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[Scan] button on the ScanSnap.

1. __ d y RIS o FR Tr __ ll ir i 6 Remove the pick roller with its shaft Slightly pull up the left part of the pick roller shaft about 5 mm move it towards the left side and then raise it to remove from the ScanSnap Ss ESQ ote LRN Se Shaft _ Pick roller If the around the pick roller is dirty by paper powder it may cause a scanning error Remove the dirt using a dry cloth slightly moistened with Cleaner F1 in order to prevent errors Do not use water mild detergent or air spray 347 Replacing the Pick Roller T Remove the pick roller from its shaft gt Pull out the shaft from the pick roller while lifting up its tab Pickup tab hh Pick roller If you push up the pick roller tab using your fingernail your fingernail may be hurt or get chipped If you cannot push it up successfully with your fingernail use a paper clip to push up the pick roller tab y 8 Attach the new pick roller to the shaft Insert the shaft aligning the protrusion with the slot on the new pick roller Pick roller we Protrusion Shaft 348 Replacing the Pick Roller 9 Install the pick roller with its shaft to the ScanSnap Insert the right end of the shaft to the bushing right and set the shaft to the
2. e You can set the profile by selecting Rack2 Filer from the Profile drop down list or Pro M file menu e Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 151 About Actions for Windows Users 3 Change settings for the Rack2 Filer action If you do not want to change settings go to Step 4 1 Click the Application Settings button TE Color Image A A C Use Quick Menu Profile Recommended Small File High Quality TY Standard v E5 Application lt Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application Rack2 Filer x Application Settings Add or Remove Hide OK _ _ Cancel __ Apply gt The ScanSnap gt Rack2 dialog box appears 2 Change settings In this dialog box specify the destination to save the scanned image data For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Help ScanSnap gt Rac ScanSnap data save location when Rack2 Viewer or WorkArea is not open Gi Request confirmation
3. 2 Load the Carrier Sheet into the ScanSnap Load the Carrier Sheet with the portion striped in black and white as the top edge Place the document so that the back of it faces up Adjust the side guides to the width of the Carrier Sheet to avoid skewing When scanning the Carrier Sheet mixed with regular size and shape documents select an option other than Check Length in the Multifeed Detection drop down list on the Paper tab in the ScanSnap setup dialog box For details on how to set refer to Scanning Docu ments of Differing Widths or Sizes at the Same Time page 166 From the Right Click Menu select Scan Button Settings the Scanning tab the Option button When the Set the document with its face up check box is selected in the Read mode option dialog box load the document in the Carrier Sheet so that its front side faces up in the correct orientation 175 Using the ScanSnap in Various Ways for Windows Users T Press the Scan button on the ScanSnap gt Scanning is started and the image data is output specified in Output image size When Automatic detection is selected from the Output image size drop down list on the Carrier Sheet Settings dialog box an optimal size is selected automatically from the available standard sizes When Automatic detection is selected from the
4. ih nnlaee Paper size Automatic detection HH C Carrier Sheet Settings D Custom Multifeed Detection Check Overlapping Ultrasonic E m S ell gt The Carrier Sheet Settings window appears 3 Select Create front and back images separately in the Mode pop up menu and then click the OK button For details about Carrier Sheet settings refer to the ScanSnap Manager Help Carrier Sheet Settings Mode Create front and back images separately ey Output image size Automatic detection Z P Custom 4 In this mode the scanned document image is pasted on the specified size of a sheet Use this mode to scan photographs and clippings This mode is intended for scanning the following originals Documents such as photographs that you do not want to damage Wrinkled or creased documents that are easily jammed Please observe the following instructions when loading documents in Carrier Sheet Align the original document to the top edge of the Carrier Sheet Position the document in the center of the Carrier Sheet Be aware that the scanned image size is the size of the Carrier Sheet when Carrier Sheet size is specified By trimming the scanned image using an application such as Acrobat R you can clip out the image with the size of your preference This mode scanning sides depends on ScanSnap Manager settings With sim
5. 248 About Actions for Mac OS Users e ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap This program can text recognize only PDF files that are created by using the ScanSnap It cannot text recognize PDF files created by using Adobe Acrobat or other applications Some types of documents are occasionally misrecognized Before recognition check whether the documents you want to convert are suitable for conversion according to the fol lowing guidelines Scan to Word Documents suitable for conversion Documents created by using simple page layout with one or two columns Documents not suitable for conversion Documents created by using complex page layout comprised of diagrams tables and let ters such as a brochure magazine and newspaper Scan to Excel Documents suitable for conversion Simple tables in which every border line connects to the outside borders Documents not suitable for conversion Documents containing tables without borders complex tables with too many borders convoluted tables containing sub tables diagrams graphs and charts photographs and characters written in vertical direction Diagrams graphs and charts photographs and characters written in vertical direction are not converted The following parameters may not be inherited from the originals during conversion It is rec ommended that the converted documents be opened with Word or Excel to correct or edit misrecogni
6. Whether to include all scanned image data in a single PDF file or create PDF files each of which includes a preset number of pages e Paper tab Size of a document to be scanned Paper size and Carrier Sheet Settings Whether to detect multifeed e Compression tab File size of scanned image data compression rate Settings for scanning vary depending on the scanning method For details about items that can be set refer to Setting Items With Without Quick Menu page 365 4 Click the Apply button gt Scanning settings are changed If the Scan button on the ScanSnap is pressed while the ScanSnap setup window is dis played the window is closed and scanning is started In this case the contents being set are saved and used for scanning However if the Scan button on the ScanSnap is pressed while windows other than the ScanSnap setup window are displayed scanning will not start 210 Setting the ScanSnap for Mac OS Users E Saving Scanning Settings You can define up to 20 sets of preferences called profiles for scanning in the Profile menu Only by clicking the ScanSnap Manager icon 5 you can easily retrieve and use the saved profiles S e Standard ai Scan to Folder s Scan to E mail Scan to Print Eb Scan to Word E Scan to Excel Fag Cardiris a iPhoto Profile menu Once the frequently used scanning settings are saved as profiles you do not have to ope
7. Scanning sidef Duplex Scan Double sided H C Continue scanning after current scan is finished Option Q Selecting Simplex Scan Single sided results in the same output as selecting Create front and back images separately 6 Click the Apply button in the ScanSnap setup window T Click the 9 button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 8 Load the document into the ScanSnap 1 Fold the document in half so that the side to be scanned is on the external side Fold the sheet tightly and smooth out the crease Otherwise the sheet may be skewed during scanning 286 Using the ScanSnap in Various Ways for Mac OS Users 2 Open the Carrier Sheet and insert the document Align the fold with the right edge of the Car rier Sheet so that the document fits into the Carrier Sheet at the upper corner 3 Load the Carrier Sheet into the ScanSnap Load the Carrier Sheet with the portion striped in black and white as the top edge Place the document so that the back is face up Adjust the side guides to the width of the Carrier Sheet to avoid skewing When scanning the Carrier Sheet mixed with regular size and shape documents select an option other than Check Length in the Multifeed Detection pop up menu on the Paper tab in the ScanSnap setup window For details on how to set refer to Scanning Docu ments of
8. Show scanning results A message appears after scanning to inform you of the scanning results whether blank pages were removed and whether the ori entation was changed i ScanSnap Manager Scan results are as follows Blank page removal No Image Rotation No Check consumable supplies The ScanSnap Manager Check consumable status dialog box appears Reset consumable counters to 0 after you replace consumables gt Consumables page 337 Help You can view the Help topics the version information of ScanSnap Manager and the Online Update page 355 and Preferences dialog boxes Exit You can exit ScanSnap Manager Finishing ScanSnap Operation page 67 55 ScanSnap Manager Icon and Operations for Windows Users E Left Click Menu This menu appears when you left click the ScanSnap Manager icon Selectable profiles are listed on the Left Click Menu Profile v al Standard fz CardMinder A Searchable PDF OCRs during scan al Scan to Folder 4g Scan to E mail M4 Scan to Print ey ABBYY Scan to Word Fah aserr Scan to Excel has Scan to PowerPoint R i Rack2 Filer lt Left click By selecting a profile on the Left Click Menu you can switch to the previously saved scanning settings When you are not using the Quick Menu you can select a profile from the Left Click Menu For details about how to save and manage profiles
9. gt Scanning is started gt The following window appears and conversion is started NAQ Converting the document Extracting the PDF page images 1 of 2 pages processed Cancel When the conversion is complete Word or Excel starts up displaying the converted document in the applicable format It is recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher reso lution for Image quality in the Scanning tab on the ScanSnap setup window Word documents are saved in RTF format rtf and Excel documents in XLS format xls 253 About Actions for Mac OS Users E Scanning Business Cards This section describes how to use scanned image data of business cards in Cardiris a TH ABCD LIMITED Howard Brown Project Manager Software Research 226 Airport Parkway Suite 030San JOSE CA 95110 Phone 408 453 0000 Fax 408 453 0001 e mail howard abed com 254 About Actions for Mac OS Users Using the Quick Menu 1 Load the business card into the ScanSnap e Load the business card so that the front side of the two sided business card faces the ADF paper chute cover e Toscan multiple business cards load business cards in a pile e Move the side guides so that there is no gap between the business cards edge and the side guide on both sides 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick
10. For details about the Scan to E mail dialog box refer to ScanSnap Manager Help 3 Scan to E mail Specify file name File name 17 v Serialize Combined file size 0 07 MB F Set a Document Open password for PDF files 7 Save scanned images to file M4 gt Di a Q Do not show this dialog again Preview area 105 About Actions for Windows Users 6 Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or Scan to E mail dialog box the Scan to E mail Set a password dialog box appears Scan to E mail Set a password Set a password for PDF files Password Confirm password Ok l Cancel Help Enter a password and then click the OK button gt An e mail program is started with the selected files being attached to an e mail mes sage L New Message File Edit View Insert Format Tools Message Help Attacl 2008 10 15 10 44 42 pdf 153 KB Q e When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to E mail dialog box is closed Close the Scan to E mail dialog box before scanning another document Do not move delete or rename the scanned image data in other applications after the Quick Menu is disp
11. When uninstalling ScanSnap Manager 1 Start your computer 2 Exit ScanSnap Manager if it is running Select Quit from the ScanSnap Manager menu 3 If the ScanSnap Manager icon 6 still remains on the Dock drag the ScanSnap Manager iconS into the Trash 4 From the Apple menu select System Preferences gt The System Preferences window appears 5 In the System Preferences window select Accounts gt The Accounts window appears 6 In the Accounts window select the currently logged in user from the My Account pane T In the Accounts window click Login Items gt In the Login Items pane a list of all applications that automatically start at a login is displayed 8 Select ScanSnap Manager from the Login Items list O Click the button gt ScanSnap Manager is deleted from the Login Items list 1 O close the Accounts window 361 Uninstalling the Software 1 1 In a multi user environment every user must perform Steps 2 to 10 12 Log in with an account that has admin rights With Finder select Applications ScanSnap and drag the ScanSnap folder into the Trash 13 with Finder select volume_name Library Receipts and drag ScanSnap Manager pkg into the Trash v Skip this step in Mac OS X v10 6 1 4 Empty the Trash ScanSnap Manager is uninstalled When uninstalling ABBYY FineReader for ScanSnap 1
12. e For more details about installing Adobe Acrobat click Read Me html on the Adobe M Acrobat 9 Standard dialog box in Step 3 to read its procedure e For details about using Adobe Acrobat refer to Adobe Acrobat Help 38 For 81500 E Installing Scan to Microsoft SharePoint Follow the procedure below to install Scan to Microsoft SharePoint Refer to Readme of Scan to Microsoft SharePoint for more details about system require M ments You can display the Readme by clicking the Readme button on the Scan to Microsoft SharePoint dialog box 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears DVD ROM via Explore or My Computer M If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the 3 Click the Scan to Microsoft SharePoint button x O ScanSnap Setup ic SCTANZN P Scan Snap SISOD Readme Welcome to the ScanSnap Setup Thank you for choosing ScanSnap Install Products ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap Documents Scan to Microsoft SharePoint Browse DYD Contents Contact Us Trial Programs X Exit gt The Scan to Microsoft SharePoint dialog box appears 39 For 81500 A Click the Install button n Scan to Microsoft SharePoint wile Sca
13. gt An e mail program is started with the selected files being attached to an e mail mes sage L New Message Co ee File Edit View Insert Format Tools Message Help e When the Scan to E mail dialog box is displayed scanning cannot be performed with the ScanSnap Close the Scan to E mail dialog box before scanning another docu ment e Do not move delete or rename the scanned image data in other applications when the Scan to E mail dialog box is displayed 110 About Actions for Windows Users E Using the ScanSnap as a Copy Machine This section describes how to print scanned image data with a printer By printing scanned image data directly from the ScanSnap you can use the ScanSnap as a copy machine By default a printer that is Set as Default Printer in Windows Control Panel is used You may also change settings so that a printer can be changed after scanning Depending on the document conditions and scanning settings the printed image data may contain shadows which appear as lines on its edges 111 About Actions for Windows Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Change settings for the Scan
14. mage quality J Auto A Calor Color mode Color Scanning side Duplex Scan Double sided Profile Management C Continue scanning after current scan is finished You can also select Profile Management from the M ScanSnap Manager menu to open the ScanSnap Manager Profile Management window Duplex scan Simplex scan Settings Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap Manager Profile Management window appears 4 Select the profile you want to rename click the button in the lower left corner of the window and select Rename Change the listing order of profiles by dragging them Standard g Scan to Folder Scan to E mail Scan to Print cy Scan to Word Scan to Excel Phy Cardiris iPhoto A4 Color E Rename Y gt The name field of the profile becomes editable 218 Setting the ScanSnap for Mac OS Users 5 Type in a new name M ScanSnap Manager Profile Management Change the listing order of profiles by dragging them Sab Standard g Scan to Folder Sly Scan to E mail Scan to Print cy Scan to Word Scan to Excel F Cardiris iPhoto Letter Black and White gt The selected profile is renamed ScanSnap Manager Profile Management Change the listing order of pro
15. 4 Page 1 1 gt aAraaegs amp Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer b amp Scan to Scan to SharePoint Scan to Rack2 Filer Scan to Picture PowerPoint R Folder Scan to Excel amp Show Details The ScanSnap gt Rack2 dialog box appears When JPEG jpg is selected for File format in the File option tab on the ScanSnap setup dialog box the Scan to Rack2 Filer icon is grayed out and cannot be selected 149 About Actions for Windows Users 2 Change settings In this dialog box specify the destination to save the scanned image data For details about the ScanSnap gt Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap gt Rack2 dialog box to display Rack2 Filer Help nap gt ScanSnap data save location when Rack2 Viewer or WorkArea is not open L a confirmation each time C Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected Binder selection dialog for individual assignment every time Cancel Help 3 Click the OK button to close the ScanSnap gt Rack2 dialog box 4 Click the Scan to Rack2 Filer icon Scan snap 4 Page 1 1 a Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer I Scan to Excel Scan to Scan to SharePoift
16. 55 289 Scanning LONG Pages neee eee ae eee ioe eee eerie ae ees 294 Saving Scanned Images in Multiple PDF Files ceeeseeseeeeeeees 296 12 Contents Creating Searchable PDF Files 2 22 cs cceeseeseeeeeeeceeeceeeeeeeteeeeeeeeeeees 298 Automatically Setting Keywords to PDF Files ccccceeeeeeeeeeeeeees 301 Troubleshooting sceind ainaani aikaa adatain 306 Clearing Document JAMS ssssssssnnnnunsssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenne 307 Troubleshooting for Multifeed ccceeceeeeseeeeeeeeeeeeeeeeeeseeeeneeees 309 When a Multifeed Is Detected 0 02 cccccceccceceeceeeeeeeeeeseesseeeneneceenenees 311 Troubleshooting Checklist ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 317 Dathy Cane spiana aa aai aaia aiaiai adaa 330 Cleaning Material 2 3 eaea aieeaa es reese 331 Cleaning the ScanSnap Exterior cccccccessseeeeeeeeeeeeeeeeeeeeeeeeeeeeees 332 Cleaning the Inside of the ScanSnap essssssssssssnennnnnnnnnnnnnnnnnnnnnnnn 333 Cleaning Carrier Sheet ccccccccseesseeeeeeeeeeeeeeeeeeeeeeeenaaseeeeeeeeeeeeeeeeees 336 COMSUIMADN CS vistis coc ccticcedccenccinsnec areena aaa aN EESE anaE 337 Part Numbers and Replacement Cycle of Consumables 338 Replacing the Pad ASSy ccccceeeeeeeeeeeeeeeeeeeeeeeeeeseaaeeeeeeseeeenenees 341 Replacing the Pick Roller cccccccessseeeeeeeeeeeeeeeeeeeeeeseeeeeeseeaeeeeeees
17. Check consumable supplies Help gt Exit gt The ScanSnap Manager Check consumable status dialog box appears 2 Check how many times consumables have been used a ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced Target value to change supplies Total Page Count PICK ROLLER Count PICK ROLLER 100 000 sheets PAD ASSY Count PADASSY 50 000 sheets gt Replace consumables referring to Target value to change supplies as a rough guideline 339 Part Numbers and Replacement Cycle of Consumables Clee 1 Select Check consumable supplies from the ScanSnap Manager menu Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Aelp gt Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap Manager Check consumable status window appears 2 Check how many times consumables have been used MM ScanSnap Manager Check consumable status i Cs sS sSY Number of times the consumables are used Reset the consumable counter when the consumable is replaced 100 001 Target value to change supplies Total Page Count PICK ROLLER Count 100 001 C Reset PICK ROLLER 100 000 sheets PAD ASSY Count 50 001 _ Reset PAD ASSY 50 000 sheets gt Replace consumables referring to T
18. ES To keep current setting select No When the Yes button is clicked the new settings made to the profile take effect and the profile is switched to another one When the No button is clicked the modified settings are canceled and the profile is switched to another one TT Setting the ScanSnap for Windows Users 6 To overwrite the profile select the Yes button When the No button is clicked changes are saved to the Standard profile lez Manager Ea j The settings of the profile A4 Color have been changed Ly Select Yes to save the new settings and select No to save settings as Standard CO te Ea When you have selected the Standard profile in Step 3 the confirmation message M does not appear 78 Setting the ScanSnap for Windows Users Renaming Profiles 1 From the Right Click Menu select Scan Button Settings Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help I Exit gt The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box Scan snap Color Image Scanner C Use Quick Menu Profile le Recommended Small File High Quality amp Standard E5 Application lt Save B Scanning Q File option F Paper Compression Specify the scanning mode you would like to use M This
19. Select Delete file from cache after upload in the Cache Options and then upload your file s as needed You need to save a SharePoint site at the initial startup of Scan to Microsoft SharePoint Once you save a SharePoint site the ScanSnap is automatically connected with Scan to Microsoft SharePoint from the next startup For details about Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User Guide e Connecting to SharePoint 1 Select a folder in which you want to save the scanned image data 2 Enter necessary information such as a title in the Index pane of Scan to Microsoft SharePoint and click the Accept button NY Scan to Microsoft SharePoint ee 4 H fe R product documentation Content Type Document b Bip Budget 2007 Sy Budget 2008 Title 001 Pl Document Pl Schedule 2007 Pl Schedule 2008 Fl Training A Ready to Index 001 pdf ai gt The scanned image data is saved in the specified folder 145 About Actions for Windows Users e Connecting to Office Live Live Web site Support for Office Live varies according to country For more details refer to the Office 1 Select Connect to Office Live from the menu fr O Scan to Microsoft SharePoint PE ge 4 A Index a File Cache a Add SharePoint Site E options X Exi gt The Office Live logon dialog box appears 2 Enter the ID
20. Version Microsoft Windows Vista Home Premium operating system English Version Microsoft Windows Vista Business operating system English Ver sion Microsoft Windows Vista Enterprise operating system English Ver sion Microsoft Windows Vista Ultimate operating system English Ver sion Microsoft Windows XP Professional operating system English Ver sion Microsoft Windows XP Home Edition operating system English Version Microsoft Windows 2000 Professional operating system English Version Windows 7 Windows Vista Windows XP and Windows 2000 Microsoft Office Word gt Microsoft Office Excel Microsoft Office PowerPoint Microsoft Office SharePoint Server 2007 English Version Microsoft SharePoint Portal Server 2003 English Version Microsoft Windows SharePoint Services 2 0 3 0 English Version Microsoft Office Live Windows Internet Explorer Microsoft Internet Explorer Microsoft Live Mail Microsoft Windows Mail Microsoft Office Outlook Microsoft Outlook Express NET Framework Microsoft Entourage Mac OS Adobe Reader Adobe Acrobat ABBYY FineReader for ScanSnap Cardiris 1500 1500M ScanSnap Introduction Microsoft NET Framework Microsoft Entourage Mac OS X v10 6 Mac OS X v10 5 Mac OS X v10 4 Adobe Reader Adobe Acrobat In this manual explanations are given o
21. gt The selected profile is deleted 6 Click the Close button to close the ScanSnap Manager Profile Man agement dialog box 84 Setting the ScanSnap for Windows Users E Automatic Linkage with Applications ScanSnap Organizer CardMinder Rack2 Filer trial version bundled with the ScanSnap and Rack2 Filer V5 0 or later recommended bundled model or sold separately automatically link with the ScanSnap upon startup Automatic Linkage Mode There are two modes for automatic linkage e Link when one of the above applications is active recommended When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the appli cation s dialog box brought to front and selected in taskbar performing a scan by pressing the Scan button automatically starts the linkage between ScanSnap Manager and the active application in which the scan result is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with the active application in which the scan result is displayed without the Quick Menu appearing after scanning The interaction between the application and ScanSnap Manager ends once the applica tion is no longer active Cesare Active ABCD LIMITED Howard Brown Project Manager Software Research www ABCD com 1234 Funciton Avenue San Rose CA967654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com Edit Data La Full Nam
22. 0 065 to 0 15 mm Do not punch a hole within 50 Feed mm either side of the center line direction of the sheet Do stick another document for example with glue within either side of the center line of the i Bottom sheet i edge of the Multifeed cannot be detected within _ sheet 30 mm of the top edge of the sheet Center line Top edge of the sheet scanning point 310 Troubleshooting for Multifeed E When a Multifeed Is Detected When a multifeed is detected during scanning scanning operation is paused and the multi feed detection window appears The following describes the multifeed detection window operation procedure 1 Check that the front and back images are scanned in the same way as the original document Check the front and back of a thumbnail by pressing the Front side and Back side buttons to switch between sides UED amp ScanSnap Manager Message An overlapped document has been detected Please make a selection to either keep or discard the last document scanned and then proceed by clicking the Continue Scanning or Quit button E Frontside 5 Back side Tips on how to continue scanning Keep Keeps the document as scanned Discard Rescan this document Return the documentto the ADF paper chute An overlapped document has been detected Please make a selection to either keep or discard the last document scanned and then proceed by clic
23. 3 Click the OK button to close the Scan to Print Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the 9 button in the upper left corner of the window or press the esc key to close the ScanSnap setup window closes M Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window 246 About Actions for Mac OS Users 6 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 7 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Print window appears 8 Configure print setup options in the Print window You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For details about the Print window refer to ScanSnap Manager Help Print Printer B fa d D D Presets Standard HH i i Copies M Collated Pages All iG OFrom 1 to 1 m Paper Size A4 E 21 00 by 29 69 cm s Orientation 1 x Scan to Print HH lint F Shrink to paper size M Allow automatic rotation eej lofl gt gt gt F Center the image and print M Save scanned image PDFY Cancel Print O Click the Print button gt Printing is performed When the Print window is displayed scanning cannot be performed with
24. A Index Test Discription 5 testlib Bi product documentation Date Tuesday February 26 2008 v fF Ready to Index 001 pdF The scanned image data is saved in the specified folder For details refer to the Scan to Microsoft SharePoint User Guide 142 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select Scan to SharePoint m Color Image ae ae C Use Quick Menu Profile Recommended Small File High Quality EY Standard v E5 Application f Save 8 Scanning File option F Paper Compression e app atio 0 0 q e t0 Application 2 Scan to SharePoint gt Application Settings Add or Remove Hide a OK Cancel Apply Finishing the procedure above you can save desired settings as profiles The profiles can M be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 143 About Actions for Windows Users 3 Change settings for the Scan to
25. Documents Browse DYD Contents gt The Welcome to the InstallShield Wizard for ScanSnap dialog box appears 5 Click the Next button gt The ScanSnap Setup dialog box appears 50 For S1500M 6 Check the contents of the message regarding anti virus software and click the OK button r ScanSnap Setup On rare occasions the installation may not be successful if an anti virus software is installed in your environment In that case stop running the anti virus software then try installing again gt The Select Features dialog box appears 7 Click the Next button ScanSnap Select Features Select the options you want to install Select the features you want to install and deselect the features you do not want to install ScanSnap Manager BMB ClearAl_ l mee Cancel gt The Choose Destination Location dialog box appears 8 Check the destination folder and click the Next button gt The ScanSnap License Agreement dialog box appears 9 Read the full text of the ScanSnap License Agreement If you agree to the terms of this license select I accept the terms of the license agree ment and click the Next button gt The Start Copying Files dialog box appears 1 0 Check the settings contents and click the Next button gt The installation is started When the installation is complete the InstallShield Wizard Co
26. If you wish to scan color documents in gray or black and white mode change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit gt The ScanSnap setup dialog box appears 2 In the Color mode drop down list on the Scanning tab select Gray or B amp W To scan color documents in color select Color Hide OK Cancel __ p pl 3 Click the OK button to close the ScanSnap setup dialog box 156 Using the ScanSnap in Various Ways for Windows Users 4 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on the ScanSnap gt Scanned image data is output in gray or in black and white 157 Using the ScanSnap in Various Ways for Windows Users E Scanning Color Documents in High Compression Mode The ScanSnap can save image data of scanned color documents in high compression mode You can scan an large quantity of documents in high compression mode and save them as a space saving PDF file To scan color documents in high compression mode perform the following steps to change the setting pressed separately a
27. Image quality setting 320 Troubleshooting Checklist Symptom The scanning speed is very slow Check This Item Does your computer meet the recommended system requirements Resolution Confirm the system requirements For details about the system requirements refer to System Requirements page 21 Scanning speed will be slower whenever the recommended CPU and memory requirements are not met If this is the case disable the settings clear the check boxes of the following in the ScanSnap setup dialog box window to increase the scanning speed e Scanning tab Option button Correct skewed character strings automatically check box Allow automatic image rotation e File option tab Set the marked text as a keyword for the PDF file check box Convert to Searchable PDF check box Is the scanners connection a USB 1 1 connection Note When using an USB1 1 interface the data transfer rate become slower due to large data sizes If your computer has an USB 2 0 port connect the ScanSnap to this port If using a USB hub it must also support USB 2 0 interfaces 1 Are you scanning while operation of your computer is in unstable right after computer startup or logon 321 Wait for your computer to finish startup and become stable and start scanning Troubleshooting Checklist Symptom Multifeed errors occur frequently Note Multifeed err
28. Place the document so that the back of it faces up Adjust the side guides to the width of the Carrier Sheet to avoid skewing When scanning the Carrier Sheet mixed with regular size and shape documents select an option other than Check Length in the Multifeed Detection pop up menu on the Paper tab in the ScanSnap setup window For details on how to set refer to Scanning Docu ments of Differing Widths or Sizes at the Same Time page 280 rr Yes 292 Using the ScanSnap in Various Ways for Mac OS Users 8 Press the Scan button on the ScanSnap gt Scanning starts and the image data is output specified in Output image size When Automatic detection is selected from the Output image size pop up menu on the Carrier Sheet Settings window an optimal size is selected automatically from the available standard sizes When Automatic detection is selected from the Output image size pop up menu on the Carrier Sheet Settings window the size of the produced image data may be smaller than the original or parts may be lost Example When you scan the A5 size image printed at the center of an A4 size paper A5 size image is output To output image data in the original size specify the document size in the Output image size pop up menu ED e The image data scanned by using the Scan button is centered and output in the size If the following symptoms are o
29. Wy Scan to Print Eh Scan to Word Down eh Scan to Excel Heina Up The Rename dialog box appears 80 Setting the ScanSnap for Windows Users 5 Type in a new name and then click the OK button Name Letter Black and White gt The selected profile i s renamed r ScanSnap Manager Profile Management f f Cardminder 4 1 Searchable PDF OCRs during scan ad Scan to Folder FG Scan to E mail vy Scan to Print Letter Black and White Delete 6 Click the Close button to close the ScanSnap Manager Profile Man agement dialog box 81 Setting the ScanSnap for Windows Users Deleting Profiles 1 From the Right Click Menu select Scan Button Settings Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help I Exit gt The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box Use Quick Menu Profile Recommended Small File High Quality amp Standard E5 Application lt Save B Scanning Q File option F Paper Compression Specify the scanning mode you would like to use M This function is not available when the Use Quick Menu check box is selected 82 Setting the ScanSnap for Windows Users 3 Select Profile Management
30. Click the OK button to close the ScanSnap setup dialog box Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box closes 4 Load the business card into the ScanSnap e Load the business card so that the front side of the two sided business card faces the ADF paper chute cover e Toscan multiple business cards load business cards in a pile e Move the side guides so that there is no gap between the business cards edge and the side guide on both sides 5 Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete CardMinder starts up 136 About Actions for Windows Users 6 Check the scanned card image and text recognition result N lala h cards Enter the search string a ABCD LIMITED Howard Brown Project Manager Software Research 1234 Funciten Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com 3 Futnane foward Bow OOOOOOSSS Company Abcd Limited J Phone Number 987654 1111 z E mail hbrown abcd com A For details about the functions of and how to use CardMinder refer to CardMinder M User s Guide and CardMinder Help 137 About Actions for Windows Users E Saving Data in SharePoint You can easily save the scanned image data in SharePoint and Office Live 138 About Actions for Windows Users Using the
31. Dimensions Width x Depth x Height Minimum 292 x 159 x 158 mm approx 11 5 x 6 3 x 6 2 in Maximum 292 x 475 x 286 mm approx 11 5 x 18 7 x 11 3 in Weight 3 0 kg approx 6 62 Ib Input power Voltage 100 to 240 V varies regionally supply Number of Single phase phases Frequency 50 60 Hz Power consumption During operation 35 W or less During standby 4 5 W or less Temperature Temperature During operation 5 to 35 C 41 to 95 F humidity During standby 20 to 60 C 4 to 160 F allowable During storage transportation ranges 20 to 60 C 4 to 140 F Humidity During operation 20 to 80 During standby 8 to 95 During storage transportation 8 to 95 Tee ode a a i O 11 3 in a HSA A gt 292 mm 11 5 in 475 mm 18 7 in 368 About Maintenance PPP mPOO POI Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product Do not perform repairs on this scanner 369 Index A ABBYY FineReader for ScanSnap MaG OS scscade neta ado eaters 47 WVINOWS rinine intide annat aei 36 actions Mac OSS snntnnenaanr a teeta 226 W INdOWS eadiesseiinsneien emcee 92 ADF paper chute cover eeseeeeeeeeees 19 ADF release Catch leccese 19 ADF top section ou cccececeeeeeeee
32. PADOUTEACUONS tissen aneao eeni atasan a ea aea aa iadi 92 Saving Data in the Specified Folder ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 93 Sending Files by E Mail s lt ssc cecedecececncesdcewes bs veneeiobeen debs nezeteigeceendenedeords 101 Using the ScanSnap as a Copy Machine ccceeeeeeeeeeeeeeeeeeeenes 111 Saving Files to Picture Folder ccceeeeee eee ee eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 118 Converting into Word Excel PowerPoint Documents 068 125 scanning Business GardSiciacisciahnadeicunsinisalaaiearemelatinens 132 Saving Data iM SMareP OU cece eccs te csieeenddenSccnsauyes esiberndceteet eentveet as ienei 138 Saving to Rack2 Filefi cs cccccnideee cee ene 148 Using the ScanSnap in Various Ways cccceceeeeeeeeeeeetteeeeeeeeeeeees 154 Scanning Only One Side of a Document eececeeec cece cece eeeeeeeeeeeeeeeees 154 Scanning Color Documents in Black and White or Gray Mode 156 Scanning Color Documents in High Compression Mode 65 158 Removing Blank Pages from the Scanned Image Data 005 160 Correcting Skewed Character StringS sseeseeeeeeeeeeeeeeeeeeeeeeeeeees 162 Correcting the Orientation of Scanned Images 164 Scanning Documents of Differing Widths or Sizes at the Same Time 166 Scanning Documents Larger Than A4 Letter SiZe ec eeeeeeeeee 169 Scanning Photographs
33. Quit The ScanSnap setup window appears 204 How to Perform a Scan for Mac OS Users 3 Clear the Use Quick Menu checkbox r Stan snap Color Image Scanner C Use Quick Menu Profile Standard M Recommended Small File High Quality When the Use Quick Menu checkbox is selected an action to be executed after scan ning and an interacting application cannot be specified Refer to Using the Quick Menu page 199 to select an action from the Quick Menu after documents are scanned 4 Select a profile to be executed after scanning Select a profile using either of the following Profile pop up menu in the ScanSnap setup window ScanSnap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E Profile menu e Standard PET Scan to Folder Scan to E mail Cb Scan to Print Eb Scan to Word ei Scan to Excel gs Cardiris a iPhoto 5 Load the document into the ScanSnap For details about how to load a document into the ScanSnap refer to Loading Docu ments page 29 205 How to Perform a Scan for Mac OS Users 6 Press the Scan button on the ScanSnap gt Scanning is started By default the Scan button settings are set to Duplex Scan Double sided With ScanSnap Manager you can switch the Scan button settings to Simplex Scan Single sided mode For details refer to Cha
34. Scan Button Settings Profile Management Show scanning results Check consumable supplies Help I Exit gt The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box min Scoawer C Use Quick Menu Profile Recommended Small File High Quality l TY Standard Scan Snap jed Es Application Save B Scanning J File option F Paper Compression M This function is not available when the Use Quick Menu check box is selected 72 Setting the ScanSnap for Windows Users 3 Change scanning settings on each tab on the ScanSnap setup dialog box For details about each tab refer to ScanSnap Manager Help Scan snap Color image Scanner Use Quick Menu Profile i l Recommended Small File High Quality E Standard E Application Save Scanning J File option F Paper a Compression Specify the scanning mode you would like to use E Auto Image quality o Color Color mode Scanning side Duplex Scan Double sided Continue scanning after current scan is finished mmm Scan snap Color Image Scanner Use Quick Menu Recommended Small File High Quality n nid E5 Application Save Scanning J File option Paper Com Specify the scanning mode you would like to use FE Auto
35. Set the document with its face up Set a password for PDF file Note The ScanSnap does not conform to TWAIN ISIS and WIA standards 18 Names and Functions of Components Names and Functions of Components This section describes the names of parts and their functions E Front View ADF paper chute cover Open the cover to use the ScanSnap gt Opening the cover turns on the ScanSnap ADF top section ADF Automatic Document Feeder Open the cover to clear document jams replace the pad assy and the pick roller and clean the inside of the ScanSnap Extension When scanning long size documents pull up this part ADF paper chute cover After opening it load the documents to be scanned on this part i Side guide Adjust the side guides to the width of documents so that the scanned images will not be skewed ADF release catch To open the ADF top sec tion pull the ADF release catch toward you l Scan button Press this button to start the scanning You can press the button even when the stacker is closed The power status of the ScanSnap is indicated as follows Blue Lit up continuously Ready Blue Blinking Scanning Orange Blinking Error Stacker Open and use the stacker gt The documents are ejected onto the stacker 19 E Rear View Names and Functions of Components Ventilation ports These openings ventilate the int
36. Straighten the edges of the document and load it onto the ScanSnap so that the top edges of the paper form a step like pattern Step like Scanning direction If the document is scanned with its both edges not straightened the document might be jammed or be damaged 29 Loading Documents 4 Open the ADF paper chute cover of the ScanSnap ADF paper chute cover Stacker 6 Pull out the extension of the ADF paper chute cover and open the stacker Extension Stacker Loading Documents T Load the document onto the ADF paper chute cover Load the document face down so that you are looking at the back of the last page and top first onto the ADF paper chute cover Do not load the document beyond the refer ence marks on the side guide Side guide T Do not load the documents of more than 50 sheets 80 g m or 20 Ib imp e Right click the ScanSnap Manager taskbar icon select Scan Button Settings In the ScanSnap setup dialog box that appears click the Detail button select the Scanning tab and then click the Option button In the Read mode option dialog box check whether the Set the document with its face up check box is selected If selected load the documents face up and bot tom first In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar 31 Loading Documents 8 Adjust th
37. When the scanning is complete the Quick Menu appears 61 How to Perform a Scan for Windows Users 8 From the Quick Menu click an icon for the item to be performed STN SNP Scan to ScanSnap Scan to CardMinder Organizer Scan to Folder Scan to E mail Scan to Print Scan to Word x oe amp Scan to SharePoint Scan to Rack2 Filer Scan to Picture Folder amp Show Details gt The corresponding action of the selected item is performed Item Description Scan to ScanSnap Orga nizer 1 PDF or JPEG files are created from the scanned image data and ScanSnap Organizer is started to display the scanned images Those files are saved in a folder on your computer specified in ScanSnap Organizer For details about how to operate ScanSnap Organizer refer to the ScanSnap Organizer User s Guide Br Scan to CardMinder 2 Scanned card image data are text recognized and managed in the card database For details about how to operate after this button is selected refer to Scanning Business Cards page 132 Scan to Folder PDF or JPEG files are created from the scanned image data and saved in a specified folder shared folder For details about how to operate after this button is selected refer to Saving Data in the Specified Folder page 93 Scan to E mail PDF or JPEG files are created from the scanned image data and an e mail program is started with the
