User Manual Shutdown Maintenance Process
Contents
1. 1 Bsc 100K l B Material Material BSC100K 1 1 1 1 12884344 Material Group 180180401 Click on Quantity Tab and check the details Equipment ala tne i BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 46 Document Date 13 09 2011 Material Slip Posting Date 13 09 2011 Doc Header Text L3 Collective Slip E lat Short Text ok avin AS asc 100K of _NOSSTR Chenna SER i ee eae iE e ja Quantity 3 Click on Where Tab and check the details Qty in Unit of Entry 1 Enter the no if Qty to be posted BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 47 Towards a papertesa wortd General TE Document Date 13 88 2011 Material Slip Posting Date 13 88 2011 Dac Header Text Lj C Colective sip El Where Movement Type 261 BH GI for order Stock type Unrestricted use El Plant Storage Location Goods recipient Unloading Point 2 Click on reservation tab to check the details Text 1 Check the details like Moment type Stock type Storage Location Etc BSNL_PM_UM_07 Shutdown Maintenance Process V2 0 Page 482. Material Slip Doc Header Text VinothKanna M After checking all the details press Account Assignment Tab Mitem OK Line lE BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 49 CID Seck Pos IBI Her EN E 2 Click on Post Purchase Orders Blank Orders Blank Document Date 13 09 2011 Material Slip Reservations Posting Date 13 09 2011 Doc Header Text 53217 Collective Slip E 52004 0 49224 OK Qty in UnE Material Document Line Mat Short Text 4900004538 1 BSC 100K NOSSTR Chennai 10 7 Held Data 16 07 54 22 06 16 07 47 22 088 16 06 22 22 081 15 52 33 22 08 0 MR ft Delete EE Contents ESI Account Assignment Business Area Order 186868 0001 388 0010 Company Code 1053 od di Mitem ok Line E After Posting the material will be posted and document no will be generated 8 Display Material Document Prerequisites Material Document no Obtained while posting a reservation BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 50 BSNLY2 ERP Towards a paperless wortd Logistics Material Management Purchasing Purchase Order SAP Menu Follow On Functi
3. BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 44 Towards a fapertess world sien Receipt settings ee Esa IE adiu issue Reservation VinothKanna M Enter Reservation no and press ENTER ns gt gt Pundiase Orders Blank Orders Blank Reservations 53217 52004 49224 Material Document 4900004538 Held Data 16 07 54 22 08 16 07 47 22 08 16 06 22 22 06 15 52 33 22 0 Material Slip Doc Header Text a E oe Gl for order 261 sd e cis Blank Orders Blank Document Date Material Slip Y Reservations Posting Date 13 09 2011 Doc Header Text 53217 Collective Slip a 52004 O 49224 z 7 Material Document jer Jop Bus co Batch _ ValuationT m_ o s 4900004538 NOSSTR Chennai my nz ara 261 U aise ee LA VOLO LLANA SS A A VAS NN 16 07 54 22 08 16 07 47 22 08 16 06 22 22 0 15 52 33 22 0 c Movement Type 261 GI for order Stock type Unrestricted use Pew oea A Storage Location STR Chennai 1090 gt P 7 Text item OK Line Eg CC Aid BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 45 Towards a fapertess world Posting Date 13 09 2471 Loc Header ext Orde NOSSTR Chennai 1060
4. User Manual Shutdown Maintenance Process BSNL PM UM 07 Shutdown Maintenance Process V2 0 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 1 BSNL RP Towards a fapertess wortd Contents 1 Create Notification Request Shutdown occccccccccnccccncocncccnonnnonanononononnnonnnnnnnonaninanenos 5 2 Change Notification Approval Ref Back Reject Forwara 13 2A Change Notification Approve Forward for Approval 13 2B Change Notification Referred Back oococcccconnccocncocnconiconnocanococononnnnonononnnnos 16 2C Change Notification Approve Forward for Approval 20 2D Change Notification Approval ReEQuested cccccccccseeeeeeeeeeseeeseeeeeseeeeeaaees 24 2E For again Forward and Referred back follow the steps 2B and 2C Optional jp 30 2F Change Notification Approved Rejected coooccccoccnccccnconcnoncnccncnonnnnnoncnnnnas 30 2G Change Notification Set NMC occcoccccccccccccnccccnccoccconnnoconoconcnonnnnnnnnnnonnnnoncnnnos 32 3 Decision on Maintenance Order Requirement occcooccccocncccncnconcncconccocnnononononnncnnnnnnns 35 3A Go Maintenance Order for material to be consumed from stores 35 3B Maintenance Order for need based services to be used 35 3C
