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Transition Manual - University of Georgia

1. CRS5 Youth Groups by ID 3 File Edit Window Help Adobe PDF enroll F ID ype Program Delivery Leader Group Name Youth K 219 Group m L MITCHELL DORIA EARLY 40VENTURES CENTER 220 Group E MITCHELL DORIA DEEP CREEK MORNING DOVE 4 H CLUB 221 Group m F MITCHELL DORIA CAMELOT 4FTERSCHOOL PROGRAM T fee Group J MITCHELL DORIA SOUTHWESTERN ELEMENTARY SCHOOL 2235 Group m F JONES WILHELMEMNI MacDON ALD MANOR HEADSTART o 224 Group F JOMES vILHELMENT B M WILLIAMS PRIMARY SCHOOL DAVENPOT Oo 225 Group F JONES WILHELMEMNI ETHEL JONES HESDSTART et 226 Group J JONES vWILHELMENT CORVER HEAGSTART 22r Group ral F JONES WILHELMEMNI CRESTWOOD INTERMEDIATE 4FTERSCHOOL E 220 Group m J JONES vWILHELMENT TRUITT INTERMEDIATE SCHOOL m 229 Group L MITCHELL DORIA CAVALIER MANOR HEAD START 250 Group m F MITCHELL DORIA SOUTHWESTERN USDA PROGRAM zal Group F MITCHELL DORIA CAMELOT TEEN PROGRAM Oo 232 Group m F MITCHELL DORIA CAMELOT SUMMER USDA fo Group F MITCHELL DORIA DEEP CREEK COMMUNITY CENTER 254 Group m F JONES WILHELMEMNI CALYARY EVANGELICAL BAPTIST CHURCH F e F JONES WILHELMENI CHESAPEAKE REDEVE Corin SING rm IT Tr m To add a new group click Add Youth Group E Add Youth G
2. Mew Feature in CRSS Auto Advance to Next Individual After Save pave Cancel CRS5 Transition Manual June 2006 52 7 4 The Volunteer Screen e Volunteers are entered under the Staff Switchboard on the Main Switchboard e Click STAFF o VOLUNTEERS o VIEW EDIT VOLUNTEER o If you wish to add new volunteers click ADD VOLUNTEER e Make sure that you assign the correct Paraprofessional or Professional to the Volunteer e Check the appropriate box for their volunteer role in EFNEP e The SAVE button will not appear until all required fields are completed W CRS5 New Volunteer 1 3 File Edit window Help Adobe PDF Es ao D VWOORS6 tequired fields have yellow backgrounc 13 Jun 2006 Address City State Fip Wa Phone Esti x Annual Hours Spent With Adults Gender Female w Age Code Adult and Youth by Program Program Adults Youth Ethnicity Not Hisp ino pere L i FSNE i de State Project Race F Im Other Total Adult Youth Paraprofessional PO0005 yw JONES WILHELMENI Volunteer Roles Is current Former EFNEP Participant Performs Instructional Role Performs Advisory Committee Role Performs Educational Support Role Performs Support Service Role Performs as Middle Manager A is i CRS5 Transition Manual June 2006 53 8 The Adult Switchboard 8 1 Entering
3. Pa Ph Ph CHESAPEAKE VA POO Ed objectives met 2 efee ROMAN JANNETTE CHESAFEAKE VA Poggi Ed objectives met 2 efoe GATLIN LaTASHA CHESAPEARE VA POO Ed objectives met 2 2040 BYRANT PAULINE CHESAPEARE VA POO Ed objectives met 2 2045 YIDALLON REBECCA CHESAPEARE VA POO Ed objectives met aT MAr TSAR ikd LIC AM arr tea ia a a a i Fa eLink 3 m This screen looks similar to the Adult screen The new categories of city staff and program status also appear here You can sort by these categories as well The unique column on this screen is the of Checklists which appears so that you can immediately identify who may be missing behavior checklists You can sort the list by this category by clicking directly on it once for ascending order or twice for descending order CRS5 Transition Manual June 2006 84 3 P Client Record e Ifyou are already in a client s record you can jump directly to the Recall or Checklist section by clicking on the PURPLE JUMP J box CRS5 Edit Adult 23 File Edit Window Help Adobe PDF IARE ID 2720 FF FOOOOL BUFKA IRIS First Last Mame JESSICA DANIELS Address 1931 WOODGATE ARCH Es OOO City State ZIP CHESAPEAKE A S O verify Address County _ a aa l FIPS Code Cong District Ethnicity Phone Race American Indian or Alaskan Native Age Gender Black or African Amergan Residence Native Hawaiian or Ofer Pacific
4. Checklists for 2620 THOMAS LaTONYA E Date Change Date Exit Interview a bP Mayt999 LS ay 209 A O A Sande SUTEN Aate hese R AAS aAA Record 4 gt of 2 z e erd 14 1 e pipote Date Exit Interview Set ID of additional questions YOUNGFAM d d F Cancel CRS5 Transition Manual June 2006 83 2 e Checklist Switchboard e From the Checklist Switchboard you can access the checklists for clients e Goto the Main Switchboard and click CHECKLISTS CRS5 Behavior Checklist Switchboard lt 3 File Edit Window Help Adobe PDF Additional Questions View Questions Diagnostic Report Select by Participant Batch Print by Participant Question List Report Question Detail Report Batch Print Changes Review Report View Question Sets Question set Report summary Report e Click on View Edit Checklists CRS5 Adult CheckLists Fie Edit window Help Adobe PDF ee Locate Adult ID Staff Filter lt ALL gt ID Hame City Staff Program Status CkLists 2620 THOMAS LaT NYA CHESAPEARE VA POO Ed objectives met 2625 SMITH MICHELLE 6 CHESAPEAKE VA POOOO4 Ed objectives met 2652 LENA MICHELE CHESAPEAKE VA Pogoji Ed objectives met 2666 ROOK REBECCA CHESAFEAKE VA Poggi Ed objectives met 2709 ROBERTSON SHARAL CHESAPEAKE VA POOOO4 Ed objectives met gt E E 2720 DANIELS JESSICA J E 2 Pa
5. June 16 2006 Notice that these response choices are set up differently from the Professor Popcorn set The number of responses to Choice A was 3 B 2 C 11 and the total number of youth who were asked the question was 28 Notice that 12 is filled in under number who didn t respond E Responses to Question For each column enter the number of youth who responded with that answer Question ID WI 0030 Series WI Lesson Snack choices Question It s time For a snack What kind of snack do you like the be Number of Number of Number of Number oF Total number Participants Participants Participants non responses of participants Answering 4 Answering B Answering C asked the question Date of Responses Before 06 16 06 fait After E d __ ol ol Save Cancel Click Save and complete responses to additional questions for practice if desired When you are finished entering test data Click Save Backdoor out to the Edit Youth Group screen Click Save and return to the Youth switchboard Information on how to submit your evaluation tools for review is available on the NEERS5 website www csrees usda gov NEERS5 States are encouraged to submit tools as soon as possible CRS5 Transition Manual June 2006 109
6. Description of sets in File Revision date of questions 8 11 97 9 1438 AM S 11 97 91436 am S 11 97 91436 am 14 38 AM Perform Import CRS5 Transition Manual June 2006 91 e Click OK i 1 Import From C 1E5 CRS DATAYFULTOMYIMPORTICKEOSET40 MDB completed successfully Backdoor out to the Main Switchboard CRS5 Transition Manual June 2006 92 10 2 2 Utilizing Checklist Question Sets In order to utilize this imported Question Set you must go into an individual record and enable this feature Use the following directions as a guide to insure that you have imported the questions sets you wish to use e From the Main Switchboard click e Then click e Click on the BLUE Explode button to open an individual s Checklist e Click on 3 File Edit Window Help Adobe PDF Checklists for 2620 THOMAS La ONTA PP PUOOO4 Add Survey Change Survey Date Date nee P F 04 May 1999 m ie lx E 04 May 2000 a j lle Record I4 1 L gt M E of 2 Add Additional GF westions Cancel CRS5 Transition Manual June 2006 93 CRS5 Add Question Set 3 File Edit Window Help Adobe PDF AAs e Highlight the Question Set that you previously imported and click Optional Question Set for 3718 REKITA SANDER Click the setto be used tor this participant Then click SAVE Click CANCEL to not use optional questions at this time Question Sets Set to be adde
7. m 00457 BERRY CAROLYN CHESAPEAKE VA 6 12 18 nee O0467 LAMB MONICA CHESAPEAKE VA E 0 E vO0474 ADAMS JENNIVER CHESAPEAKE V 6 0 6 O0512 BURKHALTER KAREN CHESAPEAKE VA 4 6 10 ase 00533 WILLIAMS SABRINA CHESAPEAKE VA 4 6 10 eee voet BROWN JANET CHESAPEAKE VA 0 6 ase O0565 DISHROOM MARY CHESAPEAKE VA 0 6 fe OtCSYS O0566 DOSS DALE CHESAPEAKE VA 0 6 6 a woosri O NEAL FLOYD S E E A T SC O0574 GILBERT MARCI CHESAPEAKE vA z 10 aes o 400575 HUGHES ADRIAN CHESAPEAKE VA i voss HUGHES WANDA cesapEakE vA O OO O O o o oo e e oOo O06O2 DOWN CYNTHIA CHESAPEAKE VA EE a taaah SAWYER SHARON a aaa an CHESAPESKE yi A eia e Atthe end of the reporting year enter hours spent with Adults and Youth in each program o SAVE Enter Hours o Back out to POCO 21 Aug 2003 the Main BUFKA IRIS Switchboard Annual Hours Spent with Adults and routh by Prograrn Program Adults EFNEP IFSNEP State Project O 0 p Other p Total 2080 o Adult outh 2080
8. LateEve SALAD CHICKEN OR TURKEY 1 00 CUP Convert v Record I4 4 i gt el es of 8 T e The following screen shows you the keywords in CRS5 that closely match your previous food entry in ERS4 TIP Choose the broadest category first You will get a longer list of possible choices and you will be more likely to find the correct food If you choose too many key words you may not get any correct matches because your search Ver oe eN mele SCS eye choose ORANGE by highlighting it and ERS 4 Food Word Selection Select the words to include in the search Food Words clicking OK There are 84 possible choices If you choose ORANGE JUICE and FRESH there are 2 results Just remember to choose the broadest category from the keywords and then choose the correct food from the next list that comes up e Highlight your choice of JUICE and ORANGE and click OK e On this screen you can see the corresponding ERS4 Food Item CRS5 Transition Manual June 2006 78 e If this list is too long you still have the option to type additional key words on this screen to help narrow your search Simply type another keyword after ORANGE JUICE to narrow down the list E Food Lookup hls Search Words Enter one or more search words separated by a space When all are entered Use nnnnn kkekk For FoodCode nnnn SubCode kkkkk The kkkk is optional JUICE ORANGE am ERS4 Food item JUICE ORANGE FRESH Located Foods Wu
9. Restore To Directory path by clicking BROWSE e Once this correct path has been chosen click RESTORE Restore Confirm this is the data to be restored Then click RESTORE to start the restore or test operation Click BROWSE to restore to a different directory Use TEST to validate the backup without actually restoring prema ie aon og Backup Information Sistem CASS From Path O 4E5 CRS DATASCOLQUITT_OB File JESCASDOATA MDE Backup Date 4 5 2006 11 13 07 4M Software Version 5 00 6 03 24 0068 Restore To Directory CE5 CAS DATASCOLGUITT_O6 Before testing a 1 disk backup remove and reinsert the diskette to force Windows to read from the Cancel Test Restore diskette instead of from its in memory copy of the disk t s a good idea to test before doing the restore CRS5 Transition Manual June 2006 34 e Click OK Restore J The 4I P file being restored is compatible with the latest version 4 04G of PEZIP from PEAWARE Inc The JE sottware being used is DynaclP TM from Inter Media Inc This restore function will only restore un lP files prepared by the companion backup function Other backup and ud restore software in your office may be more appropriate for your office s overall data safety requirements re rte PE Ware lnc it a separate company not associated with Inner Media Restore Restore From File CES CRS DATA COLOUITT _OBESCRSD474 21P completed successfully
10. See next page for more information on this f you were using the Food Group Analysis for Diet Recalls in ERS4 then your recalls should convert over into CRS5 using the same method Food Group Analysis Click on the BLUE Explode button to enter an existing individual recall FA CRS5 Recalls 52s File Edit Window Help Adobe PDF Das PP POOOOI BUFKA IRIS Recalls for 3371 LEWIS LANESHA Convert ERS4 Recall Add Recall Date Pregnant Mursing Exit Meals HEI Method a O Record 4 4 yj i Coa C Computerized F Food Group E External Save Cancel CRS5 Transition Manual June 2006 73 e This is the screen shot of a client who has had her ERS4 recall converted into CRS5 using the external method This happened automatically when the ERS4 DB migrated into CRS5 CRS5 Edit Recall Using External Analysis 25 File Edit Window Help Adobe PDF Recall Date 01 Feb 2000 PP POOOOT BUFEA IRIS 2545 VIDALLON REBECCA ls Nursing Taking Nutritional Supplements a Amount spent on food last month 300 Entry Date 01 Feb 2000 Eene Activity Level e a eects Exit Date 17 Feb 2001 mmo Less than 30 min 0 1 2 Nutnents 30 60 minutes 3 More than 60 min 4 F b Alcohol Oom Calcium 885 0 w 6 Carbohydrate 279 om Cholesterol mg Food Group Amounts Food Eney 19320 Fruits cup 0 6 ia y O mg Vegetables cup Protein 8B Grains oz eq Satwated
11. CRS5 Transition Manual June 2006 42 e tis very important to make sure that the correct file path shows up on this screen Convert to Version 5 You are about to convert a ERS4 database to ERSS You must supply the location of the ERS4 DataDe To convert the database to ERSS press CONVERT The ERS4 DataDB will mot be changed in an Press CANCEL to not convert at this time ERSS Folder CHES CRS CATAMOLOUITT_06 ERS4 DataDb DA ERS4 DATA ColguittO ersdat40 mdb Locate DataDe Convert Cancel e After you have verified that the ERS4 Data DB is the correct file click CONVERT e While it is converting you may get some messages like Validate fouthLeaders Removing invalid leader YO0z04 From Group 54 o This is due to a flaw in ERS4 that allowed deletion of a paraprofessional or volunteer who was the leader of a group CRS5 cannot have a youth leader who is not in the staff professional paraprofessional volunteer table If it encounters a non existent leader it is removed from the list of leaders for that group If you have leaders that are removed during this process they will need to be re entered in CRS5 once this process is complete e Click OK and let it continue the process CRS5 Transition Manual June 2006 43 e When the process is finished it will take you back to the Main Switchboard e You should receive an error telling you that your System Information is missing O Click OK e
12. W icon amp allows you to send this report to a rtf file that can be opened in Microsoft Word Clicking on this icon will send the report to a new Word document and you can save and edit the report there o The email paperclip icon allows you to e mail the report to someone as a snapshot attachment This is set up to use your default e mail client to send the e mail i e Outlook Outlook Express Thunderbird etc This icon will not function properly if you are using a web based client to view your e mail Yahoo Hotmail etc j o The magnifying glass and drop down menu are ways you can zoom in and out of the document to change the view o To scroll through the pages of the report use the arrows at the bottom left of the screen o One page forward To the last page Page 4 4 1 P m CRS5 Transition Manual June 2006 11 2 CRS5 INSTALLATION FROM CD e Insert your CRS5 Installation CD into a CD ROM drive on your computer e lthas an autoplay feature If it does not start running automatically open My Computer from your desktop A DVD Drive F CD Drive e Right Click on the CD drive that contains the OLEE S n CRS5 Installation and click on Autoplay ise Network Driy 25441 AutoPlay Se Shares on F t Format Other Use with DLA Sharing and Security Write these files to CD Scan Folders for Viruses O macromedia Scanners an Eject hp psc 2170 l Co
13. Your spreadsheet should have three columns and as many rows as needed for your state level subgroups The headers must be named exactly as they appear below The state abbreviation should always be the two letter abbreviation that corresponds to the state abbreviation you are using in CRS5 see system configuration screen State ProgramName FoodAssistance Ga Applying for Food Stamps J o Ga Social Security Disability o TIP The Subgroup a Child Health Plus Pp o Spreadsheet file MUST E Spreadsheet must be formatted as above with the first row providing the column names State Two letter state abbreviation recognize the file and be named StatePublicAssistance xls in order for CRS5 to FoodAssistance Enter YES if this program provides food assistance Anything other than YES is assumed to be NO a ProgramName Name of Public Assistance max of import it properly 47 characters There are three options for deploying these subgroups to the county level 1 Upload this StatePublicAssistance xls file to your FTP site that county users may access within CRS5 with a username and password that you have provided them This option will automatically place this file in the correct location 2 This file can be e mailed to the counties and then they must save it on their hard drive in the appropriate folder a Log into CRS5 and attach the DB that you want to import the State Subgroups for b Click c Clic
