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EFIS Project Management - esa-p

1. EFIS ver 251 EF556 Send comments uccess PROJECT Name ATV PROJECT OBLIGATION Number C1454110 Description ISS EXPLOITATION PREP DEFIN PHASE CONTRACT Identifier Supplier Subject FINY 107 ATW PATRIA NEW TECHNOLOGIES OY MPP Id 1ss EIE Status Subject End date Curr 20 1 FFP Preliminary MPP for testing of ATPs 01 JAN 2003 Euro Link Milestone to ATP Available ATPs 1 Available Milestones ATP AND ATP PART ATP ld Issue ATP Description Signature date ATP Part Status Publish Add Audit 33 1 Test for ATP approval cycle PRE Publish for validation Ms ld Type Ms Description Amount Contractual date Achievement Date Remove 10 PPM Milestone for testing of ATPs 1 000 00 a O The inserted and linked ATP prior to publishing Linking ATPs to Milestones As long as the ATP is not published more MS can be linked or MS can be removed Once the ATP has been published this specific ATP is no longer available in combination with this specific MPP To increase the LOL of a published ATP set up a new ATP as an extension to the first Publish the PATP by the Obligation Administrator 1 To Publish the PATP click on Publish for Validation in the ATP Part List screen see above pic after publication no modifications can be made any more to this ATP for this particular MPP ATP AND ATP PART LIST P Part Staus Publish Add Audit 1 Test for ATP approval cycle D Ms ld Type Ms Description Amount E se date Achievement
2. EAC Estimate at Completion EAC Code Identifies if a CCN is part of the EAC scope Economic Conditions Define PRICE BASIS and CONVERSION RATES for values expressed in AU ECOS ESA Costing Software an Agency developed software package for proposal preparation and analysis EFIS ESA financial System the main frame based system used by the Agency for financial administration e g budgets payments commitments ESA Registration no ESA unique number for the registration of incoming invoices Estimate at completion Bottom up and timely distributed cost price estimation for the total programme at current economic conditions Estimate is based on current schedule and scope of work including baseline activities and specified CCNs The EAC is composed of actuals up to the cut off date and the Estimate to Completion ETC up to the programme end Escalation date The contractually agreed upon date of a milestone up to which the contractor may claim escalation Escalation Factor Factor gt 1 or lt 1 to be used for calculations reflecting the variance between different Economic Conditions Escalation Type Information about the quality of the Escalation factor e g preliminary actual 53 Estimated date The milestone date at which the milestone is expected to be achieved ETC Estimate to Completion Bottom up and timely distributed cost price estimate from the specified EAC cut off date to the end of the program
3. gigante estin esa int 8455 efis efisint_a EF050_CRNLIST main p_obligationKey 28571 39 X q What s Related Hi Web Intelligenc A Acceptance c Development 4 Production Google C q q Navigation Actions Report Help esa CRN and CCN Routing Table EFIS ver 23 User Connected EFIS Data Administrator ESA Send comments PROJECT Name N A OBLIGATION Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION CRN LIST CCN Identifier Title Status Date D 10 CRN no 1 Published 01 AUG 2001 CRN identifier 10 Title CRN no 1 CCN LIST Lev Contract Supplier Contractor CCN CCNId Issue CCN Title Status Class Add CCN 1 C15015 00 GAEL CONSULTANT amp 10 1 CCNno 1 PRE A 2 602U IRISH QUALITY CENTRE LTD 4 10 1 4 CCN1 PRE A D D Document Done e ES BA Start PBivoist GBRemed G Thomas E Microso EX CAN L FXEF215 O Exoloin BR EOSA IMAZ TT The two inserted CCNs now appear under CRN no 1 Note that the second one relates to Level 2 of the Obligation Irish Quality Centre Ltd Zero Cost Impact CCNs If you require that a CCN is entered at Level 3 but not for the Prime or Level 2 there is a method First create Zero Cost Impact CCNs for the Prime and Level 2 before creating a CCN as normal for Level 3 42 2 3 4 Delta MPPs Entering Delta MPPs Delta MPPs what impact can they have Delta MPPs can have two different impacts on an existing MPP Modify
4. i fe ne iat n E MA LILO DE b IO YE PCT OWN PPT INICIA de PP ROY OA INA marmo Tuna ose ue OVS JL aV SUIS AAA Spec mme rot VS ao er STM POEL DIT uS E up B POWER QUALITY SERVICES SRL Quality evaluation services D o mE 0263 MRL Pt ss voor RELI ecc A IMTS Aver KS FUP IAW ATED AIDA LUST PY ec i ponet pS US BL TU AI IRA oe EP ea a ORE AMOR OTE us ARCET A Jal TRAD IRAN ALOE OSIE E L NS PROA TOL VO I Ia o FAI Eh iiy d Maipo EE CAEL APE e ATTI E Era QUALITY CES LTD Subject Quality Control system maintenance FEAL LOD IESG ERE SURED USER REIS IRE SANTA OR RE EE d t rm IL LIL SLANE LI RUP IL ATA 200 3 0 287 CAE TEARS DNIBT R A LEIS WCrf ayer ie gt ONT DELILE AN Emu Sas A leas itera SDDS IA E LLL RATA OPE m NTRA OR 3 AX H am SOR AEG EE In NN GLE ANO OIE SON GUI LOLI AOD Y H x Det AA AMAS b da S ae CL VU ICA A O aiat STN OE AT URBI ID sa A at irst year of o merum dE 01 Dec 01 PRE B DI OE ETN A IATA IDA ANASTASIA rs mr rr sue im ims DU 24 Click on the status of the MPP as indicated above to bring you to the Audit Message List Click on Actions gt Insert Audit Message In MPP Disposition select the message eg Approve Reject you wish to insert If an MPP is rejected it can be modified and reset to status Preliminary before being re issued Press Insert Return to the Contract and MPP List to view the new status of the MPP 25 2 2 7 Maintaining Firm
5. oM VA A MPP LIST Ms Id Iss P T Subject Status Origin Curr mr Tuer ud Price Total Invoiced with Esc In A Either of these buttons will insert an MPP for in this case the Prime some buttons relating to this contract in the lower panel of the screen EFIS ver 2 3 EF003 Send comments Total KEUR 3 Choose to insert a Fixed Price MPP with Milestones or Cost Plus MPP with Periods 13 2 2 3 Inserting Firm Fixed Price FFP MPPs A firm fixed price MPP is to be used when a specific result is to be achieved for a predetermined price that is fixed contractually This price will never change unless a CCN Contract Change Notice is implemented Save Draft Insert Milestone Publish MPP Complete the MPP EFO21 Insert Fixed Price MPP Netscape File Edit View Go Communicator Help Cesa Insert Fixed Price MPP EFIS ver 23 User Connected EFIS Data Administrator ESA Send comments OBLIGATION number CONTRACT identifier Supplier Contractor Subject C15015 602U IRISH QUALITY CENTRE LTD Quality Control system maintenance Identifier fio Subject First year of operation Jan 01 Dec 01 n g Subsytem Identifier E y Description Y Price Type Firm Fixed Price x Issue Date DD MON YYYY 20 FEB 2002 Currency zur Euro Basis YYYY Geo Return Country fu y Price Basis MON YYYY am Weighting Factor It Invoice Lag Days s ES
6. User Connected EFIS Data Administrator ESA Send comments uccess Row updated Obligation Number C15015 Use PMAC NO P SEDE MULTI MISSION QUALITY CONTROL SYSTEM POT MAINTENANCE AND EVOLUTION Hee te Yes El ESA Authority EFIS Data Administrator y In the above example we are now allowed to enter CRNs 38 View present CRNs and CCNs 1 From the Obligation List screen click on the a CRN icon next to the relevant Obligation This takes you to the CRN and CCN Routing Table You can also reach this from the Contract Structure Insert a CRN 1 Goto Actions gt Add CRN to call up the Insert CRN screen EF377 Insert CRN Netscape File Edit View Go Communicator Help EFIS ver 2 3 Insert CRN ui User Connected EFIS Data Administrator ESA Send comments Identifier 10 Title cg no 1 n El Sequence Date DD MON YYYY fo 1 aug 2001 Internet Link Save Draft Publish Clear The Insert CRN screen before submission 2 Complete the necessary details mandatory fields marked with 3 Click Save Draf or MES depending on whether you currently want the CRN to be viewed by all tiers Publish or not Save Draft CRNs CRNs are used to group CCNs in effect they are a CCN folder 39 Insert a CCN 1 From the CRN and CCN Routing Table click on the CCN icon next to the relevant CRN in the CRN List to displaythe related button and any present CCNs Ad CCN Routin
7. cet LE rd A 112 2 GA ae t 5 ICAA Penes AERP Y RT DOR TF ACRES e FETE NS A TOVAR RICE YU WUTC UAR DANII CTS AE RET LY LATINO RH IR NOUS CAT GIAN IAUN T SOTO seen ISO NULLO MT LI RIT ANTT antra Y LAOREET wanton PARRA REEF BL nf i 0 0 SEREI nnt A pae IA rad o 7 OF 7 08 In this example ESA has entered the MPP If entered by the ERARIO ies sR ACTERISTIC ait P SEG Sa ESO Prime ora Sub then a E cat A LEA E the status would first be UEA Jano e O O aas We IIO gt First me I cem Jan pi Dec 01 FRA LSE g 10 EU JI iut CR apr s tra S LRL Ot Cat hz DUNS a CANNE D A The MPP which has now been published and automatically Approved By ESA MPP amp Milestone Maintenance Approve Reject the MPP 1 In the Contract and MPP List display the MPPs for the relevant contract EF003 Contract and MPP list Netscape BE Ed Howard RR E E T i greca lente ncc a tae sae er SELVA FG s UCD HST LER PML IIE LP n1 BY AUS LN EET i Cn a ag Es ARE wi BST x ga CCN g ASI donat CIAT AC x aC del t L LM P IIA d T LAS WORDS RENE Zo a cada OS ue Nr i E i A 1 C15015 00 Be GAEL CONSULTANT JAUTOMATICALLY GENERATED 7 ar BRIT ESI CST LI VOGEL IND FEE AOE BOLE NER AL YE DLL CITADOS 1a 91 OD 27 29 T AETATIS OSE LE LTS AGLUTINA AFA EC IUS DOLLA TALS TE LATIO HA DALT LETT 2 i ea AA p metes xc H Qualit Control system IRISH QUALITY CENTRE LTD y y o o maintenan
8. BLISS CT Pu P LCD D E PEI T OU Poe ML TN me 3 PSA DT DAE LAN m LISLE TS FSP EIST RT TALL BT VPLS IY A e LE EU EE FA yr DE oe CB NE NE A TTIE TORO UT DE NEE CL C PCI ADIPI S QM VETE THECA I LIDERAR INS UET ON ET VINO cee aT En LOI TOO ELAS RPT A e VA AE TIN DA SING nin m ELLE LILES SBE A A E E SS E EAS E OA un M SOR me EE CHMNP LN REDO REUS A A COUPE VOS te a a amemus a pigen ee EI TYPO AP 7141657 nt AEF RT SKAD ETNO de ODS a NOTAR AE LAN e D 3 EN FFP First ERE BRE BAS JEURI 1000 3 RDA LSE TL 4 JP ust CB UR IE BUT QUO Cad i 27 LI A NINE LY PMSA ACID A PANIER Tap CR MST ERA ct hand LILIANA ETA OD WSLS GO ES eri let Bc ALA EIA Leda Xv ERS POTS Panett FOU LU WS PUR AE uo EU Pe aera E q AE En CR Mos P ET AR E T Y 1 E 3 M gt AS AY d XE gt EAS A 4 es js MUS Re Mrd eR P rad ma Eve AA E D dL nS t a x qe A U Y rs gt PUE 1 i adi 2 e visendi N IO Le 1 H LEA z E 2 Es y Y ji E d Lm 7 E res EQ Bn p Sedi pe a a A nm d A nmn TDAP OLD ALB BOK DR ATOPIC ATE OEE ge per CLICS MY BUG SY Ta NOIA 1 E ARRENDAR g I WELT qun J P e FAR IN TOPOL LE BRED VET Unt DPD SOP OOD INL TNCS wm OR I BIDEN wD E z oe m AU r es JANQ 83 i 8 amp 8 0 ol o OOT ot D sb e caters e A MC doi S FR EIEIO DONT IRIE IN EE seen ANSIA LA ADAL WON SSS GA men VOR SENA SEM eel NADOS orto A mra cmn 25 AS VUE ER SCORSA n FEB02 83 83 o E o o o Li M d
