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SIMS User Manual

1. C This athlete is uninsured lt unknown gt A This is the athlete s primary policy Insurance Provider Provider name and address Aetna life ins Phone 877 626 2299 Policy type PPO v Coverage C Medical _ Dental vision rx _ Employer notification required C Authorization required Authorization phone AWB n W289106114 Group number 474947 Contract code Service code Effective Expires Deductible Rx BIN Rx PCN Rx group 8 15 2011 I Cee eat You can also scan or select an image of an athlete s insurance card using the button Cool Tip Notes tab The Notes tab is used to store a Medical History Medic Alert information and any general Notes on the athlete Cool Tip Page 17 Forms tab The Forms tab is an optional tab that allows you to record if and when the forms you track were received For example you might want to track whether a medical consent form has been received To enable the Forms tab and define the forms you want to track choose Tools Options from the menu select the Database tab and click Athlete Settings Injuries Maintenance Physician Visits and Referrals tabs These tabs show a history of all injury injury maintenance physician visit and referral records that have been enter
2. The Injuries tab lets you determine which injuries Bias es Title Coach s Report illnesses and problems will be included on the report Injuries and Illnesses Problems The Injuries and Illnesses section CO ntains options 7 Open but not cleared for participation 7 Open F Discharged oie ee Ta V Open and cleared for limited participation specific to injury illness records Open and not cleared Ji open and deared for fil parscpation Use simplified injury descriptions for participation will include those records that have not ome Only show team related injuriesforoblems Only print selected injuries problems been closed and where a date has not been entered for the return cleared for limited participation or cleared gii 3 3 Lee for full participation fields of the injury illness record Page 40 Reports Open but cleared for limited participation will include those records that have not been closed and where a date has been entered for the cleared for limited participation field but one has not been entered for the return or cleared for full participation field of the injury illness record Open but cleared for full participation will include those records that have not been closed and where a date has been entered for the return or cleared for full participation field of the injury illness record The Closed checkbox will include injury illness records that have been closed Some reports also have
3. want to record a return to pharmacy This option is for users who receive medications from a pharmacy and then return medications to the pharmacy when they have expired When you click Next after selecting this transaction type you will be prompted to enter the quantity returned date and any comments Correcting Transactions Transaction records can be edited by double clicking the record from the transaction grid or by right clicking the record and selecting Fdit Fields other than name medication and drug number can be modified Due to the sensitive nature of pharmaceutical recordkeeping deleting pharmaceutical transactions is not allowed In the event of a recording error you can work around these limitations by creating one or more new transactions that negate the incorrect transaction For example let s say you record a distribution of 12 aspirin to an athlete but select the wrong athlete while entering the transaction To correct you would create a new distribution transaction for the wrong athlete entering negative 12 as the quantity when prompted You should also clearly state the reason for the correction in the comments field of the transaction Once you ve negated the original transaction you can go ahead and record a new distribution to the correct athlete Modification History E Edit Transaction Due to the sensitive nature of pharmaceutical recordkeeping SIMS anea maintains a history of any c
4. SIMS Sports Injury Monitoring System User Manual Version 9 0 Yearapyscenter flantech NCAA Injury Surveillance Program Copyright Copyright 2006 2015 FlanTech Inc All rights reserved Trademarks SIMS is a trademark of FlanTech Inc Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation Other brand and product names are registered trademarks or trademarks of their respective holders Disclaimer and limitation of liability FlanTech Computer Services assumes no responsibility for any damage or loss resulting from the use of this manual FlanTech Computer Services assumes no responsibility for any loss or claims by third parties which may arise through the use of this software Be sure to make backup copies of all important data on other media to protect against data loss Important Please read the SIMS End User Software License Agreement before using the accompanying software program s Using any part of the software indicates that you accept the terms of the SIMS End User Software License Agreement Software download available The latest version of SIMS is available for download from our website at http www flantech net sims_download htm A password is required in order to install the download please contact technical support for more information Page ii Copyright Introduction The field of sports medicine has been expanding in its ability to provide quality care
5. 16 SIMSREPORTS r Workstation tab Note the paths of the System folder and Default database 3 Move Shared Folders to Server Quit SIMS and move the System and Data folders see Step 2 to the desired location on your server Make sure that all SIMS users have full permissions rights to the two folders Networking on Windows Server 2008 and Windows Server 2008 R2 with SMB2 Microsoft has acknowledged that the Server Message Block version 2 SMB2 protocol may cause stability problems with applications such as SIMS that require real time file information on files accessed over a network These problems typically reveal themselves in SIMS as errors resulting from corrupted index files Microsoft has released two hotfixes linked below to resolve this issue Note that the hotfixes may be required on both the server and the SIMS workstations e http support microco r me e a e http support microsor kae mo E e Also please ensure the latest Windows service packs have been installed to both the server and the SIMS workstations Networking on NetWare Servers Novell NetWare users may need to turn off file caching and opportunistic locking OPLOCK settings on the client workstations Please consult your NetWare documentation and the link below for more details A e eom support php search do cmd displayKC amp externalId 10091561 4 Reconfigure SIMS Restart SIMS a Ifyou have moved the System folder as described in Step 3 as opposed
6. If the injury is a recurrence of a previous injury mark the Reinjury checkbox Use the Case is closed checkbox to indicate that the injury illness is no longer being treated or monitored The Flag for review checkbox is typically used when you do not have all the details of the injury illness and need to come back later to update the record A red flag is displayed on the main grid next to any record that is flagged for review The Paper copy filed checkbox can be used if you need to track that a printed copy of the injury illness has been filed The Visible to administrators only checkbox will cause the injury to be hidden whenever you are logged into SIMS with a user account that is not designated as an administrator account Selecting Clinical Impressions SIMS has more than 4 000 clinical impressions from which to select To select a clinical impression click the Clinical impressions link or choose Add Remove clinical impressions from the drop list When entering new injuries the default list will show your frequently used clinical impressions Any clinical impression can be designated as frequently used by right clicking the item and selecting Frequently Used From the Select Clinical Impressions window two methods are available for locating clinical impressions Search The Search method allows you to filter the clinical impression list by entering a single word multiple words or even parts of words to match For ante
7. contact types will be listed under When importing athlete contacts and primary insurance provider For each type listed indicate whether you want to Keep any items of this type that already exist or Remove existing items of this type before importing When the Keep option is selected import data of that contact type will be added to any contacts that already exist The Remove option is handled as follows e For each existing athlete the Import Wizard checks to see if any records already exist for each contact type or primary insurance e f there is import data for the contact type any existing records for that contact type are removed before importing the contact For example if the contact type is Emergency contact primary the Import Wizard will first look to see if the athlete s import record includes information for this contact type If it does any existing Emergency contact primary records for the athlete will be deleted even if there are more than one and the new information is Page 52 Appendix B Importing an Excel Worksheet then imported If the import record does not include information for the contact type existing records of that contact type are not removed from the athlete record Step 5 General import options and beginning the import If you are like most users you only keep track of one school or club in your database For users who keep track of multiple institutions use the mport to this institution sett
8. 1 000 exposures The number of participants can be entered as a simple number or you can click the blue participants hyperlink to invoke the Participation Wizard The Participation Wizard will walk you through a series of prompts that let you indicate which athletes participated in the activity and for those who didn t the reason why Based on your responses the wizard will calculate the number of participants and total exposures to injury The total exposures to injury can also be entered as a simple number or you can click the blue exposures hyperlink to invoke the Exposure Calculator Typically the number of exposures will equal the number of participants but in some cases the numbers could be different For example in baseball you might want to count exposures by inning rather than by game in which case an athlete who played the entire game would have 9 exposures The Exposure Calculator allows you to designate the method for calculating exposures Arant CA CAIL N lL A rA AIL rn n A lI R na t L At nro FICA Th AKro fo ran h A A AC AARAA AVAACIIFA Ar u MAAA ArTIInN Hig 1 FA Ay Di dC COUIG pe Ir Il u eq au Tl tnat orqa fF ice TnerelQ ne Nas one ex DOSU re OC ODDOrtUNITV TO De injured If the player dresses for a game but does not play he was not exposed because he did not have an opportunity to be injured during the game Other This section is for recording the general type of equipment worn
9. Editing Medications To add a medication right click the medication E Medication Detais STS grid and select New Medication from the 2N Aspirin Quantity on hand 1102 V I am currently tracking this medication context menu To edit a medication double Inventory Summary Medication Details click it on the medication grid ems a The Medication Details window consists of an T Inventory Summary and the Medication Details 2 E section The Inventory Summary lists the el IO eee quantity on hand and other details of any drug numbers that have been entered for the medication The expiration date will be iBMNEMEGGMENEed if a drug number has expired If you are not tracking drug numbers you will typically have only one item listed in the Inventory Summary Page 34 Pharmaceutical Inventory The Medication Details section provides several fields to describe the medication Several of these fields default prescriber default distribution units and distribution instructions are used as default values when entering athlete related transactions Another important field is the restock point which will cause the medication to be highlighted in yellow on the medication grid when its quantity on hand falls below the designated value Recording Transactions To record a distribution or a change in quantity E New Pharmaceutical Transaction z click the New Transaction button below the Select a med
10. SIMS Basics View Menu Items The view menu lets you navigate the main areas of SIMS The Athletes items on this menu are the same as those available from the Injuries and Illnesses navigation bar described later in this section Injury Maintenance Physician Visits Activity Calendar Reports Tools Menu Items Tools Window Help Wizards The Wizards submenu is described below iN Wizards 4 Lookup Lists The Lookup Lists submenu is described below Lookup Lists gt Drug Testing Lets you create a record of athletes Drug Testing History History that have been tested Deletion Recovery Deletion Allows you to recover certain types of File Maintenance Recovery records that have been deleted i g l ee aremt File Tools for maintaining your database Options Maintenance Security The Security submenu is described below Options Options for configuring SIMS Tools Menu Items Wizards TEE Archive A tool for archiving your SIMS data Sg Mail Merge Mail Merge A tool for outputting SIMS contacts to a Random List Generator Microsoft Word mail merge document Team Setup Random List Generator Typically used for drug test selection this wizard lets you generate a randomized list of athletes Year Incrementer Team Setup Lets you add and remove teams to from the database Year Incrementer An end of season tool for updating the eligibility status of your athletes Page 7 SIMS Basics T
11. both physicians and athletic trainers and can be stored electronically for an indefinite period of time Within the athlete s record is an area for demographic information on his her addresses permanent and current personal physicians and any specific medical alerts that may be present The system has an optional Insurance Tracking Program that manages the information relevant to the athlete s insurance and the costs associated with the care of injuries An important aspect of the program is that all reports are printed with the current time and date and become a permanent part of the patient s record This provides an accurate chronology of the events affecting the athlete s participation To gain maximum utility from the documented data SIMS provides a series of consistent reports i e Coaches Reports Active Injured Lists and Supervisor Reports that stem from the daily progress reports The data files may be generated and used in statistical packages for analysis of various aspects of the local data Simple graphs and charts can be developed to meet the needs of the individual institution Page iii Introduction Contents HAS CAN ACI OWN ose caus eects tein at es edie nee ec ous yacwedoname nese tus ae esas sneha nw taacwoessceuse ngs esaneacenceuesneuecsedcnunesennpunececasanes 1 Hardware and Software Requirements cccccssseccccseccccenscccceesececseecceceesccessuecessuneceseeneecesegecessugecetseges 1 Fake gies ogee n
12. ferment th dt Assessment notes SOAP will be filtered as you type You can also use the Show all teams and Only show current roster checkboxes to filter the list to your liking Show all teams V Only show current roster Create Record Cancel You can also elect to copy selected information from the athlete s most recent maintenance record to the new maintenance record To do this mark the appropriate checkboxes and the corresponding data from the most recent record will be copied Page 25 Injury Maintenance t tn AAs e traAnEmnAaNntoc Arn FAR CAmnARAYK CIM 4 Ar tn eS mamaca analrernananrN antarana N Far anannthanr Nas r rh FRA l A I FFAA T O gav s trea r near g OT O Sa f O Ors aa 12 a TO no se a reaav er a rao j O mA NO ner aay CIl K a ne ONY Tron a previous day link to copy all or selected injury maintenance records from the previous day The Edit Window The Injury Maintenance edit window will appear whenever you add a new record or when you edit an existing injury maintenance record by double clicking the athlete s name General tab The General tab holds details of the follow up General Assessment Medications including the date and time the related injury who e saw the athlete and where they were seen Four ii checklist tabs are also provided for recording the a Sea Goan a related procedures Modalities Rehab Tests and eer so Other Soe oo Checklist items ar
