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User Manual Version 3.0

1. ce eeeeeeeeeeseeeeeeeeeeeeees No Yes Yes Altach to another data DaS suscicoied sc tccesccamenan erie iuileetviaradansanalerss No Yes Yes FIIPOEY CACAI ASG au nes Yes Yes Yes aporna ES ee aa No Yes Yes Export database nn esse Yes Yes Yes Export seleeiedreeords n ee No No Yes Database TEPO 2a eek unlmtd B tch Edit Punt Upda enutsss here No History ot record edil esaea aE No History or Bade di an E ae tia No History of system events eeeeeeeeeessennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnennnnnnn No Printing PCS CPCS een A either Badoe PONOT ses or Specify number of cards badges in queue to print No SHEELIAYOUBS ernai ea unlmtd Security SCC URC LOSON ee Yes Number of options for setting permissions ccccceeeeeeeeeeeees 3 Database filter restrictions for individual user accounts No 1D Bar and magnetic encoding cscceesssssseesseseeseeeeeeeeeeeeeees Yes 2D bar code CMI SecurCode and Datastrip Superscript No Biome IC AMPS STATION ass No Badge Design WYSIWYG drawing environment cccceccccecccceeeeeeeeeeeeeeeeeeeess Yes Tool bar for quick access to badge design tools Yes Single or two sided badge design cccccccssscssssesseesessseeeeeeeees Yes Image ghosting and see through cccssseeeeseeeeeseeeeeeeeeeeeeees Yes Insert AMD OWS esse aaa No Ghost background image uuueseeeeeeeennnennn
2. ii Always A cropping window will always appear allowing you to select a specific portion of the image to be used The portion you crop is saved to the pixel width and height you set above iii Never A cropping window will never be presented The entire image will be saved b Brightness Contrast t enabled the cropping window will also have slide bars for ad justing the image s brightness and contrast Dragging the slide bars left or right LE e 49 changes the brightness and contrast in rea time Clicking on the brightness or con trast buttons to the left of these slide bars will revert the image to its original capture attributes Capture Device and Device Setup There are five methods for capturing images a the FlashPoint VGA driver b Video for Windows c a TWAIN device d a signature tablet or e import from file For each image you intend to capture portrait fingerprint and signature select your capture method from the Capture Device drop down list Each capture method offers its own Device Setup options when you click the Device Setup button Capiu Device Setup import han Fie TWAIN TWAIN a2 ces for Windows a FlashPoint VGA The Device Setup button brings up a tabbed Property Sheet allowing the selection of various camera options A live video window displays on the right i General Properties tab 1 Focus Select either Auto or Manual If Manual i
3. Magnetic Encoding Magnetic encoding for card printers that support writing to a magnetic strip requires three areas of setup 7 the prefix and sufix must be configured described in Magnetic Encoding in Setup ID Server on page 57 2 there must be data text in the mag code field s described in Configuration Options on page 39 and 3 the mag track must be in serted onto the badge layout described below Inserting Magnetic Tracks in Badge Layout You have already set your printer s prefixes and suffixes and created the data strings in the mag track fields Now you must insert the mag track fields onto the badge layout Note some card readers may only use data in track two where other readers will look for data in all three tracks Refer to your access control device s documentation to determine which tracks are used You may add magnetic encoding in two ways 1 Pull down the Insert menu and select Mag Track 1 Mag Track 2 or Mag Track 3 An alert window tells you that IDentifier for Windows has inserted the contents of your mag track field created in the Configuration 125 Frioperies of Badge Background Badge Sas Heght 523 Background front of card onb Gheeting M Use Image Fie Browne jpercent vieron aappear til Mag track hald narma e Encode Mag Track 1 act ak1 g Encode Mag Track 2 pakel Hagi rack Encode Wag Track 3 M saTeck2 ur window for enc
4. Server data path see page 44 below When you create your own badge layouts ensure that they are saved to the folder you specified in the Server data path field Until you create your own badge layouts only the default badge will appear in this list After you have created your badge layouts you may wish to return to this Configuration window to specify a default badge Document Name for Print Manager The Document name for Print Manager preterence allows you to associate a dy namic database field with a print job That is whenever you send a badge to the LastName Document name for Print Manager printer that print job s name will ap pear in the Print Manager window with the contents of the field you enter here For example if you enter LastName one of Dentifier s fields in this preference field and send John Baker s card to the printer Windows Print Manager will report that Baker is queued for printing Require Images Require Images D The Aeguire mages preterence allows you to choose between making portraits optional or required when printing badges If you leave this check box empty cards may be printed even though an individual s picture has not been taken If you place a check in this box IDentifier for Windows will not print an individual s badge until his or her picture has been taken Use ITC Print Controller Use ITC print controller The Use IC Print Controller p
5. This argument reads as follows Convert the contents of the LastName field to upper case letters If the last name is Wilson the result is WILSON Add Operator button Click this button to get a choice of operators Most operators produce numeric results the is the mod operator it returns the remainder of a division For example 25 2 results in 1 10 3 results in 1 the ampersand is used to concatenate values For example lastname amp amp firstname results in Wilson Jerry the comma separates statements Note the commas in the following expression IIF argument result1 result2 the forward slash divides numbers For example 100 2 results in 50 T the plus sign adds numbers For example 100 50 results in 150 lt the less than sign is a Boolean function returning a true 1 or false 0 value Example Printcount lt 4 results in a True or 1 if the record s badge lt gt AND was printed less than four times Use this in an IIF statement For example IIF Printcount lt 4 Needs to be updated This example would do nothing if the badge was printed less than four times other wise the text Needs to be updated would be displayed on the badge this means not equal to and is a Boolean function returning a true 1 or false 0 Use this in an IIF statement For example IIF Mid
6. You can use the following symbols in custom formats for any data type Symbol Meaning space Display spaces as literal characters ABC Display anything inside quotation marks as literal characters Force left alignment instead of right alignment i Fill available space with the next character 159 160 Display the next character as a literal character You can also display literal characters by placing quotation marks around them color Display the formatted data in the color specified between the brackets Available colors Black Blue Green Cyan Red Magenta Yellow White Text character either a character or a space is required Text character is not required lt Force all characters to lowercase gt Force all characters to uppercase When you have defined an input mask and set the Format property for the same data the Format property takes precedence when the data is displayed and the input mask is ignored For example if you create a Password input mask and also set the Format property for the same field the Password input mask is ignored and the data is displayed according to the Format property Custom formats for Text fields can have up to two sections Each section contains the format specification for different data in a field Section Description First Format for fields with text Second Format for fields with zero length strings and Null values For example if you have
7. output devices e g cameras and printers as well as other options See ID Setup below page 44 Database Fields IDentifier s database fields are fully editable by you Clicking this button takes you to a window where you may add delete 36 Attach Database Load New Language Tables re order and edit fields used in IDentifier for Windows See Chap ter Four Database Design In a networked environment multiple PC s running IDentifier for Windows will attach to a central database file This button brings up a standard Windows open dialog in which you navigate to the shared database See Attach Database below page 43 IDentifier for Windows supports multiple languages Clicking this button brings up a Windows open dialog in which you navigate to a language file After loading a language it appears in the Select Language dialog of the initial IDentifier for Windows logon window See Chapter Twelve Changing the Language In terface The main body of the Configuration window is divided into two parts the top half offers preferences specific to the local workstation the bottom half offers preferences applied globally to the entire system In a networked system the global preferences need only be set once Local Workstation Preferences Four non editable text fields display useful information about the Dentifier for Windows application Current Working Dir
8. 2 Specifying the database fields you want displayed in the final report and 3 Specifying the Sort order of the final report Three areas of the Reports window allow you to customize these options Search Criteria Enter your search criteria in the box on the left side of this window If you want to use a date as a search parameter place a check in the Select by date box You can use date param eters as the sole criteria for your search or in conjunction with other search parameters Or elect not to use a date parameter in your search by deselecting the Select by date check box When you check the Select by date box the date fields become active Select a date field from the drop down list of database date fields which you want to use as the basis for your search e g birth date print date expiration date etc In the From date and To date fields enter a starting and ending date for your search You may enter the dates alphanumerically that is either as numbers 7 4 1997 or as text July 4 1997 You may even abbreviate the names of months Feb 4 1997 Double clicking in a date field automatically enters the current today s date Remember to use 4 digit year dates if you set the Regional control panel s Short date style to MM DD YYYY Use the options in the Additional selection criteria section to add search criteria Place a check in the small gray box to the left of the Field box to
9. Click Back to exit the Field Definition Edit window and click Archive field definitions in the Database Design window A standard Windows Save dialog appears in which you enter a name and directory for this master field definitions file Now return to the Field Definitions Edit window and modify the field definitions for a worksta tion whose view of the data will be different in some manner hidden visible fields colored text input masks etc Exit the Field Definitions Edit window and again click Archive field definitions in the Database Design window to save this moditied field definition file Return again to the Field Definition Edit window to create additional field definition files for as many workstations as your needs require Then at each workstation restore or import the appropriate field definition file using the Aestore archived field definitions button and rebuild the database by clicking the Build new database and forms button If you are running IDentifier for Windows in a stand alone environment you do not need to create field definition files Simply change the existing fields and their properties to suit your needs and rebuild the database and forms using the Suid new database and forms button Let s now take a closer look at the Database Design window Database Design Window The Database Design window contains a number of buttons each designed to pertorm a specific functi
10. Properties of window is nearly identical for Portraits Fingerprints Signatures Dynamic Images Static Images and Solid Boxes After inserting an image type double clicking or right clicking on the object brings up the Properties of window To insert a portrait fingerprint signature dynamic static image or solid box see spe cial instructions below for inserting solid boxes onto the badge layout pull down the Insert menu and select a desired image type The object appears in the badge layout window as an empty rectangle with its corresponding label You may shrink or enlarge the image by dragging one of its handles Double click the object to bring up the Properties of window In the Properties of window IDentifier for Windows automatically names each ob ject as it is placed on the badge The Sample Value field allows you to select an image file to temporarily appear in the badge layout window assisting you in better visualizing the badge layout Click the Browse button to navigate to a desired sample image The image ap pearing in the badge layout window is only a sample IDentifier for Windows associates and inserts each individual s image on their ID badges 109 Pepertleo af Portral Oban The clalshece val cpecdy ha maga read number of fhe graphic Sampha maga Eura ion Backgeand Fracasung Jaling FF Backgrund Detection Fon Baia grat coke ia detet Pa Pa
11. ceed Another progress bar appears showing you that the database is being compacted When completed you are returned to the Windows desktop Repair the data Select Repair IDentifier for Windows Dat IDentifier for Windows imme diately begins repairing the database A progress bar at the bottom of the window shows that repairs are being performed After a few seconds a window appears informing you that the database has been successfully repaired Click OX in that information window to proceed An other progress bar appears showing you that the database is being compacted When com pleted you are returned to the Windows desktop From Inside the Dentitier for Windows Application Launch the Dentifier for Windows application and click oo s on the home page In the Tools window click Aepair and Compact database An alert window appears warning you that this process may take some time Click Yes to proceed Shortly another alert window ap pears informing you that the database was repaired and compacted successfully Click OK to return to the Tools window Microsoft Access 97 runs an internal integrity check each time you open a database In rare instances if your database is damaged an alert window appears when you first try to launch IDentifier for Windows The alert informs you that damage has been detected and that a repair will be attempted Click Yes in that alert window to initiate the re
12. Expression Builder automatically encloses it within quotation marks A sample expression for use with 2D Superscript might look like the following LastName amp n amp FirstName amp n amp SsNo amp n amp portrait amp imagelD amp n amp fingerprint amp imagelD NOTE To insert images you must manually type the name of the image e g portrait fingerprint signature followed by a space character spacebar enclose the image name including the trailing space within quotation marks type ampersand amp followed by the da tabase field imagelD as with all database fields in Expression Builder fields must be enclosed within braces The portrait amp imagelD must appear on its own virtual line Images are automatically com pressed by Superscript color images are converted to black and white in order to conserve space The resulting 2D bar code object would appear in the badge layout as follows Fin Cot Irma Bie Yea inci ljep Bl sfajel etl Sy al 129 130 If the badge is previewed View menu Preview the object would appear like this If your results are not as you expect verify that each field or text string is separated by an ampersand 4 that text strings begin and end with quotation marks J 6 that you have included a space after the words portrait print signatu
13. History presents a record of changes made to database fields a history of badge issues the logon operator who made the changes or issued the badges and more Dentitier for Windows does not begin creating a history until this option is checked See Chapter Six the Persons Found Form Enable SQL statements in Search Form Selecting this option inserts two new search fields in the home page of IDentifier for Windows SQL WHERE clause and SQL ORDER BY clause The SQL WHERE clause field allows you to create very customized searches of your database using common SQL structured query language commands The SQL ORDER BY clause allows you to custom sort the results of a query See Chapter Five the Search Form Global Preferences The following preferences may be set globally In a stand alone system these set tings control IDentifier for Windows on the local workstation in a networked environment these settings apply to every workstation running Dentifier for Windows and only have to be set once Default Badge Type The Default Badge Type preference allows you to simplify data entry by establishing a default badge type whenever a record is created Select from the drop down list the badge you wish to use as the default The list displays any bdg i 2 Default badge type Default badge type badge layout tiles found in the folder you specitied in the 38
14. Print most recent 84 Print newest one 8 Print Now 8 P Print one 8 Print queued badges 98 print server 39 Print the queue 94 Print Width and Print Height values 58 printer driver 58 printer driver settings 56 Printer Options dialog 46 printer port 2 printer ribbon 56 properties are disabled 71 Properties of 2D Bar Code 132 Properties of Badge Background 108 U9 DO I O1 DO CO rea OW N Coj i UJ O1 Origin offset 5 overlay panel 5 O1 I paste 102 paste a copy of the object 12 Cl or ISA expansion slot PDF417 bar code 104 115 enware 1100 Signature Pad 24 enware 1100 Signature Tablet 1 Properties of Text 114 115 enware Sig Tablet 54 Proportional Stretch 10 peripheral devices 20 Protected 66 Issi protected property 65 5 5 5 5 ortable Document File amp JI Q 2 Qoe ro g 3 2 O lt lt o Wi __ olo Ble D or m oan C 178 PS 2 power cable 24 Q JJ gI ecord History 9 ecord History Form 91 ecord Identifier 95 JJ Sf gt olol a4 OIO oO O 5 1 75 Of oO al g OT e O Oy fe II N je o II JI TI R S sS W gt ala oO 2 ofl ens N SEES JJ egional control panel 132 egional Settings 31 3 emove old history button 150 emove old records 151 eorder button 58 epair and Compact database 144 epair and compact database 99 epair IDentitier
15. Print queued badges will immediately print the contents of the print queue f you selected Batch print in the Printer Options Dialog of ID Setup clicking a record s Print button sends the badge to the print queue instead of to the card printer mport data takes you to an Import window in which you have a variety of options for importing or updating data in your database Export delimited text hie will export the entire database text only to a comma delimited ASCII text file Export selected records allows you to export a specified set of records to a comma delimited ASCII text file The Export delimited text tile button is disabled until you tell IDentifier for Windows which records you want to export Use the Selection specification button immedi ately below to do this Selection specification is a pick list displaying your reports see Chapter Nine Reports Selecting a report from this list will use its query to specify which records will be exported Import Export specication Import Export specication is not editable in the Tools window but it Serves as a reminder to you what import or export specification you selected in the Configuration window The Import Export specification allows you to convert date formats from MM DD YYYY to DD MM YYYY from one database to another It also allows you to convert the Euro pean semicolon field delimiter to a comma window where you may establish you
16. Text and Date fields but can also be used in Number fields Note Expression Builder s use of Format Characters is sometimes inconsistent with Microsoft Access 97 The following table shows some useful input mask definitions and examples of values you can enter into them Refer to the table at the end of this topic for details on the codes used to create input mask definitions Input mask definition 000 000 0000 999 999 9999 000 AAA AAAA 999 gt L L 000L0 gt LOL OLO 00000 9999 ISBN 0 amp amp d amp amp dd amp d 0 gt LLO0000 0000 Examples of values 206 555 0248 206 555 0248 555 0248 206 555 TELE 20 to 2000 GREENGR339M3 MAY R 452B7 T2F 8M4 98115 98115 3007 Maria Pierre ISBN 1 55615 507 7 ISBN 0 13 964262 5 DB51392 0493 The input mask definition can contain up to three sections separated by semicolons for example 999 000 00001 0 15 7 158 Section Meaning First The input mask itselt Second Determines whether to store the literal display characters 0 store literal characters with the value entered 1 or leave blank store only characters entered in blanks Third Character that is displayed for blanks in the input mask You can use any character type double quotation marks space double quo tation marks to display a space If you leave this section blank the underscore _ is used When you create an input mask you can use special chara
17. The individual s record appears in the resulting Persons Found window If you know a unique value for an individual your search will always be successful If you do not know these unique values you will need to use other fields to perform your search In a small database you might be able to successfully find the person named Ernesto by typing Er in the First Name field In a large database however typing Er might also find all the Ernie s Ernest s os 19 and Ernestine s etc Therefore to find only Ernesto you might need to enter his entire first name last name and possibly date of birth as well in the corresponding fields If you do not know an individual s unique value enter as much information in appropriate fields as you can The more data you enter the more likely the search will yield the individual for whom you are looking Searches in these fields use Microsoft Access like operator which finds records containing data like that which is entered so it is not necessary to enter the complete word But entering partial information in 75 the Value field may find more records than you intended If more than one record matched the search criteria the record status bar at the bottom of the window indicates how many records were found Click the left or right arrows to advance forward and backward through the found set of individuals or use the Page Up and Page
18. button brings a language into the Select Language window ie oon e ce 146 ration Management window to make it available Clicking on the Load new language tables button brings up a standard Windows open dialog box displaying all the language files present in the directory you specified as your Server data path If the language file is not present in this directory navigate to its location on your hard disk Selecting the language file and clicking OA will write that language to a hidden language table inside the IDentifier for Windows application Once that language table has been written you are prompted to redraw all of IDentifier s forms buttons and alert messages Clicking OA at this prompt takes you to the Select Language window in which you select your preferred language The forms and alert messages are redrawn You are returned to the logon window where you may now enter your user name and password You must now turn to the database fields if you wish them to appear in the same language Click on the Aestore archived field definitions button in the Database Design window and select the file which contains the foreign language field definitions you want You are prompted to confirm your selection Now click the Build new database and forms button If your database contains no records the database will immediately be rebuilt After the tables and forms are rebuilt all of IDentifier for Win
19. e PrintCount gt 2 e ExpDate BETWEEN 01 01 1999 AND 12 31 1999 Note that the first word in these examples is the actual name of a database field database fields must always be enclosed within square brackets The field name is followed by an Boolean operator lt gt And etc the Boolean operator describes Aow you want the data in the database field compared to the value you will supply next The final element of the argument is the actual data text dates or numbers which you will specify There fore you may create any argument or condition that you want Do you want something to be inserted on a badge if the individual s company equals Delta Do you want some thing to be printed on the badge if the badge has been printed more than two times Expression Builder will test this argument it will look at the contents of any database field you specify here and see if it matches the data you instructed it to compare it to If the actual database field contents match what you supply in the argument Expression Builder will insert whatever you supplied for result1 onto the badge if there isn t a match Expres sion Builder will print whatever you specified for result2 Let s create an argument Let s say that you re willing to print your employees first three badges at company expense but that rey must pay 15 for each additional badge if 161 162 they become l
20. in ID Setup Capture prompts you to take a portrait If you checked the fingerprint and or signature options in ID Setup you will be prompted in turn to take each of those images If you are using capture hardware based on a TWAIN or Video for Windows interface an important departure from the discussion which follows must be noted TWAIN and Video for Windows are types of interfaces or protocols allowing computers to communicate with video and other imaging hardware devices such as scanners or digital cameras If you are using Video for Windows or a TWAIN device and have configured Dentifier for Windows for that device in Setup ID Server the moment you click Capture in the Persons Found window you are launched into the TWAIN or Video for Windows software Your image capture options are then executed outside of the IDentifier for Windows environment Only after you click save or trans fer from your TWAIN or Video for Windows software are you returned to the IDentifier for Windows application Portraits Ask the individual to sit in a chair in front of the video camera Click Capture in the Persons Found window The portrait light automatically turns ON and a new window appears showing live video of the person The video camera automatically focuses on his or her image To the left of the live video image are two buttons a green V andared The Y button is used to freeze the live video as a still p
21. rather than the one previously assigned to them If you created a badge design which in actuality is a roster printing 30 records to a sheet you may select this badge layout and print the selected records as a roster Print the queue Click Print the queue to print the contents of the print queue Note you may print the contents of the print queue both here and from within the Tools window Record History In the top right of the Persons Found window are non editable fields displaying history information for each record Record IDentiher 23 Create date 6 78 95 Change date 9 30 39 Image date 3 30 39 Image ID 1 Operator user Print count 5 Print date 3 30 33 Record Identifier This is a unique number assigned to each record as it is created Create Date This is the date the record was created Change Date This is the date of the last moditication to the record Image Date This is the date of the most recent image capture Image ID This is the name of the image file s IDentifier for Windows saves all images with a number name To find a person s image in Windows Explorer search for this number in the Portrait Signa ture and Fingerprint directories Operator This is the IDentifier for Windows operator who most recently modi 95 fied the record Print Count This is a serial counter of the number of times a badge has been printed Print Date This is the date a badge was last print
22. Batch window Dentifier for Windows presents an alert message asking you to confirm the changes 2 Click Batch Operations in the Persons Found window In the Batch window click the down arrow of the Field name field and select the database field to update Type the value you want updated in that field for the found set of records Then click the Update all selected records button Dentitier for Windows presents an alert message asking you to confirm the changes The Update all selected records button is disabled until you select a field for updating Delete Click Delete all selected records to delete the found set of records plus their associ ated images An alert message appears asking you to confirm the deletion Use extra caution Once the records are deleted they cannot be restored except trom a backup source Add to print queue Click Add to print queue to add the found set of records to the print queue The badges will remain in the print queue until you click Print the queue Next to the Add to print queue button is an Override badge type pick list You may use this to print a badge other than what has been assigned the individual s in the Persons Found window For example If you want to issue a temporary badge to a select group of individuals select that temporary badge trom the list When you add the selected records to the print queue and print the badges the specified badge will print
