Resident - User Manual - Perfect Computer Solutions, Inc.
Contents
1. Perfect C WWW perfectcomputersolutions com Resident User Manual PURPOSE This software package was created to maintain financial activity of individual Residents SUPPORT Any Problems or questions with installation and use of Resident should be emailed to the following address techsupport perfectcomputersolutions com Please put Resident Database and version number in the subject line All program bugs issues and suggestions for future expansion of the product should be submitted to our online bug tracking database at http www perfectcomputersolutions com Bugzilla enter_bug cgi Help on writing bug reports is also available online at http www perfectcomputersolutions com Bugzilla bugwritinghelp html NOTE Bugs submitted via email or called in by phone will no longer be accepted We apologize for any inconvenience this may cause SYSTEM REQUIREMENTS Microsoft Windows NT Service Pack 6 98 2000 Internet Explorer 6 Pentium II or higher 64 MB RAM and 500 Megabytes of Hard Drive space This software package is designed to be run at 800 x 600 resolution desktop size or larger If the resolution size is any smaller ie 640 x 480 certain screens will not all fit on one display Note To change desktop settings right click on an empty portion of the desktop click properties then click the Settings tab This is where the desktop area can be changed to 800x600 or larger Resident Table Of Contents Se2. 03 2002 1 16 201 0 00 10 00 329 2002 14 Stipend Value Stipend 1 03 2002 1 16201 0 00 10 00 3729 2002 14 Stipend Value Stipend 1 03 2002 1 16 201 0 00 10 00 JaN 200a 0 Opening Balance 0 00 0 00 3 21 2003 0 0 Allowance Value 0 00 10 00 99 2002 12345 0 JAllowance Value lll Allowance TEST 0 00 10 00 0 0 00 0 00 Transactions Amount 300 00 This form assist you in reconciling the Resident Accounts it can filter by date or number For recordkeeping reconcile report can be printing Exit returns you to the Main Menu 17 Resident Quicken Updates Quicken Import Instructions From PCS Resident Program 1 First open the Resident Database program and click on the Quicken Update Button on the Main Menu If you do not have Quicken installed or there are no transactions that are ready to export into Quicken you will receive an error For a list of errors see section lA Errors Resident Database Main Menu Version 1 071 Perfect Computer Solutions 2002 645 255 8000 www perectcomputersolubions com Stiperds oy da Facilities Units OW ANCES aa Counselors Residents GS Reconcile Po N eee Commissar Receipt Transactions H A Hold Transactions hle f i Post Checks Reports Menu Resident 4ccounts Exit Database 2 You will be prompted for if you really want to perform a Quicken Merge If you click no the process will be cancelled If you c
3. Inc s Limited Warranty and which is returned to Perfect Computer Solutions Inc with a copy of your receipt If failure of the disc has resulted from accident abuse or misapplication of the product then Perfect Computer Solutions Inc shall have no responsibility to replace the disc under this Limited Warranty THE ABOVE IS THE ONLY WARRANTY OF ANY KIND EITHER EXPRESSED OR IMPLIED THAT IS MADE BY PERFECT COMPUTER SOLUTIONS INC ON THIS PERFECT COMPUTER SOLUTIONS INC PRODUCT THE WARRANTIES OR MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED BY PERFECT COMPUTER SOLUTIONS INC AND ALL OTHER PARTIES INVOLVED IN THE CREATION PRODUCTION OR DELIVERY OF THIS PROGRAM THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS THAT VARY FROM STATE TO STATE NEITHER PERFECT COMPUTER SOLUTIONS INC NOR ANYONE ELSE WHO HAS BEEN INVOLVED IN THE CREATION PRODUCTION OR DELIVERY OF THIS PROGRAM SHALL BE LIABLE FOR ANY DIRECT INDIRECT CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING OUT OF THE USE THE RESULTS OF THE USE OR INABILITY TO USE SUCH PRODUCT EVEN IF PERFEC T COMPUTER SOLUTIONS INC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR CLAIM SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU 6 MISC This License Agreement shall be governed by the laws of the State of New York and shall insure to the benef
