myOHSAA - Ohio High School Athletic Association
Contents
1. ccc cece cece e cece ee eeeees page 14 How to edit change delete a CONTESL cece ccc ceeeeeeeeeeeeeeeeeeeeeeeeseeaas page 15 How to move an event to another Calendalr cccccccccseeeeeeeeeeceeeeeeeeeeeeees page 15 FOW tO DOSEDONC CONCOS T 2n02 ciccrseun tres celeb iee tery O AE E EOE page 16 How to enter contest resultS ScCOoreS s sererrsrrrrsrerrrrrrrerrrrerrrrrrrerrrrsrrnne page 17 How to view game officialS contracts cece cece cece eeeeeeeeeeeeeeeeeeeeeeeeeees page 17 SCHOO DIFGCEORY orcarina T rcies iit Gucttunianae R Fanaa Genie aly S page 17 OMAS DECON vers caautnes cnauke ua ge ia sian cairns ciaee easiest nea SE aala ees page 18 Notification Box Pending Invitations Accepting Declining an event contract cece eees page 18 HOW tO Tate contest OMICIAlS oreroraa iaer a E E Meda ieee a ane page 19 The myOHSAA system continues to improve as features and enhancements are added This manual will be updated and available on the myOHSAA system for download myOHSAA Home Page Upon login the school s Main Page will appear which contains all the tools and information currently available to a Member School o The calendar view currently defaults to today s date and any scheduled events for the upcoming week will appear in their respective dates in the area below General Navigation Links hionih Gay Yor Sekti a day i w i w 2013 w i The image below2. 17 Officials Directory Click Officials Directory to search for an official and their contact information Officials Directory My Home SEARCH USERS Tournament Officials Voting i Last Name Smith city Permit Number Search Clicking the officials ni 2 ae Title w Sports Basketball w Class v District name allows you to see more contact information _ a Seven search fields Last Name starts with Smith Sport Basketball can be used separately or in ANDREA SMITH ADDRESS SEEE TITLE OFFICIAL combination to locate PERMIT E CTY DISTRICT NORTHEAST an official SPORTS Basketball Class 2 Service 1 year WORK PHONES aD HOME PHONE CELL PHONE N A Clicking the official s email address allows you to email them directly An official s ANDREW M SMITH ADDRESS TITLE OFFICIAL information is R CTY a DISTRICT NORTHEAST disolaved i E SPORTS Basketball Class 1 Service 12 years Select Calendar WORK PHONE Northeastern OH BK Asn HOME PHONE Northern OH BK Off Asn CELL PHONE ar Add a new Calendar Notification Box Items requiring action are displayed in the Notification Box located at the top of the My Home page Click on the links in the box to access game contracts Notification Box Month Day Year Seet aday
3. officiating assigner here Click on Fall Winter or Spring Sports Boys Wrestling Add New Team Add Edit Team Varsity Boys Wrestling Level Conference OHIO CAPITAL CONFERENCE Tournament Participant Yes w Team Individual Assigner Aaa Alone KEVIN JARRETT remove NEVIN TAYLOR fremnov Descriptor Head Coach Participation Type Team is defined as 8 individuals or more rea Add Hew Descriptor field allow you to distinguish more than one team at a level EX Varsity B Red RBliue Head coach s name as indicated in staff management tool Click Add New if coach s name is not in drop down For individual sports indicate tournament participants here Click Save to Save any changes o Edit an existing team Click on the sport that is to be edited Click Edit next to the team that needs to be changed make the corrections and click Save o Add anew team Click Add New Team Select the level from the drop down box Select Yes or No in the drop down box to indicate intent to participate in the OHSAA tournament available for Varsity level only Select the coach from the drop down box of staff members which comes directly from the staff management page as described on pages 4 5 If the head coach has not been determined check the TBA box Select the officiating assigner used for that sport to activate the list of names
4. MYOHSAA Member School User Manual September 6 2013 myOHSAA HomePage ishtaha ean anda a a ea seahin page 2 My Profileren e e A a rea page 2 OHSAA Tournament Officials Balloting Voting sssesenssrernsrrsrrrrerrrrererrrrerrsrerrno page 3 REDOM PINE EUNCUON rerien e A AEA Page 3 Managing your school s directory and staff information ccc ceeeee seen eee eeeeeeees page 4 Create a user Of the SYSCTEM cece cece cece cece e eee eeeeeeneeeeeeeeeeeeeeeeeeeenggaaeneeeengs page 6 Managing your school s event lOCATIONS cccceee eee e sence eee ee eeeeeeeeeeeeeeeeeeeeeeeeegs page 7 Managing your sports and OHSAA tournament participation cccce cece cece ees page 8 Designating an OHSAA Certified Officiating ASSIQNEY ccccceee cece eeeeeeeeees Page 8 Scheduling of Preseason Parent MeetingS cccc cece cece eee eeeeeeeeeeeeeeeeeeeeeeeeeanegs page 9 OHSAA Tournament Entry and ODE Coaching Permits 0ccceeeeeeeeeeeeeeeeees page 11 Scheduling Events and or Officials How to enter a COntesSt VENT ccc cece ee ecc eee e cece eee eeeneeteessananessaneneeseneeneas page 11 Entering a DOVS GIFS VENT caprini a ne ve tbs tae in a ea eae page 13 How to create an individual match up for a Multi Team Head 2 Head event page 14 Adding contracting contest officials when entering an event cceeeeeeees page 14 Adding contracting contest officials at a later tiMe
5. s head coach s name and contact information Officials for scheduled home events can be accessed along with their contact information This area will continue to be enhanced as the project progresses One enhancement forthcoming is adding the official s fee to the report The report can be viewed on screen and printed from the screen view In addition the user can choose the export to excel option which provides both a formatted printout and the option to manipulate the data in excel for other use Note Assigned officials are only available for home events Officials entered by the host school will not be available for the visiting team to view My Home Report Print licer Manual frnrifh Report Print Search Criteria Enter search criteria Gender Level Sport Game School Media Select All Select All Select All Varsity E Baseball School Admin Girls Junior Varsity Basketball Away Co ed 8th Grade v Bowling v Staff Management Hold Ctri key to select multiple Genders Levels Sports and Teams Click Search to display results below Start Date End Date Coaches Officials Dante n ball Participation Info 11 30 2008 3 7 2009 Coaches Officials School Summary mmiddlyyyy mm ddlyyyy Name Name Fall Sports C Email Address C Email Address Winter Sports Spring Sports Phone C Phone Non Sanctioned Sports Tournament Entry EN Siei Ca