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6. Go Maintenance Order for material to be consumed from stores Follow steps from 4 to 13 3B Maintenance Order for need based services to be used Please refer Maintenance Order Enhancement Service Planning manual 3C Maintenance Order not required as no material consumed services used Go to Step 11 below and complete notification 4 Create Maintenance Order from Notification Notification Release by Maintenance Personnel After Opening the Notification Maintenance Department will check the Notification data e g Planner group Maint work center Priority of the job etc If any change in the data is required then that will be changed otherwise if no change is required then the Notification will be Put in Process Released Click Green Flag button o at top left of the screen to put Notification in process as shown in the above screen After putting Notification in Process Status of Notification will get changed from OSNO to NOPR as shown below BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 35 Click on The green flag to release the Notification 7 Lv YEXE Le El auon E X EINE 4T a ca 1 ECC asp Bil om tal rid uH ALEA So od uos e B amp shutdown Notification 2 Status OSNO Eg apro E Reference object Functional loc 3053 03 5303 02 D0 105000000365 PACKAE AC UNIT 2 13 09 2011 13 46 38 Priority Critical El 13 09 2011 15 46 36 Descr
7. UNIT 2 Priority Required Start Date 12 09 11 Required Start Time 18 17 34 Required End Date 00 00 00 Required End Time 00 00 00 Created by Vinothkanna Vinothkanna 2 Change Notification Approval Ref Back Reject Forward 2A Change Notification Approve Forward for Approval Purpose The Notification will be approved by the concerned Authority to which it was referred An authorized person from that dept will approve the notification after assessing the relevance of the job required Before approve the notification he will check edit the Required Start End dates Planner group and Main work centre BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 13 BSNL Open the Notification in the change mode using anyone of the navigation options SAP Menu Logistics Plant maintenance Maintenance processing Notification Change T Code Ej Type IW22 in Command Field and press Select corresponding Node for IW22 Notification B PM Notification Edit Goto Extras Environment System Help 7 ge 180 6600 12510 Change PM Notification Initial Screen Enter the Notification no and press ENTER Notification ho6000003762 3 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 14 BSNL ERP Towards a fapertess world M ainten ance notifi cation Edit E Goto Extras Mm SS aot B F HI 3 e ot eE y brea wet Click on the following button to ch
8. cn ca Ca per C ar cel c ce EL Oo cel BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 40 BSNL ERP Towards a fapertess world o On D p xm ve pa m m nmm i nli aiu i APT Hm an he x a 2 order 106000001388 Compor 2 Go back to the previous screen Order aa 106000001388 Oper JAct 0818 Material 128804344 12004344 BSC 100K 1 Note down the reservation no Goods Recipient Regmt Date Reservation 53217 T ER Movement Type Unit of Measure Fixed Qty Final Issue a Backflushing Res Purc reg From release Bulk Material CostingRelewncy 100 Relevant to Costi Mvt Allowed Mat Prov Ind BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 41 BSNL ERP Towards a paperless world s Order Edit Goto Extras Environment OMe MO T 7 ___AJ_ AAA AA T mmn mm api Tiam tea Y 3 ka a mu ct E Fh E amp 4 78 eoeiBnu a8 aan IT Maintenance order 1060 Inder v 06000001388 Notification ys Status CRTD MANC NMAT PRE SEE g018 12004344 BSC 100K lnaon Fa 6 Order Release Open the Order in change mode using anyone of the navigation options Logistics Plant maintenance Maintenance SAP Menu processing Order Change oon Type IW32 in Command Field and press Select correspondin
9. consumed quantity of external services in the service entry sheet and acceptance of service entry sheet 14 Technical Completion TECO of order 15 Month end settlement of Maint Order by Accounts 16 Order Business Completion by Accounts deptt BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 4 BSNL 1 Create Notification Request Shutdown Purpose Use this procedure to take care of Shutdown Maintenance Raise a notification of type B6 Shutdown Maint Enter a brief description of Work to be done Reference object Functional Location Equipment related with that shutdown work Optionally the detail description in long text can be written also Enter the Approval Authority and Initiator in the Partner Functions Trigger Perform this procedure when there is a need for Manpower and material requirement for your Shutdown Maintenance Activities Prerequisites Technical Object Functional Location Equipment Main Work Center Cost Center HR Employee List Initiator HRMS No Approval Authority HRMS no Access the activity using one of the following navigation options SAP Menu Logistics Plant maintenance Maintenance processing Notification Create IW21 General Type IW21 in Command Field and press e Select corresponding Node for IW21 Notification BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 5 Helpful Hints e Always create Unplanned Maintena
