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Facility Submission Guide - Copiah County LEPC Emergency

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1. TOC T lt PREV T NEXT gt 44 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Delete Contact 1 Click the button from the top of the window 2 Click on the Contact you would like to delete a little black bar to the left of the last name indicates that the record is selected 3 Go to Record from the top menu bar and choose Delete Contact Toc Te PREV T NEXT gt 45 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Delete a Chemical from Inventory 1 Click the button from the top of the window 2 Click on the Chemical you would like to delete a little black bar to the left of the last name indicates that the record is selected 3 Go to Record from the top menu bar and choose Delete Chemical in Inventory TOC Te PREV T NEXT gt 46 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Change a Facility s information 1 Click the button from the top of the window 2 Click on the Facility you would like to change a little black bar to the left of the year indicates that the record is selected 3 Click the button 4 Proceed to navigate through the data fields to change the appropriate information The program will save any changes automatically TOC Te PREV T NEXT gt 47 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Change a Contact s inform
2. 81 Tier2 Submit Facility SUbmission Guide For example Latitude 38 123456 Longitude 123 123456 Be careful not to reverse your latitude and longitude coordinates Latitude in the 48 contiguous states ranges from 25 to 49 while longitude ranges from 72 to 124 TOC Te PREV 81 of 81
3. Code Measurements Pseudo Range Precise Positioning Service derived through the use of a GPS device employing real time precise positioning techniques G5 GPS Code Measurements Pseudo Range Standard Positioning Service SA OFF derived through the use of a GPS device when the Department of Defense Selective Ability was turned off 79 of 81 Tier2 Submit Facility SUbmission Guide G6 GPS Code Measurements Pseudo Range Standard Positioning Service SA ON derived through the use of a GPS device when the Department of Defense Selective Ability was turned on G7 GPS Code Measurements Pseudo Range Standard Positioning Service Corrected using Canadian Active Control System derived through the use of a GPS device employing the Canadian Active Control System 11 Interpolation Map derived from a paper or other non digital map I2 Interpolation Photo derived from an aerial photograph I3 Interpolation Satellite derived from a satellite image 14 Interpolation Digital map source TIGER derived from a digital map mapping software or mapping tool I5 Interpolation SPOT derived from a SPOT image l6 Interpolation MSS Multi spectral Scanner derived from a MSS image I7 Interpolation TM Thematic Mapper derived from a thematic mapper L1 Loran C derived from the use of a Loran C positioning device P1 Public Land Survey Section a coordinate pair corresponding to a point from a public land survey P2 Public L
4. Corporation Name in the Last Name field Choose the phone type from the pull down list and then enter the appropriate phone number Be sure to choose Owner Operator from the Contact Type pull down list click in the blank field for the pull down list Click Done Click the Add Contact button again Enter the first Emergency Contact s information Choose the 24 hour phone type from the pull down list then enter the appropriate phone number Choose Emergency Contact from the Contact Type pull down list Feel free to enter any other phone numbers for the Emergency Contact 24 hour number is federally required Click Done Back at the Contacts Tab Repeat previous steps for the 2nd emergency contact if applicable and for any additional state required contacts When all contacts have been entered Click on the State Fields tab 19 of 81 Tier2 Submit Facility SUbmission Guide 23 24 25 27 28 29 30 31 State Fields 22 Enter the appropriate data into any state requested fields Next click on the hot button at the top of the Facilities module Chemicals in Inventory module Enter Chemical Name you can use the Lookup Chemical Name feature as a tool but please not that this list includes additional chemicals that are not regulated by EPCRA The CAS may have been entered automatically if you used the Lookup Chemical Name feature If not please enter the CAS if app
5. II information within Tier2 Submit This chapter includes instructions on how to e Add a Facility e Add a Contact e Add a Chemical e Delete a Facility e Delete a Contact e Delete a Chemical e Change a Facility e Change a Contact e Change a Chemical 40 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Add Facility There are two ways to add a facility e To add a facility that has similar Facility Contact or Chemical information to a previously entered facility Click the rolodex icon on the left of the window to scroll through any previously entered facilities choose the facility that is the most similiar to the new facility you would like to enter Go to the Record menu on the top menu of the program and choose Duplicate facility Now you may navigate through the windows to enter edit the data for the new facility as appropriate e To start a completely new facility record Simply click the button on the top of the window i TOC T PREV T NEXT gt 41 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Add Contact 1 Click the button on top of the window Tier2 Submit will list the contacts already associated with the selected facility 2 Click the button from the top of the window 3 Enter all the appropriate contact data into the fields In the third block you must associate the new contact to one or more facili
6. Records 2 Go to Search on the top menu bar and select Start Search 3 Go to the File menu on the top menu bar and click Create Submission Found Set is the default and your Found set are the facilities you just searched for e g only ACME Chemical facilities in Maryland 4 Click the Start Submit Validation The facility passed if you completed validation before this step If not see Chapter 5 Validation 5 Click State Submission Requirements to double check your state s Tier Il reporting procedures 6 Choose either Create Electronic File Go to step 7 or Create Complete Paper Report Go to step 9 or Create Original Style Report Go to step 9 Electronic Submission 7 After you have clicked Create Electronic File in the Save As pop up window type the name of the file make a unique facility identifier e g ACME facilities in Maryland reporting year 2010 ACME_MD2010 t2s Note The Tier2 Submit submission file can consist of multiple facilities 54 of 81 Tier2 Submit Facility SUbmission Guide 8 After you have entered a unique filename and chosen the appropriate location to save click the Save button and the Done button on the next screen Paper Submission 9 After you have clicked Create Complete Paper Report or Create Original Style Report click the Print Report button 10 Then click OK on the Print set up pop up window make sure you have selected the correct
7. button If you would like to export facilities from a particular County type the County into the County field and then click the Search button If you would like to export a single facility out of your list of facilities type the facility name into the Facility Name field and then click the Search button Or simply pick the facility from the Facility List and choose Current Record from the Import Export screen After your search Tier2 Submit will display the found facilities in the Facilities module in List view 3 Go to the File menu on the top menu bar and click Import Export Found Set is the default and your Found set are the facilities you just searched for i e only facilities in VT 4 Click the Export Files button 5 In the Save As pop up window type the name of the file make a unique facility identifier e g All facilities in Vermont reporting year 2010 VT_Tier2_2010 zip 6 Click Save and then click Done The zip file created after a Tier2 Submit submission or export is CAMEO import ready See Chapter 7 of the CAMEOfm User s Guide for details CAMEOfm and the User s Manual can be downloaded from http www epa gov osweroe1 content cameo index htm I Toc Te PREV T NEXT gt 58 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT CHAPTER 8 Reference Information This chapter contains basic reference information you may find useful as y
8. facilities that have been entered into Tier2 Submit This button closes the Facilities module and opens the Chemical in Inventory module in List view if there are not any chemicals already entered then the Chemical in Inventory Record view is opened 61 of 81 Tier2 Submit Facility SUbmission Guide Contact List This button closes the Facilities module and opens the Chemical in Inventory module in List view if there are not any chemicals already entered then the Chemical in Inventory Record view is opened New Fadli This button creates a new facility record Facilities module List View View Record This button switches over to the Record view which allows the user to add or edit information for the selected facility This button closes the Facilities module and opens the Chemical in Inventory module in List view if there are not any chemicals already entered then the Chemical in Inventory Record view is opened Contact List This button closes the Facilities module and opens the Contacts module in List view if there are not any contacts already entered then the Contacts Record view is opened New tac IThis button creates a new facility record Views All F acltes This button only appears at the top of the window if the user found set of records e g User searches Tier2 Submit for all facilities in Anne Arundel County Maryland The found set is only those facilities in Anne Arundel County Maryland The
9. in many libraries or may be purchased directly from the USGS by submitting a written request to Distribution Branch of the USGS P O Box 25286 Denver Federal Center Denver CO 90225 Phone 303 236 5900 Do not use a common road atlas with one state map per page or state highway maps because they generally show too large an area to obtain adequate latitude longitude value After finding your exact location on the map see where that point lies in 78 of 81 Tier2 Submit Facility SUbmission Guide relation to the latitude and longitude tick marks You must convert decimal degrees minutes seconds to decimal degrees Use the following link from the University of Kentucky to covert degrees minutes seconds to decimal degrees http Awww uky edu KGS gis converter htm The table below lists all of the codes to be used for this element and provides a brief description of each method Code Description of Method A1 Address Matching House Number derived from a point corresponding to a house or building number along a street segment A2 Address Matching Block Face derived from a calculated midpoint of one side of a street segment with regard to odd or even addresses A3 Address Matching Street Centerline derived from a calculated midpoint and centerpoint of a street segment A4 Address Matching Nearest Intersection derived from the intersection closest to a house or building number A5 Address Matching Primar
