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User Manual for Temporary Users of SEVIS Version 5.2 (How to

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1. 8 2 2 4 Hide Show the Lett Panel 8 22o IUTHIDS 8 2 2 6 Close Online cuta esed emat o irat teo 8 2 2 7 Print the Online Help TOBIOS 8 2 2 1 1 Internet Exploter de 8 2 2 Netscape tiia edid 9 2 26 9 2 3 Exchange Visitor Program Requirements 9 2 3 1 Applic nt PrEerequis ES pt pM 10 2 3 1 1 Previous Experience in the Field of International Exchange 10 2 3 1 2 Financial Requirements rni vet esee teo ree pe ee 10 2 3 2 Application Bee soo eco ctt cited i 11 2 44 SEVISSSystem Requirements quld aa ge tiet oa inesse Susp i ou dq 11 2 5 How to Obtain a SEVIS User ID osea eer tertie de ene 11 2 5 1 How to Create and Change Passwords 14 2 5 1 1 Guidelines for P sswotrds a aee tate eco se operi c Reden 15 2 5 1 2 Change Password Every 90 Days aas ett estesa mede 15 2 5 1 3 Change Password Voluntarily 16 2 5 1 4 Request Password Reset uo en e 16 2 5 2 Additional Information About the SEVIS Login
2. dent amp Exchange Visitor Enforcement gt u Information System VI Help Tutorial Logout Get Adobe Reader U S Department of State Exchange Visitor Program Application DS 3036 Office of Exchange Coordination and Designation OMB Approval No 1405 0147 Expiration Date 09 30 2005 Designation Application page 1 of 4 Required fields are marked with an asterisk 2 Business Address of Sponsoring Organization Address Addess2 Zip Code H 4 of Application NEW 6 Program Sponsor is a U S Federal Government Agency Profit Organization ves 12 13 2005 Tuesday 20 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Below is a list with explanations of the sections fields on Page 1 An asterisk precedes the sections fields that must be completed To complete Page 1 of the electronic Form DS 3036 enter the following data Field Description Explanation Name of Sponsoring Enter the full name without abbreviations of the Organization organization applying for designation as an Exchange Visitor Program sponsor This is the name that will print on the Forms DS 2019 Business Address of Sponsoring Organization Enter the address that represents the physical location of the
3. 5 Research Scholar zl 2A Trainee Specialty 5 9 Short term Scholar 2B Trainee Non specialty 1 MONTH S z 10 Specialist Jmontucs zl 3 Teacher wow 11 Camp Counselor zl 4 Professor wowrus sz 12 Summer Work Travel 5 International Visitor Mons 13 Au Pair 6 Alien Physician J 12 13 2005 Tuesday 23 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Below is an explanation of Section 7 Participation by Category on Page 2 This section must be completed by entering the following data Section Description Explanation 7 Participation by Category indicate total number and approximate duration of participation in each category An entity can request authorization to sponsor EVs in 1 or more of 13 categories For each category being applied for enter the number of EVs expected in that category in the Number column Note The regulation 22 CFR 62 8 requires program sponsors other than the Federal Government to have no less than five EVs per calendar year and a program of a minimum duration of 3 weeks In the next field enter the duration of the EV participation that is the amount of time requi
4. Selection of Exchange Visitors 22 CFR 62 10 a Note No more than 500 characters can be entered into the text box in Section 9 on Page 3 of the electronic Form and you may find it difficult or impossible to supply all requested information in that space In such cases use the text box to address at least briefly each of the six questions listed below Enter for each as necessary the following Additional supporting documentation to be supplied by mail Describe the screening and selection process for each category selected in Section 7 on Page 2 of the designation application 22 CFR 62 10 a Answer all of the following questions for each category requested For example if you selected the Student and Research Scholar categories answer the six questions below for both categories 33 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation 1 How and by whom are the participants selected 2 What criteria are used in the selection process 3 Ifthe participant is being admitted to an educational institution what are the admission requirements 4 How much previous education or training is required of the participants 5 Participants are required to possess a sufficient proficiency in the English language to enable them to participate in their program and to
5. Training Programs cesso totae ttl e 23 2 8 5 4 Flight Training Pro eras 54 2 8 0 M aries aS Sese en recto aetas a eu ntes 54 2 877 Notification of Approval Dental 3 uec tt pes inb eeu heirs 54 3 OPERATING INSTRUCTIONS una 55 3 1 Operations ite 55 3 2 Maintain 55 3 3 Terminate and Restart Operation yer 55 4 ERROR HANDLING 55 5 HELP FACILITE S eee c 56 APPENDIX A ACRONYMS AND ABBREVIATIONS APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE ACROBAT READER ATTACHMENT A SUPPORTING DOCUMENTATION CHECKLIST ATTACHMENT B SAMPLE COPY OF A FORM DS 3036 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application EXHIBITS Exhibit 1 Criminal uii e e iau vee gener 3 Exhibit 2 Designation Application Page 1 and Screen Components sess 5 Exhibit 3S ate ons 7 Exhibit 4 SEVIS Logit Scitech tieu 12 Exhibit 5 Regist
6. perform the following steps 1 Click the Add Existing Official link on Page 4 of the designation application The system displays the Designation Add Existing Official screen as shown in Exhibit 13 Add Existing Official Screen Exhibit 13 Add Existing Official Screen U S Immigration f nd Customs Student amp Exchange Visitor Enforcement Information System Help Tutorial Logout Get Adobe Reader Designation Add Existing Official Required fields are marked with an asterisk The Official has an existing account in SEVIS Please enter the account information below Account Userid 12 13 2005 Tuesday 2 In the Account Userid field enter the SEVIS user ID the ID that the official uses to access SEVIS 3 Click OK The system displays the current SEVIS user s name and a field for selecting his or her role for your program 4 Review the user name and select the role of the official RO or ARO 5 Select one of the following buttons Add Official Click this button to save the data entered for this program sponsor official The system will display Page 4 of the designation application and information for the official will be included in the list of officials To continue adding existing program sponsor officials click the Add Existing Official link again and repeat the process described above Cancel Click this
7. Next Click this button to automatically save the data entered and advance to Page 3 of the designation application Print Draft Click this button to print a draft copy of the designation application Note It is recommended that you print a draft copy of the Form and review it for accuracy before submitting it to SEVIS 2 8 3 Designation Application Page 3 Exhibit 10 Designation Application Page 3 shows a completed copy of Page 3 of the designation application Note You must respond in detail and or provide documentation in response to all of the questions on Page 3 No more than 500 characters can be entered into the fields on Page 3 and 31 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application you may find it difficult or impossible to supply all the requested information in this space In such cases provide a brief explanation in each text box and enter the following Additional supporting documentation to be supplied by mail Exhibit 10 Designation Application Page 3 US Immigratio LS z and Customs lt Student amp Exchange Visitor Vi Enforcement Information System Help Tutorial Logout Get Adobe Reader Designation Application page 3 of 4 Required fields are marked with an asterisk You may find it difficult or impossible to supply all reque
8. logging into SEVIS Note If at any time you suspect that your password has been compromised and you are not able to change it using the Change Password or Request Password Reset link contact the SEVIS Help Desk 1 800 892 4829 to have your password reset 2 5 1 3 Change Password Voluntarily Note Your temporary user ID and password are valid for 30 calendar days from the date issued to allow time for submission of the Designation Application Form DS 3036 Once you submit the Form DS 3036 you may only view or print a copy of the Form If DoS does not decide on the Form within 30 days your temporary user ID and password are still valid for viewing and printing purposes The steps below provide instruction in the event you need to change your temporary password Once DoS renders a decision on the Form your temporary user ID and password are disabled You may change your password as often as once a week using the Change Password link on the SEVIS Login screen To change your password perform the following 1 Click the Change Password link on the SEVIS Login screen The system displays the Change Password screen 2 Enter your SEVIS user ID in the User Name field 3 Enter your current password in the Old Password field 4 Enter your new password in the New Password field Note You cannot reuse your previous six passwords 5 Enter your new password again in the Confirm New Password field 6 Click the Change Password button The s
9. s Search Help on Help u General Topics Help on Help E Printing Online Help Topics Tutorial STUDENT amp EXCHANGE VISITOR E Frequently Asked Questions FAQs INFORMATION E SEVIS Overview Background Informal E Privacy Act Considerations 9 E Help Desk 7 U S Department of State ze Regulation 22 CFR 52 4 Password Information User ID and Login Information Program Designation Data Definitions How to Use the Online Help Help is always available in SEVIS Click the navigation bar at the top of SEVIS screen to opener tart of the window 2 2 1 Online Help Table of Contents To use the Online Help table of contents perform the following 1 In the left panel click a folder to display a list of topics 2 Click a topic name to view the help text for that topic in the right panel 2 2 2 Online Help Index To use the Online Help index perform the following 1 Click the Index w button 2 Enter a keyword or partial keyword in the text box provided or Scroll through the list using the scroll bar on the right side of the left panel 3 Select a keyword to view the help topic associated with it in the right panel If a keyword associated with multiple topics is selected a small selection list displays select the appropriate topic from the list and the information displays in the right panel December 29 2005 User Manual for Temporary Us
10. American techniques methodologies or expertise within the individual s field of endeavor Although training often occurs in a workplace setting the training must be bona fide and not merely employment Generic training plans for each requested training occupation and duration of training being offered must be submitted with the application Designated program sponsors are required to ensure that individual training plans are prepared for selected trainees and forwarded to them prior to entry into the United States Sponsors must also ensure that continuous supervision and periodic evaluation are provided Training is limited to the occupational category or categories for which the program sponsor has obtained the Department s designation The maximum duration of participation is 24 months for flight training programs Note Fixed wing airplane flight training programs should specify 24 months only if they have the Air Transport Pilot ATP rating on their Federal Aviation Administration FAA certificate All other flight training programs that is rotorcraft helicopter should specify no more than 18 months 25 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Category Description Explanation The maximum duration of participation for a trainee is 18 months unless DoS limits a sponsor s
11. Both would require 30 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Section Description Explanation submission of three training plans Each plan should be generic that is applicable to all trainees in the specified field and not tailored to particular individuals individual plans are written only after designation Each plan should subdivide the training program into phases specifying the duration and objectives of each phase and showing how each phase builds on the previous one Each plan must also include 1 statement of the training objectives A list of skills to be imparted to the trainee 2 3 Acopy of the training syllabus 4 A justification for any proposed on the job training 5 A description of how the trainee will be supervised and evaluated Select one of the following buttons Save Draft Click this button to save the data entered on this page Previous Click this button to return to the previous page of the designation application WARNING Be sure to save the data entered on this page before selecting the Previous button The unsaved data that were entered on this page will be lost if not saved first Reset Values Click this button to return all unsaved entries on the page to the previous values
12. CFR DHS DoS ECFMG EV FAA ICE ID LPR MB PS RO SEVIS SEVP URL Academic and Government Division Alternate Responsible Officer Airline Transport Pilot Certificate Chief Executive Officer Code of Federal Regulations U S Department of Homeland Security U S Department of State Educational Commission for Foreign Medical Graduates exchange visitor Federal Aviation Administration U S Immigration and Customs Enforcement identification legal permanent resident megabyte Private Sector Programs Division random access memory Responsible Officer Student and Exchange Visitor Information System Student and Exchange Visitor Program Universal Resource Locator December 29 2005 APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE ACROBAT READER December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application SEVIS enables you to print Forms such as the Form DS 3036 to a designated printer through Adobe Acrobat Perform the following steps to download the latest version of Adobe Acrobat Reader 1 Click the Get Adobe Reader link on the SEVIS navigation bar Adobe s home page will display in a separate browser window 2 Click the Get Adobe Reader button on the Adobe home page 3 On the Adobe Reader screen click the Download AD button The Adobe Reader software download will start automatically However if
