PUPIL - YOUTH HEALTH SYSTEM
Contents
1. exual abuse eel teachers are fair exually active ubjected to physical abuse ubstance abuse alcohol nable to identify parent or significant adult that cares a lot eel that adults at school care about them nvolyement in dominant culture nvolyement in sport church youth group ther family members care a lot about them exually safe Slcooloolclclcol ol ee ES Di 2 gt Ve g m x Ke ei m o e o Es lt Ei o T D bi ERD DO DOERR a Goto Event Planned events This shows upcoming events for the person See the section on Clinic Appointments for another way to view this data Page 12 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 2 contact Event history Front Sheet Case notes Risk amp Resiliency Planned events Everttype Planned date Sexual health clinic 13 Jun Up 10 40 11 00 Planned TA April Qrange Physio clinic 2r Mar Up 10 15 10 30 Planned TA Mary Green k Prysio clinic 17 Apr Up 11 15 11 30 Planned IA Man Green Je In this screen if you change the status to Attended the system will prompt you to enter the actual event details Adding a new Event From the main person screen select the Add new event for this person button Enter the event basics E Add new Event for AARDVAARK Andy Event Date 0906 06 Start 17 00 Finish 12 00 Event Type Opport2. EE EE Search m People Event history Planngd events Yr 9 assessments Students Teachers JS Chronic condition P Curent referrals Double click to sefect right click for more options MA ee Se ne ee ee nee eee eae eee Consent Health Check search for name Filter by class Ww By year kl Aardvaark Andy TA Current Student Malo 20 Oct 90 Angelfish Angie BB e Current Student Fema 20 Octo L T Bluenose Akenese T Current Student Ferma 20 Noyes LA CARDOMOM Mosese BA Current Student Male 27 Jun 88 E Cetacean Christine ee 1 Current Student Fema 12 0ct95 F COURGETTE Chris Current Student Male 18Jun 90 Bi Crustacean Chris DA TI Current Student hale 12 Dec 6 Ei Cuttlefish Chris BA 11 Current Student Male 09 Dec 89 GARLIC Jasmine Current Student Fema 26Aprag E GINGER Riaz 6B Current Student Male 02 Jan gg E GREEN Jane 7B Curent Student Fema 25 Feb gn F Jellyfish Jim 1 Current Student Male 172 Sep 99 F JONES Joan BB Current Student Male 10 May 87 fi LIME Ese BB Current Student Male 9 24 Jung EI Malluse Mike TH 1 Current Student Male 31 Dec 95 C Octopus Oliver 12 Current Student Male 15 Feb 42 CI JONION Agnes BB Current Student Ferma O05 Jan op a ORANGE George Current student Male 26 Mayes L _ FEPPER Erama BB Current student hale 20 Noved
3. Report AIMH E 24 Emailing the Term Report cccccccsseceeeceececeecesseceeseceeeseesseeeeseeseeaeeseesenaees 24 General Interface notes beginners guide sssnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn 25 Page 3 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Introduction The PUPIL system is a tool to help school nurse s record health data about young people It provides a repository of clinical data which can be used to record trends and identify problems SE e School student vent data ER Gees administration p grap system Daily reports lt _ Stats reports Healthcare provider Clinic schedules What s new Changes in this version Event based system Clinic scheduling More reports Improved search Chronic conditions Getting Started This document is for people who will be entering data into the system and running reports It assumes that the system has been installed and that clinic and other information has already been updated by your administrator There is a separate document PUPIL Database _SystemSetUp doc which explains how to install and set up the PUPIL system Log in security You will be prompted with a login screen Enter the name and password that you have been allocated or set up with Passwords can be changed from the File menu i File Maintain lists and rolls EE Reports Help j s Chan