38. button ES Color Image Fath Cl Use Quick Menu Profile Recommended Small File High Quality Pen Standard z E5 Application lt Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application J Scan to E mail x Application Settings Add or Remove Hide OK _ _ Cancel __ Apply gt The Scan to E mail Options dialog box appears 2 Change settings For details about the Scan to E mail Options dialog box refer to ScanSnap Man ager Help t Open Password for PDF files F 7 Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message 15 MB 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box M closes 108 About Actions for Windows Users 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 Up to ten files can be sent by e mail Scanning multiple sheets of documents with the scanning settings shown below creates multiple files Pay attention to the number of sheets of the loaded document
39. button to close the Scan to Picture Folder Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box closes M Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 123 About Actions for Windows Users 6 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Scan to Picture Folder dialog box appears When you have cleared the Show preview check box in Step 3 the scanned image data is saved in the pictures folder T Check the scanned image on the Scan to Picture Folder dialog box You can rename the file For details about the Scan to Picture Folder dialog box refer to ScanSnap Manager Help i 4 Scan to Picture Folder Specify file name File name 17 2 File X Serialize History Combined file size Specify destination folder Save in C Users History Pictures S canSnap Browse Save scanned images to file E Do not show this dialog again 7 Preview area the pictures folder 8 Click the Save button In Specify destination folder you can change the destination folder to a folder other than gt The scanned image data is saved in the pictur
40. drawings Documents that have only capital letters Documents with handwritten characters Skewed documents Documents with characters of an unsupported language Language other than English French German Italian Spanish Russian Portuguese Documents with complex layouts Documents with a lot of noise Documents with pale characters Documents with faded characters When you scan such documents clear the Allow automatic image rotation checkbox 1 From the ScanSnap Manager menu select Settings Simplex scan Profile Profile Management Duplex scan Check consumable supplies Help b Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 277 Using the ScanSnap in Various Ways for Mac OS Users 2 Click the Option button on the Scanning tab s Application Save Bi dE Compression Specify the scanning mode you would like to use Image quality Auto HA Color mode 5 Auto Color Detection H Scanning side Duplex Scan Double sided B C Continue scanning after current scan is finished C Option gt The Read mode option window appears 3 Select the Allow automatic image rotation checkbox Read modeoption Brightness Black and White scanning only Light SETT Dark Normal C Setting for text only document M Allow automatic blank page removal Correct skewed
41. e File format JPEG jpg e Generate one PDF file per n page s check box is selected 6 Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete the Scan to E mail dialog box appears When you have cleared the Show preview check box in Step 3 an e mail program starts and the files are attached to an e mail message T Check the scanned image on the Scan to E mail dialog box You can also change file names specify whether to set a Document Open Password and specify whether to save scanned files attached to an e mail message after scan ning For details about the Scan to E mail dialog box refer to ScanSnap Manager Help a Scan to E mail lola jeas Specify file name File name O07 15 29 32 History Serialize Combined file size 0 07 MB V Set a Document Open password for PDF files F Save scanned images to file E Do not show this dialog again Preview area 109 About Actions for Windows Users 8 Click the Attach button When the Set a Document Open password for PDF files check box is selected in the Scan to E mail Options dialog box or Scan to E mail dialog box the Scan to E mail Set a password dialog box appears ay Scan to E mail Set a password x Set a password for PDF files Password Confirm password Enter a password and then click the OK button
42. gt The scanned image data is saved in a specified folder When you select the State a path to a destination folder in an E mail message checkbox on the Scan to Folder window an e mail program starts and an e mail message is created with the path to the destination folder stated 00 New Message O ie 6 64 Ok o O When the Scan to Folder window is displayed scanning cannot be performed with the ScanSnap Close the Scan to Folder window before scanning another document Do not move delete or rename the scanned image data in other applications when the Scan to Folder window is displayed 233 About Actions for Mac OS Users E Sending Files by E Mail This section describes how to send scanned image data by e mail The e mail program used for this action is the application specified in Default email reader in the General pane which is displayed by starting up Mail and selecting the Mail menu gt Preferences Only the following e mail programs are supported e Mail e Microsoft Entourage 2004 for Mac e Microsoft Entourage 2008 for Mac 234 About Actions for Mac OS Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 Up to ten files can be sent by e mail Scanning multiple sheets of documents with the scanning settings shown below
43. the Recommended button is selected M e You cannot change the settings for the Recommended Small File and High Quality buttons When you change the scanning settings the button automatically switches to the Customize button For details about how to change the scanning settings refer to Changing Scanning Settings page 208 5 Click the Apply button in the ScanSnap setup window 6 Click the 6 amp 3 button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 7 Load the document into the ScanSnap For details about how to load the document into the ScanSnap refer to Loading Docu ments page 29 200 How to Perform a Scan for Mac OS Users 8 Press the Scan button on the ScanSnap gt Scanning is started By default the Scan button settings are set to Duplex Scan Double sided With ScanSnap Manager you can switch the Scan button settings to Simplex Scan Single sided mode For details refer to Changing Scanning Settings page 208 Scanning can also be started from the ScanSnap Manager menu For details refer to ScanSnap Manager Menu page 195 Do not connect or disconnect the ScanSnap and other USB devices during the scan ning operation Do not close the ADF paper chute cover during the scanning operation Do not switch users during the scanning operation gt The Scan button on the ScanSnap blinks blue durin
44. 3 Restart your computer If none of the above operations resolve the problem uninstall and re install ScanSnap Manager For details about how to uninstall ScanSnap Manager refer to Uninstalling on a Mac OS page 361 ie Did you resume the computer from hibernation mode UED Did you resume the computer from sleep mode When you want to perform a scan after resuming the computer from hibernation mode move the mouse or press any key before performing a scan When you want to perform a scan after resuming the computer from sleep mode move the mouse or press any key before performing a scan 319 Troubleshooting Checklist Symptom The following message appears Windows ScanSnap is being used by another user or program QED Could not use ScanSnap Make sure that ScanSnap is NOT being used by any other user or program Check This Item Is the ScanSnap being used by another user Resolution After the other user has finished scanning restart ScanSnap Manager Has the ScanSnap been turned on off or the cables been connected disconnected repeatedly Wait at least 5 seconds and turn the ScanSnap on off or connect disconnect the cables Vertical lines appear in the scanned image data Moire striped pattern stands out in the scanned image data Is the inside of the ScanSnap dirty Did you try scanning after changing the setting for Image quality in
45. 345 Purchasing the Carrier Sheet sceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeenees 353 PRDDGNGIX rar anaE aa EA aE aE 354 Updating ScanSnap Manager scceeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 355 Updating on a Windows OS c cece eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeeeneeea 355 Updating on a Mac OS vixicseesets ok ioe pel a ees Sek eae 357 Uninstalling the Software ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneseeeaeeeeeees 359 Uninstalling on a Windows OS eee eeeeeeentteee eee e eee e eee e eee e ett teteeeeeeeeea 359 Uninstalling on a Mac OS stccace dese Goede eed Diese Ree eeeencceet 361 Setting Items With Without Quick Menu ssseeeeeeeeeeeeeeeeees 365 13 Contents Installation Specifications ccccceeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeenees 368 ADOUE Malni nan Ce istisrencsssctssepeascestvetcadasetanncians a a 369 AON AREE EEA EEE newts Alla en teamed 370 14 ScanSnap Overview GC BPPPB amp SmAOPOW IOI This chapter describes the features the names of parts and their functions the system requirements and basic operations of the ScanSnap Features of the ScanShap cx 224 4 34 4od wha ta latadta ia eating ba taclatwd thoes 16 Names and Functions of Components 20000 0c cece eee eens 19 OVSISMUREQUIFEMENIS 444 5 renadenn sige eee ae heise dal bade ee ees 21 hurMing the ScanSnrhap OMOff iere dis tities abate dees w
46. Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections C Convert to Searchable PDF OCR options English First page All pages Option gt The PDF file format option window appears Q Check that PDF pdf is selected in the File format pop up menu 296 Using the ScanSnap in Various Ways for Mac OS Users 3 Select Generate one PDF file per n page s and enter a number One PDF file is created every time the number of pages specified here have been scanned PDF file format option PDF File Option O Multipage PDF whole batch in one PDF Generate one PDF file per 1 f 8 page s Cancel _ ox In Duplex mode two pages front back are created per document sheet It is recommended that you clear Allow automatic blank page removal checkbox on the Read mode option window which is displayed when you select the Scanning tab gt Option button If this checkbox is selected there may be a discrepancy between the page numbers of the original document and the scanned document in which blank pages may be deleted 4 Click the OK button to close the PDF file format option window 5 Click the Apply button in the ScanSnap setup window 6 Click the E button in the upper left corner of the window or press the esc key to close the ScanSnap setup win
47. First page All pages Option 298 Using the ScanSnap in Various Ways for Mac OS Users 3 Select the Convert to Searchable PDF checkbox gt The following message appears It may take extra time to process text recognition gt Click the OK button to close the window e Language Select the language English French German Italian Spanish Russian and Portu guese can be selected e Target pages To perform text recognition for the first page select First page for all pages select All pages Scan Snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E3 s Application Save i Scanning File option Li Paper Js Compression Specify the file options you would like to use File format PDF pdf HH JPEG is available only when Color or Gray is selected at Color mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections Convert to Searchable PDF OCR options Language GJ English B Target pages First page O All pages Option 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 299 Using the ScanSnap in Various Ways for Mac OS Users 6 Load the document into the ScanSnap F
48. Folder dialog box before scanning another document e Do not move delete or rename scanned image data in other applications after the Quick Menu is displayed and before the Scan to Folder dialog box is closed e When the Quick Menu is displayed the ScanSnap does not perform a scan even if you 97 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help Exit gt The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select Scan to Folder E Application f Save Scanning File option F Paper f Compression Select the application you would like to use Application 1 Scanto Folder x Add or Remove Hide a OK Cancel __ Apply e You can set a desired settings profile by selecting Save to Folder from the Profiles drop down list or Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 3 Click the OK button to close the ScanSnap setup dialog box Even if
49. For details about how to operate after this button is selected refer to Saving to Rack2 Filer page 148 Scan to Picture Folder Scanned image data are saved in the pictures folder For details about how to operate after this button is selected refer to Saving Files to Picture Folder page 118 The icon for this item is displayed only when ScanSnap Organizer is installed The icon for this item is displayed only when CardMinder is installed The icon for this item is displayed only when ABBYY FineReader for ScanSnap is installed The icon for this item is displayed only when Scan to Microsoft SharePoint is installed The icon for this item is displayed only when Rack2 Filer trial version supplied with the Scan Snap or Rack2 Filer v5 0 recommended bundled or sold separately is installed Before scanning documents of printed or handwritten text on the ScanSnap setup dialog box select the Scanning tab gt the Option button the Setting for text only document check box For details on how to change scanning settings refer to Changing Scanning Set tings page 68 The scaling factor of the scanned image data may vary slightly from the document size When either ScanSnap Organizer CardMinder Rack2 Filer trial version supplied with the ScanSnap or Rack2 Filer V5 0 recommended bundled or sold separately is started and becomes active the ScanSnap automatically interacts with the active ap
50. For more details about installing Adobe Acrobat click Read Me on the Adobe Acrobat 8 Professional window in Step 2 to read its procedure For details about using Adobe Acrobat refer to Adobe Acrobat Help 4 When the installation is complete remove the Adobe Acrobat DVD ROM from the DVD ROM drive 49 For S1500M E Installing ScanSnap Manager on Windows Follow the procedure to install ScanSnap Manager from the Setup DVD ROM supplied with the ScanSnap For details about system requirements refer to System Requirements page 21 After installing ScanSnap Manager connect the ScanSnap to the computer If you connect the ScanSnap to your computer before installing ScanSnap Manager ScanSnap Manager may not running properly Only one ScanSnap can be connected to a computer at a time 1 Check that the ScanSnap is not connected to your computer 2 Turn your computer on and log on as a user with Administrators privi leges 3 Insert the Setup DVD ROM into the DVD ROM drive gt The ScanSnap Setup dialog box appears If the ScanSnap Setup dialog box is not displayed find ScanSnap exe in the DVD ROM v drive by using Explore or My Computer and then double click ScanSnap exe 4 Click the Install Products button gt ScanSnap Setup SESaN2NEP Scan Snap SISSON Readme Welcome to the ScanSnap Setup Thank you for choosing ScanSnap Install Products ScanSnap Manager
51. Options mM Show preview A Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message C me Cancel 0K 3 Click the OK button to close the Scan to E mail Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window M Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window closes 239 About Actions for Mac OS Users 6 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 Up to ten files can be sent by e mail Scanning multiple sheets of documents with the scanning settings shown below creates multiple files Pay attention to the number of sheets of the loaded document e File format JPEG jpg e Generate one PDF file per n page s checkbox is selected T Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete the Scan to E mail window appears When you have cleared the Show preview checkbox in Step 3 an e mail program starts and the files are attached to an e mail message 8 Check the scanned image on the Scan to E mail window You can also change file names specify whether to save scanned files after s
52. Output image size drop down list on the Carrier Sheet Settings dialog box the size of the produced image data may be smaller than the original or parts may be lost Example When you scan the A5 size image printed at the center of an A4 size paper A5 size image is output To output image data in the original size specify the document size in the Output image size drop down list ED e The image data scanned by using the Scan button is centered and output in the size If the following symptoms are observed lay the material over a piece of white paper to scan e The output image data is not in a suitable size when Automatic detection is selected The outline of the document is shaded Black lines appear around the document cut out in an indefinite shape Blank Page 176 Using the ScanSnap in Various Ways for Windows Users E Scanning Long Pages Up to 863 mm long 34 inches documents can be scanned The following describes how to scan long pages 1 Load the document into the ScanSnap For details about document types that can be loaded refer to Paper Sizes of Docu ments to Be Scanned page 27 o Long page documents should be loaded one sheet at a time in the ADF paper chute cover Take note of the following when scanning long page documents When loading Hold the document with your hands to prevent it from falling off the ADF paper chute cover When removing Make sure th
53. PDF or JPEG files attached to an e mail message For details about how to operate after this button is selected refer to Sending Files by E Mail page 101 Scan to Print Scanned image data are printed with the printer For details about how to operate after this button is selected refer to Using the ScanSnap as a Copy Machine page 111 Scan to Word 3 Scanned image data are text recognized and converted into Word files For details about how to operate after this button is selected refer to Converting into Word Excel PowerPoint Documents page 125 62 How to Perform a Scan for Windows Users Item Description Scan to Excel 3 Scanned image data are text recognized and converted into Excel files For details about how to operate after this button is selected refer to Converting into Word Excel PowerPoint Documents page 125 Scan to PowerPoint R Scanned image data are text recognized and converted into 3 PowerPoint files For details about how to operate after this button is selected refer to Converting into Word Excel PowerPoint Documents page 125 Scan to SharePoint 4 Scanned image data are saved in SharePoint or Office Live For details about how to operate after this button is selected refer to Saving Data in SharePoint page 138 Scan to Rack2 Filer 5 PDF files are created from the scanned image data and saved in a binder in Rack2 Filer
54. R fie Edit i Book Calend Card Web Gallery Print Order Prints L e CE 6 photos in 1 Event m yz 266 Using the ScanSnap in Various Ways for Mac OS Users Using the ScanSnap in Various Ways This section describes a variety of ways you can use the ScanSnap E Scanning Only One Side of a Document By default pressing the Scan button starts scanning in Duplex mode When you wish to scan in Simplex mode change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings Simplex scan Settings Profile Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt 4s gt The ScanSnap setup window appears 2 Select Simplex Scan Single sided in the Scanning side pop up menu on the Scanning tab s Application Save Scanning File option L Paper dE Compression Specify the scanning mode you would like to use Image quality Auto Color mode Fj Auto Color Detection H Option 267 Using the ScanSnap in Various Ways for Mac OS Users 3 Click the Apply button in the ScanSnap setup window 4 Click the E button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned
55. ROLLER Count r ScanSnap Manager Check consumable status consumable is replaced Number of times the consumables are used Reset the consumable counter when the counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count 100 001 C Reset PICK ROLLER 100 000 sheets PAD ASSY Count QQ PADASSY 50 000 sheets gt The confirmation message appears ScanSnap Manager xe GS Reset the PICK ROLLER counter Are you sure ces rc Clicking the Yes button resets the PICK ROLLER Count to 0 7 ScanSnap Manager Check consumable status consumable is replaced H Number of times the consumables are used Reset the consumable counter when the counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count PICK ROLLER 100 000 sheets PAD ASSY Count 0 PADASSY 50 000 sheets 351 Replacing the Pick Roller Clem 1 Select Check consumable supplies from the ScanSnap Manager menu Duplex scan Simplex scan Settings Profile Profile Management I Check consumable supplies Help Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for the PICK ROLLER Count o e ScanSnap Manager Check consumable status Number of times the consumables ar
56. Scan to Rack2 Filer fScan to Picture PowerPoint R Folder amp Show Details Rack2 Filer starts up and the PDF file created by the ScanSnap is saved to Rack2 Filer according to the settings specified in Step 3 When JPEG jpg is selected for File format in the File option tab on the ScanSnap setup dialog box the Scan to Rack2 Filer icon is grayed out and cannot be selected When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete the interaction with Rack2 Filer before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 150 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select Rack2 Filer Eae Color Image A AE C Use Quick Menu Profile Recommended Small File High Quality ZY Standard v E Application f Save Scanning 3 File option F Paper f Compression e app atio 0 0 Qa e t0 Application f amp Rack2 Filer x Application Settings Add or Remove Hide a oK Cane Appy
57. ScanSnap Manager Help For details about how to start up help refer to the User s Guide for each product UED From the menu bar select Help gt Cardiris Help Macos From the menu bar select Help gt FineReader for ScanSnap Help From the menu bar select Help gt Acrobat Help 1 Supplied with S1500 2 Supplied with S1500M Introduction E About This Manual Structure of This Manual This manual consists of the following ScanSnap Overview This chapter describes the features the names of parts and their functions the system requirements and basic operation of the ScanSnap Installing the Software This chapter gives an overview and describes the installation procedure of the software supplied with the ScanSnap Using the ScanSnap for Windows Users Using the ScanSnap for Mac OS Users This chapter describes how to perform a scan with the ScanSnap change or save scanning settings and other various functions of the ScanSnap Troubleshooting This chapter describes how to remove jammed documents and resolve other problems Daily Care This chapter describes how to clean the ScanSnap Consumables This chapter describes how to replace consumables such as pad assy and pick roller Appendix This appendix describes how to update ScanSnap Manager how to uninstall software scan settings and ScanSnap installation conditions For details about ScanSnap operations
58. SharePoint action If you do not want to change settings go to Step 4 1 Click the Application Settings button alex Color Image Fath C Use Quick Menu Profle Recommended Small File J High Quality TY Standard v E Application Save Scanning 3 File option F Paper fa Compression Select the application you would like to use Application C Scan to SharePoint x Application Settings Add or Remove Hide OK Cancel Apply gt The Scan to SharePoint Options dialog box appears 2 Select the Save scanned images to file check box p a Scan to SharePoint Options x IV Save scanned images to file 3 Click the OK button to close the Scan to SharePoint Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box v closes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete Scan to Microsoft SharePoint starts up 144 About Actions for Windows Users T Save the scanned image data e You can save up to 100 files the maximum size of a file is 150 MB in Scan to Microsoft v SharePoint
59. Show Details gt Scan to Microsoft SharePoint starts up e When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Q Complete the interaction with Scan to Microsoft SharePoint before scanning another document e Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 5 Save the scanned image data e You can save up to 100 files the maximum size of a file is 150 MB in Scan to Microsoft M SharePoint Select Delete file from cache after upload in the Cache Options and then upload your file s as needed You need to save a SharePoint site at the initial startup of Scan to Microsoft SharePoint Once you save a SharePoint site the ScanSnap is automatically connected with Scan to Microsoft SharePoint from the next startup For details about Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User Guide 140 About Actions for Windows Users e Connecting to SharePoint 1 Select a folder in which you want to save the scanned image data 2 Enter necessary information such as a title in the Index pane of Scan to Microsoft SharePoint and click the Accept button Scan to Microsoft SharePoint a R product documentation Content Type Document x iim Sudaet 2007 Title 001 Al Budget 2008 Pa Document Pl Schedule 2007 Fl Schedule 2008 Ai Training Cn ces Ready to Index 001 pd
60. To output image data in the original size specify the document size in the Output image size pop up menu A detection error in the folded portion may cause some parts of the image data to be lost In this case set the document so its edge will be about 1 mm inside of the Carrier Sheet frame 288 Using the ScanSnap in Various Ways for Mac OS Users E Scanning Photographs and Irregular shaped Documents When you do not want to get scratches on a photograph or want to scan an irregular shaped document such as a clipping of an article that is difficult to scan as it is you can use the Car rier Sheet to scan with the ScanSnap To scan photographs and irregular shaped documents change the settings by following the procedure below a The Correct skewed character strings automatically checkbox in the Read mode option win dow displayed by pressing the Option button on the Scanning tab is disabled 1 From the ScanSnap Manager menu select Settings Simplex scan Profile Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt Ae gt The ScanSnap setup window appears 289 Using the ScanSnap in Various Ways for Mac OS Users 2 Click the Carrier Sheet Settings button on the Paper tab x Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard E
61. a OK Cance Apply 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 182 Using the ScanSnap in Various Ways for Windows Users 6 Press the Scan button on the ScanSnap gt Scanning is started The image data is text recognized and a searchable PDF file is created from the scanned document and saved in a folder Enabling this setting may require an extended period of processing depending on your computer operating environment The ScanSnap may fail to correctly text recognize the following types of documents characters as text However by changing Color mode and or increasing Image qual ity for scanning such documents may be successfully text recognized Documents with handwritten characters Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for text recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping i
62. abcd com Web site Note The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image d Do not exit Cardiris while setup or message windows are open To recognize a business card of a different language from the one currently set in Cardiris click the Card Style button and change the country setting For details about the functions of and how to use Cardiris refer to Cardiris GETTING STARTED and Cardiris Help 256 About Actions for Mac OS Users Without using the Quick Menu 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 In the Application pop up menu on the Application tab select Cardiris Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File gt High Quality Standard H s Application JEJ Save fi Scanning File option CP Paper QE Compression Select the application you would like to use Application Gy Cardiris lt Add or Remove 3 Q It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup window when yo
63. active when the menu is Cardiris the ScanSnap automatically interacts with the active application and the settings for the application are used for scanning Automatic linkage is disabled when the application is not active For details about automatic linkage refer to Automatic Linkage with Applications page 223 When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Close the Quick Menu or select an action from the Quick Menu and complete the action before scanning another document Do not move delete or rename scanned image data in other applications while the Quick Menu is displayed 203 How to Perform a Scan for Mac OS Users E Without Using the Quick Menu The scanning method described below is for the case when you are not using the Quick Menu 1 Check for the ScanSnap Manager icon 5 in the Dock as shown below When the ScanSnap Manager icon 5 is not displayed from the Finder select Appli cations ScanSnap ScanSnap Manager to start up ScanSnap Manager If the ScanSnap Manager is not shown in the Dock when Mac OS starts up from the System Preferences window select Accounts gt My Account Login Items ScanSnap Manager to register ScanSnap Manager 2 From the ScanSnap Manager menu select Settings Simplex scan Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide
64. amp O E a Scan to Excel Scan t Scan to SharePoint Scan to Rack2 Filer Scan to Picture Power Point R Folder Settings amp Show Details gt The Scan to E mail Options dialog box appears 103 About Actions for Windows Users 2 Change settings For details about the Scan to E mail Options dialog box refer to ScanSnap Manager Help Set a Document Open Password for PDF files V Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message 1 MB 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the Scan to E mail icon Scan snap 4 Page 1 1 a Aa Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer T e o a Scan to Excel Scan to SharePoint Scan to Rack2 Filer Scan a eure Power Font R amp Show Details gt The Scan to E mail dialog box appears When you have cleared the Show preview check box in Step 3 an e mail program starts and the files are attached to an e mail message 104 About Actions for Windows Users 5 Check the scanned image on the Scan to E mail dialog box You can also change file names specify whether to set a Document Open Password and specify whether to save scanned files attached to an e mail message after scan ning
65. and Irregular shaped Documents 5 173 Scanning LONG Pages sccsecs os coches seach ee gad ew yet eae tene eee ees 177 Saving Scanned Images in Multiple PDF Files cce csseeeeeeeeeeee 179 11 Contents Creating Searchable PDF Files ccccceeeeeeeeeeeeeeeeeeeneeeesseeeeees 181 Automatically Setting Keywords to PDF Files ccccceeeeeeeeeeeeeeees 184 Setting Document Open Passwords for PDF Files 0 0008 189 Using the ScanSnap for Mac OS Users ccesseeeeeeeeeeees 193 ScanSnap Manager Icon and Operations ssceeeeeeeeeeeeeeeeees 194 ScanSnap Manager Menu c cccccesceeeeeeedeeedeeesecsecceeeeeecececeseeeeeeeeeese 195 Profile MMC eso aso ssdoarc cote cae erectus a a a aaa a E D E 196 How to Perform a Scan sssssssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenen nnmnnn 197 Preparato a a ney may icy or ee Ura Ea DHE EEA EAE a E a 197 Using the Quick MENU rarene e a a aa aa 199 Without Using the Quick Menu ccccceeeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeeeeeeess 204 Finishing ScanSnap Operation ccccccccccccseesseeeseeeeeeeeeeeeeeeeeeeeeeneees 207 Setting the ScanSnap sssssssscsicsscctscsaccsseseseescaitatiewsssesstastisssieeecemve cent 208 Changing Scanning SSUING Sh cie vache dlenscochysywssceeudd edackes eet eeehdeeeeeds 208 Saving SCANNING Settings cece cece cece eee e ee eeeeeee
66. and specify the number of copies and size of the scanned image data to be printed For details about the Print window refer to ScanSnap Manager Help Printer 3 fa d D D Presets Standard F Copies M Collated E Pages All mS OFrom 1 to 1 zA Paper Size A4 F 21 00 by 29 69 cm Orientation fa fa m 5cantoPrint E i lint Shrink to paper size Allow automatic rotation M Center the image and print M Save scanned image CaF Cancel D 6 Click the Print button gt Printing is performed e When the Quick Menu is displayed the ScanSnap does not perform a scan even if you Q press the Scan button unless the Print window is closed Close the Print window before scanning another document e Do not move delete or rename the scanned image data in other applications after the Quick Menu is displayed and before the Print window is closed 244 About Actions for Mac OS Users Without using the Quick Menu 1 From the ScanSnap Manager menu select Settings Simplex scan Settings Profile Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap setup window appears 2 In the Application pop up menu on the Application tab select Scan to Print x Scan snap Color Image Scanner C U
67. area 8 Click the Print button gt Printing is performed When the Scan to Print dialog box is displayed scanning cannot be performed with the ScanSnap Close the Scan to Print dialog box before scanning another document Do not move delete or rename the scanned image data in other applications when the Scan to Print dialog box is displayed 117 About Actions for Windows Users E Saving Files to Picture Folder This section describes how to save scanned image data in the pictures folder By default the following folder is set as the Pictures folder M e Windows 7 Windows Vista Drive name such as C Users User_name Pictures ScanSnap e Windows XP Windows 2000 Drive name such as C Documents and Settings User_name My Documents My Pictures ScanSnap 118 About Actions for Windows Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Change settings for the Scan to Picture Folder action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the amp mark on the Scan to Picture Folder icon and then select the Settings menu Scan snap 4 Page 1 1 qa aa amp Scan to ScanSna
68. character strings automatically M Allow automatic image rotation Ca ED 4 Click the OK button to close the Read mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 278 Using the ScanSnap in Various Ways for Mac OS Users T Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan button on the ScanSnap gt All image data are output in the same orientation 279 Using the ScanSnap in Various Ways for Mac OS Users E Scanning Documents of Differing Widths or Sizes at the Same Time The ScanSnap is able to scan documents of different widths or sizes in one batch To scan documents of different widths or sizes in one batch change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings Simplex scan Settings Profile Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 On the Paper tab select Automatic detection in Paper size Scan Snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard B
69. for scanning such docu ments may be successfully text recognized Documents with handwritten characters Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for text recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take an extended period of time to scan documents with complex layouts or smudged documents where characters are unreadable If the same character string is marked several times in a document it will be set as the same keyword several times for the PDF file Up to 255 characters can be set for keywords to be added including punctuation marks in between keywords Quotation marks may sometimes be shown before and after the added keywords when you check keywords using Adobe Acrobat or Adobe Reader 188 Using the ScanSnap in Various Ways for Windows Users E Setting Document Open Passwords for PDF Files When saving the scanned image data as PDF files you can set Document Open passwords for the P
70. from the Profile drop down list Scan Snap Color image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard EI CardMinder amp ii ES Application i Save 8 Scanning J File option F Paper f Com E san z S Scan to E mail Select the application you would like to use amp Scanto Print Scan to Word Application 2 ScanSnap Organizer Gh Scan to Excel fas Rack2 Filer Letter Black and White Profile Management Add or Remove You can also select Profile Management from the Duplex scan M Right Click Menu to open the ScanSnap Manager Simplex scan Profile Management dialog box aa Show scanning results Check consumable supplies Help Exit gt The ScanSnap Manager Profile Management dialog box appears 83 Setting the ScanSnap for Windows Users 4 Select the profile you want to delete from the list and then click the Delete button ScanSnap Manager Profile Management ES f Cardminder F 4 1 Searchable PDF OCRs during scan Rename a Scan to Folder FO Scan to E mail Up wy Scan to Print gt The Delete Profile dialog box appears 5 Click the Yes button Delete Profile E3 Remove Letter Black and White from the profile list This operation cannot be undone OK to delete
71. function is not available when the Use Quick Menu check box is selected 79 Setting the ScanSnap for Windows Users 3 Select Profile Management from the Profile drop down list Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality _A4 Color v EF Standard EI CardMinder E Searchable PDF OCRs during scan Paper Com a Scan to Folder Scan to E mail E5 Application lt Save 8 Scanning a File option F Specify the scanning mode you would like to use Scanto Print gt Scan to Word Image quality Auto Gh Scan to Excel fag Rack2 Filer Colormode B amp W E A4 Color Scanning side Duplex Scan Double sided nalek Dao Dee Profile Management Continue scanning after current scan is finished You can also select Profile Management from the Right Click Menu to open the ScanSnap Manager Profile Management dialog box Duplex scan Simplex scan Scan Button Settings Show scanning results Check consumable supplies Help Exit gt The ScanSnap Manager Profile Management dialog box appears 4 Select the profile you want to rename and then click the Rename but ton ScanSnap Manager Profile Management aD CardMinder i Searchable PDF OCRs r unna a Scan to Folder pe Delete Fb Scan to E mail
72. image A AE C Use Quick Menu Profile Recommended Small File High Quality Standard X E Application Safe Scanning File option Paper Compression Image quality Auto Color mode IB Auto Color Detection Scanning side Duplex Scan Double sided E Continue scanning after current scan is finished Co Hide OK Cancel meer Yeme gt The Read mode option dialog box appears 3 Select the Correct skewed character strings automatically check box m Brightness Black and White scanning only ee BD on EAH Dito 70 Normal Setting for text only document Allow automatic blank page removal Allow automatic image rotation Set the document with its face up Cancel Help 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt All image data are output with skewed character strings corrected 163 Using the ScanSnap in Various Ways for Windows Users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains documents of differ ent page orientations even if the paper sizes are the same For the case of double sided docume
73. image rls Use Guick Menu Profile Use Quick Menu Profile Standard Recommended Small File High Qual Standard x Cancel _ Apply E gt Application Save amp Scanning a File option t Paper Compression Specify the scanning mode you would like to use Image quality Auto x Colormode Color Scanning side Duplex Scan Double sided 7 Continue scanning after current scan is finished Option Hide A oK Cancel Apply The display status of the ScanSnap setup dialog box when previously opened is saved v For example if it was closed in detail view mode the dialog box is displayed in detail mode the next time you open it 3 Change scanning settings on each tab on the ScanSnap setup dialog box The following items can be changed on each tab For details refer to ScanSnap Manager Help e Application tab Application to be used with the ScanSnap e Save tab Folder in which scanned image data are saved File name used for saving scanned image data e Scanning tab Scan mode Which image quality to scan with color gray or black and white simplex or duplex enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Set the document with its face up and Continue scanning after current scan is finished 69 Setting the ScanSna
74. in Various Ways for Mac OS Users 3 Select the Set the marked text as a keyword for the PDF file checkbox e Target marked sections Select First marked section to recognize only the first marked section and select All marked sections for text recognize all marked sections The following description is for First marked section M e Select this button to set a character string such as a title of a document as a key word for the PDF file Example When only a title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string Thes chapter describes bask operation of Scan Seup mape mn tho sareen ening ho exgytiod applicabons Adobe Ace cat 3 How to Use ScanSnap When multiple marked sections exist in line the marked character string closest to the top of the document is set as a keyword Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked Section A Marked Section B e Language Select the language English French German Italian Spanish Russian and Portu guese can be selected e Target pages To perform text recognition for all pages select All pages for the first page select First page sA Application Sj Save fi Scanning File option QE Compression Specify the file options you would like to use Fil
75. not 1 From the ScanSnap Manager menu select Settings Simplex scan Profile Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt Ae The ScanSnap setup window appears 274 Using the ScanSnap in Various Ways for Mac OS Users 2 Click the Option button on the Scanning tab s Application Save Pr dE Compression Specify the scanning mode you would like to use Image quality Auto HA Color mode 5 Auto Color Detection H Scanning side Duplex Scan Double sided Es C Continue scanning after current scan is finished C Option gt The Read mode option window appears 3 Select the Correct skewed character strings automatically checkbox Brightness Black and White scanning only Light j Dark Normal IWI Allow automatic image rotation onl 4 Click the OK button to close the Read mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 275 Using the ScanSnap in Various Ways for Mac OS Users T Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan bu
