All F Location Count Comment
7. 9 Select the Other Impactors from the dropdown list You may select more than one optional 10 Click Save to commit your changes If you do not want to save any changes click Cancel a 49 KIT Solutions 2012 Tips e A notes field is available ONLY when Other Pro Social Activities is selected form the Activity Code dropdown list This is a required field and must be entered to save Available Other Impactors Alcohol Retail Outlets Alcohol Hospitality Industry Other Arts Cultural Organizations Impactors ATOD Prevention Professionals ATOD Treatment Professionals Selected Other Impactors Add gt Remove lt Remove All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items e To select one item from the Available list on the left click on the item name and then click the button to move the selection into the Selected list on the right e To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right e To remove an item from the Selected list click on the item name and then click the button to return it to the Available list e To remove more than one item from the Selected list hold the con
8. Binge Drinking Cocaine LJ Crack Substance E Ecstasy M DMA oO Heroin J Inhalants This is a partial screen shot of the 30 Day Use criteria 17 Select the 30 Day Use by selecting the appropriate check boxes Select all that apply Note If Other is selected specify what the occurrence is in the Other Specify field a Enter the number of days of use within the past 30 days in the Days Used field to the right of the selected substance 18 Click Save to commit your changes You will be returned to the Assessment screen and the new disposition will appear on the list a If you do not want to save any changes click Cancel 19 Click the button to return to the Data Collection Landing Page Locating an Early Intervention Assignment 1 From the Early Intervention Assignment listing screen there are several options to locate the assignment s a Participant Code Enter in the participant s identifier code Note You do not need to select the Target Population and Location in order to search for a participant b Target Population Select the Target Population from the dropdown list c Location After selecting the Target Population select the Location from the dropdown list d Sort By Allows you to filter the results by an identifying field 2 There are two 2 types of participants to view Select the appropriate Display Mode a Edit Activ
9. Tips The button will allow you to verify if a participant ID is already in use lf a Participant ID is already in use and you are entering another Assessment episode for the participant you must close the prior Assessment first a Disposition must be selected and a Disposition Date must be entered A participant can be enrolled in Early Intervention and Counseling at the same time Presenting Problems Select one or more Other Problem l Alcohol Use Abuse L Other Substance Use Abuse C Problem Gambling C Behavior Problem L Academic Work Problems L Truancy Attendance Problem _ Interpersonal Relations 1 Family Problem 1 COA COSA Child of Alcohol Substance Abuser C Mental Health Problem LJ Crisis Other 14 Select the Presenting Problems Select one or more from the list Select all that apply Note If Other is selected specify what the problem is in the Other Problem field Date of 1st Assessment MM DDIYYYY Total of Assessment Visits Date of Disposition MM DDIYYYY oe Select One 15 Select the Total of Assessment Visits the participant has taken part in from the dropdown list 16 Enter the Date of Disposition as mm dd yyyy or select the date of disposition from the calendar PARIS U i 95 KIT Solutions 2012 A Tips e The number of Assessment Visits can be filled out at the time the Assessment visit is conducted or when the Disposition is made
10. al Provides the default text size This is the default size of the page Provides a medium text size A Provides the largest text size Video Help Info Buttons Each page within PARIS offers help to the user with the Video Help and Info buttons Provides the multimedia video specific to the submenu topic Provides a searchable index version of the User Manual Provides a printable version of the User Manual e The PARIS videos require Adobe Flash Player be installed on your computer in order to be viewed Adobe Flash Player is a free download that should allow users to view any Flash swf files videos PARIS U p 9 KIT Solutions 2012 Data Fields and Buttons In PARIS there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field oo Ba aka Text Box fill in the blank Drop Down Menu m pee aka Pull Down Menu select one Buttons Radio Button Selected Not selected Check Boxes I Selected Not Selected First Name i A yellow field and an asterisk denotes a required field Black Black text denotes a suggested but optional field 7 Denotes a Note with more Information regarding the field It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data yo
11. If you do not want to save any changes click Cancel 6 Click the button to return to the Data Collection Landing Page Tips The Number of Participants is the number attendees This number is pre populated from the Workplan as a reminded but should be changed if it is not accurate Your participant demographics must equal to the Number of Participants If editing you may only increase the Sessions never decrease The Comments field is used to specify any additional comments for Session 1 ee DAO 72 KIT Solutions 2012 Adding an Additional Class Group You may add additional Class Groups for an existing Model Non Model Program after approval of the WP without requesting a WP Revision To add an additional Class Group use the instructions below ae O So ol 11 From the Recurring Initiation screen select the Target Population from the Target Population dropdown list Select the Service Approach from the Service Approach dropdown list Note Selections for this dropdown field are based off of those selected in the Target Population field Click the button A new screen will appear allowing you to enter First Session details Target Population Albany High TH1 Service Approach Reconnecting Youth R Classroom Education Ser First Session Date MM DD YYYY C L LL 5 Service Location Select One o Number of Participants OO Enter the name of the Class Group Enter the First Session Date as mm dd y
12. Select the Protective Factors to Increase from the dropdown list c Select the Other Population Needs to Modify from the dropdown list if identified in the PIN Needs Assessment Results Explanation of Other Target Population Goal 2 14 Use the Explanation of Other Target Population Goal field to describe your goals for modifying the Other Population Needs selected above These may be goals for non youth Target Populations e g older adults 15 Explain how the Needs Assessment data were used to prioritize and select the Target Population the Geographic Service Area and the Risk and Protective Factors in the Explanation field You must include results from methods identified in the Needs Assessment Methods section i e Survey data results or Archival Indicator results AND Focus Group results or Key Informant Interview results that influenced your decision making DWA 39 KIT Solutions 2012 16 Tips Risk Explanation of the Target Population GSA and R amp P Factors ka Click Save to commit your changes If you do not want to save any changes click Cancel Available Risk Factors Selected Risk Factors Factors Comm Availability of Drugs A Comm Community Disorganization Comm Laws amp Norms Favor Drug Use Remove lt lt Comm Low Neighborhood Attachment Comm tTransitions amp Mobility a Remove All lt lt All lt lt To select one item from the Available list
13. Your request will be sent to the KIT Support team and OASAS 3 To find this manual in an online version click the Manual link The Manual page will open displaying various available documents pertinent to PARIS a Select the document you would like to view or print by clicking on the entitled link A new window will open displaying the document you selected as an Adobe PDF file To see a list of new features improvements or announcements for PARIS click the What s New link To view frequently asked questions regarding PARIS click the FAQ link To print forms that can be used to collect data during services for input into PARIS click the Feeder Forms link To receive information regarding available online trainings click the Online Trainings link A o p T te 134 KIT Solutions 2012 APPENDIX Editing and Deleting Data When going into an area where the Listing Page is available the software allows you to select previously entered data to edit or delete its content Editing To edit data that has already been entered use the following instructions below Grid View Hierarchy View Data Source Date Completed E County Youth 10 20 Size 35200 Population Survey CTC R amp P Survey 11 2006 Methods SH se OA Results 8 15 2006 11 36 00 AM Focus Group Focus Group 11 2006 Target Population 1 From the Listing page click the Edit button or the link e g Methods next to the line that represents the data you wo
14. some of the fields that may be different Use the steps below to utilize the button 1 Click Data Collection from the main menu 2 Click Single Session Activities from the Data Collection Landing Page The Single Session Data Collection screen will now be blank Target Population Select One lm Activity This is a partial screenshot of the Single Session Activities screen 3 Select the Target Population from the Target Population dropdown list 4 Select the activity code from the Activity Code dropdown list Note Only those activity codes selected within Workplan Development will display in the Activity dropdown list 5 Click the button to display the sessions associated with the Activity code The Sessions will now appear allowing you to edit Session details Other Impactor Training 4 15 2006 Albany city 60 min 56 Target Population County Youth 10 20 TP2 PIN Activity Code Other Impactor Training Activity Name Activity Date 4 is r Eh Location All Cl County Location Albany cy o M Count Comment Delete Cancel This is an example screen shot of a duplicated single activity a A duplicate of the selected activity will open Any information may be edited to suit this new activity PARIS U p 87 KIT Solutions 2012 b Click Save to commit your changes i If you do not want to save any changes click Cancel Note Copying an activity will not overwrite your old one
15. 165001 Jan 2007 Dec 2007 State Approved CO Delete 2 Click the button A Revision summary email form will appear Note Only PRUs with a Workplan Status of State Approved can be revised PIN Select One Target Population Select One Service Approach 3 Select the PIN you wish to modify or select New from the dropdown list Note Selecting New indicates that you want to add a new PIN to your Workplan 4 Select the Target Population you wish to modify or select New from the dropdown list optional Note Selecting New indicates that you want to add a new Target Population to the selected PIN 5 Select the Service Approach you wish to modify or select New from the dropdown list optional Note Selecting New indicates that you want to add a new Service Approach to the selected Target Population Note 6 Type in any notes regarding the revision you will be making in the Notes field 7 Click the button The note will appear in the box below a To remove a note select the note you wish to remove and click the button b Add as needed for each PIN Target Population Service Approach you want to revise 8 Click the button This sends an email to the LGU FO alerting them that you are revising your current year Workplan 9 The Home screen will now show two Workplans one as State Approved one with REV Draft Revision status PRU Number Fiscal Year Workplan Status KIT Data Collection Trng 165001 Jan 2007 De
16. 2006 11 49 00 AM Results Target Population 4 To enter edit or delete information within a child click on the child link Methods 5 You will either be taken to an entry page to enter data or to another screen displaying another Listing Page Tips If a child link opens to an entry page after saving and returning to the Listing Page the child link will receive a time stamp A 4 200b 17 49 00 AM KIT Solutions 2012 PARIS U i Using the Report Viewer When using reports in PARIS reports initially are viewed using a Report Viewer Thus when you click the button to view a report the reports will show up in a new window See the directions below for tips to use the Report Viewer E http demo kithost net ShowReport Microsoft Internet Explorer provided by Kit Solutions Inc AAxx POF W ME of 1 a Fal ka 4 100 w crystal ese Date Printed 4 7 2006 Work Plan Notes Report Work Plan ID 19 Date Status O4 06 2006 State Accepted O4 06 2006 State Started Review O4 062006 submit State am through with my planning e Internet 1 Once you have clicked the button the report will open up in a new window 2 Click these buttons lt f1 _ gt gt to maneuver to other pages in the report The single arrow either forward or backward will move the view to the next page or the previous page The arrows with the bar can move the report
17. 4 Select the Mean Change from the dropdown list 5 Select the Performance Measure instrument from the dropdown list a If Otheris chosen specify this instrument in the Other Instrument field 6 Click Build Statement PARIS U p 57 KIT Solutions 2012 P 7 The Describe Changes field will populate with the statement formed above Describe Starting on 01 01 2006 by 05 31 2006 decrease Favorable Attitudes Problem Behwr Changes by 5 percent using Individual Favorable Attitudes Toward Antisocial Behavior 8 Click Save to commit your changes If you do not want to save any changes click Cancel 9 To return to the Service Approaches screen select Service Approach from the Breadcrumb Trail To enter the Performance Target without using the builder type your Performance Target directly into the Describe Changes field and click Save when completed Access to CSAP s Core measurement instruments can be found at http www activequidellc com cmi index htm These measurement instruments provide a method to measure many of the Risk and Protective factors identified in a Target Population The measurement instruments can be printed from the website ee a 58 KIT Solutions 2012 Prevention Counseling After clicking the Add New button the Performance Target Counseling screen will now be blank Counseling Describe Changes From the Performance Target Counseling screen enter the changes that
18. A minimum of two 2 Key Informant Interviews are required each one being from a different area of knowledge experience base e g a school administrator a student a police officer etc 1 From the Needs Assessment Methods screen click add Key Informant Interviews The Key Informant Interview screen will now be blank Key Informant Interview F Name Select One i 7 Month Completed Select One Notes Select the appropriate representative sector from the Key Informant Interview Name dropdown list select the month the interview was completed from the Month Completed dropdown list Enter a brief description of the interview in the Notes field optional Click Save to commit your changes If you do not want to save any changes click Cancel ol a 2 IV Tips You will need to enter each Key Informant Interview on a separate screen Key Informant Interviews must be within the last 12 months prior to the Workplan Year More information can be found regarding Key Informant Interviews in the Knowledge Base module under PARIS Library See the document entitled Other Impactor Codes P te 31 KIT Solutions 2012 ee Add Focus Groups A Focus Group utilizes an interactive interviewing process in a controlled environment where a selected group of people react to specific questions on a specific topic Participants should include active members of the population
19. Add and Remove buttons will move your selected items The Remove All lt lt Remove All button will remove all items 5 Enter the name of the custom school location group in the Grouping Name field 6 Select all that apply from the Available list on the left Click on the item name from the Available list and then click the an button to move it into the Selected List Note To select more than one item at a time hold the control key while clicking on the item names Then click the button to move the selections into the Selected List a Toremove items from the Selected List click on the item name and click the button to place it back into the Available list 7 Click Save to commit your changes If you do not want to save any changes click Cancel Tips If a Custom Location is selected in the PIN Inventory screen a list of the selected schools locations will be displayed Custom PINs can be used to combine different school buildings within the same school district Custom PINs cannot be used to combine different school districts DWA 126 KIT Solutions 2012 n PRU Operational Months This is a required data screen for all providers who OASAS has approved to operate less than twelve months during a fiscal year such as some school districts These providers are required to use the Administration PRU Operational Months screen to indicate those months when services are not provided O
20. Administrator name Account Administrator Admin 6 The Account Administrator information will appear in the edit mode 7 Enter all the required Staff information on this staff screen for yourself See Staff for detailed instructions Notes If you have 2 or more OASAS PRU s you will need to assign yourself to all PRU s Make sure to change the password and write it down as a back up DO NOT change the Permission Default of the Account Administrator 8 Click Save to commit your changes 9 You will be returned to the Staff Listing screen where you will click the Add New button to add the rest of your staff as PARIS users See Staff for detailed instructions 10 Important Notes The Permissions that the PARIS admin assigns in the Staff module give access to different PARIS functions these Permissions and their roles are explained on pages 99 101 The cost to OASAS for supporting PARIS is based on the number of system users In general all Providers can add five 5 user accounts by default and get additional accounts for data entry staff by contacting KIT Solutions The OASAS PARIS Policy on User accounts was provided in your training handouts packet and is posted online in the PARIS Library PARIS U A 18 KIT Solutions 2012 P OME Each organizations Workplans are added by the provider to PARIS and reviewed and approved by the LGU County if applicable and the State Field Office according to the organiza
21. County LGU and Field Office agree that the WP does not need to be modified the Field Office will approve the WP PARIS sends email notification to the County LGU and Provider that the Field Office has approved the WP e If the County LGU and Field Office agree that the WP needs to be modified the Field Office selects Modification Requested and the County LGU will contact the Provider and will document what needs to be modified and selects Modification Requested which unlocks the WP enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and resubmits the WP This process continues until the WP is approved PARIS U a 63 KIT Solutions 2012 ubmitting the Workplan Only the user role of Prevention Director is able to submit the Workplan once it is developed 1 Click Workplan Approval in the main menu 2 Locate your Workplan from the list TD PRU Name Draft 60000 Workplan 600071 2008 Pi View Workplan Approval History Submit Workplan a anning 3 Click to view a report of the entire Workplan The Workplan must be viewed before submitting for approval 4 Click to view a report showing the status of the Workplan Approval process Notes For instructions on printing this report see Using the Report Viewer 5 Click to submit your Workplan to the LGU or the Field Office a Enter any comments or notes regarding your Workplan if desired b Click Submit to submit
22. E N AE 132 User Accoun ONCY scx ctentecracteteucetetaannacet cute phecseotad EE AEE E 133 SOE OLEIN Ie ANTEPE E EE EENE TETA EA E A E E E E 134 POONA A E E E A A E eee 135 Editing and Deleting Datta ccccccccscscscssrssrssrssrssrssrsrssrssseeseeseesesseeseesessessesseesesseesessessessessessessessessessessesensenss 135 EOUN ssc arse wong cnt ware E pen Sioa vasa ea ine a yedcaueadveesacateeanacerdeasuasiyt 135 DEGUNG ena E EE E E E OE E 135 PARIS U a 4 KIT Solutions 2012 NTRODUCTION Prevention Activity and Results Information System PARIS Working with NYS prevention service providers and county Local Government Units LGUs OASAS has developed a state of the art web based automated reporting system the Prevention Activity and Results Information System PARIS to improve service planning and performance measurement This application will help the prevention field at all levels to describe innovative practices improve evidence based programs and report on our successes OASAS has contracted with KIT Knowledge based Information Technology Solutions Inc who has extensive experience in operating prevention reporting systems in 10 other states OASAS piloted the new application in Spring 2006 and began full operations in the Fall of 2006 The PARIS application will support three main functions 1 Automation of the existing OASAS Prevention Workplan 2 Monthly data collection of activity and performance data
23. Gender Z a Select the Age Grade from the dropdown list to describe the members of the PIN Select all that apply b Select Universal from the Gender dropdown list unless the PIN is gender specific Race 2 Universal OR Available Races Selected Race Ad Hl can A me rica n Bl ac k me Aslan or Asan American Multiracial Remove lt Native American or Alaska Native Native Hawatan or Pacific Islander Remove All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move yourselected items The Remove All button will remowe all items Ethnicity 2 M Universal OR Available Ethnicities Selected Ethnicities His panic or Latina Add gt Mot Hispanic or Latino a Remove Remove All lt lt You can use CTRL mouse or Shift mouse to make multiple selections The Add and Remove buttons will move yourselected items The Remove All button will remowe all items ee DWA 33 KIT Solutions 2012 c By default Universal is checked If the Race is specific uncheck the Universal checkbox and select the race from the dropdown list Select all that apply d By default Universal is checked If the Ethnicity is specific uncheck the Universal checkbox and select the ethnicity from the dropdown list Select all that apply 6 Enter the PIN Risk amp Protective Factors Note You must enter at lea
24. Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Prints the information currently on the form Add Mew Must be pressed first before new information is added to a form BRE 3 A Edi Allows you to change the information currently on the form save Adds the information on the form to PARIS Delete Removes the information currently on the form from PARIS Cancel Cancels the Add or Edit without saving any information entered Allows you to change the text size by clicking on one of the different sized Ak AJA El While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description Function El The TAB Key Moves the cursor to the next data field l Hold down the SHIFT key and then faert the TAB key Moves the cursor to the previous data field Use tne MOUSE by pointing and Moves the cursor by pointing and clicking clicking to move the cursor PARIS User p 8 KIT Solutions 2012 n X a Using the Text Resizer You can alter the size of your text with the Text Resizer aalalA Clicking on one of the Al changes your text size from smallest to largest Place your mouse pointer over one of the Al and left click to change the size Provides the smallest text size
25. Location and Service Approach Geo Type Location 5 Click the button to open the report options screen for that specific report PARIS U yr 112 KIT Solutions 2012 O Select the appropriate report options you desire parameters Note With the new Save these selections for other reports box is checked at the bottom of the screen your report options will be saved When the Select New Report button is clicked you will need no longer have to re enter all options the previous options remain and may be kept of modified as you need 7 Click the button to bring up a new window with the report Video Help Info Choose your type of reports and press Search ee a e a a a a a E E E E E E A E A A N N E N Select New Report Report Name Counseling Participant Roster Report Active Time Period Begin Date End Date o LGU WP FY Type WP Yea Save these selections for other reports Show Report This is a sample screenshot of the report options screen Tips e If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc a 113 KIT Solutions 2012 Using Reports that require Additional Data some reports will load immediately when the button is clicked on Others require additional information to be entered first such as a date range Time Period Select One w
26. TF1 Geographic Service Area GSA a County Albany Geo Area Type School Albany High TP School District ALBANY CITY SD 9 Enter the target population in the Target Population box Note Enter only numbers comas and periods are not accepted Projected Number of Participants PIN Size 6000 Target Population to be Served PARIS U a 36 KIT Solutions 2012 0 Enter the Target Population Demographics Selections for these dropdown fields are based off of those selected in the Needs Assessment Results module PIN Population In Need Demographics Age Grade Available Ages Grades Selected Ages Grades 0 4 ore k 12 14 grades 7 9 5 9 grades k 4 15 17 grades 10 12 10 11 grades 5 6 18 20 AS Senior early college 21 24 later college young adult aa You can use CTRL mouse of Shift mouse ta make multiple selections The Add and Remove buttons will move yourselected items The Remove All button will remove all items Gender 4 Universal vw Enter the number of estimated participants that will receive prevention services in the Projected Number of Participants to be Served field Note Enter only numbers PARIS cannot accept commas b Select the Age Grade of your Target Population from the dropdown list Select all that apply The Gender is filled in automatically for you based on the Gender specified in the PIN Note If you selected Universal in your PIN Results
27. Target Population field The Class Groups associated with the Service Approach will now appear allowing you to enter First Session details Classroom Group First Session Date Service Location Participants Sessions RY 1 1 1 2007 ALBANY HS 12 0 Edit 5 You may edit any of the information i e Class Group Name First Session Date Service Location Sessions Number of Participants Comments if they have changed from what was initially entered in the Workplan To edit any of the information click the Edit button next to the appropriate Class Group a To change the First Session Date enter the date as mm dd yyyy in the fields or click on the and select the date of the first session from the calendar Service Approach Reconnecting Youth RY Classroom Education Ser Class Group First Session Date MM DD YYYY M I E Service Location ALBANY HS Sessions Number of Participants Comment KIT Solutions 2012 PARIS U i 71 P b Enter the Demographics for your participants This is only a partial screenshot of the demographics Gender Male Female Race White Black or African American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multi Racial Other Ethnicity Hispanic Non Hispanic c Click Save to commit your changes You will be returned to the Recurring Initiation Listing screen and the first session details will appear on the grid i
28. a new one with the same information will be created when it is saved 7 Click the button to return to the Data Collection Landing Page Tips e An activity has to have the required information entered such as Length Activity Date Location and Count or it cannot be copied DWO 88 KIT Solutions 2012 P Environmental Activities Monthly Summary General 1 Click Data Collection from the main menu 2 Click Environmental Activities Monthly Summary from the Data Collection Landing Page The Data Collection screen will now be blank Page on SelctOre oo Population a sai rl Type 3 Select the Target Population from the dropdown list 4 Select the Activity Type from the dropdown list A list of months will appear The Sessions will now appear allowing you to enter details Social Norms Marketing Jan 2009 Social Norms Marketing Feb 2009 Social Norms Marketing Mar 2009 Social Norms Marketing Apr 2009 This is a partial screenshot 5 Select the month to enter data by clicking on the appropriate button 6 Enter the necessary information for the fields that appear and click on the Add Compliance Session or Add Media Session button if either appears on the page Note You may only enter one Location at a time Clicking the Add Compliance Session and Add Media Session buttons empty the screen so that you may continue to add additional locations See Activity Specific sections below for more deta
29. and 3 Service and Outcome reporting In addition the application will provide a means for OASAS to comply with the National Outcome Measures NOMs a mandated reporting requirement of the Substance Abuse and Mental Health Services Administration SAMHSA and to conduct essential to practice improvement analyses PARIS U a 5 KIT Solutions 2012 g IPS FOR USING THE APPLICATION EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields Pop Up Blockers Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like PARIS require pop ups to be able to function If your pop up blocker is enabled there is a possibility that PARIS may not function or appear properly You should either disable the pop up blocker while using PARIS while remembering to enable it if desired when not in PARIS or create exceptions for the pop up blocker Although enabling and disabling the pop up blocker may be cumberso
30. instructions on adding this Approach Early Intervention see the Early Intervention section of this manual for instructions on adding this Approach Viodel Programs select your evidence based recurring 4 plus sessions programs and enter the required location quantity and activity dates here The OASAS Model list is updated as new prevention programs are evaluated and approved as evidence based programs After clicking the Add New button the Service Approach Model screen will now be blank Video Help Info Service Approach Model Subtext Model Program Select One Ra Class Groups Zipcode Select One lOM Prevention Level Select One w Update All Sessions Participants per one Class Group f Start Month Select One iv End Month Number of Class Groups Add This is a screen shot of the Model Program Service Approach with a Geographical Type of County 1 From the Service Approach Model screen select the Model Program from the dropdown list 2 Depending on the Model Program selected a new dropdown list will appear Select whether the program is elementary middle school or a booster version from the Secondary dropdown list 3 Enter the Class Groups Information a Select the Location from the dropdown list Note If School was selected as your Geographical Area when your PIN was initially entered two 2 dropdown lists will appear First sel
31. it to the Available list To remove more than one item from the Selected list hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Available list To select all items use the Shift key on your keyboard and follow the above steps You must enter at least 2 Risk Factors and 1 Protective Factor as a whole for the workplan a 35 KIT Solutions 2012 Target Population The Target Population may include all or a subset of the Population In Need PIN The Target Population is that portion of the PIN who will receive prevention services Click Workplan Development in the main menu From the PIN Inventory Listing Page locate the appropriate PIN Name from the list Click on the amp next to the appropriate PIN Name Click the link entitled Target Population to enter the Target Population information Click the Add New button Each Target Population ID will have a system generated sequential numbered ID that will show the PIN that it is linked to PIN name TP1 This will appear in the Target Population field automatically If desired enter an identifying name for the Target Population in the Local Name field Your Geographic Service Area GSA information will be filled in for you based on the information given in the PIN Inventory oo eS SY oS The Target Population screen will now be blank Target Population Local Name Albany High
32. not want to save any changes click Cancel PARIS U p 25 KIT Solutions 2012 Staff Credentialing Number of Credentialed Prevention Professionals CPP OASAS wants to know how many CPPs are presently employed in OASAS prevention programs Insert the number of CPPs that are presently paid employees at your program Do not enter percentages for CPPs Ifa staff person is a CPP and works 50 time count that as 1 CPP Additional information on Prevention Staffing Requirements can be found at http www oasas state ny us prevention documents 2009PrevGuidelines pdf H Video Help Info FTE Report Credentials Below Value Overall PRU 2 3 50 Fe Prevention Director 2 included in Total FTE None of the above iv 025 i Not Included in Total FTE test cpp o ceps o onmp Zo Totari Guidelines for 2012 25 of staff must meet staffing qualifications Expected to be credentialed 0 Staff FTE Component Reported 3 5 Expected Number of Staff Credentials 0 Total Staff Reported Credentialed 0 Percentage Reported Credentials 0 00 Cancel 1 From the Population In Need PIN Inventory screen click the Sredentialing Staff Credentialing button 2 The Overall PRU field is pre populated based on what is calculated in the FTE page 3 Enter the FTE information for the Prevention Director a Indicate whether the Prevention Director provides services by selecting the appropria
33. of these items is incorrect for your organization please contact your Field Office program manager with the updated information PARIS U yr 123 KIT Solutions 2012 Change Password When an organization accesses the software for the first time they use a default username admin with the password of pass To secure access to your organization s information the Change Password module allows a user to change this default password The Change Password module also allows the user to change the password on the account they are currently logged in on Use the fields below to change your password Old Password O New Password O Confirm New Password fe Use the following steps to change your password Click Administration in the main menu Click Change Password from the Administration Landing screen Type in the Old Password Type in the New Password Re type the new password in the Confirm New Password field to confirm it Click to save the changes 2 3 4 3 6 Tips e tis important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire PARIS U po 124 KIT Solutions 2012 Custom Location Providers many times conduct needs assessments and provide prevention services to adjoining towns and localities and or adjoining school buildings PARIS will allow adjoining towns a
34. the Gender field can be changed to Male or Female to be more specific to the targeted population Race 2 Universal OR Available Races Selected Race Afric an Americ a n Blac k E Asan or Asian American Multiracial Pomove lt Native American or Alaska Native Remove All lt Nate Hawalan or Pacific Islander You can use CTAL mouse or Shitt mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remowe all items Ethnicity 2 Universal OR Available Ethnicities Selected Ethnicities Hispanic or Latina mie Mot Hispanic or Latino Remove Remove All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will mowe yourselected items The Remove All button will remowe all items d By default Universal is checked If the Race is specific uncheck the Universal checkbox and select the race from the dropdown list Select all that apply By default Universal is checked If the Ethnicity is specific uncheck the Universal checkbox and select the ethnicity from the dropdown list Select all that apply KIT Solutions 2012 tae 37 lOM Prevention Select One Level 11 Select the Institute of Medicine IOM Prevention Level a Indicated targets individuals with high risk factors and early substance use b Selective tar
35. the Institute of Medicine IOM Prevention Level a Indicated targets individuals with high risk factors and early substance use b Selective targets subsets of the total population with high risk factors c Universal targets the entire population or demographic subset not based on risk 3 Select the Activity Name from the dropdown list 4 Enter a brief description in the Details field optional PARIS U A 51 KIT Solutions 2012 8 9 Session A Length Select One cenon Session Select Type School A Projected Number of Participants Of Start Month Select One End Month select One This is a screen shot of the Single Session Activity Approach with a Geographical Type of School Select the Session Length from the dropdown list Enter the of Sessions in the program Select the Location from the dropdown list Note If School was selected as your Geographical Area when your PIN was initially entered two 2 dropdown lists will appear First select the school type Public Non Public or Charter from the School dropdown list Then select the school name from the second dropdown list Enter the Projected Number of Participants at each Single Session Continuing activity Select the Start and End Month from the dropdown lists 10 Click Save to commit your changes If you do not want to save any changes click Cancel te 52 KIT Solutions 2012 Prevention Co
36. the WP If you do not want to submit the WP click Cancel c You will be returned to the Workplan Approval screen and the Workplan Status has changed Note Ensure that the Workplan Status DOES NOT read Planning If so the Workplan was NOT submitted for approval Tips e If the Workplan has been State Accepted the button will be displayed as a button allowing the provider to request a revision in the Workplan To print this report select a format from the Select a format dropdown list located at the top center of the report and click Export located next to the dropdown list The report will open in the specified format The recommended format is Acrobat PDF file If the Workplan status is State Modification Requested you must view the Approval History report to set the Workplan Status back to Planning If you do not you will receive an error when trying to resubmit the Workplan If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc 7 te 64 KIT Solutions 2012 Approving the Workplan This process is done only at the LGU and or Field Office levels Providers cannot approve their own Workplans 1 Click Workplan Approval in the main menu 2 Select the provider from the Provider dropdown list Note This field is defaulted to All If you do not want to specify a provider skip this step and click the Sear
37. 67397 0 67408 0 67419 0 Edit 6 42 10 0 Edit Pages 1 7 The next session number should appear above the grid for data entry If not click the Edit button next to the appropriate Session to add details pertaining to the session PARIS U 81 KIT Solutions 2012 m The Session details will now appear allowing you to enter session details Target Population County Youth 10 20 TP2 Activity Name Arts Activities Local Name Recreational Activities Session 2 Session Date MM DD YYYY U b Comment a Enter the date of the session in the Session Date field as mm dd yyyy or select the date of the session by clicking on the calendar b Enter the number of participants at the session in the Count field Enter any notes regarding the session in the Comment field optional d Click Save to commit your changes You will be returned to the Single Continuing Data Collection Listing screen i lf you do not want to save any changes click Cancel 8 Click the button to return to the Data Collection Landing Page Tips In order to see the Target Population Service Approach as Completed all planned sessions must be populated If additional sessions need to be added to an existing Single Continuing Activity you will have to edit the Single Continuing Activity Initiation See Single Continuing Activity Initiation for assistance You will not be able to edit the details for Session 1 The details can only be ed
38. ARIS are 1 Recurring Program Initiation Model and Non Model 2 Recurring Program s Delivery 3 Single Continuing Activity Initiation PARIS U p 69 KIT Solutions 2012 Single Continuing Activity ies Delivery Single Session Activities Environmental Activities Monthly Summary Prevention Counseling Assessment Monthly Data Collection Prevention Counseling Discharge Reporting for Prevention Counseling 0 Early Intervention Assignment and 1 Early Intervention Completion and Case Summaries Tips e Remember to save after each session s details are entered 4 5 6 7 8 9 1 1 PARIS U gt 70 KIT Solutions 2012 m i Recurring Program Initiation Model amp Non Model some of the Information is carried over from the Workplan After the 1st Session has taken place update the location and Target Population data in this section 1 Click Data Collection from the main menu 2 Click Recurring Program Initiation Model amp Non Model from the Data Collection Landing Page The Recurring Activities screen will now be blank Add Mew Non VWorkplan Groups Target Population Service Approach m Return to Data Collection Landing Page 3 Select the Target Population from the Target Population dropdown list Select the Recurring Service Approach from the Service Approach dropdown list Note Selections for this dropdown field are based on those selected in the
39. ASAS PARIS defaults all providers to a 12 month operational calendar If your PRU is operational for a full twelve months you may disregard this screen However if your PRU is operational less than twelve months you need to follow the steps below 1 Click Administration in the main menu 2 Click PRU Operational Months from the Administration Landing screen Video Help Info Use the links below to add staff members change YOUR OVVN password or view your Organization s information I I Ca a a A a A Organization Change Fassword Custom Location PRU Operational Months 3 Click the button to the right of the PRU whose Operational Months you want to change Video Help Info Choose your PRU and press search PRU Name KIT Data Collection Trng 1 4 All months are checked as Operational by default De select the months your PRU is NOT operational by clicking on the months that you will NOT be delivering any services This will uncheck the boxes for those months 127 KIT Solutions 2012 PARIS U p Video Help Info Select the months your PRU is operational Jan Feb har Apr Kilay M Jun C Jul O Aug M Sep M Oct M Novy Dec 5 Click the Save button to commit your changes 6 Repeat these steps for EACH of your PRU s as needed Tips e You do not need to use the PRU Operational Months function every year only when the PRU Operational months change for any of
40. Activity Type Compliance Reporting Hotlines Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type _Informational Warning Signs in Outlets Media Follow the same steps as Alcohol Outlet Compliance Checks Off Premises PARIS U i 91 KIT Solutions 2012 iis Activity Type Counter Advertising Media 1 Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Media Note This Activity Type screen has the Add Media Session button LES 15 ee Video Help Info KIT Demo Test Jan 2009 Dec 2009 Target Population ES PIN TP1 Activity Counter Advertising Month Jun 2009 Environmental Type Media Location All Location Broadcast omer fd Electronic omer fC Number of airings Ld Projected number of persons exposed to airing of this message E Number of Consultation Planning Meetings fo Number of Development Design Sessions fo Add Media Session 2 As inthe other screens each Location for the same month requires a separate entry In addition if you are reporting on more than one media type you will need to follow the same steps as adding additional locations Note For all Environmental Type Media screens you have the option of selecting the whole county rather than individual locations Add Media Session Media Media Consultation Planning Development Design j Category Type Airings Exposed Mi ee Location Broadcast TV 2 4 0