4. rash 1 Cellulitis 1 Infection skin 1 3 15 Mental Health Teartul il ek Musculoskeletal Backache 1 Stitt neck 1 10 Neurology Colla poe 1 Epilepsy 1 Z 10 ORL Earache 1 1 ek 20 Treatments Contacted Family 1 47 District Nurse 1 4 Dressing D 25 Bducaton Discussion amp Advice T a Food Given T HG HzO z oT Heath Checks z oy Panadol T ST Page 21 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 24 Referred to Deans T 15 District nurse T 18 Ear clinic T 18 Mangere Family Doctors 1 HX Mangere Youth Centre 1 g hdddlemmore 1 HG Hothem hospital schools 1 HX Public Health Nurses 1 HG 11 Outcome sent to i Back to class 23 39 Hot entered 16 Zi Sent home 14 24 To Councillor T a To Deans 3 ck To senior management 1 it 59 Age range Events between 1 05 2006 and 16 06 2006 Age events Asthma clinic 6 1 14 q 1 14 10 2 29 14 1 14 17 2 29 T 12 Follow up d 50 18 1 50 2 3 Health clinic visit 10 1 20 14 3 ED 16 1 20 5 B Opportunistic assessment 14 1 13 Page 22 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Hearing amp Vision Ee Tests between 1 04 2006 and 18 06 2006 Hearing Follow up Follow up Other treatment Referred required received required S z 5 3 F ail 4 12 Not tested 26 Pik Pass 4 12 24 Vision Follow up Follow
5. AMGELFISH Angie Opportunistic assessment 13Jun 10 00 10 22 6B 1 J GOUD Sarah Opportunistic assessment 13Jun 06 11 40 12 00 6C o BLIJENOSE Akenese Opportunistic assessment 13Jun 0b 1000 10 20 TA ES JONES Joan Opportunistic assessment 13Jun 06 10 20 10 40 D I SPINACH Bettina Opportunistic assessment 13Jun 06 11 20 11 40 TA ei CUTTLEFISH Chris Asthma clinic 13Jun068 13 00 13 20 6A 11 J AARDYVAARE Andy Sexual health clinic 13Jun 06 10 40 11 00 fA 11 Adding a Person To import demographics from other systems please refer to the documentation in the administrators manual To manually add a person select Add new Person from the main menu E Add new person Enter details S Family Name Wacaal First Name Andy AKA FS Gender Male e DoB 15 02 1994 NHI pppeen Current class eo we Year ES Type Student k Other ID 123456 OF Cancel The NHI field is for the NZ Health National Health Index number It has a check on it to only allow valid number The Other ID field is for linking to identifiers in other systems such as a student administration system Page 9 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Main Person screen Once a person has been added or searched the main person screen is displayed Name contact tab ES AARDVAARK Andy OF Cancel AARDVAARE And Add new Event for this pers
6. Chris Middlemore 22 05 2006 11 BA Mr C Male 9 12 1989 Bluenose Akenese District nurse 22 05 2006 TA Agnes Female 20 11 1985 Bluenose Akenese Public Health Nurses 22 05 2006 7A Agnes Female 20 11 1985 Aardvaark Andy Physiotherapist 3 04 2006 11 7A Male 20 10 1990 Aardvaark Andy Dentists 17 05 2005 11 7A Male 20 10 1990 Aardyaark Andy Awhitia 16 05 2006 11 7A Male 20 10 1990 Angelfish Angie District nurse 15 05 2005 12 65 Female 20 10 1987 Event history The Event History tab shows events that have been attended Back People Event history Planned events rd assessments Class Event type Time SEN Show all A Last week Patsch Asthma clinic Last month Case note History E Last 3 months Follow up Last 6 months Health clinic visit a D ALUEMOSE ASHES Physio clinic 14 Jun oe H 45 15 sent HOE T TA TI CRUSTACEAN Chris Physio clinic 14 Jun 06 10 00 14 Backtoclass N D E PRAWN Jim Asthma clinic 14 Jun Up 10 00 44 Back to class Y 5 i ANGELFISH Angie Physio clinic 14 Jun Up 10 15 15 Backto class 6B ba CETACEAN Christine Physio clinic 14 Jun Up 11 00 15 Backto class Ss No 70 A SEASMAEE Sally Asthma clinic 14 Jun Up 11 00 14 Backtoclass M oN 3 LE CRUSTACEAN Chris Follow up 13 Jun Up DUU 165 Back to class Ss D H PILCHARD John Opportunistic assessment 13 Jun D 11 00 115 To Deans WN FA g CARDOMOM Mosese Opportunistic assessmen
7. II Pilchard John TA Current student Ferma 23 Mar 40 CI Prawn Jim TA Current Student Male 26 Jan Op F f Record I4 4 I of 31 Double click anywhere on the row for more details The chronic conditions amp current referrals show slightly different columns Jeck People Event history Planned events Yr 9 assess assessments Search for name Eind now Filter by class vw By Year Refresh Students C Teachers hf Chronic condition M Curent referrals Double click to select right click for more options Family name Firstname Conditions Aka Year Class Gender Pilchard John Asthma Branchiectasis Fuaina Female 23 03 1995 ka Bluenose Akenese Asthma Agnes a Female 20 11 1900 PS Aardvaark Andy Asthma Diabetes TA Mlale 14017199 Angie Other Epilepsy Mental health GB Female 20 10 198 Oliver Asthma Ollie Mlale 1502199 Page 7 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 2 June 2006 Chronic condition LS Current referrals User manual Ge Students Teachers Double click to select right click for more E FamilyName __FirstName _ __Refered io _ Date Year Current clase __AKA Gender Dob gt JONES Joan Deand 22 05 2006 Rifaaz Male 10 05 1987 GREEN Jane Mangere Youth Centre 22 05 2006 z Victoria Female 25 02 1990 Cuttlefish Chris District nurse 22 05 2006 11 BA Mr C Male 9 12 1989 Cuttlefish
