VC OpenEyes Doctors and Optoms
Contents
1. Moorfields Eye Hospital NHS NHS Foundation Trust Virtual Clinic OpenEyes for Doctors User Manual Published by OpenEyes Programme Office Document version 0 2 Date 16 Jan 2015 p www openeyes org uk Document published by OpenEyes Programme Office In case of any query please contact OPO team Ext 4752 Source IT PMO_L drive OPO documents repository TrainjngMaterials openeyes Colour Key OpenEyes Form links OpenEyes navigation links Notes Field names Aims This session is designed to introduce delegates to OpenEyes by presenting Healthcare professionals the technology to be able to document the clinical journey of patients under their care The session aims to give the best practices on better patient care and management The Doctors will use mainly the Virtual Clinic functionality within OpenEyes for reviewing patients who have attended Virtual Clinic The following features are included in this course Contents PANNA etic E 1 Doc umMmentalonm RISTO eraros a circa ites ati Sacra coreaitee Pati Shire Tcsea tie TO TER 2 DOCU EMI Stalls shia te orice Grate e satiate late ra eata lst Gear cole Gaat to hats Guan colar suet 2 Logging On and Getting Started 0 0 ccccccccsseccceeeeceeeeseeeeseueeeseeeesecesseeeeseueesseessaeeeseeesseeeesees 3 LAUNGA Vinual AGING so 9 tins nice shien a seca eateries ce sation ada aah Seda NS 4 Overview of Virtual Cne Page wre sescccnaacc ous vastianneincchdas2. confirm choice select the ESE button T OpenEyes Enoch Root Site City Road Firm Barton Keith Glaucoma Change Select Virtual Clinic Please Select FlesseSelectt sd Nead help openeyes senvicedeskgimoorelidenhs wk Ext 2071 Option 3 ceases 3 The Virtual Clinic page opens You are logged in as Enoch Root T OpenEyes Site City Road Firm Barton Keith Glaucoma Change Change Virtual Clinic Patent List Priority Subsapectalty Firm Show Completed Pease Select V Fiesse Select V Suoma O y e SSCS f Search All Patent Lists Al Priorities Poom Patient Priority bash allan Firm Crested By Clinic Info Referral Motes Actions Clinic 10000290 23542006886 red 18 Now Berton Enoch Follow up in 10 months at City yes yes History Reviewed HAWKINS Jessica Mrs 60 2074 Keath Root Road Clinic 1000004 0286023071 17 Now Barton Enoch Follow up in months at doing OK continue in SMS History Reviewed COBEY Derek Mir 67 2014 Keith Root Barking Clinic 1000055 2768 13 Now Barton Enoch Follow up in 7 week at Boots History e Reviewed ASRONSON eat Mr 45 2014 Keith Root Opticians Page 4 Select Log out to exit OpenEyes Programme Overview of Virtual Clinic Page Home Vitual Clin Theatre Diaries Partal bookings wang it Logout You are logged in as Enoch Root Site City Road Firm Barton Kerth Glaucoma Change Openty
3. er Mr 2014 Keith Root with vascular disorder 58 Technician Screening 1A IOP RE 10 434 Glaucoma 1000010 4383191874 green 14 Jun Brookes Enoch IOL 10 mmHg on the right Stable sb JEM Review Patient Review TREFFRY Iris Mrs 92 2014 John Root and 10 mmHg on the left Glaucoma 1000010 4383191874 red 14 Jun Brookes Enoch IOL 10 mmHg on the right Needs to see Aachal Review TREFFRY Iris Mrs 92 2014 John Root and 10 mmHg on the left Logging Off 1 Select 2 from the tab located top right hand corner of the screen This can be seen from any screen within OpenEyes Home Virtual Clinic Thestre Diaries Partial bookings waiting list You are logged in as Enoch Root Site City Road Fimm Barton Keith Glaucoma Change Page 11
4. es Select button to change Change Virtual Clinic Patient Liat Priority Subapectally Firm Show Completed 1 Ey Al Patent List AN Pronties gt Patt Poly p Fm Createday Cin mio Raerral Notan Actions 1000029 2364500008 red 1BNov Barton Enoch Followup in 10 months at City yes yes Close Referral History Reviewed HAWKINS Jessica Mrs G0 id Keith Root Road Ginie 1000004 028023071 WNov Barton Enoch Follow up in 5 months al doing OK continue m SMS Cloge Referral History Reviewed COBBY Derek Mr 67 i4 Keith Root Barking Ginic 100000 2768735080 13Nov Baton Enoch Followup in 1 week at Boots Close Referral History Reviewed AARONSON Darby Mr 45 i4 Keith Root Opticians as Displays all the referred patients to Virtual Clinic Page 5 Review Patient Doctors should review the patients in the following order i aA N D Q 2 Referral Notes Actions asdasd Close Referral Stable sb JEM Needs to see Aachal Select review patient Review area opens Enter notes into appropriate area Add outcome including timeframe and location Add prescription see page 7 for further details on how to do this Add correspondence see page 9 for details Select OK to save information From the list patients displayed within the Virtual Clinic area select the option from the Actions column Patient List Patient priority ee Fim i Clinic I