6. IindexBlue High Test 2 999992 My Profile 3248 Henderson Rd Columbus OH 43220 i F Report Print Add meeting link S Preseason Parent Meetings Directory Info 2011 2012 My School My District Fall Add Meeting School Media No meetings currently scheduled School Admin Staff Management Location Management Winter Add Meeting No meetings currently scheduled Spring Add Meeting Pa rticipation Info No meetings currently scheduled School Summary Fall Sports 3 Click the Add Meeting link for the season you are scheduling a meeting for The form to add a meeting will appear 4 Enter the date by clicking inside the date box and selecting the date from the calendar Use the arrow buttons on the calendar to move from month to month Enter the start time and approximate end time of the meeting 6 Select the facility location for the meeting The list of locations pulls directly from the list of locations in your schools location manager If the location is not in the list select Add a new location The location address will default to the school s address Add the facility name and correct the address if necessary Upon saving the meeting the location will be added to the list in your location manager a Add Edit Meeting Date Start Time 7 iw oo hl End Time 3 w oo al Location Add a nea looation Tt Location Hame Asd itariu Address 1 248 Hemd eron Rd Ad
7. Search Results EJ DATE TIME CALENDAR OPPONENT HEAD COACH OFFICIALS Fresh Bo ve ma sf P E E 12 5 2008 5 00 PM ba a VS MARYSVILLE KEN CHAFFIN FERGUSON ERNEST ARIC TUCKER WELLS ROBERT Public Info 12 5 2008 6 00PM uUnior Varsity Boys ys MARYSVILLE KEN CHAFFIN ANDERSON JR WILLIE Gick 6 exnort School Direct Basketball i ae sehoolbursctory ARIC TUCKER RADCLIFFE ANDREW p Officiating Directo reoor O OEE 12 5 2008 7 30 PM arsity Boys VS MARYSVILLE KEN CHAFFIN PEAKE LOUIS p Microsoft Excel Managing your School Directory and Staff I nformation The myOHSAA system allows for a perpetual inventory of school data The online member school directory on both the myOHSAA system and the public www ohsaa org will display a school s up to date information Note As of August 1 the member school database on www ohsaa org is not actively linked to changes made in myOHSAA The www ohsaa org directory will be replaced with the myOHSAA directory e My School o Here the Principal and or Athletic Director can manage and edit their school s profile information School Type Phone Address Website Principal contact Conference Welcome DAN ADAMS jLegaut JOHN GLENN RaparrPriit 13115 JOHN GLENN SCH RD HEW CONCORD OH 43762 9762 User Manual ipit Edit input boxes ae School Information Directory Info j My Sehgal School Name JOHN GLENN Physical Address 13715 JOHN GLENN SCHRD rick QHFAA School ib 706 N Seham M
8. Staff Management page and remove the second listing of the name Location Management e Here the Principal and or Athletic Director can add delete and edit location site information Note The system provides driving directions via Google Maps for all contest officials and fans based on these addresses Please make sure the addresses are accurate Edit an existing location o Click on the title of the location in the list o Edit the online form and click save Add a new location o Click the Add New Location link o Complete the online form and click save LEXINGTON 103 CLEVER LANE LEXINGTON OH 44904 1209 Location Management Click to add a new instructions for editing locations thiigdg ti t th t 1 Review all locations in the list and look for duplicate entices O Ca l O n O e IS 2 To remove a duplicate location cick remove on the duplicate listing a no events are scheduled for his entry te location will be removed b future events are scheduled for this entry a message bow will display asking you to select fam Cl l ck to ret Y love a the list the location you want these events transferred to Select ine appropriate entry of that location in the 7 P list and cick the save t n a OR a spaces As location from the list Review the addresses of all locations for accuracy NOTE The system provides driving directions via Google Maps for all contest officials and fans Desed on these eddresses Please mak
9. Voting Report Print User Manual pdf Directory Info My School My District School Media School Admin Staff Management Location Management Participation Info School Summary Fall Sports Winter Sports Spring Sports Non Sanctioned Sports Preseason Parent Meeting Tournament Entry Participation 2013 2014 Month Day Year 1 vii 203 v Go September 2013 Tue Wed Thu Fri Sat Select a day View Today Sunday September 01 2013 Monday September 02 2013 Tuesday September 03 2013 4 00 PM Varsity Girls Tennis HAYES NEW ALBANY 27 PENDING INVITATIONS 1 Boys Football 2 Boys Golf 2 Boys Lacrosse 2 Boys Swimming and Diving 3 Boys Tennis 1 Boys Wrestling 2 Swimming and Diving 2 Track and Field 1 Girls Basketball 2 Girls Fast Pitch Softball Add Event Show More Button Add Event Add Event Add Event Report Score Rate Officials Event Details Download Contract Copy Add 4 Once the event entering interface appears select the sport gender and team the event is to be scheduled for Click the continue button Note When entering a boys girls event refer to the instructions on page 14 Entering a Boys Girls Event 11 Contract oe ROGERS 1324 My Profile 222 MC TIGUE DR TOLEDO OH 43615 5164 The team drop down contains the list of teams from Directory Info Details the participation M
10. displays the available areas for access Ee Ie Calendar September 2013 Sun Mon Tue Wed Thu Fri navigation to see aan a ae eee ae ae a quick view of My School 1 i BE scheduled i u g 15 l ZT si ww events z2 la a l al 2 z School Admin 2a i 2 23 4 Stat Management VIEW Today Location Management Fla eee Sunday September 01 2013 Current day or Monday September 02 2013 selected day is highlighted Tuesday September 03 2013 HAYES NEW ALBANY My Profile BEES EF Custom School Colors 27 PENDING INVITATIONS 4 s Football Z Boys Gelf Alerts box 2 Boys Lacrosse f f 2 Boys Swimming and Diving indicates that ei some events 1 Boys Wrestling g 2 Swimming and Diving need action 2 Track and Field 1 Girls Basketball 2 Girls Fast Piteh Softball Show Mare Quickly add events Use the My Profile link to view and update your contact information and change your password General Information Prefix e ex Dr Mr Mra etc Gender First Name MAI Last Name address 0d Address 2 State OHM zip o Work Phone ext Maintain contact information Cell phone numbers are only viewable by credentialed users from other schools and Officials System user types are HomePhone ome Phone managed here Note celPhone sd these are not titles Fax iian bsharper abc com Address pengi User Type User c