10. owner operator s authorized representative with official title in the Signature Field Type the date into the Date field e g 02 25 04 If necessary click the Notes tab and type any notes to the receiving agency You have finished entering your first facility s chemical inventory information into Tier2 Submit now on to validation Validating the data To check all the fields for completion go to the Record menu on the top menu bar and click Validate Record If any there is any missing data click the Go to Field button on the pop up window If not click OK and skip to step 55 22 of 81 Tier2 Submit Facility SUbmission Guide 52 53 54 Enter the missing information into the data field and return to the Facility record screen To quickly navigate to the Facility Record Go to File from the top menu bar and choose Open then click Facilities N ote You must be in the Facilities module to validate your record Go to the Record menu on the top menu bar and click Validate Record again If there is still missing data repeat steps 50 53 If not click OK and skip to Entering data for the next facility step 55 Entering data for the next facility o If your next facility is in any way similar to the facility previously entered same addresses chemicals or contacts you may duplicate the facility and change the appropriate data to save time To do this go to Record on the top menu bar and
11. printer Note If you have created an electronic submission zip file do not attempt to open the file directly These files are designed to only be read by Tier2 Submit or CAMEOfm TOC l lt PREV a gt 55 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt CHAPTER 7 Importing Exporting To import Tier2 Submit submissions 1 Save the zip files Tier2 Submit submissions to a single directory folder on your computer or network For example C Tier Il submissions From the Facilities module in Tier2 Submit If you are not in the Facilities module go to File on the top menu bar and click Open and then select Facilities from the list 2 Go to File from the top menu bar and click Import Export a If you are importing multiple zip files check the Batch multiple file Import box before step 3 3 Click the Import Files button on the next window 4 On the pop up window browse to find the directory where you saved the zip file s Tier2 Submit submissions Example C Tier II Submissions 5 Highlight the zip file and click the Open button 56 of 81 Tier2 Submit Facility SUbmission Guide a If you are importing multiple zip files select the first zip file in the directory All zip files will be imported into Tier2 Submit from that directory 6 Click OK on the next pop up window and then click Done on the following screen The current version of Tier2 Su
12. selected facility record In the Contacts module Delete Contact deletes the currently selected contact record In the Chemicals in Inventory module Delete Chemical in Inventory deletes the currently selected chemical in inventory record Delete All available only from List view This command deletes all the records from the open module or all of the found set in the open module Revert Record Available only from Record view Changes the current record back after changes have been made in any module Validate Record Available only from the Facilities module 70 of 81 Tier2 Submit Facility SUbmission Guide Checks all of the selected facilities Tier II information for minimum requirements Go To This command takes the user to records in each open module First first record in the list Previous record the user was at last Next next record in the list Last last record of the list 71 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Search menu Start Search Starts the Basic Tier2 Submit search window where a user can search within each of the three modules Append Search Starts the Basic Tier2 Submit search where a user can add to the existing search for better or broader results Subset Search Starts the Basic Tier2 Submit search window where a user can search the found set in any module to narrow results Clear Search Clears the pre
13. the environment Regulations e EPCRA Regulations 40 CFR Chapter Sub chapter J e Amendments to Hazardous Chemical Reporting Thresholds Streamlining Requirements 40 CFR Parts 355 and 370 Signed May 21 1998 Published June 8 1998 HTML e Emergency Planning and Community Right to Know Programs Amendments to Hazardous Chemical Reporting Thresholds for Gasoline and Diesel Fuel at Retail Gas Stations Final Rule Signed February 4 1999 Published February 11 1999 HTML Also available in PDF 74 of 81 Tier2 Submit Facility SUbmission Guide For more Tier Il information please see EPCRA Information Toc T lt PREV T NEXT gt 75 of 81 Tier2 Submit Facility SUbmission Guide TOC Te PREV SUBMIT How to report your facility latitude and longitude There are four data elements to report for latitude and longitude 1 Lat long Description 2 Lat Long Method 3 Reporting the Latitude and Longitude 1 Choosing your Lat Long Description You will first need to choose your Lat Long Description which represents the exact location of your latitude and longitude values The most common Lat Long Descriptions are PG for Plant Gate or entrance and CE indicates the Center of your facility Tier2 Submit contains a list of codes to be used for this element Latitude and Longitude Description of Reference Point Codes AB Administrative Building a building structure or portion thereof that h
14. the type of chemical storage container that the reported chemical was stored in during the calendar year from the pull down menu in this field e Press choose the appropriate pressure storage code for the reported chemical from the pull down menu in this field e Temp choose the appropriate temperature storage code for the reported chemical from the pull down menu in this field ype the location of each storage container at he facility Each row represents one storage ocation i e Chlorine tank 1 Building 2 Quad 4 ype the maximum amount of the reported chemical that was stored at this location during the calendar year ax Amount at Location Choose the Unit of measurement for the eported chemical at this location Most states prefer pounds Check off if the mixture component reported is an Extremely Hazardous Substance or the component contains any ingredients at a concentration greater then 1 that are on the xtremely Hazardous Substances List ixture Components EHS Chemical Abstract Service CAS registry umber To find the CAS number of a chemical consult the Material Safety Data Sheet MSDS for the chemical or product nter the pure chemical trade name brand ame or the company s code name for the substance in the space provided umber that represents the percentage of the component in the chemical being reported 32 of 81 Tier2 Submit Fa
15. 81 Tier2 Submit Facility SUbmission Guide Regulatory POC Street Address Street Address for Facility Regulatory Point of Contact City for Facility Regulatory Point of Regulatory POC City Contact Regulatory POC STATE State for Facility Regulatory Point of Contact Regulatory POC Zipcode ipcode for Facility Regulatory Point of Contact Facility on Tribal Land Reporting Facility located on Tribal land in Arizona IF YES Name of Indian Nation Type in the name of the Indian Nation Indicate if an RMP facility heck off if an RMP facility Check off if the facility s emergency rocedures have been reviewed by the local fire dept Emergency procedures reviewed with local fire Indicate the county where the facility is located ill the correct mailing street address city state and zipcode for the reporting facility County Mailing address Indicate Island Hawaii Kauai Maui Lanai Molokai Oahu Type in the Fire Department District where the facility is located Choose from Federal Gov State Gov Local Gov Private Agriculture Private Industrial First Time Filing Check off if this is the first Tier II filing in Fire District Facility Type 35 of 81 Tier2 Submit Facility SUbmission Guide IN Check off if this is an update to the annual Tier H filing Check off if this is the facility s EPCRA 302 filing Check off if this is the facility s EPCRA 311 filing Check off if the facility
16. Tier2 Submit Facility SUbmission Guide SUBMIT Facility Submission Guide November 2010 P a U S Environmental Protection Agency ha Chemical Emergency and Preparedness Office Ar pre Washington DC National Oceanic and Atmospheric Administration Office of Response and Restoration Hazardous Materials Response Division Seattle WA 1 of 81 Tier2 Submit Facility SUbmission Guide pe SUBMIT USER S MANUAL Table of Contents Chapter 1 Introduction Tier2 in brief Getting Tier2 Submit CAMEO in brief Getting CAMEO Technical Support Chapter 2 What do need to get Started Hardware requirements Software requirements Installation procedures Import last year s Tier2 Submit data into the current Tier2 Submit Chapter 3 Entering Data Entering data for one facility step by step instruction Entering data for multiple facilities step by step instruction Tier2 Field Descriptions State Tier2 Field Descriptions Chapter 4 Modifying Tier2 Submit Data Add a Facility Add a Contact Add a Chemical to Inventory 2 of 81 Tier2 Submit Facility SUbmission Guide Delete a Facility Delete a Contact Delete a Chemical from Inventory Change a Facility Change a Contact Change a Chemical in Inventory Chapter 5 Validating Data Validate Record Validation Report Chapter 6 Submitting Data Submit with only one Facility in Tier2 Submit Submit with more than one Facility in Tier2 Submi