41. Ada FOCUS GOUD S sinsero Ee E 32 Needs ASSESSIMGNE FOSUMG sisciinestnetanonanatancstwalandeeatoesoancaospaeastaussonsianssnnstaursensteascanayiursanateapnsoontidaaiatudeaunceatmelwanmacn 33 AAV Ut UNAM esesen ters sectunetre se yee nes E es ceetsau sas Ge E A E E 36 SII SFO CICS era a T EEE E E T E A i daa aasta daca E E S 41 ITO GION TE HO QE ANAS a E E E E 42 NOM IVIOGEI Progra MG sen E E A 44 EAVrOnmMenalAPDrOA C ruse E A S E E 46 MISSE SONACAN 48 Single SESSION CONMLINUING cscsccessccessscsessescsssssscsssccsesecsessesesssecansseseecseceeseseesssenansecacsceessesensesecsnseesestsacseeneess 51 PS VST OM OUTS NN lis cect na A E E EE A 53 SUA ON ENNO aaeetee ne nent enn te tne ee ee ee ee ee ee 55 PARIS U a 2 KIT Solutions 2012 Oc Target er I Model and Non Model Prograims c c c cscsssciseesscsseseessessensscsteseesseisessesdessenseiseneteeeeseseeessesesseeeenieedseeeesss ee ag 57 mech sale ge C6 atl 0 ee a ee 59 Environmemal ODI OACI sessen e Eaa EEE Ear Saa aS EE EEA EEE aE EEEE 60 Validate Workplan Logic MOdel cccccccscssssscsserssrssecsscessrseseesessesaccessesaesaesasseseesersaccaseesaesansarsassaseesaesansasensensansas 61 Workplan WPI APD OVA ernsssssasnsannnn na A EA 62 SUENE WV ONO eee E E T E A E E 64 Approving tne VV ONION sienien nnana a a erara haee ea eaa 65 Workplan Revision and Update Guidance ccccseccscssscssssssscsssscssssssesessecessesseessesessesasseseesessesassesate
42. Button Users may Void the most recent Discharge for each Admission This will remove the participant s discharge so that users may enter a different Discharge record via the Active Admission listing etc For example if a Participant was mistakenly given a date of 04 17 2007 this will be removed and they can then enter the correct Discharge Information of Individual Sessions of Family Sessions of Group Sessions Referral Type is kept in the record so that the user has the option of either changing it or keeping it as originally entered Admission Discharge Identifier Date Date Code aaa Falls SD pn dana a ea FALLS LIMA a 1 Locate the discharge record you would like to void 2 Click the 2i button Target Population Location Once a Discharge has been voided the user must then Edit the information from the Active Admissions listing page as they do with all Active Admissions To do this follow these steps 1 Enter the Participant Identifier Code in the Participant Code field 2 Click the button to bring up the list of Admissions for the participant 3 Click the button next to the appropriate Admission Date Tips e Inactive Participants on the Assessment History or Admission History views cannot be edited by using the Void button when using the History listing screen PARIS U 104 KIT Solutions 2012 Early Intervention Assignment 1 Click Data Collectio
43. ION OASAS has identified several guidelines for Activity Data Collection that are included here as requirements for this functional area that must be considered when developing the Activity Data Collection features Data Collection Guidelines Providers will be required to enter activity data on a monthly basis as a part of Activity Reporting The Previous month s activities must be entered by the 15 of the following month or first non Holiday after the 15 if the 15th falls on a weekend day or Holiday Staff should be encouraged to keep current with data entry into PARIS This will improve data accuracy and keep entries from building up Daily entry will be supported and feeder forms will be printable from the application when direct entry is not possible All activities excluding Environmental Strategies are classified as either Single Session or Recurring Activities Any delinquent late data reporting for the previous fiscal year must be entered into PARIS by March 1 for calendar year providers and by September 30 for New York City fiscal year providers After this reporting deadline date PARIS data collection will be closed to allow for cleaning analysis and annual reporting In case of unforeseen and emergency situations providers may request a waiver to enter data after the deadline Requests for a waiver to enter delinquent data after the PARIS annual data collection deadline will only be granted for emergency situations A waive
44. IS Library WP Needs Assessment PARIS Library WP Target Population PARIS Library WP Service Approaches PARIS Library WP Approval Process PARIS Library WP Other PARIS Library Data Entry 2 Click one of the PARIS Library categories i e PARIS Library Admin Staff PARIS Library WP Needs Assessment etc from the Knowledge Base Listing screen Archival Indicators NYS OASAS Risk Factor Chart 2006 Risk and Protective Factor Surveys Risk and Protective Factors Glossary This is one example of the Category List that will appear 3 Select the document you would like to view by clicking the Select button to the right of the Category Name 4 The document will open as an Adobe PDF file a Click the print button to print the document b Click the disk button to save the document c To close the PDF window click on the l 5 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen Tips fN e Clicking on the arrow in a Category field Caegoya j will allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Select Show Report PDF etc ae PARIS U A 130 KIT Solutions 2012 eb Links The Web Links section of Knowledge Base is useful for finding a wealth of prevention links The Web Sources section can be utiliz
45. L key to make multiple selections The following table summarizes the buttons Button Function Is equal to Is the same as the information selected Is not equal to Is not the same than the information selected Is like Is similar to the information selected Is not like ls different than the information selected Is null View no information for this field Is not null View all information for this field release Gein Is less than the information selected DWA 117 KIT Solutions 2012 Isles than or equalto e Is less than or the same as the information selected Is greater than the information selected Is greater than or the same as the information selected Is in between the values selected Is not in between the values selected 18 Use the radio buttons to adjust the filtering conditions by The Value Another Field AND Rule and OR Rule 19 Click the Add Rule button to create the filter Note To cancel a rule click the Clear Restart button or to delete a rule click the Delete Rule button 20 Click the Next button Clear Data Source Workplan Summary Data Step 4 Define the order by which the dataset should be sorted Available Fields Selected Fields I Determine Sorting 21 Select the order by which the dataset should be sorted by choosing from the Available Fields list and selecting the field names you want to export and clicking the
46. ME aaae EE E E E 112 Using Reports that require Additional Data cccccccsesssssssssssssssrsssssessessesseseesesseeseeseeseesaeseesatsaeseesaseassateass 114 PFI Ol SA VID VS OMe cece A E E EEA E AE 114 OS FNS cist again cape yet cataninnnaigantvantanatlvatieacam arcu dboilan adh nitonnbadoaiseonazatboiiei clnantaan touiuaaaeeiaaabaiteaniiaian 115 AO ANON Vaca cite arcu tapas E EA E E 119 FAV Ola U Or ACCOUN S cee sh ansieeseonetiusslentadaniete date de a a 119 Deactivating and Deleting Accounts cccccseresseseserserscrserssrsersersesersseseeseeseesessesseesessessessesenssessesseesesenseess 119 Oaza O eaor EEE E EE EE RE E E 123 Viewing the Organization INfOrmation c cccsceccsesssssssccscessscsecssesssesessecessesasesaeseseesaseesaseesaseesersaseesaesasensasensas 123 PARIS U a 3 KIT Solutions 2012 Change FASSWOIC sccsssecssscsssssssesssensrseescsesansesesseseseusrsesseserseseseusreesseserecsesensreessesesaesrsereesrsersresseerer ett P ETmane nenen nnt 124 Custom Location eee ene ne en eee ee ee ER aane aa Eanan anaana aeaa n 125 PRU OPE anal NO S T te EA 127 KNOWedgo BaS Gossner aae Ee E E EEEN 129 Prevention Basics oars ape aitecres tetera ceacievene elupeneceac anne estat seutPonnesteettne bb ioneesasoaereteaatesimsosareneastcactnsonnesseeenetsarsiseemeueaavnonss 129 PARE EID eects sums sth ost descents ences E A AAE E ENA A E 130 WOD EN AS aa E TE E T E E EEEE E E T 131 PARO Si RONO oara E E E N E A
47. MS Word as your export type to Print or Save the report select Save when the File Download box appears If you choose to open the document in MS Word and would like to Save or Print place your mouse next to the box that reads Final Showing Markup E22 Eheee Marup and right click A list of toolbars will appear Select Standard The Standard toolbar will appear allowing you to Save or Print If you have not installed Adobe Acrobat Reader the computer will prompt you asking if you would like to download the program at that time Be aware that the program will take quite some time to download if you are connecting to the internet on a dialup connection DWA 15 KIT Solutions 2012 OGIN PROCEDURE Connect to the Internet using your Internet browser Internet Explorer Mozilla Firefox etc In the Address Location box type in the following address and press enter Live Data Training Data https kitservices1 kithost net nyprevent http demo kithost net nyoreventdemo The following screen will appear oF K Q QASAS Ph e a i 1 te a 1 ka _ UserID Password Provider ID If this is your first time you might want to visit the Support Site Forgot your login Click Here Log into PARIS Type in the User ID Password and Provider ID supplied to you by your administrator and click the Login button Tips e The User IDs ARE NOT case sensitive e Passwords ARE case sensitiv
48. T Solutions 2012 REPORTS The Reports section of PARIS has several categories of reports available for use Workplan Development This section contains a report summarizing all projected Service Appraches that were entered in the Workplan Development section of PARIS as well as the FTEs associated with each Service Approach Management Reports This section contains a variety of data reports useful to program managers on the local provider level on the county LGU level and on the OASAS level Some reports can be accessed by all levels of users and some reports are available only to specific users Activity Reports contains reports that draw from data entered into the Data Collection Module of PARIS Opening a Report 1 2 3 Click Reports from the main menu Click Standard Reports from the Reports Listing page Select the type of report you wish to view print i e Workplan Development Management Reports Activity Reports by clicking on the appropriate radio button Click the button to see the list of reports Workplan Development Management Reports Activity Reports Report Name Counseling Participant Roster Report Active Select Counseling Participant Roster Report Admissions Select Counseling Participant Roster Report Discharges Select E EE HHE Counseling Summary Report Select it f if a Participant Summary Report Participants By Service
49. arrows to add a field to the Selected Field list Note Hold down the CTRL key to make multiple selections 22 When finished click the Create button to export your data into the format you selected Tips e The recommended file export format is Access2000 e The query builder is only available for LGU Field Office and State level users only DAO 118 KIT Solutions 2012 ADMINISTRATION PARIS Staff User Accounts To maximize online system security system performance and data integrity PARIS user access is granted through the use of individual Staff User Accounts by Knowledge based Information Technology Solutions LLC KIT KIT assigns each provider one 1 System Administrator account by default to manage their organization s PARIS access The Providers System Administrator logs in and then adds the required Staff User Accounts The System Administrator assigns each user a Staff Role that determines their permission levels or access to PARIS functions The Provider s System Administrator must create only one account with a Staff Role of Prevention Director to manage Workplan Development and Submission Program Contacts can also be added to develop workplans but only the Prevention Director may submit them for approval Staff Roles and permission levels are defined below in the PARIS Library Allowed 1 1 2 As Needed As Needed Deactivating and Deleting Accounts The Providers System Administrat
50. ata cannot be entered for Recurring Activities until these locations are selected A Workplan Update does not require County LGU or Field Office approval but they will be notified as Workplan Updates occur 2 Workplan Revision The OASAS Workplan is the statement of planned services and projected outcomes by which local assistance funding commitments are determined Proposed service changes that redirect OASAS budgeted resources require prior consultation with and approval of the county local governmental unity County LGU and the OASAS Field Office FO For NYC Providers and direct contracts there is no LGU involved A A Workplan Revision is required under the following circumstances A budget modification is made that affects the amount of planned services A new Service Approach is added or an existing one is cancelled A new Target Population is added or A new School District Locality is added to receive a Recurring Service Approach oY gt B In addition a Workplan Revision may be required by the OASAS FO based on other individual provider circumstances Based on consultations with the LGU and FO a determination will be made whether a formal Workplan Revision to the existing Workplan will be required PARIS U a 66 KIT Solutions 2012 Beginning a Revision 1 From the Home screen select the State Approved Workplan by clicking in the radio button PRU Name PRU Number Fiscal Year KIT Data Collection Trng
51. being examined or involved in the subject being explored Focus Group information is required to be updated annually in the Workplan Conducting more than one 1 focus group is highly encouraged although one 1 is acceptable for PARIS 1 From the Needs Assessment Methods screen click add Focus Groups The Focus Group screen will now be blank Focus Available Participants Selected Participants p p Group Alcohal Retail Outlets Alcohal Hospitality Industry l Arts Cultural Organizations ATOD Prevention Professionals ATOD Treatment Professionals w You can use CTRL mouse or Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Month 7 a Select One wr Completed Li Notes 2 Select all that apply from the list of Impactors to describe who participated in the Focus Group Click on the impactor name from the Available Participants list and then click the button to move it into the Selected Participants List Note To select more than one impactor at a time hold the control key while clicking on the impactor names Then click the button to move the selections into the Selected Participant List a To remove impactors from the Selected Participants List click on the impactor name and click the button to place it back into the Available Participants list 3 Select the month the Focus Group was conducted
52. c 2007 State Approved D Delete jRevise KIT Data Collection Tmg 165001 Jan 2007 Dec 2007 REV Draft Revision Revise 10 Click the radio button of the REV Draft Revision Workplan and click on Workplan Development in the main menu to begin working Note If a Service Approach has been reported against in Data Collection you will not be able to remove it in this instance set the Status to Inactive T te 67 KIT Solutions 2012 Status 11 Once you ve completed your revisions you must go through the same approval proves by submitting the Workplan to the LGU FO for approval Note Workplan Approval is not automatic LGU FO may request modifications before approving your submitted workplan 12 Once the REV Draft Revision Workplan has been approved it becomes the new active Workplan and the previous approved Workplan is Archived Tips Only one Workplan can be revised at a time You will have to create a new Note for each PIN Target Population Service Approach that is different from the last You may continue working on the Data Collection based on the original approved workplan while creating the new revision draft Once the revision draft has been approved by the LGU FO then the new changes will reflect in Data Collection It is recommended discussing the proposed revision s with LGU FO before beginning it Some revisions may not be necessary i i P Me 68 KIT Solutions 2012 DATA COLLECT
53. ch button 3 Click the Search button to bring up the list of PRUs 4 Locate the Workplan from the list Provider ID 130000 KIT Demo Test 130001 2008 p Submit Workplan This is an example of a county contract provider 5 Ensure that the Workplan Status DOES NOT read Draft If it does you will NOT be able to approve the Workplan until the provider has submitted for approval 6 Click to view a report of the entire Workplan The Workplan must be viewed before submitting for approval 7 Click to view a report showing the status of the Workplan Approval process Notes For instructions on printing this report see Using the Report Viewer 8 Click to get to the County LGU or Field Office approval screens a Enter any comments or notes regarding the Workplan if desired Click Approved if you want to approve the WP Click Modification Requested if you want to request modifications to the WP If you do not want to take any action click Cancel You will be returned to the Workplan Approval screen and the Workplan Status has changed oQ2oc Tips The Field Office will not be able to approve the Workplan until the LGU has approved the Workplan To print this report select a format from the Select a format dropdown list located at the top center of the report and click Export located next to the dropdown list The report will open in the specified format The recommended format is Acrobat PDF file It is recommended t
54. chose To close the open web site window click on the 1 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen Clicking on the arrow in a Web Source field wes souks will allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Select Show Report PDF etc P te 131 KIT Solutions 2012 PARIS Feeder Forms The Feeder Forms section is an archive of forms that can be used to collect data during services for input into the application Prevention Counseling Assessment Prevention Counseling Client Tracking Sheet Prevention Counseling Discharge amp Case Summary Prevention Counseling Monthly Activity Census Recurring Program Delivery This is a partial screenshot of the PARIS Feeder Forms Click Knowledge Base in the main menu Click PARIS Feeder Forms from the Knowledge Base Listing screen select the document you would like to view by clicking the Select button to the right of the Category Name The document will open as an Adobe PDF file a Click the print button to print the document b Click the disk button to save the document c Toclose the PDF window click on the l 5 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen Sy gt Tips Clicking on the arrow in a Category field Caego
55. correspondence etc are categorized as Administrative not Direct Service The FTE should include all Direct Service funding in your budget This may include other revenue e g school district county federal or other funding in addition to OASAS local assistance Example the Bright Horizons prevention agency requires a standard 40 hour full time work week for staff At Bright Horizons there are four 4 direct service prevention staff Two 2 staff are full time counselors one 1 staff works 20 hours a week delivering model programs 0 5 FTE and one 1 staff works one day per week 0 2 FTE on environmental strategies Their Workplan total FTE would be 1 full time 1 0 FTE Counseling 1 full time 1 0 FTE Counseling 1 half time 0 5FTE Model 1 day wk 0 2FTE Environmental Total 2 7FTE PARIS U a 24 KIT Solutions 2012 Video Help ma EBP FIE C E Early Intervention a a Guidelines for 2012 Workplan EBP 40 FTE v EBP Total NOTE OASAS Expects that your PARIS FTE total will approximately match the total FTE in your Consolidated Budget Report CBR for this PRU Include only Direct Services not Administrative Services From the Population In Need PIN Inventory screen click the FTE button Enter the FTE amount for each service approach Note The FTE Total will be calculated for you based on the numbers entered 3 Click Save to commit your changes If you do
56. ctivities You may add additional Single Session Continuing Activities not originally entered in Workplan Development after approval of the WP without requesting a WP Revision The new SSC must be attached to a Target Population from the Workplan To add a Non Workplan SSC use the instructions below Click on Data Collection from the main menu Click Single Session Continuing Activity Initiation from the Data Collection Landing Page From the Single Session Continuing Activity Initiation screen select the Target Population to whom this SSC will be delivered from the Target Population dropdown list Population 4 Click the button A new screen will appear allowing you to enter First Session details Target Population County Youth 10 20 County Youth 10 20 TP2 Activity Name Fitness sports Activity First Session Date MM DD YYYY O L LL Service Location Select One 2 5 Select the Activity Name from the Activity Name dropdown list If Other Pro Social Activities is selected you will need to describe the activity in the yellow text box 6 Select the Local Name from the Local Name dropdown list This is the name the activity will be known by at your organization 7 Enter the First Session Date as mm dd yyyy in the fields or click on the t and select the date of the first session from the calendar 8 Select the Service Location where the this SSC will be dellivered 9 Enter the number of se
57. d from the dropdown list Tips yr Le 41 KIT Solutions 2012 lf a Service Approach is deleted please note that the Performance Target s associated with it will also be deleted Once you save a Service Approach you will be returned to the Service Approaches page to enter any additional Service Approaches you may be using You may also use the Breadcrumb Trail to return to the Service Approaches page Please keep in mind that you must click the Save button to save any data that you have entered prior to using the Breadcrumb Trail You can NOT add Counseling to a County Based PIN The PARIS Prevention Service Approaches categories are 1 Model Programs see the Model Programs section of this manual for instructions on adding this Approach 2 Non Model Programs see the Non Model Programs section of this manual for instructions on adding this Approach 3 Environmental Strategies see the Environmental Approach section of this manual for instructions on adding this Approach a Enforcement Compliance b Social Norms Media Campaign and c Policy Regulation Improvement Single Session Activity see the Single Session Activity section of this manual for instructions on adding this Approach Single Session Continuing Activity see the Single Session Continuing section of this manual for instructions on adding this Approach Prevention Counseling see the Prevention Counseling section of this manual for
