portal 100 software user manual
Contents
1. INS ASSIGNING TEXT Each individual user may personalize their quick key assignments assignments are user specific To assign text to quick key combinations first access the below screen by pressing the CTRL shift keys simultaneously while the cursor is in the command line F https Portal 100 EditTextKeyPreferences asp Micros Eik Edit Text Key Assignments pes Ctl B 1 ctl o Ctl C mesevem Ctl P esee CtI E tte 1 Ctl R izeservea Ctl F O _ reserved ctl sS DM Ctl 1 eter 0 reserved ctl E ta reserved Cancel 2 Internet To assign a string of text to a key combination click the box to the right of the desired key combination The following window will appear Type in the desired text click Save and you will be returned to the Edit Text Keys window 20 A https New Documen di E Edit Text Assignment For ctl A Officer Tackleberry Anytown WIU2Zzzaszz Done B amp B Internet Confirm the desired assignments in place and click on Apply Changes to save the listed quick key assignments hitps Portal 100 Edit TextKeyPreferences asp Micros li E Edit Text Key Assignments2. 2 Tools Log Of ele amp elsi m ala ala jo Change Password 1 Most Common Enter Modify or Supplement Cancel 1 Detainer Sy Query Driver Wanted Status 0781 Mame Sex Race DOB Full Record 0871 DL Number Full Record 0780 Sex Race DOB 0790 Sex Race DOB 0873 Sex Race DOB 0679 Name Sex Race DOB 5 81 Query Multiple J Query OS Driver Wanted Status J Query Wanted Person Status Only J Query CHRI Wanted amp DOT Recor 2 Protection Orders Injunctions J Gangs Terrorists 3 Missing Persons Lg Unidentified Persons There are no messages to display in this view Normal Messages to Review 1 Log to Archive Connected Internet 100 start 6 Inbox Microsoft Out 2l 2009 portal1BO user Documenti Microsof F PsP Portal 100 wind E Boe IE 1 17PM 10 MESSAGE WINDOW The message window has three distinctly different views or modes used to display sent and received messages Auto mode Log mode and Manual mode Each mode has different characteristics users may find beneficial gt PsP Portal 100 Windows Internet Seles ts lt Live search ode Portal 100 ea 5 View Log Off Change Password 1 Most Common 3 VWarrantYanted Persons O Protection Orders Injunctions 3 Gangs Terrorist
3. gt 5 Printer Settings Log Settings Message Handling Options OPTIONS Highlighting the options submenu provides access to the software setup options window shown below Agency administrators can use this setup options window to screen to configure additional ORI s for use by the agency set activity time out values assign a default printer to the software application etc 134 Portal 100 Web Client Setup Options Paths Manuals Misc Log Settings Communications Settings Agency Info Message Handling Printer Settings Configuration Archive iw Transmit Messages Automatically archive eligible lags w Receive Messages War user to archive lags after 30 days s Automatically delete logs after 31 days Cancel Help 22 189 Portal 100 Web Client setup Options Ej Paths Manuals Misc Log Settings Communications Settings Agency Info Message Handling Printer Settings Configuration Archive iw Transmit Messages Automatically archive eligible logs Receive Messages m Warn user to archive logs after 30 days Automatically delete logs after En days Cancel Help LOG SETTINGS These options allow an agency administrator to configure what messages will be logged by the software and set up the automatic archiving of the logged messages If automatic logging is not enabled the administrator can set values for when an archive log warning wi
4. M c c cs cm ES BM en Ceu e een 3 Cenni peer 21 FORMS The Portal 100 software combines related transactions into one form This allows a user to use the same form where other software applications may require the user to choose a form based on what key piece of information they would use to identify the stolen vehicle and whether or not they wished a caution indicator to appear on the record For example the Portal 100 software has only one form available for entry of a stolen vehicle that would be used whether or not a caution indicator is going to be applied to the entry https 1197 Enter Stolen Vehicle Microsoft Internet Explorer 1197 Enter Stolen Vehicle Originating Agency Identifier 11013175 Hold For Prints _ Occupants Be Armed Matify Originating Agency i Date of Theft Originating Agency Case Number Enter t Least One of the following fields or sets Owner amp pplied Number License Plate Number State Year Type vehicle Identification Number Vehicle Year je Make Model jx Style rg Color I Image NCIC Number Image Linking Agency Identifier Linking Agency Case Number Miscellanequs Agency Unit Operator BENTEDL B Es Internet 22 shaded fields marked with the asterisk are required and must be fil
5. FORWARD 2 gt a 26252 T Be 59 KZA WISCONSIN WES gt 2 2272 gt AUR n SES io 1 Vi P p m LE G P a 3 2 N gt SE Ne EAKA e VM gt d 2 D Training Materials PORTAL 100 SOFIWARE USER MANUAL Revised 1 25 13 Portal1 OOhandout doc INTRODUCTION This manual describes the operational characteristics of the Portal 100 software and connectivity to the Wisconsin Department of Justice TIME System The software has been designed to take advantage of internet standards handout assumes you are familiar with basic computing functions and your computer s operating system The software allows each user to customize their desktop on the screen to operate according to individual preferences The operator can position windows on the screen assign forms to function keys and configure how received messages are displayed including the font This information is stored in a user profile When a user logs onto the software the desktop is automatically configured according to the user s profile GETTING STARTED Prior to logging on to the Portal 100 software for the first time users should ensure the proper settings are in place on their computer to allow the software to function correctly In particular any pop up blockers in place on the machine must be disabled as t