17. View all Facilities button clears the found set and shows all the facility records 7 O 5 A J Q Z gt o Contacts module Record View ziw This button switches over to the List view which allows the user to see all the contacts that are associated with the currently selected facility pci st This button shows all the facilities associated with the current contact if no facilities are associated with the contact then all the facilities are show in List view 62 of 81 Tier2 Submit Facility SUbmission Guide This button creates a new contact record Saks Close This button closes the Contacts module and takes the user back to the Facility Record Contacts module List View This button switches over to the Record view which allows the user to add or edit information for the selected contact This button shows all the facilities associated with the selected contact Click on a contact to select a black bar to the left of the last name indicates selection This button creates a new contact record Mew A Contat This button only appears at the top of the window if the user is working with a found set of records e g User clicks the button from the Facilities module and a short list of three contacts appears in the next window These three contacts are associated with the currently selected facility Clicking the View all Contact button simply clears the found set and sho
18. acilities shows all the facilities that are associated with the currently selected contact in List view In the Chemicals in Inventory module Show Related Contacts shows all the contacts for the currently selected facility in List view Show Related Facility shows the facility that is associated with the currently selected chemical in Record view Sort User can sort records by any field in each of the three modules e g user would like to sort all the facilities in List view by county in the Facilities module user goes to the Record menu and clicks Sort To clear the default sort the user clicks the Clear all button then selects FCounty from list to the left then the Move button and then the Sort button Now all the facilities are sorted alphabetically by county Show All This command clears all found sets and shows all the records in the opened module New In the Facilities module New Facility creates new facility record in Record view In the Contacts module New Contact creates new contact record in Record view In the Chemicals in Inventory module New Chemical in Inventory creates new chemical in inventory record in Record 69 of 81 Tier2 Submit Facility SUbmission Guide view Duplicate Only available in the Facilities module This command duplicates the currently selected facility Delete In the Facilities module Delete Facility deletes the currently
19. al up connection Important 2010 Users DO NOT DELETE Tier2Submit 2009 You may need your old version Tier2Submit 2009 to export your data into the new version Tier2Submit2010 2 After the software has downloaded click on the Tier2Submit Installer icon and follow the on screen instructions Click Next and then Finish This will create a Tier2Submit2010 folder on your computer s C drive If you experience any trouble downloading or installing Tier2 Submit 2010 please contact the RMP Reporting Center at 703 227 7650 or e mail RMPRC epacdx net Import last year s Tier2 Submit data into Tier2 Submit 2010 Note If you have last year s submission file zip file or t2s file created during electronic submission skip to step 2 If you did not create a submission file last year or cannot locate it start at step 1 1 Locate last year s Tier2 Submit program Go to File on the top menu bar and click Create Submission Choose All Records and click Start Submission Validation On the next screen click Electronic File Next on the Save As window name your submission e g AcmeChem2009 t2s On the following screen click the Done button 8 of 81 Tier2 Submit Facility SUbmission Guide 2 Open up the Tier2Submit2010 program From the Facilities module in Tier2 Submit If you are not in the Facilities module go to File on the top menu bar and click Open and then select Facilities from the list Go to File fr
20. and Survey Quarter Section a coordinate pair corresponding to a point from a public land survey P3 Public Land Survey Eighth Section a coordinate pair corresponding to a point from a public land survey P4 Public Land Survey Sixteenth Section a coordinate pair corresponding to a point from a public land survey P5 Public Land Survey Footing a coordinate pair corresponding to a point from a public Land survey S1 Classical Surveying Techniques derived from traditional surveying techniques associated with construction activities UN Unknown Z1 ZIP Code Centroid derived from the calculated center of a U S postal ZIP code Z2 ZIP 2 Code Centroid derived from an averaging of multiple street segments Approximately the size of a Census Block Group Z4 ZIP 4 Code Centroid derived from a calculated midpoint of one side of a street segment with regard to odd or even house or building numbers 3 Reporting Latitude and Longitude Once you have your latitude and longitude values you ll need to make sure they are in the proper format you will report latitude and longitude coordinates in decimal degrees Enter only numerical data Do not preface numbers with letters such as N or W to denote the hemisphere Default for the hemisphere is for east and north However because is assumed by the system you must leave that space blank for east and north For west and south enter a negative as the first character 80 of
21. arcel the northeast most corner or boundary of a land parcel NW NW Corner of Land Parcel the northwest most corner or boundary of a land parcel OT Other PC Process Unit Area Centroid the calculated center of a portion of a facility associated with processing and or manufacturing activities PF Plant Entrance Freight the entrance to a facility associated with transshipment activities PG Plant Entrance General the front gate or general entrance of a facility PP Plant Entrance Personnel the entrance to a facility associated with employees PU Process Unit the portion of a facility associated with processing and or manufacturing activities SD Solid Waste Treatment Disposal Unit the portion of a facility associated with the treatment and or disposal of solid waste SE SE Corner of Land Parcel the southeast most corner or boundary of a land parcel SP Lagoon or Settling Pond the portion of a facility designed to accommodate sedimentation or settling of chemical by products necessitated by the manufacture production or use of chemicals SS Solid Waste Storage Area the portion of a facility associated with the storage of solid waste ST Storage Tank a receptacle or chamber used for storing bulk fuels or chemicals SW SW Corner of Land Parcel the southwest most corner or boundary of a land parcel UN Unknown WA Wellhead Protection Area an area at the earth s surface buffering a wellhead WL Well a sha
22. ation 1 Click the button from the top of the window 2 Click on the Contact you would like to change a little black bar to the left of the last name indicates that the record is selected 3 Click the button from the top of the window 4 Proceed to navigate through the contact s data fields to change the appropriate information In the third block you can associate the contact with more facilities 5 Click the Add Facility button 6 Click on the facility you want to add the contact to The facility will have the little black bar to the left of the year when selected 7 Then click the Select button The program will save any changes automatically TOC T lt PREV NEXT gt 48 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Change a Chemical s information 1 Click the button from the top of the window 2 Click on the Chemical you would like to change a little black bar to the left of the last name indicates that the record is selected 3 Click the button from the top of the window 4 Proceed to navigate through the chemical s data fields to change the appropriate information The program will save any changes automatically TOC Te PREV T NEXT gt 49 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT CHAPTER 5 Validating Data Validation Validation is Tier2 Submit s way of checking that the minimum required field
23. bmit will only take zip files created by Tier2 Submit 2003 and later you have a submission from Tier2 Submit 2001 or 2002 and do not have access to Tier2 Submit 2002 or 2003 contact the RMP Reporting Center at 703 227 7650 or e mail RMPRC epacdx net Monday Friday 8am 4 30pm eastern If you would like to import your Tier2 Submit data in CAMEO see Chapter 7 of the CAMEOfm User s Manual CAMEOfm and the User s Manual can be downloaded from http www epa gov osweroe1 content cameo index htm Exporting Tier2 files Exporting should NOT be utilized by a reporting party Exporting is a function for receiving agencies ONLY States LEPCs and Fire Depts can use this command to export Tier2 Submit files to CAMEO or another program Tier2 Submit now has the option to save as a t2s file in addition to the zip file format due to the increase in zip file restrictions Both file formats will work seamlessly with CAMEOfm and Tier2 Submit To export a particular group of facilities you must first start a Search to properly select the facilities you need to export 1 Go to Record on the top menu bar and select Show all Records 2 Go to Search on the top menu bar and select Start Search 57 of 81 Tier2 Submit Facility SUbmission Guide There are several ways you can search Tier2 Submit If you would like to export facilities from a particular State pick the State from the pull down list and then click the Search
24. cal is located in multiple places at the facility repeat steps 32 34 for each location of the reported chemical at the facility If the reported chemical is a mixture click the Mixture Components Tab if the Chemical is a pure substance skip to step 43 Mixture Components 37 Check off the EHS field if the mixture component is an EHS Enter the CAS of the mixture component Enter the Component s Chemical Name into the Component field you may use the Lookup Chemical Name button to find the components name Enter the percentage of the component in the mixture and choose either Weight or Volume from the wt vol field s pull down list Repeat steps 37 40 if there are multiple components in the mixture Click State Fields tab State Fields 43 Make sure all the appropriate information is entered into 21 of 81 Tier2 Submit Facility SUbmission Guide 44 45 46 48 49 50 51 any state requested fields Next If the facility is reporting multiple chemicals click the hot button on the top of the window and repeat steps 23 43 for each additional chemical After all the chemicals in inventory have been entered Click the hot button from the top of the window Facilities module Click the Certification Tab Certification 47 Check off the appropriate optional attachments if applicable Some state may require optional attachments Type in the name of the owner operator or the