76. off It may take 2 to 3 minutes until the Scan button goes off after the computer is turned off e ScanSnap Sleep state When the ScanSnap is left open it enters a sleep mode after 15 minutes without use gt In the sleep state the ScanSnap internal lamps blink slowly 26 Paper Sizes of Documents to Be Scanned Paper Sizes of Documents to Be Scanned Paper sizes of documents to be scanned are as follows Without Using the Carrier Sheet Paper type Standard office paper post cards business cards Weight 52 to 127 g m 14 to 21 Ib Width 50 8 to 216 mm 2 to 8 5 in Length 50 8 to 360 mm 2 to 14 17 in Size Maximum of long page scanning 1 216 x 863 mm 8 5 x 34 in 1 Long page scanning is available only when the Scan button on the ScanSnap is pressed for 3 seconds Documents hand written with a pencil may be smeared during a scan It is recommended that you use the Carrier Sheet If you scan such documents without using the Carrier Sheet clean the rollers as often as possible If not the rollers of the ScanSnap get dirty and multi feeding may be caused For details about how to clean rollers refer to Cleaning the Inside of the ScanSnap page 333 Do not scan the following types of documents Documents with paper clips or staples remove clips and staples to scan these docu ments Documents with wet ink scan documents after the ink dries Documents larger than
77. pla For details about scanning documents without using the Quick Menu refer to Without v Using the Quick Menu page 64 59 How to Perform a Scan for Windows Users 4 Click one of the profile buttons Color Image Scanner Scan snap Detail v OK Cancel Apply Profile Buttons Description Recommended button The settings are Auto for image quality and default for other settings It is recommended to select this button when you want a high quality scan of standard documents and a higher quality scan of business cards requiring a high level of text recognition Small File button The settings are Normal color gray 150 dpi black and white 300 dpi for image quality and default for other settings It is recommended to select this button when you wish to reduce the scanned file size High Quality button The settings are Best color gray 300 dpi black and white 600 dpi for image quality and default for other settings It is recommended to select this button when you want a high quality scan Customize button The default settings are same as the Recommended set tings Settings can be changed at your choice e By default the Recommended button is selected v e You cannot change the settings for the Recommended Small File and High Quality buttons When you change the scanning settings the button automatically switches to the C
78. scanning However if the Scan button on the ScanSnap is pressed while dialog boxes other than the ScanSnap setup dialog box are displayed scanning will not start 70 Setting the ScanSnap for Windows Users E Saving Scanning Settings You can define up to 20 sets of preferences called profiles for scanning in the Left Click Menu Only by clicking the ScanSnap Manager icon 5 you can easily retrieve and use the saved profiles Profile v M Standard fz CardMinder ry Searchable PDF OCRs during scan a Scan to Folder 9 Scan to E mail uam Scan to Print Eh ABBYY Scan to Word Ehsw Scan to Excel Eh ABBYY Scan to PowerPoint R i A Rack2 Filer l i Left Click Menu Once the frequently used scanning settings are saved as profiles you do not have to open the ScanSnap setup dialog box to change settings every time you scan documents You can switch to an appropriate profile with simple point and click operations The descriptions below apply to scanning operations when the Quick Menu is not used M Only a single profile can be saved for the case when the Quick Menu is used for scanning For details about how to change profiles refer to Changing Scanning Settings page 68 The following explains the operations 71 Setting the ScanSnap for Windows Users Saving Profiles 1 From the Right Click Menu select Scan Button Settings Duplex scan Simplex scan
79. slot while lowering it NN z tal RL Q 7 f e Z amp LI A 7 _ Sew Shaft L Pick roller 1 0 secure the bushing left by rotating it in the direction of the arrow Pick roller Bushing Shaft SS Z Make sure that the pick roller is completely attached Otherwise document jams or other feeding errors may occur 349 Replacing the Pick Roller 1 1 Attach the sheet guide to the ScanSnap Hold the pickup tabs on the sheet guide between the thumb and index finger and then attach the sheet guide to the ScanSnap Pickup tab Pickup tab Sheet guide gt The sheet guide makes a clicking sound when the pickup tabs fix into position feeding errors may occur Make sure that the sheet guide is completely attached Otherwise document jams or other 1 2 Close the ADF top section ADF paper chute cover ADF top section gt You should hear the ADF top section click when it returns to its original position 1 3 Turn on the ScanSnap 350 14 Reset the consumable use count UED Replacing the Pick Roller 1 Select Check consumable supplies from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help Exit gt The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for the PICK
80. terms of the software license agreement Click Agree to continue or click Disagree to cancel the installation and quit the Installer gt The Standard Install on volume_name window appears 10 click the Install button Standard Install on e F Introduction Read Me This will take MB of space on your computer License Click Install to perform a standard installation of this software on the volume 9 mmar Change Install Location 3 Vi gt The installation is started The Startup item registration window appears 111 click the OK button Startup item registration ScanSnap was successfully registered as a startup item A If there is no action this message will close automatically in ten seconds gt When the installation is complete the Installation completed successfully window appears 43 For 81500 1 2 Click the Close button 8 0 0 I Installation completed successfully Introduction Read Me Install Succeeded The software was successfully installed M 13 Remove the Setup DVD ROM from the DVD ROM drive 44 For 81500 E Installing Trial Version Software The following describes how to install trial version software For details about the required operating environment refer to the trial version software M Readme The Readme can be displayed by clicking the Readme button on
81. the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box closes 98 4 Load the document into the ScanSnap About Actions for Windows Users For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete the Scan to Folder dialog box appears 6 Check the scanned image in the Scan to Folder dialog box You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder dialog box refer to ScanSnap Manager Help z Scan to Folder lat Specify file name Eile name Vv 2 File cD ci History Specify destination folder Save in C Users scansnap Documents History J State a path to a destination folder in an E mail message v Serialize Combined file size 0 39 MB Browse Preview area 99 About Actions for Windows Users 7 Click the Save button gt The scanned image data is saved in a specified folder gt When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box an e mail program starts and an e mail message is created with the path to the destination folder stat
82. the Scanning tab in the ScanSnap setup dialog box window Clean the inside of the ScanSnap if dirty For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 333 If moire striped pattern stands out select the Scanning tab from the ScanSnap setup dialog box window and change the setting for Image quality then retry scanning Example Change from Normal to Best The scanned image data shifts or is distorted Is the document loaded correctly Load the document correctly For details about how to load the document into the ScanSnap refer to Loading Documents page 29 The scanned image data is too light or too dark In black and white mode is the Brightness Black and White scanning only setting on Option of the Scanning tab set to extremely Light or Dark Select the Scanning tab Option from the ScanSnap setup dialog box window and adjust Brightness Black and White scanning only Lines on the document are blurred Example Ruled lines on a table cannot be seen Are you scanning in color mode documents including handwritten or typed text tables or frames with ruled lines From the ScanSnap setup dialog box window select the Scanning tab Option and select the Setting for text only document check box If the image quality does not improve even after you have tried this method change
83. the document Therefore failure to detect the edges of the document may result in output of the image with the maximum width e Ifyou want to customize the size of the scanned image use applications like ScanSnap Organizer Viewer Windows only and Adobe Acrobat to perform trim ming and cut the scanned image data e Ifyou wish to scan the document again set the predefined or custom size before scanning again Is the inside of the ScanSnap dirty Clean the inside of the ScanSnap if dirty For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 333 Black lines are produced on the scanned document Is the scanned document written with a pencil 325 It is recommended that you use the Carrier Sheet If you scan such documents without using the Carrier Sheet clean the rollers and scan glass as often as possible For details about how to clean rollers refer to Cleaning the Inside of the ScanSnap page 333 Troubleshooting Checklist Symptom A part of the scanned image data is lost Slant lines are produced on the scanned image data The output image is wider than the original Check This Item With Automatic detection being selected in the Paper size drop down list was the document skewed during a scan Was the document scanned with the edges of paper sheets aligned with the side guide Resolution e Neatly
84. the taskbar is displayed as O UED If ScanSnap Manager is not running properly the ScanSnap Manager icon in the Dock is displayed as If the ScanSnap is in sleep mode before turning the power off the ScanSnap may not be recognized when the power is turned on again Resolution Do the following Windows 1 Update the ScanSnap Manager driver Select the Start menu Control Panel System and Maintenance Device Manager In the Device Manager select Imaging devices right click ScanSnap S1500 and select Update Driver Software from the menu displayed If this does not improve the situation perform Step 2 2 Turn the ScanSnap off and on again Wait at least 5 seconds before turning the scanner on If this does not improve the situation perform Step 3 3 When using a USB hub directly connect the ScanSnap to your computer If this does not improve the situation perform Step 4 4 Restart your computer If none of the above operations resolve the problem uninstall and re install ScanSnap Manager For details about how to uninstall ScanSnap Manager refer to Uninstalling on a Windows OS page 359 1 Turn the ScanSnap off and on again Wait at least 5 seconds before turning the scanner on If this does not improve the situation perform Step 2 2 Ifan USB hub is used directly connect the ScanSnap to your computer If this does not improve the situation perform Step 3
85. the ScanSnap The scanned document is output as highly compressed color image data 159 Using the ScanSnap in Various Ways for Windows Users E Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data When you scan documents in Duplex mode both sides of the documents are scanned regardless if the back is printed or not If a blank side is scanned it is recognized as blank and the image data is automatically removed To remove blank pages change the settings by following the procedure below e The following types of documents may be recognized as blank pages Almost blank documents containing only a few characters Documents of only one color including black and without any patterns lines or charac ters When you scan such documents clear the Allow automatic blank page removal check box When discarding the scanned image data check the image data for pages accidentally removed e When the ScanSnap is used with CardMinder blank pages are not removed 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 Click the Option button on the Scanning tab E Application 1 Sa a Compression e Scanning a File o
86. the ScanSnap refer to Loading Docu ments page 29 65 How to Perform a Scan for Windows Users 6 Press the Scan button on the ScanSnap gt Scanning is started By default the Scan button settings are set to Duplex Scan Double sided With ScanSnap Manager you can switch the Scan button settings to Simplex Scan Single sided mode For details refer to Changing Scanning Settings page 68 You can start scanning from the Right Click Menu For details refer to Right Click Menu page 55 Do not connect or disconnect the ScanSnap and other USB devices during the scan ning operation Do not close the ADF paper chute cover during the scanning operation Do not switch users during the scanning operation Doing so cancels scanning gt The Scan button on the ScanSnap blinks blue during the scanning operation The following dialog box appears to indicate the scanning status Saree Manager Image scanning and file saving Scanning Image from ScanSnap Stop p Scanning completed Page Duplex Auto Color Auto Quality PDF Auto size Skip blank page Rotation Compression 3 gt When scanning is complete a selected action or interaction with another application starts By default documents are scanned on the following settings Image quality Auto Color mode Auto Color Detection Scanning side Duplex Scan For details about how to change the settings of scanning refe
87. the trial version program setup dialog box 1 Turn your computer on and log on as a user with Administrators privi leges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears M If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the DVD ROM using Explorer or My Computer 3 Click the Trial Programs button gt The Trials dialog box appears 4 Click the button of the trial version software that you want to install O Trials o ScanSnap Trial Programs Rack2 Filer Select atrial program ABBYY PDF Transformer For the trial programs read the individual use conditions carefully You may use them only when you have fully agreed with the use conditions Note we are not liable for supporting or guaranteeing the trial programs For information about the software products and how to purchase them please go to the related webpages or directly contact the respective manufacturers 5 Setup Menu gt The trial version program setup dialog box appears 45 For 1500 5 Click the Install Products button gt The installation starts 6 Follow the instructions on the screen to complete the installation For more details about installation refer to the trial version software Readme The Readme can be displayed by clicking the Readme button on the trial version pro gram setup dialog box For
88. to Folder NA OK Scan to Picture Folder NA oK Scan to Print NA OK CiD ABBYY Scan to Excel 1 NA OK Scan to Excel 2 imp ABBYY Scan to Word 1 NA OK QED Scan to Word 2 CD ABBYY Scan to PowerPoint R 1 i ois ira ABBYY Scan to Searchable PDF 1 NA OK QED Scan to Searchable PDF 2 CiD Rack2 Filer 1 NA Of Scan to SharePoint 1 NA Of 365 Setting Items With Without Quick Menu Setting Items With Without Quick Menu Mion Grae 2 i OK k NA OK Save Image saving folder OK File name format OK Rename file after scanning NA k Scan Image quality OK ning Auto OK Normal Color Gray 150 dpi B amp W 300 dpi OK Better Color Gray 200 dpi B amp W 400 dpi OK Best Color Gray 300 dpi B amp W 600 dpi OK Excellent Color Gray 600 dpi B amp W 1200 dpi OK Color mode OK Auto Color Detection OK Color OK Gray OK B amp W OK Color high compression NA Q5 Scanning side OK Duplex Scan OK Simplex Scan OK Continue scanning after current scan is finished OK Option OK Brightness Black and White scanning only OK Setting for text only document OK Allow automatic blank page removal OK Correct skewed character strings automatically OK Allow automatic image rotation OK Set the document with its face up Ok File File format OK option PDF pdf OK JPEG jpg OK Se
89. to Print Options dialog box refer to ScanSnap Man ager Help n to Print Options V Keep data used for printing as files V Show Print dialog Cok cme He 3 Click the OK button to close the Scan to Print Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box M Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box closes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 116 About Actions for Windows Users 6 Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete the Scan to Print dialog box appears If the Show Print dialog check box is cleared in Step 3 printing is immediately performed T Check the scanned image on the Scan to Print dialog box You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For details about the Scan to Print dialog box refer to ScanSnap Manager Help i Scan to Print E Find printer Name i Print options Copies 1 Same size Scaling down Same size V Allow automatic rotation V Center the image and print 7 Keep data used for printing as files 17n Do not show this dialog again Preview
90. to Print action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the amp mark on the Scan to Print icon and then select the Settings menu ScanSnap 4 Page 1 1 A ay AA amp Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer 0 a scan to Excel Scan to can to SharePoint Scan to Rack2 Filer Scan up to picture Power Point R amp Show Details gt The Scan to Print Options dialog box appears 2 Change settings For details about the Scan to Print Options dialog box refer to ScanSnap Man ager Help Scan to Print Options 7 Keep data used for printing as files T Show Print dialog cancel Hee 3 Click the OK button to close the Scan to Print Options dialog box 112 About Actions for Windows Users 4 Click the Scan to Print icon Scan snap 4 Page 1 1 A a Scan to ScanSnap Scan to CardMinder Scan to Folder Organizer G o ea Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan to Picture PowerPaint R Folder Scan to E mail amp Show Details gt The Scan to Print dialog box appears If the Show Print dialog check box is cleared in Step 3 printing is immediately performed 5 Check the scanned image on the Scan to Print dialog box You can select the printer to be used and specify t
91. to disable the notifications refer to Step 2 of Receiving or hiding the ScanSnap s communication status notifications page 90 In Windows 2000 you cannot disable this notification by clicking the pop up balloon Receiving or hiding the ScanSnap s communication status notifi cations You can specify whether or not to receive notifications of the ScanSnap s communication sta tus with a pop up balloon Configure the setting following the procedure below 1 From the Right Click Menu select Help Preferences Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Online Update Help Exit gt The ScanSnap Manager Preferences dialog box appears 90 Setting the ScanSnap for Windows Users 2 In the Status Display tab either select or clear the Notify of the communication status check box and click the OK button ScanSnap Manager Preferences s Automatic Linkage Status Display Notice of communication status with a allo Select whether to notify of the ScanSnap s communication status Show scan progress status Select whether to show the scan progress status v Show the scan progress status recommended o i cancel Hele gt When you select the Notify of the communication status check box you will be noti fied of the communication status in conjunction with the ScanSnap being turned ON
92. to update ScanSnap Manager how to uninstall software setting items and ScanSnap installation conditions Updating ScanSnap Managervieicstsce82 dace ove teed oR ei teese a he tekes 355 Uninstalling the Sofware os i 0cc 32 02e8 20824405448 eet pega de os deoh ieee es 359 Setting Items With Without Quick Menu 00 00 ee 365 Installation Specifications 55 45 0606 04 cate ad ete eke eh a thay ated ede ecole 368 354 Updating ScanSnap Manager Updating ScanSnap Manager In an effort to improve the usability and functionality of ScanSnap Manager software updates are released regularly This section describes how to update ScanSnap Manager E Updating on a Windows OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select Help Online Update from the Right click menu You can also perform the update by selecting Start menu gt All programs gt ScanSnap Manager gt Online Update Update Packs are made available without notice We recommend that you update your pro gram regularly When updating ScanSnap Manager follow the instructions below e When updating it is essential that Internet Explorer is installed in a system which can access the Internet e Always log on as a user with Administrator privileges 1 Select Help gt Online Update from the Right Click Menu Refer to Right Click Menu page 55 for more informatio
93. window and change the setting for Color mode to B amp W Color documents are not scanned as color Documents in a dark color close to black such as dark green may be scanned as black and white or gray Select the Scanning tab from the ScanSnap setup dialog box window and change the setting for Color mode to Color 323 Troubleshooting Checklist Symptom Images on the back of pages which are printed through are overlaid on the scanned image when scanning a two sided document this is called bleed through of the back side image Check This Item Is the Setting for text only document check box cleared in Option on the Scanning tab of the ScanSnap setup dialog box window Resolution Select the Setting for text only document check box Image data that has been scanned is lost when Allow automatic blank page removal is enabled When the Allow automatic blank page removal check box is selected almost blank documents with only a few characters may be accidentally recognized as blank pages and removed from scanned image data From the ScanSnap setup dialog box window select the Scanning tab Option and clear the Allow automatic blank page removal check box Scanned image data is skewed Are the documents fed into the ADF with a skew of more than 5 degrees The Correct skewed character strings automatically function can cor
94. you want to perform on the Quick Menu e You can create searchable PDF files You can create searchable PDF files by automatically performing text recognition for scanned PDF files You can also text recognize only sections defined by a highlight pen and add these as keywords for the PDF file e You can e mail a scanned image or output the scanned image to a printer immediately after scanning You can attach the scanned image to an e mail or print out the scanned image without having to start applications e You can convert paper documents into Word Excel PowerPoint files Use ABBYY FineReader for ScanSnap supplied with the ScanSnap to convert the scanned image data directly into the Word Excel PowerPoint file For Mac OS you can convert only into Word Excel files ip e You can arrange and manage image data by using with ScanSnap Organizer e Setting a keyword Intelligent Indexing You can set a keyword using the following methods Recognize a character string on a page OCR process and set as a keyword Zone OCR Seta character string as a keyword Seta marked character string as a keyword Marker Index Drag and drop a keyword onto the keyword list Keyword Addition by Drag amp Drop You can view set keywords on thumbnails Keyword Overlay e Distributing files by keyword Automatic Keyword Sort Files can also be distributed into a folder according to the keyword set for files as a distribution condition e S
95. 0 sheets PAD ASSY Count 50 001 PAD ASSY 50 000 sheets gt The confirmation message appears Reset the PAD ASSY counter hd Are you sure E Click the Yes button to reset the PAD ASSY Count to 0 BOO ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count 100 001 _Target value to change supplies PICK ROLLER Count 100 001 Reset PICK ROLLER 100 000 sheets PAD ASSY TD e PAD ASSY 50 000 sheets 344 Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller by first removing the pick roller from the ScanSnap K Pick roller Replace the pick roller following the procedure below 1 Remove the documents on the ADF paper chute cover 2 Pull the ADF release catch to open the ADF top section ADF paper chute cover ADF top section ADF release catch 345 Replacing the Pick Roller 3 Adjust the side guide to the A5 size s JREA T i 4 Remove the sheet guide Hold the pickup tabs on the sheet guide between the thumb and index finger and then pull up the sheet guide to remove Pickup tab Pickup tab 346 Replacing the Pick Roller 5 Rotate the pick roller bushing left Pick roller Bushing b Shaft om f J I gt S p
96. 00 x 600 or higher is required When the font size is large some screens may not be displayed properly In that case use a smaller font size e Hard disk space ScanSnap Manager 480 MB ScanSnap Organizer 690 MB CardMinder 280 MB ABBYY FineReader for ScanSnap 600 MB Scan to Microsoft SharePoint 40 MB Adobe Acrobat 9 Standard 830 MB When installing ScanSnap Organizer or Scan to Microsoft SharePoint in Windows XP Windows 2000 the following software is also installed For Windows XP If INET Framework 3 0 or later is not installed the following software is installed at the same time when installing ScanSnap Organizer or Scan to Microsoft SharePoint e NET Framework 3 0 500 MB free disk space required For Windows 2000 If NET Framework 2 0 or later is not installed the following software are installed at the same time when installing Scan to Microsoft SharePoint e Windows Installer 3 1 15 MB free disk space required e NET Framework 2 0 280 MB free disk space required The ScanSnap may not function if it is connected to the USB port on the keyboard or the monitor Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub To connect the ScanSnap with USB 2 0 it is required that the USB port and the USB hub be compliant with USB 2 0 The scanning speed might be reduced if the ScanSnap is connected with USB 1 1 Therefore use the USB 2 0 comp
97. 2 About Actions for Mac OS Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Click the iPhoto icon a 2 3 a ama z tv Click the icon of the application to interact with the ScanSnap gt iPhoto starts up When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete the action before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 263 About Actions for Mac OS Users 4 Check the scanned image data lel w x MI 264 About Actions for Mac OS Users Without using the Quick Menu 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 In the Application pop up menu on the Application tab select iPhoto Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard H s Application Fj Save i Scannin
98. 2 in Step 2 314 Troubleshooting for Multifeed 4 Select Discard and click the Continue Scanning button or the Scan button on the ScanSnap ip serie owe werg An overlapped document has been detected Please make a selection to either keep or discard the last document scanned and then proceed by clicking the Continue Scanning or Quit button Ry rna Ga ese Tips on how to continue scanning Keep Keeps the document as scanned Discard Rescan this document Return the documentto the ADF paper chute An overlapped document has been detected Please make a selection to either keep or discard the last document scanned and then proceed by clicking the Continue Scanning or Quit button Tips on how to continue scanning Keeps the document as scanned Discard Rescan this document Return the document to the ADF paper chute 315 Troubleshooting for Multifeed gt Scanning is started When scanning is complete the image data is saved If it is not necessary to continue scanning press the Quit button and select No on the message dialog box window that appears To quit scanning and delete the image data press the Quit button and select Yes on the following dialog box window that appears ine CED ScanSnap Manager Message ex 1 Do you want to delete the files Do you want to delete the scanned file s 316 Tr
99. 216 x 863 mm width 8 5 in length 34 in Materials other than paper such as the fabric metal foil transparency or plastic card Scanning the following types of documents without using the Carrier Sheet can result in the documents being damaged or scanned incorrectly It is recommended that you use the Car rier Sheet Documents smaller than 50 8 x 50 8 mm width 2 in Length 2 in Documents thinner than 52 g m 14 Ib Documents of nonuniform thickness e g envelopes and paper sheets with other paper sheets attached Wrinkled or curled documents Folded or torn documents Tracing paper Coated paper Photographs printing paper Perforated or punched documents Documents of odd shape not square or rectangular Documents of different widths Carbon paper or thermal paper Documents with photographs or sticky notes attached e Carbonless paper may contain chemicals that can damage the pad assy or rollers For best use of your ScanSnap when scanning carbonless paper note the following It is recommended to scan with a Carrier Sheet Multiple sheets of carbonless paper can be directly scanned However to preserve the efficiency of the scanner make sure to clean it regularly According to the type of carbon less paper the life span of the scanner may become shorter when compared to scanners used to scan only general office paper 27 Paper Sizes of Documents to Be Scanned With the Carrier Sheet Pa
100. CR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options EN English x First page All pages Hide OK Cancel Apply 181 Using the ScanSnap in Various Ways for Windows Users 3 Select the Convert to Searchable PDF check box gt The following message appears i ScanSnap Manager S Ci It will slow your scanner if you do Text Recognition at scan gt Click the Yes button to close the dialog box e Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected e Target pages To perform text recognition for the first page select First page for all pages select All pages Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality Standard E5 Application Save 8 Scanning J File option Ei Paper a Compression Specify the file options you would like to use File format Gi PDF pdf gt JPEG is available only when Color or Gray is selected at Color mode SelectOCR E Set the marked text as a keyword for the PDF file First marked section All marked sections Language English Target pages First page All pages Hide
101. DF files The password protected PDF files cannot be opened unless a Document Open password is entered If you set a password for private documents or confidential documents adequate security of information can be provided To set passwords to PDF files change the settings by following the procedure below Q When you use the Quick Menu you cannot set passwords to scanned documents 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 Click the Option button on the File option tab Paper Compression Es Application lt Specify the file options you would like to use File format PDF pdf gt JPEG is available only when Color or Gray is selected at Color mode Select OCR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options EN English xj gt The PDF file format option dialog box appears Check that PDF pdf is selected in the File format drop down list 189 Using the ScanSnap in Various Ways for Windows Users 3 Select the Set a password for PDF file check box 2 PDF file format option Split PDF pages Multipage
102. Differing Widths or Sizes at the Same Time page 280 287 Using the ScanSnap in Various Ways for Mac OS Users 9 Press the Scan button on the ScanSnap When a duplex scan is performed image data on the front and back sides are merged into a double page spread image e There may be a gap misalignment or a line between the front and back images on the out a put image data When a sheet of thick paper is scanned image data on both the right and left sides may be skewed to a trapezoidal shape The degree of skewing varies depending on the condition of the document how it is folded or loaded Troubleshoot the problem as follows and the situation may be improved Is the document neatly folded If not fold it neatly ls the edge of the document aligned with the edge of the Carrier Sheet If not align the document with the Carrier Sheet edge Try scanning the document with the back and front sides reversed When Automatic detection is selected from the Output image size pop up menu in the Carrier Sheet Settings window the size of the produced image data may be smaller than the original or parts may be lost The image is output in A3 B4 or 11 x 17 inches size whichever the smallest so that all ele ments on the image are included Example When you scan the A4 size image printed at the center of an A3 size paper B4 size image is output
103. E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options nquag English x First page All pages Hide OK Cancel Apply 186 Using the ScanSnap in Various Ways for Windows Users 3 Select the Set the marked text as a keyword for the PDF file check box e Target marked sections Select First marked section to recognize only the first marked section and select All marked sections to text recognize all marked sections The following description is for First marked section M e Select this button to set a character string such as a title of a document as a key word for the PDF file Example When only a title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string Thes chapter describes bass operation of Scam Seap With ScanSnap desk into dognal Fikes aac them and comen them unto Wordt ucel Pow c by proming a singe button The scanned image cn dhe screen wang the supplied applications Adote Acrobat 3 How to Use ScanSnap When multiple marked sections exist in line the marked character string closest to the top of the document is set as a keyword Example In the following case the character string in marked section B which is higher than marked section A is set as a keyword Marked Section A Marked Se
104. IMITED Howard Brown Caiado Project Menager Sofware Research Ful Name www ABCD com 1234 Funciton Avenua San Rose CA987654 1111 Talephone 000 000 0000 FAX 000 111 2222 E mailt hbrown abed com When interacting with CardMinder blank pages are not removed regardless of the Allow automatic blank page removal setting Up to 500 sheets 1 000 pages including blank pages can be exported to CardMinder at once 132 About Actions for Windows Users Using the Quick Menu 1 Load the business card into the ScanSnap e Load the business card so that the front side of the two sided business card faces the ADF paper chute cover e Toscan multiple business cards load business cards in a pile e Move the side guides so that there is no gap between the business cards edge and the side guide on both sides 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears It is recommended to select Auto or Best for Image quality in the Scanning tab in the Q ScanSnap setup dialog box when you scan business cards The ScanSnap cannot link with CardMinder when Image quality is set to Excellent 133 About Actions for Windows Users 3 Click the Scan to CardMinder icon Scan snap 4 Page 1 1 x Scan to ScanSnaf Scan to CardMinder f Scan to Folder Organizer T e O E a Scan t
105. In Internet Explorer select the Tools menu gt Internet Options the Programs tab gt the Set programs button Set your default programs The Set default programs dialog box appears 2 From Programs select an e mail program you want to use 3 Select Set this program as default and click the OK button Windows XP Windows 2000 An e mail program selected in the Internet Explorer Tools menu Internet Options gt Programs tab E mail drop down list is used If no e mail program is selected select an e mail program you want to use in the E mail drop down list E mail programs that cannot be selected here cannot be used E mail programs that have been verified Windows Live Mail Windows XP or later Microsoft Windows Mail for Windows Vista Microsoft Office Outlook 2003 2007 Microsoft Outlook Express V6 0 Thunderbird version 2 0 0 16 94 About Actions for Windows Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Click the Scan to Folder icon Scan snap 4 Page 1 1 Scan to ScanSnap Scan to CardMindd Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer d Scan to Excel Scan to Scan to Sha
106. Menu appears It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup window when you scan business cards 255 About Actions for Mac OS Users 3 Click the Cardiris icon pue pme ye PRAE pm Click the icon of the application to interact with the ScanSnap d The Cardiris window appears When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete the interaction with Cardiris before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 4 Check whether the scanned card image and text recognition result Card Style 200 2008_10_24_10_11_43 1 Card 1 of 2 _ Country of current business card United States 1112x629x32 2742K 300dpi button a T e3 Raed ABCD LIMITED Format button Open BE aa Howard Brown Card i ae ard image Send button Si l E Project Manager Software Research las ie 226 Airport Parkway Suite 030San JOSE CA 95110 Phone 408 453 0000 Fax 408 453 0001 fe e mail howard abcd com 24 Company ABeD LIMITED Q First name Howard Last name Brown Title Project Manager Software Research Card toolbar Address 226 Airport Parkway Suite 030San JOSE CA 95110 City zip age state CA Country United States Recognition Phone 408 453 0000 result Phone 2 Mobile phone Fax 408 453 0001 E mail howard
107. OFF gt When you clear the Notify of the communication status check box you will not be notified of the communication status 91 About Actions for Windows Users About Actions The ScanSnap has frequently used functions at the ready as Actions to help you make effi cient use of your time at your office Actions are helpful when e you want to share the scanned document files with other members gt You can save document files directly in a shared folder on a network upon scanning In addition all members are informed of the destination folder path by an e mail mes sage automatically created with the path stated e you want to send document files used in a meeting about to start to all persons concerned gt Simply press the Scan button and you can quickly send an e mail message with document files attached e you want to use a printer rather than a copy machine to make copies of documents gt Simply press the Scan button and you can print documents with a printer e you want to convert catalogs and pamphlets into digital data and save them gt Simply press the Scan button to save the catalogs and pamphlets converted into digital data directly in pictures folder e you want to use text in your paper documents but do not want to type it manually gt Simply press the Scan button and you can get the scanned image data text recog nized and converted into a Word Excel or PowerPoint document e yo
108. Oo Color Duplex Scan Double sided Image quality a E Gh fi Color mode Scanning side Continue scanning after current scan is finished gt The Add new profile dialog box appears 73 Cancel gt Rack2 Filer f Add Profile Apply CardMinder Searchable PDF OCRs during scan Scan to Folder Scan to E mail Scan to Print Scan to Word Scan to Excel fedeme Setting the ScanSnap for Windows Users 5 Type in a profile name and then click the OK button New profile name A4 Colon l Cancel Help gt The new profile name appears in the Profile drop down list Scan snap Color Image Scanner Use Quick Menu Profile l Recommended Small File High Quality Standard CardMinder Searchable PDF OCRs during scan Scan to Folder Scan to E mail Specify the scanning mode you would like to use t Scanto Print Ge Scan to Word Image quality J Auto Eh Scan to Excel Color mode J Color 3 A4 Color Scanning side Duplex Scan Double sided Add Profile _ Profile Management Continue scanning after current scan is finished 74 Setting the ScanSnap for Windows Users 6 Click the OK button to close the ScanSnap setup dialog box gt Now you have fin
109. Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 In the Application pop up menu on the Application tab select Scan to Word or Scan to Excel r Scan snap Color Image Scanner C Use Quick Menu Profile Recommended _ Small File High Quality Standard Es Save ins Scanning File option LI Paper dja Compression Select the application you would like to use Application k Scan to Word Add or Remove Apply file pop up menu or from the Profile menu e Finishing the procedure above you can save desired settings as profiles The profiles 7 e The profiles can also be set by selecting Scan to Word or Scan to Excel from the Pro can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 3 Click the Apply button in the ScanSnap setup window 252 About Actions for Mac OS Users 4 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window M closes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap
110. P3PC 2432 02ENZ0 fo FUJITSU Stan Snap Color IMage Scanner SIDOIVOIYS 7 HSOICIN7 Operator s Guide Introduction PPP POBOW POV Thank you for purchasing our Color Image Scanner ScanSnap S 1500 S1500M hereinafter referred to as the ScanSnap This Operator s Guide describes how to handle and operate the ScanSnap Before using the ScanSnap be sure to read this manual Safety Precautions and Getting Started thoroughly for proper operation If you are using a Microsoft Windows operating system either Adobe Acrobat 7 0 or later or Adobe Reader 7 0 or later is required to display or print this manual Microsoft Windows Windows Vista PowerPoint SharePoint and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Word and Excel are the products of Microsoft Corporation in the United States Apple the Apple logo Mac Mac OS iPhoto and Rosetta are trademarks of Apple Inc Adobe the Adobe logo Acrobat Adobe Reader and Acrobat Reader are either registered trademarks or tradenames of Adobe Systems Incorporated in the United States and or other countries Intel Pentium and Intel Core are trademarks or registered trademarks of Intel Corporation in the United States and other countries PowerPC is a trademark of International Business Machines Corporation in the United States other countries or both Cardiris is
111. PDF whole batch in one PDF Generate one PDF file per 1 page s Use a fixed password oT cence tee e To set a different password per scan Clear the Use a fixed password check box r PDF file format option a Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Password Use a fixed password Cancel Help gt You can set a different password per scan 190 Using the ScanSnap in Various Ways for Windows Users e To use a preset password 1 Select the Use a fixed password check box i PDF file format option Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Password Password Confirm C o tence Hee The same password is used for all PDF files You do not have to type in a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields r PDF file format option ES Split PDF pages Multipage PDF whole batch in one PDF Generate one PDF file per 1 page s Password lVI Set a password for PDF file Password Confirm l Cancel Help The following characters can be used to set passwords M Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt I 4 Click th
112. Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Change settings for the Scan to SharePoint action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to SharePoint icon and then select the Settings menu Scan snap 4 Page 1 1 anrmaas Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer G g Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan to Picture PowerPoint R Folder amp Show Details gt The Scan to SharePoint Options dialog box appears 2 Select the Save scanned images to file check box e T Scan to SharePoint Options x IV Save scanned images to file Cancel 3 Click the OK button to close the Scan to SharePoint Options dialog box 139 About Actions for Windows Users 4 Click the Scan to SharePoint icon Scan snap 4 Page 1 1 d Aa A zs Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer oi a Scan to Excel Scan to Scan to SharePoint Fan to Rack2 Filer Scan to Picture Power Point R Folder
113. Quick Menu is used the changed settings for Profile cannot be saved Resolution To create a profile with the settings you want to use clear Use Quick Menu check box in the ScanSnap setup dialog box window For details about how to save the settings refer to the following Windows Saving Scanning Settings page 71 QE Saving Scanning Settings page 211 When the document is scanned with the Carrier Sheet a message Document size incorrect appears or a part of the image data is lost Did you put multiple small size materials such as pictures and post cards in the Carrier Sheet for scanning Put only one small size document such as a picture or a post card into the Carrier Sheet per scan A detection error in the folded portion may cause a part of the image data to be lost In this case set the document so its edge will be about 1 mm inside of the Carrier Sheet frame When the document is scanned with the Carrier Sheet a paper jam occurs frequently Feed about 50 sheets of Plain Paper Copier PPC or recycled paper and then scan the document by using the Carrier Sheet You can use either unused or used PPC recycled paper The output image data is wider than the original document Are you scanning documents with Paper size set to Automatic detection In this case the image data is trimmed and output in the same size as the original document by detecting the edges of