6. Microsoft 2 Microsoft Of Internet Exp 100 4 untitled Paint 1 13 PM i When the cursor is the text box the operator may either type a question mark in the field or double click and a help message for that field will be displayed Some help messages may be lengthy requiring the operator to use the scroll bar on the right hand side of the message to view all text To exit a help message click on the in the upper right hand corner or press the Escape key 25 Operators may also notice that general help information also appears for each field in the command line below the form This help is automatically displayed based on what field the cursor is located in no user action is required To access the command line when help is displayed in this space simply place the cursor in the command line area and click PsP Portal 100 Microsoft Interne 3 https 1197 Enter Stolen Vehicle Microsoft Internet Explorer File Edit View Favorites Tools He O x A 1197 Enter Stolen Vehicle Address https Originating Agency Identifier WI013175Y 1 Hold For Prints 0 Occupants May Be Armed Notify Originating Agency zi Sy Most x 0162 Wl WIN Originating Agency Case Number 0173 Wl License Plate 0170 0 5 License Plate Enter At Least One of the following fields or sets 0171 0 5 VIN O466 In Sta
7. e Partal 100 Log Off Change Password Printer Settings 1 Most Common PADS PRIOR MP Ro Lag Settings d 1 Warrant Vanted Persons DOUGO Fee UID Gf OF QI Message Handling Protection Orders Injunctions ARITE DOT fre e I Gangs Terrorists FIELD EDIT SUCCESSFUL J Missing Persons AA Re J Unidentified Persons i Identity Theft CUN 1 vehicle _ Boats 2 Parts 1 Articles 21 Guns 21 Securities J Criminal History Record Information CHR J Hit Confirmation J Administrative Messages 3 Department of Corrections J NLETSYNCIC Special Messages J Department of Natural Resources J Canadian Files Normal 0 Messages to Review Logs to Archive Connected Internet 100 3 Inbox Microsoft EE TOU 08 5 th 2009 porkaliO0 us Documenti Micr 29 PRINTER SETTINGS View Auto m blee swim aa ujs 19 Printer wv Print On Submit Log Settings W Print Messages When Received Message Handling Options PRINT ON SUBMIT If checked the software will print the information queried or entered when the transaction is submitted PRINT MESSAGES WHEN RECEIVED If checked the software will print all responses received If not checked messages will be displayed on the screen only PRINTER Highlighting the printer submenu provides access to the print setup window shown below Agency administrators can use the p
8. 100 software application thus being unable to send or receive messages Closes the Internet Explorer browser and thus closes the Portal 100 software application Warning using this function will cause you to close the Portal 100 software application thus being unable to send or receive messages F7 This function key when depressed will present a list of the last 10 items transmitted in the field where the cursor is located The user may choose one of these items to Insert in the field This function key when depressed will insert the last transmitted data in the field where the cursor is located Compresses the menu bar and address line hiding some options Depressing F11 again will return the browser to the previous format 15 FORMS ASSIGNED TO KEY COMBINATIONS ALT 1 Administrative Message Out of State 0469 Administrative Message In State Multiple Destinations 0466 Query Wisconsin Driver Name Sex Race DOB Full Record 0781 Query Wisconsin License Plate Full Registration 0173 Out of State Driver s License Summary Record 0870 Wisconsin Vehicle Identification Summary Registration 0162 Out of State Vehicle Identification 0171 Multiple CHRI Driver s Query 1781 Hit Confirmation Request 0683 Hit Confirmation Response 0684 16 PROGRAMMING KEY COMBINATIONS Users may discover they utilize specific forms transactions more than others in the Portal 100 software The software
9. Clicking on the Configure Additional ORs button will present the administrator with the Additional ORI List window shown below To begin adding additional click on the Add button Additional ORI List Add E dit Delete wIDTT1111 Anytowne FD Cancel Apply A new window will appear Type the new ORI information in the appropriate fields and click on OK Enter ORI Information ORI 910222222 Description Smallville PD ames Repeat the process to add additional ORI s Up to a maximum of 30 ORI s can be added to the terminal Only those ORI s that your department has received authorization to use will be accepted by the TIME System Once your list is complete be certain to click on the Apply button to apply these changes to the software 26 454 Portal 100 Web Client Setup Options Paths Manuals Misc Log Settings Communications Settings Agency lato Message Handling Printer Settings Confirmation of Delivery Review n Delivery Visually indicate that a message has arrived e Play a sound when a message arrives iw Play a sound when an urgent message arrives Message Arval Sound Urgent Message Sound NOTIFY WAN Minior Ill way Cancel Apply Help MESSAGE HANDLING These options allow an agency administrator to configure software options related to how message delivery is confirmed when messages are reviewed etc Options exist
10. Log Archive Reminder The following Log files are older than the 20081107 system permitted 30 limit IF you do not archive them now they will be automatically deleted soon Archive logs now If you choose to archive the log files the Log Archive Wizard will be displayed and you will be guided through the process of archiving If you choose not to archive the log files they will be automatically deleted based on the schedule established by your agency administrator Once user has successfully logged on to the software the software s main desktop screen will appear As the Portal 100 software has been designed to take advantage of internet computing standards you will find the software s main screen appears in an internet browser type window and standard internet browser buttons appear The system menu appears to the left A message window appears to the center right and at the bottom of the screen a command line appears Above the message window are several buttons that provide access to administrative and other functions 2 PsP Portal 100 Windows Internet Explorer 2E gt w ode Fortal 100 fay dh Page 22 Tools Em mE 3 Log OF ele lees elis e 2 wale ela 2 Change Password J Mast Common 3 WWarrant VYanted Persons 21 Protection Orders Injunctions J Gangs Terrorists J Missing Persons J Unidentified Persons Jj Identity Theft
