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OpenOLAT 9.3 - User Manual

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1. for all OpenOLAT users for one or more OpenOLAT groups for one or more persons not registered in OpenOLAT If you opt for this last mentioned option please use a release invitation It is also possible to limit the access to your folder temporarily if needed Within the menu item My portfolio tasks you will find portfolio tasks of OpenOLAT courses You can perform those tasks i e link required artefacts to that folder before submitting them In case you have already performed those tasks you can still have a look at them i If a course author restricts portfolio tasks you will have to abide by these rules Within the menu item Released binders you can see any folders you have access to By changing your view you will also be able to browse through portfolios released for all OpenOLAT users Start Info tab The start or info page can be the alternative entry point into OpenOLAT By default the home tab is set as OpenOLATs home page serving as a personalized portal Your organization can use the start or info page though to provide further information on e learning the institution or other relevant topics Whether your home or the info tab serves as your entry point into OpenOLAT therefore depends entirely on the organization providing you with access to OpenOLAT Full Text Search p Eom The box for the full text search is at the top right of the status bar The full text search helps you to look for search terms in the co
2. The assessment of Kprim questions is preset Three correct answers always gain half the score four correct answers mean full score Indicate your maximum score in the tab Question answers If there are several possible answers to your cloze question separate them by semicolons You can choose between two different assessment methods either scoring per all correct answers or scoring per one correct answer First decide on your method in the tab Question answers and save your settings Then either indicate your score for all correct answers or for each single answer right next to the cloze Free text questions can only be evaluated manually You can use the assessment tool Hints to Solutions and Feedback in a Test You can provide feedback immediately after having received a test result Hints to solutions and or the correct solution will be displayed if the question has not been answered correctly You determine in the tab Meta data if hints and or correct solutions should be displayed Just indicate your hints and or correct answers in the corresponding fields The correct solution of an essay question will never be shown in OpenOLAT It is intended only for the Word export and will only be displayed in the exported file with the correct answers like other test solutions Files are provided with the name of the course element and the date By displaying feedback you can provide a separate feedback to each of your answers this feedback
3. Using Editor Tools Storage Folder The editor tool Storage folder in a course serves to store used files e g HTML pages or documents from other folders You can upload files create copy move or delete them in your storage folder Additionally you can zip or unzip files All these actions can be performed with single files and folders or with several ones at once All course elements of the type Folder used in your course can be accessed via the storage folder in the sub folder _courseelementdata you can even edit them there A resource folder of a certain course can be viewed in the storage folder via the sub folder _sharedfolder however it is not possible to edit it there Learning Areas In the course editor view you have to open the editor tool Learning areas By means of the tool box on your right you can then create a new learning area before allocating single groups to this learning area If a learning area already exists you can use this one to allocate linked groups All you have to do is editing the learning area and then selecting the designated groups in the tab Group assignment i q Learning areas are suitable for using the same course element within a course in several groups or 1f there are a lot of groups to choose from along with only one single registration element Learning areas spare you the selection of each single group You select learning areas in the course editor by means of the course element
4. AAA OpenOLAT infinite learning OpenOLAT 9 3 User Manual http www frentix com 1 2014 v9 3 2014 Copyright Some rights reserved This document is copyright protected by the owners and companies listed below under the Attribution NonCommercial ShareAlike Creative Commons license For more information check http creativecommons org licenses by nc sa 3 0 ch Responsible persons Kirsten Scherer Auberson Overall frentix kirsten scherer frentix com Sandra Arnold Overall University of Zurich MELS sandra arnold id uzh ch Renata Sevcikova Overall University of Zurich MELS renata sevcikova id uzh ch e Kristina Isacson Overall University of Zurich MELS kristina isacson id uzh ch e Jo l Fisler Specials University of Zurich MELS joel fisler id uzh ch e Sandra Hubner Content Hochschule Furtwangen hues hs furtwangen de e Christian Meier Content TU Dresden christian meier tu dresden de OpenOLAT 9 3 User Manual Content Tarode osoren a a Mates eavendstecutstadedetacdbewes 4 Whatto Expect From this Mantalcssnucrawtienussntiatieishinei S Bienes 4 SEa o T lee a ances isa aie sane Moatet Mead caMaten ce tacneusen atone sce ontatas 4 F rther Sources Ol Inora lO esae a 5 General Information on this Learning Plai oresoon E 6 Information On OpenQ lA Teeraa a stele E a are AEE EEE a 6 Requirements when Working with OpenOLAT cc ccccccssssssssssseseeseeseeeeeeceeeeeeeeeeeeeeeaeaeaa
5. Course Calendar Each course has its own course calendar to be able to administer course events Only course owners have the write permission regarding that calendar Course participants only have the permission to read they cannot create new events or edit existing ones You can also link events to a certain course element Just select the corresponding course element in the tab Link when creating or editing an event Q An example for such a link is to combine a certain deadline with the relevant course element Task When subscribing to a course calendar that calendar will be copied to the calendar list of your personal calendar course events will be displayed there for you In the course calendar there will also be events regarding groups if you are member of such a group In the group management you can determine write permissions and visibility in group calendars If you do not want to use a course calendar you can deactivate it in the detailed view of your course just click on Modify settings in the tab Calendar http www frentix com 28 1 2014 103 OpenOLAT 9 3 User Manual Course Chat By default there is a chat room for each course the so called course chat It can be used as informal platform to exchange information or as forum for experts course authors can determine a certain time to answer questions of their course participants When entering the chat room your name will not be displayed Only if you select
6. Course Elements and Course Editor In this chapter course authors will learn more about adding and configuring course elements in the course editor After giving general information on all course elements further details on necessary configurations and on the use of single elements will be provided Additionally it is illustrated how those three tools of the course editor work and what you can do with each course element First follow the instructions provided in the chapter Creating Courses if you have not created a course before General Configuration of Course Elements Opening the Course Editor The course editor is there to modify your course You open it by clicking on the course s title in My entries in learning resources before selecting Edit content in the Learning resource tool box on your right If the course view is already opened just select the link Course editor in the tool box Course tools on your right You will recognize the activated course editor by the watermark edit in the background 4 Home Infos 4 Members gf Groups fg Leaming resources am Library E My Course lt My Course gt Course editor ig My Course No problems or errors found in this course Editor tools Single page aa My Course g Storage folder Folder gf Learning areas Title and description Visibility Access Overview Score Course preview gt 4 o 2 Forum tg Publish Task z Title and description of cours
7. Step 4 Insert discussion forum Select Forum in the tool box Insert course elements on your right and paste it at a position of your choice Indicate a short title in the tab Title and description and save your settings Step 5 Publish and activate your course Select Publish in the tool box Editor tools on your right Click on those course elements you want to publish Click Next Select All registered OpenOLAT users in the pull down menu section Modification of course access Click Finish Select Close editor in the box Editor tools Publishing How to publish modifications of course elements How to publish modifications of course elements Important When publishing deleted course elements its sub elements will be deleted as well When publishing new course elements its sub elements will be published too Please select the course elements you would like to publish oo N Welcome Folder Forum runm Select all __ Delete selection Cancel Publishing How to publish modifications of Modification of course access course elements S Modification of colre6 acooes Important Modifications regarding the access to a course will affect the entire course GA In ease vou unlock vaur course for reaistered users or quests please remember to indicate Only owners of this learning resource sading Owners and other OpenOLAT authors Registered OpenOLAT users oF
8. bs 7 N F i clicking on ext alata Please select the course elements you would like to publish In the pull down menu select All g Wii Select all _ Delete selection registered OpenOLAT users in the section Modify course access Click on Finish vanes Now your Wiki is embedded and course participants can read your Wiki contents edit pages already existing and create new pages Further Configurations By default all course participants have the right to read and write Wikis Only those OpenOLAT users having created Wiki pages or registered Wiki owners are allowed to delete those Wiki pages These pre set rights can be adapted in the tab Access of your course element according to your needs Only registered Wiki owners are allowed to modify a Wiki menu el If you do no longer wish to use a Wiki as collaborative tool but only as a kind of reference 1 e you do not want its content to be altered just lock that Wiki s access in the tab Access of your course element in the section Edit create article http www frentix com 28 1 2014 70 OpenOLAT 9 3 User Manual Creating Podcasts This chapter explains step by step how course authors can create podcasts before embedding them in their course Furthermore you will find information on additional configuration possibilities General Information The term Podcasting comprises words such as iPod and Broadcasting and means producing and provid
9. test and save your settings Click on Next i My Course Test 1 incomplete course elements remain Test No test for Test defined Test Title and description Visibility Access Test configuration Test Selected file No file chosen Choose create or import file Always hide Editor tools Storage folder gf Learning areas Course preview Publish Insert course elements e Structure Single page External page LTI page CP learning content Ug SCORM learning content E Folder Wiki Information HTML page Podcast rea em Your file is now created and consists of one section as well as one single choice question by default If there are no such questions in your test you can delete that default single choice question as soon as you have added any other question Step 3 Edit test or questionnaire and add new question e g multiple choice d http www frentix com 28 1 2014 Click on Edit Select your type of question e g multiple choice in the toolbox Add on your right Select position at which your new question should be inserted and save your settings Indicate title and configuration optional in the tab Meta data and save your settings Click on the pencil icon next to New question in the tab Question answers before editing your question and saving your settings Select Add new answer several times
10. wien Type Show all gt 4 Entries i Select Portfolio task in the tool box no Semestern THeotieaming gy Da Type Access view Semester Muster Insert course elements on your right oe W ieas Mi Cours Danie O Detaled view Mein Test Detailed view Daniel 4 Select position of your portfolio task to wr f Mein Kurs Muster O Detaled view Daniel Mein CP Muster be inserted and save your settings esource folder gt Detailed view and Description and save your settings Indicate a short title in the tab Title http www frentix com 28 1 2014 80 OpenOLAT 9 3 User Manual Step 2 Create portfolio task 1 g Click on Create Indicate a title as well as a description Click on Select or create portfolio template in the tab Learning content and save your settings Click on Next Step 3 Design portfolio task 2 Click on Edit Just click on the Plus icon to add a new page Such pages can then be supplemented by structural elements Choose appropriate titles for your pages and structural elements before writing all necessary directions for your course participants in the description box Pages and structural elements can be moved via Drag amp Drop later on Determine in the section Restrictions what kind of artefacts course participants should be allowed to upload and to what extent http www frentix com 28 1 2014 4 Home Info
11. Blog Editor tools Storage folder ght Learning areas Course preview Publish Insert course elements i Structure Single page External page s LTI page CP learning content Ly SCORM learning content 4 My Portfolio Open Editor R Add page Close Editor Link forum threads and one evidence of achievements Restrictions ins i Forum vil Evidence of achievement OpenOLAT 9 3 User Manual Step 4 Configure portfolio task 1 Optionally you can define a deadline Portfolio task Title and description Visibility Access Learning content Assessmen in the tab Learning content of the Select or create portfolio template course editor and provide a message for Portolio template selec My Porfolio tempat course participants Replace portfolio template Configure portfolio task Deadline None Fix Relative Deadline on x 04 27 2012 fi Message for users a 9 B Z U 3 3 4 Attention The portfolio task cannot be modified after handing in Select your assessment options in 4 Portfolio task Title and description Visibility Access Learning content Assessment the tab Assessment and save your Score granted Minimum score settings You can choose between PRA Score granted incl min max Display passedale Type of display Automatic using cut value Manually by tutor Passed failed with option Type of Individual comment
12. Course elements 30 46 49 Course preview 63 Course tools 100 Course view 27 CP learning content course element 51 51 CP editor 65 Data archiving 94 101 Depending on assessment 47 Depending on attribute 47 Depending on date 47 http www frentix com 28 1 2014 Depending on group 47 Detailed view 26 43 Display of course elements 47 Drop box 36 37 55 101 102 Editor tools 46 62 eLML 106 E Mail course element 60 E Mail 12 37 Enrolment course element 16 30 58 ePortfolio 12 80 Event 11 Evidence of achievement 12 39 45 103 104 Expert mode 48 Export 27 27 93 Links to courses 26 External page course element 51 Feedback in a test 93 File dialog course element 31 55 Folder course element 34 53 Font size 10 Forum course element 30 54 Free text question 91 Full text search 14 Glossary 24 38 45 104 Group manager 7 Groups 7 16 58 Guest access 7 8 28 Hints to solutions in a test 93 Home 10 HTML editor 50 iCal 38 Import 25 27 27 IMS 22 24 51 Instant Messaging status 15 Kprim question 91 Languages 10 Layout 44 Learning Area 16 58 60 62 Learning resource manager 7 Learning resources 22 Link list 61 Links on course elements 47 109 OpenOLAT 9 3 User Manual Log files 102 105 LTI page course element 51 Members management 16 101 Quota 12 Metadata 97 99 Multiple choice quest
13. Depending on attribute by means of these options you can determine who will see when and under which circumstances a certain course element in the course navigation OpenOLAT users excluded by those predefined rules will not be able to see certain course elements You can e g determine that registration is only possible within one week option Depending on date or you can grant access to a particular folder only to registered course participants option Depending on group You can provide a questionnaire only for those course participants who have passed a test option Dependening on assessment or you can offer additional documents only for course participants of a certain field of study option Depending on attribute In order to exempt course authors and tutors from these rules you have to deactivate the option Apply rules for owners and tutors http www frentix com 28 1 2014 47 OpenOLAT 9 3 User Manual In the tab Access there are the same four options mentioned above Dependening on date Depending on group Depending on assessment and Depending on attribute by means of these options you determine who will be able to access when and under which circumstances a certain course element OpenOLAT users excluded by those predefined rules will see certain course elements but will not be able to open them In order to exempt course authors and tutors from these rules you have to deactivate the option Apply rules for own
14. If you want to import a file as Wiki you have to export it first from learning resources detailed view Podcast al A podcast provides information in the form of audio or video files These so called episodes can either be accessed directly in OpenOLAT or they can be subscribed to before being uploaded by means of online services such as iTunes After that you can copy them to your mobile device In order to create new episodes you have to be authorized by a course author Each OpenOLAT user has the right to comment on episodes and to assess them by means of 1 5 stars In order to write a comment or read other comments you should click on the link Comments 4 Subscribe to the RSS Feed of your podcast if you do not want to miss any new episodes Blog 5 Similar to a podcast a blog serves to provide new content You can include text as well as pictures or movies in your contributions Each OpenOLAT user has the right to assess or comment on blog entries Such entries can be assessed by means of 1 5 stars It is also possible to see assessments of other blog readers In order to write a comment or read other entries you should click on the link Comments Blog entries can only be created if a course author has provided his authorization Just click on Create new entries to write a new blog entry You can either publish this entry directly determine a date for its publication or save your entry as a draft el Subscribe th
15. No problems or errors found in this course Editor tools CP learning contefit m CP learning content y Storage folder Learning areas itle and description Visibility Access Learning content Layout Course preview tay Publish Select CP learning content Insert course elements Structure Single page External page Display LTI page Qa CP learning conten Show CP navigation gj SCORM learning conter Show previous next L Folder navigation in content Selected CP learning content My CP Replace CP learning content Edit h Edit title Click on icon Edit page Peper properties and insert anew one E New CP Edit v Insert View 7 Format Table v Page 1 B Z U Formats FontFamiy FontSies Av Av New page Edit content Edit page in the provided i g PET D A field and format before saving it Lorem Ipsum nrem insiim dnior sit amet eonsetetiir sardinerinn elitr sed diam nonumy eirmod temnnr invidunt it Insert new page Click on icon Add Lg i page Your new page will be inserted Edit Inset Viev underneath the highlighted element B Z U Format Lorem Ipsum Lorem ipsum dolor sit amet dolores et ea rebum Stet clit Copy page Click on icon Copy page Feeerer Your copied page will be inserted E NewC coo cage Edit gt Insert View underneath the highlighted element B copy page B Z U Format New page Lorem Ipsum Lorem ipsum dolor sit amet dolores et ea rebum Ste
16. display automatically or manually Notice for all users and Individual comment Important The folowing wil be assessed P D Choice of artefacts to complete the assignement In order to assess portfolio tasks Saami your course participants have to be Notice for tutors registered in a group Cancel Step 5 Publish course Select Publish on your right in the tool box Editor tools Publishing How to publish modifications of How to publish modifications of course elements course elements Click on course element before aera aes facet When publishing deleted course elements its sub elements will be deleted as well When publishing new course elements its sub elements will be published too clicking on Next Please select the course elements you would like to publish Select All registered OpenOLAT rama users from the pull down in the Select all Delete selection section Modification of course access Click on Finish Cancel http www frentix com 28 1 2014 82 OpenOLAT 9 3 User Manual Now this portfolio task is embedded in your course Course participants will be able to collect that task before embedding artefacts in their folder Course authors as well as tutors can see all portfolio tasks submitted before assessing them by means of the assessment tool http www frentix com 28 1 2014 83 OpenOLAT 9 3 User Manual Managing Topics of Topic Assignments This chapter
17. period of time in the tab News or you can choose to have sent those modifications once again via e mail Bookmarks Bookmarks serve to get faster access to your learning resources In the detailed view of your course you will find a link in the box Learning resource to be able to set bookmarks In your Home you can then edit or delete these bookmarks Personal Folder In your personal folder OpenOLAT provides you with storage space Here you can store presentations you want to use from another computer or cache a research paper etc This personal folder contains two areas the Private and the Public one Only you will have access to your private area In the subfolder Public you can store files you want to share with other OpenOLAT users By means of the link Other users you can search for other OpenOLAT users and have access to those users Public folder via the menu item Folder http www frentix com 28 1 2014 11 OpenOLAT 9 3 User Manual The personal folder is WebDAV compatible 1 e folders in OpenOLAT act as a regular network drive Therefore it is very easy to copy move or delete files For more information please go to Using WebDAV 4 Incase the memory limit Quota is exceeded due to large files in your personal folder you can contact your support team to allocate more space Notes You can take notes in each course You can collect and edit your notes before even printing them Evidence of Achievement
18. waiting list and if moving up automatically from that list should be possible i It is not enough to only select learning areas in the tab Configuration These learning areas have to be assigned to groups as well You should make such assignments in the editor of your course More detailed information can be found in the section Learning Areas in the chapter Course Elements and Course Editor i q If you want to restrict the visibility or access of course elements to registered course participants it is not advisable to configure the course element Enrolment as depending on groups course participants would not be able to register at all http www frentix com 28 1 2014 58 OpenOLAT 9 3 User Manual Course Element Topic Assignment a m The course element Topic assignment is useful if you want to announce e g topics for term papers in your course before having them supervised Course authors determine the detailed configuration of their topic assignment This comprises e g who has the right to announce and supervise topics how topics have to be described or how many topics can be selected by one course participant What makes this course element so special is the fact that not course authors but topic authors will announce and supervise such topics How to configure topic assignments In the tab Configuration you determine first how many topics can be selected by one participant if this selection is definite or
19. 71 PAPE ole Ps tO Y our TaS Ke a 71 Further GCOnmOut AUiOus iscsi cearesesdavn E a tie eee 79 Creatine Porfolio Tasksneirene a E E dalaslea talasteauclsla carla 80 E e I E A E E EE E NE E AA aa EE ebay ee ae re E 80 Regane MENE eaea A teas eer uas penser mcuatan ten 80 Five Steps to Your POT lt F AS Kis icis iasiatosnsacessanstet acadaueasadustuenpuntasawaceliapadetAtahuss tesauatedesuerseasadielaatoks 80 Managing Topics of Topic ASSIGNMENIS ccccccssssssssesessessseeseeeecceececeeceeesseaeeaeaaseessssesssseeeeseeeeeeeeeeeeess 84 OIC T EA E A A E E A Moora paca E E E E E E E EE A 84 Regunemne i rea E E N ouiees 84 Three Steps to Createcand Manage TOPICS usia E tenet hee acest dha 84 Creatine Tests and QuesiOnmaire Soenen a a a 87 GeneraL ATOA Oss E E T ENTS 87 Five Steps to Your Test Self test or QUCSTIONNAILEC cccccccccccccceceeeeeeeeeeeeeaaeseesesseeeeseeeeeseeeeeeeeees 88 Test and Questionnaire Editorin Detail rosassa le tia casa tales AT A Oa 90 Archiving Results of Tests and Questionnaire Ssssisiroicrne a a a 94 QuesHon Ban kerran a A a a E A 95 Question Database ys PODC S Wares erosi enia a E a TA 95 Data Manace Meit esrosianaan n e a a aN 96 Herne PC ATC N O Wene doe aaseeo aa ceeesaoeesee aise chaee ntelss etanesnekaacesage 98 Course Ope ta iir x aia a erase aa ee eae ee 100 sine Editors Durie Course Operom arier aena a a ead 100 USME COURE TOOL Sisari a a a a O 100 Using Additional Course Patines x sic ivi
20. AND conjunction amp OR conjunction 4 Please note that an OR conjunction precedes an AND conjunction In order to handle an AND conjunction first you have to use brackets http www frentix com 28 1 2014 48 OpenOLAT 9 3 User Manual Example The expert rule nGroup Participants IntensiveCourse amp isCourseCoach 0 means that either participants of an intensive course or all coaches of groups will have access to a course element Use of AAT Attributes If you are enrolled at swiss academia or any other institution with access to an AAI infrastructure by means of AAI attributes you can set access rules within a course to make sure that only course participants with specific user attributes e g members of a certain organization will have access to your course material AAT means Authentication and Authorization Infrastructure and allows university members to use systems of other participating institutions with only one user name and password For further information on AAI please go to e g Switch or to Deutsches Forschungsnetz Available attributes and possible values are described in the AAI Attribute Specification on the Switch and the DFN AAI site in german The two most common attributes at swiss universities can be found in the following table along with examples of their corresponding expert rules Attribute Example Expert rule and Explication swissEduPerson University or home hasAttribute HomeOrganizat
21. By means of blogs you can provide your course participants with texts pictures or videos in a swift and easy way Entries will be displayed sorted by time the latest news will always be on top Course participants can subscribe to blogs via RSS Feed They can also comment on entries and assess them A blog is generally used like a public diary Its advantage is its quick standardized publication In case you have not created a course yet the chapter Creating Courses will be helpful before generating a blog by means of the following instruction Four Steps to Your Blog With the aid of the following guidelines you will create a blog for your course before adapting it according to your needs Step 1 Open course editor and insert blog course element Search for your course in learning resources section My entries and open it Search form TA Search in table UE s Course tools on your right retin E CP leaming conten My courses Type Show ali xj Ug SCORM learning cx My supervised courses Ww Wiki Courses 4 Entries a Podcast Select B log in the toolbox Insert CP learning content AC Semester Title of learning Author i Detailed Blog resourc Access vi SCORM learning conte a neninsinn fi bose F Test Semester Muster course elements on your right Wikis fel eames My Course tae o Detailed view F Questionnaire 3 Podcasts z Glossary Muster k Blogs Mein Test Daniel Detailed
22. Element CP Learning Content CP means Content Packaging and is an e learning standard for learning content Use the course element CP learning content to include learning content in the IMS CP format IMS CP version 1 1 2 in your course You can create CPs directly within OpenOLAT further information can be found in the chapter Creating CP Learning Content Or you can create a CP externally e g with eLML http www frentix com 28 1 2014 31 OpenOLAT 9 3 User Manual In the tab Learning content just click on Create select or import CP learning content in order to assign a CP to your course element or to create a new CP CPs can either be imported to the course editor or by means of the tab Learning resources further information can be found in the section Import To change the assignment of a certain CP learning content later on just click on Replace CP learning content in the tab Learning content before selecting another CP In the section Display you can determine how your learning content should be presented to course participants In the Layout tab you can define the settings for the display of the CP You can either use the standard configuration settings from the learning resources or modify the standard settings If you choose the Modify option the following settings are available You can then determine whether the CP should be displayed unaltered or optimized for OpenOLAT The display mode Optimized
23. Enrolment All groups within a learning area will then be offered when registering Additionally you can choose from learning areas in the tabs Visibility or Access if the option Depending on groups is activated http www frentix com 28 1 2014 62 OpenOLAT 9 3 User Manual Course Preview The editor tool Course preview enables you to see course settings and content from the course participant s point of view By clicking on Course preview you will first get to the configuration menu to simulate your course at a certain point in time as member of a distinct group or with other attributes used in your course In contrast to the view of the course content you will see all modifications or course elements not yet published in the course preview Features depending on an interaction between participant and system will not be available in the course preview e g enrolling in groups starting a test self test or questionnaire and performing tasks in the course element Task Publishing As long as you have not published your course and granted access your course participants will not be able to find your course in the search mask or the course list Course modifications will not be effective during your course you have to publish it once more This means that you can prepare new course content in the course editor Your participants will only see new features after publishing them All settings and modifications will be effective a
24. F Podcast Podcast Title and description Visibility Access Podcast learning content LEJ My Course Editor tools m Storage folder ght Learning areas Course preview Publish Insert course elements 2 Structure Single page fs External page Select podcast Podcast selected No podcast learning content selected Select create or import a Podcast 4 Home Infos 4 Members lt My Course gt Course editor gf Groups Leaming resources My Course F Podcast No problems or errors found in this course Podcast Title and description Visibility Access Podcast learning content LTI page CP learning content Us SCORM learning content E Folder AWA Wili My Course Editor tools Storage folder gf Learning areas Course preview ti Publish Select podcast Podcast selected My Podcast Replace Podcast Edit R 4 Home Infos 4 Members 9 Groups ig Learning resources fm Library My Podcast Author bmuster My Podcast Episodes There are no episodes for this podcast Insert course elements eiS Structure Single page External page 3 LTI page CP learning content 1 SCORM learning content E My Course My Podcast Edit podcast You can either create your own episodes or include an external podcast When including an external podcast its rz episodes will be put on display Create your own episode Include an external
