Cybrosys Pharmiz User Manual. - medical shop billing
Contents
1. Search For Address 315 3 rd phase BTM Lay Out Bangalore Nimisha T Pincode pews O Sumana bi a xm Saved successfully Email finfo cybrosys com Date of Birth 03 Dec 2009 Date of Joining EE Qualification Date of Termination Dem rz Dec 2009 X Description M Active or Not View details of existing Sales man All existing sales man s are shown in right side of the form Click on the sales man that we want to view We can see the details of particular sales man in corresponding fields Add a new Sales man e Enter details such as sales man code sales man name address pin code phone mobile Email Date of birth date of joining in corresponding fields e Click on lt Save gt button to save Edit details of Sales man e Select a row from register e Details of the selected sales man will show in corresponding fields at left side of the form 28 Pharmiz User Manual e Edit the details that we want e Click on lt Update gt button to save the changes Delete an existing Sales man Select a row from register Click on lt Delete gt button Confirmation is asked for deletion The selected sales man is deleted from list Daily Customer Click on Initial Records gt Daily Customer A window appears as shown below Daily Customer Name John Abraham Register Address 3 1d phase BTM Lay Out Bangalore Search For C 042. From ay Apr 2003 v To 31 Mar 2010 y Search Invoice No Woucher No Invoice No Ledger Amount Date 1 Cash Account Delete an existing Purchase Invoice Click on Register gt Purchase Invoice A window appears as shown below Select a row from purchase register window Corresponding purchase will show in purchase invoice window Click on lt Delete gt button Confirmation is asked for deletion The selected purchase is deleted from list General Transactions Use Enter key or Tab for navigating from one field to another Fields are mandatory fields Click on lt Clear gt button to clear entered details Press Esc or click lt Close gt button to exit from window Select Print after save to print this voucher Select Post this sale to Accounts Counter Sale Window Select a row from the list and Click on lt Remove gt button to remove row from the list 34 Pharmiz User Manual PURCHASE RETURN Click on Transactions gt Purchase Return A window appears as shown below Aix Voucher No fi Date 03 Dec 2009 X Invoice No 0212 kA Cash Account Cash Account Vendor Keron Pharma Current Balance 0 00 m Search 1 Search By Search For 4 atch Expiry Date Purchase Rate Sales Rate MRP Manufacture Purchase Qty Returned QJ 279 222 MTS 03 Dec 2013 0 6000 1 n ENS cipla ltd 350 0000 23 I 2 8 366 Mdo lSD 03 Dec 2009 0 2000 NA 3
3. Manufacture Dolo 650 22 8 03 Dec 2009 cipla ltd Paracetamol ever Dolo 650 22 8 03 Dec 2009 212 0000 Pain Medi cipla ltd Paracetamol fever and bodyp Areno 22 8 03 Dec 2009 571 0000 NA Medi NA NA stroke Product Availability Search Click on Product Availability Search gt Product Availability Search List the entire product and its details This can be filtered according to product group product manufacture shelf generic name etc Select a row from the table Click on lt View Details gt button Now we can see the detailed view of product 61 Pharmiz User Manual Product Availability Search zr xj Search By ym y y Search For Available Products Only Product Code Product Current Stock shelf Group Manufacture Generic Name Medicine For 0 Dolo 650 Pain Killer Medicine cipla ltd Paracetamol fever and bodypain Areno 2320 0000 Medicine stroke ACCOUNTING STATEMENTS CASH BOOK This helps to show all the cash transactions done with in a period Pharmiz Medicals 222 1 st cross 2nd Stage Jp nagar Bangalore From 01 Apr 2009 To 31 Mar 2010 y Ledger Wise Group Wise Search By m zl 1021878 0300 32515 0300 Cash Account Cash In Hand 32515 03 1021878 03 62 Pharmiz User Manual BANK BOOK This is used to show all the bank transactions done with in a period Phar
4. General SOME ex i Re nate Poss esenr EFE ERAT pissis EIE 55 User Creati sssi sss nca E eases cen 56 Create W Seb oe eod pe e aaa 56 Privilege Seine cai iii ds 57 Chaise Passworil crei a 58 Remi A O Pharmiz User Manual Product Availability Search cccccscsccccccccccsccssscseessOl Accounting Statements ccccssscscccccccccccccccccccsssscsssssOd Cash BOOK A les e EIE Xo ER E dete e PP EXERCERE ELS Eo P RRNERO ER Rev ye ndis aUud 62 BA DOORS conet set tds Dt eee een eed secu Lr Ma asl ae 63 Day BOOK E A AAA SA AAA A DAA 63 Trial Balance 0 ota 64 Ledger Balancers PCM 65 Profit And L088 2 55e A Nat A IN a Rue 66 Balance Oil A A AAA AAA A 66 O A Deb edie cra LEE E SMS UE uie 67 Add PEIBIGES ioa mesi oreet aa c eet deu eh LL MEO De ena lactato 67 Microsoft WOrd iie en e o etu Cox ots coe 68 Microsoft Excel ruina i Res E EUER EUER EXER MR ness KATIA UE E E QUAKE TERCER ds 68 Telephone Directory i oes DEED otro a deste 68 Draft Mall IS expetere scele E ederet tate 68 SEBOdUleE oec Qo Pro toI vits petet ie miles oou velas iae edu Eb EO E OTE EE 69 p c PA Pharmiz User Manual INTRODUCTION Pharmiz the complete medical shop management software is so designed as to ease the work load of medical shop professionals The main feature includes invoicing inventory and stock control accounting client and vendor management Pharmiz software helps you to track all the profits loss profitable cl
5. SIs Voucher No fi Date 03 Dec 2009 Invoice No a 25 y 3 Party Account Nimisha T Current Balance 0 00 Search Search By Search For Expiry Date Sales Rate MRP Manufacture Sale Qty l Returned Oty Unit 03 Dec 2009 25 0000 26 0000 mE x D 50 0000 03 Dec 2009 2 0000 2 0000 6 12 0000 J Saved successfully Description Grand Total 61 0000 Rounded GrandTotal 61 00Rs Print after save Add a new Sales Return Voucher Number automatically generated Select date Select Sales Invoice number if the return done against sales invoice Cash Party Account current balance vendor name will be automatically generated according to the purchase invoice number Product code product name batch expiry date purchase rate sales rate MRP manufacture quantity free unit tax type tax percentage discount amount of corresponding purchased product are automatically generated Enter only returned quantity Enter description Click on lt Save gt button to save 40 Pharmiz User Manual Edit details of existing Sales Return Click on Register gt Sales Return A window appears as shown below Select a row from sales return register window Corresponding sales return will show in sales return window Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Sales Return Click on Register gt Sales Return