8. KA SR E ER EE SE selecting the Details button takes you to the main Event screen see Page 14 for more details Data Synthesis Ltd www datasyn co nz Page 11 of 25 Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Case Notes This provides a summary of notes from all historical events Name contact LE vent history Front Sheet Case notes Risk amp Resiliency Planned events 18 May DE Jill Blue waischwoelwe eqrg lk mref Ikngeg kge el geg tlmgge imagekrimgegkr geqr Wellmoam fort et m00 og Details Opportunistic assessment Ge dleglfeqrmgergeqlgmegtak ooolgeoropgie goqegeqrpogige re wert Oe jkoe 18 May O06 o 459499945 Double click to Zoom Qwertgtrs gengregrgger gqegrg eqgge eee 9 assessment wedrgflqe kag elggengoergegr Tp egrglegrgrgk kreglgqgkeke Ei 03 Apr 06 dafg gaeg aegag aeg eagea QA A AAdafg gaeg aegag aeg eagea A A dAn eghiwrth atb wrhehwrherht ob Physio clinic wht hrdtkuyhotyst pty Wa Fal SEA wellt wer gowek ml mmmmguwrrmbrmaartbuarthd ag gaeg aegag aeg eagea QA 4 Addafg gaeg aegag aeg eagea UA AAA 06 Mar 06 Ween fe eortoert egrger Whistle while you work Yr J assessment aj 24 Aug 05 engedatg g g werhgwigthisy 4hwhtr whrthwrthwrthwrth pkrth bk wart ak wrtbut wir ofbuat ay lear Details Case note History math mkt wk Hivwrlhtbdt wkrAtwrwth Terglkerglewgklwegk wl Kuwrtobrwk bmadhrtbuah o athe wrt vt Arve ho gkwtbk wrtbkw
9. Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 PUPIL YOUTH HEALTH SYSTEM User Manual Welcome to the Pupil database SS Keeping an eve on youth health data synthesis Osearch Search For existing People and their Events and Assessments Add anew Person record and work with events EI Manage Clinic appointments Maintain clinics and apppointments a Print reports Print reports to Excel and create Ad Hoc reports Logged on as Jane Purple E Exit Exit the database www datasyn co nz Page 1 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Acknowledgement The AIMHI data base Pupil keeping an eye on youth health is a result of a Counties Manukau District Health Board initiative in partnership with the Auckland School nurses group and Data Synthesis Ltd We would like to acknowledge all those people who have contributed to this project by generously giving their time and expertise Key contribution has come from representatives from the Auckland School Nurses Group in particular all AIMHI nurses The writing committee consisted of Gilli Sinclair Craig Evans Debbie Greenwood Jude Woolston Karlynne Earp Diana Verrall Philippa Bennetts and Dianne Dawson An external review was completed in 2006 by Professor Richard McKenzie to whom we extend our gratitude and acknowledge his wisdom and valuable contribut
10. adult who cares a lot abou L lose to at least one parent or significant other o you feel confident saying no ach week gets to spend enough time with at least one parent o eel hopes for the future eel part of school eel safe at school eel safe in their neighbourhood eel teachers are fair eel that adults at school care about them nvolvement in dominant culture nvolyement in sport church youth group ther family members care a lot about them exually safe elt anxious riends family who have suicided ave you been to more than three schools in the past 2 years ow mood depressive disorder on hetrosexual orientation arent with a mental illness or in prison eside in under decile three area chool failure e g academic failure absenteeism behaviour exual abuse exually active ubjected to physical abuse ubstance abuse alcohol nable to identify parent or significant adult that cares a lot 1 v m O H ju ju ju ju ju ju H O Felt anxious oo O o i Friends family who have suicided UT Have you been to more than three schools in the past 2years STI Lon mood depressive disorder JH 0 Reside in under decile three area H School failure e g academic failure absenteeism behaviour CH Sexual abuse o H i Sexually active o H i Subjected to physical abuse JM TI Substance abuse alcohol UT Year 9 Assessments For this event type the Responses tab in the Event screen changes The questio