114. Send button Howard Brown Card image oe Project Manager Software Research 226 Airport Parkway Suite 030San JOSE CA 95110 Phone 408 453 0000 Fax 408 453 0001 e mail howard abcd com Company ABeD LIMITED First name Howard Last name Brown Title Project Manager Software Research Card toolbar Address 226 Airport Parkway Suite 030San JOSE CA 95110 City zip a State CA Country United States Recognition Phone 408 453 0000 result Phone 2 Mobile phone Fax 408 453 0001 E mail howard abcd com Web site Note The current card image is displayed on the top right A list of already scanned business cards is displayed in the card toolbar The recognition result is displayed under the card image To recognize a business card of a different language from the one currently set in Cardiris click the Card Style button and change the country setting For details about the functions of and how to use Cardiris refer to Cardiris GETTING STARTED and Cardiris Help 259 About Actions for Mac OS Users Using Cardiris and Address Book To register the recognized characters of a scanned business cards in the Address Book per form the following procedure Do not exit Cardiris while setup or message windows are open 1 Click the Format button or select Settings Output Format on the menu bar gt The following window appears Business Cards Format vCard B Layout eld delimiter Tab Inclu
115. Snap gt The size of all output image data conforms to the respective documents Jet If a document is scanned at an angle an image may be output that does not match the document size 168 Using the ScanSnap in Various Ways for Windows Users E Scanning Documents Larger Than A4 Letter Size The ScanSnap is able to scan documents larger than A4 Letter size such as A3 Double Let ter and B4 sizes using the Carrier Sheet Fold the document in half scan it in Duplex mode and then merge both front and back images to make a double page spread image data You can also scan and merge both front and back images of a document smaller than A4 Letter size to output a double page spread image data To scan documents larger than A4 Letter size change the settings by following the procedure below e When you scan documents using a Carrier Sheet a detection error may occur in the folded portion and some parts of the image data may be lost Therefore it is not recommended for scanning where accuracy is crucial e The Correct skewed character strings automatically check box in the Read mode option dialog box displayed by pressing the Option button on the Scanning tab is disabled 1 From the Right Click Menu select Scan Button Settings Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSna
116. Snap setup dialog box appears 2 Select Simplex Scan Single sided in the Scanning side drop down list on the Scanning tab Es Application lt 4 Safe Scanning File option Paper a Compression Specify the scanning mode you would like to use Image quality Auto Color mode IB Auto Color Detection x Scanning side f gt Duplex Scan Double sided x Duplex Scan Double sided p U Simplex Scan Single sided Canel Appy 3 Click the OK button to close the ScanSnap setup dialog box 154 Using the ScanSnap in Various Ways for Windows Users 4 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on the ScanSnap If you select Simplex scan from the Right Click Menu even if Duplex Scan Double v sided is set in Scanning side on the Scanning tab the scan will be performed in Simplex mode The document is scanned in Simplex mode 155 Using the ScanSnap in Various Ways for Windows Users E Scanning Color Documents in Black and White or Gray Mode By default the ScanSnap automatically recognizes whether scanned documents are color gray or black and white and outputs color documents in color mode gray documents in gray mode and black and white documents in black and white mode
117. Standard Select paper Paper size Carrier Sheet Settings Multifeed Detection Check Overlapping Ultrasonic Cancel 170 Using the ScanSnap in Various Ways for Windows Users 5 Select Duplex Scan Double sided in the Scanning side drop down list on the Scanning tab Specify the scanning mode you would like to use Image quality Auto x Color mode E Auto Color Detection x Scanning side Duplex Scan Double sided El Continue scanning after current scan is finished Hide a OK Cancel __ Apply Selecting Simplex Scan Single sided results in the same output as selecting Create front and back images separately 6 Click the OK button to close the ScanSnap setup dialog box T Load the document into the ScanSnap 1 Fold the document in half so that the side to be scanned is on the external side Fold the sheet tightly and smooth out the crease Otherwise the sheet may be skewed during scanning I I 2 Open the Carrier Sheet and insert the document Align the fold with the right edge of the Car rier Sheet so that the document fits into the Carrier Sheet at the upper corner 171 Using the ScanSnap in Various Ways for Windows Users 3 Load the Carrier Sheet into the ScanSnap Load the Carrier Sheet with the portion s
118. Start your computer 2 Exit ABBYY FineReader for ScanSnap if it is running Select Quit from the ABBYY FineReader for ScanSnap menu 3 Log in with an account that has admin rights With Finder select the folder in which ABBYY FineReader for ScanSnap is installed generally you can find ABBYY FineReader for ScanSnap in the Applications window and drag it into the Trash 4 With Finder select volume_name Library Receipts and drag ABBYY FineReader pkg into the Trash v Skip this step in Mac OS X v10 6 5 Empty the Trash ABBYY FineReader for ScanSnap is uninstalled 362 Uninstalling the Software When uninstalling Cardiris 1 Start your computer and log in with an account that has admin rights 2 Exit Cardiris if it is running Select Quit from the Cardiris menu 3 Insert the Setup DVD ROM into the DVD ROM drive gt The ScanSnap window appears 4 Scroll down and double click the Tool folder and double click Cardiris 3 6 for ScanSnap gt The Cardiris 3 6 for ScanSnap window appears 5 Scroll down and read the License to the end Then click the Continue button gt A confirmation message window appears 6 Click the Agree button gt The Select Destination window appears T Select the destination where Cardiris is installed and click the Continue button gt The Installation Type window appears 8 Select Uninstall from the
119. The Profile menu is hidden Are you using the Quick Menu Is the Quick Menu displayed after scanning In the ScanSnap setup dialog box window clear the Use Quick Menu check box Is ScanSnap setup dialog box window open Close the ScanSnap setup dialog box window Applications cannot be selected in the ScanSnap setup dialog box window Are you using the Quick Menu When using the Quick Menu you can select an application in the Quick Menu after scanning 326 If you want to select an application in advance clear the Use Quick Menu check box in the ScanSnap setup dialog box window Troubleshooting Checklist Symptom Saved files of scanned image data cannot be opened with a specified application Example An error occurs when you try to open a PDF file Check This Item Is a folder specified as the image saving folder on another computer or a hard disk on the network For those who answered Yes to the above question did an error occur while scanned image data was being saved because for example a LAN cable came off If such network related errors occur files may not be saved properly and corrupted files may exist in the folder Resolution Check the location of the image saving folder and then delete corrupted files if any After that retry scanning For S1500 only Ui The text recognition accuracy decreases significantly when you execute S
120. When scanning is complete the Quick Menu appears 3 Click the Scan to Folder icon elaeGe aC iv Click the icon of the application to interact with the ScanSnap 2 gt The Scan to Folder window appears 228 About Actions for Mac OS Users 4 Check the scanned image in the Scan to Folder window You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder window refer to ScanSnap Manager Help Mere Preview Specify file name File List No File name i OO CET J 2 Serialize Name history v File size MB Combined file size MB Local Folder Network Folder MobileMe Folder Save in Users Browse History 7 C State a path to a destination folder in an E mail message Cancel Save Preview area 229 About Actions for Mac OS Users 5 Click the Save button gt The scanned image data is saved in a specified folder When you select the State a path to a destination folder in an E mail message checkbox on the Scan to Folder window an e mail program starts and an e mail message is created with the path to the destination folder automatically stated 00 New Message a Aa T a MMM M a send Neds ett eel EAE LAS v Subject ves 2008_10_16_15_00_06 pdf press the Scan bu
121. a trademark of I R I S ABBYY FineReader are trademarks of ABBYY ScanSnap the ScanSnap logo CardMinder and Rack2 Filer are registered trademarks or trademarks of PFU LIMITED in Japan Other company names and product names are the trademarks or registered trademarks of the respective companies Manufacturer PFU LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 All Rights Reserved Copyright PFU LIMITED 2008 2009 Disclaimer Introduction e Reproducibility of the scanned image data Confirm that the image data scanned with the ScanSnap meets your requirements e g image reproducibility in size accuracy information amount fidelity content and color e Disposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap It is the responsibility of the customer to store and manage the scanned image data and dispose of the original document scanned with the ScanSnap Description of Each Manual When using the ScanSnap read the following manuals as required Manual Description Reference Method Safety Precautions This manual contains important information about the safe use of the ScanSnap Make s
122. aded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents of complex layout as well as documents including unreadable characters It may take an extended period of time to convert these documents About the OCR Optical Character Recognition function of ABBYY FineReader for ScanSnap 126 About Actions for Windows Users The following message appears when you convert a long page document into a Word file and the conversion result may be divided into more than one page ABBYY FineReader for ScanSnap TM 4 1 5 Paper size is too large The result may be displayed incorrectly Continue saving A converted Excel worksheet can contain up to 65 536 rows When converting to Excel files information for the layout of the entire document diagrams and height width of graphs and tables is not reproduced Only tables and character strings are reproduced A converted PowerPoint document will not contain the original background color and pat terns Documents upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation check box page 165 or load documents face down in portrait orientation On the ScanSnap setup dialog box even if the Generat
123. age TLE C Use Quick Menu Profile Recommended Small File High Quality Standard amp Save i Scanning File option C Paper js Compression Select the application you would like to use Application Scan to E mail C Application Setting 3 Add or Remove 3 Apply e The profiles can also be set by selecting Scan to E mail from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 238 About Actions for Mac OS Users 3 Change settings for the Scan to E mail action If you do not want to change settings go to Step 4 1 Click the Application Setting button Scan snap Color image Scanner C Use Quick Menu Profile High Quality Standard s Application Save ee Scanning Lob File option Paper Recommended Small File Ls Compression Select the application you would like to use Application Scan to E mail B Application Setting 3 Add or Remove gt The Scan to E mail Options window appears 2 Change settings For details about the Scan to E mail Options window refer to ScanSnap Manager Help B00 Scan to E mail
124. aged Carrier Sheet Doing so can damage the ScanSnap or cause a mal function To avoid deformation of the Carrier Sheet do not put anything heavy on it and keep it ona level surface when not in use Be careful not to cut your fingers when touching the edge of the Carrier Sheet Do not insert more than one small size material such as pictures and post cards in the Carrier Sheet per scan Doing so can cause a paper jam It is recommended to scan small size materials one at a time If a paper jam occurs frequently feed about 50 sheets of Plain Paper Copier PPC or recy cled paper and then scan the document by using the Carrier Sheet You can use either unused or used PPC recycled paper 28 Loading Documents Loading Documents Load documents onto the ScanSnap as follows 1 Check the number of sheets in the document stack The maximum number of sheets that can be loaded on the ScanSnap is as follows For A4 size paper or smaller A document stack of 5 mm or less 50 sheets at 80 g m or at 20 Ib If you try to scan more sheets that can be loaded the following problems may occur Q e A file may be improperly created due to an excessive file size e A paper jam or other irregular feeding may occur 2 To prevent paper jams fan the document 1 Hold the document with both hands and fan it out as shown in the figure below 2 Turn the document by 90 degrees and then fan it in the different orientation again 3
125. ages in one image B Output image size Automatic detection be Custom In this Mode the front and back pages are set in a facing page state and is output as a 1 page image Use this mode when scanning documents such as A3 size When inserting a document into Carrier Sheet take note of the following Set the document so that it touches the top of the sheet Align the folded edge of the document along the thick vertical line Select Duplex Scan Double sided in ScanSnap Manager Settings The setting can be changed in the Scanning side of the Scanning tab Cancel E O J 4 Select Automatic detection in the Paper size pop up menu on the Paper tab Color 7 Sap C Use Quick Menu Profile High Quality Standard B Recommended Small File s Application E Save i h 3 Compression Select paper Paper size Automatic detection HH Carrier Sheet Settings p Custom 3 Multifeed Detection Check Overlapping Ultrasonic ER Cv Apply 285 Using the ScanSnap in Various Ways for Mac OS Users 5 Select Duplex Scan Double sided in the Scanning side pop up menu on the Scanning tab s Application J Save i Scanning File option Paper dE Compression Specify the scanning mode you would like to use Image quality Auto HA Color mode Fj Auto Color Detection
126. aining sub tables diagrams graphs and charts photographs and characters written in vertical direction Diagrams graphs and charts photographs and characters written in vertical direction are not converted Scan to PowerPoint R Documents suitable for conversion Documents consisting of only characters and simple graphs or tables with the white or light monocolor background Documents not suitable for conversion Documents with complex page layout comprised of characters diagrams and illustra tions documents that have characters on the photograph or patterned background and documents that have lightly colored characters on the deeper colored background The following parameters may not be inherited from the originals during conversion It is rec ommended that the converted documents be opened with Word Excel or PowerPoint to cor rect or edit misrecognized letters Font and size of characters Character spacing and line spacing Underline bold and Italic Superscript subscript The following types of documents may be misrecognized In such a case recognition may be corrected by changing the Color mode to Color and or improving the resolution Image quality Documents containing handwritten characters Text including small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language for text recognition Documents with characters on an unevenly colored background e g Sh
127. ake a long time before the cleaner vaporizes if a large quantity is used When cleaning the ScanSnap parts moisten a cloth with modest quantities of the cleaner In addition wipe off the cleaner completely with a soft lint free cloth to leave no residue on the surface of the cleaned parts 2 Pre moistened with Cleaner F1 cleaning wipes are used instead of moistened cloths 3 Any lint free cloth can be used To obtain these materials contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 331 Cleaning the ScanSnap Exterior Cleaning the ScanSnap Exterior Clean the ScanSnap exterior and the stacker with a dry cloth or cloth moistened with a small amount of Cleaner F1 or any neutral detergent Never use paint thinner or other organic solvents During the cleaning prevent water or moisture from getting inside the ScanSnap It may take a long time before the cleaner vaporizes if a large quantity is used When clean ing the ScanSnap parts moisten a cloth with modest quantities of the cleaner In addition wipe off the cleaner completely with a soft lint free cloth to leave no residue on the surface of the cleaned parts Neutral detergent or Cleaner F1 332 Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Clean inside of the ScanSnap with a cloth moistened with Cleaner F1 In an alternating succession of scanning documents the accumulated paper powder and dust ins
128. align the edges of paper sheets with the side guide For details about how to load the docu ment into the ScanSnap refer to Loading Documents page 29 e Ifyou are scanning documents of mixed paper sizes carefully load smaller docu ments so that they can be fed straight If you have difficulties in feeding docu ments straight it is recommended to scan documents in several batches and enable continuous scanning scan documents of about the same width in one batch For details about how to load the docu ment into the ScanSnap refer to the fol lowing Scanning Documents of Differing Widths or Sizes at the Same Time page 166 Scanning Documents of Differing Widths or Sizes at the Same Time page 280 The Quick Menu is hidden Is the Use Quick Menu check box cleared For S1500 only Windows Is ScanSnap Organizer CardMinder or Rack2 Filer running For S1500M only Is Cardiris running In the ScanSnap setup dialog box window select the Use Quick Menu check box If one of these applications is active the application automatically interacts with the ScanSnap Manager and is used for scanning Therefore the Quick Menu is not displayed To display the Quick Menu exit these applications For details about automatic linkage refer to the following Automatic Linkage with Applications page 85 Automatic Linkage with Applications page 223 im The Left Click Menu is hidden
129. anSnap Manager Preferences window gt The ScanSnap Manager Image scanning and file saving window is hidden from the next scanning When the scanning progress status window is not displayed the current number M of pages saved is indicated on the ScanSnap Manager icon in the Dock 225 About Actions for Mac OS Users About Actions The ScanSnap has frequently used functions at the ready as Actions to help you make effi cient use of your time at your office Actions are helpful when e you want to share the scanned document files with other members gt You can save the scanned image data directly in a shared folder on a network upon scanning In addition all members are informed of the destination folder path by an e mail message automatically created with the path stated e you want to send document files used in a meeting about to start to all persons concerned gt Simply press the Scan button and you can quickly send an e mail message with document files attached e you want to use a printer rather than a copy machine to make copies of documents gt Simply press the Scan button and you can print documents with a printer e you want to use text in your paper documents but do not want to type it manually gt Simply press the Scan button and you can get the scanned image data text recog nized and converted into a Word or Excel document e you want to scan edit and save a large number
130. anSnap Manager This software is required to scan documents with the ScanSnap The scanned image data can be converted to a PDF or JPEG file to be saved e ScanSnap Organizer im This software can be used to display image data PDF and JPEG files without open ing them and to sort the files in the folders created according to the purpose eCardMinder imp This software can be used to efficiently digitalize a large number of business cards You can recognize characters on a business card and create a database to facilitate card data management and searches The data in the database can be printed or used with various applications e Rack2 Filer V5 0 Trial Version UH This is a document filing software that can provide integrated management of digi talized paper documents electronic documents and digital data created with com puter You can use these functions with ease as if you file paper documents in actual binders For Rack2 Filer supported languages refer to the Rack2 Filer Readme e ABBYY FineReader for ScanSnap itm This software can be used to text recognize the image data scanned using OCR Optical Character Recognition and to covert the data to Word Excel or PowerPoint files that can be edited e Scan to Microsoft SharePoint ir You can save files in SharePoint and Office Live using the ScanSnap with simple steps e Adobe Acrobat 9 Standard itm This is an industry standard application to create edit manage a
131. and password in the Office Live logon dialog box and then click the Sign In button 2 C Remember me on this computer C Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up fora Windows Live ID 3 Windows Live ID Works with MSN Office Live and Passport sites gt A fter the ScanSnap is connected with Office Live the Scan to Microsoft SharePoint dialog box appears 3 Select a folder in which you want to save the scanned image data 146 About Actions for Windows Users 4 Enter necessary information such as a title in the Index pane and click the Accept button A Scan to Microsoft SharePoint Ix Content Type Document al B pa http laketest com Ue 111 Fi BradsLibrary Pa Column Test Title ir Pa Connect2007 Pl Content Types Tet T CGS E Index Test Discription T testlib E Fi product documentation Date Tuesday February 26 2008 v ia Ready to Index 001 pdF z my gt The scanned image data is saved in the specified folder Q For details refer to the Scan to Microsoft SharePoint User Guide 147 About Actions for Windows Users E Saving to Rack2 Filer This section describes how to save PDF files created with the ScanSnap in Rack2 Filer Trial Version supplied with the ScanSnap or Rack2 Filer V5 0 recommended bundle
132. ap Manager icon on the taskbar changes from 5 to 8 2 Disconnect the USB cable from your computer 3 Disconnect the power cable from the AC outlet The ScanSnap is turned on off in conjunction with the computer or opening closing of the M ADF paper chute cover Ordinarily you can forget about turning on off the ScanSnap being connected to the computer 67 Setting the ScanSnap for Windows Users Setting the ScanSnap This section describes how to change and save scanning settings automatically interact with applications and about dialog boxes displayed during scanning E Changing Scanning Settings To change scanning settings for the ScanSnap use the Right Click Menu The following describes how to change the settings 1 Open the ScanSnap setup dialog box Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears You can also display the ScanSnap setup dialog box by double clicking the ScanSnap MI Manager icon 5 or simultaneously pressing the Ctrl Shift and Space keys on the key board 68 Setting the ScanSnap for Windows Users 2 Click the Detail button to switch to the detail view mode Outline view Detail view Bes Color image pt Color
133. ap Manager Help The scaling factor of the scanned image data may vary slightly When Cardiris is started and becomes active when the menu is Cardiris the Scan Snap automatically interacts with the active application and the settings for the applica tion are used for scanning Automatic linkage is disabled when the application is not active For details about automatic linkage refer to Automatic Linkage with Applications page 223 206 How to Perform a Scan for Mac OS Users E Finishing ScanSnap Operation Exiting ScanSnap Manager From the ScanSnap Manager menu select Quit In most cases ScanSnap Manager does not need to be exited You can no longer use the ScanSnap after exiting ScanSnap Manager v To start up ScanSnap Manager from the Finder select Applications gt ScanSnap gt ScanSnap Manager Disconnecting the ScanSnap 1 Close the ADF paper chute cover to turn off the ScanSnap gt The ScanSnap Manager icon in the Dock changes from 5 to 6 2 Disconnect the USB cable from your computer 3 Disconnect the power cable from the AC outlet The ScanSnap is turned on off in conjunction with the computer or opening closing of the v ADF paper chute cover Ordinarily you can forget about turning on off the ScanSnap being connected to the computer 207 Setting the ScanSnap for Mac OS Users Setting the ScanSnap This section describes how to change and save scanning settin
134. ar Communication is active 5 Communication is not active Clicking this icon shows menus which you can use to start scanning change scanning set tings and check the status of consumables In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar To have the ScanSnap Manager icon always displayed in the taskbar drag the icon and drop it onto the taskbar halo ka Seal 54 ScanSnap Manager Icon and Operations for Windows Users E Right Click Menu This menu appears when you right click the ScanSnap Manager icon 5 Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit lt Right click Item Function Duplex scan Both the front and back of the document are scanned at the same time Scanning is performed according to the settings configured in Scan Button Settings Simplex scan Only one side of the document is scanned at one time Scanning is performed according to the settings configured in Scan Button Settings Scan Button Settings Profile Management The ScanSnap setup dialog box appears Scanning settings are configured in this dialog box gt Changing Scanning Settings page 68 The ScanSnap Manager Profile Management dialog box appears gt Saving Scanning Settings page 71
135. ar as lines on its edges To print a scanned document with data very close to the edges save it to file first and then print from that using Preview Adobe Acrobat or Adobe Reader 242 About Actions for Mac OS Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Change settings for the Scan to Print action If you do not want to change settings go to Step 4 1 Click Settings under the Scan to Print icon Pscan to Print a a ye toko as E iv Click the icon of the application to interact with the ScanSnap 2 The Scan to Print Options window appears 2 Change settings For details about the Scan to Print Options window refer to ScanSnap Manager Help Scan to Print Options M Save scanned image Cancel Co 3 Click the OK button to close the Scan to Print Options window 243 About Actions for Mac OS Users 4 Click the Scan to Print icon Scan to Print BAS a FY J tu S E Setting iv Click the icon of the application to interact with the ScanSnap 2 gt The Print window appears 5 Configure print setup options in the Print window You can select the printer to be used
136. ardMinder Help 134 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help Exit gt The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select Card Minder Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality E Standard v E Application jc Save 8 Scanning _Q File option Paper a Compression Select the application you would like to use Application CardMinder x Add or Remove Hide OK Cancel Apply It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup dialog box when you scan business cards The ScanSnap cannot link with CardMinder when Image quality is set to Excellent e You can also configure the profile by selecting CardMinder from the Profile drop down list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a scan For more details about how to save scan settings refer to Saving Scanning Settings page 71 135 About Actions for Windows Users 3
137. arget value to change supplies as a rough guideline 340 Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy following the procedure below 1 Remove the documents on the ADF paper chute cover 2 Pull the ADF release catch to open the ADF top section ADF paper chute cover ADF top section ADF release catch 3 Remove the pad assy Pull out the pad assy in the direction of the arrow while pinching both ends of the pad assy Pad assy ADF top section 341 Replacing the Pad Assy 4 Attach the new pad assy ADF top section Pad assy Make sure that the pad assy is completely attached Otherwise document jams or other Q feeding errors may occur 5 Close the ADF top section ADF paper chute cover ADF top section gt You should hear the ADF top section click when it returns to its original position 6 Turn on the ScanSnap 342 Replacing the Pad Assy T Reset the consumable use count UED 1 Select Check consumable supplies from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit gt The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for the PAD ASSY Count r ScanSnap Manager Check consumable status emm Number of times the consumables are used Reset the co
138. ase the ScanSnap checks the scanned image data and restores missing pages with its recovery function To enable multifeed detection by ultrasonic sensor and the recovery function select the Paper tab Multifeed Detection Check Overlapping Ultrasonic on the ScanSnap setup dialog box window UED Select paper Paper size Automatic detection Mi E5 Application lt Save Scanning J File option F Paper Carrier Sheet Settings Multifeed Detection Check Overlapping Ultrasonic x s Application 3 Save E Scanning File option G Paper QE Compression Paper size Automatic detection HH C Carrier Sheet Settings 3 Custom 3 Multifeed Detection Check Overlapping Ultrasonic EB 309 Troubleshooting for Multifeed e A multifeed cannot be detected during scanning with the Carrier Sheet or long page scan ning Multifeed may be detected for envelopes or documents attached with stamps sticky notes or photographs or already folded doubled documents When scanning such documents it is recommended to set Multifeed Detection to None on the Paper tab of the ScanSnap setup dialog box window If multifeed is to be detected the fol Basic 50 mm lowing conditions are required Documents set in the ScanSnap to be scanned at once must be of the same thickness Document thickness 52 to 127 g m
139. atible one if your computer has the USB 2 0 compatible port If the CPU and memory do not meet the required specifications scanning speed will be reduced According to your Windows system disk management the actual increase in used disk space after installation may differ from the required disk space Disk space approximately three times as large as the resulting scanned file is required when scanning documents 22 System Requirements The following shows the image data size criteria when scanning a one sheet color doc ument in simplex mode File format Compression rate Paper size PDF 3 A4 general catalog Image data size criteria KB Color mode Auto Normal Better Best Excellent Color 438 4 295 1 442 4 859 3 2921 4 Gray 393 4 264 3 390 0 753 1 2500 4 B amp W 175 8 112 0 183 5 352 1 1630 2 Color high compression 209 8 164 2 222 5 156 8 23 System Requirements E Mac OS e Operating system Mac OS X v10 6 Mac OS X v10 5 Mac OS X v10 4 Mac OS X v10 6 Mac OS X v10 5 Mac OS X v10 4 Supplied software x 1 1 1 ScanSnap Manager OK OK OK Cardiris OK 2 OK OK ABBYY FineReader for OK OK OK ScanSnap Adobe Acrobat 8 3 OK 4 OK 5 Professional OK Supported Not supported It is recommended to apply the latest updates to Mac OS 2 Rosetta must be installed
140. b Option button If this check box is selected there may be a discrepancy between the page numbers of the original document and the scanned document in which blank pages may be deleted 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt One PDF file is created every time the number of pages specified in Step 3 have been scanned 180 Using the ScanSnap in Various Ways for Windows Users E Creating Searchable PDF Files The ScanSnap is able to text recognize the scanned image data automatically and create a searchable PDF file To create searchable PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 In the File format drop down list on the File option tab select PDF pdf E2 Color image Tees Use Quick Menu Profile Recommended Small File High Quality baad Standard v E5 Application Save Scanning Paper a Compression Specify the file antinne van wnuld like ta neea File format Select O
141. bserved lay the material over a piece of white paper to scan e The output image data is not in a suitable size when Automatic detection is selected The outline of the document is shaded A Blank Page Black lines appear around the i document cut out in an indefinite shape 293 Using the ScanSnap in Various Ways for Mac OS Users E Scanning Long Pages Up to 863 mm long 34 inches documents can be scanned The following describes how to scan long pages 1 Load the document into the ScanSnap For details about document types that can be loaded refer to Paper Sizes of Docu ments to Be Scanned page 27 o Long page documents should be loaded one sheet at a time in the ADF paper chute cover Take note of the following when scanning long page documents When loading Hold the document with your hands to prevent it from falling off the ADF paper chute cover When removing Make sure there is enough space on the stacker side and guide the scanned document with your hands so that it does not fall off the stacker 294 Using the ScanSnap in Various Ways for Mac OS Users 2 Press the Scan button on the ScanSnap until it blinks blue for 3 sec onds or longer gt Scanning is started A If the first sheet scanned is scanned a long page and scanning is continued subse y quent sheets will also be scanned as long pages message as shown below appears indicating that long
142. can Button Settings Profile Management Show scanning results Check consumable supplies Help Exit gt The ScanSnap setup dialog box appears 2 Click the Carrier Sheet Settings button on the Paper tab Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality Pa Standard Select paper Paper size Automatic detection v Carrier Sheet Settings Custom Multifeed Detection Check Overlapping Ultrasonic Hide a Cancel Apply gt The Carrier Sheet Settings dialog box appears 173 Using the ScanSnap in Various Ways for Windows Users 3 Select Create front and back images separately in the Mode drop down list and then click the OK button For details about Carrier Sheet settings refer to the ScanSnap Manager Help m Carrier Sheet Settings Output image size Automatic detection Custom In this mode the scanned document image is pasted on the specified size of a sheet Use this mode to scan photographs and clippings This mode is intended for scanning the following originals Documents such as photographs that you do not want to damage Wrinkled or creased documents that are easily jammed Please observe the following instructions when loading documents in Carrier Sheet Align the original document to the top edge of t
143. can to Word Excel PowerPoint R For S1500M only QED The text recognition accuracy decreases significantly when you execute Scan to Word Excel Have you scanned documents written in small letters Have you scanned low quality documents having smeared or unclear characters The optimum scanning settings depend on the document type Find the most suitable settings in Resolution on the right From the ScanSnap setup dialog box window select the Scanning tab and set Image quality to Better Best or Excellent Then scan the document again It takes longer to recognize image data in Excellent mode as it enlarges the size of image data From the ScanSnap setup dialog box window select the Compression tab and slide the Compression rate control toward Compression Low Then scan the document again Depending on the document type the scanned results may not be as expected or the characters may not be correctly recognized Windows For more information refer to the ABBYY FineReader for ScanSnap User s Guide CED For more information refer to the ABBYY FineReader for ScanSnap Help Is the document to scan skewed The more the document is skewed the greater the possibility of character misrecognition is Neatly align the edges of paper sheets with the side guide 327 Troubleshooting Checklist Symptom For S1500 only iz The text recognition acc
144. can use Adobe Acrobat on the following operating systems e Mac OS Xv10 5 e Mac OS X v10 4 3 or later Additional requirements are as follows e 1024 x 768 or higher resolution In Adobe Acrobat you can view the scanned image data with the ScanSnap You do not have to install Adobe Acrobat if the latest version is already installed on your computer Prepare the Adobe Acrobat DVD ROM 1 Insert the Adobe Acrobat DVD ROM into the DVD ROM drive gt The DVD ROM is detected automatically the Adobe Acrobat 8 Professional win dow is displayed e To remove the DVD ROM press the Al button or F12 key on the keyboard M e f the Adobe Acrobat 8 Professional window is not displayed double click the Adobe Acrobat 8 Professional icon in the desktop 2 Drag and drop the Adobe Acrobat 8 Professional icon to the Applica tions icon e088 Acrobat 8 Professional am z 4 items 2 4 MB available ADOBE ACROBAT 8 PROFESSIONAL Adobe Acrobat 8 Applications Professional 7 a a Read Me Extras NI gt Adobe Acrobat 8 Professional is copied to the Applications folder 48 For S1500M 3 When the copying is complete follow the procedure to install Adobe Acrobat 1 Double click the Applications icon 2 Double click Adobe Acrobat 8 Professional in the Applications folder 3 Double click the Adobe Acrobat Professional icon and follow the instructions on the screen to install
145. creates multiple files Pay attention to the number of sheets of the loaded document e File format JPEG jpg e Generate one PDF file per n page s checkbox is selected 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Change settings for the Scan to E mail action If you do not want to change settings go to Step 4 1 Click Settings under the Scan to E mail icon Scan to E mail m p iv Click the icon of the application to interact with the ScanSnap a The Scan to E mail Options window appears 2 Change settings For details about the Scan to E mail Options window refer to ScanSnap Manager Help ISOQ Scan to E mail Options M Show preview M Save scanned images to file Attached file size When the combined file size exceeds the set parameter below display a Warning message C me C ED 3 Click the OK button to close the Scan to E mail Options window 235 About Actions for Mac OS Users 4 Click the Scan to E mail icon Click the icon of the application to interact with the ScanSnap gt The Scan to E mail window appears When you have cleared the Show preview checkbox in Step 3 an e mail program starts and the files are attached to an e mail message 5 Check the scanned image on the Scan to E mail window You can also change file names specify w
146. ction B e Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected e Target pages To perform text recognition for all pages select All pages for the first page select First page E5 Application Save Scanning Q File option Paper Compression Specify the file options you would like to use File format IJ PDF pdf Target marked sections E Convert to Searchable PDF OCR options Language E English x Target pages First marked section All marked sections First page Hide OK Cancel Apply 187 Using the ScanSnap in Various Ways for Windows Users 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt Scanning is started Marked character strings are text recognized and the PDF file with keywords is saved Enabling this setting may require an extended period of processing depending on your computer operating environment The ScanSnap may fail to correctly text recognize the following types of documents characters as text However by increasing Image quality
147. d disconnect the power cable from the AC outlet Not doing so may cause a fire or electric shock e To avoid injuries do not place internal parts such as pad assy and pick roller in an area where small children may be able to reach them e Do not use any aerosol sprays or alcohol based sprays to clean the ScanSnap Dust blown up by strong air from the spray may enter inside of the ScanSnap This may cause the ScanSnap to fail malfunction or scanning errors Sparks caused by static electricity gen erated when blowing off dust and dirt from the outside of the scanner may cause a fire Although the bottom of the ScanSnap may become hot when it is used it does not affect Scan Snap operation or cause any bodily harm Be careful not to hit it to the ground when you move the ScanSnap Cleaning Materials s as ch pees bee e esd saws cae ee oe bee ONE cow eee eed 331 Cleaning the ScanSnap Exterior 0 0 2 000 cee eee eee eee ee eee 332 Cleaning the Inside of the ScanSnap 0 00 ee 333 Cleaning Carrier Sheet ecer eeewkes dsb anene et eee ened aana a 336 330 Cleaning Materials Cleaning materials and their part numbers are as below Cleaning Materials Cleaning Materials Parts No Unit Remarks Cleaner F1 1 PA03950 0352 1 bottle Size 100 ml Cleaning Wipe 2 PA03950 0419 1 pack Contains 24 sheets Lint free dry cloth 3 Commercially available 1 It may t
148. d or sold separately i Fi H fc E Tic i a fa 4 i Bolot Copp Mevo Pate Deto Edese O O O O bundled or sold separately is required to use this function Rack2 Filer is a software program that converts paper documents and electronic documents into PDF files and manages them in a computer You can manage documents in such a man ner that you just bind your paper documents in binders and store them on a cabinet shelf and Rack2 Filer trial version supplied with the ScanSnap or Rack2 Filer V5 0 recommended can browse documents as if you flip through a book e The following settings are disabled when the scanned image data is saved to Rack2 Filer Rename file after scanning Color high compression e For details about how to use Rack2 Filer refer to the Rack2 Filer User s Guide 148 About Actions for Windows Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Change settings for the Scan to Rack2 Filer action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the amp mark on the Scan to Rack2 Filer icon and then select the Settings menu Scan snap
149. de P3PC 2432 02ENZ0 Issue date December 2009 Issued by PFU LIMITED e The contents of this manual are subject to change without notice e PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product and any claims by a third party e Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law
150. de field names include card images Output V Ask file name and location Send to None E Use iSync to synchronize now _ Cancel gt Com 2 On the Format pop up menu select Address Book TEXT m HTML l vCard De 5 arch Form V Address Book DD O O Layout Microsoft Entourage vX 2004 M 18 452 Field Now Contact 5 Now Contact X INGuuc neunana Include card images f Output Ask file name and location Send to None 95110 F Use iSync to synchronize now zip try U 3 Click the OK button 260 About Actions for Mac OS Users 4 Click the Send button or select Process Send on the menu bar The Address Book window appears and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book Address Book Group Name all Brown Howard T Directories q E Brown Howard Project Manager Software Research ABeD LIMITED work 408 453 0000 work fax 408 453 0001 work howard abcd com 5 On the menu bar select Cardiris Quit Cardiris to quit Cardiris e The recognition result of scanned business cards can be output in text or vCard format v e For more details refer to Cardiris GETTING STARTED and Cardiris Help 261 About Actions for Mac OS Users E Saving Data in iPhoto This section describes how to save scanned image data in iPhoto 26