4. oF 1 This is for tracking Receipts in the Application To Add Click on the button and an empty record field will appear then start typing in information To Edit Click on the record you wish to edit and simply change the information To Delete Click on the Delete button to remove a record Print Receipt This will print the current receipt record Print All Receipt This will print all of the receipt records Post This will post all the receipt transactions The Exit button will return you to the Main Menu 14 Resident Hold Transactions ES Holds tenecneeaee Case Number T Unik First Mame Sam Skakus Last Mame Smith Holds 0 00 AKA Acc Bal 70 00 Date 3 21 2003 H Print All Voucher Check T Transaction Amount 0 00 Mena pay Description PAY Pay By Check Search Vouchers Pay Voucher Exit KAERRA ils Record 14 4 1 or ee oF 1 This is for tracking Holds on Resident Accounts To Add Click on the button and an empty record field will appear then start typing in information To Edit Click on the record you wish to edit and simply change the information To Delete Click on the Delete button to remove a record Print Voucher This will print the current Voucher record Print All Vouchers This will print all of the Voucher records Pay This will pay the current Voucher or pay by the check nu
5. ce ina Post Current Commissary Holds Reset ALL Units 1 Commissary Totals Print Current Post Goto Commissary HI Holds hie Exit Form Default Commizsary Amount Post Overall Total Commissar Amount Record 14 4 b RAN LES Commissary is for adding Commissary transactions into the Application To Add Click on an empty record field and start typing in information When you are finished click the post button To Edit Click on the record you wish to edit and simply change the information To Delete Click in the grey area to the left of the record you wish to delete it will turn a dark grey to show it has been selected Then hit the delete key To delete more than one record hold the shift key down and click on another record This will select all of the records between the two clicked on Reset This will reset this form to add new Allowance transactions The Print Current Post button will print a report of the recent allowance transactions The Exit button will return you to the Main Menu 13 Resident Receipt Transactions BS Receipts Resident Database Receipts Case Number First Mame Last Name Cd Date 3 21 2003 Receipt Number o o Transaction Amount o o Description a 4dd Receipt Delete Receipt Print Receipt Print All Receipts Search Receipts Post All Receipts Exit Record 14 4 1 F I ea
6. ction Page Overview 3 Software Installation 4 Main Menu 5 Facilities Units 6 Counselors 7 Residents 8 Resident Accounts 9 Stipends 10 Allowances 11 Single Allowances 12 Commissary 13 Receipt Transactions 14 Hold Transactions 15 Post Checks 16 Reconcile 17 Quicken Updates 18 21 Reports Menu 22 License Agreement 23 Overview This software package was created to maintain financial activity of individual Residents Residents and transactions can be added quickly and easily Data Input Certain information such as Facilities Units Counselors and Residents must be entered in order to begin using Resident Other Optional Requirements This product is designed to export data into Quicken In Order to use these features Quicken 2002 must be installed Although all efforts have been made to avoid compatibility issues with Quicken We only recommend the use of Quicken 2002 Networks Perfect Computer Solutions Inc s Resident is Not designed to be used over a network Perfect Computer Solutions is not responsible for other parties setup failure or any problems due to violations of the software license Software Installation NOTE Please read the software License Agreement on the CD enclosed before installing this software Once the License Agreement is read and accepted l Please check the System Requirements section on Page 1 of this User Manual to make sure you have all necessary requirements
7. ding Residents into the Application you can now add transactions to their account much like a checkbook register The top is used to add incoming and outgoing transactions The bottom is used to add holds on the account To Add Click on an empty record field and start typing in information To Edit Click on the record you wish to edit and simply change the information To Delete Click in the grey area to the left of the record you wish to delete it will turn a dark grey to show it has been selected Then hit the delete key To delete more than one record hold the shift key down and click on another record This will select all of the records between the