11. ay 0G Opportunistic assessment Details 184 ou OE rr 9 assessment Details 03 Apr 06 Physio clinic Details OF Mar UG rr assessment Details 2A Aug 05 Case note History Details 22 Aug 05 Health clinic visit Detaile 17 May 05 Physio clinic Details Y 24 Aug 04 Case note History Details f 04 May 04 Follow up Opportunistic assessment 18 May 06 Presented with Presented with amp Accident Fracture lower limb Di Treatments Treatment Es SSCS SI Rested in clinic vw Referred to Referred to Ongoing Completion date P Mangere Famiy Doct RT 24 May 05 Ho o al K EOF Sale a H Click each row to see a summary of the event data on the right hand side 1 H The Details button opens the main Event screen See Page 14 Front sheet tab This provides a summary of data from the last Assessment event and shows any current open referrals Name contact Event history Front Sheet Case notes Risk amp Resiliency Planned events From Last Assessment Test result Follow up required Referral Glasses required Funding application Glasses recerved EN Iw E E p O M E E Vision screening Hearing screening Student health Goto Assessment Yes no Ongoing Details 12 6 Do you see a dentist If yes when was last visit wd gwfger EN Detss 227 1 Do youhave dab KC RSR RE Soa 2273 Doyouhave weight poen
12. b Sexual health clinic April Orange 11 00 11 20 OCTOPUS Olver 0 Attended Thu 01 Jun 06 Physio clinic Mary Green 11 20 11 40 Planned Fri 02 Jun 06 Asthma clinic Jill Blue 11 40 12 00 Planned Fri 02 Jun 06 Physio clinic Mary Green 12 00 12 20 CUTTLEFISH Chris Planned DA Physio clinic Mary Green 12 20 12 40 Planned sexual health clinic April Orange 12 40 13 00 Planned sexual health clinic April Orange 13 00 13 20 Planned Physio clinic Mary Green Asthma clinic Jill Glue Physio clinic Mary Green 14 00 CRUSTACEAN Chri Attended 5A Record Wwa o j a2 P P gt of 29 Fite lt gt Select on the row to show scheduled times for the clinic on the left side Allocate students to a time by selecting on the student field Stat Finish Guten 9 00 9 20 CARDOMOM Mose Att 9 20 4 40 e Hl 440 10 00 A4RDVAASRE Andy 74 10 00 10 20 4NGELFISH Angie 6B 10 20 1040 BLUENOSE Akenese 7A 40 40 11 00 C4 amp RDOMOM Mosese 6 D E LJ C o C vum 11 20 CETACEAN Christine GC E E E E 72 MAD CRUSTACEAN Chis GA 11 40 12 00 E CUTTLEFISH Chris BA 420 12 40 GARLIC Jasmine H an 13 ggl C NGER Riaz GB 3 Z GREEN Jane B 1300 14 40 JELLYFISH Jim O 1345 14 00 anes Inan en 12 00 12 20 And choose from the drop down list Page 17 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 By changi
13. et from Alt a through to Alt j refer to the administrator manual Assessment tab This lets you enter clinical data together with any questions that have been set up for the event type E Event D Event 8 OK Cancel SS W Date 08 May 06 Start 13 00 YY Outcome Class 7A selte 11 Event type Sexual health clinic v Finish 14 15 7 Time spent am Se Provider Jane Purple ze Presented with Treatment Referral Assessment Resiliency Ris Height metres Bick actors Follow up Glasses Funding Glasse Testresult required Referral required application receiv Weight kilos BMI Vision screening Waist EE Hearing screening Blood pressure WE Yes no Number Free Text Referedto Ongoing ELE rum O mmm mmm w SEET O mi EE you tak to about sex CR rr a a eteeee Page 14 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 BMI and blood pressure e Enter these fields to track BMI and Blood pressure over time These are graphed in the Student reports see page 23 Hearing and Vision e Enter these fields to track screening results over time They are available in the Statistic and Yr 9 reports see pages 21 and 24 Risk and resiliency tab Presented with Treatment Referral Assessment Resiliency Risk Factors Risk Response Weighting Resiliency Response Weighting t least one parent or significant other