23. Down keys on the keyboard until you find the one for whom you are looking Record 14 4 1 eal of 5 Ad hoc f eld OM unber SSNo Last ame First ane Middle Birthdate Sek Address 76 Searching with Ad Hoc You may perform a search of any field in the database using the Ad Hoc drop down list to the right of the indexed search fields The Ad Hoc fields are not indexed so the search may take a little longer depending on the size of your database Select a field from this list and type in the search criteria in the Value field to the right Searches in this field use Microsoft Access like operator that is it finds records which contain data like that which is entered so it is not necessary to enter the complete word But entering partial information in the Value field may find more records than you intended You may also enter SQL expressions in an Ad Hoc search field see Searching with SQL immediately below SQL arguments in the Ad Hoc field must begin with an equal sign Once the equal sign is entered the search is no longer based upon Microsoft s like function a search for wil will not find Wilson If more than one record matched the search criteria the record status bar at the bottom of the window indicates how many records were found Click the left or right arrows to advance forward and backward through the found set of individuals or use
24. Permissions 98 dit user permissions button 32 electrostatic precautions 16 liminate the Background Portion of the Image 11 OO ZH 2 OO C fad ar fed oO fed WN n Q fed 3 fed S Q gt IS nable Preview in ID Layout 4 nable SQL statements 38H 77 OO atabase Name 36 atabase tables 66 atastrip 9 104 ate 91 150 date field 6 date fields 37 date format 37 date formats 98 DO OO FR OLS OU N Cy e TI oO ar O oO om ped 3 ar g gt om O1 un an 09 LD efault Badge Type 38 efault value 6 efine Custom Colors 109 elete 0 132 elete button 82 elete all records in the database 70 elete all selected records 94 elete fields 71 elete Object 10 elete queue 86 F eleting History Records 151 escending order 134 escription 92 151 evice Manager 2 evice Setup 50 irectory 2 isplay button 81 ocument Name for Print Manager 39 don t show ID 150 i O N ield name 6 ield properties 62 ield size 63 O i D O a gt A Q D Q O gt 5 a oO O ynamic Image 10 dynamic text 1044 114 LO 175 ield visible 62 eader 13 ield s protected property 6 ields to Display in Report 13 TI file extension 59 65 69 igh Color 16 bit 18 File menu 102 History 9 149 story button 371 84 90 173 Fingerpri
25. SQL Where box using SQL expressions Refer to Appendix B for examples of SQL statements Fields to Display in Report On the right side of the Reports window the Fields to output box provides a drop down list to select any database fields you want to view in your report IDentifier for Windows places your se lected fields in the small text field below Each time you select a field for output it is appended to the end of the list If you want to rearrange the order in which the fields appear on the report use cut and paste commands in this window Fields to cubpul Add field to output Ledare Farther OM uted Oepartrerd 1 0 1 0 1 0 1 0 133 134 Column Width The data in a report is displayed in columns and rows Rows correspond to indi vidual records columns correspond to the various database fields You may specify the width of each column by entering a number inches in the Column Widths field Separate each number by a comma specify column widths in the order they appear in the Fields to output field For example to make the First and Last names display in one inch columns but have the Address display in a 2 5 inch column enter 1 1 2 5 Sort Order Finally create a sort order by selecting a field for primary and secondary sort and select whether the sort is in ascending or descending order To view the results alphabetically by last name place a check in the Primary Sort che
26. This permission allows users to print reports This permission allows users to perform batch operations e g batch update delete and print At the bottom of the User Permissions window is a text field for creating a Search Filter using a standard SQL Where clause see page 77f for instructions on creating SQL Where statements For each user you may elect to apply a filter which restricts the records a user may browse For example if you want to restrict a user to viewing only records of individuals belonging to the Engineering Department you would enter Department Engineering That user will now only be able to view records which belong to the Engineering department Create as many user accounts as you need You may assign temporary passwords which the users may later change Configuration Options Anumber of system preferences are set in the Configuration Management window Click Jools on IDentifier for Window s home page and click Configuration Management in the resulting Tools window Four buttons at the top of the Configuration window perform func tions which require special user input Audit edly diiy mga Tribe ep F nahe Si oem nr Fam EHLLDER FOAR LS 1 Setup ID Server ID Server is the portion of Dentifier for Windows that is re at sponsible for image capture and retrieval This button takes T you to a Setup window in which you set your preferences for input and
27. absence of features Some fea tures provide database and networking enhancements while other features offer more robust image capture and badge printing possibilities Refer to the table immediately below for a de scription of which features are or are not present in the three versions IDentifier for Windows Version 750 1100 2100 Networking IPX SPX TCP IP NetBIOS 2 2 2er No Yes Yes Multiple languages English Spanish Portuguese German French Yes Yes Yes Imaging Number of images per record cccccssesssseseeeeeseeeeeeeeeeeeeeeeeess 2 3 30 Soitware c ntrolled Camera sarena aa Yes Yes Yes Any device with TWAIN or Video for Windows interface Yes Yes Yes Select multiple image file formats eeeeeeeenseesneennnennnennnnnnnnn nn No Yes Yes Automatic image display ssssssssssssssessessssseeceeeecceeececeeeees No No Yes User defined Image size ae ie No Yes Yes User defined image storage directories ccccceeeeeeeeeeeeeeeeeeees No Yes Yes Database Design Unhmited user denned lTeldsessnesinsineiesenieiea Yes Yes Yes Apply field formatting indexing size required Yes Yes Yes ide elas from View a No No Yes Protect 1ieldsTrom edit an No No Yes Database Management Option to require image capture eeeeeeeeeeeeeeeeeeeeeeennnnnnnnnnnnnnn Yes Yes Yes Opuon o Use SOL S ICOS asn aaa No Yes Yes Option to use ITC Print Controller
28. and two columns yields eight badges per page Horizontal Spacing field refers to the distance in hundredths of an inch from the top left corner of the rst badge in row one to the top left corner of the second badge in row one Similarly Vertical Spacing field refers to the distance in hundredths of an inch from the top left corner of the first badge in row one to the top left corner of the Arst badge in row two Decreasing these values will bring the badges closer together on the layout Increasing these numbers will spread the badges farther apart The numbers in the First Badge X and First Badge Y fields refer to the distance in hun dredths of an inch of the top left corner of the first badge in row one to the top left corner of the printer s printable area Reducing the First Badge X number brings the first column of badges closer to the left edge of the page Reducing the First Badge Y number brings the first row of badges closer to the top edge of the page Hitting the Tab key after each entry or clicking the Preview button will cause the graphical window to display your new layout The number of badges that fit on the page is determined by how large the badges are how much vertical and horizontal spacing there is between badges and what you set as the X and Y offset To fit more badges onto a page decrease the vertical and horizontal spacing You may accept the default settings or experiment with your own sheet printing layo
29. be protected ac cordingly Input mask You may force the use of characters and spaces in fields with an input mask For example you can force the inclusion of dashes or parentheses in phone and social security numbers See Appendix C for a table of formatting and input mask commands Default value You may enter a default value such as the word NONE in a field Until the user over writes the word NONE with other data the de fault value remains visible in the field Enclose the value within quotes Text list values For text lists and limited lists type the values you want to appear in the list box Separate values with semi colons To add a blank line in the list type two semi colons IDentifier for Windows creates a field definition file a simple text file with an fdf file extension which stores the names and specific properties you have applied to the database fields You will learn in a moment the importance of the field definition file If elds are the building blocks or individual pieces of databases fab es are the con tainers that hold them ab es appear both physically and logically like spreadsheets That is data in tables is lined up in columns and rows Columns represent the individual database fields rows represent the individual records However viewing records in a ab e or spreadsheet like format is not always the best way to view your data Therefore Microsoft Access uses
30. buttons a Ae Do button is added allowing you to re do the signature Have the individual sign his or her name firmly on the signature pad using the special stylus The signature appears in the signature window If the signature is satisfactory click vV Imme diately after saving the signature image a cropping window with two gray lines appears Positioning your mouse between these lines changes the pointer to a four sided arrow Drag the gray lines up or down enclosing the person s signature Click on the left or right hand corner of the cropping box re sizing it to more closely enclose the signature The area inside the cropping box adopts the width and height parameters you established in the Signature Graphic Definition dialog of ID Setup Remember you can adjust the thickness of the pen Return to the Tools window and click Configuration Management Click Setup re do button cropping window D Server then click More beside the Signature option and see Device Setup where you may reset the thickness of the pen IF you enabled multiple signature captures in the Signature Graphics Definition dialog of ID Setup the specified number of signature capture windows will be presented 89 90 Fingerprint After the signature has been saved the fingerprint capture window appears Follow the steps above to capture and save the fingerprint History button If you enabled History in the Configuration wi
31. correct airline logo on their badge In the example of the airport scenario here is how this is accomplished 1 In the Persons Found window of IDentifier for Windows type in the name of the airline for each pilot in the Company Name field 2 Scan images of each of the airlines company logos and save each image with the exact name being used in the Company Name field in the database For example if you typed Delta in the Company Name field in the database save your scanned image of Delta s logo as Delta Because IDentifier for Windows only looks for badge layout images and designs in the directory specified in the Server data path in ID Setup save these logos to that directory If you forget the path go to Tools Configuration Management the Server data path is identified in the Configuration Management window 3 In Badge Layout pull down the Insert menu and select Image In the resulting window select the database field on which you are basing the association between text and graphic images In the example above select the field Company That object now appears in the badge layout window where you may re size reposition or otherwise edit it as you would any other layout object i EZS bog Fade Hag Track 3 4 From now on if the name of your image file matches the name entered in the text field in the database IDentifier will bring that image into the individual s badge
32. driver gt Point and click configuration of hardware options Badge Printing gt Print badges at the click of a button gt Sheet printing Whatever your needs we are sure that IDentifier for Windows will perform beyond your expectations It is the most user friendly yet robust product in the world today Minimum Requirements There are some minimum requirements of your system in order for IDentifier for Win dows to operate effectively Please verity that you meet these requirements before installing IDentifier for Windows on your computer Operating System You must be running Windows 95 98 or Windows NT 4 0 CPU central processing unit You must have an Intel 486 running at 66 MHz or higher Though IDentifier for Windows has been run on slower computers we believe most users will be unhappy with the results The faster and more powerful the CPU the more quickly IDentifier for Windows will process your data and send images to your printer IDentifier for Windows running on faster Pentium Pentium Il Pentium Ill and MMX machines obviously show the best results RAM random access memory You must have a minimum of 16 megabytes of RAM Though 16 megabytes of RAM is considered minimal best results are obtained with 32 megabytes or more More RAM generally equates to greater speed Hard Disk Space You must have 13 34 megabytes of free hard disk space depending on which installation options you choose e The IDentifier for Wi
33. extension TGA 24 bpp True Vision s Uncompressed TARGA format 24 bit 330k 2 Uncompressed Writes a TGA file extension BMP 24 bit 330k vans uncompressed bitmap Writes a BMP file extension BMP Windows compressed bitmap Writes a BMP 8 bit 90k Compressed file extension Uncompressed grayscale bitmap image suitable BMP bbp 8 bit 125k for fingerprints or images captured with Black GRAY and White camera Writes a BMP file extension 330k Windows MetaFile Writes a WMF file extension Apple Computer s format for the Macintosh En on Writes a PIC file extension 153 ideal B SQL amp Boolean Operators This means is less LastName lt S Returns all last names between A and R than This operator can be used with BirthDate lt 1 1 55 Returns everyone who was born before text numbers or 1 1 55 dates PrintC ount lt 3 Returns everyone whose badge was printed less than three times i ee ee hismeans is LastName gt S Returns all last names between T and Z greater than This operator can be used BirthDate gt 1 1 55 Returns everyone who was born after with text numbers or 1 1 55 dates PrintC ount gt 3 Returns everyone whose badge was printed more than three times This means less than orequalto and greaterthanor pF sequal to 99 Returns allrecords where the last name is This means equals LastName Hutchinson
34. fields before you begin creating records and the issue of deleting database records is of no concern If you decide to change fields afer you have begun creating records then this s of concern There are three approaches to protecting your data from being viewed by unauthorized users 1 User level security In the User Permissions window deselect View protected fields and Edit protected fields for specific users In the Field Definitions Edit window check the Protected field property for fields you wish to protect trom specific users 2 Workstation level security At specific workstations uncheck the Visible property of specific database fields from the Field Definitions Edit window Those fields will not be visible to anyone regardless of the user s application permissions 3 Multiple field definitions files security In a large network running a variety of configurations of IDentifier for Windows create specific field definition files for each configuration For example you may have a number of data entry guard sta tion verification and printing workstations with each needing to have a custom ized display of data Rather than edit each database field at every workstation import a single field definition file appropriate for that workstation which modi fies database display in one step See Multiple Field Definition Files immediately below Mu
35. forms in its database model Forms are an alternate way of viewing data Forms are graphical That is instead of viewing ab e data in rows and columns forms may display data in almost any layout imaginable Forms may be colorful contain pictures and allow database fields to be arranged anywhere in the window When you are looking at the IDentifier for Windows Search and Persons Found windows you are looking at the orms the tables which contain the actual data are hidden from view 65 Why is this discussion needed In order to view the changes you make to the database fields you must rebuild either the database forms or the database fables That is Microsoft Access must re draw the forms to reflect for example that you changed the text color in a particular field or it must rebuild the tables to correctly report that for example a database field has been deleted When you edit database fields some types of changes only apply to the database forms while some changes apply to the database Zab es If your changes require rebuilding the database fables the fables cannot be rebuilt if they contain records Again why is this discussion needed Depending on the kinds of changes you make the database abies may need to be emptied i e existing records deleted before the changes can be put in effect Therefore you may be required to delete your data all your records before you continue Ordinarily you will customize the database
36. front of the Auto Light box also contains one 5 pin power in connection and one 25 pin port connecting the box to the FlashPoint card in the PC The back of the Auto Light box contains four ports for connecting peripheral devices from left to right 1 25 pin connector for video camera cable 2 5 pin connector for SVideo Source 1 camcorder cable 3 BNC connector for Composite Source 1 fingerprint camera cable and 4 4 pin connector for portrait light cable 1 Connect the 10 foot 25 pin SVideo Source 2 cable between the FlashPoint card on the PC and the 25 pin connector on the front of the Auto Light box 2 Connect the power cable to the 5 pin power in connector on the front of the Auto Light box One LED light will glow when power is supplied to the box connection for port to connect to ports for connecting peripherals power FlashPoint on PC 20 Video Camera 1 Remove the camera from its packaging Note there are threaded holes on both the top and bottom of the camera Mount the camera onto the pan tilt head assembly so that the label is on the bottom facing the floor Attaching the camera label up will result in images being sent to the computer upside down The camera is attached to the pan tilt head as sembly by threading the set screw up into the bottom of the camera Remove the plastic lens cover from the front of the camera 2 A 10 foot length of cable with 25 pin connectors on each end wa
37. leave temporary files open wasting disk space and RAM Search The Search button initiates a query of the database based on the search criteria you enter in the text fields below Frase The Erase button erases all the search criteria previously entered so you may quickly begin a new query Create The Create button immediately presents an empty database record SO you may enter new personnel data Password The Fassword button allows the IDentifier for Windows user to change his or her logon password For security reasons frequent changes in user passwords Is highly recommended PS is ee Tools The oo s button takes you to an area where IDentifier s tools are located e g setting application preferences designing ID badges importing and exporting data etc In the main body of the home page are Search fields When you first install IDentifier for Windows the Search fields are pre defined At any time you may add or delete fields from this Search window by adding or deleting the Index property of your database fields Refer to Chapter Four Database Design Searching for Records You may search for an individual s record or groups of records using the Search window IDentifier for Windows offers four methods for performing searches Searching with Indexed fields Searching with the Ad Hoc field Searching with SQL Searching with Report Queries or any combination of the above Th
38. look you can now extract data from a record and preview the entire badge You can now zoom in and out from 50 to 300 for precise alignment of small objects You can automatically place borders around text and graphic objects Supports Datastrip s 2D Superscript bar code allowing for encoding up to 2100 bytes of data including images Supports CMI s SecurCode bar code for greater security An Expression Builder to create custom data strings com bining database and literal text You can now view a history of every action taken on a record from dates of image capture changes of text in a database field the operator and workstation at which the action was taken and more You can view a history of every system event such as logons and logouts when system functions were accessed and by whom etc You can view a history of badge issuances Not only the data that changed from badge issuance to badge issuance but actually view the original badges on screen Your queries from individual reports are now available for fast database searches and exports Update Add Records You now have the ability to add and update records to 106 114 128 45 117 9 151 90 140 10 Batch Interface No Default Logon Field Definitions Security Import Export Sheet Layout your database If you have two or more database files and records change in one or more of them those changes can be updat
39. not line up perfectly with the names of the fields on the first line IDentifier for Windows keeps track of the commas separating the field names and content of the fields from each other Field Names Must Match If the field names columns of the export text file exactly match the field names used in IDentifier for Windows IDentifier for Windows extracts the textual data from all the records in that column and inserts it into the corresponding field in the Dentifier for Windows database IF the comma delimited text file contains a header or first row identifying the names of each field you must verify and or edit the names ensuring that they exactly match IDentifier s equivalent fields If a field in the export text file does not match exactly then IDentifier for Windows assumes that all the data in the rows below do not belong in the IDentifier for Windows database the data in that field will not be imported The order in which the fields columns appear in the source file do not have to match the order they appear in figure f all that has to match is the field name itself IDentifier for Windows automatically inserts the data into the correct field When you finish editing the export text file save it as a plain ASCII text file Dentitier for Windows only imports an ASCII text file Some database applications when creating a comma delimited export file simply cre ate a text file containing the actual textual data in the d
40. other image or graphic files The sensitivity range indicates how closely the image s background color must match the Key Color in order to be detected For example many portraits are captured with a white background But rarely is the background pure white Rather it is a shade or variation of white If you set the Key Color to WHITE ID Layout will attempt to remove all the color in the image that matches pure white If the actual background is not pure white the color substitution or transparency may not be completely successful Therefore the sensitivity range allows you to instruct ID Layout to be more or less forgiving in interpreting how close or far from pure white the background is A smaller number means ID Layout should treat the white background as closer to pure white and only substitute or make trans parent those pixels that more closely match pure white A larger number means that ID Layout should treat the background as further away from pure white and thereby substi tute or make transparent more of the background A value of 30 or less is generally suitable for portraits Increasing the value for these images will tend to make the colors further away from white like teeth or the whites of eyes either transparent or color substituted On the other hand graphic images gener ated by computer for example tend to have purer colors allowing the ab
41. require user names and passwords at least one user account with System admin privileges must be created see below If all user accounts enjoying System admin permission are deleted the logon window will stop forcing the use of user names and passwords This is a visible reminder that at least one user account must have over all access to the database Begin by launching Dentitier for Windows 1 From Windows Start button go to Programs then to IDentifier for Windows and select IDentifier for Windows 2 A logon window appears Since you have not yet created a user account the fields for Enter your user name and Enter your password are disabled You will create these in a moment Click the v to continue The cancels the logon and quits Dentifier for Windows 3 You are now at IDentifier s home page the starting point for all your IDentifier for Windows tasks Create a User Account From Dentifier for Window s home page click the oo s button In the resulting Tools window click the Edit user permissions button The User Permissions window ap pears Create Delete Save and Undo buttons are located at the top Create Creates a new user account Each user account is denoted by a record number at the bottom left of the User permissions window Delete Deletes the current user account Save When a user account has been create
42. review the new and improved features If you re new to IDentifier for Windows here s a brief description of what this software package has to offer Database gt Based on Microsoft Access 97 IDentifier for Windows can store up to 100 000 000 records Personal information is entered in standard text fields using Windows point and click interface User definable database fields Perform searches for single records or groups of records Create completely customized reports of your data Import and export data to and from another database file Repair and compact utilities included for database integrity User accounts and passwords for database security More v VVVVV VV Badge Design Design badges in a WYSIWYG window Badges are printed exactly the way they appear in the design window A Toolbar for quick access to commonly used commands Image ghosting and see through Unlimited badge designs Single or double sided badge design Rotation of text images bar codes and badge Up to 300 ZOOM in the design window VVVVVV VV gt More Image Capture and Display gt Capture portraits fingerprints or signatures gt Import images gt Images are immediately available for preview and printing gt Images accessible to other applications Hardware Setup gt Use any TWAIN Video for Windows or FlashPoint input device gt Use any PVC card or Sheet printer which uses a Windows printer
43. text to fit within a specific object frame size by checking Aeduce to fit Re duce to fit shrinks text as small as 2 pts if necessary making text fit within a frame Note that text cannot be white the numeric value for white in the custom color window is Red 255 Green 255 and Blue 255 To make text appear white go to the custom colors window and change any one of the color numeric values to 254 Hace coia a Coe BET HITEI See i eae BE ie ge BE EEE EEE BE EEE BC Piston coke HEE EE eee HE EE ESE change this value to achieve near white then add it to the Custom colors You may fill the background of the text object with a color or make the object frame transparent by selecting either ransparent or Colored in the Text Background box of this window Repeat these steps for the remaining text objects you want to incorporate into your badge design 116 Expression Builder The Expression Builder lets you create special text objects which contain data from database fields plus literal text strings and have that data printed on a badge With Expression Builder you can extract portions of data from within a database field combine data with literal text create a single badge object which contains data from numerous database fields insert images into a 2D Superscript bar code create what if arguments to insert text on a badge if certain conditio
44. tor Windows 14 repeatedly editing a database 14 Reports 93 131 Require Images 39 E Ay JJ 8 otate text 11 ue field 1091 115 13 Sample Va Save 1021 Save button Dave As 1 Save Layout 5 scanned logo 10 Search button 7 search criteria 132 Search fields 74 Search Filter 3 Searching with Ad Hoc 76 Searching with Indexed Fields 7 Searching with Report Queries 79 Searching with SQL 77 Secondary Sort 134 becurCode 9 45 security key 25 See Through 1 see through 114 Select All 103 Select by date 13 Select Language dialog 60 Select None 10 Select Report 132 Selection specification 138 Selection specification button 98 sensitivity range 111 serial number of the key 2 serial port 7 Server data path EVEN 2 ea Ta RE Set SQL from predefined report button 79 Setup File 4 Setup ID Server button 44 Setup exe 2 shared directory 27 heet Layout dialog 4 sheet layouts 59 Sheet Printer selection 54 Sheet Printing 83 Short date style 31 CO N i wi gt CD J 179 180 0 U 3 O fe O S ar lt oO ar ar O 5 n o_o 01 Show ID 150 Dignature 104 Signature Pad 24 signature tablet 5 Signatures 89 Size to Grid 10 ide bars 49 snap to grid 105 software controlled camera 49 Solid Box 105 109 sort order 134 Sorting with SQL SORT BY 79 SQL 7 SQL amp Boolean Operators 155 SQL ORDER BY clause 38 SQ