10. 03 5303 02 D6 DTS CI HARBOUR Equipment 105000000365 PACKAE AC UNIT 2 Start End Dates Des escripti ion Sh utdown N lotifi catior n 12 09 2011 18 54 49 VinothKanna M KAVINOO1 shut down of AC Plant no Two 2D Change Notification Approval Requested In case of Forwarded the next concerned authority Personnel number will be to be entered in the Partner Function Screen The Notification details will be sent to the concerned authority through SMS Email BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 24 BSNL ERP Towards a fapertess wortd SAP Menu Logistics Plant maintenance Maintenance processing Notification Change T Code Ej Type IW22 in Command Field and press Select corresponding Node for IW22 Notification E PM Notification Edit Goto Extras Environment System Help G 1 1816661215130 Change PM Notification Initial Screen Enter the Notification no and press ENTER Notification Notification 06000003702 5 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 25 BSNL ERP Towards a fapertess world M ainten ance notifi cation Edit E Goto Extras Mm SS aot B F HI 3 e ot eE y brea wet Click on the following button to change status Status E 3053 03 5303 02 D0 DTS ClHARBOUR 105000000365 PACKAE AC UNIT 2 12 08 2011 18 17 34 Priority 00 00 00 Description shutdo
11. 1 17 30 25 WF BATCH D cB Private folders Review OR Scrapping 06 09 2011 14 01 45 WF BATCH gt c Shared folders 06092011 131431 WFBATCH gt Folders subscribed to m 06 09 2011 13 14 21 WF BATCH ff Trash al Approved 06092011 1248 10 WF BATCH f Shared trash 06 09 2011 12 35 59 WF BATCH 5184 29082011 19 32 26 Pradipta Kumar lai 026629 29 08 2011 19 32 26 Pradipta Kumar 05184 29 08 2011 19 32 26 Pradipta Kumar 29 08 2011 19 32 24 Pradipta Kumar Maint Notif 102000026629 is sending 29 082011 16 18 07 VinothKanna M Maint Notif 102000026641 is pending for 29 08 2011 16 17 33 VinothKanna M SAP Mail 1s triggered BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 28 BSNL ERP Towards a fapertess wortd Document Edit Goto Settings System Help 4 z110 e S88 3009 0500 Display Document Maint Notif 106000003702 recomm approval re aa AA fe Sf Rept Reply wReference E New message Recipient list Doc contents Maint Notif 106000003702 recomm approval required Created VinothKanna M Maintenance Notification no 106000003702 requires recommendation approval Maintenance Notification Description Shutdown Notification Function Location 3053 03 5303 02 D02 0601 DTS Cl HARBOUR Equipment 105000000365 PACKAE AC UNIT 2 Priorit
12. 10 105000000385 PACKAE AC UNIT 2 First PE ka WkCtriPInt D828681D gs Ctrlkey PMO1 AcyType mM PRT Workdurn HR Number Oprindur HR Comp Person no ts E After saving a message is displayed as shown below a Order 106000001392 saved with notification 106000003761 5 Material Planning Against Order Open the Order in change mode using any one of the navigation option shown below BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 39 ERP Towards a fapertess wortd Logistics Plant maintenance Maintenance SAP Menu processing Order Change T Code Type IW32 in Command Field and press Select corresponding Node for IW32 Order el Geaa 208 Snss Boe El Change Shutdown Maintenance order 106000001388 E eatheunentt Ove ae aaa ena Inder pMa6 196000001388 Shutdown Notification a 3ys Status CRTD MANC NMAT PRC C EZ Enter the Component Quantity Plant Etc Components tem comparen Iesum uu Re Jules Soda Iopaseaien Imc Category 0010 12004344 BSC 100K 18 NOSL 9383 8818 Reservation for Order bazo 5 B Cea ce ca c de eo cea c ca a n ce a pc Ca i ol ceo a a cel ca ca ca ca Click General Data to see Reservation no c Hed cel c ho cel c le Lal c ca F ca a um ce ca
13. AREQ DTS Cl HARBOUR PACKAE AC UNIT 2 12 09 2011 18 17 34 Priority 60 00 00 Description shutdown Notification shut down of AC Plant no Two BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 8 BSNL ERP Towards a fapertess world CID E Maintenance notification Edit toto ee PH p ce Create PM Notifi cation Shutdown Maint NE CORNER eno BE GE a ee OP lal E E amp j Parner Bec Click on ane button to change status to Approval Request AREQ Statue with etahiie na lt eee E i Rire s er 63 FRWD Forwarded 84 RFBK Referred Back O 85 APRD Approved REMD Reminder BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 9 Towards a papertesa world CID LE Maintenance natiicaton Edi Goto Extras Environment Syste m Hela FEM a a KURSE OC aV A TN Create PM Notification Shuttteun Maint Motiti cation status shutdawn Malntenance 6 Click to save BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 10 BSNL ERP Towards a papertesa wortd Notification type ME oe System will save this notification with generating an internal number ea Notification 106000003702 saved On saving both the initiator and the approver will get a mail in SAP system BSNL PM UM 07 Shutdown Maintenance Process V2 0 Pag