13. for both the athletic and non athletic populations Professionals from several different medical and paramedical disciplines have come to the forefront as leaders in the early recognition and care of athletic injuries As a result of the close cooperation among these various professions recovery from athletic injuries is now handled by the Injury Prevention Team This team consists of the team physician athletic trainer physical therapist coaches and athletes Their primary function is to use their respective skills to supervise the health and welfare of the athlete The key factor in the success of this team is ongoing and reliable communication Not only do the physicians and athletic trainers coordinating health supervision need to communicate but also the coaches and athletes need to be kept informed Since the physician cannot be in all areas associated with the injury care they must rely and supervise the professionals who manage the day to day sports medicine programs Most commonly this manager is the Certified Athletic Trainer The strong professional interaction of these specific disciplines means there must be close cooperation in all aspects of the programs It is important for the physician to be aware of and concur with the daily injury care programs being managed by the athletic trainer At the same time the athletic trainer must understand and follow the programs prescribed by the physician To maintain this communication link we ha
14. hand and expiration date Pharmacy Returns Lists medications returned to pharmacy Fields include transaction date medication drug number expiration date quantity used and quantity returned Quantity on Hand Displays the quantity on hand for each medication with option to include transaction history by medication Default fields include medication dose usage unit dose and quantity on hand Reconciliation Report In a given date range for each medication shows the number of units at the start added during used during and the amount remaining at the end of the period Insurance Billing Reports Reports that summarize insurance billing information These reports are available only when the Insurance Billing feature is enabled Insurance Bills Lists insurance bills with option to show only bills that have not been paid in full Default fields include athlete name identification number bill date billed by reference bill total amount paid amount due last payment and injury side description Optionally all details of each bill can be displayed including bill comments service items and payment items Insurance Payee Summary Lists amounts billed by each payee Default fields include billed by payee total billed total paid total due and bill count In addition you can elect to display the injury side description or the total amount paid by a single payor A bill summary option is
15. kigna akeg Page 10 B Incremental Text Drop Lists Many of the drop lists in SIMS will allow you to manually enter text as an alternative to selecting an option from the list As you type the best guess will be filled in automatically SIMS Basics 1 15 2007 Time 10 03AM Last First Team Abrams s si Aaron oo WRESTLING a Find name You can also add new items to these lists on the fly simply by typing them in Once you leave the list by pressing the Tab key or clicking on another control you will be prompted to add the new item to the list Once added the new item will be permanently available from the drop list Category Subcategory Drop Lists When you select certain input fields they will split into two drop lists The drop list on the left will contain a list of categories Once a category is selected the drop list on the right will be updated with a list of subcategories based on the category that was selected Date and Time fields You can right click on date and time fields to bring up date picker and time picker windows respectively These windows allow you to quickly select the date or time using your mouse Sorting Most grids can be sorted in ascending or descending order To sort by column double click the column heading to sort in ascending order To sort in descending order double click the heading again Find name Most of the main grids allow you to quickly locate a specific athlete by filt
16. not previously established a database you will be prompted to open or create one What would you like to do C Open an existing database If you have an existing database select Open an Work with a sample database existing database and click Continue Select your Create a new database database when prompted If you do not have an existing database select Create a new database and click Continue Page 2 Installation Step 1 Select the name and location you want to use for the SIMS database then click Next If the database location does not exist you will be prompted to create it Step 2 If desired you can copy the settings from an existing SIMS database In most cases you will select Use the SIMS default settings option Click Next to continue Step 3 The final step allows you to review your selections before continuing Once you are satisfied with your selections click Finish Create Database The following screens will appear only if the Create a new database option was selected in step 3 Step 1 Select database location Type the name for the new database SIMS Enter the location for the new database C Users FlanTech SIMS Data NOTE A new database can only be created in a new or empty folder If you select an existing folder as the location it must be empty Finish to create your database Register Database Once your software has been initialized you will be prompted to register any
17. of date and time to get this information even though some of those injuries may have been closed and would not appear on a report printed as of today Teams tab The Teams tab lets you select which teams will be included on the report In applicable reports you can also elect to include athletes that are not on the roster of any team by marking the Also include non roster athletes checkbox The Used linked team values when available option available on most injury related reports determines how data are grouped into teams When this box is checked the report will use any teams that have been selected using the Linked Team feature to determine the team that records are grouped into If the box is not checked SIMS will place any records where the related team cannot be determined into a No Team Specified or similar group Athletes tab The Athletes tab lets you determine which athletes will Customize Report Tite Coach s Report be included on the report Selecting All will include any athlete who is or was at one time on the roster of the Athletes All teams you selected on the Teams tab Select Current aa roster s to only include those athletes currently on the ae roster of the teams you ve selected If you want to manually select the athletes to appear on the report click the Selected option and select the desired athletes from the Select Athletes window that appears Injuries tab
18. reporting Coach s Report Normally used to list participation statuses of athletes with open injuries illnesses and problems By default shows athlete name participation status injury side description and coach s comments A Show extended details option allows you to also show onset and return dates days missed days returned and injury progress Daily Injury Maintenance A list of injury maintenance records for a given day Default fields include athlete name time seen modalities rehab etc who seen by location and injury side description Checklist details and SOAP notes can also be displayed Injury Maintenance Checklist A checklist for selecting modalities rehab tests other items for use in the training room The list can be printed with names names and injuries or just a blank list Management Report Similar to the Coach s Report lists participation statuses of athletes with open injuries illnesses and problems Shows athlete name participation status injury side description and initial assessment notes plan Supervisors Report Another report typically used to list participation statuses of athletes with open injuries illnesses and problems By default shows athlete name injury side description participation status and team Several other fields can be optionally included such as time loss dates time loss counts description of onset initial assessment notes plan most recent in
19. to having copied it e You will receive an Invalid System Folder message click OK if you receive this message Page 4 Installation e A Select Directory window will appear Browse to the System folder that now exists on your server Highlight it and click Se ect b If you have moved the Data folder as described in Step 3 as opposed to having copied it e You will receive an nitialization Error message stating that your database could not be found click OK if you receive this what mould you lke to do message _ Open an existing database ork with a sample database e lt A prompt will appear giving you the option to Open an AE existing database or Create a new database cancel from this e window using the or X button Continue gt gt i c From the SIMS menu choose Tools Options and click the File Locations button on the Workstation tab Use the browse button fas located next to the System folder input box to select the System folder that resides on your server Then use the browse button located next to the Default database input box to select the database contained in the Data folder that now resides on your server Click OK to save your changes and exit SIMS d Restart SIMS Your database should open automatically If it does not repeat step 4c 5 Configure Subsequent Workstations On each remaining workstation install and initialize SIMS as described in the previous section Once initialized f
20. 50 Appendix A External Documents Appendix B Importing an Excel Worksheet If one is available to you a list of athletes in Excel format can save a lot of data entry time if you import it using the Import Wizard The Import Wizard will import athlete names identification numbers addresses and more The most important things to understand about using the Import wizard are e The layout of the Excel worksheet must follow the guidelines of the SIMS Excel Import Guidelines document The document is available from the Windows Start menu under the SIMS folder or by clicking the blue link from the first step of the Import Wizard It explains in detail which data must appear in each column For example the athlete s last name and first name must appear in columns A and B respectively e Only the first worksheet of an Excel workbook file will be imported To import an Excel worksheet choose File Import Excel Worksheet from the SIMS menu Step 1 Select a file Once you ve made sure your Excel worksheet is in the required format use the browse button amp to select the file to import Remember that only the first worksheet of an Excel workbook file can be imported Step 2 Preview the data to be imported This step allows you to view the worksheet data before it is actually imported Here are some helpful hints for working with the worksheet preview e lf there are any cells that do not meet the requirements described in the SIMS Excel Im
21. Default fields include athlete name identification numbers birth date height and weight You can also choose one of the following fields to include on the report body fat eligibility status medic alert physical position and sickle cell trait Page 44 Reports Activity Calendar Reports Reports that summarize activity and exposure data Activity Calendar Shows activities in list or calendar layouts The Group by Month option displays activities in a calendar grid one month per page The other Group by options show a simple list of activities with fields including activity start date and time finish time activity type location and opponent and team if more than one team is selected for output Activity Exposure Summary Lists activity count total exposures average participants injury counts and injury severity counts for each activity type classification or surface Pharmaceutical Inventory Reports Show pharmaceutical transaction details and quantities on hand These reports are available only when the Pharmaceutical Inventory feature is enabled Distribution History Lists pharmaceutical transactions Default fields include transaction date athlete name medication unit dose quantity who prescribed by who dispensed by and comments Expiration Summary Lists drug numbers that will or did expire in a given date range Fields include medication drug number quantity on
22. Illnesses Lists injuries and illnesses Fields include athlete name injury side description onset and return dates and time loss counts days games practices missed A summary is included on the final page of this report which includes several pie charts and a time loss summary Injury Activity Summary Lists the number of injuries and average time loss for each activity type Injury Maintenance Summary Lists counts of each injury maintenance checklist item modalities rehab tests other The default view of this report displays each item name along with a count UCR and total cost for the item If you elect to Subtotal by Months the report will show a chart of monthly totals for each item Injury Summary Table Summarizes activity calendar injury counts and exposure rates Activity calendar summary shows number of games practices etc and gives the average number of particpants and exposures for each Injury summary shows the number of incidents incurred during each activity type broken down by the severity of the injury Also provides rate of cases per 100 athletes and rate of cases per 1000 exposures Physician Visit Summary Lists counts of physician visit diagnostic tests and surgical procedure items Athletes Reports Output in these reports is specific to the selected athletes Athlete Contacts Shows contact and insurance information for each athlete Athlete Forms Lists when
23. Insurance Billing You can change the report category using the buttons along the left side of the view The box to the right of the buttons will show a list of reports in the selected category You can also use the All button to display all available reports Configuring Report Options fad lt i e Reports a pacis Report Usts open inpetes ard iresses Fields radue nare npsy partdpaten status Atictes a _ mt ists opa m Day inu anions ce rts eet Nenagerert Repor Ateis on katy Calencer rpsries ard tinesses Inventory rasce Darg Pa ah Ypy Mantenance Phyacian Vens istiy Canda harsacsuteca inventory Inarexe Diino Repor Once you ve located the report you want to print double click the report name from the list A Customize Report window will appear that allows you to configure how the report is displayed Configuration options will vary depending on the report but each of the tabs described below is common to all reports Report Title The report title can be modified from the top of the Customize Report window Layout tab The Layout tab more than any of the other tabs will vary from report to report Typically this tab will offer options for sorting and grouping the report output One option that is often available from this tab is the Group by team option When multiple teams have been selected from the Teams tab this checkbox determines whether the out
24. JEA 8 o e an COMOKTHORIN Crisler u T LAR PR 1220 P 4 AM novaa wor Creches 1 y x gs tani ani pa Am Weaght Trae Osier 11 Injury Maintenance Ing tenan AM Weight Trower Crster 11 AM nomd Crater li w CONDITIONIN Crisler 11 R 5 za ii p E ma ps 8 AN ronda Crick w M Wags Tree men aw eg Tr Crisler li Ov ph Br Physoan Ves Prod rt Physoan Visits Am HOTIN Crgier i1 AM eight T Crster u AM egnt Crisler i en ont m d Crisler 11 Bey wy z m 0 a 2 a Es s srda ija o Activity Calendar ay Crster u 03 15 P vegt 7 and gt M Crisier u AN Cnsler 5 N E M Craie 10 i ay Crisler 10 3 74 35 27 J5 C ermeceutical Invento z p g psl A c N Ez Pa Ba Pharmaceutical lrventory aw Crisler 10 0100 PM WeghtT AM Osier 10 T aw golf cours u E ii am Crisler 11 a aw Crister u Insurance birg po Si Inaurance Billing an Crisler e DO EGUI aw gn hes ii A 0 9 06 Weight Trai AM dvds r ii AM Cnsier il i 1 Renee ts Cucawew Record EOF 49 Exchene NUM e e e e e d e e Activity Calendar Calendar View Activity Calendar List View Page 31 Activity Calendar Adding New Activities There are several methods of adding new Activity Calendar records e From calendar view right click inside the box of the day the activity occurred and select New Activity e From calendar view double click inside the box of the day the activity occurred e From list view right click the grid and select New Activity e Click the button from the to
