PDFeBURST User`s Manual
Contents
1. PDFeBURST User s Manual PDFeBurst LLC The secret of getting ahead is getting started The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks and then starting on the first one By Mark Twain PDFeBii st 2003 PDFeBurst All rights reserved PDFeBiist Welco m e Thank you for choosing PDFeBURST the efficient cost effective tool to automatically process and email PDF file attachments With PDFeBURST you can deliver timely customized information by simply embedding simple mail delivery tags into a PDF document You then process that PDF through the PDFeBURST interface and then each page of the file is automatically sent to the appropriate recipient The Advantages e User Friendly Easy to install and utilize e Time and Labor Saving e Cost Effective Save on postage envelopes e Paperless Help protect the environment e Sophisticated affordable system Sample Applications e A software reseller sends an annual thank you letter to each customer recapping purchases made in that year and setting the customer discount rate for the upcoming year based on those purchases e A fuel supply company offers reducing rates for customers who choose to have their statements sent via email rather than via post PDFeBURST PDF Page 1 of 27 Introduction PDFeBURST PEB VERSION 1 01 COPYRIGHT 2003 is a new and unique Adobe Acrobat Plug in application2. You can un install PDFeBURST from your machine by using the Windows Control Panel Add Remove Programs Select PDFeBURST from the installed programs list and then click the Add Remove button PDFeBURST PDF Page 14 of 27 Using PDFeBURST PDF There are just 3 simple steps to using PDFeBURST Step 1 Create a PDF file and add an EBURST lt emailaddress gt address tag to each page Step 2 Launch PDFeBURSTand open the PDF file for processing Step 3 Enter a subject and body for the email Then press the Process PDF button PDFeBURST searches the PDF file for EBURST tags It then automatically sends an email message to each tagged recipient that includes a PDF file attachment with just his or her pages These email messages are sent automatically to your email outbox for processing No user intervention is required PDFeBURST PDF Page 15 of 27 Creating a PDF file for use with PDFeBURST You can use any available software application that supports PDF file output to create files for use with PDFeBURST R amp R Report Writer from Liveware Publishing is a great companion product to use with PDFeBURST Embedding EBURST tags with a PDF On each page of your PDF document you need to add a tagged email address that will determine who should receive that page The required format for this tagged email address is shown below EBURST recipientname recipientdomain The first part of the required expression is the tag EBURST After
3. by selecting the I accept the agreement radio button License Agreement Please read the following important information before continuing PDFeBurst LLC End User Software License Agreement NOTICE READ BEFORE INSTALLING THIS SOFTWARE PROGRAM This is the End User License Agreement EULA of PDFeBurst LLC for the software program PDFeBurst and related materials collectively Software Program CAREFULLY READ THE TERMS AND CONDITIONS OF THIS AGREEMENT BEFORE MIST ALL IRIS THIS SOETAIARE DRAGR AM INSTALLING THIS CORTAIARE The next screen lets you select the start menu folder for the product shortcut The default is PDFeBURST Select Start Menu Folder Where should Setup place the program s shortcuts Norton Antivirus Oracle for Windows 95 QuickTime R amp R SOL old versions R amp R Version 10 R amp R Xbase old versions Real PDFeBURST PDF Page 10 of 27 You can optionally add a shortcut to PDFeBURST to your windows desktop Select Additional Tasks Which additional tasks should be performed Once your selections are made a final screen displays those choices Press Install to proceed with installation Ready to Install Setup is now ready to begin installing PDFeBURST 1 01 e Bursting Utility on your computer PDFeBURST PDF Page 11 of 27 When Setup completes file installation a final screen contains a checkbox to launch PDFeBurst Clicking Finish completes the installation process Completing