6. Save gt button to save 57 Pharmiz User Manual User Privilege Click on Settings gt User Privilege A window appears as shown below E dal Il User Mathew hd Company Initial Records Transactios Inventory Settings Registers Accounting statements Utitilities Reports Select All Clear All M Account Group MV Vendor Y Account Ledger M Sales Man M Manufacture Iv i ks v iv e M Shel M i W Saved successfully M Generic Name Vv i Y Product Group Product v Reminders M Product Availability Search View privilege given to User e All existing users are shown in user list above e Click on the user that we want to view e Wecan see the privileges given to that user Add privilege for user e Select user from the user list shown above e You can set privilege for a user by selecting the items from the privilege settings tab e Click on lt Save gt button to save 58 Pharmiz User Manual Edit privilege given to User Select user from the user list shown above Details of the selected user will be shown in privilege settings tab Edit the details that we want Click on lt Update gt button to save the changes Delete privilege given to User Select user from the user list shown above Click on lt Delete gt button Confirmation is asked for deletion The selected user privilege is deleted Note e Select select all to se
7. r Search Description pharmacist User Name Saved successfully Do you want to set privilege For this user now 9 9 Block This is the form for View details of existing User e All existing user are shown in right side of the form e Click on the user that we want to view e We can see the details of particular user in corresponding fields Add a new User Enter details such as username password and confirmation password in corresponding fields Confirmation password should match with the password Click on Save button to save 56 Pharmiz User Manual Edit details of existing User Select a row from register Details of the selected user will be shown in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes Delete an existing User Select a row from Register Click on Delete button Confirmation is asked for deletion The selected user is deleted from list Change Password Click on Settings Change password A window appears as shown below RET User Name Bain oo Old Password 3 New Password A Confirm Password Cc wj x This is a form for changing password For that Enter details such as current password new password and confirmation password in corresponding fields Confirmation password should match with the password Click on lt
8. 24500 0000 Cash In Hand 10204 1955 Bank Account 14348 0000 Closing Stock 6031 950000 Net Loss 845 85 PROFIT AND LOSS This is used to show profit and loss of a company in a period Pharmiz Medicals 222 1 st cross 2nd Stage Jp nagar Bangalore m dl From 01 Apr 2009 re 31 Mar 2010 Condensed C Detailed Expense Income Dpening Stock Closing Stock 0 00 Purchase Account 664570 00 Sales Account 35732 00 Direct Expense 0 00 Direct Income 0 00 Gross Loss b d 628838 00 Total 664570 00 Total 664570 00 Gross Loss b d 628838 00 Indirect Expense 0 00 Indirect Income 0 00 Net Loss 628838 00 Grand Total Grand Total 66 Pharmiz User Manual Utilities Calculator e Click on Utilities gt Calculator e Calculators in a separate form and also appear when pressing short cut key e Calculators are included with this software so that you can do calculations as quickly and easy e Press F2 for calculator e Calculators are included with transactions and inventory wizards Add Printer e Click on Utilities gt Add Printer e Option to install printers connected to computer Add Printer Wizard Welcome to the Add Printer Y Wizard This wizard helps you install a printer or make printer connections If you have a Plug and Play printer that connects A thrcugh a USB port cr any othar hot pluggable parl such as IEEE 1294 infrarsd and so on you do not needto
9. Select a batch from the list or new batch can be created On creating new batch then enter expiry date purchase rate sales rate MRP If the batch is already created then corresponding values are automatically generated Enter quantity free quantity discount tax percentage Select tax type Enter description Enter bill discount Enter paid amount if its credit Click on Save button to save Edit details of existing Sales Invoice Click on Register gt Sales Invoice A window appears as shown below Select a row from Sales register window Corresponding sales will show in sales invoice window Edit the details that we want Click on Update button to save the changes Delete an existing Sales Invoice Click on Register gt Sales Invoice A window appears as shown below Select a row from Sales register window Corresponding sales will show in sales invoice window Click on Delete button Confirmation is asked for deletion The selected sale is deleted from list Pharmiz User Manual Sales Register eg es X From Gi Apr 2009 y To 31 Mar 2010 y Search Invoice No Voucher No Invoice No Ledger Amount Date 1 2125 Nimisha T Close i View Details Refresh SALES RETURN This helps to store the information about the products returned from the customer Click on Transactions gt Sales Return A window appears as shown below 39 Pharmiz User Manual
10. company Add a new Payment Voucher Select Payment mode i e by cash or cheque Voucher number automatically generated Select date Bank Cash Account If payment mode By cash select cash account By cheque select bank account Select Account Enter amount to be paid If By cheque Enter cheque number and cheque date Enter description Click on Save button to save 44 Pharmiz User Manual Edit details of existing Payment Voucher Click on Register gt Payment Register A window appears as shown below Select a row from payment register window Corresponding voucher will show in payment voucher window Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Payment Voucher Click on Register gt Payment Register A window appears as shown below Select a row from payment register window Corresponding voucher will show in payment voucher window Click on lt Delete gt button Confirmation is asked for deletion The selected voucher is deleted from list From 8 4o 2009 y All C ByCash C By Cheque To 31 Mar 2010 gt Search Account Ledger Voucher No Paid To Amount Date 1 Nimisha T 03 Dec 2009 45 Pharmiz User Manual RECEI PT VOUCHER Click on Transactions gt Receipt A window appears as shown below ix ByCash C By Cheque Date 03 Dec 2009 y Voucher No AAA Cash Account Cash Account y EO
11. entering various greeting texts You can view this greeting in sales bill View details of existing Greeting Text All existing greeting texts are shown in right side of the form Click on the greeting text that we want to view We can see the details of particular greeting text in corresponding fields Add a new Greeting Text e Select from date and to date e Enter greeting message e Click on Save button to save Edit details of Greeting Text Select a row from Register Details of the selected greeting text will show in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes 3l Pharmiz User Manual Delete an existing Greeting Text Select a row from Register Click on lt Delete gt button Confirmation is asked for deletion The selected greeting text is deleted from list Note Can search by date TRANSACTIONS PURCHASE INVOICE Click on Transactions Purchase Invoice A window appears as shown below purchase Invoice i Voucher No fi Date 03 Dec 2009 Cash Party Account Cash Account zl New Invoice No 021 2 dol Keron Pharma y New Current Balance 0 00 Purchase Payment Product Code Product Name Batch Expiry Date Purchase Rate Sales Rate Dolo 650 iv 22 9 222 MTS y 03 Dec 2013 60 1 2 em papharmiz xi el sd l T JU Saved successfully Adjustment Amount so Bill Di