5. escription A Patient is allergic to Penicillin Sulphonamides Event Date 230ct2014 Cd Add item Fitered by or search formulary Type No preservative _ Add Standard Set Other Actions Clear Prescription D Drug Dose Route Options Frequency Duration Comments Button only appears if 3 2 ed F there is a previous Enter the required event date prescribing history 4 Select the appropriate option from the Add Item drop down menu 1 If required option not found within list select a SNOMED CT term by typing into the dynamic text box Select the appropriate option from the Add standard set drop down menu Select the appropriate option from the Filtered by drop down menu Select the appropriate administration options from the grey area of the form Drug Dose Route Options Frequency duration Wil be visible on prescription a E Comments 6 Select the EEE button to print prescription 7 Select Mato save information entered or to discard the information Do not select Ok if Correspondence is to be created continue to the prescription and correspondence section Page 8 8 The patient status will change from Review to Reviewed this can be viewed under the Patient List heading Patient List Glaucoma Reviewed Glaucoma Review Glaucoma Review Patient 1000054 2164324731 BLACKWOOD Roger Mr 58 1000010 4383191874 TREFFRY Ir
6. is Mrs 92 1000010 4383191874 TREFFRY Iris Mrs 92 Correspondence 1 To create a prescription select the shortcut situated within the Review area 2 The Correspondence template opens below within the Review area Page 9 Priority green green red Referral Date 16 Oct 2014 14 Jun 2014 14 Jun 2014 Firm Barton Keith Brookes John Brookes John Created By Enoch Root Enoch Root Enoch Root Clinic Info Right glaucoma associated with vascular disorder Technician Screening 1A IOP RE 10 434 IOL 10 mmHg on the right and 10 mmHg on the left IOL 10 mmHg on the right and 10 mmHg on the left Referral Notes Actions asdasd Close Referral Stable sb JEM Review Patient Review Patient Needs to see Aachal Create e and print Correspondence Event Date Recipient Macro Clinic Date Direct Line y vuuvuun fie Cous kl From ez Enclosures Weng Edit 29 Jul 2014 Moorfields at City Road m Dr Yuri hivaga 83 Wintour Lane Morthop Heald Green Lothian GH1i4 2DHA 2 Aug 2013 2 Aug 2013 loz0 7566 2576 Dear Zhivago i Nickname Kathryn Howard 49 Trueman Avenve Abbots Ripton Y12 8UN DOB 15 Dec 1979 Hosp No 1000024 NHS No 209 604 20271 ie This 33 year old woman was discharged trom hospital today Diagnosis mixed diabetic maculopathy Ope
7. llowing resources on my computer Clipboard V Printers Changes to these options apply to this connection only Hide Details Connect 3 Within the Window Security pop up box enter Password Enter your credentials These credentials will be used to connect to rds Aina Victoria CITY_ROAD ainav Password Os Use another account Remember my credentials 4 Select Clinical services folder for the live environment Home S Refresh 5 Select the Training folder Training environment Logoff Clinical Services Openeyes 6 Launch Open Eyes by selecting double clicking the tanna Icon 7 Delegates will now have entered the OpenEyes page and be able to view the login page 8 Enter Username and Password then select the blue login button mecca Page 3 Launch Virtual Clinic 1 Select Virtual the tab located on the right hand side of the search screen es Virtual Clinic Theatre Diaries Partial bookings waiting list Logout You are lopped in as Enoch Root Site City Road Firx Barton Keith Glaucoma Change eee Wirtual Clinic Theaire Diaries Partial bookings waiting list Logout You are logged in as Enoch Root Find a patient by Hospital Number NH 5 Number Firstname Surname or Surmame Firstname A OpenEyes Site City Road Firm Barton Keith Glaucoma Change 2 Select the appropriate Virtual Clinic from the drop down menu to
8. n from the Diagnosis drop down menu 10 Select the appropriate option from the Management drop down menu 11 Select the appropriate option from the Drugs drop down menu 12 Select the appropriate option from the Outcome drop down menu To Spell check right click within the body of the letter 13 Within the From field type the surname of the required staff and then select from list of names populated 14 Select the appropriate option from the CC drop down menu 15 Add any attachments eg Xrays or Blood Tests by selecting the mE button 16 Select to print one copy 17 Select to print all letters including copies view Edit ft Print all mE EEE 18 Select the Edit tab to make any changes after the document has been saved Letters can only be edited by the creator of the document Letters can only be deleted once the reason 19 Within the review area select the green button to save document as a draft or the green button to print and save the document simultaneously 20 Select E to save information entered or EA to discard the information 21 The patient status will change from Review to Reviewed this can be viewed under the Patient List heading Patient List Patient Priority ars Firm ie Clinic Info Referral Notes Actions Glaucoma 1000054 2164324731 green 16 Oct Barton Enoch Right glaucoma associated asdasd Close Referral History Reviewed BLACKWOOD Rog