14. Enc AEC CeCe CE NN NNNM NN A PH of Protected Section dead Bpass x a Rte s Aponta Bpan a Aposta Kyana a Apon p Apan E a a The Shut down notification is hereby approved Shut down work can be carried out with intimation to all the concerned Enter the details BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 21 Status Jrder 1 Notification Click here to change the Reference object 7 mE Functional loc DTS CI HARBOUR 105000000365 PACKAE AC UNIT 2 amp tart End Dates ao o E AA bt cir Fach ss d Required Start 12 09 2011 18 17 34 Priority Required End 00 00 00 a shutdown Notification 12 09 2011 18 54 48 VinothKanna M KAVINGGO BEA shut down of AC Plant no Two BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 22 Towards a fapertess world Maintenance notification Edit Goto Extras p M li He TITTEN A Lae M t FUR a NES pas ERES a ee mom omo O 09 NHCA NMC Approved O 18 NMCR NMC Rejected REMD Reminder BSNL_PM_UM_07 Shutdown Maintenance Process V2 0 Page 23 SNI R E y ERP Towards a faperters wortd Maintenance notification Edit Goto Extras Environment aysten 2 Save the G E q E a ae y nes Go d ES notifications s PM Notification Shutdown Maint Status 3tatus OSNI updated Jrder 0 a Location data Cat Reference object Functional loc 3053
15. Maintenance Order not required as no material consumed services used 35 4 Create Maintenance Order from Notification occocccooncocnconiconconncorocorocannoncnoncnnnns 35 5 Material Planning Against Order ccccocccccccncnccccnncconnccononononononnnnnnnnnnononcnconcnnnoncnonnns 39 0 Order ROSS een P 42 6A Change in Material Plannino ooccccocnccocnccnnnononnnnannnnannnnncncnnnnnnnnnnnnnnonannnnos 43 7 Material Issue against Reservation if the material is available in storage location 44 SEG egere EU UU m 51 tOrG OMISE OO aro 55 TO Uem eitis MER TOO 58 12 Maintenance Order Settlement ocooocccccccnccccncconcconnncncnnnnnnnnoncnonnnnnnanonnnnconcnonanos 60 3 Business Completion of Maintenance Order essere 61 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 2 Towards a paperless wortd SON OVERVIEW Process Overview Shutdown maintenance The Shutdown maintenance process shall consist of the following major activities 1 Raise Shutdown notification to notify the responsible Maintenance department main work centre Notification details are sent to concerned authority Approval Authority for approval Shutdown notification will be raised for only those jobs for which Equipment Site Location Shutdown are required for carrying out the Maintenance Activities 2 The concerned authority will approve reject the notification 3 If approved maintenance w
16. PRT Number Oprindur 20 WR Vcomp Check the date and time and press ENTER E Reference date 3 89 2011 Reference time 18 41 18 Complete notifctns m in data iv Usage list E kolinin eS NUES BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 56 BSNL ERP Towards a fapertess world e qBgieaeeinmmiaeesaasimmudgia Change Order Initial Screen Jrder Order saved and message 1s displayed 4 Order 106000001388 saved with notification 106000003711 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 5 7 BSNLY2 ERP Towards a fapertess wortd D 11 Complete Notification Open the notification on change mode and set user status as Work Completed in Notification SAP Menu Logistics Plant maintenance Maintenance processing Notification Change Type IW22 in Command Field and press i Select corresponding Node for IW22 Notification PM Notification Edit Goto Extras Environme j n IEEE Change PM Notification Initial Notification Enter the Notification No and proceed Notification 10600000371 BSNL_PM_UM_07 Shutdown Maintenance Process V2 0 Page 58 BSNL RP Towards a fapertess world Notification Status Click the Flag to complete the Notif DTS Cl HARBOUR Equipment 105000000365 PACKAE AC UNIT 2 Ad Edil Goto Eras IE Syste pum T3 A Status is updated to NOCO Ch
17. T Code Select corresponding Node for IW32 Order Uraer EG Goto Extras Environment system tip Select Complete Business ucada B o aja Change Breakdown Mainteng Order 1020000162 e ie dI Complete business Sede Re orking Sys Status TECO M MANC PRE SETC HeaderLData Person responsible PlannerGrp S82 l 5303 CHENNAI HAR DE DTS Motifctn 102000027097 Mn wk ctr DO20601D 15303 CI HARBOUR DTS I Costs E 00 PMactType B02 Breakdow Bscstat 14 09 2017 14 89 14 09 2011 Priority El Danin fin 44 nn anal BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 62 Towards a fapertess world CID TA E Sed Breakqam Status i is to fe el elle gt csp pujas AA AC not working e order 10200001624 Order Sys Status CHENNAI HAR DE DTS lotifctn 1820008270897 D 5303 CIHARBOUR DTS PMActType B2 Breakdown BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 63 BSNL ERP Towards a fapertess world Order Edit Goto Extras Environment am Status is pdated to CLSD Check the same Order Sys status CUDDALORE DE TM Notifctn i ol 7 5303 CUDDALORE OD M Costs INR PMActType B96 Shutdown Mainte Facio 205230353030000 SD CUIDDALORE Equipment 111000000624 CHIDAMBARAM KEERAPALAYAM 3 01 BSNL_PM_UM_07 Shutdown Maintenance Process V2