12. return register window Corresponding purchase return will show in purchase return window Click on lt Delete gt button Confirmation is asked for deletion The selected purchase return is deleted from list SALES I NVOI CE Click on Transactions Sales I nvoice A window appears as shown below zx Voucher No fi Date 03 Dec 2009 y Cash Party Account Nimisha T gt New Invoice No a1 25 Patient na Y Doctor Gopinath P z Sales Man 234 x New Current Balance 0 00 Instant Sale Product Code Product Name Expiry Date Sales Rate Dolo 650 y 22 8 366 Mdo 15D yl 03 Dec 2009 25 Areno 22 9 222 MTS Y 03 Dec 2009 2 y 03 Dec 2003 M x AJ Saved successfully Es Tax Amount 0 80 Description Total Amount 89 74 Bill Discount 0 00 Grand Total 89 74 Print after save Paid Amount 63 74 Balance Amount 0 00 This helps to store the information about the products sold to the customer 37 Pharmiz User Manual Add a new Sales Invoice Voucher Number automatically generated Enter Sales Invoice number Select date Select cash account or party Select Enter patient Select doctor Enter Select sales man Select Instant or not Instant sale is a type of sale where you don t have the product with you and you buy from next shop and sale it directly If it s a instant sale you can click on Instant sale Enter product code Select product name from the list
13. use ths wizard Click Cancel to close the wizard and then plug the printer s cable into your conputer or point the printer toward your computer s infrared port and tum the printer on Windows wil automatically install the printer for you To continue click Next 67 Pharmiz User Manual Microsoft Word Microsoft Excel e Click on utilities Microsoft Word Microsoft Excel e A short cut to Microsoft word amp Excel Telephone Directory This form is used to view details of all customers manufactures vendors etc e Click on utilities gt Telephone Directory e View the Telephone number all customers vendors etc Telephone Directory Search By Search For Address Mobille Cipla John Abraham 222 2nd cross Hebal Ind 04943015006 John Matthew No 216 100 Feet Road Sth 04943015006 Kerlon Pharma Koramangala 1st Block Ban 04943015006 Ranbaxy Ranbaxy Laboratories Ltd Pl 91 1244135000 secretarial ranbaxy com Draft Mail e Click on utilities gt Telephone Directory e You can directly send mail to customers vendors manufactures etc using draft mail wizard 68 Pharmiz User Manual Name John Matthew E To CC BCC Subject C Documents and Settingstajithiueskropssumana txt Attachment File Attach pls save this atachment SCHEDULER Calendar Planning Click on Utilities gt Scheduler A window appears as sh
14. 69 0000 J Saved successfully Description Grand Total 16 3440 Rounded GrandTotal 16 34Rs Print after save This helps to store the information about the products returned to a vender Add a new Purchase Return Voucher Number automatically generated Select date Select Purchase Invoice number if the return done against purchase invoice Cash Party Account current balance vendor name will be automatically generated according to the purchase invoice number 35 Pharmiz User Manual Product code product name batch expiry date purchase rate sales rate MRP manufacture quantity free unit tax type tax percentage discount amount of corresponding purchased product are automatically generated Enter only returned quantity Enter description Click on lt Save gt button to save Edit details of existing Purchase Return Click on Register gt Purchase Return A window appears as shown below Select a row from purchase return register window Corresponding purchase return will show in purchase return window Edit the details that we want Click on lt Update gt button to save the changes From pr 2003 y To 31 Mar 2010 y Search voucher Voucher No Invoice No Purchased Invoice No Date 1 36 Pharmiz User Manual Delete an existing Purchase Return Click on Register gt Purchase Return A window appears as shown below Select a row from purchase
15. 943015006 LL DTTENENSU x Product Code Product 2 Areno J Saved successfully Remoye Description patient Close This is used for entering the details of daily customer This daily customer will be listed in sales bill So on selecting this customer patients corresponding products will be listed 29 Pharmiz User Manual View details of existing Customer e All existing customer are shown in right side of the form e Click on the customer that we want to view e Wecan see the details of particular customer in corresponding fields Add a new Customer e Enter details such as name address phone in corresponding fields e Select products required by the customer from the table below e Click on lt Save gt button to save Edit details of Customer Select a row from register Details of the selected customer will show in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes Delete an existing Customer Select a row from register Click on lt Delete gt button Confirmation is asked for deletion The selected customer is deleted from list GREETI NG TEXT Click on Initial Records Greeting Text A window appears as shown below 30 Pharmiz User Manual OI xl From Date 03 Dec 2009 Y Search To Date 25 Dec 2009 Date 03 Dec 2009 1 al Search Message This is
16. A window appears as shown below Select a row from sales return register window Corresponding sales return will show in sales return window Click on lt Delete gt button Confirmation is asked for deletion The selected sales return is deleted from list Sales Return Register E loj xl E RU Sam From Ap 2009 z To 31 Mar 2010 y Search voucher Voucher No Invoice No Sales Invoice No Date 1 A Refr esh 41 Pharmiz User Manual COUNTER SALE Click on Transactions gt Counter Sale A window appears as shown below gt Counter sae iix Voucher No 1 Date 03 Dec 2009 y Product Code Product Name Batch Expiry Date Sales Rate Dolo 650 v 22 8 366 Mdo1SD 03 Dec 2009 25 00 Areno Y 22 8 366 Mdo1SD 03 Dec 2009 0 90 Areno gt 22 8 366MdolSD1 03 Dec 2009 2 pharmiz 0s 03Dec 2009 JD Saved successfully Remove Total 301 30 Description Postthis sale Print after save This helps to store the information about the products sold to the customer Counter sale is like petty sales done at counters Add a new Counter Sale Voucher Number automatically generated Select date Enter product code Select product name from the list Select a batch from the list or new batch can be created On creating new batch then enter expiry date purchase rate sales rate MRP If the batch is already created