14. DELL PI ESCRSDATA Idb 1KB Microsoft Office Acc 6 13 2006 9 48 AM Documents and Settings 9 ES CRS Data a t I ERS4 Arrange Icons By j E Frogram Files Refresh temp S EF E E WINDOWS Customize This Folder Se My Documents D4 Set Storage E Paste Shortcut m bd A i Sg DVD Drive F Undo Delete Ctrl zZ Apr 14 2006 G S External USB Storage J i Properties Shortcut S Shares on FCS CES Server F ee m Fike Aaii hanal BH Microsoft Office Access 12 Beta Database e Close this Windows Explorer Window when you are finished and return to CRSS CRS5 Transition Manual June 2006 46 e Click and locate the folder that was just created E New DataDB The new Wick Name may be up to 16 characters long It must not duplicate an existing name Use Browse to speci the folder IF the folder does not exist you can use Windows Explorer to create it Existing Hick Names a Windows Colquitt dougherty Explorer Hew Nick Name fulton test TestData Cancel Save e Find the C E5 CRS Data folder and EH then click on the folder inside that Locate Folder you created for your new CHES CRS DatalNew CRS 06 Database e Click OK GG AccessApps i Gy DELL e Click Save 0 EAB Documents and Settings 5 06 a E CRS5 Transition Manual June 2006 47 R CRS5 Attach DataDB P23 File Edit Window Help Adobe PDF e
15. F Couty e Cong District Msa Lat Long Ethnicity Not Hispanic Latiny Phone 757 421 4721 F Race American Indian or Wlaskan Native j Age Asian F Gender is Pregnant is Nursing Black or African AmeXican F Residence Suburbs of cities over 50 000 v Native Hawaiian or O her Pacific Islander W Highest Grade Not Supplied wt White Household income 1599 per month MiS nok supplied Not Provided Lesson Type Individual yt RacelEthnic Subcategayy Optional Number of Lessons Mone O F Number of Contacts Subgroups Program Status jEd objectives rot wj F EFMEF A Entry Date 22 Jun 1999 Bae F Children r ode oe A FE oo RE F Ages 0 5 2 FiFSNE Exit Date 13 Jun 2000 H F Ages 6 13 0 Fisample Ages 14 19 0 F TeamMutrition F F F F Remarks ERS4 RaceCode 1 00 i757 421 4721 e You will get the following options Jump to Data x e Choose Recalls and follow the directions above from 1 Done CRS5 Transition Manual June 2006 72 9 2 New CRSS Features in the Nutrition Switchboard e This screen shows the individual recalls for a client You have three options on this screen o If you have converted your DB from ERS4 your screen will look like the one below o Please note the column titled Method Ifyou were using the Computerized Analysis method for Diet Recalls in ERS4 your recalls will convert over into CRS5 automatically This is referred to as the External Method
16. e Cancel e Back door in upper left corner e Exit CRS5 Transition Manual June 2006 37 5 2 2 Renaming your ERSDAT4O ZIP file This step may not be needed in all states Some e mail systems are rejecting ZIP files and you may experience problems trying to send ZIP files for backup purposes e From the desktop screen on your computer double click on My Computer e Open up the 3 Floppy A e RIGHT Click on the ersdat40 zip file and you will see a menu o Click on Rename towards the bottom of the list o Rename the file ERSDAT40 ZIP RemoveThis again this is just a suggestion you can choose any neutral file extension you wish o Next a screen will come up and say If you change a file name extension the file may become unstable Are you sure you want to change it Click YES You may now attach this ersdat40 zip RemoveThis file to an e mail and send to the appropriate person Be sure Ersdat40 ZIP RemoveThis comes up under current attachments Please make sure that you can see the extensions for known file types From your My Documents folder go to e Tools Folder Options e Folder options l General View File Types Offline Files e View e Under Advanced Settings Folder views Tou can apply the view such as Details or Tiles that make sure the box that reads you are using for this folder to all folders Hide Extensions for known H STS file types is UNCHEC
17. 50 000 10 m oP Start H Number of Meetings Cities gt 50 000 aS End HEH Conkact Hours 7 Youth by Ethnicity 3 Impact Indicators Hispanic or Latina 0 Gr 4 Leaders POOOOS JONES WILHELMENI Indicator Applies Percent Mot Hispanic Latino Gr 5 Y00729 HOOKS GLADYS Eat Variety M Mot Given ea Gre Y00728 OVERTON BETTY Knowledge M Youth by Race Gr Select Food ca AI or AM ae or 8 Practices M Asian Ee tr 9 Black ar 10 Question Sets Mok vet implemented use For practice only NH or OPT med Grii a Remarks ERS4 Initiative A Mixed Baca my Special ERS4 DeliveryMode B Mot Given Ej Race fEthnic Subcategory m No RacerEthnic Subcategories Save Cancel Save and Print Group Record If your state utilizes Race Ethnic Subcategories click on the BLUE explode button to enter the additional race information concerning Subcategories This information is in addition to what you have already reported in the boxes above this section E Race Ethnic Subcategory Race Ethnic Subcategories Use of Race Ethnic Subcategories must be in compliance with your state regulations and requirements Enter the number of youth for each Race fEthnic Subcategory Number of Subcategory Youth African American Click a Subcategory From the list on the left to add it to the list on the right CRS5 Transition Manual June 2006 101 If you enter numbers that do not add up
18. CkLists P 2620 THOMAS LaTONYA CHESAPEAKE VA POOO04 Ed objectives met 2 ae 2625 SMITH MICHELLE B CHESAPEAKE VA POOO04 Ed objectives met 2 2682 LENA MICHELE CHESAPEAKE VA POOO0 Ed objectives met 2 ee 2686 ROOK REBECCA CHESAPEAKE VA POOO0 Ed objectives met 2 ee 2708 ROBERTSON SHARAL CHESAPEAKE VA POOO04 Ed objectives met 2 eae 2720 DANIELS JESSICA CHESAPEAKE VA POOO0 Ed objectives met 2 mee e From the ADULT CHECKLISTS screen you can BACK DOOR out twice to the Main Switchboard CRS5 Transition Manual June 2006 86 10 3 Importing Question Sets If you are currently using additional question sets in ERS4 you can import them into CRS5 through the Data Interchange section You will only need to complete this step if you are currently using additional question sets in ERS4 Begin in SRS4 on the Main Switchboard Halll SRS Main Switchboard S File Edit Window Help SRS Main Switchboard State S000 Un amed DataDB Datas D ASARASADATA TableDE Tables D SAS44 TABLES Today it Thursday June 15 2006 Reporting Pernod 10 01797 09 30 98 User ERS Tables Import Status Reports subgroups System Administration Data Interchange Browse Backup on Exit SRS Mormal Exit Always tun SCANDISK after an ERS or Windows crash Do this before running ERS or ERS Tools e Click on CRS5 Transition Manual June 2006 87 e Click on Expert Sets fill SRS Behavior Check st
19. Data for Adults e From the Main Switchboard screen click on Adults e This is where you will begin entering data for new or existing clients e To add an adult click ADD ADULT button at the top right e The list of existing clients can be sorted by ID Name City Staff or Program Status Clicking on one of these options will sort this list in ascending order Clicking again will re sort the data in descending order e This screen also provides the user with specific information about each client including which staff member they are assigned to as well as information concerning their program status e To edit information on an Adult from this screen click on the BLUE explode button E and you will go straight to their record e To edit diet recalls or behavior checklists on an adult click on the URLE RS button mm e The Yellow x XI will delete a client 1 3 File Edit window Help Locate Adult ID Staff Filter lt ALL gt Adult Filter lt ALL gt ID z Name City Staff Program Status b 2620 THOMAS LaTONYA CHESAPEAKE WA DORIA MITCHELL Ed objectives met ix 2625 SMITH MICHELLE B CHESAPEAKE WA DORIA MITCHELL Ed objectives met w E x 2662 LENA MICHELE CHESAPEAKE WA IRIS BUFKA Ed objectives met
20. E im 2686 ROOK REBECCA CHESAPEAKE WA IRIS BUFKA Ed objectives met E 2709 ROBERTSON SHARAL CHESAPEAKE WA DORIA MITCHELL Ed objectives met w E 2720 DANIELS JESSICA CHESAPEAKE vA IRIS BUFKA Ed objectives met w E Lm 2722 ROMAN JANNETTE CHESAPEAKE WA IRIS BUFKA Ed objectives met E Lm 2782 GATLIN LaT amp sHa CHESAPEAKE WA IRIS BUFKA Ed objectives met E 2840 BYRANT PAULINE CHESAPEAKE vA IRIS BUFKA Ed objectives met 2645 VIDALLON REBECCA CHESAPEAKE vA IRIS BUFKA Ed objectives met E x 2871 DAVIS LYNN CHESAPEAKE WA WILHELMEMI JONES Ed objectives met E 2904 ROBINETTE AMITY CHESAPEAKE WA IRIS BUFKA Ed objectives met E mM 2918 WHITE LeQUISHA SUFFOLK vA IRIS BUFKA Ed objectives met w E x 2927 GAUTHIER BARBARA CHESAPEAKE WA IRIS BUFKA Ed objectives met SS Lm 2961 WILLIAMS LaTOYIA CHESAPEAKE WA IRIS BUFKA Ed objectives met E 2981 HILTON LINDSEY CHESAPEAKE WA IRIS BUFKA Ed objectives met w E Lm 3005 EDWARDS STEPHANIE CHESAPEAKE vA IRIS BUFKA Ed objectives met E ix 3040 ROBBINS SONYA CHESAPEAKE WA IRIS BUFKA Ed objectives met E 3123 LARSON KIM CHESAPEAKE WA IRIS BUFKA Ed objectives met Lx 3145 PRESCOTT CARMEN CHESAPEAKE WA DORIA MITCHELL Ed objectives met w E a 3166 JEFFERSON SHIRLEY CHESAPEAKE V DORIA MITCHELL Ed objectives met x Lag165 HORST AME aah a MAKE VA adie IRISBUFKA gaat oai a el CRS5 Transition Manual June 2006 54 8 2 Adding NEW Adults e You will then be
21. LENA MICHELE CHESAPEAKE VA PO0001 IRIS BUFKA Ed objectives met 2686 ROOK REBECCA CHESAPEAKE VA P00001 IRIS BUFKA Ed objectives met 2709 ROBERTSON SHARAL CHESAPEAKE VA POOO04 DORIA MITCHELL Ed objectives met Yp 2720 DANIELS JESSICA CHESAPEAKE VA POOO01 IRIS BUFKA Ed objectives meto Wes B X e Select the Client you wish to enter RECALLS for by clicking on the ZU i3 Butto in the middle Checklists e Click Recalls o Click ADD RECALL if you need to enter a new diet recall for this client o Click the button if you wish to edit a recall that already exists CRS5 Recalls 3 File Edit E Window Help Adobe POF Recalls for 3371 LEWIS LANESHA Convert ERS4 Pecall PP POOOOL BUFEA IRIS Add Recall roem p O O O o we BAUAN Record I4 4 C Computerized F Food Group E External Save Cancel CRS5 Transition Manual June 2006 71 3 Individual Client Record o If you are already in a client s record you can jump directly to the Recall section by clicking on the Utes button labeled J CRS5 Edit Adult File Edit Window Help Adobe POF Daz ID r22 PP JPOOOO1 BUFKA TRIS First Last Name ANNETTE ROMAN Address 701 MEADOWLARK STREET City State ZIP CHESAPEAKE NWA 23322 Address not verted Verify Address Entry Recall Exit Recall Entry Checklist Exit Checklist Others in Household Household Total F F
22. N F F RS Reporting Period 09 01 00 08 31 06 version 5 00 6 03 24 2006 Adults Tables Nutrition Youth System Administration i Iw n Checklists Interagency Cooperation Exit CRS E Backup on Mormal Exit OMB Number 0524 0044 Expires 01 31 2009 CRS5 Transition Manual June 2006 16 3 1 Creating New Users and Passwords User Names and Passwords do not convert over from ERS4 to CRS5 You must create new users and passwords in the new system Directions for Entering New Users and Changing Passwords Open CRS Looking at Main User Managers can add and delete E Add User Switchboard Group other managers and users In S Administrati addition Managers can change e ystem Aaministration a Managers anyone s password e Security Functions l y Users Users can only change their own e Add User password e Type a User Name in the top box e Select the appropriate group for this user Manager or User e Add You will then get a message that says a user has been added with password The same as the user name but in all lower case letters o Click OK o This is the default password You must log out and log back in to change the password Microsoft Office Access e OK This message simply tells you that your user name has been added to the Managers Group Microsoft Office Access e Change Password o Type in New Password and Confirm o Save Changed Password o OK o Back out to the Main S
23. PP POOOO1 BUFKA IRIS 20 Jun 2006 First Last Mame j pe Address ad Fields har rE y yelow 1 bac kare ound Regu Ire Public Assistance at Entry F child Nutrition F FOPIR F Food Stamps F Head Start F TEFAP Commodity F WIC tCSFP Race Ethnic Subcategory Optional Mone wt Subgroups program Status x Entry Date 01 Jan 2005 gl Number of Lessons Number of Contacts Children i Ages 0 5 0 Ages 6 13 0 Aae EEE Entry Recall i Others in Household 0 Exit Recall Household Total Entry Checklist J Exit Checklist Remarks Cancel 2 Always use the BACK DOOR to navigate out of screens in CRS5 3 Using the TAB key throughout this program will ease your data entry o Place the cursor in the first box on the screen o Hit TAB to go to the next field o Hold down the SHIFT key and press TAB to go back to a field CRS5 Transition Manual June 2006 7 4 Some boxes that appear in BLUE Color throughout CRS5 have the ability to allow you to select more than one item in the box when it is appropriate such as race subgroups or public assistance o Click on the item once to select it o If you made an error in your selection click again to unselect that object o Click on as many items as needed O01 o JBUFEA IRIS Ww 20 Jun 2006 Ee Required Fields have yellow background Sddress not verted Public Assistance at Entry Fichild Nutrition FiFOPIR
24. Questions 59 File Edit Window Help View Edit Question Sets Primary Area Question Detail Pepa Question Set Heport secondary Area Export Sets Question Text Import Questions e Highlight the Question Set that you wish to export and click on the top arrow to move the question set into the box on the right When the number of the question set is in the Sets to Export box click e Now choose a location to save the MDB file E Export Question Sets This function is used to export question sets for use by unit level systems The Optional Questions will automatically be included tn the export To add a question set to the list of sets to export click t and then click the gt button To remove a set from the export list click it and then click the lt button Click NEST to specify the destination of the esport Question Sets Sete to export ngi Test Question Set ngi Se Brae CRS5 Transition Manual June 2006 88 e Click Browse E Export Question Sets T Use BROWSE to specify a different destination if appropriate Click EXPORT to perform the export Export Title or Description File Manager Export Destination amp CKGSE T40 MDB e You can save this file to the C E5 CRS Data folder since much of your other data will be here as well e Click OK k Save File As x File name Folders CKOSET40 MDB c e5cred 1 En a ESCASD 1 Cg DADS f CG bDArgs Cg Dera EI Eg D
25. Restore Status You are now back on the Database Tools screen CRS5 Tools Click the CRS5 icon in the middle of the screen to return o CRSS 4 CRS5 Database Tools 23 File window Adobe PDF EAREN DataDB TestData CHES CRS DATA Use these functions to keep the database in Use these functions to backup or restore Repair Compact DataDB Backup DataDB shape and to conserve disk space Aun them after major activity after a system crash and before backing up DataDe You should Repair Compact before performing the backup This will minimize the size of the backup file number of diskettes Last performed 6 13 2006 12 01 51 PM Repair Compact AppDB iain Tere O ee a T alli a ll Ann Bp cecil aay CRS5 Transition Manual June 2006 35 e Once back into CRS5 click on the button near the top of the screen to go to the DB screen e Highlight the DB you just restorgd in CRS5 Tools and click ATTACH CRS Main Switchboard File Edit window Help Adobe PDF 7 El County Ga071 Colquitt County C RS D UNTVERSITY OF GEORGIA DataDB Colquitt 06 C E5 CRS DATAICOLQUITT_06 Today is Wednesday April 05 2006 User UGA N F F RS Reporting Period 10 01 04 09 30 05 Version 5 00 6 03 24 2006 1 Verify the correct information in the top box If everything appears correctly the county is now ready to being entering data in CRS5 CRS5 Transition Manual June 2006 36 5 2 Option 2 Coun
26. Use these functions to backup or restore shape and to conserve disk space Run DataDe You should RepairCompact them after major activity after a system before performing the backup This will crash and before backing up minimize the size of the backup file number of diskettes Repair Compact DataDb Backup DataDb Last performed 4 57 2006 11 13 08 4M Repa Compact 4oo06 Be sure to rotate and grandfather our backup gets Alzo shore Note If there are any error messages during the repair the them in a safe place off site file i probably damaged and should be restored from 4 backup even though MS Access reports the repair was successtll Download Software Update For DataDe restore from your latest backup For 4oo068 install the latest software Update Exit system CRS5 Transition Manual June 2006 33 e Choose the correct Restore From File path by clicking LOCATE e Once you have found the correct path where the ZIP file is stored click NEXT his This function is uted to restore the DataDe from a backup Use LOCATE of USE BACKUP LOG to locate and select the ZIF file for the restore Then click NEXT Note This function restores unips only ZIF files prepared by this system ZIF files prepared by other means do not have the necessary information about the file for a safe restore Locate Restore From File OSES CAS DATASCOLQUITT_OBSESCRSDATA AIP Use Backup Log e Choose the correct