18. ange status Status E 3053 03 5303 02 D0 DTS ClHARBOUR 105000000365 PACKAE AC UNIT 2 12 08 2011 18 17 34 Priority 00 00 00 Description shutdown Notification 12 09 2011 18 54 49 VinothKanna M KAVINOO1 shut down aS AC Plant no Two BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 15 Towards a fapertess world E article notification Edit ipud cm Environment ES Sud Help e sjagjeeejBmaeinnaeg om EJE ner rm Notification Shutdown Maint aie npe asses Order E e Notification B c Set User Status T REFA Hiecamimendedie arredi O 07 RFBK Referred Back O 08 APPD Approved O 89 NHCA NMC Approved O 18 NMCR NMC Rejected 3053 03 5303 02 D0 DTS Cl HARBOUR Equipment 105000000365 PACKAE AC UNIT 12 09 2011 18 17 34 Required End 00 00 00 Description shutdown Notification 12 09 2011 18 54 48 VinothKanna M KAVINGOT shut down of AC Plant no Two The concerned Authority will carry out any of the following action a Approve the Notification b Forward it to other authority for approval 2B Change Notification Referred Back Open the Notification in the change mode using anyone of the navigation options BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 16 BSNL ERP Towards a fapertess wortd SAP Menu Logistics Plant maintenance Maintenance processing Notification Chang
19. concerned Authority will carry out any of the following action a Reject the Notification b Refer it back to initiator incase of incorrect Lice dt notification Edit SU ER Environment System Savethe z ae notifications BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 19 BSNL ERP Towards a fapertess wortd On saving both initiator and Person responsible will get a mail 2C Change Notification Approve Forward for Approval Status OSNO Functional loc 3053 03 5303 02 DO DTS CI HARBOUR Equipment 105000000365 FACKAE AC UNIT 2 Star End Dates Required Start 12 09 2011 18 17 34 Priority Required End 00 00 00 Description shutdown Notification 12 09 2011 18 54 49 VinothKanna M KAVINOG1 shut down of AC Plant no Two Click on the Long text BSNL_PM_UM_07 Shutdown Maintenance Process V2 0 Page 20 BSNL RP Towards a papertesa world 2 Click on Back button or Press F3 Text Edit Goto Format Include System Help Find Undo 4j Reset Paragraph Format dj Research Ey Translation ScreenTip gt al Replace Redo 9 Reset Character Formatting Y a Translate fy Set Language e Spelling amp K select PA Styles Grammar Thesaurus 12 Word Count eM MM MMM MM ACI RC E of Protected Section AAA 12 09 2011 18 54 49 VinothKanna M KAVINOO1 Shut down of AC Plant no Two 13 09 2011 13 30 04 VinothKanna M KAVINOO1 NE I E
20. d 2C Optional steps 2F Change Notification Approved Rejected In case of Reject No further work is possible in the notification Concerned authority will assign the status REJC to the notification Open the Notification in the change mode as mentioned in the earlier steps and change the status to REJC BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 30 Select Status REJC Rejected 82 AREQ cr Requested 03 FRWD Forwarded 34 RFEK Referred Back 85 APRD Approved e 06 REJC Rejected mmm m Enter the reason for rejection 62 03 Nitin Saini SAINIOG1 Shut tdown of Switch Tor Maintenance Lu tin n Kann a Save the Notification After saving an intimation mail will be triggered Maintenance notification Edit Goto Sra ado cto Savethe d m 1 notifications BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 31 BSNL ERP Towards a fapertess wortd 2G Change Notification Set NMC Open the Notification in the change mode as mentioned in the earlier steps PM Notification Edit Goto Extras Environment System Help v iH eee cmm SF Enter the Notification no and press ENTER BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 32 BSNL ERP Towards a fapertess world M ainten ance notifi cation Edit E Goto Extras Mm SS aot B F HI 3 e ot eE y brea wet Click on the following bu
21. e T Code Ej Type IW22 in Command Field and press Select corresponding Node for IW22 Notification B PM Notification Edit Goto Extras Environment System Help Y 21 180 1060 CARIAN Change PM Notification Initial Screen Enter the Notification no and press ENTER Notification H 06000003702 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 17 BSNL ERP Towards a fapertess world M ainten ance notifi cation Edit E Goto Extras Mm SS aot B F HI 3 e ot eE y brea wet Click on the following button to change status Status E 3053 03 5303 02 D0 DTS ClHARBOUR 105000000365 PACKAE AC UNIT 2 12 08 2011 18 17 34 Priority 00 00 00 Description shutdown Notification 12 09 2011 18 54 49 VinothKanna M KAVINOO1 shut down aS AC Plant no Two BSNL_PM_UM_07 Shutdown Maintenance Process V2 0 Page 18 Towards a fapertess world E Maintenance notification xe Goto Extras Environment B eal nm 2 M Shutdown Notifi a p Order E e Notification BLE Set User Status DTS CI HARBOUR gt 07 RFEK Referred Back 88 APPD Approved 89 NNCA NMC Approved 10 NMCR NMC Rejected 12 09 2011 18 17 34 Priority 00 00 00 NEMD Reminder Sunes Em 1 Ex el ELLE Ht Description Shutdown Notification 12 09 2011 18 54 48 VinothKanna M KAVINGO1 shut down of AC Plant no Two The