17. Delete gt button Confirmation is asked for deletion The selected product batch is deleted from list UNIT CREATI ON Click on Initial Records gt Unit Creation A window appears as shown below 21 Pharmiz User Manual Unit Nos Description Search morra LD Saved successfully This is used for creating various Units View details of existing Unit e All existing unit are shown in right side of the form e Click on the unit that we want to view e We can see the details of particular unit in corresponding fields Add a new Unit e Enter details such as unit name description in corresponding fields e Click on lt Save gt button to save Edit details of Unit Select a row from register Details of the selected unit will show in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes 22 Pharmiz User Manual Delete an existing Unit e Select a row from register e Click on lt Delete gt button e Confirmation is asked for deletion PRODUCT Click on Initial Records gt Product A window appears as shown below E Regist Product Code E egister Product Name Dolo 650 GeachBy Al z Product Group Medicine 7 ETE Search By Manufacture Cipla New Search For Shelf Pain Kiler Product Code Name i i Paracetamol Annene Name J Saved su
18. M Reosved Fiom ANITHIKRAJAGOPALA rama y o xpo 258000 i Current Balance m Description J Saved successfully feque No leque Date 03 Dec 2008 v T Print after save This is to enter the details of all cash and bank receipts of the company Add a new Receipt Voucher Select receipt mode i e by cash or cheque Voucher number automatically generated Select date Bank Cash Account If receipt mode By cash select cash account By cheque select bank account Select Account Enter amount of cash received If By cheque enter cheque number and cheque date Enter description Click on Save button to save Edit details of existing Receipt Voucher e Click on Register gt Receipt Voucher A window appears as shown below 46 Pharmiz User Manual E a E From W Apr 2009 v E A C ByCash C ByCheque To 31 Mar 2010 gt Search Account Ledger Received From Amount Date Nimisha T 83 7400 AJITH K RAJAGOP 2560 0000 03 Dec 2009 Select a row from receipt register window Corresponding voucher will show in receipt voucher window Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Receipt Voucher Click on Register gt Receipt Register A window appears as shown below Select a row from receipt register window Corresponding voucher will show in payment voucher window Click on lt Delete gt bu
19. Pharmiz User Manual pharmiz User Manual Pharmiz User Manual Introduction iei es eveed ves eve tese ree e ide Veto aues vee Create Company i c deesse vaa tec eel deew ures et da DO Create Company eco O 6 Select Cormpaliyo essc receta d reste deu rece qu ie 10 Edit COMPANY esse psn ee A 12 Delete COMPA A A Rs 13 Back cia 13 Dir ep ea ees ea aye E E AOE A E hes E MP 13 LOU E E dt AAA Ad Mid 13 Close Company Sie 13 Account DTOUDu oc erae a aaa a b tae ERa ASAE a ees eves ue erede 14 Account Ledger ie A Cox RR OE TR ERU RE 9 AA AA A 16 kj e XX eae ehs 17 Generic NaMe i cei p hehe A Ub P b HUE EM OPES 19 ROO 21 Proquet Bats escena co d 22 UM VET 23 ivre iile AM P UM EM 24 M nutact ure 204 Soo Seis eh toy A A 26 inn s c d Rade ele ee ae 28 Dales Elo MEDI 29 O KON A A eMe AN 31 Grecia eo tol os e 32 Pharmiz User Manual PANS ACH ONG dove dise ove dU ada lulia c 34 Purchase Bet rnzs c cii oo ss 37 Sr X T acai lati 39 Sales RODUEDIGU A QuP UNDA aus tesque 41 COULD ud ended UE 44 Payments rur EE LU Gates gOS Up LL ctu M 46 Li e 48 Journal Entry uoi BEER MI E MM eMe ET 50 sI D O 52 Damage SOI E 54 vail ii na Financial VEA A AA Ros 54 New Financial MEA ici 54 Edit Financial YE SN NA EE EER 54 Change Financial Y A oa 54 Ci oa 54
20. Stock Alert Status Ignore Negative Stock Condition Warn User Block Transaction While Stock Is Negative Product Expiry Alert Status Ignore Product Expiry Condition Wam User Block Transaction Of Expired Product After saving this you have an option for creating users Only Admin can create and set privilege for the user Select Company After creating the company now you need to select a company For selecting a company Select Company Click on Company gt Select Company A window appears showing a list of companies Select required company from the list and press Ok button or double click on the selected company Press Esc to exit from window Pharmiz User Manual Select Company ID Company Name COMPO0001 Pharmiz Medicals COMPODO2 Kerlon Pharma D Medical Shop MedicalShop bin D ebug D ata COMPODO2 After selecting the company a login window appears as show below User Name admin Password 99 Here you can enter your username and password After entering the correct username and password you are logged on to the corresponding company Now you can select a financial year from a list of financial years Select financial year Pharmiz User Manual Select Financial Year e Select a financial year from the list e Press Ok button or double click on the selected financial year e Press Esc or click lt Close g
21. al Records gt Vendor A window appears as shown below a alol xi Vendor ame Keen Pharma Register 3 Address JP NAGAR Search BANGALORE Pincode 560 043 a nz NT x Country India State Karnataka A l Saved successfully Phone 04943015006 Email finfo cybrosys com Opening Balance 234660 Dr Description View details of existing Vendor All existing vendors are shown in right side of the form Click on the vendor that we want to view We can see the details of particular vendor in corresponding fields 26 Pharmiz User Manual Add a new Vendor e Enter details such as vendor name address pin code country phone email opening balance description in corresponding fields e Click on lt Save gt button to save Edit details of Vendor Select a row from Register Details of the selected vendor will show in corresponding fields at left side of the form Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Vendor Select a row from register Click on lt Delete gt button Confirmation is asked for deletion The selected vendor is deleted from list SALES MAN Click on Initial Records gt Sales Man A window appears as shown below This is used for entering the details of sales man 27 Pharmiz User Manual Eb xd SLM 003 Register Sales Man Code Sales Man Name AJITH K RAJAGOPALAN
22. appears as shown below Select a row from direct stock register window Corresponding voucher will show in direct stock window Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Direct Stock Voucher Click on Register gt Direct Stock Register A window appears as shown below Select a row from direct stock register window Corresponding voucher will show in direct stock window Click on lt Delete gt button Confirmation is asked for deletion The selected voucher is deleted from list Stock Register S ABl xl pene 2 Eram fl Apr 2009 y To 31 Mar 2010 y Search Voucher No Voucher No Date 1 51 Pharmiz User Manual DAMAGE STOCK Click on Inventory Statements gt Damage Stock A window appears as shown below Damage Stock E l ene i Date 03Dec 2009 Product Code Product Name Batch Manufacture Dolo 650 v 22 8 366 Mdo ISD1 cipla ltd Arena vl 22 8 266 MdoI8 D NA Pharmiz L J Saved successfully sector Total 338 06Rs Print after save This helps to store the information about the damaged items Add a new Damage Stock Voucher Voucher Number automatically generated Select date Enter product code Select product name from the list Select a batch from the list Selected product batch values Expiry date unit Manufacture are automatically generated Enter quantity Ente
