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1. Iron 0i Piave 0102 0 0 100 0 Iron 01 F Spagna 0104 E Heather lo 0 625 0 Iron 01 ae 0104 fi i j Rosemary 0 lo i 47 10 Zinc l02 Conte 10207 Fj e lo lo lo 0 Zinc 102 Monti 10204 0 0 19 0 Excel PDF Open Map 3 1 2 View Map Click on the button Open Map to open the percentage actual planned map Safety Nets Livelihood Seasonal inputs _ Livelihood Assets tangible and intangible Export to an Image Export to PDF GSN A ep 1 Ui es Percentage of Actual vs Planned values A lt z gt Actual Planned Ww yf Dire Dawa Hover over a district S l EE ay Le Addis Abebas 2 k Ee Ethiopia ey No Planned Activities a E OT NE 0 10 percent re SE 10 25 percent N ERN i les IN ee j Fini he 25 50 percent A mane yA 50 75 percent Sodo A P 75 percent YE S J ES ut e apes a ot et gt n A y 12 r pee an Eldoret Kenya Nakuru wet Garissa N How can this map be used The actual planned report and map allows FSC to monitor progress against planned activities Low performance against planned figures could indicate specific field level challenges or changes such as poor access pipeline breaks security concerns or delayed implementation 3 2 Gap Analysis The gap analysis reports and map is an aggregation of partner s actual number of beneficiaries individuals reached divided by the number of beneficiaries in
2. 2 of 2 lt lt Previous Next gt gt If an ongoing operation does not report any actual values click on the Nothing to report for the month button Check the confirm box and click ok Home gt gt Actual Monthly Update gt gt Update Actuals gt gt Update Beneficiaries amp Livestock Reached Actual Monthly Update Reports Update Beneficiaries amp Livestock Reached UNIT OF COUNTING Livestock Excel PDF Page Es 20 of 1 ENS View 1 2 of 2 Country District Neighbourhood Organization Description Goat Planned Goat Actual Comments reas Month CEA COC ES CCC O EA CEA Vaccination and treatment of goats in Spagna Heather VSF France earthquake 80000 affected areas for 5200 households Vaccination and treatment of goats in Iron Spagna Rosemary VSF France earthquake affected areas for 5200 households i o AAA gt Totals 208 000 D Excel PDF Nothing to report for the month Page FM of 1 20 v View 1 2 of 2 Next gt gt Planning September 2014 128000 Planning September 2014 lt lt Previous Check the confirm box and click ok NOTHING TO REPORT FOR THE MONTH x Confirm Confirm that for the selected month nothing was distributed in that operation This will clear any actual values for the selected month 2 REPORTS Click on the reports tab
3. Zinc 02 Conte 0207 lo 0 Zinc l02 Flavia 0201 ji 6 lo Zinc 3 02 Greci 0203 y 14 lo Monti rG of 1 120 v View 1 12 of 12 3 1 2 View Map Click on the button Open Map to open the gap analysis map cash cheque Food Voucher Goods Training E Export to an Image Ext e AN y y 5 q AR y A UE 2 AN a NS oid t de et A uy Addis Abeba Et ENS wrr a gt c 1 y eae NO Y Me EN fog ee Se j ae nl O A LAS De Sodo J J Ag i _ 44 A 5 r OA Eldoret Kenya y Cta a Garissa v lt How can this map be used The gap analysis measures the FSC partners actual achievements against the overall needs targets This allows the FSC to highlight specific areas of need gaps which have not received adequate support FSC could utilize this information to advocate for increased support to areas that remain under supported DATA CONFIDENTIALITY What mechanisms are in place to secure all of the data Access to the IM Tool is authenticated via a username password mechanism A role based security model enforces access controls so that that end users can perform only the operations that they have a right to access The solution and databases are kept in WFP UN premises in secure data centres certified with the 1S027001 2005 and ISAE 3202 Type ll standards Transmission of data to and from the IM Tool are en
4. and overlaps e Partners will be able to directly capture their monthly plans and actual outputs Partners will be given direct control of the information on their achievements towards the overall response efforts and will be able to generate standard monthly reports and maps where this information is reflected Using the Tool 1 Complete the planning matrix for each planned activity in the partner s overall programme 2 Submit the planning matrix to the FSC Information M anager Officer IMO at least twice a year or whenever the plans are modified The FSC IM O enters the planning information in the IM Tool 3 On amonthly basis use the IM Tool to enter the actual monthly outputs of each activity compared to planned information by the Cluster s agreed reporting deadline For example before the 14th of August partners should submit the actual outputs of the activities that the organization implemented during July 4 As an alternative to using the IM Tool partners may submit the actual monthly update matrix for each planned activity in their overall program Submit the actual monthly update matrix to the FSC IMO by the agreed reporting deadline 5 As needed use the tool to generate standard monthly reports and maps LOG IN Once the Cluster IM O has received and input the partner s planning information the partner can access the tool by logging in to http imtool foodsecuritycluster net user login Y y gt FOOD SECU