25. HTML page according to your needs e g a welcome page http www frentix com 28 1 2014 49 OpenOLAT 9 3 User Manual gt Each new course contains the course element Structure as top element in the course navigation you cannot delete it nor move it nor convert it into another type of course element In addition you can combine the status of assessable course elements Task Test SCORM learning content Assessment in the course element Structure According to the display of your choice you have to select in the tab Score the corresponding option in the section Calculate score or Calculate passing score The option Calculate passing score either depends on a minimum score defined by yourself or you can adopt the status Passed or Failed from the selected course element e d Use explicit short titles for all of your assessable course elements to be able to clearly distinguish them in the tab Score Course Element Single Page In the course element Single page you can insert various files in your course It is possible to announce general information there such as your program or recommended literature regarding your course There are three possibilities to embed a page s content in your course Create new HTML page online Select any file from the storage folder Upload file in storage folder Click on Select or create page in the tab Page content If you have already embedded a file just click o
26. Sar Members only owners coaches participants Finish Cancel Now your course is visible for OpenOLAT users and can be used http www frentix com 28 1 2014 OpenOLAT 9 3 User Manual Step 6 Integrate course in the catalog so that course participants can get faster access y Open the tab Learning resources 4 Home Gd Into 4 Members g Groups ql Learning resources 2 In the menu on your left click on Catalog E CATALOG ROOT Catalog Search form a frentix My entries Studium Info 3 Navigate to a suitable category My courses 5 Test My supervised courses Courses Learning resources CP learning content JE 4 Fragen Kurs SCORM learning content Wikis Podcasts E BB_Teilnehmer UE Curso Nota Fiscal Eletr nica Blogs LEl Curso Nota Fiscal Paulista Portfolio template LEl Design_orange Tests E Enalish for Beainners In that category select Learning ty Home Info an Members B33 Groups ia Learning resources fm Library gt Question bank gt resource in the tool box Add Catalog ice alia ai feiitenss Search form Contact administrator My entries Search for your course and click on the iain Learning resources wis My supervised courses UH CF test Detailed view Learning regource link Select Courses Li FG Super Test KUU amp RRS Detailed view CP learning content LEJ Kurs FG Test2 Detailed view SCORM learning content LE Kurstest Forum e7 Detailed view Option
27. Statistics This course function provides you with statistics regarding access to your OpenOLAT course All course owners have access to those statistics You will receive data in the form of tables as well as in the form of charts Table data can be downloaded as Excel files e g for further processing charts can be downloaded as png files to your computer Relevant for your total of course accesses are user clicks on a single course element however clicks on this element s content will not be counted If a user selects the Wiki from course navigation this click will count it will not count when clicking on a link within that Wiki Statistics can be created per hour per day per weekday per week sorted by organization e g University of Zurich by type of organization e g university by study level e g bachelor as well as by study field e g Psychology Furthermore you can choose a certain period of time per day and per week during which any course access should be displayed in your statistics Using Additional Course Features In addition to the course editor and course tools there are other features at your disposal A corresponding link to those course features can be found in your course on your right in the section General information Not all course features are generally active If you cannot see a certain link to such a course feature it has to be activated first cp the descriptions in the following sub chapters
28. are only compatible with older releases when using this function As owner of a learning resource you can determine in the section Modify settings if content may be exported Set Bookmark It is possible to mark your learning resource by means of a bookmark to quickly find it in your Home s bookmarks Edit Content If your learning resources can be edited e g courses glossaries CPs blogs podcasts tests or questionnaires this link will get you to the corresponding editor Modify Description Here you can modify the learning resource s title the execution period its description as well as its picture This will be the title your learning resource will then appear with in the course list or in queries via the search mask gt If you modify your learning resource s title here this does not imply that it will also be updated in bookmarks catalogs editors or in the course view Therefore you should not forget to adapt that title in your Home section Bookmarks as well as in the catalog and the course editor The execution period can be set with individual start and end dates or you can choose a pre defined semester from the drop down menu Execution periods of learning resources are also visible in the table display Modify Settings Here you can determine general settings of your learning resource as well as its assignment of user rights e g if exporting your learning resource should be allowed or not A learning resource newly cr
29. been modified the course author has just updated that course in the meantime Click on the button Close course and restart to get to the updated course version http www frentix com 28 1 2014 39 OpenOLAT 9 3 User Manual Creating Courses This chapter is meant for course authors and tells you how to create your own course There are two possibilities to create and publish your course in no time You can either work with the Wizard to create courses or use the course editor and follow our step by step guide In addition you will find information on advanced course settings Further details regarding course elements and editor can be found in the chapter Course Elements and Course Editor General Information OpenOLAT courses can represent lectures seminars group puzzles or problem based learning A maximum of flexibility is guaranteed by using any number of course elements in any order of your choice therefore it is easy to realize your didactic concept Requirements You have a certain didactic concept in mind and know what your course participants learning target is You have already adapted your learning content to be used on a learning platform in electronic format HTML pages Word files CPs etc Now you can apply for author rights at your OpenOLAT support team and get started Just a Few Clicks and the Course Wizard Will Create Your OpenOLAT Course There is a new Wizard to help you create courses This Wizard
30. being assessed by a tutor In the tab Sub elements you determine which of the following five sub elements you want to select Assignment assign tasks to course participants Drop box this is the folder where course participants upload their solutions Return box this is the folder where course participants will find their tasks corrected Assessment create individual assessments for each course participant http www frentix com 28 1 2014 55 OpenOLAT 9 3 User Manual Sample solution provide course participants with sample solutions of their tasks How to create tasks step by step and further information on other configuration possibilities can be found in the chapter Creating Tasks How course participants will see the course element Task will be explained in the chapter Learning Activities in Courses section Task Course Element Portfolio Task te By means of the course element Portfolio task you can provide predefined portfolio templates to be filled by your course participants Their tasks can then be submitted electronically and assessed by a tutor In order to assess course participants with the assessment tool they have to be registered in a group first Otherwise you will not be able to find that participant within your assessment tool By means of the tab Learning content you can create new portfolio templates or select a predefined one How to create a portfolio task as course a
31. calendar in the calendar list In order to add a new event to your calendar you have to click inside the appropriate calendar field If you are a group member you have to first select from the pull down menu to which calendar personal calendar or group calendar you want to add your new event Events can be edited or deleted by clicking on their time specification By means of iCal a standard to manage events you can integrate various OpenOLAT calendars into another calendar e g the Google calendar It is therefore also possible to integrate any other calendar into the OpenOLAT calendar Subscriptions Thanks to OpenOLAT s notifications you are always up to date regarding your courses or groups you will be informed about new documents in a folder about answers to forum entries or modified Wiki pages In many places you can select the option Subscribe to be kept informed News will be displayed immediately in the tab Home section Notifications OpenOLAT will send you an appropriate e mail once a day If you prefer to receive such messages less often or not at all you can adapt these settings in your Home in the tab System If you do not need your subscription any longer you can either unsubscribe it same place as Subscribe or you can select the option Delete in your Home section Subscriptions right next to your resource In the section Subscriptions of your Home you can choose to be shown any modifications within a certain
32. conducted Beneath is the description of your learning resource In the following section you will get further information q By means of an external link your course participants can get to your course directly after logging in In addition you will get further information on actions other OpenOLAT authors are allowed to do As author or owner of a learning resource you will get a list of owners in the drop down menu Additional information along with a summary of settings and information on how to use that learning resource http www frentix com 28 1 2014 26 OpenOLAT 9 3 User Manual Show Content By means of the button or the link Show content you will get to the course view As owner of a learning resource you can determine in the section Modify settings if your course may be displayed Export Content Export your learning resource as ZIP file Tests questionnaires CP and SCORM learning content can be imported into other LMS supporting the same standard Courses Wikis and glossaries can be imported into other OpenOLAT installations As owner of a learning resource you can determine in the section Modify settings if content may be exported Export Contents for OpenOLAT lt 8 2 Export your learning resource as ZIP file for OpenOLAT systems with a version lower than 8 2 You can import courses into an OpenOLAT installation with a lower version by using this export function Linked groups and all access and visibility rules
33. configuration settings and illustrates how to configure groups for various purposes Group System Groups can be utilised with courses as learning groups or as project groups for group work outside of OpenOLAT courses The distinction between the two types of groups is a purely didactic and goal oriented one While project groups are meant for collaborative work outside a course context e g when writing a term paper in groups when preparing a presentation when working jointly on some academic publication or when planning to communicate with other group members via forum or chat learning groups on the other hand however are linked with at least one course in OpenOLAT They are often used for the enrolment in a course the registration for an excursion for assigning presentations etc Or you can use learning groups for granting write permission to your course or single course elements or you can assign various tasks to course participants Groups associated with a course can be combined to form a learning area The disdinction between those two types of groups is no longer made in the rest of this manual Create Groups My Groups The tab Groups on top in the main navigation is your starting point for creating a group If your system administrator enabled this feature you can finde the button Create group at the bottom of each table in the sub tabs of the menu item My groups Click the button and enter a name for your group Det
34. copied The option Referencing possible is not relevant for courses in other learning resources e g the glossary it means that other course authors could implement those resources in their own http www frentix com 28 1 2014 43 OpenOLAT 9 3 User Manual courses Execution possible indicates that the course view can be started Export possible says that your course can be downloaded Options selected will only be accessible for those user groups you have indicated in the field Access have With the exception of Execution possible all other options require author rights Configure booking methods Depending on the user group selected under Settings the view in the General Information tab expands to show the booking methods for that user group in order to configure the access control to the specific learning resource If no booking method is selected the previously selected user group has unrestricted access to the learning resource Three different booking methods are available Access code An access code is manually set by the owner of the learning resource who then passes the code on to authorized users In order to open the course this code must be entered when opening the course for the first time Freely available A learning resource marked as freely available can be used without any restrictions Using this booking method adds users as participants to the resource but will not add them to a group thus wor
35. helps persons responsible for a topic to manage topics of a topic assignment Here you will find an illustrated step by step guide on how to create topics and how to manage participants General The course element Topic assignment is used within an OpenOLAT course A course author can configure this element as needed and appoint persons responsible for a topic Further information on how to configure topic assignments can be found in the chapter dealing with the element Topic assignment Persons responsible for topics can offer their course participants a variety of topics before managing these participants along with their topics Course participants will be able to submit expositions via drop boxes Corrections can then be returned via return boxes Requirements A course author has already embedded the course element Topic assignment in a course and appointed you as person responsible for a topic Three Steps to Create and Manage Topics The following guidelines will teach you in no time how to offer topics via the course element Topic assignment before managing your course participants The following example will show that the course author has configured the topic assignment to not immediately accept a participant s topic choice This choice has to be confirmed first by the person responsible for that topic This means that course participants have to apply for a topic before being accepted or rejected by persons responsible for top
36. if it has to be accepted by the topic author first Furthermore you can add additional fields to describe a topic in more detail This description will then be displayed in the table containing all topics announced Here you can also determine if registrations and submissions shall only be possible within a certain period of time In the tab Sub elements you can choose if there should be a drop box as well as a return box in your topic assignment Course participants will then upload their files to that drop box while topic authors will return those files by means of a return box How to appoint topic authors In the tab Persons in charge you add those OpenOLAT users who should be able to announce and supervise topics These persons do not necessarily have to hold author rights If you remove a topic author who has already announced a topic he will still be able to supervise it However this person will no longer be able to announce new topics Role of topic authors When being authorized by a course author to act as topic author you can announce as well as supervise topics Just open the course view and navigate to your topic assignment How to create a new topic Click on Create new topic and indicate its title as well as a description Depending on the configuration of your topic assignment you can add further details to the topic s description determine deadlines for registration and submission decide how many course participants are al
37. is meant for course authors who prefer to use only the most popular course elements in OpenOLAT without having to deal with the entire range of features available in the course editor By selecting Course in the tool box Create inside the tab Learning resources you will get to this course Wizard Just indicate title and description click on Next after saving your settings Then select Create basic course with Wizard Just follow the instructions to have your course created Your course can now be found in the tab Learning resources section My entries where you can edit it anytime within the course editor In Six Steps to Your Course With the Course Editor If you would like to get to know how to use the course editor the following chapter will provide you with useful information Having reached the end of our illustrated guide you will have created a course similar to the one created with the Wizard However in contrast to the Wizard you will have made yourself familiar with the features of the course editor and will therefore be able to edit courses or create more complex ones later on http www frentix com 28 1 2014 40 OpenOLAT 9 3 User Manual Step 1 Start course editor 1 Open the tab Learning resources in Create new course i Settings Course the main navigation o isas1094s Initiator Muster Daniel Type Select Course in the tool box ikerin Create on your right Insert title and description
38. its content In order to edit this CP just click on Edit in the tab Learning content http www frentix com 28 1 2014 67 OpenOLAT 9 3 User Manual Creating Wikis This chapter will explain how course authors can create Wikis in OpenOLAT before embedding them in a course Here you will find an illustrated step by step instruction as well as information on how to adapt Wikis according to your needs gt The wiki module has been disabled by a system administrator if you can t find neither the Wiki course element nor the learning ressource General Information A Wiki Hawaiian for fast is a hypertext system for websites In contrast to HTML pages users can not only read Wiki pages but also edit them A Wiki can document group work or serve as a kind of knowledge base for your course Wiki pages are created by means of a special Wiki syntax before editing and linking them to one another el Introduce Wikis as knowledge base created by advanced students to be used as reference in an introductory course or as a list of links for series of lectures that are related thematically A Wiki is a learning resource usually embedded in an OpenOLAT course You can use the same Wiki in several courses If you have not created a course yet you will find further information in the chapter Creating Courses before creating your Wiki by means of the following instruction Four Steps to Your Wiki By means of this guide you wil
39. menu http www frentix com 28 1 2014 19 OpenOLAT 9 3 User Manual Group owners can edit this text Group events should be managed via the group calendar According to the configuration you will hold the write permission or the permission to read only Events can be connected to linked courses the library documents and external links z Course A table overview of all linked courses is available here Clicking on a course name opens j the corresponding course in a new tab oh Members Here you will see a list containing all group participants and or its owners Depending on the settings the waiting list might be visible too ae Send all group owners or participants an e mail Exchange documents with other group members Use a Wiki to jointly create learning content Portfolio Use a portfolio to jointly create a binder or add artefacts OpenMeetings Use OpenMeetings for online communication and collaboration in virtual classrooms a q A Wiki is especially useful for recording group work and other projects or for creating link collections When subscribing to a Wiki OpenOLAT will notify you of any modifications Manage Groups In the tab Groups on top in the main navigation you will see all groups you have enrolled in under My groups There you can leave a group and delete those groups you have created or have been nominated as co owner If a group is deleted which is connected to a course only the group is del
40. on your learning progress Just click on Collect portfolio task to have a look at that task before embedding required artefacts into predefined folders If a course author does not set any limitations you will be able to configure your folder as you like It may be that the author has defined a certain deadline that should be kept in mind After collecting your portfolio tasks you will find them in your Home section ePortfolio My portfolio tasks In order to submit your solutions just click on Submit task After handing in your task a course author or tutor will be able to assess you Topic Assignment a G a In the topic assignment topic authors provide others with topics e g for writing term papers Depending on your configuration you can either select one or more topics upload files and look at files returned to you by the topic authors Perhaps you will not be able to see all the sections mentioned below since in your topic assignment not all features are active gt If you are authorized by the course author to act as topic author you can announce a topic For further information on accepting and supervising participants please go to the chapter Course Elements and Course Editor section Topic author http www frentix com 28 1 2014 36 OpenOLAT 9 3 User Manual Selecting Topics As course participant you will see any announced topics in a table When clicking on that topic s title you will ge
41. option is suitable for groups with many participants for participants you do not know yet or for participants who should decide on their own in which group or topic they want to register e g when assigning tasks to be performed in groups When configuring the course element please determine in which group s your participants should be able to register For more information about publishing groups please refer to the section Access Control The second option is suitable for participants you already know in which groups they belong and if you want to make sure that only those will be able to register who qualify for your group Participants are added in the lower section of the Members tab in the group administration Participants can use collaborative tools and see each other in the OpenOLAT chat In order to add members open the group either from the members management in the course view or via the main navigation tab Groups In the course members management click on Groups in the left navigation and enter the group by clicking on Edit link next to the group name In the group open the tab Members and add group members as either coach or participant Coach Appoints or deletes members as well as provides groups with collaborative tools In addition a coach has access to the assessment tool if one or more courses are linked to the group Coaches also have the rights to delete a group Participant Uses the collaborative tools o
42. or delete your artefacts You can configure your display settings by selecting only a certain amount of artefact attributes in the detailed view The Changelog page is an integral part of any portfolio The following changes to a portfolio task or binder will be displayed e new page new structural element hew artefact e new comment new rating altered rating Changes made by you as well as your coach are displayed in the changelog In order to be kept informed if the above mentionend changes occurred in a portfolio task or binder you should select Subscribe on the changelog page This is especially useful if portfolios have been released for you to assess or comment Modifications will get to you by e mail or you will see them in your Home section My notifications http www frentix com 28 1 2014 13 OpenOLAT 9 3 User Manual Within the menu item My binders you can create folders or allocate artefacts Such a folder can be structured according to your needs by inserting pages or other structural elements In the editing mode you can adapt your folder as required e g by determining your display settings or moving structural elements and artefacts via Drag amp Drop Additionally you can comment on folder entries or assess them When copying binders you can choose between adopting only their structure or also their artefacts You can release your binder as follows for one or more distinctive OpenOLAT users
43. podcast already existing Additional episodes can be added later on following the same pattern or directly within the course view Step 4 Publish and activate your course Click on Finish Select Publish in the toolbox Editor tools on your right Click on course element before clicking Next Select All registered OpenOLAT users from the pull down menu section Modify course access http www frentix com 28 1 2014 Publishing How to publish modifications of course elements eo M e Podcast Select all Delete selection How to publish modifications of course elements Please select the course elements you would like to publish 72 OpenOLAT 9 3 User Manual Your podcast is now embedded and course participants can download the first episode Further Configurations Tab Access By default only course authors may create episodes Course participants can download them comment on and assess them If you want your course participants to create episodes as well just deactivate the check box Locked for learners in the section Read and write Course participants will not be able to edit episodes created by themselves Only course authors or moderators are allowed to make modifications In the section Moderate you determine who will have the right to moderate a podcast This means that a course participant will then be able to edit that podcast as well as delete all episodes
44. serves to include a blog into your course In the tab Blog learning content you can create a blog before editing it You should determine first if you want to include an external blog or if you prefer to create new entries on your own How to create a blog step by step and further information on other configuration possibilities can be found in the chapter Creating Blogs gt Only course authors and moderators are allowed to create blog entries by default However all course participants are able to comment on entries and can assess them by means of 1 5 stars In the tab Access it is possible to adapt these settings according to your needs Course Element Forum By means of the course element Forum you can provide your course with the possibility to communicate online e g to discuss questions regarding the course content among your course participants Generally all course participants have read and write permission in a forum All course authors and tutors dispose of the option to moderate a forum additionally These preset rights can be adapted in the tab Access of the respective course element according to your needs Moderators hold the following rights Editing and deleting all posts in a forum attaching files Prioritizing threads sticky a certain discussion subject will always appear on top of a list Closing discussion it will no longer be possible to reply to a certain discussion subject Hiding d
45. tab Publishing and booking configuration you configure the access control for that specific group A booking method allows access to all users based on the access restrictions defined in the booking method If no booking method is selected only those users defined in the Members tab gain access to the group Three different booking methods are available Access code An access code is manually set by the coach of the group who then passes the code on to authorized users In order to open the group this code must be entered when opening the group for the first time Freely available A group marked as freely available can be used without any restrictions Using this booking method adds users as participants to the group PayPal and Credit card only available if unlocked by an administrator The price for admission to the group is specified here The group is subsequently booked by paying with either PayPal or credit card The waiting list cannot be combined with this booking method The options waiting list respectively PayPal and Credit Card will not appear in the group administration if the respective other is selected You can add a validity period to each booking method Once a booking method is configured the group will be listed in the Published groups and can thus be searched and booked by users Using Tools of Groups As soon as the owner has provided the group with tools group members will see the following items in the group
46. test should be a self test for practice purposes or a real test for examination purposes In the first case you may want to use the course element Self test while in the second case you may prefer the course element Test Results of self tests are stored anonymously test results are stored personalized What is a Questionnaire Questionnaires are used for online evaluations during a course By means of a questionnaire you can find out more about what your participants expect from your course at its beginning You can then process your results by means of statistic methods before evaluating the success of your course at its end Questionnaires are created with the OpenOLAT questionnaire editor You can determine a questionnaire s length its type of questions and make further configurations It is also possible to import questionnaires in the IMS QTI format version 1 2 Questionnaires are created as independent learning resources before embedding them by means of the course element Questionnaire OpenOLAT guarantees that each course participant can fill in such questionnaires only once Results will be stored anonymously If you want to receive personalized data you can use a cloze as first question asking the participant to indicate his name However it is not possible to check if your participants do what they are asked for Comparison Test Self test and Questionnaire The following table exemplifies the difference between test
47. test file If there are some results already existing they will be stored in your personal folder you can then decide if OpenOLAT should notify those course participants that have already taken that test of your modifications Now you can edit your new test file Using Course Tools In addition to the course editor there are a number of other tools that can be started in the tool box Course tools in your course on your top right http www frentix com 28 1 2014 100 OpenOLAT 9 3 User Manual Members management Would you like to know who the members of your course are who has access via groups and what rights those members have The member management provides an overview of all users and groups within a course and allows you to manage and administer them When opening the member management you get a list of all members of your course through either course or group membership The table provides you with information on different user characteristics such as roles group memberships and visiting frequencies Several tabs offer filtered views of the different member roles Under each tab you can view the respective members manage existing and add new The menu item Groups shows all groups linked to the course as well as information on occupancy Clicking the link Edit enables you to modify the group just as you would in the main navigation tab Groups You can create new groups on the fly or link already existing groups to the c