4. that allows you to directly email pages within a PDF file to the appropriate email recipients In this Help system you will find explanations of the features of PDFeBURST as well as tips to guide you through the program s basic functionality PDFeBURST PDF Page 2 of 27 System Requirements PDFeBURST requires e Windows 95 98 ME NT XP or 2000 operating system e Adobe Acrobat Version 4 0 or higher Must be full Acrobat version Cannot use on systems having just the Acrobat Reader e Mail client software such a Microsoft Outlook e Any third party software that supports creation of PDF Portable Document Format files e An available internet connection for installation registration only e At least 1MB available disk space on drive C PDFeBURST PDF Page 3 of 27 Copyright and Licensing I nformation PDFeBURST 2003 All rights reserved PDFeBURST software and documentation have been tested and reviewed Nevertheless PDFeBURST makes no warranty or representation either expressed or implied with respect to the software and documentation included In no event will PDFeBURST be liable for direct indirect special incidental or consequential damages resulting from any defect in the software or documentation included with this product In particular PDFeBURST shall have no liability for any programs or data used with these products including the cost of recovering such programs or data or for problems which o
5. the tag you then provide the recipient s email address Examples EBURST oeTech TechZonel com EBURST MaryS netscape net PDFeBURST PDF Page 16 of 27 Important Notes on formatting your PDF files e The EBURST tag is not case sensitive so you may use any combination of upper and lower case letters such as EBURST or EBurst or eburst e The final colon is mandatory e The EBURST tag can appear anywhere on the page It can also appear in the middle of a line of text You can leave as much white space as you wish between the tag and actual email address e If you want hide the tag or email address so that it does not appear visible when the user views or prints the file you can set the font color to white when you create the PDF file e Any page without an EBURST tag will be ignored e If multiple pages from the source PDF contain the same email tag they will be consolidated to a single email message So if page 2 and page 12 are both contain EBURST hboyer boyerprod net a single PDF file containing page 2 and 12 will be sent to hboyer boyerprod net e You must use a standard email address rather than the name of any email list or alias that is available in your mail system e Inthe current release a page can only be sent to a single recipient You cannot use a list of email addresses such as EBURST jim desco net J ane desco net and any page containing more than one EBURST tag will only be sent to the first tagge
6. R PDF is supplied but you can replace the standard file with your own HEADER PDF if you wish PDFeBURST PDF Page 24 of 27 The final set of files is each of the individual PDF files created by PDFeBURST during processing These use the recipient email address as the file name and PDF as the file extension When processing is performed any existing file will be overwritten So if you are processing a file containing the tags EBURST petergale yahoo com EBURST print The generated files will be named petergale yahoo com pdf and print pdf If either name already existed it would be replaced with content from the currently processed PDF You can safely delete these files from you disk once processing is complete Q How do I un install PDFeBURST A You can remove PDFeBURST using the Windows Control Panel Add Remove Programs Select PDFeBURST from the installed programs list and then click the Add Remove button PDFeBURST PDF Page 25 of 27 Error Messages Cannot process lt filename gt File contains no valid eburst tags This error will occur if the file selected through Open PDF file is contains no EBURST tags Failed to open lt filename gt This error will occur if the file selected through Open PDF file is not in PDF format or does not exist You can OK this error and then select a different filename Please ensure that you have HEADER PDF is the PDFeBURST folder You must have a valid HEADER PDF in the PDeBURST progr
7. RST LLC 6565 Hollister Street Suite 1211 Houston TX 77040 R amp R Report Writer PDFeBURST is distributed by Liveware Publishing Inc the owners of R amp R Report Writer an industry leader in database reporting R amp R Report Writer is a data access and reporting tool that lets users design professional meaningful reports quickly and easily for data stored in Xbase DBF and SQL databases Xbase databases are those created by Microsoft Visual FoxPro Visual dBASE CA Visual Objects Clipper and other compatible products SQL databases are databases accessible via ODBC Open Database Connectivity such as Microsoft SQL Server Oracle DB2 Btrieve etc Since R amp R supports direct output to PDF it is a perfect companion to PDFeBURST For more information regarding R amp R you may contact Liveware at Website http www livewarepub com Email livesales livewarepub com Telephone 800 936 6202 Technical Support Should you have any technical questions that are not answered within this help file you can email us at Support PDFeBURST com PDFeBURST PDF Page 27 of 27