9. Business Chapter e The external relations with Space Industry which becomes seamlessly connected to ESA across all of the financial processes relating to contracts and payments e The internal relations between project management and financial management where thanks to EFIS the technical progress achieved by projects can be translated immediately into financial planning American companies alone spend a combined 18 billion a year on preparing and delivering paper bills The advent of online bill payment could cut such costs by 80 Jupiter Research Pridgeon C W et Al ESA s Financial and Invoicing System EFIS In the current climate with increasing demands for savings and returns on 1 ESA and its road towards e financing amp EFIS For projects EFIS zs an integrated E business tool for the administration of all financially relevant processes and data during the full life cycle of an ESA obligation and provides appropriate levels of visibility and access privileges for all parties concerned ESA Bulletin 107 Nov 2001 1 1 The need for continuous improvement services industries around the world are been dramatically altered Internet and other technologies are not just alternative distribution channels but are fundamentally changing the business model T structure and nature of financial services provision and financial E Finance has become the way forward for financial companies
10. Code Issue date Date of issue of the respective document Last Schedule update Data field to record the date of the last revision of milestone dates LDB Local Data Base 55 Limit of liability LOL The maximum amount to be stated in the contract which shall be the maximum amount to which the Agency is committed and which can only be increased by a written agreement of the Agency L OL Ceiling Flag Field identifying the nature of a Cost Reimbursement contract i e LOL or Ceiling Milestone A contractually agreed upon control level event identified in the schedule planning at which a major portion of work is completed Milestone date Generic term to identify different types of milestone dates such as Achievement date Contractual date Escalation date and Estimated date Milestone Payment The release by the Agency of payments due under the MPP scheme Milestone Payment Plan MPP A contractually agreed upon payment scheme under a specific contract normally limited for use in FP FFP and CP contracts Consists of payment milestones with the following information MS Code MS Type MS Title milestone dates as applicable MS Value MPP ID The unique MPP identification for the contractor s own activities MPP Status Code Identifies the current status of the MPP in the contractor customer relationship i e Proposed Approved Rejected MPP Title MPP Subject Brief description of the contractor s main
11. Date Remove 10 PPM Milestone for testing of ATPs 1 000 00 01 JAN 2003 The ATP once published by the level 3 contractor has an automatic block 33 Start the Approval Cvcle of the ATP If the contractor issuing the ATP is below the level of the Prime there is an automatic block for each of the above levels Clicking on the ATP Part Status gives the following information ATP Audit Message List E od User Connected User for ETFINROT PATRIA NEW TECHNOLOGIES OY Send comments MPP ATP CONTEXT Obligation Ctr Id Originator MPP MPP Description ATP ATP Description C1454110 FINY 107 ATV PATRIA NEA TECHNOLOGIES OY 20 MPP for testing of amp TPs 33 Test for ATP approval cycle ATP AUDIT MESSAGE Disp Date Message Supplier Originated by Lev BLO 17 JAN 2003 Automatic block for the PRIME ASTRIUM GMBH User for ETFINRO1 1 BLO 17 JAN 2003 Automatic block for MAN TECHNO MAN TECHNOLOGIE GMBH User for ETFINRO1 2 A block for each upper level contractor here the Prime and the level 2 contractor is automatically implemented Note that at this stage the MPP will have status Partially Approved MPP LIST Total Invoiced with Esc Paid ill i0 1 FFP subsystem design ABE BAS EUR 1 250 000 500 000 0 il 20 1 FFP MPP for testing of ATPs PAP BAS EUR 1 000 0 0 Ms Id Iss P T Subject Status Origin Curr Price MPP Status PAP what does this mean No CCNs can be issued against MPPs in status PAP Thus milestones
12. NTE E O EETA DA RAITT ASA oe OT BRATS ESQ DR OPEN LY BETIS De Po TIE OE IL D3 v E FFP Firm Fixed Price 0 NA a H INIA TD ARPA oi 21 8 DEE ae women md DEPT BEDE LOAN LIL OS BOE WEE AA Tea N V ETETEA T DR MTE PAD LEE SCAU 00 8 IVER STI TETAS oL EE LEE ET a RIOT PL C AST ARA CU NETHERLANDS i 15 i 2 ernccsmanetuaue IEEE REBEL VV ee cee ee A ET TRS aM TRE TOS 403 7765 WE PI UT A EATE E ETIA e LADD TIT 4 4 03 SEP 2001 03 SEP 2001 5 f g eam ta ut ret ms It T NIDONCAR M PELOSI EE D POR A OES BILE aba We amc p UNT UT TAA UC S TES TAS s Y y x Tm e Pi mio Ld E zor ITA ARI s Baseline d uu EACUS E SU AUTE quM on ee Xe dn E e 5 4 DS TAAS i 335 AM e 5 d 2 a Renae oe RN EI titio nee Rand Mere area M uzg mSS s B p H A ar Que Eur usce dede Meier O dex pu d anes p I teats t gt N zy Seating qe CERRAR e UM SERA j zh HA ems Samer ap aan TY gt E ARNO AS i ES Vei VL PEDI gs we AD PA otf Sad wt bene S LET m yide es ud Sonst o POVERI CARE PAE E ie UE UE TTE ect S QS d Brea d west AMLE PUTET OO A v vuol veria de TH I LR ELT ee o r gs DD TARA DUE ACH IA UR eS AB TOT e UNI QVO PU DeC pa ET Ava que QUE Y VLL mac o APR CU KT CIO SITS RSL a mira RES i d a t E k j Ade RAT RATIS T DIRE BE WEEN ETT EE OO BETTE I a Re PUTNEY O 10 PPM Milestone not 03 SEP 2001 03 SEP 2001 100 0 C SEPT Aw 5 AA ia AIDA RL ETT SR ERA ATEN AAA AE EEE PI AS O ATIN
13. a specific contract The Milestone is a contractually agreed upon control level event identified in the schedule planning at which a major portion of work is completed MPPs can be added as follows Insert Fixed Insert Price MPP Milestones ind Contract Process in EFIS Structure Check Periods Screen Obligation View Edit Contract amp MPP Details and Ge Insert View Edit Haine List Obligation MPP List FP CP adden A Period FP CP 2 2 1 MPP and Milestone setup Find the Obligation 1 From the EFIS Main Menu go to Query gt Obligation 2 In the Obligation Query screen insert the Contract No C or Purchase Order No P in the Obligation Number field and click Find Check the Roles 1 From the Obligation List screen click on the E Contract Structure icon to call up the Contract and MPP List 2 Click on the Contract Number of the relevant contract eg If inserting an MPP for the Prime click on the Contract Number at level 1 Navigation Logout Actions Report Help Cesa Contract and MPP list EFIS ver 23 User Connected EFIS Data Administrator ESA A E PROJECT Name N A OBLIGATION Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION CONTRACT STRUCTURE Contract Id Baseline CCN Total MPP Lev Bales Supplier Contractor Subject KEUR KEUR KEUR 1 c15015 00 GAEL CONSULTANT AUTOMATICALLY GENERATED D o D FOR THE 2 502 IRISH Q
14. everywhere no matter what their size or geographic location E Finance provides the context for companies to have a much richer exchange with their stakeholders by being able to adapt and customise their business processes to meet the evolving needs of parties investment the Over the past several years ESA has focused its attention on KIKIR the development and implementation of its electronic solutions such as EFIS for the management of its financial business especially in its has never been relationships with industry For ESA s Financial Divisions this more relationship with industry is a prime focus appropriate Understandably if you take into account that ESA has an annual budget of around 3 2 billion Euro in 2001 and of which about 85 is spent on development projects carried out by the aerospace industry and research organisations in ESA member states In the area of electronic invoicing ESA started a pioneering project in 1987 whereby Industry could send invoices directly to ESA using a commercial network This system evolved over the years to Web transmitted invoicing in 1999 For all familiar with ESA this system is called ETIS A second major ESA finance tool is the Financial Control System FCS was created for the electronic handling of all contractual and financial data for primarily the Agency s larger Programmes For ESA Finance the next logical step was the 3 www esa int 5 minute introduction complete int
15. or Delete or you can Create New Delta MPP with impact ADD 1 Click d next to the CRN in the CRN and CCN Routing Table to display the lower pane of the screen 2 Click the A icon to take you to the CCN Details and Delta MPP List 3 In the Actions menu select Add Fixed Price Delta MPP or Add Cost Plus Delta MPP the relevant screen will open E EF320 Add Fixed Price Delta MPP Netscape File Edit View Go Communicator Help i i EFIS ver 2 3 Cesa Add Fixed Price Delta MPP E User Connected EFIS Data Administrator ESA Send comments Identifier Issue 1 Impact ADD Subject j Price Type Firm Fixed Price Currency mua Euro Basis YYYY Geo Return Country E Price Basis MON YYYY Weighting Factor Invoice Lag Days Subsytem Id y Description Text n y Insert Clear Inserting an FP Delta MPP note the Impact Add 4 Complete details before clicking nsen 5 Youcan then see the DMPP in the CCN Details and Delta MPP List as below Total Price EUR 0 Issue date Issue 1 DMPP LIST Ms Id Iss P T Curr Subject Delta Amount Impact WA 10 1 FFP EUR Delta MPP no 1 0 ADD The inserted Delta MPP Delta MPP with impact MODIFY Delete 43 1 Click next to the CRN in the CRN and CCN Routing Table to display the lower pane of the screen 2 Click the Goon to take you to the CCN Details and Delta MPP List 3 Inthe Actions menu select Modify Delete MPP
