Tender for Trans Oral Instruments of Neurosurgery
Contents
1. 26 Payment Term for Imported goods For imported goods payment shall be made in the following manner a On shipment 75 payment of the contract price shall be paid 60 days after presentation of shipping documents goods shipped shall be paid through irrevocable non transferable Letter of Credit LC opened in favour of the supplier in a bank in his country and upon the submission of the following documents i Four copies of Supplier s invoice showing contract number goods description quantity unit price and total amount ii Original and four copies of the clean on board Bill of Lading Airway bill marked freight prepaid and four copies of non negotiable Bill of Lading Airway bill iii Insurance Certificate iv Certificate of origin by the chamber of commerce of the concerned country V Certificate of country of origin vi Manufacture s Supplier s warranty certificate vii Manufacturer s own factory inspection report b On Acceptance 25 payment would be made after satisfactory installation amp commissioning on issuance of Inspection certificate by the AIIMS Rishikesh Sign of Bidder Page 10 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 27 Guarantee Warrantee Period The Tenderers must quote for 2 years comprehensive warranty Including all Spares Accessories and Labour from the date of completion of the satisfactory installation The warranty charges shall not be qu2. All such adjustments shall include all reliefs exemptions rebates concession etc if any obtained by the supplier 21 Sales Tax If a bidder asks for sales tax CST VAT CENVAT Service Tax and Works Contract Tax to be paid extra the rate and nature of sales tax applicable should be shown separately The CST VAT CENVAT Service Tax and Works Contract Tax will be paid as per the rate at which it is liable to be assessed or has actually been assessed provided the transaction of sale is legally liable to sales tax CST VAT CENVAT Service Tax and Works Contract Tax and is payable as per the terms of the contract 22 Octroi Duty and Local Duties amp Taxes Normally goods to be supplied to Government departments against Government contracts are exempted from levy of town duty Octroi duty terminal tax and other levies of local bodies However on some occasions the local bodies like town body municipal body etc as per their regulations allow such exemptions only on production of certificate to this effect from the concerned Government department Keeping this in view the supplier shall ensure that the goods to be supplied by the supplier against the contract placed by the AIIMS Rishikesh are exempted from levy of any such duty or tax and wherever necessary obtain the exemption certificate from the AIIMS Rishikesh However if a local body still insists upon payment of such local duties and taxes the same should be paid by the su
3. Holder 4 Diameter 28 7mm short Length 1 1 2 38mm 12 CROCKARD Suction Tube Holder 4 Diameter 28 7mm Long Length 2 50mm 13 CROCKARD Hard Palate Retractor 1 Total length 4 1 4 108mm Tip width 1 25mm 14 CROCKARD Pharyngeal Retractor 2 Small Length 7 177mm 15 CROCKARD Pharyngeal Retractor 2 Large Length 7 1 2 190mm 16 CROCKARD Odontoid Peg Grasping Forceps 1 Length 9 228mm 17 Transoral Needle Holder angular 10 254mm double angled 2 Tungsten carbide jaws amp gold plated bows 18 Kale bayonet shaped gouge 2mm 4mm 6mm wide 8mm 6 10mm 12mm 12 long 19 CROCKARD Ligament Grasping Forceps 2 Length 10 254mm 20 CROCKARD Bayonet Micro Dissector 10 250mm for transoral 1 dissection footplate designed to dissect tissue and reduce opportunity for dural penetration Especially useful in definition of apical and alar ligaments and general dissection Length 10 250mm 21 CROCKARD Sub Laminar Wire Guide 20cm 8 instrument 1 designed to assist the cervical spine surgeon in protective wire passage of C2 C7 vertebrae Atraumatic end designed to dissect impeding legamentous tissue Suture hole for wire fixation Sign of Bidder Page 20 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 22 CROCKARD C1 Sub Laminar Wire Guide 8 200mm instrument 1 designed to assist the cervical spine surgeon in
4. arbitrators Umpire shall give reasoned award 20 Tenderer should ensure and give an affidavit on Indian Non Judicial stamp paper of Rs 10 with technical bid that spare parts and consumables for these equipments instruments will be available and rates will be reasonable for next 10 ten years 21 At the time of awarding the contract the purchaser reserves the right to increase or decrease up to twenty five 25 the quantity of goods and services mentioned in the schedule s in the Schedule of Requirements rounded of to next whole number without any change in the unit price and other terms amp conditions quoted by the bidder Sign of Bidder Page 14 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 22 If the quantity has not been increased at the time of the awarding the contract the purchaser reserves the right to increase up to twenty five 25 the quantity of goods and services mentioned in the contract rounded of to next whole number without any change in the unit price and other terms amp conditions mentioned in the contract during the currency of the contract after one year from the Date of Notification of Award I We hereby accept the terms and Conditions given in the tender Signature amp Stamp of the bidder Note Please sign each page of document including terms amp conditions amp tender Sign of Bidder Page 15 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RIS