25. choose Duplicate Facility then proceed to repeat steps 1 54 changing the appropriate data when necessary o If your next facility does not have duplicate or similar information simply click the New Facility button on the top the window and repeat steps 1 54 o If you do not have another facility to enter proceed to step 56 Submitting Tier Il reports Tier2 Submit will only create submissions from the Facilities module If you are not in the Facilities module Go to File on the top menu bar then select Open and choose Facilities from the list To create electronic submission files Tier II Chemical Inventory Reports saved on diskette or attached to e mail OR printed paper Tier II Chemical Inventory Reports for a group of facilities you must first start a Search to properly select the facilities you need to submit 56 Go to Record on the top menu bar and select Show all Records 57 Go to Search on the top menu bar and select Start Search 23 of 81 Tier2 Submit Facility SUbmission Guide 58 59 60 61 62 There are several ways you can search Tier2 Submit If you would like to submit facilities to a particular State pick the State from the pull down list and then click the Search button If you would like to submit facilities to a particular County type the County into the County field and then click the Search button After your search Tier2 Submit will display the found facilities in
26. cility SUbmission Guide hoose Wt weight or Vol volume from the ull down menu to correctly label the omponent s percentage I TOC Te PREV T NEXT gt t Vol 33 of 81 Tier2 Submit Facility SUbmission Guide SUBMIT T lt PREV T NEXT gt Additional State Tier Il Field Descriptions Some states request additional information for Tier II Chemical Inventory reports Below is a table of the States that have additional data fields and the corresponding descriptions Max Daily Amount Average Daily Amount Max amount per container in pounds Max Amount at Location facility e mail facility fax owner operator fax Regulatory POC Name Regulatory POC Title Regulatory POC Phone Regulatory POC Fax Regulatory POC E mail Actual maximum daily amount of the eported chemical in pounds Actual average daily amount of the reported chemical in pounds ax amount per container in pounds of a specific chemical on site on any one day during the reporting year Type the maximum amount of the reported chemical that was stored at this location during the calendar year facility e mail facility fax owner operator fax Name of Facility Regulatory Point of Contact Title of Facility Regulatory Point of Contact Phone Number for Facility Regulatory Point of Contact Fax Number for Facility Regulatory Point of Contact E mail for Facility Regulatory Point of Contact 34 of
27. cility has changed names in the past reporting year Check off if the submission includes Confidential Location Forms Included Confidential Location Forms for Chemical Storage Locations Owner Operator has changed check off if the owner operator has changed 37 of 81 Tier2 Submit Facility SUbmission Guide in the past reporting year Type in the number of EHS included with this submission Type in the total number of chemicals included with this submission Name of Facility s Site or Operating Division Name if applicable Type in the old facility name if it has Total EHS Chemicals Included Number of Chemicals Included Site or Operating Division Name Name of previous facility name if known changed Name of previous parent company owner if Type in the previous parent company or known owner if the owner has changed Fee classification for this reported substance ee Hazardous oY Onay for the pull down list ATTENTION Ohio facilities 1 Dun amp Bradstreet and SIC codes are required 2 Number of Employees is required 3 2nd Emergency Contact is required both Emergency Contacts are required to list e mail and fax 4 Local Fire Department Contact is required use Fire Department from the Contact Type pull down list 5 Regulatory Point of Contact is also required 6 Ohio facilities must submit a site plan once every three years and check off I have submitted a site plan in the Certification tab 6 The locati
28. e substance as defined by 1910 1200 of 30 of 81 Tier2 Submit Facility SUbmission Guide the Title 29 Code of Federal Regulations CFR check off this box if the information for this chemical is the same as the previous eporting year r sons otal number of days during the calendar ear the chemical was located at the facility he maximum amount of each chemical at our facility should be based on the highest quantity of the substance in pounds that was stored at any one time during the calender year hemical information identical to previous ear aximum Daily Amount aximum Daily Amount Code the aximum range of each chemical at your facility should be based on the highest ee Coue quantity of the substance in pounds that was stored at any one time during the calender year he average amount of each chemical at your Weise Dally Amount facility should be based on the average quantity of the substance in pounds that was stored during the calender year verage Daily Amount Code the average ange of each chemical at your facility should vg Code e based on the average quantity of the substance in pounds that was stored during he calender year aximum amount of reported chemical at our facility in the largest container in ounds that was stored at any one time during the calender year ax Amount in Largest Container 31 of 81 Tier2 Submit Facility SUbmission Guide e Type choose
29. e appropriate phone number into this ield for each phone type Reminder be sure o include the area code hoose the appropriate contact type for each ontact from this field s pull down menu Reminder both Owner Operator and mergency Contact are federally required 28 of 81 Tier2 Submit Facility SUbmission Guide hemical Abstract Service CAS registry umber To find the CAS number of a hemical consult the Material Safety Data Sheet MSDS for the chemical or product hemical Name enter the pure chemical rade name brand name or the company s ode name for the substance in the space rovided heck off if the chemical reported is an xtremely Hazardous Substance or contains any ingredients at a concentration greater hen 1 that are on the Extremely azardous Substances List Tier 2 Submit ill automatically check off EHS if an EHS hemical is chosen from the Lookup hemical Name feature O NOT check off this data field UNLESS ou are the manufacturer of a trade secret roduct which is being entered under this hemical description block If you are ithholding the name of a chemical in accordance with the criteria specified under PCRA Section 322 enter the generic hemical and check off the trade secret box e Pure check off if the chemical reported is a pure substance Mixture check off if the chemical reported is a mixture Solid check off if the chemical hysical State reported is a solid when used e Liq
30. eport or Create Original Style Paper Report click the Print Report button 65 Then click OK on the Print set up pop up window make sure you have selected the correct printer Note If you have created an electronic submission zip file do not attempt to open the file directly These files are designed to only be read by Tier2 Submit or CAMEOfm TOC T lt PREV T NEXT gt 25 of 81 Tier2 Submit Facility SUbmission Guide TOC Te PREV T NEXT gt Tier2 Submit Field Descriptions nter the full name of your facility and ompany identifier where appropriate nter the full name of the facility department epartment hati at 1s reporting treet Address Street ull street address or state road of the facility ity ity in US or territory where facility is located ounty parish island or district where ounty acility is located or ocal Fire Department District where facility Fire District s located State State or Territory where facility is located ip 5 digit zip code where the facility is located Mailing Address ull mailing street address of the facility or Street oy ine s parent company mailing address city ailing address State ailing address zipcode ailing address Country nter the primary Standard Industrial lassification SIC code 26 of 81 Tier2 Submit Facility SUbmission Guide rimary Dun amp Bradstreet number for the acility The financial officer of your facilit
31. er it there is no separate save function Facilities Module 1 Type in your facility address information and be sure to fill in all the required fields marked with a blue asterisk 2 Next proceed to enter the appropriate data in the Location amp ID Tab Location amp ID 3 Enter the SIC code s and any Dun amp Bradstreet Numbers if applicable some states require additional IDs Note You must click once into the blank ID type field to bring up the ID type pull down menu 4 Enter the number of employees at the facility 5 Enter the facility s Latitude Longitude if the state has requested it See How to report a facility latitude and longitude for further details 6 Enter method of finding Lat Long and Description of the Lat Long location if 11 of 81 Tier2 Submit Facility SUbmission Guide 10 11 12 13 14 15 16 17 18 19 20 applicable Click the box Check if chemicals are identical to last years submission if applicable Next proceed to the Contacts Tab Contacts 8 Read the Federal Contact requirements on the window and the additional State Contact requirements if applicable Click the Add Contact button Enter the Owner Operator s contact information If the Owner Operator is a Business name enter the Business Corporation Name in the Last Name field Choose the phone type from the pull down list and then enter the appropriate phone n
32. ft drilled in the earth for purposes such as obtaining subsurface drinking water or collecting groundwater monitoring samples WM Water Monitoring Station a location or study area for the automatic manual or periodic collection of water samples WR Pipe Release to Water the point at which a pipe constructed for the conveyance and release of water borne chemical emissions reaches a water body 2 Choosing your Method Next you need to choose a Method for determining your Lat Long There are four general methods to determine your site latitude and longitude Global Positioning Systems GPS Geographic Information Systems GIS Internet Internet based finders and paper maps These methods are described below in order of accuracy GPS is the most accurate way to determine a lat long paper maps is the least 77 of 81 Tier2 Submit Facility SUbmission Guide accurate method Although it is preferable that you use the most accurate method available to you all four methods are acceptable You must enter your latitudinal and longitudinal coordinates in decimal degrees a Global Positioning Systems GPS If you have access to a GPS unit take the reading at the place specified by the Lat Long Description that you choose Most GPS units allow you to choose between display in decimal degrees and degrees minutes seconds You should choose decimal degrees b Geographic Information Systems GIS If you have your own GIS naviga