13. If there are written materials that define precisely the purpose and objectives of the program as well as the financial arrangements under which the program is to be administered enclose a copy with the application e Post secondary educational institutions shall include a copy of any current agreements if applicable 13 Role of Other Organizations Associated with Programs if any Note No more than 500 characters can be entered into this text box and you may find it difficult or impossible to supply all the requested information in this space In such cases provide a brief explanation in the text box and enter the following Additional supporting documentation to be supplied by mail Provide the names and addresses of your organization s foreign affiliates partners offices if any and the names of their key officers who may be associated with the overall administration of the program In addition include a list of domestic affiliated organizations and companies if any with whom your organization is cooperating in exchange activities Advise if any of these organizations have their own designations to carry out an exchange program Note Completion of this field is mandatory enter N A if it does not apply 14 Citizenship In the empty text box in Section 14 Citizenship on Page 3 of the electronic Form fill in the title of a person or group for example Board of Trustees or Board of
14. Information to be Forwarded to DoS for a list of supporting documentation that must be mailed to DoS along with the signed and December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application notarized Form DS 3036 and non refundable fee of 799 00 If you have questions regarding the application process or the regulations regarding the category of exchange in which you are interested call the Office of Exchange Coordination and Designation and ask to speak to a Program Designation Officer Contact information is available on the Internet at http exchanges state gov education jexchanges contact htm contact 2 3 1 Applicant Prerequisites Designation as an Exchange Visitor Program sponsor will not be considered if an applicant cannot meet the following two prerequisites which are discussed in detail in the following sections e Previous experience in the field of International Exchange e Financial requirements See Attachment A Supporting Documentation Checklist for a list of supporting documentation to be forwarded to DoS 2 3 1 1 Previous Experience in the Field of International Exchange The application shall set forth in detail the applicant s proposed exchange program activity and shall demonstrate its ability to comply with the Exchange Visitor Program regulations Accordingly evidence of experience in operating a successfu
15. Request Password Reset for instructions or contact the SEVIS Help Desk 1 800 892 4829 to have your access to SEVIS reinstated e Do not share your user ID and password At no time and under no circumstances is your SEVIS user ID and password to be shared with anyone 2 5 1 2 Change Password Every 90 Days Note You will only use this function if DoS has not completed processing the Form DS 3036 You must change your password every 90 days After 75 days when you log into SEVIS the system will display a message asking if you would like to change your password at that time If you click e Yes the Change Password screen will display e No you will be logged into the system If you click No after 90 days when you log into SEVIS the system will automatically display the Change Password screen To change your password perform the following 1 Enter your current password in the Old Password field 2 Enter your new password in the New Password field Note You cannot reuse your previous six passwords December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 3 Enter your new password again in the Confirm New Password field 4 Click the Change Password button The system displays a message indicating that the password has been changed 5 Click OK to display the SEVIS Login screen Be sure to use your new password when
16. SEVIS Screen Components The following is a list of components that may be available on SEVIS screens Browser Toolbar This is the toolbar displayed by the browser used to access SEVIS Note Use the navigation bar and click the buttons in the SEVIS application rather than the toolbar on the Internet Explorer or Netscape browser Errors may occur and December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application information can be lost if the navigation bar and buttons are not used However when using Online Help you may use the navigation buttons on the browser toolbar Navigation Bar The navigation bar lists the user role on the right side of the navigation bar and the following functions Help Used to access Online Help for SEVIS Tutorial Used to view a brief demonstration of how to use SEVIS Logout Used to exit the system Get Adobe Reader Used to access the Adobe website and download the Adobe Reader Links Click underlined text to advance to a different screen within SEVIS 2 1 2 Additional SEVIS Screen Components Additional screen components that display on some SEVIS screens include the following 2 2 Scroll Bar This is the part of a window that enables you to see additional information SEVIS uses scrollbars on the bottom and or the right side of some windows Fields These are are
17. United States Enter the complete A Number including the If you receive an error message indicating that the A Number is not valid you may have entered an eight digit number The system requires a nine digit number Take the following actions 1 Check the original number carefully If it had 43 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation nine digits correct your SEVIS entry 2 Ifit had eight digits it is a valid number Enter it into SEVIS by adding a zero to the beginning of the number many existing A Numbers are only eight digits long 3 Ifit has less than eight digits it is invalid Query the prospective RO or ARO to obtain his or her valid A Number Role Each official identified on a designation application must play one of two roles RO or ARO Only one RO is allowed per program Select the appropriate role from the drop down list 5 Title Enter the name of a position held by a person representing a sponsor or an organization s application Titles should be given in full without abbreviations for example Director of International Students Telephone Number Enter a valid telephone number including the three digit area code and an extension if applicable Fax Number Enter a telephone number inc
18. a dialog box displays with the option to run or save click the Run button Note Depending on the security settings on your computer you may see a Security Warning dialog box Click Yes to accept the ActiveX Control December 29 2005 ATTACHMENT A SUPPORTING DOCUMENTATION CHECKLIST Supporting Documentation Checklist When the Form DS 3036 is submitted electronically to the Department of State DoS a copy must be printed signed notarized and mailed to DoS along with supporting documentation and the non refundable application fee The documentation can include but is not limited to the following RO ARO Biographical Information Financial Data Legal Documents Evidence of Accreditation if applicable Evidence of Tax Exempt Status if applicable Certification of Citizenship Reciprocity Description Staff List For Training programs the following documentation is also required where applicable Training Plan Third Party Agreement Evaluation Forms Notarized Certification of Training Pre arrival Information For Flight Training programs the following documentation is also required FAA Certificate Accreditation Application or Notice of Filing for Accreditation 1 20 Authorization Letter In addition information too extensive to be entered into the electronic Form DS 3036 can be submi
19. an independent Certified Public Accounting Firm demonstrating that the organization has been capitalized with sufficient funds to cover e General operating expenses for example rent salaries phones equipment e Costs associated with an exchange for example program fees visa fees application fees fully paid round trip travel arrangements prepaid medical insurance coverage etc Designation of newly incorporated organizations companies will be limited to 1 year and will require the presentation of the first year of operations year end financials 2 3 2 Application Fee The application fee for designation as an Exchange Visitor Program sponsor is currently 799 00 This fee is non refundable Remittance for the fee must be drawn on a bank or other institution located in the United States and made payable in U S currency to the U S Department of State 22 CFR 62 90 One copy of the completed application must be printed via SEVIS signed notarized and submitted with supporting documentation and the required non refundable fee of 799 00 to DoS at the following address Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs U S Department of State 301 4 Street S W SA 44 Room 734 Washington DC 20547 2 4 SEVIS System Requirements SEVIS requires use of the following e Internet Explorer Version 5 0 or higher or Netscape Version 4 7 or higher e Adobe Acrobat Reader Used to access th
20. designation to a lesser amount of time for example a 12 month training program An extension of a program beyond the designated length would be considered an extension beyond the maximum duration of participation and require DoS approval Note Section 8 Training Program on the electronic Form DS 3036 must be completed if the Trainee category is selected Teacher 3 Note A separate application Form DS 3036 must be completed for this category This category 22 CFR 62 24 is for individuals teaching full time in an accredited primary or secondary educational institution A participant in this category must satisfy all of the following 1 Meet the qualifications for teaching in primary or secondary schools in his or her home country 2 Satisfy the standards of the U S state in which or she will teach 3 Have a minimum of 3 years of teaching or related professional experience Copies of the approval letters obtained from the State Department of Education for each state in which foreign teachers will be placed must be submitted to DoS with this application The maximum duration of participation for this category shall not exceed 3 years Professor 4 This category 22 CFR 62 20 is for individuals who are involved primarily in teaching lecturing observing or consulting at accredited post secondary educational institutions museums libraries or similar institutions A professor may al
21. function effectively in an English speaking environment What method is used to test English language competency of the participant 6 Will English language training be part of the program Note When requesting the Secondary School category submission of the application must also include a copy of the student application for the prospective Exchange Visitor Program Program Costs Fees and Deposits Refunds Note No more than 500 characters can be entered into the text box in Section 9 on Page 3 of the electronic Form and you may find it difficult or impossible to supply all requested information in that space In such cases use the text box to address at least briefly each of the four questions listed below Enter for each as necessary the following Additional supporting documentation to be supplied by mail Provide all costs fees charged to the participants such as administrative costs room and board transportation medical insurance and air fare 1 What other costs will the participant likely incur while in the United States for example living expenses 2 When and for what reason s can a participant cancel or withdraw from the program and receive a refund of program fees 1 Are participants required to make a deposit in connection with program application or 34 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036
22. stipulated in Section 212 e of the Immigration and Nationality Act and Public Law 94 484 Note The J visa does not provide for programs with hands on or direct patient contact such as veterinarian dental or nursing training The maximum duration of participation for the Alien Physician category shall not exceed 7 years Government Visitor 7 This category 22 CFR 62 29 is reserved for use by Federal State or local Government agencies Participation in this category is for participants who are recognized as influential or distinguished persons and who are selected by a Federal State or local Government agency to participate in observation tours discussions consultations professional meetings conferences workshops and travel The maximum duration of participation for this category shall not exceed 18 months 27 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Category Description Explanation Research Scholar 8 Research scholars 22 CFR 62 20 primarily conduct research observe or consult in connection with a research project at research institutions corporate research facilities museums libraries accredited post secondary educational institutions or similar types of institutions The research scholar may also teach and lecture unless disallowed by
23. the Form and review it for accuracy before submitting it to SEVIS 2 8 2 Designation Application Page 2 The Exchange Visitor Program regulations provide for specific categories for education and cultural exchanges Each of the 13 categories has specific requirements set forth in 22 CFR Part 62 Subpart B The following categories require separate applications Forms DS 3036 e Au Pair Category 13 on the screen e Camp Counselor Category 11 on the screen e Secondary School Student Category 1A on the screen e Summer Work Travel Category 12 on the screen e Teacher Category 3 on the screen e Trainee Categories 2A and 2B on the screen Exhibit 9 Designation Application Page 2 shows a blank copy of Page 2 of the application 22 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 9 Designation Application Page 2 US Immigrati j W HQ LIS wc I SEVIS Help Tutorial Logout Get Adobe Reader Designation Application page 2 of 4 Required fields are marked with an asterisk 7 Participation by Category Indicate total number and approximate duration of participation in each category Type Number Duration Type Number Duration 1A Student Secondary 7 Government visitor 2 1B Ea 100
24. 17 2 5 3 Additional Information About Your User ID 17 2 6 Log Into SEVIS to Complete the Form DS 3036 sse 18 2 7 Lom Out of SEVIS cate i ed Es Pac a vim 18 2 5 Prosram Desigjation ese Tob Od 19 2 8 1 Designation Application Page 1 acs acess casa Siero sein renda 20 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 2 Designation Application 2 scopo pt eta o EAR e t 27 2 8 3 Designation Application Page 3 00 0000 31 2 8 4 Designation Application Page 4 raices 41 2 8 4 1 Add New Program Sponsor 42 2 6 4 2 Add Existing Official deest eite aho e 45 2 8 4 3 Update a Program Sponsor Official s Record 46 2 8 4 4 Delete a Program Sponsor Official sse 46 2 8 4 5 Print the Designation 2 47 2 8 4 6 Submit the Form DS 3036 48 2 8 5 Supporting Documentation and Information to be Forwarded to DoS 50 2 8 5 1 Secondary School 52 2 89 42 Teacher AREE pop 52