11. interface will display Review the event details and make any necessary changes Follow steps 2 6 directly above Adding Contracting Contest Officials When Entering An Event to contract the contest officials 14 How To Edit Change Delete A Contest 1 Click on My Home to access the calendar 2 Click on the date of the event on the calendar or use the drop down boxes to access the date of the event 3 Once the event appears click Edit Event A summary of the event details and officials contracting interface will display Review the event details and make any necessary changes 4 Scroll to the bottom to any Save Changes or Delete Event If no changes were made select Go Back to exit event interface without action How To Move An Event To Another Calendar Dual Contests Only This feature allows the user to move a misplaced event to the proper calendar This feature is only available for Head 2 Head dual contests To access this feature click on edit or details of the event At the bottom of the details section three drop down boxes will display These dropdown boxes allow the event to be changed NOTE The availability of the sport gender and level to be changed is dependent on the status of the event See below 1 2 3 4 nt ual ipii Girls Varsity Basketball C Postpone Game ory Info The first dropdown allows for the sport to be changed The sport can only be changed if the e
12. remove the check next to Self Assign Note if the school issues the official s contracts then click the Self Assign box Only select an assigner if they actually generate and issue the officiating contract for your school Select the Conference for that sport The Descriptor input box is optional and can be used to name the team ex Blue Team Red Team Varsity A Varsity B etc Click Save at the bottom before exiting o Repeat the above steps for all fall winter and spring OHSAA sports Non Sanctioned Sports o This page is used to indicate what non sanctioned sports are sponsored Click Save before exiting Preseason Parent Meeting o This page is used to record schedule OHSAA required preseason parent meetings as specified in Bylaw 3 4 1 Tournament Entry o This page is used to confirm tournament participation during the tournament entry withdraw period which is two weeks prior to the Draw Seeding Meeting date for that sport A school will also access the tournament entry forms or online entry processes from this screen Scheduling a Preseason Parent Meeting s How to Add a Preseason Parent Meeting L 2 Login to myOHSAA and click on the Preseason Parent Meeting link in the left column under Participation Info Use the drop down box to select the school year that you want to schedule a meeting for then click the Go button School year 3 drop down My Home
13. the contest These ratings are to be entered after each contest and prior to the established deadlines for each sport season The ratings are used to determine which officials should receive OHSAA tournament contests for the following school year Class 1 officials of both home and away varsity contests must be rated Schools that fail to rate their contest officials are subject to a per sport fine NOTE the school does not have to use myOHSAA to contract a game official Officials can be entered directly on to the rating form Head coaches are encouraged to write the official s permit number and name at the top of their scorebook during their pre contest routine for easy access following the game to rate the officials through the system In order for head coaches to rate the official s the Athletic Administrators must create login credentials user names and passwords for the myOHSAA system for their head coaches Head coaches access to the myOHSAA system is limited to game reports official s ratings and contest scores the school directory and the officials directory ONLY Head coaches do not have access to your school s directory participation and scheduling tools Note Athletic Administrators that choose to rate officials instead of delegating to the head coach have access to the official s ratings and do not need separate login credentials To create login credentials for your head coaches follow the instructions on page 4 of this
14. v 2013 v Go 27 PENDING INVITATIONS 1 Boys Football User Manual pdf lt September 2013 gt 2 Boys Golf Sun Mon Tue Wed Thu Fri Sat 2 Boys Lacrosse Directory Info 25 26 2 22 u oH 2 Boys Swimming and Diving My School 1 2 a7 ae ee Fu Z 3 Boys Tennis My District s Ei Bo Ee eee 1 Boys Wrestling 5 9 School Maia 15 8 14 se 2 2 24 2 Swimming and Diving 22 23 24 28 2 2 28 2 Track and Field School Admin 2 B 1i 2 2 4 1 Giris Basketball 2 Girls Fast Pitch Softball Staff Management View Today Locabon Management Participation Info Sunday September 01 2013 Add Event School Summary Monday September 02 2013 Add Event Tuesday September 03 2013 Add Event 4 00 PM Varsity Girls Tennis Report Score Rate Officials Event Details HAYES NEW ALBANY Download Contract Copy Adai e Pending Invitations The notification box contains a summary of the game contracts sent to you by opponents The total number of game contracts is displayed at the top o Clicking on one of the listings will display the contracts from opponents for that sport 18 List of your teams for that sport List defaults to the same level as the opponent but can be changed Pdf format of contract to view or print a ound nding Invitations pponent an level of contract Basketball Click either the accept or decline button to act i upon the None gt contract Accept Decline Junior Varsity Sel