23. arch By Employee Salary Pharmiz Xi Description Capital Account Cash In Hand This is to create various account groups required for transactions Almost all groups for transaction are inbuilt in this software These inbuilt groups cannot be edited or deleted 12 Pharmiz User Manual Search for Account Group e All List all account groups e Built In List all built in groups default groups e Not Built In List all groups except built in View details of existing Account Group e All existing account groups are shown in right side of the form e Click on the account group that we want to view e Wecan see the details of particular account group in corresponding fields Add a new Account Group e Enter details such as group name group under description in corresponding fields e Click on Save button to save Edit details of Account Group Select a row from register Details of the selected group will show in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes Delete an existing Account Group Select a row from register Click on lt Delete gt button Confirmation is asked for deletion The selected group is deleted from list 13 Pharmiz User Manual ACCOUNT LEDGERS Click on Initial Records gt Account Ledger A window appears as shown below EE EE Ledger Name miscellaneous expenses Re
24. ccessfully Stock Min Level 350 Stock Max Level fi 200 Medicn For fever and bodypain Unit eso Mg Description child 0 5 0 0 5 This is used for creating various Products under different product group On creating a product default batch Not applicable is created Some product may not have batch at this time u can select Not applicable View details of existing Product All existing products are shown in right side of the form Click on the product that we want to view We can see the details of particular product in corresponding fields 23 Pharmiz User Manual Add a new Product Enter details such as product code product name stock minimum level stock maximum level description in corresponding fields Select Product group manufacture shelf generic name medicine for unit etc Click on lt Save gt button to save Edit details of Product Select a row from Register Details of the selected product will show in corresponding fields at left side of the form Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Product Select a row from register Click on lt Delete gt button Confirmation is asked for deletion The selected product is deleted from list Note Button lt NEW gt is used to create new manufactures shelf generic name product group Unit etc Search by search by product group
25. cription in corresponding fields e Click on lt Save gt button to save Edit details of Product Group Select a row from register Details of the selected product group will show in corresponding fields at left side of the form Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Product Group e Select a row from register e Click on lt Delete gt button e Confirmation is asked for deletion e The selected product group is deleted from list PRODUCT BATCH Click on Initial Records Product Batch A window appears as shown below Product batch Relation On creating a product a default batch Not Applicable is created And this batch has purchase rate sales rate MRP as Zero You can create new batch for a product at the time of purchase sale counter sale stock entry etc This makes you very easy to run this software 20 Pharmiz User Manual EA aiclx Group Medicine Y Product mahasate Search For I Batch Expiry Date Purchase Rate Sales Rate MRP 213 ADKLASJ This is used for listing all the product batches according to product View details of existing Product Batch e Select group and product e We can see the details of selected product with their batches in corresponding fields Delete an existing Product Batch Select group and product And then select a batch from the rows listed Click on lt
26. e list of financial year e Edit financial year e Click on Save button to save Close Financial Year e Confirmation is asked for closing e Once you have closed a financial year you cannot do any changes in this closed financial year 54 Pharmiz User Manual Click on Settings gt General Settings A window appears as shown below f General Settings I 15 xl v Auto Product Code Generation M Reminder For Products That Will Expire in fi Months y V Reminder For Low Stock M Negative Stock Alert Status C Ignore Negative Stock Condition Wam User C Block Transaction While Stock Is Negative Product Expiry Alert Status Ignore Product Expiry Condition C Wam User Block Transaction Of Expired Product This form is to enter the settings that will be applied to the respective forms in the application For your convenience the settings are divided into several categories like General settings Negative stock alert status and Expiry medicine Add Settings e Select settings required for the company e Click on lt Save gt button to save Edit Settings e Edit the settings that we want e Click on lt Update gt button to save the changes 55 Pharmiz User Manual USER CREATION Click on Settings gt User Creation A window appears as shown below aT 8000 lala User Name Mathew 3 See Password eee e gt gt Status All s Confirm Password eene
27. eneric Name e All existing generic name are shown in right side of the form e Click on the generic name that we want to view e We can see the details of particular generic name in corresponding fields Add a new Generic Name e Enter details such as generic name description in corresponding fields e Click on lt Save gt button to save Edit details of Generic Name Select a row from register Details of the selected generic name will show in corresponding fields at left side of the form Edit the details that we want Click on lt Update gt button to save the changes 18 Pharmiz User Manual Delete an existing Generic Name Select a row from Register Click on lt Delete gt button Confirmation is asked for deletion The selected generic name is deleted from list PRODUCT GROUP Click on Initial Records gt Product Group A window appears as shown below ETT ax Group Name Herbal Medicine Register Description Search Product Name pharmiz_ x J Saved successfully edicine This is used for creating various Product Groups View details of existing Product Group e All existing product group are shown in right side of the form e Click on the product group that we want to view e We can see the details of particular product group in corresponding fields 19 Pharmiz User Manual Add a new Product Group e Enter details such as group name des