25. Directors Do not enter a person s name Note This information may be obtained from the 40 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation organization s Articles of Incorporation Select from one of the following buttons Save Draft Click this button to save the data entered on this page Previous Click this button to return to the previous page of the designation application WARNING Be sure to save the data entered on this page before selecting the Previous button The unsaved data that were entered on this page will be lost if not saved first Reset Values Click this button to return all unsaved entries on the page to the previous values Next Click this button to automatically save the data entered and advance to Page 4 of the designation application Print Draft Click this button to print a draft copy of the designation application Note It is recommended that you print a draft copy of the Form and review it for accuracy before submitting it to SEVIS 2 8 4 Designation Application Page 4 Page 4 is used to add or update the program sponsor official s data or delete his or her record prior to submitting the Form DS 3036 At least one official must be added as the RO SEVIS allows the addi
26. Due to the nature of the Short Term Scholar category such cross cultural activities are encouraged but not required 12 Arrangements for Supervision Note No more than 500 characters can be entered into this text box and you may find it difficult or impossible to supply all the requested information in this space In such cases provide a brief explanation in the text box and enter the following Additional supporting documentation to be supplied by mail Provide the following information regarding the supervision direction evaluation and monitoring of the program 22 CFR 62 10 e Describe provisions for the supervision evaluation and monitoring of the participants and host families as applicable For Secondary School Programs also include information on the approximate ratio of sponsor representatives to students within the 150 mile radius specified by regulations 22 CFR 62 25 d 2 39 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation e Provide details on how in case of an emergency participants can easily contact the sponsor e Provide details regarding where participants will stay while in the United States If applicable include information on arrangements or procedures used to place prospective participants in private homes
27. Exchange Visitor Program Application Field Description Explanation participation If yes when and how is the refund of deposit made in the event of program cancelation 2 In addition provide all costs fees charged to participants by your organization s foreign partner s Program Funding Financial Support Note No more than 500 characters can be entered into the text box in Section 9 on Page 3 of the electronic Form and you may find it difficult or impossible to supply all requested information in that space In such cases use the text box to address at least briefly each of the three questions listed below Enter for each as necessary the following Additional supporting documentation to be supplied by mail Provide the following information 1 How much financial support is provided to the participant by your organization or other sources 2 Does your organization receive funding directly or indirectly for the sole purpose of furthering international educational and cultural exchanges from any of the following e U S Government or foreign government e An international organization such as the United Nations that receives funds from the U S Government or a foreign government e A private institution or organization that receives funds from the U S Government or a foreign government 3 Will the participant be required to work outside of the original program objective in orde
28. Navigation Bar Logout Link Sey US immigration 2 INA and Customs Um gt Student amp Exchange Visitor SS Enforcement EY Ai 7 Information System Help Tutorial Logout Get Adobe Reader Logout link WARNING If you click the Close button on the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message will display A user is already logged on with this user name Use the Logout link on the navigation bar to properly exit SEVIS 2 8 Program Designation The DoS Office of Exchange Coordination and Designation designates U S organizations to administer exchange visitor programs As a Temporary User representing a new applicant you will apply for designation on behalf of your organization by accessing SEVIS and completing the electronic Form DS 3036 You will submit the application electronically then print it and mail a signed and notarized copy supporting documentation and the required non refundable fee to DoS As part of the designation application for a new applicant you will be asked to identify the individual who will be the chief point of contact between your program and DoS in SEVIS This official is the RO Up to 10 AROs may also be identified You may or may not wish to list yourself as an RO or ARO ROs and AROs must be either U S citizens or legal permanent residents LPRs of the
29. Netscape users It is important to note that the entire Online Help cannot be printed no matter which browser is used Only the topic currently being viewed may be printed that is one topic at a time 2 2 7 1 Internet Explorer Users Perform the following steps to print an Online Help topic using Internet Explorer 1 Click anywhere in the right panel 2 Click the Print button on the browser toolbar The topic you are currently viewing prints to the designated printer or 1 Click anywhere in the right panel December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 Select Print from the File menu A Print window displays 3 Ifnecessary click the General tab to move it on top of the other tabs 4 Ensure that the appropriate printer is selected in the Select Printer list If not select the correct printer from the list 5 Click the Print button to print to the designated printer 2 2 7 2 Netscape Users Perform the following steps to print an Online Help topic using Netscape 1 Click anywhere in the right panel 2 Click the Print button on the browser toolbar The topic you are currently viewing prints to the designated printer or 1 Click anywhere in the right panel 2 Select Print from the File menu A Print window displays the General tab is on top 3 Ensure that the appropriate printer is selected in t
30. Note SEVIS automatically saves your data when you are on page 4 and log off of the system Prior to submitting the DS 3036 you may og on and off of SEVIS as many times as you wish to complete the form Remen ber your temporary user IDs only valid for 30 days you must submit the DS 3036 within 30 days of the issuance of your temporary userND Please print the DS 3036 and review the hard copy for accuracy before submitting it to the Departmen of State WARNING Once you click the Submit Rutton you cannot change any information on the DS 3036 Previous Submit Print Draft 19 13 2005 Tuesday Add New Official Add Existing Official Link Link 2 8 41 Add New Program Sponsor Official All program sponsor personnel who will access SEVIS and perform tasks must be authorized to use SEVIS New program sponsor officials are personnel who are not currently authorized to use SEVIS The Add New Official function is used to add program sponsor officials and assign them SEVIS roles To add officials perform the following steps 1 Click the Add New Official link below the Official Name column The system displays the Add Official screen as shown in Exhibit 12 Add Official Screen 42 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 12 Add Official Screen Student amp Exchange Visitor 4 Informati
31. United States After electronically submitting the Form DS 3036 you can view and print the Form However you cannot make any further changes DoS will use SEVIS to process the application When a decision has been made your temporary user ID and password will be disabled You and the person identified as the RO will be notified by email if the application is approved The RO and approved AROs will each be provided with their own SEVIS user ID and instructions for creating passwords They will be able to access SEVIS and begin processing Exchange Visitor Eligibility forms Form DS 2019 for J 1 visitors and their J 2 dependents The subsequent sections provide step by step instructions for completing the electronic Form DS 3036 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 1 Designation Application Page 1 When you log into SEVIS using a temporary user ID and password a window containing information about the Paperwork Reduction Act displays Review the information and then click the I Have Read and Understand This Notice button to display the first page of the designation application If Page has already been completed the data entered will display on the screen Exhibit 8 Designation Application Page 1 is an example of the screen Exhibit 8 Designation Application Page 1 d E Student amp v
32. User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application December 29 2005 9 Homeland 5 security User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application TABLE OF CONTENTS 1 INTRODUCTION ep 1 UM otc fered ee Seas eed Reed 1 1 2 Purposs of E VIS te nili eri aa eee 2 1 3 Privacy Act Considerations ter ee qud dee sda Lesage da ed 2 l4 Secun Remindet ost Rr e pagas 3 MPC TO IV S eene oe t then t Mo m e eue 4 DG Disclaimers 4 2 DESCRIPTION OF SYSTEM FUNCTIONS 2 0 1 2 4411 4 2 1 Overview of Screen Components sos i estote en tA eM ded 4 2 1 1 SEVIS Screen 5 2 1 2 Additional SEVIS Screen Components 6 2 2 Ofline Help BUnDnetiofs uode edis pate ei tt ied d Delo deni avidos ides 6 2 2 1 Online Help Table of Contents T keep ond ec Ve 7 2 22 Online Help Index n es Dee 7 2 2 3 Search Online s Ga ee
33. Version 5 0 or higher or Netscape Version 4 7 or higher and Adobe Acrobat 5 0 or higher You must also have a SEVIS user ID and password to access the system To log into SEVIS perform the following 1 Access the Internet and go to the SEVIS web site at https egov immigration gov sevis 2 Enter your user ID in the User Name field 3 Enter your password in the Password field 4 Press Enter or click the Login button Note SEVIS accesses and processes data in real time The system may respond more slowly depending on the number of users on SEVIS 3 2 Maintain Operation After 20 minutes of inactivity the session will time out and you must log in again to use SEVIS If SEVIS locks up at any time click the Close 2 button in the upper right corner of the browser window to close the application WARNING If you click the Close XJ button on the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message will display A user is already logged on with this user name Use the Logout link on the navigation bar to properly exit SEVIS 3 3 Terminate and Restart Operations Should there be an unscheduled termination of your SEVIS session due to external causes such as a timeout power failure or a computer malfunction you must repeat the login procedures SEVIS user IDs and passwords are suspended after three unsuccessful login
34. after accessing SEVIS to complete the electronic Form DS 3036 It includes fields that must be completed radio buttons and command buttons The screen components are labeled with the terms used in this manual December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 2 Designation Application Page 1 and Screen Components SEVIS Designation Page 1 Microsoft Internet Explorer File Edit View Favorites Tools Help Q Bax 1 2 search Yg Favorites R i Address https egov immigration gov sevis us Immigratio Y 2 T and Customs _ xchange Visitor gt Enforcement nforcemei 2 Tw A grmation System EVI Help Tutorial Logout Get Adobe Reader U S Department of State Exchange Visitor Program Application S 30 36 Office of Exchange Coordination and Designation OMB Approval No 1405 0147 Expitgtion Date 09 30 2005 Designation Application page 1 of 4 Browser Toolbar Required fields are marked with an asterisk 2 Business Address of Sponsoring Organization Navigation Bar 6 Program Sponsor is a U S Federal Government Agency C ves For Profit Organization C ves e o Radio Button Print Draft 12 13 2005 Tuesday 2 1 4
35. ary user ID and password to access SEVIS and view and print a final copy of the Form until the application has been approved or denied Your temporary user ID and password will not be valid following approval or denial of your organization s Form DS 3036 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application If the submitted application is approved the RO and AROs listed on the application will receive an email containing their permanent user ID Each will also receive a separate email containing instructions for creating a password If the application is denied you will be notified by mail Note The electronic Form DS 3036 must be submitted in SEVIS within 30 calendar days of the issuance of your temporary user ID If the Form is not submitted within 30 calendar days all the data that were entered will be lost and your user ID will be disabled 2 6 Log Into SEVIS to Complete the Form DS 3036 To log into SEVIS perform the following 1 Access the SEVIS Login screen at https egov immigration gov sevis 2 Enter your user ID in the User Name field 3 Enter your password in the Password field WARNING Be careful when entering a password e Caps Lock Passwords are case sensitive When you create a password using a mix of uppercase and lowercase letters it must always be entered that way If you have the Caps Lock key on th
36. as on the windows where data may be typed or selected or in which system generated data are displayed Buttons These allow users to process data and move between screens SEVIS uses the following types of buttons Command Buttons Click to execute a command For example clicking this button enables you to print a draft copy of the Form DS 3036 Radio Buttons ES ca to make one selection Only one radio button can be selected at a time Other Input Methods Check Boxes to make or more selections Click the box again to remove the check mark Drop Down Lists z Click the down arrow to display a list and then make a selection Online Help Functions Online Help is always available by clicking the Help link on the navigation bar at the top of SEVIS screens Doing so opens a new browser window containing Online Help The left panel part of the window contains a list of Online Help topics table of contents and the right panel contains the text associated with the topic selected Exhibit 3 Help Screen is an example of the screen that displays after clicking the Help link December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Note The Online Help requires the use of Java Script it does not function properly if Java Script is disabled Exhibit 3 Help Screen Contents Index