8. am directory Please enter a subject heading before processing You must make an entry to the Email Subject text box before using Process PDF Please enter a valid Serial Number for PDFeBurst You must enter a valid PDFeBurst serial number in the Personal Information screen during installation Please open a PDF file This error will occur if you select Print PDF when a PDF file has not yet been selected Please select an email address When the Manual Email Process button is checked you must select an email address from the drop down list prior to chosing Process PDF Run time error 13 Type mismatch This error will occur when the installation program attempts to register the product and your machine does not contain a full product installation of Acrobat You need to have a full copy of Acrobat not simply the Acrobat viewe to install and run PDFeBURST Run time error 339 Component MSINET OCX or one of its dependencies not correctly registered A file is missing or invalid The ActiveX control MSINET OCX Microsoft Internet Transfer Control is missing from your machine You can contact technical support to obtain a copy PDFeBURST PDF Page 26 of 27 Contacting Us Sales For more information please visit our website http www PDFeBURST com or send email to sales PDFeBURST com We welcome all queries comments and suggestions We hope you enjoy using our software Our corporate location is PDFeBU
9. ccur in use of our actual product based on errors in or the limited nature of the tutorials Trademarks PDFeBURST the PDFeBURST logo PDFeBURST Processing Engine are trademarks of PDFeBURST PDFeBURST PDF Page 4 of 27 End User License Agreement EULA NOTICE READ BEFORE INSTALLING THIS SOFTWARE PROGRAM This is the End User License Agreement EULA of PDFeBurst LLC for the software program PDFeBurst and related materials collectively Software Program CAREFULLY READ THE TERMS AND CONDITIONS OF THIS AGREEMENT BEFORE INSTALLING THIS SOFTWARE PROGRAM INSTALLING THIS SOFTWARE PROGRAM INDICATES YOUR ACCEPTANCE OF THESE TERMS AND CONDITIONS IF YOU DO NOT AGREE WITH THE TERMS AND CONDITIONS OF THIS AGREEMENT PROMPLY RETURN THIS PACKAGE UNOPENED TO THE PLACE OF PURCHASE FOR REFUND IN THE AMOUNT YOU PAID 1 Description The Software Program is licensed not sold to you and Vendor owns all copyright trade secret patent and other proprietary rights in the Software Program The term Software Program includes all copies of the PDFeBurst computer program and its documentation 2 License a Authorized Use Vendor grants you a nonexclusive license to use the Software Program on a single computer You may make one copy of the Software Program for back up purposes only b Restrictions You may not 1 copy other than once for back up purposes distribute rent lease or sublicense all or any portion of the Software Pro
10. ce the name is selected you use can use Process PDF This will create and send an output PDF file for that address only PDFeBURST PDF Page 22 of 27 Printing a PDF When you open a PDF file the Print PDF button is activated This button does not however send the currently select PDF file to a Windows printer Instead what is does is to scan the currently selected PDF file for pages containing an EBURST print tag and then send those pages to the file C PDFeBURST Print PDF You can then send the PRINT PDF to your windows printer and manually distribute the pages to the appropriate recipient This print function is really a counterpart to the manual processing button in that it is used to selectively extract pages from the currently open PDF file PDFeBURST PDF Page 23 of 27 Frequently Asked Questions Q Why do I need to have a full copy of Adobe Acrobat rather than the Adobe Acrobat Reader that is freely available A PDFeBURST uses the Acrobat SDK Software Development Kit that is provided by Adobe in order to process a PDF file This SDK calls functions that are only available with the full Acrobat product and cannot be called via the Acrobat Reader When Adobe makes this functionality available for developers we will be among the first to take advantage of it Q How easy is to use PDFeBURST A Very Easy The first step is to put the EBURST tag with the customer email address on each page of the PDF document that you d li
11. d address on the page Handling pages without corresponding email recipients There may be circumstances where your PDF document contains pages where the chosen delivery method may be to send a hard copy printed document rather than sending a PDF via email PDFeBURST handles this possibility by provides a special print address that can be used in place of an email address The format for a tag that will send a page to print is EBURST print Any page containing the print tag will be sent to the file PRINT PDF This file can then be separately printed and distributed Pages with empty eburst tags Any page containing an EBURST tag without a corresponding print or email address entry will return an Adobe Acrobat error stating An unknown recipient is specified PDFeBURST PDF Page 17 of 27 Understanding the PDFeBURST Window When PDFeBURST is installed it creates a program group that includes an item to launch the PDFeBURST executable program PDFeBURST EXE The installer optionally will create an icon to launch PDFeBURST from your desktop You can use Windows Explorer to browse to the C PDFeBURST subdirectory where you can double click launch PDFeBURST EXE Below is a screen shot of the application window PDFeBurst Yersion 1 01 Copyright 2003 PDFeBurst All Rights Reserved OF x Current PDF File lt None gt Select an Email Email Subject Email Body Please see attached Adobe PDF f