14. ge password Inport demographics File Your administrator will assign your initial password Page 4 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 User manual Date Which version have I got Click Help About from the top menu bar Help DES File Setup Pupil keeping an eye on student health Version 4 0 Copyright 2006 All rights reserve This product is licensed to Test school Data Synthesis Ltd Wat datasyn co nz System Info Tech Support Page 5 of 25 Data Synthesis Ltd 2 June 2006 www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 The Main Menu Click the highlighted option Welcome to the Pupil database SS Kass keeping an eye on youth health data synthesis Q Search Search For existing People and their Events and Assessments Add a new Person record and work with events EI Manage Clinic appointments Maintain clinics and apppointments E Print reports Print reports to Excel and create Ad Hoc reports Logged on as Jane Purple d Exit Exit the database WWW datasyn ca nz Page 6 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Searching This has multiple tabs to make it easy to find information Click on a heading to sort Search by name Filter by school year
15. ion REN data synthesis COUNTIES MANUKAU S HEALTH BOARD A Community Partnership Auckland School Nurses Group For further details please contact Karlynne Earp Karlynne earp slingshot co nz Gilli Sinclair GZSinclair CMDHB ORG NZ Page 2 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 PUPIL Youth Health System Jee CUCU ON EE 4 Woar S NOW nenia H Getting SAIC Or scncscenitee sepa tetasiececenceceeseecechnsdateineseswinossadvusduansenseuncbiidvaucessnestonseussdunwuess 4 LOG NAN SCY E 4 Which version have e e E 5 ARE Main METU RE 6 Ltd lol WE 7 By TTS OI E 8 fa KE EC 8 Adding a PSOE BE H Main Pers n BE EE 10 Name nien 216 amp Cl DE 10 Chronic ONO MM ON E 10 ME AE FANG Rn EE 10 VOTO STON Teal E 10 FOI SIO Cl eg ceaseteate epee sacs acetate tes mck cece ttapteact ea ot ba te curmielainncb abe nee ema baeendan datheael 11 Ee 12 RISK and Resiliency Tab 12 E ee RE E 12 Adding a new ON E 13 The main Event Screen E 14 PS SSS SINGIN LAN EE 14 BMI and eieiei 15 Hearing and le WEE 15 Risk and resiliency A e EE 15 Year 9 Aesesements E 15 CIITA SAD OO log E S ssacaiteict es nintendo cst eee i EE A 17 Setting up clinic ee GS scsicc enenici autos coisawescadeancataledeutwtadadantebiuetanenacnedeunaesteugedsetedent 18 Seu d e eee a a E 19 DAY TODON access ee 19 Statistics reports E 21 Studeni repor S sessar ae EE eee eee ieee 23 Teim
16. keyboard to back out of an action or if you get stuck EI Calendar i January HI l 2003 e Su Mo Tu We Th Fr Sa 1 2 3 5 6 F 8 9 i l 17 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 26 29 e Date fields have a pop up calendar that is activated by double clicking on the particular date field Page 25 of 25 Data Synthesis Ltd www datasyn co nz
17. ma clinic Back to class 114 minutes 74 minutes P lan n ed eve nts Pupil Keesing an eye on youth health Wednesday 14 Jun 06 Asthma clinic Jane Purple 9 30 9 45 Available Planned 3 30 UA Available Planned 9 45 10 00 BLUENOSE Akenese TA Attended 9 45 10 00 Available Planned 10 00 10 15 CRUSTACEAN Chris BA Attended 10 00 10 15 DRAN Jim E Attended 10 15 10 30 Available Planned 10 15 10 30 AMNGELFISH Angie BB Attended 10 30 10 45 An ailable Planned 10 30 10 45 Available Planned 10 45 11 00 Available Planned 10 45 11 00 Available Planned 11 00 11 15 SEASNAKE Sally 3 Attended 11 00 11 15 CETACEAN Christine ZC Attended 11 15 11 30 Available Planned 11 15 11 30 Available Planned 11 30 11 45 Available Planned 11 30 11 45 JELLYFISH Jim Attended 11 45 12 00 Available Planned 11 45 12 00 Available Planned Physio clinic Jane Purple 3 00 9 15 SPINACH Bettina ZA Planned 10 45 11 00 TOMATO Joe EIS Planned 11 00 11 35 CRUSTACEAN Chris BA Planned www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Statistics reports Statistics report DUDU weg an eve o yorti beati Between 1 05 2006 and 18 06 2006 Presented with uv Accident Crush biup 1 Dislocation T Foreign Bodyin eye 1 Foreign Bodyin skin F Fracture lower limb 1 Minor Head Injury 1 Sprain Strain 1 g ci D Cardiac Rheumatic Fewer 1 ek Dental Broken tooth 1 1 ek Demoatolodh Cfo