11. corner of the screen They are used to reduce or enlarge the main window The frame around the window can also be used to resize the main window ADDRESS LINE Address 2 2 Porta 00 Asp asp The Address Line provides address information for the TIME System computer STATUS LINE Normal 0 Messages to Review O Logs to Archive Connected The Status Line is located near the bottom of the screen and advises transmission activity number of messages to review number of logs to be archived and connectivity If the Status line indicates the terminal is not connected to the TIME System no messages will be received or transmitted and the user should request assistance from department staff or the TIME System Control Center TASK BAR E PsP Portal 100 Micro E ps do portal justi E E ps jIcoportal jc sti E https 56 https 51 11 13 The task bar allows you to open additional software applications you may have on your terminal and shows what applications are currently running Forms that have been used since the operator logged on are retained on this bar and can be recalled at any time by clicking on the form title If the title is not completely visible it will be displayed when the computer mouse is briefly held over it Forms left on the task bar when you log off will not be retained MENU The Menu gives you a quick and c
12. recalled at any time from the task bar by clicking on the form title If the title is not completely visible it will be displayed when the computer mouse is briefly held over it Aborts the transaction and closes the form No data will be saved transmitted or printed Deletes text from all fields and leaves the form on the screen Lengthier forms such as warrant entry etc may have a scroll bar available on the right side of the screen A user may need to use the scroll bar to view and access all form fields 23 TABLES The Portal 100 software provides the operator the ability to obtain lists tables of codes related to each text box Ifa list of codes exists for a text box the operator can access the list by entering a question mark in the field or by placing the cursor in the box and double clicking MAKE MODEL STYLE Make Description wo Model Britain 9 Construction Equipment Style Acadian GM of Canada Farm amp Garden Equipment P NA Motorcycles All Terrain Veh Adler Antique Vehicles Snowmobiles Aerocar Other Vehicle Makes Aeta 2 Trailers A Through by Literal put T O Trailers L Through Z by Literal ss E Trucks SELECT CANCEL HELP Tables may be sorted by literal description or the assigned code by using the mouse and clicking on the literal description or code tabs The code can be selected by 1 highlighting the code and pressing enter
13. 0 MO RECORD LICGABCISS 2 Thett san ehicle M _ Boats Parts 1 Articles _1 Guns J Securities J Criminal History Record Information CHR Hit Confirmation _j Administrative Messages J Department of Corrections J NLETS NCIC Special Messages J Department of Natural Resources J Canadian Files 3 Links E 08 22 36 T Normal 3 Messages En Review 0 Logs to Archive Connected Ser Reset Internet amp 100 2 Eam f PsP Portal 100 Inbox Microsoft E TOU 08 5 amp TOU my 2009 portall 00 us wh Document Micr 2 A um s 8 23 LOG MODE In the log mode the message window is split into two panes The left pane shows the log files of the software in tree format and the right pane shows the message text Clicking on an entry in the tree pane will display the associated message in the right pane Messages are color coded in the left pane of the window in the Log mode Transmitted messages are blue in color Messages received but not reviewed will appear red in color Once a received message has been reviewed the messages will change from red in color to a message with a lightning bolt Responses are now grouped together based on the query sent regardless of when the response was received Thus responses delayed for example due to the DOT files being down will be associated with the correct query in the log You can scroll through the
14. 2 highlighting the code and clicking on the select button or 3 double clicking on the code When a table has multiple fields for example Vehicle Make Model and Style as shown above when all fields are filled the software will automatically exit the table Alternatively the user may click on the accept button to exit the table The cancel button closes the table and returns the operator to the form When the help button is selected the related general help information for the field will appear 24 HELP The Portal 100 software provides the operator the ability to obtain general help information related to each text box PsP Portal 100 Windows Internet Exp 1197 Enter Stolen Vehicle Microsoft Internet Explorer lt ode Portal 100 1197 Enter Stolen Vehicle Originating Agency Identifier wr013175Y Hold For Prints Occupants May Be Armed Notify Originating Agency E 1 Parts Date of Theft Articles Originating Agency Case Number Guns Securities Enter At Least 2 7297 PORTAL 100 FIELD HE 7 Criminal History Record Information L3 Hit Confirmation Vehicle Identification Number Hi uM caministaine Message Enter the complete vehicle identification number VIN 11 If the number is longer than 20 characters enter the 3 Boo 2 last 20 characters in this field and put the complete 0962 Query NLETS Wildlife Cri vehicle M VIN in the