45. various PC s to be used are already configured for networking using either an IPX SPX Novell or TCP IP Windows network protocol and that they are able to browse Network Neighborhood and map network resources To reiterate the instructions detailed in the section on Software Installation the file server or network drive which will contain IDentifier s data and image files must be mapped to the local drive prior to software installation and subsequently for access to the data There are several ways to map a drive 1 f the drive has been previously mapped it will likely be remembered in the small Map Network Drive dialog after clicking the Map Drive button in Windows explorer Simply select the drive from the pick list and click OA You may select an optional drive letter but you must select reconnect at logon to ensure that you will always have access to the actual data images and badge layouts 2 If the drive has not been previously mapped doubleclick Network Neighborhood on the desktop or from within Windows Explorer Then double click or expand Entire Network Con tinue browsing through the network workgroups and drives untill you locate the one shared for IDentifier s use Right click on the drive and select Map Network Drive from the context menu You must select reconnect at logon to ensure that you will always have access to the actual data images and badge layouts or If the drive
46. window allowing you to adjust various capture settings See Capture Options and Device Setup on page 50T for details With the individual s image centered in the video field and the color and brightness satisfactorily set click v freezing the video image The V button turns into a lal icon This indicates that clicking it will save the image to your disk If the image is acceptable click m If you enabled the Brightness Contrast option in the Capture Options portion of the Graphics Defini tions dialog of ID Setup a second video window appears enabling you to adjust the image s brightness and contrast Drag the Brightness and Contrast slide bars to achieve the desired effect Reset the Brightness and Contrast levels to the original setting by clicking the miniature icons to the left of each slide bar Click la in the Brightness Contrast window to save the portrait to disk If you are not satisfied click to cancel the image capture and return to live video Repeat the steps above until you capture a good image The image is saved to the Portrait Folder within the ITC directory unless you specified a different location on your hard drive or network If you enabled multiple portrait captures in the Portrait Graphics Definition dialog of ID Setup the specified number of portrait capture windows will be presented Signatures After saving the portrait s the signature capture screen appears In addition to the v and
47. 140 Pah bo bat Mr a EUTEDERIRRTRT TAT SLR 1 Select the type of database you want to import from the pick list You may select either a comma delimited text file IDentifier for Windows or Dentifier for Windows data base or another Microsoft Access table If you select either comma delimited text file or IDentifier for Windows IDentifier for Windows an open dialog appears in which you simply navigate to the appropriate file on your hard drive or network and click Open If you select Microsoft Access table an open dialog appears in order to navigate to the Access database but an additional window appears in which you may select the specific ab e from which you will import the records Select a field which contains data unique to each record e g social security or employee number from the pick list of your existing database fields IDentifier for Windows will use this field to compare the records between the two database files and ensure that data from the external file is imported into the correct record Select your import options Text only will import just the text Text and images will import both text and images Images only will import just the images Add only will only add records that do not currently exist in the current database Update only will only update records which exist in both database files update overwrites data in the curre
48. 2100 bytes of data and incorporate images as well as text Static Text Allows you to place text that is identical on all badges such as a company name or address Selecting this command brings up a win dow in which you type text exactly as you want it to appear on the badge Static Image Allows you to insert an image or graphic such as a company logo that appears on every card Solid Box Allows you to create a border behind text or image objects Solid boxes may be dragged and re sized but default to being placed im mediately behind an object Mag Irack 1 2 3 Does not actually place a visible object on the badge layout but in structs IDentifier for Windows to send the data contained within the mag track field s you select to your card printer which encodes the data on the mag stripe when the card is printed The Align menu helps you lay out objects on the badge Lett Aligns multiple selected objects to the left most object Right Aligns multiple selected objects to the right most object A View Window lop Aligns multiple selected objects to the top most object eft Bottom Aligns multiple selected objects to the bottom most object Right Center Horizontal Aligns single and multiple objects to the horizontal center of Top the badge Bottom Center Vertical Aligns single and multiple objects to the vertical center of Banter Mens the badge Center Vertical Align to Grid Forces selected objects top left corner to
49. Bar Code You may choose the database s Bar Code field which allows the concatenation of multiple fields and strings of literal text or any other field in the database However since the Datastrip 2D Super script bar code can encode up to 2100 bytes of data including images you will probably want to use the Expression Builder to encode the contents of numerous database fields and text Strings as well as images When implemented in ID Layout the Datastrip Superscript requires each text string database field or image object to be placed on a separate line If the data is not placed on its own line the Datastrip 2D bar code reader may not correctly read the data encoded in it These virtual lines are created in Expression Builder by separating each text string or 128 database field with amp n amp The ampersand amp is an instruction character telling Expres sion Builder to add what follows backslash n n is the keystroke command for carriage return and as with any text string must be enclosed within quotation marks the trailing ampersand allows the concatenation of the next value to be encoded Therefore to create your 2D Superscript bar code in Expression Builder use the Add Database Field button to add a database field After each database field use the Add Text button to add the backslash n required to create a virtual line If you use the Add Text button to type the backslash n
50. File is identified at the top C ITC ITCdat INI The path may differ if you did not accept the default installation directory Any changes you make here in ID Setup will be written to this file 2 The Server Data Path text field is where you tell IDentifier for Windows where to store and retrieve images badge and sheet layout files as well as field definition and translation files see Chapter 4 Database Design for information on field definition files see Chapter 12 Changing Languages for information on language files When you capture images they will be saved to Portrait Signature and Finger print directories inside the directory specified in the Server data path unless you select an alternate location see Graphics Definition Dialog on page 47 below Ordi narily the Server Data Path defaults to the directory where IDentifier for Windows was installed You may choose another directory on your hard disk or network to save these images but the Server Data Path on each computer must correctly point to that direc 44 tory In a stand alone installation this path should ordinarily point to C ITC on the local hard drive In a networked environment this path should point to the shared networked drive and directory selected during software installation The Units Inches vs Millimeters radio buttons allow you to specify whether measure ments related to captured imag
51. ID Setup e g 2 portraits 10 fingerprints 1 signature etc If you enabled History in IDentifier s Configuration window a Mis fory button presents a history of badges issued and all actions performed on the current record IDentifier for Windows will not start logging events until after the History option is enabled The Batch Operations button allows you to perform edits prints and deletes on more than one record at a time Create and Edit Records Click Zdif to change data in an existing record or click Create to create a blank record to enter data for a new individual Use the Tab or Enter keys to move from one field to another Use Shift Tab to move the cursor backwards through the fields Alternately you may mouse click in the field in which you wish to enter information When your cursor is in a drop down field a field whose arrow on the right side indicates that a drop down list is available for additional options you may click on the down arrow or press Alt to make the list of choices available Begin entering the individual s information When you have finished entering information click Save If you change your mind and do not want to create or save the record you are editing click Undo at the top of the window An alert message asks if it is OK to lose the changes you made If you do not want to save the data you entered click Yes to return to Dentifier s home p
52. IDentifier for Windows Version 3 03 Video Imaging Identification System Imaging Technology Corporation 428 Main Street Hudson MA 07149 Information in this document is subject to change without notice No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Imaging Technology Corporation Copyright 1994 1999 Imaging Technology Corporation All Rights Reserved ID Server is a registered trademark of Imaging Technology Corporation Microsoft MS MS DOS Microsoft Access Windows Windows for Workgroups Windows NT Microsoft 95 and Windows 98 are registered trademarks of Microsoft Corporation TrueType is a registered trademark of Apple Corporation FlashPoint is a registered trademark of Integral Technologies Inc SecurCode is a registered trademark of CMI 2D Superscript is a registered trademark of Datastrip Corporation Contents Introduction What Is IDentifier for Windows Welcome to IDentifier for Windows the world s leading software for the creation of digital photo ID badges IDentifier for Windows combines database badge design image capture point and click hardware setup and badge printing all from within one user friendly interface If you are a previous user of IDentifier for Windows and upgraded to version Ill you may wish to jump right to New to IDentifier for Windows III on page 8 to
53. L WHERE clause 38 SQL Where clause 34 Stand alone computer 43 tand alone system 38 tatic electricity 16 tatic Image 1054 10 tatic Text 10 tatic text 41H 114 tatic text object 11 tatus Bar 10 tretch handles 103 tructured Query Language 77 tructured query language 38 sub summary sorts 134 suffix 115 1 suffixes Superscrip SVideo 52 SVideo Source 1 20 Swap Down 7 Swap Up 70 System control panel 2 ystem preferences 3 O 2 U U i CO we 5 O1 WO E ER 104 e WwW Q9 emperature settings 56 emporary badge 94 Indo TO 13 nits 4 se Batch Printing Option 55 se Directory Tree for image storage 4 se Image File 10 se ITC Print Controller 39 se Sheet formatting option 56 ideo Capture Card 1 ideo control panel 88 sible 62 Mindon NT 7 15 X X and Y values 55 Y ear 2000 Compliance 31 ear 2000 compliant 37 IN zoom features 88 181
54. Tools window ID Layout opens in a new window Take a few moments to explore the menu commands They will appear familiar as they are standardized to the Windows environment Pull down these menu items and read along The File menu offers standard Windows file management utilities New Creates a new badge layout Tee Ech nse Align Yew Open Opens an existing badge layout Her CaN Close Closes the currently active open badge layout Save Saves a newly created or edited badge layout Save As Saves a copy of the existing badge layout with a different name Exit Exits ID Layout The Edit menu offers many standard Windows commands Undo Returns an object to its state be fore the most recent action was taken Cut Deletes an object from the layout and places it on the clipboard the computer s temporary memory Copy Places a copy of an object onto the clipboard so it may be pasted or used again while the original object remains on the layout Faste Inserts the contents of the clip board onto the badge layout Delete Object Deletes an object from the layout not from the hard disk When an Select All Select None Badge Background Object Property Move to Front Move to Back Proportional Stretch object is deleted it is not placed on the clipboard Selects all the objects on the badge Deselects all previously selected objects Brings up a window allowing you to choose between one o
55. Turn your computer around so the back is facing you Most PC s these fingers fit in ISA or PCI expangon dot 16 secure the computer case to the internal chassis using several Philips head screws Re move these and carefully lift the cover off the computer Though yours may differ most computer covers slide back a few inches and then are lifted straight up Locate the video card to which your monitor was connected One screw secures it to the back of the computer chassis Remove that screw and set it carefully aside so it will not become lost Taking electrostatic precautions use a grounding wrist strap or firmly and periodically touch the metal chassis of the computer with your hand to discharge any static electricity resident on your body carefully lift the video card out of its socket FlashPoint C ard Auto Light cable plugsin here 25 pin connector blocked pins for Auto Light cable monitor cable plugsin here 15 pin connector 4 Before removing the FlashPoint card from its antistatic wrapper again touch the metal chas sis to discharge your static electricity Hold the FlashPoint card at the outside edges with your finger tips being careful not to touch the gold colored fingers that will slide back into the expansion slot If you purchased Imaging Technology Corporation s Auto Light AND you purchased the FlashPoint card from someone other than ITC you must change a jumper setting
56. a database field you may change the database field by selecting an alternate field from the drop down list You may type sample text in the Sample Value field to better visualize how the text will appear in the badge layout If the text is static you may edit the text in the Static Text field A static text object will allow a maximum of 259 characters In addition an Expression Builder lets you combine database fields or parts of fields within a single text object When you select the equal sign from the drop down list of database fields in any Properties of Text dialog an arrow button appears to its right Clicking the arrow button brings up the Expression Builder window See Expression Builder below page 117 You may align the text vertically and horizontally within the object frame by clicking ext Justification Allow long text to wrap to another line text wraps after a space between words by checking Aow word wrap You may rotate the text object in 90 increments by clicking Aofafe Text objects Properties of Bar Code Superscript POF417 Properties of 2D Bar Code window adds this selection Hieni dee hen 115 retain their vertical and horizontal justification when rotated You may change the font characteristics typeface size style color etc by clicking Font and Color in the Text Foreground box In addition if you apply a scaleable TrueType font you may force long
57. a text field in which you want the word None to appear when there is no string in the field you could type the custom format None as the control s Format property setting The symbol causes the text from the field to be displayed the second section causes the word None to appear when there is a zero length string or Null value in the field Appendix D IIF Statements The IIF function will operate on information you supply within the parentheses The commas within the parentheses separate the three parts of the IIF function which are argu ment result1 result2 If the IIF function were spoken in plain English it would sound like this If such and such a condition is true then automatically generate this response otherwise if the condition is not true generate this alternate response The such and such condition this response and alternate response in the plain English sentence above is what gets placed within the parentheses of the IIF statement How do you know what to enter for the argument result1 and result2 After IIF has been entered in the Expression Builder Edit window click your mouse between the open parenthesis and the first comma This is where you will enter the argument Arguments typically compare the data from a specified database field with a value that you supply within this parenthesis For example e company Delta
58. age If after saving a record you discover you must add delete or change data click Zait again The text fields are now editable When done click Save to save your changes If you want to delete a record click De ete A warning appears onscreen asking you to confirm your choice and offers the option to delete the record s images as well Print Badges Depending on whether or not you chose Use Batch Printing in the Printer Options dialog of ID Setup and which option you selected for Batch Queue Mode the following occurs when you click Print 1 If you did not select batch printing the individual s badge prints immediately 2 If you selected batch printing Always Ask a dialog box prompts you to print the badge now or queue tt 3 If you selected batch printing Auto Print if Sheet Printing s not enabled the badge prints immediately If Sheet Printing s enabled the card is queued until the page is filled with cards Use the Sheet Layout dialog in ID Setup to determine will al a amp 83 how many cards are printed on a single sheet of paper when that number of cards is reached in the queue the page automatically prints 4 If you selected batch printing Always Queue the badge is sent to the queue awaiting your instruction to print the contents of the queue When you select Always Ask as a batch option in the Printer Options dialog of ID Setup clicking Print displays a dialog box
59. ake Height Proportional Forces the object to decrease or increase in size achieving Make Math Proportional Rotate Badge the original ratio of height to width based on the current width of the object Forces the object to decrease or increase in size achieving the origi nal ratio of height to width based on the current height of the object Allows you to rotate the badge and all its contents in 90 increments Selecting this command repeatedly produces 90 180 270 and back to 0 rotations 103 104 The Insert menu allows you to insert objects onto the badge layout Portrait Signature Fingerprint Text mage Bar Code 2 D Bar Code Inserts portrait images Portraits are dynamic BRAA Allan View in that IDentifier for Windows inserts each Portrait individual s portrait on their own badge Portrait signature is grayed out if it is deselected in ID Setup Fingerprint Text Inserts the signatures captured from within IDen Image tifier for Windows Signatures are dynamic in that Bar Code IDentifier for Windows inserts each individual s sig 2D Bar Code nature on their own badge Signature is grayed Tete eer out if it is deselected in ID Setup a Inserts the fingerprints captured from within IDen Solid Box tifier for Windows Fingerprints are dynamic in that IDentifier for Windows inserts each individual s fingerprint on their own badge Fingerprint is grayed out
60. all this manual on your computer in PDF Portable Docu ment File format for on line viewing If you select this you will be prompted later to install Adobe System s Acrobat Reader which is required to read PDF documents Select Wasp to install the Wasp family of free bar code fonts If you wish to incorporate bar codes in your badge designs you need to have bar code fonts installed in your system Select Interactive Tutorial to install an interactive tutorial of IDentifier for Windows The tutorial offers step by step lessons in using many of Dentitier for Window s applica tion features Next you are prompted to install a sample database containing five records You may delete the records later You are also prompted to indicate if this will be a networked installation If you check Network Installation the next window will ask you to navigate to the mapped drive and shared directory your network administrator created earlier IDentifier for Windows files which will be shared across the network will be copied to this directory 7 Next you are asked to accept the name and location of the Shortcut Program group to be placed on Windows Start button 8 A window appears confirming your selections If you wish to change an option use the wizard s Back button 9 A final window informs you that the installation is complete 10 If you elected to install the User Manual one additional wizard prompt appears a
61. alues for Origin offset This allows you to adjust how closely to the edges of the card or page your printer will print The offset values are set to the upper left hand corner of the card or page and are measured in hundredths of an inch millimeter Leave these values set to O for now you may adjust them later if your printed output is not satisfactory To make the badge print more to the right set the X Offset to a positive number e g 5 10 15 to make the badge print ower on the card or page set the Y Offset to a positive number Additionally the Alternate Resolution fields in this portion of the window allow you to manually adjust the speed and memory requirements of the print process A 0 in this field tells IDentifier for Windows to use the printer s default resolution when rendering images If your printer is able to print at extremely high resolution 1200 dpi for instance setting the Alternate Resolution to 300 or less will improve print speed and performance Several more options are available at the bottom of the Printer Options dialog a Checking the Use Batch Printing Option enables batch printing and makes three new radio buttons immediately appear in the Printer Options window under the heading Batch Queue Mode These radio buttons refer to queuing options i the Always Ask option will present a window each time you click a Arint button asking if you want to print a badge now or
62. appears Depending on whether or not your database contains records three or four buttons are present at the top of the window Swap Up Swap Down Create Delete Clicking Swap Up makes the currently selected database field move up the order it appears in the Search and Persons Found windows A record selector arrow appears beside the currently selected field in the left margin of the window Clicking Swap Down makes the currently selected database field move down the order it appears in the Search and Persons Found windows A record selector arrow appears beside the currently selected field in the left margin of the window Clicking Create makes a new database field appear at the end of the scrolling list of fields Clicking Delete this button only appears if the database contains no records deletes the currently selected field A record selector arrow appears beside the currently selected field in the left margin of the window Poof gt 90 pec SS u m F SSS CEE eins ed a a E e aO ioke Dd If your database contains no records all the fields properties may be ed ited All the property fields have a white background Add delete or re order fields using the Swap Create and Delete buttons Edit the properties of the individual database fields by entering or selecting appropriate values If your IDentifier for Windows database contains any recor
63. apture devices and accessories This discussion will describe the installation of a typical capture kit composed of the following components the FlashPoint video capture board Auto Light box CCD 1000 video camera camera stand Portrait Light Penware 1100 Signature Tablet and Finger print Camera Though your actual hardware may be different the installation steps will be very similar Note to Windows NT users Before you install the Flash Point driver and IDentifier for Windows software you must logon with full Administrative privileges If you do not logon with Ad ministrator privileges required software values will not be writ ten to the registry and the FlashPoint capture card and IDenti fier for Windows will not run properly Video Capture Card 1 Locate the port on the back of your computer where the monitor cable is cur rently plugged in That port is part of the existing video card inside the com puter Because you will soon remove the existing video card make a note as to its location Note in some cases the moth erboard performs all video functions without the use of a separate video card In this case the monitor is plugged di rectly into the motherboard You will simply detach your monitor cable and re attach it to the FlashPoint card you will install in a moment 2 Unplug the power monitor mouse keyboard and any other peripheral cables that may be attached to your computer
64. ar Click the ransparent radio button to make the background transparent allowing images or badge background to display behind the portrait To Insert a Rainbow Pattern Just as you may remove or change a colored portrait background the color that appears behind the person s head you may insert a rainbow pattern or any other graphic image to appear in the portrait back ground 112 4 Badge bde Preview After checking the Background Detection check box click the Aainbow radio button A Browse button appears allowing you to navigate the hard drive or network IDentifier for Windows provides three sample Rainbow images located in a folder named Rainbows installed in the ITC directory or other directory if you chose a different directory when you installed the pro gram Select either rainbow1 jpg rainbow2 jpg or rainbow3 jpg These colorful rainbows will now fill the portrait background Though we provide three colorful rainbow images you may use any image file you desire To Insert a Transparent Rainbow Pattern The Transparent Rainbow feature is designed for two color images in which the background is white such as a signature image file After checking the Background Detection check box click the ransparent Rainbow radio button A Browse button appears allowing you to navigate the hard drive or network 4 Badge bde F hs ae oa a RE og a a Ge 2 ee Yin rey SN ta
65. ata inserted within the parentheses Command Format Example FORMATL FORMAIL FORMATL EmployeelD 0000000000 This argument pads the specified database field with the mask supplied after the comma In this example 10 zeros is the mask meaning the employee ID field must have 10 characters if the employee ID field contains less than 10 characters zeros will be added to the right of the data until there are a total of 10 characters If the employee ID is originally 12345 the example above would result in 1234500000 12345 actual data 0000000000 mask 1234500000 final result FORMATR IIF LCASE LEFT MID REVERSE FORMATR FORMATR telephone 716 00000000 This argument pads the telephone database field with the mask supplied after the comma The characters to the right of the comma is the mask meaning the telephone field must have 13 characters if the telephone number only has 8 char acters e g 575 2456 the portion of the mask to the left of the number will be added 575 2456 actual data 716 00000000 mask 716 575 2456 final result IF IIF NickName lt gt NickName amp amp LastName FirstName amp amp LastName This if statement reads IF the field NickName does not equal nothing i e is not empty THEN insert the contents of the NickName field PLUS a blank space PLUS the contents of
66. atabase That is there is not a header at the top of the file identitying the field names for the data in the rows below In that case open the file in a text editor and type in a new irst ine providing the names of the fields in the order from left to right in which the data in the export text file appears You may optionally enclose each field name in quotation marks each field name must be separated from others by a comma Depending on the text editor you use all the field names may not physically fit on one line In that case allow your word processor s automatic text wrap to continue your field names on the second and third lines with you entering a carriage return Enter key only when you finished all 139 field name entries When you finish editing the export text file save it as a plain ASCII text file IDentifier for Windows only imports an ASCII text file IF you do not want to import data from a field whose name exactly matches a field used in IDentifier for Windows rename the field in the export file to one not used by IDentifier for Windows e g not_used or skip Because the field names will not match IDentifier for Windows ignores the data in those fields Importing a File Click mport Data in the Tools window An Import window appears Follow steps 1 through 4 Seep 1 Select a tepe of dete i PEE ee MAONI da m lba mpl hia Seep Select pour mpi opie cd amp ieam F Bd ee 7
67. atically begin If the installation wizard does not begin automatically open Windows Explorer and browse the IDentifier for Win dows CD Double click on the file named Setup exe 2 A Welcome window appears Click Next to continue 2 28 In the next window you are prompted to read the License Agreement Click Next to continue You are next asked to select a location on your computer where IDentifier for Windows will be installed Accept the default directory C ITC or click Browse to select a new location Next a Select Components window appears in which you may choose which items you want to install Select Application f you already have Microsoft Access 97 installed on your computer and you accepted the default installation directory C Program Files Microsoft OflicelOfficel This option will install the database files necessary to run the IDentifier for Windows application Select Access Run time Files f you DO NOT have Microsoft Access 97 installed on your computer or if you installed Microsoft Access to a non default directory e g D My Folder Access This option installs a run time version of Access 97 required to run IDentifier for Windows Select ID Server if you want to install D Layout for badge design D Print for badge printing D Setup for point and click image capture and printer setup and D Server for image capture and display Select User Manual to inst