18. ng the Status to Attended the system will prompt you to create an actual event kl 1200 12 20 CUTTLEFISH Chris 12 20 1240 Attended 12 40 13 00 Cancelled 13 00 13 20 DNA 13 45 14 00 CRUSTACEAN Chri Planned Create Event w w About to create an actual Event This will take you to the Add new Event screen see page 13 You can also add ad hoc appointments by typing in new records Wed 14 Jun 06 Physio clinic Jane Purple D 15 06 06 Setting up clinic schedules Select the Create new schedule button ES Schedule events Type Physio clinic wi Setup Daye the activity will be scheduled for BI Monde Tuesday Wednesday IM Thursday Jh Friday From time 9 30 w To time 12 00 w Duration minutes 15 Start date OD Ju 8 End date 15 Oct 06 Schedule for Ge Even week Every other week Healthcare Provider Nil Blue wi OK Cancel This will create as many future planned events as you specify Page 18 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Reporting Reports are available from the Main Menu or via the Print buttons on the main person and event screens Select a report type then a report then filters 1 Select a repor type 3 Apply filters be alem orenera date range be From ze Mayib 3 To cc Mary Up SS Class Al classes v Year Daily summary d P
19. ns are grouped by Section and can be filtered by clicking on each section Presented with Treatmen Geferral Yr 9 Assessment Responses Resiliency Risk Factors Show Section H Healthcare Access o o Filter Du e Ongoing 3 1 Family health Health needs fe hoe EE Reload 3 2 Student health Health needs a e SE f E 4 1 Home HEADSS Assessment Mo filter 42 Education HEADSS Assessment 4 3 Activities HEADSS Assessment LAA Drin dlenkol UE af Aezecsroern K Question Yes no Number Free Text Referred to Ongoing ES 2 1 Who do you see when you are sick CHo School nurse wi More ZA Who is pour Family doctor Sli BW SW More ES 2 3 Do you see the same doctor SoD WW More EF When was last vistto doctor O dn the pact Te months sl He 2 5 Are there any barriers to accessing heath care yos whal 7 fedan wa am awaa ll es E Doyousee adentist Ifyes whenwaslatwat SSCS re 2 7 Do you have any less you see a EECHER P28 Whetisyourcondtion TP OOS 23Have you everbeentohospia SSCS re 210 Do you attend Dutt eege lt Res Em Have youhad any inures homfals Ill sl Hee 2 11 2Have you had any injuries ijuies hom buns S re 211 3Have youhad any teren seet S SP OOS el Res Page 15 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Questions are formatted to accept yes no or number responses to provide accurate
20. on Add new Person Print Name contact Event history Front Sheet Case notes Risk te Resiliency Planned events Student Demographics Status Date of birth 01 01 1991 15 prg Current wi Family name MHI PRP1660 First name l l Other ID number Ethnic group 1t choice N European wi co RS EE 2nd choice Gender Male ard choice Student A Contact Current class Year OoOo Telephone SSS Postal Address Emergency Contact GF Dentist Mrs Sardvaark Dr Smith Ph 123 6547 Teeth rus Ph 021 987 6543 Medical Set Medications Chronic conditions Other condtion Consent for medications None Dee l Consent for health check sE a JI ow ll mua Allergies Dees Chronic conditions Enter one or more from the drop down list Warning Flags The red flags highlight areas that may be of concern and require follow up Hold the mouse cursor over each flag for a brief description The tab that the flag is over has more details A This person may be at risk Event history tab Over time a person may have many events Page 10 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 E AARDVAARK Andy OF Cancel AARDVAARE Angy Add new Event for this person Add new Person Print Name contact Event history Front Sheet Case notes Risk amp Resiliency Planned events Filter by year Select to Type E Details 16 M
21. ool Test school Page Setup F Term Term 3 04 Print Preview GE Print Ctrl F k buert e d Debt 2 Mail Recipient af Properties Mail Recipient for Review d LC w Tempuferm 3 Aimhi Report doc jl Mail Recipient as Attachment OD ChmftenmrhrraktTerro ect HF fe Deukupen D ari ak Page 24 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System version 1 0 AIMHI v4 0 Date 27 June 2006 General Interface notes beginners guide ES Maintenance Referred To Eee __ Referred To SL oe EEES C RG COCSCSCOCOCCCCCC Y RES Moo oSA O Prie SSCS Eadie OOS O Gudene tno SOS Mangere Fami Docoss ooo Mangere Youth gerre SSCS O Mdeme NSSS SSS __ Narthem hosstal sgo OO ooo y y O Emome A