15. 3 Vehicle 3 Parts 3 Articles E Message 21 Securities Window J Criminal History Record Information CHR 3 Hit Confirmation _ Administrative Messages 3 Department of Corrections 3 NLETSYNCIC Special Messages J Department of Natural Resources J Canadian Files Eg Links Function Line PO Normal 0 Messages to Review 1 Log to Archive Connected Internet amp 1009 2 There no messages to display this view E Inbox Microsoft Qut 2 2009 portali00 user Documenti Microsof PsP Portal 100 Wind amp jeu Ce 1 09 PM LOADING A FORM There are several ways that you can load a form One is to place the cursor in the command line at the bottom of the page type in the form number and press enter or click on the submit button This works well if you know the form number When the operator does not know the form number the form can be selected by using the menu You will see a display similar to the one below E Log Off IE Change Password 21 Mast Common J WWarrant vvanted Persons 21 Protection Orders Injunctions 135 Gangs Terrorists 1 Missing Persons 21 Unidentified Persons 3 Identity Thet Vehicle _ Boats Parts _1 Articles 3 Guns securities Criminal History Record Information CHR J Hit Contirmation Administrative Messages 3 Department of Corrections 21 NLETS NCIC Special Messages 3 Department of Natur
16. al Resources 3 Canadian Files Links Navigate the tree menu by clicking on the sign alongside the folder whose name corresponds to the type of inquiry entry you want to make To load the form click on its name It will appear on the screen and on the task bar as a button at the bottom of the screen Upon transmission the form can be recalled to the screen from the task bar Finally frequently used forms have been assigned to specific key combinations Pressing the key combination will then load the form immediately A list of assigned key combinations can be found on page 16 of this manual SENDING MESSAGES Once the form is displayed and you have filled in the required fields it is sent to the TIME System message switch by clicking on the Submit button or by pressing the key on the numeric keyboard If the Submit button is highlighted pressing enter will also transmit the information If you prefer you may also use the key combinations of ALT S or to transmit the information If you intend to transmit another transaction utilizing the same form the key combination of ALT S may be used This will cause the current transaction to be transmitted and the form will remain on the screen with fields cleared ready for another use RECEIVING AND DISPLAYING MESSAGES How messages are handled when the software receives them will depend on options selected by your agency administrator The user may switch among modes as desired whi
17. allows a user to personalize the quick key combinations assigning commonly used forms or text to key combinations ASSIGNING FORMS Each individual user may personalize their quick key assignments assignments are user specific To edit the quick key assignments for forms access the below screen by pressing the ALT Shift keys simultaneously while the cursor is in the command line 3 https Portal 100 EditQuickKeyP references asp Micro aij Edit Quick Key Assignments Quick Key Message Key Quick Key Message Key altta Jos attra foo oss ate o ates ates ater fori ates os ates i ate om aero oss atc om ater Alt 8 osz AIt FB Alt 9 joa AIt F9 ozs Alt 0 0157 Alt F1 n2 0072 Alt F11 Alt F12 Cancel E dB Internet 54 To assign a different form to a key combination click the box to the right of the desired key combination The following window will appear EET Portal 100 ListPages L ist E D Description W MN 0005 0005 Query Wisconsin Mame Sex 0019 MICE Impound Program Modify Record 0020 Cancel Impound Record 0023 Modify Protection Order or Temporary Protection Order 0024 Cancel Protection Order Injunction 0027 Calp CHRI Online 0030 Enter Gang 00 31 Modify Gang 0033 Cancel Gana 0034 Enter Gang Supplemen
18. data is entered in a field that has a table of codes associated with it the software will present the user with a table of acceptable codes The operator can click on Ignore to override the edit An override of the edit will cause the field to turn red in color OB Crnnibuz OR Organization PC Passenger Car PE Personalized PX Pharmacist PH Physician PR Press PS Professional Sports Teams Professions cal Reciprocity TIT gt SELECT SHORE HELP When invalid data is entered in a field that does not have a table the software will present the user with general help information text for the field in question The operator can enter the proper data in the text box by clicking on the Correct button or the may click on the Ignore button to override the edit An override of the edit will cause the field to turn red in color Vehicle Identification Number Enter the complete vehicle identification number If the number is longer than 21 characters enter the last characters in this field and put the complete WIM in the remarks field Do not use a single zero run of zeros a single alpha or a run of alphas The WIN field iz closely edited The YIN is based on the make year model and style of the vehicle and is assigned by the manufacturer ot the vehicle in a production Sequence Itf there is no manufacturer s assigned VIN and the state issues or assigns uni
19. er icon button located near the top of the message window View Manual ejs 2 A BA Jo LOGGING OFF The operator may log off the software by clicking on the Log Off link located at the top of the menu or depressing ALT L This allows one operator to log off and another operator to log on with his or her assigned password The new operator s personalized desktop will be loaded Messages continue to be received if the application is still connected to the TIME System message switch regardless of whether the user is logged in or their timeout has expired Closing the software application terminates all communication with the TIME System message switch You will no longer be able to transmit or receive messages The software application can be closed by clicking on the X found in the upper right hand corner of the screen A dialog box will be displayed warning that you are about to disconnect from the message switch Microsoft Internet Explorer Are you sure you want to navigate away From this page WARMING Closing the Browser will completely terminate the Portal 100 application In order to receive messages WOU must restart the Portal 100 application and lag in Press OF to continue ar Cancel stay Ehe current page Cancel To close the software click on OK To resume using the software click on Cancel Navigating away from the Portal 100 software screen by using your browser s Back button will als