12. en processing is performed any existing file will be overwritten So if you are processing a file containing the tags EBURST petergale yahoo com EBURST print The generated files will be named petergale yahoo com pdf and print pdf If either name already existed it would be replaced with content from the currently processed PDF In the final step PDFeBURST creates an email message that is addressed to the named recipient adds the subject and body line attaches the PDF file and automatically sends each mail message The only exception is for the file PRINT PDF This file is not sent via email but must be opened and printed outside of the PDFeBURST application See the following sections for information on using the optional Manual Processing and Print selections PDFeBURST PDF Page 21 of 27 Using Manual Processing The default behavior when you open and process a PDF is to process every page of the selected PDF file If there are cases where you only want to process output to a single email recipient rather than processing the entire file you can select Manual from the Process Options menu When you select Manual as the processing type the text Manual Process ON will appear below the Current PDF File name Additionally the Select and Email list box will be enabled PDFeBURST scans the PDF file and builds a listing of tagged email recipients that are contained in the selected file You must then select a name from the list On
13. gram 2 modify or prepare derivative works of the Software Program 3 use the Software Program in a computer based services business or publicly display visual output of the Software Program 4 transmit the Software Program over a network by telephone or electronically using any means or 5 reverse engineer decompile or disassemble the Software Program You agree to keep confidential and use your best efforts to prevent and protect the contents of the Software Program form unauthorized disclosure or use c Transfer You may transfer the Software Program but only if the recipient agrees to accept the terms and conditions of this Agreement If you transfer the Software Program you must transfer all computer programs and documentation and erase any copies residing on computer equipment Your license is automatically terminated if you transfer the Software Program PDFeBURST PDF Page 5 of 27 3 Limited Software Program Warranty For 90 days from the date of shipment we warrant that the media for example diskette on which the Software Program is contained will be free from defects in materials and workmanship This warranty does not cover damage caused by improper use or neglect We do not warrant the contents of the Software Program or that it will be error free The Software Program is furnished AS IS and without warranty as to the performance or results you may obtain by using the Software Program The entire risk as to the result
14. iles for your Sstatements If you do not have Adobe Acrobat or Acrobat Reader 5 0 5 you may download Adobe Acrobat 5 0 5 Reader free from Adobe s website http www adobe com support dowloads detail jsp t tpID 1439 Per the Adobe website Adobe r Acrobat r Reader is free software that lets you view and print Adobe Portable Document Format PDF files on all major computer platforms Thanks Generated by PDFeBurst 1 01 Warning This Computer program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or ang portion of it ma result in severe civil and criminal penalties and will be prosecuted to the mazimum extent possible under the law Copyright 2003 PDFeBurst All Rights Reserved PDFeBURST PDF Page 18 of 27 There are 4 main areas in the application window 1 At the top of the window there is a menu bar 2 Below the menu bar is a series of action buttons 3 Below the action buttons the name of the currently selected PDF file is displayed If manual processing is enabled the text Manual Process ON will appear below the filename 4 Below the filename there is a email address list box that is enabled only when Manual Process is on and two text boxes where you enter the Subject and Body that will be used for the email messages that are created by PDFeBURST The Menu Bar The menu bar contains 3 top level choices each having a sub menu of optio