48. the Browser Back but this function is still in its beta phase which may result in unexpected effects Roles and Rights Essential ideas of OpenOLAT are various roles and rights that can be assigned to users Each user can take on one of four main roles Guest Guests who are not registered will have only limited access to OpenOLAT They can see learning content that is open to the public however they cannot participate in any learning activities such as contributing to a forum discussion The login page provides a link to that guest access Registered OpenOLAT user Each user has a distinct user name this name cannot be altered after registration Users may benefit from open learning content and participate in all learning activities In addition there is storage space as well as a homepage at each user s disposal that can be configured individually A registered user can furthermore create his own groups Author An author can create or import learning content for his course participants Additionally authors can manage participants within groups before archiving or deleting them after that course has ended Registered users can apply for author rights at their appropriate support services System administrator A system administrator assigns rights manages users and deletes obsolete learning content Get in contact with your system administrator via support services Besides these four main roles there are others that are seldom
49. the course status cannot be reversed 1 Copy Learning resources can be copied therefore it is possible e g to use an old course structure for your next course When copying a course its structure folder content its HTML pages and group names but not the members will be adopted User data such as forum entries group members etc not As owner of a learning resource you can determine section Modify settings if your learning resource can be copied by other OpenOLAT authors as well Delete Only learning resource owners have the permission to delete that resource A learning resource can only be deleted 1f it is not used within a course at that moment When deleting imbedded learning resources e g in a test you will get a message indicating the relevant course First you have to delete the course element Test in that course to be able to delete that test in learning resources http www frentix com 28 1 2014 28 OpenOLAT 9 3 User Manual gt When deleting a course its user data e g test results will not be deleted but archived as Excel file in your personal folder Manage owners As author of a learning resource you can appoint other OpenOLAT users as owners co authors of your learning resource These owners will hold the same rights you do ba d Work with Rights if you do not want others to have all of your rights to that course It is possible to grant only certain privileges e g using the course editor ht
50. the navigation via the search mask click Search and open the red link Another possibility is to create a link to your new page directly from an existing page For that purpose please use the following Wiki syntax Two opening squared brackets page title two closing squared brackets Example link name Articles written on your own can be deleted in the tab Edit page When deleting a page all its versions will be deleted as well It is therefore not possible to restore deleted pages Viewing Versions In the tab Versions authors you can retrace who has modified a page how and when exactly Contact the Wiki owner often the course owner if content has been deleted Only he will be able to restore an earlier version Subscribing Wikis Subscribe to a Wiki to be kept informed on modifications You will be notified by e mail or in your Home section My notifications You will be told which pages have been modified A list with the latest amendments can also be found in the Wiki navigation Exporting Wikis In the section Tools you can export your Wiki by means of the link Export as CP in order to archive a snap shot of the entire Wiki content in your personal folder http www frentix com 28 1 2014 33 OpenOLAT 9 3 User Manual q Your Wiki will be exported as IMS Content Packaging It is only possible to import it as CP learning resource authors or to take a look at it offline Importing it as Wiki is not an option
51. their Home with any notifications regarding their courses taken Course authors in a course as well as users in their Home portlet can determine the amount of notifications that should be displayed Course Element Participant list Unlike the member management course tool which is only visible for course owners the course element Participant list provides a list of all course members to those OpenOLAT users allowed to open the respective course Members are listed depending on their role within the course as either course administrator coach or participant By linking the member names to their OpenOLAT visiting card as well as the OpenOLAT mail service this course element facilitates contacting your fellow course members directly from within the course Course Element E Mail By means of the course element E Mail you provide your course participants with the possibility to send an e mail to pre defined recipients There are two possibilities to send messages You can either select groups and learning areas you want to send a message to in the tab Recipients or you directly indicate your e mail addresses In the fields Subject form and Message form you can pre define default values to be edited later on by your course participants when sending e mails i In order to enter several addresses in the field E mail addresses you have to separate them by line breaks q By means of a suitable short title for the cours
52. used such as the group manager the user manager the question bank manager and the learning resource manager These roles are part of those responsibilities a system administrator bears The role basically dictates the rights a user has in OpenOLAT It is also possible to assign additional rights to users You can for instance allow a registered OpenOLAT user to supervise groups and to evaluate group participants You can even add any author as owner co author to your course which means that this new owner has the right to edit your course as well http www frentix com 28 1 2014 7 OpenOLAT 9 3 User Manual Registration Login and Logout In this chapter you will learn how to register in OpenOLAT and how to log out Additionally you will come to know more about the information available on the login page Your First OpenOLAT Registration In order to work with OpenOLAT you need an internet connection as well as a browser Concerning your first OpenOLAT registration please contact the manager responsible for e learning in your organisation Login Page Login to OpenOLAT is possible anytime through your organisation s access page In case you should forget your password you can contact your responsible helpdesk The login page provides you with further features and more information guest access browser check website accessibility that can be used without any login Guest Access You can use OpenOLAT as guest as well The so c
53. using a HTML editor such as Dreamweaver to create complex learning content or other tools that help you generate content e g eLML http www frentix com 28 1 2014 6 OpenOLAT 9 3 User Manual The Idea of Open Source Software OpenOLAT is an open source software which means that its code is at your disposal for free You can download it use it adapt it and develop it further without having to pay license fees Further information on this open source project can be found on our community website www olat org There you can get in contact with the Open source community put your name down in the mailing list and exchange experiences Why open source There are two reasons first the OpenOLAT team benefits from the software s world wide operation various institutions and companies provide us with valuable input for OpenOLAT s further development The second reason is the fact that thanks to translators from the open source community we are able to offer this software in numerous languages by now Technology and Navigation OpenOLAT is a web application and is mostly written in Java Furthermore we use standard web applications such as Apache web server Tomcat application server a MySQL data base other data bases are also possible and XML data management Intuitive user interfaces are implemented using Web 2 0 technologies i Web applications can cause problems when pushing the back button of your browser OpenOLAT supports
54. will be given immediately after having sent an answer You can indicate your feedback in the tab Feedback gt The option Feedback wrong answer is not effective if in a multiple choice question no wrong answers have been selected but not all correct answers have been checked Often feedback and hints to solutions are used in a self test to give persons a helping hand in finding the correct answers Source Code of Tests Participants will not be able to see in the test s or self test s source code which solutions are right or wrong answers will be sent to the OpenOLAT server before being analyzed Export to Word Tests and questionnaires created in OpenOLAT can be exported as a Word file Click Export as Word file in the editor tools in the test editor in order to download the test or questionnaire as zip file The file contains two files in the MS docx format one containing only the test questions while the other contains questions and answers The exported files contain important additional information such as the score thus enabling you to use the test document directly for e g offline testing http www frentix com 28 1 2014 93 OpenOLAT 9 3 User Manual Modifications of Embedded Tests or Questionnaires As soon as a test or questionnaire is embedded in a course you have only limited possibility to make modifications For more information please go to Using Editors During Course Operation Archiving Results of Tests
55. would like to chat or not While taking a test your status will automatically show the status Please do not disturb Only after that test you will be able to chat again q If you prefer to have a different status than available after your login you can adapt these settings in your Home in the tab Instant Messaging Settings In the tab Instant Messaging you can specify whether other users should be able to contact you If you do not wish to receive messages from other users turn off this feature The contact link in the card is then removed Chat logs To view chat logs open the chat window of the desired chat partner In the top half of the window select the time period for the protocol You can view the chat transcript of the last day the last week or last month http www frentix com 28 1 2014 15 OpenOLAT 9 3 User Manual Groups pd OpenOLAT works with a comprehensive group system which allows to configure groups as desired in order to meet different requirements OpenOLAT users can see their groups in their Home section My groups or whenever they open the tab Groups in the main navigation All OpenOLAT users can create groups on his own to invite any number of other OpenOLAT users This function may be turned off by the adminstrator of your OpenOLAT system Groups can be linked to a number of courses and vice versa if so desired This allows for group work within courses This chapter further explains the different
56. you can use an introductory module not only within a course for beginners but also as starting point in a more advanced course If you have not created any courses yet you will get some guidance in the chapter Creating courses before creating your CP by means of the following instruction el If you want to create large learning contents we recommend using eLML In Five Steps to Your Content Package The following helps you to create a Content Package in no time before embedding it in your course and activating it for your participants Step 1 Start course editor and insert CP course element Search for your course in Learning resources section My entries and open it Catalog Learning resources Course tools on your right Search frm Becrch nib My entries Type Show all gt 3 Select CP learning content in the ore A Enies D onteni AC Semeste Title of le Aiihiam Detailed toolbox Insert course elements on SCORM leaming conte ___ YP gt ae Wikis i Semester Muster 11 2013 My Course O Detailed view Daniel your right Podcasts Blogs F Mein Test a Detailed view Portfolio template ests Mein Kurs nea Detailed view Select position at which your CP ae esource folder a Detailed view Click on Course editor in the toolbox MHome info Members Groups j Leaming resources f Library Question bank 4 1 2 course element should be inserted and s
57. your groups your learning resources your calendar your notifications a comic strip as well as to information on OpenOLAT in general You can choose which sections should be displayed in an arrangement of your choice Let us assume that most of the time you have to deal with groups Therefore you may want to position the section My groups more prominently just click on Configure page on your top right Then move the section My groups wherever you want to by means of the arrows provided You can further determine how many entries should be visible within a certain section In order to do this just click on one of the following icons Sort manually or Sort automatically If you choose Sort manually you will be able to determine the selection of entries as well as their sequence If you do not want to see certain sections in your Home you can deactivate these sections Deactivated sections will be displayed at the bottom of the page when configuring your Home You can reactivate them anytime After completing your configuration you should click on End configuration on your top right Settings In the menu on the left just underneath the option Settings you can modify your personal data This may be necessary if you want to forward OpenOLAT e mail messages to another mail address or if you want to create a visiting card Just indicate your data in your profile and save that information By means of check boxes you can decide whic
58. 5 61 Types of questions 90 User log file 105 User manager 7 User name 7 39 Virtual Classroom 61 Visibility 47 Visiting card 10 12 visiting card 60 vitero 61 Waiting list 17 58 WebDAV 12 106 WebDAV password 107 Website accessibility 8 Wiki learning resources 23 68 Wiki course element 32 53 68 110
59. ADL SCORM learning content is suitable for courses within OpenOLAT as well as courses outside OpenOLAT supports this format therefore your learning content can be applied not only in OpenOLAT but also in other LMS http www frentix com 28 1 2014 22 OpenOLAT 9 3 User Manual Wiki wi Wikis are particularly suited for creating content jointly in an easy way A Wiki can be used for working in groups as documentation tool or as knowledge base for your studies and projects For more information on how to create Wikis and embed those in your course please go to the chapter Creating Wikis How to generate content within a Wiki will be explained in the chapter Learning Activities Within a Course section Wiki Podcast a A podcast allows you to upload audio or video files that can later be made available in OpenOLAT Podcasts can either be accessed directly in OpenOLAT or they can be subscribed via online services such as iTunes in order to copy single episodes to mobile devices later on Your course participants will be able to easily assess or comment on such podcast episodes Information on how to create and embed podcasts in your course can be found in the chapter Creating Podcasts Further details on how to use podcasts as course participant will be explained in the chapter Learning Activities in Courses section Podcast Blog 5 In a blog you can easily publish or update personal as well as professional infor
60. AT course On your right in the box General you will find a link to personal notes These notes can later be edited in your course or in your Home section Notes http www frentix com 28 1 2014 38 OpenOLAT 9 3 User Manual Evidence of Achievement An evidence of achievement is a confirmation of an existing efficiency control e g taken tests or assessed tasks If a course author has activated the evidence of achievement option if there are assessable course elements if you have already taken a test and if that test has been assessed you can see on your right the box General along with your evidence of achievement All your evidences of achievement will be listed in your Home section Evidence of achievement It always Opens in a new window and is printable Course Chat If the course author has activated the course chat you will see in the box General a link to the chat room you can enter any time Just click on Course chat in order to open the chat window At first you will always be anonymous On the right side of the chat window there is the possibility to choose your alias or put your user name on display General chat features will be further explained in the section Chat Course Problems and Error Messages If you cannot open a course or single course elements it may be that the course author has not given you the relevant rights or the course is being updated at that very moment Course Authorization Pass
61. An evidence of achievement is a certification of some assessment e g tests written examinations or other tasks handed in to be reviewed Course authors determine if OpenOLAT should create assessments in their course Course participants will see their evidences of achievement after taking a test etc that has been assessed E mails The E mails section provides you with an overview of all your sent and received E mails OpenOLAT stores all E mails and thus allows for an easy navigation between different contexts Bookings Bookings displays all learning resources you booked so far within OpenOLAT The bookings list as well as the detailed views provide you with information on booking number date status booking method and costs If you do not see this menu item it was disabled system wide by a system administrator Other Users Search for other OpenOLAT users Have a look at their visiting card at the Public area of their personal folder at any released portfolio folders or send them a message by means of a contact form ePortfolio An ePortfolio is used to document learning results as well as learning processes and is therefore meant to assist in reflecting on someone s process of development The menu entry ePortfolio serves to create binders of portfolios before making those accessible to certain people OpenOLAT users as well as guests You can also have a look at other users portfolios or perform portfolio tasks of an OpenOLAT cour
62. CSOULCES 4 ciscassscsiat tasoce tes coastvacasasepesadeasase densstavadades cokeSecauseiiusdavevadeeeisewnceas 26 earn ACOViGeS IG OULSCS asi Si a oc anal a ham taddnsatea esate 30 W orkane With ourse Elenen esenee a tI eect a union 30 Additonal Course Features rora e saab aa detianatseu shaetlecis e dug R 38 Course Problems and Error MeSSa OS graces os hsicol shuasseneentanveeiied a a E 39 Bi cere ia aes ei a Sana nent A enna tes ene een O E P SAE Mra ner T AE E E notre Onna TT Tey 40 General IM Orma Onez E E 40 REQUITEINCIIS esea a ies a alae 40 Just a Few Clicks and the Course Wizard Will Create Your OpenOLAT Course ccccccceseeeeeee 40 In Six Steps to Your Course Wath the Course Editor sermien i L AE S 40 Additonal Setunes in the Detailed VieWriccncane n a 43 Course Elements and Course Editor crase e ASE E aE a aE E ETE 46 General Contiguration of Course Elements risien a e 46 ACCESS RESCOS KINE EXPE M OdG rmana a amr bouaiilees 48 Types or C ou e eMC AES eaa E ihe eAsademeaanes 49 Usmo Editor Toos se acs eata ence ade eo ees 62 http www frentix com 28 1 2014 1 OpenOLAT 9 3 User Manual COM CHAS TIT HO sas tatoos ertanhane hast exe cacie a anys atantast ceded sia tae cadets 63 Deleting Moving and Copying Course Element ccccccccccccccssssssssnscsssssssesssesseeeeccceeeceeeeeeeeeeeeaaags 63 Creatine Pe arnineC One Ciriaieaissac ue tonce E duuap vena tesunetaopansavsandsvenunduvemsunects 65 Genera
63. UE Course Search in table A My entries CP learning conten Select Test Self test or ene Type srona E SCORM tearing ce My supervised courses w Wiki Courses 4 Entries 4 Podcast Questionnaire in the toolbox Insert CP leaming content Acs Semester Title of learning iiie Detailed Biog resource Access view SCORM learning conte pe t F Test Semester Muster course elements on your right J pois Mu Gourge Dania O Detaledview Z Questionnaire Podcasts z Glossary Muster Detailed view 3 2 Click on Course editor in the toolbox 4 Daniel 2 Questionnaires FEF LEJ Course Mein CP Detailed view element should be inserted and save asasini Daniel eh lossary w Wik your settings dow tmnt moua et paa Bog Portfolio template Blogs Mein Test Daniel Other formats i Select position at which your course S f Mein Kurs Muster otal view Create l 2 5 Indicate a short title for your course element in the tab Title and description and save your settings http www frentix com 28 1 2014 88 OpenOLAT 9 3 User Manual Step 2 Create a test or questionnaire file 1 Click on Choose create or import 4 Home Infos gs Groups f Leaming resources E My Course s W Members lt My Course gt Course editor file in the tab Configuration test self g Click on Create Indicate title and description of your test questionnaire
64. aaeeessesesees 6 aie Idearo Ope Source SOW AC aa a A essa tise eee 7 Technolo y aids Navi AON fusicastoisoseusis censacacsdiataezsiay saaciutansadausanodantanssdenanianet vest settesaedsuaascdeuasAumasesaasdeed 7 Roles and Rehte a a tacit acetal eimai eo 7 Resistration Login and OC OUC vccsscierccsccaccodceuuisyendessaagactsaandeddagndat benlvetacededastouSscuslessanddetvaditeasasattennenateneevees 8 Your First Open OWA T Reo isi at OM saat sca sake a A ngage end deg ae ede 8 DS 1 oc aarti Sassen E EE E ieee aut a iecaate oon a seca A EE EE eee aies 8 SESSION T mecut and LOS OU cs sabociaser a a a aa E 8 Home Your Personal Homepage Info Tab Full Text Search and Chat cecsssseeceeeeeeeeeeees 10 Settmes and Menu Entriesof Your HOM mecsre a r r E 10 AAO aD a E a A ES 14 Ful Tst Sear hs S a O er nr 14 CA a E a snnane aces tam asin mate n a naneaseusncaastaeetss 15 GTOUD fice al aca ae ph er acide E E atacand ah dan Aaheest aed eae heads 16 TOUT Sy SUC UN seats eau seu aaei gua oue N a iad samsiad a doe suas satsaesmatoseecnctonecteer 16 Teearnin RESOUICES s csssscacesstate snd ctuesadtesa O E ERE E A bentecaeces 22 Various Types Or Tear RESOULCES cctowe thee tha cvnsl eins R Ze How to Find Learning Resources OpenOLAT User without Author Rights cccccssttees 24 How to Find Learning Resources OpenOLAT Users with Author Rights 25 Actions in the Tab Learnine Resources scccnisicestneiedvieii a eee 25 Detailed View of Learning R
65. add external links Save your settings Close Wiki tab and click on course tab http www frentix com 28 1 2014 4 Home Infos 13 My Course W Wiki Wiki Title and description Visibility Access Wiki learning content Select Wiki p a Members lt lt My Course gt Course editor sf Groups No problems or errors found in this course fg Learning resources fm Library My Course a Editor tools y Storage folder Learning areas Course preview Publish Selected Wiki 3 My Wiki Replace Wiki Edit Search Navigation e Index e From A Z e Recent changes Wiki menu e Index e Your link Modify History e Index Create article Discussion protokoll Create h Tools e Export as CP Navigation e Index e From A Z e Recent changes Wiki menu e Index e Your link Modify h History e Index Create article Create Tools e Export as CP Insert course elements 2 Structure Single page lt External page x LTI page We Index Insert link Article Discussion Edit page Edit Index H lE Index Insert link 69 OpenOLAT 9 3 User Manual Step 4 Publish and activate your course Select Publish on your right in the nee toolbox Editor tools _ How to publish modifications of How to publish modifications of course elements course elements Click on course element before
66. age to appear underneath your contribution Select Reply without quotation if you only want your message to appear You can attach a file as well It is possible to edit or even delete your contribution later on Mark Forum Message Forum messages can be marked with a flag In order to do that click on the little flag in the right upper corner of a message The topic overview shows the number of marked messages per topic Moderating a Forum When having the permission to moderate a forum you will learn more about additional options in the chapter Course Elements and Course Editor section Forum Archiving a Forum When archiving a forum any contributions will be zipped along with their attachments before storing them in your personal folder Subscribing to a Forum In order to be kept informed on new forum entries you should select Subscribe in the overview of topics Modifications will get to you by e mail or you will see them in your Home section My notifications File Dialog a C a In the file dialog course participants can discuss a certain document e g the draft of a seminar paper a picture or a concept There is a forum to each uploaded document Uploading Files Select Upload file to transfer your own file In order to have a look at that file just click on the file s name It will open in a new window If it is not possible to upload files it may be that your course author has not provided you with the righ
67. ailable When terminating a test no results will be saved when pausing all answers sent so far will be saved A If you pause in a test with time limit it can very well be that your time is up when trying to continue If persons taking your test should see their results immediately after completing it select the option Show results after completing a test Results can also be displayed on your course s homepage When choosing this option you can additionally indicate when those results should be made public You can further determine how detailed your display should be Scores in Tests The minimum score to pass a test can be determined in the test editor on top level This score is only relevant if your test is included in a course with the course element Test http www frentix com 28 1 2014 92 OpenOLAT 9 3 User Manual On the question level you determine how many points can be received with each question The correct answer to a single choice question will gain all points giving a wrong answer will gain 0 points Indicate the score to a certain question in the field Score of the tab Question answers Using a multiple choice question means either scoring if all answers are correct or if one single correct answer already counts First decide on a method of assessment in the tab Question answers and save your settings Then indicate the score for all correct answers or the score for each correct answer right next to your answers
68. ailed view as well as in the box General in your course view When attending that course the next time you do not have to do this via learning resources Just use your bookmark in your Home How to Find Learning Resources OpenOLAT Users with Author Rights In addition to the menu items Catalog Search Mask and Courses you can dispose of other possibilities to look for learning resources have author rights If you do not see those additional menu items please turn to your support team to apply for author rights first My Entries Here you can see all learning resources you have created or you have been appointed as owner co author My entries is your starting point when editing those learning resources you have not published yet You will directly get to this view by selecting the tab Learning resources Further Possibilities Beneath the menu item Courses there are further options to see your learning resources ordered by type Actions in the Tab Learning Resources If you hold author rights you will find two tool boxes on your right Import and Create Import Learning resources generated outside of OpenOLAT can be imported if they have a format that is compatible Suitable formats have been commented on in the section Various Types of Learning Resources You can import into learning resources either from your computer or from your personal folder in OpenOLAT In your tool box just select the type of learning resou
69. al Adapt title and description by ces E KurstestT2 Vitero Detailed view Podcasts means of the link Edit Blogs Portfolio template L Testfest Forum Kurs Detailed view Tests gt External link to category P Questionnaires Save your settings Your course is now available in the catalog and course participants can find it in the corresponding category Additional Settings in the Detailed View In the detailed view of a course you can modify your course description or other settings you can activate additional course features and appoint other course owners Display of Detailed View There are two possibilities to get to the detailed view To change from a course to the detailed view you have to select the link Detailed view in the tool box General on your right To change from learning resources to the detailed view just select the link Detailed view Actions that can be performed in the detailed view are valid for all learning resources and will be explained further in the section Detailed View of Learning Resources In the following you will get information on course specific features of the detailed view Select the link Modify settings in your Learning resource tool box to activate or deactivate certain course features General Information Settings regarding learning resources In this tab you determine what other OpenOLAT users can do with your course Copying possible means that your course can be
70. alled guest access provides an insight into OpenOLAT with limited access to certain features you will only get to learning content that is explicitly open to the public In order to have access to other material and activities you will have to register first Browser Check OpenOLAT is optimized for the Firefox browser version 2 0 and up This browser can be downloaded for free at Mozilla If you want to use a different browser you can test that by means of the browser check You will know if your browser can be used and which OpenOLAT features will then be available Website Accessibility Website accessibility means optimization of access for visually impaired people Here you will get information on shortcuts to essential system elements By means of the so called Web 2 a mode you can highlight certain elements on screen This mode can be activated and deactivated on the user level Check your configuration on your Home section Settings Session Timeout and Logout OpenOLAT administers a session for all users Each click e g on a question in a test restarts the session time of your session System administrators are able to set the session time according to their needs If there are no clicks within that session time in OpenOLAT the session will be terminated Session timeouts will not be announced After your session time is up you will have to log in anew All data that have not been saved will be lost You should therefore period
71. and Questionnaires As soon as a course participant has completed a test self test or questionnaire and you have conducted some data archiving you will be able to see its results Results of self tests and questionnaires will be stored anonymously After archiving you will dispose of the following data persons anonymized by sequential number questions dealt with given answers score self test It is the same with test results but all data will be stored personalized first name last name user name Select the link Data archiving in the course view from the tool box Course tools On your left go to Test and questionnaire Start archiving and follow the instructions Results will be available as Excel file that can also be downloaded http www frentix com 28 1 2014 94 OpenOLAT 9 3 User Manual Question Bank A question bank is a database of individual test questions resp items usually in the QTI technical format including all relevant information and metadata Items are bundled and subsequently exported as a test learning resource back into OpenOLAT Each item not only contains the question itself along with the corresponding answers but also information about the author the creation date or keywords including item analysis parameters OpenOLATs collaborative question bank enables authors to create store edit and reuse test questions as self contained items in a catalog like structure Questions may be shared with o
72. and comments a These settings are only relevant if episodes are created within OpenOLAT When embedding an external podcast it will not be possible in OpenOLAT to determine who will be allowed to create episodes or not Subscribing to Podcasts Course participants can periodically check via the podcast s Newsfeed if there are new episodes before downloading them On the homepage of your podcast you will find various possibilities to subscribe to a podcast via the feed URL of an online service such as iTunes Including External Podcasts You can also use this podcast course element to include an external podcast Just select Include an external podcast already existing when editing that podcast for the first time In the field URL you have to indicate the feed link of your external podcast Usually this is a URL with an xml add on Episodes will then be displayed within your course element gt Once you have decided on what kind of podcast you plan to embed create episodes yourself or embed external podcast you will not be able to modify your choice later on http www frentix com 28 1 2014 73 OpenOLAT 9 3 User Manual Creating Blogs In this chapter you will learn step by step how to create and embed a blog Further configuration options will also be explained General Information The term Blog comprises World Wide Web and Log Blogs usually serve as online journals for personal as well as professional information