58. d once no matter the workplan e A participant can be enrolled in Early Intervention and Counseling at the same time PARIS U A 105 KIT Solutions 2012 e The age limit for Teen Intervene amp AAP is 12 20 The age limit for BASICS is 17 25 Teacher Teaching Assistant C School Administration Mandated Referral C School Administration Non Mandated Referral C School Counselor Psychologist Social Worker Referral Source 2 LI Coach Sports CI Self _ Peer L Parent Criminal Justice L Community Agency l Other Teen Intervene Ages 12 20 BASICS 17 25 AAP Prime for Life AAP Provider Developed Assigned To 12 Select the Referral Source from the list Select all that apply 13 Select where the participant is being admitted to using the Assigned To radio buttons Date of 1st Early Intervention FR Session MM DD YYYY LLL Planned Number of Sessions SelectOne M Planned Length of Sessions SelectOne M 14 Enter the Date of 1st Early Intervention Session as mm dd yyyy or select the date of the first session date from the calendar H 15 Select the Planned Number of Sessions from the dropdown list 16 Select the Planned Length of Sessions from the dropdown list PARIS U yr 106 KIT Solutions 2012 30 Day Use Number of days of use within the past 30 days Check any such substance and indicate the number of days Days Used Cl Alcohol
59. e e If you make a mistake entering the login information use the button to delete what was entered PARIS Us F I gt a 16 KIT Solutions 2012 Forgot Your Login If you are unable to log into PARIS due to forgetting your UserID or Password you can retrieve this information by clicking the link next to Forgot your login If this 1s your first time you might want to visit the Support Site Forgot your login Click Here Once you click the link you will be asked to enter your email address Click the button You will receive a reply with your login information as long as the email address entered matches the address provided in the Staff module i PARIS U gt 17 KIT Solutions 2012 For OASAS Provider PARIS System Administrator e Every OASAS provider must assign one staff to serve as the PARIS System Administrator admin who will register all your staff e After the admin user sets themselves up they will assign accounts to all staff that need to use PARIS Step by step instructions are provided below Good luck System Administrator Login Procedure 1 Go to the PARIS Live website httos kitservices1 kithost net nyprevent 2 LOGIN to PARIS by using User ID admin Password pass Provider ID type your five digit OASAS Provider ID 3 Click Administration in the main menu 4 Click Staff from the Administration Landing screen 5 Click the Edit button next to the Account
60. e Assignments participants who have open Assignments but haven t been given a Disposition and Admitted counseling participants without a completion b View All in WP Year all participants who have open Assignments and have been given a Referral within the current WP Year History Listing PARIS U a 107 KIT Solutions 2012 Participant Code Target SelectOne WH Fopulation Location Seectoe W SelectOne W One Sort By Participant ID Edit Active Assignments Dio ia View Allin WP Year 3 Click the button 4 A list of data will appear Click the button next to the line that represents the data to be viewed or edited Target Population Participant Date of First Early Intervention Location Session Falls SD yano49 fae aoe FALLS LIM This is an example of the Edit Active Assignments Display Mode 5 After you click the button you will be taken to the entry screen This page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Tips To locate a particular participant on the Listing page select ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox PARIS U p 108 KIT Solutions 2012 Early Intervention Completion and Case Summaries Click Data Collection from the main menu 2 Click Early Intervention Compl
61. e Multiple Assessment episodes can be entered for one participant but a Disposition must be entered to close an Assessment episode before the next one is opened e Dispositions 2 3 and 4 can be used together or individually Disposition of Assessment No Further Action Referral Only Within or Outside Program Admission to Prevention Counseling Admission and Referral Referral to Services Substance Abuse Treatment Problem Gambling Treatment Mental Health Developmental Disability This is a partial screen shot of the Referral to Services criteria 17 Select the Disposition of Assessment for the participant by selecting one of the radio buttons a No Further Action b Referral Only Within or Outside Program c Admission to Prevention Counseling d Admission and Referral 18 Select a Referral to Services by selecting one of the check boxes if Referral Only or Admission and Referral was selected as the Disposition Note If Other is selected specify what the reason is in the Other fields 19 Click the Continue to Counseling Admission Criteria link if Admission to Prevention Counseling or Admission and Referral was selected as the Disposition a Select the appropriate criteria using the radio buttons and or checkboxes b Click the button to continue to the next pages Click the button to go back to a previous page c Click Save to commit your changes You will be returned to the As
62. e WP e There are two 2 radio buttons Field Office Staff will see on the WP Approval screen Approved and Modification Requested Approval of the Workplan e The Field Office approves the WP e PARIS sends email notification to the Provider that the Field Office has approved the WP Questions Modifications Requested e If the Field Office has questions regarding the WP they will contact the Provider to discuss e If the Field Office wants modifications made to the WP they will contact the Provider and will document what needs to be modified and selects Modification Requested which unlocks the work plan enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and resubmits the WP This process continues until the WP is approved Field Offices County Contracts e PARIS notifies the Field Office via email that the Provider has submitted the WP e PARIS notifies the Field Office via email when the County LGU has approved the WP Approval of the Workplan e The Field Office approves WP e PARIS sends email notification to the County LGU and the Provider that the Field Office has approved the WP Questions Modifications Requested e If the Field Office wants the Provider to make modifications they will contact the County LGU to discuss what needs to be modified and why e The County LGU and Field Office come to agreement that the WP needs to be modified or can be approved as is e If the
63. e dropdown list 3 More fields will populate according to which Activity Code you selected Enter in the necessary information for these fields Number aac e outlets to be tested Available Other Impactors Selected Other Impactors Alcohol Retail Outlets Alcohol Hospitality Industry Other Arts Cultural Organizations Remove lt Impactors ATOD Prevention Professionals ATOD Treatment Professionals You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All Remove All lt lt button will remove all items This is one example of the new fields that will populate once a Program Activity Code is selected 6 KIT Solutions 2012 iN 4 Ifyou selected the Coalition check box in the PIN screen you will need to select one or more Other Impactors to identify your partners for this environmental activity 5 Select the Projected Start Month from the dropdown list 6 Select the Projected End Month from the dropdown list Projected Start Month Projected End Select One Month _ 7 Click Save to commit your changes If you do not want to save any changes click Cancel Environmental Strategies Environmental strategies include sets of mutually reinforcing evidence based activities that complement activities designed to modify individuals knowledge skills and attitud
64. e from the dropdown list i If Service Plan Not Completed due to is selected select a reason from the Due to radio buttons If desired enter any additional information regarding the discharge in the Discharge Note field Enter the of Individual Sessions this participant received if applicable Enter the of Group Sessions this participant received if applicable Enter the of Family Sessions this participant received if applicable Select the 30 Day Use by selecting the appropriate check boxes Select all that apply Note If Other is selected specify what the occurrence is in the Other Specify field i Enter the number of days of use within the past 30 days in the Days Used field to the right of the selected substance select a Referral to Services by selecting one of the check boxes if applicable Select all that apply Note If no Referral took place select None from the list 7 Click Save to commit your changes a 8 Click the button to return to the Data Collection Landing Page If you do not want to save any changes click Cancel Only those participants that have been admitted for counseling through the disposition will be able to be discharged To locate a particular participant on the Listing page select ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox PARIS U A 103 KIT Solutions 2012 oid
65. e staff member s First and Last Name 6 Select the Permission Default a Admin permissions should be given to the staff member that is acting as the administrator to PARIS The administrator is able to add and edit staff into PARIS and DOES NOT have access to Workplan Development or data collection Prevention Director permissions should be given to the staff member that will be submitting Workplans for approval or requesting Workplan Revisions Program Contact permissions should be given to the staff member that will be entering the Workplan Development and data collection Data Entry Staff permissions should be given to staff members that log onto PARIS and enter data collection Read Only permissions should be given to staff members that provide prevention services but may not do data entry Staff members with Read Only access will only be able to view data within PARIS PARIS U A 120 KIT Solutions 2012 Enter the staff member s Title 8 Select the Status of the staff member a Active currently a part of the county provider b Inactive no longer a part of the county provider 9 Enter in the staff member s Login Information Login Information User ID created automatically Password f a The User ID will be the login name used by the staff member This is automatically created after saving b The Password field is where a temporary password is created for the user and can be any combination o
66. ect ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox P Me 98 KIT Solutions 2012 Void Button Users may Void the most recent Disposition for each participant This will remove the Disposition Information that was saved so that users may enter a different disposition etc For example if a Participant was mistakenly given a Disposition of Admitted this will be removed and they can then enter the correct Disposition information Target Participant Assessment ist Assessment Disposition Admission School Group 454 SPERO i KLEM ROAD Tp 12334 1 2 7 2007 2 7 2007 NORTH ES Mia 1 Locate the participant ID you would like to void 2 Click the W2i button Once a Disposition has been voided the user must then Edit the information from the Active Participants listing page as they do with all Active Assessment To do this follow these steps 1 Enter the Participant Identifier Code in the Participant Code field 2 Click the button to bring up the list of Assessments for the participant 3 Click the lE t button next to the appropriate Assessment Date Tips e Inactive Participants on the Assessment History or Admission History views cannot be edited by using the Void button when using the History listing screen e If there is no date displayed in the Disposition Date column the Assessme
67. ect the school type Public Non Public or Charter from the School dropdown list Then select the school name from the second dropdown list b Select the Institute of Medicine IOM Prevention Level Note Select the L_Update All Sessions button if you wish to make all groups the same IOM level Indicated targets individuals with high risk factors and early substance use li Selective targets subsets of the total population with high risk factors iii Universal targets the entire population or demographic subset not based on risk c Enter the number of participants in the Participants per Class Group field Enter the average of Participants you estimate for ONE Class Group not a total for all your Class Groups The system will calculate the totals later Model Programs Class Group average of Participants CANNOT exceed 35 see Tip te 42 KIT Solutions 2012 Select the Start and End Month from the dropdown lists Enter the Number of Class Groups you expect to conduct Note This field is defaulted to 1 f Click the Add button After clicking the Add button the Class Group information will appear in a grid below all of the fields Class Group___Location Participant Number Prevention Level Start Date End Date CASASTART2 14 14410 01 2012 112 2012 Remove 4 Click Save to commit your changes If you do not want to save any changes click Cancel Tips T te 43 KIT Soluti
68. ed and selects Modification Requested which unlocks the WP enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and resubmits the WP e There are two 2 buttons providers will see on the WP Approval screen Submit and Cancel Counties LGUs e The County LGU is notified via email that the WP has been submitted e The County LGU reviews the WP e There are two 2 radio buttons Counties LGUs will see on the WP Approval screen Approved and Modification Requested Approval of the Workplan e By approving the WP the County LGU is attesting that the Provider s WP aligns with the County s overall Prevention goals and priorities e PARIS sends email notification to the Provider and Field Office that the County LGU has approved the WP Questions Modifications Requested e If the County LGU has questions regarding the WP they will contact the Provider to discuss e If the County LGU wants modifications made to the WP they will contact the Provider and will document what needs to be modified and select Modification Requested which unlocks the WP enabling the provider to make the necessary modifications e The Provider makes the appropriate modifications and resubmits the WP This process continues until the WP is approved PARIS U a 62 KIT Solutions 2012 ield Offices Direct Contracts e The Field Office will check that the WP has been submitted e The Field Office reviews th
69. ed by following these steps eo oe et ae eS IS ideo Help Info Choose Category Best Practice Model Program Web Sources Web Address Blueprints for Violence Prevention http dha colorado edufcspy blueprints index html Comparison Matrix of Science Based Prevention Programs A EOE A ae pie san menos Giaale htto model pragrams samhss gowo s Comparison batri oot Connecticut Govemors Prevention Initiative for Youth Science http we d mhas state ct ussigfsciencebased htm based Prevention httermodelprogramns samhse gov template cfm Connecting Science to Senice e Se EN CENE National Registry of Effective Programs HREF http modelprograms samhse gov template ctm page nrepbutton Prevention and Early Intervention Best Practices http aw air orgicecpiprew eibest htr Promising and Proven Substance Abuse Prevention Programs Atte modelprograms samhsa govipdts Pubs Promising pdt SAMHSA Model Programs Compare Model Programs http Xmodelprograms samhsa gowimatrix all cfm SAMHSA Science Based Programs http X model programs samhsa govitemplate cf ctm page model list Click Knowledge Base in the main menu Click Web Links from the Knowledge Base Listing screen Select a category from the Choose Category dropdown list Browse the Web Source list for the web site you would like to visit Click on the link in the Web Address list corresponding to the Web Source A new window will open displaying the web site you
70. ee ene ee 87 Environmental Activities Monthly Summary General c ccccsessessccsssssesssscessecssersaseeseeceseesaseesssersersasersateeten 89 Environmental Activities Monthly Summary Activity SP CifiC ccscscsesserssssesssserssseesesteeeseersaserseseeseseteess 90 Prevention COUNSEING ASSESSING uiseig nea dadida iii 94 Locating a Prevention Counseling ASSESSMENL ccceccssessssssssssssssssssesssseesssesasseseesessesassesaesesersaseesaesesensasensas 97 POI HOON e A N TA E xi E EE E ET E aetantadousde aden 99 Prevention Counseling Monthly Data Collection ccccsescssssessssscsssssssssessssesssssesessseesessseesasseseseeseseeeesaseesaseneases 100 Prevention Counseling Discharge and Case SUMMALIES ccccccsessssessscsseesssersesseseseeeesscersaseeseseesesasesesensaseneetas 102 MONA DUNO raaa a a isdn ete fag dn sts do san cttonaeine A laeahens 104 EAI HOC MVC MONL ASSIONMENE siasio E E E E e nad iegconent 105 Locating an Early Intervention Assignment c ecesesssecesssrssrssessrsseseseseseseesaesaesausessascatseecaesaesaseaesaseatass 107 Early Intervention Completion and Case SUMMALSICS ccccsesssescssssessssessssseeessseecsseesesseeesaseesassseesassesassesaseeenses 109 TON TSUN OM e a S E eens eta ca ocean E acess bee aaenaeana anaes anes aacantuencenabenaeauerenaanreen 110 RODO o ne ces tava svstons E a tates cote antaseee deuenecancepnenatananestaceteacten E ss trea EE E AE EEE 112 STA ar OS O
71. een and the details will appear on the list l If you do not want to save any changes click Cancel 7 Click the button to return to the Data Collection Landing Page Tips e If the Target Population has School District they will be able to select schools in the Location dropdown list e If the Target Population has Locality they will be able to select the Zip Code in the Location dropdown list e The months are limited based on the Start Date and End Date within the workplan m DA 101 KIT Solutions 2012 Prevention Counseling Discharge and Case Summaries 1 Click Data Collection from the main menu 2 Click Prevention Counseling Discharge and Case Summaries from the Data Collection Landing Page 3 From the Prevention Counseling Discharge Reporting listing screen there are several options to locate the participant discharge s a Participant Code Enter in the participant s identifier code Note You do not need to select the Target Population and Location in order to search for a participant b Target Population Select the Target Population from the dropdown list c Location After selecting the Target Population select the Location from the dropdown list 4 There are three 3 types of discharges to view Select the appropriate Display Mode a View Active Admissions participants with Admissions but haven t been discharged yet b View Discharge in WP Year all admitted participants will be shown w
72. elect more than one Note You will narrow this list later in the Target Population screen c Enter a phrase or brief sentence to describe up to three 3 non risk protective factor focused needs for your population in the Other Population Need s fields as needed optional Note This section must be completed if no Risk and or Protective Factors have been selected tia 34 KIT Solutions 2012 Additional Information Prevalence optional 7 Ifyou have population survey data that show high use of one or more specific substances enter that information in the ATOD USE Prevalence field 8 Click Save to commit your changes If you do not want to save any changes click Cancel Tips Risk Available Risk Factors Selected Risk Factors Factors Comm Availability of Drugs a Add Comm Community Disorganization Comm Laws amp Norms Favor Drug Use Remove lt Comm Low Neighborhood Attachment Comm Transitions amp Mobility Remove All lt lt To select one item from the Available list on the left click on the item name and then click the button to move the selection into the Selected list on the right To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right To remove an item from the Selected list click on the item name and then click the button to return
73. ers deliver Strengthening Families Program SFP two 2 Fidelity Checks would be required Tips e This sampling method pertains to each Model Program that is delivered PARIS U a 76 KIT Solutions 2012 Single Continuing Activity Initiation A Single Session Continuing Activity SSC must be the same type of pro social activity provided at least five 5 times in the same location to the same Target Population 1 Click Data Collection from the main menu 2 Click Single Session Continuing Activity SSC from the Data Collection Landing Page The Single Continuing Initiation screen will now be blank Target Population SelectOne x Activity Name Local Name in 3 Select the Target Population from the Target Population dropdown list 4 Select the Service Approach from the Activity Name dropdown list 5 Select the Local Name from the dropdown list if applicable Note Selections for this dropdown field are based on those selected in the Target Population Service Approach fields in the Workplan Development module The information associated with the Service Approach will now appear allowing you to enter First Session details First Session Date Porr Local Name Activity Name 6 You may edit any of the information i e First Session Date Service Location Sessions Number of Participants Comment if they have changed from what was initially entered in the Workplan To edit any of the info
74. erviews or a Focus Group Click Workplan Development in the main menu From the PIN Inventory Listing Page locate the appropriate PIN Name from the list Click on the amp next to the appropriate PIN Name Click the link entitled Methods to enter your Needs Assessment Methods AORN The Needs Assessment Methods screen will now be open You must have a minimum of one Survey or 3 Indicators add Population Survey add Archival Indicators AND ALSO you must have a minimum of 2 Interview or 1 Focus Group add Key Informant Interviews add Focus Groups 5 You must enter a minimum of one 1 Population Survey or 3 Archival Indicators a To enter a Population Survey see the Add Population Surveys section of this manual b To enter an Archival Indicator see the Add Archival Indicators section of this manual 6 You also must enter a minimum of two 2 Key Informant Interviews or a Focus Group a To enter an Interview see the Add Key Informant Interviews section of this manual b To enter a Focus Group see the Add Focus Groups section of this manual 7 Once you have saved the Methods a list will appear with all of the Methods associated with the PIN Name Data Source Date Completed Population Suvey CTC R amp P Survey 11 2006 Edit Focus Group Focus Group 11 2006 Edit 8 Click the button to return to the PIN Inventory Listing page PARIS U a 28 KIT Solutions 2012 Add Population Surveys lf data from o