5. 014 Goods The operation details appear on the screen Welcome VSFFrance STERE FOOD SECURITY CLUSTER Your country is Nowhereland ND Strengehening Humenitarien Responte Your Emergency Code is NWL 08 2014 My Account Sign Out Home gt gt Actual Monthly Update gt gt Select Operations gt gt Update Beneficiaries amp Livestock Reached Actual Monthly Update Reports Operation Description Vaccination and treatment of goats in earthquake affected areas for 5200 households July 2014 November 2014 Goods x Select Operations Selected Operation Emergency NWL 08 2014 Organization VSF France pta Description kere r da pa Tem a olds Start Date July 2014 End Date November 2014 Status Ongoing Admin Region Level District Donors Undisclosed International Partners National Partners K Country Objective Restore livelihoods for vulnerable households Priority Activity Category Response Purpose Recovery Resilience Strategy No Modality Goods Cash Transfer System Rural Urban Rural Target Beneficiary Groups Agricultural Hosts Residents Unit Of Counting Livestock Vulnerability Category ss s Livestock Goat lt lt Previous Next gt gt Click next 1 2 Update Actuals Select the month to update actual values Home gt gt Actual Monthly Update gt gt Update Actuals gt gt Update Beneficiaries
6. FSC IM Tool Partner User Manual Contents Gi SCNT POS PO POCO RU I SO OE II 1 PoETO A E UN OO E Tot eon 3 NS WT TOOL renerpie E dyeoneaedeouatihesdretcsnuneceonsBedeedeunsduse 3 DO T curra peo ace oct ae seen couse 5 PASSWORD MANAGEMENT reece Se stenstectsa ines eoamecten ck ctatoattien nen eeteeterasenseasdegexedoumesesneastee 6 TOOEBUTTONS outdoor E E 7 l Actual Monty Update ansia recae aiii 8 MS A 8 MA AA A O A q oe 8 SAA A eens nes oe UA 11 24 Planned Re PONS urpmi 11 22 Otal Castor ROSPONSS acosa 12 A A 12 FR TOLT A e o PR A 14 5 1 Percentage Actual PIANC asociaron irte dilata 14 0 E A E E E A 15 DATA CONFIDENTIAL recese EE 18 USER SUPPOR Tae E E es aapounesaatyuiedureasennonereatue 19 Project Overview The global Food Security Cluster gFSC works with national and regional cluster systems in both sudden onset disasters and protracted emergencies be they from natural or human causes and long running crises Among the responsibilities of the Food Security Cluster during an emergency is the management of member responses to ensure gaps are addressed and humanitarian responses are comparable and timely to affected populations The purpose of the IM Tool To coordinate the partner responses every country cluster is currently obliged to develop local level response tracking and data management tools As a result mechanisms that collect and report on the food security responses differ between emergencies and require speci
7. RITY CLUSTER y Strengthening Humenitari n Respornte FOOD SECURITY CLUSTER Strengthening Humanitarian Response Food Security Cluster Information Management IM Tool Log In Se Want to Learn More See how the IM tool is being used in the FSC Cluster Password Information Management is one of the core Food Security Cluster funcions Recognizing the need for the country level Food Security Clusters to take a holistic approach to data collection and sharing the gFSC has created a web based Information Management IM tool for cluster systems and partners to use to collect analyse and report on food security responses With the ability to be deployed to any operation the IM tool will make data collection processing and response analysis globally comparable PASSWORD MANAGEMENT Change your password by clicking on My Account in the upper right corner of the screen Welcome VSFFrance Your country is Nowhereland Your Emergency Code is NWL 08 2014 Sign Out Click on change Password Enter your current password and new password twice FOOD SECURITY CLUSTER Change Password Get WebDawvw Link User Name VSFFrance Email VSFFrance gmail com Change Email Address Country Nowhereland Emergency Code NWL 08 2014 Organization VSF France Click on the FSC Logo or on the Home button to return to the Home page TOOL BUTTONS Note The below functions can be used for most of the tool s data To sim