15. your teams must be the same level ie Varsity Sport Gender Team Boys and or l girls must be wen Yi Regular Sesson Invitational Ranked Scoring selected to add Contest Type Mly teem will be playing 3s Ewent Title the opponent Home Team test Select Location Start Time End Time THA ang 12am 00 12am 00 Add Location Conteg Notes Public Motes The contract gu trL amount and Oo breach amount Breach e Amount same 3s appear here Opponents display here after being added 841 Index Blue Test High School 1 Columbus Boys Girls 50 0 Remowe When the event is added it creates one event but populates both the boy s calendar and girl s calendar It acts as one event so changes to the boy s event will be made on the girl s calendar In addition officials can be contracted through either the boys or girls event and the official receives one contract However the opponent s will receive two contracts to accept one for the boys and one for the girls How to Create Individual Match ups for Multi Team Head 2 Head events 1 Click on edit event from the calendar interface 2 In the section labeled Match ups from the drop down boxes select the home team and away team of the first contest Enter the time of the first contest and click the add button Repeat for all contests that day Adding C
16. Add Official button This adds the official s to the rating form below Note officials that electronically accepted the contract before the contest will automatically display on the rating form NOTE If you were the away team and your opponent has not entered the officials for the contest Click to add officials for rating will allow you to enter the officials for rating after the event has occurred Officials can be rated as a group or individually e To rate officials as a group simply click the number of the rating e To rate officials individually remove the check mark from the Rate All Officials box by clicking on it Each official s name will activate Uncheck any official you do not want to rate or that did not officiate the contest Click on the number of the rating you want to give to the official CLICK THE Submit Ratings BUTTON A list of rated officials will appear in the Details section of the page To exit the page click the Cancel button You will be directed back to the calendar page Repeat these steps to report the scores and rate officials of all your varsity contests home or away Sub varsity contests may be rated but are not required 20
17. Click Score enter the score click Record The score will display on the event calendar How To View Game Officials Contracts 1 Select the day of event from the My Home page calendar 2 Once the event appears select Download Contract The contract will appear in pdf format e Select Calendar o Select a sport from this dropdown menu to be taken to the team specific calendar Pending invitations post game reports and event details can also be accessed from this view by clicking on the corresponding icons next to the event as described in the Legend at the top of the screen Official s status User Manual pdf Official s ratings status LEXINGTON 2008 2009 Varsity Boys Soccer Season Directorv Info Invitation status Legend School Media School Admin ent has been accepted Zi All Officisls have accepted AK You have rsted officials Q u i ckly a dd D ve xgiting a response Qu sre awaiting s response IK You must rate officials events to th is eS You must r add Officials Report You need to complete a post game report CI j ck to view sport and a details of an level only a away event or edit details of a home event DATE TIME EVENT INVITANQN OFFICIALS SCORE RATING Non Sanctioned S g 19 2008 7 00 PM ASHLAND p E Tournament Entry Edit Click to view 8 21 2008 7 00 PM FINDLAY RS Zi L1 2 Op
18. Fall Sports Name JIM HEAGEN Winter Sports Spring Sports Non Sanctioned Sports Home Phone Cell Phone The mailing address is currently the same as the physical ddress Tournament Entry Fax z Email Address Select Calendar If you want to make any changes to School District or District Superintendent Information please email to Angie Lawler with new information Staff Management o Here the Principal and or Athletic Director can add delete and edit staff contact directory information and create users of the myOHSAA system Welcome Mr JOHN HARRIS Logout Click to add a new staff member to vour directory Staff Management Click Edit to uy School e S change or add ER Last Name Title information B a about a staff School Admin member NAME eR TYPE School Media Staff Management TRICIA BROWN Athletic Secretary Edit Remove Dartininmatinn Infa Please note these are not titles but myOHSAA user types School Principal Edit Remove Click Remove to delete a staff N HARRIS Athletic Director Edit Remove member HAMMAN Head Coach Varsity Girls Fast Pitch Softball Edit Remove Tournament Entry BOB JUENGST Head Coach Varsity Girls Soccer Edit Remove ee APRIL KAUFMAN Head Coach Varsity Girls Cheerleading Edit Remove BUCK MORTON Head Coa
19. cation of the event from the drop down box or add a new location to the drop down box by clicking Add Location Note An address is required when entering a location as the directions on the public and official s side will map to that address e The Contract Notes field can be used to give additional information to your opponent ex weigh ins begin at 8 00 a m It is an optional field f The Notes field allows you to give additional information to the public ex Homecoming Parents Night Doors open at 7 00 p m It is an optional field g Enter the number of officials required for the contest h Enter the contest contract amount if applicable and the contract breach amount if applicable for the opponent i Place your cursor in the Opponent box and begin to type the opponent s school name The opponent field will expand showing you a list of school s that match what you have typed Once the school name appears in the list select it from the list by clicking on it Click the add opponent button Repeat to add additional opponents for invitational and multi team events Once the opponent has been added their name will appear below the opponent box where they can be removed if necessary a Note Schools named after saints are entered as St without a period ex St Joseph Central St Edward j Once the contest s information has been entered click the Add Event button k A confirmation tha