16. private user secured data e Creates the basis for detailed financial reporting o Cost at completion exercise o Expenditure profile and payment forecast The architecture of the EFIS system is based on the most modern technologies it is a Web application accessible on the ESA intranet for ESA users and via the public internet for users in Industry The central database and the application is built with Oracle and is located at ESA s Italian office ESRIN EFIS contains delicate commercial financial data which is therefore protected and accessible only to authorized persons Any user requiring access to EFIS has to have a log in password provided by the ESA help desk 1 3 EFIS supporting an end to end business process he heart of the EFIS system is a major component of the ESA MIS Management Information System architecture It is one of the satellite systems of the Financial Ledger EFIS has been totally integrated in the in house financial system and connects with other MIS components see Fig 1 The Operating Data Store which is the source system for ESA corporate data Obligations suppliers bank accounts country currency codes budget line codes all of these data are automatically imported into EFIS on a daily basis AWARDS The ESA financial system where payments are authorised invoices entered in EFIS are sent to AWARDS as soon as they become registered on a daily basis The User Data Manageme
17. shown in EURO ATP List Show all Identifier Description Start Date End Date Signature Issue LOL ues Delete Details Date Amount test rk1 what you see where 1 1 500 000 52 500 Qe Hide Lev Contract ld Supplier Contractor MPE la Iss PT ATP Part Status MS Amount Subtotal 1 C06280 00 ASTRIUM GMBH x22 1 FFP ABE 35 000 Contract Total 35 000 2 DMAT 02 DATAMAT SPA x22 1 FFP ABE 17 500 Contract Total 17 500 TOTAL ATP LOL 1 500 000 TOTAL LOL CONSUMED 52 500 AVAILABLE LOL 1 447 500 2 In the ATP List screen click on _Add ATP to take you to the Insert ATP screen 3 Complete the form as necessaty the mandatory fields being the Identifier and Issue no Complete the Limit of Liability for this ATP if known 4 Click Insert gt EFIS ver 2 5 1 View Edit ATP gun User Connected TEST USER EWTD1 Contracts ASTRIUM GMBH Send comments PROJECT Identifier OBLIGATION Number DESCRIPTION ATV 01454110 ISS EXPLOITATION PREP DEFIN PHASE uccess Row inserted Identifier 33 Description Test for ATP approval cycle El Atp LOL The ATP has now been inserted by the Prime After the ATP and corresponding LOL have been created it can be used consumed This is done by linking individual milestones to the ATP and can only be done by the contract admin 31 What kind of MPP can be used with ATPs In order to link a MS to the ATP the MPP has to be a fixed price FFP FPV preliminary MPP In other words Cos
18. the CRN in the CRN and CCN Routing Table to display the lower pane of the screen 5 CRN LIST Netscape File Edit View Go Communicator Help 4 3 A a d 3 Back Forward Reload Home Search Netscape Print Security Shop Stop E iG Bookmarks Location http gigante esrin esa int 8455 efis efisint_a EFO50_CRNLIST main p_obligationKey 2857139 X E What s Related Web Intelligenc c Acceptance c Development cs Production Google Navigation Actions Report Help EFIS ver 23 Cesa CRN and CCN Routing Table EFIS User Connected EFIS Data Administrator ESA Send comments PROJECT Name N A OBLIGATION Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION CRN LIST CCN Identifier Title Status Date D 10 CRN no 1 Published 01 AUG 2001 CRN identifier 10 Title CRN no 1 CCN LIST Lev Contract Supplier Contractor CCN CCN ld Issue CCN Title Status Classes S d 1 C15015 00 GAEL CONSULTANT E 10 1 CCNno 1 PRE amm iP D Document Done Adding a second CCN 2 Click LY next to the relevant upper CCN to add a CCN to this CRN 3 Complete details before clicking Save Draft ot Publish 4 You should see the new CCN beneath the original one as below 41 X CRN LIST Netscape ES File Edit View Go Communicator Help wv 3 3 LS a ud ad al i Back Forward Reload Home Search Netscape Print Security Shop Stop g wt Bookmarks E Location http
19. which is agreed as part of the class A CCN price CCN Issue no The number of the current issue of a CCN and its revision status if any reflecting the generation and updating of the CCN For each issue of a CCN various revisions may occur CCN No Formal consortium wide identification of a CCN 49 CCN Price Sum of all costs and profit elements for the CCN expressed in NC or AU CCN Status Defines the current status of the CCN in the contractor customer relationship e g proposed approved rejected CCN Title Short description of the CCN subject Ceiling Is an amount which the contract price shall not exceed and for which the contractor shall be required to deliver in full the supplies and services stipulated in the contract Change class Code identifying the change responsibility according to contractual change classification Change request The customer s instruction to a contractor to implement a change to the contract Change reference number Consortium wide identification number issued by the Prime Contractor to relate individual CCNs to a common change subject Change type Indicates the classifications of a change according to the change class A or B and according to change responsibility ESA Prime FCC Subcontractor Lower Tier Contractor Possible Change Types are A B AB Company code Unique identification for a company Company codes are maintained by the Agency Company data Generic in
20. will now be updated according to the total of the escalated invoices Navigation Context User Field PMAC Printout EFIS Copy Milestone B gt Ver 2 4 esa Refresh Final Escalation Detal Is and Invoice List EF041 Copy PMAC User Connected TEST USER ALENIA EVVT04 Contracts ALENIA SPAZIO SPA Send comments PROJECT Name Training Projects OBLIGATION Number C15520 Description SPACE HOTEL Training Obligation CONTRACT Identifier Supplier Subject SPHO ANIA 10 ALENIA SPAZIO SPA SPHO Space Hotel Phase C D MPP ie ao GRAE Status Subject Start date End date Curr PDB E FPY Approved by ESA SYST System Engineering AIT amp Equipment 01 JAN 2002 15 DEC 2004 Euro Refresh Final Escalation remember this can only be performed within an FPV MPP 21 2 2 9 Maintaining Cost Plus MPPs PERIOD LIST Planned Actual T Period a Cost Profit Total Cost Profit Total voiced tad L JANO2 83 83 0 0 0 a FEBO2 83 83 D 0 0 D p MARO2 83 83 D 0 0 D O APR odas 0 83 0 0 0 0 0 lea n n n n n Click on a Period ID to access the Cost and Profit information View Edit Period EFIS ve 24 User Connected EFIS Data Administrator ESA Send comments OBLIGATION number CONTRACT identifier Supplier Contractor MPP Identifier MPP Curr C15015 602U IRISH QUALITY CENTRE LTD 20 EUR l Period Identifier FEB02 Planned Cost EE Planned Profit oc Actual Cost hy Actual Pr
21. A AR AITANA VAMO HANA TRU Y A E PATEL ENE OAS BSL AP IT EOS ced hy APH Arona ETT S2 ES The Preliminary MPP with one Milestone 16 2 2 4 Inserting Fixed Price with Variation FPV MPPs A fixed price with variation MPP is to be used when a specific result is to be achieved for a contractually agreed price that can escalate in response to economic conditions Populating the Escalation Factor List if required dependent on use of Escalation Factor List 1 Find the obligation through the Obligation Query screen 2 Inthe Obligation List screen click on the Esc Fact link for the obligation A EFIS ver 2 4 Obligation list plis User Connected EFIS Data Administrator ESA Send comments QUERY CRITERIA Project Obligation Number Description Prime Authority Prime Supplier Code ESA Authority Stem Contract Status c15520 OBLIGATION LIST Contr CRN CCN Prime Contractor Project Obligation id Number Description TRAIN C15520 SPACE HOTEL Training Obligation Ta d ALENIASPAZIO SPA Click here for the Escalation Factor List Once you are in the Escalation Factor List you should see an empty table with the headings Country Year and Incremental Escalation Factor The information entered appears in
22. A Contract Number jisois y ESA Rider Number El ESA Work Order Number Esa CCN Identifier A El _A gt AaAz A Save Draft Publish Clear ae E IDnrument Dane S86 SFL CAE ea E me Completed MPP details before submission 1 Complete all necessaty details mandatory fields are marked with before clicking Save Draft Of Publish e Allows further modifications including milestone insertion e Once published it 1s visible to all upper tiers Does not allow further modifications without a withdrawal by the originator e Saves as draft a Coupon e For a Fixed Price MPP you cannot visibility ds Publish until at least one milestone has been inserted 14 Insert Milestones Fixed Price MPP 1 Return to the Contract and MPP List where you should see the MPP you have just saved as draft E EF003 Contract and MPP list Netscape File Edit View Go Communicator Help X 2 3 3 u 3 w A 4 Back Forward Reload Home Search Netscape Print Security Shop Stop E a Bookmarks 4 Location http gigante estin esa int 8455 efis efisint_a EFO03_contractList main p_obligationKey 28571 39 X E What s Related Web Intelligenc C4 Acceptance C4 Development C4 Production Google Navigation esa Contract and MPP list EFIS ver 2 User Connected EFIS Logout Actions Report Help Send comments The green icon PROJECT Mime indicates an OBLIGA
23. BAS EUR 176 061 98 030 12 600 The ATP and all PMACs have been approved now the MPP has also been published and approved 35 2 3 Entering CRNs And CCNs 2 3 1 Introduction The EFIS contract structure 1s a hierarchy of contracts each containing one or more Milestone Payment Plan or MPP The MPPs for a particular contract are entities storing practical information about jobs to do prices to pay and planned achievement dates for these jobs As the project progresses the information in the MPPs is updated However it is not possible to change the contractual definition of the MPP without using the formal process known as Contract Change Notice or CCN EFIS handles CCNs similarly to the way it handles contracts Similarly to the way in which contracts contain MPPs CCNs contain Delta MPPs They can be entirely new MPPs or modifications of existing MPPs for the contract Again as with contracts CCNs are arranged in a hierarchical structure This structure is called the Routing Table Each change generates a Routing Table which is identified by a Change Reference Number or CRN if required at obligation level Use of CRNs is recommended for medium to large obligations where In EFIS only already approved CCNs can be entered If CRNs are required the contractor proposing the change does not perform the definition of the CCN routing table as this is a task of the Obligation Administrator They however enter only the CCN identifier the