5. at Rishikesh and must be valid for 6 six month Bids received without Earnest Money deposit EMD shall stand rejected and thus shall not be considered for evaluation etc at any stage The original EMD will be put in cover I containing Technical bid a The Public Sector Undertaking of the Central State Govt are exempted from furnishing Earnest Money along with tender b The firms Registered with DGS amp D SSI and any approved source of Centre States Govt are not exempted from furnishing Earnest Money in so far as this institute is concerned c Earnest Money deposited with AIIMS Rishikesh in connection with any other tender enquiry even if for same similar material Stores by the tenderer will not be considered against this tender 7 The bid security EMD without interest shall be returned to the unsuccessful bidders after finalization of contract with successful bidder 8 The successful bidders has to constitute a contract on Indian non judicial stamp paper of Rs 100 Rupees one hundred only and also required to furnish the security deposit 10 of contract value in the form of FD BG TD CD from any Nationalised Schedule bank duly pledged in favour of AIIMS Rishikesh amp payable at Rishikesh only The EMD deposited by successful bidder may be adjusted towards Security Deposit as demanded above If the successful bidder fails to furnish the full security deposit or difference amount between Security Deposit and EMD within 15 f
6. responsive and rejected 18 Tender Prices While filling up the columns of the Financial Bid the following aspects should be noted for compliance For domestic goods or goods of foreign origin located within India the prices in the corresponding Financial Bid shall be entered separately in the following manner a The price of the goods quoted ex factory ex showroom ex warehouse off the shelf as applicable including all taxes and duties like sales tax CST VAT CENVAT Custom Duty Excise Duty etc already paid or payable on the components and raw material used in the manufacture or assembly of the goods quoted ex factory etc or on the previously imported goods of foreign origin quoted ex showroom etc b Any sales tax or other taxes and any duties including excise duty which will be payable on the goods in India if the contract is awarded C Charges towards Packing amp Forwarding Inland Transportation Insurance Loading Unloading and other local costs incidental to delivery of the goods to their final destination as specified in the List of Requirements and Financial Bid d The price of Incidental Services as mentioned in List of Requirements and Financial Bid Sign of Bidder 19 Page 7 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN e The prices of Turnkey if any as mentioned in List of Requirements Technical Specification and Financial Bid and f The price of annual CMC as m
7. the expenses will be borne by the supplier 15 Full description amp specifications make brand and name of the manufacturing firm must be clearly mentioned in the tender failing which the tender will not be considered The tenderer must also mention whether the goods are imported indigenous Descriptive literature catalogues must be attached with the tender in original failing which tender may be ignored Sign of Bidder Page 13 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 16 Any failure or omission to carryout of the provisions of this supply by the supplier shall not give rise to any claim by supplier and purchaser one against the other if such failure or omission arise from an act of God which shall include all acts of natural calamities from civil strikes compliance with any status and or requisitions of the Government lockout and Strikes riots embargoes or from any political or other reasons beyond the suppliers control including war whether declared or not civil war or state of incarceration provided that notice of the occurrence of any event by either party to the other shall be within two weeks from the date of occurrence of such an event which could be attributed to force majeure 17 The Courts at Rishikesh Dehradun alone and no other Court will have the jurisdiction to try the matter dispute or reference between the parties arising out of this tender supply Order contract 18 Tenderer will have
8. H ADMN Table I Equipment for the Department of Neurosurgery Details of items amp their tentative quantity and EMD The following items manufactured by international firms of repute is are required S No Item Quantity EMD 1 Trans Oral Retractor Set Accessories 01 One 21 000 2 Leyla Retractor Set 01 One 21 000 3 Ultrasonic Cleaner for 01 One Surgical Instruments 17 000 Sign of Bidder Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN Equipments for the Department of Micro Neurosurgery Financial Bid A FINANCIAL BID FOR DOMESTIC GOODS OR GOODS OF FOREIGN ORIGIN LOCATED WITHIN INDIA OR GOODS TO BE IMPORTED AND SUPPLIED AGAINST PAYMENT IN INDIAN RUPEES Page 16 of 24 1 2 3 4 5 6 Schedule Brief Country Quantity Price per unit Rs Descriptio of Nos In of Goods Origin Ex Excise Sales Tax Packing and Inland Incidental Services Unit Price In Unit Price at Total Price at factory Duty if VAT ifany Forwarding Transportatio including Installation Rs CMC for 5 AIIMS AIIMS Ex any Yage amp charges n Insurance amp Commissioning years In Rs if Rishikesh Rishikesh warehous age amp value d loading Supervision applicable g basis basis Rs e Ex amp value c unloading and Demonstration and h 4x 5 h showroo b Incidental Training at the a b c d e m O
9. Page 1 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN Cost Rs 1000 VAT Rs 135 TENDER NOTICE Total Cost Rs 1135 Equipments for the Department of Neurosurgery AIIMS Rishikesh Virbhadra Marg Rishikesh Dehradun Date 25 Feb 2015 On behalf of the Director All India Institute of Medical Sciences Rishikesh tenders in sealed cover are invited under two bid system from manufacture and their authorised dealers distributors for providing for Equipment for Department of Neurosurgery AIIMS Rishikesh The interested manufacturer and their authorised dealers distributors are required to submit the technical and financial bid separately The bids in Sealed Cover I containing Technical Bid and Sealed Cover II containing Financial Bid should be placed in a third sealed cover super scribed Tender For Trans Oral instruments Leyla Retractor Set amp Ultrasonic Cleaner for Surgical Instruments of Department of Neurosurgery and should reach at the office of The Sr Administrative Officer AIIMS Rishikesh Virbhadra Marg Rishikesh Dehradun 249201 before 03 00 PM on or before 17 03 2015 The bid received after due date and time will not be entertained whatsoever may be the reason The technical bids shall be opened on the same day at 03 30 PM at Tender Opening Room AIIMS Rishikesh In the event of any of the above mentioned date being declared as a holiday closed day the tenders will b