22. e 11 BSNL ERP Towards a papertesa wortd Mail regarding creation of Notif 7 e Workplace VinothKanna M V Unread Documents 297 Inbox Documents 312 Saute A Date received Tuto p irt Maint Noti 106000003702 recommiapprovalrequred 1209201 VinuthKanna D Overdue etes E Document Scrapping Approval Approved 12002041 13 14 08 WF BATCH H Destin un Document Scrapping Commitee Approval Approved 12092011 130840 WF BATCH E Incorrect entries 0 b Outbox Review OK for Scrapping Approval 06 09 2011 1401 45 WF BATCH Fa Review OK for Scrapping Approval 06 09 2011 13 14 31 WF BATCH Rei aw 0K for Scag NM 06092011 131421 WF BATCH CUNT S NOCHES aes a i soem Ae i ni nnm nna d Ao d DU m ir D AUTEM 1 gt Resubmission gt Private folders E Document Creation of Scraping Proposal Approved 06092011 173025 WF BATCH b Shared folders BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 12 CID vi a 410 CGG GAHAR aa 5s A Display Document Maint Notif 106000003702 recomm ap Reply Reply w Reference Es New mes F Doc contents Recipient list Maint Notif 106000003702 recomm approval required Created VinothKanna M Maintenance Notification no 106000003702 requires recommendation approval Maintenance Notification Description Shutdown Notification Function Location 3053 03 5303 02 D02 0601 DTS Cl HARBOUR Equipment 105000000365 PACKAE AC
23. eck the same and proceed 186060003711 t Status INOCOORAS order 166000001388 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 59 BSNL ERP OD Towards a fapertess wortd User Status Work Completed is set by Person Responsible Information flow is triggered to Initiator and all Person Responsible about status update via Email 12 Maintenance Order Settlement Logistics Production Shop Floor Control Period End Clossing SAP Menu a Settlement K088 Individual Processing Type K088 in Command Field and press v T Code Select corresponding Node for K088 Settlement Enter the following details in the Initial Screen Controlling Area Maintenance Order Number Settlement Period Fiscal Year Processing Type BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 60 Towards a paperless world POLG oF Pope SAP 1 Enter Controlling are 2 Enter the following a Settlement period b Fiscal Year c Processing Type le ee Posting period Asset Value Date ne Sago nacen Test Run Check trans data 13 Business Completion of Maintenance Order Open the order in change mode using anyone of the Navigation option BSNL_PM_UM_07 Shutdown Maintenance Process V2 0 Page 61 Logistics Plant maintenance Maintenance SAP Menu processing Order Change Type IW32 in Command Field and press e
24. er as shown in the above screen Then one pop will come as shown below select the order type business Area work centeretc and then press enter or click G e Create Order Order Type Business Area Main work center D820681D 5303 CI HARBOUR DTS MTCE TEAM A Pop window will give a brief information of the object Equipment Function Location E Object Information Reference Obj display Environment BrkdnReptd P ProcssDays B A eNA n NotifCreat 1 CompNotit OrdsCtd 0 1 Complords 0 Description Date Completion Shutdown Notification 12 99 2011 U v7 SE Maintenance items Link from to Link object EJ Replacement Equipment BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 38 BSNL ERP Towards a papertesa wortd es ABREGO B ER sold dl Maintenances 96000001388 Central Header Ir E gt ene Order 3ys Status CRTD MANC NMAT PRC gear HeaderData Person responsible PlannerGrp ES 82 ES CHENNAI HAR DE DTS Notifen 106808003711 2 Va Mn wk ctr Costs HNMR PMactType B86 Shutdown Mainte INFORMATION Order 1s created Details like Eq code Planer Group Work centers are copied from the notification Bscstat 13 88 2011 Priority E Basicfin 13 89 2011 Reference object Func Loc 3853 03 5303 02 DO DTS Cl HARBOUR Equipment
25. g Node for IW32 Order BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 42 BSNL ERP Towards a paperless wortd 2 Save the ure m 1 Release T the order Components lag18 42004344 ASC 100K P 18 NO 0020 om m z ve i 0030 B m 0040 a H Now a Shut down Notification with No 1060000XXXX is created and the same is approved from the concerned authority After getting approval an order is created with no 10600000XXXX The materials required for carrying out maintenance process are entered and reservation is created XXXXX Necessary permit is issued and the order is released The material required entered in the order is issued from the store against the reservation no The process of Issuing material using the transaction code MIGO and the process of completing the Notification Order is explained in the following steps 6A Change in Material Planning BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 43 BSNLY2 Fesacida papanasi ones D Please refer Maintenance Order Enhancement Material Planning manual 7 Material Issue against Reservation if the material is available in storage location Prerequisites Reservation no Logistics Material Management Purchasing Purchase Order SAP Menu Follow On Functions MIGO Type MIGO in Command Field and press iv Select corresponding Node for MIGO Goods Issue