9. nfo Glaucoma 1000054 2164324731 green 160c Barton Enoch Right glaucoma associated Reviewed BLACKWOOD Roger Mr 2014 Keith Root with vascular disorder 58 Technician Screening 1A IOP RE 10 434 Glaucoma 1000010 4383191874 green 14Jun Brookes Enoch IOL 10 mmHg on the right Review TREFFRY Iris Mrs 92 2014 John Root and 10 mmHg on the left Glaucoma 1000010 4303191674 red 14Jun Brookes Enoch IOL 10 mmHg on the right Review TREFFRY Iris Mrs 92 2014 John Root and 10 mmHg on the left The Review area opens Virtual Clinic Patient is in Glaucoma Virtual Clinic Clinical Review Clinical Review 18 Nov 2014 Clinic Info Technician Screening 1A Review Patient Outcome Please select Discharge Follow up 3 Use the Notes field to write relevant notes comments l Page Notes 6 4 Select the appropriate Outcome option from the drop down menu Outcome Please select Discharge Follow up 5 Select EELS to save information entered or to discard the information Do not select Ok if a prescription or Correspondence is to be created continue to the prescription and correspondence section 6 The patient status will change from Review to Reviewed this can be viewed under the Patient List heading Patient List Patient Priority Referral Firm ha Clinic Info Referral Notes Actions Glaucoma 1000054 2164324731 green 16 Oct Bar
10. ration Right Biopsy of iris Prescription Chloramphenicol 0 5 eye drops 1 drop s qid Eye Right for 7 days Chloramphenicol 0 5 eye drops 1 droep s gid Eye Right for 7 days Dexamethasone 0 1 eye drops 1 drop s gid Eye Right for 1 month Cyclopentolate 1 eye drops 1 drops qid Eye Right for 7 days No GP action is required The patient has been advised of the importance of taking their topical medication Pro has been given an appointment for post operative review in 2 weeks time Yours sincerely Mr Test User user role Consultant Dr Adnan Tufail Patient Mrs Kathryn Howard 49 Trueman Avenue Abbots Ripton 12 80M Mrs Smith 11 Hill Read London xray Remove blood tests Remove Se 1 2 3 4 Enter appropriate Event date Select appropriate Site from the drop down menu Select appropriate option from Recipient drop down menu Select appropriate option from the Macro drop down menu Use template in macros for the selected service macro date prepopulated with today s date 5 Clinic date is empty enter appropriate date To change click into the date area Page 10 6 Patient address details NHS and Hospital Numbers are visible in the box just below the patient name 7 Select the appropriate option from the Introduction drop down menu 8 Select the appropriate option from the Findings drop down menu 9 Select the appropriate optio
11. ton Enoch Right glaucoma associated asdasd Reviewed BLACKWOOD Roger Mr 2014 Keith Root with vascular disorder 58 Technician Screening 1A IOP RE 10 434 Glaucoma 1000010 4383191874 green 14 Jun Brookes Enoch IOL 10 mmHg on the right Stable sb JEM Review TREFFRY Iris Mrs 92 2014 John Root and 10 mmHg on the left Glaucoma 1000010 4383191874 red 14 Jun Brookes Enoch IOL 10 mmHg on the right Needs to see Aachal Review TREFFRY Iris Mrs 92 2014 John Root and 10 mmHg on the left s 4 n t m 5 1 To create a prescription select the MHLZ shortcut situated within the Review area Virtual Clinic Fatient is in Glaucoma Virtual Clinic Clinical Review Clinical Review 16 Nov 2014 Clinic Info Technician Screening 1A Review Patient Notes Outcome Please select Discharge Follow up 2 The Prescription form opens below within the Review area Prescriptions can be Page 7 Saved as draft Selecting the Save and Print green button shows Print Preview Create Cancel Prescription A Patient is allergic to Penicillin Sulphonamides Event Date 23 Oct 2014 Add Item Select common v Filtered by Type Select No preservative or search formulary Add Standard Set Select v Other Actions Add Repeat Prescripti Drug Dose Route Options Frequency Duration Comments Pr
12. udetiasnwsaed OA 5 FSW SWF AU SMM isnt cea Sectentcca tteaerca ecient cca tinea Seca Retina ei dealt 6 PrESCHDUO net paced net ceas att iced nt ctu cen a nt acetal ne ctiace het cela mente E eeatnm ete viene nt teem ete cede ntovaes 7 Core PONG ICC cate tere a teects an ates etree TA N E ARA 9 Loddon O agement ete ec roo ee on Te ee ee 11 Page 1 Documentation History Version Revision details Written by Approved by number 25 11 2014 0 1 First draft of document OpenEyes Programme Office 16 01 2015 0 2 The flow of the Victoria Aina OpenEyes Programme Office document revised Document Status This is a controlled document This document version is only valid at the time it is retrieved from controlled file store after which a new approved version will replace it On receipt of a new Issue please destroy previous issues unless a specified earlier issue is base lined for use throughout the programme Page 2 Logging on and Getting Started The OpenEyes login page is case sensitive 1 Select the clinical services link within the intranet Connect button situated within 2 The remote desktop pop up box opens select the grey the box This remote connection could ham your local or remote computer Do not connect unless you know i ion came from or have used it before a Publisher Unknown publisher 9 Type Remote Desktop Connection Remote computer rds Allow the remote computer to access the fo
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