37. attempts 4 ERROR HANDLING SEVIS includes automatic validation of the data entered into many fields For example if you do not enter a date in the correct format the system will prompt you to correct the error by providing the proper format These messages are self explanatory and are not addressed in this manual 55 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application The system also includes a SEVIS Connection Error The message reads Your connection to SEVIS was unsuccessful Please try your request again If the error persists and you need assistance please contact the SEVIS Help Desk at 1 800 892 4829 You will be redirected to the SEVIS Login screen When returned to the SEVIS Login screen you should log into the system and continue working If the message displays again contact the SEVIS Help Desk at 1 800 892 4829 5 HELP FACILITIES To report SEVIS related issues or problems contact the SEVIS Help Desk at 1 800 892 4829 during the hours of 8 a m and 8 p m Eastern time Monday through Friday Calls received outside these hours will be recorded for response on the next business day 56 December 29 2005 APPENDIX A ACRONYMS AND ABBREVIATIONS User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application AG ARO ATP CEO
38. button to return to Page 4 of the designation application without adding the official 45 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 4 3 Update a Program Sponsor Official s Record The data for a new program sponsor official may be updated on Page 4 for example enter a correct email address before submitting the Form DS 3036 However when an existing SEVIS user is added the Update link is not available To update a new program sponsor official s SEVIS record perform the following 1 Click the Update link to the right of the program sponsor official s email address on Page 4 of the electronic Form The system displays the Designation Application Update Official screen which includes the official s current data Exhibit 14 Update Official Screen is an example of the screen Exhibit 14 Update Official Screen U S Immigration 7 NA and Customs 25 552 1 L Vl Enforcement 1 Student 8 Exchange Visitor Information System Help Tutorial Logout Get Adobe Reader Designation Application Update Official Required fields are marked with an asterisk Last Name Frost First Name Jack Middle Name Suffix 7 The Officialis US Citizen Legal Permanent Resident IfLPR Pleaseenter
39. deleted from SEVIS within 30 calendar days of submission of the electronic Form DS 3036 if the Department does not receive the following e Formal signed and notarized application e Formal signed and notarized Citizenship Certification forms for the proposed RO and AROs see Exhibit 15 RO and ARO Citizenship Certification Form e Supporting documentation see Section 2 8 5 Supporting Documentation and Information to be Forwarded to DoS A non refundable fee of 799 00 drawn on a bank or other institution located in the United States and made payable in U S currency to the U S Department of State 22 CFR 62 90 49 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 15 RO and ARO Citizenship Certification Form DRAFT INSTRUCTIONS FOR NEW APPLICATION It additional space is needed for answering any questions use continuation sheets or plain white paper 1 3 Names address and telephono fax numbers of organization 1 Select type of application 5 Sekci appropriate calegeries prior to filling out this data See 2 2 CFR 62 2 CER 62 4 and 2 2 CFR 62 20 40 6 10 Complete information on program and program sponsor IF TRAINING PROGRAM identify appropriate and speculties non speculities 01 Ans amp Culture 02 Information Media and Communications Education Sect Sciences Library Science Coun
40. e Adobe website and download the latest version of Adobe Acrobat Reader used for printing forms if you do not have Version 5 0 or higher installed on your computer Laser Postscript printer with 32MB of RAM 96MB is recommended or a Laser printer with 32MB of RAM 64MB is recommended You must have a user ID and password to access the system The following sections provide instructions for obtaining a temporary user ID creating a SEVIS password and completing the electronic Form DS 3036 2 5 How to Obtain a SEVIS User ID You will access SEVIS via the Internet https egov immigration gov sevis Exhibit 4 SEVIS Login Screen is an example of the screen that displays The SEVIS Login screen contains a link that is used to obtain a temporary user ID and password Using a temporary user ID and password you can access SEVIS and complete the Form DS 3036 for your organization December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 4 SEVIS Login Screen US Immigratio 4 i and Customs 4 dent amp or Enforcement Information Syste To obtain a temporary user ID perform the following 1 Click the Register for New Account link on the SEVIS Login screen The system displays the Register for a New SEVIS Account screen as shown in Exhibit 5 Register for a New SEVIS Account Sc
41. e keyboard turned on and you intend to enter abcdeF9 the system reads the following password ABCDEf9 To SEVIS these passwords are not the same e Numeric Keypad lIf using the numeric keypad to enter numbers be sure to turn on the Num Lock key Otherwise enter numbers using the keys above the top row of alphabetic characters on the keyboard 4 Press Enter or click the Login button The system displays a screen containing the Paperwork Reduction Act notice 5 Read the information and then click the I Have Read and Understand This Notice button to continue Note If you do not submit the electronic Form DS 3036 within 30 calendar days of issuance of your temporary user ID all the data that have been entered on the Form will be lost You may log in and out of SEVIS as often as you wish to create save retrieve submit and view the Form DS 3036 Once submitted the Form DS 3036 will no longer be available for addition or revision of data Note After 20 minutes of inactivity your session will time out and any unsaved data will be lost You will have to log in again in order to use SEVIS 27 Log Out of SEVIS To exit the SEVIS application at any time click the Logout link on the navigation bar as shown in Exhibit 7 Navigation Bar Logout Link December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 7
42. ences or journalism To participate in specialty training an EV must have at least a relevant academic degree or recognized professional certificate A non specialty occupation is one for which an EV must possess at least 2 years of education or experience in the field in which he or she will be trained Note An aviation training program which can only be non specialty requires a separate application Form DS 3036 The following guidelines also apply to this section of the Form e If Aviation is selected enter the FAA certification number and the certification expiration date e Specify that the program is accredited or that an accreditation application has been submitted by selecting one of the radio buttons Accredited with one of the Nationally Accrediting Agencies and Associations or a member of the Council on Post Secondary Accreditation or Applied for Accreditation e Ifyou select one of these radio buttons by mistake click the Clear Selection radio button e Ifthe category Other is selected for a trainee program an explanation must be entered in the text box provided A training plan must be submitted for each kind of occupational category specified Furthermore a separate training plan must be submitted when for a given kind of training both specialty and non specialty training is specified For example selecting Arts and Culture with the type Specialty and Health Related Occupations with the type
43. er for a New SEVIS Account Screen eene 13 Exhibit 6 Set Password Sereen Gas aac 14 Exhibit 7 Navigation Bar Logout Link 19 Exhibit 8 Designation Application Page 1 enne 20 Exhibit 9 Designation Application Page 2 un e rado round a eei PU ERSTE REATO Soa S 23 Exhibit 10 Designation Application Page bete 32 Exhibit 11 Designation Application Page 4 After Adding 1 42 Exhibit 12 Add Official Screen Gc nde aM Ds i 43 Exhibit 13 Add Existing Official Screen oe etin ale dex tete tin esM DE ens 45 Exhibit 14 Update Official o ose Ted er tret i in dise eeu een guste 46 Exhibit 15 RO and ARO Citizenship Certification 50 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 1 INTRODUCTION This manual was written as a resource for temporary users of the Student and Exchange Visitor Information System SEVIS It provides instructions for users who wish to complete the Department of State DoS Form DS 3036 Exchange Visitor Program Application This user manual reflects the changes to SEVIS effective with Release 5 2 1 1 Resources To obtain adminis
44. ers of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 2 3 Search Online Help To search on a word or phrase perform the following 1 Click the Search 8 button 2 Type search criteria in the text box provided and press the Enter key The results of the search display as a list of topics containing the word or phrase entered 3 Click a topic name to view the Online Help text for that topic in the right panel 2 2 4 Hide Show the Left Panel To hide and show the left panel of the Online Help screen perform the following 1 To hide the left panel click the Hide button in the upper right corner of the left panel 2 Click the Contents Index ug or Search button to restore the left panel 2 2 5 Jumps To use the jump feature perform the following 1 Click an underlined word or phrase to jump to a new topic 2 To return from a jump click the Back button on the browser toolbar or click the Contents 2 Index or Search 8 button to restore the left panel Note Some underlined phrases are web links They are identified by the text that precedes them When finished viewing a web page click the Close 2 button on the browser window 2 2 6 Close Online Help To close Online Help click the Close 2 button in the upper right corner of the Help screen 2 2 7 Print the Online Help Topics Printing the Online Help is different for Internet Explorer and
45. field in the Print window If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 5 Click OK and the Form DS 3036 will be printed on the designated printer 6 Click the Close XI button on the Adobe Acrobat window to close the window Note See Attachment B Sample Copy of a Form DS 3036 for an example of a completed Form 47 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 4 6 Submit the Form 05 3036 Note SEVIS automatically saves data when you are on Page 4 and log out of the system Prior to submitting the Form DS 3036 you may log in and out of SEVIS as many times as you wish Remember your temporary user ID is only valid for 30 days for submitting the Form you must submit the electronic Form DS 3036 within 30 calendar days of the issuance of your temporary user ID To submit the Form DS 3036 perform the following 1 Click the Submit button on Page 4 of the electronic Form DS 3036 The system will not submit the application until all required fields are completed After submitting the application you may only view and print the Form WARNING Do not click the Submit button for the purpose of saving data Once the Submit button is clicked you can only view the application and cannot change any of the information on it The system displa
46. financial statements If the organization is newly formed submit an audited financial statement or compilation prepared by an independent Certified Public Accounting Firm and documentation to show that the organization has been capitalized with sufficient funds to cover general operating expenses as well as sufficient funds to cover the costs associated with an exchange program A copy of the medical insurance policy being offered to program participants is included An organizational chart and a list of the staff to be assigned to administer the exchange program giving the full name title and function of each are enclosed Sample copies of all pre arrival and arrival orientation information 22 CFR 62 10 to be distributed to program participants are submitted A copy of the application to be completed by a participant is included Copies of all agreements or contracts to be signed by program participants or third party organizations are included In addition attach or append the following to your application as applicable e Articles of Incorporation True Copy e By Laws True Copy e State Charter True Copy e Current Certificate of Good Standing or Certificate of Existence e Copies of appropriate licenses required by Federal and State Government 51 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application e Evide
47. fy that the info give this application is true to the best of my knowled at have completed appropriate information on this form if applicab Print Name of Responsible Office Harry Smith Signature of Responsible Officer Print Name of Chief Executive Officer Date mm da yyyy Ahneld Schwortzenegger Signature of Chief Executive Officer Date mm dd yyyy CEO s signature also certifies that the Responsible Officer will be oro 4 sufficient staff and resources to fulfill his her duties and obligations on behalf of the sponsor Page 2 of 3 6 Method of Selection and Arrangements for Financial Support of Exchange Visitor while in the U S specify source and amount of funding as appropriate No more than 500 characters can be entered into the text boxes on Page 3 of the electronic Form DS 3036 Use the text boxes to address at least briefly the data requested Enter for each as necessary Additional supporting documentation to be supplied by mail 7 Purpose of Objective No more than 500 characters can be entered into the text boxes on Page 3 of ic Form DS 3036 Use the text boxes to address at least briefly the data requested Enter for each as necessary Additional sup tion to be supplied by mail 8 Outline of Proposed Activities No more than 500 characters can be entered into the text bo briefly the data requested Enter for each as neces of the electronic Form DS 3036 Use the tex