27. active directories In addition you can add a new DataDb or delete an existing one Nick Name Folder Available DataDBs Colquitt DH CRSTESTICOLOUITT dougherty DACRSTESTIDOUGHERTY Fulton test CES CRS DATAIFULTON a Dx FE TestData CHES CRS Data New Delete DataDe DataDeb CRS5 Transition Manual June 2006 9 6 Sorting Columns o Any Shoo ie Ea screen in any module has the ability to be sorted in different ways o For example this adult screen can be sorted by ID Name City Staff or Program Status o Simply click on the column header once to sort the list in ascending order click twice to sort in a descending order This screen is sorted by ID in ascending order R CRS5 View Edit Adults lt 3 File Edit Window Help Adobe POF Locate Adult ID Staff Filter lt ALL gt Add Adult Adult Filter lt ALL gt v ID Zt Mame City Stalf Program Status b 2620 THOMAS LaTONYA CHESAPEAKE VA DORIA MITCHELL Ed objectives met D pE 2625 SMITH MICHELLE B CHESAPEAKE VA DORIA MITCHELL Ed objectives met 2682 LENA MICHELE CHESAPEAKE VA IRIS BLUIFKA Ed objectives met 2686 ROOK REBECCA CHESAPEAKE VA IRIS BUFKA Ed objectives met 2709 ROBERTSON SHARAL CHESAPEAKE V DORIA MITCHELL Ed objectives met 2720 DANIELS JESSICA CHESAPEAKE VA IR
28. also be accessed from the Adult Switchboard by clicking on the Defaults for New Adults button CRS5 Transition Manual June 2006 59 8 5 SUBGROUPS 8 5 1 Creating and Importing State Level Subgroups The first and most important step in creating a state level subgroup is creating a spreadsheet in Microsoft Excel that can be imported into CRS5 Your spreadsheet should have three columns and as many rows as needed for your state level subgroups Example State SubgroupName SubgroupDescription BasicEFNEP AHDOT 4H DOT TestGroup a a Spreadsheet must be formatted as above with the first row providing the column names S __ State Two letter state abbreviation __ SubgroupName Name of Subgroup max of 24 characters SubgroupDescription Brief description of subgroup max 50 characters TIP The Subgroup Spreadsheet file MUST be named StateSubgroup xls in order for CRS5 to recognize the file and import it properly The headers must be named exactly as they appear above The state abbreviation should always be the two letter abbreviation that corresponds to the state abbreviation you are using in CRS5 see system configuration screen There are three options for deploying these subgroups to the county level 1 Upload this StateSubgroups xls file to your FTP site that county users may access within CRS5 with a username and password that you have provided them This option will aut
29. choose to develop their own Question Sets for use in their counties of evaluation questions selected from the entire collection of evaluation tools that will be in the YQD CRS5 Transition Manual June 2006 103 e For this practice click on the set of practice questions entitled Professor Popcorn E Add Question Set Each group can have any number of Question Sets The same set may be used multiple times Use the Set Name to uniquely identify each set For this group Question Sets by Title Professor Popcorn eae Click the set to add to this group give it a name Then click Save 6 questions in Set Set Title Professor Popcorn Max 12 characters Set Name BetterHealth cave Cancel e Give the set a name that fits your needs In this example this Question Set will be part of the evaluation for our nutrition education program called Better Health We will type in BetterHealth as the name for this Question Set 12 characters max e Click Save Notice that the set name BetterHealth now appears in the Question Sets box From this point you can add evaluation data by clicking on the BLUE explode button beside the BetterHealth Question Set and then beside each questionfised in the evaluation Guestion Sets Nok yet implemented use For practicg only Set Mame NEW BetterHealth CRS5 Transition Manual June 2006 104 Click on the button for Question 1 When do wash my hands RA CRS5 Test Qu
30. client would ORANGE JUICE Wi CALCIUM CANNED BOTTLE CARTON UNSWEETENED be able to know more specifically ORANGE SECTIONS CANNED JUICE PACK ANGE APPLE BANANA JUICE BABY Eom what kind of coffee they actually had cathe a a e e EEEE e Find the food item from the list that is the most accurate match for the ERS4 Food Item In this case would choose ORANGE JUICE e Once you highlight ORANGE JUICE you are taken to the Food Quantity screen e On this screen you must make sure that something is selected in all three areas You will not have the option to save this until something is entered for Meal Type Portion Size and Number of Portions E Food Quantity lt lt Back lt lt Back Select the Meal Type and Portion Size Then enter the number of portions Description ORANGE JUICE ERS4 Oty x Uniti 16x FL OUNCE Meal Type TEE 1 cup 1 Fl oz Don t Know Morning Midmorning meal or snack Noontime meal or snack Portions j4fternaan meal or smack f i Evening meal or snack Late evening meal or snack Number of After entering an amount press the Enter key to activate the Save button Cancel CRS5 Transition Manual June 2006 79 E Food Quantity lt lt Back ae Select the Meal Type and Portion Size Then enter the number of portions Description ORANGE JUICE ERS4 Oty x Unik 16x FL OUNCE Meal Type Portion Size EMorning meal or snack are Midmorning meal or snack pE a
31. equally across all categories you will get a message that looks like this 10 Jun 2005 Youth by Gender Mumber of Youth Serge les in Other H Males Total Youth Youth by Residence Farm lt 10 000 amp Rural 10 000 50 000 Surburbs 50 000 Cities gt 50 000 Youth by Ethnicity Hispanic or Latino T cr 4 Mok Hispanic Latino So Mot Given oO Gr 6 Youth by Race Gr AT oor Oh sian Black nted use for practice only NH or OPT white Mixed Race Alok Given Race fEthnic Subcategory No Race Ethnic Subcategories Cancel CRS5 Transition Manual June 2006 102 11 3 Youth Question Database Practice Question Sets The Youth Question Database YQD is a new evaluation component which will be added to NEERS5S CRSS in the near future It is in the development testing stage and more information will be forthcoming A demonstration practice section is included in this release of NEERS5 as a preview PLEASE NOTE THAT ANY INFORMATION ENTERED IN THE YQD DEMONSTRATION PRACTICE SECTION OF THIS RELEASE OF CRS5 WILL NOT BE USED FOR EVALUATION AND REPORTING PURPOSES This section is for your information only Demonstration Instructions with Fictitious Data for Practice From a Youth Group screen click on the ARROW button next to the column Set Name R CRS5 Edit Youth Group ia File Edit Window Help Adobe PDF Group Enrollment 11 Jul 2003 Group I
32. new Ds Selected DataDeB Colquitt 06 e You will get the following screen message New DataDB DataDB CAEb CRS DATA COLOUITT_UBESCRSDATAMDB The DataDb identified above does not exist or cannot be accessed Click CREATE to create a new empty database Click COMMVERT to converttram a ERS 4 Database Click RETRY to try again In case someone had itlocked Click CANCEL to try same other location The system cannot operate without a good DataDB e Click CONVERT CRS5 Transition Manual June 2006 41 e Now click Locate DataDB to search for the location where your ERS4 files were located Convert to Version 5 You are about to convert a ERS4 database to ER SS You musk supply the location of the ERS4 CataDe To convert the database to ERSS press CONVERT The ERS4 DataS will not be changed in any way Press CONCEL to not convert at this time ERS5 Folder CES CRS DATACOLOUITT_O6 ERS4 DataDB _ Locate Data e You are looking for the folder that contains your data The file you need is ersdat40 mdb e want to convert Colquitt 06 so am going to find the file in ERS4 that was the Colquitt 06 data Look ir E Colguit0E a I ersdat40 mdb Recent Desktop My Documents My Computer amp Mo Network File name ersdat40 mdb Places a _ Files of type Access mdb Cancel e When you have located the file highlight it and click OPEN
33. prompted to assign this adult to the staff person who is working with him her Choose the appropriate staff member from drop down menu If a staff member is not listed back out and go to the Staff Switchboard to enter the staff member e Click Add RA CRS5 Add Adult Eile Edit Window Help Adobe POF Select the ID range for the Adult ID to be added and select the paraprofessional assigned to the adult You may change the suggested ID as long as it does not duplicate an existing one Use the Default Profile to supply defaults for the new adult Click ADD to add the adult Click DONE when all adults have been added Adult ID Ranges Default Profiles Test Group Selected ID Range lt ALL gt 1 99999 ID Available in Range 39685 PP ID of new adult 3516 view Edit ID Ranges Viewy E dit Profiles Done e You will be taken to a screen that says New Adult which should look similar to the page below CRS5 Transition Manual June 2006 55 PA CRS5 New Adult 1 3 File Edit Window Help Adobe PDF 3 Th ID 3516 PP POOOOS os JONES WILHELMENT 20 Jun 2006 First Last Mame I Address Reg quir ed Field s have yellow bacl Rare anid Public Assistance at Entry F child Nutrition F FOPIR City State ZIP County F Food Stamps Cong District Ser F Head Start Phone Et Father F TANF Gender F TEFAP Commodity R
34. to make sure that you are Display the contents of system folders changing the correct extension Display the full path in the address bar Display the full path in the title bar Do not cache thumbnails 9 Hidden files and folders Do not show hidden files and folders Show hidden files and folders Hide extensions for known file types if ee Restore Defaults CRS5 Transition Manual June 2006 22 A file with the ZIP extension looks like Save this file to a floppy disk and send to your this state data coordinator or save this file to your hard drive and attach it to an e mail to your state B Cormoressedl cioped Folder data coordinator You do not need to change the lua KE ZIP file extension if you are not e mailing the file A file renamed with the Z P RemoveThis will look like this ERSCDAT40 ZIF RemoveThis REMOVETHIS File 188 KB 5 1 3 Install CRS5 at the State Level See instructions in section 2 of this manual 5 1 4 Install CRS5 at the county level The program CD should be obtained from your state office Install the program using previous directions given in section 2 of this manual CRS5 Transition Manual June 2006 23 5 1 5 Converting DBs from ERS4 to CRS5 E New DataDB Creating a Folder for Th Mick M b to 16 ch ters long Ik t not duplicat izti Use B conversion r ane reser a a feliie an tae ind SIE vr lvea te caenve he us ee e System Ad mM i n ist ra
35. vid Save file as type Drives TIP You can export multiple Access mdb E c System p sets of questions if you have created them in SRS4 Just make sure that ALL the numbers for the question sets you want e Click Export to export are in the right box e Click OK CRS5 Transition Manual June 2006 89 Export to CAESCASD 1 CKQSET40 MDB completed successfully Backdoor Ns out twice to the Main Switchboard and Exit SRS4 10 2 1 Importing Checklist Questions into CRS5 There are three options for deploying these Checklist Questions to the county level 1 Upload this CKQSET40 MDB file to your FTP site that county users may access within CRS5 with a username and password that you have provided them This option will automatically place this file in the correct location 2 This file can be e mailed to the counties and then they must save it on their hard drive in the appropriate folder You CANNOT e mail an MDB file Numerous e mail clients will block access to an MDB attachment You must change the file extension Example CKQSET40 MDB RemoveThis a These following steps create the folder where your imports need to be saved If you have already imported Subgroups or Public Assistance your IMPORT folder already exists and you can skip to step E b Log into CRS5 and attach the DB where you want to import the Question Sets c Click d Click Import State Adult Subgroups e Go back to the e mail w
36. 000 Access4pps O BasicDv gt gt dell Documents and Settings Downloads E5 CRS Data Colguitk 06 We E o Click OK E New DataDB The new Hick Hame may be up to 16 characters long It must not duplicate an existing name Use Browse to specify the folder If the folder does not esist you can use Windows Explorer to create it Existing Nick Mames iis Windows posi Explorer aa es New Nick Mame Colquitt DE migrate nev test _ ooo T Folder C ESCAS Data Coluit06 y y OSN Texas Test o Click SAVE CRS5 Transition Manual June 2006 40 e Now highlight the DB that you just created and click ATTACH at the bottom of the screen W4CRS5 Attach DataDB 1 3 File Edit Window Help Adobe PDF AAs Select the DataS by clicking the desired row in the list box below Once the desired one appears in the SELECTED box at the bottom of the screen click ATTACH to make it the active directories In addition you can add a new CataDB or delete an existing one Mick Mame Folder Available DataDBs Chatham CCRSTEST CHATHAM CASS Colquitt 06 CHES CRS DATAYCOLOUITT O06 dougherty test D CRSTEST DOUGHERTY gt lt ERS4 test DA ERS4D47 41 BIBBOS migrate D NEERSS ERSSIMIGRATE Mew Delete A Ds DataDE DataDG new test Ce CRSTEST TestData CHES CRS Data Texas Test Di ERS4 DAT AiTesas 2 u Current DataDe
37. CANCEL to not convert at this time ERSS Folder CHES CRS CATAMOLOUITT_06 ERS4 DataDb DA ERS4 DATA ColguittO ersdat40 mdb Locate DataDe Convert Cancel e After you have verified that the ERS4 Data DB is the correct file click CONVERT e While it is converting you may get some messages like Validate fouthLeaders Removing invalid leader YO0z04 From Group 54 o This is due to a flaw in ERS4 that allowed deletion of a paraprofessional or volunteer who was the leader of a group CRS5 cannot have a youth leader who is not in the staff professional paraprofessional volunteer table If it encounters a non existent leader it is removed from the list of leaders for that group If you have leaders that are removed during this process they will need to be re entered in CRS5 once this process is complete e Click OK and let it continue the process CRS5 Transition Manual June 2006 28 e When the process is finished it will take you back to the Main Switchboard e You should receive an error telling you that your System Information is missing O Click OK e You are missing the Institution name Highlight your institution from the drop down menu E System Configuration sfwfofefefefcfofz Eg System Level County The Unit ID is your three digit county FIPS code or other code as may be assigned you by betes vaur State Use the FIPS Code Lookup to find your FIPS code Unit ID FIPS Code Look
38. CRS Data File Edit View Favorites Tools Help 3 Q Back gt Ba po Search E Folders Hab Address a CHES CRS Data Folders i Mame Size Type Date Modified B Desktop paves File Folder 6 8 2006 1 00 PM E E My Documents Bravos File Folder 6 9 2006 5 10 PM g F My Computer Fulton File Folder 6 9 2006 4 00 PM E Ai 3 Floppy A IMPORT File Folder 6 8 2006 10 41 AM Ge System Ci TEST File Folder 4 27 2006 10 46 4M E GS aAccessapps AJ ESCRSDATA MDB 3 396 KB Microsoft Office Acc 6 13 2006 9 57 AM DELL I ESCRSDATA Idb 1KB Microsoft Office Acc 6 13 2006 9 48 AM Documents and Settings O E5 CRS Data E ERS4 C Program Files temp O WINDOWS e Right click in the white space and go to New and the click on Folder e Name your folder with the appropriate unit name and year This will help you keep your folder organized as you change years and create multiple units 5 CRS Data Fie Edit View Favorites Tools Help O Back lg wi p Search le Folders Address E CHES CRS Data Ei Folders x Mame Size Type Date Modified Desktop 7 o Daros File Folder 6 8 2006 1 00 PM E my Documents Bravos File Folder 6 9 2006 5 10 PM a 7 My Computer Fulton File Folder 6 9 2006 4 00 PM E HA 344 Floppy A IMPORT File Folder 6 6 2006 10 41 AM El Sie System Ci TEST File Folder 4 27 2006 10 46 AM D E aAccessApps EJJESCRSDATA MDB 3 396 KB Microsoft Office Acc 6 13 2006 9 57 AM
39. D 223 Group Name MacDONALD MANOR HEADSTART i S Program A w EFNEP Youth by Gender Surber of Youth Delivery 4 H Special Interest Short Term Programs Females in Other 4H Name MacDONALD MANOR HEADSTART Males o Address 1331 MACDONALD ROAD Address not verified Total Youth a ee rane NH He i z Youth by Residence City State ZIF CHESAPEAKE va 23325 Verify Address ee poo ye county oe Slee O Cong District MSA Latona 10 000 50 000 o a Phone i737 233 6724 7 O O O Surburbs gt 50 000 y Start 06 Oct 2002 Number oF Meetings 6 Cities gt 50 000 o El End 30 May 2003 H Contact Hours 6 7 ar 2 Youth by Ethnicity Gr a Impact Indicators nispari o Paeit 0 Gr 4 Leaders POOO0S JONES WILHELMENI Indicator Applies Percent Mot Hispanic Latino Gr 5 WOOFZ9 HOOKS GLADYS Eat Variety Not Given Red Gr 6 WOO 26 OVERTON BETTY Knowledge rauh e Rae Gr 7 Select Food M Al or Al 0 for amp Practices M Asian oo tr 9 Black Gr 10 Question Sets Not vet implemented use For pra e only NH or GPI B Gril Set Name white Be Gr 12 Remarks ERS4 Initiative A Mixed Race zea Special ERS4 DeliveryMode B Mot Given oo RacefEthnic Subcategory No RacerEthnic Subcategories Save Cancel Save and Print Group Record Question Sets are listed for the purpose of practicing with fictitious data In the complete YQD when it is released states may at their discretion