two clicked on The Search button will take you to the search box form in order to search for a particular resident The Exit button will return you to the Main Menu Resident Stipends 6 Daily Allowance Transaction Menu Resident Database Stipends Software Development Perfect Computer Solutions www perfeckcomputersolutions com 2002 Transaction Informations Type Date Description Stipend Value 3 29 2002 Stipend 1 03 2002 1 16 2002 Memo Resident s Daily Allowances stipend amp mount on Fost Stipend Reset Stipend Print Curent Post Exit Form Overall Total Stipend Amount 410 00 Record 14 d i r r of 1 To add Stipends to Resident Accounts click and add the information in the form for each of the Residents the S
8. ents 1 LICENSE You have the non exclusive right to use the enclosed program This program can only be used on a single computer You may physically transfer the program from one computer to another provided that the program is used on only one computer at a time You may not electronically transfer the program from one computer to another over a network You may not distribute copies of the program or documentation to others You may not modify or translate the program or related documentation without the prior written consent of Perfect Computer Solutions Inc YOU MAY NOT USE COPY MODIFY OR TRANSFER THE PROGRAM OR DOCUMENTATION OR ANY COPY EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT 2 BACKUP AND TRANSFER You may make one 1 copy of the program solely for backup purposes You must reproduce and include the copyright notice on the backup copy You may transfer and license the product to another party if the other party agrees to the terms and conditions of this Agreement and completes and returns a Registration Card to Perfect Computer Solutions Inc If you transfer the program you must at the same time transfer documentation and backup copy or transfer the documentation and destroy the backup copy 3 COPYRIGHT The program and its related documentation are copyrighted You may not copy the program or its docunentation except for backup purposes and to load the program into the computer as part of executing the program All other copies of the p
9. ident Simply click the plus button and a new record will appear Next enter in the new Resident information When you are finished click exit or continue to add or modify Residents To Edit an existing Resident Click on the field you wish to change and type in the new information for that Resident To Find an existing Resident Click on the search button and enter the first few letters of the Resident s Name Then click on Search Find the person on the list and click go and it will open the record for that Resident To Delete a Resident Click on the delete button and the program will ask you to confirm the delete operation Click yes to delete the Resident No to cancel the delete Exit will take you back to the Main Menu Resident Resident Accounts E Resident Accounts Ee E f 7 loj x Resident Database Resident Accounts Resident Information Software Development Perfect Computer Solutions wew perectcomputersolutions com Selle Case Number O First Name John Last Name Smith Unit aq Arval ate DepartD ate Date lume Check Numba yavamia 000 260 00 eno Be 3725 2003 TA ST sum A Exit Form Find Resident Total Account Balance 740 00 Record lt 1 gt on gt of 2 bae Number Check Numba b ar Total Holds Balance Record 14 4 1S of 1 Record 14 1b ot lre of 1 After ad
10. ies Units Resident Database Facilities Units Software Development Perfect Computer Solutions www perectcomputersolutions com 2002 Current Units Unit Facility a Facilities FacilityName b One hl Exit Record 14 4 i FI Record 14 4 1 F r gt al First you must add the facilities In order for the reports to function properly there must be at least one facility To Add a Facility Click in the empty box and type in a name To Add a Unit Click in the empty box under unit and type a name next click on the facility box next to it and it should provide a drop down list of the facilities entered in the system To Delete Select a record by clicking the grey box to the left of the record It should turn a darker grey then press the delete key on your keyboard This will delete the record Exit will take you back to the Main Menu Resident Counselors This is where information on Counselors can be added edited or deleted BS Counselors Software Development Perect Computer Solutions www perfectcomputersolutions com S2002 4dd Counselor First Mame Perfect Computer Last Mame Solutions Phone 845 265 8000 Extension oO Notes Delete Counselor Find Counselor Record 14 d i LEL oF 2 To Add a new Counselor Simply click the plus button and a new record will appear Next enter in the new Counselor information When y