68. base file was installed locally on your computer and IDentifier for Windows recognizes it In a networked environment multiple workstations can access the same database file This avoids the redundancy of maintaining identical database files on separate comput ers If you indicated during the software installation that you were installing IDentifier for Windows on a network this database file was created on the network directory you speci fied To attach to an IDentifier for Windows database Click Attach Database in the Configuration win dow A standard Windows open dialog box appears Navigate to the network directory created by your Net work Administrator select ITC97dat mdb Click OX you are now attached Repeat this at each worksta tion on the network using IDentifier for Windows Shee Fayp mi In the future you may create additional IDen Frame mc3 D80 na tifier for Windows databases when you want to at medies ET cma tach to them select their file name trom this open F Opan ar paar dialog 43 Setup ID Server A Setup ID Server button appears at the top of the Configuration window ID Server is a utility that configures your image capture and printer settings You may not capture or view images until you have run the ID Server setup program When you click Setup ID Server an ID Setup window appears LL Seta 1 2 3 4 5 N O 1 The path and name of the Setup
69. ble if you selected Use Sheet formatting option in the Printer Options dialog The purpose of the Layout Sheet option is to allow you to print more than one card on a sheet of paper The left side of the Sheet Layout window shows a graphical representation of the sheet layout the right side of the window contains fields for changing the layout Euich ll Prirles Shee Lape SHEET PMINT Let 1 P Lause EIS San on 5 PAINT HEIGHT 1066 3 4 5 6 7 amp 8 1 At the top right of this window the printer you selected in the Printer Options dialog is identified The Print Width and Print Height values automatically supplied by the printer driver refer to the total print area of the page 800 wide by 1054 high for example equates to 8 inches by approximately 10 inches leaving a Y inch margin around the outside of the page The nches and MM millimeters radio buttons change the values numbers of the measurements 2 If you laid out more than one badge on a page the badges are numbered indicating the order the badges will print from left to right or from top to bottom Clicking the Aeorder 58 button toggles the print order Enter the badge width and height in the Badge Width and Badge Height fields Measure your plastic cards if you are unsure of the dimensions Enter the number of rows and columns you wish to use in the Badge Row and Badge Column fields wo rows and two columns yields four badges per page ourrows
70. ck box and select LastName in the list of database fields In addition to simple sorting you may create sub summary sorts by selecting the Group check box below the Primary Sort or Secondary Sort fields Group asg LaiNare ing groups together all the records with identical values For example if you choose the Department field for sorting and grouping and your database contains Engineer Man agement Maintenance and Accounting entries all the records in the Engineering department will be grouped together all the records in the Management department will be grouped together and so on You may sort the records within the groups by selecting an additional field for Secondary Sorting lip When grouping insert the feld to be used for grouping at the beginning of the hist of fields displayed for output Click Save to save your report Your saved reports appear in the Select Report drop down list Export text Ale list in the Tools window and SQL search queries at the home page Preview and Print Reports To preview and print your reports click Preview The report appears in a preview window The mouse turns into a magnifying glass click the mouse anywhere in the window to enlarge or reduce the report To print the report pull down the File menu and select Print Select Print Setup from the File menu to select additional printing options Select Output to to save a copy o
71. coding option from the pick list in in the Properties of Bar Code dialog The correct prefix and suffix will now be inserted automatically Next click the Font button to select your bar code font If the bar code font you are using does not appear in the pick list of encoding options return to the Configuration Management window where you can manually enter the correct prefix and suffix as text strings in the Bar Code expression 2D bar codes are a more recent innovation They are noted for their ability to store very large amounts of data relative to traditional 1D bar codes For example Datastrip s 2D Super script can hold the entire contents of Abraham Ciera 4 net et Be Lincoln s Gettysburg Address and still have room left F THN un z ir ba e hr i Ne a en over for more data It can also store actual images en 5 An Be Sn Tj mat Mn hy bss Q a RE Satna Sore such as portraits and or fingerprints Since it can hold all the data in a single database record up to 2100 bytes the 2D Superscript can be thought of as a static snapshot of a database record a portable database if you will In addition 2D Superscript offers tremendous built in error correction up to 50 of the bar code may be damaged due to wear yet the data may still be read When you insert a 2D Bar Code the Properties of 2D Bar Code dialog allows you to select a database field whose contents you want to be encoded in the 2D
72. cords The deletion of records is based upon records dates older than a record you select To delete records first select a record whose date comes before those you wish to delete Select a record by clicking once in the left margin a record selector triangle appears in the margin IDentifier for Windows record selection triangle Click Aemove old records A dialog appears asking you to confirm the deletion Click Yes All records older than the one you selected will be deleted 151 Appendix A Graphic File Formats In the following table a video image was captured at 300 by 375 pixels 1 x 1 25 inches The File Size column shows the size of each image saved in the various file formats IDentifier for Windows accepts graphic images in any of the following formats Color Es he JPEG is an acronym for Joint Photographic JPEG 24 bit 12k Experts Group Writes a JPG file extension This format gives the best compression without TIFF Ik losing image information TIFF is an acronym for This format provides the best compression but image information is lost during compression Compressed xn Tagged Image File Format Writes a TIF file extension TIFF Huffman ieee This format uses bit per pixel For black and white images only not greyscale 331k No compression Writes a TIF file extension Format compatible with ZS oft Corporation s PCX 221k Paint Brush program Writes a PCX file
73. cters to require that certain data be entered for example the area code for a phone number and that other data be optional such as a telephone extension These characters specify the type of data such as a number or character that you must enter for each character in the input mask You can define an input mask by using the following characters Character Description 0 Digit O through 9 entry required plus and minus signs not allowed 9 Digit or space entry not required plus and minus signs not allowed Digit or space entry not required blank positions converted to spaces plus and minus signs allowed L Letter A through Z entry required Letter A through Z entry optional A Letter or digit entry required a Letter or digit entry optional Any character or a space entry required C Any character or a space entry optional ee Decimal placeholder and thousands date and time separators The actual character used depends on the regional settings specitied by double clicking Regional Settings in the Windows Control Panel lt Causes all characters that follow to be converted to lowercase gt Causes all characters that follow to be converted to uppercase Causes the input mask to display from right to left rather than from left to right Characters typed into the mask always fill it from left to right You can include the exclamation point anywhere in the input mask Causes
74. d or edited the Save button saves the changes Undo This button undoes the last action taken in a user account 3 E E When you enter the User Permissions window for the first time a blank record appears on screen An Operator box in this window contains text fields Enter a user name up to 8 characters in the User Name field This is the name you will enter when you logon to IDentifier for Windows Enter a descriptive name for the user in the Full Name field e g first and last name or employee ID up to 50 characters long Enter a password up to 15 characters in the Password field Passwords may be alphanumeric and are case sensitive Wer name Pwd i Feinsten An C Configuaton V Design badges Echt records View protected E i TE E User primirii O Espot test O Delete recorda Ed prtected halds E dit raporte impt taxi E Dimata wende Take U eich ihe SOL WHERE chaise aj PETT hiim T Below Operator is a Permissions box This section contains check boxes to enable or disable access to application functions A function is enabled for a user when its box is checked IDentifier for Windows users click the System Record or Print buttons to enable or disable the options below them 33 34 The individual permissions are Configuration User permissions Edit Reports Design Badges Export Text Import Text Edit Records Delete reale Edit pr
75. dded within the parentheses and type with quotation marks You will have to pay for your next badge reprint This message will be displayed on every badge that has been printed 2 or more times If the argument fails that is if the badge has NOT been printed 2 or more times you don t want anything printed on the badge Therefore click your mouse in the space after the second comma and before the closing parenthesis and type two double quotes Two double quotes with nothing entered between them equals nothing in Expression Builder Your finished IIF statement looks like the following IIF PrintCount gt 2 You will have to pay for your next badge reprint Consider a variation of this You want to indicate on the badge if the portrait image is older than say 12 months How do you do this You create an argument that compares the date an image was last captured with an arbitrary test date If the difference is greater than 12 months you want the word Dated to be displayed on the badge underneath the portrait image The expression would look like the following IF ImageDate lt 01 01 1999 Dated ImageDate is a database field that appears when you click the Add Database Field button The application automatically records the date whenever an image is captured We use the less than operator because dates going backward in the past are numerically ess
76. dge at 300 of actual size The Window menu allows multiple viewing options Cascade Allows multiple badge layouts to float on top of each other Tile Forces multiple badge layouts to appear in rows no overlap 106 Arrange Icons Forces minimized badge layouts to arrange themselves Hk at the bottom of the Badge Layout window Cascade Status Bar Toggles the Status Bar at the bottom of the window on Tile and off The Status Bar displays the name of each badge Arrange Icons object when selected 4 arena een All open badge layouts are listed in the Window menu You may quickly set the focus of a layout by selecting it from this menu The Help menu brings up the on line help instructions and identifies the Hele current version of this software About IDLAY In addition a tool bar beneath the Badge Layout window s menus offer quick access to the following commands Align Align Vertical Save Copy Delete Right Bottom Center w 1 E43 bdg SideT Cut Paste Align Align Horizontal Back of Left Top Center Badge 107 108 Badge Objects Each object is inserted onto the badge using the Insert menu command Once inserted onto the badge layout objects may be dragged to any location on the badge and stretched re sized by dragging one of the four handles that appear at their corners when selected Alternately you may re size objects using the following key stroke shortcuts e Ctrl any arrow key expan
77. dle lt gt Middle amp amp LastName FirstName amp amp Last Name This example says If the middle name does not equal nothing two quotes with nothing between them represents nothing that is if the middle name field con tains something then add the middle name and last name Otherwise if the middle name field is empty use the first name with last name this means equal to For example Department Engineering Use this in an IIF statement For example u IIF Department Engineering Engineer This example says If the department field contains the text Engineering then insert the word Engineer on the badge Otherwise don t do anything the greater than sign is a Boolean function returning a true 1 or false 0 value For example Printcount gt 4 results in a True or 1 if the record s badge was printed more than four times Use this in an IIF statement IIF Printcount gt 4 Needs to be checked This example would do nothing if the badge was printed less than four times other wise the text Needs to be checked would be displayed on the badge Use AND when you want a query to satisfy more than one argument Individual arguments must be enclosed within parentheses The AND operator is used with IIF statements For example IIF Clea
78. dows is now in the language you selected 147 Chapter Thirteen History IDentifier for Windows provides the ability to track changes made to specific records by clicking the istory button in the Persons Found window These are record events IDentifier for Windows also creates a log of application events such as logins and logouts and which tools a user has accessed etc To view the application events history click History in the Tools window A History window appears 149 ae i amp There are two categories of buttons at the top of the History window Application buttons and Column heading buttons Activity buttons Back The Sack button returns you to the Tools window Show activity The Show activity buttons toggle between viewing record events and application events The buttons are distinguished by a show ID and don t show ID symbol The ID refers to the ID number of individual database records Clicking show ID displays a history of every change made to every database record Clicking don t sho
79. ds the field name field type size required and indexed properties are disabled they cannot be edited until you have deleted any existing records Though you may create new fields you cannot delete existing fields If you wish to delete fields or edit any of these properties first delete any existing records jp Before you delete your records consider exporting them to an ASCII text tile using Dentitiers Export function You may later import them back into your edited database When you are finished customizing the fields and properties click Back to return to 71 the Database Design window Before your changes are visible you must click Build new database and forms Dentifier for Windows will redraw the Search and Persons Found windows and your changes will appear Chapter Five The Search Form home When you first launch Dentifier for Windows Dentifier s home page appears Most of IDentifier s commands and functions are button driven That is the most com monly used functions such as printing searching capturing images etc are initiated by clicking an easily identifiable button The home page offers the following buttons Da BE Exit The Exit button is used to exit IDentifier for Windows Always use Exit to exit IDentifier for Windows rather than the standard Win dows close boxes at the corner of the windows failure to do so may
80. ds the object in the direction of the arrow e Ctrl Shift any arrow key shrinks the side of the object represented by the direc tion of the arrow the left side of the object AN the top of the object gt the right side of the object Y the bottom of the object Objects shrink or expand in increments of 1 100ths of an inch Each object is edited from within a Properties of window by double or right clicking the object after it has been placed on the badge or by selecting the object and pressing Enter or using the Edit menu s Object Property command Different object types offer differing editing options Properties of Badge Background Pull down the File menu to New to create a new badge layout A Properties of Badge Background window appears If your card printer supports double sided printing click the Two sided box Select either Portrait or Landscape for badge orientation The Badge Width and Badge Height values are supplied automatically by the card printer s printer driver selected in ID Setup when you specified which card printer you are using IF you want to use a background image or background color click on either the Use Image File or Choose Color buttons Checking Use mage File makes a Browse button appear Navigate to and select an image file to be used as the badge s background When this option is selected a Ghosting option also appears Enter a number trom 0 99 to ghost t
81. e coordination of iris movement and flash delay The est button turns into a Aeset button to reset the FlashPoint for another test a ee a een Anker JI Camera Back light Compensation Drag the slide bar left or right to set your desired back light compensation 6 Color Control Wizard Click Start to start a wizard which will adjust the camera s white balance Follow the wizard s prompts Correct white bal ance is crucial to achieving correct colors in final image capture 7 Camera Detail Drag the slide bar left or right to adjust the desired level of detail ii Color tab Ceim mn dk 1 You may adjust the color settings for Fre both the FlashPoint capture board as well as the camera 2 Click the Camera Setting radio but ton and adjust colors Next click the FlashPoint radio button and adjust colors accordingly gt iii Video tab 1 Source Select your input source Input 1 must be used with Composite format Input 2 must be used with SVideo format If you mismatch source and format the live video will disappear 2 Standard Select either PAL or NTSC Use the NTSC setting for the USA use the PAL setting for Europe 3 Format Select Composite SVideo or RGB RGB requires custom camera and cabling iv Advanced tab only for advanced users select opti
82. e indexed search fields appear in the top left of the Search window and are named SS No Last Name First Name Status Company and Department The fields in this window may be different if you deleted or changed the Index property of fields in the Database Design module of Dentifier for Windows The ad hoc field is a drop down list box labeled Ad 74 Hoc which lists every field in the database The SQL search and sort fields appear at the bottom of the window only if SQL has been enabled in IDentifier s Configuration window Searching with Indexed Fields The text fields displaying in the top left of the Search window are indexed for faster searches When a field is indexed Microsoft Access creates a hidden list of the contents of this field for every record in the database It can find data faster by looking first in this index rather than having to physically search each record for the data You may index any field in the database see Chapter Four Database Design all indexed fields appear as text fields in the Search window 55 No Last Name First Name Status Company Department Enter a value text date or number that is unique to the individual for whom you are searching in the corresponding search field For example type the person s social security number in the SS No field After entering this unique value in the search field click Search
83. e you just created Double clicking on the file s icon in Windows Explorer opens the file in Windows NotePad Though the data does not line up evenly you 137 can see that the data in each line follows the same order The first line of the text file identifies the names of the database fields In the rows below the contents of each of the database fields is listed in the same order In both the first line and all subsequent ngeal tat Mobesped TOM 3 Lasthanme FirstHame Middle States Birthdate Ser Address Add i Palacios Haria 1 23705 0 00 09 F 123 Hain Street Hudson AA 017491311 hrieger Samantha a E 3 237 75 O08 F a2 Sodbury Bd Har lboro HA 0i Flenge Ledla 2 9 60 O 00 00 F 22 Hain Street Hewark HU AP ase Ing 2 Hontgomery Scott 6 21785 Bo Hain Street Hen York HN il Jones ah I 11723755 BS Be Hin Street Hudson HA eae Im ea Soott Dawid Cameron new 1 20 53 8 08 00 H 4524 Forest Peak Circle Roswell a Figure 1 lines below the field name and field contents are separated by commas In addition to Export Delimited Text File there is an Export selected records button with a Selection specification drop down list immediately below The Export selected records button is disabled until you select a query from the list The Select specificat
84. e you will specity how many color panels your printer ribbon con tains and whether or not you using an overlay panel or protective laminate Some printer drivers allow you to adjust temperature settings of the card printer s print head and lamination station You should familiarize yourself with this property sheet Because PVC card printers are so me chanical they are the most likely source of problems in producing high quality photo ID badges The printer driver is the first place to turn when trying to troubleshoot printing problems Mag Encoding dialog When you click the Mag Encoding button the Mag Encoding dialog appears If your card printer supports writing to a magnetic strip you must specify start and stop characters instructing the printer when to start and stop magnetically encoding data IDentifier for Windows has pre contigured the prefixes start and suffixes stop for common card printers Select your printer from the drop down list the correct prefix and suffix is supplied If your printer requires characters other than those supplied by IDentifier for Windows enter the correct prefixes or suffixes for any of the three magnetic tracks your card reader uses Refer to your card printer s documentation to determine whether other prefixes or suffixes are required ID Setup Hammel F memini Select Encoder sacs Poured 5 Layout Sheet dialog The Layout Sheet button is only availa
85. ectory ID Server Initialization File Database Name ID Server Data Directory This field shows the path where IDentifier for Windows resides on the local workstation This field shows the name and path of the file which stores ID Server s settings ID Server is the portion of IDentifier for Win dows which manages image capture image retrieval and badge printing This field shows the name and path of the database file to which you are currently attached That is this is the file which contains the actual data in your database This field shows the path where ID Server will save and retrieve images used for display preview and badge printing Five Local Preferences may be set to offer workstation specific features and functional ity These options must be configured at each workstation running IDentifier for Windows Import Export Specification Import Export GijnRaees specification indow s default Dates in date fields adopt the day month year for Automat aaa mat which you set in your computer s Regional Settings con ern trol panel Note if you set the Short date style to MM DD YY two digit year dates are allowable in IDentifier for Windows but your database is no longer Year 2000 compliant If you set the Short date style to MM DD YYYY your data base will be Y2K compliant but queries based upon dates will fail if you do not enter a four digit year in the Perso
86. ed across the other files You can add or update images too The ability to perform batch operations has an improved look and feel And you can now print multiple badge types for individuals There s no default logon to delete once you ve set up your user accounts New interface The following field properties which may be edited by you are new input mask visibility protected from view or edit supply a default value restrict pick list values You can now apply filters which restrict users from view ing specified records AND you can hide individual fields from individual users You can now export specific records based upon a query to a text file Your options for importing records is greatly expanded and simplified You can now re order the badges in Sheet Layout PLUS specify which badge on the page to start printing from or specify a range of badges to print You can save an unlimited number of sheet layouts IDentifier for Windows keeps getting better and better 141 99 32 68 61f 34 138 58 amp 84f 58 Three Versions of IDentifier for Windows Imaging Technology Corporation offers three versions of its IDentifier for Windows software All versions offer the same user interface that is how the application looks and operates combining database functionality with image capture and badge printing The differ ences between the three versions relate to the presence or
87. ed for an individual This brief history can be hidden by clicking the orange title bar labeled Record History Clicking it again restores the view Chapter Seven The Tools Window The Tools window is where IDentifier s tools are located e g importing and ex porting databases designing badge layouts setting application preferences etc You arrive at the Tools window by clicking oo s in Dentifier s home page The following window appears and allowing access to different application functions Bach Layout ID badges Import dats Edit yeer permissies 5 a eai a Alegent Fano pel sit Ty Print Queued Barker E zl Back Back returns you to IDentifier s home page Layout ID badges Layout ID badges opens a badge design window in which you may create your ID badges in a graphical window See Chapter Eight Badge Design 97 Edit User Permissions Reports Print queued badges Import data Export delimited text tile Export selected records ll Changed Records by Date All Changed ords by Date h All Printed Badges by Date Fait user permissions takes you to a User Permission window in which you create user accounts user names passwords and ap plication privileges See Edit User Permissions on page 32ff Reports takes you to a Reports window in which you may create edit and print reports See Chapter Nine Reports
88. eds to be set to High Color 16 bit or True Color 24 bit If neither of these are displayed in the Color Palette field click on the down arrow to the right of this field to select the proper setting Some applications installed on your computer may not like the True Color 24 bit setting when you run these applica tions they may display a message requesting you to reset the color palette to High Color 16 bit Doing so will not effect IDentifier for Windows Click OK to close the Display Settings window and close the Control Panel window Shut down and turn off the power to your computer Camera Stand The camera stand is shipped to you unassembled It consists of a metal base plate and a telescoping pole that screws into the base and on which the camera assembly is attached Follow these steps 1 The black metal post is threaded on both ends The threads on one end are larger than the other Screw the larger of the two ends into either of the two holes in the base plate and tighten The second hole supports an optional umbrella lighting stand 2 The pan tilt head assembly screws onto the top of the metal post 19 Auto Light box The Auto Light box provides connectivity between your video camera fingerprint cam era portrait light and PC The front of the Auto Light box contains two LED lights indicating power on to the box and power on to the portrait light The
89. eitherofthe within parentheses conditions you specify have been met 155 LIKE The LIKE operator searches for data strings that contain data like the data you specify The LIKE function can be used with a variety of special characters finds data with the letters ab embedded anywhere within it LIKE ab finds any string beginning with the letters ab LIKE a a finds any strings beginning and ending with a and any character letter number character between them LIKE a a finds any strings beginning and ending with a containing a single number between them LIKE a z finds any string beginning with the letters a through z LIKE a z finds any string that lies outside the range of a through z e g 9 amp O 29 LIKE 0 9 finds any string that lies outside the range of 0 through 9 e g a amp 66 29 156 Appendix C Input Masks amp Field Formatting Input Masks An input mask is used in text fields to format data and provide some control over what values can be entered An input mask consists of literal characters such as spaces dots dashes and parentheses that separate blanks to fill in The InputMask property set ting consists of literal characters along with special characters that determine the kind of value that can be entered into the blank in that position Input masks are primarily used in
90. er requires them Each time you use Aad Field and Add Text the new values are inserted at the end of the data string If you accidentally insert the values in the incorrect order use cut and paste to rearrange the data string To manually create the encoding formulas click in the encoding field or on its corre sponding radio button to select it Begin the expression with an equal sign Type in field names or literal text in the required card reader order Enclose fera text that is static text appearing on every card s mag track within quotation marks if the contents of specific fields are required type the field names exactly as they appear in the database use ampersands amp between fields and literal text to link multiple values In addition you may use TRIM LEFT RIGHT and other Access 97 formatting features to select portions of a database field such as the first three letters of a last name or the year of a date of birth See Appendix C for a table of common format commands Repeat these steps for each of the mag track fields your card readers require Barcode Follow the procedures above to encode data in the barcode field Note however that like magnetic encoding bar codes also require prefixes and suffixes Barcode prefixes and suffixes are specified within ID Layout p 127f If your bar code font does not appear in the Encoding list in the Properties of Bar Code dialog of ID Layout you mu