20. ch Varsity Boys Soccer Edit Remove o Edit an existing staff member s information Click Edit next to the staff member s name Once their personal information displays edit any of the input boxes in their profile Cell phone numbers of coaches are recommended to be entered for emergency contact purposes Clicking on the user type box or the title of the user type determines user privileges NOTE Currently the head coach user type has limited access All other user types of a school s system have full access to their school s data User privileges will be further defined o Create a user of the system Issue the staff member a user name and password in the fields provided The Require user to reset password on initial login box can be checked for the user to reset their password during their initial login Clicking the InActivate user credentials box blocks a user from access to the system My Home LEAING TON Tournament Officials Voting 103 CLEVER LANE LEXINGTON OH 44904 1209 Lier Manni pct Directory Info General Information My Soho Prefix er Or Ar As afc Gender bee My mtret Edit input boxes First Nama DENISE ET School Admin Hafi Managemeni Last Mame TURNER Address 1 Participation Info Gehi Summary Address 2 Fad Sports Sit Viner Sports State OH Zip myOHSAA system user types not job t
21. chool Summary Fall Sports Winter Sports Spring Sports Non Sanctioned S County District School Website Principal Principal Phone Tournament Entry Principal Fax Athletic Trainer Select Calendar Welcome Mr JOHN HARRIS 2009 2010 Sports Participation and Directory School Information Edit school Info LEXINGTON Main Phone 856 Main Fax Public Nickname Richisnd Primary Conference NORTHWEST Primary Division http www lexington k12 oh us CC TF Uniform JAMES GOODE Color 419 884 1111 A Physical Address CHRISTIE SHAFFER Logout 419 884 2101 419 884 1540 MINUTEMEN OHIO CARDINAL CONFERENCE 501 539 PURPLE GOLD 103 CLEVER LANE LEXINGTON OH 44904 1209 Mailing Address x000 District Information view District Info Fall Sports Winter Sports Spring Sports These three areas are where a school indicates what OHSAA sports and levels they sponsor the head coach of each sport intent to participate in each OHSAA tournament the conference assignments and if an OHSAA Assigner is used By indicating sports participation here school s athletes are covered by the catastrophic insurance It is important that these areas are kept current as they are tied to tournament entry deadlines and associated penalties for late entry and withdraw Click Add New Team to add information about a new team Indicates OHSAA tournament participation Designate your school s OHSAA
22. dress 2 City Collar Beas state Zip 3220 Sports E Select Unselect All Sports Boys Golf E Gir Golf E Girt Tennis Bows Sonor Girls Soccer E Girk Volleyball E Girt Field Hockey Bows Cross Country E Girls Cross Country we Fl Boys Football Facilitator Facilitabor Tithe aAcsiltedo Tieecer Public Motes Add additional information if recs sary for parenti hee ps 7 Check the sports from the list that the meeting is for To select all sports in the list check the Select Unselect All Sports box 8 Enter the name of the administrator that will be facilitating the meeting and their title in the appropriate boxes 9 In the Public Notes box enter any additional information that you want parents to know This information will appear on the public interface of your school s athletic schedules 10 Click the Save button to add the meeting 10 Once a meeting has been added it can be edited and deleted by using the links that appear on the meeting display In addition the meeting will appear as an event on your daily list of events for the date of the meeting The meeting will also display at the top of the sport calendars for all levels teams for the sports selected for the meeting Example If a fall sports meeting is added and all sports are selected then the meeting will appear on all fall sports calendars and levels that you have created If the meeting is for volleyball only the meetin
23. e sure the addresses are accurate Te add locetion to the list simply click the Add New Location iink Complete the ontine form and click save Add hew Location LOCATION ADORE S51 ADORT S52 cry STATE Ashland Miah Schoo 1449 Fang Rg nian Click on an Exiensity House Poot 999 N Muivory 1 P Friancty House Poot JO Maule a existing location Lesinmaton Hit School 103 Clewer Lane Leringen Ove Rems LeAiInaton Miah SCNOOLESODAI 2 4 cias Lane Field to edit the name and or address Leamnaton Miah School Za nem Gymnesivien Remove a duplicate listing o Click Remove next to the duplicate listing f no events are scheduled for this entry the location will be removed f future events are scheduled for this entry a message box will display asking you to select from the list the location you want these events transferred to Select the appropriate entry of that location in the list and click the save button Managing Sport and Tournament Participation I nfo School Summary O school This page summarizes in one simple screen all the details of a particular It includes School Info District Administration OHSAA Sanctioned Sports all seasons and OHSAA Non Sanctioned Sports all seasons l OHSAA My Home Report Print User Manual pdf Directory Info My School My District School Media School Admin Staff Management School Name OHSAA School ID Type Participation Info S
24. ed Calendar Contract 1227 2011 HAYES DUBLIN SCIOTO S00 PM Junior Varsity Girls Basketball w Contest date and time gement ee Select Calendar Contact 27 2011 Yule Classic 7 OPM Views Junior Varsity Girls Basketball 50 o0 Contract jor grsity Cc Junior Varsity eled Calendar Contract on Info HF Yule Classi s View en een Junior Varsity Girls Basketball Contract O l 2 00 PM 0 00 Junior Warsity Selled Caleria Contact 5 Calendar Views 31 2012 UBLI z f 3 an 1 TEE hE elle Junior Varsity Girls Basketball 4 Contract O 6 00 PM None ent Meeting try o Accept This will place the game into your calendar and send a notice to your opponent that the game has been confirmed o Decline This will remove the invitation from your system and send a notice to the school that sent the invitation that the game has been declined o View Contract You can look at the terms of the contract before acting upon it o Click Save Changes to act on invitations and return to your homepage How To Rate Contest Officials The OHSAA requires each school to rate the officials of all regular season varsity contests in the sports of baseball basketball field hockey football ice hockey soccer softball volleyball and wrestling to be rated The rating is an evaluation by either the head coach or athletic administrator of the official s performance in