25. Og Comprei Wrap OO OLI mens JOO 0 0 a Macange JOOOO OF ms 10 ODF neuro ry T Hl i E ry mimin m Emagen ry O OO 0 OFF impi sim JO 000 OFF Phone U O U G O O G LOD Comper active recovery D00000 0 OG ew O GO O O G O GO CLJ E Suppor OOOO O00000 0 OG cotawninipoot OOOO clbeleleclclelelale LO OO OOO OOO OOO OO Oot OOOO oog 0 0 000 OO ORJ Paratin mii f mimi OOOO An alternate method for quickly adding injury maintenance records is to use the FastAdd feature This feature is accessed by clicking the FastAdd link at the top right of Injury Maintenance view You will be presented with a list of your athletes in checklist format so that you can simply mark the modalities that apply When you click the Save button an injury maintenance record will be created each row that has at least one checklist item selected Adding Rows When you first open the FastAdd feature your entire roster will be listed based on the team or teams you have selected in the main view Athletes with open injuries will appear with those injuries already selected and athletes with multiple open injuries will be listed multiple times Occasionally you may want to create an additional row for an athlete To do this right click the athlete s name and choose Add Another from the context menu Pag
26. a No injury selected option which determines whether records are displayed that have not been linked to an injury illness record The Problems section of the tab determines whether Open and Discharged problems are included in the output If the target audience of your report is not likely to understand the detailed clinical impressions used in SIMS you may want to mark the Use simplified injury descriptions checkbox This will convert clinical impressions like Foot Fracture Metatarsal Base Stress into a simplified description like Foot fracture In some reports you may want to only include records that have been designated as team related using the This injury occurred as a result of a team related activity checkbox Mark the Only show team related injuries problems checkbox if you only want to include these records Finally the Only print selected injuries problems checkbox will open a Select Cases window that allows you to manually select the injuries illnesses and problems that are included on the report This option supersedes all other options available on the tab Injury Types tab The Injury Types tab lets you determine the Body Parts seme Title Coach s Report and Conditions that are included on the report Only injuries with the types you select are included on the Injuries and Illnesses Problems J Open but not deared for participation 7 Open F Discharged report V Open and cleared
27. a both refer to the Same athlete or if they are Not the same athlete During the import the Import Wizard will use the value you select to determine whether the import record should be added as a new athlete or update an existing athlete In this step you will also see any import rows that cannot be imported An explanation will appear in the Match Status column Step 4 Options for updating existing athlete records Note You might not see this step This step appears only if one or more import records matches an existing athlete record in the SIMS database If you do not want to update your existing athlete records and only want to import athletes that don t already exist mark the Only import new athletes that do not already exist in the database checkbox If you elect to let the Import Wizard update your existing athlete records the Athlete Update Options settings will determine how notes medic alert contacts and insurance information are imported For notes and medic alert text indicate whether you want to Append import file notes medic alert to the existing notes medic alert or Replace existing notes medic alert with import file notes medic alert The Append option will keep your existing information and add the new information at the end The Replace option will overwrite the existing information with the new information If any contact or primary insurance information has been detected in your import file the associated
28. a is 1 designed to store follow up events e sires such as treatment and rehab Of Sea procedures Progress SOAP notes a ii a oan oa and assessments are also recorded memme memm SyscEwronee imesh oe here Injury Maintenance view shows a a list of your injury maintenance P records filtered based on the date aa aad range and team or teams you have b z selected You can change the date range by clicking the blue date aso tg range link just above the grid You Z lt Find name can also use the arrow buttons to move forward or backward one day at atime Adding Injury Maintenance Records There are several ways of adding new Injury Maintenance records e Right click on the Injury Maintenance grid and select New Maintenance record gt e Clickthe button from the toolbar e Select File New Maintenance Record from the menu Each of the above methods will invoke the New Injury Type the athlete s name or select it from the list below Athlete Maintenance Record window From this window select a Leslie Barnes Injury Iliness or Problem name from the list and indicate the injury illness problem 1072 2011 Ser God abun Tew Pair Lely Copy the following information from the athlete s most recent injury maintenance record to which the record will be linked To quickly find an athlete __ General tab details on the list begin typing the athlete s last name and the list
29. also available which lists the bills associated with each payee Insurance Payor Lists amounts paid by each payor Fields include payor bill count and total paid Summary Insurance Service Lists amounts billed by service item Default fields include service item count and Summary total billed In addition you can elect to display the total amount paid by a single payor Page 45 Reports All Reports Lists all available reports Page 46 Reports Appendix A External Documents Most SIMS records allow you to attach a File Action View document using the External Documents a aa aaa feature For example you might want to attach Currently viewing documents linked to bo a 8 Yngwie Malmsteen an x ray image to an injury record or a dictation Athlete Profile file to a physician visit record A Medical History Formdoc A released 1 10 2014 11 40 AM BHI 6 19 2014 3 57 PV i SIMS Medical Info Addition pdf You can attach files that already exist on your A gt 4 29 2014 2 20 PM hard drive or use your scanner to scan a new file You can even store your attached O 100 MB free of 100 MB documents in the cloud so they are kept in a secure storage area 1e OU select are not Trui a Di e tney ar Nn vour database Rather what is stored in SIMS is merely a shortcut to the document i e the file name and location not the file itself Accessing the External Docu
30. ame Information section of the tab is available whenever a game competition has been selected as the Team Activity This section lets you record information penalty and scoring information regarding the selected activity Page 22 Injuries and Illnesses The Equipment section lets you record the applicable equipment worn by the athlete at the time of the injury Initial Response tab The nitial Response tab is used to document the General Onset Details Initial Response Initial Assessment Maintenance Physician Visits Referrals specific injury management procedures that were Seen by Anderson Filmore Action taken Returned to play used at the time of injury cane Response notes Blood Work up Bone Scan C T Arthrogram C T Myleogram Clinical Exams Donovan Clyde OOOO 3 Customizing Checklists E M G Evaluation Flexibility Tests Immunologic Laboratory Studies Medical Evaluation N C V Neurologic Studies Neuromuscular Exam Neurovascular Exam OOOOOOOOOO Initial Assessment tab The Initial Assessment tab lets you record your General Onset Details assessment of the affected body part at the time PE ae a ra a e ee t h e i nj u ry O C C u r re d n C Not apphaitie a posterior shoulder pain E pain with seated Ea A oO posterior humeral glide posterior pain flexion and So bead i 2 ONot applicable abduction strength wnl He returns to play for second half wi
31. ame and the list will be filtered as you type You can also use the Show all teams and Only show current roster checkboxes to filter the list to your liking C Show all teams V Only show current roster Page 29 Physician Visits The Edit Window The Physician Visit edit window will appear whenever you add a new record or when you edit an existing visit record by double clicking the athlete s name General tab The General tab holds basic details of the visit including the visit date and time type of visit the related injury scheduled attended status the physician who saw the athlete and where they were seen and general notes qe a ee operated anesthese wel and recovered v T fors He was re returned to his father s hotel mih metructors for wound care cutch weightbesnng bra ady use and pan mediane dosage He mir JOC fi regarding the visit Procedures tab The Procedures tab allows you to document the tests and procedures carried out during the visit The appearance of the tab will differ depending on whether you have selected Surgery as the visit type When a non surgical visit type has been selected the Procedures tab will contain a checklist of diagnostic procedures To the right of the checklist a text area is available where you can record the results of each procedure you have selected To customize the checklist right click it and choose Edit checklist from the context menu When a sur
32. and choose Edit from the context menu To delete an entry right click it from the Entry Dates list and choose Delete from the context menu Page 61 Appendix D Concussion Assessments
33. and if each form recorded on the Forms tab of the Athlete record was received Fields include athlete name form name whether received and date received on This report is available only if the Forms feature has been enabled Athlete Insurance Cards Lists insurance card images for each athlete Identification numbers and date of birth can be optionally included Detailed Injury Report Lists details from General Onset Details Initial Response and Initial Assessment tabs of selected injury records This is the same report that is available from within the edit window of individual injury illness records Injury Maintenance For each injury illness and problem lists all related modalities rehab tests and other items maintenance notes and assessment information Fields include athlete name injury side description onset and return dates date and time seen maintenance item details who seen by location participation status strength range of motion stability progress swelling pain resolution and functional level Other optional fields include description of onset medications and extended assessment details Physician Visits Lists physician visits records Summary report fields include athlete name visit date and time visit type physician and injury side description Detailed report option also includes location tests or surgical procedures and comments Team Roster A simple list of athletes
34. at once Step 4 Reviewing Imported Data in SIMS Once the account changes have been accepted you can view the imported data of each affected athlete by opening their athlete record You will need to close ACMC to do this A deliberate effort has been made to keep information entered by the athlete separate from information entered by the AT If you look at the Contacts or Insurance tabs of the athlete record you will notice that athlete entered items are listed in bold type while AT entered items are listed in regular Page 57 Appendix C AthleteConnection Services type You will also notice that athlete entered items cannot be modified with the exception of the notes and comments fields Current Address a Permanent Address Parents eee eas Pee pean a ee ge pi Dar a eae ae r E Lh EZEN iy oi IG TaS fn gene ge eee val friiric tho ant r VAIL AN ant TH CTH r V tram thana lict anv nn tha Att anat FAT or FA CTC Ar gi T C ick Tne enT rrv OU ar i O CODV Tror N TNE HIST Oi A rine eft TNeE f Or G acts ol Insurance tab and then choose Duplicate from the context menu An exact copy of the athlete entered record will be added which you can edit ew Remove ain Medical History Medic Alert and Notes fields are handled differently as the athlete entered data are actually merged with the existing text of the field To differentiate each line of athlete entered text is prefaced with a You are f
35. avigation bar 44 4 July 2007 gt gt at the top of the calendar grid The double arrows jaa gt of the navigation bar will move the month forward or backward a year at a time while the single arrows La B will move forward or backward by a single month The button that displays the month and year January 2009 when clicked will display a date picker that allows you to select the month to display List view displays your activities in a grid format similar to those found in other areas of SIMS List view is helpful when you want to view more than one month at a time or when you are viewing multiple teams and have numerous activities on a given day or days A blue hyperlink is available from above the list view grid that allows you to filter by date the activities that are displayed E SMS De TEST DATA 2004 DATA SIMS O8 n 5 SIMS DCATEST DATA 2004 DATA SIMS DBC mmtm File Edt View Tools Window Help SLAC G S LACR Activity Calendar mens Basketbal d a Show records Wor 01 27 01 07 2707 wel Athietes Atietes Start Frat Activity Locaseor Opponent Partce Teese Murra Tey 09 10 2001 12 00 am f AM Weight Training Crisler u oP O We A Fed Bi x0OP AM novda workout Crsier 11 0 0 Wo 7 7 eN 03 00 PN aw CONDITIONING Stadum concourse u o 0 Wo Irguries snd Binesses ies arc Iinesces S P ii aM Wegt Trane Crisler 11 oO 0 Wo 9 f aN novda workout Crisier s o 2 a 5 E
36. btaining technical support Lets you automatically submit your suggestions to our servers Lets you download the latest version of the SIMS medical terminology codes clinical impressions Gives details about the version of SIMS you are using and related information SIMS Basics The SIMS Toolbar The SIMS toolbar is used primarily for adding new records to the S Bare S database You can see the function of each button by hovering the mouse cursor over it amp Add new athlete R Add new physician visit Add new injury illness or problem m Add new activity record n i Add new maintenance record E Add new insurance bill S Opens the AthleteConnection Management Console See Appendix C for information on AthleteConnection services The Navigation Bar The SIMS navigation bar is displayed along the left side of the main SIMS canvas It gives Ta you an easy way of moving between the different areas of the program Athletes V4 Injuries and Cool Tip Illnesses Z You can switch between aj Athletes wi a small and large buttons Injuries and Illnesses Q by right clicking on a injury Maintenance 5 blank area of the Physician Visits R Physician Visits a mm E T Activity Calendar Activity caste N Pharmaceutical Inventory Insurance Billing aN Reports Pharmaceutical Inventory Insurance Billing ay Wr Reports Page 9 SIMS Basics Working with Grids Use the following tip
37. ce edit windows if a concussion has not been designated as the injury Fa Concussion Assessments Lester Brown Symptoms ImPACT SAC BESS Entry Dates New Entry Symptoms Entry Friday October 07 2011 4 17 PM 10 17 2011 2 35 PM 10 21 2011 2 31 PM Headache amp a 10 24 2011 2 40 PM l 10 31 2011 2 45 PM Nausea 0 1 2 3 4 3 6 Vomiting Balance problems 0 1 2 3 A Adding Concussion Assessments Assessments are added by clicking the New Entry link at the top of the Entry Dates list or by right clicking the Entry Dates list and choosing New from the context menu Baseline vs Follow up Assessments When an assessment is entered from the Athlete edit window it will be designated as a baseline entry by default while assessments entered from the Injury or Injury Maintenance edit window will be designated as a follow up to the selected injury by default To change the designation of an entry right click the entry from the Entry Dates list and either check or uncheck Baseline from the context menu Note that you must be in an Injury or Injury Maintenance edit window in order to change the designation of and entry from baseline to follow up Page 60 Appendix D Concussion Assessments Editing and Deleting Concussion Assessments Once an assessment entry has been saved it will be displayed as read only the next time you open the Concussion Assessment window To make an entry editable right click it from the Entry Dates list