48. g for all 05 2019 forms transferred to it _Previous ResetValues ext 12 13 2005 Tuesday 32 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application The following is a list with explanations of the sections on Page 3 All sections must be completed To complete Page 3 enter the following data Field Description Explanation 9 Method of Selection and Arrangements for Financial Support of Exchange Visitor while in the U S Note No more than 500 characters can be entered into the text box in Section 9 on Page 3 of the electronic Form and you may find it difficult or impossible to supply all the requested information in this space Use the text box to address at least briefly each of the six categories listed below Enter for each as necessary the following Additional supporting documentation to be supplied by mail The six categories are e Selection of Exchange Visitors e Program Costs Fees and Deposits Refunds e Program Funding Financial Support e Health Care Insurance Pre arrival and Orientation Information e Consortium Information Mail the relevant documents with the signed and notarized printed copy of the Form DS 3036 with the required non refundable fee and other supporting documentation within 30 calendar days of submitting the electronic Form DS 3036 in SEVIS
49. g program A training plan must be submitted for each occupational category and training level specialty or skilled non specialty and duration being offered for example 6 12 and 18 months 22 CFR 62 22 f 4 i 111 Furthermore a separate training plan must be submitted when for a given kind of training both specialty and non specialty training are specified For example selecting Arts and Culture with the type Specialty and Health Related Occupations with the type Both would require submission of three training plans Each plan should be generic that is applicable to all trainees in the specified field and not tailored to particular individuals individual plans are written only after designation Each plan should subdivide the training program into phases specifying the duration and objectives of each phase and showing how each phase builds on the previous one Each plan must also include the following Statement of the training objectives List of skills to be imparted to the trainee Copy of the training syllabus Justification for any proposed on the job training Description of how the trainee will be supervised and evaluated Notarized Certification of Training 22 CFR 62 22 f 4 1 ii1 A copy of a sample third party agreement if applicable Name address and telephone numbers of the third party organizations if applicable A copy of the mid and final evaluation report forms A copy of you
50. ge Visitor Program SEVP office immediately SEVP will work with you to take appropriate steps to protect and prevent loss of SEVIS information Such actions to be taken may include issuing a new SEVIS user ID and password December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application System security is a serious matter SEVP is committed to addressing any system security concerns or issues that may arise If you need assistance please contact the DHS Help Desk at 1 888 347 7762 1 5 Acronyms Appendix A Acronyms and Abbreviations includes a list of abbreviations and acronyms used in this document 1 6 Disclaimer All people schools programs email addresses and events depicted in this document are fictitious and no similarity with any real persons or entities living or deceased is intended or should be inferred 2 DESCRIPTION OF SYSTEM FUNCTIONS The following sections provide step by step instructions for using SEVIS Included are directions for obtaining a temporary user ID and password and directions for completing the electronic Form DS 3036 designation application 2 1 Overview of Screen Components This section explains SEVIS screens and their components and how to navigate through the application Exhibit 2 Designation Application Page 1 and Screen Components is an example of the first screen that displays
51. gration a 2 Wy and w Student amp Exchange Visitor WS Enforcement me x 4 B Information System Welcome to the SEVIS system Username Password Confirm password 2 Enter your user ID contained in the email message in the Username field Enter your password in the Password field See Section 2 5 1 1 Guidelines for Passwords for instructions on creating a password WARNING Be careful when entering a password e Caps Lock Passwords are case sensitive When you create a password using a mix of uppercase and lowercase letters it must always be entered that way If you have the Caps Lock key on the keyboard turned on and you intend to enter abcdeF9 the system reads the following password ABCDEf9 To SEVIS these passwords are not the same Numeric Keypad lIf you are using the numeric keypad to enter numbers be sure to turn on the Num Lock key Otherwise enter numbers using the keys above the top row of alphabetic characters on the keyboard 4 Enter your password again in the Confirm Password field 5 Click the Set Password button The system displays a message stating that you have successfully created a password If the password is not successfully created a message indicating the reason will display and you will be able to enter the appropriate data 6 Once the password is successfully created click OK and the system will display the SEVIS Login screen If you do not wi
52. he Printer Name drop down list If not select the correct printer from the list 4 Click OK to print to the designated printer 2 2 8 Tutorial To view a SEVIS demonstration click the Tutorial link on the navigation bar Follow the instructions on the screens of the demonstration Click the Close 2 button in the upper right corner of the window to close the demonstration at any time Note The tutorial cannot be viewed using versions of Netscape lower than 4 79 If you are using an older version and wish to view the tutorial go to the Netscape web site and download Version 4 79 or higher Also for best results the online tutorial should be viewed using a 17 inch or larger monitor with a monitor setting of 1024x768 2 3 Exchange Visitor Program Requirements To be eligible for designation as a program sponsor an organization must demonstrate to the satisfaction of DoS its ability to comply and remain in continual compliance with all provisions of the Exchange Visitor Program regulations 22 CFR Part 62 and at all times to meet its financial obligations and responsibilities attendant to successful sponsorship of its exchange program see 22 CFR 62 3 b and 22 CFR 62 5 b of the regulations Also with the submission of an application to DoS it is expected that the organization will be fully prepared to begin the administration of the program upon designation from the Department Note See Section 2 8 5 Supporting Documentation and
53. ilty of a misdemeanor and fined not more than 5 000 3 Any person who knowingly and willfully requests or obtains any record concerning an individual from an agency under false pretenses shall be guilty of a misdemeanor and fined not more than 5 000 1 4 Security Reminder SEVIS was developed to maintain multiple levels of security to help protect against unauthorized access One of the most important actions that you can take is to safeguard your user ID and password Your SEVIS user ID and password are intended for your use only Do not share your user ID and password with any other person and do not keep a written record of your user ID and or password in a location that can be accessed by others For program sponsor officials the Exchange Visitor Program regulations 22 Code of Federal Regulations CFR 62 71 b and 62 79 a 3 specifically address this issue If you suspect that your password has been compromised you can reset it using the Change Password or Request Password Reset link on the SEVIS Login screen located at https egov immigration gov sevis If you believe that an unauthorized person has gained access to SEVIS please notify the DHS Help Desk immediately at 1 888 347 7762 The DHS Help Desk is staffed 24 hours a day and can assist with security concerns only All other SEVIS concerns or questions should still be directed to the SEVIS Help Desk at 1 800 892 4829 The DHS Help Desk will contact the Student and Exchan
54. isitors EVs and their dependents in the United States SEVIS is an Internet based application for electronically monitoring and reporting on these individuals SEVIS enables schools and program sponsors to transmit electronic information to the Immigration and Customs Enforcement ICE bureau of the Department of Homeland Security DHS and DoS throughout a student s or EV s program in the United States SEVIS enables the submission of designation applications Once designated as a program sponsor users may update program sponsor information submit updates to DoS that require approval and create and update J 1 EV and J 2 dependent records that is accompanying spouse and dependent children records The DoS Office of Exchange Coordination and Designation has the capability to review and approve updates made to program sponsor and EV records using SEVIS and the Responsible Officers RO and Alternate Responsible Officers AROs will be notified via email of the results This manual contains instructions for accessing SEVIS to obtain a temporary user identification ID and password that will enable you to complete and submit a Form DS 3036 This Form is used by entities when applying to DoS for approval to admit J visa applicants or EVs The instructions in this manual apply to organizations that are seeking initial approval by DoS to admit EVs 1 3 Privacy Act Considerations Access to SEVIS is restricted to authorized users SEVIS contain
55. l business including a minimum of 1 year of experience in international exchange must be submitted for the organization or the proposed RO To adequately demonstrate the ability to administer an exchange program applicants are requested to provide the following e Biographical information resume or curriculum vitae for the proposed RO and AROs e Detailed information on experience in the selection screening orientation placement and oversight of foreign nationals in exchange activities The information provided should also specify the different types of visas that were used to carry out the international exchange Note The act of securing visas in itself does not adequately demonstrate the ability to administer an exchange program 2 3 1 2 Financial Requirements Department regulations require that an applicant demonstrate its ability to meet at all times the financial obligations and responsibilities attendant to successful sponsorship of EVs Established organizations must present a current audit report with audit notes prepared by an independent Certified Public Accounting Firm Newly formed organizations must present a compilation a balance sheet statement of cash flows and all disclosures revenues expenditures and notes to financial statements prepared by December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application
56. less than 6 hours of academic credit or its equivalent The EduCare Program component of this category limits work hours to 30 hours per week and requires 12 hours of academic credit or its equivalent The maximum duration of participation for this program shall not exceed 1 year An explanation of Section 8 on the electronic Form Training Program follows This section must be completed if the Trainee category is selected in Section 7 Participation by Category To complete Section 8 enter the following data Section Description Explanation 8 Training Program if the category selected is Trainee Training will be limited to the occupational category or categories for which the sponsor has obtained or wishes to obtain the Department s designation Select one or more training programs in Section 8 For each one chosen click the down arrow and select Specialty Non specialty or Both If Other is selected enter an explanation in the text box provided 29 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Section Description Explanation A specialty occupation is one that requires both theoretical knowledge and practical experience in a highly specialized field for example public and business administration architecture accounting the sci
57. luding area code for a fax machine While this is not mandatory it is encouraged to assist in communicating between DoS and your organization Email Address Enter a valid electronic mail address SEVIS user ID and password instructions will be mailed to this address Note Email addresses are not valid if they can be accessed by more than one person for example info ABCcollege edu Select one of the following buttons Add Official Click this button to save the data entered for this prospective sponsor official The system will display Page 4 of the designation application and the information for the official who has been added will be included in the list of officials To continue adding new program sponsor officials click the Add New Official link again and repeat the process described above Cancel Click this button to return to Page 4 of the designation application without adding a new official 44 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 4 2 Existing Official There are program sponsor personnel who are active SEVIS users because of their affiliation with another program or school To add an existing program sponsor official that is someone who is currently an active SEVIS user and assign him or her a SEVIS role for your program
58. nce of tax exempt status Section 501 c 3 of the Internal Revenue Service Code e Evidence of Accreditation if a post secondary educational institution 12 If unable to include all of the information on the electronic Form include supporting documentation regarding the method of selection and arrangements for financial support of EVs while in the United States See Section 2 8 3 Designation Application Page 3 for details The following information should be included if applicable e Selection of EVs describe the screening process for each category requested e Program Costs Fees and Deposits Refunds provide all costs fees charged to the participants e Program Funding Financial Support e Orientation e Consortium Information 13 Reciprocity means the participation of a U S citizen in an educational and cultural program in a foreign country in exchange for the participation of a foreign national in the Exchange Visitor Program Describe efforts that your organization if designated will make to set up a reciprocal exchange program 22 CFR 62 8 The following sections contain information about additional supporting documentation required for specific programs 2 8 5 1 Secondary School Programs If submitting an application for a Secondary School Program also provide e Information on the approximate ratio of sponsor representatives to students within the 150 mile radius specified by regulation 22 CFR 62 25 d 2 Inf