26. iption Shutdown Notification 12 09 2011 18 54 48 YinothKanna M KAVINOO1 shut down af AC Plant no Two 115303 CHENNAI HAR DE DTS Main WorkCtr DO20601D D 5303 Cl HARBOUR DTS MTCE TEAM Motif date 112 09 2071 18 17 34 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 36 Towards a paperless wortd 1 Status is updated from OSNO to Maintenance notification Edit Goto Extr oe 2 Click this button to create an Order Notification 188888263782 B8 Shutdown Notie L D Status INOPR m EN Egjarro EZ Order I Notification Reference object Functional loc 3053 03 5303 02 D0 DTS Cl HARBOUR Equipment 1905000000365 PACKAE AC UNIT 2 Start End Dates Required Start 13 69 2911 13 46 38 Priority Critical Required End 113 09 2011 15 46 38 12 09 2077 18 54 49 VinothKanna M KAVINBGOT shut down of AC Plant no Two Creation of Shutdown Maint Order for the Notification by maintenance team Purpose After releasing the Notification the maintenance department will do the planning e g Manpower Material etc and therefore create an order to act upon the notifications Procedure Process continues from the previous screen BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 37 BSNL 1 An Order can be created directly from the Notification screen To create an Order directly from the notification screen click E create ord
27. nce Order through Notification e Assign Equipment BOM if applicable 1 On the screen Create PM Notification Initial Screen the following entries LE Notification type 1 13 Entries found Choose B6 Notif And press B2 Breakdown Maint H3 General Maint B4 Corrective Maint B5 Calibration X B6 Shutdown Maint gt B8 Vendor Maint Request B8 Energy Audit 31 Report Fault I1 Real Estate Motif OM OMCR Notifiation OS IHS notification QM ONS Notification BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 6 ERP Towards a papertesa wortd Create PM Notifi cation Shutdown Maint fe eb A S Parner E Enter Description 2 Enter Equipment code or Function Location E 3 Enter Priority Equipment AENA PACKAE AC UNIT 2 Start End Dates Required Start 12 09 2011 18 17 34 Priarity Required End 08 88 88 dd 4 Enter suitable Long text if required Description Shutdown Notification Responsibilities Planner group 502 5303 CHENNAI HAR DE DTS Main WorkCtr DO20601D 5303 CI HARBOUR DTS MTCE TEAM Notif date 12 09 2011 18 17 34 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 5 Enter the Initiator and Approval Authority HRMS nos Towards a fapertess world 6 Click on the button to change status to Approval Request
28. ons MIGO Type MIGO in Command Field and press select corresponding Node for MIGO Goods Issue Enter the Material Document no to display the material document 9 Order Confirmation Prerequisite Order no SAP Menu Logistics Plant Maintenance Maintenance Processing Completion Confirmation Entry IW41 Individual Time Confirmation T Code T Type IW41 in Command Field and press Select corresponding Node for IW41 Completion Confirmation BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 51 BSNL ERP Towards a paperless world Enter Order no and press ENTER A pop window will open as mentioned below BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 52 Lae ee ee E Order 106000001 388 Shutdown Motification OperJAct 001 8 Shutdown Notification System Status REL Check the details like Final Confirmation and other details and press Confirmation Data ENTER Confirmation Work Center D828681D m 803 CI HARBOUR DTS MTCE TEAM Pers annal no Wage Type EN Actual Work 2 8 HR Activity Type Posting date 13 09 2011 Final Confirmtn Mo Remain Work Acctg Indicator Clear Open Res Remaining Work R Work Starts on 13 08 2011 15 21 28 Actual Duration HR Work Ends on 13 09 2011 19 30 01 Forecast End 24 00 00 Reason Confirm text Long text exists Fi Total Confirmation Data CumActual Work 8 8 HR ActDuratn 8 8 HR F
29. orecastwork 2 0 HR PlannedDuration 2 8jHR Actual Start 00 00 00 Actual Finish 00 00 00 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 53 Towards a paperless world Enter PM Order Confirmation Initial Screen dires sir of Ope Order 106000001388 Cn EE Split number Number of confirmation 1s displayed below 4 Number of confirmations saved for order 106000001388 1 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 54 BSNL ERP Towards a fapertess wortd 10 Complete Order Open the order in change mode Logistics Plant maintenance Maintenance SAP Menu processing Order Change T Code Type IW32 in Command Field and press v Select corresponding Node for IW32 Order G n lalHe L Enter the Order Change Order Initial Screen no and press Enter Order BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 55 BSNL Towards a paperless world b snance order 106000001388 rental Header zl EE 3 Complete business Order q 106000001388 ihutc n Sys Status REL CNF GMPS MANC PRE SETC 1 HeaderData CHENNAI HAR DE DTS Notifctn 106080883711 7 Va D 5383 CIHARBOUR DTS Costs INR PMActType B96 Shutdown Mainte Fine oe 3053 03 5303 02 DO DTS Cl HARBOUR Equipment 105000000365 PACKAE AC UNIT 2 WkCtiPint 00206010 Ctrl key PMO1 ActyType O