40. ERS4 to CRS5 and should not be used as a Default Nutrition Method Save e After you have entered all of the preceding information correctly click e Back out to the Main Switchboard CRS5 Transition Manual June 2006 19 5 Converting ERS4 to CRSS States may choose one of two options when it comes to converting ERS4 data to CRS5 This is an either or scenario o Option 1 All county data sent to the state office is converted at the state office and the new CRS5 databases are then sent to the counties o Option 2 All counties do their own database conversions Directions for both options follow 5 1 Option 1 State Level Conversion Back Up County Data in ERS4 Renaming your ERSDAT4O ZIP file Send file via e mail to the state office Install CRS5 at State Level Install CRS5 in County Converting DBs from ERS4 to CRS5 Backing up CRS5 DB in CRS Tools County Restoration of ZIP file While the state data coordinator has the data they can convert each county DB Then the state data coordinator can e mail the converted DB back to the county and have them restore the file which is a familiar process from ERS4 ON DN RWN PE CRS5 Transition Manual June 2006 20 5 1 1 Back Up County Data in ERS4 Counties should e Log into ERS4 e Goto ERS Tools the Ambulance Icon to the right of the screen e Make sure you are attached to the DB that you want to back up e Click Repair Compact Data DB e OK e Backup e
41. F Food Stamps city F Head Start ace American Indian or Alaskan Native Feather Asian F TAMF Black or African American Native Hawaiian or Other Pacific Islander iFiWICICSFP white Mot Provided RacelEthnic Subcategory Optional Mone we gram Status Fatru Mate Int lan 2rns eal CRS5 Transition Manual June 2006 8 5 Quick Access to Change Data DBs o From the Main Switchboard you can now change DBs by clicking on the BLUE explode button next to the current DB CRS5 Main Switchboard ica File Edit Window Help Adobe PDF fame VIRGINIG POLYTECHNIC INSTITUTE ANC STATE UNTY DataDb TestData C E5 CRS Data Today is Friday June 09 2006 User ERS NI Ri j Reporting Period 10 01 05 09 29706 Version 5 00 7 06 07 2006 County 4550 Chesapeake EFMEP You are taken to the Attach DataDB screen where you can select a new DB and attach it e In CRS5 there are no Table DBs to keep track of in this section e This screen shows you the DBs that are available on your computer e The current DB that is attached in CRS5 appears below as well as the DB that you are selecting to attach e Highlight the DataDB you wish to attach and click RA CRS5 Attach DataDB 1 3 File Edit Window Help Adobe POF Hirea Select the DataDB by clicking the desired row in the list box below Once the desired one appears in the SELECTED box at the bottom of the screen click ATTACH to make it the
42. Fat OO om Meat amp Beans oz eg 7 o Sodium dw Milk cup Total Distar Fiber 151 gm o TotalFa TF om o vtaminA RE 10759 RE o vtaminBb6 28 mg imne f 8 g Vitamine ATE Save Cancel Record 14 i gt e oF 1 Use CTRL TAB to tab out of Nutrients o Note that you may enter the client s activity level here if you have obtained that information For recalls that have been converted the default setting is Not Provided For NEW recalls the default is set to sedentary for computing calories o Notice that all of the dietary information is there but there is no way to edit individual food items o Once the recall is converted into CRS5 you will not be able to edit individual food items unless you delete this External Method Recall and manually convert the entire ERS4 recall This process is explained in the following section titled Converting ERS4 Recalls to CRS5 o Click SAVE to return to the Recalls Screen CRS5 Transition Manual June 2006 74 From the Recalls Screen you may want to preview an individual report or recall summary When you are on this screen click the PRINTER icon and you will come to the following screen e The Participant Diagnostic Report is not available e The Food Recall Review is not available if your reports were converted using the External Analysis Method E If you convert recalls or enter new recalls in CRS5 this feature will wor
43. IA POLYTECHNIC INSTITUTE AND STATE ONIY DataDe Test06 C E5 CR5 DATA Today is Tuesday June 20 2006 User ERS N F RS Reporting Period 10 01 05 09 29 06 Version 5 00 8 06 20 2006 CRS5 Transition Manual June 2006 44 6 Creating a New Database From the main switchboard click on the BLUE EXPLODE buttonYou are now on the Attach DB screen R CRS5 Main Switchboard JEE File Edit Window Help Adobe PDF PREN County V4550 Chesapeake EFMEP C RS D VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIV DataDB Test06 CES CRS DATA Today is Tuesday June 20 2006 User ERS N F RS Reporting Period 10 01 05 09 29 06 Version 5 00 8 06 20 2006 p5 Adults Statt Tables Nutrition Youth System Administration Checklists Interagency Cooperation Data Interchange Na taal 4 nition tenn 4 Vn OO lle i al tl ate alll aun ie a a a T N e Click Pe DataDe on the button e Create a New Nick Name for this Database E New DataDB The new Nick Name may be up to 16 characters long It must not duplicate an existing name Use Browse ita specify the folder If the folder does not exist you can use Windows Explorer to create it E sisting Mick Names Colquitt Windows dougherty Explorer New Mick Mame fulton test TestData ie Cancel e Goto and find the folder C E5 CRS Data Windows Explorer CRS5 Transition Manual June 2006 45 5
44. IS BUFKA Ed objectives met 2722 ROMAN JANNETTE CHESAPEAKE VA IRIS BUFKA Ed objectives met 2782 GATLIN LaTASHA CHESAPEAKE VA IRIS BUFKA Ed objectives met 2840 BYRANT PAULINE CHESAPEAKE VA IRIS BUFKA Ed objectives met 2845 VIDALLON REBECCA CHESAPEAKE VA IRIS BUFKA Ed objectives met 2871 DAVIS LYNN CHESAPEAKE VA WILHELMENI JONES Ed objectives met 2904 ROBINETTE AMITY CHESAPEAKE VA IRIS BUFKA Ed objectives met 2918 WHITE LeQUuISHA SUFFOLK VA IRIS BUFKA Ed objectives met 2927 GAUTHIER BARBARA CHESAPEAKE VA IRIS BLUIFKA Ed objectives met 2961 WILLIAMS LaTOvIA CHESAPEAKE VA IRIS BUFKA Ed objectives met 2981 HILTON LINDSEY CHESAPEAKE Vai IRIS BUFKA Ed objectives met 3005 EDWARDS STEPHANIE CHESAPEAKE VA IRIS BUFKA Ed objectives met 3040 ROBBINS SONYA CHESAPEAKE VA IRIS BUFKA Ed objectives met 3123 LARSON KIM CHESAPEAKE VA IRIS BUFKA Fd objectives met 45 PRESCOTT CARMEN CHESAPEAKE VA DORIA MITCHELL O aeee ppe TEFFERSON SHIRLE ee arr eae DOR MITCHEN i so es This screen is sorted by Staff in descending order Staff Filter lt ALL gt Add Adult Adult Filter lt ALL gt w ID Mame City Staff Program Status 3466 WINFIELD JOSETTE CHESAPEAKE v WILHELMENI JONES Active DREA 3467 GRIFFIN JACQUETTA CHESAPEAKE va WILHELMENT JONES Active E 3477 CURTIS JULIE CHESAPEAKE va WILHELMENT JONES Active E 3478 SCOTT AVIS CHESAPEAKE
45. Insert a Floppy Disk or you can change the path to save it to your hard drive If you do this click browse and ApplicationDB ERS D ERS4 ERSAPP40 MDE find the folder where D ataDE Bulloch0e D ERS44 D4TA BULLOC T ERSDAT SO MDB TableDB T ables D SERS44 TABLESSERSTBLAO MDE you want to back up This function is used to backup the DataDB or TableDB to a floppy to a folder on the hard drive or to an Other dive Tools will remember the Other drive You can use BROWSE to change the Backup To Directory Click BACEUP to begin the backup j what to Backup Se pTo your file X Backup DataDB Flopp Drive Hard Drive Other ipAlaz Drive ete o Click Backup Backup TableDe al 1 7 i vo Backup To Directory AY delete a Il files Use TUESDAY s backup diskettes from ROOT directory o OK Note it takes only 1 disk o OK Restore this is to test the DB that you just backed up this is optional e N ext e Test e O K e Cancel e Back door in upper left corner e Exit CRS5 Transition Manual June 2006 21 5 1 2 Renaming your ERSDAT4O ZIP file This step may not be needed in all states Some e mail systems are rejecting ZIP files and you may experience problems trying to send ZIP files through e mail for backup purposes e From the desktop screen on your computer double click on My Computer e Open up the 3 Floppy A e RIGHT C
46. Islander white Mot Provided Highest Grade Lesson Type Race fEthnic Subcategory Optional Number of Lessons None Number of Contacts Subgroups Program Status w Children al F ESWIC Wiry Leus A Ages 0 5 1 F FSNE Exit Date 20 Jun 2000 ER Ages6 13 0 Fisample Ages 14 19 0 F Teamutrition i Others in Household Exit Recall 06 20 00 Household Total Entry Checklist 06 21 99 J Exit Checklist e zofoo Remarks ERS4 RaceCode 1 00 757 523 2780 Save Cancel Jump to Dat x e You will get the following options AAR Maa x e Click CHECKLISTS o Click ADD SURVEY if you need to enter a new checklist for this client o Click the button if you wish to edit a checklistthat already exists CRS5 Checklist i3 File Edit Window Help Adobe PDF aanp Checklists for 2620 THOMAS La TONYA PP P00004 Exit Interview gt 04 May 1999 O O ees Ge e 04 May 2000 E mj S Record 14 zzz gt r of 2 Set ID of additional questions YOUNGFAM Remove Additional Questions Cancel CRS5 Transition Manual June 2006 85 10 2 Entering Checklists There are two ways to enter data on the checklist e Click on the corresponding numbers to enter the checklist data or OR e Type inthe numbers and tab between questions Check marks will automatically appear in the response categories e Click SAVE when you are finished e Click SAVE aga
47. KED Bae Ee abate ACU e This will help you in the renaming process to make Advanced settings sure that you are changing the gt Files and Folders correct extension Automatically search for network folders and printers Display file size information in folder tips Display simple folder view in Explorer s Folders list Display the contents of system folders Display the full path in the address bar Display the full path in the tithe bar Do not cache thumbnails 9 Hidden files and folders Do not show hidden files and folders Show hidden files and folders _ Hide extensions for known file types A file with the ZIP extension looks like this ERSDAT 40 ZIF Compressed zipped Folder 188 KB A file renamed with the ZIP RemovetThis will look like this Restore Defaults ERSCDAT40 ZIF RemoveThis FF RPERMOVETHIS File HH 155 KB Save this file to a floppy disk and send to your state data coordinator or save this file to your hard drive and attach it to an e mail to your state data coordinator You do not need to change the ZIP file extension if you are not e mailing the file CRS5 Transition Manual June 2006 38 5 2 3 Install CRS5 at the county level The program CD should be obtained from your state office Install the program using previous directions given in Section 2 Installing CRS5 from a CD 5 2 4 Converting DBs from ERS4 to CRS5 Creating a Folder for conversion e System Administration f
48. RSITY OF GEORGIA DataDB Colquitt 06 CE5 CRS DATALCOLOQUITT_O6 Today is Wednesday April 05 2006 User UGA N Ri j Reporting Period 10 01 04 09 30 05 Version 5 00 6 03 24 2006 foe i CRS5 Transition Manual June 2006 29 5 1 6 Backing up CRSS DB in CRS Tools Once you have successfully converted a DB go to ERS tools to back it up e Click on the Ambulance Disk icon R CRS5 Main Switchboard H 5 File Edit window Help Adobe POF DRE County 4550 Chesapeake EFMEP C RS D EA UNIVERSITY OF GEORGIA DataDB Test06 CHES CRS DATA Today is Tuesday June 20 2006 User ERS N Ri j Reporting Period 10 01 05 09 29 06 Version 5 00 60 Adults Staff Nutrition fouth Checklists Interagency Cooperation Data Interchange Exit CRS Iv Backup on Normal Exit OMB Number 0524 0044 Expires 01 31 2009 e Enter your password if needed e Click on BACKUP DATADB E CRS5 Database Tools g File Window Adobe PDF E55 oo Use these functions to keep the database in Use these functions to backup or restore shape and to conserve disk space Run them after major activity after a system crash and before backing up DataDe ou should Repai Compact before performing the backup This will minimize the size of the backup file number of diskettes Backup DataDB Repair Compact 455006 Restore DataDB Be sure to rotate and grandfather your backup sets Also store Note If ther
49. Training Manual for Users Transitioning from ERS4 To NEERSS June 2006 gt oS Developed by the NEERSS Training Committee In Cooperation with the University of Georgia and CSREES USDA ACKNOWLEDGEMENTS This manual was truly a collaborative effort among state and Federal partners In July of 2005 an EFNEP meeting was held during the Society for Nutrition Education Conference in Orlando The opportunity was presented for volunteers to work on various aspects of the Nutrition Education Evaluation and Reporting System NEERSS There was a tremendous response Committees were formed and volunteers have given this project tremendous effort over the past year The NEERSS Training Committee chaired by Heather Danis of the University of Vermont conducted a survey to determine the preferred format for training materials The vast majority of respondents indicated that a manual in electronic form would be preferred Therefore this manual was developed and copied onto the same CD as the NEERS5 county level software CRS5 for easy reference The manual will also be available on the NEERS5 website Please note that this is the Transition Manual for those who are familiar with ERS4 A comprehensive NEERSS Manual is being developed which assumes no knowledge of ERS4 In January of 2006 Gail Hanula of the University of Georgia volunteered to Chair the NEERSS Training Committee on an interim basis while Heather Danis was on leave She led the
50. VERT to converttramaERS 4 Database Liick RETRY to try again In case someone had it locked Click CANCEL to try same other location The system cannot operate without a good DataDB e Click CONVERT CRS5 Transition Manual June 2006 26 Now click Locate DataDb to search for the location where your ERS4 files were located Convert to Version 5 You are about to convert a ERS4 database to ERSS You musk supply the location of the ERS4 DataDB To convert the database to ERSS press CONVERT The ERS4 DataDS will not be changed in any way Press CANCEL to nok convert at this time ERSS Folder CES CRS CATA OLOUITT_06 ERS4 DataDB Locate Data e want to convert Colquitt 06 so am going to find the file in ERS4 that was the Colquitt 06 data e You are looking for the folder that contains your data The file you need is ersdat40 mdb Look in E Colquitt fod 2 ersdat40 mdb Recent hy Network File name ersdatd0 mdb Places eee Files of type Access mdb e When you have located the file highlight it and click OPEN CRS5 Transition Manual June 2006 27 e tis very important to make sure that the correct file path shows up on this screen Convert to Version 5 You are about to convert a ERS4 database to ERSS You must supply the location of the ERS4 DataDe To convert the database to ERSS press CONVERT The ERS4 DataDB will mot be changed in an Press
51. VYER BUREHALTER KAREM WILLIAMS SABRINA BROWN JAMET PF ID Filter lt ALL gt City vA CHESAPEAKE Wii PORTSMOUTH YA NORFOLK w CHESAPEAKE W CHESAPEAKE W CHESAPEAKE W CHESAPEAKE Y CHESAPEAKE W CHESAPEAKE W CHESAPEAKE Wii CHESAPEAKE Wii CHESAPEAKE Wi CHESAPEAKE W CHESAPEAKE W POOOOS POOOOS POOOO1 POOOO4 POOOOS POOOOS POOOO4 POOUOS POOOO4 POOOOS POOOOS i el ee of 60 Click the hand icon to add this leader to the youth group You can only choose one leader at atime If you have to choose multiple leaders you will need to repeat the above steps starting at the Youth Group Leaders Screen CRS5 Transition Manual June 2006 100 Demographic information concerning Gender Youth in Other 4 H Residence Ethnicity Race and Grade o Start by clicking inside the box next to Females If you start here you can tab through all of the information in order WA CRS5 Edit Youth Group File Edit Window Help Adobe PDF IDDA Group Enrollment 11 Jul 2003 Group ID 223 Group Name Program A w EFNEP Youth by Sender Number of Youth Delivery 4 H Special Interest Short Term Programs Females in Other 4H Name Males ro Address Address not verified Total Youth 10 ene ad A ee City State ZIP CHESAPEAKE Na 23325 T G dee Cong District s Jra o pusr Youth by Residence Verify Address Farm 10 000 amp Rural 10 000 50 000 Surburbs gt
52. You are missing the Institution name Highlight your institution from the drop down menu E System Configuration System Level The Unit ID is your three digit county FIPS code or other code as may be assigned you by eat vour State Use the FIPS Code Lookup to Find your FIPS code ate Unit ID FIPS Code Lookup http w itl nist gov hipspubs co codes states htm Sub Unit The Sub Unit is used to distinguish between multiple units in a county System Use Gael IF the System Use is EFNEP you must identify your state s institution IF your institution is MON EFNEP not on the list use one of the three Temporary institutions at the end of the list Institution VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIW w Period Begin 01 Oct 2005 Period End _ 29 Sep 2006 ti Poverty Level Table REP IGmtg ate iei a wT Use the contiquous states and D C guidelines iF you are in Puerto Alaska Rico the U S Virgin Islands American Samoa Guam the Republic of the Marshall Islands the Federated States of Micronesia the Hawaii Commonwealth of the Morthern Mariana Islands or Palau Cefault Nutrition Method etmi ia EAE Food Group Intake External Analysis Cancel e Verify the other information and click SAVE e You can now verify which DB you are attached to by looking in the top information box on the Main Switchboard CRS5 Main Switchboard 3 File Edit Window Help Adobe PDF j County YA550 Chesapeake EFNEP oe VIRGIN