10. Sign of Bidder 24 Page 9 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN Indian Agent If a foreign bidder has engaged an agent in India in connection with its bid the foreign bidder in addition to indicating Indian agent s commission if any shall also furnish the following information 25 a The complete name and address of the Indian Agent and its Permanent Account Number as allotted by the Indian Income Tax authority b The details of the services to be rendered by the agent for the subject requirement C Details of Service outlets in India nearest to the AIIMS Rishikesh to render services during Warranty and CMC period Firm Price a Unless otherwise specified in the NIT prices quoted by the bidder shall remain firm and fixed during the currency of the contract and not subject to variation on any account b However as regards taxes and duties if any chargeable on the goods and payable the conditions stipulated will apply Conversion of tender currencies to Indian Rupees In case the bid document permits the bidders to quote their prices in different currencies all such quoted prices of the responsive bidders will be converted to a single currency viz Indian Rupees for the purpose of equitable comparison and evaluation as per the closing exchange rates established by the Reserve Bank of India for similar transactions as on the date of Last Date of Submission of Tender
11. a the same must be specifically stated In the absence of any such stipulation the price will be taken inclusive of such duties and taxes and no claim for the same will be entertained later 20 Excise Duty a If reimbursement of excise duty is intended as extra over the quoted prices the supplier must specifically say so also indicating the rate quantum and nature of the duty applicable In the absence of any such stipulation it will be presumed that the prices quoted are firm and final and no claim on account of excise duty will be entertained after the opening of tenders b If a Bidder chooses to quote a price inclusive of excise duty and also desires to be reimbursed for variation if any in the excise duty during the time of supply the Bidder must clearly mention the same and also indicate the rate and quantum of excise duty included in its price Failure to indicate all such details in clear terms may result in rejection of that tender Sign of Bidder Page 8 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN C Subject to sub clauses i amp ii above any change in excise duty upward downward as a result of any statutory variation in excise duty taking place within contract terms shall be allowed to the extent of actual quantum of excise duty paid by the supplier In case of downward revision in excise duty the actual quantum of reduction of excise duty shall be reimbursed to the purchaser by the supplier
12. ation at AIIMS rishikesh inaddition to dry demo catalogue whenever required Sign of Bidder Page 23 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN MANUFACTURER s PRINCIPAL s AUTHORIZATION FORM Clause 11 c of the tender To The Sr Administrative Officer All India Institute of Medical Sciences Rishikesh Dear Sir TENDER o m we S who are established and reputable manufacturers of __ having factories at _ and hereby authorize Messrs __ name and address of agents to bid negotiate and conclude the contract with you against Tender No _____ for the above goods manufactured by us No company or firm or individual other than Messrs _ are authorized to bid negotiate and conclude the contract in regard to this business against this specific tender We hereby extend our full guarantee and warranty as per the conditions of tender for the goods offered for supply against this tender by the above firm The authorization is valid up to Yours faithfully Name For and on behalf of Messrs Name of manufacturers Principal Sign of Bidder Page 24 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN BANK GUARANTEE FORM FOR PERFORMANCE SECURITY CMC SECURITY To Administrative Officer All India Institute of Medical Sciences Rishikesh Virbhadra Marg Rishikesh 249201 WHEREAS Name and address of the supplier Hereinafter called the supplier has
13. dule Brief Country of Quantity Price per unit Rs Total price on Description Origin Nos Destination Insurance of Goods FOB price at Carriage amp Incidental Services Unit Price Unit Price on DDP local transportation port airport Insurance port of including Installation amp CMC for 5 AIIMS Rishikesh and storage of Lading loading to port of Commissioning years if Extended Insurance 4X5 e a entry and other Supervision Demonstration applicable local transportation Incidental costs and Training at the AIIMS d and storage b Rishikesh e a b c d c To be paid in Indian Currency Rs Total Tender price in foreign currency In words Note 1 If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail 2 The unit cost should be mentioned as per table1 The above quote should include all applicable taxes and F O R AIIMS Rishikesh L1 will be decided on the basis of unit cost in addition to CMC value of 5 years where applicable including all applicable taxes at time of financial bid evaluation of individual equipment 3 The Bidder will be fully responsible for the safe arrival of the goods AIIMS Rishikesh in good condition as per terms of DDP as per INCOTERMS if applicable Declaration by the Bidder i This is to certify that I We before signing this tender have read and fully understood all the terms and conditio
14. e cost calculated on the basis of risk purchase price and that calculated on the basis of rates quoted by tenderer In case of repeated failure in supplying the order goods the supply order may be cancelled and bid security deposit will be forfeited Sign of Bidder Page 12 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 9 The Specification and quantity of the item needed is mentioned in Table I but it is approximate detail and is subject to increase decrease at the discretion of the competent authority of AIIMS Rishikesh The payment would be made for actual supply taken and no claim in this regard should be entertained 10 Where the specifications are as per tenderer s range of product amp tenderer s offer should mention that the item meets all specifications as per the tender enquiry and if there are improvements deviations the same should be brought out on separate Letter Head of the firm It would be discretion of the competent authority of the institute to accept or reject such deviations which are not in accordance with our required specifications as per given in Annexure I 11 It must be mentioned clearly whether tenderer is a manufacturer sole distributor sole agent for the items for which he is quoting a Manufacturer must add a certificate that item s is manufactured by them as per range of products b Sole Manufacturers must add a certificate that they are the sole manufacturer of the Item for whic