Freres Al F icHeatHies Al __ Public Health protection A REESEN octal Workers SOC Students own GPs White Crass radiology A CS K Record 14 1 gt Ilka oF 20 The icon changes to a pencil to indicate writing a new record Press F9 or move off the row to save To delete an entry click to the left Elah blah ok Then press the delete key on the keyboard e There is one warning before Amt Assessment database E the record is deleted This mechanism applies throughout You are about to delete 1 record s the system A IF you click Yes vou won t be able to undo this Delete operation Are you sure you want to delete these records Use the Esc key on your
22. reports together with free text and referrals Some have a drop down list of choices 2 7 Who do you see when you are sick School nurse a2 Who is your family doctor Pe Family member 2 4 When was last visit to doctor i 2 5 Are there any barriers ta accessing health care If yes wall Y SE e T raditional Practitioner 2 6 Do voy see 4 dentist IF yes when was last visit Click the More button to add further information E Question Res ponse Healthcare Access Who do you see when you are sick Free Text Referred To Middlemore Ongoing E Folow Up Completion Date e OK Cancel Page 16 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Clinic appointments Select Manage clinic appointments from the main screen Filter by date range Create new schedule Select a Planned Date to work with Times for Asthma clinic 02 Jun 06 zl Stat Finish Student Gate Class Wed 24 May 06 Sexual health clinic April Orange D 9 00 9 20 CARDOMOM Mose Attended BA Thu 25 May 06 Physio clinic Mary Green 9 20 9 40 Planned Fri 26 May 06 Asthma clinic Jill Blue S40 10 00 Planned Fri 26 May 06 Physio clinic Mary Green 10 00 10 20 GINGER Riaz 6B Attended EIS Mon 24 May Ob Physio clinic Mary Green 10 20 10 40 Planned Tue 30 May 06 Sexual health clinic April Orange 10 40 11 00 Attended Wed 31 May O
23. rint Frint Daily report Planned events Jn TEARS af AUE Og Ann eo fo ae or weg Student rra 2 Then a report Also when a report is previewed you can use the Office Links toolbar to export the report to Word or Excel The reports may lose some formatting when opened with Excel or Word There are various reports under each report type Daily reports Daily summary PUpil keepng an eye on yorti teath Wed 14 Jun 06 Ti me spent Outo me BLUEN OSE Ak enese 9 45 10 00 15 Sent home CRUSTACEAN Chri 40 00 10 15 15 Back to class PRAWN Jim 10 00 10 44 4 Back to class AN GELFISH Angie 10 15 10 30 15 Back to class SEASMNAKE Salk 11 00 41 15 15 Back to class CETACEAN Chretine 11 00 11 15 15 Back to class JELLYFISH Jim 44 00 1455 55 Sent home 174 minutes Page 19 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Pupil Keeping an eye on youth heath Daily report Wed 14 Jun 06 April Orange Time spent Page 20 of 25 Data Synthesis Ltd CETACEAN Christine 11 00 11 15 15 Physio clinic Back to class AMGELFISH Angie 10 15 10 30 15 Physio clinic Back to class CRUSTACEAN Chris 10 00 10 15 15 Physio clinic Back to class BLUENOSE Akenese 9 45 10 00 15 Physio clinic sent home 60 minutes Jane Purple JELLYFISH Jim 14 00 14 55 55 Asthma clinic Sent home SEASNAKE Sally 11 00 11 15 14 Asthma clinic Back to class DO AVN Jm 10 00 10 44 44 Asth
24. t 13 Jun 06 12 00 47 Back to class ONO DA Kal LIME Ese Opportunistic assessment 13 Jun 06 12 00 58 Backtoclass WN 6B im PILCHARD John Opportunistic assessment 13 Jun Up 14 33 HO Sent home Y TA ES ONION Agnes Opportunistic assessment 13 Jun Up 15 00 93 Sent home Y D TUNA Terry Health clinic visit 12 Jun 06 9 30 15 Senthome MN 6C CUTTLEFISH Chris Health clinic visit 12Jun 06 10 00 40 Backto class N BA Ka OCTOPUS Oliver Health clinic visit 12 Jun Up 14 15 a0 Senthome MN 6A E CARDOMOM Mosese Asthma clinic 02 Jun Op 9 00 20 Not entered Y BA Ba GINGER Riaz Asthma clinic 02 Jun Up 10 00 35 Mot entered Y D There are warnings in yellow where Case Notes and Outcome have not been filled out for the Event Planned events The Planned Events allow filters on planned events see page 17 for the Clinic Appointments screen Page 8 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Boch People Event history Planned events Yr 9 assessments Class Event type Time Show all ae Pee Next week Asthma clinic Next month ase note History Next 3 months Follow up Next 6 months Health clinic visit ae Next 12 months Oi ally Double click to select right click for more options C Ferson o Evente Planned date Start Finish Class vear kl SALT Kapono Health clinic visit 13Jun 13 00 13 20 6B