38. click the existing value in the grid Athletes Men s Gymnastics Remove the checkmark to show all athletes on the V Only show current roster roster past and present First Team Participation Status Physical n Gimnlv t d Enter t NO PRACTICE Il imply type a name and press Enter to add an athlete to the current roster a P r CIPATION AS TOL DATI C If you have a long list of Begin typing a name and the list will athletes use the letter buttons filter to match as you type to quickly move through the list Find name Adding Athletes There are several ways of adding a new Athlete record e The quickest way of adding an athlete is to type their name in the Add box just above the Athletes grid This method is most effective when you have only a single team selected since this will automatically add the athlete to the current roster of the team e Right click on the Athletes grid and select New Athlete e Click the S button from the toolbar e Select File New Athlete from the menu Page 15 Athletes The Edit Window The Athlete edit window will appear whenever you add a new record or edit an existing record by double clicking the athlete s name General tab The General tab holds the basic demographic information for the athlete like name DOB cere reame contacts imarence moes rome tures nantenence physconvets _ nef First name Ramon Height gender etc Lastna
39. d When you select an account with Match status from the bottom pane the athlete record it is matched to will become selected in the upper pane If an account record has been erroneously matched to the wrong athlete record you can unmatch the two by clicking the Change button and selecting Unmatch If an account record has a status of New but should be matched to an existing athlete record select the athlete record from the top pane Then match the two by clicking the Change button and selecting Match to Selected Athlete New Account Records Account records with a status of New will result in the creation of a new athlete record in SIMS You can automatically assign new athletes to a roster by selecting an Add new to roster value before clicking Accept If this value is left as the default none the athlete will be created as a non roster athlete Updated Account Records Account records with a status of Updated are records that were previously matched and accepted to a SIMS athlete record and have since been updated online by the athlete In the event you don t want to accept the changes made by an athlete click the Change button and select Reject Update Accepting Downloaded Account Changes Matching and unmatching a record has no effect in SIMS until you accept the changed account record Click the Accept button to import the athlete information to SIMS You can use the Accept All button to import all account records
40. d area slider bar lets you indicate the level of function of the injured area relative to the level before the injury occurred The Compliance field allows you to describe the athlete s compliance with coming in for treatments rehab The Assessment Notes SOAP field is a free text area for recording progress SOAP notes The History link allows you to view a history of SOAP notes that have been entered for the injury selected on the General tab Medications tab The Medications tab lets you record any medications given at the time of the follow up Click the Add Medication button to open the New Pharmaceutical Transaction wizard See the Pharmaceutical Inventory section of this manual for more information on the New Pharmaceutical Transaction wizard Page 27 Injury Maintenance FastAdd Friday May 18 2005 OB45PM PHO Seen by Name injury WinessProblem r CELE Other Mot ingury related Gruber Simon 10 01 14 Foot Fracture Stress Left Gruber Simon 11 04 14 Finger Dislocation Right Lorenzo Vito 129 14 Knee Medial Collateral Sprain Left Lerenza Vito 11 0414 Ankle Anterior Tikio Fibular Sprain 1 Deg Left Pete John Dihan Mot ingury related Powell AI Other Mot ingury related Robinson Dwayne T 01 2814 Thagh Hamsting Siray Lateral Belby Left Thomburg Richard Other Hot ingury related O OOR Corbo curs EMS O O CGY Electrical Stimulation O OOL First aia L O LIRI Heat Pac oog al Jobat C OO
41. database that you attempt to open Each database need be registered only once Database G TEMP SIMS DATA SIMS DBC has not been registered You may use an unregistered database for 60 days before itis locked Your database will be locked on 09 24 13 if it is not registered beforehand Please contact customer service at 888 352 6824 to register your database You will be asked for the following information License number 11223344 Registration code Session code 2392 7427 07 Register Continue Without Registering Page 3 Please contact SIMS customer service at the number shown in the Register Database prompt to register your database You may work with a database for 60 days without registering it After sixty days the database will be locked Once a database is locked you must register it before it can be opened Installation Sharing Your Data on a Network Your SIMS database can be shared to allow multiple workstations to work with it simultaneously Please follow these steps to share your SIMS database 1 Install SIMS If you have not done so already install ea ane SIMS and initialize according to the directions above Select the default database and custom reports folder thi selected above Thes j t to jate with the system folder r SEE ERE 2 Check File Locations From the SIMS menu choose C Prorandatal Ms ata DBC P Tools Options and click the File Locations button on the C PROGRAM FILES
42. desired record Page 23 Injuries and Illnesses Please see the next section for more information on Injury Maintenance records The Edit Window Problem The Problem edit window will appear whenever you choose Problem when adding a new record or when you edit an existing problem record by double clicking the athlete s name e Rather than selecting a clinical impression in problem records you select a body part and condition Problem is dosed The discharged on date is the date the V This problem occurred as a result of a team related activity show times problem is closed meaning it will no longer Problem occurred on this team Women s Volleyball be tracked Body part Lower back l Condition Strain e The showtimes link allows you to record Side of body affected O Right OLeft OBoth Not Applicable i Onset of problem both a date and a time for each of the date en ee tao fi id Reported by athlete 11 8 2011 ields aoe ic impi f 2 2 ai f x e The Problem occurred on this team field is aa aoti Waiti an available only when the This problem occurred as a result of a team related activity checkbox is checked e You may convert the problem to an Er Convert to Injury injury illness record by clicking the Convert to Injury link e The Injury Maintenance tab lists any Injury Maintenance records associated with the problem Page 24 Injuries and Illnesses ie Injury Maintenance The Injury Maintenance are
43. e 28 Injury Maintenance Physician Visits Physician Visits view shows a list of your scheduled and or attended physician visits filtered based on the team or teams you have selected You can also click the blue link just above the grid to set additional filtering options File Edit View Tools Window Help Physician Visits D Men s Basketbal Select the physician visits to display Current view Scheduled and attended visits current roster only Visit Date and Time AtiPhysidan ype Injury Sde Onset aA 06 02 2011 12 00 AM V Vangsness Thomas Other Not injury related 08 05 2011 09 30 AM V Bemardez Jorge 09 13 2011 08 30 AM V Lombardo Stephen Knee Anterior Cruciate Sprain 3 Deg Left 08 16 20 Only show current roster Visit Dates Range All dates From To N lt xES lt ecaunwyrPovozEr Aww THON D gt Adding New Physician Visits There are several methods of adding new Physician Visit records e Right click on the Physician Visits grid and select New Visit e Click the f button from the toolbar e Select File New Physician Visit from the menu Each of the above methods will invoke the New Physician Visit Record window From this window select a name from Barnes esie A Injury ilness or Problem Esperanza amon the list and indicate the injury illness problem to which the a i Other Not nry ee record will be linked To quickly find an athlete on the list begin typing the athlete s last n
44. e Initial Assessment Maintenance Physician Visits Referrals injury such as the clinical impressions side onset This injury occurred as a result of a team related activity This is a reinjury and return dates and description of onset oe rE El raoe tr reren i Clinical impressions Shoulder Glenoid Labrum Tear Posterior v Paper copy has been filed Side of body injured ORight Left OBoth Not Applicable ree eis ci More injury dates Clinical impressions are used to describe the type of ee arms n Return to full participation Time M 2 r E anes i injury illness incurred Once your clinical eee while defending a player from other team with his forearm E ao arm bar The player made a foreceful Time Loss Ai a ler i i impressions have been confirmed by a physician enc ace eae Daye missed onset 8 29 11 while supporting loaded bar bell with arms v Games missed Nature of injury Acute injury Practices missed they can be designated as Physician diagnoses The e ovat coma Change time loss values clinical impression selection process is described in more detail below In addition to the Onset and Return date fields other meaningful dates can be entered by clicking the More injury dates link The Change time loss values link allows you to override the time loss values calculated by SIMS Several checkboxes are available from the General tab
45. e entered their information online you can pull it into SIMS using ACMC Each time you start ACMC it will check for any athlete account changes You can also check for updates while ye you have ACMC open by clicking the refresh button on the toolbar The ACMC is split into two panes The top pane lists the athletes you already have in SIMS The bottom pane lists any athlete accounts that have been added or updated and is from where you ll import the changes to SIMS If there are no account changes the bottom pane will be collapsed when you open ACMC Account changes will typically be listed with a status of Match New or Updated Status L First E mail A ast New Applesby Omar omar flantech net View Accept Change New Guy Sample 5g flantech net View Accept Change w Hide Accepted Add new to roster None v Accept All Page 56 Appendix C AthleteConnection Services Previewing Account Data You can view the data an athlete has entered including any files uploaded by clicking View from the bottom pane For athletes listed in the top pane right click the athlete record and choose View account details Matching Account Records If you have existing athletes in your SIMS database you might need to match the incoming account records to your existing athlete records ACMC attempts to match each new athlete account with an existing SIMS athlete record based on the first and last name and the identification numbers provide
46. e g full gear vs no pads and any general comments pertaining to the activity Page 33 Activity Calendar Pharmaceutical Inventory The Pharmaceutical Inventory lets aT you document dispensations and gt manage quantities on hand of your 2 ee medications a mN E In Pharmaceutical Inventory view j aem the medication grid on the left lists R a z z your medications and the current _ Ee quantity on hand of each The grid gy Mom z can be filtered by classification amp T r using the drop list at the top of the a e grid l a The transaction grid on the right lists transactions that have been entered for the medication selected in the medication grid Note that athlete related transactions are filtered based on the currently selected display team s Using the Hide transactions of zero quantity checkbox you can also suppress the display of transactions where the quantity equals zero Tracking by Drug Number The Pharmaceutical Inventory allows you to track multiple lots for each medication if desired To do so a unique drug number must be assigned to each lot This is achieved by designating a drug number when the Add Inventory window is displayed either by clicking Add from the Medication Details window or by entering a new number while recording a new transaction If you do not want to track drugs by lot simply leave the drug number blank when prompted Adding and
47. e selected simply by marking the appropriate box by clicking on it Checklists can be filtered using the Search input box located at the top of each checklist Checklist items will appear on reports in the same order they are selected from the edit window If desired you may also enter additional details to the right of each selected item For example you might want to enter the number of sets and reps for a rehab checklist item Click the show details or hide details link to enable or disable this feature Customizing the Checklists You can customize each of the checklists by right clicking its tab and selecting Edit checklist from the context Modaites Rehab Tests Other menu The following actions are available from the Edit Ade Checklists window cares mt 0 1 ee the order in which the tone Adding Items You can add new items to a checklist plc we devayed by entering the item name in the Add input box and Conresson a sart telat aprbebeal then clicking the Add gt gt button You can also add an Ds it 1 Dur 10 item by right clicking the checklist and selecting Add n a from the context menu Deleting Items You can remove a checklist item by right clicking the item and selecting Delete from the context menu Moving Items To move an item from one checklist to another right click the item and select the appropriate Move to option from the context menu Page 26 Injury Maintenance Editing Items Double click the it
48. e teams the user will have access to in the database The Feature Access tab lets you grant administrator access or limit which features the user will have access to in the database The Si MSAnywhere tab lets you designate the level of access the user will have when accessing your data online via SIMSAnywhere The settings on this tab have meaning only if a SIMSAnywhere subscription has been activated for your database e To change a user s password highlight the user s name and select Action Set Password from the menu e To change a user s user name highlight the user s name and select Action Rename from the menu e To delete a user account highlight the user s name and select Action Delete from the menu Page 14 Getting Started Athletes The Athletes view shows a list of your athletes filtered based on the team or teams you have selected You can also choose to show just the current roster or all roster members past and present using the checkbox Grid Display Options A number of options are available to help you customize the data displayed in the grid Several columns such as the ID fields DOB height and weight can be added to the grid by right clicking the heading of the Last or First name columns You can also make some columns editable directly from the grid by right clicking the column heading and choosing Allow edits to this column To update an athlete s participation status double
49. ed for the athlete You can also add new records for the athlete from these tabs Page 18 Athletes 2 Injuries and Illnesses Injuries and Illnesses view shows a list of your injuries illnesses and problems filtered based on the team or teams you have selected You can also click the blue link just above the grid to set additional filtering options File Edit View Tools Window Help S8A7Q AOC D Select the injuries illnesses to display f Current view Open cases and problems current roster only tatus Open Closed Side Description eturn Filed Last Maint Record a Right Mouth Tooth Partial Luxaton Acute 08 09 2011 12 00 AM 08 10 2011 12 00 AM __ Left Finger Dislocation Proximal 1P 10 14 2011 11 22 AM 10 14 2011 12 00 AM _ Left Shoulder Glenoid Labrum Tear Posterior 10 29 2011 12 00 PM 07 11 2013 11 13PM lef Ankle 11 10 2011 03 10 PM Left Knee Anterior Cruciate Sprain 3 Deg 08 16 2011 08 30 PM 07 11 2013 10 36 AM Both Gonad Hypogonadism in Takagi J Right Ankle sprain 1 05 2011 01 23 PM 0 07 14 2013 10 33 AM Y Injury Maintenance FA Physician Visits V Only show current roster Onset Dates Injuries and Ilinesses Range All dates A 8 C D E F G H I J K M N p Q R S T u y w K Y z Cases vs Problems Two types of injury illness records are available Cases provide a more comprehensive documentation of an injury or illness Cas