15. e opened on the next working day at the appointed time The financial bid of technically qualified agencies will be open announced later The tender document containing technical bid form financial bid form technical description specification amp item and terms amp conditions can be purchased from AIIMS Rishikesh from 25 02 2015 to 17 03 2015 between 10 00 AM and 02 00 PM on non refundable payment of Rs 1135 00 Rupees one thousand one hundred thirty five only or can be downloaded from website www aiimsrishikesh edu in Those who download the tender document from website should enclose DD Pay Order for Rs 1135 00 Rupees one thousand one hundred thirty five only non refundable in favour of AIIMS Rishikesh payable at Rishikesh not later the date of 16 03 2015 alongwith their technical bid in the Cover I Technical Bid The bid security EMD for Oral instruments Leyla Retractor Set amp Ultrasonic Cleaner for Surgical Instruments for Department of Neurosurgery as given in table 1 below tender documents should be paid in the form of FD TD CD from any Nationalised Schedule bank duly pledged in favour of AIIMS Rishikesh payable at Rishikesh and will be placed in cover 1 with technical bid The Tender Documents are not transferable Any future clarification and or corrigendum s shall be communicated through Administrative Officer on the AIIMS Rishikesh website www aiimsrishikesh edu in Bidder should necessary encl
16. entioned in List of Requirements Technical Specification and Financial Bid For goods offered from abroad the prices in the corresponding Financial Bid shall be entered separately in the following manner a The price of goods quoted FOB port of shipment as indicated in the List of Requirements and Financial Bid b The price of goods quoted CIF port of entry in India as indicated in the List of Requirements and Financial Bid C The price of goods quoted for delivery at AIIMS Rishikesh as indicated in the List of Requirements Financial Bid and Consignee List d Wherever applicable the amount of custom duty with CDEC applicable on CIF value on the goods to be imported e The charges for Loading Unloading Inland transportation Insurance and other local costs Incidental cost to delivery of the goods from the port of entry in India to AIIMS Rishikesh as specified in the List of Requirements and Financial Bid f The charges for Incidental Services as in the List of Requirements and Financial Bid g The prices of Turnkey if any as mentioned in List of Requirements Technical Specification and Financial Bid and h The price of annual CMC as mentioned in List of Requirements Technical Specification and Financial Bid Additional information and instruction on Duties and Taxes If the Bidder desires to ask for excise duty sales tax CST VAT CENVAT Custom Duty Service Tax Works Contract Tax etc to be paid extr
17. ff costs till AIIMS Rishikesh f g the shelf AIIMS f a Rishikesh e Note 1 If there is a discrepancy between the unit price and total price THE UNIT PRICE shall prevail 2 The unit cost should be mentioned as per table1 The above quote should include all applicable taxes and F O R AIIMS Rishikesh L1 will be decided on the basis of unit cost in addition to CMC value of 5 years where applicable including all applicable taxes at time of financial bid evaluation of individual equipment 3 The Bidder must quote price for GOODS TO BE IMPORTED AND SUPPLIED AGAINST PAYMENT IN INDIAN RUPEES after having taken in to account the provision of Custom Duty Exemption Certificate CDEC by the Purchaser as per Customs Tariff Act Declaration by the Bidder i This is to certify that I We before signing this tender have read and fully understood all the terms and conditions contained in Tender documents regarding terms amp condition of the contract rules regarding purchase of equipments for Department of Neuorosurgery I We agree to abide them ii No other charges would be payable by client and there would be no increase in rates during the contract period Place Date Name Business Address Signature of Bidder Seal of the Bidder Sign of Bidder Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN B FINANCIAL BID FOR GOODS TO BE IMPORTED FROM ABROAD Financial Bid Page 17 of 24 1 2 3 4 5 6 Sche
18. h they are quoting in this tender enquiry amp item is are their proprietary Item in India The rate certificate is also required from the sole manufactures that the Rates quoted are the same as they quote to other State Centre Govt reputed Private Organisation and DGS amp D rate for the similar item s and these are not higher than those quoted by them c Authorized agents must add authority letter from their Manufacturer Principals on the letter head of the manufacturer principals in proforma given in attach duly supported by a notarised affidavit on Indian Non Judicial Stamp Paper of Rs 10 Rupees ten only that they are quoting Rates on behalf of them The authorization letter must give mention the purpose for which it is allowed The validity period of the authorization letter must be mentioned in the authority letter otherwise tender will be liable to rejection 12 The Tenderers should furnished a copy of S T C S T VAT registration number the State U T of registration and the date of such registration Tenders not complying with this condition will be rejected 13 The tenderers should submit along with the tender a photo state copy of the last Income Tax return and copy of current valid income tax clearance certificate IT CC otherwise tender may be ignored 14 In case asked tenderer must personally supply a sample give the demonstration of the equipments to the competent authority of the institute and in that case all