73. and save your settings 4 Click on the button Next gt wi beg mieni Semester ll 2013 i X 5 Start course editor J vage re r ing learning resouces Select file Max 1 0 MB Save Cance Step 2 Insert welcome page Select Single page in the tool box Please select the position of your new course element Insert course elements on your Target position right and paste it at a position of your Ig My Cowse choice Insert course element Cancel In the tab Page content click on Single page Select or create page Title and description Visibility Access Page content Select edit or create page 4 Indicate the file name of the HTML page to be created e g welcome Selected page No page selected Select or create page h and click on Create Write a welcome message 6 Click on Save and close Step 3 Insert folder for courseware before uploading documents from your computer Select Folder in the tool box Insert course elements on your right and paste it at a position of your 2 Indicate a short title in the tab Title and description and save your settings choice Indicate a short title in the tab Title and description and save your settings Click on Open folder in the tab Folder configuration Select the link Upload file Search for a document on your own computer and click Upload http www frentix com 28 1 2014 41 OpenOLAT 9 3 User Manual
74. art of this manual is dedicated to the Creation of Learning Content Chapter 8 contains step by step instructions on how to prepare a course before authorizing course participants to get access Course elements as well as feasible configurations in the course editor will be described in detail in the following Chapter 9 If you want to create further learning resources to be included in your course the following chapters will be useful Creating CP Learning Content Creating Wikis Creating Podcasts Creating Blogs Creating Tasks Creating Portfolio Tasks Managing Topics of Topic Assignments and Creating Tests and Questionnaires http www frentix com 28 1 2014 4 OpenOLAT 9 3 User Manual Chapter 18 deals with the creation storage management editing and use of test questions in the question bank the open database for individual question items How to use the question bank for test and questionnaire design is described in detail in this chapter Your learning content is now completed published and frequently used by course participants Chapter 19 will tell you where to find course results where to assess achievements or how to archive your learning content after your course s completion In the fourth part in Chapter 20 you can make yourself familiar with technologies and tools that will facilitate your work within OpenOLAT We recommend these tools that complement OpenOLAT s features since many OpenOLAT users can
75. as described above http www frentix com 28 1 2014 104 OpenOLAT 9 3 User Manual gt Evidences already existing will then no longer be visible As soon as you offer this option anew your participants can dispose of their evidences along with new data If you choose to delete a course that contains evidences of achievement your users will still be able to see their own evidences Record of Course Activities OpenOLAT records course activities of participants and authors in so called log files By using the data archiving tool you can download those log files to your personal folder There are two sorts of log files The administrator log file records personalized data of course authors In the user log file activities of course participants will appear User data in the user log file will be anonymized by using a sequential number generated randomly This number persists throughout the course Thus it is possible to observe activities of participant X in course Y but you will not be able to compare these data with course Z since your participant will get another number in course Z How detailed data should be stored in log files can be determined in the detailed view of your course in the tab Log files section Modify settings Open the context sensitive Help in that tab and follow the according link if you want to learn more about available log file entries To analyze course activities it is necessary to correctly set up the data recor
76. ast two answers OpenOLAT several answers can be selected In a test i Blog Chat Portfolio several answers can be correct A Kprim question Can only be used Which type of questions are available for the questionnaire in a test It comprises one answer and exactly four answers The one taking Single Choice that test has to decide for every single Multiple Choice answer if it is correct or not 0 to 4 answers can be correct Luckentext In a cloze question terms are replaced What does the acronym OpenOLAT mean by gaps to be filled in by the one taking the test or questionnaire In a test you provide the correct answers synonyms separated by semicolons and decide at the same time if there should be case sensitivity or not Free text The answer to a free text question is What do you think about OpenOLAT inserted into a field of variable size In a test environment the free text question must be evaluated separately and manually Structuring and Organization Each test and each questionnaire has to comprise at least one section as well as one question This is why there is already a section New section along with a single choice question New question when creating a test or questionnaire If you do not need a single choice question in your test you can delete it as soon as you have added another type of question Just click on the title of a section or question on your left to be able to modify it Sections s
77. ave your settings 5 Indicate a short title for your course element in the tab Title and description and save your settings http www frentix com 28 1 2014 65 OpenOLAT 9 3 User Manual Step 2 Creating CP learning content 1 Click on Select create or import CP Home info Members Groups f Learning resources g Library _ Question bank My Course lt MyCourse Course editor learning content in the tab Learning SS ey Eio tools CP learning conteft CP learning content b Storage folder No CP learning content selected for CP learning content yet Learning area content opas CP learning content 3 Publish Title and description Visibility Access Learning content Layout insert course element Structure g Click on Create Select CP learning content z Single page W External page Selected CP learning content No CP learning content selected LTI page Select create or import CP learning content CP learning content Indicate title and description of your TET 24 S208 econ E Folder CP and save your settings shor poor content Click on Next Now you are within the editor A new CP usually consists of one chapter CP learning content and one page New page Step 3 Edit CP 1 Ji ck on dit Home Info 9 Members Groups Learning resources amp Library Question bank LE My Course e lt MyCourse Course editor My Course gt
78. been disabled by a system administrator Completing the following steps you will still be able to send messages to other users Search for the user either via the OpenOLAT search or in your Home in the menu item Other users A click on the name opens the visiting card of this user Below the profile image you will find a link to contact that user via chat If that specific user has disabled the chat in his settings though there will be no contact link available Of course this approach also works with the enabled chat in order to contact OpenOLAT users that are not in your group peer list Receiving messages Messages can be received in two ways In case your Instant Message status is Available a chat window will Open upon receiving a new message If your status is Please do not disturb or Not available messages will appear as small blinking letters on the left next to the chat icon that can be found on the top right of the menu bar When clicking on that small letter a chat window will open containing your message In case the chat window is already open all new messages will be displayed there In case you receive a message while being offline the message will be stored The next time you log on it will appear as small blinking letter next to the chat icon Changing Your Status By clicking on the chat icon on the top right of the menu bar you can change your Instant Messaging status That way you can show other OpenOLAT users if you
79. common that they can be embedded into one or more courses Course IB An OpenOLAT course can accompany lectures seminars or tutorials and represent diverse didactic concepts such as group puzzles or problem based learning OpenOLAT courses are unique document types They can contain any number of course elements How to work with those different course elements will be explained in the chapter Learning Activities in Courses in more detail How to create courses will be illustrated in the chapter Creating Courses More information on course elements and the course editor can be found in the chapter Course Elements and Course Editor CP Learning Content Content Packaging abbr CP is a kind of learning content in standardized e learning format The specification of this format also comes from IMS OpenOLAT supports the IMS CP version 1 1 2 CPs are suitable for being either used in OpenOLAT courses or outside of it OpenOLAT supports this format therefore learning content cannot only be used in OpenOLAT but in other LMS as well Further information on generating Content Packaging can be found in the chapter Creating CP Learning Content SCORM Learning Content Ug Another standardized e learning format supported by OpenOLAT is the SCORM format version 1 2 SCORM is short for Sharable Content Object Reference Model and a reference model for exchangeable electronic learning content of the Advanced Distributed Learning Initiative
80. d saved the calendar setting you can configure the write permission regarding the group calendar If you activated and saved OpenMeetings a virtual classroom is at the group s disposal 4 Each tool can only be used once in a group It is therefore not possible to e g provide your members 1 l l SE with more than one folder If you want to work with more than one forum or Wiki or if you want to provide documents in more than one folder it is better to use course elements instead Link one or more courses to the group and configure the courses or the course elements to be only visible or accessible to the respective group If the tool E mail is activated non members of a group are able to use the mail function and contact group coaches and or participants Managing Members of Groups In the tab Members you determine if members should see each other or not and whether non member will be able to see group members The waiting list can also be made visible Additionally you can add more group members There are two different ways to allocate members to a group 1 OpenOLAT users enroll on their own http www frentix com 28 1 2014 17 OpenOLAT 9 3 User Manual 2 The course owner or group coach allocates members to groups To enable users to enroll themselves the group must either be published or accessible through the course element Enrolment Public groups are suited for projects or course independent trainings The first
81. dave anae ENE a N 103 Record OEC OUTS ACTIN IOS oaa a E E 105 http www frentix com 28 1 2014 2 OpenOLAT 9 3 User Manual Supported ECCI NC 5 tse ata ested nacho A EE sme el Mii t0 Create Bele arnine C Omte in ise ajared eccteleeci eats A Usm WEDDA Vorren a Unda taectasbentd daalancii onde Sas ots alsan sins ea isdn cna tiaaeadaged http www frentix com 28 1 2014 OpenOLAT 9 3 User Manual Introduction What to Expect From this Manual This user manual helps you to make yourself familiar with OpenOLAT while thoroughly explaining it s functionality The OpenOLAT manual is meant for people interested in e learning as well as in making use of OpenOLAT for various reasons If you have not worked with OpenOLAT former OLAT before you will get more information on how to get started with this learning platform step by step which includes searching for predefined learning content its adaption as well as the handling of collaborative tools Perhaps you were already an experienced OLAT user but now you want to provide others with learning content in OpenOLAT In this case the chapters on learning resources course elements course editor and the ones on how to create courses or tests will assist you in your work If you were already an OLAT expert this manual will serve as a work of reference Its table of contents is there to guide you the PDF version additionally provides an index in order to find what you are looking for as fas
82. dded through the comment field Add or remove links using the buttons Course Element Virtual Classroom i _ The course element Virtual Classroom allows you to hold virtual meetings with either Adobe Connect or Wimba The virtual classroom is especially suited for lectures and presentations The templates allow the use of differently configured virtual rooms The virtual meeting room facilitates communication via video audio and text as well as screen sharing Depending on the software you are using a range of other functions are at your disposal gt Please consult the context sensitive help for further information concerning configuration and use of this course element Course Element vitero 2 The vitero course element allows you to embed the vitero system for web conferencing e collaboration live e learning and language learning into your course vitero virtual team room enables you to create meetings for up to 12 participants plus moderator The virtual meeting room facilitates communication via text audio and video as well as document and desktop sharing The vitero system can be used for virtual team meetings but also supports e g lectures chalk and talk All meetings work with the three temporary roles of moderator assistant moderator and participant thus reflecting the olat course roles administrator coach and participant A In order for you to be able to see and use the vitero course element the sy
83. ding when creating a new OpenOLAT course Click on Modify settings in the detailed view of your course before selecting the tab Log files Then choose the value Detailed INFO FINE in the section User log file The preset option Normal INFO only records course visits but not visits on every single page Modifying these settings will be effective immediately Options to analyze log files graphically will be further described in the section Statistics http www frentix com 28 1 2014 105 OpenOLAT 9 3 User Manual Supported Technologies This chapter contains instructions regarding technologies that can be useful when working with OpenOLAT The following is meant for OpenOLAT authors who frequently use this software First you will find further information here on eLML a means to create e learning content Secondly you will get instructions regarding the use of WebDAV to make file transfer easier from your local computer to OpenOLAT folders Using eLML to Create E Learning Content eLML eLesson Markup Language is a markup language based on XML to create structured e learning content It is open source and often used for large scale e learning projects in case you want to provide lessons in different output formats and in various LMS There are two essential reasons to use eLML when creating learning content unity as well as flexible output options Lessons created in eLML are built uniformly since they follow struc
84. e RSS Feed of your blog if you do not want to miss any new entries Folder In folders courseware is stored In general only course authors are allowed to upload files course participants can only read files stored in folders Subscribe to a folder to be notified in the case of new documents Modifications are sent to you by e mail or can be found in your Home section My notifications If course participants are also allowed to upload files they will find a corresponding link on their top right In order to store those files in a structured way it is possible to create subfolders If you are allowed to upload files you will also be able to delete files in folders If you want to prevent others from deleting your files you should click on the icon Meta data in the tab containing all files in folders before locking your file http www frentix com 28 1 2014 34 OpenOLAT 9 3 User Manual el If you want to upload many files at once there are two options at your disposal First you can zip your files on your computer then upload those ZIP files before unzipping them in the OpenOLAT folder ZIP files can also be used to download several files at once Just create a ZIP file in the OpenOLAT folder before uploading it to your computer The second option is the access via the OpenOLAT network drive For further information please go to the chapter Supported Technologies section WebDAV Assessment ar The assessment feature is suitabl
85. e added later on following the same pattern or directly within the course view Step 4 Publish and activate your course Select Publish in the toolbox Editor PERA tools on your right How to publish modifications of course elements How to publish modifications of course elements Important When publishing deleted course elements its sub elements will be deleted as well When publishing new course elements its sub elements will be published too Click on course element before Please select the course elements you would like to publish clicking Next eg M B Biog Select all _ Delete selection Select All registered OpenOLAT users from the pull down menu section Modify course access Click on Finish Your blog is now embedded and course participants can read the first entry http www frentix com 28 1 2014 75 OpenOLAT 9 3 User Manual Further Configurations Tab Access By default only course authors may create entries Course participants can read them assess and comment on them If you want course participants to create entries by themselves just deactivate the check box Locked for learners in the section Read and Write Course participants will not be able to edit entries they created Only course authors or moderators are allowed to make modifications In the section Moderate you determine who will have the right to moderate a blog This means that a course par
86. e are course participants Tab Handing in A standard phrase confirms that course participants have submitted their solutions successfully This text can be adapted if necessary The option Send text additionally as e mail means that your text will be sent by e mail as well Tab Assessment Here you define how each course participant shall be assessed By default a tutor can assess tasks by means of Passed failed If you prefer to allocate points instead or in addition just modify your configuration by indicating a minimum and maximum score or by replacing Passed failed automatically with a passing score Optionally you can provide space for individual comments regarding each course participant In addition you can provide further information in the fields Notice for all users and Notice for tutors e g some general comment on how to assess course participants Tab Sample Solution In order to provide all course participants with a sample solution regarding your tasks just click on Open sample solution folder in the tab before uploading appropriate documents to that folder k 4 In the tab Access you can configure your sample solution date dependently in order to have it revealed e g only after that task s deadline http www frentix com 28 1 2014 79 OpenOLAT 9 3 User Manual Creating Portfolio Tasks By means of ePortfolios lerners are able to organize and reflect on their learning progress This chapter will explain
87. e element E mail you can provide your course participants with information to whom they can send messages For privacy reasons they will not be able to see the recipients addresses in your e mail form Course Element Calendar 11 http www frentix com 28 1 2014 60 OpenOLAT 9 3 User Manual By means of the course element Calendar you can embed a course calendar in the course structure This course element offers an alternative view on the course calendar to be found on your right in the box General In the tab Calendar configuration you can decide which date should be displayed when a course calendar is activated from the course structure Furthermore you can initiate that dates from your course calendar will automatically be transferred to the personal calendars of your course participants When displaying a certain semester week in your calendar and inserting links on course elements that calendar will serve as a kind of overview showing all events and tasks of that week Course Element Link list The course element Link list enables the author to quickly assemble a collection of links relevant to the course No HTML proficiency is required Simply open the course editor navigate to the link list course element open the Configuration tab and enter the URL and name of the website you wish to add as a link The target URL and description name fields are mandatory while additional information on the link can be a
88. e element Insert course elements eT Structure Single page 51 External page Id 85224586838575 Short title My Course Title My Course LTI page ajan CP learning content jj SCORM learning conter i i E 2 T x 2 r E Folder Description B Z U at 3 2 Paragraph Font family Font size 3 File dialog Assessment 7 Task Path p iG Portfolio task Z Test Fq Self test 2 Questionnaire 4 Enrolment Topic assignment Display Title description and content x Save E Notifications Set link for this course element gh Participant list 4 E mail m On x aa Calendar fe Link list Legend ie s Existing visibility or access restriction Virtual classroom Configuration error r vitero Confiquration may contain errors 4 On your right in the tool box Editor tools you will find the link to three editor tools as well as the possibility to close the editor and get back to the detailed view or the course view resp The tool box Insert course elements provides a list of all available course elements The third tool box Modify course elements contains further actions regarding course elements e g delete Adding Course Elements A course can comprise any number of course elements In a course you can use several course elements of the same type they can be nested as well Click on the course element of your choice in the tool box Add course element on your right and select
89. e for evaluating achievements not handed in electronically The course author or tutor can assess a presentation with passed failed a score or with an individual comment Tasks a By means of the course element Task you can provide exercises to be handed in electronically before being assessed by a tutor It may be that you cannot see all the sections mentioned below since it is not necessary to use all features for a task 4s Home G Into 4 Members of Groups g Learning resources fm Library E My Course i RE ORNA 2 Course element of the type Task General gt Task Detailed view SR Assignment Notes The following task has been assigned to you Task_Week1 pdf View task e Course chat 1 course participants pres Drop box Please select the link below to hand in a file You have not uploaded any files yet Upload file GH Return box Modifications G4 Subscribe 2 Below you will find any files returned to you by your coach E Muster Christof No files or folders E Sample solution Modifications 44 Subscribe Here you will find some sample solutions provided by your coach E solutions No files or folders Assessment R Result Status Information not available Downloading an Assigned Task According to your configuration there are one or more tasks of your choice at your disposal in the section Assignment or a task will be assigned to you automatically If the title of a task file is linked a
90. e g a particular week and appoint a time for certain events during that week Virtual Rooms The course elements vitero 2 OpenMeetings Virtual Classroom allow you to embed virtual rooms into a course The type of virtual room element included depends on the system chosen by your administrator Most likely only one of the three course elements mentioned above will be available if any A virtual room allows you to work online with multiple individuals simultaneously synchronal that are geographically separated A virtual meeting room facilitates communication via chat video and audio as well as screen and file sharing Upon entering or opening a virtual meeting a new browser window pops open http www frentix com 28 1 2014 37 OpenOLAT 9 3 User Manual Depending on the deployed virtual room software you have either one virtual room for the whole OpenOLAT installation that needs to be managed accordingly or you have one virtual room for each separate course element at your disposal The course element offers the following range of functions OpenMeetings vitero Virtuelles Klassenzimmer lt a Enter virtual room amp View Open meeting Open virtual classroom recordings Close room Manage members Meeting administration Moderate virtual classroom amp Room configuration Close meeting amp Meeting synchronisieren In order for you to be able to make use of the full functional range of th
91. e permission in a forum and may upload or download files All course authors and tutors additionally dispose of the option to moderate a file dialog These preset rights can be adapted in the tab Access of the respective course element according to your needs The right to moderate has already been explained in the section Course Element Forum In the chapter Learning Activities in Courses you will get more information on how to upload files or how to open topics and reply to questions see section File Dialog Course Element Assessment a The course element Assessment is suitable to assess achievements not handed in electronically You can evaluate manually e g presentations by course participants with passed or failed with a score or with an individual comment The course element Assessment serves to preconfigure the assessment of such achievements Individual assessments can be inserted by using the assessment tool of your course According to your assessment you can preconfigure the display of a score of a status or a comment in the tab Assessment In the field Information for all users and Information for tutors you provide general information on how to assess achievements Inorder to assess a course participant personally that participant has to be member of at least one group of your course Course Element Task By means of the course element Task you can provide exercises to be handed in electronically before
92. e to comply with when working in OpenOLAT and its technology Finally you can acquaint yourself with all of OpenOLAT s user roles Information on OpenOLAT OpenOLAT derives from OLAT which means Online Learning and Training and is an open source learning platform In 1999 OLAT was launched by the Computer Science Department at the University of Zurich UZH In September 2000 the OLAT team at that time won the MEDIDA Prix This as well as OLAT s success opened new possibilities In 2001 the Computer Science Services at the UZH took charge of OLAT offering professional operation and support as well as further software development OLAT has been used as a strategic learning platform at the UZH since 2004 At present OLAT is employed at all faculties of the UZH as well as the ETH Zurich there are more than 50 000 registered users In 2011 the project host changed access to the source As a result the open source project OpenOLAT was initiated as a branch of the version 7 1 OLAT code A learning platform or Learning Management System LMS serves to provide learning content to organize learning activities and to manage course participants A LMS assists you in realizing didactic course concepts You can use a LMS for virtual presentations as well as blended learning scenarios Blended learning is a form of e learning that combines classroom teaching with computer based learning Features such as access regulation group management assessment tool
93. e virtual room you will need a headset and a camera connected to your computer You might need additional software to be installed temporarily Additional Course Features Within a course there are a number of additional course features at your disposal the course author can activate or deactivate according to his needs Course Calendar A course author can embed a course calendar to administer events and dates regarding his course The link to such a course calendar can be found at your right in the box General The calendar will open in a new window Only course authors are allowed to add events to the course calendar Click on the button Add to personal calendar so that your deadlines will show in your personal calendar Just select the course calendar from your personal calendar list By means of the icon 1Cal in the calendar list section you can integrate your course calendar into other calendars Glossary If your course author uses a glossary in your course you will see its link on your right in the box General The glossary will open in a new window If you want to use it within your course activate that glossary in the tab General If a term from the glossary is used e g in a Wiki its definition will be displayed when moving your cursor over that term i 4 If you follow the link to the glossary you can print the relevant page along with all glossary entries Notes It is possible at any time to make notes to an OpenOL
94. eated is only accessible for its owner There are five categories of OpenOLAT users you can grant access rights 1 Only owners of that learning resource All owners co authors hold the same rights as the author 1 e they can edit copy delete that learning resource as well as assign these rights to other OpenOLAT users 2 Owners and other OpenOLAT authors You enable other authors to have a look at your course before publication Authors cannot edit or delete your learning resource nor appoint new owners It is only possible to copy or export your resource if an owner has granted that option http www frentix com 28 1 2014 27 OpenOLAT 9 3 User Manual 3 All registered OpenOLAT users OpenOLAT users will be able to find your learning resource via the search mask or in the course list This setting is mandatory if you want your course to be open for participants 4 Registered OpenOLAT users and guests Even via the guest access you can search for learning resources Guests will hold limited access to your course i e they will not be able to enroll in groups nor contribute to forums nor perform a task etc 5 Members only owners coaches participants If you chose this option only participants may open the learning resource The learning resource is invisible to all non participants Participants must be added by the owner and cannot enrol themselves any longer Administrators identify learning resources with this special set o
95. eciding on key words for your artefact Then you confirm that you are the author of that artefact and indicate your reflections before selecting binder The steps Confirm Authorship and Reflection might be disabled You can also create text file and blog artefacts from within a portfolio by clicking on the Link artefact icon in the folder view Within in the now open artefact browser click on Add artefact and select the required artefact type The new artefact is then displayed in the artefact browser where it can be selected Depending on the view and sorting filter the newly created artefact might be found at the end of the list After creating or assembling artefacts you can also search for artefacts by means of the menu item My artefacts in order to e g edit artefacts or delete ones from your list There are two possibilities to search for artefacts The tag browser will help you to browse for key words of your artefact tags Then you can use the artefact search feature to additionally search for the type the creation date the title or the description of an artefact Furthermore you can save your queries to avoid having to indicate your search criterion anew These queries can be adapted or deleted as required You can have a look at your artefacts in the detailed view or the table view This table view presents an overview of your artefacts and provides a possibility to sort columns alphabetically In the detailed view you can edit