151. details about how to use the trial version software refer to the software manual The software manual can be displayed by clicking the Manual button on the trial version program setup dialog box T When the InstallShield Wizard Complete notification dialog box appears click the Finish button 8 Remove the Setup DVD ROM from the DVD ROM drive 46 For S1500M For S1500M This section describes the case for S1500M E Supplied Software The following describes the overview and functions of each software application Using these software applications you can edit manage and organize the image data e ScanSnap Manager This software is required to scan documents with the ScanSnap The scanned image data can be converted to a PDF or JPEG file to be saved eCardiris rx This software can be used to efficiently digitalize a large number of business cards by performing text recognition on them e ABBYY FineReader for ScanSnap fs This software can be used to text recognize the image data scanned with the ScanSnap using OCR Optical Character Recognition and to covert the data to Word or Excel files that can be edited e Adobe Acrobat 8 Professional Fra This is an industry standard application to create edit manage and utilize electronic documents in PDF format 47 For S1500M E Installing Adobe Acrobat Follow the procedure to install Adobe Acrobat from the Setup DVD ROM supplied with the ScanSnap You
152. document scanning is not e When Excellent is specified for the Image quality in the Scanning tab the error available ScanSnap Manager Long document scanning with Long Page specified is not available if Excellent has been selected for Image quality 9 Select an item other than Excellent for Image quality and try again Gorm When Image quality Excellent is specified e Long document scanning is performed not on the current settings but on the following settings Multifeed Detection None Paper size Automatic detection 295 Using the ScanSnap in Various Ways for Mac OS Users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in multiple PDF files based on the selected number of pages For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings Simplex scan PTO Buse Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 Click the Option button on the File option tab s Application Save ing zj Us Compression Specify the file options you would like to use File format PDF pdf JPEG is available only when
153. dow 7 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan button on the ScanSnap gt One PDF file is created every time the number of pages specified in Step 3 have been scanned 297 Using the ScanSnap in Various Ways for Mac OS Users E Creating Searchable PDF Files The ScanSnap is able to text recognize the scanned image data automatically and create a searchable PDF file To create searchable PDF files change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan prone Profile Management Check consumable supplies Help Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap setup window appears gt 2 In the File format pop up menu on the File option tab select PDF pdf x Color Image ee ee C Use Quick Menu Profile Recommended Small File High Quality Standard eH s Application Save Specify the file options you would like to use Scanning File option Paper js Compression Lom File format Select OCR C Set the marked text as a keyword for the PDF file First marked section C Convert to Searchable PDF Gl PDF pdf HH olor mode All marked sections OCR options English
154. dpi You can scan image data with a high resolution without changing settings when interacting with text recognition software for example for business cards 2 Depending on the document scanning speed may become slower in B amp W Black amp White mode Example Scanning color brochures in B amp W mode converting a color image to black and white Scanning speed may become slower when Correct skewed character strings automatically and or Convert to Searchable PDF is enabled e You can scan different sized documents together Mixed Size Scanning Carrier Sheet Scanning Paper sizes are automatically recognized at scan time allowing documents containing a mixture of different paper sizes to be scanned in one go Documents containing photographs irregular shaped and delicate papers and paper sizes larger than the normal A4 Letter size may also be scanned using the Carrier Sheet provided Multiple Carrier Sheets can be scanned together either with or without regular paper sheets e The small size saves desktop space Smaller than a sheet of A4 or letter size paper the ScanSnap never requires much desktop space 16 Features of the ScanSnap e The Quick Menu lets even beginners to operate the ScanSnap with auto matic ease The Quick Menu is simple enough for first time use by complete beginners When the Scan button is pressed to scan a document the Quick Menu is displayed so that you can just select the action
155. e Howard Brown B Company Abcd Limited Phone Number 987654 1111 hbrown abcd com Selecteditems 1 1 1sheets Selected folder Inbox Recognition language English The example above shows ScanSnap Manager automatically linking with CardMinder when CardMinder dialog box is in front active 85 Setting the ScanSnap for Windows Users e Always link when one of the above applications is running When ScanSnap Organizer CardMinder or Rack2 Filer is started the application spec ified for Application in the ScanSnap dialog box automatically switches to the running application In this case when you perform a scan by pressing the Scan button ScanSnap Manager automatically links with the active application in which the scan result is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with the active application in which the scan result is displayed without the Quick Menu appearing after scanning The interaction continues until you exit the application When more than one application is running at the same time priority will be given in the following order CardMinder ScanSnap Organizer and Rack2 Filer When the Quick Menu is disabled the name of the interacting application on the Left Click Menu is followed by is interacting Profile v ScanSnap Organizer is interacting Standard D CardMinder A Searchable PDF OCRs during sca
156. e OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 191 Using the ScanSnap in Various Ways for Windows Users 6 Press the Scan button on the ScanSnap gt Scanning is started gt When the Use a fixed password check box is cleared in Step 3 the following dialog box appears ScanSnap Manager Enter password x Enter password for PDF file Password Confirm conc In the Password and Confirm fields type in the same password and then click the OK button e The following characters can be used to set passwords v Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols amp lt gt l e If you click the Cancel button the PDF file is saved without a password The scanned image data is saved as a password protected PDF file Q If you forget a password there is no way to open the PDF file It is a good idea to store pass words in another secure location in case you forget them 192 Using the ScanSnap for Mac OS Users CPI IOw This chapter describes how to perform a scan with the ScanSnap change or save scanning settings and other various functions of the ScanSnap ScanSnap Manager Icon and Operations 00000 eee eee eee 194 How to Perform a SGali
157. e ScanSnap setup window appears 3 Select the Use Quick Menu checkbox Scan snap Color Image Scanner m Use Quick Menu Small File C High Quality Customize A For details about scanning documents without using the Quick Menu refer to Without Using the Quick Menu page 204 199 How to Perform a Scan for Mac OS Users 4 Click one of the profile buttons x can snap Color Image Scanner C Recommended _ Small File E High Quality Customize y Detail Y Apply Profile Buttons Description Recommended button The settings are Auto for image quality and default for other settings It is recommended to select this button when you want a high quality scan of standard documents and a higher quality scan of business cards requiring a high level of text recognition Small File button The settings are Normal Color Gray 150 dpi B amp W 300 dpi for image quality and default for other settings It is recommended to select this button when you wish to reduce the scanned file size High Quality button The settings are Best Color Gray 300 dpi B amp W 600 dpi for image quality and default for other settings It is recommended to select this button when you want a high quality scan Customize button The default settings are same as the Recommended set tings Settings can be changed at your choice e By default
158. e format Gj PDF pdf HH JPEG is available only when Color or Gray is selected at Color mode Select OCR ca Set the marked text as a keyword for the PDF file Target marked sections First marked section O All marked sections C Convert to Searchable PDF OCR options Language EI English ins Target pages First page O All pages 7 __ Option 304 Using the ScanSnap in Various Ways for Mac OS Users 4 Click the Apply button in the ScanSnap setup window 5 Click the E button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 6 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 T Press the Scan button on the ScanSnap gt Scanning is started Marked character strings are text recognized and the PDF file with keywords is saved Enabling this setting may require an extended period of processing depending on your computer environment The ScanSnap may fail to correctly text recognize the following types of documents characters as text However by increasing Image quality for scanning such docu ments may be successfully text recognized Documents with handwritten characters Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for tex
159. e one PDF file per n page s check box is selected on the File option tab Option the conversion result will be saved as one file You can change the scanning settings applied during conversion to Word Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box Select the Start menu gt All Programs ABBYY FineReader for ScanSnap TM 4 1 gt ABBYY FineReader for ScanSnap TM 4 1 to show the following dialog box S ABBYY FineReader for ScanSnap TM 4 1 Scan to PowerPoint Scan to Searchable PDF General Options Scan to Word Scan to Excel Recognition languages Abkhaz Adyghe Afrikaans C Agul Albanian Altai _ Armenian Eastem Armenian Grabar _ Armenian Westem Avar Aymara Azeri Cyrillic Delete scanned images after recognition About Register Now ok Canos Hep For details about how to set refer to the ABBYY FineReader for ScanSnap User s Guide 127 About Actions for Windows Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Click the Scan to Word Scan to Excel or Scan to P
160. e performed with the ScanSnap Complete the action before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 129 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help Exit gt The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R Eae Color Image ee A Cl Use Quick Menu Profile Recommended Small File High Quality A Standard v E Application J Save Scanning 3 File option F Paper f Compression Application Ek ABBYY Scan to Word Add or Remove Hide a Cance Apy e The profiles can also be set by selecting ABBYY Scan to Word ABBYY Scan to A Excel or ABBYY Scan to PowerPoint R from the Profile drop down list or from the Left Click Menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 130 Abou
161. e section is the same color Bad example 1 z BERN Bad example 2 Good example entire section is 4 color is uneven not covered ScanSnap ScanSnap lt ScanSnap e Mark up to ten sections on a page For the following types of documents marked sections cannot be recognized and set as key words Color documents such as catalogues or pamphlets Documents in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents containing too many marked sections The following types of marked character strings cannot be set as keywords The size of marked sections is outside the supported range Character strings framed by highlight pen ScanSnap The marking is irregular for example skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section In the following cases character strings surrounding marked sections may be set as key words Lines of marked sections cross In the following cases unmarked character strings may be set as keywords Color documents such as catalogues or pamphlets Docum
162. e side guides to the document width Move the side guides so that there is no gap between the document edge and side guide on both sides Doing so reduces skewing of the document during scanning Paper 32 Basic Flow of Operations Basic Flow of Operations This section describes the flow of operations for scanning documents You can scan documents in two different ways Use either way according to your preference e Using the Quick Menu After the scanning of a document is complete select an action to be performed from the Quick Menu Beginners can use the Quick Menu to easily operate the ScanSnap For Windows page 59 For Mac OS page 199 e Without using the Quick Menu Before scanning a document select the desired profile For Windows page 64 For Mac OS page 204 You can specify whether to use the Quick Menu to scan documents by using the Use Quick Menu check box on the ScanSnap setup dialog box window Open the ScanSnap setup dialog box window by the following procedure UET Right click the ScanSnap Manager icon 5 on the taskbar and select Scan Button Settings In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar ETID Click the ScanSnap Manager icon 5 in the Dock while pressing the control key on the key board and select Se
163. e taskbar For information on how to display the ScanSnap Manager icon in the taskbar refer to ScanSnap Manager Icon and Operations page 54 2 From the Right Click Menu select Scan Button Settings Duplex scan Simplex scan Scan Button Settings Profi Nar nent Show scanning results Check consumable supplies Help gt Exit 3 Clear the Use Quick Menu check box 64 How to Perform a Scan for Windows Users ScanSnap age Scanner Profile Small File High Quality Standard When the Use Quick Menu check box is selected an action to be executed after scanning and an interacting application cannot be specified Refer to Using the Quick Menu page 59 to select an action from the Quick Menu after documents are scanned 4 Select a profile to be executed after scanning Select a profile using either of the following e Profile drop down list in the ScanSnap setup dialog box SESN2NS ap Color hian Scanner Profile Small File High Quality amp Standard Apply Detail v Cancel e Left Click menu Standard fz CardMinder ral Searchable PDF OCRs during scan a Scan to Folder Fo Scan to E mail i Scan to Print gh ABBYY Scan to Word a ABBYY Scan to Excel Kady acer Scan to PowerPoint R pa Rack2 Filer 5 Load the document into the ScanSnap For details about how to load the document into
164. e used Reset the consumable counter when the consumable is replaced Total Page Count 100 001 Target value to change supplies PICK ROLLER Count 100 001 C PICK ROLLER 100 000 sheets PAD ASSY Count 0 PAD ASSY 50 000 sheets gt The confirmation message appears f Reset the PICK ROLLER counter Are you sure Yes gt Click the Yes button to reset the PICK ROLLER Count to 0 ere ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count 100 001 Target value to change supplies PICK ROLLER con sO Feet PICK ROLLER 100 000 sheets PAD ASSY Count 0 PAD ASSY 50 000 sheets 352 Purchasing the Carrier Sheet Purchasing the Carrier Sheet If the Carrier Sheet bundled in the ScanSnap cannot be used for scanning due to damage or wear and tear you can purchase a new Carrier Sheet separately As a guideline it is recommended to replace the Carrier Sheet with new one every 500 scans If scratches and dirt are conspicuous replace the Carrier Sheet accordingly The description of the Carrier Sheet and its part number are as follows Description Quantity P N ScanSnap Carrier Sheet 5 pcs PA03360 0013 To obtain this parts contact your FUJITSU dealer or an authorized FUJITSU scanner service provider 353 Appendix CPP IOI This appendix describes how
165. each time C Binder currently selected in the Rack2 Filer window or binder selection dialog if no binder is selected Binder selection dialog for individual assignment every time Cancel Help 3 Click the OK button to close the ScanSnap gt Rack2 dialog box 4 Click the OK button to close the ScanSnap setup dialog box M Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box closes 152 About Actions for Windows Users 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete Rack2 Filer starts up and the PDF file created by the ScanSnap is saved to Rack2 Filer according to the settings specified in Step 3 153 Using the ScanSnap in Various Ways for Windows Users Using the ScanSnap in Various Ways This section describes a variety of ways you can use the ScanSnap E Scanning Only One Side of a Document By default pressing the Scan button starts scanning in Duplex mode When you wish to scan in Simplex mode change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Profile Management Show scanning results Check consumable supplies Help gt Exit The Scan
166. earch a variety of files Search Engine Selection Files can be found quickly by searching by file name keyword text or date e Cropping marked sections Intelligent Cropping Sections on a page that are marked with a highlight pen can be cut and pasted else where 17 Features of the ScanSnap e You can file business cards with ease With the provided business card application business cards can be easily converted into data using the text recognition function With CardMinder you can recognize characters on a business card and create a data base to facilitate card data management and searches The provided business card application is as follows UED CardMinder can only be used if S1500 is purchased CEID Cardiris can only be used if S1500M is purchased e Multifeed can be automatically detected If a multifeed should occur while a document is scanned an ultrasonic sensor auto matically detects the multifeed With the recovery function you can easily check the location of a multifeed and restore the data Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simulta neously e The ScanSnap is available both for Windows and Mac OS The ScanSnap is supplied with both Windows and Mac OS versions For either OS you can use the ScanSnap in a manner that best suits your office environment The following functions are not available for Mac OS Color high compression
167. ection is completely closed Otherwise paper jams or other feeding errors may occur 335 Cleaning Carrier Sheet Cleaning Carrier Sheet If the Carrier Sheet is used extensively dirt and dust may stick onto the surface or the interior and cause scanning errors Clean it regularly to avoid errors Cleaning method Use dry soft cloth or soft cloth slightly moistened with Cleaner F1 or mild detergent to lightly clean off the dirt and dust from the surface and the interior of the Carrier Sheet Never use paint thinner or other organic solvents Do not rub the Carrier Sheet too hard Otherwise it may be scratched or be deformed After cleaning the interior of the Carrier Sheet with Cleaner F1 or mild detergent dry the Car rier Sheet completely before closing it As a guideline it is recommended to replace the Carrier Sheet with new one every 500 scans For details about purchasing Carrier Sheet refer to Purchasing the Carrier Sheet page 353 336 Consumables PPP POOOW PIV This chapter describes how to replace consumables e Before you replace the consumables turn off the ScanSnap and disconnect the power cable from the AC outlet Not doing so may cause a fire or electric shock e To avoid injuries do not place internal parts such as pad assy and pick roller in an area where small children may be able to reach them Snap operation or cause any bodily harm Be careful not to hit it to the ground when y
168. ed _i New Message kadkad File Edit View Insert Format Tools Message Help e3 To Ce Subject Times New Roman EB a e a E E te poe 2008 oem 2008 e When the Scan to Folder dialog box is displayed scanning cannot be performed with o the ScanSnap Close the Scan to Folder dialog box before scanning another docu ment e Do not move delete or rename the scanned image data in other applications when the Scan to Folder dialog box is displayed 100 About Actions for Windows Users E Sending Files by E Mail This section describes how to send the scanned image data by e mail 101 About Actions for Windows Users For an e mail program the application set in Internet Explorer is used Even if you use an e mail program selected in Internet Explorer the e mail program may not interact with the ScanSnap properly In this case contact the manufacturer of that e mail program Windows 7 Windows Vista 1 In Internet Explorer select the Tools menu gt Internet Options the Programs tab gt the Set programs button Set your default programs gt The Set default programs dialog box appears 2 From Programs select an e mail program you want to use 3 Select Set this program as default and click the OK button Windows XP Windows 2000 An e mail program selected in the Internet Explorer Tools menu Interne
169. eeeeeeeeeeeeeeeeeeeeeeeeeeees 211 Automatic Linkage with Applications eeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 223 Showing the Scan Progress Status c scsceeeeeeteeeeeeeeeeceeeteeeeeeees 224 ADOUTACHONS rroo aeaee peanae aa eheda Eeoae a REEERE ai ae 226 Saving Data in the Specified Folder ccccccceeecceeeeeeeeeeeeseeeeeeeees 227 Sending Files by E Mail ccccccccceeeeeeseeseessensnseesesneeeeeeeeeeeeeeeeeeeeess 234 Using the ScanSnap as a Copy Machine eeseeeeeeeeeessessssersrrerrrrrrreee 242 Converting into Word Excel Documents ccccececeeeeeeeeeeeeeeeeeeeeeees 248 Scanning Business Cards ci ctcoiveten cccctendifinlesadiaisedeceediue diced oscdnencabl enti 254 Saving Data IMIPMOO e a ae a a 262 Using the ScanSnap in Various Ways cccccessseeeeeeeeeeeesseeeseees 267 Scanning Only One Side of a Document eee ec eeeee eee eeee eee eeeeeeeeeeeteeees 267 Scanning Color Documents in Black and White or Gray Mode 269 Removing Blank Pages from the Scanned Image Data 005 271 Correcting Skewed Character StringS cseeeeeeeeeeeeeeeeeeeeeeeeeeeeees 274 Correcting the Orientation of Scanned Images 277 Scanning Documents of Differing Widths or Sizes at the Same Time 280 Scanning Documents Larger Than A4 Letter SiZe i eeeeeeeeeees 284 Scanning Photographs and Irregular shaped Documents
170. eeeeeeeeeeeeeees 19 Adobe Acrobat 8 Professional 47 Adobe Acrobat 9 Standard 36 allow automatic image rotation Mac OS stele Atel ay arate 278 WVIMGCOWS rose stucchct ceeesrneaatiorcemeeeavegeasens 165 automatic linkage MAGOS are a a a ae 223 WINGOWS ce sheesh one aiio ennai hn T ANE iee 85 B basic flow of operations osooaa0n0nnnenenn 33 C Cardis e N teas 47 256 Address Book neeesser 260 CardMinder essssssisiriseroninninnneieerinresnesssee 36 Carrier Sheet Cleaning siruen eiis 336 purchasing cales22 cassdatts aecccataedetuntses 353 Cleaner FA oneness e na 331 Cleaning Wipe esessssessssssseserressesreeeee 331 clearing document jams essee 307 color high compression _ 0 0 158 consumables gt c2Setors3itec decay eed anette 338 copy MacOS Leas scarce tee a a aaa totes 242 NVINICIOWS arose tases cat alaa train auenia 111 correct skewed character strings automatically Mac OS ieiunii aitis keress 275 WINGOWS sc crscatecshutenveresueandncLavsaineds 162 D dally care seriea a a E a aSa 330 deleting profiles MACOS E A 220 MVINIQOWS gt coeds raana aaar inaa iani aeia idies eds 82 E exiting ScanSnap Manager MAG OS E E eins eo deauteentee 207 WINKOWS cccdeseesdiicpiciontanodeterinaetins 67 CXISMSION asaran nea nann aE anr ttt caeteaddeactde 19 G generate one PDF file per n page s Mac OS iinn aaaeeeaei 297 WINKOWS nseesseseeesessesseeirinsssrsrrrre
171. een examples in this manual are created according to Microsoft Corporation s Guideline The screenshots used in this manual are of Windows Vista Depending on the operating systems you are using the screen examples and operations may differ from the actual ones e Mac OS screen The screenshots used in this manual are of Mac OS X v10 5 Depending on the Mac OS you are using the screen examples and operations may differ from the actual ones The screen examples in this manual are subject to change without notice in the interest of product improvement If the screen examples in this manual differ from actual ones operate according to the actual screen displayed Introduction Abbreviations Used in This Manual The following abbreviated terms used in this manual are described Windows 7 Windows Vista Windows XP Windows 2000 Windows Word Excel PowerPoint SharePoint Office Live Internet Explorer Microsoft Live Mail Microsoft Windows Mail Microsoft Office Outlook Microsoft Outlook Express Microsoft Windows 7 Starter operating system English Version Microsoft Windows 7 Home Premium operating system English Version Microsoft Windows 7 Professional operating system English Version Microsoft Windows 7 Enterprise operating system English Version Microsoft Windows 7 Ultimate operating system English Version Microsoft Windows Vista Home Basic operating system English
172. eft on the roller adversely affects the feed performance e Idler rollers x 4 located on the ADF top section Clean them lightly while rotating the rollers with your finger Be careful not to roughen the surface of the rollers Take particular care in cleaning the rollers since debris left on the roller adversely affects the feed performance 334 Cleaning the Inside of the ScanSnap Turn on the ScanSnap before cleaning the following locations and clean the following rollers while rotating them e Feed rollers x 2 Clean lightly taking care not to roughen the surface of the rollers Take particular care in cleaning the rollers since debris left on the roller adversely affects the feed performance e Eject rollers x 2 Clean lightly taking care not to roughen the surface of the rollers Take particular care when cleaning the eject rollers since debris on these rollers adversely affect the pickup performance Holding the Scan button down for 3 seconds while the ADF top section is open acti vates the cleaning mode In this mode every time the Scan button is pressed the feed and eject rollers rotate about 1 6th of a full turn rollers Q Connect the AC adapter and power cable only when cleaning the feed rollers and eject 3 Close the ADF top section ADF paper chute cover ADF top section gt You should hear the ADF top section click when it returns to its original position Q Make sure that the ADF top s
173. el gahasa we aaa Pea ead es 26 Paper Sizes of Documents to Be Scanned 0 0 eee 27 Loading DOCUMENIS errand eaea iai cee een eee Geer nek ees 29 Basic Flow OF Operations i d pisza nagae aan eee ee eee es bes eee oa 4 33 Features of the ScanSnap Features of the ScanSnap The ScanSnap is a scanner that is capable of double sided scanning in both monochrome and color The ScanSnap contains the following features e You can turn documents into data by just pressing the Scan button You can turn documents cluttering up your desk into PDF or JPEG files so that you can view edit manage and archive them on your computer in a convenient manner Digitized documents are easy to print and attach to e mail messages In addition the ScanSnap can automatically recognize the type of documents color gray or black and white so that you do not have to set the color mode for each docu ment to be scanned e You can scan documents with speed and efficiency Automatic Resolution Function and Intelligent Auto Color Detection Double sided color documents of A4 or letter size paper can be scanned at a speed of about 20 sheets per minute When Image quality is set to Auto 1 Color mode to Auto Color Detection Compression rate to 3 and other settings to defaults 2 The documents are scanned at 300 dpi If the paper size is 148 mm or smaller image files are output at 300 dpi Otherwise image files are output at 200
174. ending them by e mail For details about the Scan to E mail window refer to ScanSnap Manager Help ANQ Scan to E mail Preview Specify file name File List No File name 1 ananme llc Serialize Name history Combined file size MB M Save scanned images to file C Do not show this window again Cancel Attach to E mail Preview area 240 About Actions for Mac OS Users O Click the Attach to E mail button gt An e mail program is started with the selected files being attached to an e mail mes sage v Subject aire EPn NS A When the Scan to E mail window is displayed scanning cannot be performed with the ScanSnap Close the Scan to E mail window before scanning another document Do not move delete or rename the scanned image data in other applications when the Scan to E mail window is displayed 241 About Actions for Mac OS Users E Using the ScanSnap as a Copy Machine This section describes how to print scanned image data with a printer By printing scanned image data directly from the ScanSnap you can use the ScanSnap as a copy machine By default a printer that is set as Default Printer in the Mac OS is used After a document is scanned you can change the printer to be used Depending on the document conditions and scanning settings the printed image data might contain shadows which appe
175. ents with color text diagrams pictures tables and lines Documents containing sections framed by highlight pen Stained documents Increase the resolution when you have trouble setting the keywords correctly Keywords set for a PDF file can be checked in Document Properties of Adobe Acrobat Adobe Reader or Preview Inspector 302 Using the ScanSnap in Various Ways for Mac OS Users To automatically set keywords to PDF files change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings Simplex scan Profile Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 In the File format pop up menu on the File option tab select PDF pdf Scan snap Color Image Scanner C Use Quick Menu Profile Recommended Small File High Quality Standard rH s Application Save fi Scanning L File option Paper is Compression Specify the file options you would like to use GD POF pdf HA OmV wrre e iej ame File format olor mode Select OCR C Set the marked text as a keyword for the PDF file First marked section All marked sections C Convert to Searchable PDF OCR options i English First page All pages Option 303 Using the ScanSnap
176. ere is enough space on the stacker side and guide the scanned document with your hands so that it does not fall off the stacker 177 Using the ScanSnap in Various Ways for Windows Users 2 Press the Scan button on the ScanSnap until it blinks blue for 3 sec onds or longer gt Scanning is started A If the first sheet scanned is scanned a long page and scanning is continued subse M quent sheets will also be scanned as long pages e When Image quality Excellent is specified the error message as shown below Q appears indicating that long document scanning is not available ScanSnap Manager Long page scanning is not available when Excellent is specified for S7 Image quality Select a different item in Image quality and try again e Long document scanning is performed not on the current settings but on the following settings Multifeed Detection None Paper size Automatic detection 178 Using the ScanSnap in Various Ways for Windows Users E Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in multiple PDF files based on the selected number of pages For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button S
177. erior of the ScanSnap Power connector Security cable slot Insert a commercially available security cable into this slot anti theft Tape seal After installing the software remove this tape seal 20 USB connector System Requirements The system requirements for the ScanSnap are as follows E Windows e Operating system System Requirements Windows 7 Windows Vista Windows XP Windows 2000 l i Windows Windows Windows Supplied software Windows 7 Vista X5 2000 1 2 ScanSnap Manager OK OK OK OK ScanSnap Organizer OK OK OK OK CardMinder OK OK OK OK ABBYY FineReader for ScanSnap OK OK OK OK Scan to Microsoft SharePoint OK OK OK OK Adobe Acrobat 9 Standard 3 OK OK OK Supported Not supported 4 Service Pack 2 or later must be applied 2 Service Pack 4 or later must be applied 3 To use Windows 7 the version of Adobe Acrobat needs to be compliant with Windows 7 Otherwise the search function of Adobe Acrobat is not guaranteed For more information refer to the Adobe Systems Incorporated Web site e Computer Recommended Intel Core 2 Duo 2 2 GHz or higher Minimum Intel Pentium 4 1 8 GHz e Memory Windows 7 32 bit 1 GB or more Windows 7 64 bit 2 GB or more Windows Vista Windows XP Windows 2000 512 MB or more 1 GB or more recommended 21 System Requirements e Display resolution 8
178. erted into Word files For details about how to operate after this button is selected refer to Converting into Word Excel Documents page 248 Scan to Excel 1 Scanned image data are text recognized and converted into Excel files For details about how to operate after this button is selected refer to Converting into Word Excel Documents page 248 _ Cardiris 2 Scanned card image data are text recognized and saved in ET Cardiris For details about how to operate after this button is selected refer to Scanning Business Cards page 254 iPhoto 3 Scanned image is saved in iPhoto aA For details about how to operate after this button is selected Q refer to Saving Data in iPhoto page 262 1 The icon for this item is displayed only when ABBYY FineReader for ScanSnap is installed 2 The icon for this item is displayed only when Cardiris is installed 3 The icon for this item is displayed only when iPhoto 5 or later is installed 202 How to Perform a Scan for Mac OS Users Before scanning documents of printed or handwritten text on the ScanSnap setup window select the Scanning tab the Option button the Setting for text only document check box For details on how to change scanning settings refer to Changing Scanning Settings page 208 The scaling factor of the scanned image data may vary slightly from the document size When Cardiris is started and becomes
179. es Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 271 Using the ScanSnap in Various Ways for Mac OS Users 2 Click the Option button on the Scanning tab s Application Save i Scanning File option L Paper Ls Compression Specify the scanning mode you would like to use Image quality Auto HH Color mode Fj Auto Color Detection eq Scanning side Duplex Scan Double sided H C Continue scanning after current scan is finished Option gt The Read mode option window appears 3 Select the Allow automatic blank page removal checkbox Read mode option Brightness Black and White scanning only Light o TO H oar Normal Setting for text only document _ Correct skewed character strings automatically Allow automatic image rotation C GD 4 Click the OK button to close the Read mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 272 Using the ScanSnap in Various Ways for Mac OS Users T Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan button on the ScanSnap g
180. es folder e When the Scan to Picture Folder dialog box is displayed scanning cannot be per formed with the ScanSnap Close the Scan to Picture Folder dialog box before scan ning another document e 124 Do not move delete or rename the scanned image data in other applications when the Scan to Picture Folder dialog box is displayed About Actions for Windows Users E Converting into Word Excel PowerPoint Documents This section describes how to convert the scanned image data into Word Excel PowerPoint files through ABBYY FineReader for ScanSnap which is supplied with the ScanSnap ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text recognition Use this function in a computer environment where Word Excel and PowerPoint are installed You cannot view the documents converted into Word Excel or PowerPoint files unless Word Excel or PowerPoint is installed or you have completed user registration to use these applications Install those applications and complete user registration to view the con verted documents on your computer Other than Word Excel and PowerPoint Visual Basic for Applications of Office Shared Fea tures is required Visual Basic for Applications of Office Shared Features is installed at the same time when you perform a standard installation of Microsoft Office ABBYY FineReader for ScanSnap can be used with the following versions of Word Excel and P
181. ettings Profile Management Show scanning results Check consumable supplies Help gt Exit gt The ScanSnap setup dialog box appears 2 Click the Option button on the File option tab Paper a Compression Specify the file options you would like to use File format IJ PDF pdf JPEG is available only when Color or Gray is selected at Color mode Select OCR E Set the marked text as a keyword for the PDF file First marked section All marked sections E Convert to Searchable PDF OCR options EN English 9 First page OK Cancel Apply gt The PDF file format option dialog box appears a Check that PDF pdf is selected in the File format drop down list 179 Using the ScanSnap in Various Ways for Windows Users 3 Select Generate one PDF file per n page s and enter a number One PDF file is created every time the number of pages specified here have been scanned r PDF file format option S Split PDF pages Multipage PDF whole batch in one PDF 1 page s Password Set a password for PDF file Use afixed pa In Duplex mode two pages front back are created per document sheet It is recommended that you clear the Allow automatic blank page removal check box on the Read mode option dialog box which is displayed when you select the Scanning ta
182. f 3 oth gt The scanned image data is saved in the specified folder e Connecting to Office Live Support for Office Live varies according to country For more details refer to the Office a Live Web site 1 Select Connect to Office Live from the menu Scan to Microsoft SharePoint a 9 Cache R Index a File Add SharePoint Site a Options X Exi gt The Office Live logon dialog box appears 141 About Actions for Windows Users 2 Enter the ID and password in the Office Live logon dialog box and then click the Sign In button s Windows Live lt gt J Windows Live ID CO Remember me on this computer C Remember my Password You are logging into Microsoft Office Live which is not a Microsoft developed application Sign up for a Windows Live ID 3 Windows Live ID Works with MSN Office Live and Passport sites gt After the ScanSnap is connected with Office Live the Scan to Microsoft SharePoint dialog box appears 3 Select a folder in which you want to save the scanned image data 4 Enter necessary information such as a title in the Index pane and click the Accept button l za na Scan to Microsoft SharePoint ame 4 T Content Type Document v i g8 http laketest com 1 T BradsLibrary fa Column Test Title 001 fy Connect2007 E Content Types Test o GEES
183. files by dragging them lt y Standard g Scan to Folder y Scan to E mail cm Scan to Print icy Scan to Word Scan to Excel Fy Cardiris amp iPhoto Letter Black and White 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap Manager Profile Management win dow 219 Setting the ScanSnap for Mac OS Users Deleting Profiles 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Ga Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox x Scan 2nap C Use Quick Menu Profile Recommended Small File 4 High Quality Standard 4 E Scanning File option Q Paper Specify the scanning mode you would like to use v This function is not available when the Use Quick Menu checkbox is selected 220 Setting the ScanSnap for Mac OS Users Scansnap Color Imege Scanner C Use Quick Menu Recommended Small File High Quality J A Application Save ca E Scanning File option C Paper W Specify the scanning mode you would like to use Image quality Auto Color mode J Color Scanning side f Duplex Scan Double sided C Co
184. g File option L Paper js Compression Select the application you would like to use Application g iPhoto HA Add or Remove e The profiles can also be set by selecting iPhoto from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 265 About Actions for Mac OS Users 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window M Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window closes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete iPhoto starts up T Check the scanned image data 200 iPhoto LIBRARY F Fens e009 untitled event photos Oct 16 2008 6 photos Y RECENT E Last 12 Months 9099 Flagged E g a U Trash z P Ee EEE al T a llul a n Iul Fi P ll zat rs f B O a D D I 73 XP cA
185. g cases character strings surrounding marked sections may be set as key words Lines of marked sections cross In the following cases unmarked character strings may be set as keywords Color documents such as catalogues or pamphlets Documents with color text diagrams pictures tables and lines Documents containing sections framed by highlight pen Stained documents Increase the resolution when you have trouble setting the keywords correctly Keywords set for a PDF file can be checked in the ScanSnap Organizer Main Window thumbnail view or in Document Properties of Adobe Acrobat Adobe Reader 185 Using the ScanSnap in Various Ways for Windows Users To automatically set keywords to PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 In the File format drop down list on the File option tab select PDF pdf Scan Snap Color Image Scanner Use Quick Menu Profile Recommended Small File High Quality Z Standard v E5 Application Save Scann Paper a Compression Specifv the file ontions vou would like to us File format i PDF pdf v Select OCR
186. g scanning follow the procedure below to remove the jammed doc ument e Open the ADF top section and remove the jammed document smoothly e Be careful not to touch any sharp edges when removing the jammed document e When removing the jammed document be careful not to get neckties necklaces or hair entangled in the ScanSnap e The surface of the scan glass becomes hot during operation Take care not to get burned Clean the inside of the ScanSnap by following the guidelines in Cleaning the Inside of the v ScanSnap page 333 1 Remove the document on the ADF paper chute cover 2 Pull the ADF release catch to open the ADF top section ADF paper chute cover ADF top section ADF release catch 307 Clearing Document Jams 3 Remove the jammed document es pl O r Lie z 7j ADF paper chute cover ADF top section gt You should hear the ADF top section click when it returns to its original position Q Make sure that the ADF top section is completely closed Otherwise paper jams or other feeding errors may occur 308 Troubleshooting for Multifeed Troubleshooting for Multifeed The ScanSnap can detect multifeed with an ultrasonic sensor Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simultaneously When a multifeed error occurs while sheets are scanned part of the scanned image data may be lost when saved In such a c
187. g the scanning operation The following window appears to indicate the scanning status ScanSnap Manager Image scanning and file saving Bat Scanning Image from ScanSnap Stop 4 Scanning completed Page Duplex Auto Color Auto Quality PDF Automatic detection Skip blank page Rotation Compression 3 When the scanning is complete the Quick Menu appears 201 How to Perform a Scan for Mac OS Users 9 From the Quick Menu click an icon for the item to be performed iv Click the icon of the application to interact with the ScanSnap 2 gt The corresponding action of the selected item is performed Item Description em Scan to Folder PDF or JPEG files are created from the scanned image data RSF and saved in a specified folder For details about how to operate after this button is selected refer to Saving Data in the Specified Folder page 227 Scan to E mail PDF or JPEG files are created from the scanned image data a and an e mail program is started with the PDF or JPEG files a attached to an e mail message For details about how to operate after this button is selected refer to Sending Files by E Mail page 234 NN A Scan to Print Scanned image data are printed with the printer For details about how to operate after this button is selected refer to Using the ScanSnap as a Copy Machine page 242 Scan to Word 1 Scanned image data are text recognized and conv
