Sparta SF-424 Quick Reference Guide
Contents
1. Budget s or Researcher Profile s ONLY This is a required field therefore you must provide a response BudgetJustificationAttachment W When Human Subjects is No Assurance Number does not apply NIH HumanSubjectsIndicator 3 1 3 0 8 UNIVERSITY iet QUICK REFERENCE GUIDE THE SF 424 GENERATE PORTABLE DOCUMENT FORMAT PDF COPIES I 2 3 Click the Create Pre submission PDF button in the My Activities box on the left Click the check box to include attached files in the PDF COpy Click OK NOTE DO NOT correct errors in the SF 424 SmartForm Correct errors by modifying the Funding Proposal workspace Click View to display the PDF version on screen or to Save a COpy VALIDATE APPLICATION 1 2 3 Click the Validate Submission button in the My Activities box on the left Click the check box labeled Convert editable PDF attachments into read only PDFs Click OK to continue and submit the validated application to the next workflow step If there are errors resolve per prior instructions or under the direction of the Office of Research Administration click close and then Bypass Validations Type a validation bypass reason in the text box provided Click the Acknowledgement and PDF convert check boxes to select them Click OK to continue and submit the application to the next workflow step with validations bypassed NOTE A link to the most recently generated PDF version is displa2. QUICK REFERENCE GUIDE THE SF 424 This quick reference guide will show you how to create an SF 424 check it for errors and validate the SF 424 submitting it to editors readers or a submitter The guide includes CONTENTS A 5F 424 isitin orrein deed EA dal Gad ate voce EEEE 1 CREEK FOF Errors dand WANG AUS ncsacacncssanteentnecnesnsccneswatenticnesesteas 2 For additional assistance contact the ITS Service Desk at 216 368 HELP 4357 Detailed SF 424 mapping information is available in the SPARTA user manual 1 Locate Funding Proposal in My Home and access its workspace 2 Click the Create Update SF424 button in the My Activities box on the left 3 Click OK to continue Figure 1 Background processing to create the SF 424 may take a few minutes The activity screen will close when background processing is complete WARNING Selecting OK below will override any manual changes previously made directly in an already created SF424 form Do not use this activity if you are making a correction requested by a Specialist If this is the first time this activity is being executed select OK and this activity will create your SF424 application If this is not the first time this activity is being executed selecting OK will override any manual changes made in the SF424 form Select Cancel if you do not wish to execute this activity Use this activity to create and update the financial information on your SF424 Appli
3. cation NAVIGATE TO THE SF 424 WORKSPACE 3 Click the tab labeled SF424 Summary 4 Click the name of the submission to sponsor to open the workspace and begin editing EDIT SF 424 DETAILS 1 Click Edit Grant Application 2 Typeinan Application Filing Name 3 Select any optional forms which should be included with the application 4 Click the Continue button NOTE At this point the majority of fields in the application should be pre filled based on prior responses gathered from the Funding Proposal Budget Researcher Profile s and SPARTA itself 5 Click Exit to return the SF 424 workspace Figure 2 The SF 424 summary tab is located near the bottom of the Funding Proposal workspace History SF424 Summary SF424 INFORMATION SF424 Tracking SF424 Received Date Time SF424 Status Updated SF424 Current State PDF Version Name el qe SF 42400000084 for FPO0125459 CHECK FOR ERRORS AND VALIDATE IDENTIFY ERRORS AND WARNINGS 1 Click the Validate Submission button in the My Activities box on the left 2 Aseries of errors highlighted in red and warnings will appear 3 Each of these errors must be remediated before continuing Figure 3 To view an error in the context of the application click the Jump To link in the far right column not pictured NOTE DO NOT correct errors in the SF 424 SmartForm Correct errors by modifying the Funding Proposal
4. yed in the Funding Proposal workspace QUICK REFERENCE GUIDE the SF 424 Figure 4 Workspace activities Application Status Pre Submission 2 Edit Grant Application dl Print Version pig View Differences Activities Ea Validate Submission cdi Bypass Validations E Assign Submitters FA Assign Editors and Readers cy Log Comment ean Import Subaward 7 Create Pre submission i PDF OPTIONAL IMPORT SUBAWARD 1 Click the Import Subaward button in the My Activities box on the left to upload the R amp R Subaward budget forms downloaded from budget module NOTE The proposal must indicate that subawards apply or this activity will fail Once submitted to grants gov tracking number and status will appear on the SF 424 Summary tab 10 10 2013
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