50. ed to an injury occurred between 15 and 21 days ago its date will appear If the most recent injury maintenance record linked to an injury occurred more than 21 days ago its date will appear If the most recent injury maintenance record linked to an injury was entered via the SIMS Training Room Companion sold separately and has not been reviewed its date will appear Adding New Injuries There are several ways of adding new Injury IIlness and Problem records Right click on the Injuries and Illnesses grid and select New Injury lIness or Problem Click the button from the toolbar Select File New Injury Iliness from the menu Each of the above methods will invoke the New Injury Iliness Record window From this window select a name from the list and indicate whether you want to create an Injury IIIness or a Problem record To quickly find an athlete on the list begin typing the athlete s last name and the list will be filtered as you type You can also use the Show all teams and Only show current roster checkboxes to filter the list to your liking The Edit Window Injury IIIness The Injury Illness edit window will appear whenever you choose njury Iliness when adding a new record or when you edit an existing injury illness record by double clicking the athlete s name Page 20 Injuries and Illnesses General tab The General tab holds the essential details of the General Onset Details Initial Respons
51. ee ere re ne ene ee ee eee Ce ee ee ee eee ree 1 Sharine Your aaa INST OUI accep sce state terse E 4 SUVS BASIES iar A EE E A E O AEE E AE 6 TAS SIMS MENU aa a E E enemys 6 TAE IMS TOO oa an E E E N O E E A 9 th Navigation Bal sirier E EE T EN 9 WO VS NN r E E 10 BC WN BUN ONS sree E acts eet ee E E E E E eedueceeess 10 Ommon Fea UOS na E E ee ee ee 10 Gerne STe aana E A 12 WA OD E E E EE E AAE AE E AE A A A EAE A E A E E EA 12 Physicians and Athletic Trainers aicstie seseicacesessntatiettc ua encecuneuee ES 12 AORTA Alette Data soreer E EE 13 CONNUE ECU a A E E 13 AtNIETOS sioner E E ATE E EEE 15 ond DEDY ODUN er E rere ee 15 AUE PIA O e T E E E tee oaateuusionacntes 15 TS CHE WIA OW ere E E E E 16 injuries and NESSES nianse EE aa 19 SSS VS FOND OVS era E E E R E E 19 Va CUGE e e E E E E E E E ounces 19 Adanet New IUOS oirnn e N E E EE E E T oan 20 the Edit Window nj ry INESS nense ea EE EE EAEE E 20 The Edit Window Proble Miesen ar E E ET 24 injury Maintenant issssisisiresosissiunisrsi in uran an a 25 Adding Injury Maintenance RecordS seeseersesrerserresreesseresrresreosseresrressersseresreosserssrresreosseresreesreesseresreens 25 TEEI NOON eeen a E EE E EE E A E 26 FS OE DEPE E EE E EEE A E E E A O N E E A E E A E 28 Page iv Contents PRVSICIAN E E E E A E E E A E E E E E E 29 Adding New Physician ViISItS sseseeusesseneseenessreresrrrrssrrresrrressreressreresreressrerssetressreresetreserereseereserereserees
52. em you want to edit From the Item Details window that appears you can modify the item name enter the default details to be displayed for the item and assign a CPT code or UCR cost Item name Electrical Stimulation Default details Int 1 Dur 20 CPT code 12345 Ordering Checklists You can order your checklists in eee 5 75 00 one of two ways use the Alphabetize button to order the list alphabetically or you can drag the mover bars that appear to the left of each checklist item to move an item to the desired position on the list Assessment tab The Assessment tab lets you record your assessment of the affected body part at the time of the follow up This tab is similar to the nitial Assessment tab of the Injury edit window With the exception of the Assessment Notes SOAP field fields on this tab are disabled if Other Not injury related has been selected as the Injury Problem from the General tab The Strength and Range of motion fields provide an additional level of detail when the Abnormal option is selected When selected the option will become a blue hyperlink that when clicked allows you to record specific details regarding the strength and range of motion of the affected area The Resolution of injury slider bar lets you indicate the estimated recovery progress of the injury The resolution at the time of injury is 0 and the resolution once the injury is fully healed is 100 The Functional level of injure
53. ere 29 TOE EA NION eee EE E E EE E E E E 30 PUGUINIE CAC INGla I seg saiagns ssseae usin en vee sce navsguyasanesssnasee one ten vas sies4 eyes daca aunssinsab castes vicsie sans sadeoa eeu seeseuvnceas eee 31 TGA NONI S est aa cies caiman basic E E E nee anode sneienay baveoanncetpieeaenee 31 Adang New CEO Ss accrcec aes nineteen E avaeuosadinuc E 32 FAE acl isa lnlele eee eer ene ee eee ere E eee eee ee ee 33 Pharmaceutical IINVENLOFY sescessieovaccscviecescacessavosuyanesdenseresceasennscewsaisswsauvaneveansesecasdwensscqunesecchaimaecereeneserae 34 Te MN OW DOE NODE Ue cectee dae sata et rates ceaectncodantee E isa euc noe E 34 Adine and Editing Medications aeteeentne rane ane oan mn erise wnrnO ni re mre SER enon eer ee wc a nen oer ene 34 Recording TANS ACTON sveicdssecscnastacevasceesscnoasacavedaieneieostscntne Giecadusndedevedusessdusstesgueadoenndrestectuniadberiecetucstelioncs 35 COPrecrine FaniSa CUO S annn S E TNES 36 PV UIT ACV LOU exec eeseertset ees E A A seen 36 surance BINDE ecdasiecedspcanceccaseuntcessesaeccesceaiddeeesceiseedussceateocscensdsaaccssuesucaeausvecs ea iaaa iaia 37 Adame New in unni CEBO eee EE E 37 TSE CHIE VV WO OW e E A E ai cotecemiunshenss 38 REDOT oi E 39 CONMBUPING Report OPON eccissacesexsacvasdacstestuansdeaesantedasiessauweudaaasesendoaiwoadesnndsdevseuvienduapauasednabeeneenindsuesnereeats 39 Generating Report OutpUut sssssessrssessrssessessessrssessessessessesseosesseeseeseesersresresressesres
54. ering the names on the list To use this feature begin typing in the Find name field below the grid As you type only those last names on the list that begin with the text you ve entered will be displayed Spell Checker Most of the free text input fields in SIMS can be checked for spelling errors by right clicking the input area and choosing Check Spelling from the context menu A number of spell checker configuration options are available by selecting Tools Options from the menu and then the Spelling tab Page 11 SIMS Basics Getting Started Team Setup When you start SIMS for the first time only one team usually football will be s Team Setup Wizard Step 1 Select institutions sports and levels enabled In the list below place a checkmark next to the institutions sports and levels you will be tracking in this database To enable your other teams select Tools Wizards Team Setup from the SIMS menu Follow the prompts to select the Institutions Sports NATA Baseball Cheerleading Field Hockey Football Men s Basketball Men s Crew Men s Cross Country Men s Fencing Men s Golf Fil Man s COumansaantirn teams you want to track in your database Once you ve set up your teams you can use the link at the top of the main view to display a different or even multiple teams click the link to change between teams Athletes V Only show current roster a a r
55. es are typically used when an injury illness requires time loss or when a specific diagnosis or clinical impression can be assigned Problems are condensed versions of case records They can be used to record any incident of injury that did not result in time loss or even a non injury for which you have given treatment For example an athlete might request a hot pack for a stiff back over the course of several days Problem records can be converted to cases if necessary Visual Cues Injuries and illnesses are displayed differently in the main grid depending on their type status and certain other conditions as described below open problems Open problems are displayed in green italics closed problems Closed problems that have been assigned a discharge date are displayed in grey italics closed problems Closed problems that have not been assigned a discharge date are displayed in red italics open cases Open cases that have not been assigned a return date are displayed in black Page 19 Injuries and Illnesses open cases Open cases that have been assigned a return date are displayed in dark blue closed cases Closed cases that have been assigned a return date are displayed in grey closed cases Closed cases that have not been assigned a return date are displayed in red If the most recent injury maintenance record linked to an injury occurred between 8 and 14 days ago its date will appear If the most recent injury maintenance record link
56. for limited participation V Open and deared for full participation Use simplified injury descriptions Closed You can also use the Only show injury descriptions Only show team related injuries problems Only print selected injuries problems containing this text input box to provide a word or phrase that determines which records are included on ine Ja Bone the report For example if you enter anterior any clinical impression containing that word will be included in the output Summary tab The Summary tab provides a free text area for any comments you want to appear at the end of the report The Reset link and report troubleshooting Page 41 Reports At the bottom left of the Customize Report window is a Reset link Clicking this link will return the report options to their default settings On occasion after configuring report options you may receive unexpected output or no output when you generate the report This is most often caused by changing the options of the report such that some or all of the data are excluded The best approach to troubleshooting situations like this is to use the Reset link to return the report options to their default settings Then re apply your settings one by one After each change to a setting preview the report to see if the change has had the effect you expected This method will help you determine which setting or settings are limiting the output Generating Report Out
57. gery visit type has been selected the Procedures tab will show the surgical procedures you have selected Selecting Surgical Procedures To select the surgical procedures performed during the visit click the Select Procedures link In the Select Surgical Procedures window that appears place a checkmark next to each applicable surgical procedure If you need to add a Results tab surgical visit procedure that is not on the list click the blue hyperlink above the checklist Referrals tab The Referrals tabs lists any Referral records that have been linked to the visit New records can be added by clicking the click here link just above the grid Existing records can be opened by double clicking the desired record Page 30 Physician Visits Activity Calendar The Activity Calendar allows you to record the daily activities of your teams such as games practices and conditioning sessions SIMS also references the Activity Calendar in a number of injury related reports to determine the number of games and practices missed Display Options Activity records can be displayed in two different ways The most common calendar view is selected by clicking the Z button at the top of the display grid Click the button to change the display to list view Calendar view displays a single month s activities in a standard calendar layout The current month s activities will be displayed by default but can be changed using the n
58. hanges made to pharmaceutical ee Ee transaction records Records that have been modified will have a von ag blue Modification History link in the bottom left corner of the transaction edit window Click this link to see a history of what changes were made when they were made and the user that made them Modification History Cancel Page 36 Pharmaceutical Inventory Insurance Billing The Insurance Billing view shows a list of your athletes insurance bills filtered based on the team or teams you have selected You can click the blue link just above the grid to set additional filtering options Current view Al dates Fully paid bits are hidden B Date Sd Total cc 11 1148 Lumbar Disc Disorder WA acioviopathy Lumbar Dec Hernation LHS Poot Fractre MetatarsalBase Stress Merisa s Lateral Tear Hip Acetabular Labral Tear sg eee a dae 22 15 85 OCR 296 00 Advaxed Mecca 2 98 OCR sags ehRZRERERSESES SREBRPRPRSE PPP Ra Pa eaAaE Ss a a9 225 29 23 OCR 0 Tibia Osgood Schistter s Syndrome Tibia Osgood Schlatter s Syndrome Hand Contusion Shoulder G H Antenor Subluxation Acute Gavide A C Sprain 20eg9 ist Sprain 100 00 OCR fachty charge R ao Wrist Sprain Shoulder Fracture Non speafic mM N lt K fe f lt ih POP Olz sir iz bin in el ccoptre Shoulder G H Anterior Subluxaton Aaste Head Concussion Knee Antenor Crucate Sprain 3 Deg Knee Santer C
59. hich do not allow suppression of the UI and will require you to respond to additional prompts when scanning a document With that said you can count on almost all desktop scanners departmental scanners and high volume scanners to scan well without showing their Ul Scanning a Document To scan a document click the Scan Document button from the toolbar If you receive a message that no TWAIN devices were found you will need to locate and install the TWAIN drivers for your device before you can use this feature From the Acquire Image window select your scanner from the Acquire using drop list The Acquire Image available Image type and Resolution options will vary based on the device you have selected If your scanner has a document feeder the Use Settings Acquire using Auto Document Feeder option is available EPSON GT 1500 Image type Grayscale Once you have configured your settings click the eae Acquire Image button to scan your document Use the AddAnotherlmage button to add Use Auto Document Feeder additional pages as needed Cropping and Zooming To crop a scanned image hold down the Ctrl key on your keyboard while you drag a box around the region of the image you want to keep The image will be cropped when you release the mouse button Unwanted changes can be reversed by typing Ctr Z Page 49 Appendix A External Documents You can zoom in and out of images using your mouse wheel Saving You
60. ication and or drug number x Medication Ibuprofen transaction grid The New Pharmaceutical mnn TES itu sou ae Transaction window will walk you through the Select the type of transaction process of recording your transaction Bue Geis ete noe I want to record an increase in quantity I want to record a decrease in quantity I want to record a return to pharmacy The first step is to select the medication drug number and transaction type You can select an existing drug number from the drop list or enter a new drug number If you enter a drug number that does not already exist you will be prompted to add it If amp sda inventory ES you choose to do so the Add Inventory window will appear where PhisoHex 5 oz Drug number 112234 you can enter the initial quantity expiration date and other Quantity added 125 information related to the drug number This is the same Add Date added 7 14 2008 Expiration 7 21 2008 Inventory window that is displayed when the Add button is clicked Unit type Capsules A Comments from the Medication Details window described previously After selecting the medication and drug number you can select from one of the four transaction types I want to record a distribution to an athlete Use this option to record a medication that E New Pharmaceutical Transaction eet was given to an athlete When you click Next