30. ork can commence on the notification In case Rejected Shutdown is cancelled 4 Concerned Authority can forward the notification in case further approval is required 5 n case certain details need to be added or considered the concerned authority can refer the notification back to the initiator 6 Receipt of Shutdown Notifications by responsible Maintenance deptt Which are of any priority 1 2 or 3 Job priority may be decided based on the requirement 7 Notification release Put in process by maintenance dept once approved 8 Creation of Shutdown Maintenance order by maint Deptt if material or external service contractual job is needed to carry out the maintenance Planning of operations activities Planning of materials required Planning of manpower required Planning of external service quantity required 6 Release of order by authorized person in maintenance deptt 7 Issue of materials from store by MM deptt 8 Execution of work at site by internal manpower and or external agency 9 Time confirmation of order operations by maint Deptt 10 Entry of findings object part damage cause activities etc in the General notificationby maint Deptt BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 3 BSNL ERP Towards a fapertess wortd 11 Notification completion NOCO 12 Creation of service entry sheet for the external operations done by external agency by maint Deptt 13 Entry of
31. tton to change status Status E 3053 03 5303 02 D0 DTS ClHARBOUR 105000000365 PACKAE AC UNIT 2 12 08 2011 18 17 34 Priority 00 00 00 Description shutdown Notification 12 09 2011 18 54 49 VinothKanna M KAVINOO1 shut down aS AC Plant no Two BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 33 ERP Towards a fapertess world System status Status with status no stat Text No Stat Text NOPR Notification in process 7 RFBEK Referred Back n 8 APPD Approved C 9 NACA NMC Approved 10 NMCR NMC Rejected omm om s C 11 REJC Rejected Status w o status no LI REMD Reminder EG Fl Active Status ChangeDocuments Status Profile NOTIF AP PM Approval MANET ANLE EG N A 1 Cull ASU CAU ada CU PPE TL a a LE E MELE a TE mr uer EAT i t ES A HR EN T EE ar el 3 25 4 BAM LE C x mi r m Ser Pe 19 Xs us Th ru a i t is ha Status NOPR a ER ER NHCR 1 Jrder 0 Notification 1 Status updated to NMCR Reference object Functional loc 3053 03 5303 02 D0 DTS Cl HARBOUR PACKAE AC UNIT 2 BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 34 BSNL ERP CID 3 Decision on Maintenance Order Requirement Decide on the requirement of Maintenance order based on material to be consumed from stores or need based services to be used 3A
32. wn Notification 12 09 2011 18 54 49 VinothKanna M KAVINOO1 shut down aS AC Plant no Two BSNL_PM_UM_07 Shutdown Maintenance Process V2 0 Page 26 ol 01 CRTD Created O 82 AREQ Approval Requeste 93 R amp Fi RecommendetiForwarded 1 O 84 R amp F2 Recommended Forwarded 2 O 05 R amp F3 Recommended Forwarded 3 REND Reminder piz Initiator E 19980937 ZA ene Authoriti 19920802 n SAINIGOS witch for Maintenance i 44 45 Nitin Saini SAIMIOB Forwarded to Mr XYZ for furhter Approval shutdown a c Qn to pent E JA A An a e la m BSNL PM UM 07 Shutdown Maintenance Process V2 0 Select Status as FRWD Forwarded Page 27 BSNL ERP Towards a paperless world Workplace Edit Goto Folder Environment Settings System Help Find document Rf Appointment calendar amp amp Distribution lists LR ES Ch Ae 2 977 a Ba Y gg Workplace VinothKanna M ST Unread Documents 297 Inbox Documents 313 pm gt B Workflow 1 B Overdue entries 0 Deadline Messages 0 B Incorrect entries 0 gt Outbox gt Y Resubmission EINER canis moe OS 13 46 47 VinothKanna M N02 on Tem 42 09 201 1 185734 VinothKanna M M Document Scrapping A Noval Approved 12 092011 13 14 08 WF BATCH J Docum ping Col Nitee Approval Approved 12 092011 13 08 40 WF BATCH Document Creation of ScrA Ng Proposal Approved 06 09 201
33. y Critical Required Start Date 13 09 11 Required Start Time 13 46 30 Required End Date 13 09 11 Required End Time 15 46 38 Created by Vinathkanna Vinothkanna External mail is also triggered as shown below All the Persons Initiator amp Person Responsible will get a copy of mail and the mail contains the below mentioned details BSNL PM UM 07 Shutdown Maintenance Process V2 0 Page 29 mesage i tT ed Y 3 Find 5 2 y QM Xx by je amp Gi Safe Lists v d E Pr i gt Related Reply Reply Forward Y Call Delete Moveto Create Other Block Not Juni Categorize Follow Mark as to All Folder Rule Actions Sender v Up Unread M Select Respond Actions Junk E mail Fa Options E Find Extra line breaks in this message were removed rom VinothKanna M KAVINOO 1 amp sdc bsnl co in 0 Gangapuri Venkat Sreenivasarao S a Vinothkanna M ubject Maint Notif 106000003702 recomm approval required Maintenance Notification no 106008003702 requires recommendation approval Maintenance Notification Description Shutdown Notification Function Location 3053 03 5303 02 D02 0601 DTS CI HARBOUR Equipment 105000000365 PACKAE AC UNIT 2 Priority Critical Required Start Date 13 09 11 Required Start Time 13 46 38 Required End Date 13 09 11 Required End Time 15 46 38 Created by Vinothkanna Vinothkanna 2E For again Forward and Referred back follow the steps 2B an
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