28. filter according to product group Search for search for product MANUFACUTURES Click on Initial Records gt Manufacture A window appears as shown below 24 Pharmiz User Manual lx Mule Ranbaxy Laboratories Limited Register Ranbaxy Laboratories Limited Search Corporate Office Plot 90 Sector 32 Gurgaon 122001 Haryana INDIA Address Manufacture Pharmiz x Phone 91 124413500 L EE framesh adige ranbaxt AJ Saved successfully Description This is used for entering details of manufacture of various drugs View details of existing Manufacture All existing manufactures are shown in right side of the form Click on the manufacture that we want to view We can see the details of particular manufacture in corresponding fields Add a new Manufacture e Enter details such as manufacture name address phone email description in corresponding fields e Click on Save button to save Edit details of Manufacture Select a row from register Details of the selected manufacture will show in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes 25 Pharmiz User Manual Delete an existing Manufacture Select a row from register Click on lt Delete gt button Confirmation is asked for deletion The selected manufacture is deleted from list VENDOR Click on Initi
29. galore E From 01 Apr 2003 z To Et Mar 2010 zl Ledger Wise C Group Wise Search By All Y s al 1 icici bank Bank Account 36744 0000 3479 0000 2 Kamataka Bank Bank Account 25923 0000 3243 0000 3 SBM Bank Account 1000 0000 14874 0000 4 Cash Account Cash In Hand 32515 0300 1021878 0300 5 Purchase Account Purchase Account 697644 0300 33074 0300 6 Sales Account Sales Account 0 0000 35732 0000 7 Kerlon Pharma Sundry Creditors 326796 0000 2342 0000 1120622 06 1114622 06 64 Pharmiz User Manual LEDGER BALANCE This is used to show the details of all accounts Pharmiz Medicals 222 1stcross 2nd Stage Jp nagar Bangalore G From 01 Apr 2009 v To 31 Mar 2010 Ledger Wise C Group Wise Account Ledger Purchase Account 7 4 1 Sales Retum 04 Dec 2009 3 0000 0 0000 2 1 Purchase Invoice D4 Dec 2009 671442 0300 0 0000 3 3 Receipt Voucher D4 Dec 2009 0 0000 23423 0000 4 2 Purchase Invoice 03 Dec 2009 26199 0000 0 0000 5 1 Purchase Return D4 Dec 2009 0 0000 9651 0300 33074 03 697644 03 BALANCE SHEET This is used to show Company s current financial status 65 Pharmiz User Manual Pharmiz Medicals Pharmiz Medicals No 86 100 Feet Road 5th A Block Jayanagar Bangalore Bangalore 560095 G 04943015006 From 01 Apr 2009 To 31 Mar 2010 E Condensed O Detailed Liability Asset Sundry Creditors
30. gister Al C Builtin C Not Built in Opening Balance 2567 26 or zi search By A Description Search For Ppharmiz X edger Name ash Account This is to create various account ledgers under Account Groups Few inbuilt ledgers are already created which cannot be edited or deleted Search for Account Ledger e All List all account ledger e Built In List all built in ledger default groups e Not Built In List all ledger except built in View details of existing Account Ledger e All existing ledgers are shown in right side of the form e Click on the ledger that we want to view e We can see the details of particular ledger in corresponding fields 14 Pharmiz User Manual Add a new Account Ledger Enter details such as ledger name opening balance and description in corresponding fields Select the group under which the ledger belongs Click on lt Save gt button to save Edit details of existing Ledger Select a row from register Details of the selected ledger will be shown in corresponding fields at left side of the form Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Ledger Select a row from register Click on lt Delete gt button Confirmation is asked for deletion The selected ledger is deleted from list Note Button NEW gt is used for creating new Account Groups Search by search by Account grou
31. ients and products of medical shop moreover it s a medical shop accounting software Flexible and adaptive software suited to medical shops or stores or pharmacies of any size This manual will guide you to run this software CREATE COMPANY First of all you have to create a company For creating a company Click on Company gt Create Company A window appears as shown below Create Company Pharmiz Medicals Drug Lisence No MSMS 68823 712 2009 Pharmiz Medicals 2133212 43 CLS ry No 86 100 Feet Road bi 5th 4 Block Jayanagar CTS No Country India Pharmiz State Karnataka City Bangalore Phone 04943015006 Fax Email Id info cybrosys com L Import drug list Web Site wn Cybrosys com O Set as default Pharmiz User Manual This form is used for entering the details of Company A powered user Admin can be created while creating a company Here you have two options a Import Drug list On selecting this option over thousands of drugs are automatically loaded to your company drug list You can even delete unnecessary drug from the list If you wish to enter the list of drugs you can leave this option unselected b Set as default You can create as much number of companies but this option can be assigned only to one company If you select this option for a company it becomes the default company And you ca
32. lect all the forms in a tab e Select clear all to clear all the forms in a tab REMI NDER VI EW Click on Reminder gt Reminder A window appears as shown below Low Stock Reminder lists for products which have reached crossed minimum stock level This is according to setting you have set in general settings This can be filtered according to product group product manufacture shelf generic name etc Select a row from the table Click on lt View Details gt button Now we can see the detailed view of product 59 Pharmiz User Manual EA EA Lr i i aei Fa es Low Stock Short Expiry Search By E z Search For Product Code Product Current Stock es Minimam shelf Group i ubi Pain Killer Medicine 2320 0000 500 0000 Medicine View Details Short Expiry Reminder lists for products that are going to expire expired This is according to setting you have set in general settings This can be filtered according to product group product manufacture shelf generic name etc Select a row from the table Click on View Details gt button Now we can see the detailed view of product 60 Pharmiz User Manual Reminder View dg x IS OSIRE EN Low Stock Short Expiry Search By ai z Search For Products that will expire within 1 Months Generic Rare Medicine For Product Code Product Batch Expiry Date shelf Group