75. es While some of the Single Session Activities may use the media to provide inform or raise awareness of issues Environmental Strategies Social Norms Media Campaigns activities are designed only for changing the norms that promote underage drinking other drug use or problem gambling Single Session Activities are not always part of the larger prevention campaign to change the underlying social norms of the community Tips e More information can be found regarding Environmental Strategies in the Knowledge Base module under PARIS Library WP Service Approaches See the document entitled PARIS Environmental Strategies ee PARIS U p 47 KIT Solutions 2012 ingle Session Activity An activity that through the practice or application of recognized prevention strategies is intended to inform universal populations about substance use or abuse issues mobilize communities for change provide opportunities for pro social bonding positive alternatives After clicking the Add New button the Service Approach Single screen will now be blank De Code Select One M Activity Name Entire County Albany anes Select One This is a screen shot of the Single Session Activity Approach with a Geographical Type of County From the Service Approach Single Session screen select the Activity Code from the dropdown list 2 If desired enter in a brief description to associate to the Single Session Activity in
76. eseusaseesateesaesasenss 66 BEJNNINGA ROVI ON ar E E EES 67 Bata Olei aaee ee 69 Data Collection Guidelines ccccccssssessssesssssssssssssssessssscsssscessesesassesessesesacsesesacsesassesaseesaseesesaesesateesasesasaeeasateess 69 Recurring Program Initiation Model amp Non Model c ccccccssssssessscsssssrsescsseecsseeseeceseecasersaseeseessseesersasersasensan 71 Adding an Additional GlaSS GHOUD ssa icsssasssiasuscicemsionatadennaticandesencdinceestdunnostencntedesquniaetscandeddenesenstcnitevietiaet cides 73 Recu ming Program s CUI CI rece zetis acece ceed ne tauiaadnd a oceans tue sutae vosieesi a A oucatageatadeedeiel sexcnsbasacanans 74 Single Continuing Activity Initiation ccccessssssssssssscsssesssssssessssssssessesesessesesasessessesesacsesaeeesaueesaeeesaseesesaneesasersasen 77 Adding New Non Workplan Single Session Continuing SSC ACtiVItICS cccceccssecsstsessssessssesssssseessseeeseeerees 79 Single Session Continuing Activity D liVery cccccecscsessssessssssssssssssssscscsseessseesssesceseseesaseeseseeseseesaseeseseeeesasensaeen 81 Sne eE ee ein E i a ee ee 83 Locating Single Session Activities cscsccccssessssssesssessssssesssscssssseescsecssecsnsecensesesseseseestseesnsecesseenseeaesesenssseees 85 Entering Single Session Activities not Defined in the Workplan cccccccsssessscsssscsersssesssecsserssseesecesersrsaserees 86 O BUON ernest terrence E E A eee ete ee er ee ere
77. etion and Case Summaries from the Data Collection Landing Page 3 From the Early Intervention Completion Reporting listing screen there are several options to locate the participant completion s a Participant Code Enter in the participant s identifier code Note You do not need to select the Target Population and Location in order to search for a participant b Target Population Select the Target Population from the dropdown list c Location After selecting the Target Population select the Location from the dropdown list d Sort By Allows you to filter the results by an identifying field 4 There are two 2 types of completions to view Select the appropriate Display Mode a View Active Assignments participants with Assignments but haven t received completion yet b View Completion in WP Year all admitted participants will be shown with participants who have completion within the WP year Note Completion participants will have a Completion Date displayed and are considered Inactive Participant Code ec o Fopulation SelectOne M Location SelectOne ssid SelectOne WM One Sort By Identifier Code si Identifier Code Identifier Code View Active Assignments View Completion in WP Year Display Mode 5 Click the button 6 A list of data will appear To enter discharge information click the button next to the appropriate Identifier Code Target Date of First Early Complet
78. ewed Adobe Flash Player is a free download that should allow users to view any Flash swf files videos PARIS U a 6 KIT Solutions 2012 Menu Information The menu for the application is located across the top of the screen Albany Diocesan School Board user Mary JONES Log Off icine Workplan Development orkp pproval Data Collection Data Colection Repons Administration Knowledge Base knowledge Base u pome Landing Page gt PIN Inventory gt Target Population gt gt Service Approaches 1 Main Menu Constant unchanging 2 Workplan Progress Displays movement through Workplan also used to navigate back to the previous pages The top of the menu gives you a link to Log Off of the Application Your organization name is listed as well as the user currently logged into PARIS Breadcrumb Trail The Breadcrumb Trail See arrow below allows you to return to a previous page within a module Reports rer Peon Knowledge Base Support Home AST Page gt gt PIN Inventory gt gt Target Population gt Service eee e The Breadcrumb Trail is currently available ONLY within the Workplan Development module e You will not be able to use the Back button located in your internet browser toolbar Using the Back button may cause errors within the application To return to a previous page use the Breadcrumb Trail located in the menu P te il KIT Solutions 2012 User Controls
79. f alpha or numeric characters This password will be used along with the User ID and Provider number to log into PARIS Once users logs in they can use the Change Password area to change the password to one of their liking 10 Enter in the staff member s Work Phone and Email address Contact Information Work Phone x Emai OO Fax 11 Once all information has been entered click Save to commit your changes If you do not want to save any changes click Cancel i i PARIS Us F I gt a 121 KIT Solutions 2012 Tips For those providers that use multiple PRUs you will have to specify the PRU Access for each staff member This will only appear within those organizations with multiple PRUs Setting the Status to inactive is used to keep a Staff Member in the database for history purposes but removed from all the Staff lists on forms When a staff member leaves your organization you will not be able to delete the staff member but you can make them inactive to remove their names from forms and prevent the staff member from entering PARIS All inactive staff members will be removed by KIT Solutions periodically throughout the year The User ID will be a combination of the first and last name and eight 8 characters in length If the staff member s name exceeds eight 8 characters letters will be removed If the staff member s name is not eight 8 characters in length the letter a will be added to the end until the U
80. from the Month Completed dropdown list 4 Enter a brief description in the Notes field optional 5 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e Focus Groups must be within the last 12 months prior to the Workplan Year e More information can be found regarding Focus Groups in the Knowledge Base module under PARIS Library See the document entitled Other Impactor Codes te 32 KIT Solutions 2012 eeds Assessment Results This section describes the PIN in terms of demographics and identified needs as determined by analysis of your Needs Assessment data Click Workplan Development in the main menu From the PIN Inventory Listing Page locate the appropriate PIN Name from the list Click on the amp next to the appropriate PIN Name Click the link entitled Results to enter the Needs Assessment Results Enter the PIN Population In Need Demographics a Ss oe LS The Needs Assessment Results screen will now be blank PIN Population In Need Demographics Age Grade Available Ages Grades Selected Ages Grades O 4 pre k 7 12 14 grades 7 9 5 4 grades k 4 15 17 grades 10 12 10 11 grades 5 6 7 18 20 HS Senior early college j21 24 later college young adult You can use CTRL mouse or Shit mouse ta make multiple selections The Add and Remove buttons will mowe yourselected items The Remove All button will remowe all items
81. g Page Tip e To locate a particular participant on the Listing page select ctrl F on your keyboard to open the Find feature for your internet browser This works for both Internet Explorer and Mozilla Firefox Void Button Users may Void the most recent Completion This will remove the participant s discharge so that users may enter a different Discharge record via the Active Admission listing etc For example if a Participant was mistakenly given a date of 04 17 2007 this will be removed and then enter the correct Discharge Information Target Date of First Early Completion Identifier Population Intervention Session Date Code 3 2 2012 030212 Location HONEOYE FALLS UMA MS 1 Locate the participant ID you would like to void PARIS U a 110 KIT Solutions 2012 _ Click the 2 button Once a Discharge has been voided the user must then Edit the information from the Active Admissions listing page as they do with all Active Admissions To do this follow these steps 1 Enter the Participant Identifier Code in the Participant Code field 2 Click the button to bring up the list of Assignments for the participant 3 Click the E button next to the appropriate Date of Early Intervention Session Tips e Inactive Participants on the Assignment History views cannot be edited by using the Void button when using the History listing screen PARIS U a 111 KI
82. g Program s Delivery radar Single Session Activities ea After delivery enter Session dates and Participant counts here oe After ERN enter Tene summary Jei here 212006 12 1455 PM This is only a partial view of the Landing page There are two ways to open a submenu topic The first is by clicking the submenu topic off of the main menu For an illustration of the main menu and submenu see Menu Information The other option is to click directly on the Landing page submenu topic link circled in red data here 8 1 2006 9 40 00 AM Tips e Applies to the Data Collection module only f a submenu item is grayed out and you are unable to click it the SA service approach was not specified in the WP If you need access to that SA you will have to request a WP revision yr Le 11 KIT Solutions 2012 sing the Listing Page After selecting a submenu topic from the Landing Page or Menu you will see the Listing Page When going into an area where the Listing Page is available the software allows you to select previously entered data to edit or view its content There are two types of Listing Pages Grid View and Hierarchy View Understanding the Grid View Data Source Date Completed Population Survey CTC R amp P Survey 11 2006 Focus Group Focus Group 11 2006 1 When first viewing the Listing page all of your data is available in a grid for searching Click the Edit button next to the line that rep
83. gets subsets of the total population with high risk factors C Universal targets the entire population or demographic subset not based on risk 12 Enter any Additional Information known about the Target Population Note If the Target Population is made up of two different IOM categories e g Indicated and Universal populations two 2 separate Target Populations should be created Additional Information Special Population Codes optional Available Special Populations Selected Special Populations Children in Foster Care Group A Children in Foster Care Homes Children of Substance Abusers COSA COA College Students Delinquent Youth non violent a Remove All lt lt You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Identify Other Population Po Select a Special Population Code as needed These are other optional descriptors of the Target Population If Other Special Population is chosen specify this group in the Identify Other Population field 13 Enter the Target Population Goals The Risk and Protective Factor Goals are statements of intent to modify the risk and protective factors of the Target Population as identified in your Needs Assessment Each Target Population must have at least one 1 Risk or Protective Factor Goal or one 1 Other Population Need
84. han one per service approach Click the Edit button next to the appropriate Class Group to change the name A non model group may not exceed 45 participants per Class Group Q Some Recurring programs Model and Non Models may begin in one year but carry over into the next year How do enter these programs in the Workplan A Recurring Programs often begin in one calendar year but will continue into the next year Start Date Nov 2012 End Date Feb 2013 Providers need to put Class Groups for these programs into the Workplan year they start Please use the planned Start Dates and End Dates for these year crossing programs Example Life Skills Training Class Group starts Nov 2012 and will end Feb 2013 As the Class Group begins in 2012 put the planned Start and End Dates into your 2012 Workplan PARIS will allow the End Dates to be in the next year e g 2013 During program delivery enter your session data in the Data Collection module using the Workplan that owns the Class Group in our example the 2012 Workplan would be selected and both the 2012 and 2013 Life Skills Training Class Group session data would be entered there The PARIS Reports module will summarize the activity data separately for each calendar year te 45 KIT Solutions 2012 Environmental Approach Environmental Strategies represent an approach to prevention that complements traditional individually targeted services Rather than target
85. hat the Workplan Report be viewed from the Reports module if the LGU or Field Office would like to view the Workplan while it s still in the Planning process before it has been submitted for approval See Reports for instructions If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc PARIS U a 65 KIT Solutions 2012 ORKPLAN REVISION AND UPDATE GUIDANCE Once a Workplan is submitted to the County LGU County contracts or Field Office direct contracts the Workplan is locked and cannot be changed solely by the Provider The Workplan can only be unlocked by the County LGU or the Field Office There are two 2 types of changes that can be made to a Workplan during the year 1 Update and 2 Revision 1 Workplan Update service Location may be updated by providers without a formal Workplan Revision process For all Recurring Services Model and Non Model Programs and Counseling the Service Locations of school building or zip code for a given activity location are required but may not be known at the time the Workplan is submitted Based on School District or Locality entered in the Workplan providers may select the school building or zip code from the list provided during their first monthly activity data entry when the actual Service Location s will be known Activity d
86. her information in the Workplan has been entered In this way providers will be more able to accurately assign FTEs to the different service approaches Providers may want to generate the Report Participants to be served by Service Approach to help them identify how many participants they expect to serve in the different service approaches Only enter Direct Service FTEs Full Time Equivalents FTE is a measure of staff work effort used by OASAS to determine the deployment of staff resources It represents the proportion of a full time employee worked by a given staff member with 1 0 equaling fulltime 0 5 equaling half time 0 25 equaling one quarter time etc Provider organizations vary in the number of work hours they require of staff for full time status e g 35 37 5 or 40 hours but OASAS defines a full time employee as one who works a minimum of 35 hours during a standard work week Providers should use their own organization s definition of full time status to calculate their FTE allocation Direct Service Direct Service staff time covers all tasks directly related to the provision of specific services to Target Populations Travel staff supervision related to direct service activities materials production and other preparation tasks associated with the service are all included in Direct Service Administrative Service Provider level management tasks such as strategic planning budgeting personnel management purchasing
87. ic Non Public or Charter from the School dropdown list Then select the school name from the second dropdown list b Select the Institute of Medicine IOM Prevention Level Note Select the Update All Sessions button if you wish to make all groups the same IOM level Indicated targets individuals with high risk factors and early substance use li Selective targets subsets of the total population with high risk factors iii Universal targets the entire population or demographic subset not based on risk c Enter the number of participants in the Class Group in the Projected Number of Participants field Note The Projected Number of Participants should not exceed 45 See Maximum Size Rule in the Tips box above select the Start and End Month from the dropdown lists Enter the Number of Class Groups you expect to conduct Note This field is defaulted to one 1 f Click the Add button After clicking the Add button the Class Group information will appear in a grid below all of the fields Class Group Location Participant Number Start Date End Date Mon Model 1 ALBANY HS 25 01 2006 03 2006 Remove Edit 7 Click Save to commit your changes If you do not want to save any changes click Cancel Tips You may add as many Class Groups as you need before clicking the Save button You may change the name of the Class Group to one of your liking to differentiate between the groups if there is more t
88. idelity Check This is a partial screenshot of the Recurring Data Collection screen 3 Select the Target Population from the Target Population dropdown list 4 Select the Service Approach from the Service Approach dropdown list Note Selections for this dropdown field are based on those selected in the Select Target Population field 5 Select the Class Group from the dropdown list The total number of sessions specified will now appear allowing you to edit Session details 9461 1 1 9 2007 12 94622 0 9463 3 0 9464 4 0 Edit 9465 5 0 Edit 9466 6 0 9467 7 0 9468 8 0 94699 0 9470 10 0 Edit Pages 123 PARIS U a 74 KIT Solutions 2012 O The next session number should appear above the grid for data entry If not click the Edit button next to the a appropriate Session to add details pertaining to the session The Session details will now appear allowing you to enter session details Target Population Albany High TF1 Service Approach Reconnecting Youth RY Classroom Education Ser Class Group MW Session 3 Session Date MM DD YYYY JL bO e Count OO Comment Po a Enter the date of the session in the Session Date field as mm dd yyyy or select the date of the session by clicking on the calendar b Enter the number of participants at the session in the Count field c Enter any notes regarding the session in the Comment field optional d Click Save to commit your changes If you do not want
89. ierarchy View saiccicstiucraiayeniiicns hos ude bntstjaucldvoaisndeljavaneniawban caves wxdalatisewsh sta acdlsiuntoins ist dauclvoasndslantites 12 Using the CDN WCW OMe cocsntansueesstaetocoasereiaeutsesti uso cnlseantsadosadiogt escuan eeere ovale E TPAS 14 POUT TOC UN ccna nga ane a ease aeons btn never onetacetba demain ease age rete saresecicer einer aoevistanie eek E 16 ONCE FOUN EOOD e E es cgnnuadudey E E E AEE AA E E E 17 For OASAS Provider PARIS System Administrator ccsccesssssscsesssssssseesesseseessseesesesesseesessseessesseesrsenseeens 18 System Administrator Login Procedure ceccssssccsssescsssscsssssecsesecsssecsssesesseeesesseceseeeesesacsesaseesessesaseesaseeeesasersatens 18 OLCA 19 Sa E E E E A E A E E E E E 19 SEEI E N OKOIA ae E E E E EE E eee 20 Add Draltior Next Planning Yoaienssssssp a ai 21 Workplan Development ca serteepsteant sadacn occa tnoert eunn AR EREE aaae RE EARED eaa EAEEREN e RETR EN 22 Adding tho Population IN NOGU sessin E dehy 22 Paine Eae S NCS FTE T E eee ee ee 24 LAI ile o lt alila e Aen N A E E 26 Needs Assessment Methods ccccccsssssscssssssssssesecsssesssesscsessesaeseesecseseesaesesseseesessesseseeseesaesaesasseseesersansassesensansass 28 Add Population SUIV CY S nesnenin R T T OEE 29 Rad ACANA NOCO oo E E E E E 30 Add Key Informant INFEIVIGWS cas sazsseaycasadiateadeuutveatontulawiaivadveannrsawaduedsiaainncumnsd iodaabeiuadinabestaansbanionenianrecuannnisbaduedste 31
90. ils 7 Click Save to commit your changes You will be returned to the list of months for that Activity Type where you can select different months or select different Activity Types a If you do not want to save any changes click Cancel 8 Click the button to return to the Data Collection Landing Page Note Instructions for entering data for the various Environmental Activities follow PARIS U a 89 KIT Solutions 2012 Environmental Activities Monthly Summary Activity Specific Activity Type Alcohol Outlet Compliance Checks Off Premises Enforcement 1 Follow steps 1 6 under Environmental Activities Monthly Summary General Note The field for Percent compliance will be system generated after you click on the Add Compliance Session button KIT Demo Testi Jan 2009 Dec 2009 Target Population Activity Month Environmental Type Location Number of outlets checked Number of outlets selling alcohol to minors Percent compliance Number of Consultation Planning Meetings Add Compliance Session selling alcohol to minors Number of outlets 66 67 100 T5 Return to Data Collection Landing Page Percent Compliance Mtgs Video Help info ES PIN TP1 Alcohol Outlet Compliance Checks Off Premises Jan 2009 Enforcement Select One Consultation Planning Locati 0 Riga town 2 Rush town 1 Scottsville village 2 After clicking on the Add Com