8. amp Livestock Reached Actual Monthly Update Reports Update Beneficiaries amp Livestock Reached semen You Must select a month in order to proceed lt lt Previous Next gt gt For each geographical area enter the number of actual beneficiaries individuals households or livestock reached in the cell highlighted green to the right of the planned number of beneficiaries Each actual value corresponds to a planned value that has been submitted on the planning matrix and entered into the tool by the Cluster IMO Clicking on the cell makes the cell active and possible to enter data All numbers must be entered as integer values e g 50000 NOT 50 000 To save the data use the enter key or click inside another cell As the number of actual beneficiaries for each geographical area Is entered the total number of actual beneficiaries appears Use the arrow keys to navigate between cells Home gt gt Actual Monthly Update gt gt Update Actuals gt gt Update Beneficiaries amp Livestock Reached Actual Monthly Update Reports Update Beneficiaries amp Livestock Reached Update Actuals Select Month August 2014 v UNIT OF COUNTING Livestock Excel PDF Nothing to report for the month Page E of 1 20 Country izati n Goat Planned Totals 208 000 Excel PDF Nothing to report for the month All actual values entered must be confirmed by the Cluster IM O before they are includ
9. crypted USER SUPPORT The country administator is responsible for supporting partner users All content or technical queries on the IM Tool that cannot be answered after consulting the Partner User M anual should be directed to the Clusters Information M anager Officer The partner user may chose to give the country administrator their username and password for the country administror to log in as the partner or donor user to better provide support After the issue is resolved the country administrator may rest the partner or donors password to maintain confidentiality
10. dividuals targeted target report by geographic area for a specific assessment entered in the IM tool by the FSC Gap analysis reports and maps can be viewed by i Response Purpose Development Preparedness Recovery Relief li Country Strategic Objective lil Modality Cash Cheque Food Goods Training Voucher iv Targeted Beneficiary Group 3 2 1 View Report Use the filters to select Assessment Name and Month Actual Monthly Update Reports Percentage Actual Planned Gap Analysis Report amp Maps Select Assessment Name Select Month Y El To Gap Analysis Report il Report amp Maps gt gt Gap Analysis gt gt Gap Analysis Report Actual Monthly Update Reports Ss TT car mens Select Assessment Name July 2014 v _ IPC Emergency NWL y Gap Analysis Report Excel PDF Open Map Page ma of 1 120 v View 1 12 of 12 Improve Restore Admin 1 Admin 1 Gis Admin 2 Admin 2 Gis Admin 3 Admin 3 Gis Adam A Admin 4 Gis Household Livelihoods For Code Code Code Code Availability And Vulnerable Access To Food Households Report amp Maps i 04 Verona 0401 111 0 01 Corso 0106 4 0 01 Piave o102 j 2 175 E or Pietra o103 j 90 0 F Iron 01 Spagna lo104 f 185 1449 Iron lo1 i Tasso lo1os i 10 0 Iron lor Trevi 0101 fi 10
11. ed in the monthly reports and maps The column Approval Status on the left side of the screen indicates if the values have been confirmed by the Cluster IM O If no actual value is entered the approval status will read planned If the Cluster IM O has not approved an actual value that has been entered the Approval Status will read Unconfirmed When the Cluster IM O approves the value the Approval Status will change from Unconfirmed to Confirmed Home gt gt Actual Monthly Update gt gt Update Actuals gt gt Update Beneficiaries amp Livestock Reached Actual Monthly Update Reports Update Beneficiaries amp Livestock Reached Selec Month See 2014 UNIT OF COUNTING Livestock Excel PDF gt Nothing to report for the month Page TE of 1 20 v View 1 2 of 2 Country District Neighbourhood Organization Description Goat Planned Goat Actual Comments Month Vaccination and treatment of goats in Iron Spagna Heather VSF France earthquake 80000 affected areas for 5200 households Vaccination and treatment of goats in EOS Iron Spagna Rosemary VSF France earthquake 128000 60000 Unconfirmed September 2014 September 2014 affected areas for 5200 households_ qy E AAA _ e e Totals 208 000 560 000 ll Excel PDF Nothing to report for the month Page FM of 1 20 v View 1