11. it of Perfect Computer Solutions Inc its Successors administrators heirs and assigns 7 ACKNOWLEDGEMENT YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGR EEMENT UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU ALSO AGREE THAT THIS AGREEMENT IS THE COMPLETED AND EXCLUSIVE STATEMENT OF AGREEMENT BETWEEN THE PARTIES AND SUPERCEDES ALL PROPOSALS OR PRIOR AGREEMENT VERBAL OR WRITTEN AND ANY OTHER COMMUNICATIONS BETWEEN THE PARTIES RELATING TO THE SUB ECT MATTER OF THIS AGREEMENT Should you have any questions concerning this Agreement please contact in writing Perfect Computer Solutions Inc 700 N Ohioville Rd New Paltz NY 12561 Orvia E Mail techsupport perfectcompsolutions com 23
12. lick yes the data will be sent to a QIF file ready for import into Quicken Quicken will then automatically open Quicken Merge Alert x Are you sure you want to run a Quicken Merge 18 3 First find the Quicken icon on the desktop Double click this icon to open Quicken merit ie td a Quicken 2002 Deluse Remote Applicat Asan A e S 4 Go to File on the menu on the top of the screen Then click on the Import command and then click on Qif File on the menu that pops up on the side 2 Quicken 2002 Deluxe QDATA My Finances EY Edit Finance Banking Investig Property amp oan Taxes Planning Hepc Open CO te File D perstions b Backup Ctrl B Restore Backup File i Export TuboTex er rere Web Connec File erases aan on PIN Maul Rance Account ings Misc Rec Disconnect Prircer Setup Prin Checks ees Erin Page o Ctrl P sting Accounts w 1 DAProgram Files QUICKE NwSODATA ese investment account yp oo E Aor Keogh 407k or 403 b Single Mutual Fund Exit Set Up Online Services 5 You will see the QIF Import box come up on the screen Here you will select the account you want the transactions to go into You can select the file you want to import from by clicking on the Browse button 19 E QIF Import OIF File to Import Browse OK Quicken Account to Import mta Eea Fleet Cash Advance Account Include imn Import o He W T
13. mber The Exit button will return you to the Main Menu 15 Resident Post Checks E Number 165399 pee eerste a Add Check First Mame Last Name Date 4 26 2002 Check 1431 af Check Transaction Amount 363 00 Description test pay Fay Check Clear Check Mema Cnitrl O Adds Mew Check With Current Information Record 14 4 i gt t r oF 7 This is for tracking Checks to Resident Accounts To Add Click on the button and an empty record field will appear then start typing in information To Edit Click on the record you wish to edit and simply change the information To Clear the Check Click on this button to remove a record Print Check This will print the current Check record Pay This will pay the current Check or pay by the check number The Exit button will return you to the Main Menu 16 Resident Reconcile E Reconcile o x Resident Database Reconcile Print Reconcile Software Development Perfect Computer Solutions wiw perfectconm utersolutions com 2002 Date Number Start Date Stop Date Petsereie rl 2520022 p834 J 9 23 2002 7 9 23 2002 Date Number Case Number Type Mera Description Decrease Increase P 3 20 2003 152 14 Income 0 00 250 00 3 21 2003 153 14 Spending Money 10 00 0 00 3229 2002 14 Stipend Value Stipend 1 03 2002 1 16201 0 00 10 00 3729 2002 14 Stipend Value Stipend 1
14. ou are finished click exit or continue to add or modify employees To Edit an existing Counselor Click on the field you wish to change and type in the new information for that Counselor To Find an existing Counselor Click on the search button and enter the first few letters of the Counselor s Name Then click on Search Find the person on the list and click go and it will open the record for that counselor To Delete a Counselor Click on the delete button and the program will ask you to confirm the delete operation Click yes to delete the Counselor No to cancel the delete Exit will take you back to the Main Menu Resident Residents E Residents oe ee oj x Resident Database Speer Software Development Perect Computer Solutions www perfectcomputersolutions com 2002 Case Number O Change Archee yt Resident First Name John Last Name Smith Information AKA Johnny non Add Resident Unit AN SA Counselor 18 BirthD ate ef ered Joe et ___ ArivalD ate oo 111 222 3333 DepartD ate Counselor Status Parent Guardian First Name Last Name fo Information Address Address nt City Poo 5 tate Zip Secondary Address Information First Name Last Name Address Address moo City FO 5 tate Zip Hotes Record 14 4 1 rt gt oF 1 Delete Resident Search Residents E sit Form To Add a new Res