24. Details and Milestone List where you can view all Delta Milestones for this Delta MPP CONTRACT Identifier Supplier Subject C15015 00 GAEL CONSULTANT AUTOMATICALLY GENERATED FOR THE PRIME DELTA MPP DETAILS Subject Delta MPP no 1 Identifier 10 Subsystem Issue 1 Issue Date Price Type FFP Firm Fixed Price Currency Euro Conversion Rate Geo Ret Country NETHERLANDS Price Basis Weighting Factor Delta Amount 100 Invoice Lag EURO basis Impact ADD DELTA MILESTONE LIST ld Type Title New Date Amount Impact 10 ADV Delta Milestone 1 01 SEP 2001 100 ADD The inserted Delta Milestone 2 3 6 And Finally Approval Process Delta MPPs and CCNs 1 Once Milestones have all been created only then you should publish the Delta MPP s 2 Once Delta MPP s have been published you can Publish the CCN s This is done by the Contract Administrator uset i Go to View Edit CCN ii Click Publish 3 Once published the ESA Authority only has the required access to approve and Implement the CCN i Go to View Edit CCN ii Click Implement CCN 47 Milestone Traceability 1 Go to the MPP Details and Milestone List EFOOS MPP Details and Milestone list Microsoft Internet Explorer Navigation Actions History User Field MPP Log AS gt S A Nome N A Number CB Desction PHASE CID OF APCF ASTRIUM GMBH Automatically generated by ETIS import M S A ee Ld HERAA L i Peste i j J 2 Appro
25. EFO54 CCN Details and Delta MPP List Netscape File Edit View Go Communicator Help Navigation Actions User Field Add Fixed Price MPP es CCN Details and Delta MPP List o User Connected EFIS Data Administrator ESA Send comments PROJECT Name N A OBLIGATION Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION G Ub IUIUS A ISP 4 In the next screen you must select the MPP which you wish to modify see below EF054 Datailo nd Da DD BH Tue ES Ol x TET File Edit View Go Communicator Help Select Target MPP gt List EFIS ver 231 EF054 Close User Cc Send comments Delta MPP impact Modify Delete PROJE OBLIG Id Iss P T Subject E AND EVOLUTION 0 1 FEP Delta MPP no 1 Subject C15015 D FOR THE PRIME CRN Ic CCN Status Preliminary CCN Ic CCN Class A Total F Issue 1 Ms Ig E Document Done Delta Amount Impact M 10 1 FFP EUR Delta MPP no 1 100 ADD Here click on the MPP ID to create a Delta MPP with effect MOD 44 5 Click on the MPP ID 6 Make the necessary changes to the subject line and click 7 The modified Delta MPP will appear as a new DMPP in the CCN Details and Delta MPP List Navigation User Field CCN Details and Delta MPP List BEAT User Connected EFIS Data Administrator ESA Send comments PROJECT Name N A OBLIGATION Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTE
26. Fixed Price MPPs 3 EF151 View Edit Milestone Microsoft Internet Explorer Ele Edit View Favorites Tools Help Ea Navigation User Field Vi Edit Mil t EFIS ver 2 4 lew l Westone EF151 User Connected EFIS Data Administrator ESA Send comments The Estimated Achievement Date OBLIGATION number CONTRACT identifier Supplier Contractor MPP Identifier MPP Curr C15015 00 GAEL CONSULTANT 10 EUR Milestone Type Advance Payment Milestone should be changed whenever necess ary Current Contractual Date DD MON 01 SEP 2001 YYYY Local estimated Date N A YYYY Pe Date DD MON Base Amount ESA Approval TRAE The Local Estimated Once the Achievement Enter new value for Local Estimated Date Achievement Date Date has been entered the a is not viewable by Issue PMAC button will s upper tiers become available to the SeveDate Close Invoice Administrator 150 Save Revert Copy Milestone E aD Intemet NE Estimated Milestone Achievement Dates 1 Go to the Contract and MPP List 2 Click on the pl icon next to the MPP details to call up the MPP Details and Milestone List 3 Select the relevant Milestone by clicking on the Milestone Identifier 4 Enter the new Estimated Date 5 Enter a Local Estimated Date and click Save Actual Milestone Achievement Dates 1 Go to the Contract and MPP List 2 Click on the jij icon
27. M MAINTENANCE AND EVOLUTION CONTRACT Identifier Supplier Subject C15015 00 GAEL CONSULTANT AUTOMATICALLY GENERATED FOR THE PRIME CCN DETAILS CRN Id 10 CRN Title CRN no 1 CCN Status Implemented CCN Id 10 CCN Title CCN no 1 CCN Class A Total Price EUR 150 Issue date Issue 1 DMPP LIST Ms Id Iss P T Curr Subject Delta Amount Impact WA 10 1 FFP EUR Delta MPP no 1 150 ADD Note the impact of ADD for the new DMPP Delta MPP with impact Modify DELETE 1 Select Modify Delete MPP from the Actions menu of the CCN Details and Delta MPP steps 1 3 of previous section 2 Select the MPP which you wish to delete 3 Insert Delta MPP Target MPP Microsoft Internet Explorer Iof xi File File Edit View Favorites Tools Help Select Target MPP Close 1 EFIS ver 2 3 P List ee e Send comments pA cores Td Iss IP T Subject 10 1 FFP Delta MPP no 1 20 1 FFP Test MPP CE AND EVOLUTION Subject RATED FOR THE PRIME CCN Status Preliminary CCN Class A Here click on the MPP ID to create a Delta MPP with effect DEL 45 3 Click on the MPP ID to display the View Edit Delta MPP field 3 EF321 View Edit Fixed Price Delta MPP Microsoft Internet Explorer File Edit View Favorites Tools Help Ea Navigation i H EFIS Ver 2 3 1 Cesa View Edit Fixed Price Delta MPP E User Connected EFIS Data Administrator ESA Send comments Ident
28. No changes applied 60 No changes applied N SPHO MBBB 20 10 10 No changes applied 20 No changes applied 30 No changes applied ine 40 No changes applied R 40 10 No changes applied P 20 No changes applied 5 30 No changes applied sl 40 No changes applied 1 SPHO LABE 21 20 10 No changes applied j 20 No changes applied 30 No changes applied id n Nn rhanaes annlied Y 20 4 Go to the Milestone Details and Payment List to view the implemented escalation on all the MPPs milestones and totals SPHO ANIA 10 OS ALENIA SPAZIO SPA a SYST System Engineering AIT amp Equipment a Approved by ESA Prime System Engineering Tasks FPV Fixed Price with Price Variation E ers 01 JAN 2002 Baseline bee EN _xm _ AAA 25EEh n ve I itm C 10 ADV ATP Agreement Authorization to Proc Of JAN 2002 O1 JAN 2002 1600000 32000 P 0 o ol Q20 PPM PDR Complete Successful Completion Di AUG2000 Q AUG2Q2 1300 000 26 000 P cH 5 n O20 PPM CDR Complete Successful Completion on MAY 2003 o MAY 2003 A a dup oo o Os PPM F FPR Complete Successful Functional 15 DEC 2003 18DEC2 x ewo za oO ol 0 O 50 PPM FM Acceptance Final Acceptance and orAUG 2004 DI AUG 20DA 2 750000 45906 P 0 0 D Oso Fin Contract Close Out cus 2 M amp DEC 2004 15 DEC 2004 50000 TON 5
29. Price Basis which should be the start year where the escalation factor will in effect be equal to 1 00 7 Save the MPP as draft 19 Add update the Milestone s 1 Add a Milestone as in Insert Milestones Fixed Price MPP up to the point bef eetk king 2 Complete Current Contractual Date this will refer the Milestone to the Escalation Factor table if used 3 Ifyou are not using the Escalation Factor List enter the Preliminary Escalation Factor or Preliminary Escalation Value 4 Click insert Publish the MPP 1 Go to the View Edit MPP screen 2 Click Publish Refresh the Escalation if using Escalation Factor List L 2A 3 From the Obligation List go to the Contract and MPP List for Obligation Administrator to refresh Escalation at Obligation level or from here go to the MPP Details and Milestone List Contract level by Contract Admin Go to Action gt Refresh Escalation You will see the Refresh Results indicating the changes that have now been made tract and MPP list Netscape Go Communicator Help 2 42 a ul wd A amp coward Reload Home Search Netscape Print Security Shop Stop aks Location http qigante esrin esa int 9455 efis efisint a EFOO3 contractList main p obligationKey 3072222 E Refresh Escalation Netscape Refresh Results Contract MPP MS Result SPHO ANIA 10 20 10 No changes applied 20 No changes applied te 30 No changes applied 40 No changes applied 50
30. Supplier Sse ESA Authority 45411 System Contract Status t 1 OBLIGATION LIST Project Obligation Ms Invoice Contr CRN CCN Prime Contractor E id Number Description List Add Lis ATV C1454110 ISS EXPLOITATION PREP DEFINPHASE Fg d 4 ASTRIUM GMBH j ODA i qd ATP information can be accessed directly from the Obligation List screen ATP Roles You must be the Obligation Administrator for the obligation in order to be able to insert ATPs The linking of the ATP to the Milestone is performed by the Contract Administrator In the ATP List screen the different ATP s can be viewed The screen shows the total LOL per ATP and the consumption per ATP Information can be displayed in detail or as a summary using the HIDE SHOW toggle It is also possible to show preliminary consumed ATP s by using the radio buttons on top of the screen Clicking on the MPP id allows jumping from this screen to the ATP PART LIST screen Clicking on the ATP identifier allows you to modify the ATP e g increase the LOL of the APT and or change the issue of the ATP For illustration see screenshot on the following page 30 ATP Li st mis Ver 2 5 1 User Connected TEST USER EVVT01 Contracts ASTRIUM GMBH Send comments PROJECT Identifier OBLIGATION Number DESCRIPTION C06280 TEST PROJECT WITH PMAC s Add ATP Refresh List N Include preliminary ATP Part in Details section No C Yes All values are
31. TION TEE MPP is now SION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION resent CONTRACT STRUCTURE MPP Lev onre d tractor Subject Pa CU Meee 1ci501500 GAEL CONSULTANT della SAR EL o 0 0 quer BO2U IRISH QUALITY CENTRE LTD spen ig systemi 0 o O 1N5E POWER QUALITY SERVICES SRL Quality evaluation services D 0 0 Total 0 0 0 CONTRACT identifier 602U SupplierContractor IRISH QUALITY CENTRE LTD Subject Quality Control system maintenance Insert Fixed Price MPP Insert Cost Plus MPP Insert Invoice Insert Sub Contract Move Contract MPP LIST Total Ms Id Iss P T Subject Status Origin Curr i Invoiced Price ENS Paid Wl 10 1 FFP First year of operation Jan 01 Dec 01 PRE BAS EUR 0 0 0 ial D Document Done UB The inserted MPP under the Level 2 contract 2 Click on the iil icon next to the MPP details to call up the MPP Details and Milestone List 3 Look under the Milestones section you should see that there are currently no milestones within the MPP Click on Actions gt Insert New Milestone EF009 MPP Details and Milestone list Netscape File Edi View Go Communicator Help Navigation Actions User Field Report Help ld MPP Details and Milestone list vis User Connected EFIS Data Administrator ESA Send comments PROJECT Name N A OBLIGATION Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION CONTRACT 4 Complete the Milestone detai