20. he Portal 100 software uses pop up windows to display transactions and help information LOGGING IN When the application is first started a user has logged off or after a predetermined period of keyboard inactivity a logon dialog box is displayed A valid User ID and password must be entered into the Log On screen before the software application can be used LopOn WebO1 Windows Internet Explorer 5 eB Be ve de Logon rt uu 7 E am li Page 5 Tools SECURITY WARNING You are entering the Wisconsin Department of Justice TIME Svstem Bv clicking on the Submit button below vou acknowledge that vou will comply with all federal and state laws and regulations related to the TIME System Unauthorized access is prohibited No individual use the TIME Svstem without the authorization of a criminal justice agency All personnel accessing the TIME Svstem must be trained in the operation of equipment svstem policies and procedures Initial training must occur vithin six months of emplovment or assignment to a position with TIME access All transactions sent must deal with authorized criminal justice and law enforcement matters Data stored in computerized central repositories data files which are part of the TIME Svstem must be protected from unauthorized access Data stored in the Crime Information Bureau TIME Svstem and the NCIC Files is documented law enforcement inf
21. ht arrow buttons located on the toolbar above the message window If messages are not reviewed printed as they are received you may mark the messages as reviewed by clicking on the buttons in the tool bar of the message window TN MESSAGE WINDOW TOOLBAR The toolbar of the Message window provides quick and easy control over actions to be performed on received messages View Auto bd sm 4 2 Sj 16 Buttons on the toolbar are automatically enabled or disabled based on the function you are performing or the mode of the message window Listed below is a description of the function performed by each button on the toolbar lt Clicking on this button displays the previous message in the log file c Clicking on this button displays the next message in the log file Clicking on this button marks the currently displayed message as reviewed and then displays the previous message in the log file Clicking on this button marks the currently displayed message as reviewed and then displays the next message in the log file 53 Clicking on this button marks the currently displayed message as reviewed sea Clicking on this button prints the currently displayed message on the printer Clicking on this button displays the log search dialog box Clicking on this button returns the message window to normal after review or search functions are complete 3 Clicking on this button places copy of
22. le using the Portal 100 software The Portal 100 software will receive TIME System messages even if no one is currently logged on provided the software application browser is left open Closing the browser window will disconnect the terminal from the TIME System and no messages hit confirmation all points broadcasts etc will be received When a message is transmitted the software displays the transmission responses in the message window This window has three modes of operation manual auto and log In the manual mode messages are displayed one at a time as they are received You can scroll through these messages using the up and down arrow keys or move among messages by using the left right arrow buttons located on the toolbar above the message window In the auto mode messages will scroll on the screen as they are received You can review messages that have scrolled off the screen by using the vertical scrollbars located on the right side of the message window In log mode the message window is split into two panes The left pane shows the log files of the software in tree format and the right pane shows the message text Clicking on an entry in the left pane will display the associated message in the right pane PRINTING MESSAGES Whether messages are printed when transmitted or received by the software will depend on options selected by your agency administrator Individual messages can also be printed by clicking on the print
23. led prior to transmitting The remaining fields are optional and should be filled when the information is available Required fields may change depending on what options a user selects for example if the Caution Indicator field is checked the Caution Medical Conditions field becomes required When a field is filled the cursor will automatically advance to the next field If the field is not completely filled the operator must press the Enter or Tab key to advance the cursor to the next field The operator can move backwards through the form by pressing the Shift Tab keys The field text box will be outlined in black when the cursor is positioned in that field The cursor can be moved directly to a field by using the mouse and clicking in the field The Operator field will automatically be filled with the user name of the person currently logged on Once the form is completed it can be transmitted by pressing the key on the numeric keypad using the key combination of ALT T tabbing to the Submit button and pressing the Enter key or clicking on the Submit button with the mouse If you intend to transmit another transaction utilizing the same form the key combination of ALT S can be used This will cause the current transaction to be transmitted and the form will remain on the screen with fields cleared ready for another use Sends the transaction to the TIME System message switch and places the form on the task bar The form may be