53. blank Example city and state with no zip code where zip codes vary For Example if you have a large number of EFNEP clients in Athens Georgia which has multiple zip codes you may want to enter a profile for Athens Georgia but leave the zip code blank You could also choose to enter the Subgroup EFNEP for this profile You might name it Athens EFNEP o Default profiles are meant to save time entering data that may be identical on individual records o Once a Default Profile is created it is available to any user of that database e From the Add Adult screen there is now an option for creating Default Profiles e Click on View Edit Profiles e You will go to a screen that looks like CRS5 Defaults for New Adults 3 File Edt Window Help Adobe PDF Default Profiles supply the default or initial values For new adults You may have any number of profiles The City State and zip Fields may be blank You may select none or any number of Subgroups Default Profiles Selected Profile Test Group 5 Subgroups FESWIC s a A F 5 ample Residence F Teor iton Lesson Type Add Profile Save Save and Close Close o Click Add Profile on the left o Enter the Name for the profile you are creating 32 characters max o You can choose to enter info in any or all of the following fields e city state zip residence type and lesson type and or subgroup e The Default Profiles section can
54. d Dave Cancel CRS5 Transition Manual June 2006 94 You are now back at the individual screen Notice that the button now says Remove Additional Questions Click on the button 3 File Edit window Help Adobe PDF ipnazk Checklists for 2620 THOMAS La TONYA PP PF00004 Add Survey Change Survey Date Date Exit Interview n 14 May 1599 d F m a gt 14 May 2000 F E a is v Record I4 EBI 2 F Pij of 2 Set I of additional questions O01 Remove Additional Questions This screen reflects the 10 base checklist questions Notice the tab that says Additional Questions CRS5 Edit Checklist 123 File Edit Window Help Adobe PDF ARDT d Participant 2620 THOMAS LaTONy A PP POOOO4 MITCHELL DORIA B21 41999 Survey Date O4 May 1999 Exit Survey O Interview Set ID 00 Base Questions Additional Questions l MA Response Question T 1 2 3 Fl F UP seiF La BL f t os fl a aA AA a E a a A a eG Rn ee eee at E A F Fr F 2 Compare prices before buying food 2 0 ee 3 Fier F H F 3 Aun out of food before the end of the month 000000 E eer FE tO F 4 Shop with a grocery list 0 eee ee 3 oof rA Fl F 5 Let foods sit out for more than two hows o n auauua ee 1 L FiFF F 6 Thaw frozen foods at room temperature nnna anaana ee 1 F Ooo F T Think about healthy food cho
55. d e Click Next e Complete required fields and other data as needed in your state screen for professional below e Click Save at the bottom of the screen R CRSS New Professional i a File Edit Window Help Adobe PDF anal eH D A00001 First Last Mame Address City State Zip Phone Annual Hours Spent With Adults Gender and Youth by Program Ethnicity Mot His Race American Indian or Alaskan Native Pacific Islander Save Cancel CRS5 Transition Manual June 2006 51 7 3 Entering Hours e On the Staff Switchboard there is an Enter Hours Button at the bottom Click this button to enter hours for all staff members e Click on the BLUE explode button to enter hours for each individual TIP Note that R CRS5 Enter Staff Hours you can select by Staff Type at the top so that you r 1 3 File Edt Window Help Adobe PDF h i are only viewing Locate ID Staff Type lt ALL gt ne group of staff ta time Adult Hrs Youth Hrs Total Hrs p P0000 BUFKA IRIS CHESAPEAKE Va 2080 0 2080 ss P o004 MITCHELL DORIA PORTSMOUTH VA 1040 1040 2080 nee PoooOs JONES WILHELMENI NORFOLK vA 1040 1040 2080 aan 00014 AMES GLENDA CHESAPEAKE VA 0 10 10 ase O0086 McOERMOTTE SUSAN CHESAPEAKE VA 0 12 12 00177 JONES DEE CHESAPEAKE V 193 0 193 O0357 BLAKE CONNIE CHESAPEAKE V 0 20 20 iii O0S79 SWAIN YALARIE CHESAPEAKE VA 0
56. e Select the DataDB by clicking the desired row in the list box below Once the desired one appears in the SELECTED box at the bottom of the screen click ATTACH to make it the active directories In addition you can add a new DataDB or delete an existing one Mick Mame Falder Available DataDEs Colquitt Di CRSTESTICOLOUITT dougherty D CRSTESTIDOUGHERTY Fulton test CES CRS DATAIFULTON K New CRSS 06 CHES CRS DATAINEW CRS 06 TestData CES CRS Data Mew Delete DataDE DataDb Current DataDB TestData C ES CRS Data Selected Data TEROBES SSE5 CRSTDEH nN Attach New DataDB DataDB CE5 CRS DATAVTESTAESCRSDATA MOE The DataDb identified above does not exist or cannot be accessed Click CREATE to create a new empty database Click COMMVERT to cornverttramaERS 4 Database Liick RETRY to try again In case someone had it locked Click CANCEL to try same other location The system cannot operate without a good DataDB CRS5 Transition Manual June 2006 48 e The system will now take you to the System Configuration screen System Configuration The Unit ID is your three digit county FIPS code or other code as may be assigned you by vour State Use the FIPS Code Lookup to Find your FIPS code System Level C State Unit 1D FIPS Code Lookup The Sub Unit is used bo distinguish between multiple units in a county IF the System Use is EFNEP you must identi
57. e are any eror messages during the repair the them In a sate place off site file i probably damaged and should be restored from a backup even though MS Access reports the repair was ful AEN Download Sofware Update For DataDe restore from your latest backup Exit system For App B install the latest software Update CRS5 Transition Manual June 2006 30 e Since this is a ZIP file you can back it up into the folder where the DB is currently located This could help you remember where the files are stored This function i used to backup the DataDB to a flappy or to a folder on the hard drive The email option requires a MAPI Complient email program Use BROWSE to change the Backup To Folder Click BACKUP to begin the backup Data to Backup CnES CRS DATAVCOL UTT_ORESCRSDATA MDE Backup To j C Floppy Drive Hard Drive Other Zipidaz Drive etc C Email Backup Browse Backup To Folder C E5 CRS DATAWOLGUITT OB e After you have chosen the appropriate folder click BACKUP e The next screen message will appear like this M MDD sce A Hae ne J The ZIP file being prepared i compatible with the latest version 2 04 of PKZIP from PKYVARE amp Inc The software being used j DynaZzip from Inter Media Inc The companion restore function for this system will restore only ZIP files prepared by this backup Other backup and restore software in your office may be more appropriate fo
58. effort to develop the ERS4 to NEERSS Transition Manual with co author Tiffany Williams EFNEP Data Manager at the University of Georgia Margaret LaShore of Michigan State University was instrumental in assisting with the Youth section Extensive field testing was conducted by NEERSS Training Committee members and NEERS5 Coordinating Committee members Numerous sites across the country contributed to this effort reviewing both the software and the manual am grateful to all of the NEERS5 committee members for their efforts The committee members are listed on the following page In addition special thanks go to Earl Merrill of Acorn Data Systems for development of the software and extensive review of the manual to Sylvia Montgomery for her input coordination and testing of the software and to Dr Mary McPhail Gray at CSREES for her support in making NEERS5 become a reality Wells Willis EFNEP National Program Leader EFNEP CSREES USDA June 2006 ACKNOWLEDGEMENTS USDA CSREES EFNEP Staff Wells Willis EFNEP National Program Leader Sylvia Montgomery Stephanie Blake Acorn Data Systems Software Designer Programmer Earl Merrill NEERS 5 Coordinating Committee Barbara Sutherland University of California Davis Linda Drake University of Connecticut Susan Baker Colorado State University Peggy Martin lowa State University Co Chair Nutrition Diet Analysis Lorelei Jones North Carolina State University Co Chair Nutrition Diet Ana
59. emal e DataDB The new Nick Name may be up to 16 characters long It must not duplicate an existing name Use Browse to specify the folder If the folder does not exist you can use Windows Explorer to create it e New DB e Click on Windows a Exp lorer Chatham Windows TO Ne Niek Nans ERS4 test Isai migrate new test Tena ao oDe Texas Test Cancel e Windows Explorer will open up in a new window e Find the location C E5 CRS Data This is the default folder CRS5 created and this is the location you should use to store your DBs When you are finished making folders you can X out or close Windows Explorer C E5 CRS Data File Edit View Favorites Tools Help pack gt a P Search Folders i Address EQ CHES CRS Data Name Size Type Date Modified Pa File and Folder Tasks 4h ESCRSDATA MDB 3 372 KB Microsoft Office Acc 1 17 2006 4 20 PM r Make a new Folder d Publish this Folder to the web Le Share this Folder e Go back to your task bar and maximize CRS5 you should be o off o Enter Nick Name o Click Browse CRS5 Transition Manual June 2006 39 e Go back to your task bar and maximize CRS5 you should be on the screen where we left off o Enter Nick Name o Click Browse o Now locate the folder that you just created in this case it was C E5 CRS Data Colquitt_06 Browse for Folder Locate Folder CHES CRS DatalColguitt 06 cee SYSTEM Ci gE JSrc 000 JTrg
60. esidence E F WIChcsFP Highest Grade at TIPS z TIENT Subcategory Optional 1 Hitting the TAB key Number of Lessons Mone Anbar oa s _ Program Status ajter pnishing iN each Enfry Date gl field will take you to the next field n aa B 2 Fields that appear Entry Checklist J in YELLOW are EAE nE AEE required fields You will not be able to save this record until all of the yellow fields Cancel are entered in i Ages 6 13 0 Ages 14 19 0 thers in Household oo Household Total Remarks e Now you can enter all the demographic information you have on the client into the appropriate fields Save e CLICK 8 en you have finished entering all of this data The following screen is a sample record of adult information that has already been entered MA CRS5 Edit Adult 1 3 File Edit window Help Adobe PDF ID Zee PP POOUD1 BUFEA IRI First Last Name ANNETTE ROMAN Address 1701 MEADOWLARK STREET Address not verified City State ZIP CHESAPEAKE va 23322 Verify Address county CIPS Code ee Cong District Gees a Lat Lona Ethnicity Mot Hispanic Latino w Pate ad Shak Phone i757 421 4721 a Race American Indian or Alaskan Native Frother Age Gender F Residence 5 Highest Grade Asian F TAMF Black or African American PEP Ar Commodity Native Hawaiian or Other Pacific Islander GRASS white Mot Provided Race Ethnic S
61. estions i File Edit Window Help Adobe PDF Set Name BetterHealth Set Tithe Professor Popcorn Set Description Professor Popcorn Test Before Seg Question ID Series Grade Lesson Question After 1 IN O001 Professor Popcorn P 4 r Lesson One Exploring the Food Pyramid with Professor Popcorn TED all E Gr 2 When do I wash my hands TED 2 IN O002 Professor Popcorn P 2 r Lesson One Exploring the Food Pyramid with Professor Popcorn TBD saa L Gr 6 T wash my hands TED 3 IN O003 Professor Popcorn P 4 r Lesson 2 Exploring the Food Pyramid with Professor Popcorn TBD sa i Gr 2 Circle Foods From the grain group TBD 4 IN 0004 Professor Popcorn Gr 3 Lesson Five Exploring the Food Pyramid with Professor Popcorn TBD i Gr 6 How I handle spoiled Food TBD 5 IN 0005 Professor Popcorn P 4 r Lesson 3 Exploring the Food Pyramid with Professor Popcorn TBD i Gr 2 Circle Foods From the Vegetable Group TBD 6 IN O006 Professor Popcorn Gr 3 Lesson 3 Exploring the Food Pyramid with Professor Popcorn TBD Gr 6 Variety of Fruit daily TED Enter date of Pretest and response information for this question on the Pretest Note that you will be entering summary data from a group of youth who answered this question in other words enter the total number of responses for each possible answer category Percentages are not used Enter date of Pretest and response information for this question on the Pretest Note that this is the to
62. ew Edit Recalls CRS5 Nutrition Switchboard lt 3 File Edit window Help Adobe PDF Diet Summary Report Recall List Report Print Changed Recalls View Foods Database ReCalculate Recalls CRS5 Transition Manual June 2006 69 This screen looks similar to the Adult screen The new categories of city staff and program Status also appear here e You can sort by these categories as well Click directly on the column header once for ascending order or twice for descending order e The unique columns on this screen are the of Recalls and RM o The of Recalls column appears so that you can immediately identify who may be missing diet recalls o The column RM stands for Recall Method and it corresponds to the list above it that tells how this diet recall was analyzed e After the blue explode button there is an additional column that indicates the of recalls that the client had in ERS4 such as 2E4 2ERS4 Recalls or 1E4 1ERS4 Recall More information concerning the ERS4 conversion migration will follow this section e Click on the BLUE EXPLODE button to enter the client s individual record and edit food recalls 3CRS5 Adult Recalls ca File Edit Window Help Adobe PDF C Computerized Locate Adult ID Staff Filter lt 4LL gt a F Food Group E External R ID ZY Name City Staff Program Status Recalls M G 33 0 BISSI TERESA CHESAPEAKE YA POOOO1 Acti
63. ft teri Noontine meal or snack Don E know eee des ar J Afternoon meal or snack 0 the Enter key to Evening meal or snack activate the Save Late evening meal or snack Briton Mumber oF Portions e The Meal Type will default to the corresponding meal that was previously selected in ERS4 e The previously entered ERS4 Quantity x Unit is displayed on this screen for reference For this example highlight 1 fl oz for the portion size because it corresponds to the FL OUNCE unit previously used in ERS4 e Then use the TAB key to go to NUMBER OF PORTIONS and enter 16 to reflect the 16 FL OZ from ERS4 Or you could select 1 Cup 8 fl oz and then enter 2 for Number of Portions e After entering the amount press the ENTER key or the TAB key to activate the Save button e Click SAVE to save the record of this food item Food Quantity lt lt Back a Select the Meal Type and Portion Size Then enter the number of portions Description ORANGE JUICE EFRS4 Oty x Unit 16 FL OUNCE Portion Size EMorning meal or snack 1 cup 1 Fl oz Don Know Number af Portions Midmorning meal or snack Noontimne meal or snack After H A Afternoon meal or snack Doo E i x Evening meal or snack activate the Save Late evening meal or snack Bukan CRS5 Transition Manual June 2006 80 e You are now back at the Convert ERS4 Food Items to CRS5 screen CRS5 Convert ERS 4 Food Items to ERS 5 3 File Edit wind
64. fy your state s institution IF your institution is not on the list use one of the three Temporary institutions at the end of the list Period Begin 01 Oct 2005 Hl Period End 29 Sep 2006 Hl Poverty Level Table Et stata alate Tei ea Use the contiquous states and D C guidelines if you are in Puerto Alaska Rico the U S Virgin Islands American Samoa Guam the Republic of the Marshall Islands the Federated States of Micronesia the Commonwealth of the Northern Mariana Islands or Palau Sub Unit ounty yO oO System Use Hawaii Default Nutrition Method gemini EEE Food Group Intake External Analysis e Enter all of the necessary information here and verify that it is correct e The system will now take you to the Main Switchboard CRS5 Transition Manual June 2006 49 7 The Staff Switchboard 7 1 Accessing Professionals Paraprofessionals amp Volunteers e From the Main Switchboard click on the STAFF button e Enter all personnel who are working with your nutrition program Staff Switchboard Edit Window Help Adobe POF J Professionals Paraprofessionals Volunteers wiew Edit view Edit Profile summary Profile Summary Profile summary List by ID List by ID olunteer List List by Mame List by Name Enter Hours Mailing Labels CRS5 Transition Manual June 2006 50 7 2 Entering Staff o From the Staff Switchboard as seen above e Click View Edit e Click Ad
65. g District _ M5A Lat Long Ethnicity Not Hispanic La Phone EEE a Race American Indian or Alaskan Native Phone 757 421 4721 Ext Race American India asian 8 4 2 NUMBER OF CONTACTS e When clients are converted from ERS4 to CRS5 the Number of Contacts are set to equal the number of Highest Grade Mot Supplied lessons Household income 1599 e The Number of Contacts box is to reflect the of times Lesson Type Individual you have contact with a client For instance you may Number of Lessons Number of Contacts have met with a client or group 5 times but taught 10 lessons because 2 lessons were taught per visit Contacts would be 5 number of lessons would be 10 CRS5 Transition Manual June 2006 58 8 4 3 DEFAULT PROFILES You can choose to enter only some of the information in the profile while leaving other parts