19. horized signatory In case the tenders are signed by the Authorized signatory a copy of the power of attorney authorization may be enclosed along with tender A copy of the terms amp conditions shall be signed on each page and submitted with the technical bid as token of acceptance of terms amp conditions Tender with unsigned pages incomplete partial part of tender if submitted will be rejected out rightly 5 All entries in the tender form should be typed or written by pens legible and filled clearly If the space for furnishing information is insufficient a separate sheet duly signed by the authorized signatory may be attached No overwriting or cutting is permitted in the Technical Bid as well as Financial Bid unless authenticated by full signature of bidder Any omission in filling the columns of Financial Bid form Schedule of Rates shall debar a tender from being considered Rates should be filed up carefully by the tenderer All Corrections in this schedule must be duly attested by full signature of the tenderers The corrections made by using fluid and overwriting will not be accepted and tender would be rejected Sign of Bidder Page 5 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 6 The bidder shall pay the respective amount of Bid Security EMD as mentioned in table I along with the Technical Bid by Demand FD TD CD in favour of AIIMS Rishikesh drawn on any Nationalized Bank Scheduled Bank and payable
20. ifteen days after the issue of Letter of Award of Work his bid security EMD shall be forfeited unless time extension has been granted by AIIMS Rishikesh 9 The EMD PBG shall be forfeited if successful bidder fails to supply the goods equipment in stipulated time or fails to comply with any of the terms amp conditions of the contract or fail to sign the contract 10 The bid shall be valid and open for acceptance of the competent authority for a period of 180 one hundred eighty days from the date of opening of the tenders and no request for any variation in quoted rates and withdrawal of tender on any ground by bidders shall be entertained 11 To assist in the analysis evaluation and computation of the bids the Competent Authority may ask bidders individually for clarification of their bids The request for clarification and the response shall be in writing but no change in the price or substance of the bid offered shall be permitted 12 After evaluation the work shall be awarded normally to the Agency fulfilling all the conditions and who has quoted the lowest rate as per financial bid after complying with the all the Acts provisions stated referred to for adherence in the tender Sign of Bidder Page 6 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 13 The competent authority of AIIMS Rishikesh reserved all rights to accept or reject any all tender s without assigning any reason It can also imp
21. is guarantee will not be changed due to change in the constitution of the bank or the supplier This guarantee shall be valid up to 62 months from the date of satisfactory installation of the equipment i e up to indicate date Seal name amp address of the Bank and address of the Branch Sign of Bidder
22. ns contained in Tender documents regarding terms amp condition of the contract rules regarding purchase of equipments for Department of Neuorosurgery I We agree to abide them ii No other charges would be payable by client and there would be no increase in rates during the contract period Indian Agent Indian Agency Commission __ of FOB Place Date Name Business Address Signature of Bidder Seal of the Bidder Sign of Bidder Page 18 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN Specification for Trans Oral Retractor Set with Accessories Instruments should be made of only stainless steel hardened non rusting can meet the tough requirements in terms of elasticity tenacity rigidity blade characteristics resistance to wear and maximum corrosion resistance Supporting evidence need to be enclosed The Brand Name along with catalogue should be mentioned on each instrument Instruments should be offered as per mentioned specification in tender Institute reserves the right to have a live demo of instruments for Technical Evaluation at AIIMS Rishikesh in addition to dry demo catalogues Original Manufacturing Company is required for at least three visits in a year to inspect the instruments during their warranty period amp strictly no distributor agent will be entertained during this period Instrument should be warranted for Two years Instruments intended for use in sterile field must be a
23. offered as per mentioned specification in tender Institute reserves the right to have a live demo of instruments for Technical Evaluation at AIIMS Rishikesh in addition to dry demo catalogues Original Manufacturing company is required for at least three visits in a year to inspect the instruments during their warranty period amp strictly no distributor agent will be entertained during this period Instrument should be warranted for Two years Instruments intended for use in sterile field must be autoclavable at 134 degrees LEYLA RETRACTOR SET sr no 1 7 FLEXIBLE ARMS 3nos COUPLING HEAD TO TAKE 1 5 FLEXIBLE ARMS 1 nos COUPLING HEAD FOR 1 ARM LATERALLY OPEN 1 nos SUPPORT FOR FLAT BRAIN SPATULAS 3 nos HOLDING ROD 1 no BALL AND SOCKET JOINT FOR FIXATION TO TABLE 1 no MALLEABLE BRAIN SPATULAS DIFFERENT SIZES 1 SET Sign of Bidder 3 Page 22 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN Specifications for Ultrasonic Cleaner for Surgical Instruments Quantity required is one unit Single tank ultrasonic cleaning machine Tank should be made up of good quality stainless steel Size of tank should be atleast 24 24 6 Should have a digital timer ee eee ie Power source 220 250 V 50Hz AC fitted with Indian plug must comply with BIS User manual should be supplied in English a 7 Warranty of at least 2 years 8 Institute reserves the right to have a Live technical demonstr