32. UALITY CENTRE LTD Quality Control system D D 0 maintenan e 3 1N5E POWER QUALITY SERVICES SRL Quality evaluation services 0 0 D Total 0 0 Above click here for the roles details concerning the level 1 Prime contract 12 3 Look at the Contract Admin Supplier field If this is not set to your company whether ESA or industry you will not be able to insert MPPs Roles Details 4 Then go to 2 2 2 Insert the MPP Go back to the Contract and MPP List NO e to check if you are the Contract Administrator Click on the red amp or yellow MPP icon next to the relevant level of the Contract Structure for example the Prime This should now display Navigation Logout Actions Report Help Cesa Contract and MPP list User Connected EFIS Data A The red icon PROJECT Name AVA OBLIGATION Nyfrber C150 indicates there are no MPPs yet MPP Le Cenratidj Present in this Roles ONTRACT STRUCTURE Subject contract 1 C15015 00 AUTOMATICALLY GENERATED FOR THE 2 50U IRISH QUALITY CENTRE LTD Quality Control system maintenan 3 1N5E POWER QUALITY SERVICES SRL Quality evaluation services Total Insert Cost Plus MPP Insert Invoice Insert Sub Contract ALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION Baseline KEUR CCN KEUR CONTRA domtifier C15015 D0 Subpliexian or GAEL CONSULTANT Subject AUTOMATICALLY GENERATED FOR THE PRIME Insert Fixed Price MPP
33. a CCN is implemented 22 Complete the MPP Y EF022 Insert Cost Plus MPP Netscape IRISH QUALI COLD Ia TE IA bed dfe kae OR LIAS More ROS Sod Second year of operation Jan 02 Dec 02 C d E 2002 Let pes die 1 Complete all necessary details mandatory fields are marked with before clicking 2 Return to the Contract and MPP List TRL Se Sees MES Da GIO RADIO ATA RE AA 1 C15015 00 B GAEL CONSULTANT e a SEERE a m RR A dE ESS O A AR A LASS OA STITT EPL A 602U El IRISH QUALITY CENTRE LTD Suse Euseb CT APRETAR I ots OT POETE OA FTT m MM POWER QUALITY SERVICES SRL Quality evaluation services ue dra Rr ger Pm Ro FIR PIC LEE pnt de aen k TAW DVE tt yit s NET MO RII A SPLIT NPA GR NEE TA J ARCH SNNT EAM CQ iar pnt demi Y AY DOPO ORT ae a 3 IM A Jot tA ES FP First year of operation Jan 01 Dec 01 EUR 480 o gt OW 508004 ES LONLA MO cs Pto TAATIRAA LX ETE A A LP TE TR MAE ILE map is PAM ED Rap AAR 7 umm nS ns BANATA ae FSI a ROM PRI y n AAA CPC Second year of operation Jan 02 Dec 02 PRE BAS EUR 3 Click on the am Ms icon next to the new MPP This takes you to the MPP Details and Period List 23 4 Check the list of Periods that EFIS has generated for you You should see that the totals for the Periods equal the overall total pO UNE LE CE IOS ZI TSA WHT SET GI Go EIE MKen e mia ACE Y UR ABE EEL OLIV DITA IA TAL SRP E ILLIA e
34. a ol Nd 3 LT Copying a Milestone If a milestone happens to already be present EFIS gives you the option of copying the details to a new milestone 1 Go to the View Edit Milestone screen eg via MPP Details and Milestone List of the milestone you wish to copy Buttons available in the View Edit Milestone screen You will then see a Milestone Identifier field and MPPs for which you can add a milestone 21 User Connected EFIS Data Administrator ESA Send comments 3 Copy MILESTONE Target MPP Microsoft Internet Explorer O Ele Edt View Favorites Tools Help D Select Target MPP Close New MILESTONE Identifier 40 dis Ep Lev ContractId Supplier Contractor Contract Subject Mppld Type Currency Subject MPP Curr EUR MPP Identifier Currenc Milestor Milestor ess Payment Milestone y YYYY GAEL AUTOMATICALLY Achieve C15015 00 CONSULTANT GENERATED FOR 30 FFP EUR YYYY EIE Approve Prelim 1 Final Es Default Copying a Milestone 4 Click the ID ot the Target MPP and you should see a confirmation Message 2 2 5 Inserting Cost Plus MPPs Cost Plus MPPs are used for work done over a specific time period where the price is to be calculated by adding a predefined profit to the actual cost of the work The time period in which the work is to be done cannot be changed once the MPP has been set up unless
35. added by the relevant Contract Administrators 36 2 3 2 Adding CRNs and CCNs in EFIS an overview Create CRN Find Contract Check CRN View CRNs amp Process in EFIS requirement CCNs Create CRN Screen Obligation View Edit CRN amp CCN Insert List Obligation Routin name gt APR CRN CCN CRNs CCNs Delta MPPs and Delta Milestones in EFIS overview 37 2 3 3 CRN amp CCNs Find the Obligation 1 Login to EFIS 2 From the EFIS Main Menu go to Query gt Obligation 3 In the Obligation Query screen insert the Contract No C or Purchase Order No P in the Obligation Number field and click Check the CRN requirement 1 From the Obligation List go to the View Edit Obligation screen click on Obligation Number OBLIGATION LIST Project id COI Contr CRN CCN Prime Contractor ATP Esc MS Invoice he Description Fact List Add List MULTI MISSION QUALITY CONTROL Coros SYSTEM MAINTENANCE AND EVOLU E d GAEL CONSULTANT D 2 Look at the Use CRN field If it is set to No like below then you will not be able to insert a CRN for any contracts under this Obligation Arrange that this is changed if necessary Obligation Management Module Netscape File Edi View Go Communicator Help Navigation Vi Edit Obli ti EFIS ver 2 3 lew l igation EFOOA
36. all escalation factor values have been added for all necessary countries 8 Close the screen to return to the Escalation Factor List where you can view all the entries you have made 18 Navigation Actions A EFIS ver 24 User Connected EFIS Data Administrator ESA Send comments PROJECT Identifier OBLIGATION Number DESCRIPTION TRAIN C15520 SPACE HOTEL Training Obligation Refresh List Show Local Escalation Factors i Escalation Factor List Incremental Country Year Escalation Factor Delete GERMANY 2006 1 080000 GERMANY 2005 1 060000 GERMANY 2004 1 070000 GERMANY 2003 1 070000 GERMANY 2002 1 070000 GERMANY 2001 1 070000 GERMANY 2000 1 070000 ITALY 2005 1 020000 ITALY 2004 1 020000 ITALY 2003 1 020000 ITALY 2002 1 020000 ITALY 2001 1 020000 Delete Delete All y amp Done m zz 0 Internet Lo Add update the FPV MPP 1 Go back to the Contract and MPP List 2 Click on the red or yellow 9 MPP icon next to the relevant level of the Contract Structure for example the Prime 3 If you already have inserted the MPP then click on its ID otherwise select Insert Fixed Price MPP 4 If entering a new MPP complete all necessary basic details mandatory fields ate marked with including Price Type as Fixed Price with Variation 5 Complete GEO Return Country this will relate the MPP to the Escalation table if used 6 Complete
37. ans DCPs both in terms of financial information and schedule related aspects e The planning and control of progress achievement and incurred expenditures through the electronic creation and approval of PMACs Payment Milestone Achievement Certificates e The complete cycle of invoice creation and approval throughout the industrial consortium including the payment process via the interface to the ESA accounting system AWARDS e Recording and tracing all financial impacts of the contractual change process thus providing consistent and up to date financial status information including trace ability of the contractual baseline and history e Flexible configuration and setting up of application functionality 1 4 EFIS improving transparency of financial data y opening their corporate financial data to industry ESA is enabling contractors to track their contractual status and progress of their invoices from a single sourced shared database Whereas transparency of the total financial situation was restricted to the higher tiers of projects in the past EFIS allows all tiers to access their up to date and contractually secured financial data on line see fig X Financial Information Dispersion Status without EFIS Horizontal financial status of communication Certain level of knowledge EE OC n Full use of EFIS Shared knowledge of financial amp contractual status Multi level and segmented access to info
38. arget Percentage of the total contract price to be contracted to companies inside the country under consideration 54 GEO Return Weighted amount of the contracts executed in the country under consideration Geographical Factor Calculated relationship between the weighted amount of contracts placed in a country and the ideal amount derived from the GEO Return Target Geographical Weighting Factor Agency prescribed factor for the weighting of actual expenditure for Geographical Return Distribution consideration e g 0 5 MGSE and EEE Parts Agent con tracts and 1 0 for other subjects GUI Graphical User Interface HMI Human Machine Interface Incentive Fee opecial fee granted by the customer to stimulate the contractor s performance For further details refer to the Columbus Space Segment contract Invoice The contractor s documented payment claim to his customer Invoice amount The claimed amount shown in an invoice in NC Invoice date The issue date shown on the invoice Invoice lag The estimated number of days between milestone achievement and invoice registration Invoice number The contractor s internal registration number as shown on the invoice Invoice status otatus of the invoice within the payment cycle e g invoice submitted invoice paid invoice rejected Invoice type Identifies if an invoice represents a positive claim or a negative credit ISO Code International Standard Organisation
39. d Milestone setup 12 2 2 2 Insert the MPP 13 2 2 3 Inserting Firm Fixed Price FFP MPPs 14 2 2 4 Inserting Fixed Price with Variation FPV MPPs 17 2 2 5 Inserting Cost Plus MPPs 22 2 2 6 MPP amp Milestone Maintenance 24 RS Maintaining Firm Fixed Price MPPs 26 2 2 8 Maintaining Fixed Price with Variation MPPs 27 2 2 9 Maintaining Cost Plus MPPs 28 2 2 10 The MPP Approval Process 29 2 2 4141 ATPs 29 2 3 ENTERING CRNS AND CCNS 36 2 3 1 Introduction 36 2 3 2 Adding CRNs and CCNs in EFIS an overview 37 2 3 3 CRN amp CCNs 38 2 3 4 Delta MPPs 43 2 3 5 Delta Milestones 46 2 3 6 And Finally 47 3 EFIS GLOSSARY 49 Introduction The new ESA Financial and Invoicing System EFIS should result in better financial management of ESA contracts both in the Agency and in Industry The number of industrial companies using EFIS is constantly on the increase and in 2001 alone EFIS and its predecessor ESA Tele invoicing System ETIS were used in the management of 616 ESA 1 contracts The putting into operation of the ESA Financial and Invoicing System EFIS marks an important step for the Agency because it introduces a modern tool for end to end financial process and contractual management both in ESA and in Industry With the introduction of EFIS which exploits the efficiency of Web based technology ESA brings two important aspects of its day to day business much closer together 1 Erker E ESA at the forefront of E