91. erations button UJ I a UJ UJ W othNames field 41 ottom 105 races 134 rightness and Contrast slide bars 88 uild new database and forms 7H 72 uild new database and forms button 6 EL QU Wy UJ o 2 J Ol O tr 5 gt apture Width 4 apture Width and Capture Height 48 arriage return 133 ascade 106 ase sensitive 3 CD 1000 video camera 1 D ROM enter Horizontal 10 enter Vertical 10 hange Date 9 hange the Background Color 111 hanging Languages 145 hoose Color 10 lipboard 102 ose 10 ode 3 of 9 bar code font 12 olor button 11 olor Control Wizard 51 olor Palette 18 olor settings 51 olumn Widths field 134 e lt Io F O Ko O u or N DO iS omma 12 omma delimited text file 137 138 ompact the database 14 omposite 5 omposite Source 1 20 onfiguration management 98 onfiguration Options 35 onnecting peripheral devices 20 O O lt r N O py objects 12 reate 70 reate button 74 reate a User Account 32 reate and Edit Records 8 reate Date 9 reate new fields 71 reating a report 13 ropping 48 ropping window 89 urrent Working Directory 36 ustomer Code 45 I CC ut 10 ut and Paste 122 F m oO dit field definitions 69 E Q database AEEA atabase Design window 60 atabase fields 11 atabase Fields button 60 database forms 6 dit protected fields 66 dit User
92. es and badge size default to metric or English standard The Use Directory Tree for image storage check box allows you to improve the speed and performance of image retrieval The Windows operating system begins to experience Sluggishness if it has to search for a specific file in this case the individual s portrait fingerprint or signature within a directory or subdirectory containing more than 2 000 files Checking this box tells IDentifier for Windows to automatically create additional subdirecto ries as needed for every 1000 image files that are created These subdirectories will be located inside the Portrait Fingerprint and Signature folders which are created automati cally when you mark the check box to capture their images In this way Dentifier for Windows will be able to search more quickly for and retrieve images Do not check Use Directory Tree for image storage f you are using IDentitier for Windows on a Novell Network Novell is not constrained by this Windows limitation IF you use CMI s SecurCode bar code reader and bar code fonts turn them on by checking the Enable CMI SecurCode barcodes check box SecurCode bar code fonts offer increased security by appending to the database s bar code field an additional set of Secur Code characters encoded and read by the card reader using this system Enter the addi tional characters text or numbers to be added to the bar code field in the Customer Code field which appea
93. f the report to an external source To close the preview window pull down the File menu and select Close NOTE The Report defaults to Windows default printer If you set a PVC card printer as your Windows default the report will try to display preview in a window the size of your PVC card The actual data may be distorted or not appear at all in the preview window To correct this pull down the File menu to Print Setup On the Page tab of this dialog select a paper printer The report will now display correctly 135 Chapter Ten Importing and Exporting There may be occasions when you will want to export your database file for use in another application or for use at a remote site or import data from another database Use mport Data to import an existing database into your own Use Export Delimited Text File to export your database Import and Export buttons are located in the Tools window Exporting Exporting an IDentifier for Windows database lets you create a comma delimited text file containing all the text data for every record in the database 1 Click Export Delimited Text File In the next window you are prompted to enter the path and name for the export file you want to create Click OK I nim Ikeahrnal n ide Hame 2 A second window appears confirming that the export text file was written as you speci fied You may now import this file into another database Click OK 3 Open the export text fil
94. fingerprint and or signature in ID Setup the deselected images will not display Also if you specified more than one Instance of por 51 E ee A E ie CO DO Preview Create Eat Delete Print Capture History Batch Operations trait fingerprint or signature capture in ID Setup but canceled out of any of the image captures some display windows may appear blank with a red X in them denoting that an image was not captured The Preview button displays a preview of the individual s ID badge The Create button creates a blank record in which to immediately enter new data When you click Create the Create button turns into a Save button Clicking Save saves the record The ait button enables editing a record s data Until you click Edit the database fields are grayed out un editable If you click Edit the Fa t button turns into an Undo button Clicking Undo removes the last action taken in a database field The Delete button deletes the current record You are given a warn ing to confirm the deletion before the record is actually deleted The Print button sends the current record s badge to the printer Depending on specific options you selected in the Printer Options dialog of ID Setup the badge may be printed immediately or sent to a print queue The Capture button initiates image capture You will be presented with as many capture windows as you specified in
95. ge a 5 EE pa ER ER AANG 2 3 RE an tg ca Obey ze ante i A 2 Enero ATTOR 113 114 for a background image file The transparent part of this feature will make the white background transparent allowing the card s background image to show through the rain bow part of this feature changes the second color in the image for example the black signature to the image you browsed for You must set the Original color to detect from the pick list to match the second color in the image tile e g BLACK for signatures Repeat these steps for the remaining images you want to incorporate into your badge design Solid Boxes Though Solid Boxes may be inserted as simple colored rectangles they are usually placed behind other objects to create the appearance of a border Ordinarily a Solid Box is inserted affer a text or image object is selected The Solid Box is placed immediately behind the selected object and is approximately one pixel larger If a Solid Box is created rst the next object placed on the badge will be inserted inside the box and sized accordingly The Solid Box may be enlarged and stretched as desired To enlarge a Solid Box in one pixel increments press plus key on numeric key pad while the Solid Box object is selected to reduce the size press minus key on numeric keypad To enlarge or reduce the Solid Box on just one side press Control and an arrow key the ar
96. guage window in which you may choose between IDentifier for Windows Caner bee rn a hi Dyer adr wer haa been SIE Cites iii iri ae Eras yan per GE 145 English and Spanish Select Spanish and click the button You will immediately see progress bar activity at the bottom of the window as IDentifier rewrites all its forms buttons and alert messages You are returned to the opening logon window where you may now enter your user name and password You will notice however that though much of IDentifier s interface is now indeed in Spanish the names of many of the database fields are still in English To convert these to Spanish go to Tools Configuration Database Fields Aestore archived field definitions button Clicking Aestore archived field definitions brings up a standard Windows open dialog box which default opens to the path you specified in Server data path Select the file named Spanish fdf and click OA You are prompted to confirm your selection Now click the Build new database and forms button in the Database Design window After the tables and forms are rebuilt all of IDentifier for Windows is now in Spanish Adding Another Language IF Imaging Technology Corporation or an authorized dealer has created an additional foreign language file for you you must use the Load new language tables button in the Configu The Load new language tables
97. has not been previously mapped open Windows Explorer and select Find Computer from the Tools menu If you know the name of the computer enter it in the Com puter named text field and click Find now Once the computer has been found double click its icon to display it s hard drive each drive will display as a folder Right click on the drive and select Map Network Drive from the context menu You must select reconnect at logon to 165 166 ensure that you will always have access to the actual data images and badge layouts When network installation is selected when installing IDentifier for Windows two im portant things occur First the file ITC97app mdb is written to the local workstation while the file ITC97dat mdb is written to the network drive ITC97app mdb is the file responsible for pre senting the windows or database forms which make up the user interface to the IDentifier for Windows application In order to view and edit data and images therefore this file must reside on each computer running IDentifier for Windows ITC97dat mdb on the other hand is the file which stores the actual data which users enter into the database fields This file needs to be somewhere on the network where other computers can access the information it contains Second a special directory structure is created on the network drive That is directo ries or folders for
98. he image A 0 applies no ghosting a 99 applies complete ghosting invisible The Choose Color button brings up a color window from which you may select from Win dows basic 48 colors or click Define Custom Colors to choose ea a custom color After creating a custom color click Add fo Cus Gace Size fom Colors adding it to the custom colors bar and then click F Tmoided h Er mati that color on the custom colors bar to select it for use If your card printer supports magnetic encoding click Background front of asd onr Encode Mag Track 1 2 or 3 whichever tracks your card reader Ghosing requires instructing IDentifier for Windows to send data to the e Uslan Fle Hre _ pecan card printer for encoding A drop down list appears beside each VAM revo T7 apop ican gan ti mag track selected allowing you to select the database field whose contents need to be encoded on the magnetic track Ordinarily you choose the corresponding mag track fields cre FF Din Background ated in the Configuration section of IDentifier s tools You may however select any other field for encoding by selecting it in E 7 Encode hiag Tiez Magirackt this drop down list You may also build custom data strings Mag ieee Haat M Encode Mag Track 2 EE Sa HagT cki Bicone Hag Track 3 Hg Track 3 Meg Hidde Help a x Mag beck held name with the Expression Builder see below page 117 Image Properties The
99. heet button disappears when you deselect this option See Sheet Layout dialog below Note that if you try to print a badge whose height or width is greater than four inches IDentifier for Windows will automati cally bypass your card printer and send the badge print request directly to the paper printer you selected in the Printer Options dialog Though unrelated in a strict sense to IDentifier for Windows mention should be made of the importance of verifying printer driver settings in Windows Printer folder The printer driver is a software utility provided by your printer manufacturer that allows it to operate in the Windows environment but also allows you to set various options and preferences for how the printer performs e g selecting between 300 dpi and 600 dpi output resolution Installing the printer software is one of the first things you do when adding a printer to your computer Go to Start Settings Printers The Printers folder opens displaying all the print ers whose drivers have been installed on your computer Right click on your PVC card printer in this window and select Properties from the context menu to open the Properties sheet There is no single standard for how the printers properties are presented to you The Properties sheet may be tabbed offering easy access to configuration areas on older printer drivers you may have to look for something like a Setup button on the Details tab Note that this is wher
100. icture The button is used to unfreeze the image and return to live video To the right of the video image are several additional but 87 Zoom control Backlight Control a e ee Video Control 88 tons Zoom Out Zoom in Back light and Video Control Zoom Two small icons of magnifying glasses control the zoom features The and buttons control zooming out and zooming in Clicking either button begins the zoom Click ing the button a second time stops the zoom and holds the picture at that new level of magnifi cation If Number Lock on your keyboard is OFF the and keys on the numeric keypad also control the same functions Once you set the zoom how much of the person s face fills the frame you may manually center the image by clicking and dragging anywhere within the video field repositioning the image Typing 5 on the numeric keypad returns the image to its original position Make any adjustments desired to center the person s image within the video field Back light The back light control is manipulated using the left and right arrows of the Back light control slide Clicking the left arrow decreases back lighting Clicking the right arrow increases back lighting Adjust until you are satisfied with the video image Do not use back lighting adjustments with a flash lighting setup Video Control Panel The video control panel button brings up the FlashPoint setup
101. if it is deselected in ID Setup Inserts dynamic text into the badge layout When you select Text a pick list of database fields appears from which you select the field you wish to insert on the badge layout Text objects are dynamic in that IDentifier for Windows inserts the data in that field from each individual s record onto their badge Inserts a picture that is linked to a database text field If an image you want to use for example a scanned logo is named the same as the contents of a database field the Insert Image command inserts that scanned logo on every badge where that name appears in the specified field For ex ample scan an image of California s state symbol name the image file California Whenever an individual s State field in the database contains the text California the California state symbol appears on their badge Allows you to insert the database s bar code field Or you may choose any other field from a pick list of database fields and change its font to a bar code font A bar code object provides the ability to add required encoding characters at the beginning and ending of the text in the database s bar code field Allows you to use Datastrip s 2D Superscript or the PDF417 bar code if you use 2D bar code readers 2D bar codes allow many times more data than traditional bar codes For example Datastrip s 2D Super Mag Track 1 Hag Track 2 Mag Track 3 script can encode as much as
102. if you selected JPEG as the file format sets the balance between the image s compression and image quality A lower number JPEG Puei EE offers greater image compression at the expense of image quality A higher 100 best number offers greater image quality but a larger file Through long experience we recommend that you accept the default value of 70 6 Capture Options The Capture Options button in each of the Graphic Definitions windows offers options for cropping and enabling live adjustment of image brightness and con trast Note FlashPoint offers an additional option not available for other input methods 48 software controlled camera f software controlled camera is enabled you may control zooming back lighting white balance and other features of the video camera with the mouse and keyboard FlashPoint does not offer a separate cropping option because it is built into the capture environment through its use of software controlled zooming FlashPoint options Options for all other capture methods a Cropping Automatic f you capture an image at the same pixel size you established in the Capture Width and Capture Height fields above the image will automatically be cropped the entire image will be brought into IDentifier for Windows at that size If the image is larger or smaller than specified in the width and height fields above a cropping window will allow you to select a portion of the image
103. ility to use lower sensitivity range values For portraits it is recommended that you select AUTOMATIC instead of selecting a specific key color When this is selected ID Layout will sample the color at the upper left and right corners of the image object average them and use the result as the key color It also protects colors within the face e g white teeth and whites of eyes from being altered This generally produces excellent results Obviously if your graphic is not a portrait but has varied colors at the upper corners instead this will offer poor results To Change the Background Color of the Image e g the backdrop behind the individual s head in a portrait Select Background Detection New options immedi ately appear Click the Co ored radio button A new Co or button and rectangular color sample immediately appears The color sample shows the currently selected color Clicking the new Color button opens a Color Selection window in which you may select a new color The color you select will now replace every instance of the color you specified as the Key Color 111 ee ie ee oraka call wear he mage esc re athe poe ur mr m fee Il Bae TEKEN a i r jo m Wen mm 2 che an an an To Eliminate the Background Portion of the Image Select Back ground Detection New options immediately appe
104. in this field In addition to there being five types of fields each field type has a variety of properties A description of field properties is listed below Field name Label Visible lype This is the name of the field used by the database The field name must be one word To use multiple words for the field s name either delete the space between them e g multiplewords or separate the words with an underscore character e g multiple_words A field name may be up to 20 characters long Field names must use alphanumeric characters the only special character allowed is the underscore _ character The field s label is a human readable or human tfriendly version of the actual field name Sometimes a field s name as used by the database needs to be abbreviated But when that field is placed on a database form it can be given a label which makes it easily identified The tield s label can be more than one word and may contain spaces If you do not specify a label the field s field name will be used by default This property makes the field visible or hidden on a workstation Re moval of the check mark makes the field hidden For example one workstation can have a field unchecked and therefore hidden while another workstation can have the same field checked and thus vis ible The field may be of five types Text Number Date Text List or Limited SIZE Required Index sea
105. ion list displays the names of your Reports This allows you to export just the records which were queried for a report For example if a report entitled Contract Em ployees is designed to display all individuals whose badge type is Con tract and you want to export those records for use in another data base select Contract Employees from the drop down list The Export selected records button is now enabled Clicking it will export those records Importing IDentifier for Windows imports data from a variety of sources from a Microsoft Access database from any other IDentifier for Windows or Dentifier for Windows database as well as from any database that has exported its data to a comma delimited ASCII text file There are only two requirements of the file to be imported 1 if the source data resides in an ASCII text file it must be comma delimited and 2 the field names of the source database file must exactly match the field names Dentitier for Windows uses 138 Comma Delimited There are a variety of export formats e g dbf tab delimited SYLK etc Comma delimited means that the contents of the database are dumped in a text file logically arranged in columns and rows The database fields represent the columns and are sepa rated from each other by commas the rows represent each record in the database You can see in Figure 7 on page 140 though the data does
106. keystroke characters in a date field however the same entry is treated as an actual date so that the month day of month or year can be used in searches comparisons and other functions Therefore it is essential that you understand the types of database fields you require and define their properties accordingly The following table describes the types of database fields you may use with IDentifier for Windows Text A text field allows the entry of either letters or numbers Date A date field allows alphanumeric entry you may enter 7 4 98 or July 4 1998 but treats the data as a date Number A number field allows only numbers Text List A text list is a drop down list box or pick list containing predefined values which you supply and in the database trom which you make K 2 bs 61 62 Limited List a selection If you are going to enter data that is frequently used in the database but may vary somewhat from record to record consider using a text list field Use this for example for a list of towns or zip codes in a metropolitan area or for a list of titles Mr Mrs Dr Rev text lists provide easy data entry and safe guard against mis typing Note you may also enter data in a text list field that does not appear in the pre defined list A limited list is the same as the text list above except you may not enter data that does not appear in the pre defined list Only data in the list may be used
107. ks The tasks at each station may be restricted either through logon user permissions or programmed security keys which control application functionality Typical workstations might be 1 View Onlly stations contain the Dentifier for Windows software with no additional hardware cameras or printers These stations may view records and images in the database 2 Data Entry stations allow the entry and editing of data 3 Image Capture Stations have digital or video cameras attached to them In some installations it may make perfect sense to perform data entry and image capture from the same PC where other sites may want to separate the process of image capture from data entry The only difference is the presence or absence of a camera at the PC 4 Print f the print volume is small printing may be performed at a data entry or image capture station High print volumes on the other hand require multiple printers as well as other specialized hardware and software optimized for peak production High volume printing typically sees card printing moved into a controlled environment that is a room whose access is controlled and which enforces standards of cleanliness 5 Administration stations may be required to print reports manage sched uled maintenance tasks such as database backups and administer user accounts etc All that is required usually is a sheet printer connected to this workstation or the ability to print to a networked p
108. lowed IDentifier for Windows to automatically write the paths to your images files that path was automatically entered here Otherwise enter the paths to your Portrait Signature and Fingerprint image directories 4 2 Instances The Instances field allows you to capture multiple images for each image type portrait signature or fingerprint Type in the number from 1 10 you wish to capture If for example you enter 3 in the Graphics Definition dialog for Portraits you will be prompted to take three portraits before you are prompted to capture signatures and or fingerprints Multiple images are for on screen display only only the first im age will be used in a badge design 3 Capture Width and Capture Height Enter width and height parameters in these fields We recommend a width of 300 and height of 375 tor portraits yielding a one inch by 1 Ya inch image width of 400 and height of 400 for fingerprints yielding almost a 1 1 inch square image and width of 450 and height of 150 for signatures 4 Image Format You may select from the drop down list the file format in which the image will be saved We recommend that you save portraits as JPEG fingerprints as BMP 8bpp GRAY and signatures as TIFF mono Refer to Appendix A at the end of this manual for a table describing the characteristics of the graphic file formats IDentifier for Windows supports 5 Image Quality This option only appearing
109. ltiple Field Definition Files Customizing database fields for a networked environment takes careful planning You must know which fields must be visible or hidden at specific workstations and if specific field formatting is required at different sites For example if several guard verification stations are to be restricted from viewing certain information in the database then a field definition file needs to be created which hides that data Or if a number of data entry stations need to have certain fields color coded to ease data entry then a field definition file must be created specitically for them A field definition file is a text file containing a list of database fields plus each field s properties created when you click an Archive feld definitions button See below You may create as many field definition files as your needs require You will then restore or import these field definition files at the appropriate workstations the workstation specific modifica tions will now be displayed on those PC s after you rebuild the database The next paragraph will explain how to do this a description of the buttons it refers to immediately follows From any workstation enter the Field Definitions Edit window by clicking Edit held defini tions Make any changes you require for your master database that is create delete or modity the fields that you want to use for your database
110. lugs into the PS 2 mouse port on your computer reattach your mouse to the female end of the PS 2 power cable 4 Optionally you may power the signature pad using the supplied AC power adapter Attach the 12 Volt DC end of the power adapter into the back of the 9 pin connector attached to the COM 1 port 12 volt DC plugs into PS 2 mouse port on PC mouse PS 2 cable plugs in here Security Key A security key was shipped with your software You will need to attach it to your computer s LPT1 parallel printer port Each security key has a unique serial number After you install IDentifier for Windows the serial number of the key can be displayed by pulling down the Help menu in any application window and selecting About If your printer is currently con nected to your computer s LPT1 port unplug the printer s cable and attach the security key in its place The security key has a female connector at one end and a male connector at the other It will only attach to your computer one way The printer s cable may now be reattached to the back of the security key Note IDentifier for Windows will not operate without this key IDentifier for Windows also may not work if your printer is plugged into the security key and the printer s power is OFF Either attach your printer to another parallel port or always keep your printer s power ON when using the IDentifier for Windows software a _ 0 L
111. m You are now ready to turn on your computer 25 Chapter Two Software Installation IDentifier for Windows uses a wizard to guide you through the steps for installing the software Note If you intend to install IDentifier for Windows in a networked environment each computer must map the shared network drive onto which certain files must be copied be fore installation Your Network Administrator must create a network directory which will contain the database and image files and assign full Read Write and Delete privileges to it Once created each computer must map that drive To do so double click the Network Neighbor hood icon on your desktop All available network resources are displayed Double click the workstation file server where your Network Administrator created the shared directory then right click on the folder representing the hard disk Choose Map Network Drive from the pop out menu Note to Windows NT us ers Before you install IDenti fier for Windows you must logon with full Administrative privileges If you do not logon with Administrator privileges required software keys will not be written to the registry and IDentifier for Windows will not run properly i Insert the IDentifier for Windows CD in your CD ROM drive If auto insert notification is enabled in the Device Manager tab of your System control panel IDentifier for Window s installation wizard will autom