24. om website DD No Date Payable at Declaration by the Tenderer This is to certify that I We before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself ourselves to abide by them Encls 1 DD Pay Order if tender form is downloaded from the website of this Institute 2 FD BG TD CD Sign of Bidder Page 3 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 3 Terms amp Conditions each page must be signed and sealed 4 Financial Bid Signature of Tenderer with seal Name Address PlaCe tex tacaueicateesane ene eat Dates soiree tetect NERENN Tender SI No Sign of issuing Authority Sign of Bidder Page 4 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN Equipments for Department of Neurosurgery AIIMS Rishikesh Terms amp Conditions A Information and Conditions relating to Submission of Bids ai The tender document containing eligibility criteria scope of work terms amp conditions and draft agreement can be purchased from AIIMS Rishikesh on any working day from 25 02 2015 to 17 03 2015 between 10 00 AM to 02 00 PM on payment of non refundable charges of Rs 1135 Rupees one thousand one hundred thirty five only or can be downloaded from website www aiimsrishikesh edu in Those who download the tender document from Website should enclose a Demand Draft Pay Order for Rs 1135 Rupees one tho
25. ose a covering letter mentioning a summary of applied document with proper numbering amp mentioning the name of item amp its brand amp model No Secondly Bid should also attach a compliance sheet as per specification mentioning they are complying to all specification or have any variation Sr Administrative Officer AIIMS Rishikesh Sign of Bidder Page 2 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN TENDER DOCUMENT Equipments for Department of Neurosurgery AIIMS Rishikesh TECHNICAL BID In separate sealed Cover I super scribed as Technical Bid 1 Name amp Address of the manufacture and their authorised dealers distributors Agency with phone number email name and telephone mobile 2 Specify your firm company is a manufactures authorised dealer distributor Agency 3 Name Address amp designation of the authorized person Sole proprietor partner Director 4 Have you previously supplied these items to any government reputed private organization If yes attach the relevant poof Please provide a notarised affidavit on Indian Non Judicial stamp paper of Rs 10 that you have not quoted the price higher than previously supplied to any government Institute Organisation reputed Private Organisation or DGS amp D rate in last one year If you don t fulfil this criteria your tender will be out rightly rejected 5 Please attach copy of last of Income Tax Retu
26. ose relax any term and condition of the tender enquiry after due discussion in pre bid conference This will be communicated and shown on the website of the Institute No representation will be considered after pre bid meeting and bidders may ensure its queries only in pre bid meeting AIIMS Rishikesh also reserves the right to reject any bid which in his opinion is non responsive or violating any of the conditions specifications without any liability to any loss whatsoever it may cause to the bidder in the process 14 Tender must be submitted on the prescribed Tender Form otherwise tender will be cancelled straightway 15 The tender form is not transferable 16 Canvassing in any form is strictly prohibited and the tenderer who are found canvassing are liable to have their tenders rejected out rightly 17 Tender Currencies a The bidder supplying indigenous goods or already imported goods shall quote only in Indian Rupees Further imported goods to be imported and supplied by the bidder are also required to be quoted in Indian Rupees b For imported goods if supplied directly from abroad prices shall be quoted in any freely convertible currency say US Dollar Euro GBP or Yen As regards price s for allied services if any required with the goods the same shall be quoted in Indian Rupees only if such services are to be performed undertaken in India C Tenders where prices are quoted in any other way shall be treated as non
27. oted separately otherwise the offer shall be summarily rejected Also the bidders are requested to submit their quote Rates for subsequent 5 years Comprehensive Maintenance Contract CMC Including All Spares Accessories and Labour Failure to comply this condition will entail the rejection of the bids The price comparison shall be taking into account on basic price and post warranty CMC 28 Custom Clearance For the Goods to be imported and supplied the Institute will provide Custom Duty Exemption Certificate CDEC to successful bidder for availing concessional rate of duty as per prevailing Custom Tariff In case the bidder requires CDEC certificate then the same should be specifically mentioned in the bid The supplier is solely responsible for getting the material clearance from customs Institute will provide all custom documents for custom clearance on the demand of supplier Transportation of goods up to AIIMS Rishikesh and its successful installation and commissioning is also the responsibility of the supplier All charges expenses incurred in this process will be borne by the supplier NO DEMURRAGE WHARFAGE CHARGES WILL BE PAYBALE BY THE INSTITUTE UNDER ANY CIRCUMSTANCES NO ADVANCE PAYMENT WILL BE PAYABLE FOR CUSTOM CLEARANCE FREIGHT INSURANCE ETC 29 Applicable Law The contract shall be governed by the laws and procedures established by Govt of India within the framework of applicable legislation and enactment made from
28. per Para B 1 v of goods to be issued by the consignees subject to recoveries if any either on account of non rectification of defects deficiencies not attended by the Supplier or otherwise C OTHER TERMS amp CONDITIONS OF THE TENDER 1 Rates quoted should be inclusive of all applicable taxes packing forwarding postage and transportation charges at FOR AIIMS Rishikesh Site of installation Use 2 Rates should be mentioned both in figures and in words The offer should be typed or written in Ink Pen Ball Pen without any correction Offers in pencil will be cancelled Telegraphic Telex Fax offers will not be considered and cancelled straightway 3 The supplier shall submit a notarised affidavit on Indian Non Judicial Stamp Paper of Rs 10 that you have not quoted the price higher than previously supplied to any government Institute Organisation reputed Private Organisation or DGS amp D rate in recent past Therefore if at any stage it has been found that the supplier has quoted lower rates than those quoted in this tender the Institute the purchaser would be given the benefit of lower rates by the Supplier If such affidavit is not submitted tender will be out rightly rejected 4 If the price of the contracted articles is are controlled by the Government in no circumstances the payment will be higher than the controlled rate 5 Tender will be regarded as constituting an offer open to acceptance in whole or in part a