66. he only File thak may be imported is StatePublic4ssistance xls CRS5 Transition Manual June 2006 67 CRS5 Import State Public Assistance a File i oo Import State Public Assistance Programs Edit Insert Records Window Help Food State Program Mame Assistance 64 Applying for Food Stamps E GA Child Health Plus E 64 Emergency Feeding Sites or Soup Kitchens YES E GA Food Pantries YES E 64 Medicaid Medicare E 64 Senior Dining Sites YES E GA Social Security Disability E GA Supplemental Security Income Click YES P i Import From CES CRS BATAINEW CRS O6IMPORT StatePublicassistance xls completed successfully 3 Click OK Click the Backdoor out to the Main Switchboard If you create your State Public Assistance list and save it to a removable media disk CD flash drive floppy disk the file must be saved onto the computer s hard drive in the correct folder You can follow the e mail directions from 2 above to go through the same process of saving and importing your Public Assistance list CRS5 Transition Manual June 2006 68 9 The Nutrition Switchboard 9 1 Accessing Diet Recalls There are three ways to access the Nutrition section 1 Nutrition Switchboard 2 Adult Switchboard 3 Individual Client Record 1 Nutrition Switchboard o If you wish to access the recalls for clients from the Nutrition Switchboard go to the Main Switchboard and click NUTRITION e Click Vi
67. hroughout the instructions A major change which is still in the developmental stages for NEERSS is Youth Evaluation The Youth Impact Indicators which were used in ERS4 will continue to be used in NEERSS at least until the Youth Question Database YQD and accompanying instructions for use have been thoroughly field tested Instructions for using the Practice Sets are included at the end of this section Additional information on the YQD will be provided throughout the year Adding youth by groups is a good management concept It allows collecting data for youth in a time efficient manner On the Youth Switchboard there are two main options Adding Youth Groups and Reports CRS5 Youth Switchboi rd 523 File Edit Window Heb Adobe POF e Reports Youth Group Summary Report Youth Delivery Mode Group Names by Leader Group Leader Summary Each option will be discussed separately starting with Adding Youth Groups CRS5 Transition Manual June 2006 97 11 2 Adding Youth Groups From the Main Switchboard click on the YOUTH button Click YOUTH GROUPS f previous Youth Groups have been added or converted from ERS4 they will appear
68. ices 2 0 00 eee 2 Oo F Pi Fl Fl o Prepare foods without adding salt o anaana ee 3 Pl P F H F 9 Use Nutrition Facts on the food label to make food choices 2 Fi Fl P Fi F 10 Children eat within 2 hours of waking up o o nannaa aaaea 3 d al lal A dl ZAVE Cancel CRS5 Transition Manual June 2006 95 Click on the Additional Questions Tab and you should see the question set that you previously imported CRS5 Edit Checklist a File Edit Window Help Adobe PDF bkk d Participant 2620 THOMAS LaTONYA PP POOOO4 MITCHELL DORIA 572171999 8 Survey Date 04 May 1999 Exit Survey d Interview Set iD O01 Base Questions Additional Questions Question 4 5 1 Read labels for salt sodium content 2 Read food labels for fat content 3 Cut size of children s meals 4 Family s food and nutrition needs being met k amp A A amp 5 Do vou serve more than one kind of fruit Pl Fl 6 Check grocery stores sales ads Times 7 NA Dave Cancel Now you can enter the appropriate responses to the questions Click Backdoor Ne out twice to the Main Switchboard CRS5 Transition Manual June 2006 96 11 The Youth Switchboard Most of the information used for Youth Groups in CRS5 is the same as in ERS4 however there have been a few format changes These changes will be identified t
69. ies p 07 Dec 2001 m G e o e a ee aA Record 14 k O i of 2 You may wish bo delete ERS 4 recalls after conversion Then you know the ones left to convert e You are now looking at the Edit Recalls Using Foods Database Screen e Everything appears as ZERO because the food items have not been converted Click VIEW EDIT FOOD ITEMS e Now click ADD ERS4 FOOD ITE CRS5 Meal Items a File Edit Window Help Adobe PDF LL Meal Items For 3250 ELLIS AMY Add ERS4 Food Item Recall Date O7 Bec 01 4dd Food Item Meal Description Qty Unit Record CRS5 Transition Manual June 2006 77 e Now you will see the screen that shows all of the foods on this recall from ERS4 e Starting with the first food item Click CONVERT CRS5 Convert ERS 4 Food Items to ERS 5 3 File Edit Window Help Adobe PDF HAEE Meal Items For 3250 ELLIS AMY Recall Date O7 Dec 01 Meal Description ty Unit Description a Morning COFFEE REGULAR OR DECAFE 8 00 FL OUNCE gt lt Nong BN co cr er Noon BEVERAGE SODA COLA TYPE 16 00 FL OUNCE Convert gt lt Noon FRENCH FRIES NCOONALDS HAIL OOO SING J Noon HAMBURGER MCD MCLEAN DELUXE 1 00 SANDWICH Convert gt lt alte BEVERAGE oo OOOO O ONCE J LateEve CRACKER WHOLE WHEAT 8 00 CRACKER Convert gt lt
70. in and you will return to the Adult Checklist Screen 1 CRS5 Edit Checklist 1 a File Edit Window Help Adobe PDF i Participant 2620 THOMAS LaTON YA PP POOOOD4 MITCHELL DORIA Be 11999 8 Survey Date U4 May 1999 Exit Survey Fi Interview Set ID VYOUNGFAM Base Questions Additional Questions by ch Response Question a e 4 5 UU plme lah til ts ee 4 eee Liner A eater Neer nnn E Oh F rier F 2 Compare prices before buying food oona aaa aaa ee i A A F F Fi 3 Run out of food betore the end of the month 3 AE F A F 4 Shop with a grocery list l n naana aaan 3 emir Cc F 5 Let foods sit out for more than two hours n naaa eee 1 ad Pieri Fi F 6 Thaw frozen foods at room temperature 2 ee 1 F AR a a a T Think about healthy food choices n a aa aaau aaa aaa aaa 2 P P Fi Fl F 6 Prepare foods without adding salt 0 000 000 0 0 0000 a rl Fl Fl Fi Fl J Use Nutrition Facts on the food label to make food choices 2 rl Fi rl Fi UF 10 Children eat within 2 hours of wakingup 0 000000 3 a d ld ad Dae Cancel 1 CRS5 Adult CheckLists e File Edit Window Help Adobe PDF iS 0 Locate Adult ID Stalf Filter lt ALL gt v Al if ID Hame City Stalf Program Status
71. ing ERS4 to CRS5 5 1 Option 1 State Level Conversion of County DBs 5 1 1 Back Up County Data in ERS4 5 1 2 Renaming your ERSDAT4O ZIP file 5 1 3 Install CRS5 at State Level 5 1 4 Install CRS5 at Counties Level 5 1 5 Converting DBs from ERS4 to CRS5 5 1 6 Backing up CRS5 DB in CRS Tools 5 1 7 County Restoration of ZIP file 5 2 Option 2 County Level Conversion of County DB 5 2 1 Back Up County Data in ERS4 5 2 2 Renaming your ERSDAT4O ZIP file 5 2 3 Install CRS5 at the County Level 5 2 4 Convert DB from ERS4 into CRS5 Creating a New Database The Staff Switchboard 7 1 Accessing Professionals Paraprofessionals and Volunteers 7 2 Entering Staff 7 3 Entering Hours 7 4 The Volunteer Screen 8 The Adult Switchboard 8 1 Entering Data for Adults 8 2 Adding New Adults 8 3 Important Information 8 4 New Features 8 4 1 Verify Address 8 4 2 Number of Contacts 8 4 3 Default Profiles 8 5 Subgroups 8 5 1 Creating and Importing State Level Subgroups 8 5 2 Creating County Level Subgroups 8 6 Public Assistance 9 The Nutrition Switchboard 9 1 Accessing Diet Recalls 9 2 New CRS5 Features 9 3 Converting ERS4 Recalls into CRS5 10 The Checklist Switchboard 10 1 Accessing Behavior Checklists 10 2 Entering Checklists 10 3 Exporting Question Sets 10 3 1 Importing Question Sets in CRS5 11 The Youth Switchboard 11 1 The Youth Switchboard 11 2 Adding Youth Groups 11 3 Youth Questi
72. ith the attached CKQSET40 MDB RemovefThis file and save it to the appropriate folder C E5 CRS Data UnitName IMPORT f When you save this file to the hard drive simply delete the RemoveThis from the file extension and save the file to the folder C E5 CRS Data Unit Name IMPORT i Each unit will have to have its own IMPORT folder g Go back to CRS5 and click the blue box J and you should see the file show up in CRS5 Transition Manual June 2006 90 h Click on the file name to perform the import 1 3 File Edit Window Help Adobe PDF i hls Refresh Status FTP Download Use FTP Download to Fetch the file From an FTP site Windows Explorer All Imports are From the Import Folder IF the file is in some other Folder or on a removable device use Windows Explorer bo copy it to the Import Folder IF the file is on an FTP site use FTP Download to download the File into the Import Folder Contents of Import Folder CHES CRS DATA IMPORT File Information File Mame Behavior Checklist Question Sets 15 Jun 2006 15 56 a Click the File to import CKOSET40 MCE ESFoodsDB zip lt Unknown gt Yersion 0 State Subgroups xls State Subgroups 13 Jun 2006 14 45 The only File that may be imported is CEQSET40 MDB e Click YES E Import Information Information about question sets in fle CES CRS CAT AFULTONVIMPOR TV CEQSET40 MDB 1 sets exported by x000 on 6 15 2006 1 43 44 PM Sets in File
73. k Import State Adult Subgroups d This step simply creates the folder where your imports need to be saved CRS5 Transition Manual June 2006 66 e Go back to the e mail with the attached StatePublicAssistance xls file and save it to the appropriate folder C E5 CRS Data UnitName IMPORT i Each unit will have to have its own IMPORT folder Save in 3 IMPORT Mi StateSubgroups xls My Recent Documents My Computer My Network Places File name StatePublicAssistance xls Re save as lype Excel 97 2003 Workbook xs z Tools Save Cancel f Go back to CRS5 and click the blue box and you should see the file show up in g Click on the file name to perform the import CRS5 Import State Public Assistance Programs File Edit Window Help Adobe POF EEN hle Refresh Status FTF Download Use FTP Download to Fetch the file from an FTP site All Imports are From the Import Folder IF the file is in some other Folder or on a removable device use Windows Explorer to copy it to the Import Folder IF the File is on an FTP site use FTP Download to download the File into the Import Folder Windows Explorer Contents of Import Folder CAES CRS DATA IMPORT File Name File Information CKOSET40 MDB Behavior Checklist Question Sets 15 Jun 2006 15 56 ESFoodsDe zip lt Unknown gt Yersion 0 lt lt Click the File to import State Subgroups xls State Subgroups 13 Jun 2006 14 45 T
74. k for you e The One Day Recall Summary is available Please note the example found below One Day Food Recall Summary County WaS5SO Chesapeake EFMEP Family 3123 LARSON KIM Exit Recall Recall Date 01 23 02 Humber of previous recalls Female Age 36 Mursing Print Report Select the report type then click PRINT or PREVIEW Report Type Participant Diagnostic Report Food Recall Review One Day Recall Summary Omit Participant Name Preview Cancel Print POOOO BUFKSA IRIS Family Size 6 Amour spert on Pood last month 480 Taking nutritional supplemerts Mo Food Summary Your Recommended Intake Amounts Fruits oup4 0 1 vegetables toupi 1t ou Grains foe eq 41 6 Meat amp Beans oz eq 5 5 Milk opt 1 3 Calories kcal 1753 1800 Sodium not available Nutrient Summary Mutrient Your Intake 36 RO Protein 65g 101 Tron B mg 27 Calcium ord mg sts dtarnin fy 3 RE 2055 tamin Ge mg 13735 dtarnin BE 15 mg Teb Fiber 16 g S156 Sources of Calories DAW 55 a 30 15 15 Carbohydrates Protein 30 2006 4 59 53 PM ORS 5 00 6 Wy your Ciet Recommended Fage 1 CRS5 Transition Manual June 2006 75 9 3 Converting ERS4 Recalls to CRS5 Method 1 Status e If both entry and exit recalls were entered for a client in ERS4 the recalls do NOT have to be converted manually e f only an entry recall was entered for a client in ERS4 it will be necessa
75. lick on the ersdat40 zip file and you will see a menu o Click on Rename towards the bottom of the list o Rename the file ERSDAT40 ZIP RemoveThis again this is just a suggestion you can choose any neutral file extension you wish o Nextascreen will come up and say If you change a file name extension the file may become unstable Are you sure you want to change it A IF you change a file name extension the file may become unusable Gre vou sure you want bo change it Click YES 5 1 3 E mail this file to the state EFNEP data coordinator e You may now attach this ersdat40 zip RemoveThis file to an e mail and send to the appropriate person Be sure Ersdat40 ZIP RemoveThis comes up under current attachments General View File T Offline Fil Please make sure that you can see the ala LASS A extensions for known file types From your Folder views My Documents folder go to Tou can apply the view such as Details or Tiles that you are Using for this folder to all folders e Tools ian e Folder options Apply to All Folders Reset All Folders e View e Under Advanced Settings make sure Advanced settings the box that reads Hide Extensions B Files and Folders for known file types is UNCHECKER Automatically search for network folders and printers e This will help you in the renaming Display file S126 Information in folder ups Display simple folder view m Explorer s Folders list process
76. lt Filters Adult ID Ranges Mailing Labels Filter List Report Defaults for New Adults e Click on VIEW EDIT SUBGROUPS Adult Summary Report View Edit Subgroups Subgroup List Report CRS5 View Edit Subgroups gt File Edit Window Help Adobe POF DDE a Y ly mai b that t level Level Select AL iw Add Subgroup OU can only mary subgroups Chat are al leve aT ERS4 Rey Revision Named Description Level Letter nt Date 4HDOT 4H DOT 5 y 1 ozjzgjoz a Basme a o Sz BCO OREA CientwiChronicDisease Centwichonic Disease O O O s o oomme BC A T T OEA E E AOE Fod od o O O A B E T OEA E E T S E EOE 1 1 l 1 1 1 La oa Ta a Ta a af od on SA DL my By Cy oy a Monster T E E OD ME T E AOE M S S COD Lo _ Teen tPreqnfereastfecdng Teen PregnfBreastfeedng 5S n omnee M S S E on M T E E E oY Ua Lay Tj T A Dj Z najm e CRS5 users only have the ability to modify subgroups that are created at the County C level e To create a new subgroup click on ADD SUBGROUP at the top of this screen CRS5 Transition Manual June 2006 63 e Some states have public assistance programs separate from or as an extension to Federal programs and these might be useful to include as part of the screening process for eligibility into EFNEP and for tracking purposes CRS5 New Subgrou
77. lysis Bev Phillips University of Wisconsin Co Chair Youth Donna Vandergraff Purdue University Co Chair Youth and Behavior Checklist Jean Anliker University of Massachusetts Co Chair Behavior Checklist Heather Danis University of Vermont Chair Training Gail Hanula University of Georgia Interim Chair Training NEERS 5 Training Committee Heather Danis University of Vermont Chair Gail Hanula University of Georgia Interim Chair Tiffany Williams University of Georgia Karen Martin Michigan State University Margaret LaShore Michigan State University Karen Barron University of Idaho Susan Stephenson Martin Rutgers Andrew Campbell Rutgers Michelle Scott Pierce Cornell Peggy Martin lowa State University Kristin Taylor lowa State University Donna Vandergraff Purdue Julie Gray Purdue Lorelei Jones North Carolina State University Dwayne Watson North Carolina State University Steven Williams University of Missouri Leslie Speller Henderson Tennessee State University Wilda Wade North Carolina A amp T University Brenda Sheik Oklahoma State University Barbara Sutherland University of California Davis Jill Murray Oregon State University Heli Roy Louisiana State University Table of Contents Getting Started in CRS5 1 1 How to Use This Manual 1 2 Important Features in CRS5 Installing CRS5 from a CD First Time Log in for CRS5 3 1 Creating New Users and Passwords System Configuration Convert
78. mber of Food Items 51 Click the desired food item to APPLE ORANMSE PINEAPPLE JUICE DRINK APRICOT ORANGE JUICE DOLE FRUIT MN JUICE BAR MOT ORANGE FLAVORED DOLE FRUIT N JUICE BAR ORANGE FLAVORED TIP If you are converting recalls from DOLE PINE ORANGE GUAYA JUICE DOLE PURE amp LIGHT PINEAPPLE ORANGE BANANA JUICE ERS4 into CRS5 it would be very GRAPEFRUIT amp ORANGE JUICE beneficial to have the actual 24 hour GRAPEFRUIT amp ORANGE JUICE CANNED UNSWEETENED food recall in front of you to help GRAPEFRUIT amp ORANGE JUICE CANNED yt SUGAR Se RANGE IEE FREN increase accuracy Since there are GRAPEFRUIT amp ORANGE JUICE FROZEN RECONSTITUTED MINUTE MAID CALCIUM RICH ORANGE JUICE thousa nds more choices of foods in the new database you may find an MINUTE MAID FRUIT JUICES WOT ORANGE FLAVORED MINUTE MAID FRUIT JUICES ORANGE FLAVORED SEARE E BANANA IE item here that more accurately ORANGE JUICE ORANGE JUICE DRINK reflects what your client actually ate ORANGE JUICE BABY FOOD a ORANGE JUICE CANNEDIBOTTLEDICARTON UNSWEETENED You may not have had that option in ORANGE JUICE CANNED BOTTLED CARTON Wi SUGAR ERS4 and were forced to choose the ORANGE JUICE FRESHLY SQUEEZED ORANGE JUICE FROZEN UNSWEETENED RECONSTITUTED best match available If the recall ORANGE JUICE FROZEN Wy CALCIUM ADDED RECONSTITUTED 7 ORANGE JUICE FROZEN W SUGAR RECONSTITUTED were available for this