96. ems will then be copied with the suffix Copy into your database Click into an item row in order to preview a question The selected row will turn orange If the pool is empty or if no pool exists please contact your pool administrator 2 Import questions from test learning resources or IMS QTI Tests in zip file format Click the Import button and select whether you want to import questions from a file or a learning resource Import learning resource Choose from the available learning resources the test or questionnaire you wish to import Then click the link Import learning resource in the corresponding line All questions of the selected learning resource will be imported directly into the question bank Depending on whether you import questions in your question database or into a pool the items are either copied solely into My Questions or into your database and the in the corresponding pool Import file You can import tests as well as sets of questions from zip files Please note that you can only import questions or tests in the IMS QTI 1 2 format http www frentix com 28 1 2014 95 OpenOLAT 9 3 User Manual 3 Create questions directly in the test editor by clicking the Create Question button Once you have determined the title and the question type the test editor will open in a pop up window More information on test creation can be found in the chapter Creating Tests and Questionnaires section Test and Que
97. er Structure If you have setup the connection successfully a directory will be opened on your computer containing the following sub directories coursefolders storage folder of all courses you own This concerns most and for all users holding author rights All other users will only see an empty directory groupfolders all groups you are enrolled in and have access to corresponding folders home both of your personal folders along with the sub folders private and public sharedfolders All resource folders you own This concerns most and for all users holding author rights All other users will find an empty directory http www frentix com 28 1 2014 108 OpenOLAT 9 3 User Manual Index AAI attributes 49 Access 48 Administrator log file 105 Artefact 12 14 36 81 Assessment course element 35 55 102 Assessment tool 55 79 102 Assignment 55 Author rights 6 7 25 40 Binder 12 Blog learning resources 23 74 Blog course element 34 54 74 Blog external 76 Booking method 19 21 44 Bookings 12 Bookmark 11 25 27 30 Browser 8 Browser check 8 Bulk assessment 102 Calendar 11 Course calendar 37 38 45 61 103 Catalog 24 28 43 Chat 11 15 20 Chat log 44 Close course 28 Cloze question 91 Coach 101 103 Collecting function 63 CP Content Packaging 22 Context sensitive Help 5 Course 22 30 40 100 Course chat 39 44 104 Course editor 46 100
98. ermine the maximum numbers of participants and save your settings The group will then appear on the list containing all groups in the sub tabs All groups and Coach as well as in your Home section My groups If you wish to create a group associated with a course there are two more methods to create a group in addition to the one mentioned above In the course tool member management In the course view you have to open the Members management and navigate to the menu item Groups to create new groups Learning areas to subsume several course associated groups are created in the course editor view with the editor tool Learning areas The menu item Groups in the members management also allows you to edit all linked groups add new members configure collaborative tools or even delete groups http www frentix com 28 1 2014 16 OpenOLAT 9 3 User Manual Inthe course editor When configuring the registration element or when using the tabs Visibility and Access you can create groups directly However it is not possible to add members or to activate collaborative tools To do that either navigate to the members management or open the relevant group in a Separate tab You can view all your groups in the navigational tab Groups in the sub tab My groups Group Names When creating groups please mind to choose appropriate group names OpenOLAT users will appreciate to be able to draw conclusions from group names regardi
99. ers and tutors Furthermore you can activate the password protection and set the password here q If a course element is visible but not accessible you can provide an explanation for excluded users in the tab Visibility to clarify your reasons i All restrictions on course elements will also apply to their sub elements This means that if you add a password or restrict the top course element s visibility those settings will also apply to your entire course elements Access Restrictions in the Expert Mode Use of Expert Rules In case of more complicated visibility or access rules you can also use the expert mode You can e g limit a course element s access to a specific user name It is also possible to interrelate several restrictions to each other Just click on Display expert mode in the tabs Visibility and Access in order to define your expert rules in the box provided Configuration of Expert Rules Expert rules certify if there is an attribute with a specific value Attribute Example Expert rule accessible only for guests isGuest O isCourseCoach available only for users isCourseCoach 0 coaching a group available only for one isUser pmuster specific user 4 Inthe tabs Visibility and Access there will be more examples of expert rules within the context sensitive Help There are various options to interrelate single rules to each other The two most important operators to combine attributes are
100. erve to give your tests or questionnaires a certain structure For example you can pose general questions at the beginning and therefore create a section Preface Your test or questionnaire can contain as many sections as you like http www frentix com 28 1 2014 91 OpenOLAT 9 3 User Manual If you want to add a new section or question just select Add in the tool box on your right before adding the new element at a position of your choice It is possible to delete or move sections or questions anytime You can even copy questions 4 It is advisable to copy questions if there are questions with the same possibilities to answer e g if several questions could be answered by selecting a value between and 5 Display Options and Configuration Further options regarding tests and questionnaires can be set at different levels On the test level you determine if a test should be taken within a certain period of time If a test has some time limit this can be recognized by the hourglass icon and the display of total time and time ending Options regarding feedback and solutions will be explained in the section Hints to Solutions and Feedback in a Test Further information regarding scores can be found in Scores in Tests On the section level you determine if there should be a time limit when working on a section how many questions from that section should appear in your test or questionnaire and if the sequence of your questions sho
101. eted but not the course Under the sub tab Coach you can find all groups in which you are enrolled as coach After selecting at least one group in the table column Check you can perform the following actions Duplicate Copying groups will spare you the individual manual configuration of collaborative tools if those are identical in all of your groups Merge Selected groups are merged into one single group after selecting the target group in the wizard Manage members This allows you to collectively remove enrolled members from groups add new users as either coach participant or put them on the waiting list Configure Define which collaborative tools should be available for all selected groups The next wizard step allows you to link one or more courses to the groups Send E mail Send E mails to multiple groups simultaneously http www frentix com 28 1 2014 20 OpenOLAT 9 3 User Manual Delete Coaches are able to delete all the groups they supervise Published Groups A table overview of all published groups are available in the menu item Published groups All groups with at least one defined booking method can be viewed and selected here The table provides an overview of the number of free slots the type of booking method used and where specified the booking costs Book or enter a group directly by clicking either the links Book or Add to waiting list Group Management Users with the group mana
102. ew Other formats Portfolio template Select position at which you want Tests Mein kurs Muster Detaled view Create Daniel 4 uestionnaire LEJ Course Q j Muster your task to be inserted and Save your ca folder sis aj Daniel i Badea Shag conten lossary Ww Wiki e r fl settings Dace semi mocie E Biog A penOLAT authors not Portfolio template description and save your settings Indicate a short title for your course element in the tab Title and http www frentix com 28 1 2014 77 OpenOLAT 9 3 User Manual Step 2 Configure task Select favored sub elements in the tab Sub elements and save your settings Only sub elements selected can be configured in the next tab EORR ee Title and description V Access Sub elements Assignment Handingin Assessmen Click on Open task folder in the 7 E Task element select sub elements tab Assignment Upload your task Assignment file s created before Optionally write Drop box Return box a message for users in the section Assessment Sample solution Assign task and configure your allocation according to your needs 3 Optionally adapt confirmation text in the tab Handing in and configure e mail settings Select assessment option in the tab i Assessment i Available are Score Title and description Visibility Access Sub elements Assignment Handingin Assessment Sample solution granted incl minimum maximum Configuration of
103. f a group q The classic role of a tutor can be represented in OpenOLAT by means of those coach rights mentioned above When clicking on the icon Download table underneath the button Add users an Excel file containing all owners or participants of a group will be generated Link Courses A group can be linked to several courses and a a course may have several embedded groups There is no restriction by OpenOLAT Groups are often used in courses for controlled enrollment for the assignment of papers or to register for field trips Groups and courses can be linked in two ways Inthe group under the tab Courses in the group administration as a principle you can link only those courses in which you are enrolled as owner Just click on the link Link course to the right of the course name In the course members management as well as in the editor view of individual course elements You can either use the button Create Group to create a new linked group or add an already existing group you own via the button Add group If you are in the editor view on course element level you can also create new groups under the access and visibility tabs The same goes for learning areas In the group the menu item Course provides access to all linked courses while all embedded groups can be accessed in the members management in the course http www frentix com 28 1 2014 18 OpenOLAT 9 3 User Manual Access Control In the
104. f rights by the lock icon These settings in OpenOLAT courses allow you further to determine the use of additional features course chat glossary course calendar resource folder etc For more information please go to the section Using Additional Course Features Add to Catalog As soon as a learning resource has been activated it can be inserted in the catalog via the detailed view Just select the category your learning resource should be related to Learning resources can be inserted more than once at different spots in your catalog All categories selected will be displayed in the detailed view section Catalog entry Here you can delete them as well Close The function Close will change a course s status to Closed only available in the detailed view of courses This way you inform course participants that your course will no longer be edited or updated The course s configuration course settings access or visibility rules will not be affected All users holding access rights will still be able to access the course content according to their individual rights however only as long as you do not sign them out of their groups tutors as well as participants By clicking on Close you can determine in several steps if catalog entries of your course shall be deleted if tutors and participants shall be signed out of groups in your course and if tutors and participants shall be notified of your actions by e mail gt Changing
105. for OpenOLAT allows you to e g apply the course layout to the CP content or to enable the course glossary Detailed information on these options can be found in the context sensitive Help of the tab Layout Course Element SCORM Learning Content ir SCORM means Sharable Content Object Reference Model and is another standardized e learning format supported by OpenOLAT Use the course element SCORM learning content to include learning content in SCORM format SCORM version 1 2 in your course Your SCORM package has to be created externally e g with eLML In the tab Learning content just click on Select or import SCORM learning content to assign a SCORM learning content to your course element Click on Import to upload a new SCORM package or select an existing SCORM package from your entries SCORM packages can either be imported to the course editor or by means of the tab Learning resources for further information please go to the chapter Learning resources section Import In order to change the assignment of your SCORM learning content later on you have to click on Replace SCOPRM learning content in the tab Learning content before selecting another SCORM package In the section Display you can determine how your learning content should be presented to course participants More detailed information can be found in the context sensitive Help of that field In the Layout tab you can define the settings for the disp
106. ft you can start searching for a specific term in the section Search If there are no hits you can extend your search to your course or to OpenOLAT as well In the section Navigation you will find pre set links Owners of Wikis most of the time these are course authors are able to adapt the section Wiki menu and add their own links In the section Progress you will see those five Wiki pages you have visited last So you can easily get back to a previously visited page By means of the link From A Z you will get to the table of contents of all Wiki pages At a glance you will know what already exists Modifying the Content of a Wiki Page In order to add content you have to navigate to the relevant page and activate the editing mode via the tab Edit page In the tool bar of your Wiki there are various formatting options at your disposal It is also possible to include pictures media links mathematical formulas internal or external links These options as well as the Wiki syntax will be further explained in the context sensitive Help In order to add a file you have to upload it first via the drop down menu Upload file at the bottom of your page Navigate to the relevant position on the Wiki page Then select your file via Insert file and click Save Links to other Wiki pages will be set by means of the button Insert link Creating and Deleting Wiki Pages The easiest way to create a new page is to search for a page title in
107. fter using the tool Publish in the course editor First you have to select all those course elements you have modified and want to publish Your choice will be reduced to course elements that are available for publishing Then you determine who should have access to your OpenOLAT course See section Modify settings to learn more about those four options at your disposal Now you can complete your publishing process Just click on Finish At this stage you will be informed on course elements that may not have been configured correctly and could cause problems when starting your course At last you will get a summary of your published modifications as well as a message containing the number of course participants working on your course at that very moment In case you publish a course while others are working on it all non saved data such as entries in forums or Wikis will be lost Collecting function The toolbox Collecting function allows you to insert multiple single pages simultaneously Clicking Multiple single pages displays all files available in this course More files can be added using the storage folder Select all files you wish to add to the course as single pages and decide whether the selected files should be added after or as a child of the current course element You can arrange the new pages afterwards into their correct order Deleting Moving and Copying Course Elements The bottom tool box Modify course ele
108. g apply the course layout to the page content or to enable the course glossary Detailed information on these options can be found in the context sensitive Help of the tab Layout http www frentix com 28 1 2014 50 OpenOLAT 9 3 User Manual Course Element External Page By means of the course element External page you can embed web pages in your course navigation The content of the page will be displayed in an OpenOLAT window It is recommended to use this course element when planning to include pages containing database queries e g research tools online exercises etc It is only possible to link external pages via HTTP or HTTPS protocols First you have to indicate the URL to be referenced in the tab Page content In order to see that linked page correctly there are the following four options to choose from Completely embedded source hidden Embedded source hidden Embedded source visible and New browser window source visible More details regarding these options can be found in the context sensitive Help in the tab Page content For pages that require authentication you can provide the corresponding values in the fields User and Password h If you are not sure which option is best in your situation you can try Completely embedded first to test the other alternatives till your page is displayed correctly You can allow your course participants to see the page content by clicking on a course element
109. gement role see the additional menu item Group management Group managers are able to view all published as well as private groups and are eligible to manage them to the same extent as group coaches Please refer to the section Manage Groups for more information In addition to that a group manager can find and manage so called Orphans groups without members and linked resources http www frentix com 28 1 2014 21 OpenOLAT 9 3 User Manual Learning Resources The core of OpenOLAT are its learning resources The term learning resources is used for filing learning content on the one hand via the tab Learning resources and for the learning content stored there on the other hand e g courses tests Wikis etc This chapter introduces you to various types of learning resources and explains how to search for such resources First this will be exemplified from the point of view of an ordinary OpenOLAT user without author rights then from the point of view of an OpenOLAT user with such rights Each learning resource will be explained in the detailed view by means of metadata These metadata give further information on e g who has access to learning content The owner of a learning resource can modify the name of his learning resource its description or access as well as add other owners Various Types of Learning Resources OpenOLAT comprises eleven different types of learning resources With the exception of courses they have in
110. get access to a folder in OpenOLAT via WebDAV you need http www frentix com 28 1 2014 106 OpenOLAT 9 3 User Manual WebDAV link WebDAV address of OpenOLAT server as indicated below WebDAV compatible folders or in your Home under Settings WebDAV Your OpenOLAT user name Your OpenOLAT WebDAV password If you access OpenOLAT via Shibboleth you can set your WebDAV password on your homepage section Settings Just select the link Settings before clicking on the button Set password in the tab WebDAV If you already have an OpenOLAT password you can use this one to access WebDAV WebDAV Connection Setup Windows 7 Click on Computer in the start menu In the new window click on Connect to network drive in the upper menu bar Click on the double arrow in the menu bar if Connect to network drive is not visible then click on it Choose a drive letter for the connection At the bottom select the option Establish connection with a website Click on Next Choose the option Select user defined network resource Click on Next Indicate your WebDAV link as Internet or network address Click on Next Now provide your OpenOLAT user name and password You have also the possibility to choose a name for your WebDAV connection Click on Finish If you should get the error message This folder is invalid you can download the Software Update for Web Folders from Microsoft and execute it on your computer Now
111. gnment Back Jescription Folder Administration of participants Topic authors 1 Entry Check User name First name mytutor My Tutor Select all Delete selection Remove Participants accepted No data found that could be displayed Candidates Last name E mail Date added mytutor gmx ch 3 27 12 5 20 PM Please delist those candidates that could not be accepted after selecting the designated ones 1 Entry Check User name First name wv amuster Andreas Muster Select all Delete selection Transfer as participant Topic assignment Back Description Folder Administration of participar Description of topic Title Projekt Emergency My Tutor This project is about in charge Description Topic status No participants to check Number of candidates taken total Not limited Attachment Edit Topic Delete Topic Last name R E mail Date added amuster web de Remove Participants accepted can now submit files via drop box regarding their chosen topic in the tab Folder Step 3 Manage files optional If there are files already submitted just click on the tab Folder within your topic before opening a participant s folder 1 2 It is possible to return files via return boxes Just select the folder of a participant already accepted in the tab Folder and click on Upload file http www frentix com 28 1 2014 Topic as
112. h course event it is recommendable to introduce the course element Structure before subordinating your folders to that structure All restrictions regarding visibility and access then have to be configured in the course element Structure only Course Element Wiki te Ww Use a Wiki to easily create learning content together with your course participants A Wiki is suitable for doing group work it can serve as documentation tool or as some sort of knowledge base for your studies and projects gt If you can t find the Wiki course element in the course editor it was disabled by a system adminstrator The course element Wiki helps you to embed a Wiki in your course Just click on Select create or import Wiki in the tab Wiki learning content to assign a Wiki already existing or to create a new one The chapter Creating Wikis will tell you how to do so step by step In order to change the assignment of a Wiki later on click on Replace Wiki in the tab Wiki learning content before selecting another Wiki In general all course participants have read and write permission in a Wiki Only those OpenOLAT users who have created the Wiki or users appointed as owners are allowed to delete Wiki pages These preset rights can be adapted in the tab Access of the respective course element according to your needs In the chapter Learning Activities in Courses section Wiki you will find more information on how to adapt the Wiki synta
113. h data should appear on your visiting card that is what other users should be able to see You can also upload a photo to be published on your visiting card This photo will also be visible when publishing forum contributions or comments You can further adapt the font size and your system language in the tab System OpenOLAT has been translated into numerous languages You can further determine how often you want to receive notifications via e mail You can choose between off monthly weekly daily every 6 hours and every two hours In addition to that find the roles you hold in OpenOLAT beneath your user name You can set OpenOLAT to http www frentix com 28 1 2014 10 OpenOLAT 9 3 User Manual automatically resume your last session or do so only on request Should you perchance encounter problems such as misaligned menues or tool boxes try to Reset configurations in order to reset everything to a working default configuration Your chat features can be determined by means of Instant Messaging e g your status after having logged in Calendar In the calendar you can see your private events as well as events regarding calendars of groups and courses In the list right underneath the active calendar day you can hide and unhide each calendar or determine which calendar should be displayed in a certain color Should your calendar remain empty or should certain events not appear it could be that you forgot to select that
114. how course authors can create portfolio tasks for their course participants An illustrated step by step guide will show you how to configure portfolio tasks according to your needs General By means of a portfolio task you can provide a predefined folder in your course to be filled with evidence by course participants documenting their learning progress These folders can be submitted electronically before being assessed by course authors or tutors Requirements Please consider before adding a portfolio task what kind of learning evidence and how much you plan to demand from your course participants Additionally you should think about how to reasonably structure your portfolio tasks In case you haven t created a course yet the chapter Creating courses will tell you how to do so Then the following guide will help you to create portfolio tasks Course participants have to be registered in groups in order to assess their submitted portfolio taks in the assessment tool Five Steps to Your Portfolio Task The following guidelines will help you to add portfolio tasks to your course in no time Step 1 Open course editor and insert a portfolio element Search for your course in My entries in learning resources and open it 4 Home Into 4 Members 5h Groups Learning resources f Library Question bank 2 Click on Course editor on your right Catalog PROREROEN Search form 1 Search in table in the tool box Course tools
115. ically save your work It is possible to log off of OpenOLAT at any time by using the logout icon on your top right You will then get back to the login page If you do not log off but only close the browser or the browser window your session will go on till your session timeout is reached http www frentix com 28 1 2014 8 OpenOLAT 9 3 User Manual If you want to use OpenOLAT in public places it is important to log off of OpenOLAT to only close your browser window is not enough As long as your session is active another person could use your OpenOLAT login data at that computer http www frentix com 28 1 2014 9 OpenOLAT 9 3 User Manual Home Your Personal Homepage Info Tab Full Text Search and Chat i After your login you will navigate either to your Home your personal homepage in OpenOLAT or the info page a page which usually contains general information on various topics This chapter will inform you about how to adapt your Home to your personal needs what exactly the info page is and how to use further features such as the chat or the full text search Settings and Menu Entries of Your Home Each OpenOLAT user can adapt the Home area to a certain extent On the one hand you can restructure the sections displayed according to your needs On the other hand there are a number of personal settings you can set up in your Home Configuring Entries in Your Home The sections in your Home consist of various shortcuts to
116. ics http www frentix com 28 1 2014 84 OpenOLAT 9 3 User Manual Step 1 Open course and create topic Search for your course in learning resources and open it Navigate to the topic assignment in the course menu on your left Click on Create topic at the top of the content area 4 Provide information on your topic title description in the tab Description Additionally you can limit the number of candidates attach files and establish notifications via 1 2 3 email 5 section Topic authors before Optional If you want to appoint additional tutors for your topic just click on Add user s in the tab Administration of participants selecting the person required 4s Home Infos 4 Members gf Groups g Learning resources Library E My Course i My Course Topic assignment Information regarding Topic assignment Topic assignment Course tools Co Automatic registration registrations do not have to be accepted by topic authors The number of Topics is not limited Create Topic h No Topics for this Topic assignment available Topic assignment Description Folder Administration of participants Edit Topic Title Projekt Emergency in charge Description Paragraph x Xr 2 Font family O This project is about Path p Topic status Vacancies Do you want to limit the vacancies Attachment amp Select file E mail notification when selecting de
117. in the storage folder of your course when selecting the sub folder _sharedfolder Only one resource folder per course is allowed http www frentix com 28 1 2014 44 OpenOLAT 9 3 User Manual Evidence of Achievement An evidence of achievement is the confirmation of an efficiency control and represents taken tests or assessed tasks If you want OpenOLAT to create such evidences of achievement please activate this option in the tab Course participants can retrieve their evidences of achievement in their Home section Evidence of achievement starting with the beginning of the course If you deactivate this feature your participants will no longer see their evidences of achievement However they are not lost those evidences will only no longer be on display Calendar When creating a new course an active course calendar is default How to use that calendar is explained in section Course Calendar If you do not want to provide a course calendar you can deactivate that feature in this tab Glossary A glossary is there to explain your course participants certain scientific terms If you want to use such a glossary in your course select a glossary of your choice in learning resources First you have to create that glossary in learning resources before defining necessary terms A glossary can be used in several courses For further information please go to Glossary http www frentix com 28 1 2014 45 OpenOLAT 9 3 User Manual
118. ing audio as well as video files Podcasts can be subscribed to before uploading episodes either by means of online services such as iTunes to mobile devices or using them directly within OpenOLAT Such episodes will be shown sorted by time the latest news will always appear on top Course participants will be able to assess episodes and comment on them An advantage of podcasts is that media data can easily be provided and used regardless of location Additionally you can produce as well as use episodes independently of any broadcasting time compared to radio shows Requirements Produce an audio or video file for your podcast episode by means of appropriate recording software e g GarageBand before saving it in a Flash compatible format FLV MP3 MP4 M4V M4A or AAC In case you have not created a course yet you will get further information in the chapter Creating Courses on how to proceed before generating a podcast by means of the following instruction Four Steps to Your Podcast With the aid of this guideline you will be able to add a podcast to your course in no time and create your first episode Step 1 Open course editor and insert podcast course element Search for your course in learning resources section My entries and open it 4 Home Info 4 Members Sf Groups Learning resources gm Library Question bank Click on Course editor in the toolbox Catalog bina tendo Search form Search in table g Course
119. ion 91 My entries 25 Notes 12 38 Notifications 10 11 Notifications course element 60 OpenMeetings 20 62 Open source 6 7 Owner 7 25 26 27 29 47 61 Participant list 60 Password protection 39 47 49 Personal folder 12 106 Person responsible for topics 84 Podcast learning resources 23 71 Podcast course element 34 53 71 Podcast external 73 Portfolio task course element 12 23 36 56 80 102 Profile 10 Publish 42 63 100 QTI 24 56 87 88 90 95 Question bank 87 95 Question bank manager 7 95 96 99 Questionnaire learning resources 24 87 Questionnaire course element 32 58 Resource folder 24 44 62 106 Return box 36 37 55 RSS 34 34 Sample solution 36 56 79 SCORM learning content learning resources 22 SCORM learning content course element 52 Search mask 25 Section 91 Self test course element 32 57 87 Session 8 Session timeouts 8 Single choice question 91 Single page course element 50 Statistics 103 Storage folder 50 62 106 Structure course element 49 http www frentix com 28 1 2014 Subscribe 11 13 31 31 33 Subscription 11 System administrator 7 Tag 13 Task course element 35 55 77 101 102 Test learning resources 24 87 95 Test course element 32 56 Test results 23 32 94 Time limit 92 Topic assignment course element 36 59 84 Topic authors 36 59 Tutor 35 35 36 47 5