29. pplier to the local body to avoid delay in supplies and possible demurrage charges and obtain a receipt for the same The supplier should forward the receipt obtained for such payment to the AIIMS Rishikesh to enable the AIIMS Rishikesh reimburse the supplier and take other necessary action in the matter 23 Customs Duty In respect of imported goods offered from abroad the bidder shall specify the rate as well as the total amount of customs duty payable with Custom Duty Exemption Certificate if applicable on the quoted goods in the Financial Bid The bidder shall also indicate the corresponding Indian Customs Tariff Number applicable for the goods a For transportation of imported goods offered from abroad relevant instructions as incorporated shall be followed b For insurance of goods to be supplied relevant instructions as provided shall be followed Unless otherwise specifically indicated in this NIT document the terms FCA FOB FAS CIF CIP etc for imported goods offered from abroad shall be governed by the rules amp regulations prescribed in the current edition of INCOTERMS published by the International Chamber of Commerce Paris d The need for indication of all such price components by the bidders as required in this clause is for the purpose of comparison of the tenders by the purchaser and will no way restrict the AIIMS Rishikesh right to award the contract on the selected bidder on any of the terms offered
30. protective wire passage of C1 vertebrae Uniquely shaped for C1 wire passage Atraumatic end designed to dissect impending ligamentous tissue Suture hole for wire fixation 23 Atul Goel CV Junction Retractor large size single hinged 11 2 1 292 mm 24 B P Scalpel Handles No 3 For Use With B P Blade Size 6 9 10 1 11 12 14 And 15 8 25 B P Scalpel Handles No 4 For Use With B P Blade Size 20 21 1 22 23 And 24 8 203mm 26 B P Scalpel Handles No 9 For Use With B P Blade Size 6 9 10 2 11 12 14 And 15 8 27 B P Scalpel Handles No 9 For Use With B P Blade Size 6 9 10 2 11 12 14 And 15 4 34 120mm 28 B P Scalpel Handles Double Ended No 3 amp No 4 For Use With B P 2 Blade Size 6 9 10 11 12 14 And 15 amp 20 21 22 23 And 24 6 152mm 29 Rib raspatories right amp left 1 each total 2 Sign of Bidder Page 21 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 2 Specifications for LEYLA RETRACTOR SET Ins meet the truments should be made of only stainless steel hardened non rusting can tough requirements in terms of elasticity tenacity rigidity blade characteristics resistance to wear and maximum corrosion resistance Supporting evidence need to be enclosed i ii iii iv v vi et Oe aD AB See re The Brand Name along with catalogue should be mentioned on each instrument Instruments should be
31. rn 6 Please attach balance sheet duly certified by Chartered Accountant for last three 3 years Annual minimum turnover should not be less than 25 lakhs 7 PAN No Please attach copy 8 VAT Service Tax Registration Number Please attach copy Acceptance of terms amp conditions attached Yes No Please sign each page of terms and conditions as token of acceptance and submit as part of tender document with technical bid Otherwise your tender will be rejected 10 Power of Attorney authorization for signing the bid documents 11 Please submit a notarised affidavit on Indian Non judicial stamp paper of Rs 10 that no case is pending with the police against the Proprietor firm partner or the Company Agency Indicate any convictions in the past against the Company firm partner Please also declare that proprietor firm has never been black listed by any organization 12 Please submit a notarised affidavit on Indian Non Judicial Stamp Paper of Rs 10 that they will provide complete warranty for all equipments for 2 two years amp CMC for 5 five years of these equipments 13 Please furnished a notarised affidavit on Indian Non judicial stamp paper of Rs 10 that they will supply spare parts for next 10 years at reasonable price 14 Details of the FD BG TD CD of bid security EMD FD BG TD CD No Date Payable at Detail of cost of Tender for Rs 1135 if downloaded fr
32. t the discretion of the competent authority of the institute for a period of 180 days 6 months valid from the date of opening of the tender by the committee 6 The time for the date of delivery dispatch stipulated in supply order shall be deemed to be essence of the contract and if the supplier fails to deliver or dispatch any consignment within the period prescribed for such delivery or dispatch in the supply order liquidated damages may be deducted from the bill 0 5 per week subject to maximum of 10 of the value of the delayed goods or services under the contract The competent authority of the institute may also cancel the supply In such a case bid security of the supplier shall stand forfeited 7 In case the quality of goods supplied are not in conformity with the standard given in tender and as per the samples supplied or the supplies are found defective at any stage these goods shall immediately will be taken back by the supplier and will be replaced with the tender quality goods without any delay The competent authority reserves all rights to reject the goods if the same are not found in accordance with the required description specifications and liquidates damages shall be charged 8 In case the tenderer on whom the supply order has been placed fails to made supplies within the delivery schedule and the purchaser has to resort risk purchase the purchaser AIIMS Rishikesh may recover from the tender the difference between th