15. ransactions F Account List Category List Memorized Transactions M Special handling for transfers Security Lists 6 If you click the Browse button a box will pop up where you can pick the file that you want to import from For example in the box below you would pick Tryon qif from the appropriate location and then click OK Import from QIF File Look in E Quicker I customui hpinvest anap Help hpplan sounds I hpbank hptax ttf __ hpbiz cons _ pear C inet hphome __ Gsapi Files of type oF Files GIF Cancel Help 7 You will then see the screen where the transactions show up and you can choose to import some all or none of them 20 Quicken Import Instructions From PCS Resident Program Section 1A Errors Missing Quicken Missing Quicken If Quicken isn t installed on your local machine you will get this message Please obtain a valid copy of Quicken and install it on you machine If you get this message and you have tried to re install Quicken then contact Perfect Computer Solutions for technical assistance No Updates Ho Updates 1 There are currently no Quicken Data Updates If there are no new transactions available to merge with your Quicken accounts you will receive this message Go to the Hold Checks Menu or Post Checks Menu in the Resident Database to add new transactions for export to a QIF file 21 Resident Repor
16. rogram and its documentation are in violation of this Agreement 4 TERM This license is effective until terminated You may terminate it by destroying the program and documentation and all copies thereof This license will also terminate if you fail to comply with any terms or condition of this Agreement You agree upon such termination to destroy all copies of the program and documentation 5 LIMITED WARRANTY THE PROGRAM IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND THE ENTIRE RISK AS TO THE RESULT AND PERFORMANCE OF THE PROGRAM IS ASSUMED BY YOU SHOULD THE PROGRAM PROVE DEFECTIVE YOU AND NOT PERFECT COMPUTER SOLUTIONS INC OR ITS DEALERS ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING REPAIR OR CORRECTION FURTHER PERFECT COMPUTER SOLUTIONS INC DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OF OR THE RESULT OF THE USE OF THE PROGRAM IN TERMS OF CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE AND YOU RELY ON THE PROGRAM AND RESULTS SOLELY AT YOUR OWN RISK Perfect Computer Solutions Inc does warrant to the original licensee that the disc s on which the program is recorded be free from defects in materials and workmanship under normal use and service for a period of ninety 90 days from the date of delivery as evidenced by a copy of your receipt Perfect Computer Solutions Inc s entire liability and your exclusive remedy shall be replacement of the disc not meeting Perfect Computer Solutions
17. the left of the record you wish to delete it will turn a dark grey to show it has been selected Then hit the delete key To delete more than one record hold the shift key down and click on another record This will select all of the records between the two clicked on Reset Allowances This will reset this form to add new Allowance transactions The Print Current Post button will print a report of the recent allowance transactions The Exit button will return you to the Main Menu 11 To Add a single Allowances Click the Single Allowance button and another form will open ES Pay Single Allowance Pay Single Allowance Case Number Unit First Marne ey Status Last Mame Holds AKA Sammy Acenit Bal Date 3 21 2003 Mumber LOO y o Transaction Amount 10 00 Description LOOO S O i This form allows a single Allowance to be entered and posted Print Allowance Will print a report for this allowance Pay allowance will add this transaction to the account Exit Will return you to the main Allowance form 12 Resident Commissary E Commissary Menu _ ioj x Resident Database Commissary Software Development Perect Computer Solutions www perhectcomputersolutions com S2002 Transaction Information Unit Date Description 3 2072004 COMMISSARY 3 20 2002 Humber Mema Resident s Commissary CaseNum LastName sd FirstName Commissary Sts Holds Balan