59. ng expenses Health care and insurance Other information that will assist EVs to prepare for their stay in the United States e Orientation information should include but is not limited to the following Life and customs in the United States Local community resources for example public transportation medical centers schools libraries recreation centers and banks to the extent possible Available health care emergency assistance and insurance coverage A description of the program in which the EV is participating Rules that EVs are required to follow under the sponsor s program Address of the sponsor and the name and telephone number of the RO Address and telephone number of the Office of Exchange Coordination and Designation of the Department of State and a copy of the Exchange Visitor Program Welcome Brochure outlining the regulations relevant to the EVs 37 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation Note Applications for the Secondary School category must also include the orientation information that will be provided to secondary school students and their host families prior to the students departure from their home countries and after their arrival in the United States 22 CFR 62 25 g and 62 25 d Consortium Info
60. of Physical Fitness 9000 Main St Atlanta GA 30320 2 Name and Title of Responsible Officer Harry Smith 111 Athletic Director 3 Name and Title of Alternate Responsible Officer 4 Type of Application check one NEW v AMENDMENT See top of Paqe 3 REDESIGNATION See Page 3 SECTION I PROC 5 Participation by Category indicate the total and approximate egory No Du Type No Gov t Visitor 11 Camp Counselor Eye E neu 4 a Secondary 12 Summer Work Travel b covuniv 5 shortermscnoiar afn 2 Trainee Ps 110 speciaist 4 a Specialty Code of Federal 62 b Non specialty 6 Method of Selection and Arrang ats ror Financial Support of Exchange Visitor while in the appropriate fy source and amount of funding as dk de dede See Appended Page ahi SECTION II PROG 7 Purpose 9 sive keke eee See Appended Page pree 222222244 See 252522244 8 eposed Activities bo rangements for Supervision 22222259 ed Page d d e 10 Role of Other Organizations Associated if any Completion of this field is mandato N A if it does not apply SECTION CERTIFICATION 11 Citizenship Certificat Responsible Officer 12 certi
61. on System Get Adobe Reader c gt Seg US Immigration 74 1 and Customs 2 L Enforcement Help Tutorial Logout Designation Application Add Official Required fields are marked with an asterisk Last Name First Name Middle Name Suffix z The Officialis 7 US Citizen Legal Permanent Resident If LPR Please enter the person s A number AXXXXXXXXX Role x Title Telephone Number d ext I j Fax Number D T Email Address Add Official Cancel 12 13 2005 Tuesday 2 Below is a list with explanations of the fields buttons on this screen An asterisk precedes the fields that must be completed Field Description Explanation Last Name Enter the surname or family name of a person First Name Enter the first name of a person Middle Name Enter the middle name of a person This field may be left blank if the person has no middle name or the middle name is unknown Suffix Select a title from the drop down list such as Junior that may display at the end of a person s name 5 The Official is Select the appropriate option U S Citizen or Legal Permanent Resident Note All program sponsor officials must be U S citizens or LPRs of the United States fLPR please enter the Enter the alien number if the RO or ARO is an LPR person s A number of the
62. onger on the list of officials 2 8 4 5 Print the Designation Application A draft copy of the Form DS 3036 may be printed from any screen that has a Print Draft button A draft copy of the Form can be identified by the word draft printed at the top of each page of the Form Following submission of the Form DS 3036 use these same procedures to print a final copy of the Form using the Print DS 3036 button Note If you do not already have Adobe Acrobat Version 5 0 or higher installed on your computer see Appendix B Download the Latest Version of Adobe Acrobat Reader for instructions To print the Form DS 3036 perform the following steps 1 Click the Print Draft or Print DS 3036 button on any page Another browser window opens and the Form DS 3036 displays using Adobe Acrobat from which a copy of the Form may be sent to a designated printer Note During the launch of Adobe Acrobat a File Download window may display To prevent this window from displaying in the future click the always ask before opening this type of file check box to remove the check mark Select the Open button to view the Form DS 3036 2 When the Form DS 3036 displays in the Adobe Acrobat window use the scroll bar on the right side of the window to view additional pages of the Form 3 Click the Print amp button on the Adobe Acrobat toolbar The Print window displays 4 Ensure that the name of the printer used to print the Form is listed in the Name
63. ormation details on host family screening selection and placement as specified by regulations 22 CFR 62 25 j and 62 25 1 of your organization s host family application for the prospective Exchange Visitor Program e Information regarding orientation to be provided to secondary school students and their host families prior to the students departure from their home countries and after students have arrived in the United States 22 CFR 62 25 g and 62 25 d 2 8 5 2 Teacher Programs Copies of the approval letters obtained from the State Department of Education for each state in which foreign teachers will be placed must be obtained and submitted to DoS with the designation application 52 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 5 3 Training Programs If submitting an application for a Training Program also provide Written confirmation that potential trainees will be provided with the following general pre arrival information A written statement that clearly states the stipend if any to be paid to the trainees costs and fees for which the trainees will be obligated An estimate of the living expenses for the length of the trainees duration of participation Asummary of the training program that lists the training objectives and all significant components of the trainin
64. possible Application Approved The RO and the person who submitted the Form DS 3036 will receive approval notification via email In addition each approved program sponsor official will receive his or her permanent user ID and instructions for creating a password via email Included in the ID issuance emails will be information on the specific program sponsor official reporting requirements and update responsibilities associated with SEVIS Additional Information Required The temporary user will receive an email stating that additional information must be provided so that DoS can continue processing the application This email will be followed up by a letter or fax that provides the information that is needed When DoS receives the information and updates the application in SEVIS the system will send an email to the applicant stating that the material has been received and the review process will continue Application Denied The temporary user will receive notification via a mailed letter that will provide specific information regarding the basis for denial There is no means to appeal this decision Note An application that is denied cannot be appealed 54 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 3 OPERATING INSTRUCTIONS 3 1 Initiate Operation You will access SEVIS via the Internet using Internet Explorer
65. pplying for designation as an Exchange Visitor Program sponsor 8 Click the Apply for Designation by the DoS to admit J Exchange Visitors radio button Note Clicking the Reset button will clear all entries on the screen 9 Click the Submit button If the required data were entered correctly a message displays stating that the temporary user account has been created A user ID and password instructions will be sent in two separate emails to the email address entered on the Register for a New SEVIS Account screen 10 Click the Close XI button on the browser toolbar to close the message screen Note A person who needs to complete both a School Certification application Form I 17 and an Exchange Visitor Program application Form DS 3036 must create two separate temporary user accounts December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 5 1 How to Create and Change Passwords After receiving your user ID you will receive an email message containing a secure link to SEVIS This link is associated with your user ID It can only be used to create a password for your user ID To use this link and create your password perform the following 1 Click the link contained in the email message The system will display the Set Password screen as shown in Exhibit 6 Set Password Screen Exhibit 6 Set Password Screen 2 US Immi
66. r organization s application form that will be submitted by a potential trainee 53 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 5 4 Flight Training Programs If applying for a flight training program include the following FAA Certificate 22 CFR 62 22 n 1 i AII ratings for flight training must provided under FAA part 141 including the ATP Certificate Accreditation 22 CFR 62 22 n 1 ii and iii Documentary evidence of accreditation or proof of filing an Application for Accreditation for flight training that is a copy of the accreditation application marked received by the accrediting agency Copy of the 1 20 Authorization Letter from DHS to illustrate prior experience in administering international exchanges 2 8 6 Mailing Instructions The application along with all supporting documentation and required non refundable fee of 799 00 drawn on a bank or other institution located in the United States and made payable in U S currency to the U S Department of State 22 CFR 62 90 must be mailed to the following address Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs U S Department of State 301 4th Street S W Room 734 SA 44 Washington DC 20547 2 8 7 Notification of Approval Denial When DoS reviews the application the following outcomes are
67. r to meet expenses Note An EV may receive compensation from the sponsor or the sponsor s appropriate designee for employment when such activities are part of the EV s program 22 CFR 62 16 35 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation Health Care Insurance 22 CFR 62 14 Note No more than 500 characters can be entered into the text box in Section 9 on Page 3 of the electronic Form and you may find it difficult or impossible to supply all requested information in that space In such cases use the text box to address at least briefly the health insurance information requested Enter for each as necessary the following Additional supporting documentation to be supplied by mail Each EV and accompanying spouse and or dependents are required to have medical insurance in effect which covers them for sickness and accidents during the period of participation in the program Provide information on how your organization will comply with the Exchange Visitor Program medical insurance regulations 22 CFR 62 14 which include the following At least 50 000 per person per accident illness e 7 500 for repatriation coverage e 10 000 for medical evacuation coverage e A deductible not to exceed 500 per accident illness Additionally confirm that the insu
68. rance company to be used by your organization meets the requisite rating as stated at 22 CFR 62 14 c If your organization is insuring the participants provide a copy of the policy and or brochure including exclusions and the rating of the policy Pre arrival and Orientation Information 22 CFR 62 10 b and c Note No more than 500 characters can be entered into the text box in Section 9 on Page 3 of the electronic Form and you may find it difficult or impossible to supply all requested information in that space In such cases use the text box to address at least briefly the information requested below Enter for each as necessary the following Additional supporting documentation to be supplied by mail Briefly explain the pre arrival orientation and cross cultural activities planned for the EV and his her immediate family if applicable 36 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation e Pre arrival information should include but is not limited to the following Purpose of the Exchange Visitor Program Home country physical presence requirement Travel and entry into the United States Housing Fees payable to the program sponsor Other costs that the EV will likely incur while in the United States for example livi
69. red to complete the program then select the appropriate time period days weeks months or years Below is a list of the categories including a brief description explanation of each Category Description Explanation Student Secondary 1A Note A separate application Form DS 3036 must be completed for this category This category 22 CFR 62 25 affords students an opportunity to study in an accredited U S secondary school while living with an American host family Participants in this category must meet the following three requirements 1 Secondary students who have not completed more than 11 years of primary and secondary schooling excluding kindergarten in their home country 2 Atleast 15 but not more than 18 1 2 years of age on the date the student will begin his or her program 3 Without previous participation as an EV for high school studies in the United States Factors such as English language proficiency maturity character and scholastic aptitude are critical The duration of participation for secondary school students high school students is a minimum of 1 academic semester and a maximum of 1 academic year Student College University 1B Participants in this category 22 CFR 62 23 must be pursuing a full course of study at accredited post secondary educational institutions in the United States Academic training is permitted if approved by the program sponsor bu
70. reen Note The Register for New Account link is used only to obtain a user ID to use to complete and submit a new Form DS 3036 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 5 Register for a New SEVIS Account Screen Key US Immigration 1 and Customs Enforcement Student amp Exchange Visitor Information System Register for a New SEVIS Account Required fields are marked with an asterisk Last Name First Name Middle Name 7 Email Address Telephone Number Name Indication of Access Apply for Certification by the INS to admit F and or M Students Apply for Designation by the DoS to admit J Exchange Visitors Submit _Reset 12 13 2005 Tuesday Apply for Designation radio button Enter your last name in the Last Name field Enter your first name in the First Name field Enter your middle name in the Middle Name field Completion of this field is optional 2 3 4 5 Enter your valid electronic mail address in the Email Address field Note SEVIS correspondence will be sent to this email address including your SEVIS user ID and password instructions 6 Enter a telephone number including extension if available 7 Enter the name of the school or program that is a