12. fic trainings for each tool Local level tools depending on the size of the emergency can become cumbersome hinder analysis and information sharing and consume limited in country resources and capacity Recognizing the need for the clusters to take a holistic approach to data collection and sharing the gFSC has created a web based Information Management IM tool that will be accessible to cluster systems and partners The gFSC IM tool is an elaboration of a tool that was built and used by the Somalia and Sudan FSC With the ability to be deployed to any operation the IM tool will make data collection processing and response analysis globally comparable By producing project reports and maps the IM tool will visualize gaps and overlaps of partner responses and avoid duplication of humanitarian assistance especially considering issues of food availability access and utilization Consistent information sharing by partners will facilitate project tracking and monitoring and result in evidence based decision making for strategic intervention and improved implementation Furthermore use of the IM tool will result in the dissemination of timely and accurate information for advocacy efforts by clusters In sum the IM tool will benefit for both the country clusters and partners e For country clusters it will make it easier to collect information on partner activities and visualize data through generating the monthly FSC gap analysis to avoid gaps
13. gt gt Target Report Assessment Name IPC Emergency NWL Y Target Report Excel PDF Page MN of 1 20 v View 1 15 of 15 Provide Provide Immediate Timely And 2 Admin 1 Gis i Admin 2 Gis Admin 3 Gis 3 Admin 4 Gis Assessment Access To Seasonally a Code a Code a Code ee Code Name Food To Appropriate Affected Livelihoods Populations Inputs IPC Helium 104 Napoli 0402 Emergency 2014 2500 15450 j Nwe a IPC Helium 04 Verona 0401 Emergency 2014 34250 41875 NWL IPC Iron 0i Piave 0102 Emergency 2014 16750 22925 NWL i IPC Iron 01 Pietra 0103 Emergency 2014 26250 33225 NWL IPC Iron 0i Spagna 0104 Emergency 2014 15750 15575 NWL IPC Iron 01 Tasso 0105 Emergency 2014 3000 3750 NWL How can this report be used Target report is primarily used to assist partners in planning their projects and targeting of beneficiaries at lower level geographic units in relation to the FSC targets 3 REPORTS amp M APS Click on the reports amp maps tab to automatically generate standard monthly reports amp maps including Percentage Actual Planned and Gap Analysis 3 1 Percentage Actual Planned The percentage actual planned reports and map is an aggregation of partner s actual number of beneficiaries individuals reached divided by the aggregation of partner s planned number of benefic
14. iaries individuals to be reached in a specific month Numbers are reported as percentages by geographic area Percentage actual planned reports and maps can be viewed by i Response Purpose Development Preparedness Recovery Relief li Country Strategic Objective lil Modality Cash Cheque Food Goods Training Voucher iv Targeted Beneficiary Group 3 1 1 View Report Select one of the four Percentage actual planned Reports to view Home gt gt Reports gt gt Report amp Maps gt gt Percentage Actual Planned gt gt Response Purpose gt gt Percentage Actual Planned Response Purpose Actual Monthly Update Reports Percentage Actual Planned Gap Analysis Report amp Maps Response Purpose Country Strategic Objectives Modality Targeted Beneficiary Group Select Month v Percentage Actual Planned Response Purpose Use the filters to select M onth Home gt gt Reports gt gt Report amp Maps gt gt Percentage Actual Planned gt gt Response Purpose gt gt Percentage Actual Planned Response Purpose Actual Monthly Update Reports Percentage Actual Planned Gap Analysis Report amp Ma Country Strategic Objectives Modality Targeted Beneficiary Group Select Month July 2014 v Percentage Actual Planned Response Purpose Excel PDF Open Map Page TR of 1 Eg View 1 5o0f5 Admin 1 Asia Admin 2 a Admin 3 og Admin 4 ae Settlement Developmen Preparednes Recovery Relief
15. otal Cluster Respon me Actual Monthly Update Reports Total Cluster Response WOND Response Purpose Country Strategic Objectives Modality Targeted Beneficiary Group Select Month July 2014 Total Cluster Response Response Purpose Ex cel PDF Page MMM of 1 120 v View 1 50f 5 Admin 1 Admin x Admin 2 Admin 2 Admin 3 Admin 3 Admin 4 Admin Settlement Developmen Preparednes Recovery Relief Gis Code Gis Code Gis Code Gis Code a Iron 01 Piave 10102 60000 Iron 01 Spagna 10104 Heather 0 375000 0 Iron lor Spagna 0104 Rosemary 45000 0 Zinc 102 Conte 0207 i 0 0 Zinc 02 Monti 10204 elolojolo Tojolololo 9000 How can this map be used The total cluster response report allows the FSC to evaluate what was accomplished during a specific time period It can additionally provide information in regards to specific modalities 2 3 Target Report The target report is the absolute number of beneficiaries individuals targeted by geographic areas for a specific assessment entered in the IM tool by the FSC Target reports can be viewed by 1 Country Strategic Objective 2 3 1 View Report Use the filters to select Assessment Name Home gt gt Reports gt gt Reports gt gt Target Report gt gt Target Report f Pranned response Total Custer Response Assessment Name a LOOO Home gt gt Reports gt gt Reports gt gt Target Report