33. time to time concerning such Commercial dealings processing Any disputes are subject to exclusive jurisdiction of Competent Court and Forum in Rishikesh Dehradun Uttarakhand India only The Arbitration shall be held in accordance with the provisions of the Arbitration and Conciliation Act 1996 and the venue of arbitration shall be at Rishikesh Dehradun The decision of the Arbitrator shall be final and binding on both the partied Force Majeure Any delay due to Force Majeure will not be attributable to the supplier Note In case of any dispute decision of AIIMS Administrative would be final B PAYMENT TERMS 1 Seventy five 75 Payment of the contract price shall be paid on receipt of goods condition and upon the submission of the following documents i One Original and Four Copies of supplier s invoice showing contract number goods description quantity unit price and total amount ii Final Acceptance as per Inspection report issued by faculty iii Two copies of packing list identifying contents of each package iv Inspection Certificate issued by the user concerned department v If installation at consignee s site should be free of cost immediately on arrival of equipment at consignee s site Sign of Bidder Page 11 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 2 On Acceptance Balance Twenty Five 25 payment would be made against Final Acceptance Certificate as
34. to provide complete warranty for all equipments for 2 two years amp CMC for 5 five years of these equipments Financial bid should be quoted accordingly In this regard the tenderer shall submit a notarised affidavit on Indian Non Judicial Stamp Paper of Rs 10 that they will provide complete warranty for all equipments for 2 two years amp CMC for 5 five years of these equipments 19 If at any time any question dispute or difference whatever shall arise between supplier and the institute Purchaser upon or in relation to or in connection with the agreement either of the parties may give to the other notice in writing of the existence of such a question dispute or difference and the same shall be referred to two arbitrators one to be nominated by the institute Purchaser and the other to be nominated by the supplier Such a notice of the existence of any question dispute or difference in connection with the agreement shall be served by either party within 60 days of the beginning of such dispute failing which all Right sand claims under this Agreement shall be deemed to have been forfeited and absolutely barred Before proceeding with the reference the arbitrators shall appoint nominate an umpire In the event of the arbitrators not agreeing in their award the Umpire Appointed by them shall enter upon the reference and his award shall be binding on the Parties The venue of the arbitration shall be at Rishikesh Uttarakhand India The
35. undertaken in pursuance of contract no dated to supply description of goods and services herein after called the contract AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognised by you for the sum specified therein as security for compliance with its obligations in accordance with the contract AND WHEREAS we have agreed to give the supplier such a irrevocable bank guarantee NOW THEREFORE we hereby affirm that we are guarantors and responsible to you on behalf of the supplier up to a total of Amount of the guarantee in words and figures and we undertake to pay you upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument any sum or sums within the limits of amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change addition or modification Th
36. usand one hundred thirty five only in favour of AIIMS Rishikesh payable at Rishikesh not later the date of 16 03 2015 along with their bid in the Cover I containing Technical Bid 2 The interested firms suppliers are required to submit the Technical and Financial Bids separately in the format enclosed The bids in sealed Cover I containing Technical Bid and sealed Cover II containing Financial Bid should be placed in a third sealed cover super scribed Tender for Oral instruments Leyla Retractor Set amp Ultrasonic Cleaner for Surgical Instruments for Department of Neurosurgery should reach AIIMS Rishikesh by or before 03 00 PM on 17 03 2015 The Technical bids shall be opened on same day at 03 30 PM at AIIMS Rishikesh in presence of the bidders or their authorized representatives who choose to remain present The Tender received after due date amp time will be rejected and no claim shall be entertained whatsoever may be the reason 3 The pre bid conference would be held on 09 03 2015 at 03 30 PM in the office of Tender Opening Room AIIMS Rishikesh All firms representative who are attending the pre bid meeting shall produce an authorisation letter from their firm on the firm s letter head They are required to put their query in writing before the committee 4 All the duly filled completed pages of the tender should be given serial page number on each page and signed by the owner of the firm or his Aut
37. utoclavable at 134 degrees Suitable custom made autoclavable containers with perforated lids manufactured by the same company should be quoted in suitable no along with the instruments Compliance statement should be given Sign of Bidder Page 19 of 24 Tender Enquiry No F No 24 Neuro Eqpt 72 7 2015 RISH ADMN 1 Trans oral instruments sr no 1 29 S N Description Qty o 1 Kale Long Suction tip 3 0mm 3 5mm 4 0mm 4 5mm 5 0mm 5 working length 12 2 micro suction tips in S S diff Sizes set of eight Non glare 8 finish 1 5 mm to 5 mm 6 Bulbous Tip 3 KEM suction in complete set stainless steel Tapered with keyhole iset Detachable tips Sizes 2 0mm 3 0mm 4 0mm 5 0mm length 6 8 4 Bulldog clamps set of five one set iset 5 CROCKARD Type Transoral Retractor Body Length 6 152mm 1 Width 2 34 70mm 6 CROCKARD Type Tongue Retractor Blade Length 6 152m Small 2 Blade length 3 76mm 7x CROCKARD Type Tongue Retractor Blade Length 6 152m Large 2 Blade length 3 5 91mm 8 CROCKARD 90 Retractor Blade 2 Total length 5 127mm Blade length 1 5 38mm Blade width 8 20mm 9 CROCKARD Curved Retractor Blade 2 Total length 5 127mm Blade length 1 1 2 38mm Blade width 1 2 12mm 10 CROCKARD Curved Retractor Blade Connector 4 Total length 1 1 4 31mm Blade length 28 7mm 11 CROCKARD Suction Tube
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