79. ncel Save and Print Group Record Complete the following Group name program type delivery mode name and address of the youth site with zip codes o The city state and zip code are required fields o Verify Address enables you to determine Congressional district county name and Latitude Longitude information o The computer with the CRS5 software must have INTERNET ACCESS for the VERIFY ADDRESS option to work o If you choose not to verify the address you will still be allowed to save your data and move forward CRS5 Transition Manual June 2006 99 Listing at least one Youth Leader is required in CRS5 To add leaders click on the BLUE explode button above the Blue leader box The Youth Group Leaders box appears Click ADD LEADER to choose a leader from the staff database E Youth Group Leaders absent Rank Leader trance arene DORIA SSCS TT 2 vont STRICKLAND KATHERINE a x ee oe He x The Add Group Leader dialogue box appears which consists of a list of staff and volunteers Add Group Leader Select ID ey 400001 POOOO1 POOOO4 POOOOS OOO 1 4 OOOG6 WOO WOOS3 Y00379 OO43 7 WOO46 WOO 74 WOOS 12 WOOS33 OOS64 Locate ID I Name Professional Test BUFEG IRIS MITCHELL DORIA JONES WILHELMENT AMES GLENDA McDERMOTTE SUSAM JONES DEE BLAKE CONNIE SWAIN YVALARIE BERRY CAROLYN LAMB MONICA DAMS JENMI
80. nu o Enter the Unit ID that corresponds with the county you are in The county ID codes can be found at http www itl nist gov fipspubs co codes states htm o Choose the correct use of this system by determining if it is for EFNEP or NON EFNEP use o Choose your Institution from the drop down menu if this DB is for EFNEP use The Institution box will disappear if you choose NON EFNEP o Enter the county name in the Unit Name box For example Chesapeake EFNEP would enter Unit ID 550 Unit Name Chesapeake EFNEP e Check the Period Begin and Period End Dates The current year is Fiscal Year 2006 1 The beginning date for this reporting period is Oct 1 2005 2 The end date will be Sept 31 2006 CRS5 Transition Manual June 2006 18 e Choose which Poverty Level Table you will be using by clicking on one of the three choices 48 Contiguous States and DC Alaska or Hawaii e The Default Nutrition Method allows you to Default Nutrition Method SM deta ete Bette pee choose which method will Food Group Intake compute your nutrition External Analysis information This determines the Default Nutrition Method for your state When the first recall for an adult is entered the system will prompt for the method to be used for that individual with the one selected here as the default o Choose Computerized Analysis or Food Group Intake o Donotchoose External Analysis This method was created for the conversion process from
81. omatically place this file in the correct location 2 This file can be e mailed to the counties and then they must save it on their hard drive in the appropriate folder a Log into CRS5 and attach the DB that you want to import the State Subgroups for b Click c Click Import State Adult Subgroups d This step simply creates the folder where your imports need to be saved CRS5 Transition Manual June 2006 60 e Go back to the e mail with the attached StateSubgroups xls file and save it to the appropriate folder C E5 CRS Data UnitName IMPORT i Each unit will have to have its own IMPORT folder f Go back to CRS5 and click the blue box and you should see the file show up in CRS5 Import State Subgroups P23 File Edit Window Help Adobe PDF hle Refresh status ETP Download Use FTF Download to Fetch the File From an FTF site All Imports are From the Import Folder IF the file is in same other Folder or on a removable device use Windows Explorer to copy it to the Import Folder IF the File is on an FTP site use FTP Download to download the File into the Import Folder Windows Explorer Contents of Import Folder CHES CRS DATA IMPORT File Marne File Information CKOSET40 MDB Behavior Checklist Question Sets 15 Jun 2006 15 56 E5SFoodsDE zip Unknown Yersion 0 lt lt Click the File to import State Subgroups xls State Subgroups 15 Jun 2006 14 45 The only File that may be impo
82. on Database Practice Sets 1 Getting Started in CRSS 1 1 How to Use This Manual This manual is best viewed in color because there are numerous references that are color coded 1 This manual refers to databases as a DB or DBs 2 The screens in this manual will be referred to by their title Titles can be found by looking in the top left corner next to the CRS5 icon a Example 1 This screen would be referred to as the Adult Switchboard screen CRS5S Adult Switchboard 3 File Edit Window Help At b Example 2 This is the View Edit Adult screen CRS5 View Edit Adults a File Edit window Help A 3 Throughout these directions New Features will be highlighted in red boxes 4 Tips throughout these directions will be highlighted in purple boxes 5 These buttons appear throughout CRS5 a They are referred to throughout this manual i The BLUE explode button brings up another screen to enter more information ii The WU2hs button brings up a menu to enter Recalls and Checklists iii The YELLOW X button is always for deleting a record recall or other information K m E CRS5 Transition Manual June 2006 6 1 2 Important Features 1 Required fields throughout the program will have a yellow background o You will not have the option to save screens until all yellow required fields are entered RA CRS5 New Adult lt 3 File Edt Window Help Adobe PDF ID 3516
83. ow Help Adobe PDF 5 Meal Items For 3250 ELLIS AMY Recall Date OF Dec 01 Meal Description Qty Unit Description P Morning COFFEE REGULAR OR DECAFE 8 00 FL OUNCE eea Bi Morning BANANA 1 00 BANANA ert i D Moon BEVERAGE SODA COLA TYPE 16 00 FL OUNCE convert B Noon FRENCH FRIES MCDONALDS SMALL 1 00 SERVING Convert gt lt Noon HANEURGER NCD MCLEANDELUNE S ai ANIC foe J LateEve BEVERAGE KOOL AID 16 00 FL OUNCE al Convert D ateEve CRACKER WHOLE WHEAT OOOO O O we A LateEve SALAD CHICKEN OR TURKEY 1 00 CUP al Convert z Record CIE 2 aCe ejoa 5 e Notice the checkmark next to the Coffee entry This means that is has been successfully converted into CRSS e You may now follow the preceding steps to convert the rest of the food items on this recall CRS5 Transition Manual June 2006 81 e When all of the items have been successfully converted you can back out of this screen and back out of the Meal Items Screen to return to Edit Recall screen e You can now see all of the nutrient analysis for this recall CRS5 Edit Recall Using Foods Database a File Edit window Help Adobe PDF inne Recall Date 04 May 1999 PP POOOO4 MITCHELL DORIA 2620 THOMAS LaTON YA ls Nursing Taking Nutritional Supplementa Amount spent on food last month 250 Entry Date 04 May 1999 Slaton I Aaa Exit Date 04 May 2000 Number of Meals 4 erate
84. p 225 File Edit Window Help Adobe PDF Enter the new subgroup name and click MET Existintg Subgroups FEFNEP F E SMC F FSNE F Sample F 7 eamNutrition New Subgoup s Name Sd Max 24 characters no spaces Next gt Done e Select a name for your new Subgroup and click NEXT CRS5 Transition Manual June 2006 64 E Edit Subgroup Rev Count D Mame Test Description Dave Cancel e Enter a description for the new subgroup here and click SAVE e Click Done e Backdoor out twice to the Main Switchboard TIP States will have the ability through SRS5 to add state unique public assistance to the database States can send their unique subgroups to the counties for inclusion in their C RSS The two you see for VA in the test data are present to show how they work For example you can include them in adult filters VA is the state abbreviation in this example This can be changed using system configuration to reflect the appropriate state as needed CRS5 Transition Manual June 2006 65 8 6 Importing State Level Public Assistance Codes While CRS5 is equipped with some standard Public Assistance codes there may be a need to customize this list from a state level to include a specific state public assistance programs that need to be included in CRS5 The process for creating and importing state level public assistance codes is similar to creating and importing state level subgroups
85. py Paste Create Shortcut Properties Once CRS has started running you will see this screen Follow all of the steps for installation using the default folders that are suggested during installation e Click Next e Choose standard e Click Next E HOG CRS5 Installation Welcome to CRS 5 Setup program This program will install CRS 5 on your computer It is strongly recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program This software was developed for the United States Department of Agriculture i Cancel CRS5 Transition Manual June 2006 12 e Click NEXT Destination Location Setup will install CAS 5 in the following folder To install into a different folder click Browse and select another tolder You can choose not to install CRS 5 by clicking Cancel to exit Setup Destination Folder C MAccess4ops4 CA 5 Browse ize Installation Wizard Cancel e Click NEXT Sample Data Folder Setup will install a sample DataDE to help you lean CAS4 Setup will not replace an existing DataDB To specify a different folder click Browse and select another folder You can choose not to install CAS 5 by clicking Cancel to exit Setup Destination Folder CAES CAS Data D ata Browse ize Installa
86. r your office s overall data satety requirements PRYYare Inc is a separate company not associated with Inner Media Backup to file CES CRS DATA COLOUITT _OB ESCRSD474 21P completed successfully You may wish to use the TEST Feature under Restore to make sure the backup is good Backup Status Click OK CRS5 Transition Manual June 2006 31 e If you wish to test this backup file go to RESTORE O Find the appropriate file and click NEXT O Click TEST Restore e Click OK e BACK DOOR When you are finished backing up all of your county DBs click EXIT SYSTEM E mail each zip file to the appropriate county level person If you need to rename the zip file see Renaming ZIP Files in section 5 1 2 CRS5 Transition Manual June 2006 32 5 1 7 County Restoration of ZIP File e Save the ZIP file that was received via e mail to the c E5 CRS Data folder that was created during CRS5 installation o Counties may need to create folders by years within this folder to help keep data organized i e c E5 CRS Data Colquitt_06 or C E5 CRS Data Colquitt_07 o Ifthe ZIP extension was renamed during e mail process make sure that when you save the file now you restore it to its original sate o The file should be named ESCRSDATA ZIP e Log into CRS5 e Goto CRS Tools by clicking the ambulance icon e Click RESTORE DATA DB W CRS5 Database Tools 13 File Window Adobe PDF Use these functions to keep the database in
87. raduating e Remember that any fields that are ye d and you must enter data there in order to have the ability to save low are require e CLICK SAVE when you have finished entering all of this data CRS5 Transition Manual June 2006 57 8 4 New CRS5 Features on the Adult Screen 8 4 1 VERIFY ADDRESS e Clicking Verify Address allows CRS5 to give you the Congressional district of the address the county and the latitude longitude coordinates of the location e This is information that will allow you to pull data specific to Congressional districts or by zip code e Verifying the address also ensures accuracy that will help later when trying to follow up with a client e Verifying the address is OPTIONAL and if you choose not to verify addresses it will not prevent you from saving the records and moving on with your data e If only the city state and zip code are listed General Delivery will appear in the address line Before Verification After Verification CRS5 Edit Adult Bs CRS5 Edit Adult H a File Edit Window Help Adobe PDF lt 3 File Edit window Help adobe PDF ID 2722 PP Poooo1 BUFKA T ID 2722 PP First Last Name JANNETTE ROMAN o Erst Last Name Address 701 MEADOWLARK STREET E pa Address was verified on 20 Jun 2006 City State Z1P CHESAFEAKE v 23322 verify Address County County SIPS Cordes EE CETELE thnicity Not Hispanic Latino 7 Con
88. roup Then enter the ID of new Youth Group and click the Enrollment Type e Adefault ID number will appear This ID of new youth grou oo E can be changed if desired e Click Group Enrollment Group Enrollment Close Click Close when through adding CRS5 Transition Manual June 2006 98 RA CRS5 New Youth Group ia File Edit Window Help Adobe PDF ARAE Group Enrollment 20 Jun 2006 Group 1D 246 Group Name New aT Program se EFNEP i Youth by Gender Number of Youth Delivery Females 0 in Other 4H Mame Males o e i nti Total Youth 0 __ dence Youthby Grade i z i Youth by Residence city 5tate ZIF Verify Address Farm County IPS Codes lt 10 000 amp Rural 0 Cong District MSA Lat long 10 000 50 000 o Phone Ese Surburbs 50 000 0 Start 01 Oct 2005 HHH Number of Meetings Cities gt 50 000 oe End 29 Sep 2006 Contact Hours 5 Bits 0 Youth by Ethnicity oo Impact Indicators PISRARIE oi kacng 0 Leaders Indicator Applies Percent Mot et Latina 0 Eat variety ooj Not Given es Youth by Race Knowledge a oof Select Food a 0 0 Yo AT or AM D Practices D 00 Ho Asian oO Black BY Question Sets Not yet implemented use For practice only NH or CPT mel Set Name La white o Remarks Mixed Race 0 Mot Given me RacefEthnic Subcategory a Ho Race Ethnic Subcategories Save Ca
89. rted is StateSubgroups xls g Click on the file name to perform the import CRS5 Transition Manual June 2006 61 e Click Yes CRS5 Import State Public Assistance 3 File Edit Insert Records Window Help pos Import State Subgroups State Subgroup Mame Subgroup Assistance A g MomsHelper Mom s Helper B G4 BasicEFMEP Basic EFMEP m 64 FoodSmart Food mart m G4 TodaysMom Today s Mom E GA 4HDOT 4H DOT iE 64 TeskGroup Test a G4 Teent Pregn BreastFeeding Teen Pregn Breastfeeding E Go Clients4qed65 Clients Aged 65 G4 GardeningProject Gardening Project Go Client ChronicDisease Client WiChronic Disease e Click OK P 7 i Import From CHES CRS DATAINEW CRS C6 IMPORT StateSubgroups xls completed successfully Click the Backdoor out to the Main Switchboard 3 If you create your subgroup list and save it to a removable media disk CD flash drive floppy disk the file must be saved onto the computer s hard drive in the correct folder You can follow the e mail directions from 2 above to go through the same process of saving and importing your subgroup list CRS5 Transition Manual June 2006 62 8 5 2 County Level Subgroups The subgroup section is now located under the Adult Switchboard e From the Main Switchboard click on ADULTS e The subgroup section appears at the bottom right CRS5 Adult Switchboard 225 File Edit Window Help Adobe PDF PP List of Families view Edit Adu
90. ry to convert this recall to CRS5 before you can add an exit recall This is because both entry and exit recalls must be in the same format e From an individual RECALL screen click CONVERT ERS4 RECALL CRS5 Recalls File Edit Window Help Adobe PDF pos Recalls for 3250 ELLIS AMTY ee PP POOOO4 MITCHELL DORIA Add Recall Date Pregnant Nursing Exit Meals HEI Method P E eee eee ie ee eee a S Record 14 4 1 A Pi pss of 2 1 Computerized Food Group 3 External Save Cancel e Because these recalls were converted into CRS5 using the External Analysis Method 3 you will see the following screen Delete Imported ERS4 Recalls h In order to covert an ERS4 recall to a CR55 recall we must delete the existing ER54 External Analysis recalls For this participant 7 Click OF to delete them and continue click CANCEL to not delete them EE THIS CANNOT BE UNDONE 4 Cancel e This screen simply means that clicking OK will delete the External Analysis recalls The ERS4 food items are still there and you can convert them individually Click OK to continue CRS5 Transition Manual June 2006 76 e This screen shows the existing ERS4 recalls for this individual Click CONVERT for the recall you wish to use ERS4 Recalls ERS 4 Recalls for 3250 ELLIS AMTY Click Convert For the Recall bo convert Pregnant Wursing Exit Meals Calor
91. s ad Not Provided Less than 30 min Nutrients 30 60 minutes Food Group Amounts More than BU mir Fruits cup Alcohol U gm Vegetables cup Grains oz eg Meat amp Beans oz eg Milk cup Calcium mg Carbohydrate gm E l Cholesterol mg E Food Energy kcal View Edit Food tems Iron mg m Protein gm Heathy E ating Index E Saturated Fat gm Fruit E Sodium mg Vegetable J Total Dietary Fiber gm Grains B Total Fat gri Meat amp Beans J Vitamin A RE FE Milk E Vitarnin B 6 4 mg Total Fat Saturated F at Sadiurm Cholesterol Variety Total HEI Vitarn L mg Vitamin E o Save Cancel Record 14 l 2 oy coy oy Coy coy Coy on m oo SS es a en T mo mn e Click Save e Click Save again to exit this Recall screen CRS5 Recalls 3 File Edit Window Help Adobe PDF Recalls for 3250 ELLIS AMTY PP POOOO4 MITCHELL DORIA Add Recall Date Pregnant WNursing Exit Meals HEI Method al P cue orbeczon a O O O a r Be ene bece j O O A os eoe ey Se ie Record 14 4 1 Lh P of 2 1 Computerized 2 Food Group 3 External Save Cancel CRS5 Transition Manual June 2006 82 10 The Checklist Switchboard 10 1 Accessing Behavior Checklists There are three ways to access the Behavior Checklist section 1 Adult Switchboard View Edit Adults screen 2 Checklist Swi