120. ion organization swissEduPersonHomeOrganization uzh ch only members of the Zurich University will get access swissEduStudyBranch3 Field of study 3rd hasAttribute classification swissEduPersonStudyBranch3 6400 only veterinary medicine students will have access For further information on attribute values or the application of AAI attributes in Switzerland please go to Switch and for Germany go to Deutsches Forschungsnetz Types of Course Elements Course Element Structure oo a The course element Structure serves to arrange your course By default it offers an automatic overview of all sub elements along with short title title and description Use this course element to arrange your course content and or to clearly separate your modules The course element structure and all its sub elements can be protected with a password just like the course itself Open the tab Access to activate the password protection and set the password By means of the course element Structure you can determine to put either an automatic overview an automatic overview with preview or your own HTML page on display All necessary configurations are made in the tab Overview When selecting Automatically generated overview incl preview you can choose up to ten subordinate course elements whose preview will appear in one or two columns In OpenOLAT there is even an integrated HTML editor at your disposal if you want to design a
121. iption will appear on the course homepage if you have selected Automatic overview in the tab Overview By means of Display you determine what course participants will see when clicking on a course element A click on course elements such as Single page External page CP learning content and SCORM learning content will result in displaying the default setting Only content All other course elements will show Title description and content by default There is the possibility to set links on each course element Just click on Set link for this course element to have the external as well as the internal link of a course element on display Inorder to refer from outside your course to a course element you have to use an external link In order to set links within a course you have to use internal links Configuration of the Tabs Visibility and Access You can limit the access to course elements in three ways If you want to limit a course element s visibility it will no longer appear in the course navigation If you plan to limit its access it will still appear in the course navigation however when clicking on it your participants will get a message that this course element is not accessible In addition to that the course itself as well as the course element Structure may be protected with a password In the tab Visibility there are four options Depending on date Depending on group Depending on assessment and
122. iscussion a certain subject will no longer appear in the forum list Displaying discussion hidden subject will be displayed anew Filter for persons on the forum s overview page posts of every single course participant can be displayed Archiving forum posts and attached files will be zipped before storing them in your personal folder q A course author can also use the forum to notify course participants in the short term Just configure your forum in the tab Access accordingly 1 e that only course authors have write permission Advise your course participants on subscribing to the forum to be up to date http www frentix com 28 1 2014 54 OpenOLAT 9 3 User Manual In the chapter Learning Activities in Courses you will get further information on opening topics and replying to questions see section Forum Course Element File Dialog f i 5 The course element File dialog provides you with preset discussion forums in contrast to an ordinary forum dialogs here are explicitly based on certain documents Use such a file dialog to let your course participants discuss e g scientific articles or papers In the tab Forum storage configuration you can upload documents in the storage folder of your file discussion by clicking on Upload file You can also determine if your file dialog should be included in your course or if it should be displayed in a new window In general all course participants have read and writ
123. k nN orma beeemeerermeemnn pperen reer rer hor eee ren a Terre ee rere ne anne mie armen 65 In Pive steps 10 Y our Content Pack ac eiar ioeieswcdacss bolle EN 65 Cea S WV DNS sens cd see nate E E A Rvaasesuvaadedatiaaracuead sascha eedsauanees 68 General Informa osecao ae dss cct ons eocaenctnemee E E a eeeeco eee 68 OUP StEPS 10 X OUr Wikiecssrntiees a deen dost saadahuscndsshoduwasepsaenanesesauchetiadetsencuni duncan eeaauaeesiaades 68 F nber Conni Ul A OINS ads eateka a a sche aac coe a cea ate nde ake ken esc E a a cased tds 70 Creo meP Od S E oat oer aacae en severe eae iaaau tae eaten nelenaed ead a eee eeu asad 71 Gre me fal MP Or ma NO Mesa E e 71 FRE QUIT TING NS inital chine tawbands sy a a teal unas theme ieveen ti a 71 OUI Step cA0 I OU POC ASE ea E ion ancaecaameedecntaatans 71 Purther Comi iit Aton sna a a a a a suteutauiaes T3 Creatine BIOS Sreser a a E A meme aaons 74 Genera MN ORT NOM setsctoatetec seme e nse s sa cathe caine em cae E eas ties soem ce teehee eat eb eeodetes 74 POUT Se PSF O21 OU Ds OG peated patacne ten ate aveadcceenadasistnosciandlsias a E T 74 Picner CO mim O aon caissa5sa fesacactessssecicsgatsaiiaseaathaaioacecitct tec gugeuiogsaostu acess aauensticsuace tennneeeateemecieeseaawdes 76 Creatine Tas kS ceed enn a aadstanstarsananarucuncnccoisadioudsaddsvunansd sanatiaista EE E 71 Genera IN Ormae a ine Men Srr tee Vetere Vere Ter anne ree Meee renner 71 ELET Se ES SEE EEA EI N AA E O A ATA PE V canes tau A E EE AS
124. king like the enrolment course element PayPal and Credit card only available if unlocked by an administrator The price for admission to the resource is specified here The resource is subsequently booked by paying with either PayPal or credit card You can add a validity period to each booking method in order to control resource access in addition to the use of visibility and access rules Course Chat When creating a new course an active course chat is default Possible scenarios in a course and further details on chat rooms are explained in the section Course Chat If you do not want to use a course chat you can deactivate it in this tab 4 You can view chat logs for different time periods with up to one month In the top half of the window select the desired time period for the protocol Layout In this tab you define how your course should look like You can choose between altoghether 5 layout templates including the default system layout Additionally a custom layout may be defined using individual fonts and colours for text header links menus and boxes Resource Folders Resource folders are suitable for using the same files in several courses at once First you create such a resource folder in learning resources You will find its corresponding link in the tool box Create on your right In the tab Resource folder you then select that resource folder you want to use in your course The files stored there can be found
125. l receive a corresponding e mail or a notification in your Home section My notifications Further Configurations Tab Sub elements Select 1 5 of all available sub elements Sub elements selected can then be configured in the next tab exception return box For each sub element there has to be at least one group in the tab Access to be indicated in the field Depending on group Thus course authors and coaches of groups will be able to have a look at all files submitted by means of the assessment tool of that course before assessing and commenting on them Tab Assignment You upload your task files to the task folder in the tab Assignment In the field Message for user you can provide general information for all course participants regarding your tasks In the field Type of assignment you determine if a course participant can choose between all available tasks or if your tasks should be allocated automatically as well as randomly Select in the field Type of sampling if several course participants shall be able to work on the same task task can be reclined or if each course participant shall work on a different task task cannot be reclined If a task is selected manually you can further decide in the field Preview if course participants shall be allowed to have a look at a task before selecting it Incase a course participant is not allowed to recline a task you have to offer at least the same number of tasks as ther
126. l be able to create a Wiki for your course in no time before adapting it according to your needs Step 1 Open course editor and insert Wiki course element Search for your course in learning resources section My entries and open it 4s Home Into Members sf Groups Learning resources gm Library Question bank Click on Course editor on your right Catalog PERENNE ii Search form UJ Course Search in table m n in the toolbox Course tools My entries CP learning conten My courses Type Show all xj Lg SCORM learning c My supervised courses 1 2 3 5 W Wiki Courses 4 Entries g amp Podcast Select Wiki 7 on your right in the CP learning content AC pay en Title of learning ations Detailed Biog C Access vi SCORM learning conte aoe resource ccess view i toolbox Insert course element Wikis vaoia MyCoure Daniel O Detailedview Z Questionnaire Podcasts z Glossary Muster Daniel F Test Blogs fi Mein Test Detailed view Other formats Portfolio template Select position at which your Wiki iek Mein Kurs Muster tad view Create Daniel 4 Questionnaires LEJ Course Muster course element should be inserted and Renee m Mein CP pent Oates eng corte lossary y i save your settings owen Ean Bog Portfolio template Indicate a short title for your course element in the tab Title and description and save your settings http ww
127. l be archived in the rtf format Attached files as well as the content of folders will be added Wiki pages will be zipped along with all uploaded files gt When deleting a course all course data but not the course elements will be stored in your personal folder automatically All course owners have access to the data archiving tool as well as members of groups with rights to the data archiving tool Assessment Tool In order to assess the course elements Task Assessment or Portfolio task and to assess tests and SCORM modules manually you can dispose of the assessment tool q Subscribe to the notification service to be informed on new test results in your drop box You can assess according to users groups or according to your course s structure In the group assessment you can have either all assessable course elements on display or only those to be assessed by yourself By clicking on Display only those elements will appear that are accessible for your group members When assessing tasks you should first download those results that your course participants have put in the drop box Then fill in the assessment form How to assess a task e g passed failed or using a score can be defined in the configuration of the course element Task Assessment options cannot be modified within the assessment tool h 4 If there are a lot of files in your drop box it is advisable to download all of those files at once by means of the Do
128. l be published too Click on course element before Please select the course elements you would like to publish clicking on Next Select All registered OpenOLAT Select all _ Delete selection users from the pull down menu section Modify course access Click on Finish Your test or questionnaire is now embedded and can be used by your course participants Cancel Test and Questionnaire Editor in Detail Format and Standardization Tests and questionnaires will be stored in a standardized format the so called IMS QTI format version 1 2 For more information please go to the following website of IMS Creating and saving tests and questionnaires in a standardized format enables you to use them as course elements in different OpenOLAT courses on the one hand on the other you can apply your tests and questionnaires in other LMS that support the same version of that IMS QTI format In tests or questionnaires you can also include multimedia files Types of Questions There are five different types of questions to be explained in the following http www frentix com 28 1 2014 90 OpenOLAT 9 3 User Manual Single Choice A single choice question comprises a question and at least two answers only one of them can be selected In a test only one of those two answers is correct Multiple Choice A multiple choice question comprises What types of course elements are available in E one question and at le
129. lay of the SCORM package You can either use the standard configuration settings from the learning resources or modify the standard settings If you choose the Modify option the following settings are available You can then determine whether the SCORM package should be displayed unaltered or optimized for OpenOLAT The display mode Optimized for OpenOLAT allows you to e g apply the course layout to the SCORM package Detailed information on these options can be found in the context sensitive Help of the tab Layout gt SCORM learning content will always be presented with a homepage If such content contains tasks as well as tests you will learn from that homepage more about your score and remaining attempts to take tests http www frentix com 28 1 2014 52 OpenOLAT 9 3 User Manual Course Element Folder In the course element Folder you can offer files to be downloaded Often folders are used to provide course participants with scripts or slides regarding your course In general all course participants have the permission to download files from that folder All course authors additionally may upload files These preset rights can be adapted according to your needs in the tab Access of the respective course element For each course element Folder you can dispose of ca 100 MB storage space If you should need more please contact your OpenOLAT support team i q If you want to use more than one folder e g one for eac
130. lf tests will be saved anonymously Self tests can be taken as often as needed The course element Self test contains learning resources of the type Test Therefore it is up to you if you want to offer a test or a self test Your test has to be imported or created first in the so called IMS QTI format version 1 2 If you have not generated a test before please follow the instructions in the chapter Creating Tests and Questionnaires By means of the course element Self test you embed your test in a course In this element data regarding course participants are stored anonymized number of taken tests scores detailed assessments Just click on Select create or import file in the tab Configuration self test to assign your course element to a test or create a new one i If you want to replace a test already embedded just click on Replace file in the tab Configuration self test and select a new one In case there are already test results of course participants you can download them next Attention In case participants are taking a self test at that moment all their results will be lost since that test is not complete All results achieved between replacing and publishing a test will be lost as well A self test is always started along with a homepage in your course You can design its content individually in the section Information HTML page The presentation of results etc can be configured in the tab Self test configurati
131. llung Abh ngigkeit Therapy 3 mc Details FA Kriterien Abh ngigkeit mc Details Showing 1 to 50 of 239 entries Select all _ Delete selection Lists Export Share Create question Copy Import Author rights Delete Change metadata Preview Metadata Topic Weather2 Weather2 Keywords weather l Subject Biologie Good weather mainly consists of ied es teen s gt Difficulty index 0 3 eae Standard 0 5 deviation gt rain Discrimination 0 1 index warm temperatures Description icecream Details Delete To use the functions listed below at least one item must be selected with a marked checkbox in the Select column Features Lists Add items to already existing lists or create new lists If a list is already open this button allows you to rename or delete the respective list Export Export collections of items as independent learning resources to OpenOLAT or download items in XML or IMS QTI 1 2 format The export to Word file in docx format is supported To facilitate the compilation of tests item analysis parameters such as the difficulty index or the discrimination index can be added to items Item attributes such as information on difficulty level or average learning time may also be added All in all more than 20 metadata attributes according to the learning object metadata are available for further item specification More information on metadata can be found in the context help of the item detailed view as well as in chapter I te
132. long with several tasks it is possible to first have a look at a task before selecting it If there is only the link Select it is not possible to have a look at it first If a task has been selected or assigned automatically click on View task to see it on display http www frentix com 28 1 2014 35 OpenOLAT 9 3 User Manual Uploading Solutions to the Drop Box If you have performed a task and saved it on your computer or in your personal folder you can transfer it to the drop box You will then get an acknowledgment of receipt In the section Drop box you can see how many files you have already handed in You can hand in as many files as you want but it is not possible to delete those files later on Downloading Solutions and Comments from the Return Box In the return box you will find those files your tutor has returned Any comments can be seen either in the section Assessment at the bottom or directly within your file Viewing Sample Solutions It is possible to add a sample solution to your task the course author can determine when that sample solution will be visible Just click on the file name to download a sample solution Reading Tutor Assessments Assessments can vary You can assess by means of passed failed by means of a score or by means of an individual comment Portfolio Task te By means of the course element Portfolio task you can collect tasks allocated by course authors before documenting and reflecting
133. lowed to select your topic and upload additional files if needed How to configure topics If you want to modify your configuration later on just click on the topic s title Now you will be able to edit that topic change its status from Open to Closed or vice versa or delete that topic How to manage participants If the configuration of your topic assignment requires that course participants have to be accepted by the topic author you will see on the home page of topic assignments the note Check participant in a table as soon as somebody has applied for your topic Now open the tab Topic assignment and accept the application of your candidate s It is also possible to add or remove participants in this tab manually http www frentix com 28 1 2014 59 OpenOLAT 9 3 User Manual How to upload and return files In the tab Folder section Drop box you will find all those files course participants have submitted In the section Return box you can put files already corrected There will be one sub folder for each course participant Course Element Notifications This course element allows you to embed notifications in your course structure These notifications will be visible in your course as well as in the notifications section of each single user Course participants can subscribe to this element it is also possible to establish an automated subscription Your users will then be provided with the portlet Notifications in
134. lso suitable for storing test results OpenOLAT supports this format therefore learning content cannot only be used in OpenOLAT but in other LMS as well More information on using and creating tests can be found in the chapter Creating Tests and Questionnaires Questionnaires cri A questionnaire is generally used for data collection e g for the evaluation of an event Each course participant can fill in a questionnaire only once Results will be stored anonymously Questionnaires as well as tests exist in the standardized IMS QTI format For more information on how to create and use questionnaires please go to the chapter Creating Tests and Questionnaires Resource Folder In a resource folder you can store various documents to be used in several courses e g rules regarding the forum that are valid in different courses of one series A HTML page containing those rules is stored in the resource folder and referenced by several courses More information on how to create resource folders and use them in a course can be found in the chapter Creating Courses section Resource Folder Glossary A F i a In the glossary terms will be defined As soon as those terms are used within learning content a student will see their explanation Additionally you can get a list of all terms and definitions in a printable version More information on how to create a glossary and embed it into your course can be found in chapter Cou
135. lts achieved between replacing and publishing a questionnaire will be lost as well A questionnaire will always be started along with a homepage in your course You can design its content individually in the section Information HTML page The presentation of results etc can be configurated in the tab Questionnaire configuration as well For more information please go to Display Options and Configuration section On course level Information on how to download questionnaire results can be found in Archiving Results of Tests and Questionnaires Course Element Enrolment 9 The course element Enrolment is used to let course participants enroll in groups It is then possible to restrict access to certain documents or to assign group work Just define in the tab Configuration in which groups participants will be able to enroll When indicating a learning area this area will be offered to all groups In case you have not already created groups or learning areas or in case you need more you can perform this by clicking on Select and Create in the tab Configuration For further information please navigate to the section Learning area in the chapter Course Elements and Course Editor and the chapter Groups In the field Delisting allowed you can decide if a registered course participant should have the possibility to delist from a group In the group management you can determine while editing groups if there should be a
136. m Detailed View i Add items from the question bank to a test or questionnaire at any given time by utilizing the Add question from pool function Share Shares items with pools and groups a user has access to http www frentix com 28 1 2014 97 OpenOLAT 9 3 User Manual Remove Item shares can be removed from lists pools and groups without deleting the original question in the question database Using the Remove button only removes the reference to an item but does not delete the item itself Create question Question items are created here and stored directly for further use More information on test creation can be found in the chapter Creating Tests and Questionnaires section Test and Questionnaire Editor in Detail Copy Copy items from pools to create your own copy in My Questions in your question database Copied questions initially have the suffix Copy Import Add items to the question bank by importing test or questionnaire learning resources from OpenOLAT or external files Question items are always added to the table from where the import was started as well as to My Questions Author rights Use this function to add more authors and thus their access rights to one or more items Delete Using this function only available in the My questions table will irrevocably delete items a Items will be deleted from all pools groups and list Change metadata Metadata about items can be either ada
137. manual assessment score Display passed failed incl Score granted Minimum score 1 0 option Type of display manually Maximum score 55 or automatically and Individual ein edie i Type of display Automatic using cut value comment Save your settings Manually by tutor Passed cut value Cut value not between minimum and maximum score Click on Open folder of sample Individual comment solution in the tab Sample solution Notice for all users before uploading your sample solutions Step 3 Publish and activate your course Select Publish in the toolbox Editor Publishing tools on your right _ How to publish modifications of How to publish modifications of course elements course elements Click on course element before clicking Next j eo Please select the course elements you would like to publish Select All registered OpenOLAT gg Task users from the pull down menu section Modify course access Click on Finish Your task is now embedded in your course Depending on the configuration of your task element course participants will be able to select a task and submit their solution Course authors and coaches can then assess and return all submitted and corrected files by means of the assessment tool http www frentix com 28 1 2014 78 OpenOLAT 9 3 User Manual q Subscribe to your drop box in the course view Whenever a course participant submits a file you wil
138. mation Blogs are often used as a kind of diary or journal Course participants will be able to comfortably assess or comment on blog entries Information on how to create and embed a blog in your course will be found in the chapter Creating Blogs Further details on how to use blogs as course participant will be explained in the chapter Learning Activities in Courses section Blog Portfolio Template te A portfolio task is a means to specifically document learning results as well as learning processes Course participants can perform portfolio tasks before being assessed Information on how to create a portfolio template and how to embed portfolio tasks in your course can be found in the chapter Creating Portfolio Tasks How to perform such portfolio tasks can be learned in the chapter Learning Activities in Courses section Portfolio task Test 4 Tests can be used for examinations or exercises in general In the first case course authors can see all test results along with corresponding test participants in the second case all results are saved anonymously http www frentix com 28 1 2014 23 OpenOLAT 9 3 User Manual Each test exists in a standardized file format the so called IMSQTI format IMS deals with the development of open standards in e learning QTI means Question amp Test Interoperability and is a predefined standardized format used for generating tests and questionnaires online The QTI format is a
139. ments helps you to delete move or copy course elements Your action will affect the currently marked course elements as well as all subordinated ones It is possible as well to move course elements using Drag amp Drop in the course structure to the left http www frentix com 28 1 2014 63 OpenOLAT 9 3 User Manual Modifications such as deleting moving copying course elements have to be published later on in order to be effective If you have not published a deleted course element it can still be recovered 4 Copying course elements is advisable if you plan to offer team work in groups and want to reuse the same structure http www frentix com 28 1 2014 64 OpenOLAT 9 3 User Manual Creating CP Learning Content This chapter explains course authors how to create Content Packagings Additionally you will find information on how to embed your CPs in courses and explains the features of the CP editor General Information Content Packaging CP is self contained learning content in a standardized e learning format e g an online module of your subject For further information please see the section CP Learning Content in the chapter Learning resources When creating your learning content as CP you can use it not only within OpenOLAT but in other learning platforms that support this CP format as well CPs in OpenOLAT are usually embedded in a course It is possible to use the same CP in several courses For example
140. n Replace page Create your page content directly by means of the OpenOLAT HTML editor Indicate your file name in the field New HTML page before clicking on Create The HTML editor will open and you can create your content as if using a word processing program Your page will then be stored in the storage folder Avoid opening or saving HTML pages that have been created by means of an external editor with the OpenOLAT HTML editor part of your formatting could be lost If you have already uploaded a file in your storage folder or if you have created one there you can embed this file by clicking on Select page All files in the storage folder will be displayed In the section Upload files in storage folder you can upload files from your local computer zipped or one by one before embedding them All file formats are allowed e g doc xsl pdf jpg mp3 In the tab Page content section Security settings you can determine if references in your HTML pages should only be possible to files of the same folder along with its sub folders or if all files of the storage folder can be referenced Detailed information on these options can be found in the context sensitive Help of the tab Page content In the Layout tab you can define the settings for the display of page contents Here you determine whether the page should be displayed unaltered or optimized for OpenOLAT The display mode Optimized for OpenOLAT allows you to e
141. ng the purpose of the group You could e g select the name ParticipantsSocialPolicy instead of just Participants Or you could add your initials or a date All groups can be published by configuring a booking method you should therefore aim for a distinct unique group name Number of Participants and Waiting List When creating a group there is the option to limit the number of participants you can determine how many members your group should have When activating a waiting list potential members can enter their names on that list in case the limit is exceeded If there are members leaving the group or if the group coach cancels some previous registrations persons on the waiting list will move up automatically if the option Transfer automatically has been selected Configuring Tools of Groups Having created a group you can now provide it with collaborative tools in the tab Tools If you want to modify your configurations later on e g deactivate some tools you have to do this via the tab Groups Click on that group s title and open the menu item Administration In the tab Tools you can now activate or deactivate collaborative tools In the tab Tools of the context sensitive help you will get more detailed information on available group tools If the tool Information is activated and saved you will be able to edit the information meant for your group members right beneath the list containing all tools If you have activated an
142. number depending on possibilities before editing your answers and saving your settings In your test check all answer options that are correct and save your settings Modify assessment method optional and save your settings Indicate feedback in the next tab optional and save your settings W 13 My Course o Test Home Into F My Test v New Section Multiple Choice ques New question 4 Home Infos 9 Members sf Groups Leaming resources am Library lt My Course gt Course editor No problems or errors found in this course Test Title and description Visibility Access Test configuration My Course Editor tools g Storage folder gh Learning areas Course preview tm Publish Test Selected file 3 My Test Replace file Edit R Insert course elements 8 Structure Single page lt External page LTI page CP learning content Information HTML page Selected page No page selected Members Groups Learning resources Library My Test Meta data Question answers Feedback Question preview Question Question New question Answers 3 Question bank Pos Answers Correct D New answer Add new answer Method of assessment Score by means of assessment method All correct answers 1 0 Minimum score 0 0 Maximum score 1 0 E All correct answers v Ug SCORM learning content E Folder AA Wiki E My Cou
143. og Blog selected No blog learning content selected Select create or import blog R 4 Home Infos 4 Members gf Groups g Learning resources lt lt My Course gt Course editor ig My Course No problems or errors found in this course o Blog Blog Title and description Visibility Access Blog learning content l My Course s Always hide LEJ My Course Select blog Blog selected 5 My Blog Editor tools Storage folder gf Learning areas Course preview tw Publish Insert course elements i Structure Single page External page LTI page CP learning content jj SCORM learning content E Folder Wiki Editor tools g Storage folder gR Learning areas Course preview tt Publish Insert course elements i Structure Single page External page x LTI page CP learning content lig SCORM learning content Replace blog Edit R Click on k Create your own entries 7 4 Home Infos 4 Members gf Groups fg Learning resources am Library Indicate title description and content S og Et wko E My Course E My Biog first blog before clicking on Publish Entries 0 There are no entries for this blog You can either create your own entries or include an external blog When including an external blog its entries will be displayed Create your own entries Include an external blog already existing R Further entries can b