33. ganized into three modules parts e Facilities module where the user enters business name address Standard Industrial Code etc e Contacts module where the user enters owner emergency and other contact s addresses and phone numbers e Chemicals in Inventory module where the user enters chemical property and storage information etc The user can navigate to each of these modules freely to add delete or edit the 4 of 81 Tier2 Submit Facility SUbmission Guide information Tier2 Submit has virtually unlimited capacity so even companies with thousands of facilities can use the software effectively Tier2 Submit is also designed with basic and advanced search features so facilities SERCs LEPCs and Fire Departments can search by county or State for efficient regulatory submission or emergency planning tasks Getting Tier2 Submit You can obtain the latest Tier2 Submit information and a free copy of the software at the Tier2 Submit web site http Awww epa gov osweroe1 content epcra tier2 htm CAMEO in brief CAMEO is a suite of software programs you can use to plan for and respond to chemical emergencies It was developed for frontline chemical emergency planners and responders by EPA s Chemical Emergency Preparedness and Prevention Office EPA CEPPO and the National Oceanic and Atmospheric Administration s Office of Response and Restoration NOAA OR amp R CAMEO includes a set of databases or modules a toxic gas disper
34. ical at the facility If the reported chemical is a mixture click the Mixture Components Tab if the Chemical is a pure substance skip to step 43 Mixture Components 37 Check off the EHS field if the mixture component is an EHS Enter the CAS of the mixture component Enter the Component s Chemical Name into the Component field you may use the Lookup Chemical Name button to find the component s name Enter the percentage of the component in the mixture and choose either Weight or Volume from the wt vol field s pull down list Repeat steps 37 40 if there are multiple components in the mixture Click State Fields tab State Fields 14 of 81 Tier2 Submit Facility SUbmission Guide 44 45 46 48 49 50 51 43 Make sure all the appropriate information is entered into any state requested fields Next If the facility is reporting multiple chemicals click the hot button on the top of the window and repeat steps 23 43 for each additional chemical After all the chemicals in inventory have been entered Click the hot button from the top of the window Facilities module Click the Certification Tab Certification 47 Check off the appropriate optional attachments if applicable Some state may require optional attachments Type in the name of the owner operator or the owner operator s authorized representative with official title in the Signature Field Type the date i
35. ion then options for making electronic or printed Tier Il reports This view would not otherwise be visible to users Exit Exits from the Tier2 Submit program all data is saved automatically TOC Te PREV T NEXT gt 66 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Edit menu Copy Copies selected contents of a field Paste Pastes copied contents into an applicable field Select All Selects all contents of a field Spelling Check Selection spell checks the selected text TOC Te PREV T NEXT gt 67 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Record menu View List Switch to list view in the open module View Record Switch to record view in the open module Next Tab Opens the next tab in the open module only applicable in Record view of the Facilities and Chemicals in Inventory modules e g User is in the Facilities module in Record view and the State Fields tab is open User goes to the Record menu the clicks Next Tab and the Certification tab opens Show Related In the Facilities module Show Related Chemicals in Inventory shows all the chemicals in inventory for the currently selected facility in List view Show Related Contacts shows all the contacts for the currently selected facility in List view 68 of 81 Tier2 Submit Facility SUbmission Guide In the Contacts module Show Related F
36. ked with a blue asterisk State required fields are marked with a red X Your data is automatically saved as you enter it there is no separate save function Facilities Module 1 Type in your facility address information and be sure to fill in all the required fields marked with a blue asterisk 2 Next proceed to enter the appropriate data in the Location amp ID Tab Location amp ID 3 Enter the SIC code s and any Dun amp Bradstreet Numbers if applicable some states require additional IDs Note You must click once into the blank ID type field to bring up the ID type pull down menu 4 Enter the number of employees at the facility 5 Enter the facility s Latitude Longitude if the state has requested it See How to report a facility latitude and longitude for further details 6 Enter method of finding Lat Long and Description of the Lat Long location if applicable 18 of 81 Tier2 Submit Facility SUbmission Guide 7 10 11 12 13 14 15 16 17 18 19 20 21 Click the box Check if chemicals are identical to last years submission if applicable Next proceed to the Contacts Tab Contacts 8 Read the Federal Contact requirements on the window and the additional State Contact requirements if applicable Click the Add Contact button Enter the Owner Operator s contact information If the Owner Operator is a Business name enter the Business
37. licable Check off EHS and or Trade Secret if applicable The Physical State amp Quantity tab should be open If not click the Physical State amp Quantity Tab Physical State amp Quantity 26 Check off all Physical States Hazards and Health Effects that apply Enter the number of days that the chemical is onsite 1 366 Actual weight of chemical is required in some states you must enter actual weight in the Average and Maximum fields if marked with an X All states require the Weight Estimate code Click the field Estimate Code Average and Maximum field to choose the chemical s weight range from the pull down list Some states require Max amount in largest container Enter amount in pounds if applicable Click the Storage Locations tab 20 of 81 Tier2 Submit Facility SUbmission Guide 33 34 35 36 38 39 40 41 42 Storage Locations 32 Choose the appropriate Type Pressure and Temperature storage codes from the pull down lists Enter the physical location of the chemical into the Location Field If the location is confidential type Confidential into the Location field Enter the amount of the chemical at that particular storage location into the Amount field and choose the proper unit from the Units pull down list Reminder Federally required fields are marked with a blue asterisk State required fields are marked with a red X If the reported chemi
38. lity you just entered Click the Start Submit Validation button Validation Passed Click the State Submission Requirements button to review your state s reporting procedures After reviewing your state s submission requirements Choose either Create Electronic File Go to step 59 or one of the Paper Report options Go to step 61 as a Submission method whichever your state prefers Electronic Submission After you have clicked Create Electronic File in the Save As pop up window type the name of the file make a unique facility identifier e g ACME in Vermont reporting year 2010 ACME_VT2010 t2s 16 of 81 Tier2 Submit Facility SUbmission Guide 60 After you have entered a unique filename and chosen the appropriate location to save click the Save button and the Done button on the next screen Paper Submission 61 After you have clicked Create Complete Paper Report or Create Original Style Paper Report click the Print Report button 62 Then click OK on the Print set up pop up window make sure you have selected the correct printer Note If you have created an electronic submission zip file do not attempt to open the file directly These files are designed to only be read by Tier2 Submit or CAMEOfm TOC T lt PREV T NEXT gt 17 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Entering Data Multiple Facilities Federally required fields are mar
39. nto the Date field e g 02 25 05 If necessary click the Notes tab and type any notes to the receiving agency You have finished entering your first facility s chemical inventory information into Tier2 Submit now on to validation Validating the data To check all the fields for completion go to the Record menu on the top menu bar and click Validate Record If any there is any missing data click the Go to Field button on the pop up window If not click OK and skip to step 55 15 of 81 Tier2 Submit Facility SUbmission Guide 52 53 54 55 56 57 58 59 Enter the missing information into the data field and return to the Facility record screen To quickly navigate to the Facility Record Go to File from the top menu bar and choose Open then click Facilities N ote You must be in the Facilities module to validate your record Go to the Record menu on the top menu bar and click Validate Record again If there is still missing data repeat steps 50 53 If not click OK and skip to Submitting Tier Il Report step 55 Submitting Tier Il reports Tier2 Submit will only create submissions from the Facilities module If you are not in the Facilities module Go to File on the top menu bar then select Open and choose Facilities from the list Go to the File menu on the top menu bar and click Create Submission Found Set is the default and your Found set is the one faci
40. om the top menu bar and click Import Export Click the Import Files button on the next window On the next window choose Browse and find the directory where you saved the t2s file Tier2 Submit 2009 submission Click on the file and then click the Open button Click OK on the pop up window and then the Done button 9 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT CHAPTER 3 Entering Data In this chapter a new user will learn how to enter Tier II facility contact and chemical information into Tier2 Submit The user will also learn how to validate print and export the data for either a Single Facility or Multiple Facilities Some points to remember while entering your Tier II information e There are three parts to the instructions Entering Data Validating Data and Submitting Data e Federally required fields are marked with a blue asterisk State required fields are marked with a red X e Your data is automatically saved as you enter it there is no separate save function e f you need data field descriptions use Tier2 Field Descriptions or State Tier2 Field Descriptions Toc Te PREV T NEXT gt 10 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Entering Data Single Facility Federally required fields are marked with a blue asterisk State required fields are marked with a red X Your data is automatically saved as you ent