25. edis Type Public l School Admin Goun Muskingum City NEW CONCORD te i Bares erent District Siate Ohio E Participation Info Main Phone i740 826 7641 Fhail Summary Main Fax 7 40 926 3039 Zip 43762 9762 Ll Gur senso has a Separate maling address Nickname LITTLE MUSRIES oO MAROON HITE 2007 09 Enrolment Doya 279 Gir 252 The MahliAg Badeadd bi Suraenthy fh dae ga BA BEd Se paar ii EGTA Union A 101 199 Colors School Website Wiiwotatrmuskingum kas oh il Alhletie Trainer Angie Melson o Clicking on any of the input boxes allows the user to edit that information o Once changes have been made click the save changes button at the bottom of the page before exiting e My District o This area displays the school s District affiliation Phone Fax and Website as well as the physical and mailing address o NOTE Superintendent and District information can only be changed by the OHSAA Please email Dana Bushong dbushong ohsaa org to change your School District or Superintendent information Welcome DAN ADAMS Logout a JOHN GLENN ReportPrint 13115 JOHN GLENN SCH RD NEW CONCORD OH 43762 9762 User Manual pdf S District Information EAST MUSKINGUM LOCAL Physical Address 123505 Jor Muskingum Directory Info My School Name My District Main Phone School Media School Admin Main Fax Staff Management District Website EU omc Superintendent School Summary Prefix
26. g will appear on all volleyball calendars you have created In addition once the public interface of schedules is launched the preseason parents meeting will appear as an event on those calendars for the public to view OHSAA Tournament Entry and ODE Coaching Permits The OHSAA requires each school s athletic administrator or principal to complete a tournament entry form authorizing the school s participation in each OHSAA tournament The tournament entry forms are located through the Tournament Entry link in the left navigation column Only the athletic administrator or principal will have the link The tournament entry forms must be completed electronically through myOHSAA by the established deadline for each sport Each form will require the emergency contact information of the head coach and the athletic administrator In addition the tournament entry form collects the Pupil Activity Permit PAP numbers of all coaches paid or unpaid The PAP ts issued by the Ohio Department of Education and is required of any person supervising or coaching a sport or physical activity in the State of Ohio Scheduling Events and or Officials How to enter a contest event 1 Click on My Home to access the calendar interface 2 Click on the date of the event on the calendar or use the drop down boxes to access the date of the event 3 Once the date of the event appears click the Add Event button My Home My Profile Tournament Officials
27. itles Spring Sports Mon Sanchoned Soeur Work Phang ed Tauren Eniry Home Phone Cell Phone F ae Email Address Create and enter a user name and password to allow staff member myOHSAA access User Type Liser Type Assistant Coach O ssistant Principal O Asst Athletic Director Athletic Assistant _ Athlete Director Athietie Secretary Club Advis or Head Coach C Other C Parent C Sthon Principal C Student ee When checked User Credentials blocks user from Lisemame C Rag uire User te reset Passi arad on intial l gin system access JinAcivate User Credential Password Save Cancel o Add anew staff member Click Add New Staff in the upper corner of the staff management page Enter their personal information assign them a user type If they are a head coach click on Head Coach select the sports from the list that they coach and click Close To make them a user of the system follow the step above Click Save before exiting the page o Remove a staff member Click Remove next to their name NOTE If a head coach appears more than once in the staff management page click Edit next to the name Scroll to user type and click on head coach click on each sport in the list of which this person is the head coach Click Close Click Save at the bottom of their edit screen Return to the
28. manual Instructions for Head Coaches 1 Access the myOHSAA system from www ohsaa org home page Click on mYyOHSAA in the upper right corner 19 2 Logon to myOHSAA using the login credentials provided by your athletic administrator After logging in you may be directed to set a new password and provide a security question and answer Follow the on screen instructions for setting a new password and save your account information After login the home page will appear which contains all the tools and information currently available to a Head Coach The calendar view currently defaults to today s date and any scheduled events for the upcoming week will appear in their respective dates in the area below 3 A Access the date of your first contest home or away by using the calendar OR the drop down boxes above the calendar The date and the contest will appear below Click on Report Score Rate Officials for your event Report Score if the score has not been recorded click Record in the upper right corner Enter the score in the boxes and click Save NOTE For volleyball enter the match total as the score Rate Officials Scroll down to the Rate Officials section In the box marked Requested Officials the names of those officials that did not accept the contract prior to the contest will appear If these officials worked the contest click the box in front of their name s and then click the
29. ntract Notes Sarees choned Sports on Parent Meetin Select Sport Select Gender Girls Select Team Varsity Girls Basketball ent Entry Change the E team level w Calendar Officials 15 How to Postpone A Contest 1 Click Edit Event for the scheduled event 2 Click the Postpone Event checkbox at the top of the details section of the edit interface 3 Click the Save and Close button The event will postpone and the edit interface will close Click the check box to postpone an event Welcome Melanie Weeks Logout Index Blue Test School 1 Tournament Officials Votine 3246 Henderson Rd Columbus OH 43770 Report Print cia ean Boys Varsity Baseball Postpone Game Directory Info Details My School as Event Title Index Blue Test School 1 IndexBlue High Test Opponent IndexBlue High Test 2 Click the S ave My Distric 2 amp Close s Contract Amount School Moris Date button to Breach Penalty School Admin Start Time 4pm FE 20 vL activate the Rated Officials Staff Management End Time 6pm 20 Hine postponement Location Management Contract oto Notes Location Participation Info i otes aes School Summary Fall Sports Winter Sports Mon Sanctioned Sports Tournament Entry To Reschedule a Postponed Event 1 Enter a new date or time and click the Save Changes button at the bottom of the edit interface Postponed and Rescheduled E