15. ke to process Add EBURST joe_tech joetech com on all those pages on PDF that belongs to J oe Step 2 Start the PDFeBURST exe and open the PDF that needs to be processed Step 3 Press the Process PDF button and voila All the pages in the PDF will automatically get sorted based on the email addresses and will be emailed to each individual customer as an attachment Q What is the function of Manual processing A The default behavior when you open and process a PDF is to process every page of the selected PDF file If there are cases where you only want to process output to a single email recipient you can select Manual from the Process Options menu When you select manual as your processing type PDFeBURST scans the PDF file and builds a listing of tagged email recipients You can then select a single name from the list and then select Process PDF PDFeBURST will then process just the pages for that selected address Q What files does PDFeBURST use and create A The first file used by PDFeBURST is the PDF file you select for processing You can select this PDF file from any location to which you have access PDFeBURST will read your source file from that location It will only read from this file and will not alter it in any way The second file is HEADER PDF which is located in the PDFeBURST program directory When a PDF file is processed the contents of HEADER PDF are included as the first page of the generated PDF file A default HEADE
16. mited to the remedies specified by this Agreement d Some states do not allow the exclusion of implied warranties so the above exclusion may not apply to you This warranty gives you specific legal rights and you may also have other rights which vary form state to state PDFeBURST PDF Page 6 of 27 6 Termination This Agreement is effective until terminated You may terminate it at any time by destroying the Software Program including all computer programs and documentation and erasing any copies residing on computer equipment This Agreement also will terminate if you do not comply with any terms or conditions of this Agreement Upon such termination you agree to destroy the Software Program and erase all copies residing on computer equipment 7 U S Government Restricted Rights The Software Program is provided to the Government only with restricted rights and limited rights Use duplication or disclosure by the Government is subject to restrictions set forth in FAR Sections 52 227 14 and 52 227 19 or DFARS Section 52 227 7013 C 1 ii as applicable 8 General You are responsible for installation management and operations of the Software Program PDFeBURST PDF Page 7 of 27 Installing PDFeBURST System Requirements PDFeBURST has the following system requirements for installation e Windows 95 98 ME NT XP or 2000 operating system e Adobe Acrobat Version 4 0 or higher Must be full Acrobat version Cannot
17. ns File Open Invokes a File Open dialog to select a PDF file Process PDF Processes current selected PDF file Close PDF Closes the currently selected PDF file Print PDF Processes currently selected PDF file for EBURST print tags only Exit Closes the PDFeBURST application window Process Options only available when a PDF file is selected Current mode is checked Automatic Automatically process all EBURST tags Manual Only process EBURST tags for selected email address Help Help on Using PDFeBurst Invokes this help file About PDFeBurst Displays licensing and system information Action Buttons Below the menu bar are a series of action buttons that provide shortcuts to menu operations x Close PDF When the PDFeBURST EXE program launches it will also invoke Adobe Acrobat in a separate window When a PDF file is selected for processing you can view it in the Acrobat window PDFeBURST PDF Page 19 of 27 Selecting a PDF file for processing The first step is to select a file for processing When you select File gt Open or click the Open button you are given an Open File dialog to select a file of type PDF Browse to the location of your source PDF select your file and then press OK This returns you to the PDFeBURST screen where your selected file name is now displayed as the Current PDF file After selecting your file you are now ready to proceed to processing your selected file PDFeBURST PDF Page 20 of 27 Pr