144. olment is allowed Such an enrolment is followed by the appearance of the box My groups on your right Perhaps the number of members is limited per group If there are no more vacancies you can have the possibility to put your name on a waiting list depending on the configuration You will automatically move up as soon as a group member leaves that group for good Most of the time you can delist from a group you have registered before If this is not the case the group coach has not permitted to delist oneself you will have to contact that coach if you do not plan to participate any longer Forum A Jl The forum is used most of the time for exchanging information among course participants or for contacting the course author e d Upload a photo in your Home section Settings in the tab Profile Instead of a standardized image 7 your personal photo will then appear next to your forum entries Opening a Topic If you want to write a new message in your forum just select Open new topic Title and contribution are mandatory You can also attach a file It is possible to edit or even delete your message later on provided that no one has already sent a reply to your message http www frentix com 28 1 2014 30 OpenOLAT 9 3 User Manual Answering Forum Contributions If you want to reply to an existing message in a forum just open its topics by clicking on its title Then select Reply with quotation if you want the original mess
145. on as well For more information please go to Display Options and Configuration section On the course level Information on how to see test results can be found in Archiving Results of Tests and Questionnaires Course Element Questionnaire aa a http www frentix com 28 1 2014 57 OpenOLAT 9 3 User Manual By means of a questionnaire you can carry out online evaluations in your course e g at the beginning to find out what your course participants expect You can also process the results gained with statistic methods or evaluate your course at the end Results will be stored anonymously A questionnaire has to be imported or created first in IMS QTI format version 1 2 If you have never generated a questionnaire before please follow the instructions in the chapter Creating Tests and Questionnaires By means of the course element Questionnaire you embed a questionnaire in your course Click on Select create or import questionnaire in the tab Questionnaire configuration to assign that course element to a questionnaire i If you want to replace a questionnaire already embedded just click on Replace file in the tab Questionnaire configuration and select a new one In case there are already questionnaire results of course participants you can download them next A Attention In case participants are taking a questionnaire at that moment all their results will be lost since that questionnaire is not complete All resu
146. ools amp Groups While lists contain items compiled according to personal requirements pools on the other hand are repositories for all items shared by authors Before an item is listed in a pool it must either be shared first from an author or imported directly into a pool Items can be shared multiple times with pools and groups The menu item Public shares lists all pools and groups a user has access to Group shares are only visible to group members The pool administrator can create an unlimited number of pools These can be either public and thus be visible to all users or private The number of displayed pools may therefore differ from user to user Contact your pool administrator if there is no public pool available q Items that can not be edited in the group or pool can be edited once they are copied into My questions Data Management The table view in My Questions My favorites the lists the pools and the group shares provides several functions for editing and managing single or multiple items http www frentix com 28 1 2014 96 OpenOLAT 9 3 User Manual Select Bookmark Editable Topic Keywords Subject Distractors Type Rating Details FA Wetter Wetter Biologie sc Details FA Wetter Wetter Biologie fib Details O Pa Voraussetzungen Patient Entzug Biology kprim Details gt mn Konsum gt P a Sch dlicher Konsum Abh ngigkeit Biologie 2 mc Details gt Alkohol g Diagnoseste
147. or you can provide a homepage alternatively This homepage will then contain short title title and description of that course element You can find this option in the field With homepage Course Element LTI Page By means of the course element LTI page it is possible to integrate external learning applications in your course before having their content displayed in an OpenOLAT window LTI means Learning Tool Interoperability and is an IMS standard to embed external learning applications such as e g a chat a media Wiki a test editor or a virtual lab Indicate the URL to be referenced in the tab Page content along with its key and password When selecting this LTI page in the course navigation the user must accept the data transfer for privacy protection reasons first before any user data course information or keys will be transferred to the embedded application password controlled and in the background Your learning application will check access rights and grant access with a valid key If the option transfer score is activated the LTI page can be added as an assessable course element to the course which then appears in the assessment tool In addition to that the score also appears on the homepage of the LTI course element The display options allow you to determine how the page is displayed for your students Detailed information on these options can be found in the context sensitive Help of the tab Page content Course
148. orner opens the test editor More information on the test editor can be found in the chapter Creating Tests and Questionnaires section Test and Questionnaire Editor in Detail The metadata attributes can be found below the settings and are divided into 7 sections Meta Data General Contains information on categorization such as language or department as well as keywords The range of subjects should cover the departments of your institution Please contact your pool administrator if departments or subjects are missing Lifecycle Specifies the version number of the item as well as its status of availability Rights Contains information on the author of the item and whether the item holds a copyright By default 6 Creative Commons licenses are already available Information on Creative Commons can be found in the Wikipedia and on www creativecommons org If more licenses are required please contact your pool administrator Share authors Lists all authors as well as all the pools and groups with which the item was shared Educational Specifies which level corresponds to the question and the average time needed to answer the question This information facilitates test compilation Item analysis Contains information on item analysis and the use of the item in tests The Item analysis is a set of statistical methods with which individual question items are evaluated and assessed pertaining to their suitability for knowledge mea
149. ou include that test in your course In this course element data regarding course participants will be stored number of attempts scores detailed assessments Click on Select create or import file in the tab Test configuration to assign this course element to a test or create a new one http www frentix com 28 1 2014 56 OpenOLAT 9 3 User Manual If you want to replace a test already embedded just click on Replace file in the tab Test configuration and select a new test In case there are already test results of course participants you can download them next Attention In case participants are taking a test at that moment all their results will be lost since that test is not complete All results achieved between replacing and publishing a test will be lost as well A test will always be started along with a homepage in your course You can edit the content of this page in the section Information HTML page The presentation of results etc can be configured in the tab Test configuration as well For more information please go to Display Options and Configuration section On the course level Information on how to see test results can be found in Archiving Results of Tests and Questionnaires Course Element Self test a The course element Self test is also used to control achievements in a course In contrast to the course element Test self tests are suitable to get practice results of se
150. our course at that very moment A All users working on your course at that moment will have to restart the course Test results or forum contributions that have not been saved will be lost If there are users of your course and it is possible to publish your modifications at a later date we recommend canceling the publishing process and trying again later Most users usually work on courses from Sunday till Friday between 10 a m and 10 p m It would therefore be best to publish courses on Saturday morning Modifications in Tests Self tests and Questionnaires As soon as a test self test or questionnaire is embedded in a course it is only possible to correct typing errors Open your test or questionnaire in the editor und make your modifications Embedded tests self tests and questionnaires cannot be modified further Let us assume that you could add questions or check other answers as correct then not all participants would have the same conditions any longer In addition results could have been saved that would no longer be assignable to that new version of your test or questionnaire file This is why editing embedded tests self tests and questionnaires is restricted 4 If you want to add a question to your test or realize that you have checked a wrong answer as correct x you can copy and save your test in learning resources In the course editor you can then replace your file in that test course element before embedding that new
151. ourse How to create and configure groups and how to administer group members has been described in the section My Groups The menu item Bookings shows all bookings for this course ordered by status Do you want certain users to have the right to use course tools but you do not want to provide them with owner rights The menu item Rights allows you to grant specific course rights to members of linked groups such as the right to use the course editor or the assessment tool The rights management differentiates between group coaches and participants Course rights are always tied to a specific course For further information please consult the context sensitive help q Allocating course rights is suitable if you do not want to appoint an OpenOLAT user as course owner co author but nevertheless want him to hold certain rights e g permission to use the group management the course editor or the assessment tool All course owners as well as members of a group with granted group management rights have access to the members management Coaches have the permission to use the assessment tool and may modify the groups they are coaching It is not necessary to create a right group for that purpose However tutors can only assess members of groups they have been assigned to Other operations in the members management In the course view open the course tool members management As course author you are allowed to download Excel files with info
152. pted in an items detail view or with this function The Change metadata function allows you to adjust single information statements simultaneously for multiple items More information on the individual metadata fields can be found in the context help of the item detailed view To get a preview of an item and an overview of relevant metadata select the table row of the corresponding item by clicking into the row be d In order to edit a question and view all available metadata click in the preview pane on the Details button If you are navigating in your question database you can open the item editor with the Edit button i In general questions can not be edited directly in the pool Copy the questions first into My questions Item Detailed View An item though consists not only of the question itself but can also contain further information on the question so called meta information or metadata They describe an item more precisely and facilitate and simplify the selection and compilation of items for test authors The better part of the metadata needs to be entered by an author http www frentix com 28 1 2014 98 OpenOLAT 9 3 User Manual All in all more than 20 metadata attributes according to the learning object metadata are available for further item specification On top of the detail view you can find the question preview as well as information on the question settings Clicking the Edit button in the top right c
153. rary 2 Question bank Catalog Learning resource Search form Back My entries My Course Detailed view Export content My courses Export contents for OpenOLAT Show content Show content My supervised courses Courses Execution Period E Close detailed view CP learning content SCORM learnin g content Semester Semester Il 2013 Sem2_13 Edit Wikis Begin 8 5 13 Edit content Podcasts End 10 25 13 Blogs Modify settings Modify description Portfolio template Description of learning resource Tests My first course Action Close Information on this entry e Copy 62 Delete Questionnaires Resource folder Glossary Authors Muster Daniel Initiator Muster Daniel Members management Members management Type Lt Course ID 134610945 External link to this learning resource https testing frentix com test8 url RepositoryEntry 134610945 Catalog entries A This learning resource is not yet added to the catalog General Can be copied Can be referenced Can be launched Can be downloaded Access have Only owners of this learning resource You will get to the detailed view of a learning resource by clicking on the title of that learning resource in the list or by selecting the link Detailed view in the tool box General within your course Meta data On top of the details page you can find information on the execution period of the learning resource ie the period in which the course is
154. rces you want to add and follow the instructions If you want to import an entire course you will be asked if you want to import its referenced learning resources e g a Wiki or a test as well Click OK if you want to do this http www frentix com 28 1 2014 25 OpenOLAT 9 3 User Manual Create You can create courses in the course editor in unique OpenOLAT format Tests and questionnaires IMS QTI format 1 2 can be generated in the test editor CP learning content can be generated in the IMS CP editor Additionally it is possible to create resource folders Wikis glossaries blogs or podcasts Wikis blogs podcasts and CPs can either be created in the tab Learning resources or within the course editor in case you want to embed your learning resource in that course How to use various editors will be further explained in the chapters Creating Courses Creating CP Learning Content Creating Wikis Creating Podcasts Creating Blogs Creating Portfolio Tasks and Creating Tests and Questionnaires Detailed View of Learning Resources There is a detailed view to each type of learning resource referred to in Various Types of Learning Resources Learning resources are listed there along with their metadata data describing that resource Additionally you can dispose of further actions depending on your access authorization as well as on that resource s type Home Info Members amp Groups Learning resources im Lib
155. return box Additionally you can provide sample solutions OpenOLAT will assist you with its organization you no longer have to keep an account of tasks assessments or dates Requirements Before adding a task all task files and sample solutions optionally have to be available in an established file format e g PDF documents In case you have not created a course yet the chapter Creating Courses will help you to do so before creating your tasks by means of the following instruction Three Steps to Your Task By following this guideline you will have created a task for your course in no time Step 1 Open course editor and insert task course element Search for your course in learning resources section My entries and open it 4s Home Info 5 Members 8 Groups f Learning resources fm Library Question bank Click on Course editor in the toolbox casas sisal alanis Search form UE Course Search in table ss i m cC Course tools on your right piens SAAE My courses Type Show ali j Ujg SCORM learning cx My supervised courses 1 2 3 5 w Wiki Courses 4 Entries 4 Podcast Select Task in the toolbox Insert OPiamingoomort lan ooann Te cllearning a Detailed O Biog SCORM learning conte ypo seca dl cooper Ven w Test Muster course elements on your right Wikis E T My Course pong 0 gt Detailed view 2 Questionnaire Podcasts A 4 Glossary Muster Blogs A Mein Test Daniel Detailed vi
156. rmation on group and course members In order to do this navigate to the desired menu item and open the table download by clicking the icon Table export In the members view a row of buttons provide you with several functions for collective actions such as sending emails to all selected members Data Archiving By means of data archiving you can either upload files connected to your course in your personal folder or download as ZIP file All archived data uploaded to your personal folder will be stored in the section Private sub folder Archive by using course titles You can archive results of tests self tests or questionnaires drop boxes containing task course elements and log files http www frentix com 28 1 2014 101 OpenOLAT 9 3 User Manual Those archived files of tests etc will be stored in Excel format You will dispose of information on when a certain user has taken your test how this user has replied to your questions and what score this user has achieved Archived self tests and questionnaires will comprise anonymized user data Course results will also be stored in Excel format In addition to results of tests assessments and tasks also log files will be archived For further information please go to Record of Course Activities When archiving tasks and solutions all attempts loaded into the drop box will be zipped Downloads can be divided into the respective user groups Contributions in forums or file dialogs wil
157. rse My Test Editor tools Preview I Export to pool Export to Word E Close save Actions Add 4 Section Edit this question d Single choice I Question from pool Multiple choice Actions 4 Kprim Change I Delete Move Copy 89 OpenOLAT 9 3 User Manual In following the same pattern you can now add additional questions of your favored type Use sections to organize your questions Step 4 Save test or questionnaire Click on Close Save in the toolbox My Test S Preview Meta data Question answers Feedback Question preview Export to pool Export to Word E Cloje save Editor tools on your right Question 2 Save your settings Question itis a What types of course elements are available in OpenOLAT L8 Question from pool Section Answers amp Single choice f Multiple choice Pos Answers i E Kprim t Gap text Text Assessment Blog Change Delete Chat Move Copy Portfolio ae Sle Se ae Add new answer Step 5 Publish and activate your course J Navigate back to your course editor Click on Publish in the toolbox Publishing How to publish modifications of How to publish modifications of course elements p z course elements Editor tools on your right Modificat f course acce Important When publishing deleted course elements its sub elements will be deleted as well When publishing new course elements its sub elements wil
158. rse Operation section Glossary How to use your glossary within a course will be explained in the chapter Learning Activities in Courses section Glossary How to Find Learning Resources OpenOLAT User without Author Rights In the main navigation just click on the top tab Learning resources Then there are several possibilities to search for learning resources Catalog In the catalog course authors can range their learning resources hierarchically similar to a college or university catalog Just navigate through its categories to find the learning content you are looking for d q Use the search mask in case you should not find the appropriate course in the catalog It may be that the course author has not yet listed that course in the OpenOLAT catalog http www frentix com 28 1 2014 24 OpenOLAT 9 3 User Manual Search Mask The search mask helps you to find all learning resources you have access to You can look for titles authors or descriptions ba d You should limit your search to certain types of learning resources to avoid too many useless hits Courses Alphabetical List Here you will see all courses you have access to in alphabetical order In addition you will find data regarding authors and access codes of courses q It is advisable to set a bookmark after having found and opened your course in learning resources The 7 corresponding link will then be on your right in the box Learning resource in the det
159. s or collaborative tools forum chat etc assist you in organizing an event OpenOLAT is not a Content Management System CMS Since OLAT means Online Learning and Training the main objective is not the creation of learning material Therefore additional tools should be used when creating or editing larger amounts of learning content e g eLML Learning content that has been generated externally can be imported into OpenOLAT by means of standardized interfaces However in order to be able to create simple pages in OpenOLAT there are applicable tools such as the HTML editor Further information about OpenOLAT can be found on the project website www openolat org and the product website www openolat com from frentix You can get a first impression of OpenOLAT on frentix demo server even if you do not have an OpenOLAT setup Requirements when Working with OpenOLAT OpenOLAT is a web application In order to work with OpenOLAT you will need an internet connection as well as a modern web browser OpenOLAT is optimized for Mozilla Firefox 12 0 and up a browser that can be downloaded for free Please perform a browser check to be sure that your browser will support all of OpenOLAT s features If you want to offer courses in OpenOLAT you have to apply first for author rights by contacting your support team You can start working in OpenOLAT after choosing your didactic concept and after adapting your learning content for the web We recommend
160. s gf Groups 4 Members lt My Course gt Course editor Leaming resources i My Course iG Portfolio tasR Portfolio task Title and description Visibility Access Learning content Assessment Select or create portfolio template Portfolio template No portfolio template selected for Portfolio task selected Select or create portfolio template 4 Home Infos gf Groups Members lt lt My Course gt Course editor Leaming resources 1 My Course a Portfolio task No problems or errors found in this course Portfolio task Title and description Visibility Access Learning content Assessment Select or create portfolio template Portfolio template selected 3 My Portfolio template Replace portfolio template 4 Home 4 Members Infos 9 Groups g Learning resources My Portfolio template My first Portfolio template Author Beate Muster My Portfolio template Select layout Simple Title sy First page i8 Table of contents Display of artefact Table z ia My Portfolio template Hg Description fm Library Thumbnails E My Course LEJ My Course s m Library B Z U amp 2Z A Editor tools Storage folder gf Learning areas Course preview ta Publish Insert course elements Structure Single page 5 External page 2 LTI page CP learning content Lg SCORM learning content E Folder Wiki Podcast E
161. se In order to create a portfolio folder or perform a portfolio task you have to create or assemble artefacts first Artefacts are documents of your learning process as well as your work performed Artefacts can be e g texts files posts in a forum or blog or evidences of achievement You can assemble the following artefacts e Posts in forums Files in folders Wiki pages Evidences of achievement Posts in blogs http www frentix com 28 1 2014 12 OpenOLAT 9 3 User Manual First you have to select the ePortfolio icon e g in a post of yours before following the steps of your accumulative artefact tool You can indicate the title as well as the description of your artefact you can provide it with key words commonly known as tags to facilitate your search later on or you can write a text as memory aid to justify the selection of your artefact If you have already created a binder you will be able to link your artefacts to that portfolio You can create artefacts by clicking on Add artefact within the menu item My artefacts Just select the required artefact type before creating your text file or blog artefact Similar to the accumulative artefact tool you just have to follow the directions of the artefact creation tool You can write a text upload a file or create a learning journal A learning journal is a blog to document your learning progress Afterwards you have to indicate a title and a description before d
162. section Alphabetical index in the detailed view of your glossary The section Write permissions allows you to activate write permissions for all system users thus creating a collaborative glossary In order to allow only course participants to add or edit such glossary terms disable the write persmissions for all users create a corresponding right group and allow that group to use the glossary tool If you do not need a glossary anymore or if you want to use another one you can modify your settings in the detailed view of your course via Modify settings in the tab Glossary Per course only one glossary is allowed Evidence of Achievement An evidence of achievement is the confirmation of an efficiency control and can include taken tests or submitted and assessed tasks If you want to use such evidences in your course you can either open the detailed view of your course and select this option in the tab Evidence of achievement section Modify settings or you can enter the assessment tool of the course and navigate to the menu item Evidence of achievement The according link will only appear in your course if there is also an assessable course element This link cannot be operated as long as course participants have not taken a test or the assessment of a task is still lacking If you do not want to offer evidences of achievement anymore you can either deactivate this option in the detailed view or the assessment tool of your course
163. selecting Topics Topic assignment Back older Administration of participants Topic authors 1 Entry Check User name First name Last name E mail mytutor My Tutor mytutor gmx ch Select all _ Delete selection Remove Participants accepted No data found that could be displayed Font size JA Z Add user s R EE Date added 3 27 12 5 20 PM Your topic will now appear in your topic assignment and course participants will be able to apply k W all http www frentix com 28 1 2014 If the check box E mail notification when selecting deselecting Topics is activated in your topic description you will receive an email as soon as a course participant applies for your topic 85 OpenOLAT 9 3 User Manual Step 2 Manage participants Click on the title of your topic in the topic overview before going to the tab Administration of participants Select those people from the candidate list to whom your topic should be assigned Click on Transfer as participant Adapt and send email notification to all accepted course participants if needed 3 Select those people from the candidate list to whom your topic should not be appointed Click on Remove Adapt and send email notification to all candidates not accepted if needed If you do not wish other candidates to apply just click on Topic set status to Filled in the tab Description Topic assi
164. self test and questionnaire http www frentix com 28 1 2014 87 OpenOLAT 9 3 User Manual Self test Questionnaire H CHi Created with Test editor Test editor Questionnaire editor Question types Single choice multiple Single choice multiple Single choice multiple choice Kprim cloze choice Kprim cloze choice cloze free text free text free text Embedding with course Test Self test Questionnaire element Requirements You have already created an OpenOLAT course and now want to add a test self test or questionnaire We recommend preparing questions and answers of a test or questionnaire electronically e g as Word file such a file can be easily transferred to a test or questionnaire editor later on Perhaps you have already exported a test or questionnaire file in IMS QTI format from another LMS and want to import it in OpenOLAT Just follow the instructions in section Import learning resources Five Steps to Your Test Self test or Questionnaire Just follow the instructions below to create a simple test or questionnaire in no time before embedding it in your course and activating it for your participants Step 1 Open course editor and insert course element Search for your course in the tab Learning resources and open it lt 8 Home Into Members Sf Groups g Learning resources am Library Question bank Course tools on your right Catalog Learning resources Import Search form
165. signment lt Back Description Folder Administratior E Drop box E3 Drop box Name __ cmuster RO Return box E3 Return box Name E cmuster Select all Delete selection Copy Zip Size Type Modified Status Metadata Folder 3 27 12 6 03 PM Create document ig Create folder 4 Mesage Size Type Modified Status Metadata Folder 3 27 12 6 02 PM Pg 86 OpenOLAT 9 3 User Manual Creating Tests and Questionnaires This chapter explains how tests and questionnaires can be created A step by step instruction will support course authors by means of the following table to efficiently work with the test and questionnaire editor In addition you will get information on how to embed tests and questionnaires in your course and how to archive gained results General Information What is a Test What is a Self test Tests are used to control achievements in a course By means of a test you can examine your participants knowledge at the beginning of your course check it after each completed module or let course participants take tests electronically Tests are created with the OpenOLAT test editor You can determine a test s duration its type of questions as well as other configurations It is also possible to create tests within the question bank or to import tests in the IMS QTI format version 1 2 Tests are created as independent learning resources before embedding them in a course You decide if a
166. stem must be enabled by an administrator Additionally your OpenOLAT provider must have a valid vitero license i Please consult the context sensitive help for further information concerning configuration and use of the vitero course element http www frentix com 28 1 2014 61 OpenOLAT 9 3 User Manual Course Element OpenMeetings lt AA The course element OpenMeetings allows you to embed the Open Source solution OpenMeeting for online conferencing virtual classrooms and interviews into your course OpenMeetings enables you to create meetings for up to 150 participants OpenMeeting differentiates between three different types of online meetings r Conference for 1 25 Users Webinar for 1 150 Users n Interviews or 2 Users The virtual meeting room facilitates communication via chat video and audio as well as screen and file sharing In addition to that OpenMeetings also provides the users with a whiteboard with different tools Meetings can be recorded and can be viewed afterwards in the course element OpenMeetings supports the role of moderator which can be enabled for each classroom You can provide more than one virtual room to your participants by embedding several OpenMeetings course elements into your course In order for you to be able to see and use the OpenMeetings course element the module must be enabled by an administrator Additionally you must have a configured OpenMeetings server at your disposal