61. ing to indicate the institution to which imported records will be assigned Note that this setting only has meaning when a valid sport has been provided as part of an athlete s import record If a sport is not provided that athlete will be added as anon roster athlete and will not be associated with any institution or roster The second option on this screen lets you choose how an athlete s academic year is handled during the import SIMS will attempt to store the academic year in the Eligibility Status field of the athlete s roster record If your import file does not include the sport information for your athletes the Import Wizard will not have a roster record in which to store the athlete s Eligibility Status When this situation occurs you have the option to Append the academic year to the athlete notes field or Do not import the academic year The Append option will add the academic year to the end of the athlete s Notes field The Do not import option will ignore the academic year altogether To reiterate the Append Do not import options only have meaning when an athlete s sport has not been provided in the import file Now that all your options have been set it s time to begin the import Just click Finish to process the import file Page 53 Appendix B Importing an Excel Worksheet Appendix C AthleteConnection Services gt AthleteConnection Services allow you to download and import information entered online by your ath
62. itself requires 50 MB hard disk space Microsoft NET Framework 3 5 system requirements The SIMS installer will automatically download and install NET Framework 3 5 if it is not detected on your system If NET Framework 3 5 is not already installed on your system up to 500 MB additional hard disk space may be required If you will be installing to multiple workstations it is recommended that you download the full NET Framework 3 5 package and install to each workstation prior to installing SIMS This will avoid the installer having to download the framework from each workstation The full NET Framework 3 5 package can be downloaded from http download microsoft com download 2 0 e 20e90413 712f 438c 988e fdaa79a8ac3d dotnetfx35 exe For help determining the versions of NET installed on your workstation please follow this link http msdn microsoft com en us kb kb00318785 aspx Installing SIMS 1 Close SIMS on all workstations This step does not apply if you are installing SIMS for the first time e After updating your installation SIMS will attempt to update your database If the database is open on any workstation SIMS will be unable to update the database Also note that once the SIMS database has been updated it will be inaccessible from other workstations until those too have been updated Page 1 Installation 2 Install SIMS e Download the SIMS installation file using the link provided in your MT bch Next
63. ity Calendar section to record Team History Currently on roster exposure related data be sure to use the joined Joined team 8 22 2011 Left team team and left team fields on this tab to record the C Athlete is on scholarship How acquired Reason left dates the athlete was a member of each roster _ This will ensure that the athlete is only listed in aa GEDER the Participation Wizard for dates when the athlete was actually on the roster Page 16 Athletes Contacts tab The Contacts tab allows you to enter an unlimited number of contact records related to the athlete These might include the athlete s current and permanent addresses as well as emergency contacts physicians etc For each contact you enter be sure to select a contact type This will allow you to choose which contact types are included or excluded on applicable reports such as the Athlete Contacts report Insurance tab The nsurance tab lets you record any insurance policies applicable to the athlete Use the _ This is the athlete s primary policy checkbox to differentiate between primary and secondary policies Mark the This athlete is uninsured checkbox to indicate that an athlete does not have insurance z Local Address Parents Alex Esperanza Emergency contact x 410 364 9223 410 327 2628 rome es nee Pai tna Home address
64. jury maintenance note most recent injury maintenance assessment details and last physician visit and surgery details Summary Reports Used for end of season and end of year reporting Breakdown by Body Part This report comes in two flavors Breakdown and Summary The Breakdown option lists injuries illnesses and problems grouped by body part Fields include athlete name injury side description onset and return dates days missed games missed and practices missed The Summary option for each body part lists the total number of injuries number of injuries by severity minor moderate severe total time loss days games practices missed and average time loss by injury The summary report also displays a colored bar chart of injury counts on the final page Case and Problem Breakdown Lists the status and origin of your injuries illnesses and problems Records are grouped as Open Problems Discharged Problems Cases that originated as Problems and were converted and Cases that did not originate as Problems Fields include athlete name injury side description onset date and status Page 43 Reports open closed The final page of this report includes several pie charts that break down the origin and statuses of your injuries illnesses and problems Clinical Impression Summary Lists injury counts by clinical impression Fields include clinical impression and injury count Injuries and
65. lantech net unlock an account click the Unlock Account link Account status Locked Delete Account from the Athlete Profile window ree a Page 58 Appendix C AthleteConnection Services Deleting Accounts Athlete accounts can be deleted by clicking the Delete Account link from the Athlete Profile window Note that deleting an account will only remove the athlete s data from the AthleteConnection website and has no effect on data already entered or imported into SIMS Page 59 Appendix C AthleteConnection Services Appendix D Concussion Assessments g The Concussion Assessments feature allows you to track various measurements commonly used as part of a concussion management routine The modules available from the Concussion Assessments window include e Symptoms Allows you to monitor 22 common concussion related symptoms each graded on a scale of 0 to 6 e ImPACT Lets you record the 6 composite scores generated as part of an IMPACT exam e SAC Lets you record the 4 scores calculated as part of a Standard Assessment of Concussion SAC exam e BESS Allows you to record the 6 scores generated as part of a Balance Error Scoring System BESS assessment Accessing the Concussion Assessments Feature To access the Concussion Assessments feature click the s button that appears at the bottom of the Athlete Injury and Injury Maintenance edit windows Note that the button will be disabled in the Injury and Injury Maintenan
66. letes Here s how it works in a nutshell e From within SIMS you select the type of information you want your athletes to enter online e g emergency contacts physicians insurance policies etc You can also provide links to forms or other web based content for your athletes reference e Next provide your athletes with a link to the athleteconnection net website along with two codes that identify your school or organization The athletes can be existing SIMS athletes or new athletes not already in the database e ach athlete creates an account on the website and records his or her information Completed forms can also be uploaded by the athlete e Finally from within SIMS you review and import or reject the athlete entries from the website Follow the steps below to begin using AthleteConnection Services Step 1 Configuring AthleteConnection Services Configuration of AthleteConnection Services is done through the AthleteConnection Management Console ACMS To access ACMS click the D button on the SIMS toolbar Before the ACMS window is displayed a Subscription Status window will appear that will show your expiration date and the number of athlete accounts currently in use If you do not currently subscribe to AthleteConnection Services you can activate a free trial subscription by clicking the Free Trial Subscription link in the bottom left corner of the window Click OK to continue From the ACMS click the but
67. me Esperanza Weight Date of birth 12 19 1994 Body fat Identification O e Pulse At the bottom of the tab the Add and Remove AtemateDs 9260791101 Blood pressure Alternate ID 2 Gender buttons are used to indicate the teams of which Pvc o2 the athlete is or was a member Note that an athlete should not be removed from this list when they are no longer on the team Rather the checkbox to the left of the team should be cleared to indicate they are not currently on the team but were at one time Several fields like height and weight have labels that appear in blue These labels are hyperlinks that will open another window that allows you to record a history of changes for the associated field A default athlete image is displayed based on the selected gender You can double click the image to select a custom image for the athlete Two alternate ID providec To give your alternate IDs a more mez ul nar field labels and masks from the context menu From label names but also an input mask for each ID field Teams tab The Teams tab lets you record information specific to each roster of which the athlete is or S7 m emes mseme ns roms ies tiene Select a team to view details has been a member er s saseta O Eligibility status Primary position String If you re planning to use the Participation Wizard Team status Participant see the Activ
68. ments Feature The External Documents feature is available from the edit window of Athlete Injury Illness Injury Maintenance Physician Visit and Insurance Bill records To access the feature click the button found at the bottom of the edit window _ g ia Se al Ala b x Attaching Documents Documents can be attached using any the following methods e Using the Add Shortcut G Add to Cloud and Scan Document buttons from the toolbar e Using the Action menu e By right clicking the file listing area e By dragging and dropping files on the file listing area Page 47 Appendix A External Documents After you ve attached a document its file name will be used as the file description by default If you d like to assign a more meaningful description to the document simply replace the highlighted text with the desired description Shortcuts vs Cloud Storage Shortcuts are links to files that exist on your local hard drive or internal network When you attach a file using a shortcut SIMS stores the file name and location not the contents of the file The benefit of using a shortcut is that no uploading or downloading is required when attaching or opening an attached file A downside of using a shortcut is that the stored location must be consistent across all SIMS workstations that might need to access the file For example if you use Computer A to add a shortcut to file C Documents TestResults pdf yo
69. ntil the lockout duration for the account has expired e Account lockout duration This setting determines the number of minutes a locked out account remains locked out before automatically becoming unlocked e Maximum password age This setting determines the period of time that a password can be used before the user is required to change it e Minimum password length This setting determines the least number of characters that a password for a user account may contain e Passwords must meet complexity requirements This setting determines whether passwords must meet complexity requirements If this setting is enabled passwords must meet the following minimum requirements o Beat least six characters in length o Contain characters from three of the following four categories Page 13 Getting Started English uppercase characters A through Z English lowercase characters a through z Base 10 digits O through 9 Non alphabetic characters for example User Accounts Select the Users Users folder to view the list of user accounts for the database e To add a new user select Action New User from the Security window menu To edit an existing user double click the user s name or highlight it and select Action Properties from the menu The General tab of the user account properties window lets you set the user name password and related password settings for the account The Team Access tab lets you define th
70. nts The rightmost section of the tab summarizes the bill totals and provides links for accessing the athlete and injury illness records associated with the bill The accountable team field is used by the Insurance Billing reports that group bills by team If the associated team can be determined from the selected injury problem it will be automatically selected Teams on which the athlete is designated as a scholarship athlete will display a S after the team name Bill tems and Payments tab The Bill Items and Payments tab is for documenting the specific servi ces pharmaceuticals and other items appearing on the bill as well as any payments that have been made toward the bill Fields include service date of service amount charged comments and reference number r Any bill items and payments already recorded will appear in the grids on this tab To add edit or remove a bill item or payment use the links to the left of the grid When an item is selected from the bill items grid any payments that have been made on that item will be highlighted in the payments grid Similarly when a payment is selected from the payments grid the item paid will be highlighted in the bill items grid Page 38 Insurance Billing Z The majority of SIMS reports are available from Reports different categories including Daily Summary Athletes Activity view Reports are grouped into several Calendar Pharmaceutical Inventory and
71. oie eee for te medication 70 POE T eee Resulting quantity on hand after selecting this transaction type you will be athlete Smith James ee oe 2 i Injury Problem Other Not injury related prompted to select the athlete name Click Prescribing physician Dispensed by Trainer Athletic Lo Next again and you ll be prompted for the Cuantity dapersed EEE Date dispensed 7 28 2008 Time 05 38 PM details of the transaction Note that the oc quantity dispensed field will be highlighted in Comments 7 yellow if the resulting quantity on hand will be below the restock quantity It will be Genel yc lt Breviouss ne highlighted in red if the resulting drug number quantity will be negative Page 35 Pharmaceutical Inventory I want to record an increase in quantity Use this option to record an increase in quantity such as when you are restocking a medication In general you should not use this option when working with drug numbers use the Add Inventory feature instead When you click Next after selecting this transaction type you will be prompted to enter the increase amount date and any comments I want to record a decrease in quantity Use this option to record a decrease in quantity such as when a medication has been disposed of or has missing units When you click Next after selecting this transaction type you will be prompted to enter the decrease amount date and any comments
72. olbar e Select File New Activity from the menu Each of the above methods will invoke the New Activity window FastAdding Games and Practices If you are not interested in recording a detailed activity record but want to indicate that a game or practice occurred on a particular date the FastAdd feature provides a quick and easy way of adding game and practice records FastAdd is only available from calendar view To use it right click inside the box of the day the activity occurred and select FastAdd New game or FastAdd New practice A new record will be automatically entered and saved for the selected date This feature is particularly geared toward users who will be generating reports that calculate games and practices missed by injury but who don t want to record a detailed activity record Note FastAdd is not available when more than one team is selected in the team display filter Copying and Pasting Activity Records For many teams one day s activity details might be identical or almost identical to the next In these instances you may want to copy a previously entered activity from one day to another To do this in calendar view right click the activity you want to copy and select El copy Then right click inside the box of the day you want to copy to and select be Paste The new record will be an exact copy of the Original activity but the date will be modified based on the box you pasted to You can also copy and pas