41. on field under the Storage Locations tab must be completed in the following manner A Enter the Building Tank or Area number B T or A which corresponds to the facility map you prepared B Enter the Room number or division from your facility map C Identify the floor above or below ground level Example B1 Room 101 Ground Floor total number of facilities reported for the O ae ae State for a specific Owner Operator Maximum amount of chemical in largest Max in Largest Vessel i vessel in pounds 38 of 81 Tier2 Submit Facility SUbmission Guide payment code used in state No change in chemical amount Check off box indicating no change County County where the facility in located Initial Filing heck box if this is an initial filing Updated Filing Check box if this is an updated filing Annual Filing Check box if this is an annual filing Confidential Chemical Storage Included in the submission Facilities are being consolidated Checkbox if this is an EPCRA 302 submission Enter the TXT2 number obtained from the TXT2 i TX Tier2 program Record of reporting years Years reported Example 96 97 98 99 00 Confidential Locations Included Consolidating Facilities EPCRA 302 Toc T lt PREV T NEXT gt 39 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT CHAPTER 4 Modify Tier Il information In this Chapter you will learn how to modify your Tier
42. ot click the Physical State amp Quantity Tab Physical State amp Quantity 26 Check off all Physical States Hazards and Health Effects that apply Enter the number of days that the chemical is onsite 1 366 Actual weight of chemical is required in some states you must enter actual weight in the Average and Maximum fields if marked with an X All states require the Weight Estimate code Click the field Estimate Code Average and Maximum field to choose the chemical s weight range from the pull down list Some states require Max amount in largest container Enter amount in pounds if applicable Click the Storage Locations tab 13 of 81 Tier2 Submit Facility SUbmission Guide 33 34 35 36 38 39 40 41 42 Storage Locations 32 Choose the appropriate Type Pressure and Temperature storage codes from the pull down lists Enter the physical location of the chemical into the Location Field If the location is confidential type the word Confidential button in the Location field Enter the amount of the chemical at that particular storage location into the Amount field and choose the proper unit from the Units pull down list Reminder Federally required fields are marked with a blue asterisk State required fields are marked with a red X If the reported chemical is located in multiple places at the facility repeat steps 32 34 for each location of the reported chem
43. ou work with Tier2 Submit explanations of the functions of Tier2 Submit button commands menu commands data descriptions and an overview of the legislation on which Tier II Chemical Inventory reports are based TOC Te PREV T NEXT gt 59 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Frequently Asked Questions Tier2 Submit FAQs are now available at http www epa gov osweroe 1 content epcra tier2submitfaq htm 60 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Hot Buttons Tier2 Submit has hot buttons which allow the user to navigate from module to module e g from Facilities to Chemical in Inventory and between Record view and List view Record view is the default view and is best for entering new or editing old data within Facilities Contacts or Chemicals in Inventory List view is best for seeing all records that have been entered in Tier2 Submit e g view all the facilities or all the contacts for a facility or all the chemicals in a particular facility s inventory The hot buttons are located on the top of each module window in both Record view and List view Below is a list of all the hot buttons and their functions organized by module NOTE The 21 button will take you to the Users Manual in any module Facilities module Record View iew This button switches over to the List view which allows the user to see all the
44. ouses the administrative functions of a facility as opposed to production or manufacturing activities AE Atmospheric Emissions Treatment Unit equipment installed for the express purpose of treating chemical emissions prior to their release into the atmosphere AM Air Monitoring Station equipment installed at a predetermined location for the automatic manual or periodic collection of environmental air samples AS Air Release Stack a free standing vertical structure constructed for the conveyance and release of chemical emissions into the air AV Air Release Vent a horizontal structure constructed for the release of chemical emissions into the air typically from the side or roof of a building CE Center of Facility a representative center point within the boundary of a facility FC Facility Centroid the calculated center of a contiguous facility IP Intake Pipe a pipe or intake opening constructed for the collection and conveyance of water 76 of 81 Tier2 Submit Facility SUbmission Guide LC Loading Area Centroid the calculated center of a portion of a facility associated with loading activities LF Loading Facility the portion of a facility associated with loading and or transshipment activities LW Liquid Waste Treatment Unit Equipment installed for the express purpose of treating chemical emissions prior to their release to water publicly owned treatment works POTW or off site transfer NE NE Corner of Land P
45. ow maintained by the RMP Reporting Center For Tier2 Submit technical support please call 703 227 7650 or e mail RMPRC epacdx net Monday Friday 8am 4 30pm Eastern For answers to questions about completing your Tier Il information please see the Tier Il Instructions or contact the Environmental Protection Agency EPA RCRA Superfund amp EPCRA Call Center at 1 800 424 9346 or TDD 800 553 7672 Monday Friday 9am 5pm Eastern 6 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT CHAPTER 2 What do I need to get Started In this chapter you ll find both the system hardware and software requirements in addition to the installation instructions for Tier2 Submit Hardware Requirements PC Intel compatible Pentium class computer 256 MB RAM hard disk drive with 60 MB of free hard drive space SVGA color display Macintosh Macintosh computer with a G3 G4 or G5 processor 256 MB RAM hard disk drive with 60 MB of free hard drive space Software requirements You may use Tier2 Submit with either PC Windows 2000 Service Pack 4 Windows XP Service Pack 2 Macintosh Mac OS 10 3 9 or 10 4 You also need an Internet browser Installation procedures 7 of 81 Tier2 Submit Facility SUbmission Guide 1 Go to http www epa gov osweroe1 content epcra tier2 htm and follow the instructions for downloading Tier2 Submit 2010 The software can take up to 40 minutes to download from a di
46. rent Record or for the Found Set of records e After choosing to make a validation report for either the Found Set or the Current Record another window appears You have the choice of viewing or printing the validation report in this window e When you view the validation report use the File menu and Close to return to your Facility record Toc Te PREV T NEXT gt 51 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT CHAPTER 6 Submitting Data After you have validated the facility you would like to submit Follow the submission steps below If you only have one facility entered into Tier2 Submit Tier2 Submit will only create submissions from the Facilities module If you are not in the Facilities module Go to File on the top menu bar then select Open and choose Facilities from the list 1 Go to the File menu on the top menu bar and click Create Submission Found Set is the default and your Found set is the one facility you just entered 2 Click the Start Submit Validation button The facility passed if you completed validation before this step If not see Chapter 5 Validation 3 Click State Submission Requirements to double check your state s Tier Il reporting procedures 4 After reviewing your state s submission requirements choose either Create Electronic File Go to step 5 or Create Complete Paper Report Go to step 7 or Create Original Style Paper Repo
47. res Check this box if you are going to attach a ist of site coordinate abbreviations with the ier 2 Submit submission have attached a list of site coordinates abbreviations his box with be automatically checked if the eport did not pass the minimum equirements for submission State Local Fees Total Total fees paid ailed Tier2 Submit validation 27 of 81 Tier2 Submit Facility SUbmission Guide ame of Owner operator or authorized epresentative ate the Owner Operator or the authorized epresentative signed the submission irst Name of contact if entering the owner perator DO NOT enter a corporation name if his facility is not individually owned Enter he operator First Name ast Name of the contact if entering the wner operator DO NOT enter a corporation ame if this facility is not individually wned Enter the operator ail address for the contact listed Only the Owner Operator is federally required This ailing address may contain street address ost office box or rural route number box umber Last Address ity name for address listed State code for address listed Zip code for address listed Country for the address listed itle of the contact mail address for the contact hoose a phone type for the contact from this ield s pull down menu Reminder 24 hour hone is required for the facility s emergency ontact ype th
48. rt Go to step 7 Electronic Submission 5 After you have clicked Create Electronic File in the Save As pop up 52 of 81 Tier2 Submit Facility SUbmission Guide window type the name of the file make a unique facility identifier e g ACME in Maryland reporting year 2010 ACME_MD2010 6 After you have entered a unique filename and chosen the appropriate location to save click the Save button and the Done button on the next screen Paper Submission 7 After you have clicked Create Complete Paper Report or Create Original Style Report click the Print Report button 8 Then click OK on the Print set up pop up window make sure you have selected the correct printer If you have more than one facility entered into Tier2 Submit After you have validated the facilities you would like to submit Follow the submission steps below Tier2 Submit will only create submissions from the Facilities module f you are not in the Facilities module Go to File on the top menu bar then select Open and choose Facilities from the list To create electronic submission files Tier II Chemical Inventory Reports 53 of 81 Tier2 Submit Facility SUbmission Guide saved on diskette or attached to e mail OR printed paper Tier II Chemical Inventory Reports for a group of facilities you must first start a Search to properly select the facilities you need to submit 1 Go to Record on the top menu bar and select Show all