112. make field criteria available Each time you click in an empty check box another check box appears below Clicking on the subsequent box es F Senci ep dale Dae foetal Fiom date To dme hn ate 171 59 454 lo ni Finli name ANDANA m UC Hurts ER 5 M Boiga pre pro z Fira Coura E gt Mahun uhr allows the use of up to three fields When you add a SUL WHERE clause second or third field an And Or selection box ap pears You may select either And or Or to specify if the query should match any part or all of the search criteria With the Field box active click on its drop down list to select a database field on which to create search parameters Click the down arrow of the Operator box to select a Boolean operator Last enter a value in the Value box Unlike searching in the opening Search window where you were able to enter only a few characters in a field on which to search you must type the field s data in its entirety In a text field enter the complete word or words for which you are searching in a number field enter the exact number etc For example in the Search window you can find all the records belonging to the Engineer department by typing eng in the Department field To find all the Engineer records in the Report window you must enter engineer You can enter more complex Where statements in the
113. mas Note also good practice suggests that your export routine enclose field data within quotation marks so that commas appearing in for example a Company database field e g The Gap Ltd will not be construed as a field delimiter See graphic on page 140 for an example of the required first row in an import text file After generating the fields and field properties from the import text file click Edit feld definitions to confirm that the field properties meet your needs Generate field definitions trom table in another database If you wish to use the fields and field properties of an existing Microsoft Access database click bg Generate field definitions trom table in another database Astan dard Windows open dialog appears in which you navigate to and select an Access mdb database file Once you have se lected the Access database file a second window appears in which you may select the specific table containing the database fields you wish to use After generating the fields and field proper ties from the database file click Edit Held definitions to con firm that the field properties meet your needs Edit Field Definitions button Edit held detinitions This button takes you immediately to the window in which you may edit IDentifier s current database fields Archive Field Definitions button Archive field definitions This button will create a text file containing all the information N about your existi
114. milarly through its use of a logon window IDentifier for Windows allows you to have control over who is able to access the Dentitier for Windows application This prevents unauthorized users from creating editing or printing badges and reports This discus sion is intended for those few individuals who will have permission to create user accounts IDentifier for Windows implements user accounts in the following way a record in gt ERDE a hidden table is created for each user of the application Only someone with the appropriate permission is allowed to add or delete records from this table The application administrator creates a record for each person he or she expects to use IDentifier for Windows As each record is created appropriate permissions are assigned to that user The application administrator may assign an initial password for each user but users may change their passwords at any time thereafter Though the application administrator can never read a user s password passwords always appear as asterisks he or she may over write or delete a user s password at any time or delete the user account record entirely thereby denying access to the application When you logon to IDentifier for Windows for the first time the User Name and Password fields are blank indicating that no user accounts have been created To secure the application that is force the initial logon window to
115. mpact utilities in to address these issues You can compact the database from the Windows desktop Start button Programs Dentifier for Windows program group or from within the IDentifier for Windows application itself Note this distinction however using the Repair and Compact tool trom within the IDentifier for Windows database only repairs and compacts the variable data i e data that you actually enter for each record Repairs to the non variable data tables and forms cannot be made when the database file is open From Outside the IDentifier for Windows Application From the Start button open the program group for IDentifier for Windows Within this program grouping merie i wies Eier are icons for Repair IDentifier for Windows App or Re Bias WE Peper ID Cort Maar Dat pair IDentifier for Windows Dat The IDentifier for Win dows Repair App program repairs and compresses the non variable application data the Repair IDentifier for Windows Dat program repairs and compresses the variable data Repair the application Select Dentifier for Windows Repair App IDentifier for Windows immediately begins repairing the database A progress bar at the bottom of the window shows that repairs are being performed After a few seconds a window appears informing you that the database has been successfully repaired Click OX in that information window to pro 143 Nail 144
116. n option to install Adobe s Acrobat Reader Click Yes to install Acrobat Reader or No to skip this installation Congratulations You have installed IDentifier for Windows and are now ready to use the world s 1 program for creating digital photo ID badges 29 Chapter Three Before You Begin Once IDentifier for Windows has been installed on your computer you may immediately begin to use it s database functions to create or import records However we recommend that you take a few minutes first to establish your application preferences and configure your capture devices and printers Therefore this chapter will cover Year 2000 Compliance Creating User Accounts and Passwords Preferences and running ID Setup Configuration Options Attaching to a Networked IDentifier for Windows Database Year 2000 Compliance IDentifier for Windows is Year 2000 compliant but only if the following setting has been made Go to Windows Control Panel folder Start Settings Control Panel and double click Regional Set tings Click the Date tab Select MM DD YYYY for the Short date style You must now use four digit year dates in all IDentifier for Windows date fields User Accounts and Passwords One of the reasons you are using IDentifier for Windows is because of your concern for security Your photo ID badges allow you to have a measure of control over who is allowed access to certain areas of your facility Si
117. nd Add Text buttons Or you may manually type the required field names and text If you enter expressions containing syntax errors Access 97 may not allow you to leave the field until the error is corrected If you do not know how to correct the error simply delete the contents of the field and try starting over To create encoding formulas and expressions using the Add Field and Add Text buttons click in an encoding field or on its corresponding radio button to select it Click the Add Field to Selected Formula down arrow displaying a list of all the database fields Click Append ext t Formula enter vos bet here the field you want to include in the formula That field is inserted into the encoding formula field An ampersand which links multiple values is automatically supplied allowing for placement of the next value Add as many fields as your card reader requires You do not have to delete the last ampersand in the expression To insert static or literal text in the expression click Add ext A small window appears allowing you to type the exact text required by the mag card reader You do not need to enclose text in quotation marks in this window IDentifier for Windows supplies them automatically However if you are inserting only blank spaces with no additional characters the space characters must be enclosed within quotation marks Enter the fields and literal text in the order your card read
118. ndow a History button appears in the Persons Found window Clicking Alstory presents a window displaying two Ainds of history specitic actions taken on a record such as text edits dates of image capture or badge printing and history of badge issuance Nothing displays in the Badge History window until the individual s card has been printed at least once When you first arrive at the History window the badge history window is dis played Badge History Form appears in the window s title bar A record count indica tor at the bottom left corner of the window indicates the number of times a badge has been printed The first record indicated by a number one in the record indicator refers to the most recently printed badge As you scroll through the records fields whose data has changed from the current record are highlighted in orange A Preview button allows you to view each version of the individual s badge old data is displayed in the preview window exactly as it was originally printed Veron D Badge type delat Create dabe EEE Peieonsl No Change date 0 75 Last Name Fass Pe dae 374139 mage ID 1 Fost Name His Opesio um Tite Teclracel upped Speceba de rae Company Urie Sister of imana Arddreez Arkl erz UES Holex Passed lanl avalisi Tell lazun Dati He Exp Os ares Record jaj I Pa je of A rkered click here to review the history of changes Badge History F
119. ndows application requires approximately 13 megabytes of disk space In addition extra disk space is required to store individuals images Typi cally a single portrait is 10K 12K Therefore if you have 500 individuals you will need an additional 5 000K 6 000K of disk space or 5 6 megabytes to store their portraits Storing fingerprint and signature images requires additional disk space e The Dentifier for Windows Interactive Tutorial requires approximately 13 mega bytes of disk space e The IDentifier for Windows on line User Manual in PDF format requires approxi mately 7 megabytes of disk space Video Digital Capture Card f your capture device requires it you may need to install a capture board which allows a digital or video image to be brought into your computer The capture card typically is installed in either a PCI or ISA expansion slot on your computer s motherboard Some capture devices however attach to your com puter using a parallel serial or Universal Serial Bus USB port on the back of your computer and no additional hardware is required Consult the documentation accom panying your capture device for additional hardware requirements CD ROM Dentifier for Windows only installs from a CD Your PC must have a CD ROM drive Keyboard and Mouse What s On the CD The IDentifier for Windows CD contains e The IDentifier for Windows application Installing this applica tion will copy all
120. ng Workstations this diagram shows a more sophisticated printing solution a print farm or print factory In this scenario an IDentifier for Windows workstation is used as a Net Print Manager This work station will be dedicated to queueing badges for printing and sending the queue to a NetPrint Server The NetPrint server is a small computer not requiring a user interface which intercepts the print queue and intelligently rips or rasterizes the badges and sends them to the first available printer connected to it via a parallel port Finally the diagram shows that adding printing power is as simple as adding additional NetPrint Servers and printers to the network Index Symbols ma L 115 123 D bar code 104 D Superscript 9 Additional selection criteria 133 EE 173 174 gt D O r v D U 5 OW QL adge Background 10 adge History Form 9 SS oO UJ fed Q de g gt D lt O e or vor Ol 218 WG mis oO ei 2 SIs Ole Ol gt ni a W oo mes xX badge orientation 108 adge Position values 11 adge Printer selection 54 adge Row and Badge Column 59 adge Width and Badge Height 59 i CD UJ O I UJ vj o a om O olo ala ojlo I 4 TE e al 2 bar code fonts 2 ar Encoding 12 barcode field 41 atch ID Print 8 atch Operations 9 atch Op
121. ng database fields and their properties plus the expressions you created for bar code and mag track fields in the Configuration window That is it will identify each field and it s label size input mask and other properties and write it to two text files with fdf and fxt file extensions 69 E3 Build from Field Definitions buttons Build new database and forms t you made any changes to the database fields the forms must be rebuilt before they are visible in the Search and Persons Found windows Clicking Build new database and forms will re draw the database forms to reflect the addition of new fields or changes in field properties you have made Delete all records in the database Certain changes to the database such as deleting individual fields or editing certain field properties such as the field name or type require that the database contain no records Clicking Delete all records in the database will delete the records so the changes you wish to make are permissible This operation is irre versible If your database contains records you do not want to lose first export your data using the Export command in the Tools window Only after you have safely exported your data should you click Delete all records You will receive two warnings be fore the records are deleted How to Edit Database Fields Click Ealt field definitions in the Database Design window The Field Definitions window
122. nken D rahi 10 ug 10 y 110 WHITE x TSF enden ange fLecr F Vero prin wen The Badge Position values indicate the location of the image on the badge layout You may precisely adjust the position by typing in values here or simply drag the image to a new location using the mouse An object s movement may be constrained depending on the size of the grid and whether snap to grid was turned on or off You may rotate the image in 90 increments by repeatedly clicking Aofate You may ghost the image by typing in a number from 0 to 99 in the Ghosting field Ghosting fades the image The greater the number entered the greater the amount of ghost ing employed You may also make the image transparent allowing background images to bleed through by checking See Through You may control the characteristics of image re sizing by selecting either Scaling fo fit or fixed aspect ratio Background Detection D Layout provides the ability to detect a specific color or range of color within an image Once detected that color can be made transparent or replaced with a different color or image In order to implement background detection you must indicate a color to detect Key Color and a range of sensitivity Typically background detection is used to remove the background color in a person s portrait It may also be used to remove or substitute different colors in
123. nnnnnnnnnnnnnnnn nn No Zoom up to 300 for precise object alignment Yes Preview data from database record for improved design No Create on the fly text and data strings Expression Builder No Create borders for text and image objects nenne No unlmtd Yes No No No Yes Yes Yes unlmtd Yes unlmtd Yes Yes Yes Yes Yes Yes Yes unlmtd Yes 13 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes This manual describes the essential operation of all three versions and in most instances text and screen shots in this document reflect all three IDentifier for Windows products If this manual documents a feature not present in your version of the software your application interface either will show the feature disabled or the feature will not be present at all See the illustrations below for examples of a feature s absence Differences in the way the absence or presence of features are displayed in the application interface ID Setup Dialog features disabled IDentifier for IDentifier for Windows Windows III Printer Options Dialog features not present IDentifier for IDentifier for Windows Windows Ill Chapter One Hardware Installation Since capturing an image and printing a badge is at the heart of a digital ID badge system the following pages will guide you through the process of installing your image c
124. ns Found or Search windows date fields The Import Export Specification tells IDentifier for Windows how to interpret dates in date fields of an import text file For example if you wish to import a database whose dates have been entered as DD MM YYYY 12 October 1996 but you want IDentifier for Windows to recog nize the dates as MM DD YYYY October 12 1996 select DD MM YYYY Similarly if you wish to export IDentifier s data for use in another database select the other database s date format from this pick list IDentifier for Windows will convert its own MM DD YYYY October 12 1996 dates to DD MM YYYY 12 October 1996 In addition if your import text file originates from a European database select the DD MM YYYY Euro option European databases use a semicolon instead of a comma as a field delimiter this option adjusts for that Automatically Display Images y pray I Automatically display images E The automatic image display preference allows you to have captured images auto matically display when opening a database record If this option is not enabled the image is not displayed until you click Display in the Persons Found window This option may be toggled on or off as often as you wish Enable History Enable history m This preference turns on a history of changes made to specific records When Enable History is on a Mistory button is displayed in the Persons Found window Clicking
125. ns apply more When you select the equal sign from the drop down list of database fields in any Properties of Text dialog an arrow button appears to its right Clicking the arrow ID Layout Hew Badge Obgect ID Layout New Badge Object Hama of haki condaerereg the kari Hama of held conta the b ri a Sampi vaux Acd ess Big B 1617 118 button brings up the Expression Builder window An editable Expression field allows you to type expressions manually but you may prefer to use the easy Add buttons instead Unlike other applications which limit you to the number of expressions or custom data strings you may use the Expression Builder allows you to create an unlimited number of specialized displays of your data Add Database Field button Click this button to present a list of database fields When you select a field and click OK it is inserted into the Expression field Add Function button Click this button to present a list of formatting functions Note when a function is in serted into the expression edit field it is followed by parentheses The parentheses may have none one or two commas embedded within them You must mouse click inside the parentheses before or after the appropriate commas to insert either a database field name operator or literal text depending on the function you are using Refer to the individual functions below for descriptions of the d
126. nt 90 104 109 orizontal Spacing 5 TI ingerprint Camera 154 ingerprint camera 2 irst Badge X and First Badge Y 59 gl E D 150 D number of individual database records 150 Flash 50 Flash Delay 50 GEBE D Server Initialization File 36 DETEN EE E E E E EEE dentifier number in the Persons Found window 150 UE BEN mage 104 mage brightness and contrast 48 ont characteristics 11 orce text to lower case 64 orce text to upper case 64 oreign language file 146 ORMATL 118 TI O1 oO I gt I T 5 orward slash 120 mage Properties 109 From date 132 G mage quality 43 gt enerate Field Definitions buttons 6 enerate field definitions from import text file 6 enerate field definitions from table in another d 6 ghosting TO8 170 174 lobal Preferences 38 lobe button 14 8 mport from File 52 mport from file 50 mport image identifier 141 a 3 3 3 3 3 3 373 313 OD O O Ol Vy oO fad MO WMT ojlo gt O O O la Q de ao FO Ja ID 7 5 I olo D Oil MO MO oO de 5 m 2 Ol nl 3 S15 gt Ex rot v wo 2 3151 P S R gt p w gt Co cooly ul raphic File Formats 153 mport text file 3 graphic images 101 mport Export Specification 3 raphics Definition dialog 46 mport Export specification 98 To tr PR oO nches vs Millimeters 45 ncrement start position 86 H ndex duplicates OK 64 Hard Disk Space 7 ndexed Fields 75 176 Key C
127. nt IDentifier for Windows file with the data from the external file Add or update will update existing records AND add new records from the external database file The import image identitier from import file check box will cause the import to use the existing image ID or image name of the import record otherwise a new image ID will be automatically created Note If you select Text and Images or Images only a new field appears displaying the current path specified in ID Setup as the Server data path If you want to import the images to an alternate location enter the new path here Select the external database whose records you want to import by clicking the mport button This presents an open dialog in which you navigate to the file After clicking Open an alert window informs you how many records are about to be processed Click Yes to continue or Wo to cancel 141 Chapter Eleven Repairing and Compacting Data in your database may become corrupted from time to time for a variety of reasons power outage hardware problems corrupted system files other factors In addition repeatedly editing a database such as changing personnel information or creating new records causes the database to save or write these changes to disk inefficiently Periodically it is useful to compact the database by reclaiming unused disk space IDentifier for Windows includes Aepair and Co
128. oding A check beside the name in this menu indicates that that track is placed in the badge layout 2 Or pull down the Edit menu and select Edit Background A Properties of Badge Background dialog appears At the bottom of this dialog window are check boxes for Encode Track 1 Encode Track 2 and Encode Track 3 Place a check in any of the tracks your card reader uses A corresponding drop down list of database fields now appears beside each check box For each of the tracks you use scroll through the list of database fields and select the corresponding mag track 1 2 or 3 fields The contents of your customized mag track fields will now be encoded by the card printer The magnetic tracks will not appear on the onscreen layout but IDentifier now knows to send that information to the printer whenever the card with that layout is printed In some cases you may wish to select an alternate database field for magnetic encoding than what you specitied in the Encoding Formulas section in the Configuration window This is easily accomplished in Badge Layout With the badge layout open pull down the Edit menu and select Edit Background In the Properties of Badge Background dialog click the Mag Track check box you wish to change In the corresponding drop down list of database fields select the 126 new field you wish to have encoded Bar Encoding Traditional 1D bar code fonts displayed as a series of black bar
129. offering two choices Print Now and Queue It you click Queue the badge you just commanded to print is sent to the queue awaiting your print instructions If you want to Print Now you can choose to print only the one badge for which you just clicked Print f printing to a card printer f printing to a Sheet printer or print all the badges currently held in the queue Select either Print entire queue or Print most recent then click Print Now In real world terms you might have a batch of badges held in queue for printing But the boss walks in and wants his or her ID badge printed now When you call up that record and click Print this window allows you to print fhe most recent print request the boss without waiting for all the other badges to print If Use Sheet Formatting is enabled this dialog will also allow you to specity where on the sheet layout the queued badges will begin to print This allows you to re use a pre printed badge form if several panels on the form have already been used Click the to advance the starting position on the sheet ID Print When you click Print or Add to queue trom the Batch Operations window Dentitier s 84 Batch ID Print program launches in the background its program icon is minimized on Window s Task Bar Selecting Batch ID Print brings the application window to the front In the Batch ID Print window you may pull down the Printer menu to selec
130. og Graphics Definition Dialog Mag Encoding Dialog Printer Options Dialog Sheet Layout Dialog The Graphics Definition dialog is used to select 1 which capture method you wish to use for either portrait signature or fingerprint 2 image size 3 graphic file format 4 hardware options 5 additional software options and 6 the number of images you wish to capture The Printer Options dialog is used to select 1 PVC card and sheet paper printers 2 print offset values 3 print queue options and 4 enable Sheet Layout The Mag Encoding dialog is used to select the start and stop commands which instruct the magnetic encoder on your card printer when to start and stop encoding data Sheet Layout dialog The Sheet Layout dialog is used to design the number and placement of multiple badges on a sheet of material Graphics Definition dialog Open the Graphics Definition dialog by clicking a check box for the image type you wish to capture e g Portrait Signature or Fingerprint then clicking the More button beside it LO Seba Coa plies definiteon Portrait Directoy TTENNTMEIT 1 Device Setup te La m Graphics Definition Dialog The Graphics Definition dialog offers the following options 1 Portrait Signature Fingerprint directory This path points to your image files If you entered a new path in the Server data path field in the opening ID Setup window and al
131. olor 111 ey stroke shortcuts 108 L andscape 108 anguage file 6 ayout ID Badges 10 ayout ID badges 9 ayout Sheet button 5 ayout Sheet dialog 58 DD ighting 5 like operator 7 3 D Qa or o gt LY teral text 4 Live Iris 5 ive video 8 O fed Q m fad lt O em or O1 oad New Language 6 oad new language tables button 14 DD O O v O gt N WN fed O D OW CO ocal Workstation Preferences 3 ag Track 1 2 3 10 ag track fields 109 agnetic Encoding 39 ake Height Proportional 10 ake Width Proportional 10 ap Network Drive 2 ap network resources 16 ask 118 etric Units 106 icrosoft Access BEE EEE EEE za N O1 BE BE BER icrosoft Access 97 5 J Minimum Requirements 7 mod operator 120 Vore button 77 patherboard_15 ove to Back 103 Move to Front 103 hupfe mages 48 w CO AAAA Networking requirements 165 ew 102 177 Portrait 1044 109 Portrait Light 154 22 portrait light 20 Portraits 87 pound signs preferences prefix 115 1 prefixes 39 Preview 106 Preview button 8 90 Preview and Print Reports 135 Preview button 5 Preview in ID Layout 45 Primary Sort 134 Print button 82 Print print area 58 Print Badges 8 print controller 39 Print Count 9 Print Date 9 Print entire queue 84 print head 5
132. on 6 Generate Field Definitions buttons Restore archived feld definitions If you want to make the database on one PC use a specific representation of database fields stored in a field definitions tile click Aestore archived feld definitions to bring up a stan dard Windows open dialog in which you navigate to an ar chived field definition file Restoring field definitions is like im porting records you are importing fields and field proper ties into the database of a single PC In addition to the field definitions the restore function also restores the bar code mag track and custom expressions created in the Configu ration window After restoring or importing the fields you will rebuild your IDentifier for Windows database to display those new fields Generate field definitions trom import text file IF you exported data from another data base and want to use that data and its fields in IDentifier for Windows click Generate held definitions from import text tile A standard Windows open dialog box appears Navigate to and select the database text file you want to import An alert window asks you to confirm your decision If you click OA in this window IDen tifier for Windows will read and import the first line of the import text file Note the first line of the import text file must 68 contain the actual field names Field names in this file must be one word and separated from each other by com
133. on the FlashPoint card ITC sets this jumper for you if pur chased directly from ITC Locate JP5 on the surface of the FlashPoint card A small black jumper is attached to pin 1 Lift the jumper off pin 1 and replace it so it covers pins 1 and 2 as shown in the diagram below If you are using a Flash attachment leave the JP5 jumper set to pin 1 5 Carefully seat the FlashPoint card into the slot from which you removed your old video card ner en ta FIR AEAEE AATA rreran anaana anaa The jumper should be ON that is T m rrr 3 ea covering both pins only if you are us be rn 5 ing ITC s Auto Light box Otherwise it if 2 should be in the OFF position lies arg nn m bec Ie aE Em wu Hl tir a g gnm PRE ES EEN noange ti AMELE Pitted Bis utton ERG papaia OPEGBIGE Iran ERNOD pEi TEREG pen ETE SEELEN eu a a a aaa ern re essen ama Jumper ON Jumper OFF Push down gently but firmly until the card is fully seated Using the retaining screw you removed a moment ago secure the card to the back of the computer chassis 6 Using the screws you removed at the beginning replace the computer case Reattach the power monitor mouse keyboard and any other peripheral cables to the back of the com puter Note that the monitor cable will be reattached to the 15 pin female connector of the FlashPoint card you ju
134. ons are hardware dependent each device driver will present its own windows and feature options When setting the Video Display options however select Full Full Screen or 640 x 480 this window may offer choices like 4 2 or Full referring to how large the image will be displayed on screen This ensures the highest image quality when the image is brought into Dentitier for Windows Click OK in each Graphics Definition dialog when you are done Printer Options dialog Clicking the Printer Options button brings up the Printer Options dialog for specifying your printer settings Your printers printer drivers must already be installed for them to be available in this dialog ID Setup Printer Option Basckge pander pieci Pre 1D Card Printer 60 PR LG LPT th eh Erg ere TO Pri Tis ao Grapher Lia ha Conid Farad Pria Faama bomber of verde fo mp Ha pra The del pre an HP Late tee EPG Serdar on EU TERPS Sau FF Use Batch pening option E TCHQUEUEN 1 There are two boxes at the top of the dialog Badge Printer selection and Sheet Printer selection One is for selecting your card printer the other is for selecting a printer for 3 paper or sheet output Click the down arrow in each box to select your card and sheet printer from the list of available printers In both the Badge and Sheet printer selection areas of the Printer Options dialog are fields for entering X and Y v