188. gs automatically interact with applications and about windows displayed during scanning E Changing Scanning Settings To change scanning settings for the ScanSnap use the ScanSnap Manager menu The following describes how to change the settings 1 From the ScanSnap Manager menu select Settings Simplex scan Duplex scan Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap setup window appears You can also open the ScanSnap setup window by simultaneously pressing the M command key and S key on the keyboard This can be used only when ScanSnap Manager is active when the menu is ScanSnap Manager 208 Setting the ScanSnap for Mac OS Users 2 Click the Detail button to switch to the detail view mode Outline view Detail view o Scan snap Scansnap O Use Quick Menu Profile D Use Quick Menu Profile nded all Fil High Quality Standard A Recommended Small File High Quality Standard Detail Y ected sA Application EJ Save ff Scanning G File option Li Paper Ls Compression Specify the scanning mode you would like to use Image quality Auto Color mode J Color aes Scanning side Duplex Scan Double sided C Continue scanning after current scan is finished Option Hide Apply The display status of the ScanSnap setup window
189. gt The ScanSnap Manager Preferences dialog box appears 88 Setting the ScanSnap for Windows Users 2 In the Status Display tab clear the Show the scan progress status recommended check box and click the OK button z ScanSnap Manager Preferences x Automatic Linkage Status Display B Notice of communication status Select whether to notify of the ScanSnap s communication status with a Show scan progress status Select whether to show the scan progress status V Show the scan progress status recommended Cancel Help gt The ScanSnap Manager Image scanning and file saving dialog box is hidden from the next scanning When the scanning progress status dialog box is hidden the ScanSnap Manager icon alter nates between 5 and 9 89 Setting the ScanSnap for Windows Users E About the ScanSnap s Communication Status If you turn the ScanSnap ON OFF when ScanSnap Manager is running the pop up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap e When the ScanSnap is on ScanSnap is ready to scan Click here to disable this notification EN lt i e When the ScanSnap is turned off ScanSnap is disconnected Click here to disable this notification You can disable notifications of the ScanSnap s communication status by clicking the pop up balloon For more information on how
190. he Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Click the Scan to Word or Scan to Excel icon g NA setup window the Scan to Word and Scan to Excel actions cannot be used If you When JPEG jpg is selected for File format in the File option tab on the ScanSnap click either of these icons an error message will appear gt The following window appears and conversion is started OOO Converting the document Extracting the PDF page images 1 of 2 pages processed Cancel When the conversion is complete Word or Excel starts up displaying the converted document in the applicable format It is recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher reso lution for Image quality in the Scanning tab on the ScanSnap setup window Word documents are saved in RTF format rtf and Excel documents in XLS format xls When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete the action before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 251 About Actions for Mac OS Users Without using the Quick Menu 1 From the ScanSnap Manager menu select Settings Simplex scan Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v
191. he Carrier Sheet Position the document in the center of the Sheet Be aware that the scanned image size is the size of the Sheet when Carrier Sheet size is specified By trimming the scanned image using an application such as Acrobat R you can clip out the image with the size of your preference This mode scanning sides depends on ScanSnap settings With simplex setting only single sided images are generated and with duplex setting double sided images are generated When scanning documents of non standard sizes such as photographs add a custom size definition and specify it for output size to get the correctly trimmed image 4 Select Automatic detection in the Paper size drop down list on the Paper tab Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quality TY Standard Select paper Paper size Automatic detection x Carrier Sheet Settings Multifeed Detection Check Overlapping Ultrasonic hide Cancei 5 Click the OK button to close the ScanSnap setup dialog box 174 Using the ScanSnap in Various Ways for Windows Users 6 Load the document into the ScanSnap 1 Open the Carrier Sheet and insert the docu ment Neatly align the top of the document with the top of the Carrier Sheet Center the material so that it is entirely con tained in the Carrier Sheet
192. he latest version of the software is already installed the message below appears M ScanSnap Manager Online Update 5 The latest Update program version is already installed There is no need to update S Click the OK button to close the message 357 Updating ScanSnap Manager 3 Click the Yes button ScanSnap Manager Online Update The latest version of the program Update Pack is available on the website Yes to run the update now The update pack is downloaded and a confirmation message to start installation appears Download size 4 Exit ScanSnap Manager Select Quit from the ScanSnap Manager Menu 5 Click the Install button ScanSnap Manager Online Update Download is completed Click the Install button est update for ScanSnap Manager appears M When you click the Information button the browser opens and information about the lat gt The ScanSnap Manager installer starts Follow the instructions on the screen to install 358 Uninstalling the Software Uninstalling the Software This section describes how to uninstall software supplied with the ScanSnap E Uninstalling on a Windows OS Follow the procedure below to uninstall software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap and Scan to Microsoft SharePoint supplied with the ScanSnap S1500 T Start your computer Always log on as a
193. he number of copies and size of the scanned image data to be printed For details about the Scan to Print dialog box refer to ScanSnap Manager Help Find printer Name Print options Copies Same size Scaling down Same size V Allow automatic rotation F Center the image and print V Keep data used for printing as files zj K4 i PAIRA Do not show this dialog again Preview area 113 About Actions for Windows Users 6 Click the Print button gt Printing is performed press the Scan button unless the Scan to Print dialog box is closed Close the Scan to Print dialog box before scanning another document e Do not move delete or rename the scanned image data in other applications after the Quick Menu is displayed and before the Scan to Print dialog box is closed e When the Quick Menu is displayed the ScanSnap does not perform a scan even if you 114 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select Scan to Print Color image 4 AE C Use Quick Me
194. he size of the produced image data may be smaller than the original or parts may be lost The image is output in A3 B4 or 11 x 17 inches size whichever the smallest so that all ele ments on the image are included Example When you scan the A4 size image printed at the center of an A3 size paper B4 size image is output To output image data in the original size specify the document size in the Output image size drop down list A detection error in the folded portion may cause some parts of the image data to be lost In this case set the document so its edge will be about 1 mm inside of the Carrier Sheet frame D e There may be a gap misalignment or a line between the front and back images on the out 172 Using the ScanSnap in Various Ways for Windows Users E Scanning Photographs and Irregular shaped Documents When you do not want to get scratches on a photograph or want to scan an irregular shaped document such as a clipping of an article that is difficult to scan as it is you can use the Car rier Sheet to scan with the ScanSnap To scan photographs and irregular shaped documents change the settings by following the procedure below ag The Correct skewed character strings automatically check box in the Read mode option dialog box displayed by pressing the Option button on the Scanning tab is disabled 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan S
195. hed with stamps sticky notes or photographs or M already folded doubled documents select Keep and the click the Continue Scanning button 5 ScanSnap Manager Message T ON An overlapped document has been detected Please make a selection to either keep or discard the last document scanned and then proceed by clicking the Continue Scanning or Quit button E Frontside L Back side Tips on how to continue scanning Rescan this document Return the document to the ADF paper chute An overlapped document has been detected Please make a selection to either keep or discard the last document scanned and then proceed by clicking the Continue Scanning or Quit button Back side Tips on how to continue scanning Q Keep Keeps the document as scanned Discard Rescan this document Return the document to the ADF paper chute gt Scanning is started When scanning is complete the image data is saved 313 Troubleshooting for Multifeed e if documents are not scanned in the order of the original document 1 Open the ADF top section remove the documents 1 and realign the edges of the sheets 2 Remove documents to be re scanned 2 normally two sheets or more from the stacker and reload in the ADF paper chute cover with out changing the direction in which the documents are facing 3 Load the documents 1 removed in Step 1 on top of the documents
196. hen you click the Information button Internet Explorer opens and information about the latest update for ScanSnap Manager appears gt Installation starts and the Welcome to InstallShield Wizard for ScanSnap Manager dialog box appears Follow the instructions on the screen to install 356 Updating ScanSnap Manager E Updating on a Mac OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select Help Online Update from the ScanSnap Manager menu e You can also update by selecting M Help gt Online Update from the menu bar Applications gt ScanSnap and double click Online Update from the Finder e Update Packs are made available without notice We recommend that you update your pro gram regularly When updating ScanSnap Manager follow the instructions below When updating it is essential that a browser is installed in a system which can access the Inter net 1 Select Help gt Online Update from the ScanSnap Manager menu Refer to ScanSnap Manager Menu page 195 for more information about the Scan Snap Manager menu gt A confirmation message appears 2 Click the Yes button ScanSnap Manager Online Update Do you want to update to ScanSnap Manager online gt If the latest update pack is available a message appears for the confirmation of the download and installation of the software If t
197. hether to save scanned files after sending them by e mail For details about the Scan to E mail window refer to ScanSnap Manager Help Preview Specify file name File List No File name em 2 Serialize Name history od Combined file size MB M Save scanned images to file C Do not show this window again Preview area 236 About Actions for Mac OS Users 6 Click the Attach to E mail button gt An e mail program is started with the selected files being attached to an e mail mes sage v Subject 1995 2000 2005 2010 e When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to E mail window is closed Close the Scan to E mail window before scanning another document e Do not move delete or rename the scanned image data in other applications after the Quick Menu is displayed and before the Scan to E mail window is closed 237 About Actions for Mac OS Users Without using the Quick Menu 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap setup window appears 2 In the Application pop up menu on the Application tab select Scan to E mail Color im
198. ide the ScanSnap causes a scanner error As a guideline clean the inside of the ScanSnap every 1 000 scans Note that this guideline varies according to the type of the documents you are scanning For example the inside of the ScanSnap must be cleaned more frequently when scanning documents with loose toner Clean the inside of the ScanSnap according to the following procedure The scan glass surface inside the ADF becomes hot during ScanSnap operation Before you start to clean the inside of the ScanSnap disconnect the AC adapter and power cable from the AC outlet and wait at least 15 minutes to let the ScanSnap cool down When you perform cleaning make sure that the inside of the ScanSnap is free of any for eign object and be careful not to get your hand or the cloth caught on the pick spring metal part as a deformed pick spring metal part may cause injury e It may take a long time before the cleaner vaporizes if a large quantity is used When clean ing the ScanSnap parts dampen a cloth with modest quantities of the cleaner In addition wipe off the cleaner completely with a soft lint free cloth to leave no residue on the surface of the cleaned parts e Do not use water or neutral detergent to clean the inside of the ScanSnap 1 Pull the ADF release catch to open the ADF top section ADF top section ADF release catch 333 Cleaning the Inside of the ScanSnap 2 Clean the following locations with a cloth moiste
199. ished saving a new profile e You can save up to 20 profiles including the Standard profile v e You can change the displayed sequence of profiles except for the Standard profile 1 Select Profile Management from the Profile drop down list in the ScanSnap setup dialog box or from the Right Click Menu gt The ScanSnap Manager Profile Management dialog box appears Select a profile from the list to arrange profiles in a different sequence Click the Up or Down button to move the profile up or down ScanSnap Manager Profile Management Fy cardMinder J T Searchable PDF OCRs during scan a Scan to Folder FO Scan to E mail Rename Delete Scan to Print ah Scan to Word E Scan to Excel Eh Scan to PowerPoint a Rack2 Filer Wa l Ad Color 4 Click the Close button 15 Setting the ScanSnap for Windows Users Changing Settings for Saved Profiles 1 From the Right Click Menu select Scan Button Settings Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box Profile Recommended Small File High Quality Standard y Scan snap Color Image Scanner Use Quick Menu Profile l Recommended S
200. king the Continue Scanning or Quit button Tips on how to continue scanning Q Keep Keeps the document as scanned Discard Rescan this document Return the document to the ADF Paper chute 311 Troubleshooting for Multifeed Thumbnails displayed on the multifeed detection window appear without applying the specified scanning settings such as color mode or blank page removal Scanning set tings are applied when the image data is saved For example even if the black and white scanning setting is set for a color document the thumbnail will be displayed in color Corresponding scanning settings are as follows Auto Color Detection Gray B amp W Color high compression Windows only for Color mode Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Carrier Sheet the image of the document inserted in the Carrier Sheet is shown as a thumbnail Windows e If the Set the document with its face up check box is selected in Option on the Scanning tab of the ScanSnap setup dialog box thumbnails are displayed in the order of the original document 312 Troubleshooting for Multifeed 2 Select what to do with the thumbnails e lf documents are scanned in the order of the original document Select Keep and then click the Continue Scanning button or press the Scan button on the ScanSnap For envelopes or documents attac
201. layed and before the Scan to E mail dialog box is closed 106 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select Scan to E mail Eae Color Image A AE C Use Quick Menu Profile Recommended Small File High Quality EY Standard v E5 Applicationfi Save 8 Scanning File option F Paper s Compression e app atio 0 0 a e t0 Application Scan to E mail x Application Settings Add or Remove Hide OK _ Cancel __ Apply e The profiles can also be set by selecting Scan to E mail from the Profile drop down list or from the Left Click Menu v e Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 107 About Actions for Windows Users 3 Change settings for the Scan to E mail action If you do not want to change settings go to Step 4 1 Click the Application Settings
202. llowing the procedure below Up to 5 degrees of skews can be corrected This function determines a document skew based on the character strings printed on the doc ument so it may not work properly for the following image data Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents that have many outlined or decorated characters Documents that have many photographs or figures but only a few characters Documents that have characters on patterned background e g Characters overlapping illustrations and diagrams Documents that have characters printed in various directions e g drawings Documents that have long diagonal lines Documents with handwritten characters When you scan such documents clear the Correct skewed character strings automatically check box e When scanning with the Carrier Sheet skewed character strings are not corrected Y For documents skewed while being scanned the skew is always corrected regardless of M whether Correct skewed character strings automatically is enabled or not 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 162 Using the ScanSnap in Various Ways for Windows Users 2 Click the Option button on the Scanning tab a Color
203. llustrations and diagrams Documents with many characters contacting underlines or borders It may take an extended period of time to scan documents with complex layouts or smudged documents where characters are unreadable 183 Using the ScanSnap in Various Ways for Windows Users E Automatically Setting Keywords to PDF Files Character strings such as those in titles in black and white documents can be set as keywords and used for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Hereinafter a line drawn with a water based highlight pen is referred to as a marked section and a water based highlight pen as a highlight pen Xx ScanSnap Set text as a keyword for the x PDF file x j ScanSnap Keyword Image Convert a character string in a marked section into text The file can be searched for because a keyword has been set Mark black and white documents in the following way e Any regular highlight pen can be used The recommended highlight pen colors are shown below Pink Yellow Blue Green ScanSnap ScanSnap ScanSnap gt e Mark a line straightly e The supported range of marked sections is as follows Minimum 10 mm width x 3 mm length Maximum 150
204. mall File High Quality Standard C CardMinder amp Searchable PDF OCRs during scan Scan to Folder z Scan to E mail Specify the scanning mode you would like to use Scan to Print t Scan to Word Image quality J Auto Scan to Excel Rack2 Filer Color mode Color Scanning side Duplex Scan Double sided Add Profile Profile Management Continue scanning after current scan is finished 76 Setting the ScanSnap for Windows Users 4 Change scanning settings on each tab on the ScanSnap setup dialog box For details about each tab refer to ScanSnap Manager Help 5 When you finish changing the settings for the selected profile click the OK button Sna Color Image ee a Use Quick Menu Profile Recommended Small File High Quality EF A4 Color E Application Image quality FE Auto gt Color mode J Color x Scanning side Duplex Scan Double sided x El Continue scanning after current scan is finished gt A confirmation message appears to ask whether you want to overwrite the profile with the new settings If you select another profile from the Profile drop down list before clicking the OK button the following message appears r ScanSnap Manager S E To change A4 Color profile setting select Yes
205. mended Specify the scanning mode you would like to use Image quality B Auto Color mode J Color Scanning side Duplex Scan Double sided C Continue scanning after current scan is finished 4 Select Add Profile from the Profile pop up menu aN SNAP Color Iimege Scanner l Use Quick Menu Profile High Quality Y Standard Scan to Folder Scan to E mail s Application Ej Save i Scanning File option El Paper da Scan to Print Scan to Word Specify the scanning mode you would like to use Scan to Excel Cardiris Image quality Auto _ Photo Add Profile Se ee Scanning side Duplex Scan Double sided a C Continue scanning after current scan is finished Recommended Small File Color mode J Color gt The Add new profile window appears 213 Setting the ScanSnap for Mac OS Users 5 Type in a profile name and then click the OK button Cr OD gt The new profile appears in the Profile pop up menu Standard Scan to Folder x Scan to E mail Scan to Print Sr an Slap Scan to Word Scan to Excel Color Imege Scanner Cardiris C Use Quick Menu e Recommended s Small File High Quality Y A4 Color Add Profile s Application E Save i Scanning File option C Paper ja Profile Management a Specify
206. ments larger than A4 Letter size change the settings by following the procedure below e When you scan documents using a Carrier Sheet a detection error may occur in the folded portion and some parts of the image data may be lost Therefore it is not recommended for e scanning where accuracy is crucial The Correct skewed character strings automatically checkbox in the Read mode option window displayed by pressing the Option button on the Scanning tab is disabled 1 From the ScanSnap Manager menu select Settings Simplex scan Settings Profile Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt Ae The ScanSnap setup window appears 2 Click the Carrier Sheet Settings button on the Paper tab A Application Save ae Scanning 3 File optio Compression Select paper Paper size Automatic detection HH Carrier Sheet Settings 3 Custom 3 Multifeed Detection Check Overlapping Ultrasonic c gt The Carrier Sheet Settings window appears 284 Using the ScanSnap in Various Ways for Mac OS Users 3 Select Create facing pages in one image in the Mode pop up menu and then click the OK button For details about the Carrier Sheet settings refer to the ScanSnap Manager Help Carrier Sheet Settings Mode Create facing p
207. mm width x 20 mm length e Use only one color for marking a page 184 Using the ScanSnap in Various Ways for Windows Users e Mark a character string to be set as a keyword so that the entire string is covered Mark sections so that the entire section is the same color Bad example 1 z BERN Bad example 2 Good example entire section is 4 color is uneven not covered ScanSnap ScanSnap lt ScanSnap e Mark up to ten sections on a page For the following types of documents marked sections cannot be recognized and set as key words Color documents such as catalogues or pamphlets Documents in which two or more colors are used for marking Documents containing colors other than for marking pens other than highlight pens are used or the document is stained Documents containing too many marked sections The following types of marked character strings cannot be set as keywords The size of marked sections is outside the supported range Character strings framed by highlight pen ScanSnap nn 7 The marking is irregular for example skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded ScanSnap When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one marked section In the followin
208. mplete dialog box appears 51 For S1500M 111 click the Finish button InstallShield Wizard Complete Setup has finished installing ScanSnap on your computer Finish Cancel The ScanSnap Setup dialog box appears 1 2 Remove the Setup DVD ROM from the DVD ROM drive 52 Using the ScanSnap for Windows Users PPO POI This chapter describes how to perform a scan with the ScanSnap change or save scanning settings and other various functions of the ScanSnap ScanSnap Manager Icon and Operations 00000 cece eee eee eee 54 Howto Perform a Scanere seeren tits Osu s dete eee eee Renee SoA a eee eRe 57 Selling ihe ScanSnap as2os on5h eee Ge eee eee Sees EEE E AE EE ERRES 68 ADOULACHONS pen 2c 535ne ei bee eae age el eee ee ae a ae ed ete ets 92 Using the ScanSnap in Various Ways 1 1 0 0 00 e eee 154 ScanSnap Manager Icon and Operations for Windows Users ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager Ordinarily the ScanSnap Manager icon 5 is added to the taskbar at the lower right on the Windows desktop The icon appears automatically on the taskbar when Windows starts The icon also indicates whether ScanSnap Manager is successfully communicating with the ScanSnap or not The appearance of the icon changes according to the status of communica tion as shown below Communication Status Icon on the Taskb
209. n aj Scan to Folder Scan to E mail F p W amp Scan to Print Eh ABBYY Scan to Word ease Scan to Excel Keg sev Scan to PowerPoint R Gai Rack2 Filer in Letter Black and White When ScanSnap Organizer is automatically interacting with ScanSnap Manager 86 Setting the ScanSnap for Windows Users Changing Automatic Linkage Mode Follow the procedure below to change automatic linkage mode options 1 Select Help Preferences from the Right Click Menu Duplex scan Simplex scan SP Scan Button Settings gt Profile Management Help Show scanning results About ScanSnap Manager Check consumable supplies Online Update Help Exit gt The ScanSnap Manager Preferences dialog box appears 2 In the Automatic Linkage tab select the automatic linkage mode and click the OK button r ScanSnap Manager Preferences x When you launch ScanSnap Organizer CardMinder or Racke Filer the ScanSnap automatically links with the application Condition Link when one of the above applications is active recommended Always link when one of the above applications is running Cancel Help e Link when one of the above applications is active recommended When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the appli cation s dialog box brought to front and selected in taskbar the ac
210. n about the Right Click Menu gt A confirmation message appears 2 Click the Yes button r o ScanSnap Manager Online Update 5 Do you want to update to ScanSnap Manager V5 0 online x For the Internet connection Windows R Internet Explorer R privileges are used Note You must have the Administrator privileges of the computer Yes No Help gt If the latest update pack is available a message appears for the confirmation of the download and installation of the software 355 Updating ScanSnap Manager If the latest version of the software is already installed the message below appears a v 2 ScanSnap Manager Online Update The latest Update program version is already installed There is no need to update Click the OK button to close the message 3 Click the Yes button i T ScanSnap Manager Online Update gt The latest version of the program Update Pack is available on the N website Yes to run the update now Download size About The update pack is downloaded and a confirmation message to start installation appears 4 Click the Install button r we ScanSnap Manager Online Update Px Download is completed Click the Install button Install button Starts the installation Information button Shows the update information Install Information W
211. n business cards by pressing the Scan button when Cardiris is active when the menu is Cardiris ScanSnap Manager automatically links with Cardiris in which the scanned card image is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with Cardiris in which the scanned card image is displayed without the Quick Menu appearing after scanning The interaction between Cardiris and ScanSnap Manager ends once Cardiris is no longer active 800 1095x631x32 2701K 300dpi Ly Card z E Open A 2009_09_03_21 ABCD LIMITED United a th Howard Brown Send Address Project Manager Software Research Ne 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com Company ABeD LIMITED Q First name Howard Last name Brown Title Project Manager Software Research Address 1234 FuncitonAvenue San Rose City zip State Country United States Phone 9876541111 Phone 2 000 000 0000 Mobile phone Fax 000 111 2222 E mail hbrown abcd com Web site Note the Scanning tab Image quality Auto D Business cards are scanned with the current scan settings except when the following is set in 223 Setting the ScanSnap for Mac OS Users E Showing the Scan Progress Status When scanning starts the ScanSnap Manager Image scanning and file saving window appears on the computer screen This window shows the cu
212. n snap Scan to Readme Microsoft SharePoint Powered by KnowledgeLake R Install Welcome to Scan to Microsoft SharePoint Setup Manual 9 Setup Menu gt Installation starts 5 Follow the instructions on the screen to complete the installation Refer to Readme of Scan to Microsoft SharePoint for more details about the installa tion You can display the Readme by clicking the Readme button on the Scan to Microsoft SharePoint dialog box For information on how to use Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User Guide You can display the Scan to Microsoft SharePoint User Guide by clicking on the Manual button on the Scan to Microsoft SharePoint dia log box 6 Click the Finish button when the InstallShield Wizard Complete notifi cation dialog box appears T Remove the Setup DVD ROM from the DVD ROM drive 40 For 1500 E Installing ScanSnap Manager on Mac OS Follow the procedure to install ScanSnap Manager from the Setup DVD ROM supplied with the ScanSnap For details about system requirements refer to System Requirements page 21 After installing ScanSnap Manager connect the ScanSnap to the computer If you connect the ScanSnap to your computer before installing ScanSnap Manager ScanSnap Manager may not running properly Only one ScanSnap can be connected to a computer at a time 1 Check that the ScanSnap is not connected to your compute
213. n the ScanSnap Manager window to change settings every time you scan documents You can switch to an appropriate profile with simple point and click operations The descriptions below apply only when the Quick Menu is not used Only a single profile can be saved for the case when the Quick Menu is used for scanning For details about how to change profiles refer to Changing Scanning Settings page 208 The following explains the operations 211 Setting the ScanSnap for Mac OS Users Saving Profiles 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner C Use Quick Menu Profile F Recommended 3 Small File J High Quality Standard H i Scanning File option Specify the scanning mode you would like to use v This function is not available when the Use Quick Menu checkbox is selected 212 Setting the ScanSnap for Mac OS Users 3 Change scanning setting on each tab on the ScanSnap setup window For details about each tab refer to ScanSnap Manager Help Scan snap Color Image Scanner C Use Quick Menu Profile Small Fie C High Quality _ Standard a r Recom
214. n the precondition that Adobe Acrobat provided with this product is installed on the computer to be used Unless otherwise specified the term Adobe Acrobat refers to Adobe Acrobat provided with this product Note that Adobe Acrobat provided with this product is subject to update without notice If there are any discrepancies between those descriptions provided in this manual and the actual screen refer to the Help for Adobe Acrobat ABBYY FineReader for ScanSnap In this manual explanations are given on the precondition that ABBYY FineReader for ScanSnap provided with this product is installed on the computer to be used Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap provided with this product Note that ABBYY FineReader for ScanSnap provided with this prod uct is subject to update without notice If there are any discrepancies between those descriptions provided in this manual and the actual screen refer to the Help for ABBYY FineReader for ScanSnap Cardiris for ScanSnap Color Image Scanner ScanSnap 1500 Color Image Scanner ScanSnap S1500M 1500 and S1500M Contents IEFOGUCHON tag pital asec AE AEKA a ENS 2 About This Manual iiic0 2335 05 secctiseees te vector cececessiacecsussdamatsteccccusseeccoue de 5 ScanSnap OVESVICW vis siesis asidue ed Aosdeves unde iaaa anan Aa aaa a anA Anina 15 Features of the ScanSnap ssassssssssesennsssnnnnnnn
215. nager seeen 36 47 Mag OS eona hiaai E a a 194 WINdGOWS marssiin a eeseas 54 ScanSnap Manager menu eee 195 ScanSnap Organizer ecen 36 ScanSnap setup dialog box 68 69 ScanSnap setup window _ 208 209 ScanSnap s communication status _ 90 security cable slot eeen 20 send by e mail MaC OS EE A 234 WINdOWS nseessseeesiesssssesiinisssssrrrrrrsseeee 101 setting the ScanSnap MacOS a enna chicas 208 WINGOWS vaisiti eiia eiea i 68 shared folder Mac OS iruinarri einki ioiak 227 WINdOWS nsesesssseessssssresrrerrsssrrrrrrrrseseeeee 93 showing the scan progress status MacOS aa aaa 224 WINGOWS eaa aara r anean Siida 88 SIMS QUICS Nattdunstacctetatcuetat cedestetgcattGkcaueete 19 simplex scan MacOS sicieeces eee lentes 267 WINGOWS Canadan as 154 sleep state ni nrn a civics 26 Stacker ascetic eet ienalas 19 supplied software S1500 cients etiam eeetias 36 S1500M errie e oa a 47 system requirements MAC OS 22 Ae Sake ee 24 WING OWS mannet 21 T tape seal sts Vis laced cieie Saas 20 turning on off beter abe 6 0 26 U uninstalling Mac OS ainena eae Cuetec cate 361 WINdOWS cocciesn dic civicntaletoheaen deed 359 updating Mac OSE ihag anaiei naie 357 WIRKOWS iieri roreieee iieii 355 USB connector xc2ic cecedac2s accnereueteseactepdess 20 V Ventilation portS s nennnnnenenenennnnnnenoeneenenne 20 373 Index ScanSnap 1500 S1500M Operator s Gui
216. nap in Various Ways for Mac OS Users E Automatically Setting Keywords to PDF Files Character strings such as those in titles in black and white documents can be set as keywords and used for a PDF file search Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered When you perform a scan the marked character strings are recognized and set as keywords for the PDF file Hereinafter a line drawn with a water based highlight pen is referred to as a marked section and a water based highlight pen as a highlight pen Xx ScanSnap Set text as a keyword for the x PDF file x j ScanSnap Keyword Image Convert a character string in a marked section into text The file can be searched for because a keyword has been set Mark black and white documents in the following way e Any regular highlight pen can be used The recommended highlight pen colors are shown below Pink Yellow Blue Green ScanSnap ScanSnap ScanSnap gt e Mark a line straightly e The supported range of marked sections is as follows Minimum 10 mm width x 3 mm length Maximum 150 mm width x 20 mm length e Use only one color for marking a page 301 Using the ScanSnap in Various Ways for Mac OS Users e Mark a character string to be set as a keyword so that the entire string is covered Mark sections so that the entir
217. nd thus the file size of the document that mostly contains text characters In Color high compression mode characters and background on the document are com becomes smaller while the quality of the characters is kept high On the other hand photo graphs and figures are highly compressed because they are regarded as a background so the image data deteriorates Therefore this mode is not appropriate for scanning photographs and images 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help Exit The ScanSnap setup dialog box appears 2 In the Color mode drop down list on the Scanning tab select Color high compression E Application P Scanning ile option F Paper Compression Image quality Color mode Scanning side Hide Specify the scanning mode you would like to use is Auto x Fj Auto Color Detection Gray 0 Color high compression D ok Cane Apply 3 Click the OK button to close the ScanSnap setup dialog box 158 Using the ScanSnap in Various Ways for Windows Users 4 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on
218. nd utilize electronic documents in PDF format 36 For 81500 E Installing Adobe Acrobat Follow the procedure to install Adobe Acrobat from the Setup DVD ROM supplied with the ScanSnap You can use Adobe Acrobat on the following operating systems e Windows Vista e Windows XP Service Pack 2 or later must be applied Additional requirements are as follows e Internet Explorer 6 0 or later e 1024 x 768 or higher resolution In Adobe Acrobat you can view the scanned image data with the ScanSnap You do not have to install Adobe Acrobat if the latest version is already installed on your computer Prepare the Adobe Acrobat DVD ROM 1 Insert the Adobe Acrobat DVD ROM into the DVD ROM drive gt The AutoPlay window appears 2 Select US English in the Select The Language pop up menu and click the OK button r tate Adobe Acrobat 9 Standard ADOBE ACROBAT 9 STANDARD 37 For 81500 3 Click the Install Adobe Acrobat 9 button i _ a enonsa ADOBE ACROBAT 9 STANDARD Install Adobe Acrobat 9 Read Me html gt gt Browse DYD Contents gt gt C Read License Agreement gt The Adobe Acrobat 9 Standard English Fran ais Deutsch Setup window appears 4 Click the Next button r H Adobe Acrobat 9 Standard English Fran ais Deutsch Setup ADOBE ACROBAT 9 STANDARD 5 Follow the instructions on the screen to install
219. nded Small File if High Quality Standard E fi Scanning File option C Paper Specify the scanning mode you would like to use Image quality f g Auto Color mode Color Seg Scanning side f E Duplex Scan Double sided C Continue scanning after current scan is finished v This function is not available when the Use Quick Menu checkbox is selected 215 Setting the ScanSnap for Mac OS Users 3 Select the profile you want to change from the Profile pop up menu Y Standard Scan to Folder 2 Scan to E mail a ap Scan to Print Scan to Word Color Image Scenner Scan to Excel Cardiris C Use Quick Menu Gla Recommended gt Small File High Quality A4 Color Add Profile gt Application i Scanning File option El Paper Profile Management Specify the scanning mode you would like to use Image quality Auto A 4 Change scanning settings on each tab on the ScanSnap setup window For details about each tab refer to ScanSnap Manager Help 5 When you finish changing the settings for the selected profile click the Apply button x Scan snap Color Image Scanner C Use Quick Menu Profile gt Small File High Quality A4Color He A Application Sj Save E Scanning File option Li Paper Cs Compression Specify the scanning mode you would like t
220. ned with Cleaner F1 Ultrasonic sensor Idler rollers x 4 Eject rollers x 2 Pad assy Pick spring metal part Gray part cH Feed rollers x 2 Pick roller J Ultrasonic sensor including the one on the ADF top section Scan glass x 2 including the one on the ADF top section It may take a long time before the cleaner vaporizes if a large quantity is used When cleaning the ScanSnap parts dampen a cloth with modest quantities of the cleaner In addition wipe off the cleaner completely with a soft lint free cloth to leave no residue on the surface of the cleaned parts Turn off the ScanSnap before cleaning the following locations e Pad assy x 1 Wipe the pad assy downwards When cleaning the pad assy be careful not to get your hand or the cloth caught on the pick spring metal part e Scan glass x 2 located on the ADF top section and opposite side Clean lightly with a soft cloth e White sheets x 2 located on the ADF top section and opposite side White strips along the edge of the scan glass Clean lightly with a soft cloth e Ultrasonic sensors x 2 located on the ADF top section and opposite side Clean lightly with a soft cloth e Pick roller x 1 Clean it lightly while rotating the roller with your finger downwards Be careful not to roughen the surface of the rollers Take particular care in cleaning the rollers since debris l
221. nging Scanning Settings page 208 Scanning can also be started from the ScanSnap Manager menu For details refer to ScanSnap Manager Menu page 195 Do not connect or disconnect the ScanSnap and other USB devices during the scan ning operation Do not close the ADF paper chute cover during the scanning operation Do not switch users during the scanning operation gt The Scan button on the ScanSnap blinks blue during the scanning operation The following window appears to indicate the scanning status ScanSnap Manager Image scanning and file saving Scanning Image from ScanSnap e I Scanning completed Page Duplex Auto Color Auto Quality PDF Automatic detection Skip blank page Rotation Compression 3 gt When scanning is complete a selected action or interaction with another application starts By default documents are scanned on the following settings Image quality Auto Color mode Auto Color Detection Scanning side Duplex Scan For details about how to change settings refer to Changing Scanning Settings page 208 Before scanning documents of printed or handwritten text on the ScanSnap setup win dow select the Scanning tab the Option button the Setting for text only docu ment checkbox The application that starts after scanning varies depending on which option is selected on the Application tab in the ScanSnap setup window For more information refer to the ScanSn
222. nidoteteasstueteacatentceiss 79 replacing pad aSSy cecshee cittenteionticeedacendeneeeseaces 341 pick 0 o er ee eair an aiiai 345 Right Click Menu eessen 55 S saving profiles Mac OS ereere ieee 212 ATTO COn eS AEE EEA TTE 72 scan Mac OS 1aieacteae cul aes 199 204 WINGOWS materiaa 59 64 Scan button oo eceeeeeccceesesecceeeeeeeeeeeeeeees 19 Scan to CardMinder aessa 134 Scan to E mail Mac OS ciacaues Arnmiaonecl teeta 236 WIKKOWS 2 hee a oe eee 104 Scan to Excel Mac OS anane e Sea tana ie i iiia 251 WINdOWS cguidsyasiccesuatee ase shcdevtaiadices 128 Scan to Folder Mat OS veranear 228 232 WINdOWS eeceeeeiiisrrierrieerieernena 95 99 Scan to Microsoft SharePoint 36 Scan to Picture Folder ou 120 Scan to PowerPoint R seess 128 Scan to Print Mag OSS sires cctirienin mao r 244 WIRKOWS csecsescreielgeitageiiueds 113 Scan to Rack2 Filer lee 150 Scan to SharePoint eee 140 Scan to Word MaC OS aranean aora R at 251 WINGOWS cs casuaseheetaceniushsiecoatciuevadunsess 128 MacOS eieae rae 269 WWINGOWS sosetan uaracanratmencavenuctas 156 scanning method Mac OS rines 199 204 WINdOWS oo eecceeecceeeccseeeeeue essen i 59 64 ScanSnap disconnecting oo seeeeeseeeeceeteeeeteeeeceee 207 TOALUMOSS ATETA 16 TPOMUNIOW sarei aeaaea atie 19 372 rear V EW eg sccecccdeeetelesteccntelieveavexeueane ee 20 Statust cane ease a a eG 19 turning on off aeee 26 ScanSnap Ma
223. nned e For smaller documents which cannot contact the side guide carefully load them straight into the ADF paper chute cover If the documents are skewed during a scan the qual ity of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in different size from the original If you have diffi culties in feeding documents straight it is recommended to scan documents in several batches and enable continuous scanning scan documents of about the same width in one batch Note that smaller documents that cannot be guided by the side guide may cause a jam 282 Using the ScanSnap in Various Ways for Mac OS Users 7 Press the Scan button on the ScanSnap gt The size of all output image data conforms to the respective documents Jet document size Q If a document is scanned at an angle an image may be output that does not match the 283 Using the ScanSnap in Various Ways for Mac OS Users E Scanning Documents Larger Than A4 Letter Size The ScanSnap is able to scan documents larger than A4 Letter size such as A3 Double Let ter and B4 sizes using the Carrier Sheet Fold the document in half scan it in Duplex mode and then merge both front and back images to make a double page spread image data You can also scan and merge both front and back images of a document smaller than A4 Letter size to output a double page spread image data To scan docu
224. nnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 16 Names and Functions of Components ccceeceeeeeeeeeeeeeeeeeeeeeeees 19 FOI AEA EEE E E ET EA adn etre eee ceebedarystaeentug eueoaye 19 Rear UNE tsa sh ied ale Se ie era a is Sand ea clare R 20 System Requirements ccceeceeeeeeeeeeeeeeeeeeneeeeeeeeeeseeeeseseaeeeeeeseeneess 21 WINGOWS wis hah hc e EEE crit E E E E E 21 MaC OSs rer r e E 24 Turning the ScanSnap On Off cccceceeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeseeeeeees 26 Paper Sizes of Documents to Be Scanned ccccceeeeeeeeeeeeeeeeeees 27 Loading Documents siitcsscsascesssccsacscecececessssdansusuntianstaneveciaviececcasssacanndeds 29 Basic Flow of Operations sido ecco 33 Installing the SOftWALrEC scceceeeeeseeeeeeneeeeeeeeeeeeeeneeseneeeeeneees 35 FOES 1000 raiona dada anaana or J daada paa aara Erie ana Ainaa aaaea 36 Supplied SOftWa Ozee e eee eee ees peepee eE era e ESER 36 Installing Adobe Acrobat cece ce ececccccceceeeeeeeeeeeeeeeeeeeeeseeeeesaaaaaaaaeeeeeeees 37 Installing Scan to Microsoft SharePoint cccee cece eee eeeeeeeetetetteeeeeeees 39 Installing ScanSnap Manager on Mac OS cceeeee cece eeeeeeeetttttaeeeeeeees 41 Installing Trial Version sOnmware s2 252 2 cece dict eeecit eiceches eae ececeetat 45 For S1500M cceccccccssssscccccsssesttacces wiecce ete eects Hanicati eines eeeeeeaceeereeceE 47 Supplied Software so tes adaliscclacatiuahsenenttancuec
225. nsumable counter when the consumable is replaced counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count 100 001 PICK ROLLER 100 000 sheets PAD ASSY Count 50 00 PADASSY 50 000 sheets gt The confirmation message appears ScanSnap Manager 5 E Reset the PAD ASSY counter SD Are you sure gt Clicking the Yes button resets the PAD ASSY Count to 0 ScanSnap Manager Check consumable status Number of times the consumables are used Reset the consumable counter when the consumable is replaced counter Target value to change supplies Total Page Count 100 001 PICK ROLLER Count 100 001 PICK ROLLER 100 000 sheets PAD ASSY count 0 Beet PAD ASSY 50 000 sheets ema sos 343 Replacing the Pad Assy Clem 1 Select Check consumable supplies from the ScanSnap Manager menu Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for the PAD ASSY Count Number of times the consumables are used Reset the consumable counter when the consumable is replaced Total Page Count 400 001 Target value to change supplies PICK ROLLER Count 100 001 Reset PICK ROLLER 100 00
226. ntinue scanning after current scan is finished You can also select Profile Management from the ScanSnap Manager menu to open the ScanSnap Manager Profile Management window 3 Select Profile Management from the Profile pop up menu Profile Y Standard Scan to Folder Scan to E mail Scan to Print Scan to Word Scan to Excel Cardiris iPhoto A4 Color Profile Management Duplex scan Simplex scan Settings Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit gt The ScanSnap Manager Profile Management window appears 221 Setting the ScanSnap for Mac OS Users 4 Select the profile you want to delete from the list and then click the button ScanSnap Manager Profile Management Change the listing order of profiles by dragging them y Standard Scan to Folder Sab Scan to E mail Scan to Print Cy Scan to Word Scan to Excel Vag Cardiris iPhoto Letter Black and White Y The Standard profile cannot be deleted gt The selected profile is deleted 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap Manager Profile Management win dow 222 Setting the ScanSnap for Mac OS Users E Automatic Linkage with Applications Cardiris automatically links with ScanSnap Manager upon startup When you sca
227. nts in calendar style the reverse sides are printed upside down The ScanSnap is able to automatically correct the orientation of scanned images for such sets of pages To correct the orientation of scanned documents change the settings by following the proce dure below This function determines a document orientation based on the characters printed on the doc ument It may not work properly for the following kinds of documents e Documents with many extremely large or small characters e Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents that have characters printed in various directions e g drawings Documents that have only capital letters Documents with handwritten characters Skewed documents Documents with characters of an unsupported language Language other than Japanese English French Germani Italian Spanish Chinese simplified Chinese traditional Korean Russian Portuguese Documents with complex layouts Documents with a lot of noise Documents with pale characters D
228. nu Profile Recommended Small File High Quality EY Standard X E5 Application fc Save 8 Scanning 3 File option F Paper s Compression Selectthe application you would like to use Application Scan to Print x Application Settings Add or Remove Hide OK ccs NN en CANCE een NN a Appa e The profiles can also be set by selecting Scan to Print from the Profile drop down list or from the Left Click Menu v e Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 115 About Actions for Windows Users 3 Change settings for the Scan to Print action If you do not want to change settings go to Step 4 1 Click the Application Settings button Eac Color Image A A C Use Quick Menu Profile Recommended Small File High Quality Z Standard v E5 Application lt Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application a Scan to Print x Application Settings Add or Remove Hide OK _ _ Cancel __ Apply gt The Scan to Print Options dialog box appears 2 Change settings For details about the Scan
229. o Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan iM Hee PowerPaint R Folder ae a amp Scan to E mail Scan to Print Scan to Word amp Show Details CardMinder starts up When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete the interaction with CardMinder before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 4 Check the scanned card image and text recognition result Exported Mobile ABCD LIMITED E Trash Howard Brown Project Manager Software Research www ABCD com 1234 Funciton Avenue San Rose CA987654 1111 Telephone 000 000 0000 FAX 000 111 2222 E mail hbrown abed com amp ELE 9 te an CardMinder elaks Home Data Editing Image Operation View Search cards Enter the search string ata fi 2 Scanner Recognize E mail Webpage Application Mobile ba be z linkage New Registration Recognition E mail Web Searching Application Mobile linkage Card Image ax m ior ai Edit Data amp Phone Number 987654 1111 ic E mail hbrown abed com a J ax Selecteditems 1 1 sheets Selected folder Inbox Recognition language English M For details about the functions of and how to use CardMinder refer to CardMinder User s Guide and C
230. o use Image quality Auto B Color mode J Color A H Scanning side Duplex Scan Double sided Recommended C Continue scanning after current scan is finished gt Now you have finished changing the scanning settings 216 Setting the ScanSnap for Mac OS Users Renaming Profiles 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Prommen Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner C Use Quick Menu Profile Recommended s Small File 4 High Quality f Standard Fs fi Scanning File option Js Compression Specify the scanning mode you would like to use v This function is not available when the Use Quick Menu checkbox is selected 217 Setting the ScanSnap for Mac OS Users 3 Select Profile Management from the Profile pop up menu Od Scansnap Color Imege Scanner l Use Quick Menu Profile Recommended Small File High Quality 1 Y Standard Scan to Folder Scan to E mail Scan to Print Scan to Word Application Save 3 Scanning File option Ei Paper ie 4 Specify the scanning mode you would like to use Scan to Excel Cardiris iPhoto I lity
231. ock v Open at Login Show in Finder Hide Quit Item Function Duplex scan Both the front and back of the document are scanned at the same time Scan ning is performed according to the settings configured in Settings Simplex scan Only one side of the document is scanned at a time Scanning is performed according to the settings configured in Settings Settings The ScanSnap setup window appears Scanning settings are configured on this window gt Changing Scanning Settings page 208 Profile The Profile menu appears gt Profile Menu page 196 Profile Management The ScanSnap Manager Profile Management window appears gt Saving Scanning Settings page 211 Check consumable supplies The ScanSnap Manager Check consumable status window appears Reset consumable counters to 0 after you replace consumables gt Consumables page 337 Help You can view the Help topics the version information of ScanSnap Manager and the Online Update page 357 and Preferences window Keep in Dock You can add the ScanSnap Manager icon 5 to the Dock Open at Login You can set ScanSnap Manager to automatically start up when Mac OS is started up Show in Finder Hide Show You can view the contents of the ScanSnap folder using Finder You can hide and re show all ScanSnap Manager windows on the desktop Quit You can e
232. ocuments with faded characters When you scan such documents clear the Allow automatic image rotation check box 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 164 Using the ScanSnap in Various Ways for Windows Users 2 Click the Option button on the Scanning tab Es Application Say e Scanning a File option F Paper Compression Specify the scanning mode you would like to use Image quality Auto Color mode g Auto Color Detection Scanning side Duplex Scan Double sided E Continue scanning after current scan is finished o Hide OK ian Cancel Apply The Read mode option dialog box appears 3 Select the Allow automatic image rotation check box Read mode option Brightness Black and White scanning only Light 1 Io E E 0 Normal Setting for text only document Correct skewed character strings automatically Wl Allow automatic image rotation Setthe document with its face up Le on Cancel 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Pa
233. of business cards gt Simply press the Scan button and you can add business card information to your Address Book e you want to convert catalogs and pamphlets into digital data and save them gt Simply press the Scan button to save manage and browse the catalogs and pam phlets converted into digital data directly in iPhoto The following are explanations on how to use Actions 226 About Actions for Mac OS Users E Saving Data in the Specified Folder This section describes how to save the scanned image data in a shared folder By using this action you can save the scanned image data in a networked folder to share information among group members In addition all members are informed of the destination folder path by an e mail message automatically created with the path stated The e mail program used for this action is the application specified in Default email reader in the General pane which is displayed by starting up Mail and selecting the Mail menu gt Preferences Only the following e mail programs are supported e Mail e Microsoft Entourage 2004 for Mac e Microsoft Entourage 2008 for Mac 227 About Actions for Mac OS Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap gt Scanning is started gt
234. or details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 7 Press the Scan button on the ScanSnap gt Scanning is started The image data is text recognized and a searchable PDF file is created and saved in a folder Enabling this setting may require an extended period of processing depending on your computer operating environment The ScanSnap may fail to correctly text recognize the following types of documents characters as text However by changing Color mode and or increasing Image qual ity for scanning such documents may be successfully text recognized Documents with handwritten characters Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for text recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take an extended period of time to scan documents with complex layouts or smudged documents where characters are unreadable 300 Using the ScanS
235. or is an error that occurs when two or more sheets are fed into the scanner simultaneously The following types of documents are detected as a multifeed e Documents with a photograph attached such as application forms and personal resumes e Documents with a receipt slip or large stamp attached Envelopes 2 ply paper and carbon paper Check This Item Is the pad assy dirty Resolution Clean the pad assy For details about how to clean the pad assy refer to Cleaning the Inside of the ScanSnap page 333 Is the pad assy worn out Replace the pad assy For details about how to replace the pad assy refer to Replacing the Pad Assy page 341 Is the document stack thicker than 5 mm Keep the thickness of sheets you are loading under 5 mm 322 Troubleshooting Checklist Symptom Paper is not fed It stops midway The ScanSnap is not recognized even if ScanSnap Manager is installed Check This Item Is the pick roller dirty Resolution Clean the pick roller For details about how to clean the pick roller refer to Cleaning the Inside of the ScanSnap page 333 Is the pick roller worn out Replace the pick roller For details about how to replace the pick roller refer to Replacing the Pick Roller page 345 Are there any debris on the document feeding path Remove any debris from the document feeding path For details about how to
236. ou move the ScanSnap T Although the bottom of the ScanSnap may become hot when it is used it does not affect Scan Part Numbers and Replacement Cycle of Consumables 338 Replacing the Pad ASSY o occn0ned tise dtd ct eteeee ee eeeees E EEE 341 Replacing the Pick Roller sivs0is seedeee cee ee Ree EEEE Se ee eR ee eS 345 Purchasing the Carrier Sheet cec454 242 48288s see deewend tsi ces ceee ewes 353 337 Part Numbers and Replacement Cycle of Consumables Part Numbers and Replacement Cycle of Consumables The following table lists the part numbers of consumables and rough guidelines for replacing these parts No Part Name Parts No Standard Replacement Cycle 1 PAD ASSY PA03586 0002 50 000 sheets or one year 2 PICK ROLLER PA03586 0001 100 000 sheets or one year These replacement cycles are rough guidelines for the case of using A4 Letter wood free paper 80 g m 20 Ib So it may differ according to the paper being used To obtain these parts contact your FUJITSU dealer or an authorized FUJITSU scanner ser vice provider 338 Part Numbers and Replacement Cycle of Consumables By the following procedure you can check how many sheets have been scanned using the consumables UED 1 Select Check consumable supplies from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results
237. oubleshooting Checklist Troubleshooting Checklist This section describes common problems that may occur during usage of the ScanSnap and how to solve the problems Before you call a repair service perform simple troubleshooting steps in the table below If performing these troubleshooting steps does not resolve your problem contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider Symptom Check This Item Resolution The ScanSnap cannot be turned on Are the power and the USB cables connected correctly Check the power and USB cables are connected correctly When using a USB hub check the hub s power supply If a USB hub is used it should be a powered hub equipped with an AC adapter If you connect to a non powered hub the ScanSnap may not work properly Disconnect and then re connect the power cable Wait at least 5 seconds before reconnecting the power cable Is the ADF paper chute cover closed The power of the ScanSnap is controlled by closing opening the ADF paper chute cover Open the ADF paper chute cover Is the computer normally started up The power of the ScanSnap is controlled by turning the computer on off Wait until the computer has started up completely The Scan button may turn off while the computer is starting up or it is in hibernation state 317 Troubleshooting Checklist Symptom Scanning does no
238. ow to save scanning settings refer to Saving Scanning Settings page 211 231 About Actions for Mac OS Users 3 Click the Apply button in the ScanSnap setup window 4 Click the E button in the upper left corner of the window or press the esc key to close the ScanSnap setup window Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window M closes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete the Scan to Folder window appears T Check the scanned image on the Scan to Folder window You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder window refer to ScanSnap Manager Help ANQO Scan to Folder Preview Specify file name fl File List No File name E 2 Serialize Name history File size MB Combined file size MB Local Folder Network Folder MobileMe Folder Save in Users Browse History 7 lil C State a path to a destination folder in an E mail message Cancel C Sae Preview area 232 About Actions for Mac OS Users 8 Click the Save button
239. owerPoint Word 2000 2002 2003 2007 Excel 2000 2002 2003 2007 PowerPoint 2002 2003 2007 Do not scan Word Excel PowerPoint files while you are working on Word Excel or PowerPoint In addition do not operate Word Excel or PowerPoint while this function is executing A message such as Call is rejected by callee may appear and the resulting document may not be displayed 125 About Actions for Windows Users e ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap This program can text recognize only PDF files that are created by using the ScanSnap It cannot text recognize PDF files created by using Adobe Acrobat or other applications Some types of documents are occasionally misrecognized Before recognition check whether the documents you want to convert are suitable for conversion according to the fol lowing guidelines Scan to Word Documents suitable for conversion Documents created by using simple page layout with one or two columns Documents not suitable for conversion Documents created by using complex page layout comprised of diagrams tables and let ters such as a brochure magazine and newspaper Scan to Excel Documents suitable for conversion Simple tables in which every border line connects to the outside borders Documents not suitable for conversion Documents containing tables without borders complex tables with too many borders convoluted tables cont
240. owerPoint R icon Scan snap 4 Page 1 1 A aA a Q Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer a a Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan to Picture Power Point R Folder x amp Show Details setup dialog box the Scan to Word Scan to Excel and Scan to PowerPoint R D When JPEG jpg is selected for File format in the File option tab on the ScanSnap icons are grayed out and cannot be selected gt The following dialog box appears and the image data conversion to Word Excel or PowerPoint files starts P ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefits Free technical support Information about new versions of ABBYY products Reading images 0 image s processed 2 image s left es se 128 About Actions for Windows Users gt When the conversion is complete Word Excel or PowerPoint starts up and the conversion result is displayed It is recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher reso lution for Image quality in the Scanning tab on the ScanSnap setup dialog box Word documents are saved in RTF format rtf Excel documents in XLS format xls and PowerPoint documents in PPT format ppt When the Quick Menu is displayed scanning cannot b
241. p for Windows Users e File option tab File format of a scanned image data pdf jpg Whether to text recognize a marked character string on the scanned image data and set the character string as a keyword for the PDF file Whether to text recognize only the first marked section or all marked sections to be added as keywords and in which language to text recognize Whether to text recognize character strings in the scanned image data to convert the PDF file to a searchable PDF file Whether to convert all pages or the first page only and in which language to text recognize Whether to include all scanned image data in a single PDF file or create PDF files each of which includes a preset number of pages Whether to password protect the created PDF files e Paper tab Paper size of the document to be scanned Paper size and Carrier Sheet Settings Whether to detect multifeed e Compression tab File size of scanned image data compression rate Settings for scanning vary depending on the scanning method For details about items that can be set refer to Setting Items With Without Quick Menu page 365 4 Click the OK or Apply button gt Scanning settings are changed If the Scan button on the ScanSnap is pressed while the ScanSnap setup dialog box is displayed the dialog box is closed and scanning is started In this case the contents being set are saved and used for
242. p Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Organizer amp on a can to can to SharePoint Scan to Rack2 Filer Scan ta fitre Pow Fori R k y Show Details gt The Scan to Picture Folder Options dialog box appears 2 Change settings For details about the Scan to Picture Folder Options dialog box refer to ScanSnap Manager Help 3 Scan to Picture Folder Options woes E Save scanned images to file Show preview Cancel Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 119 About Actions for Windows Users 4 Click the Scan to Picture Folder icon Scan snap 4 Page 1 1 aaa a Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer Scan to Excel Scan to Scan to SharePoint Scan to Rack2 Filer Scan Ea gaus PowerPoint R amp Show Details gt The Scan to Picture Folder dialog box appears When you have cleared the Show preview check box in Step 3 the scanned image data is saved in the pictures folder 120 About Actions for Windows Users 5 Check the scanned image on the Scan to Picture Folder dialog box You can rename files For details about the Scan to Picture Folder dialog box refer to ScanSnap Manager Help y Scan to Picture Folder Preview area the pictures folder M 6 Click the Sa
243. p setup dialog box appears 2 Click the Carrier Sheet Settings button on the Paper tab Select paper Paper size Automatic detection x Carrier Sheet Settings Custom Multifeed Detection Check Overlapping Ultrasonic x Hide Cancel Apply gt The Carrier Sheet Settings dialog box appears 169 Using the ScanSnap in Various Ways for Windows Users 3 Select Create facing pages in one image in the Mode drop down list and then click the OK button For details about Carrier Sheet settings refer to the ScanSnap Manager Help f Carrier Sheet Settings Output image size Automatic detection I In this Mode the front and back pages are set in a facing page state and is output as a 1 page image Use this mode when scanning documents such as 43 size When inserting a document into Carrier Sheet take note of the following Set the document so that it touches the top of the sheet Align the folded edge of the document along the thick vertical line Select Duplex Scan Double sided in ScanSnap Manager setting The setting can be changed in the Scanning side of the Scanning tab 4 Select Automatic detection in the Paper size drop down list on the Paper tab Scan snap Color Image Scanner Use Quick Menu Profile Recommended Small File ml High Quality EF
244. page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap If you select Simplex scan from the ScanSnap Manager menu even if Duplex Scan M Double sided is set in Scanning side on the Scanning tab the scan will be performed in Simplex mode The document is scanned in Simplex mode 268 Using the ScanSnap in Various Ways for Mac OS Users E Scanning Color Documents in Black and White or Gray Mode By default the ScanSnap automatically recognizes whether scanned documents are color gray or black and white and outputs color documents in color mode gray documents in gray mode and black and white documents in black and white mode If you wish to scan color documents in gray or black and white mode change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings Simplex scan Prone Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 In the Color mode pop up menu on the Scanning tab select Gray or B amp W s Application Save E Scanning File option d Compression Image quality Auto B Color mode J Auto Color Detection D Option 269 Using the ScanSnap in Various Ways for Mac OS Users 3 Click the Apply button in the ScanSnap setup windo
245. per Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt All image data are output in the same orientation 165 Using the ScanSnap in Various Ways for Windows Users E Scanning Documents of Differing Widths or Sizes at the Same Time The ScanSnap is able to scan documents of different widths or sizes in one batch To scan documents of different widths or sizes in one batch change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Profile Management Show scanning results Check consumable supplies Help gt Exit The ScanSnap setup dialog box appears 2 On the Paper tab select Automatic detection in Paper size Es Application lt 4 Save 8 Scanning Q File optio Select paper Paper size Multifeed Detection Hide Automatic detection x Carrier Sheet Settings Check Overlapping Ultrasonic x Cance Apy 166 Using the ScanSnap in Various Ways for Windows Users 3 Select an option other than Check Length in Multifeed Detection E Application Save Scanning File option ES Paper Select paper Paper size Automatic detection gt Carrier Sheet Settings Mul
246. per type Standard office paper post cards business cards photograph clipping Up to 127 g m Up to 34 Ib Up to 63 5 g m Up to 17 Ib Carrier Sheet Size 216 x 297 mm Letter 8 5 x 11 in 216 x 279 4 mm 11 x 17 in 279 4 x 431 8 mm A3 297 x 420 mm A4 210 x 297 mm A5 148 x 210 mm A6 105 x 148 mm Size B4 JIS 257 x 364 mm B5 JIS 182 x 257 mm B6 JIS 128 x 182 mm Post card 100 x 148 mm Business card 90 x 55 mm 55 x 90 mm Custom Width 50 8 to 216 mm 2 to 8 5 in Length 50 8 to 297 mm 2 to 11 69 in Weight Fold in half when scanning Do not write on color stain or cut the portion striped in black and white on the Carrier Sheet Doing so may prevent the document from being correctly scanned with the Carrier Sheet Do not place the Carrier Sheet upside down on the ScanSnap Doing so can cause a paper jam or damage the Carrier Sheet Do not leave a document on the Carrier Sheet for an extended period of time The ink on the document might be transferred onto the Carrier Sheet Do not leave the Carrier Sheet in locations that are exposed to elevated temperatures for example locations exposed to direct sunlight or near a heating apparatus for an extended period of time Do not use the Carrier Sheet under high temperature conditions If used under such a condition it may be deformed Do not bend or forcefully pull the Carrier Sheet Do not use a dam
247. plex setting only single sided images are generated and with duplex setting double sided images are generated When scanning documents of non standard sizes such as photographs add a custom size definition and specify it for output size to get the correctly trimmed image Cancel oa 290 Using the ScanSnap in Various Ways for Mac OS Users 4 Select Automatic detection in the Paper size pop up menu on the Paper tab x Color Image ee Tan C Use Quick Menu Profile Recommended Small File High Quality f Standard B s Application E3 Save fi Scanning File optio a Compression Select paper Paper size Automatic detection H Carrier Sheet Settings J C Custom 3 Multifeed Detection Check Overlapping Ultrasonic 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 291 Using the ScanSnap in Various Ways for Mac OS Users 7 Load the document into the ScanSnap 1 Open the Carrier Sheet and insert the docu ment Neatly align the top of the document with the top of the Carrier Sheet Center the material so that it is entirely con tained in the Carrier Sheet Load the Carrier Sheet into the ScanSnap Load the Carrier Sheet with the portion striped in black and white as the top edge
248. plication and the settings for the application are used for scanning Automatic linkage is disabled when the application is not active or exited For details about automatic linkage refer to Automatic Linkage with Applications page 85 When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Before scanning another document you have to select the action from the Quick Menu and complete it complete an interaction with an application or close the Quick Menu Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed 63 How to Perform a Scan for Windows Users E Without Using the Quick Menu The scanning method described below is for the case when you are not using the Quick Menu 1 Check for the ScanSnap Manager icon 5 on the taskbar as shown below lt amp ie 10 16 e When the ScanSnap Manager icon 5 is not displayed select the Start menu All Y Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Man ager Generally ScanSnap Manager is registered under Startup when installed so that its icon is displayed on the taskbar when Windows starts When it is not registered under Startup select the Start menu All Programs gt ScanSnap Manager gt Startup Register to register ScanSnap Manager In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in th
249. pop up menu and click the Uninstall button gt A confirmation message appears O Click the Continue button gt The uninstallation is started gt The Finish Up window appears 10 click the Quit button 363 Uninstalling the Software 1 1 Close the ScanSnap window 12 with Finder select Vo lume_name Library Receipts and drag Cardiris pkg into the Trash v Skip this step in Mac OS X v10 6 1 3 Empty the Trash gt Cardiris is uninstalled 14 Remove the Setup DVD ROM from the DVD ROM drive 364 Setting Items With Without Quick Menu Setting Items With Without Quick Menu Setting items that you can configure in the ScanSnap setup dialog box window differ accord ing to whether you are using the Quick Menu You can select whether or not to use the Quick Menu according to your preferences For details about setting items and defaults refer to the ScanSnap Manager Help OK Available NA Not available Setting Items With Without Quick Menu 2 Using the Quick Without using the Setingiltems Menu Quick Menu Profile Select a profile NA OK Add Profile NA OK Profile Management NA OK Applica Application NA 3 OK tion Scan to File NA OK ScanSnap Organizer 1 NA on Adobe R Acrobat R NA OK Adobe R Acrobat R Reader TM NA OK or Adobe R Reader R Scan to E mail NA OK Windows Scan to CardMinder 1 NA Of Scan
250. programs running on the computer 58 How to Perform a Scan for Windows Users E Using the Quick Menu The scanning method described below is for the case when you use the Quick Menu 1 Check for the ScanSnap Manager icon 5 on the taskbar as shown below lt ie 10 16 e When the ScanSnap Manager icon is not displayed select the Start menu gt AIl A Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Man ager Generally ScanSnap Manager is registered under Startup when installed so that its icon is displayed on the taskbar when Windows starts When it is not registered under Startup select the Start menu All Programs gt ScanSnap Manager Startup Register to register ScanSnap Manager In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar For information on how to display the ScanSnap Manager icon in the taskbar refer to ScanSnap Manager Icon and Operations page 54 2 From the Right Click Menu select Scan Button Settings Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help gt Exit gt The ScanSnap setup dialog box appears 3 Select the Use Quick Menu check box Snap ge Scanner v Use Quick Menu Small File High Quality Customize Detail v OK Cancel Ap
251. ption Paper Specify the scanning mode you would like to use Image quality E Auto x Color mode g Auto Color Detection x Scanning side Duplex Scan Double sided gt El Continue scanning after current scan is finished Hide l OK f Cane Apply gt The Read mode option dialog box appears 160 Using the ScanSnap in Various Ways for Windows Users 3 Select the Allow automatic blank page removal check box Read mode option Em Brightness Black and White scanning only Light i Too Dark ALVA el Normal Setting for text only document Correct skewed character strings automatically v Allow automatic image rotation Set the document with its face up Cancel Help 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt Image data without blank pages is output 161 Using the ScanSnap in Various Ways for Windows Users E Correcting Skewed Character Strings The ScanSnap is able to detect skewed character strings on the document and correct the skew This function is available when characters printed on the document are skewed To correct skewed character strings change the settings by fo
252. r 2 Turn your computer on and log in with an account that has admin rights 3 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 4 Double click the ScanSnap Manager icon 0 80 0 ScanSnap R items MB available Scan snap Color Image Scanner Vv y ScanSnap Manager y Vk t PDF Readme Operator s Guide 41 For 1500 5 Click the Continue button 4 E This package contains a program that determines if the software can be k 5 installed Are you sure you want to continue If you re not sure about the source of this package click Cancel to prevent it from running the program and installing the software gt The Welcome to the ScanSnap Installer window appears 6 Click the Continue button eoo 4 Install ScanSnap Welcome to the ScanSnap Installer Introduction Read Me You will be guided through the steps necessary to install this software License Degfination Select fnstallation Type installation Summary Continue gt The Important Information window appears T Read the Important Information then click the Continue button gt The Software License Agreement window appears 8 Read the Software License Agreement then click the Continue but ton 42 For 81500 9 To accept the agreement click the Agree button To continue installing the software you must agree to the
253. r to Changing Scanning Settings page 68 Before scanning documents of printed or handwritten text on the ScanSnap setup dia log box select the Scanning tab the Option button the Setting for text only doc ument check box Application that starts after scanning varies depending on which option is selected on the Application tab in the ScanSnap setup dialog box For more information refer to the ScanSnap Manager Help The scaling factor of the scanned image data may vary slightly from the document size When either ScanSnap Organizer CardMinder or Rack2 Filer bundled or sold sepa rately is started and becomes active the ScanSnap automatically interacts with the active application and the settings for the application are used for scanning Automatic linkage is disabled when the application is not active or exited For details about automatic linkage refer to Automatic Linkage with Applications page 85 66 How to Perform a Scan for Windows Users E Finishing ScanSnap Operation Exiting ScanSnap Manager Select Exit from the Right Click Menu In most cases ScanSnap Manager does not need to be exited You can no longer use the ScanSnap after exiting ScanSnap Manager v Select the Start menu gt All Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Manager Disconnecting the ScanSnap 1 Close the ADF paper chute cover to turn off the ScanSnap gt The ScanSn
254. rePoint Scan to Rack2 Filer Scan to Picture PowerPaint R Folder Show Details gt The Scan to Folder dialog box appears 95 About Actions for Windows Users 4 Check the scanned image in the Scan to Folder dialog box You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder dialog box refer to ScanSnap Manager Help aj Scan to Folder Specify file name File name 1 2 File Combined file size Specify destination folder Save in C Users scansnap Documents v State a path to a destination folder in an E mail message X Serialize 0 39 MB Help Preview area 96 About Actions for Windows Users 5 Click the Save button The scanned image data is saved in a specified folder When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box an e mail program starts and an e mail message is created with the path to the destination folder automatically stated _ New Message Co ee File Edit View Insert Format Tools Message Help To Cec Subject Times New Roman X E Brimir a tl tl Wh Il amp a press the Scan button unless the Scan to Folder dialog box is closed Close the Scan to
255. read this manual in order from ScanSnap Overview through Using the ScanSnap Introduction Symbols Used In This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you and your property Warning indications consist of the indicating warning level and warning statements The following table shows signs indicating warning levels and their meanings Warning Indication Description This indication alerts operators to an operation that if not ZAwarnine strictly observed may result in severe injury or death A strictly observed may result in safety hazards to personnel CAUTION or damage to the product This indication alerts operators to an operation that if not In this manual the following symbols are used to describe operations as well as indicate warnings Symbol Description This symbol alerts particularly important information Be sure to read this information M This symbol alerts operators to helpful advice regarding operations CHED This symbol indicates operations using Windows LET This symbol indicates operations using Mac OS Description of Successive Operations In the procedures described in this manual successive operations are connected with in between Example Select the Start menu Computer Introduction Screen Examples in This Manual e Windows screen The scr
256. rect skewed images up to 5 degrees Neatly align the edges of paper sheets with the side guide so that the document skew does not exceed this limit For details about how to load the document into the ScanSnap refer to Loading Documents page 29 For details about the Correct skewed character strings automatically check box refer to the ScanSnap Manager Help Depending on the contents of document the correct skewed character strings automatically function may not work properly For details about Correct skewed character strings automatically refer to the ScanSnap Manager Help The orientation of scanned image data is not displayed correctly when Allow automatic image rotation is enabled Depending on the contents of document the automatic image rotation may not work properly For details about the Allow automatic image rotation check box refer to the ScanSnap Manager Help The scanned image data cannot be read Have you scanned documents written in small letters When small letters are squashed select Best or Excellent for Image quality in the Scanning tab and scan them again It takes longer to scan image data in Excellent mode as it enlarges the size of image data 324 Troubleshooting Checklist Symptom A profile cannot be created with currently configured settings Check This Item Are you using Quick Menu for scanning While the
257. red specifications scanning speed will be reduced Disk space approximately three times as large as the resulting scanned file is required when scanning documents The following shows the image data size criteria when scanning a one sheet color doc ument in simplex mode File format Compression rate Paper size PDF 3 A4 general catalog Image data size criteria KB Color mode Auto Normal Better Best Excellent Color 438 4 295 1 442 4 859 3 2921 4 Gray 393 4 264 3 390 0 753 1 2500 4 B amp W 175 8 112 0 183 5 352 1 1630 2 25 Turning the ScanSnap On Off Turning the ScanSnap On Off This section describes how to turn the ScanSnap on off The ScanSnap is turned on off in conjunction with the computer Ordinarily you do not need to manually turn the ScanSnap on off if it is connected to a computer e Turning the ScanSnap on With the computer power on open the ADF paper chute cover The Scan button blinks blue indicating the ScanSnap is turning on The ScanSnap might perform initialization several times during startup e Turning the ScanSnap off Turn off the computer or close the ADF paper chute cover After putting the Extension away close the ADF paper chute cover When stowing away the stacker make sure that it does not become lose If the ADF paper chute cover is closed when the stacker is lose the ScanSnap will not be turned
258. refer to Saving Scanning Settings page 71 To show the Left Click Menu clear the Use Quick Menu check box on the ScanSnap setup v dialog box The Left Click Menu does not appear when this check box is selected 56 How to Perform a Scan for Windows Users How to Perform a Scan This section describes how to perform a scan with the ScanSnap E Preparation 1 Make sure that the power cable is connected to the ScanSnap properly 2 Make sure that the ScanSnap is connected to your computer properly You can turn the computer on before connecting the ScanSnap When the ScanSnap is already connected to your computer you do not have to discon nect and reconnect 3 Turn your computer on gt The ScanSnap Manager icon appears on the taskbar when Windows starts up In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar For information on how to display the ScanSnap Manager icon in the taskbar refer to ScanSnap Manager Icon and Operations page 54 57 How to Perform a Scan for Windows Users 4 Open the ADF paper chute cover of the ScanSnap __ ADF paper chute cover The ScanSnap is turned on and the ScanSnap Manager icon changes from to A There may be a slight delay before the ScanSnap Manager icon changes to 5 depending on the computer load performance and operating environment such as when there are many
259. resolve sucha problem refer to Clearing Document Jams page 307 Do the loaded documents e g business cards or postcards satisfy the required size conditions If not they might not pass smoothly through the ADF Try the following e Slightly push through with your finger the first sheet of the documents at the start of scanning e Change the insertion direction of the doc ument Are you scanning documents with a different Paper size setting Did you load any paper that is thin torn or bent ime Did you connect the ScanSnap to your computer before installing ScanSnap Manager Is the ScanSnap registered as Other Device or Unknown Device in Device Manager Select the Paper tab Paper size on the ScanSnap setup dialog box window and specify the correct paper size for scanning When scanning a document that is hard to feed load it sheet by sheet or use the Carrier Sheet Select the Start menu Control Panel gt System and Maintenance Device Manager Delete the device name such as USB device which differs depending on the operating system under Other Device selection in the Device Manager and restart your computer The file size of a scanned black amp white image is the same as that of a scanned color document image Is the black amp white document scanned in color or gray mode Select the Scanning tab from the ScanSnap setup dialog box
260. ressene 180 H how to perform a scan MAG OSs trta aaa i EEEE Ra EE ia 197 WIndows eaaa a ana Ka eea iuas 57 installing TOP S1500 rrn leaded eden ae 36 for S1500M sssssssesssssrnssrrnssrnerrrsrsresen 47 installing Adobe Acrobat Mac OS ieina Mole a iiia 48 WINdOWS icciieee secs iiontivens ieeceeredected ine 37 IPHOTO capi a a ENEE E 263 L Left Click Menu essseseresssserreressseeee 56 loading documents nsee 29 M MMVUNGTCCE seade i ir aptaria 322 O online update Ma OS orippa ei esosie terer isnn iens 357 WVIMGOWS o saian ae aeea eita 355 operating system MacOS isiseiinccieiecica iiaeia 24 WINGO S aa aa aaia ikanta 21 P PAD ASSY ac cere Oe Oe aE 338 paper sizes of documents to be scanned with the Carrier Sheet ue ee 28 without using the Carrier Sheet 27 371 PICK ROLLER spiccscsscentvlonteceadanteeceesncases 338 power COnnector uo eee cece cece eeeteeeeeeeeeeeeeeees 20 print Mace OS nhc i aes 242 WVIIIGOW SS 7 sanini eiaeia 111 profile Mae OS ree en tated hostel 211 WINdOWS vies hehe Ae ONS Oe tee os 71 Profile Menu eee eeeeeeeseeeeeereeeeteeeteeeee 196 Q Quick Menu Mae OS sa ernen 202 WINdOWS cccksnvietiselenieec ees 62 R Rack2 Filer c dscih cape hecidinctedereeienne 148 Rack2 Filer V5 0 Trial Version 36 removing blank pages Mac OS igseetecintttaeiatiialetieievsn wuss 271 NVINIGIOWS aa eena e eiaei 160 renaming profiles Mac OS siirinsesi weit 217 WINGOWS 3 occccscrineat