30. ontracting Contest Officials When Entering An Event 1 Selecting yes from the assign officials now question displays a summary of the event details and officials contracting interface Review the event details and make any necessary changes 2 Proceed to the officials section of the page Use the four search fields in the officials search box to find an official available for the contest Enter their permit number or their last name and city or district Click Search button 3 The list of officials matching the search fields will appear in the list to the right Find the official in the list enter the amount they will be paid for the event Click Add 4 Repeat steps 2 and 3 until all officials have been added Note you may contract all officials at this time or you can add additional officials later 5 Use the Notes sections to further define the officiating contract 6 Click Save Changes at the bottom of the page before exiting to generate and send the electronic officials contract Adding Contracting Contest Officials At A Later Time Selecting No from the assign officials now question allows you to contract officials at your convenience 1 Click on My Home to access the calendar 2 Click on the date of the event on the calendar or use the drop down boxes to access the date of the event 3 Once the event appears click Edit Event A summary of the event details and officials contracting
31. p of the left column The officials voting interface will appear Select the sport in the corresponding season to access the officials in that sport Use the search field to create a list of officials from your district will display below on the left Use the permit field or a combination of any of the remaining fields to narrow the search in locating the official you want to vote for and click search Example enter the official s last name and city The official s name appears in the list below Click Add to Ballot to move that official to the ballot on the right Repeat step 6 until you have added no more than fifteen 15 officials to your ballot on the right To remove an official from the ballot click Remove next to the official s name on the ballot Review your ballot for accuracy and scroll to the bottom and click Save and Close to cast your tournament official s ballot for that sport Note You may edit your ballot until the voting deadline Repeat steps 4 9 to cast your ballot for the remaining sports in which your team s participated Report Print Function O Use the Report Print function located near the top of the left navigation column to extract scheduled events opponents and officials Clicking the Report Print link allows the user to select the gender level sport home away details of events and to print schedules In addition the user can select to display the opponent
32. ponent s schedule Details z020 PM ONTARIO RS wW 10 0 a Edit Hx FF Add a new Calendar 8 26 2008 5 00PM MADISON COMPREHENSIVE School Directory Click School Directory to access search fields to find a school in the directory School Directory s Unma Four search fields can be used separately or in combination to narrow the search SEARCH SCHOOOLS Clicking the principal s or AD s School Types v Districts v name allows you to email them directly School Name West City Search Results School Info WEST SCHOOL TYPE PUBLIC eet eMC 179 S POWELL AVE DISTRICT CENTRAL Clicking on VIEW School Summary COLUMBUS OH 43204 3032 PRINCIPAL ARNOLD HOLMES Staff displays that Fall Sports 614 365 5955 ATHLETIC DIRECTOR TAMARA BRASKETT school s staff ns OHSAA SCHOOL ID 1656 OFFICE 614 365 8283 members listed in Spring Sports their Staff Non Sanctioned Sports management tool A Staff Management View Staff WEST BRANCH SCHOOL TYPE PUBLIC 14277 MAIN ST DISTRICT NORTHEAST Tournament Entry BELOM OH 44609 9505 PRINCIPAL JOSEPH KNOLL 330 938 4408 ATHLETIC DIRECTOR MIKE KOVACH EPE OHSAA SCHOOL ID 1658 OFFICE 330 938 4408 FAX 330 938 9500 Add a new Calendar View Staff WEST BRANCH MIDDLE SCHOOL SCHOOL TYPE PUBLIC 14409 BELOM SNODES RD DISTRICT NORTHEAST n eno OF OH 450 PA HEV
33. redentials are User Type Assistant Coach Assistant Principal F Asst Athletic Director created here Login C athletic Assistant _ Athletic Director Athletic Secretary access is also managed Club Acdvisor Head Coach C Other EI Parent F School Principal F Student Team Manager User Credentials Password 20K3456 Association here P Require User to reset password on initial login C inActivate User Credential Save Support OHSAA Tournament Officials Balloting Voting The OHSAA requires the athletic administrator at each member school to submit a tournament official s ballot through myOHSAA A ballot for each sport in which the school participated in OHSAA tournaments is required except for golf tennis and bowling The school must select no more than fifteen officials from the list of class one officials to add to their ballot and submit the ballot prior to the voting deadline The balloting deadlines are December 1 for fall sports April 1 for winter sports and J une 15 for spring sports The Tournament Officials Voting link is located in the left navigation column under My Profile Instructions for completing the OHSAA Tournament Officials Balloting Voting d 2 3 Aa 10 Access the myOHSAA system from www ohsaa org home page Logon to myOHSAA using your login credentials After login the home page will appear Click on the link Tournament Officials Voting located near the to