16. plify instructions the use of each button Is not indicated as a step in the user manual and should be applied when needed View record ES Delete Record Records cannot be deleted if operational planning or actual data is linked Reload to refresh data in the current grid Refresh all data in system Using this button will bring the user to the homepage Export all information to excel For data analysis data is exported to M icrosoft excel with filters Export all information to PDF For data sharing data is formatted in PDF with FSC logo Open M O open map View map created from data Note Some fields may be empty M andatory fields are marked with a 1 Actual M onthly Updates 1 1 Select Operations Select the operation to update actual values from the drop down box Welcome VSFFrance Your country is Nowhereland Your Emergency Code is NWL 08 2014 My Account Sign Out Home gt gt Actual Monthly Update gt gt Select Operations Actual Monthly Update Reports lt x Operation Description a Selected Operation Vaccination and treatment of goats in earthquake affected areas for 1900 households July 2014 November 2014 Goods lt lt Previous Vaccination and treatment of goats in earthquake affected areas for 5200 households July 2014 November 2014 Goods e g Vaccination and treatment of goats in earthquake affected areas for 5200 households July November 2
17. s Code Iron 01 Piave 10102 0 lo 60000 0 Iron o1 Spagna loros Heather lo lo 60000 Jo Iron 01 Spagna 0104 Rosemary lo lo 196000 0 Zine l02 conte 0207 TT lo l o000 lo Zinc 02 Monti 0204 0 lo 48000 0 How can this map be used Planned response report is useful as a means of forecasting FSC partners response This can be utilized to help inform response planning especially if needs are changing in specific geographic areas and there exists a need to project the gap between planned response and increasing needs 2 2 Total Cluster Response The Total Cluster Response report is an aggregation of partner s actual number of beneficiaries individuals reached in a specific month by geographic area Total cluster response reports can be viewed by i Response purpose Development Preparedness Recovery Relief li Country Strategic Objective ili Modality Cash Cheque Food Goods Training Voucher iv Targeted Beneficiary Group View report Select one of the four Total Cluster Response Reports to view e Purpose gt gt Total Cluster Respon Actual Monthly Update Reports Tal uster Response Response Purpose Purpose Country Pi Objectives Modality Targeted Beneficiary Group Select Month Total Cluster Response Response Purpose Use the filters to select M onth gt Reports gt gt Reports gt gt Total Cluster Respon se Purpose gt gt T
18. to automatically generate standard monthly reports including Planned Response Total Cluster Response and Target Report 2 1 Planned Response The Planned Response report is an aggregation of partner s planned number of beneficiaries individuals to be reached in a specific month by geographic area Planned response reports can be viewed by i Response purpose Development Preparedness Recovery Relief li Country Strategic Objective ili Modality Cash Cheque Food Goods Training Voucher iv Targeted Beneficiary Group View Report Select one of the four Planned Response Reports to view Home gt gt Reports gt gt Reports gt gt Planned Response gt gt Response Purpose gt gt Planned Response Response Purpose Actual Monthly Update Reports Planned Response Total Cluster Response Target Report Response Purpose Country Strategic Objectives Modality Targeted Beneficiary Group Select Month v Planned Response Response Purpose Use the filters to select M onth Home gt gt Reports gt gt Reports gt gt Planned Response gt gt Response Purpose gt gt Planned Res Actual Monthly Update Reports Toa Cluster Response Country Strategic Objectives Modality Targeted Beneficiary Group Select Month July 2014 v Planning Response Purpose Excel PDF age o View 1 50f5 Admin 4 Settlement Developmen Preparednes Recovery Relief s is is Gi

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