135. ons as required b Import trom File When clicking Dentifier s Capture button to take a picture a standard Windows open dialog box appears in which you navigate to the image you wish to use in the database No device setup options are available 52 c Penware Sig Tablet The Device Setup button for this type of capture brings up a small window allowing you to set the thickness of the pen A smaller number yields a thinner line while a larger number yields a slightly thicker signature like the difference between a fine point and felt tip pen 3 is a medium thickness d TWAIN When you select TWAIN as the capture method the Device Setup options present you with a list of all TWAIN drivers installed on your computer At the top of the list is the option A ways Ask If you select Always Ask a selection window show ing all available TWAIN drivers will appear every time you begin capturing an image Otherwise select a specific TWAIN driver from the list this driver will always be used Capture options such as color hue and saturation are configured directly from your TWAIN hardware drivers at the time of capture instead of from ID Setup The options differ trom device to device Twain PORTRAIT Setup 53 54 e Video for Windows The Device Setup button brings up a window displaying Video Display Video Source and Video Format buttons The options available to you through these butt
136. ontents of the nickname field is not empty i e contains data then add the contents of nickname plus a space plus the contents of lastname otherwise use the contents of firstname plus a space plus the contents of lastname Of course you must have a nickname field in the database for this expression to work Both Names Dentitier for Windows offers a database field called BothNames which links an individual s first middle and last names You may customize how the BothNames field displays people s names See table on next page IDentifier for Windows provides three additional fields called Expression 1 2 and 3 42 which you may use in your badge layout You may create expressions in these fields in the same manner as mag track and bar code encoding fields Use Add Field and Add text or type the data strings to create custom strings of information When you finish entering all your formulas and expressions click est Expression IDentifier for Windows verifies the syntax and integrity of each of the formulas presents a window confirming the results and displays a sample of each formula extracted from the first record in the database Attach Database An Attach Database button appears at the top of the Configuration window If you are running IDentifier for Windows on a stand alone computer and accepted the default installation directory you do not need to attach the data
137. orm To view the history of actions performed on a record click the Aecord detail history button at the top of the window Record History Form appears in the window s title bar Each row in the scrolling window that appears see graphic on next page reflects an event or change in a database field such as image capture badge print Note that events recorded here may not be reflected in the Badge History window if a badge was not printed with that change or event That is if the record s last name was changed from Smith to Jones but the badge had not yet been printed with the new name Jones the change would be reflected in the History Form but not the Badge History Form The following information is recorded in the record s history Date This is the date the action was performed To sort the history by date click the Date button Click Date again to sort by date in Ji J2 Workstation Operator Operation Description History Form reverse order This is the name of the workstation where the action was performed Ina networked environment each workstation has a unique name To sort the history by workstation name click the Workstation button Click Workstation again to reverse the sort order This is the user name of the operator who performed the action The user name is the name entered at logon To sort the history by user name click the Operator button Click Operator again to re
138. ost or damaged You want to make a visible reminder on the badge so employees will be more careful So if the badge has been printed two times or more already you want the following message to be printed on the badge You will have to pay for your next badge The argument for this is as follows PrintCount gt 2 PrintCount is the name of an actual database field which keeps a running count of the number of times a badge has been printed gt the greater than and equals signs means is greater than or equal to You manually type the number 2 and enclose it within quotation marks Literal text or values that you supply must be enclosed within quotation marks In the Expression Builder s Edit window after you have inserted the IIF function click your mouse after the open parenthesis but before the first comma and type your argument PrintCount gt 2 The Edit window should display IF PrintCount gt 2 Now that the argument is created you must tell Expression Builder what to do if the argument passes or fails The syntax of the IIF statement remember is IIF argument result result2 Result is the true result what should happen if Expression Builder indeed finds records whose PrintCount is greater than or equal to 2 In this case the result you want is text displayed on the badge Therefore click your mouse between the first and second commas embe
139. otected fields View protected fields Capture Print Reports Batch Operations This permission allows you to use all the tools in the Configuration window e g Preferences Attaching Database Setup ID Server etc This permission allows the user to create edit and delete user ac counts This permission allows users to create and edit the queries upon which reports are based This permission allows the user to open and use the Badge Layout utility This permission allows users to export data in the IDentifier for Win dows database to an export text file This permission allows users to import data from another database into the IDentifier for Windows database This permission allows users to edit data in the IDentifier for Windows database This permission allows users to delete records in the Dentifier for Windows database This permission allows users to create records in the Dentifier for Windows database IF you marked specific database fields as protected only someone with this permission may edit them The fields are otherwise un edit able See Chapter Four Database Design IF you marked specific database fields as protected only someone with this permission may view them The fields are otherwise invisible See Chapter Four Database Design This permission allows users to capture images using the Capture button This permission allows users to print badges using the Print button
140. out 3 Click on the original design making it active Type Control A or pull down the Edit menu to Select All selecting the contents of the first badge 4 Click the second badge making it active Type Control V or pull down the Edit menu to Paste pasting a copy of the first badge s contents Or Open the badge design you want to copy Pull down the File menu and select Save As Give the badge a new name Open the newly saved copy Bre eels Se You may now make the few changes that are required in the second badge In addition to save time by not having to recreate text and images properties you may copy objects individually from one badge layout to another Open both the badge layout contain ing the object you want to copy and the badge you want to edit With both badges open in the Badge Layout window click on the object you want to copy selecting it type Control C to copy tt Click in the new badge window selecting it and type Control V to paste a copy of the object The object in your new badge retains the properties established in the original Repeat this for logos database text static text etc IDentifier s cut and paste commands only operate within the ID Layout inter appli cation copying is not supported For example an image from Windows Paint program cannot be copied from the clipboard into ID Layout When you have finished designing your badge pull down the File menu to Save or click Save on the tool ba
141. p a dialog in which you enter the number of badges to print If you selected Use Sheet Formatting in the Printer Options Dialog of ID Setup note that the number refers to the number of pages to print not individual badges This option is only enabled if you selected Use Sheet Formatting in the Printer Options Dialog of ID Setup and allows you to specify where on the sheet layout the queued badges will begin to print This allows you to re use a pre printed badge form if several panels on the form have already been used This option refreshes the queue to reflect changes due to the comple tion of printed badges Selecting this option will delete the contents of the print queue Selecting Ext quits the ID Print program It will automatically restart the next time you send a badge to the print queue or instruct Denti tier for Windows to print a badge NOTE The queue must be empty before changing from sheet printing to card printing Capture Images After you have entered and saved all the textual information for an individual click Capture to take his or her picture This initiates the procedure for taking portrait signature and fingerprint images used in the creation of the ID badge The Capture button remembers your settings from ID Setup in which you specified which hardware capture devices you are using and how many images of each type you wish to capture If you only checked the Portrait option
142. pair When the damage is repaired the IDentifier for Windows database is opened Chapter Twelve Changing Languages There are two parts of the Dentifier for Windows application where languages must be configured 1 the application s Forms its windows buttons and alert messages and 2 the names of the Database Fields Ordinarily you will set both areas of the application to use the same language IDentifier implements its support for multiple languages in the following way English is built in as a default language while any second language may be added provided a language file for it has been created IDentifier includes a Spanish language file in its default installation In addition Imaging Technology Corporation provides a translation utility to its development partners for creating additional language files required for IDentifier for Window s worldwide users Note that the process of converting from English to another language may necessitate the rebuilding of the database s tables and forms As you read in Chapter Four Database Design the database must be empty before tables and forms can be rebuilt If you have already begun creating records export these to a text file before you proceed further If you wish to convert Dentitier to Spanish follow the instructions below Converting to Spanish At the logon window when you first launch IDentifier for Windows click on the Globe button You are taken to a Select Lan
143. prohibiting data entry into a field if the value is already used in another record but allows that field to be empty This field property allows you to apply Microsoft Access formatting to control how data in that field is a sp ayed For example To make text appear in a color type without quotes red you may substitute any other RGB color in place of red To force text to upper case type gt To force text to lower case type lt To combine lower case with a color type lt red To add a prefix of 3 leading zeros type 000 Note Use the InputMask property to display literal display characters in the feld with blanks to fil in For example if all phone numbers have the same format you can create an input mask which automati cally supplies the parentheses and dashes If you define both a dis play format and an input mask for a tield Microsoft Access uses the input mask when you are adding or editing data and the Format setting determines how the data is displayed when the record is saved When using both Format and InputMask properties be careful that their results don t contict with each other See Appendix C Protected Individual database fields may be view or edit protected on a user by user basis If a field s protected property is checked and a user is restricted from viewing or editing protected fields in the User Permis sion window of IDentifier for Windows that field will
144. queue it for later ii the Auto Print option is used primarily when printing exclusively to a paper printer each time you click a Print button the card is sent to the queue until enough cards are queued to fill a page as defined in the Sheet Layout dialog discussed below when the page is full it will print ii the Always queue option will queue all badge print requests until you decide to print the contents of the queue If you do not select the Use Batch Printing Option an individuals badge will be printed immediately after you click a Print button t you check the Use Batch Printing Option IDentifier for Windows will create a subdirectory named C ITC Queue on the local workstation If you wish to change the directory for where the queue will be 53 56 stored enter the correct path in the Directory field at the bottom of this window You may change these options at any time by returning to this window b Check the Use Sheet formatting option when you want to bypass the card printer and print your badges on paper With this option checked IDentifier for Windows sends the badge print request directly to the sheet printer you selected in Sheet Printer Selection above This option may be checked and unchecked as often as your needs require When you check this option a new Layout Sheet button appears here and in the ID Setup window beneath the Printer options and Mag Encoding buttons The Layout S
145. r local and global application EJ Configuration management Configuration management takes you to a Configuration 98 preferences Repair and compact database Repair and compact database will immediately run Mi crosoft Access repair and compact utility It is recommended that you repair and compact your database at least weekly History History takes you to a History window where you may view a log of record and application events see Chapter Thirteen History 99 Chapter Eight Badge Design IF you have used graphics or draw programs before you will be comfortable with the many familiar tools in the Badge Layout module of IDentifier for Windows If you have never used a drawing program you will be pleasantly surprised at how easy it is to create aes thetic and functional layouts IDentifier for Windows includes a sample badge as a model Be creative All that is required is that your images or graphics must be digital that is they must be graphic image files stored on your hard drive If you have a company logo or favorite image and want to incorporate it into your badge layout scan the image and save it to disk You may now incorporate it into the badge layout Though you can create badge designs from scratch it is more likely you will be reproducing pre approved badge layouts used by your company Either way you will probably need to create a variety of badge designs reflecting various positions of
146. r to save your badge layout Give the badge a descriptive name no longer than 8 characters and save it to the directory you specified in the Server data path field in ID Setup IDentifier for Windows automatically adds a bdg file extension to the name After you saved your first badge layout return to the File menu and select New to begin creating the next badge layout You have just learned most of the basic features of Dentifier s badge layout tools You may want to return to Configuration Management IDentifier for Windows home Tools Configuration to set your default badge layout 123 124 Using the Insert Image Command The Insert Image command is a particularly powerful feature in ID badge layouts It is useful when different kinds of workers require specific images or logos on their badges Consider a university setting you may want all badges to use the same badge layout but have all faculty badges contain an image of the university crest all students badges to have an image of a book and all support staff to have an image of the school building Or consider an airport s ID badge using a single badge layout to identify the airport all pilots badges must include a logo of the airline for which they fly Instead of creating dozens of badge layouts one for each airline and containing a static image of that company use only one badge layout for pilots but which will automatically insert the
147. r two sided badge designs use a solid color or graphic image for the badge s background and instruct Dentifier for Windows to send the data in the mag track fields to the printer for magnetic encod ing if your printer supports this Brings up a Property of window allowing you to change the characteristics of the selected object e g change its size color rotation etc Double clicking or right clicking an object or press ing Enter when the object is selected also activates this com mand Brings a selected object to the front of the badge layout when mul tiple objects overlap Text always remains in the foreground Back ground images created with the Badge Background command al ways remain in the background Sends objects to the back of the badge layout when multiple objects overlap Text always remains in the foreground Background images created with the Badge Background command always remain in the background IF you want to preserve an object s original ratio of height to width when shrinking or enlarging it by dragging its stretch handles se lect this option If this option is off an object s width or height can be stretched out of proportion Once the object has been distorted it cannot be restored to its original height to width ratio unless it is deleted from the badge layout and re inserted as a new object or the Make Proportional commands below are used M
148. rance 5 AND Department Security Access Permitted 121 This states if the individual has a security clearance level of 5 and also is part of the Security department then print the words Access Permitted on the badge Otherwise don t print anything OR Use OR when you want a query to satisfy only one part of an argument Individual arguments must be enclosed within parentheses The OR operator is used with IIF statements For example IIF Clearance 5 OR Department Security Access Permitted This states if the individual has a security clearance level of 5 or is part of the Security department then print the words Access Permitted on the badge Oth erwise don t print anything Add Text button The Add Text button allows you to insert strings of literal text into an expression Test button The est button will verify the syntax of the current expression If the expression passes the Test window will display the result of the expression Erase Expression button The Erase Expression button clears the current expression Undo button The Undo button removes the last action taken Cut and Paste If you require several badge designs which differ in only one or two aspects you may easily duplicate a layout 1 Open the badge design you want to copy 122 2 Pull down the File menu select New creating a new blank lay
149. rch List A text field allows the entry of any keyboard character A number field allows only numbers A date field allows alphanumeric entry but treats the data as a date A text list is a drop down pick list in which you may either select from a predefined value or enter your own val ues A limited list is a drop down pick list in which you may only select a value from a predefined list of values Typing a number in the size property field allows you to set the maxi mum number of characters the field allows When setting the size for telephone social security and zip code fields remember to allow ex tra characters for the hyphens and parentheses between numbers In addition try to anticipate the longest entry which a certain field might contain for example a lengthy hyphenated last name and set the field s size to that number of characters Allowing 255 char acters a field s maximum size even if only 20 characters are actu ally entered in that field needlessly increases the size of the data base file and the hard disk space required The physical dimension of the field in the Persons Found and Search window shrinks or ex pands depending on the size you enter here Attention to future importing and exporting needs should be consid ered If you have a 75 character address field in your database and use all available characters exporting that data to a data base whose address field is restricted
150. re and finger that you have re sized the 2D bar code object on the badge if you did not stretch the object large enough the 2D bar code looks like a solid gray rectangle Chapter Nine Reports In the Tools window click Aeports You are taken to a Reports window which displays a variety of buttons Primary port Fld reire Fell Piatt Latins EI Som onder Som order Geoup retade Gaoup records CJ oO Preview After entering your report criteria clicking Preview displays a preview of the report You may print your report from the Preview window Undo Clicking Undo removes the last action taken in the Report window Save If you created or edited a report clicking Save saves your changes Create Click Create to create a new report Delete Click De ete to delete the currently open report The open report is identified in the Report Name field Select Report Click the down arrow of Se ect Aeport to display a list of all saved reports The selected report appears in the Report window 132 Only someone with permission to edit reports may create or edit existing reports see User Accounts and Passwords on page 34 If a user only has permission to view and print reports only the Preview and Select Report buttons are enabled Creating a report requires three steps 1 Specifying the query or search criteria for the records for which you want to view or print a report
151. reference allows you to use Imaging Technology Corporation s separately purchased network print controller to off load the rasterizing of badge layouts from the local workstation to a dedicated print server Doing so greatly enhances the performance of the local workstation and the speed of printing f you did not install this sepa rate application do not select this preference doing so will adversely affect your badge print ing Encoding Formulas There are eight text fields for entering a variety of encoding formulas or expres sions Again to simplify data entry you may specify the data to be encoded in mag stripe bar code and other fields instead of manually entering it each time you create a record Mag Track 1 2 and 3 In the Magnetic Encoding dialog of ID Setup below page 39 EHLODING FORMULAS 57 you will enter prefixes and suffixes for the magnetic encoding fields instructing your printer when to start and stop encoding data The Mag track fields here are where you tell IDentifier for Windows what to encode You must know what data your access control soft ware Is looking for Note if your data string is very long it may not all appear in the mag track field window Use the left and right arrow keys on your keyboard to scroll through the data string Because your mag card reader may require complex strings of data IDentifier for Windows made it easy to create these formulas using the Aad Field a
152. rinter Please turn the page to view a diagram of a typical network setup Following the dia gram is a discussion about what it attempts to represent 167 168 Typical IDentifier NetPrint installation Representation of Ethernet communications 10Base2 or 10BaseT with Hub One or more IDentifier image x capture and or viewing stations m u Future expansion IDentifier image capture and or viewing stations Novell File Server Imaging Workstation PC Imaging Workstation PC Imaging Workstation PC Imaging Workstation PC Imaging Workstation PC gt gt BEER ERESDEESEN NetPrint a Server a IL Future Expansion NetPrint Server Optional IDentifier NetPrint Manager Optional Data Entry fi or Admin Station 169 170 The diagram begins with a Novell File Server which stores the database and image files In reality this can be any network drive running NetBEUI IPX SPX or TCP IP network protocols The decision to store a shared database on a ne
153. row key corresponds to moving the edge up down or sideways To move the Solid Box press Shift and an arrow key You may apply ghosting and see through to a Solid Box Select the Solid Box and choose Object Property from the Edit menu or double left or right click the Solid Box to open the Properties window Text and Bar Code Properties Whether inserting static text text that is identical on all cards dynamic text text that is extracted from a record s database field or bar codes the Properties of Text windows are nearly identical The Properties window for bar codes adds an Encoding drop down list to select and De Meme MRJELTOCH Flame of Sek combaerneng Ihe beret window adds this Encoding field Encoding Superscript insert the appropriate prefix and suffix to the bar code font selected Bar code readers require these start and stop characters to know when to start and stop encoding as well as to provide additional encryption instructions The Properties window for 2D bar codes offers a drop down list to select either the 2D Superscript or PDF417 bar code See Bar Encoding below page 128ff Double clicking or right clicking on a text object brings up the Properties of Text window from which you may change the text characteristics IDentifier for Windows automatically names each object as it is placed on the badge If the text object is dynamic that is linked to
154. rs immediately to the right when the box is checked That string will now be appended to the contents of the bar code field and will display in the SecurCode font The Enable Preview in ID Layout option allows you to view actual data from the data base i e images and text when you design badges When you check this option an alert window will inform you that the data text and images from the next record whose badge you preview in the Persons Found window will be used for display purposes in the badge design applet To later change the sample record return to ID Setup and place a new check in this option You will be prompted again that the next record you preview will be used in ID Layout Use caution when selecting a record for badge pre view that record is unsecured in that anyone with permission to edit badge designs may view the contents of any database field placed even temporarily on the badge 45 46 7 Check the Biometrics box if you purchased and installed the separate Biometrics package from ITC This brings up a window in which you may configure your fingerprint searching and matching capabilities In addition to the settings and options that are contigured directly within the ID Setup window there are four additional dialogs or windows from which you may configure various hardware and software features Graphics Detinition dialog Printer Options dialog Mag Encoding Dial
155. s of varying thicknesses vary widely in their implementation For example some bar code fonts will only allow the use of numbers that is you are not allowed to use letters in a bar code field some will only allow the use of uppercase letters if you insert a lowercase letter the translation into the bar code font will fail The Code 3 of 9 bar code font included with IDentifier for Windows allows alphanumeric entry and will automatically convert data en tered in lower case letters to the required upper case format Ensure that the data you enter into the database field used for bar coding follows the rules for the bar code font you will use Data converted to a bar code font may be encoded in a variety of ways depend Propeabinz of Bar Code Mine This drop down list provides the correct bar code prefixes and suffixes Do NOT use Reduce Size to fit with Bar Code objects ing on the individual font Some encoding is simply a matter of providing a start and stop character to instruct the bar code reader when to begin and end reading actual data Other kinds of encoding involve complex algorithms to compress text and numbers and embed error correction mechanisms into the actual reading of data IDentifier for Windows provides automatic encoding for Code 3 of 9 the Wasp and Rivers Edge bar code families Use Asterisks for the Code 3 of 9 font First select the correct en
156. s selected the Near and Far buttons are enabled Click either Near or Far to start the fo cus click a second time to stop the focus DO Lighting Select None or Portrait if you are not using a light or are using a portrait light other than ITC s Auto Light select Flash if you are using a flash attachment select Auto Light if you are using ITC s Auto Light U9 Zoom Click the or buttons to set the default level of magnification whenever a new image is captured You can always override the default during the actual image capture Clicking the or button once starts the zoom clicking it a second time stops the zoom C Camera lris Drag the Live Iris slide bar to widen or narrow the camera s iris to the desired result If Flash was selected from the Lighting option Flash Iris and Flash Delay become enabled Drag the Flash Iris slide 50 bar to specity how much you want the iris to open or close after the Capture button is clicked toward the left closes the iris toward the right opens the iris Drag the Flash De lay slide bar to the left or right to specify how much time the flash should delay tiring allowing your camera time to widen or narrow the iris as specified above all the way to the left is minimal delay all the way to the right is maximum delay Use the est button to test th