71. rmation Note No more than 500 characters can be entered into the text box in Section 9 on Page 3 of the electronic Form and you may find it difficult or impossible to supply all requested information in that space In such cases use the text box to provide at least briefly the information requested below Enter as necessary the following Additional supporting documentation to be supplied by mail If the program is a consortium 22 CFR 62 2 provide a list of its members and indicate the institution organization that will have primary responsibility Include letters from the members agreeing to participate in the consortium clearly indicating knowledge of the Exchange Visitor Program and its regulations In accordance with 22 CFR 62 5 c 1 of the regulation if the consortium is not a corporation for example a partnership or other legal entity include the partnership agreement or other organizational documents with the application for example Articles of Incorporation and By Laws Provide evidence of accreditation for all participating institutions of the consortium all members of the consortium must be accredited and indicate which member institutions have their own Exchange Visitor Program designation 10 Purpose or Objective Note No more than 500 characters can be entered into this text box and you may find it difficult or impossible to supply all the requested information in this space In such ca
72. s for example Chief Executive Officer not CEO Program Sponsor is Complete this section as follows U S Federal Government Agency Federal agencies should select Yes Profit making organizations should select No State government organizations and non profit non governmental organizations should select No 21 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation For Profit Organization Federal agencies should select No Profit making organizations should select Yes State government organizations and non profit non governmental organizations should select No Select one of the following buttons Save Draft After completing the required fields on Page 1 click this button to save the data entered Note You do not need to click this button before advancing to the next page of the Form SEVIS automatically saves data when the Next button is clicked Reset Values Click this button to return unsaved data on the page to the previous values Next Click this button to automatically save the data entered on this page and advance to Page 2 of the designation application Print Draft Click this button to print a draft copy of the designation application Note It is recommended that you print a draft copy of
73. s confidential information concerning foreign students EVs and their dependents Unauthorized access to and disclosure of this information could affect the privacy to which individuals are entitled under Section 552a of Title 5 U S Code This information is protected by the Privacy Act as well as by Federal and agency regulations Exhibit 1 Criminal Penalties provides information on the penalties for unauthorized access and or disclosure of this information December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 1 Criminal Penalties Criminal Penalties 1 Any officer or employee of an agency who by virtue of employment or official position has possession of or access to agency records which contain individually identifiable information the disclosure of which is prohibited by U S Code Section 552a or by rules or regulations established thereunder and who knowing that disclosure of the specific material is so prohibited willfully discloses the material in any manner to any person or agency not entitled to receive it shall be guilty of a misdemeanor and fined not more than 5 000 2 Any officer or employee of any agency who willfully maintains a system of records without meeting the requirement to publish a notice in the Federal Register regarding the existence and character of the system of records shall be gu
74. s for creating a new SEVIS password 2 5 2 Additional Information About the SEVIS Login Screen Additional information about the SEVIS Login screen follows Reset button Click this button to clear all entries on the screen e Register for New Account link This link is used to obtain a temporary user ID to complete the Form DS 3036 Exchange Visitor Program Application This link is not used to obtain a permanent user ID and password for program sponsor officials Change Password link Use this link to change your password voluntarily See Section 2 5 1 3 Change Password Voluntarily for instructions e Request Password Reset link Use this link if you have forgotten your password or your SEVIS account is locked See Section 2 5 1 4 Request Password Reset for instructions Note After 20 minutes of inactivity your session will time out and you will have to log in again in order to use SEVIS If you log out of the system improperly that is using the Close button you will have to wait 20 minutes and then log into the system again Use the Logout link on the navigation bar to properly exit SEVIS 2 5 3 Additional Information About Your User ID Your temporary user ID and password are valid for 30 calendar days following the issuance of the temporary user ID Prior to submission of the electronic Form DS 3036 you may create update and save the draft Form DS 3036 After submitting the Form DS 3036 you may use your tempor
75. s that my inability to substantiate my citizenship or status as a legal permanent resident will resalt in the immediate withdrawal of its designation and the immediate return of or accounting for all DS 2019 forms transferred to it 22 CFR 62 2 I understand that false certification may subject me to criminal prosecution under 18 U S C 1001 which reads Except as othereise provided in this section whoever in any matter within the jurisdiction of the executive legislative judicial brinch of the Government of the United States knowingly and willfully filsifies conceals or covers up by sirick scheme or device matenal fact makes any materially false fictitious or fraudulent staternent or or makes or uses any false writing or document knowing the same to contain any materially false fraudulent statement oc entry shall be fined under this title imprisoned not more than 5 years Signed in ink Nat Pint Name Title Subscribed and sworn to before me this DOS USE ONLY Type of Program Subtype if applicable No Forms DS 2019 formerly 66 Categories NOTARY PUBLIC PLEASE RETURN FORM TO Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs US Department of Sate SA 44 Room 7M Washington DC 20547 Pagel e 3 2 8 5 Supporting Documentation and Information to be Forwarded to DoS In addition to submitting the required documentation listed belo
76. seling and Social Services Business Commerce and Finance 05 Health Related Occupations Aviation W7 The Sciences Engineering Architecture Mathematics Inckisrial Occupations Construction and Building Trades 8 Agnodture Forestry and Fishing 10 Poblic and Law 11 Other Spod fy y applicants requires certification below CITIZENSHIP 22 CFR 62 2 and 5 ganization 1 hereby certify that 1 am an officer of this program with the title of that 1 am authorized sign this certification and bind School of Pottar name of organization and that a true copy certified by the ispectfy of authorization is attached 1 further School of Dotter name of organization is ie United States ws that term is defined at 22 Name of organization is inability representation of citizenship meule in this certification will result in the immediate withdriwal designation nediate return of or accounting for all DS 2019 forms transferred to it sponsible Officer or Alternate Responsible Officer hereby certify tha 1 am Check One E Alternate Responsible Officer for this program and that Lam a citizen of the United States or a person lawfully admitted to the Unites States for permanent residence Name of organization y Wandercea School cf Pottery agree
77. ses provide a brief explanation in the text box and enter the following Additional supporting documentation to be supplied by mail Provide information regarding the purpose and 38 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Field Description Explanation objectives of the program and explain how the program will promote better understanding and improve communications between people in the United States and other nations of the world through international educational and cultural exchange 11 Outline of Proposed Activities Note No more than 500 characters can be entered into this text box and you may find it difficult or impossible to supply all the requested information in this space In such cases provide a brief explanation in the text box and enter the following Additional supporting documentation to be supplied by mail Provide an outline of proposed cross cultural activities for each category chosen in Section 7 on Page 2 of the designation application While there is no set number of such activities required sponsors are required to offer a reasonable amount of cross cultural activities such as sports cultural and social activities Describe the planned cross cultural activities that would acquaint participants with American society culture and institutions Note
78. sh to use SEVIS at this time click the Close 2 button on the browser window to exit SEVIS December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Note After creating your password use the SEVIS Login screen to access SEVIS and perform all of your SEVIS related tasks The Universal Resource Locator URL is https egov immigration gov sevis 2 5 1 1 Guidelines for Passwords See the email that your received from SEVIS or the Online Help for the specific requirements for SEVIS passwords General guidelines for SEVIS passwords are as follows e You cannot reuse your previous six passwords e You may voluntarily change your password as often as once a week See Section 2 5 1 3 Change Password Voluntarily for instructions e SEVIS passwords have a maximum life span of 90 days After this time you will be required to change you password See Section 2 5 1 2 Change Password Every 90 Days for instructions e Protect your password If at any time you suspect that your password has been compromised and you are unable to change it using the Change Password or Request Password Reset link contact the SEVIS Help Desk 1 800 892 4829 to have your password reset e SEVIS user IDs and passwords are suspended after three unsuccessful log in attempts Use the Request Password Reset link on the SEVIS Login screen see Section 2 5 1 4
79. so conduct research unless disallowed by the program sponsor The maximum duration of participation for this category shall not exceed 36 months or 42 months which would include an additional 6 month discretionary extension authorized by the sponsor as necessary to complete a project or research activity 26 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Category Description Explanation International Visitor 5 This category 22 CFR 62 28 is reserved for use by the U S Department of State International Visitors are potential or recognized leaders in their own countries The maximum duration of participation for this category shall not exceed 1 year Alien Physician 6 The Educational Commission for Foreign Medical Graduates ECFMG is the only sponsor authorized to use this category This category 22 CFR 62 27 is for foreign physicians pursuing American medical board certification through graduate education or training at accredited U S schools of medicine or other U S institutions through a Clinical Exchange Program All foreign physicians in this category must successfully complete ECFMG administered examinations that measure their command of the medical sciences All foreign physicians are subject to the 2 year home country physical presence requirement as
80. sponsoring organization No post office box number should be used in this address Mailing Address of Sponsoring Organization if different from Business Address Enter a mailing address only if it differs from the business address A post office box number is valid in this field Type of Application All organizations completing this Form are new This option cannot be changed Name and Title of CEO Complete the following fields for the person with the or equivalent title of Chief Executive Officer CEO of the applicant organization If the organization does not use that title enter the name of the person who occupies the equivalent position along with the title of that position For example the equivalent position might be called President Director or Dean Last Name Enter the surname of the CEO or person who occupies the equivalent position First Name Enter the first name of the CEO or person who occupies the equivalent position Middle Name Enter the middle name of the CEO or person who occupies the equivalent position This field may be left blank if the person has no middle name or the middle name is unknown Suffix If necessary select a title such as Junior which appears at the end of a person s name Title Enter the name of the position held by the person representing a sponsor or sponsor application Titles should be given in full without abbreviation
81. sted information in this space Briefly address the required information See next text box 10 Purpose or Objective Maximum 500 chars If necessary provide a brief explanation in the text box and enter Additional supporting documentation to be supplied by mail You may find it difficult or impossible to supply all requested information in Ithis space Briefly address the required information See next text box 12 Arrangements for Supervision Maximum 500 chars If necessary provide a brief explanation in the text box and enter Additional supporting documentation to be supplied by mail Completion of this field is mandatory enter N A if it does not apply 14 CITIZENSHIP 22 CFR 62 2 and 5 Organization Ihereby certify that I am an officer of this program with the tile of President specify that I am authorized to sign this certification and bind ___ Winter School of Technology of organization and that a true copy certified by the Board of Directors specify of such authorization I further certify that Winter School of Technology name of organization is a citizen of the States as that term is defined at 22 CFR 62 2 Winter School of Technology name of organization agrees that its inability to substantiate its representation of citizenship made in this certification will result in the immediate withdrawal of its designation and the immediate return of or accountin