34. t the event has been added will display and you will be asked if you want to edit the event or assign officials now Select Yes or No Entering a Boys Girls Event For the sports of Cross Country Swimming and Diving and Track and Field boys girls is a gender option When this option is chosen the interface will change to display two team boxes The top box contains the list of boys teams and the bottom box displays the list of girls teams The levels of the two teams chosen must be the same You cannot create a varsity boys and junior varsity girls track event Add Event pry Info Details DI r EVENT DATE 8 29 2011 Boys tea ms edia If you sre esting a boys girls event both of your teams must be the same level ie Varsity Admin Sport Gender Team agement Cross Country v Boys Girls 4 Sth Grade Boys Cross Countr v Management Sth Grade Girls Cross Country v i pation Info continue mma te The process to enter a boys girls event is the same as above except when adding the opponent s After entering the opponents name and selecting them to appear in the opponent box you must check the boys and or girls boxes to indicate what contract you want the opponent to be sent This allows for greater flexibility when contracting a one gender school In addition the contract amounts can be altered for each opponent 13 EWENT DATE 8 29 2014 lf you are cresting a boys girls event both of
35. ting a boys girls event both of your teams must be the same level ie Varsity and Public pet Diani Taam notes are Optional fi elds Contest Type Event Type Regular Season Head 2 Head Dual wt My team will be playing as Ewent Title Home Team aa ee Selec Location O t fi Id Sta ime nm imme TBA pponen 1e 12am 00 12 am 00 12 am 00 il 12 am 00 i Add Location expands to display Contract Notes Public Notes Officials Required schools that match a 5 Sees what is entered Opponent Breech Amount marys Breech Amount same 35 544 FAIRBANKS Marysville contact aiment S70 MARYSVILLE MARYSVILLE 1012 ST MARYS MEMORIAL ST MARYS a1 ST MARYS MIDDLE SCHOOL ST MARYS Broo MARYSVILLE BUNSOLD MIDDLE SCHOOL MARYSVILLE S027 St John s Lutheran School Maenysville B220 Holy Rosary School St Means a Select whether you are the home or away team Note For invitational and multi team event types only home team can enter the event b The Event Title box will be activated for invitational and multi team event types An event title is required when entering those two event types 12 Simply give your event a name which will appear on the schedule ex Tri County Relays c Select the start time and end time of the contest An approximate end time is needed to block the official s availability only d Select the lo
36. vent has not been accepted by the opponent Example a girls baseball event may have been created in error This event can be changed to the correct sport of basketball by selecting basketball from the sport drop down The second drop down allows for the gender to be changed The gender can only be changed if the event has not been accepted by the opponent Example If a boys basketball game was created but it should have been a girls basketball event the gender can be changed The third drop down allows for the team level to be changed Example Ina wrestling dual your opponent is hosting a varsity event in which your junior varsity team will participate but the contract was accepted for your varsity team You can change the level which will notify the opponent that you are sending your JV team and not your varsity team This makes your varsity team available to accept another contract Click the save changes button once the changes have been made Contest created on 3 6 2011 by MIKE GEORGE GROVEPORT MADISOMN ol Details ict Change sport Event Title LANCASTER GROVEPORT MADISON Opponent LANCASTER only if the Date December 18 2012 4 Contract Amount leat if enaer only seit start Time 7pm R 20 E Breach Penalty e not been accepted by the End Time 9pm 00 i Location has not been Add L ti Edit Locayp opponent oe ocation Edit Loc accepted by the A Contest Type Regular Season E opponent E Co
37. vents are displayed as follows Postponed Event Tuesday April 06 2010 Create Event Please Select Type of Event Add Event Mo events scheduled for this date Cee lease Select Type of Event Wednesday April 07 2010 warsi s Track and Field HAEE z ee f Edit Ewent Posiponed IndexBlue High Test 2 Index Blue Test Download Coniraci CopyiAdi School 1 Add a new Calendar Varsity Girls Track and Field T m 1 p 1 Edit Ewent 4 00 PM ee a High Test 2 Index Blue Test Fisica cided CopyiAdd REE Thursday April 08 2010 Create Event Please Select Type of Event Add Event Rescheduled Event Officiatine Varsity Boys Baseball Local Rules Meetings ndex Blue Test School IndexBlue High 4 20 PM Index Blue Test School 1 a IndexBlue High Download Contract CopylAckd Edit Event i Test 2 State Rules Meetings Rescheduled from 4 7 2010 4 20 PM 8 30 PM Friday April 09 2010 Create Event Please Select Type of Event Ho events scheduled for this date To Remove the Postponement From an Event 1 Uncheck the Postpone Event checkbox and click the save and close button To Delete a Postponed Event 1 Click the Delete Event button at the bottom of the edit interface 16 How To Enter Contest Results Scores 1 Select the day of event from the My Home page calendar 2 Once the event appears select Report Score 3
38. y School card for that sport Report Print Add Event User Manual pdf My District SERA EVENT DATE 6 15 2044 School Media School Admin Sport Gender Tesm staff Management Football w Freshmen Boys Football ka Location Management Freshmen Boys Football Junio Varsity Boys Football If you are creating a boys girls event both of your teams must be the same level ie Varsity Varsity Boys Football Participation Info school Summary 5 Select the contest type and event type and click continue a The contest type will default to regular season and the list of options will vary by sport If a sport allows scrimmages previews OHSAA Foundation Games basketball or Jamboree games football these options will appear in the list of contest type choices b Event Types There are currently three different event types e Head 2 Head dual contest between two schools e Invitational Ranked Scoring contest with multiple schools in which the scoring is ranked ex track meets wrestling tournaments swimming golf tournaments e Multi Team Head 2 Head contests in which one or more schools will be participating in a dual format of head to head competition ex volleyball invitational softball doubleheader tri or quad matches 6 The interface will expand to allow the remaining contest information to be entered Add Event Details EVENT DATE 6 15 2011 lf you are ces
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