92. tal number of responses for each category Percentages are not used Out of the number of youth who were asked the question complete the information in the appropriate columns The column heads will vary depending upon the response choices for each question The number of non responses will be calculated based on the total number of youth who were asked the question minus the responses in the preceding columns CRS5 Transition Manual June 2006 105 Example 3 Responses to Question For each column enter the number of youth who responded with that answer Question ID IN 0001 Series Professor Popcorn Lesson Lesson One Exploring the Food Pyramid with Professor Popcorn Question When do I wash my hands Number of Number of Number of Number of Number of Total number vath who youth who youth with no non responses jof participants correct asked the answers question Responses Before 06 16 06 Eee gl fter H Date of Responses Before 6 16 06 Number of youth who answered all 3 correct 0 Number of youth who answered 2 of 3 correct 10 Number of youth who answered 1 of 3 correct 15 Number of youth with no correct answers 3 Number of non responses This will be calculated for you after you enter total number of participants asked the question Total number of participants asked the question 30 Note that this may not be the total number of youth in the group Notice that the number of non responses is no
93. tchboard View Edit Checklists 3 Individual Client Record Edit Adult screen 1 Adult Switchboard e From the Main Switchboard Click on ADULTS e Click on View Edit Adults which will bring you to the following screen CRS5 View Edit Adults lt 3 File Edit Window Help Adobe PDF Locate Adult ID Staff Filter lt ALL gt Add Adult Adult Filter lt ALL gt v ID 5l Name City Staff Program Status b 2620 THOMAS LaTONYA CHESAPEAKE VA PO0004 DORIA MITCHELL Ed objectives met a E Xx 2625 SMITH MICHELLE B CHESAPEAKE VA PO0004 DORIA MITCHELL Ed objectives met m E gt lt 2682 LENA MICHELE CHESAPEAKE VA P00001 IRIS BUFKA Ed objectives met E E X 2686 ROOK REBECCA CHESAPEAKE VA POO0001 IRIS BUFKA Ed objectives met ees E Xx 2709 ROBERTSON SHARAL CHESAPEAKE VA PO0004 DORIA MITCHELL Ed objectives met a E gt lt 2720 DANIELS JESSICA CHESAPEAKE VA P00001 IRIS BUFKA Ed objectives met a E X e Select the Client you wish to enter checklist for by clicking on the E n the middle e Click CHECKLISTS o Click ADD SURVEY if you need to enter a new checklist for this client o Click the BLUE EXPLODE button if you wish to edit a checklist that already exists TIP To change the date of Checklists that you have already entered you must do it on ia fle Edt Window Hep Adobe PDF this screen Click CHANGE SURVEY DATE
94. tio n Existing Nick Names Colquitt Windows Data D B dougherty Explorer o Eoo y e New DB Testas Eien WIngows ee Brows Explorer Cancel e Windows Explorer will open up in a new window e Find the location C E5 CRS Data This is the default folder CRS5 created and this is the location you should use to store your DBs When you are finished making folders you can X out or close Windows Explorer C E5 CRS Data File Edit View Favorites Tools Help f ax 7 Bi pe Search Folders E Address C E5 CRS Data Name Size Type Date Modified a i File and Folder Tasks 4h ESCRSDATA MDB 3 372KB Microsoft Office Acc 1 17 2006 4 20 PM r Make a new Folder d Publish this Folder to the web Le Share this folder CRS5 Transition Manual June 2006 24 e Go back to your task bar and maximize CRS5 you should be on the screen where we left off o Enter Nick Name o Click Browse o Now locate the folder that you just created in this case it was C E5 CRS Data Colquitt_06 Browse for Folder Locate Folder CES CRS DatalColquitk 06 B s SYSTEM OC ey Sre 000 Hy Trg 000 H AccessApps O BasicbvD E dell Documents and Settings O Downloads ES CRS Data C Colquitt O6 o Click OK E New DataDB The new Nick Name may be up to 16 characters long It must not duplicate an existing name Use Browse to specity the folder If the folder does not exist pou can use Windows Explorer
95. tion Wizand Cancel CRS5 Transition Manual June 2006 13 Installing i Curent File Copying file CNDOCUME TSEFNEPRSLOCALS 14 Temp accesart cab Ene Time Remaining minutes 0 seconds e Installation Wizard 72 CRD I CRS5 Installation ie Microsoft Office Access 2003 Runtime Setup Microsoft Office Access 2003 Runtime Installation Progress Current Action Writing system registry values shares on FC wh Documenti T My Computer 3 CRS5S Installat is Microsoft Offi CRS5 Transition Manual June 2006 14 e Click FINISH Press the Finish button to exit this installation shares on FCS CES ww Documenti Micros X My Computer sa CRS5 Installation CRS5 Transition Manual June 2006 15 3 First Time Log In for CRS5 After you have successfully completed installing CRS5 you can LOG IN e Open the CRS5 Program and you will be asked for a NAME amp PASSWORD o The icon will look like this e The default Name is ERS e The default Password is ERS o Both are case sensitive e You should now be in the CRS Program on the main switchboard CRS5 Main Switchboard rcg File Edit Window Help Adobe PDF County 4550 Chesapeake EFMEP C RS D P VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNTY DataD6 new Dr Today is Tuesday March 28 2006 User UGA
96. to create it Existing Nick Manes _ _ gt Windows rile Explorer E teal Mew Nick Mame Colquitt DE migrate test Teenie Folder EMES CAS Data Colquitt_06 y OSN Texas Test o Click SAVE CRS5 Transition Manual June 2006 25 e Now highlight the DB that you just created and click ATTACH at the bottom of the screen W4CRS5 Attach DataDB 1 3 File Edit Window Help Adobe PDF Select the DataDB by clicking the desired row in the list box below Once the desired one appears in the SELECTED box at the bottom of the screen click ATTACH to make it the active directories In addition you can add a new CataDB or delete an existing one Mick Mame Folder Available DataDBs Chatham CiCRSTESTICHATHAM CRISS Colquitt 06 CHES CRS DATAYCOLOUITT O06 dougherty test D CRSTESTIDOUGHERTY CI ERS4 test DA ERS4D47 4 BIBBOS migrate Di WWEERSSERSS MIGRATE New Delete Sea Ds DataDB Databb new best Ce CRSTEST TestData CHES CRS Data Texas Test Di ERS4 DAT ATEsaS Current DataDB new Ds Selected Datab GAlQuEEOE CHES CRSDATAICOLOUTT_O Attach e You will get the following screen message New DataDB DataDB CAE CRS DATA COLOUITT_UBESCRSDATAMDB The DataDb identified above does not exist or cannot be accessed Click CREATE to create a new empty database Click COMM
97. ty Level Conversion Back Up County Data in ERS4 Renaming your ERSDAT4O ZIP file Install CRS5 at the County Level Convert DB from ERS4 into CRS5 i i 5 2 1 Back Up County Data in ERS4 Counties should e Log into ERS4 e Goto ERS Tools the Ambulance Icon to the right of the screen e Make sure you are attached to the DB that you want to back up e Click Repair Compact Data DB e OK ie e Insert a Floppy Disk or you can change the path to save it to your hard drive If you do this click browse and This function i uted to backup the DataDB or TableDB to a floppy to a folder on the hard drive or to an Other drive Tools wall remember the Other drive ou can use BROWSE to change the Backup To Directory Click BACELUP to begin the backup find the folder where ApplicationDB ERS DERS4 ERSAPP40 MDB you want to back up DataDe hvfalton06 D AERS4 DATASWALTONOB ERSDAT40 MDE TableDB T abIBUG0 D SERS4 DATASCLAYTO NERS TEL40 MDE your file o Click Backup o Yes To delete all files from ROOT directory o OK Note it takes only 1 disk o OK X Backup DataDB jo at Drive Hard Drive Other Zip az Drive etc What to Backup Backup To Backup TableDe Backup To Directo AA 000000 Use TUESDAY s backup diskettes Restore this is to test the DB that you just backed up this is optional e N ext e Test e O K
98. ubcategory Optional i None we Number of Lessons Eede 7 ze 7 Public Assistance at Exit Mumber of Contacts ee pee il ee ele ea Due to staff help eiea e EEE Entry Date 22 Jun 1999 R F Child Nutrition F FOPIR Ages 0 5 2 F FSNE Exit Date 13 Jun 2000 He Pena compe Ages 6 13 0 eins A F Head Start TeamMutrition Ages 14 19 0 Entry Recall 06 22199 Coe Others in Household a ea 06 13 00 E F TEFAP Commodity Household Total Entry Checklist 06j22 99 J F wIc iCSFP Exit Checklist 06 13 00 Remarks Save Cancel E Save and Print Adult Record O O CRSSTI Transition Manual Vine 2006 56 8 3 IMPORTANT INFORMATION FOR ENTERING CLIENT DATA e Under the SUBGROUP category select the appropriate SUBGROUP for each client e The Number of Children category must be completed The Ages of Children should be entered separated by commas Use zero for infants Make sure to repeat age for twins as each age listed represents one child Do not include children over the age of 19 Ages of Children Enter children s ages separated by commas Use 0 For infants Be sure to repeat age For twins Do not include children over19 Save Cancel e One last thing to check as a client graduates is the number of lessons Please enter the NUMBER OF LESSONS TAUGHT upon exit or graduation If this is not completed it will indicate that clients were not taught any lessons before g
99. up http www itl nist gov hpspubs co codes states_ htm Sub Unit The Sub Unit is used to distinguish between multiple units in a county System Use IF the System Use is EFNEP you must identify your state s institution IF your institution is not on the list use one of the three Temporary institutions at the end of the list IAGINIA POLYTECHNIC INSTITUTE AND STATE UNIW UNIVERSITY OF CALIFORNIA BERKELEY UNIVERSITY OF CA amp LIFORNIA DAYTS UNIVERSITY OF CALIFORNIA AIVERSIDE UNIVERSITY OF CONMECTICUT UNIVERSITY OF DELAWARE UNIVERSITY OF FLORIDA UNIVERSITY OF GEORGIA UNIVERSITY OF GUAM UNIVERSITY OF HAWAILAT MANOS UNIVERSITY OF IDAHO UNIVERSITY OF ILLINOIS AT URBANA CHAMPAIGN UNIVERSITY OF KENTUCKY UNIVERSITY OF MAINE UNIVERSITY OF MAR YLSND COLLEGE PARE UNIVERSITY OF MARYLAND EASTEAN SHORE UNIVERSITY OF MASSA amp CHUSETTS AMHERST UNIVERSITY OF MINNESOTS T4IN CITIES UNIVERSITY OF MISSOURI COLUMBIA UNIVERSITY OF NEBRASKA AT LINCOLN DIRT Cite Oe BI A a OR Institution Unik Mame Period Begin Period End F vou are in Puerto uam the Republic Micronesia the or Palau Poverty Level Table Default Nutrition Method e Verify the other information and click SAVE e You can now verify which DB you are attached to by looking in the top box Y CRS5 Main Switchboard cg File Edit window Help Adobe PDF County Ga071 Colquitt County UNIVE
100. uth Group screen CRS5 Transition Manual June 2006 107 In this practice example we will be using a question from the Food Safety data set in addition to Professor Popcorn Click on the arrow under Question Sets Highlight Food Safety Name this question set BetterFood Click Save Click the Blue Explode button beside Better Food Question Sets Mok vet implemented use For practice only MEW BetberFood MEW BetberHealkh Click the Blue explode button beside Question 1 It s time for a snack What kind of snack do you like the best CRS5 Test Questions a File Edit Window Help Adobe PDF DnE Set Name BetterFood En is Set Tithe Food Safety Set Description About Food Safety Before Seg Question ID Series Grade Lesson Question After 1 WI 0030 WI k Snack choices TED ll a Gr 6 It s time For a snack What kind of snack do you like the be TBD 2 wWI 0031 WI k Healthy snack choices TED i Gr 6 We should make a healthy snack which would be a healthy sna TBD 3 wWI O032 WI K Healthy drink choices TED ii Gr 6 Let s have a healthy drink Which of these is a healthy drin TBD 4 WI 0033 WI K How to wash hands properly TBD i Gr 6 When you wash your hands what do you dor TBD 5 wWwI 0034 WI kK Healthy Fast Food lunch choices TEL i Gr 6 Let s have a healthy Fast Food lunch Which of these is the TBD CRS5 Transition Manual June 2006 108 Complete the date of the pre test before
101. va WILHELMENT JONES Active E 3479 CUFFEE KATISHA CHESAPEAKE va WILHELMENT JONES Active E 3480 BELOWE RHONDA CHESAPEAKE va WILHELMENT JONES Active E 3481 PROCTOR AMY CHESAPEAKE Wit WILHELMENI JONES Active m E 3482 BECK CRYSTAL CHESAPEAKE va WILHELMENT JONES Active m E 3453 SWAIN VERONICA CHESAPEAKE v4 WILHELMENT JONES Active E 3484 MARTH ANNA CHESAPEAKE va WILHELMENT JONES Active E 3485 YOUNG CLAUDETTE CHESAPEAKE va WILHELMENT JONES Active E 2662 LENA MICHELE CHESAPEAKE va IRIS BUFKA Ed objectives met m E 2656 ROOK REBECCA CHESAPEAKE va IRIS BUFKA Ed objectives met m E 2720 DANIELS JESSICA CHESAPEAKE vA IRIS BUFKA Ed objectives met m E 2722 ROMAN JANNETTE CHESAPEAKE VA IRISBUFKA Ed objectivesmet e X 2782 GATLIN LaTASHA CHESAPEAKE WA IRISBUFKA Ed objectivesmet e X 2840 BYRANT PAULINE CHESAPEAKE VA IRISBUFKA Ed objectives met eas X 2845 VIDALLON REBECCA CHESAPEAKE v IRIS BLIFEA Ed objectives met m E i 2904 ROBINETTE AMITY CHESAPEAKE VA IRISBUFKA Ed objedtivesmet e X 2918 WHITE LeQUISHA SUFFOLK vA IRIS BUFKA Ed objectives met m E 2977 GAUTHIEE FARBAR CHESAPEAKE vA IRIS BUFKA Ed objectives met m E H l _ 1 E Et tectives met m El x FH _ 7 CRS5 Transition Manual June 2006 10 7 New Features on the Summary Screens CRS5 Adult Summary Report Close W i i Fit Close o Always click to exit a report screen o Click the printer icon to print the report o The
102. ve 1 E aa 1E4 al 33 1 LEWIS LANESHA CHESAPEAKE YA POOOO1 ctive 1 E co 1E4 zare HARTLEY DONNA CHESAPEAKE YA POOOO1 Active 1 E aa 1E4 Sa 33 3 WHITEHURST DESTINY CHESAPEAKE YA POOUO4 AcivE 1 E Eaa 1E4 B 33 4 MURRAY TAMAKIA CHESAPEAKE YWA POOOU4 ctive 1 E 1E4 3375 TENANY CHORLENE CHESAPEAKE YA POOUO Active 1 E co 1E4 E 2377 TURNER SHEENA CHESAPEAKE YA POOOO1 AcivE 1 E Eaa 1E4 33 9 ROSENFELDT EDNA CHESAPEAKE YA POOOOS ctive 1 E 1E4 3300 ELLICE LISA CHESAPEAKE YA POOUOS Active 1 E cy 1E4 E 3381 WILLIAMS SUMMER CHESAPEAKE YA POOUOS Active 1 E Eaa 1E4 3302 PENLAND SHELLY L CHESAPEAKE YWA POOOOS ctive 1 E co 1E4 3303 McLAURIM TAMIKA 4 CHESAPEAKE YA POOUOS Active 1 E co 1E4 E 3304 FREDRICK CHANLA CHESAPEAKE YA POOUOS Active 1 E Eaa 1E4 3305 LOMAX SABRINA CHESAPEAKE YA POOOL4 ctive 1 E aa 1E4 a _Ponog4 Active miaa Tra CRS5 Transition Manual June 2006 70 2 Adult Switchboard o From the Main Switchboard Click on ADULTS e Click on View Edit Adults which should bring you to the following screen CRS5 View Edit Adults i3 File Edit Window Help Adobe PDF Locate Adult ID Staff Filter lt ALL gt v Add Adult v Adult Filter lt ALL gt ID 5l Name City Staff Program Status 2620 THOMAS LaTONYA CHESAPEAKE v P00004 DORIA MITCHELL Ed objectives met m E XxX 2625 SMITH MICHELLE B CHESAPEAKE VA P00004 DORIA MITCHELL Ed objectives met 2682
103. w filled in n 3 CRS5 Transition Manual June 2006 106 For this example enter post test information as follows E Responses to Question For each column enter the number of youth who responded with that answer Question ID IN O001 Series Professor Popcorn Lesson Lesson One Exploring the Food Pyramid with Professor Popcorn Question When dol wash my hands Number of Mumber of Number of Number of Total number woukh who woUth who youth who youth with no non responses jor participants answered all 3 answered 2 of janswered 1 of correct asked the correct 3 correct 3 correct answers question Date of Responses Before EA ol After o7 O6 06 H SS Date of post test after July 6 2006 Number of youth who answered all 3 correct 8 Number of youth who answered 2 of 3 correct 11 Number of youth who answered 1 of 3 correct 7 Number of youth with no correct answers 1 Number of non responses This will be calculated for you after you enter total number of participants asked the question Total number of participants asked the question 28 Note that this may not be the total number of youth in the group nor will it necessarily be the same as the number who took the pre test Notice that the number of non responses is now filled in n 1 Click Save to return to the Test Questions screen to enter data for additional questions If you are finished entering question data click the Backdoor to go out to the Edit Yo
104. witchboard E Change Password crelest w Mew Pry 57075 Confirm a Save Changed Cancel Password CRS5 Transition Manual June 2006 17 4 System Configuration e Next click on amp o On this screen there are five important things you will enter E System Configuration System Level County The Unit ID is your three digit county FIPS code or other code as may be assigned you by tee vour State Use the FIPS Code Lookup to find your FIPS code Unit ID FIPS Code Lookup http www itl nist gov hipspubs co codes states htm Sub Unit The Sub Unit is used to distinguish between multiple units in a county System Use IF the System Use is EFNEP you must identify your state s institution IF your institution is hot on the list use one of the three Temporary institutions at the end of the list Period Begin 01 Oct 2005 fi Period End _ 29 Sep 2006 Poverty Level Table Rts iatetalata iee ea Use the contiguous states and D C guidelines if you are in Puerto Alaska Rico the U S Virgin Islands American Samoa Guam the Republic of the Marshall Islands the Federated States of Micronesia the Commonwealth of the Northern Mariana Islands or Palau Hawaii Cefault Nutrition Method Gemini EAE Food Group Intake External Analysis Cancel o Select your state from the drop down me

Transition Manual - University of Georgia

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