167. stionnaire Editor in Detail 4 In addition to that you can also export individual questions test sections or whole tests directly from the test editor into the pool In order to do that select Export to pool in the Editor tools menu in the test editor Depending on the level selected in the test menu to the left either individual questions whole sections or the entire test will be exported to the question pool Once an item is in your question database this item can be edited Favourites amp Lists Favourites and lists are two ways to arrange and sort items in your personal database Items that have been tagged as a favourite in My Questions appear once again in the My favourites table i Items marked as a favourite in pools or groups do not appear under My Favorites Lists allow you to compile items into topics or collect them according to various criteria To do this select all items you wish to compile in the question bank a pool or a group and click the Lists button Select Create list and enter a descriptive name for the list The selected items will then be added to the newly created list Lists can be deleted or renamed at any time through the Lists button More information on available functions and features in the question bank can be found in this chapter section Data management Items are not stored separately on lists If you remove items from lists these items are not deleted from the database P
168. surement respectively assessment Typical parameters are the difficulty index and the discrimination index More information on the individual metadata fields can be found in the context help of the item detailed view In addition you can enter information on the number of distractors in the question and determine whether the item is suitable for summative evaluative formative diagnostic or both types of tests The system automatically determines if the item is already in use Technical Provides information on the test editor and the technical format of the question You will also find information on the creation and last modified dates http www frentix com 28 1 2014 99 OpenOLAT 9 3 User Manual Course Operation You have granted access to your course course participants are already working on your learning content This chapter explains which tools can be used by course authors during course operation which additional features are at their disposal and how they can archive course activities Using Editors During Course Operation Modifications During Course Operation Make modifications during course operation as usual by means of the course editor You can delete move add or copy course elements As long as you do not publish your modifications they will not affect your ongoing course You decide when your modifications should be presented When trying to publish you will get a message on how many users are working on y
169. t as possible This is an extended Adaption of the OLAT 7 1 User Manual used under a Creative Commons Attribution NonCommercial ShareAlike license Manual s Structure This manual consists of four parts The chapters 1 3 deal with the Introduction to this Learning Platform Chapter 2 concentrates on OpenOLAT s basics You will learn that OpenOLAT is an open source learning platform with several different OpenOLAT user roles at your disposal Chapter 3 shows you how to register in OpenOLAT how to use further features on the login page and finally how to log off In the second part you will learn How to Use OpenOLAT Please read Chapter 4 after registering and choosing an OLAT user name in order to get further information on its structure and different possibilities to configure your homepage the so called Home The following Chapter 5 deals with OpenOLAT s concept of groups e g which group types are feasible in various scenarios Let yourself get inspired and create your own didactic concept Chapter 6 concentrates on OpenOLAT s primary concern on learning resources There are different types of learning resources and this chapter also tells you how to find learning content Should you have difficulties while working on some learning content you can get help in Chapter 7 Course elements as well as possible learning activities will be explained from the participant s point of view Do you want to create courses for yourself The third p
170. t clit http www frentix com 28 1 2014 66 OpenOLAT 9 3 User Manual Import page Click on Import page Then click on Select file before selecting a HTML page Click on Insert Viev U Format Import Lorem Ipsum Lorem ipsum dolor sit amet dolores et ea rebum Stet clit Delete page Click on icon Delete page and confirm E New CP Delete page Insert Viev Page 1 U Format F New page Lorem Ipsum Lorem ipsum dolor sit amet dolores et ea rebum Stet clit Now you can insert more pages following the same pattern el You can import several HTML pages at once by zipping them before uploading the resulting ZIP file Click on the icon Preview on your top right to have a look at your CP before saving it Step 4 Save CP Click on Save in the lower center Close CP tab and navigate back to your course Step 5 Publish and activate your course Select Publish in the toolbox Editor ae bs tools on your right How to publish modifications of How to publish modifications of course elements course elements Click on course element and then go N ext sit ta Please select the course elements you would like to publish Select All registered OpenOLAT Te a a Select all _ Delete selection users from the pull down menu in Modification of course access Click on Finish 7 The CP is now embedded in your course and course participants can read
171. t further details regarding dates or links to files attached Depending on your configuration you can choose between one or more topics The course author is the first to determine if your selection should be accepted or if the person in charge has to accept your application as a start As soon as your selection is definite you will see a corresponding entry in the table On your top right you will find a link to your group with the title of your topic If the person in charge has accepted your application it will no longer be possible for you to sign out in that case you have to ask the person in charge to do that for you Uploading Files to the Drop Box Click on the topic s title In the tab Folder you will find the drop box Depending on your configuration you will only be able to upload files within a certain period of time since there is a deadline to meet For further information on deadlines please go to the tab Description Downloading Files from the Return Box In the tab Folder you will find files in the section Return box the topic author has returned to you E mail By means of an e mail you can get in touch with your course author Just fill in the field Subject and Message before sending your e mail via OpenOLAT Calendar ey The course element Calendar offers an alternative view on the course calendar that can be selected on your right in the box General A course author can predefine a date for your calendar view
172. t to do so i Files uploaded by mistake can only be deleted by the course author Opening Topics and Answering Forum Contributions In order to take part in discussions just click on the link Show next to the file name Now it is possible to open new topics or to reply to contributions as stated in the section Forum Subscribing to File Dialogs To be kept informed on new documents in file dialogs just click on Subscribe on the overview page You can also subscribe to each dialog and its corresponding document Modifications will get to you by e mail or you will see them in your Home section My notifications http www frentix com 28 1 2014 31 OpenOLAT 9 3 User Manual Test A test is meant for efficiency controls within a course Its result will be stored and the course author is able to assign it to the corresponding person Click on Start to begin with the test According to its configuration you may pause and continue later on It depends on the test s settings if you can cancel it without storing any results achieved so far Finally click Finish test to save your results All these options are available in the form of buttons on your top right The course author decides how often you may take that test and how often you may try each single question According to the configuration of the test it is allowed to use the navigation or not If not you will have to respond to one question after the other It is also
173. tell you about their positive experience they have made with OLAT over the years Depending on your OpenOLAT user role you will be interested in various chapters of this manual The chapters 1 4 and 7 describe features that are at the disposal of all OpenOLAT users Chapter 5 and 6 first deal with information regarding all users The second part then concentrates on specific author features The chapters 8 19 are only relevant for OpenOLAT users without any author rights if a course author has provided these users with certain tasks e g the mentoring of groups Chapter 20 can help authors who work with OpenOLAT regularly and who want to get familiar with further auxiliary technologies Further Sources of Information Context Sensitive Help While working with OpenOLAT you cannot only dispose of this manual but also use OpenOLAT s context sensitive Help This Help feature explains the options you have regarding OpenOLAT s configuration right where you are at that particular moment You will recognize this feature by a question mark icon Just click on that icon to open the context sensitive Help feature within a new window Support Please contact your local support team http www frentix com 28 1 2014 5 OpenOLAT 9 3 User Manual General Information on this Learning Platform This chapter gives an account of OpenOLAT s development and of the people behind this system Then you will learn something about the requirements you hav
174. the position where you want your element to be inserted Now you can configure your new course element In the course navigation you will see most of the time a symbol next to each course element indicating its characteristics or pointing out any missing or wrong settings In the bottom part of the screen you will see the corresponding explanations to those symbols http www frentix com 28 1 2014 46 OpenOLAT 9 3 User Manual Configuration of Title and Description Each course element always comprises the tabs Title and description Visibility and Access In addition there are one or more tabs to configure your course element individually In the tab Title and description you can describe your course element further The field Short title is mandatory This short title serves as labeling of your course element in the course navigation and is restricted to 25 characters The content in the field Title serves as additional description of your course element and appears on the course s homepage as sub title if you have selected Automatic overview in the tab Overview This title will also be displayed when moving the cursor over the element s short title in the course navigation Avoid using slashes or full stops in the fields Short title and Title These special characters can cause problems when archiving courses later on In the field Description you can provide detailed information on your course element That descr
175. the course author who determines when and how detailed you will get your test results When finishing or cancelling your test you should click on the button Close on the upper right to get back to that test s homepage Self test mal Contrary to tests results of self tests will be stored anonymously Self tests are suitable for practicing and can be taken as often as you like Click Start to begin with your self test Similar to tests it is the course author who determines the self test s configuration When finishing or cancelling your self test you should click on the button Close on the upper right to get back to that test s homepage Questionnaire 2 Questionnaires are used for evaluations or opinion polls Each questionnaire can only be filled in once Its results will be stored anonymously Click on Start to begin with your questionnaire Similar to tests it is the course author who determines the questionnaire s configuration When cancelling your questionnaire you should click on the button Close on your upper right to get back to that questionnaire s homepage Wiki wi Wikis are suitable for easily creating joint content Each Wiki has a homepage the so called index a Wiki navigation as well as the tabs Article Discussion Edit page and Versions authors on top of its content http www frentix com 28 1 2014 32 OpenOLAT 9 3 User Manual Wiki Navigation In the Wiki navigation on your le
176. ther authors or groups This chapter is meant for test authors and explains how individual test questions so called items are created edited and managed with the question bank Question Database vs Public Shares The main activities in the question bank are the administration search and publication of test questions and the compilation of items for test purposes To this end the question bank offers two different entry points Each user has his own individual question database containing questions favourites and lists In addition to that the question bank offers the public section which can contain one to several pools and group shares While all items in the question database are private and only visible to the owner the public shares contain all those items shared by other authors in order to be freely used My Questions The question database is your personal collection of test questions to be re used as you wish To use items they must therefore be found in your question database under My questions Your question database is empty though the first time you enter the question bank There are four ways to transfer items into your personal database 1 Copy questions from the catalog other pools or from group shares Simply open a pool in the public shares in order to have access to the table view of all shared items In the Select column tick those questions you wish to copy into My questions and click the Copy button The it
177. ticipant may then edit that blog and delete all entries and comments This configuration is only relevant if entries are created within OpenOLAT When embedding an external blog you cannot determine who will be able to create entries Subscribing to Blogs Course participants can subscribe to a blog via RSS Feed to be informed as soon as there are new entries Including External Blogs You can also use course element to include an external blog Just select Include an external blog already existing when editing it for the first time Indicate the feed link of your external blog in the field URL Generally this URL will have an xml add on Entries of that external blog will appear in your course element gt Once you have decided on what kind of blog you want to embed create your own entries or include an external blog you will not be able to modify your choice later on http www frentix com 28 1 2014 76 OpenOLAT 9 3 User Manual Creating Tasks This chapter explains how course authors can create tasks for their course participants Here you will find an illustrated step by step instruction as well as information on how to adapt tasks according to your needs General Information Tasks are used within an OpenOLAT course You can assign various tasks to course participants electronically and collect their results via OpenOLAT as well Furthermore you can assess those tasks and return them to course participants by means of a
178. tools on your right My entries e Type Show all gt 1 2 3 5 2 4 Entries FZ Fa Select Podcast in the toolbox Insert sce a Semestem Title of learning ee Detailed Type resource 7 Access view Semester Muster course elements on your right oa Semester Wy Cours Muster O Detaled view Mein Test Her Detailed view Daniel Choose position at which you want to ain Mein Kurs Mamie Detailed view Daniel 4 Mein CP Muster insert your podcast course element and esource folder j Danie Detailed view save your settings description and save your settings Indicate a short title for your course element in the tab Title and http www frentix com 28 1 2014 71 OpenOLAT 9 3 User Manual Step 2 Create a Podcast 1 Click on Select create or import podcast in the tab Podcast learning content g Click on Create Indicate title and description of your podcast This information will appear in the header of your podcast Save your settings Click on Next Step 3 Fill podcast with content 1 Click on Edit If you want to add a picture to your podcast header just click on Edit podcast and upload pic Click on Create your own episode Indicate title select audio or video file from your computer and click on Publish 4 Home Infos 498 Members gf Groups Leaming resources dm Library lt lt My Course gt Course editor i My Course
179. tp www frentix com 28 1 2014 29 OpenOLAT 9 3 User Manual Learning Activities in Courses In this chapter learning activities within a course will be explained from the participant s point of view Here you will get information on working with course elements or using additional course features Frequent sources of errors and error reports will be commented on In the section How to Find Learning Resources OpenOLAT user you have already gotten information on how to find an OpenOLAT course Please select from your search results the link in Title of learning resource to get to the course view 4 Set a bookmark On your right you will find the corresponding link in the box Learning resources in the detailed view as well as in the box General in your course view When opening that course for the next time you do not have to go to learning resources first just use the course bookmark in your Home Working With Course Elements In the following you will get a list containing the most important course elements you can use for your course Perhaps you want to use several course elements of the same type or you want to use other terms for that elements For your orientation please refer to the icons to recognize the element s type Enrolment In many courses you have to enroll first There are one or more groups to choose from Select the link Enrolment to become a member of a group Per registration element only one group enr
180. tures consistent with educational guidelines However these structures are flexible enough to allow for various learning scenarios In eLML data will strictly be separated from their representation which means that content is independent of its layout Thus modifications of contents are made only in one place If a lesson is available in eLML format it will be possible to transform it at the push of a button into different output formats such as X HTML for Web SCORM or IMS Content Packaging for LMS PDF Corporate Identities etc For further information please go to the eLML web page Using WebDAV WebDAV means Web based Distributed Authoring and Versioning it is an open standard to transfer files online OpenOLAT supports this protocol and thus helps you to easily transfer files from your computer to OpenOLAT folders Advantages of WebDAV Without WebDAV it is only possible to upload files in OpenOLAT by means of ordinary upload forms You can either select each single file separately or several zipped files at once With WebDAV you can use Drag amp Drop on your computer e g via the Windows Explorer to copy single files as well as entire directories into OpenOLAT folders WebDAV Compatible OpenOLAT Folders Via WebDAV you can access the following OpenOLAT folders Personal folder Folders of all groups Storage folders of courses course owners only Resource folders resource folder owners only Requirements In order to
181. uld be at random or not On the question level you will find more information on display and configuration options in the tab Meta data Here you can also give hints and or the correct solution further described in the section Hints to Solutions and Feedback in a Test On the course level there are further display options When embedding your test or questionnaire in a course you will find these options in the tab Test configuration or Questionnaire configuration You can limit the number of attempts to answer a question and determine how often a user may try and take a test The maximum to be specified is 20 If you specify for the first successful attempt to be valid though a user is no longer able to improve his test results with more tests As long as the user fails to pass the test he can try as often as specified before In order to prohibit a user to access other OpenOLAT functions during a test you can use the option Display only module hide LMS OpenOLAT will be hidden during the test and only be visible again after closing or completing the test If you plan to forbid the menu navigation one question after the other will automatically appear the person taking your test will not be able to navigate to another question To display the menu navigation is still possible just use the option Display menu navigation You can also allow users to make personal notes during a test However after that test those notes will no longer be av
182. urse or group content in a forum or even in PDF and Word files You can furthermore look for users portfolio folders artefacts and documents in any user folder The only exceptions are private folders since they will not be indexed i You will only get search results of the course contents you have access to In order to search in more detail please use the advanced search You will find it when clicking on the magnifier icon next to the full text search box Select the option Advanced search You will be provided with a list of search results that is linked to the learning content along with your search term For more detailed information regarding the search syntax please go to Apache Lucene http www frentix com 28 1 2014 14 OpenOLAT 9 3 User Manual Chat In the OpenOLAT Chat you can exchange messages with other OpenOLAT users in real time Sending Messages By clicking on the two digits xx xx on the top right of the menu bar next to the Instant Messaging status symbol e g green star a list will pop up There you will see all members of your groups logged on at that time To start a chat you just have to click on the name of the one you would like to chat with You can also send messages to offline users After the next login the respective user will receive your message as they will appear as a small blinking letter to the left of the chat icon You will not see the two digits though if the direct chat with group peers has
183. uthor will be explained in the chapter Creating Portfolio Tasks Additionally you can determine a deadline for your portfolio task in the tab Learning content You can define a specific date or set a deadline in relation to that task s collection date If the deadline is over your task will be retracted automatically it will no longer be possible to perform that task el By means of the assessment tool you will have the opportunity to change a deadline for a single user Optionally you can create a message to be displayed when clicking on the course element Portfolio task within your course In the tab Assessment you can preconfigure the display of scores status as well as individual comments Within the fields Hint for all users and Hint for tutors you can provide course participants and tutors with general information on how to make assessments Information on how a portfolio element is seen and dealt with by course participants can be found in the chapter Learning Activities in Courses section Portfolio task Course Element Test I aed The course element Test is used to control achievements within a course Course results will be archived in a personalized way A test has to be imported or created first in the so called IMS QTI format version 1 2 If you have not generated a test before please follow the instructions in the chapter Creating Tests and Questionnaires By means of the course element Test y
184. view Other formats Portfolio template Select position at which you want your ie ww Mein Kurs Muste Detaled view Create Daniel 4 uestionnair LEJ Course means ae Muster Mein CP Daniel blog course element to be inserted and Resource folder DO econ Glossary oe 4 fa Podcast save your settings u Onnar ft aring aans has E Biog A All OpenOLAT authors U Registered OpenOLATusers public Portfolio template i lt 8 Home Into Members Sf Groups fg Learning resources fm Library Question bank a Click on Course editor in the toolbox cass P EPEE ipai 1 2 3 5 description and save your settings Indicate a short title for your course element in the tab Title and http www frentix com 28 1 2014 74 OpenOLAT 9 3 User Manual Step 2 Create Blog a Click on Create Indicate title and description of your Click on Select create or import blog in the tab Blog learning content blog and save your settings Click on Next Step 3 Fill Blog with Content 1 Click on Edit If you want to add a picture to your blog header just click on Edit blog and upload pic 48 Home Infos 4 Members gf Groups aN j Leaming resources lt My Course gt Course editor 18 My Course ami 1 incomplete course elements remain Blog Blog No blog for Blog selected yet Blog Title and description Visibility Access Blog learning content Select bl
185. w frentix com 28 1 2014 68 OpenOLAT 9 3 User Manual Step 2 Create Wiki 1 Click on Choose create or import Wiki in the tab Wiki learning content Click on Create 3 Indicate title and description and save your settings Click on Next 4 Home Infos lt My Course gt Course editor 1 My Course W Wiki S Wiki pn Members gf Groups 1 incomplete course elements remain No Wiki selected for Wiki yet w Wiki Title and description Visibility Access Wiki learning content Select Wiki Selected Wiki No Wiki selected jg Learning resources am Library LEJ My Course S Editor tools Storage folder gf Learning areas Course preview Always hide i Publish Insert course elements Structure Single page External page Choose create or import Wiki h c LTI page CP learning content Lj SCORM learning content E Folder Step 3 Configure Wiki 1 Click on Edit 2 Adapt welcome page Write a text Index and save your settings Explanations regarding the Wiki syntax by clicking on the question mark icon om cr a Create Wiki page Indicate a title for your new Wiki page in the box Create article and click on Create Then click on the red link with the page s title in order to generate and edit that page Adapt Wiki menu Click on Modify in the box Wiki menu in order to adapt that menu according to your needs or
186. wnload all drop boxes button The downloaded folder additionally contains all assigned tasks To assess the course element Assessment just fill in the assessment form Tests embedded in courses will be assessed automatically but you can have a look at different attempts in the assessment tool as well as scores achieved You can also modify the number of attempts manually or add a personal comment Attempts that are not handed in not released are distinguishable from other attempts and may be pulled in By means of the bulk assessment you can assess several users at once Just follow the instructions to learn how to use such a bulk assessment Please consult the context sensitive help of the bulk assessment wizard for further information You can also start bulk assessments of the course elements task and assessment from the group or course structure view http www frentix com 28 1 2014 102 OpenOLAT 9 3 User Manual The evidence of achievement allows you to active or deactivate the evidences for the course Clicking the button Change configuration opens the detailed view You can further initiate a new calculation of all existing evidences by clicking the button Recalculate evidences of achievement All owners of courses have access to the assessment tool as well as members of a corresponding right group and last but not least all coaches Owners may assess all course participants tutors only those they have been assigned to
187. word Protection Given the case that you have just found an interesting course in learning resources and want to get to the course view If you are notified that you do not have enough rights to launch that course this means that the course is restricted to a certain group or to a certain period of time A course may also be password protected which allows authors to restrict course access independently of groups or time Perhaps you have been able to launch a course but later on you get an error message telling you that its authorization has been changed This means that the course author has restricted the access in the meantime or closed that course If the course author changes the password at a later date all users must re enter the password In all cases please contact the course author to grant you access Authorization Regarding Course Elements Perhaps not the entire content of a course is visible or you have no access to certain course elements This means that the course author grants only particular groups access visibility to that element or only for a certain period of time The course element Structure may also be password protected including all sub elements Access to individual elements can thus be restricted independently of groups or time In both cases please contact the course author to explain why you do not have enough rights Course Modifications When working on a course and getting the message that the course has
188. x how to create new pages and how to view different versions of a Wiki page Course Element Podcast i The course element Podcast can either be used to easily provide others with your own audio and video files or with external podcast episodes in OpenOLAT Course participants can see episodes directly within OpenOLAT or they can subscribe to podcasts upload those by means of online services such as 1Tunes before copying them to a mobile device http www frentix com 28 1 2014 53 OpenOLAT 9 3 User Manual Add the course element Podcast to your course Create your podcast in the tab Podcast learning content before editing it Determine at first if you want to integrate an external podcast or if you prefer to create episodes on your own How to create a podcast step by step and further information on other configuration possibilities can be found in the chapter Creating Podcasts 4 Only course authors and moderators are allowed to create podcast episodes by default However all course participants are able to comment on episodes and can assess them by means of 1 5 stars In the tab Access it is possible to adapt these settings according to your needs Course Element Blog amp By means of a Blog you can inform your course participants on news in the form of texts pictures or videos After embedding your course element it is possible to create new entries in the course view immediately The course element Blog
189. you should no longer get that error message Windows Vista Se So a a a ph id oO Click on Computer in the start menu Click on Assign network drive in the menu bar via Further commands Select at the bottom the option Connecting to website Click on Next Check the option Select user defined network source Click on Next Indicate your WebDAV link as internet or network address Click on Next Indicate your OpenOLAT user name and password You can then insert a name for your WebDAV connection Click on Finish http www frentix com 28 1 2014 107 OpenOLAT 9 3 User Manual If you should get the error message This folder is invalid you can download the Software Update for Web Folders from Microsoft and execute it on your computer Now you should no longer get that error message Mac 1 Open the menu Go to in the Finder and then Connecting to server Indicate your WebDAV link 2 Provide your OpenOLAT user name and password 3 Click on OK Linux There are three possibilities for Linux users 1 KDE in the Konqueror indicate webdavs user name WebDAV link Example webdavs jdoe www olat uzh ch olat webdav 2 Gnome davs user name Q WebDAV link Example davs jdoe www olat uzh ch olat webdav 3 FUSE WebDAV directories can be mounted directly into the file system also compatible to OSX for more information please go to the FUSE website Fold
190. your name in the Participants section will your real be on display If you do not want to offer a course chat you can deactivate it in the detailed view of your course by selecting Modify settings in the tab Course chat Glossary A glossary serves to explain terms to be found in your course Texts of a course will be searched for glossary terms results will be marked accordingly When moving the cursor over such a term its definition will be displayed If you want to use such a glossary in your course you have to create one first in learning resources A corresponding link can be found on your right in the tool box Create In the tab Term and synonyms you can determine the technical terms to be explained as well as these terms synonyms In the tab Flexions you can also identify flexions of a term if a Morphologic service is available Course participants will not only be able to see a term s definition when moving the cursor over that term e g referendum but also when moving it over that term s flexions e g referendums referendum s In the tab Definition you can finally comment on these technical terms After creating your glossary open the detailed view of your course and select that glossary in the tab Glossary section Modify settings In your course there will be a link to that glossary course participants will be able to activate or deactivate it The alphabetical index of the glossary can be deactivated in the

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