18. tipend applies to then click Post Stipends to add it to the account To delete select the record and hit the delete key on the keyboard Reset Stipends This will reset this form to add new stipends Print Current Post This will print out a report on the current post made Exit Returns to the Main menu 10 Resident Allowances E Daily Allowance Transaction Menu S olx Residence Database Allowances Software Development Perfect Computer Solutions www perfectcomnputersolutions com S2002 Transaction Information rit Number Date Description AN Jf 2345 9 9 2002 Allowance TEST aaa Memo fum Resident 3 ae oo Pay Allowance CaseNumber LastName SS Fisiame Status llowance l a Transactions to a Cc E 0 00 Residents Accounts CS a CC Pay Single Allowance Reset ALL Units Allowance Totals Print Current Post Exit Form Default Allowance 0 00 Post Overall Total Allowance Amount 10 00 Record 2 fre of 2 ooo i Allowances is for adding Allowance transactions into the Application There are two ways to do this Either adding an allowance for a single resident or for multiple residents all at once To Add Multiple Allowances Click on an empty record field and start typing in information When you are finished click the top pay button To Edit Click on the record you wish to edit and simply change the information To Delete Click in the grey area to
19. to run this software Open the envelope containing the Resident CD Insert the Resident CD into the CD ROM This should AUTORUN If it doesn t AUTORUN double click on My Computer then double click the CD ROM drive Double click on the icon Setup Follow Setup prompts to finish installing the software If there are multiple user environments contact the system administrator Each user must login and reinstall this software using the above procedures Reboot system If there are any problems regarding the installation and use of Resident they should be emailed to the following address techsupport perfectcomputersolutions com Please put Resident Database and version number in the subject line installation or contact Computer Solutions Inc Technical Support at 845 255 8000 Resident Main Menu BS Main Menu Version 1 046 Software Development Perect Computer Solutions www perfectcomputersolutions com 2O02 Stipends pen Allowances Facilities Units Peconi Counselors Commissary Quicken Update Residents Receipt Transactions Reports Menu Resident Accounts Hold Transactions Exit Database Post Checks The Main Menu gives access to all of the different functionality of the resident Application Resident Facilities Units This is the where the facility and units can be added deleted or edited Resident will support multiple facilities and units ES Facilit
20. ts Menu E Reports Menu Software Development Perfect Computer Solutions www perectcomputersolutions com 22002 Reports Insert Report Start Date 9 23 2002 ga Report Stop Date 572372002 al Case Number a Unit si Fae ti i i s s S Number pas ooo Include Voids On Deposit by Date Report Report To Print b Resident Database Reports Menu Prink Setup Print Selected Report Exit Reports Menu This is for printing out all of the overview reports Here you can specify the title of the report Reports Insert Start amp Stop Date of the report data Case Numbers Units Facilities and specify which report to print Not all of this information is used in each report Print Setup This is where you can set up or change printer information Where you want the report to be printed Print This will print the currently selected report The Exit button will return you to the Main Menu 22 WWW perfectcomputersolutions com LICENSE AGREEMENT CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT PRIOR TO OPENING THIS DISC PACKET OPENING THIS DISC PACKET INDICATES YOUR ACCEPTANCE OF THESE TERMS AND CONDITIONS If you do not agree w ith these terms and conditions return the unopened disc packet and the other components of this product to the place of purchase and your money will be refunded No refunds will be given for products that have an opened disc packet or missing compon
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