33. ls of existing Reminder e All existing reminders are shown in right side of the form e Click on the reminder that we want to view e Wecan see the details of particular reminder in corresponding fields Add a new Reminder e Select current date and reminder date e Enter description e Click on Save button to save Edit details of Reminder Select a row from Register Details of the selected reminder will show in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes Delete an existing Reminder Select a row from Register Click on lt Delete gt button Confirmation is asked for deletion The selected reminder is deleted from list REPORTS Initial Records 1 Account Group Account Ledger Generic Name Product Group Product Batch 72 Pharmiz User Manual 6 Manufacture 7 Vendor 8 Sales Man 9 Daily Customer 10 Doctor 11 User 12 Reminder Transaction 13 Purchase 14 Purchase Return 15 Sales 16 Sales Return 17 Counter Sale 18 Payment 19 Receipt 20 Journal Entry 2 Inventory 22 Damage Stock 23 Stock Entry 24 Stock 25 Stock and Sale 26 Short Expiry 27 Stock at Minimum Level 28 Product Statistics 73 Pharmiz User Manual 29 Tax Report 30 Price List 74
34. miz Medicals 222 1stcross 2nd Stage Jp nagar Bangalore isl From 01 Apr 2009 To 31 Mar 2010 Ledger Wise C Group Wise Search By All icici bank Bank Account 36744 0000 3479 0000 Kamataka Bank Bank Account 25923 0000 3243 0000 3 SBM Bank Account 1000 0000 14874 0000 nN 63667 00 21596 00 DAY BOOK This is used to show the transactions done in a particular day General Accounting Statements e Click on lt Clear gt button to clear entered details e Press Esc or click lt X gt button to exit from window 63 Pharmiz User Manual Pharmiz Medicals 222 1stcross 2nd Stage Jp nagar Bangalore Date 04 Dec 2009 Search By A zi 1 Payment Voucher 1 Kerlon Pharma 2562 0000 2 Payment Voucher 2 Cash Account 12312 0000 3 Payment Voucher 3 Cash Account 3243 0000 4 Payment Voucher 4 Cash Account 3245 0000 isi Payment Voucher 5 Kerlon Pharma 324234 0000 5 Purchase Invoice 1 Cash Account 571442 0300 7 Purchase Retum 1 Cash Account 9651 0300 8 Receipt Voucher 1 icici bank 234 0000 El Receipt Voucher 2 Kerlon Pharma 2342 0000 10 Receipt Voucher 3 Purchase Account 23423 0000 11 Receipt Voucher 4 Sales Account 34244 0000 12 Sales Invoice 1 Cash Account 1488 0000 13 Sales Retum 1 Cash Account 3 0000 TRAIL BALANCE This is used to show the closing balance of all ledgers Pharmiz Medicals 222 1 st cross 2nd Stage Jp nagar Ban
35. n log on to this company automatically on running this software Create Company Click on Company gt Create Company Enter details such as name address country email website drug license number Tin number CST number etc Click on lt Save gt button to save General Use Enter key or Tab for navigating from one field to another Fields are mandatory fields Click on lt Clear gt button to clear entered details Press Esc or click lt Close gt button to exit from window Pharmiz User Manual Financial Year Start Date Apr 2009 End Date 31 Mar 2010 Here you can set financial year for the created company Set Financial year Click Setting gt Financial Year gt New Financial Year Select financial starting and ending date Click on lt Save gt button to save Click on lt Reset gt button to reset After setting the financial year click save button A confirmation is asked as shown below Pharmiz 2 J Saved successfully Do you want to save settings now On clicking yes button a window appears where you can save your general settings General settings includes Setting reminder for products that is going to expire Automatic code generation Alert in case of negative stock and expiry date Pharmiz User Manual General Settings Auto Product Code Generation Reminder For Products That Will Expire in Months Reminder For Low Stock Negative
36. own below 69 Pharmiz User Manual ll Calender Reminder 2009 Date Day Description 25 Dec 2009 Pe Pe fe fs fo fis so Sp mmm 20 2 22 zs z E s 27 28 22 so o LD Saved successfully AO O d dd mx This form is used for setting events Leave View details of existing events or leave days All existing events leave are shown in right side of the form Add a new Event leave Select month and year Select reminder date Selected date will be displayed in the right side Enter day description Click on Save button to save 70 Pharmiz User Manual Edit details of events or leave days Select month and year Selected month reminders will be shown in right side Edit day description Click on lt Save gt button to save the changes Delete an existing events or leave days Select month and year Selected month reminders will be shown in right side Double click on the date Click on lt Save gt button to save The selected event leave is deleted from list Reminder This is entering various Reminders Click on Utilities gt Scheduler A window appears as shown below E lol Calender Reminder Register Current Date 03 0 ec 2009 hs Reminder Date ob ec 2003 zl RE 2 Description E Description X mas day AJ Saved successfully 71 Pharmiz User Manual View detai
37. p filter according to account group Search for search for Account ledgers SHELF Click on Initial Records gt Shelf A window appears as shown below 15 Pharmiz User Manual Register 7 Shelf Name Description Search For This is used for creating various shelves E g shelf A shelf B 16 Pharmiz User Manual View details of existing Shelf e All existing shelf are shown in right side of the form e Click on the shelf that we want to view e We can see the details of particular shelf in corresponding fields Add a new Shelf e Enter details such as shelf name description in corresponding fields e Click on lt Save gt button to save Edit details of Shelf Select a row from register Details of the selected shelf will show in corresponding fields at left side of the form Edit the details that we want Click on Update button to save the changes Delete an existing Shelf Select a row from Register Click on lt Delete gt button Confirmation is asked for deletion The selected shelf is deleted from list GENERI C NAMES Click on Initial Records gt Generic Names A window appears as shown below 17 Pharmiz User Manual zici Generic Name AMOXYCILLIN Register Description Search Generic Name CENSO x e J Saved successfully This is used for creating various Generic names View details of existing G
38. r description Click on Save button to save 32 Pharmiz User Manual Edit details of existing Damage Stock Voucher Click on Register gt Damage Stock Register A window appears as shown below Select a row from damage stock register window Corresponding voucher will show in damage stock window Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Damage Stock Voucher Click on Register gt Damage Stock Register Select a row from damage stock register window Corresponding voucher will show in damage stock window Click on lt Delete gt button Confirmation is asked for deletion The selected voucher is deleted from list From Apr 2003 y To 31 Mar 2010 7 Search Voucher No Voucher No 1 Refresh 53 Pharmiz User Manual SETTINGS New Financial Year Click on Settings gt New Financial Year A window appears as shown below Financial Year 3 Start Date Bj Apr 2003 v End Date 31 Mar 2010 y This form is used to create new financial year Add new financial year Before you create new financial year you have to close the current financial year e Select financial year starting and ending date e Click on lt Save gt button to save Edit financial year e Edit current financial year e Click on lt Save gt button to save Change Financial Year e Select a financial year from th