40. egration of the FCS and ETIS systems to create EFIS an integrated E business tool for total project financial integration 1 2 ESA s Financial and Invoicing System following successful testing the first formal invoice was transmitted by Industry to ESA in September of that year ESA has maintained a hands on approach in the further development and ongoing improvement of EFIS working in close collaboration with relevant internal and external parties and the EFIS user community In December 2002 ESA launched EFIS version Dios J ersion V 1 of EFIS was delivered in the summer of 2000 and EFIS has two prime characteristics By design EFIS is process oriented meaning that it supports an end to end business process and is not just a supporting tool for a specific business function Secondly EFIS is an open and transparent application to meet the needs of its diversity of users within ESA and of course outside It s shared repository of common data offers a mutually but controlled accessibility From an invoicing perspective EFIS speeds up the payment procedure by providing a fast and technology supported process that is less prone to human re entry errors Additionally EFIS facilitates the contractual part of the system through e Frequent updating of the programmatic status and price status escalation e Fast implementation of contract changes e Local scenario simulation option for estimated data and the escalation factor using
41. esa oe en ga rm l KE a a EIE NEN a Ei pP Financial amp Invoicing System y d li PEE by A m E E o gt A A b AA N Y N k i Project Management 7 E o me WE ee E L4 AA 2A w 4 Y m e e EE ES PER m F 5 E an QC ITICILISLI ALA LU LIIG OOU a e E f B E TL CN 5 nm em e ill t l E complete financial transparency TM y Ul Y o 2 L aw wA OCA J d N A i ji T x E Nu E uE T 1 4 Table of Contents Editorial note EFIS Project Management is the third user manual for the ESA Financial and Invoicing System The first manual EFIS Getting Started the Manual focuses on the basics of using EFIS the Application logic and Terminology Obligation Settings Invoicing and PMACs The second Project Management with EFIS Light focuses on all the project management functions available in the EFIS Light screen INTRODUCTION 4 1 ESA AND ITS ROAD TOWARDS E FINANCING amp EFIS 5 1 1 THE NEED FOR CONTINUOUS IMPROVEMENT 1 2 ESA S FINANCIAL AND INVOICING SYSTEM 1 3 EFIS SUPPORTING AN END TO END BUSINESS PROCESS O N A 1 4 EFIS IMPROVING TRANSPARENCY OF FINANCIAL DATA 1 5 THE MAIN COMPONENTS OF EFIS PROJECT MANAGEMENT 10 2 EFIS amp PROJECT MANAGEMENT 11 2 OBLIGATION SETTINGS 11 2 2 MPPS amp MILESTONES 12 2 2 1 MPP an
42. escription of the contractor s main responsibility e g Structure Thermal Control Contract Status Flag Provides information about the contract i e contract is under negotiation started or closed Contract Structure Provides the hierarchical relationship between customers and contractors for all participants in the programme The elements of the contract structure are the contract IDs Contract Value Reflects the current value of the individual contract at Contract ID level expressed in NC and AU at contractual economic conditions It is derived from the baseline price and the subsequent implementation of approved CCNs Conversion Rate Fixed rate used for a given financial year to convert national currency into Accounting Units and Accounting Units into national currency Equivalent to the average of the 51 conversion rates of June of the preceding year as determined by the Commission of the European Communities Cost Plan Accounting item for planning recording and comparing cost e g budgets A cost plan can contain several time periods Cost Plus oynonym for different types of Cost Reimbursement contracts in which besides the reimbursement of costs a certain fee is granted Refer to General clauses and conditions for ESA Contracts Annex 1 Country Code Identifies the nation for instance for the purpose of geographical return calculation In this case it is allocated to the MPP ID as the lowest level CP C Co
43. formation relevant to a company i e name adaress etc Contract change notice Documented contractual agreement between customer and contractor related to the change of any contractual provisions Contract data Contract data typically include the contract value and LOLs Contract data may change frequently during the contract life cycle Contract date The date of signature of the contract by customer prime 50 Contract parameters Indicates the specific characteristics of a Contract ID such as price type price basis Contract Parameters are usually stable during the contract life cycle but may change occasionally Contract rider Amendment to the valid contractual contract baseline including a defined quantity of changes forming the new contractual baseline Contract status code Identifies the current status of a contract i e signed started running or closed Contractor data Generic information relevant to a company See company data Contractual date The contractually agreed upon milestone date Contractual economic conditions The economic conditions price basis and conversion rate basis on which the contract is based Contract ID Unique identification of a specific contract which reflects the contractors own activities External activities are identified through further Contract IDs The relationship between different Contract IDs is shown in the Contract Structure Contract subject Provides brief d
44. g Table c n EF052 Send comments PROJECT Name N A OBLIGATION Number C150 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION CRN LIST aehtifi Title Status Date dear CRN no 1 Published 01 AUG 2001 CRN identifier 10 Titie CRN no 1 Add CCN MALI eT The CRN and CCN Routing Table is where CRNs and CCNs can be inserted and related CCN Structure and the Contract Structure CCNs in EFIS have to follow the logic of the contract structure For example 1f you need to insert a CCN for a Level 3 contract you must first insert CCNs for the Prime and Level 2 Details of CCNs and CRNs are updated by the Obligation Administrator of the respected contract 2 Click Add CON up the Insert CCN screen Insert CCN Netscape File Edit View Go Communicator Help LOE x Navigation esa Insert CCN EFIS Ver 23 EF376 User Connected EFIS Data Administrator ESA Send comments CON Identifier fio CCN Title EXA Contract Identifier Rider Identifier gt y Internet Link Save Draft Publish Clear 40 Complete details before clicking Save Draft Draft Of Publish CCNs Save as Draft Save as Draft to allow entry of Delta MPPs Once the CCN is published you cannot insert within that CCN To publish without entering a Delta MPP would result in a ZERO COST IMPACT CCN Insert further CCNs 1 Click next to
45. her or not all milestones within the Numbers must be used to group Contract Change Notices CCNs Obligation will be PMAC Payment Milestone Achievement Certificate bound Obligation Management Module Netscape olx Navigation Help Cesa View Edit ObItgation EFIS ver 23 User Connected EFIS Data Administrator ESA Send comments Obligation Number 15015 Use PMAC NOPMAC y SIRO T MULTI MISSION QUALITY CONTROL SYSTEM Deke eat MAINTENANCE AND EVOLUTION aten a ESA Authority EF IS Data Administrator PRIME Authority RIAZANOFF SERGE Payment ER Ex Ada Re ESA Invoice La Obligation Admin ESA System EFIS Expected number of Invoice Timeout Days 5 days between Approval Type Parallel Without Timeout milestone achievement CCN Timeout Days s MPP Timeout Days and invoice registration PMAC Timeout Days fs xi Ws Invoice Lag Days 5 Payment Terms Days so Internet Link Allow invoice without philestone Yes stem will automatically generate MPP MS Payment Terms Save Revert Expected no of days between invoice registration and payment Allow invoice without milestone Approval Type Setting to No means MPPs and Specifies if timeout will milestones must exist before an be used in the approval invoice is inserted cycle of an MPP CCN or PMAC 11 2 2 MPPs amp Milestones Milestone Payment Plan is a contractually agreed upon payment scheme under
46. ifier 20 Issue 1 Impact DEL Price Type Firm Fixed Price Geo Return Country NL Currency EUR Euro Basis YYYY N Subject Test MPP Delete Revert View Edit FP Delta MPP this one will have the effect of deleting the costs in the MPP Test MPP 4 Close the screen do not click Delete unless you want to delete the Delta MPP you have just inserted Delta MPPs with impact Delete These have the opposite effect of the Target MPP You can also create a Delta MPP with impact Modify with the same effect 2 3 5 Delta Milestones Entering Delta Milestones Delta Milestones It 1s important to remember that all values are Delta values 1e or 1 From the CCN Details and Delta MPP List click ne uU the Delta MPP 2 In the Delta MPP Details and Milestone List select Actions gt Add Milestone EFO56 Delta MPP Details and Milestone List Netscape File Edit View Go Communicator Help Navigation Actions Report Help C elta MPP Details and Milestone List spun User Connected EFIS Data Administrator ESA E PROJECT Name N A OBLIGATION Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION Adding a Delta Milestone 46 3 Complete the details remember mandatory fields are indicated by values are delta values and the date 1s the contractual date You can also change PMAC text here if obligation is PMAC bound Click Insert 4 Return to the Delta MPP