49. s emergency Emergency Procedures Reviewed procedures have been reviewed by the LEPC Fire Dept Check off if the facility s emergency plans have been submitted to the LEPC and Fire Dept Type in the total number of chemicals included with this submission Updated Filing EPCRA 302 Submission EPCRA 311 Submission Emergency Plans Submitted to the LEPC Fire Dept Indicate Number of Chemicals Included Indicate Number of EHS Chemicals Type in the number of EHS chemicals Included included with this submission Type in the previous name of the facility if Indicate Previous Facility Name if known unknowntype NIA or unknown Type in the previous Parent Company or Indicate Previous Parent Company Owner Facility Owner if unknown type N A or if known unknown Indicate Number of Facilities in IN for this Type in the total number of facilities in IN owner for this owner LEPC Type in the Name of the Local Emergency Planning Committee for this facility Facility ID Number Type in the IN Facility ID number for this facility Check off the mode of shipment for the chemical Truck Tank Truck Rail Car Modeot Shipment Tank Car Pipeline Barge Other Specify in text Frequency of Shipment filer enters Frequency of Shipment then checks wk month yr Max capacity per single vessel Maximum capacity per single vessel Max Quantity of Shipment in Lbs Total amount of shipment Avg Quantity of Shipment in lbs Average amount of shipment Ph
50. s for Tier II Chemical Inventory Reports are complete This saves time for both the receiving agency and the reporting facility To save time validate after you enter each facility After you have entered all of the facility contact and chemical information Go to the facility record you wish to validate then go to Record from the top menu bar and choose Validate Record If the minimum fields for submission are complete a pop up window will appear stating that the facility has passed all validation checks Click the OK button to complete the validation process If a field did not have all the appropriate information for submission click the Go to Field button from the pop up window and correct the data Then navigate back to the Facilities module Go to the File menu choose Open and then Facilities from the list Now check all the facility information again by going to Record from the top menu bar and choose Validate Record If another field did not have all the appropriate information for submission repeat the last step until your facility has all the minimum fields completed for submission Make a Validation Report A user can view or print a validation report with Tier2 Submit From the Facilities module go to the File menu and choose Make Validation Report 50 of 81 Tier2 Submit Facility SUbmission Guide e The Tier2 Submit Validation report window appears and you can choose to make a validation report for the Cur
51. sion model and an electronic mapping program CAMEO runs on Microsoft Windows and Apple Macintosh computers You can use CAMEO in two main ways e Toaccess store and evaluate information needed for emergency response Firefighters police officers and other emergency workers know that a response can be hampered by lack of accurate information about the substance spilled and safe response actions CAMEO is designed to help you quickly access just such information when you need it at the scene of a response To develop emergency plans for your community It s especially designed to help you meet the requirements of the Emergency Planning and Community Right to Know Act EPCRA also known as SARA Title III CAMEO initially was developed because NOAA recognized the need to assist first responders with easily accessible and accurate response information Since 1988 EPA CEPPO and NOAA OR amp R have collaborated to further development of 5 of 81 Tier2 Submit Facility SUbmission Guide CAMEO Note While CAMEO is highly compatible with Tier2 Submit and an excellent tool for emergency planning and response facilities SERCs LEPCs and Fire Depts do not need CAMEO to enter and submit Tier II data Getting CAMEO You can obtain the latest CAMEO information and a free copy of the software at the CAMEO web site http Awww epa gov osweroe1 content cameo index htm Technical Support Tier2 Submit was developed by NOAA and EPA and is n
52. sociated with the currently selected facility Click to show all the Chemicals in Inventory for all facilities e Backs Close This button closes the Contacts module and takes the user back to the Facility Record 64 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT File menu Open Hierarchical menu which gives Tier2 Submit users access to either one of the other modules Facilities Contacts or Chemical in Inventory Users can only have one module open at a time so opening a module via this command would automatically close any open module For example The Facilities module is open and the user goes to the Open command from the File menu then chooses either Contacts or Chemicals in Inventory The Facilities module closes and the chosen module opens Close This command closes the open module Import Export Takes user to a view in the Navigator module where options are displayed for importing or exporting data This view would not otherwise be visible to users Make Validation Report Only available from the Facility Module Takes user to a view in the Navigator module where options are displayed for making a validation report This view would not otherwise be visible to users Create Submission 65 of 81 Tier2 Submit Facility SUbmission Guide Only available from the Facility module Takes user to a view in the Navigator module where options are displayed for submit validat
53. t Chapter 7 Importing Exporting Importing Exporting Chapter 8 Reference Information Frequently Asked Questions FAQs Hot Buttons File Menu Edit Menu Record Menu Search Menu Scripts Menu Help Menu Tier2 Field Descriptions State Tier2 Field Descriptions Statutes and Requlations How to report your facility s latitude and longitude 3 of 81 Tier2 Submit Facility SUbmission Guide TR SUBMIT CHAPTER 1 Introduction Tier2 Submit is a software program developed by the Environmental Protection Agency EPA and National Oceanic Atmospheric Administration NOAA for use by facilities to enter and submit Emergency Planning and Community Right to Know Act EPCRA 311 312 chemical information commonly known as Tier Il reports Tier2 Submit will allow users to enter multiple facilities chemicals and contacts The program also includes many of the state s additional data requirements You can use Tier2 Submit in two ways e Facilities Enter store print and export Tier II information for sending to State Emergency Response Commissions SERCs Local Emergency Planning Committees LEPCs and Fire Departments Tier2 Submit is designed to help the reporting facility enter the data efficiently and submit the electronic information easily e SERCs LEPCs amp Fire Depts Receive Tier2 Submit files from facilities to import into CAMEO or other database applications for emergency planning Tier2 Submit is or
54. te to your street and pinpoint the exact location that you choose for your Lat Long Description field Your GIS should report usually on a status bar the latitude and longitude of the focus point or map marker Your GIS should also allow a preference for display in degrees minutes seconds or decimal degrees Choose decimal degrees c Internet based address finders There are numerous Internet sites for viewing maps and finding specific locations EPA has developed the TRI Facility Siting Tool to allow facilities that submit Toxic Release Inventory TRI reports to obtain their latitude and longitude This tool may also be used by facilities submitting Tier II Chemical Inventory reports The tool asks you to enter either a zip code or a city and state It then provides a map that you can zoom into and pan sideways to identify your location Once you get to the maximum zoom in level it will show a satellite photo over the map to further assist in pinpointing your exact location The TRI Facility Siting Tool can be accessed at the following web address http www epa gov tri report siting tool index htm d Paper maps Choose a map that shows a relatively small area and that has latitude longitude tick marks along the edges A county map book with a small section of the county on each page or a USGS topographic map is ideal County map books are available in many public libraries bookstores and office supply stores USGS maps are available
55. the Facilities module in List view Go to the File menu on the top menu bar and click Create Submission Found Set is the default and your Found set are the facilities you just searched for e g only ACME Chemical facilities in Vermont Click the Start Submit Validation Validation Passed Click the State Submission Requirements button to review your state s reporting procedures for for the current reporting year After reviewing your state s submission requirements Choose either Create Electronic File Go to step 62 or one of the Paper Report options Go to step 64 as a submission method whichever your state prefers Electronic Submission After you have clicked Create Electronic File in the Save As pop up window type the name of the file make a unique facility identifier e g ACME facilities in Vermont reporting year 2010 ACME_VT2010 t2s Note If your state prefers to receive the Tier2 Submit file on diskette or CD please save the facilities Tier2 Submit file to the media or if your state prefers to have the Tier2 Submit file e mailed save the zip file to an accessible directory so it can be attached in an e mail message 24 of 81 Tier2 Submit Facility SUbmission Guide 63 After you have entered a unique filename and chosen the appropriate location to save click the Save button and the Done button on the next screen Paper Submission 64 After you have clicked Create Complete Paper R