39. scount s Tax Amount 21 99 Description Total Amount 258 60 Grand Total 303 60 Rounded GrandTotal 303 60Rs Print after save This helps to store the information about the products purchased from a vendor 32 Pharmiz User Manual Add a new Purchase Invoice Voucher Number automatically generated Select date Select cash account or vendor If vendor enter Vendor details Enter invoice number If credit select due date and enter the payment details Enter product code Select product name from the list Select a batch from the list or new batch can be created On creating new batch then enter expiry date purchase rate sales rate MRP If the batch is already created then corresponding values are automatically generated Enter quantity free quantity discount tax percentage Select tax type Enter description Enter bill discount other charges Click on Save button to save Payment details e Select payment mode by cash by cheque e If cheque enter cheque number and cheque date e Enter paid amount Edit details of existing Purchase Invoice Click on Register gt Purchase Invoice A window appears as shown below Select a row from purchase register window Corresponding purchase will show in purchase invoice window Edit the details that we want Click on Update button to save the changes 33 Pharmiz User Manual Purchase Register n 3 xj E AIL A ee
40. show in journal entry window Click on lt Delete gt button Confirmation is asked for deletion The selected journal entry is deleted from list f Journal Register i Fam x From 8 p 2003 To 31 Mar 2010 y Search Voucher No Voucher No E Date S Debit 3 Dec Use gt Pharmiz User Manual INVENTORY STATEMENTS DIRECT STOCK Click on Inventory Statements gt Direct Stock A window appears as shown below ETT lol Voucher No fi Date 03 Dec 2009 k Product Code Product Name Batch Expiry Date Purchase Rate 1 Dolo 650 gt 22 8 366 Mdo 1SD1 x 03 Dec 2009 23 2 Areno wl 29 8 3R6 Mdn1SN1 y 03 Dec 2009 3 lx y 03 Dec 2009 L J Saved successfully sj Dur Total 122 82 FT Print after save This helps to store the information about the opening stock of each product Add a new Direct Stock Voucher Voucher Number automatically generated Select date Enter product code Select product name from the list Select a batch from the list or new batch can be created On creating new batch then enter expiry date Sales rate and unit If the batch is already created then corresponding values are automatically generated Enter quantity Enter description Click on Save button to save 50 Pharmiz User Manual Edit details of existing Direct Stock Voucher Click on Register gt Direct Stock Register A window
41. t button to exit from window After creating company a Select Company Click on Company gt Select Company A window appears showing a list of companies Select required company from the list and press Ok button or double click on the selected company Press Esc to exit from window b Edit Company Click on Company gt Edit Company Edit the details that we want Press on lt Save gt button to save your changes Press Esc or click lt Close gt button to exit from window 10 Pharmiz User Manual c Delete Company e Click on Company gt Delete Company e Confirmation is asked for deletion e The selected company is deleted from list d Restore e Click on Company gt Restore e Confirmation is asked for restoring e The selected company is restored e Back Up e Click on Company Back Up e Confirmation is asked for back up e The back up of current database is taken f Logout e Click on Company gt Logout e Confirmation is asked for logout e Now you are logged out g Close Company e Click on Company gt Close Company e Confirmation is asked while closing the company The selected company is closed INITIAL RECORDS ACCOUNT GROUP Click on Initial Records gt Account Group A window appears as shown below 11 Pharmiz User Manual Account Group r Regist Account Group Name Salary egister Employee m All Builtin Not Built in Group Name Se
42. then corresponding values are automatically generated Enter quantity Enter description Click on Save button to save 42 Pharmiz User Manual Edit details of existing Counter Sale Click on Register gt Counter Sale A window appears as shown below Select a row from counter sale register window Corresponding counter sale will show in counter sale window Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Counter Sale Click on Register gt Counter Sale A window appears as shown below Select a row from counter sale register window Corresponding counter sale will show in counter sale window Click on lt Delete gt button Confirmation is asked for deletion The selected counter sale is deleted from list Cou nter Sale Register EE c xi E E OUS NN SATIS From E Apr 2009 y To 31 Mar 2010 y Search Invoice No Woucher No 03 Dec 2009 View Details Refresh 43 Pharmiz User Manual PAYMENT VOUCHER Click on Transactions gt Payment A window appears as shown below Payment loj xl ByCash C By Cheque Date 03 Dec 2009 Voucher No _ Cash Account CashAccout y New CARE Moser 0 EZB o 1600 Sabin Description Pay To Nimis Cheque No e 1 1 Saved successfully chegue Date 03 Dec 2003 This is to enter the details of all cash and bank payments of the
43. tton Confirmation is asked for deletion The selected voucher is deleted from list 47 Pharmiz User Manual JOURNAL ENTRY Click on Transactions gt Journal entry A window appears as shown below EE BIET Voucher No fi Date 03 Dec 2009 y Account Ledger AJITH K RAJAGOPALAN y 23 Nimisha T 23 Cash Accu EE Sumana y 12 miscellaneous expenses y 200 LD Saved successfully Purchase Account Kerlon Pharma Description Print after save This is used for entering the details of companies transaction including amount and accounts that are affected That is the miscellaneous accounts Add a new Journal Entry Voucher Number automatically generated Select date Select the account to which amount is debited Enter the debit amount Select the account to which amount is credited Enter the credit amount Enter description Click on lt Save gt button to save 48 Pharmiz User Manual Edit details of existing Journal Entry Click on Register gt Journal Entry A window appears as shown below Select a row from journal register window Corresponding journal entry will show in journal entry window Edit the details that we want Click on lt Update gt button to save the changes Delete an existing Journal Entry Click on Register gt Journal Entry A window appears as shown below Select a row from journal register window Corresponding journal entry will
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