47. ls as necessary and click Insert 15 Return to the MPP Details and Milestone List to see the milestone you have just inserted 7 EFDO9 MPP Details and Milestone list Netscape Actions y QUT ae CAESAR IA ix 0o m gt 3 oat aa E eae A Y EEE D ELISA ERA NALD AN ATT AAA SEITE D XU IEE RI JA EE PETS ERA EDDY EEE IL YI ALT SE IR INTL ERED ES ALE SOLE OAL NIN EAE PALA ET PTO Number C15015 Description MULTI MISSION QUALITY CONTROL SYSTEM MAINTENANCE AND EVOLUTION i WEST PRECARI EE ADS ESO EST eri d Sd E d IS ARS A ONE RR PA SS E SS sc VA OI I AV TEN E Lied eRe TU DR CT er E ANDA Se UD m Pryor PARCIAL Dos uo dod Tp AC paiT NP 3770807 GENER a Qd iT AMATER OE 17 P Gon Ire SERVA REO RIVE TT TY IO LILI LIME EEA INS ELIAS POLE AEE NIE ALLEN UE LE 9 SIEP TEA CLIT NEA SD V SLT DAA EI EAE AGO NACIO T t bw IE Et ET te Ma E CA cm TT oe e Note the status ESO NENNEN _ t Quality Control system maintenance of the MPP gers D POETEN UNE EQUUM TED aS published it i Pe A i porton qu TE cem OTT a aer UIT aba QM Cac STINET es y TDI AIS MIME IO ITA aon PX fiio ISO PUE Lae er am oe a DS CUM AULA ONE LAP EME Wr V MONET TS A TET E 1 Qa sare NT E DOS ATARI ARS LEMOS DUS NA DAA DARA DO SIL CRA Fe a A OA TOS MOD S b I ELS NV ADA PADD ADE CE EPL ANT AOL RT e IUD t RIE NOLIN F 1 20 j ROE wf PLASM BEIT IS apt Y IVE IVA BENE IO TAS a UTE WD FR NE uo SOE
48. me see EAC ETC also includes provisions for commitments existing at the time of EAC cut off date ETIS ESA Tele Invoicing System software system under development aimed at automating and accelerating the invoicing and payment process Exchange rate The ratio between currencies to be fixed on a daily basis on the stock exchange or stock markets FCS Financial Control Subsystem subsystem of the CPMS for the management and administration of financial data Fee The charge for the use of one s services to the extent specified in the contract Also used as synonym for profit Fee Accrued Cumulative amount of a fee received by a contractor Firm Fixed Price FFP Fixed Price definition applies however price variation is included in the FFP Fixed Price FP Contractual price type does not change on basis of the actual cost incurred by the contractor however it can be subject to modifications due to price variations and change of scope Fixed Price with Variations FPV MPP price type General Data These are the contract parameters together with other elements such as contract structure company data and geographical data General data are stable during the contract life time but may change occasionally Geographical Distribution Process of maintaining and calculating the allocation of work to countries participating in the programme in relation to their financial contribution to the programme GEO Return T
49. next to the MPP details to call up the MPP Details and Milestone List 3 Select the relevant Milestone by clicking on the Milestone Identifier 4 Enter the Actual Achievement Date and click Save 5 If required click Issue PMAC 26 2 2 8 Maintaining Fixed Price with Variation MPPs Once setup FPV MPPs require the following in order to be properly maintained B Manual update of Final Escalation E Update of Final Escalation based on invoiced amounts Manual update of Final Escalation 1 Go to the Contract and MPP List 2 Click on the gj icon next to the MPP details to call up the MPP Details and Milestone List 3 Select the relevant Milestone by clicking on the Milestone Identifier 4 Enter the Final Escalation Amount or Final Escalation Factor Update of Final Escalation based on invoice amounts 1 From the Obligation List go to the Contract and MPP List 2 Click on the ID of the relevant MPP to go to the Contract Details 3 Check that you are the Contract Administrator you must be for this process 4 Close the screen to return to the Contract and MPP List 5 Click on the yellow or green MPP icon next to the relevant Contract 6 Clickon fff next to the relevant FPV MPP to go to the MPP Details and Milestone List 7 Click on the C Of a Milestone Details icon next to the relevant Milestone 8 In the Milestone Details and Invoice List click on Actions gt Refresh Final Escalation Final Escalation of this Milestone
50. nt System which 1s a system for user UDS ODS definition and authentication it is used by EFIS and by most ESA MIS applications IRMA This system is used to access ESA corporate data through a Web interface For projects EFIS is an integrated E business tool for the administration of all financially relevant processes and data during the full life cycle of an ESA obligation and provides appropriate levels of visibility and access privileges for all parties concerned e g ESA prime contractors subcontractors and suppliers It is used by project managers controllers and contracts officers both in ESA and in Industry to support and maintain all of the financial aspects of the contractual administration Prominent projects currently using EFIS Europe s global Meteorological navigation Operational satellite system satellites Galileo Proiect METOP Proiect The Automated Transfer Vehicle ATV Project EFIS covers and supports electronically the following key methodology aspects and business processes e The preparation and maintenance of the industrial contract structure reflecting the hierarchy of industrial contracts related to each ESA obligation e The setting up and maintenance of the contract price data including the associated relevant information like price types contract subject subsystems and geographical return information e The preparation and maintenance of MPPs and Development Cost Pl
51. ofit Save Revert Prev Period Next Period Modifying Planned Actual Costs and Profits 1 Goto the Contract and MPP List 2 Click on the iil icon next to the MPP details to call up the MPP Details and Period List 3 Select the relevant Period by clicking on the Period Identifier 4 Enter the Planned Cost Profit and if the period is completed also the Actual Cost Profit and click Save 28 2 2 10 The MPP Approval Process This is an example of an MPP issued by a subcontractor of level gt 3 where the approval process is set as parallel without timeout at obligation level is di Published e Customer MPP Fublishes Upper Tlers skin bcd gt Disposition MPP Approved the MPP QUEEN by Industry Originator m A p Approved Modifies MPP Rejects the A MPP Rejected Withdrawn MPF Rejected MPP MPP 2 2 11ATPs The basic steps are as follows For further details see beneath Create the PATP Enter the LOL Limit of Liability amount Create Preliminary MPP Create Milestone Link PATP to Milestone ATP Part List Publish PATP Start approval cycle of ATP 29 Create the PATP Preliminary ATP 1 From the Obligation List screen of the relevant Obligation click on the Errot Hyperlink reference not valid ATP icon Navigation esa Obligation list E 251 User Connected EFIS Data Adminstrator ESA Send comments QUERY CRITERI Project Obligation Number Description Prime Authority Prime
52. responsibility for which the MPP serves as payment reference e g a subsystem or equipment MPP Value Total amount of all MS Values contained in one MPP MS Milestone MS Allocation The process of determining the MS VALUE derived from a timely distributed cost plan MS Amount Portion of the MS Value such as basic amount escalation amount etc 56 MS Code Unique mnemonic identification of a milestone MS Type Reflects the type of the milestone payment such as advance payment progress payment or final settlement MS Title Brief description of the milestone MS Type Reflects the PRICE TYPE of the milestone payment such as Fixed Price Firm Fixed Price Cost Plus Event etc MS Value The total amount in NC allocated to a payment milestone National Currency NC The currency on which the contract is formally based Payment amount The amount in NC released for payment by the Agency Payment date The date of the payment instruction from the Agency s Payment Office Payment Milestone A milestone which serves for payment planning and payment release upon milestone achievement Payment Milestone Achievement Certificate PMAC The customer s certification that the scope of a contractor s milestone has been successfully achieved The Agency approved PMAC is a prerequisite for the release of milestone payments Payment Profile Forecast of the timely distributed payments for the contractor Paymen
53. rest of the CCN definition Delta MPPs ts entered by the Contract Administrators CCNs are usually part of a CRN A CRN can have only one CCN per contract As a result if two CCNs are needed for one contract they must belong to two distinct CRNs As soon as the CCNs have been added to the CRN Routing Table this information can be published by the Obligation Administrator At this point the Contract Administrator will be able to enter the CCN definition including the Delta MPPs When this information is published the CCN validation cycle begins If the process is successful the CCN is finally implemented When a CCN 1s implemented the information stored in the Delta MPPs that it contains will be visible in the Contract Structure Delta MPPs with a Modify impact will result in changes to existing MPPs Delta MPPs with an Add impact will result in new MPPs appearing in the Contract Structure Delta MPPs with a Delete impact will result in existing MPPs being deleted If the Obligation has been set up without the CRN then CCN and Delta MPP data can only be entered by the Contract Administrator In this case as soon as CCNs are published by the Contract Administrator the CCN validation cycle starts Both CRNs and CCNs can only be entered by the Obligation Administrator that is the Prime or in the case where ESA is responsible for the Contract Structure by ESA It is important to note however that the information stored in the CCN are
54. rmation and local data 1 5 The main components of EFIS Project Management from the Authorisation to Proceed ATP until the contract close out including the recording of all financial impacts of contract changes in a single integrated application see figure below From the contract the MPPs Milestone Payment Plan are derived that then leads to MileStones MS and on this line the PMACs Payment Milestone Achievement Certificate Milestone part completion leads to invoicing after relevant approval process and then on to payment En covers the entire financial data life cycle of an ESA Obligation The first manual An introduction to EFIS concentrates on setting up an obligation and invoicing simple and advanced The following chapter focuses on MPPs amp Milestones CCNs CRNs Delta MPPs Milestones ESA Obligation MESS Database Invoice EFIS is totally integrated in the in house financial db Payments 2 EFIS amp Project Management 2 1 Obligation Settings An understanding of the settings of your obligation s 1s vital for you to appreciate the different visibility and functionalities available to its stakeholders and the restrictions and opportunities which will affect the way you work with this obligation The Obligation Administrator has the ability to alter these settings Use CRN Setting to Yes means Change Reference Use PMAC Specifies whet