73. ollow the instructions in Step 4 above Page 5 Installation The SIMS Menu File Menu Items File Edit View Tools O New fa Open Close Import Export Backup Restore Exit Export Backup Restore Exit Edit Menu Items New Open Close Import SIMS Basics Allows you to add new Athlete Injury Illness Injury Maintenance Physician Visit or Activity Calendar records Lets you open an alternate database Close the database you currently have open Invokes the Import Wizard which allows you to import data files created by the SIMS Export Wizard or Microsoft Excel worksheets See Appendix B for information on importing Excel worksheets Invokes the Export Wizard which allows you to selectively export your SIMS data to a file Various options for backing up and restoring your SIMS data Closes the application The edit menu items are typically available only when working with text fields View Tools Window kK Undo Ca Redo db Cut Copy HA Paste Clear Select All Page 6 Ctrl Z Ctrl R Ctrl X Ctrl C Ctrl V Ctrl A Undo Redo Cut Copy Paste Clear Select All Lets you undo and redo changes you have made to a text field Deletes the selected text and copies it to the clipboard Copies the selected text to the clipboard Inserts text that has been copied to the clipboard Deletes the selected text Selects all text in the current text field
74. ools Menu Items Lookup Lists Activity Locations Categories and Subcategories Physicians and Athletic Trainers Team Information Tools Menu Items Security Change Password Settings Current Users Window Menu Items Command Window 1 Main View 2 Navigation Bar Help Menu Items Help Z SIMS User Manual Fl Technical Support Wish List F2 Check for MTC Updates About SIMS Page 8 Activity Locations Categories and Subcategories Physicians and Athletic Trainers Team Information Change Password Settings Current Users Command Window For each activity location lets you set the default opponent playing surface and surface condition Lets you manage the drop list items available throughout SIMS Allows you to store contact information for your physicians and athletic trainers An area for managing your teams and related information Allows a user to update their password Used to configure the security settings and user accounts for the database Lets you see a list of users currently logged into SIMS A tool you may be asked to use during a technical support call In addition to the Command Window option the Window menu will also display a list of any open SIMS windows SIMS User Manual Technical Support Wish List Check for MTC Update Updates About SIMS Opens the SIMS user manual Displays contact information for o
75. port Guidelines they will be highlighted in yellow Hover the mouse cursor over any highlighted cell for an explanation of why the cell cannot be imported as shown e You can make modifications directly to any cell but if you have a large number changes to make you might find it easier to open the file in Excel make the changes there and begin your import again e You can eliminate any rows that should not be imported by highlighting the row and pressing the delete key e The Import Wizard window is resizable so you can increase the size of the window or maximize it to see more columns and rows if desired Step 3 Review invalid rows and verify matches Note You might not see this step This step appears only if you have one or more rows that cannot be imported or if one or more athlete matches need to be verified Page 51 Appendix B Importing an Excel Worksheet Based on the name DOB and identification number provided on the Excel worksheet the Import Wizard will attempt to determine whether that athlete already exists in the SIMS database If an athlete record already exists with values that are similar but not exactly the same they will be listed here for your verification Import information is shown in the columns with a white background and the proposed match in the SIMS database is shown in the columns with a yellow background For each athlete listed indicate in the Match Status column whether the import and existing dat
76. put Printing Click the 3 button to generate the report and send to the printer The Windows Print window will appear that allows you to select the printer page range number of copies and other related options Previewing Click the button to preview the report on your monitor without sending it to the printer At the top of the preview window is a toolbar with a number of options described below You can hover the mouse cursor over any of the toolbar objects to see what it means or does ce ee ee E N E EE M A ip Prints the report directly from the preview window f Refreshes the report data Ta Toggles group tree display if supported by report Allows you to navigate forward backward to the beginning or to the end of the report Lets you jump to a page number that you specify Closes a subview Allows you to search for text within the report hy Sets the zoom level of the preview D Lets you export your report in several different formats such as PDF Excel or Word Page 42 Reports Sending Output to Excel fx f In selected reports a button is available that will send the report output directly to Excel The Excel output may ignore some of the report options you have set and will often include additional fields not found on the printed report You must have Excel installed in order to use this feature Available Reports Daily Reports Reports typically used for daily injury
77. put Settings tab Page 54 Appendix C AthleteConnection Services Notes This tab lets you specify additional instructions for each of the text fields that appear on the Notes panel of the athlete s profile Links This tab allows you to provide any web links URLs you want your athlete to have access to You might use Website input Settings Teams Import Options Links Uploads this to specify a link to an external website or to a Enter the website address and description of any documents that should appear on the Links tab of each athlete s profile s Website Address Description document hosted on your organization s website y PERRETE http www flantech net http www flantech net If you define one or more links on this tab the links will be displayed on a Links tab on each athlete s profile page A website address and description must be provided for each link The description is the text the athlete will see as a clickable link from the Links tab of their profile page Validate Links and the website address is where they will be directed to a when they click the link Take care to ensure you ve entered only valid URLs in the website address column You can use the Validate Links link to make sure the addresses you ve entered are valid Uploads From this tab you can specify whether athletes are able to upload documents to be saved with their profile Custom upload instructions that will appear on the websi
78. put is separated by team or if it is all displayed as one continuous group Dates tab The Dates tab is primarily used for filtering report output by date be different depending on the report For example injury related The date filters available will reports will normally allow you to designate a range of onset dates that you want to include on the report In this example only the injuries that occurred within the date range you specify would be displayed Page 39 Customize Report P lt Tite Coach s Report Sort by Name Participation status Position Show extended details Layout Dates Teams Athletes Injuries Injury Types Summary Update Comments and Statuses Customize Report Tite Coach s Report Onset Dates Range All dates From if To if Layout Dates Teams Athletes Injuries Injury Types Summary Print report as of 7 27 2007 Time 11 59 PM Reports A few reports such as the Coach s Report let you specify a Print report as of date and time at the top of the tab This option allows you to output the data as it would have appeared on the selected date and time For example in the case of the Coach s Report you typically want to display those injuries that are currently open and being treated If you need to see which athletes had open injuries a few weeks ago you can change the Print report as
79. r Scanned Document When you re ready to save your scanned image s click the Save to File button to save the scanned images to a local drive or the Save to Cloud button for cloud storage If you use the Save to File button you will be prompted to select a file name and folder as well as the format of the output file If you use the Save to Cloud button you will be prompted to enter a file description and the format of the output file Files can be saved in PDF format or in a number of different image formats Working With Attached Documents Options for working with attached documents are displayed by right clicking a file or by selecting Action from the menu The following actions are available for your documents Open Opens the document using the default application for the selected file type as determined by the Windows operating system Save As Lets you save a local copy of your document This option is available for cloud documents only Change Description Allows you to change the description of your attachment Move to Cloud Moves an attached local document shortcut to cloud storage Print Prints the document to your default printer using the default application for the selected file type This option is not available 5can Document for cloud documents and is enabled only if Windows has been configured with a Print option for the file type Delete Deletes a shortcut or permanently deletes a document from cloud storage Page
80. ree to modify the athlete entered text but be aware that if you do it will be re inserted if the athlete updates his her information and you accept the changes Managing Athlete Accounts Occasionally you may encounter an athlete who has forgotten their logon name password or has been locked out of their account Forgotten User Names and Passwords Athletes can recover user names and passwords via the website as long as they know the e mail address that was used to create their account From the logon page of the website they can simply click the Forgot your Password link and enter their e mail address and they will be sent an e mail containing the user name and password The user name and e mail associated with an athlete s account is also available when User Account Information viewing the athlete profile from ACMC See Sa nE User name sabbott the Previewing Account Data topic in Step 3 E mail address sabbott flantech net Reset Password Account status Active Delete Account for instructions on viewing profile data f Athlete Information A You can also reset an athlete s password manually using the Reset Password link from the Athlete Profile window Locked User Accounts If an athlete or malicious user attempts to log on multiple sequential times using the wrong User Account Information Name Shirley Abbott password their account will become locked To e Uniotk Account E mail address sabbott f
81. ricing can be found on our website at http www flantech net Products SADS Technical details and frequently asked questions about cloud storage can be found on our website at http www flantech net Products SADS TechSpecs Page 48 Appendix A External Documents Scanning Documents You can create new documents from scanned images if you have a TWAIN compliant scanner attached to your computer TWAIN Compliant Devices In order to work with SIMS your scanner must be TWAIN compliant TWAIN is a software protocol and interface that handles the communication between software applications and imaging devices such as scanners and digital cameras In most cases your scanner will come packaged with a software disk containing the required TWAIN device drivers You can usually tell if these drivers have been installed by looking in your Windows Control Panel under Scanners and Cameras Windows XP Vista or Devices and Printers Windows 7 If you see your scanner listed you can open it and attempt to scan a document If you are successful you can assume the appropriate TWAIN drivers have been installed Almost all scanners and digital cameras are TWAIN compliant However the level of control that SIMS has can vary from device to device For example SIMS will attempt to suppress the scanner s default user interface UI prompts while scanning but not all device drivers allow this A prominent example of this can be seen with some HP scanners w
82. rmation is imported to SIMS with the current address or permanent address designation Cancel Apply Page 55 Appendix C AthleteConnection Services Step 2 Notify Your Athletes Once your settings have been configured it s time to begin collecting data Since you re going to let the athletes input the data you ll need to provide them with 1 The AthleteConnection website address https www athleteconnection net 2 The account group and account code that together will identify the athlete s account as belonging to your school or organization You Account group ill Account code tt can find these values at the top right of the ACMC window 3 A brief set of instructions You can use these as a starting point a Visit this website in your browser https www athleteconnection net b Click the Register link to create a new account using the account group and account code provided c Once your account has been created you will be taken to your profile page Please complete the information on this page and click the Save Changes button when you re finished d Youcan update your profile at any time by logging on to your account at https www athleteconnection net How you notify your athletes is up to you The information can be sent by email or you might prefer to have the athletes access the website with your supervision from a training room computer Step 3 Download Athlete Data Once your athletes hav
83. ruciate Sneain 3 New carce Adding New Insurance Bills The following methods are available for adding new Insurance Billing records e Right click on the Insurance Billing grid and select New Bill Click the amp button from the toolbar Each of the above methods will invoke the New Insurance Bill window From this window select a name from the list and indicate the injury illness problem to which the record will be linked To quickly find an athlete on the list begin typing the athlete s last name and the list will be filtered as you type You can also use the Show all teams and Only show current roster checkboxes to filter the list to your liking Page 37 Y Filter Options Select the bills to display Bill Dates All dates if if F Only show current roster V Hide bills that are paid in full Ej New Insurance Bill Mal Type a name to find or select from list Macon Madsen F Show all teams Z Only show current roster Enter new insurance bill for Maltin James Injury Problem Other Not injury related Insurance Billing The Edit Window The Insurance Billing edit window will appear whenever you add a new record or when you edit an existing visit record by double clicking the athlete s name General tab The General tab stores basic details of the bill including the bill date payee the related injury accountable team reference number and comme
84. s ee example you might type in ant cruc to show any pesa manmanan anterior cruciate injuries As you type the clinical impression list will automatically adjust to show e sous Lateral Complex Regen Meniscus Lateral Peripheral Tear only those items that match your search expression En sah xeon 1 fnd he ered cincai meresson jouble cick a dinical impression to add it to this r Frequently used items are displayed in bold Page 21 Injuries and Illnesses F i t e r Body group Condition s Head A jl Chemical illness Lower extremity vi Fracture k Trunl General stress e il General trauma The Filter method lets you filter the clinical impression ma rear Musculo skeletai Shoulder Permanent disability list by selecting a condition body group and body part lras Wrist Thermal condition To apply a filter right click the clinical impression list and select Set Filter Once your list is filtered double click the applicable clinical impressions to select them from the list Selected clinical impressions will appear in the list box in the upper right part of the window If multiple items are selected the mover boxes at the left of each item can be used to order the items by significance The most significant item should be positioned at the top of the list If your clinical impressions have been confirmed by a physician diagnosis mark the checkbox in the Physician Diagnosis area of the