18. ocessing a PDF Once you have selected a PDF file your next step to provide the Email subject and message body that will be used when the email messages are created The PDFeBURST screen contains fields for entering subject and body The same subject and body will be used for each email that is generated You can if you wish leave either or both of these fields blank Once you have created the subject and body you then use Process PDF to initiate processing of the file The first step in processing the source file is to open the file HEADER PDF that is in the PDFeBURST program directory When a PDF file is processed the contents of HEADER PDF are included as the first page of the generated PDF output file A default HEADER PDF is supplied but you can replace the standard file with your own HEADER PDF if you wish PDFeBURST then scans each page of the source PDF file and creates a list of tag elements that are found in the file As it finds entries the PDFeBURST status box displays each found entry as it is processed and also displays a status line indicating the number of elements found Once this array of entries is built the list is processed against the file For each entry a PDF file is created in the PDFeBURST directory Each output file contains the HEADER PDF page followed by the pages from the source file that were tagged for that recipient These files have the recipient email address as the file name and PDF as the file extension Wh
19. s and performance of the Software Program is assumed by you To obtain warranty service during the 90 day warranty period you may return the Software Program postage paid with a description of the problem to Vendor The defective media in which the Software Program is contained will be replaced at no additional charge to you 4 Remedy If you do not receive media which is free form defects in materials and workmanship during the 90 day warranty period you will receive a refund for the amount you paid for the Software Program returned 5 Disclaimer of Warranty And Limitation of Remedies YOU UNDERSTAND AND AGREE AS FOLLOWS a THE WARRANTIES IN THE AGREEMENT REPLACE ALL OTHER WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WE DISCLAIM AND EXCLUDE ALL OTHER WARRANTIES IN NO EVENT WILL OUR LIABILITY OF ANY KIND INCLUDE ANY SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING LOST PROFITS EVEN IF WE HAVE KNOWLEDGE OF THE POTENTIAL LOSS OR DAMAGE b We will not be liable for any loss or damage caused by delay in furnishing a Software Program or any other performance under this Agreement c Our entire liability and your exclusive remedies for our liability of any kind including liability for negligence for except liability for personal injury caused solely by our negligence for the Software Program covered by this Agreement and all other performance or non performance by us under or related to this Agreement are li
20. the PDFeBURST 1 01 e Bursting Utility Setup Wizard Setup has finished installing PDFeBURST 1 01 e Bursting Utility on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup You are then presented with a product registration box This information is then sent via your Internet connection to the PDFeBURST web site ia Please Register Product x Company Name Email Address If registration is successful you will see the following status message PDFeBurst 1 01 EZ Congratulations Product Successfully Registered PDFeBURST PDF Page 12 of 27 If you checked the launch PDFeBurst box c PDFeBURST PDFeBURST EXE is invoked and you will see the application window PDFeBurst Yersion 1 01 Copyright 2003 PDFeBurst All Rights Reserved Zj E ie D MGCess FU mie Please Enter a Subject Please see attached Adobe PDF files for your statements If you do not have Adobe Acrobat or Acrobat Reader 5 0 5 you may download Adobe Acrobat 5 0 5 Reader free from Adobe s website http www adobe com support downloads detail jsp f tpID 1439 Per the Adobe website Adobe r Acrobat r Reader is free software that lets you view and print Adobe Portable Document Format PDF files on all major computer platforms Thanks Generated by PDFeBurst 1 01 You are now ready to use PDFeBURST PDFeBURST PDF Page 13 of 27 Un installing PDFeBurst
21. use on systems having just the Acrobat Reader e Mail client software such a Microsoft Outlook e Any third party software that supports creation of PDF Portable Document Format files e An available Internet connection for installation registration only e At least 1MB available disk space on drive C Installation Once you have verified that the system requirements have been met you install PDFeBURST by running SETUP EXE Note that the default installation directory for PDFeBurst is C PDFeBURST This default directory CANNOT be changed in the current release PDFeBURST PDF Page 8 of 27 When you run SETUP EXE the following installation screens are presented The first screen is the introductory Welcome screen Welcome to the PDFeBURST 1 01 e Bursting Utility Setup Wizard This will install PDFeBurst 1 01 on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Pressing Next brings you to the Personal Information screen where you provide your name company name and product registration key Personal Information Who are you Please specify your name and the company for whom you work then click Next Name Kathleen Flemin Company Liveware Publishing Serial Number PDFeBURST PDF Page 9 of 27 After entering your name and serial number you must read and accept the license agreement
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