91. individual or family risk and protective factors these strategies target community risk factors in the shared environment that influence population levels of substance use and abuse and problem gambling These strategies look to establish or improve a community s social norms towards substance abuse improve the laws regulations and or policies that codify these social norms or improve compliance with the laws and policies thus influencing the incidence and prevalence of substance abuse and problem gambling Strategies can center on legal and regulatory issues or can relate to service and action oriented initiatives After clicking the Add New button the Service Approach Environmental screen will now be blank Program Activity Select One Code Entire County F Albany Locality Select One This is a screen shot of the Environmental Service Approach with a Geographical Type of County 1 From the Service Approach Environmental screen select the Program Activity Code from the dropdown list 2 Select the Location where the sessions will take place a By default the Entire Geographical Service Area GSA is selected Note The GSA displayed is based on the Target Population information selected in the PIN Inventory b Ifyou are targeting a specific area within the GSA uncheck the Entire GSA and select the Locality from the dropdown list Note If you selected the Entire GSA as your location DO NOT also select a Location from th
92. ion Identifier Population Intervention Session Date Code Location Honeoye Falls SD HONEOYE Ea id cs ae EE This is an example of a participant who has not received a Completion yet View Active Assignments Display Mode PARIS Us F I gt a 109 KIT Solutions 2012 A new screen will appear allowing you to enter the Discharge information Target Population Honeoye Falls SD TF1 Location HONEOYE FALLS LIMA Participant Identifier Code 030212 Date of Last Session C beO O Total Number of Sessions Parent Guardian involved in any OvYes No of the sessions Enter the Date of Last Session as mm dd yyyy or select the date from the calendar b Select the Total Number of Sessions from the dropdown list c Select whether a parent or guardian was involved with the session using the Parent Guardian involved in any of the sessions radio buttons d Select the 30 Day Use by selecting the appropriate check boxes Select all that apply Note If Other is selected specify what the occurrence is in the Other Specify field i Enter the number of days of use within the past 30 days in the Days Used field to the right of the selected substance e Select a Referral to Services by selecting one of the check boxes if applicable Select all that apply 7 Click Save to commit your changes a lf you do not want to save any changes click Cancel 8 Click the button to return to the Data Collection Landin
93. ited from Single Continuing Initiation The button takes you back to the SSC Data Collection Listing Page so you can switch easier between groups for data collection rather than going back to the Data Collection Landing Page tia 82 KIT Solutions 2012 Single Session Activities A Single Session Activity that through the practice or application of recognized prevention strategies is intended to inform or educate general and specific populations about substance use or abuse 1 Click Data Collection from the main menu 2 Click Single Session Activities from the Data Collection Landing Page The Single Session Data Collection screen will now be blank Target Population Activity i This is a partial screenshot of the Single Session Activities screen 3 Select the Target Population from the Target Population dropdown list 4 Select the activity code from the Activity Code dropdown list Note Only those activity codes selected within Workplan Development will display in the Activity dropdown list 5 Click the button to display the sessions associated with the Activity code The Sessions will now appear allowing you to edit Session details Activity Code Activity Name Activity Date S Other Impactor Training Probation Training 2 13 2007 Albany city 60 min 10 Edit 6 Click the Edit button next to the appropriate Activity Name to add details pertaining to the session The Session details will n
94. ith participants who have been discharged within the WP year Note Discharged participants will have a Discharge Date displayed and are considered Inactive c View All Discharges all admitted participants will be shown with participants who have been discharged Note Discharged participants will have a Discharge Date displayed and are considered Inactive Participant Code Targa SelectOne Oo O WM Fopulation Location m View Active Admissions Display Mode View Discharge in WP Year View All Discharges 5 Click the button 6 A list of data will appear To enter discharge information click the button next to the appropriate Identifier Code Admission Discharge Identifier Target Population Date Date Code Location Jeff Co Residents TP4 2 3 2012 eee Adams town E exit This is an example of an admitted participant who has not received a Discharge yet View Active Admissions Display Mode PARIS Us F I gt a 102 KIT Solutions 2012 2 gt on A new screen will appear allowing you to enter the Discharge information Target Population Albany High TF1 Location ALBANY HS Participant Identifier i Code 12334 Date of Discharge C beO bO B Reason for Discharge Discharge Note Oo O of Individual Sessions of Group Sessions of Family Sessions Enter the Date of Discharge as mm dd yyyy or select the date of discharge from the calendar Select the Reason for Discharg
95. itted to the LGU or Field Office You may continue to work on your Data Collection while working on your revision changes The other will read Draft Revision This is the Workplan that should be updated and then re submitted for approval The statuses will change to an REV e g REV Draft Revision REV State Review etc Once a revision is state approved the State Approved Workplan will read Archived indicating that this was the original Workplan submitted to the LGU or Field Office This Workplan cannot be changed or viewed The Draft Revision Workplan will become REV State Approved Note to NY Board of Education Once you click the Submit button your status will change to Submit DOE Then when the DOE approves it the statues above Development Statuses will apply to you PARIS U a 19 KIT Solutions 2012 Selecting the Workplan To begin entering the data for your Workplan Development a Workplan must first be selected Use the instructions below to select the Workplan Note This feature allows you to search for the appropriate Workplan Accepted and Draft or Archived This step is not required in order to begin your Workplan Development or Data Collection Select 1 Click Home from the main menu 2 Select your Workplan by clicking in the radio button PRU Name PRU Number Fiscal Year Workplan Status Selected KIT Workplan Trng 160007 Jan 2008 Dec 2008 Draft Planning oy This is a partial scree
96. ixed set of participants for substance abuse education skill building and attitude change are classified as Non Model Programs This category consists of other recurring programs that are provided without a research evidence base that demonstrates their effectiveness They may be provider developed promising programs After clicking the Add New button the Service Approach Non Model screen will now be blank Video Help Info Service Approach Non Model Subtext a OOO O Name Program Activity Name Program Description ka Session Length Session Count O 1 From the Service Approach Non Model screen enter the Program Name 2 Select the Program Activity Name from the dropdown list You may only select one 3 Enter a Program Description text 4 Select the Session Length from the dropdown list 5 Enter the number of sessions in the program in the Session Count field 6 Enter the Class Groups information Class Groups a Zipcode lOM Prevention Level Participants Per One Class Group O Start Month End Month Number of Class Groups Add This is a screen shot of the Non Model Program Service Approach with a Geographical Type of Zip Code DAO 44 KIT Solutions 2012 a Select the Location from the dropdown list Note If School was selected as your Geographical Area when your PIN was initially entered two 2 dropdown lists will appear First select the school type Publ
97. m name and click the button to place it back into the Available list Start Month select One End Month Sele Projected number of Participants Assessed Of Projected number of Participants Admitted Of 11 Select the Start Month for the Service Approach from the dropdown list 12 Select the End Month for the Service Approach from dropdown list 13 Enter in the Projected Number of Participants Assessed for the duration of the Workplan year 14 Enter in the Projected Number of Participants Admitted for the duration of the Workplan year 53 KIT Solutions 2012 5 Glick Save to commit your changes If you do not want to save any changes click Cancel Tips e For school based PINs ONLY you are able to select multiple individual school buildings in addition to specifying a number of Undetermined Locations unknown locations When entering your monthly data under Data Collection you will have to specify the Location then DWO 54 KIT Solutions 2012 Early Intervention A service provided in accordance with an Individualized Services Plan ISP to those participants who meet the admission criteria set forth in the prevention provider s policy and procedure manual Early Intervention services may be individual group or family After clicking the Add New button the Service Approach Early Intervention screen will now be blank H Video Help Info Early Inter
98. me it may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your internet browser window If using Internet Explorer click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block pop ups checkbox is checked then click on the Settings button to allow for exceptions If using Mozilla Firefox click the top toolbar option Tools and then go to Options After the Options window is available you will want to click on the Content tab at the top of the window If your Block Popup Windows is checked click the Allowed Sites button to the right to allow for exceptions You can now add the PARIS links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from PARIS You will want to add httos kitservices1 kithost net for the live application and htto demo kithost net for the demo application Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using PARIS Use of Videos The PARIS videos require Adobe Flash Player be installed on your computer in order to be vi
99. n from the main menu 2 Click Early Intervention Assignment from the Data Collection Landing Page 3 Click the button The Assignment for Early Intervention screen will now be blank Target Population Select One iv Location Select One Participant Identifier Code OOOO O O Re Assignment to Early o Intervention Gender Select One Grade w Race Ethnicity Select One w Age Select the Target Population from the dropdown list 5 Select the Location from the dropdown list 6 Enter the Participant Identifier Code Note The Participant Identifier Code may be up to 10 characters long and any combination of alphabetic letters or numbers to identify a participant You cannot use any punctuation marks or symbols a lf you are attempting to enter a re Assignment a new Assignment episode for an existing participant ID select the Re Assignment to Early Intervention checkbox indicating that the participant Identifier code previously received an Early Intervention 7 Select the Gender of the participant from the dropdown list 8 Select the participant s Grade from the dropdown list 9 Select the Race of the participant from the dropdown list 10 Select the Ethnicity of the participant from the dropdown list 11 Select the participant s Age from the dropdown list Tips e The button will allow you to verify if a participant ID is already in use A participant ID can only be use
100. n shot of the Home page 3 You may now begin your data entry a To enter your Workplan details first ensure that the Workplan Status of your PRU is set to Planning or Revision Then click on Workplan Development from the main menu For more information see the Workplan Development section of this manual b To enter your Data Collection sessions first ensure that the Workplan Status of your PRU is set to State Accepted Then click on Data Collection from the main menu For more information see the Data Collection section of this manual Tips e Your Workplan information PRU Name Number and Fiscal Year is preloaded into PARIS for you If this information is incorrect for your organization contact your Field Office to have it changed i PARIS U p 20 KIT Solutions 2012 Add Draft for Next Planning Year The button is used to enter a new Workplan for the upcoming Planning year You have the opportunity to copy a previous Workplan a Workplan from a prior year or to begin a brand new one You must be logged in using the appropriate permissions Prevention Director or Program Contact h PRU Select One Period Copy From Previous Year Select One Delete Cancel From the Home Landing Page click the button Select the PRU from the dropdown list From the Copy From Previous Year dropdown list select Yes or No d b Yes lf you will be working with the same Target Populations and Se
101. nd localities and or adjoining school buildings to be combined into a Custom Location Providers will not need to create a unique Population in Need PIN for each adjoining town or locality or every adjoining school building where they conduct a needs assessment or provide services Once providers create a Custom PIN that PIN or a portion of that PIN can be selected as a Target Population Providers can then select for data entry one of the individual towns localities or school buildings listed in the dropdown list 1 Click Administration in the main menu 2 Click Custom Location from the Administration Landing screen 3 Click the button The Custom School Location Grouping screen will now be blank Geo Type County Albany 4 Select the geographical type from the Geo Type dropdown list a If Locality was selected click the button b If School was selected first select the school type from the Private Public dropdown list Then click the LSet Scho button Note The Other dropdown list will become active only if School is selected as the Geo Type c The list will appear in the box located at the bottom of the screen PARIS U a 125 KIT Solutions 2012 Available Schools ALBANY CITY SD Add gt MONTESSORI MAGNET SCHOOL E l Selected Schools Remove lt SCHOOL 16 SCHOOL 18 SCHOOL 19 v You can use CTRL mouse or Shift mouse to make multiple selections The
102. ne 1 of the OASAS approved youth surveys was used select the appropriate one from the dropdown list and enter the relevant information on the screen Survey data should be no older than three 3 years from the date of survey data collection add Population Survey 1 From the Needs Assessment Methods screen click The Population Survey screen will now be blank Survey Mame Select One o v t Month Completed Select One Notes 2 Select the Survey Name from the dropdown list Note If Other is selected you must identify it by name in the Notes field and are required to collect a minimum of three Archival Indicators 3 Select the Month Completed from the dropdown list 4 Add any Notes pertaining to the Survey as needed 5 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e Population Surveys must be within the last 36 months prior to the Workplan Year e f Other is selected as the Survey Name you must enter 3 archival indicators to fulfill the required amount of Needs Assessment Methods KIT Solutions 2012 te 29 Add Archival Indicators Archival data is any data that has already been collected and or documented at the local state or national levels and an Indicator is a specific piece of data related to what is being measured OASAS is requiring the collection and examination of at least three 3 archival indicator data for the pur
103. nt cannot be voided PARIS U a 99 KIT Solutions 2012 Prevention Counseling Monthly Data Collection 1 Click Data Collection from the main menu 2 Click Prevention Counseling Monthly Activity Census from the Data Collection Landing Page The Counseling Data Collection screen will now be blank Target Population Select One x Month Select One 1 3 Select the Target Population from the dropdown list 4 Select the Month from the dropdown list 5 Click the Search button to display the sessions Note All multiple or unknown locations specified within the Workplan will be displayed within the grid The Sessions will now appear allowing you to edit Session details Location Individual Family Group ALBANY HS 0 0 0 Edit 6 To add details pertaining to a session click the Edit button Target Population Albany High TH1 Month Feb 2007 Location ALBANY HS Service Location Street Address U a ai E Aaa et pT a Select the Location from the dropdown list You will have to enter in the Service Location Street Address and Service Location Name ONLY if a Location other than school was selected b Enter the Number of Individual Sessions that occurred PARIS U yr 100 KIT Solutions 2012 c Enter the Number of Family Sessions that occurred Enter the Number of Group Sessions that occurred Click Save to commit your changes You will be returned to the Counseling Data Collection scr
104. nts who have open Assessments but haven t been given a Disposition and Admitted counseling participants without a discharge b View Allin WP Year all participants who have open Assessments and have been given a Disposition within the current WP Year History Listing c View All Assessments users may view one participant s history of Assessments episodes using the Participant Code field or view all participants histories using the Target Population and Location dropdown lists History Listing Note These participants are considered Inactive Participant Code Target Population Selec la B Location E Edit Active Assessments Display Mode View Allin WP Year View All Assessments Search 3 Click the button 4 A list of data will appear Click the button next to the line that represents the data to be viewed or edited PARIS U A 97 KIT Solutions 2012 Target Population Participant ID 1st Assessment Visit Date Disposition Date Location Albany High TP1 12334 2 7 2007 3 21 2007 ALBANY HS This is an example of the Edit Active Assessments Display Mode 5 After you click the button you will be taken to the entry screen This page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Tips e To locate a particular participant on the Listing page sel
105. of risk factors low levels of protective factors higher prevalence of a specific problem behavior or any combination thereof Click Workplan Development in the main menu 2 Click the button The Population In Need screen will now be blank PIN Name 2 Status Actie PIN County Albany Geographic Type Select One w Geo Area Coalition C Problem Gambling F Enter a descriptive name of your Population In Need in the PIN Name field e g Albany 7 12 graders Note If your PIN identifies Problem Gambling needs the PIN Name should have Problem Gambling included in text e g PIN Name County Youth 10 20 Problem Gambling Enter the Size of the population for which you assessed Note Enter only numbers comas and periods are not accepted Note If the PIN is associated with a Coalition then the Size indicates the estimated population the coalition intends to serve in the upcoming year The PIN County is filled in for you depending on the Workplan chosen Select the Geographic Type from the dropdown list select the specific Geographic Area covered by your Needs Assessment from the dropdown list Note Selections for this dropdown field will be available once a Geographic Type has been selected If County was selected as the Geographic Type the application will automatically enter your county P te 22 KIT Solutions 2012 A PIN can be created and utilized by providers
106. ollection from the main menu Click Prevention Counseling Assessment from the Data Collection Landing Page Click the button Date of 1st Assessment i iis Enter the Date of 1st Assessment as mm dd yyyy or select the date of the first assessment date from the calendar H Click the button The Assessment screen will now be blank Target Population Location ji ticipant Identifier Code Y Re Assessment Re Admission C Gender Age hd Grade Race Ethnicity Select the Target Population from the dropdown list Select the Location from the dropdown list Enter the Participant Identifier Code Note The Participant Identifier Code may be up to 10 characters long and any combination of alphabetic letters or numbers to identify a participant You cannot use any punctuation marks or symbols a Ifyou are attempting to enter a re Assessment a new Assessment episode for an existing participant ID select the checkbox indicating that the participant is being Re Assessed or Re Admitted a nt Identifier Code CN SS re T Re Assessment Re Admission Select the Gender of the participant from the dropdown list 10 Select the participant s Age from the dropdown list PARIS U p 94 KIT Solutions 2012 1 Select the participant s Grade from the dropdown list 12 Select the Race of the participant from the dropdown list 13 Select the Ethnicity of the participant from the dropdown list
107. on the left click on the item name and then click the button to move the selection into the Selected list on the right To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right To remove an item from the Selected list click on the item name and then click the button to return it to the Available list To remove more than one item from the Selected list hold the control key on your keyboard while clicking on the item name Then click the Remove All lt lt button to move the selections into the Available list To select all items use the Shift key on your keyboard and follow the above steps If you delete a Target Population please note that all associated information Service Approaches etc will also be deleted from the application P te 40 KIT Solutions 2012 service Approaches There needs to be at least one 1 Service Approach selected for each Target Population per PIN w o mT From the Target Population Listing Page locate the appropriate Target Population from the list Click on the amp next to the appropriate Target Population Click the link entitled Service Approach select the Service Approach you are targeting from the dropdown list Select Ons IEE ane Click the button A new screen will appear showing the Service Approach you selecte