55. ser changed 21 01 02 kg MAN TECHNOLOGIE GMBH Send comments MPP ATP CONTEXT Obligation Ctr ld Originator MPP MPP Description ATP ATP Description C1454110 FINY 107 ATV PATRIA NEV TECHNOLOGIES OY 20 MPP for testing of ATPs 33 Test for ATP approval cycle ATP AUDIT MESSAGE Disp Date Message Supplier Originated by Lev DEB 17 JAN 2003 MAN TECHNOLOGIE GMBH manm user changed 21 01 02 kg 2 BLO 17 JAN 2003 Automatic block for the PRIME ASTRIUM GMBH User for ETFINRO1 1 BLO 17 JAN 2003 Automatic block for MAN TECHNO MAN TECHNOLOGIE GMBH User for ETFINRO1 2 The level 2 contractor s De block message now shows 3 The other upper level contractors now must remove their blocks before the status reaches UEA Under ESA Approval 4 Once ESA have approved the ATP it will appear as ABE Approved by ESA ATP AND ATP PART LIST ATP ld Issue ATP Description Signature date ATP Part Status Publish Add Audit J 1 Test for ATP approval cycle ABE Ms ld Type Ms Description Amount Contractual date Achievement Date Remove 10 PPM Milestone for testing of ATPs 1 000 00 01 JAN 2003 10 JAN 2003 e3 The ATP has now completed its approval cycle 5 Once PMACS if needed are issued and approved the MPP can be published and its status will move from PAP to UEA and then once approved by ESA ABE MPP LIST Total Ms Id Iss P T Subject Status Origin Curr Invoiced Price ECO Paid Wi 10 1 FFP EFIS PREPARATION DEFINITION STUDY ABE
56. st Plus MPP price type CPE Cost Plus Event MPP price type CR Change Request CR Code Identification number for Change Request CRN Change Reference Number CRN Title Brief description of the CRN subject Credit Note The contractor s documented negative adjustment of a previously submitted payment claim invoice Currency Code Abbreviated currency identification according to ISO standards Currency Conversion Process of converting national currencies into Accounting Units AU or other national currencies and vice versa using either the conversion rates or the exchange rates Current Economic Conditions Reflects the Price Basis and Exchange Rates prevailing at a specified point in time Regarding expenditure during previous periods Current Economic Conditions is normally understood as the Price Basis and Exchange Rates prevailing during that period Cut off date A calendar date that is used to perform project status reviews such as Estimate at Completion etc 52 Delta MPP MPP for CCNs reflecting changes to the last agreed upon MPP for fixed price contracts in the areas of milestones MS VALUES and contractual milestone dates Disposition CCN related document reflecting the customer s preliminary CCN disposition The sam eapplies to MPPs PMACs invoices Document Requirement Description Defines the customer s requirements concerning the contents and the delivery of documents to be provided by the contractor
57. t Terms Expected number of days between invoice registration and payment Period Time interval as identified by PERIOD TYPE e g January 2nd quarter 1994 Period type Time interval e g month quarter year PMAC Approval status Reflects the approval status of the PMAC by upper tier customers e g approved approved with modifications rejected PMAC ID Codified reference number for payment milestone achievement certificate 57 PMAC Status date Date corresponding to the respective intermediate approval steps of PMACs Price The composite of cost and fee Price basis Price level e g 06 91 in which NC amounts are expressed Price distribution The timely distribution of the contract price comprising the main constituents of cost and profit Price traceability The process of detailing the steps which heave lead or which will lead to a revision of the contract price due to modified work scope changes of schedule and price variations Price type The types of prices negotiated between customer and contractor such as CP FP Price Variation Process of adjusting prices to reflect changes due to differences in pricing parameters Profit Part of a contract price paid by the customer on top of costs expenditures Provisional profit Percentage or amount of PROFIT to be used for the calculation of Milestone values if applicable Revision date Date identifying the issue of a document or a data file Re
58. t plus or approved MPPs cannot be used in combination with ATPs Create Preliminary MPP by the Contract Administrator 1 If no MPP yet exists create one as described towards the beginning of this guide 2 Remember to save as draft and do not publish Create Milestone bv the Contract Administrator 1 If the relevant milestone does not yet exist create it now as described earlier 2 Insert the Milestone Link PATP to Milestone by the Contract Administrator 1 From the MPP Details and Milestone List click on the ATP Part List icon IQ 2 In the ATP Part List screen you need to select the ATP and Milestone that you want to link ATP Part List uo Lists all available Milestones to which CONTRACT you can link the Supplier ATP RIA NEVATECHNOLOGIES OY MPP Id 1ss Pak Status Subject End date Curr 20 1 FFP Preliminary MPN for testing of ATPs 01 JAN 2003 Euro Link Milestone to ATP Available ATPs Available Milestones ATP ld Issue ATP Descr i l ture date ATP Part Status Publish Add Audit 1 another test 1 test22 1l In this example the level 3 contractor wants to link ATP 33 with Milestone 10 32 ATP ld Issue ATP Description Signature date 3 When you have selected a value in each pull down field click Link In the ATP Part List screen you can now see the status of the ATP esa ATP Part List User Connected User for ETFINROT PATRIA NEW TECHNOLOGIES OY
59. that have been approved via PATP can not be modified unless the MPP will be approved As long as the MPP is in status PAP it is possible to insert new MS on this MPP gt Upper level contractor s remove their respective automatic blocks First you need to click on the ATP Part Status to reach the ATP Audit Message List Navigation Actions Help ATP Audit Message List Eod g EF557 User Connected manm user changed 21 01 02 kg MAN TECHNOLOGIE GMBH Send comments MPP ATP CONTEXT Obligation Ctr ld Originator MPP MPP Description ATP ATP Description C1454110 FINY 107 ATV PATRIA NEW TECHNOLOGIES OY 20 MPP for testing of ATPs 33 Test for ATP approval cycle ATP AUDIT MESSAGE Disp Date Message Supplier Originated by Ley BLO 17 JAN 2003 Automatic block for the PRIME ASTRIUM GMBH User for ETFINRO1 1 BLO 17 JAN 2003 Automatic block for MAN TECHNO MAN TECHNOLOGIE GMBH User for ETFINRO1 2 Here the level 2 contractor is about to remove the company s automatic block 34 Cesa Insert ATP Audit Message EFIS ver 25 User Connected manm user changed 21 01 02 kg MAN TECHNOLOGIE GMBH Send comments ATP Disposition HA y ATP Message 2 The correct audit message 1s chosen in this case to de block 1 To de block insert an audit message Actions gt Insert ATP Audit Message as above 2 Refresh the Audit Message List screen to see the updated status ATP Audit Message List ET dread User Connected manm u
60. this table 3 Click on Add Central Escalation Factor to reach the Insert Escalation Factor screen 4 Enter the country information year and incremental escalation factor 17 sem O o po COC 2 o O Doo HO Insert Escalation Factor BRS vee User Connected EFIS Data Administrator ESA Send comments PROJECT Identifier OBLIGATION Number DESCRIPTION TRAIN C15520 SPACE HOTEL Training Obligation Enter values for new ESCALATION FACTOR Management record Country Code Ir y Country Name ITALY Year YYYY 2001 Incremental Escalation Factor D20000 Example 2 5 provisional escalation 1 025 incremental factor rate Internet Link Insert Clear 5 Click M824 and the entry should be accepted View Edit Escalation Factor eres User Connected EFIS Data Administrator ESA Send comments PROJECT Identifier OBLIGATION Number DESCRIPTION TRAIN 015520 SPACE HOTEL Training Obligation Country Code IT Country Name ITALY Year YYYY 2001 Incremental Escalation Factor fi 02 Example 2 5 provisional escalation 1 025 incremental factor rate Internet Link EES Revert New Save Once entered these values can be copied to a new entry screen with use of the New button 6 Pressing New ir copy the values just entered for country and factor in to a new screen 7 Continue like this steps 4 5 6 until
61. ved by ESA ing pi D1 JUN 2002 as gt Ex u gt TC NT T a J y ago z p t x DER A 01 FEB D p ce m i E E E E EEE E E i i i SASS ERASER EELS ee A i 1 i H AS aa NS NN id 1 i Bi jeweywddhsg NS A TA 1M D1 Delivery of draft design 2 CRNOD CCN OOD 5000 MILESTONE 01 TOTAL 500 Milestone Traceability shows baseline and CCN changes to the contract 01 JUN 2002 48 3 EFIS GLOSSARY Accounting Unit ESA s unit of measure of currency equivalent to one Euro Used in evaluating budget projections receipts payments and all other transactions of the Agency Achievement data The date of the successful achievement of a milestone Advance payment Payment to the contractor prior to the completion of the related task ATP Authorisation to Proceed AU Accounting unit AU Conversion Process of converting NC in AU or vice versa with the help of the conversion rates Baseline Contract The time phased quantities and cost values of the negotiated and agreed upon baseline proposal without any agreed contractual changes B L Baseline CCN Contract Change Notice CCN Classification Category of change depending on their nature and the responsibility for the alteration CCN Code Optional internal company identification for a CCN CCN Cost Class A or B Reflects the class A or B cost portion of a CCN CCN Profit The profit
62. vision no Number identifying the issue of Rider Contract update incorporating contract changes Rider code Number identifying the rider Rider title Title of the contract update rider incorporating contract changes Weighting factor Agency prescribed factor for the weighting of actual expenditure for Geographical Return Distribution consideration e g 0 5 MGSE and EEE Parts Agent contracts and 1 0 for other subjects Work breakdown structure The product oriented breakdown of the project end item or system into the subsidiary work products or elements and functions required for the development or production of the end item or system a document or a data file 58 59

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