85. s when working with grids on the main SIMS canvas Editing Sorting Context Menus To edit an existing record double click the athlete s name on the record you want to edit In grids that are not athlete specific you ll normally double click the first cell in the record to edit You can also right click the record and choose Edit from the context menu Many of the grid columns can be sorted by double clicking the column heading You can toggle between ascending and descending order by double clicking the column heading again Most records give you additional options when you right click on the athlete s name or the first cell in the record A small context menu will appear with any choices that are available for the selected record type In some grids column specific context menus are also available by right clicking a column heading Edit Window Buttons The buttons below are available from many of the SIMS edit windows Update participation status Update coach s report comments Open the Concussion Assessments window See Appendix D for details Print Print preview A Update team status A tf Set the linked team el Save record X Save record Ej Open the External Documents window See Appendix A for details Common Features The following features and input controls are used throughout SIMS and have been designed to maximize the efficiency of your data input Lim irae
86. sroresseoereoseoresseeseeseesee 42 AVN DIE REDOT ean EE E E EE E E EN 43 Appendix A External Documents cscscscsccscsceccccscsceccccecscsccececscuccccececsceceeecscesescecscuceccececsceseesess 47 Appendix B Importing an Excel Worksheet cscsccscssscsccscsccccccscsccccccscsceccccecscsseccecscscecsececscesessess 51 Appendix C AthleteConnection ServiceS s ssesessssessssessssessssesssssossseosssecesseossssossssoesssoesssossssosssesese 54 Appendix D CONCUSSION AssessmentsS ssessssescessessesoesoscsscoescoesoessecoecoscssoescesoesoecoesescsscesoessessesseseese 60 Documentation for web based access to SIMS data via SIMSAnywhere is available on our website at http www flantech net Products SIMSAnywhere Documentation Page v Contents Installation This chapter describes the hardware and software requirements and provides the instructions for installing the SIMS software to your PC Hardware and Software Requirements To use the SIMS software you will need a personal computer that meets the requirements listed below System requirements Microsoft Windows XP Vista 7 8 400 MHz Pentium processor or equivalent minimum 1GHz Pentium processor or equivalent recommended 96 MB of RAM required 256 MB of RAM recommended Hard disk requirements will vary based on the number of athletes and the degree of detail you are recording For most users 1 MB per 100 athletes per year will suffice The software
87. te can also be provided here The Uploads feature is designed to work in combination with the Links feature which you can use to provide links to your blank forms e g pre participation forms and compliance documents Once the athlete has downloaded a form from the Links section of their profile they can complete the form and upload it to their profile using the My Uploads section of their profile Any uploaded files can be viewed from SIMS by previewing the athlete s account profile as described below Uploaded files are also available from the External Documents feature for any athlete records that have been matched to an AthleteConnection account Import Options This tab determines how data are handled after you ve downloaded and accepted an Website Input Settings Teams Import Options Links _ Uploads i i i Overwrite Options at h et e S p rofi le l nfo rm atl O n s Th e Overwri te Op tions When an athlete s record already exists in SIMS select how identification number and date of birth values should be handled setting lets you indicate whether the ID and date of birth Always overwrite existing value with athlete entered value values stored in an athlete s SIMS record should be Athlete Contact Type Treat an athlete s own contact information as this contact type updated with values entered by the athlete online Current address The Athlete Contact Type setting determines whether the athlete s personal contact info
88. te in ist view but any records pasted in list view will retain the original date Page 32 Activity Calendar The Edit Window The Activity edit window will appear whenever you add a new record or when you edit an existing activity record by clicking an activity from calendar view or double clicking a record from list view a i f She Activity Details This section of the Tessday February 16 2010 Sie edit window holds basic details of Genera the activity including the team eerie dances ne Activity start 2 16 2010 Time 12 00 PM Surface Processed surfaces Wood floor activity type location opponent Activity finish 2 16 2010 Time M Condition Normal ix 5 Team Women s Basketball Temperature oe start date time and end date time ne ee a Location Bates Field Peak heat index 0 eat 12 00 AM Environment This section lets you Opponent Thompson Wna A Lighting record surface information and o S Participation Other Details weather conditions at the time of Number of E Partidpants 8 e r Comments the activity Fields include surface Se a condition temperature humidity peak heat index wind and lighting Participation This section lets you record the number of participants and number of exposures for the activity Reports like the njury Summary Table use this information to generate statistics such as average participant count and injuries per
89. th no complications He states Swelling No swelling a following game that symptoms improved Ice The Strength and Range of motion fields provide an additional level of detail when the Abnormal option is selected When selected the option will become a blue hyperlink that when clicked allows you to record specific details regarding the strength and range of motion of the affected area The Functional level slider bar lets you indicate the level of function of the injured area relative to the level before the injury occurred The Notes Plan field is of particular importance as it is designed to hold the initial progress also known as SOAP note for the injury All subsequent progress notes are entered via Injury Maintenance records described in the following section Maintenance Physician Visits and Referrals tabs The Maintenance Physician Visits and Referrals tabs list any Injury Maintenance Physician Visits and Referral The following maintenance records have been entered for this mjury liness Double cick a record if you want to view the details or dik here to add a new maintenance record records that have been entered for the injury ao hhh 06 16 2014 03 23PM Cold Whirlpool First Aid 06 16 2014 10 13 AM Rythmic Stabiizaton Stretch Soft Tissue Mobilization New records can be added by clicking the click here link just above each grid Existing records can be opened by double clicking the
90. tidipation Status Se Physicians and Athletic Trainers Many of the SIMS record types will prompt you to select from a list of athletic trainers physicians or both For this reason it s a good idea to set up these lists before you begin entering your athletes and injuries Select Tools Lookup Lists Physicians and Athletic Trainers from the r 5 Physicians and Athletic Trainers General Contact Information menu From this window use the Add cat a Bancroft First name Vahan button to add your physicians and athletic a a O TS 2 trainers to the list When applicable be anin Dahl Specialty A T C N A T A sure to mark the checkboxes for Include Dunn in physician lookups and or Include in athletic These checkboxes will determine whether the trainer lookups person you enter will appear in the associated drop lists Page 12 Fasbinder Graziano Hass Hendrickson Hill Jebson Johnson Kuhn MD Location Assignment Athletic Trainer Classification Consultant F Include in physician lookups V Indude in athletic trainer lookups Getting Started Importing Athlete Data If you have a list of athletes in Excel format you can import those athletes into SIMS using the Import Wizard Please see Appendix B for instructions on using the Import wizard Configuring Security To configure the security settings for your database select Tools Security Se
91. to ratal to thes foler or cick Change to ratal to mange to E i el Y lal batal Sports hary Morstoring System Verson 7 0 Beta 2 to e c GMS Program Fies x86 are e Run the installation file and enter the password also provided in your email when prompted during installation you do have the option to change the installation location If you choose to change the location be sure to select a local drive It s ok if your database resides on a network drive but installation 3 Initialize This step is only necessary if you are installing SIMS for the first time on a workstation If you have not yet purchased SIMS you may select Evaluate SIMS from the prompt that appears when you start SIMS e f you have purchased SIMS you were sent an email with a link to your initialization file Click the link tO please enter your initialization password download and open the file and enter your password when prompted The password for your initialization file was included in your purchase email In most cases the password is the email address of the primary recipient of the purchase email Click Initialize to initialize your workstation for use with SIMS Note If your initialization file was issued with SIMS 5 1 or earlier it will not work with versions 5 2 and later Please contact support flantech net for an updated initialization file Cancel e Start SIMS using the shortcut on your desktop e f you have
92. ton on the toolbar to configure the settings for AthleteConnection Services Website Input Settings From this tab you ll establish Website Input Settings Teams Notes Links Uploads Import Options which information the athlete is prompted for when they Select the input fields that will be displayed to the athlete are completing their profile online All of the fields on this a First name Required Optional Do not show tab can be designated as Required Optional or Do not Last name e show Any field you mark as Required must be completed Date of birth Required Optional Do not show Gender Required Optional Do not show Team Q Required O Optional Do not show by the athlete before they are able to sign and submit TEA Se eee cree their profile online Alternate ID Required Optional Do not show Alternate ID 2 Required Optional C Do not show Home address Required Optional Do not show Work address Required Optional Do not show You can also control whether entire sections will appear Home phone Required Optional Do not show on the website by selecting or clearing a section s Include this panel checkbox Teams This tab lets you control which of your SIMS teams are available for selection by the athlete This feature is only available when Allow athletes to specify their primary team has been selected from the Website In
93. ttings from the menu Security Options The most important security setting is the Require File Action View 3 0 Policies E Account Lockout Policy user name and password to access database E Require user name and pas Disabled setting This setting is available by selecting the E Password Policy ia T nE E Security Options U g Track failed logons Disabled Policies Security Options folder and determines E Users whether users will be presented with a logon window when opening the database If this setting is not enabled none of the other security settings will have meaning to the current database To enable or disable this feature right click the setting and select Properties from the context menu Also available are the Track logon history and Track failed logons settings These settings allow you to keep a history of successful and or failed database logon attempts You can view the history by selecting View Logon History from the Security window menu Account Lockout and Password Policies The account lockout and password settings are designed to protect your database by minimizing the threat of brute force guessing of account passwords The following settings are available e Account lockout threshold This setting determines the number of consecutive failed logon attempts that causes a user account to be locked out A locked out account cannot be used until it is reset by an administrator or u
94. u re in effect telling SIMS to store a link to a file named TestResults pdf that exists in the C Documents folder This means you ll likely have no problems accessing the file with your shortcut when you re on Computer A but if you try to access the file from Computer B SIMS will look for the file in the C Documents folder of Computer B and won t be able to find the file The trick to using shortcuts in a shared workstation environment is to store your documents in a shared folder location that will be named consistently across all workstations e g something like MyServer SIMS ExternalDocuments As an alternative to shortcuts SIMS offers cloud based storage for your documents This allows you to store your documents in encrypted format in a secure hosting facility that meets or exceeds all HIPAA requirements Using cloud storage offers the following benefits e No need to maintain a shared document folder on your network or local drive that may not meet HIPAA security requirements e No broken links The link you establish when you create a shortcut is easily broken if the file is ever moved from its original location With cloud storage it doesn t matter where the original file was stored e By storing your documents in the cloud you ll free up disk space on your local and or network drives that would otherwise be occupied by external document files Your backup files will likely be smaller as well Cloud storage plans including p
95. ve designed a software program to provide for the documentation of events surrounding injury the Sports Injury Monitoring System SIMS SIMS is the most complete and comprehensive injury tracking software on the market No other program will give you the flexibility and versatility that SIMS can offer SIMS can be used as a medical record database or as a research tool for individual conference or league data collection The software provides a complete record of the circumstances surrounding the athletic injury i e clinical impression initial management player position player activity and playing conditions SIMS adds to the injury record the ability to periodically monitor basic aspects of the athlete s recovery and return to participation In addition to the injury record SIMS provides for the recording of the daily progress of an athlete s range of motion strength pain swelling and instability It also allows for the documentation of treatment protocols as they are implemented and modified to suit the athlete s overall recovery The software includes areas for daily progress notes as part of the overall permanent record for an athletic injury As an aspect of good communication the software will track the pattern of the athlete s compliance with prescribed programs the results of clinical and laboratory evaluations clinic visits and the special features associated with specific medical and surgical routines These records are made by
96. window You will be prompted to enter a diagnosis date physician and any related notes You can also assign and ICD 9 code to any clinical impression by right clicking it and selecting Assign ICD 9 Code Onset Details tab The Onset Details tab allows you to record specific details regarding the onset of the m i T E E Activity Details Game Information injury This tab is available only if the injury Team activity 11 50 AM Sarimmage Air Force I Penelty Fou called Athlete s position y enalty Foul has been designated as team related on the Athlete s action Team s action General tab meaning it occurred as a result of Activity segment a team related activity CES Worn Equipment Type related to the injured area Add an item The Team Activity field is used to indicate the es activity during which the injury occurred and Protective device links the injury to an Activity Calendar record ala Any activities already entered for the team selected on the General tab and that occurred on the selected onset date will be available from the Team Activity drop list You may also add new activity calendar records by selecting Add new activity from the drop list New games and practices can also be quickly added using the FastAdd options on the drop list as they do not invoke an activity edit window Please see the Activity Calendar section for more details on activities and the activity edit window The G

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