108. onal search features using list boxes so you can select multiple selections 9 Select a Region from the dropdown list 10 Select an LGU from the dropdown list 11 Select a Provider from the dropdown list PARIS U a 115 KIT Solutions 2012 2 select a PRU from the dropdown list 13 Click the Next Step button to advance to the next screen Clear Data Source Workplan Summary Data v Step 2 Select fields to be viewed exported Available Fields did StateParent LquParent OrganizationID WorkplanID FrulD ProviderNumber PeriodID PeriodName FullDate PruNumber ManagerMame WorkPlanContackhamne AdminRegion Regiontame ContrackTypecode Orghiame Profane County DireckorMame DirectorMamez Address Select Fields Selected Fields Add Field Add All Field gt gt lt Remove Field lt lt Remove All Fields Move Field Up Move Field Top Move Field Gown Move Field Bottom 14 Select a Data Source from the dropdown list 15 Choose from the Available Fields list by selecting the field names you want to export and clicking the Add Field buttons to add a field to the Selected Field list Note Hold down the CTRL key to make multiple selections The following table summarizes the buttons Button Function Add Field gt Add All Field lt Remo
109. ons 2012 If the Model program Project SUCCESS is chosen it will automatically generate the Prevention Counseling Service Activity SA of Project SUCCESS You will not be able to add another Prevention Counseling SA to this Target Population If you enter a Prevention Counseling SA before registering Project SUCCESS the application will not generate the linked Prevention Counseling SA to Project SUCCESS You may add as many Class Groups as you need before clicking the Save button You may change the name of the Class Group to one of your liking to differentiate between the groups if there is more than one per service approach Click the Edit button next to the appropriate Class Group to change the name A model group may not exceed 35 participants per group Maximum Class Group Size Rule A Model Program may not exceed 35 Participants per Class Group If the of Participants per Class Group exceeds 35 but is less that 46 the Service Approach must be entered as a Non Model Program If the of Participants per Class Group exceeds 45 you must enter the Service Approach as a Singe Session Continuing Activity Educational research shows that larger class sizes to fewer that 30 Some indicated Model Programs such as Reconnecting Youth require smaller Class Group sizes and these published limits should be followed i X Non Model Programs All other recurring programs delivery of four 4 or more sequential sessions to a f
110. ormation about how to contact Support an online version of this manual updates to PARIS and frequently asked questions F a F F Support Site oe p Home Contact Support Manual What s New FAQ Feeder Forms Service Evaluation Online Trainings Lice alls Thursday June 14 2007 Home Login Welcome to the PARIS Support Site El Please read below to see all of the features available to you on this site Contact Support To contact Customer Support about a bug or for help using the system click on the Contact Support menu link Manual Use the Manual link to view the online user Manuals for PARIS What s New Any changes or modifications that have been made to PARIS will be noted under the Whats New menu link FAQ To search the Frequently Asked Question section for a list of commonly asked questions that will help you use PARIS click the FAQ menu link and follow the instructions Feeder Forms To print the available Feeder Forms click the Feeder Forms link Service Evaluation To evaluate PARIS click the Service Evaluation link Online Trainings Click the Online Trainings link to receive information regarding Online Trainings 1 To reach the Support Site click Support from the main menu A new window will open displaying the Support Site 2 To submit a problem question or suggestion for improvement click the Contact Support link a Fill in the appropriate fields b Click the Submit button
111. ors must deactivate accounts when staff leave employment or will no longer be using the system KIT will delete provider s deactivated accounts after 6 months In addition starting in May 2009 accounts that have not been used in the past 12 months will be deleted by KIT prior notice will be sent to the System Administrator and Prevention Director by email Maintenance of the User Account contact information is the responsibility of the Provider s System Administrator As we use the email addresses to communicate with providers it is essential that they be updated as needed 9 KIT Solutions 2012 h PARIS U i 1 taff Staff registration needs to be done before entering the Workplan or service data Staff registration can only be done by the system administrator A staff member MUST be entered if he she will a Write the Workplan b Need access to the database for data entry To create a staff account use the following steps 1 Click Administration in the main menu 2 Click Staff from the Administration Landing screen 3 Click the button The Staff Information screen will now be blank General Information Salutation Select One First Name f Last Name f Permission Default Select One Title f Status Select One Second Language Select One i 4 Select a Salutation from the dropdown list 5 Enter th
112. ow appear allowing you to enter session details Target Population County Youth 10 20 TF1 PIN Activity Code Other Impactor Training Activity Name Length Select One x Activity Date iiis Location All L County Comment a If desired enter in a brief description to associate to the Single Session Activity in the Activity Name field b Select the session Length from the dropdown list PARIS U p 83 KIT Solutions 2012 c Enter the correct date of the session in the Activity Date field as mm dd yyyy or select the date of the session by clicking on the calendar d Select the activity Location from the dropdown list if it has changed from what was initially entered in the Workplan e Enter the number of participants or appropriate count for the type of service e g Newsletter number of materials distributed in the Count field f Enter any notes regarding the session in the Comment field optional g Click Save to commit your changes If you do not want to save any changes click Cancel 7 Click the button to return to the Data Collection Landing Page PARIS U a 84 KIT Solutions 2012 ocating Single Session Activities 1 From the Single Data Collection listing screen begin by selecting the appropriate Target Population from the dropdown list a lf No Target Population is selected then you must select the appropriate PIN from the Select PIN dropdown list
113. pdown list Select the End Month from the dropdown list Enter the planned number of participants in the Planned Number of Participants field Click Save to commit your changes If you do not want to save any changes click Cancel oe SE a m i PARIS U gt 56 KIT Solutions 2012 Performance Target From the Service Approaches Listing Page click on the next to the appropriate Service Approach type Click the link named Performance Targets Click the button A new screen will appear displaying the Performance Target associated with that Service Approach type ee ae Tips e Performance Targets are not required for Single Session Activities or Single Session Continuing Activities Model and Non Model Programs Performance Targets are the same for Model Programs and Non Model Programs After clicking the Add New button the Performance Target screen will now be blank are Ld ier Ld mmididiyyyy Achieve By Date mmddyy Risk Protective TA Factor Select One Mean Change Select One Performance Measure Instrument Other Instrument tt This is a partial screen shot of the Performance Target screen 1 From the Performance Target screen enter the Start Date of this goal as mm dd yyyy 2 Enter the Achieve By Date as mm dd yyyy 3 Select the Risk Protective Factor from the dropdown list Note Selections for this dropdown list are based off of those selected in the Target Population
114. pliance Session button a grid appears showing your data If you have additional locations for that Activity Type for that month select another location and continue the process Repeat the steps for all locations for the month 3 Click Save to commit You will be returned to the list of months for that Activity Type where you can select different months or select different Activity Type Activity Type Alcohol Outlet Compliance Checks On Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Alcohol Outlet Compliance Surveys Off Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Shoulder Tap Surveillance Off Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises PARIS U p 90 KIT Solutions 2012 Activity Type Drug Sales Surveillance Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Party Patrols Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Alcohol Outlet Server Training On Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises Activity Type Alcohol Outlet Server Training Off Premises Enforcement Follow the same steps as Alcohol Outlet Compliance Checks Off Premises
115. port to print 4 Click the disk button lal or to save the report Tips e If you have a pop up blocker on your computer hold the ctrl key down while selecting any button used to view the report e g Show Report PDF etc PARIS U A 114 KIT Solutions 2012 Query Builder The Query Builder allows LGU Field Office and State users to export their PARIS Prevention data in its raw form which will enable them to create customized evaluations based on desired criteria If you would like to export data use the following steps 1 Click Reports from the main menu 2 Click Query Builder from the listing page 3 Click the Add New button Data Export Format standard Non Standard Enter a Query Title in the text box 5 Select the program format from the Data Export Format list choose whether you want the data exported to a Microsoft Access file CSV or an Excel Spreadsheet Note You don t need to select a format on each screen since these fields follow you through each step 6 Using the radio buttons select Standard or Non Standard format step 1 Filter Options Time Period Ale Normal View Advanced View Region All w LGU All w Provider AIl w PRU All w Select a Time Period from the dropdown list 8 Using the radio buttons select Normal View or Advanced View a Normal View Gives normal search features using dropdown menus b Advanced View Gives additi
116. poses of determining a PIN Archival Indicator data is required to be updated annually in the Workplan The archival data should be no older than three 3 years 1 From the Needs Assessment Methods screen click pel Scchival Indicator The Archival Indicator screen will now be blank Archival Indicator Mame Select Cine More Info 2 Other Indicator Year Select One Notes 2 Select the Archival Indicator Name from the dropdown list Note If Other is selected you must identify it by name in the Other field 3 Select the year the data covered in the Indicator Year dropdown list 4 Add any Notes pertaining to the Indicator as needed 5 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e You will need to fill out this screen three 3 separate times to fulfill the minimum required Indicators needed to submit e Archival Indicators must be within the last three 3 years prior to the Workplan Year e f Otheris selected from the Indicator Name dropdown list you must still enter 3 archival indicators tae 30 KIT Solutions 2012 Add Key Informant Interviews A Key Informant Interview is conducted on a one to one basis with someone in a position to have access to specific information and who understands what is happening relative to a specific risk factor or problem behavior Key informant Interviews are required to be updated annually in the Workplan
117. r request must be sent by email to OASAS PARIS Helpdesk ParisHelpDesk oasas state ny us with a copy sent to the providers OASAS Field Office Regional Coordinator OASAS will inform the provider of the disposition of their waiver request within one week The data collection module will be reopened for a period of two weeks from the approval notification date Only one waiver per fiscal year will be granted Exception for recurring programs that began sessions in one contract year and finish sessions in next contract year For recurring programs begun in current year providers should continue to use their current year Workplan Data Collection Module to enter the remainder of the sessions PARIS will automatically generate screens for monthly data entry of the Service Approaches that were identified in your Workplan All required data elements not identified in your Workplan will need to be entered as a part of monthly data reporting If you deliver Single Session Activities during the year that are not planned i e not identified in Workplan you will need to enter them as they are delivered Data for Prevention Counseling Model Programs Non Model Programs and Environmental Strategies cannot be entered in data collection unless they were in your approved Workplan If you need to add a Recurring Service Activity or an Environmental Strategy during the year you will need to request a Workplan Revision The main components of Data Reporting in P
118. rections will appear informing you of any errors or incomplete sections that must be completed for submission You must click this button before submitting your Workplan for approval Vide Return to PIN Listing Participant count 200 is greater than target population size 1 Albany High TF1 Counseling admitted population size 20 is greater than target population size 1 Albany High TP 1 Counseling admitted population size 20 is greater than target population size 1 Albany High TP1 te 61 KIT Solutions 2012 nm p ORKPLAN WP APPROVAL The PARIS application will track dates of any documented correspondence between Providers Counties LGU s and Field Offices Providers e The Provider completes and submits the WP to the appropriate governing body County LGU if county contract or Field Office if direct contract The Prevention Provider Director is attesting that he she approves the Workplan when it is submitted PARIS sends email notification to the County LGU and Field Office that the WP has been submitted e The WP is locked and cannot be modified by the provider after it is submitted e If the County LGU or Field Office County LGU if county contract or Field Offices if direct contract has questions regarding the WP they will contact the Provider to discuss e If the County LGU or Field Office requests modifications to the WP the County LGU or Field Office will document what needs to be modifi
119. resents the data you would like to edit view Population survey CTC R amp P Survey 11 2006 2 After you click the Edit button you will be taken to the entry screen This page will be in the edit mode Make any changes needed to the form Click the Save button to save those changes Understanding the Hierarchy View County Youth 10 20 Size 35200 Methods YA 4 200b6 17 45 00 AM Results 7 14 2006 11 49 00 AM Target Population A Hierarchical View is used when there is a Parent Child relationship Looking at the example Ex 1 shows the parent County Youth 10 20 this is the PIN that was created in the Workplan Development module whereas the items underneath are the children Methods Results and Target Population are all associated with the PIN The need to link a child Methods to a parent PIN Name adds complexity to the process of adding and searching The hierarchical view was designed to simplify these tasks PARIS U A 12 KIT Solutions 2012 Using the Hierarchy View 1 All of the parents will be displayed on the Listing page upon entering the module These are denoted with a Size 7000 Size 35200 2 TO view all of the children underneath a parent click on the County Youth 10 20 Size 35200 3 The will become a and all of the children will be displayed below the parent County Youth 10 20 Size 352700 Methods PA 4 2006 11 49 00 AM PA 4
120. rmation click the Edit button next to the appropriate Session a To change the First Session Date enter the date as mm dd yyyy in the fields or click on the and select the date of the first session from the calendar Target Population County Youth 10 20 TP2 Activity Name Fitness Sports Activity Local Name Recreational Activities First Session Date MM DD YYYY M pe N Eh serice Location Albany city v Sessions Number of Participants PARIS U p 77 KIT Solutions 2012 b Enter the Demographics for your participants Click Save to commit your changes If you do not want to save any changes click Cancel This is only a partial screenshot of the demographics Gender Male Female Race White Black or African American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multi Racial Other Ethnicity Hispanic Non Hispanic Click the button to return to the Data Collection Landing Page 9 If during the year you decide that you will offer additional sessions of that activity beyond what you Originally specified at the initiation screen you may go back to this screen click edit and change Sessions Tips e The Comments field is used to specify any additional comments for Session 1 e f editing you may only increase the Session never decrease 18 KIT Solutions 2012 i Adding New Non Workplan Single Session Continuing SSC A
121. rvice Approaches from a prior year you may select to copy a previous Workplan When copying a previous Workplan all information from your previous Workplan is carried over and you may modify the Workplan in any way add additional information or remove information that is no longer accurate to suite your current plan No Begin the Workplan from scratch Click Save to commit your changes If you do not want to save any changes click Cancel Note If you do not save a Workplan draft will not be created Tips If you find that you need to start your Workplan over completely you may use the button located to the right of the Workplan Status labeled Planning to remove the current Workplan draft Click the button to begin again PARIS U p 21 KIT Solutions 2012 ORKPLAN DEVELOPMENT This is the area where you will develop your annual Workplan Adding the Population In Need After conducting an annual Needs Assessment for guiding prevention services planning you will need to document your Needs Assessment methods and results for the populations you have identified as needing prevention services The Workplan starts with identification of your Populations In Need or PINS These are the defined populations within the county locality school district zip code or neighborhood that have been identified through the Needs Assessment as being appropriate for receiving prevention services due to high levels
122. ser ID is eight 8 characters The User ID will include alphanumeric characters only This means that if the staff member s name has a space hyphenation or other special character it will not appear in the User ID Passwords ARE case sensitive lf there is no Email for the staff member type none or n a in the blank field T te 122 KIT Solutions 2012 i Organization The Provider ID that you used to sign into PARIS is associated with the Organization for whom you work When the Provider ID was created all information has been added to the account Please review this for accuracy ProviderNumber 00000 Level JASAS Central Office Name New York State OASAS Central Office Status Address 1450 Western Avenue City Albany State NY Zip Code 12203 County Albany Director John Ernst Phone 518 405 4132 Email lindaperine oasas state ny us Viewing the Organization Information 1 Click Administration in the main menu 2 Click Organization from the Administration Landing screen 3 From the Organization Listing page select the organization that you wish to view by clicking the Edit button for LGU County Provider will select your own organization OASAS Central Office 4 Click the button to return to the Administration Landing screen Tips e Your organization information comes from the Provider Directory System PDS The PDS information is preloaded into PARIS for you If one
123. sessment screen and the new disposition will appear on the list This will save the entire Assessment record and 24 can be skipped 20 Click Save to commit your changes You will be returned to the Assessment screen and the new disposition will appear on the list a lf you do not want to save any changes click Cancel 21 Click the button to return to the Data Collection Landing Page i 96 KIT Solutions 2012 Tips e n order to indicate an additional assessment episode was conducted the Active Assessment will need to be edited to show the change you will not enter a new assessment for episode 2 or 3 After the 3rd Assessment episode has been conducted for a participant a Disposition including Disposition Date MUST be entered Locating a Prevention Counseling Assessment 1 From the Prevention Counseling Assessment listing screen there are several options to locate the assessment s a Participant Code Enter in the participant s identifier code Note You do not need to select the Target Population and Location in order to search for a participant b Target Population Select the Target Population from the dropdown list c Location After selecting the Target Population select the Location from the dropdown list d Sort By Allows you to filter the results by an identifying field 2 There are three 3 types of participants to view Select the appropriate Display Mode a Edit Active Assessments participa
124. ssions that will be conducted for this group in the Sessions field PARIS U A 79 KIT Solutions 2012 0 Enter the Number of Participants 11 If desired enter any comments in the Comments field 12 Enter the Demographics for your participants 13 Click Save to commit your changes a If you do not want to save any changes click Cancel to return to the Single Session Continuing Activity Initiation page 14 Click the button to return to the Data Collection Landing Page PARIS U gt 80 KIT Solutions 2012 Single Session Continuing Activity Delivery 1 Click Data Collection from the main menu 2 Click Single Continuing Activity Delivery from the Data Collection Landing Page The Single Continuing Data Collection screen will now be blank a Population Activity Name i Local Name Iv Location im Select the Target Population from the Target Population dropdown list Select the Service Approach from the Activity Code dropdown list Select the Local Name from the dropdown list if applicable Select the service location where the session took place from the Location dropdown list Note Selections for these dropdown fields are based on those selected in the SSC Initiation screens 2 os amp The total number of sessions specified will now appear allowing you to edit Session details 6733 1 5 13 2008 20 Edit 67342 0 Edit 67353 0 67364 0 67375 0 Edit 67386 0