24. ll appear and when logs will be deleted DO 454 Portal 100 Web Client Setup Options Paths Manuals Misc Log Settings Communications Settings Agency Info Message Handling Printer Settings Host Communication Switch IP Address Switch IP Fort Send heartbeat to host every aS seconds Diagnostics Dump Received Data Dump Transmitted Data Cancel Apply Help COMMUNICATIONS SETTINGS These options allow an agency administrator to input IP address information needed to connect to the TIME System central message switch 34 1 4 Portal 100 Web Client setup Options ERE Paths Manuale Mise Log Settings Communications Settings Agency Info Message Handling Printer Settings Agency Information Agency Mame Anytowne Police Department Address 1 Main ST Address 2 City Anytown 000000 State TN Zip e Contact Melissa Timetac 0 Contact Email NER RI Phone 1608 264 94520 Fax Symbolic B589 iaa Configure Additional Cancel Apply Help AGENCY INFO _ These fields allow an agency administrator to provide basic identifying information about the agency An additional button on this tab Configure Additional ORI s is used to create list of additional ORI s This feature is for agencies that provide TIME System services to other law enforcement criminal justice agencies and are authorized to use their ORI s 35 CONFIGURING ADDITIONAL 5
25. o cause this warning to appear MAIN WINDOW PsP Portal 100 Windows Internet Explorer ode Portal 100 eiT Eb Page Op Toos View Auto Log Off Change Password 1 Mast Common H O Warrant Wanted Persons There no messages to display in this view Gangs Terrorists Missing Persons J Unidentified Persons 3 Identity Thet 3 vehicle _ Boats Lj Parts 1 Articles 3 Guns Jj Securities J Criminal History Record Information CHR J Hit Confirmation 1 Administrative Messages 1 Department of Corrections J NLETS NCIC Special Messages Department of Natural Resources J Canadian Files Mormal 0 Messages to Review 1 Lag to Archive Connected Set Reset J internet 100 2 2009 portal100 user Ty Documenti Microsof PsP Portal 100 Wind H K A Ce MEL 1 09PM MENU BAR PsP Portal 100 Microsoft Internet Explorer File Cdit Siew Vavorites Took tack x a search s ravanites Xx A m E 4 2 The Menu Bar is the bar across the top of the screen and contains the titles of menus for the internet browser application The menus contain a variety of commands for performing tasks and setting options in the browser application There is no need to utilize these menus for the Portal 100 software application MINIMIZE and MAXIMIZE BUTTONS oe The Minimize and Maximize buttons are the buttons located at the top right
26. onvenient way to access all forms on the software The menu has been configured to group forms together based on file types PsP Portal 100 Windows Internet Explorer n Ej Page C Tools E Los Of ele pee etsi e ala alr a Change Password 1 Mast Common Warrant Wanted Persans Protection Orders Injunctions There are no messages to display in this view Gangs Terrorists Missing Persons Unidentified Persons Identity Theft Vehicle Boats Parts Articles Guns Securities Criminal History Record Information CHR Hit Confirmation Administrative Messages Department of Corrections NLETS MCIC Special Messages Department of Natural Resources Canadian Files He FH m m m m m m Mormal 0 Messages to Review 1 Lag to Archive Connected I Internet Inbox Microsoft Out my 2009 portall 00 user Documenti Microsof PsP Portal 100 Wind E 21 ta qu PE 1 09PM To expand the branches of the menu click on the sign or use the Up Down arrow keys followed by the Right arrow key to expand the branch If you are unable to view the complete form name hovering the mouse over the entry will display the entire text of the form name Finally click on the form name to load the form or use the Up Down Right arrow keys to highlight the form and press the enter key 2 PsP Portal 100 Windows Internet Explorer wwe Portal 100
27. ormation Therefore entry and access to all computerized law enforcement information must be restricted to authorized law enforcement agencies Portal 100 Log In Terminal ID 2 Terminal ORI 0130000 User Name 4 Password Internet 100 Enter your User ID and password as assigned User ID s and initial passwords are assigned by CIB and provided to your department s TIME Agency Coordinator When you log on to the software application several things happen The system checks to see if the User ID and password are valid If they are then the user s Portal 100 security level is checked menu items for that level are enabled and the users desktop and function keys are loaded software will also automatically check to determine if your software is up to date If this is a user s initial login they will be forced to immediately change their password If the user is not found the login is unsuccessful If a user is unable to correctly enter their User ID and password within three attempts the users TIME System account will be locked The user account can be unlocked only by the TIME System Control Center TSCC The account will be unlocked only after the Control Center verifies the user s identity and law enforcement criminal justice agency affiliation If there are log files that are older than the prescribed limit which can be set by agency administrators the following window will appear 131