82. t boxes to address at least ing documentation to be supplied by mail 9 Arrangements for Supervision No more than 500 characters can be entered in briefly the data requested Enter for each as nece xt boxes on Page 3 of the electronic Form DS 3036 Use boxes to address at least Additional supporting documentation to be supplied
83. t study must be the primary 24 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Category Description Explanation purpose of the EV s program in the United States Students are eligible for participation when they are not substantially supported by personal funds and when they meet the funding requirements outlined in 22 CFR 62 23 c 4 The duration of participation for college and university students is unlimited as long as they are enrolled full time in programs that lead to a degree If enrolled ina non degree program the duration of participation shall not exceed 24 months including academic training Trainee Specialty 2A Trainee Non specialty 2B Note A separate application Form DS 3036 must be completed for the Flight Training Aviation category which is a non specialty trainee category For example if the applicant wishes to conduct training programs in both Aviation and The Sciences Engineering Architecture Mathematics and Industrial Occupations two applications Forms DS 3036 must be submitted The primary objectives of the Trainee program 22 CFR 62 22 are to enhance an EV s skills in his or her specialty or non specialty occupation through participation in a structured training program and to improve the participant s knowledge of
84. the program sponsor provided that these activities are incidental and do not extend the period of participation beyond the maximum duration The maximum duration of participation for this category shall not exceed 36 months or 42 months which would include an additional 6 month discretionary extension authorized by the sponsor as necessary to complete a project or research activity Short Term Scholar 9 A short term scholar 22 CFR 62 21 is a professor research scholar or person with similar education or accomplishments coming to the United States on a short term visit to lecture observe consult train or demonstrate special skills at research institutions museums libraries accredited post secondary educational institutions or similar organizations The maximum duration of participation for this category shall not exceed 6 months No extensions will be permitted Specialist 10 This category 22 CFR 62 26 is for experts who will exhibit specialized knowledge or skills in the United States Such exchanges are primarily non academic and provide opportunities to increase the exchange of knowledge and ideas between American and foreign specialists The maximum duration of participation for this program shall not exceed 1 year Camp Counselor 11 Note A separate application Form DS 3036 must be completed for this category The Camp Counselor Program 22 CFR 62 30 facilitates the en
85. theperson s A number Role RO Title Director of Intemational Students 00000000000 Telephone Number diui 222 2333 ext Fax Number d 8 Emailaddress adefrostowST edu S Update Official Cancel 12 13 2005 Tuesday 2 Make the necessary changes to the record Note The user s role may also be changed using this screen 3 Click the Update Official button to confirm the submission of the changes The system updates the official s record and Page 4 of the designation application displays 2 8 4 4 Delete a Program Sponsor Official The record for a program sponsor official may be deleted before submitting the electronic Form DS 3036 to DoS Use this procedure only if this official will not be a SEVIS user for your program To delete a program sponsor official s SEVIS record perform the following steps 1 On Page 4 of the designation application click the Delete link to the right of the program sponsor official s email address The system displays the Designation Application Delete Official screen which includes the data for the official whose record is being deleted 46 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 Click the Delete Official button to confirm the deletion of this official The system displays Page 4 and the official s name is no l
86. tion of a maximum of 10 AROs for each program however DoS reserves the right to limit the number Note SEVIS automatically saves data when you are on Page 4 and log out of the system Prior to submitting the Form DS 3036 you may log on and log out of SEVIS as many times as you wish Remember your temporary user ID is only valid for 30 days you must submit the Form within 30 calendar days of the issuance of your temporary user ID Exhibit 11 Designation Application Page 4 After Adding Officials shows a sample copy of Page 4 of the designation application that includes the list of officials that have already been added for an organization 41 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Exhibit 11 Designation Application Page 4 After Adding Officials z 5 Sep US Immigration Ef IN A and Customs 4 She Student amp Exchange Visitor WS Enforcement Information System Help Tutorial Logout Get Adobe Reader Designation Application Official Information page 4 of 4 Official Role Title Telephone Number Fax Number Email Address Actions Name Director of RO International 111 222 3333 jack frost WST edu Update Delete Frost Students ARG RARUS 111 222 3333 merry holliday WST edu Update Delete Holliday Assistant 2 Add New Official Add Existing Official
87. trative guidance on the Exchange Visitor Program the Exchange Visitor Program regulations 22 CFR Part 62 or program or exchange visitor issues or concerns contact the Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs Department of State Academic and Government Division AG United States Department of State Office of Exchange Coordination and Designation ECA EC AG SA 44 Room 732 301 4th Street S W Washington D C 20547 Telephone 202 203 5029 Fax 202 453 8640 Responsible for the administration and oversight of the following categories e Government Visitor e International Visitor e Professor e Research Scholar e Students Secondary and College University e Short Term Scholar e Specialist e Teacher Private Sector Programs Division PS United States Department of State Office of Exchange Coordination and Designation ECA EC PS SA 44 Room 734 301 4th Street S W Washington D C 20547 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Telephone 202 203 5096 Fax 202 203 5087 Responsible for the administration and oversight of the following categories e Alien Physician e Au Pair e Camp Counselor e Summer Work Travel e Trainee 1 2 Purpose of SEVIS SEVIS facilitates timely reporting and monitoring of international students exchange v
88. try of foreign nationals to serve as counselors in U S summer camps Under no circumstances shall program sponsors facilitate the entry into the United States of a participant 28 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application Note A separate application Form DS 3036 must be completed for this category Category Description Explanation for whom a camp placement has not been pre arranged The maximum duration of participation for this program shall not exceed 4 months No extensions will be permitted Summer Work Travel 12 The Summer Work Travel Program 22 CFR 62 32 is designed to provide foreign post secondary students the opportunity to work and travel in the United States for a 4 month period during summer vacations The maximum duration of participation for this program shall not exceed 4 months No extensions will be permitted Au Pair 13 Note A separate application Form DS 3036 must be completed for this category The Au Pair Program 22 CFR 62 31 is designed to give foreign nationals the opportunity to live with an American host family and participate directly in the home life of that family while providing limited child care services The au pair participant is also required to enroll in an accredited U S post secondary educational institution for not
89. tted in printed form as supporting documentation ATTACHMENT B SAMPLE COPY OF A FORM DS 3036 DRAFT INSTRUCTIONS FOR NEW APPLICATION If additional space is needed for answering any questions use continuation sheets or plain white paper 1 3 Names address and telephone fax numbers of organization 4 Select type of application 5 Select appropriate categories prior to filling out this data See 2 2 CFR 62 2 CFR 62 4 and 2 2 CFR 62 20 30 6 10 Complete information on program and prograr IF TRAINING PROGRAM identify appropriate fields and OL Arts amp Culture 02 Information Media and Communications 03 Education Social Sciencgs i Science Counseling and Social Services 04 Management Business Commerce and Finance 05 Hes Occupations 06 Aviation 07 The Sciences Engineering Architecture Mathematics and Industry as O8 Construction and Building Trades 09 Agriculture Forestry and Fishing 10 Public ini w 11 Other Specify 11 12 Certification Citizenship for es certification below CITIZENSHIP 22 62 2 and 5 a Organization hereby certify that am program with the title of specify n and bind copy certified by the rther certify that that I am authorized to sign name of organization specify of such authorization i name of organ zen of the United States as that term pl of Ph
90. w refer to the Exchange Visitor Regulations for additional regulatory requirements 22 CFR 62 Also the following sections of this manual include additional requirements e 23 1 Applicant Prerequisites e 2 8 5 1 Secondary School Programs 50 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application 2 8 5 2 Teacher Programs 2 8 5 3 Training Programs 2 8 5 4 Flight Training Programs After printing the Form DS 3036 and before mailing the application to DoS ensure that l 2 3 4 10 11 The President or CEO of the organization has signed the application The Citizenship Certification form for the proposed RO has been signed and notarized The Citizenship Certification forms for the proposed AROs have been signed and notarized Anon refundable fee of 799 00 drawn on a bank or other institution located in the United States and made payable in U S currency to the U S Department of State 22 CFR 62 90 has been attached A copy of a current audit report with audit notes prepared by an independent Certified Public Accounting Firm is enclosed This audit would comprise a report from the firm together with audited financial statements that is a balance sheet statement of changes in fund balances statement of current funds revenues expenditures and other changes and notes to
91. ys a message that you may wish to print It contains the following information e You must print a copy of the Form DS 3036 and mail the signed and notarized Form to DoS at the address shown on the screen e You need to send supporting documentation to the same address See Section 2 8 5 Supporting Documentation and Information to be Forwarded to DoS for the list of documents Also Attachment A is a checklist for the supporting documentation e Your application will be deleted from the system if DoS does not receive the formal signed application within 30 calendar days of submission of the electronic Form DS 3036 Click the Print DS 3036 button to print a final copy of the Form See Section 2 8 4 5 Print the Designation Application for instructions Mail the signed and notarized Form with supporting documentation and the required non refundable application fee of 799 00 drawn on a bank or other institution located in the United States and made payable in U S currency to the Department of State 22 CFR 62 90 to the following address Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs U S Department of State 301 4 Street S W Room 734 SA 44 Washington D C 20547 48 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application WARNING Your application will automatically be
92. ysical Fitness ime of organization agrees that its inability eturn of or accounting for all 05 2019 forn ferred to it Officer or Alternate Responsible ify that I am Check One Responsible m a citizen of the United States or a person lay 2 o the Unites States for permanent residence rate Responsible Officer for this program of organization substantiate my citizenship or status as a leg its designation and the immediate return understand that false certification Except as otherwise provided in this s or judicial branch of the Governr any trick scheme or device a representation or make fictitious or frauduler ited States knowingly and willfully falsifies or covers up by makes any materially false fictitiou fr ement or riting or document knowing the same to ally false 2 shall be fined under this title or imprisone 5 years or both Signed in ink Name Print Title Athletic Director Subscribed and sworn to before me this NOTARY PUBLIC DOS USE ONLY Type of Program ETURN FORM TO xchange Coordination and Designation of Educational and Cultural Affairs 5 Department of State SA 44 Room 734 Washington DC 20547 Subtype if applicable No Forms DS 2019 formerly IAP 66 Categories Pagel of 3 DRAFT 1 Name and Address of Sponsoring Organization Serial No DOS Use National School
93. ystem displays a message stating that the password has been changed 7 Click OK to display the SEVIS Login screen Be sure to use your new password when logging into SEVIS Note If at any time you suspect that your password has been compromised and you are not able to change it using the Change Password or Request Password Reset link contact the SEVIS Help Desk 1 800 892 4829 to have your password reset 2 5 1 4 Request Password Reset The Request Password Reset option is available for users to request a new SEVIS password Use this function for any of the following reasons e You have forgotten your SEVIS password 16 December 29 2005 User Manual for Temporary Users of SEVIS Version 5 2 How to Complete and Submit the Form DS 3036 Exchange Visitor Program Application e Your SEVIS account is locked due to three unsuccessful log in attempts or 90 days of inactivity e You suspect that your SEVIS password has been compromised and you are unable to use the Change Password function To request to have your password reset perform the following 1 Click the Request Password Reset link on the SEVIS Login screen The Request Password Reset screen displays 2 Enter your SEVIS user ID in the User Name field Click the Submit Request button A message displays stating that the request has been submitted to SEVIS Note An email is sent to the email address associated with the SEVIS user name It provides instruction

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