125. st one Risk Factor Protective Factor or Other Population Need to continue PIN Risk amp Protective Factors al You must select at least 1 Risk Factor or 1 Protective Factor or 1 Other Population Need for this PIN Risk Available Risk Factors Selected Risk Factors Factors Comm Availability of Drugs Comm Community Disarganization Comm Laws amp Norms Favor Drug Use Comm Low Neighborhood Attachment Comm Transitions amp Mobility You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Protective Available Protective Factors Selected Protective Factors Factors Comm Opps Prosocial Involvement Comm Rewards Prosocial Involvement Fam Family Attachment Fam Opps Positive Involvement Fam Rewards Positive Involvement You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items Other Population Need s 2 a Select those elevated Risk Factors from the dropdown list that are present in the PIN as determined by your Needs Assessment You may select more than one Note You will narrow this list later in the Target Population screen b Select those low Protective Factors from the dropdown list that are present in the PIN as determined by your Needs Assessment You may s
126. te radio button Included in Total FTE or Not Included in Total FTE b Enter the FTE Value of the Prevention Director c Select the Prevention Director credentials from the Report Credentials Below dropdown list i If None of the above is selected add details in the text field below the Report Credentials Below dropdown list PARIS U p 26 KIT Solutions 2012 4 The Prevention Staff field populates based on the sum of the Overall PRU FTE Value and if not included in the Total FTE on the FTE page the Prevention Director FTE Value a Enter the amount of staff members that have reported credentials in the CPP CPS and QHP fields The total will populate in the Total field b If desired enter any notes in the field below the CPP CPS and QHP fields 5 Click Save to commit your changes If you do not want to save any changes click Cancel Tips e After filling out the required fields the Expected to be credentialed Total FTE Value Reported Credentialed and fields will populate If the displays in red this means it is below 25 Twenty five percent of staff must meet staffing qualifications PARIS U 27 KIT Solutions 2012 m Needs Assessment Methods This Section describes the assessment tools used to identify the PIN You must use data from one 1 of the five 5 OASAS approved youth surveys or a minimum of three 3 Archival Indicators in addition to either two 2 Key Informant Int
127. the Activity Name field 3 Enter an Activity Name that will help you in Data Collection to differentiate the Single Session Activity from others 4 Select the Location where the sessions will take place a By default the Entire Geographical Service Area GSA is selected Note The GSA displayed is based on the Target Population information selected in the PIN Inventory b If you are targeting a specific area within the GSA uncheck the Entire GSA and select the Locality from the dropdown list Note If you selected the Entire GSA as your location DO NOT also select a Location from the dropdown list DAO 48 KIT Solutions 2012 Occurrences Mi P Occurrences Expected Number of Participants Event Session __ Length in minutes Start Month End Month 5 Enter the Number of Occurrences 6 Enter the Expected Number of Participants at each Single Session activity 7 Select the Event Session Length from the dropdown list 8 Select the Start and End Month from the dropdown lists Available Other Impactors Selected Other Impactors Alcohol Retail Outlets Add gt Alcohol Hospitality Industry J Other Arts Cultural Organizations Impactors ATOD Prevention Professionals ATOD Treatment Professionals You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All Button will remove all items
128. tion s contract s Overview of Terms PRU Name Program Reporting Unit There is one 1 Workplan per PRU Two 2 or more contracts require separate PRUs PRU Number identifies each PRU Fiscal Year There are two 2 types describing a fiscal year calendar year i e January through December and NYC Fiscal Year i e July through June Workplan Status the Workplan status changes according to the Workplan approval Development Statuses Draft Planning The Workplan will display Planning in the initial development of the Workplan Submit LGU Once the Workplan Development has been completed and the provider has submitted it for approval the status will change to Submit LGU or Submit State depending on who will be Submit State reviewing the Workplan LGU Review When the LGU or Field Office begins reviewing the Workplan the status changes to LGU State Review Review or State Review LGU Approved Finally LGU State Accepted indicates that the Workplan has been approved and the provider State Approved can now begin Data Collection LGU Mod Req LGU Mod Reg or State Mod Reg indicates that the Workplan should be revised by the State Mod Rea provider Draft Modifying Draft Modifying indicates that the Workplan is in revision based on the LGU State request lf the Workplan is in the revision process two 2 Workplans will appear on the Home screen One 1 will read State Approved this is the original Workplan subm
129. to save any changes click Cancel 7 Click the L Retum to Data Collection Landing Page button to return to the Data Collection Landing Page Tips Once you click Save for a session the screen will automatically go to the next session to allow you to enter details The Session will be highlighted on your screen to indicate which session number you are working on You will not be able to edit the details for Session 1 The details can only be edited from Recurring Program Initiation In order to have your group viewed as Completed all planned sessions must be populated If additional sessions need to be added to an existing Recurring Class Group you will have to edit the Recurring Program Initiation See Recurring Program Initiation for assistance The button takes you back to the Recurring Data Collection so you can switch easier between groups for data collection rather than going back to the Data Collection Landing Page ee te 75 KIT Solutions 2012 Fidelity Check The Fidelity Instrument should be filled out only on Model Programs and after the program has been completed The Fidelity Instrument includes instructions on how it should be filled out Sampling Method Not every Model Program delivered requires a Fidelity Check Each staff member who conducts a Model Program is required to fill out at least one Fidelity Check for that Model Program per contract year For example if two 2 staff memb
130. to track services delivered by a Coalition or can be a PIN that identifies Problem Gambling needs Indicate this by selecting the Coalition or Problem Gambling checkboxes as appropriate If two or more PARIS providers are members of a Coalition only one 1 provider should be designated to enter the Coalition PIN and services into their Workplan The responsibility of this falls upon the providers to decide who will enter the Coalition PIN into the Workplan and enter the coalition s activity data during the year If the Coalition provides Services in more than one County a provder who is located in each respective County may enter the Coalition PIN into their Workplan Each provider must limit the services reported to their PRU County of Loaction 9 Click Save to commit your changes If you do not want to save any changes click Cancel Tips Multiple PINs may be entered into PARIS by repeating the process above lf a Target Population has been attached to a PIN the application will not allow you to edit the Geographic Type If you delete a PIN please note that all associated information Target Populations Service Approaches etc will also be deleted from the application ee X PARIS U p 23 KIT Solutions 2012 Full Time Equivalent Service FTE 1 Full Time Equivalent FTE Staff Allocation Providers should fill out the Full Time Equivalent Service FTE staff screen ONLY one time and after all the ot
131. trol key on your keyboard while clicking on the item name Then click the button to move the selections into the Available list To select all items use the Shift key on your keyboard and follow the above steps a 50 KIT Solutions 2012 ee X ingle Session Continuing single Session Continuing activities must be the same type of activity provided at least five 5 times in the same location to be classified as Single Session Continuing If the activity does not meet this definition it is classified as a Single Session Activity These activities increase protection by providing structured opportunities for pro social interactions with family peers and others e g positive alternatives to substance use They include music arts sports clubs cultural heritage and other recreational activities These Single Session Continuing activities are labeled Continuing because unlike regular Single Session Activities they are repeated daily or weekly OASAS created this category to reduce providers need to enter demographic information male female age grade race ethnicity each day the service is provided After clicking the Add New button the Service Approach Single Session Continuing screen will now be blank a Name IOM Prevention Select One Level Activity a Select One Name Details a 1 From the Service Approach Single Session Continuing screen enter the Local Name 2 Select
132. u will not be able to save the form until that field has data Tips e All the yellow fields with an asterisk are required fields These must have a value entered before the record can be saved You can type an identifying letter of an item in a dropdown list and the first selection beginning with that letter will appear in the box Please note The majority of the instructions within this manual show how to add data to blank forms PARIS U p 10 KIT Solutions 2012 gt gt SYSTEM UTILITIES Understanding the Landing Page When first entering a module you may see a list of the submenu topics associated with that module This is called a Landing Page The Landing page of each module provides a description of what can be done in that module as well as listing each submenu topic as a link to that page Video Help nfo Use the buttons below to begin or continue your data collection on the workplan you have selected You will only be able to begin Data Collection on Workplans that have an Approved status Last Date of Entry S2006 240 00 AM After delivery enter session dates and Participant counts here M2 T2006 12 39 00 PM Single Continuing Program Initiation Model amp Non Model ee After 1st Session update location and Target Pop data here Single Continuin
133. uld like to edit oN Papal Sumner EP Sie alee M 2 This information will appear in the edit mode 3 Make any changes needed to the form 4 Click Save to commit your changes If you do not want to save any changes click Cancel Deleting To delete data that has already been entered use the following instructions below 1 From the Listing page select the Edit button or the link e g Metheds next to the line that represents the data you would like to delete 2 The information will appear in the edit mode 3 Click the Delete button 4 Click OK when asked Are you sure you wish to delete this If you do not want to delete this information click Cancel PARIS U p 135 KIT Solutions 2012
134. unseling A service provided in accordance with an Individualized Services Plan ISP to those participants who meet the admission criteria set forth in the prevention provider s policy and procedure manual Prevention counseling services may be individual group or family After clicking the Add New button the Service Approach Counseling screen will now be blank Available Selected Albany city Altamont village Berne town Bethlehem town Coeymans town You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items This is a screen shot of the Prevention Counseling Service Approach with a Geographical Type of County 2 From the Service Approach Counseling screen begin by selecting the Location where the counseling sessions will take place Note The GSA displayed is based on the Target Population information selected in the PIN Inventory a Select all that apply from the Available list on the left Click on the item name from the Available list and then click the SECERA button to move it into the Selected List Note To select more than one item at a time hold the control key while clicking on the item names Then click the button to move the selections into the Selected List i To remove items from the Selected List click on the ite
135. ve Field lt lt Remove All Fields Move Field Up Move Field Top Moves only the selected fields from the Available Fields list to the Selected Fields list Moves All fields from the Available Fields list to the Selected Fields list Removes only the selected fields from the Selected Fields list to the Available Fields list Removes All fields from the Selected Fields list to the Available Fields list Moves only the selected fields up on the Selected Fields list Moves only the selected fields to the top of the Selected Fields list 116 KIT Solutions 2012 Moves only the selected fields down on the Selected Fields list na Moves only the selected fields to the bottom of the Selected Fields list 16 Click the Next button when finished making selections Clear Data Source Workplan Summary Data step 3 Create filtering conditions Available Fields Is equal to Is not equal ta Is like Is not like Is null Is mot null Is less than Ts less than or equal to Is greater than Is greater than or equal to Is in between Is not in between WorkPlanContacthame The Values Another Field AND Rule OR Rule Admink egion Add Rule Clear Restart Delete Rule 17 Create filtering conditions by selecting from the Available Fields list and then clicking the appropriate buttons to the right to create the rule parameters Note Hold down the CTR
136. vention Activity Available Selected You can use CTRL mouse of Shift mouse to make multiple selections The Add and Remove buttons will move your selected items The Remove All button will remove all items This is a screen shot of the Early Intervention Approach with a Geographical Type of Zip Code 1 From the Service Approach Early Intervention screen select an Activity from the dropdown list 2 Select the zip codes to add to the service approach a To select one item from the Available list on the left click on the item name and then click the button to move the selection into the Selected list on the right b To select more than one item from the Available list on the left hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Selected list on the right c To remove an item from the Selected list click on the item name and then click the button to return it to the Available list d To remove more than one item from the Selected list hold the control key on your keyboard while clicking on the item name Then click the button to move the selections into the Available list e To select all items use the Shift key on your keyboard and follow the above steps PARIS U a 55 KIT Solutions 2012 P Start Month Select One End Month Pe Planned Number of Participants Select the Start Month from the dro
137. view to either the first or last page of the report 3 To move to a specific page in the report type in a page number into this field I and click the button to move to that page 4 The box with the label 100 can be used to change the level of magnification of the report To change the level of magnification click the black arrow on the right side of the blank and choose an appropriate percentage 5 The report cannot be printed from this screen Select whether you would like to print the report from a Microsoft Word document Microsoft Excel spreadsheet or an Adobe Acrobat Reader PDF file 6 Click the Download button PARIS U p 14 KIT Solutions 2012 The report will now be open in the export type selected http demo kithost net nypreventdemo p Showreport aspx rptid 186p1 19 8 Microsoft Internet Explorer provided by Ki otg Save a Copy Lae Print P Email ry Search me 0 isar fis a O 6 Date Printed 4 7 2006 Work Plan Notes Report t Bookmarks Work Plan ID 13 Signatures Date Status 04 06 2006 State Accepted 04 06 2006 State Started Review Ly 04 06 2006 Submit State am through with my planning Comment 6 5 11 in ap Internet Once you see the report open in a new window click the print button amp or to print the report Click the disk button za or AL to save the report To close the opened window click on the If you selected MS Excel or
138. yA will allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc The PARIS Feeder Forms can also be found on the Support Site in Microsoft Word format to allow for direct data entry T te 132 KIT Solutions 2012 User Account Policy The User Account Policy provides an explanation of the OASAS policy behind staff registration and the permission roles 1 Click Knowledge Base in the main menu 2 Click User Account Policy from the Knowledge Base Listing screen 3 Select the document you would like to view by clicking the Select button to the right of the Category Name 4 The document will open as an Adobe PDF file a Click the print button to print the document b Click the disk button to save the document c To close the PDF window click on the 1 5 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen Tips e Clicking on the arrow in a Category field CategdryA will allow you to sort through your files by ascending or descending order If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc ee X PARIS User p 133 KIT Solutions 2012 SUPPORT SITE On the Support Site you will find inf
139. you expect to occur in the Describe Changes field e g 80 of prevention counseling participants when applicable will show a reduction in 30 day use as measured by 30 day use Click Save to commit your changes If you do not want to save any changes click Cancel To return to the Service Approaches screen select Service Approach from the Breadcrumb Trail Administration Knowledge Base Support ome Landing Page gt PIN Inventory gt Target Populatio Providers will continue to write Performance Targets for Prevention Counseling in a narrative format as they presently do _ 59 KIT Solutions 2012 n Environmental Approach After clicking the Add New button the Performance Target Environmental screen will appear Environmental Describe Changes 1 From the Performance Target Environmental screen enter the changes that you expect to occur in the Describe Changes field 2 Click Save to commit your changes If you do not want to save any changes click Cancel 3 To return to the Service Approaches screen select Service Approach from the Breadcrumb Trail KIT Solutions 2012 DWA 60 i D Validate Workplan Logic Model While entering your new plan it is recommended that you periodically click the button located on the Population In Need PIN Inventory screen Once clicked you will be taken to the Workplan Logic Model Validation screen where a list of cor
140. your PRU s These changes must be approved by your OASAS Program Manager DWO 128 KIT Solutions 2012 NOWLEDGE BASE Knowledge Base is the area of PARIS used to store help information on different modules on PARIS and also any codes indexes or web resources Prevention Basics The Prevention Basics section contains helpful information regarding prevention for PARIS To access the Prevention Basics section use the following steps Choose Category Choose Topic The Center for substance Abuse Prevention CSAP Definition of v The promotion of constructive lifestyles and norms that discourage drug use and develop the social and physical environments that facilitate drug free lifestyles Click Knowledge Base in the main menu Click Prevention Basics from the Knowledge Base Listing screen Select a category from the Choose Category dropdown list Select the topic you d like to view from the Choose Topic dropdown list The answer will appear in the box below 5 Click Knowledge Base from the main menu to return to the Knowledge Base Landing screen a a PARIS U yr 129 KIT Solutions 2012 PARIS Library The Library section is a repository of commonly requested documents index code definitions and other general documents that should assist with the PARIS application Use the following instructions to access the documents in the Library section 1 Click Knowledge Base in the main menu PAR
141. yyy or select the date of the first session by clicking on the calendar Hil Select the Service Location of the Service Activity Enter the Sessions Enter the Number of Participants Enter the Demographics for your participants Click Save to commit your changes You will be returned to the Recurring Initiation Listing screen and the new Class Group will appear at the end of the list a If you do not want to save any changes click Cancel Click the button to return to the Data Collection Landing Page PARIS U a 73 KIT Solutions 2012 Recurring Program s Delivery A Recurring Activity is a prevention service to a fixed group of people who are enrolled for a fixed period of time in a planned sequence of activities that through the practice or application of recognized prevention Strategies is intended to educate develop skills reduce risk factors increase protective factors and reduce the prevalence of substance abuse and other health risk behaviors There needs to be a minimum of four 4 or more sessions to be defined as a Recurring Activity If an event does not meet the definition for recurring activity enter the activity as a Single Session Activity 1 Click Data Collection from the main menu 2 Click Recurring Programs Delivery from the Data Collection Landing Page The Recurring Data Collection screen will now be blank Target SelectOne H Line w Poe Service cee Class Group E F

Prevention Activity and Results Information System (PARIS)

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