25. u nat k tra ltwhk gh wrtikh rth w Td blsakib sth 22 Aug 05 S RvR wreauer herr wrth Ar buarthuaartbuart wrth Details aa hur Health cl t SC BEE bar Haat Hk hert kA vk hrt h vatgd her gtr jaw Why hisle while you work KS 24 Aug 04 weghwt E wrbuu Howdy doody Im pour man Details Case note History 04 May 04 in sfd vaest gawer des A444 AT taught taw a puddy tat Double clicking the notes lets you zoom to see more Selecting the Details button takes you to the main Event screen see Page 14 Risk and Resiliency tab This shows the Risk amp Resiliency score from the last assessment event Name contact Event history Front Sheet Case notes Fisk amp Resiliency Planned events TTT From the last Event where Risk and Resilience were entered Resiliency Response Weighting t least one parent or significant other adult who cares a lot about H lose to at least one parent or significant other o you feel confident saying no ach week gets to spend enough time with at least one parent or p eel hopes for the future eel part of school eel safe at school eel safe in their neighbourhood Risk Response Weighting elt anxious riends family who have suicided ave you been to more than three schools in the past 2 years ow mood depressive disorder on hetrosexual orientation arent with a mental illness or in prison eside in under decile three area chool failure e g academic failure absenteeism behaviour
26. unistic assessment ow Time spent 60 Mins Healthcare Provider April Orange Ve Class TA Ve Year 11 Notes dstwe quighve lm qe erg ger tglerge why m temler er lm ely meq ly wlume mm gilkmyhgew OF Cancel You can enter the time spent directly and the system will calculate the Finish time Page 13 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 The main Event screen Pret Event i Date Start 200 Outcome Back to class se to class Class FA ze FA ze Year 12 Event type Finish Time spent pee ee These Provider Jil Blue ze Presented with amp Accident Fracture lower limb Case Note swedwgefwe eqn lk mreflkngeg kge egim geg droe rmgoekrJmmgeokt get Wef Jmowm Fort er mog og wef wot oalergleo goe joeogoe oe glegltegrmaerngeq lgmegtgk qqoljgegropgje qogegieqpagige re werfl geltkg e oer gte qrktgegrld krokhw ht herh ba rh reth wrih k hm bh Ireki whe e gghrekhl wrekhJvatwroy imdgleatgeahgeth pekg egthgkgetocshkteag Howdy doody Um your man Whistle while you work Treatment G Panadol a Rested in clinic Referred to Ongoing Completion date P Mangere Famiy Doctor vw MI 24 May e ER SE Delete Multiple records can be added for Presented with Treatment and Referred to The case notes can be of unlimited length You can use hot keys to add commonly used phrases to the notes These are s
27. up Glasses Other tre atment Referred reguired received required required 2 D 0 2 0 i F ail 2 33 Not tested 3 0 Fass 1 17 z Student reports AARDVAARK ANDY 7A STUDENT 54746 mWeight mBMI OHeight Aug Oh Blood pressure mDiastolic ESystolic Page 23 of 25 Data Synthesis Ltd www datasyn co nz Pupil Youth Health System Version 1 0 AIMHI v4 0 Date 27 June 2006 Term Report AIMHI Select your Term then Preview Print or export to Excel It is normally 3 or 4 pages Emailing the Term Report Press the Open with Word button from the screen Once the report is opened in Word go File Save As rename if necessary and make sure the Save as type option is changed to Word document doc File name rptTermReport rtf K Save Rich Text Format CP rth ha Word Document doch Save as ype Cancel i i KN 15 ML Document Cf KR Single File web Page CH mht mht 12 Web Page P htm html 49 Web Page Filtered CH htm 5 bm Document Template P dot This can then be emailed to other recipients from Word i Term 3 Aimhi Report doc Microsott Word GER Edit View Insert Format Tools Table Window Help SES EIERE Open Chr LS E M Close j Save Ctrl 5 ee de te ac EE poder EEN Save Os i l i i i Save as Web Page mme GE File Search Permission Versions AIMHI Year 9 Asse Web Page Preview Sch
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