261. rrent processing status the number of pages of the file that have been saved and overview of the current settings for scanning You can also stop scanning with the ScanSnap by clicking the Stop button ScanSnap Manager Image scanning and file saving Scanning Image from ScanSnap a 4 Scanning completed Page Duplex Auto Color Auto Quality PDF Automatic detection Skip blank page Rotation Compression 3 After the image data of the document scanned last is saved the ScanSnap Manager Image scanning and file saving window automatically closes Hiding the Scan Progress Status You can hide the ScanSnap Manager Image scanning and file saving window Perform this setting as follows 1 From the ScanSnap Manager menu select Help Preferences Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Help About ScanSnap Manager Online Update Keep in Dock Open at Login Show in Finder Hide Quit Preferences gt The ScanSnap Manager Preferences window appears 224 Setting the ScanSnap for Mac OS Users 2 Clear the Show the scan progress status recommended checkbox IQQ ScanSnap Manager Preferences Show Scan Progress Status Select whether to show the scan progress status m Show the scan progress status recommended 3 Click the button in the upper left corner of the window or press the esc key to close the Sc
262. s Application E3 Save fi Scanning File optio Compression Select paper Paper size Automatic detection C Carrier Sheet Settings p Custom 3 Multifeed Detection Check Overlapping Ultrasonic H Cr 280 Using the ScanSnap in Various Ways for Mac OS Users 3 Select a setting other than Check Length in Multifeed Detection A Application Save i Scanning File option Paper Select paper Paper size Automatic detection HH Carrier Sheet Settings 3 Custom Multifeed Detection Check Overlapping Ultrasonic B Q Scanning documents of different widths or sizes at the same time with Check Length selected results in a scanning failure due to a multifeed error detection 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 6 Load the document into the ScanSnap 1 Align the edge of all documents 281 Using the ScanSnap in Various Ways for Mac OS Users 2 Place the document on the center of the ADF paper chute cover e Place all documents under the pick roller center Q Documents that are not under the pick roller cannot be fed m Width of the pick roller e Adjust the side guides to the widest document to be sca
263. se Quick Menu Profile Recommended Small File High Quality Standard s Application Save i Scanning File option L Paper QE Compression Select the application you would like to use Application G amp Scan to Print Application Setting Add or Remove e The profiles can also be set by selecting Scan to Print from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 245 About Actions for Mac OS Users 3 Change settings for the Scan to Print action If you do not want to change settings go to Step 4 1 Click the Application Setting button x Color Image a ny C Use Quick Menu Profile Recommended Small File High Quality Standard 4 s Application Save aan Scanning FE File option 1 Paper js Compression Select the application you would like to use Application amp Scan to Print Application Setting p Add or Remove gt The Scan to Print Options window appears 2 Change settings For details about the Scan to Print Options window refer to ScanSnap Manager Help m Save scanned image Con
264. ser s Guide If text recognition is inaccurate even when the Allow automatic image rotation checkbox is selected check the rotation of the scanned image data in Preview If there are still pages with the wrong page orientation rotate pages with the wrong orientation to their correct orientation in Preview then convert the image data to a Word or Excel file 1 If you are not sure about the USB port to which the ScanSnap is connected USB1 1 or USB2 0 check the information about the USB port following the procedure below ire On the Right Click Menu select Help About ScanSnap Manager Then in the ScanSnap Manager Version Information dialog box click the Detail button to open the ScanSnap Manager Scanner and driver information dialog box Check USB type under Scanner Information 328 Troubleshooting Checklist CEAD On the ScanSnap Manager Menu select Help gt About ScanSnap Manager Then in the ScanSnap Manager Version Information window click the Detail button to open the ScanSnap Manager Scanner and driver information window Check USB type under Scanner Information Please visit our website for your reference Other useful information will be posted on the FAQ corner at the following website http scansnap fujitsu com 329 Daily Care OPPO SINS SA This chapter describes how to clean the ScanSnap e Before you clean the ScanSnap turn off the ScanSnap an
265. t start Check This Item Is ScanSnap Manager supplied with your ScanSnap installed in your computer Resolution Install ScanSnap Manager For details about how to install the software refer to Getting Started Does the Scan button blink continuously Disconnect and then re connect the power cable Wait at least 5 seconds before reconnecting the power cable Is the USB cable connected correctly Check the USB cables are connected correctly When using a USB hub check the hub s power supply If a USB hub is used it should be a powered hub equipped with an AC adapter If you connect to a non powered hub the ScanSnap may not work properly Is ScanSnap Manager started imp If ScanSnap Manager is started up successfully the ScanSnap Manager icon 5 appears on the taskbar QED If ScanSnap Manager is started up successfully the ScanSnap Manager icon 5 appears in the Dock If ScanSnap Manager is not started do the following From the Start menu select All Programs ScanSnap Manager gt ScanSnap Manager to start up ScanSnap Manager From Finder select Applications gt ScanSnap ScanSnap Manager to start up ScanSnap Manager 318 Troubleshooting Checklist Symptom Scanning does not start Check This Item Is ScanSnap Manager running properly in If ScanSnap Manager is not running properly the ScanSnap Manager icon in
266. t Image data without blank pages are output 273 Using the ScanSnap in Various Ways for Mac OS Users E Correcting Skewed Character Strings The ScanSnap is able to detect skewed character strings on the document and correct the skew This function is available when characters printed on the document are skewed To correct skewed character strings change the settings by following the procedure below Up to 5 degrees of skews can be corrected This function determines a document skew based on the character strings printed on the doc ument so it may not work properly for the following document Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents that have many outlined or decorated characters Documents that have many photographs or figures but only a few characters Documents that have characters on patterned background e g Characters overlapping illustrations and diagrams Documents that have characters printed in various directions e g drawings Documents that have long diagonal lines Documents with handwritten characters When you scan such documents clear the Correct skewed character strings automatically checkbox e When scanning with the Carrier Sheet skewed character strings are not corrected Y For documents skewed while being scanned the skew is always corrected regardless of M whether Correct skewed character strings automatically is enabled or
267. t Actions for Windows Users 3 Click the OK button to close the ScanSnap setup dialog box Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box M closes 4 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on the ScanSnap gt Scanning is started gt After scanning is completed the following dialog box appears and the image data conversion to Word Excel or PowerPoint files starts ABBYY FineReader for ScanSnap TM 4 1 Register your copy of ABBYY FineReader and receive the following benefits Free technical support Information about new versions of ABBYY products Register Now Reading images 0 image s processed 2 image s left When the conversion is complete Word Excel or PowerPoint starts up and the conversion result is displayed It is recommended to select Better Color Gray 200 dpi B amp W 400 dpi or higher reso lution for Image quality in the Scanning tab on the ScanSnap setup dialog box Word documents are saved in RTF format rtf Excel documents in XLS format xls and PowerPoint documents in PPT format ppt 131 About Actions for Windows Users E Scanning Business Cards This section describes how to use scanned image data of business cards in CardMinder ABCD L
268. t Options gt Programs tab E mail drop down list is used If no e mail program is selected select an e mail program you want to use in the E mail drop down list E mail programs that cannot be selected here cannot be used E mail programs that have been verified Windows Live Mail Windows XP or later Microsoft Windows Mail for Windows Vista Microsoft Office Outlook 2003 2007 Microsoft Outlook Express V6 0 Thunderbird version 2 0 0 16 102 About Actions for Windows Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 Up to ten files can be sent by e mail Scanning multiple sheets of documents with the scanning settings shown below creates multiple files Pay attention to the number of sheets of the loaded document e File format JPEG jpg e Generate one PDF file per n page s check box is selected 2 Press the Scan button on the ScanSnap gt Scanning is started gt When scanning is complete the Quick Menu appears 3 Change settings for the Scan to E mail action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to E mail icon and then select the Settings menu 4 Page 1 1 A a a Scan to ScanSnap Scan to CardMinder Scan to Folder Scan to E mail Scan to Print Scan to Word Organizer
269. t recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders It may take an extended period of time to scan documents with complex layouts or smudged documents where characters are unreadable If the same character string is marked several times in a document it will be set as the same keyword several times for the PDF file Keywords to be added may be up to 255 characters long Quotation marks may sometimes be shown before and after the added keywords when you check keywords using Adobe Acrobat or Adobe Reader For Mac OS X v10 4 keywords cannot be set for PDF files that are 512 MB or larger 305 Troubleshooting PPP OOOW POI This chapter describes how to remove jammed documents and resolve other problems Clearing Document JamS 2 2 0 60 bbe bee ee ee eee ee ee 307 Troubleshooting for Multifeed c 022 42 sees eee ea Pee is he aade oo betes ee ees 309 Troubleshooting Checklist sce ae G4 eG nasate ee eos See Eee E o 317 306 Clearing Document Jams Clearing Document Jams If a paper jam occurs durin
270. t the marked text as a keyword for the PDF file OK First marked section OK All marked sections OK Convert to Searchable PDF OK 366 Setting Items With Without Quick Menu Setting Items With Without Quick Menu File Language OK option Target pages OK First page OK All pages OK Option OK Multipage PDF whole batch in one PDF OK Generate one PDF file per n page s OK Set a password for PDF file NA K Paper Paper size OK Automatic detection OK Letter 8 5 x 11 in 216 x 279 4 mm OK Legal 8 5 x 14 in 216 x 355 6 mm OK A4 210 x 297 mm OK A5 148 x 210 mm OK A6 105 x 148 mm OK B5 JIS 182 x 257 mm OK B6 JIS 128 x 182 mm OK Post card 100 x 148 mm OK Business card 90 x 55 mm 55 x 90 mm OK Custom OK Multifeed Detection OK None OK Check Length OK Check Overlapping Ultrasonic OK Carrier Sheet Settings OK Com Compression rate OK pression 1 OK 2 OK 3 OK 4 OK 5 OK 1 Can only be used with 1500 2 Can only be used with S1500M 3 When using the Quick Menu the application is associated by specifying an action from the Quick Menu after scanning Therefore the Application tab is not displayed 367 Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap Item Specifications
271. tel oaeamarsaceias adas uate sn deuttaaebuteinnts 47 Installing Adobe Acrobat 2 0 2 0cccesececeeeeeeeeeeseneeenedeeeseeesenceneceeeeeeeeeee 48 Installing ScanSnap Manager on Windows eeeeeeeeeeettettteeeeeees 50 10 Contents Using the ScanSnap for Windows Users c sscecessseeeees 53 ScanSnap Manager Icon and Operations cccccessseeeeseeeeeeeeeeees 54 Right Click MENU oot aoe os Arcana sia nid Jai lak ies eee cat 55 ene CliGk Men Steed nckia ceed hel shs ies a eraa Heee KE KEKANA 56 How to Perform a Scan 2 ccicssistesssctcccocnccidnintiionsassiteereeetieih 57 PROD ORALON EPA EEE E EE A A EAS 57 Using the Quick M NUs i acicdcion ene scented ie 59 Without Using the QUICK Menu 0 0 cceeeeeeeeeeeeeee eee eeeeeeeeeeeeeeeeneaaaaaaeeeeees 64 Finishing ScanSnap OPSlaliOMeiscsssasesasacevagvezesancna ccna cuss Gravesusene ataxksnspeacexes 67 Setting the ScanSnap wecesiiss cvscrcececcecssersaneessessiiadiscces ce wepeentessetazesoroonne 68 Changing Scanning Sewn Ss ccc2ece dene exe vanced sendsacecenetestece eee chart resvove sees 68 Saving SCANNING Settings vcdeci cers css ee aceia eis ese hed eaeaigeseeec tees es 71 Automatic Linkage with Applications c ccccseeeeeeeeeeeeeeeeeeeeeeeeeeeeeaes 85 Showing the Scan Progress Status c e eessceeeceteeeneeeneecteeeeeeeeeetees 88 About the ScanSnap s Communication Status cccccecsesseeeeeeeeeeeees 90
272. the Scan Snap Close the Print window before scanning another document Do not move delete or rename the scanned image data in other applications when the Print window is displayed 247 About Actions for Mac OS Users E Converting into Word Excel Documents This section describes how to convert the documents scanned with the ScanSnap into Word Excel files through ABBYY FineReader for ScanSnap which is supplied with the ScanSnap ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text recognition Use this function in an environment where Word and Excel are installed If Word is not installed in the computer being used the text only result of documents con verted to Word files are shown with TextEdit If Excel is not installed in the computer being used documents converted to Excel files cannot be viewed To view and check converted documents on your computer install these software ABBYY FineReader for ScanSnap can be used with the following versions of Word and Excel Word 2004 2008 Excel 2004 2008 Do not scan Word Excel files while you are working on Word or Excel In addition do not operate Word or Excel while this function is executed If operated at the same time the con version result is saved to a file but even if the Open file after recognition checkbox is selected on the FineReader for ScanSnap Preferences window the conversion result may not be displayed
273. the scanning mode you would like to use Image quality 5 Auto kd 6 Click the Apply button gt Now you have finished saving a new profile e You can save up to 20 profiles including the Standard profile v e You can change the displayed sequence of profiles except for the Standard profile 1 Select Profile Management from the Profile pop up menu in the ScanSnap setup window or from the ScanSnap Manager menu gt The ScanSnap Manager Profile Management window appears 2 Drag the profile you want to move to arrange profiles in a different sequence Change the listing order of profiles by dragging them Standard g Scan to Folder y Scan to E mail a Scan to Print E Scan to Word Escan to Excel Phy Cardiris iPhoto A4 Color 3 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap Manager Profile Management window 214 Setting the ScanSnap for Mac OS Users Changing Settings for Saved Profiles 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox Scan snap Color Image Scanner C Use Quick Menu Profile Recomme
274. tifeed Detection f Check Overlapping Ultrasonic Hide 4 Canca Apply Q Scanning documents of different widths or sizes at the same time with Check Length selected results in a scanning failure due to a multifeed error detection 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap 1 Align the edge of all documents ai 2 Place the document on the center of the ADF paper chute cover al 167 Using the ScanSnap in Various Ways for Windows Users e Place all documents under the pick roller center Documents that are not under the pick roller cannot be fed Width of the pick roller m I e Adjust the side guides to the widest document to be scanned e For smaller documents which cannot contact the side guide carefully load them straight into the ADF paper chute cover If the documents are skewed during a scan the qual ity of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in different size from the original If you have diffi culties in feeding documents straight it is recommended to scan documents in several batches and enable continuous scanning scan documents of about the same width in one batch Note that smaller documents that cannot be guided by the side guide may cause a jam 6 Press the Scan button on the Scan
275. tion On the ScanSnap setup window if the Generate one PDF file per n page s checkbox is selected on the File option tab Option the conversion result for each PDF file will be saved as separate files About the OCR Optical Character Recognition function of ABBYY FineReader for ScanSnap 249 About Actions for Mac OS Users You can change the scanning settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window Select the Applications gt ABBYY FineReader for ScanSnap FineReader for ScanSnap Preferences Then on the menu bar select FineReader for ScanSnap Preferences to show the following window General _ Scan to Searchable PDF Scan to Excel Scan to Word Recognition Languages select one or more English Abkhaz Adyghe Afrikaans Agul Albanian Altai Armenian Eastern Armenian Grabar it is not recommended to select more than 3 languages M Open file after recognition C Ask for file name before save C Delete scanned images after recognition C Quit ABBYY FineReader for ScanSnap after recognition For details about how to set refer to the ABBYY FineReader for ScanSnap Help 250 About Actions for Mac OS Users Using the Quick Menu 1 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press t
276. tive application auto matically starts interacting with ScanSnap Manager e Always link when one of the above applications is running When ScanSnap Organizer CardMinder or Rack2 Filer is running the application specified for Application in the ScanSnap dialog box automatically switches to the run ning application 87 Setting the ScanSnap for Windows Users E Showing the Scan Progress Status When scanning starts the ScanSnap Manager Image scanning and file saving dialog box appears on the computer screen This dialog box shows the current processing status the number of pages of the file that have been saved and overview of the current settings for scanning You can also stop scanning with the ScanSnap by clicking the Stop button Manager scanning saving Scanning Image from ScanSnap i Stop p Scanning completed Page Duplex Auto Color Auto Quality PDF Auto size Skip blank page Rotation Compression 3 After the image data of the document scanned last is saved the ScanSnap Manager Image scanning and file saving dialog box automatically closes Hiding the Scan Progress Status You can hide the ScanSnap Manager Image scanning and file saving dialog box Perform this setting as follows 1 From the Right Click Menu select Help Preferences Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Online Update
277. to use Cardiris You can install Rosetta from the Optional Installs package on the Mac OS installation disk 3 To use Mac OS X v10 6 the version of Adobe Acrobat needs to be compliant with Mac OS X v10 6 For more information refer to the Adobe System Incorporated Web site 4 When the provided Adobe Acrobat 8 Professional has been updated 5 Mac OS X v10 4 3 or later is required e Computer Recommended Intel Core 2 Duo 2 4 GHz or higher Minimum Intel Core Duo 1 83 GHz PowerPC G5 1 6 GHz e Memory Mac OS X v10 6 1 GB or more Mac OS X v10 5 Mac OS v10 4 512 MB or more 1 GB or more recommended e Display resolution 1024 x 768 or higher is required e Hard disk space ScanSnap Manager 600 MB Cardiris 150 MB ABBYY FineReader for ScanSnap 570 MB Adobe Acrobat 8 Professional 1 120 MB 24 System Requirements It is recommended to apply the latest updates to the Mac OS The ScanSnap may not function if it is connected to the USB port on the keyboard or the monitor Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub To connect the ScanSnap with USB 2 0 it is required that the USB port and the USB hub be compliant with USB 2 0 The scanning speed might be reduced if the ScanSnap is connected with USB 1 1 Therefore use the USB 2 0 compatible one if your computer has the USB 2 0 compatible port If the CPU and memory do not meet the requi
278. triped in black and white as the top edge Place the document so that the back is face up Adjust the side guides to the width of the Carrier Sheet to avoid skewing When scanning the Carrier Sheet mixed with regular size and shape documents select an option other than Check Length in the Multifeed Detection drop down list on the Paper tab in the ScanSnap setup dialog box For details on how to set refer to Scanning Docu ments of Differing Widths or Sizes at the Same Time page 166 T vi 8 Press the Scan button on the ScanSnap When a duplex scan is performed image data on the front and back sides are merged into a double page spread image put image data When a sheet of thick paper is scanned image data on both the right and left sides may be skewed to a trapezoidal shape The degree of skewing varies depending on the condition of the document how it is folded or loaded Troubleshoot the problem as follows and the situation may be improved Is the document neatly folded If not fold it neatly ls the edge of the document aligned with the edge of the Carrier Sheet If not align the document with the Carrier Sheet edge Try scanning the document with the back and front sides reversed When Automatic detection is selected from the Output image size drop down list on the Carrier Sheet Settings dialog box t
279. ttings 33 Basic Flow of Operations Using the Quick Menu Without using the Quick Menu Select a profile Windows D hsna l coraminaer CYsecravi PDF OCRs during scan mal Scan to Folder son to E mail Ey Scan to Print Ehson to Word Press the Scan button to scan the document Select an action to be performed from the Quick Menu ScanSnap The selected action is performed If interacting with an application the application dialog box window appears Scan to E mail Scan to Folder Scan to Print Scan to Picture Folder k Windows only 34 Installing the Software PPP QOBPOOW POI This chapter describes the outline of the software supplied with the ScanSnap the installation procedure of Adobe Acrobat Scan to Microsoft SharePoint and trial programs and the instal lation procedure of ScanSnap Manager for S1500 used on Mac OS and S1500M used on Windows For details about how to install the software on the ScanSnap Setup DVD ROM refer to Getting Started POPS 1O0G ai So he Mg ale Biel a alee Sie ag a a a and rahi a Mais gt ay 36 FOP S1IS00Ms arreir arinena Ae eae ete ue hed ee de tebe eae EE 47 35 For 1500 For 1500 This section describes the case for S1500 E Supplied Software The following describes the overview and functions of each software application Using these software applications you can edit manage and organize the image data scanned e Sc
280. tton unless the Scan to Folder window is closed Close the Scan to Folder window before scanning another document e Do not move delete or rename the scanned image data in other applications after the Quick Menu is displayed and before the Scan to Folder window is closed o e When the Quick Menu is displayed the ScanSnap does not perform a scan even if you 230 About Actions for Mac OS Users Without using the Quick Menu 1 From the ScanSnap Manager menu select Settings Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit The ScanSnap setup window appears 2 In the Application pop up menu on the Application tab select Scan to Folder Scan snap Color Image Scan C Use Quick Menu Profile Recommended Small File p High Quality Standard E Application Select the application you would like to use Application Scan to Folder EZ fi Scanning File option P Paper dE Compression Add or Remove Apply e The profiles can also be set by selecting Scan to Folder from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about h
281. tton on the ScanSnap gt All image data are output with skewed character strings corrected 276 Using the ScanSnap in Various Ways for Mac OS Users E Correcting the Orientation of Scanned Images In an office environment it is often the case that a single batch contains documents of differ ent page orientations even if the paper sizes are the same For the case of double sided documents in calendar style the reverse sides are printed upside down The ScanSnap is able to automatically correct the orientation of scanned images for such sets of pages To correct the orientation of scanned documents change the settings by following the proce dure below This function determines a document orientation based on the characters printed on the docu ment It may not work properly for the following kinds of documents e Documents with many extremely large or small characters e Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents that have characters printed in various directions e g
282. ty l Z Standard E5 Application fc Save 8 Scanning Qj File option F Paper Compression Selectthe application you would like to use Application 2 Scan to Picture Folder x Application Settings Add or Remove Cancel Apply Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 122 About Actions for Windows Users 3 Change settings for the Scan to Picture Folder action If you do not want to change settings go to Step 4 1 Click the Application Settings button Hea Color Image A A Cl Use Quick Menu Profile Recommended Small File J High Quality Z Standard Z E5 Application lt Save 8 Scanning File option F Paper Compression Selectthe application you would like to use Application 5 Scan to Picture Folder x Application Settings Add or Remove Hide OK _ Cancel __ Apply gt The Scan to Picture Folder Options dialog box appears 2 Change settings For details about the Scan to Picture Folder Options dialog box refer to ScanSnap Manager Help E Save scanned images to file Show preview Cancel Help 3 Click the OK
283. u do not have to discon nect and reconnect 3 Turn your computer on gt The ScanSnap Manager icon 6 appears in the Dock when Mac OS starts up 197 How to Perform a Scan for Mac OS Users 4 Open the ADF paper chute cover of the ScanSnap ADF paper chute cover gt The ScanSnap is turned on and the ScanSnap Manager icon changes from 6 to v There may be a slight delay before the ScanSnap Manager icon changes to 5 depending on the computer load performance and operating environment such as when there are many programs running on the computer 198 How to Perform a Scan for Mac OS Users E Using the Quick Menu The scanning method described below is for the case when you use the Quick Menu 1 Check for the ScanSnap Manager icon 6 in the Dock as shown below When the ScanSnap Manager icon is not displayed from the Finder select Appli cations ScanSnap gt ScanSnap Manager to start up ScanSnap Manager If the ScanSnap Manager is not shown in the Dock when Mac OS starts up from the System Preferences window select Accounts gt My Account Login Items ScanSnap Manager to register ScanSnap Manager 2 From the ScanSnap Manager menu select Settings Simplex scan Prone Profile Management Duplex scan Check consumable supplies Help gt Keep in Dock v Open at Login Show in Finder Hide Quit i ET gt Th
284. u scan business cards 257 About Actions for Mac OS Users e You can also configure the profile by selecting Cardiris from the Profile pop up menu v or the Profile menu e When you save the desired settings as profiles they can be selected from the Profile menu next time you perform a scan For more details about how to save scan settings refer to Saving Scanning Settings page 211 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window closes 5 Load the business card into the ScanSnap e Load the business card so that the front side of the two sided business card faces the ADF paper chute cover e To scan multiple business cards load business cards in a pile e Move the side guides so that there is no gap between the business cards edge and the side guide on both sides 6 Press the Scan button on the ScanSnap gt Scanning is started When scanning is complete the Cardiris window appears 258 About Actions for Mac OS Users T Check whether the scanned card image and text recognition result Card Style 2008_10_24_10_11_43 1 Card 1 of 2 button Country of current business card United States 1112x629x32 2742K 300dpi ABCD LIMITED Format button
285. u want to file and organize a large number of business cards gt Simply press the Scan button and you can manage business card information with CardMinder e you want to share the scanned document files through linkage with SharePoint gt Simply press the Scan button and you can save the scanned image data in Share Point and Office Live e you want to turn your paper documents into digital data to conveniently manage and organize the documents gt Simply press the Scan button and you can save the scanned data directly to Rack2 Filer to manage and organize the data The following are explanations on how to use Actions 92 About Actions for Windows Users E Saving Data in the Specified Folder This section describes how to save the scanned image data in a shared folder By using this action you can save the scanned image data in a networked folder to share information among group members In addition all members are informed of the destination folder path by an e mail message automatically created with the path stated New Message File Edt Vew Inset Fornet 93 About Actions for Windows Users For an e mail program an application set in Internet Explorer is used Even if you use an e mail program selected in Internet Explorer the e mail program may not interact with the ScanSnap properly In this case contact the manufacturer of that e mail program Windows 7 Windows Vista 1
286. uracy decreases significantly when you execute Scan to Word Excel PowerPoint R For S1500M only QED The text recognition accuracy decreases significantly when you execute Scan to Word Excel Check This Item Do the language of the scanned document and the recognition language set in ABBYY FineReader for ScanSnap match Resolution From Start menu gt ABBYY FineReader for ScanSnap TM 4 1 gt ABBYY FineReader for ScanSnap TM 4 1 select General Options tab and set the same language as the scanned document in Recognition languages QE Select Applications gt ABBYY FineReader for ScanSnap gt FineReader for ScanSnap Preferences from the Finder select General tab in the window that appears and set the same language as the scanned document in Recognition languages Is the Allow automatic image rotation check box cleared in Option in the Scanning tab of the ScanSnap setup dialog box window Select the Allow automatic image rotation check box If text recognition is inaccurate even when the Allow automatic image rotation check box is selected check the rotation of the scanned image data in ScanSnap Organizer If there are still pages with the wrong page orientation rotate pages with the wrong orientation to their correct orientation in ScanSnap Organizer Viewer then convert the image data to a Word Excel PowerPoint file For details refer to ScanSnap Organizer U
287. ure to read this manual before using the ScanSnap Included in the package ScanSnap S1500 S1500M Getting Started This manual describes how to install and connect the Scan Snap Included in the package ScanSnap S1500 S1500M Operator s Guide this manual This manual describes basic operations of ScanSnap the scanning methods various set tings troubleshooting and han dling of the ScanSnap Select Operator s Guide from the Start menu gt All Programs ScanSnap Manager QED With Finder select Operator s Guide pdf from Applications ScanSnap gt Manual ina ScanSnap Organizer User s Guide 1 Windows CardMinder User s Guide 1 CEID Cardiris GETTING STARTED 2 Read this manual when using this product for the first time or when details about the product features windows operating environment and functions are required Ui Select User s Guide from the Start menu gt All Programs gt ScanSnap Organizer Ui Select User s Guide from the Start menu gt All Programs CardMinder QED With Finder select User s Manual pdf from Applications Cardiris 3 6 for ScanSnap Introduction Manual ABBYY FineReader for ScanSnap User s Guide 1 Scan to Microsoft SharePoint User Guide 1 Description Read this manual when using this product for the first time or
288. user with Administrator privileges 2 Exit all currently running programs 3 Select Start menu Control Panel Programs Programs and Features gt The Uninstall or change a program dialog box appears with a list of the currently installed applications 4 Select the application to uninstall e When uninstalling ScanSnap Manager Select ScanSnap Manager e When uninstalling ScanSnap Organizer Select ScanSnap Organizer e When uninstalling CardMinder Select CardMinder e When uninstalling ABBYY FineReader for ScanSnap Select ABBYY FineReader for ScanSnap TM 4 1 e When uninstalling Scan to Microsoft SharePoint Select Scan to Microsoft SharePoint 5 Click the Uninstall button gt The confirmation message appears 359 Uninstalling the Software 6 Click the Yes button gt This executes the uninstallation Screen displays may vary slightly depending on the operating system of your computer Follow the on screen instructions of the operating system Example e Change Remove button For Windows XP Add or Remove Programs For Windows 2000 Add Remove Programs e Uninstall button For Windows XP Change Remove button For Windows 2000 Add Remove button 360 Uninstalling the Software E Uninstalling on a Mac OS Follow the procedure below to uninstall software supplied with the ScanSnap S1500M ScanSnap Manager ABBYY FineReader for ScanSnap and Cardiris
289. ustomize button For details about how to change the scanning settings file names or save destinations refer to Changing Scanning Settings page 68 5 Click the OK button to close the ScanSnap setup dialog box 6 Load the document into the ScanSnap For details about how to load a document into the ScanSnap refer to Loading Docu ments page 29 60 How to Perform a Scan for Windows Users T Press the Scan button on the ScanSnap gt Scanning is started By default the Scan button settings are set to Duplex Scan Double sided With ScanSnap Manager you can switch the Scan button settings to Simplex Scan Single sided mode For details refer to Changing Scanning Settings page 68 You can start scanning from the Right Click Menu For details refer to Right Click Menu page 55 Do not connect or disconnect the ScanSnap and other USB devices during the scan ning operation Do not close the ADF paper chute cover during the scanning operation Do not switch users during the scanning operation Doing so cancels scanning gt The Scan button on the ScanSnap blinks blue during the scanning operation The following dialog box appears to indicate the scanning status Rarer Manager Image scanning and file saving Scanning Image from ScanSnap x Stop p Scanning completed Page Duplex Auto Color Auto Quality PDF Auto size Skip blank page Rotation Compression 3
290. ve button Specify file name File name Vv 2 File 2008 10 21 09 20 520001 M Specify destination folder Save in C Users E Save scanned images to file Do not show this dialog again Serialize Combined file size Pictures S canSnap Browse In Specify destination folder you can change the destination folder to a folder other than gt The scanned image data is saved in the pictures folder e When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to Picture Folder dialog box is closed Close the Scan to Picture Folder dialog box before scanning another document e Do not move delete or rename the scanned image data in other applications after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed 121 About Actions for Windows Users Without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu Duplex scan Simplex scan Scan Button Settings Profile Management Show scanning results Check consumable supplies Help Exit gt The ScanSnap setup dialog box appears 2 In the Application drop down list on the Application tab select Scan to Picture Folder Scan snap Color Image Scanner Cl Use Quick Menu Profile Recommended Small File High Quali
291. w 4 Click the 4 amp 3 button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap gt Scanned image data is output in gray or in black and white 270 Using the ScanSnap in Various Ways for Mac OS Users E Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data When you scan documents in Duplex mode both sides of the documents are scanned regardless if the back is printed or not If a blank side is scanned it is recognized as blank and the image data is automatically removed To remove blank pages change the settings by following the procedure below The following types of documents may be recognized as blank pages e Almost blank documents containing only a few characters e Documents of only one color including black and without any patterns lines or characters When you scan such documents clear the Allow automatic blank page removal checkbox When discarding the original documents check the image data for pages accidentally removed 1 From the ScanSnap Manager menu select Settings Simplex scan Profile Profile Management Duplex scan Check consumable suppli
292. when details about the product features windows operating environment and functions are required Reference Method Select User s Guide from the Start menu select All Programs ABBYY FineReader for ScanSnap TM 4 1 gt User s Guide Select Scan to Microsoft SharePoint User Guide from the Start menu gt All Programs KnowledgeLake ScanSnap Manager Help ine ScanSnap Organizer Help 1 Windows CardMinder Help 1 QET Cardiris Help 2 CEID ABBYY FineReader for ScanSnap Help 2 Adobe Acrobat Help Use this Help when questions or problems regarding opera tions e g when setting items arise This provides an explanation of every operation dialog box win dow and message Refer to this by either of the following methods Gira e Right click the ScanSnap Manager taskbar icon and then select Help Help In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click B in the taskbar e Click the Help button Ea for ScanSnap Manager e Press the F1 key on the keyboard while a dialog box is displayed e Click the Help button on each dialog box Mac os e Click the ScanSnap Manager icon 5 in the Dock while pressing the control key on the keyboard and then select Help gt Help e Click the Help button for ScanSnap Manager e From the menu bar select Help gt
293. when previously opened is saved For example if it was closed in detail view mode the window is displayed in detail mode the next time you open it 3 Change scanning settings on each tab on the ScanSnap setup window The following items can be changed on each tab For details refer to ScanSnap Manager Help e Application tab Application to be used with the ScanSnap e Save tab Folder in which scanned image data are saved File name used for saving scanned image data e Scanning tab Scan mode Which image quality to scan with color gray or black and white simplex or duplex enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation and Continue scanning after current scan is finished e File option tab File format of a scanned image data pdf jpg Whether to text recognize a marked character string on the scanned image data and set the character string as a keyword for the PDF file Whether to text recognize only the first marked section or all marked sections to be added as keywords and in which language to text recognize Whether to text recognize character strings in the scanned image data to convert the PDF file to a searchable PDF file Whether to convert all pages or the first page only and in which language to text recognize 209 Setting the ScanSnap for Mac OS Users
294. x lt sic eceraiu seks Pade hea eet es Boe oS bats eee wees 197 Selling Ine ScanSnap u oesi aoaeiaa a E Eee PA EEE eee SES eee Res 208 ADOULACHONS s gat acea eh bere tec ete et ee eh oe eh ee toe le hte ee 226 Using the ScanSnap in Various WayS 1 1 0 0 00 cece ees 267 ScanSnap Manager Icon and Operations for Mac OS Users ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager Ordinarily the ScanSnap Manager icon 5 is added to the Dock The icon appears auto matically in the Dock when Mac OS starts The icon also indicates whether ScanSnap Manager is successfully communicating with the ScanSnap or not The appearance of the icon changes according to the status of communica tion as shown below Communication Status Icon in the Dock Communication is active 5 Communication is not active 5 Click this icon while pressing the control key on the keyboard to display the menu where you can start scanning change the scan settings or check the status of the consumables 194 ScanSnap Manager Icon and Operations for Mac OS Users E ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the con trol key on the keyboard Click while pressing the control key on the keyboard Duplex scan Simplex scan Settings Profile Profile Management Check consumable supplies Help gt Keep in D
295. xit ScanSnap Manager Finishing ScanSnap Operation page 207 In Mac OS X v10 6 select the Options sub menu to display these items 195 ScanSnap Manager Icon and Operations for Mac OS Users E Profile Menu This window appears when the ScanSnap Manager icon 5 is clicked The currently saved profiles are shown as a list Standard Scan to Folder J Scan to E mail Scan to Print Scan to Word Scan to Excel Cardiris a iPhoto o By selecting a profile on the Profile menu you can switch to the previously saved scanning settings When you are not using the Quick Menu you can select a profile from the Profile menu For details about how to save and manage profiles refer to Saving Scanning Settings page 211 e To show the Profile menu clear the Use Quick Menu checkbox on the ScanSnap setup v window The Profile menu does not appear when this checkbox is selected e You can also show the Profile menu by selecting Profile from the ScanSnap Manager menu 196 How to Perform a Scan for Mac OS Users How to Perform a Scan This section describes how to perform a scan with the ScanSnap E Preparation 1 Make sure that the power cable is connected to the ScanSnap properly 2 Make sure that the ScanSnap is connected to your computer properly You can turn the computer on before connecting the ScanSnap When the ScanSnap is already connected to your computer yo
296. zed letters Font and size of characters Character spacing and line spacing Underline bold and Italic Superscript subscript The following types of documents may be misrecognized In such a case recognition may be corrected by changing the Color mode to Color and or improving the resolution Image quality Documents containing handwritten characters Text including small characters smaller than 10 points Skewed documents Documents written in languages other than the specified language for text recognition Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents of complex layout as well as documents including unreadable characters It may take an extended period of time to convert these documents A converted Excel worksheet can contain up to 65 536 rows When converting to Excel files information for the layout of the entire document diagrams and height width of graphs and tables is not reproduced Only tables and character strings are reproduced Documents upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation checkbox page 278 or load documents face down in portrait orienta

[Scan] button on the ScanSnap.

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