28. ortals Portal 100 Web Clien LogsVirchive 000 Media Folder C Program Files PsPortals Portal 100 web Client Media Temp Folder C Program Files PsPortals Portal 100 Web Client Tmp VINAssist Folder C Program Files PsPortals Portal 100 Web Client WINAssist Cancel Help PATHS This tab provides information on the storage location for various computer files used by the Portal 100 software The only agency modifiable options on this tab are the storage locations for the software log files 22 454 Portal 100 Web Client Setup Options Log Settings Communications Settings Agency Info Message Handling Printer Settings Paths Manuals Keyboard Inactivitu Timeout 480 minutes Cancel Help MANUALS There are no modifiable options on this tab MISC Agency administrators may use this option to set a logon timeout This value in minutes will determine how long the system will remain active with no keyboard or mouse activity before automatically logging off the user The user is limited to a maximum timeout of 480 minutes 8 hours 40
29. que YIN to the wehicle enter this WIN eliminating any asterisks in the Owner Applied Humber field When entering a motorcycle vehicle identification number as otf 1980 the number located on the frame of the cycle is considered the VIN Prior to 1960 the engine or motor number was used as the VIN If the YIN any vehicle is unknown contact the Pept otf Transportation or the National Insurance Crime Bureau A Canadian YIM is allowed a maximum of 17 characters Ignore If the operator attempts to transmit a transaction with a mandatory field left blank a warning message will appear advising the operator that the field is mandatory The operator must click on the OK button or press the Enter key Microsoft Internet Explorer AN Dare of Theft T5 A MANDATORY FIELD PLEASE ENTER AMD RESUBMIT The cursor will then appear in the mandatory field that was left blank allowing the user to insert the missing information 28 ADMINISTRATOR FUNCTIONS Agency administrators have additional options available to them These options allow an administrator to specify desired settings for the default printer used for the Portal 100 software manage message log settings determine how sent and received messages are handled and adjust various options to agency preferences PsP Portal 100 Windows Internet a 09 ww
30. remarks field Do not use a single zero a ig 0118 Query Hazardous Material run of zeros a single alpha or a run of alphas The VIN E 0650 Query Immigration Files field is closely edited The VIN is based on the make IE 0496 Query Help Files year model and style of the vehicle and is assigned by 0073 Query Highway Conditions the manufacturer of the vehicle in a production 1643 Query Orion Files sequence If there is no manufacturer s assigned VIN IE 0722 Query NCIC Agency Ident and the state issues or assigns unique VIN to the IE 0497 Query NCIC Record for Dal Miscellaneous vehicle enter this VIN eliminating any asterisks in E 1654 Query Aircraft the Owner Applied Number OAN field When entering IE 0926 Query Interpol Wanted Pe a motorcycle vehicle identification number as of 1980 the number located on the frame of the cycle is es i md Vi e Mol considered the Priar ta 1980 the ennine nr matar Query Interpol stolen rave E Internet E 1927 Query Interpol Person Tra lt s Operator BENTEDL Vehicle Identification Number Enter the complete vehicle identification number VIN If the number is longer than 20 characters enter the last 20 characters in this field and put the complete VIN in the remarks field Do not use a single zero a run of zeros a single alpha or a run of alphas The VIN field is closely Done Internet Inbox
31. rint setup screen to assign a default printer to the software application and adjust page size orientation etc Print Setup Printer Status Ready Type HF LaserJet 4000 Series PCL Where _ 10 1173 193 98 PORT1 Comment Hotline HP4000 Paper Onentatior Gize Letter f Portrait SOLUCE Auto Select f Landscape Network Cancel 30 LOG SETTINGS View Auto gt amp sa 5 2 amp Printer Settings Log Settings 2 w Transmit Message Handling Receive Options TRANSMIT If checked the software will log all transmitted information RECEIVE If checked the software will log all information messages received MESSAGE HANDLING View Auto gt alelos 7 9 ala Al ajaa Printer Settings Log Settings j wv Review messages when they arrive Message Handling wv Review messages when viewed a a REVIEW ON ARRIVAL If checked messages are considered reviewed immediately upon arrival to the terminal This affects how messages are displayed in the log and manual views of the message window REVIEW UPON VIEW lf checked messages are considered reviewed once they have been viewed on the message screen This affects how messages displayed in the log and manual views of the message window 31 OPTIONS View Auto amp sa 5 m Glare
32. s J Missing Persons J Unidentified Persons J Identity Theft 1 vehicle ELE Lege FR TOA TTA Ng I gt Parts OOF Lu fee UOLT UI OF Ud 1 Articles J Guns OP nA OS Me Pe O O G G tee ER EAP CY J Securities eee A PILE CRECA Criminal History Record Information CHR y Mane 2 mA Hit Confirmation 1 Administrative Messages 3 Department of Corrections J NLETS NCIC Special Messages J Department of Natural Resources J Canadian Files Lg Links Normal Messages to Review 0 Logs to Archive Internet amp 100 6 Inbox Micro TOU 05 5 r 2009 TAC 2009 portal100 us AUTO MODE In the auto mode messages will scroll on the screen as they are received You can review messages that have scrolled off the screen by using the vertical scrollbars located on the right side of the message window 11 gt PsP Portal 100 Windows Internet Explorer Ge tr gt lt Live Search gt gt gt D abe npe Portal 100 fap m cpp Page T w Tools View Log 4 Log Erw e cy Change Password Wy 20081201 mmm 7 m mE 1 Mast Common 20081202 ti A IAL Mode GEAR 71 Warrant Vanted Persons 20081203 AUS P343 JE LACO DUIS DE DI 1g Protection Orders Injunctions 20051204 MEMES PE Pe J Gangs Terrorists Missing Persons 2 m Unidentified Persons B 07 52 4