56. ties 4 Click the Add Facility button 5 Click on the facility you want to add the contact to The facility will have the little black bar to the left of the year when selected 6 Then click the Select button Repeat steps 4 6 if you would like to associate this new contact with any other facilities TOC Te PREV T NEXT gt 42 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt S UBNAIT Add a Chemical to Inventory If you have more than one facility entered into Tier2 Submit here is a quick tip If you only have one facility skip to step 2 1 Click the Rolodex icon on the left side of the window to flip through the facility records you have already entered Choose the facility record that you would like to add a chemical to then 2 Click the button on the top of the window 3 Click the button on top of the window 4 Enter all the appropriate data 43 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Delete Facility 1 Click the button from the top of the window 2 Click on the Facility you would like to delete a little black bar to the left of the year indicates that the record is selected 3 Go to Record from the top menu bar and choose Delete Facility Quick tip Use the Rolodex on the left side of the window to choose the facility you want to delete then go to the Record on the top menu bar and choose Delete Facility
57. uid check off if the chemical reported is a liquid when used e Gas check off if the chemical reported is a gas when used 29 of 81 Tier2 Submit Facility SUbmission Guide azards ealth Effects Fire check off if the chemical is or includes products which are flammable combustible liquid pyrophoric and or oxidizer as defined by 1910 1200 of the Title 29 Code of Federal Regulations CFR Pressure check off if the chemical is or includes products which are explosive or a compressed gas as defined by 1910 1200 of the Title 29 Code of Federal Regulations CFR Reactive check off if the chemical is or includes products which are unstable reactives organic peroxides and or water reactive as defined by 1910 1200 of the Title 29 Code of Federal Regulations CFR Acute check of if the chemical is or includes products which are highly toxic corrosive toxic irritants sensitizers and other chemicals which cause an adverse effect to a target organ which manifests itself after a long period of time following exposure or after repeated contact with the substance defined by 1910 1200 of the Title 29 Code of Federal Regulations CFR Chronic check of if the chemical is or includes products which are carcinogens mutagens or teratogens and other hazardous chemicals that cause an adverse effect to a target organ that manifests itself after a long period of time following exposure or after repeated contact with th
58. umber Be sure to choose Owner Operator from the Contact Type pull down list click in the blank field for the pull down list Click Done Click the Add Contact button again Enter the first Emergency Contact s information Choose the 24 hour phone type from the pull down list then enter the appropriate phone number Choose Emergency Contact from the Contact Type pull down list Feel free to enter any other phone numbers for the Emergency Contact 24 hour number is federally required Click Done Back at the Contacts Tab Repeat previous steps for the 2nd emergency contact if applicable and for any additional state required contacts When all contacts have been entered 12 of 81 Tier2 Submit Facility SUbmission Guide pale 23 24 25 27 28 29 30 31 Click on the State Fields tab State Fields 22 Enter the appropriate data into any state requested fields Next click on the hot button at the top of the Facilities module Chemicals in Inventory module Enter Chemical Name you can use the Lookup Chemical Name feature as a tool but please not that this list includes additional chemicals that are not regulated by EPCRA The CAS may have been entered automatically if you used the Lookup Chemical Name feature If not please enter the CAS if applicable Check off EHS and or Trade Secret if applicable The Physical State amp Quantity tab should be open If n
59. vious search results found set TOC T lt PREV T NEXT gt 72 of 81 Tier2 Submit Facility SUbmission Guide Te PREV T NEXT gt SUBMIT Scripts Menu The Scripts Menu no commands are available in this menu for Tier2 Submit Help menu Tier2 Submit Help This is the only command under the Help menu Takes the user to this manual TOC Te PREV T NEXT gt 73 of 81 Tier2 Submit Facility SUbmission Guide Like SUBMIT Statutes and Regulations What is the Emergency Planning and Community Right to Know Act EPCRA The Emergency Planning and Community Right to Know Act of 1986 establishes requirements for Federal State and local governments and industry regarding emergency planning and Community Right to Know reporting on hazardous and toxic chemicals This law built upon EPA s Chemical Emergency Preparedness Program CEPP and numerous State and local programs aimed at helping communities to better meet their responsibilities in regard to potential chemical emergencies The Community Right to Know provisions through the creation of State Emergency Response Commissions and Local Emergency Planning Committees help increase the public s knowledge and access to information on the presence of hazardous chemicals in their communities and releases of these chemicals into the environment States and communities working with facilities will be better able to improve chemical safety and protect public health and
60. ws all the contacts records in Tier2 Submit Bak Close This button closes the Contacts module and takes the user back to the Facility Record Chemicals in Inventory module Record View lt 1 This button switches over to the List view which allows the user to see all the chemicals associated with the currently selected facility ical i e Eacitity Record closes the Chemical in Inventory module and shows the currently selected facility in Record view This button closes the Chemicals in Inventory module and opens the Contacts module in List view 63 of 81 Tier2 Submit Facility SUbmission Guide e This button creates a new chemical in inventory record in Record view e Backs Close This button closes the Contacts module and takes the user back to the Facility Record Chemicals in Inventory module List View This button switches over to the Record view which allows the user to add or edit information for the selected chemical ical i e Eacitity Record closes the Chemical in Inventory module and shows the currently selected facility in Record view e L i This button closes the Chemicals in Inventory module and opens the Contacts module in List view e This button creates a new chemical in inventory record in Record view This button appears at the top of the window if the user is working with a found set of chemical in inventory records The found set are the chemicals as
61. y should be able to provide the Dun amp radstreet number If your firm does not ave this information contact the State or egional office of Dun amp Bradstreet to obtain our facility number or have one assigned PA Facility ID given to the facility by the PA for use with Risk Management Plan only if applicable orth American Industry Classification System Industry Classification System that is replacing the SIC For more info visit ensus NAICS T Right Racy umber required by the State of Washington i applicable facilities State ID Number code given to the facility by the state oe facility latitude ongitude facility longitude ethod for determining Latitude and hat method did the facility use to obtain ongitude AT LONG escription of location identified by Latitude Where at the facility was the lat long and Longitude obtained i e plant entrance N umber of employees Number of employees that work at the facility heck if all chemical in inventory are identical to last years submission un amp Bradstreet Facility Code Check this box if you have submitted a site lan the state LEPC and fire dept or are going to submit a site plan with the Tier 2 Submit submission have submitted a site plan Check this box if you are going to attach a description of dikes and other safeguards easures with the Tier 2 Submit submission have attached a description of dikes and ther safeguards measu
62. y Name derived from the primary name of a township or city A6 Address Matching Digitized derived from hands on use of computer based mapping tools AO Address Matching Other derived through the use of non specific matching techniques C1 Census Block 2000 Centroid derived from the calculated centerpoint of a 2000 Census Block as defined by the U S Bureau of the Census C2 Census Block Group 2000 Centroid derived from the calculated centerpoint of a 2000 Census Block Group as defined by the U S Bureau of the Census C3 Census Block Tract 2000 Centroid derived from the calculated centerpoint of a 2000 Census Tract as defined by the U S Bureau of the Census CO Census Other derived from other Census defined areas such as Metropolitan Statistical Areas MSAs GO GPS Unspecified derived through the use of an unspecified GPS device G1 Global Positioning System GPS Carrier Phase Static Relative Positioning Technique derived through the use of a GPS device employing Carrier Static Relative Positioning Technique G2 GPS Carrier Phase Kinematic Relative Positioning Technique derived through the use of a GPS device employing Phase Kinematic Relative Positioning Technique G3 GPS Code Measurements Pseudo Range Differentially Corrected derived through the use of a GPS device where measurements have been corrected for error based on the existence of known base stations relative to the study area G4 GPS
63. ysical state in transit Solid Liq or Gas Use same list as Storage Codes A Above Packaging code ground tank B Below ground tank C Tank 36 of 81 Tier2 Submit Facility SUbmission Guide inside building D Steel Drum E Plastic or non metallic drum F Can G Carboy H Silo I Fiber Drum J Bag K Box L Cylinder M Glass bottle or jug N Plastic bottle or jug O Tote Bin P Box Car Q Tank Car R Tank Truck S Pipeline T other provide both the primary and alternate e oing routes of travel Cade Name of the Company that is transporting the chemical Carrier Street Address Company Street Address Carrier City Company City Carrier STATE Company STATE Carrier ZIPCODE Company ZIPCODE Carrier telephone Company telephone Carrier Emergency Contact Name Company Emergency Contact Name Carrier Emergency Contact Phone Number ni Haereency Comece Phone Company 24 HOUR CARRIER 24 HOUR CARRIER TELEPHONE TELEPHONE Facility Email Owner Operator email Contacts A local North Dakota contact required Site Plan site plan is required Maximum Daily Amount Average Daily Amount aximum Daily Amount required Average Daily Amound required Check off if this is the first Tier II filing in OH Check off if this is an update to the annual Initial Filing First Time Filer Updated Miling Tier II filing n Check off if this is the facilities annual Tier Annual Filing a II filing Facility Namie Change Check off if Fa

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