157. s shipped with your camera Connect one end to the 25 pin SVideo Source 2 connector on the back of the Auto Light box and the other end to the back of the CCD 1000 video camera 21 22 Portrait Light 1 The Portrait lighting unit easily attaches to the top of the video camera with the mounting screw Adjust the angle of the light so it points forward 2 Attach the 4 pin cable from the portrait light to the 4 pin connector on the back of the Auto Light box Fingerprint Camera 1 Attach the 10 foot fingerprint camera cable to the Composite Source 1 BNC connector on the back of the Auto Light box 23 plugs into Com port 24 Signature Pad The following instructions apply to the Penware 1100 Signature Pad If you purchased the Penware 1500 Signature Pad this has a built in LCD signature display power must be supplied from the supplied AC power adapter 1 The Signature Pad has one wire coming out its back The end of this wire has a 9 pin female connector that must be plugged into the 9 pin Com 1 port on the back of your computer Most PC s have two Com ports identitied as Com 1 and Com 2 Use Com port 1 2 Aseparate PS 2 power cable draws power for the signature pad from the PS 2 mouse port on the computer The 12 Volt DC end of the PS 2 power cable plugs into the back of the 9 pin signature pad connector connected to the Com 1 port 3 The male end of the PS 2 power cable p
158. snap to the nearest grid point on the layout E p Size to Grid Forces selected objects to increase or decrease in size to adede the grid point nearest the bottom right corner of the object Grid Settings Allows you to set the size of the grid from 2 100ths of an inch to one inch and turn on snap to grid so that objects always Snap to a grid point when being moved See graphic next page 105 Grd Settings grid lines in a badge window spacing finch 100 DE width 2 Cancel Height 2 The View menu allows you to select either the front or back of the ID card for viewing and editing Note Back is only available if you chose the two sided printing option in the Properties of Badge Background window Backside Displays the back of a two sided badge Preview If you enabled Preview in ID Setup select Back Side ing Preview will extract the data from a se m lected record and present it in the layout x Mts Units window so you may see exactly how the badge will appear in its final output See ID Setup page 44 Metric Units Choose whether the unit of measurement is metric 50 Reduce the view of the badge to 50 actual size 100 View the badge at actual size Variations in monitor resolution e g 800x600 640x480 will affect how closely this reflects the actual size 150 View the badge at 150 of actual size 200 View the badge at 200 of actual size 300 View the ba
159. st installed Restart your computer and launch Windows 7 Windows 95 98 users When Windows 98 restarts its Plug and Play technology will automatically recognize that new hardware was been added but will install the wrong video driver After Windows has finished booting click Start Settings Control Panel MDisplay to open the Display control panel Click the Settings tab and click the Advanced Settings button On the Adapter tab click the Change button Insert the FlashPoint Drivers floppy disk that came with the FlashPoint card and click Have Disk in the Select Device window Follow the prompts Windows NT users Plug and Play technology will not recog nize your new FlashPoint card After Windows has finished booting click Start Settings SControl Panel Display to open the Display control panel Click the Set tings tab and click the Advanced Settings button On the Adapter tab click the Change button Insert the FlashPoint Drivers floppy disk that came with the FlashPoint card and click Have Disk in the Select Device window Follow the prompts 8 After Windows has started and you are at your desktop click the Start button and choose Settings Control Panel In the Control Panel window double click the Display icon In the Display Properties window click the Settings tab In the Settings property sheet look at the Color Palette field The Color Palette ne
160. st manually add the prefix and suffix characters to the Bar Code expression Insert the encoding char acters as literal text enclosed within quotation marks at the beginning and end of your Bar Code expression 41 If you want You must type Robert Smith firstname amp amp lastname R Smith Left firstname 1 amp amp lastname Smith Robert lastname amp amp firstname Explanation The quotation marks contain literal text in this case a space to separate the two names Left fieldname 1 is a formatting command that instructs ID Card Maker to extract the first letter of the database field firstname The quotation marks enclose a period and space after the first letter of the first name Enter the fields in the order you wish them to appear The comma and space enclosed in quotes separate the two names F you want to use a nickname if present instead of a first name use a conditional if statement like the following Bobby Smith iif nickname NOT The iif statement presents an argument NULL nickname amp or amp lastname firstname amp amp Robert Smith lastname lf the argument is true then result 1 will occur if the argument is false then result 2 will occur The syntax is as follows iif argument result 1 result 2 The expression to the left is interpreted in plain English as follows If the c
161. storing IDentifier s image and badge layout files are created When other computers want to preview or print badges they will look to this common directory all the data in these directories are shared One of the most frequent troubleshooting questions Imaging Tech nology Corporation receives relates to application generated error messages stating that image or database files cannot be found This happens most frequently in networked installations when 1 a network engineer moves the shared directory to another hard drive or server and the local workstations can no longer attach to the database or 2 a local workstation has incorrectly specified the Server data path where IDentifier for Windows is to look for images and badge layouts There fore become very familiar with the network paths to database and image files Regularly verify that each workstation is attached to the ITC97dat mdb on the network drive rather than to a copy stored lo cally Any number of PC s can attach to the IDentifier for Windows database although Mi crosoft Access limits simultaneous connections to a single database to 254 workstations De pending on your requirements your network will have many PC s running Dentitier for Windows Even though IDentifier for Windows at each workstation is capable of viewing creating and edit ing records capturing images and printing badges it is likely that some workstations will be dedicated to specific tas
162. t a variety of print options im Print O MAME Always queue This is the same option you set in the Printer Options dialog of ID Setup With this option selected badges will always be sent directly to the print queue to await later printing Auto print This is the same option you set in the Printer Options dialog of ID Setup If Sheet Printing is not enabled the badge prints immediately If Sheet Printing is enabled the card is queued until the page is filled with cards Always ask This is the same option you set in the Printer Options dialog of ID Setup With this option selected a dialog box prompts you to print the badge now or queue it Print entire queue Selecting this will immediately print the contents of the queue Print newest one Selecting this option prints the most recent print request This allows you to print one badge while leaving the remaining badges in the print queue for later printing Print one Selecting this option prints the first badge in the print queue If 85 86 Print Increment start position Refresh queue Delete queue Exit badges 1 2 3 4 and 5 were queued for printing the first time you select Print one badge 1 is printed The next time you select Print one badge 2 will be printed and so on Selecting this option allows you to print a specified number of badges currently held in the print queue Selecting it brings u
163. t be enclosed within pound signs and text must be enclosed within quotation marks Text is not case sensitive Such a query can be thought of as a single argument There is just one match or argument being tested are there any records in which data in the LastName field equals Wilson When you click ey 78 Search Dentitier for Windows will produce all records that match Wilson Note that though the indexed and ad hoc search fields use Microsoft s like operator the SQL search field uses the equal operator You cannot enter partial data you must type the entire name Wilson to find Wilson Very powertul queries can be created by concatenating or adding together a string of simple queries using the AND and OR functions For example if you know that there are many Wilsons in your database you can narrow the search by entering LastName Wilson AND CreateDate lt 1 1 96 AND Department Engi neering The example above is designed to narrow the search In plain English it says find any records where Wilson appears in the LastName field and the record was created before Janu ary 1 1996 and Engineering appears in the Department field Microsoft Access will per form a query on the database and return the record s which match all three arguments Use of the OR function on the other hand tends to widen
164. than today or future dates We arbitrarily pick a date from 12 months ago images cap tured earlier than that will be flagged Note that dates must be enclosed within pound signs And if you set your Short date format in Windows Regional Control Panel to a 4 digit year you must enter a 4 digit year If the argument is true we want the word Dated to be displayed underneath the portrait If the argument doesn t pass because the portrait is more recent than 1 1 99 nothing will be printed After you close Expression Builder the text object will display the actual expression within the object boundary If Preview has been enabled on the View menu the data specified for result or result2 will be displayed Double click on the text object in the Badge Layout window to open the Properties of Text dialog Edit the text s font size weight color etc Reposi tion the text object so it appears below the portrait 163 Appendix E Network Installations Networking requirements will vary from installation to installation depending on the network topography geograpahic and physical layout of the work site and the kinds of worksta tions required e g capture station view station print station administration station etc Nonetheless the following discussion will offer an overview of a typical installation in a local area network LAN It is assumed in this discussion that the
165. the LastName field OTHERWISE insert the contents of the FirstName field PLUS a blank space PLUS the contents of the LastName field See Appendix D for a detailed description of the IIF statement LCASE LCASE LastName This argument reads Convert the contents of the LastName field to lower case letters If the last name is Wilson the result is wilson LEFT LEFT LastName 2 This argument reads Get the first two letters from the left side of the contents of the LastName field If the last name is Wilson the result is Wi MID MID lastname 2 3 This argument reads Beginning after the second letter get the next three letters from the contents of the LastName field If the last name is Wilson the result is Iso REVERSE Reverse LastName This argument reads Reverse the contents of the LastName field If the last name 119 120 is Wilson the result is nosliW RIGHT RIGHT RIGHT LastName 2 This argument reads Get the last two letters from the right side of the contents of the LastName field If the last name is Wilson the result is on TRIM TRIM TRIM LastName This arguments reads Remove all leading and trailing non printing characters from the contents of the LastName field e g spaces tabs returns etc If a database editor inadvertently entered a carriage return after the last name the TRIM com mand would remove it UCASE UCASE UCASE LastName
166. the Page Up and Page Down keys on the keyboard until you find the one for whom you are looking Searching with SQL If you checked the option Enable SQL statements in IDentifier s Configuration window two separate fields display at the bottom of the Search window The first field SQL WHERE clause allows you to use a variety of SQL Structured Query Language search functions Appendix B shows examples of common Microsoft Access SQL expressions The second field SQL ORDER BY clause instructs IDentifier for Windows to sort the search results by the field entered in this text box Note There may be instances when you inadvertently enter an invalid SQL search string Microsoft Access may act disagreeably to your query and present error messages to the effect that it cannot per form the search you requested If you find yourself in a loop of error messages simply press the Escape key on your keyboard This will clear the query from memory and allow you to start over A simple SQL query is essentially a search for matches in which you specify 1 the database field in which you want to look for a match and 2 the data or value that you want matched Such a simple SQL query might look like this LastName Wilson LastName is the actual name of a database field Wilson is the actual data or text that you want to match In these SQL fields dates mus
167. the character that follows to be displayed as a literal character Used to display any of the characters listed in this table as literal characters for example A is displayed as just A Password Setting the InputMask property to the word Password creates a password entry text box Any character typed in the text box is stored as the character but is displayed as an asterisk When you type data in a field for which you ve defined an input mask the data is always entered in Overtype mode If you use the BACKSPACE key to delete a character the character is replaced by a blank space IF you move text from a field for which you ve defined an input mask onto the Clipboard the literal display characters are copied even if you have specified that they not be saved with data Note Only characters that you type directly in a database field are affected by the input mask Microsoft Access ignores any input masks when you import data from an external source When you ve defined an input mask and set a Format property for the same field the Format property takes precedence when the data is displayed This means that even if you ve saved an input mask the input mask is ignored when data is formatted and displayed The data in the underlying table itself isn t changed the Format property affects only how the data is displayed Field Formattng The Format property affects only how data is displayed It doesn t affect how data is stored
168. the files needed to run the full version of our photo ID badging System e IDentifier for Windows tutorial This is an interactive tutorial which will display all the windows buttons and dialogs of the real IDentifier for Windows application Many of the buttons work just like the real application Accompanying text and tool tips explain how to use the various aspects of the IDentifier for Windows application e On line User Manual his manual has been converted to a Portable Document File PDF Once installed onto your computer you can read the elec tronic version of this manual If you do not have Adobe s free Acrobat Reader you may also install this from the CD When you run IDentifier for Window s Setup Wizard you will be presented with the option to install any or all of these components What s new in Dentifier for Windows lll If you ve used a previous version of Dentifier for Windows much of what you see will be familiar However a stream lined interface and new features will surprise you at almost every turn From launching immediately to a Search window to the new ability to add and update records to new security enhancements many welcome surprises await you The following table offers a brief description of What s New and where to turn in this manual for details New Feature Badge Design Record History SQL Description Instead of inserting samples to view how an object will
169. the people in your organization Color coding for example is one common feature distinguishing one type of badge from another Special text or logos on a badge can reflect the range of privileges assigned to your employees You will need to create multiple badges containing some common elements as well as unique features Each time you enter an individual s information into the database you have an opportunity to assign him or her the badge type appropriate to their position The text and graphic images used in the badge layout are called objects All objects can be shrunk stretched and enlarged by clicking once on the object to select it and dragging its handle any of the four tiny black squares appearing at its corners An object can be moved by clicking and dragging it to a new location The pointer turns into a four sided arrow In addition IDentifier for Windows offers multiple select and align ment tools aligning multiple objects to each other and to the card itself IDentifier for Windows supports cut and paste so when multiple badge layouts are open you may easily copy images or text from one badge design to another The following discussion first provides an orientation to the layout commands avail able on the menu bar After that overview instructions for placing objects on the badge layout will be provided 101 102 Menu Commands You will create the ID badges by clicking Layout D Badges in the
170. the search If AND is replaced by OR LastName Wilson OR CreateDate lt 1 1 96 OR Department Engi neering the search would find all records where any one of the simple arguments was true That is it would find all records where the last name was Wilson PLUS all records which were created earlier than January 1 1996 PLUS all records where Engineering appears in the Depart ment database field You can combine And and Or in an SQL expression Use parentheses to enclose the different parts of your query For example LastName Wilson OR CreateDate lt 1 1 96 AND Department Engi neering Type in the SQL Where clause field a field name exactly as it appears in the database followed by a Boolean operator e g lt gt And Null etc and the data e g Wilson Tip If you cannot remember the exact name of a database field click the down arrow beside the Add field to ORDER BY clause A pop up list of every field in the database appears Scroll to the field in ques tion and note its correct name and spelling Sorting with SQL SORT BY IF you know your search will generate multiple matches you may as z sort the results alphabetically or by date depending upon which field type you use for the sort Type a field name in the SQL ORDER BY clause field or ESTEI select the sort field using the pop up Add field
171. to or same as Hutchinson This operator can be used withtext sf numbers or dates This means does BadgeType lt gt Active Returns allrecords whose badges are not not equal This currently assigned an active status operator can be used with text numbers or dates AND When searching for BadgeType Level 3 Will find all individuals who were issued a morethanone ANDDepartment Level3 badge and belong to the variable use AND Engineering Engineering department to separate two or more tests The search will yield a resultifboth conditions have been met BETWEEN This allows you to BirthDate BETWEEN Wil find all individuals who were born search for a range of 1 1 55 and 12 31 55 between January 1 1955 and December values this operator 31 1955 Dates must be enclosed with can be used with pound signs text numbers or dates UsetheN ot BirthdateN O T Wilfind all individuals born before 1 1 55 operator to evaluate BETWEEN 1 1 55 and and after 12 31 55 theoppo site 12 31 55 condition that is whether expression lies outside the range This allows you to Company NULL or Returns all records whose Company field search for multiple BadgeStatus Expired is empty and all records whose badge values The search Status is expired When using the OR will yield a result if function the expression must be enclosed
172. to 15 characters will re sult in truncated or lost data This property makes a field required That is when you check this option a user must enter data in this field When you select a field to be indexed the database builds an invisible list of the contents of that field for every record When performing a search in that field the database first looks through its list before actually searching through the database itself doing so greatly im proves the performance of your database queries It finds the data you requested more quickly by looking in the list or index Also consider indexing fields you intend to use in reports even if you don t anticipate using the field in a typical database search the creation of 63 64 Field format reports will be much enhanced Fields that are indexed are auto matically placed in IDentifier s Search window There are four in dex options No index Does not build an index for that field Index duplicates OK Builds an index for that field and allows duplicate entries in the database s records more than one Smith in a last name field Unique index Builds an index for that field but requires that no two records have the same value It would be permissible for a last name field to contain duplicate values such as Smith but not per missible for an Employee Number field to contain duplicates Unique index Nulls OK Builds a unique index
173. to ORDER BY box IDentifier for Windows defaults to sorting the search results in ascending order If you wish to sort the results in descending order type a space after the field name followed by desc e g LastName desc Searching with Report Queries In addition you may easily perform searches based upon the queries you created in the Reports window Click the Set SQL from predefined report button to pop up a list of your Reports The search and sort criteria used in the selected report will be inserted into the SQL Where clause and SQL ORDER BY clause fields Changeliate gt 802 201 558s om Lt af ged Rer jitg ba i z a LastName ASC I 79 After entering the search criteria press Enter on your keyboard or click Search To clear all the data in the search fields click Erase All Chapter Six The Persons Found Form After performing a search for one or more records IDentifier for Windows brings you to a Persons Found window This window displays the result of your search At the top of this window are easily identifiable buttons t eE SA TS seine Back Depaiment Tie echten Chas gefer shane lepue Dabe DT Exp Daba OF a Soe Back The Back button returns you to the previous window the Search or home page Display The Display button displays captured images for the individual Note If you captured portraits fingerprints and signatures but later dese lected
174. tworked PC versus a powerful network server depends on the size of the database the performance required of it whether customized interfacing with other applications is desired money and other factors Typically users turn to dedicated file servers with powerful central processing units CPU s and high contigurations of RAM when the data in the database must be shared transactionally with other applications on the network Integration with other applications such as Oracle SQL Server etc requires custom programming Flowing down from the File server the diagram shows a number of Imaging Worksta tion PC s The number of workstations in the diagram is arbitrary In reality they may be view only data entry image capture or combination stations The diagram shows that issues of scal ing or expanding the system is as simple as adding more PC s to the network or installing additional copies of IDentifier for Windows software on existing networked PC s The software at each PC is not fully functional however without a security key The diagram next shows the addition of an optional data entry or administration workstations Again any copy of IDentifier for Windows is able to view edit or create records capture images or print badges Creating task specitic workstations is as simple as adding the necessary hardware to the PC While card printers could be connected to individual PC s at the Imagi
175. ut Do not let the badges overlap in Sheet Layout as this adversely affects the printed output You may save multiple sheet layouts so they do not have to be re designed each time your sheet layout needs change Click Save Layout to open a standard Windows Save dialog Give the layout a name using 8 characters or less Dentifier for Windows appends a bds file extension to the end of the name You may quickly and easily use a previously saved sheet layout by clicking Load Layout This button brings up a standard Windows open dialog in which you navigate to a sheet layout file It will now be used for sheet printing 59 60 Load New Language A Load new language button appears at the top of the Configuration window IDentifier for Windows supports multiple languages Clicking this button brings up a standard Windows open dialog in which you navigate to a language file After loading a language it appears in the Select Language dialog of the initial IDentifier for Windows logon window See Chap ter Twelve Changing the Language interface Database Fields A Database Fields button appears at the top of the Configuration window Clicking this takes you to a Database Design window Though the ability to add delete and edit database fields is a point and click operation it is one of the most important customizations you will perform in IDentifier for Windows Therefore a separate chapter is de
176. verse the sort order This identifies the action that was performed in the record Click the Operation button to sort the history by operation Click Operation again to reverse the sort order This offers a more detailed description where applicable of the op eration that was pertormed Click the Description button to sort the history by description Click Description again to reverse the sort order Batch Operations Clicking Batch Operations brings up a Batch window for performing actions on a group of records The following batch operations are available Update Delete Add to Print Queue and Print the Queue These batch operations only effect the found set of records That is you must first perform a query or search for the group of records you want to do something with Only the records that have been found as a result of the query will be acted upon Latch Opbsons Fam era 955 Update Update is a powerful feature allowing you to change a value for a group of records in one step There are two ways to update records 1 If a record contains the correct information that you want updated across the found set of records click once in the field containing the correct information Then click Batch Operations in the Persons Found window The field name and field contents are displayed in the Batch window Click the Update all selected 93 94 records button in the
177. voted to this topic Please turn to Chapter Four Database Design Chapter Four Database Design You may 1 use the installed predefined database as is 2 modify the predefined database 3 create a new database based on the fields from another database file or 4 load an alternate database installed with IDentifier for Windows Spanish fdt or Standard tdf lo cated in the C ITC directory It is recommended that you take time to examine the predefined database to determine whether its fields and layout meet your needs As you review the pre defined database s fields make notes as to which specific fields you want to retain delete rename or otherwise modify You arrive at the Database Design window by clicking oo s in IDentifier s home page then clicking Configuration Management in the Tools window and then clicking Database fields in the Configuration window Database Basics The basic structure of a database is the field Fields act as containers holding the data you type into them Different types of data require different types of fields Text such as a person s name or address is entered into a Zex field dates such as a person s date of birth or a badge s expiration date are entered into date fields Though a date may be entered in a text field doing so reduces the functionality of your database In a text field the entry January 20 1945 is treated simply as a collection of
178. w ID displays a history of just the application events Remove old history The Aemove old history button allows you to delete a range of his tory records older than a record you specify NOTE this operation deletes BOTH record event records and application event records Column heading buttons Clicking the column heading buttons sorts the records below in ascending and descend ing order To view the history records sorted by date click the Jate button to view the records sorted by workstation click the Workstation button Clicking the button a second time reverses the sort order ID The ID column only appears if you clicked the Show D button The ID number corresponds to the Identifier number in the Persons Found window located immediately below the orange heading Record His tory Date The Date column records the date and time an event occurred Bm 150 Workstation The Workstation column records the name of the workstation at which an event occurred il Operator The Operator column records the logon name of the user who Operator performed an action Operation The Operation column records the area of the program ac cessed or the action performed in a record i Description The Description column records a more detailed de scription of the event or action if applicable Deleting History Records If your history log has grown old and long you may wish to delete unneeded re

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