33. se messages using the page up and page down keys If messages are not reviewed printed as they are received you may mark the messages as reviewed by clicking on the buttons in the tool bar of the message window gt PsP Portal 100 Windows Internet Explorer wt Portal 100 Log Off Change Password 1 Mast Common Warrant vanted Persons 9 view Manual gt 5 14 ablaa e e jo Ta WB Ln A abbr au xu nb M fee tf qu duy 21 Protection Orders Injunctions DOT CLR J Gangs Terrorists Missing Persons 21 Unidentified Persons Identity Theft 1 vehicle _ Boats 2 Parts 1 Articles 71 Guns 21 Securities FIELD EDAD SUCUCESNSNPULM QA Hu J Criminal History Record Information CHR J Hit Confirmation _j Administrative Messages 1 Department of Corrections J NLETS NCIC Special Messages J Department of Natural Resources J Canadian Files Normal 0 Messages En Review 0 Logs to Archive Connected amp 100 2 PsP Portal 100 6 Inbox Microsoft E TOU D8 5 amp t 2009 portall 00 us iM Documenti Micr s 3 26 MANUAL MODE In the manual mode messages are displayed one at a time as they are received You can scroll through these messages using the up and down arrow keys move among messages by using the left rig
34. tal Data ru 1 gemma rami 1 ile casi LER SELECT CANCEL HELP Lear Current 4Assiqnment Done a Rs Internet Use the arrow keys or scrollbar to locate the form you wish to be assigned this key combination When the correct form is highlighted click Select and you will be returned to the Edit Quick Keys window F hitps Portal 100 ListPages List C 5 X Select Message Key Id For Alt 575 Vehicle by Owner Applied Number 583 1583 Hit canfirmation Request 0694 1584 Hit Confirmation Response 0721 0721 Query and FBI Number 722 auery ORI Full Listing 0723 Administrative Message In State Single Destination OF 30 Modify NCIC ORI 0755 1735 Query Vehicle Wisconsin License Vehicle Identification 0737 1737 Guery Vehicle Out of State by License gt vehicle Identificz 0743 743 Administrative Message All Points Broadcast r7 d d aT d d duram icum acm T uci Ih IL 07 Gel lt gt Tent Assidagnrmeri Done a Internet 18 Confirm the desired assignments in place and click on Apply Changes to save the listed quick key assignments d https Portal 100 EditQuickKeyPreferences asp Micro Edit Quick Key Assignments Quick Key a fa oL pam Alt F11 C
35. te Administrati Owner Applied Number 0469 OFS Administrative 0751 WI Driver by Name License Plate Number EI Year Type 0871 Wl DL Number 0573 Wi Driver amp License vehicle Identification Number 0879 Wl Driver amp WIN B 0370 OS DL 5 Vehicle ves Make E 0877 O S Driver amp License Model Style Wu 0878 O S Driver amp VIN Image NCIC Number MERE 1794 Ill Identification Seg Linking Agency Identifier Linking Agency Case Number 1157 Ill Full Record 0071 O S CHRI State 10 Miscellaneous 0072 WI CHRI State 0799 WI CHRI Name Se 1583 Hit Request 1584 Hit Response riesen Uli E 1710 Operator BENTEDL 0 Notify Originating Agency Used when the ORI believes that notification each time it s record is hit will provide investigative leads regardless of whether the location of the subject or property is known If s is entered a flag will appear an the record advising querying agencies ta contact the ORI of the record Done 2 B Internet i Start e Enforcer 6 Inbox Micr 3 Portaltraini PsP Portal 1 E https https untitled Paint K 26 ERROR WARNING MESSAGES The Portal 100 software has been developed with edits to check for valid data in fields and to ensure that all mandatory fields have been filled in When invalid
36. that alert a user to message arrival by using sound The option to play a sound when an urgent message arrives is not currently functional on the TIME System ug Portal 100 Web Client Setup Options Paths Manuals Mise Log Settings Communications Settings Agency Info Message Handling Printer Settings Fnnter Okidata ML 320 IBM Iw Print On Submit Send Form Feed After Each Message e Insert 3 pa blank lines between messages Ej Cancel Help PRINTER SETTINGS These options allow an agency administrator to select a default printer for the software application and adjust settings for what information is printed and when If messages are delivered to the screen only administrators may activate an option on this tab that will automatically print messages that have not been reviewed after a specified period of time Administrators may also specify print format by adjusting the number of blank lines between messages 38 Portal 100 Web Client Setup Options Saks Log Settings Communications Settings Agency Info Message Handling Printer Settings Paths Manuals Misc File Falders Help Falder C Program FilessFsPartalssPortal 100 eb Clients Hel HTML Folder C Program Files PsPortals Portal 100 Web Chent Html Image Folder C Program Filez PsPartalssPartal 100 eb Chent lmages Log Folder C Program Files PsPortals Portal 100 Web Chent Logs e Log Archive Folder C Program Files PsP
37. the currently highlighted message on the Windows clipboard Clicking on this button places a copy of the messages currently displayed into a Notepad document to allow for editing and saving the message Clicking on this button clears all messages from the Auto view Clicking on this button displays the message log archive dialog box af cp Clicking on this button displays the message log restore dialog box Clicking on this button allows you to change the font of displayed messages Clicking on this button starts the NICB VinAssist program VinAssist information is not current A Clicking on this button provides access to administrative functions such as printer settings message handling etc Clicking on this button provides access to various bulletins manuals and basic information Ja about the software version etc Manual availability is a future enhancement that is not currently functional 14 FUNCTION KEY ASSIGNMENTS FL Accesses Windows help for Internet Explorer F2 Advances the printer paper one line SHIFT F2 Advances the printer paper one page length Accesses the Windows search function for Internet Explorer Warning using this internet search function will cause you to close the Portal 100 software application thus being unable to send or receive messages Accesses a list of previously visited internet sites Warning clicking on one of these site names will cause you to close the Portal
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