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1. Digi ave_OptimnOnve 1 04N 003 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect be PHELECT SPRL v3 0 30 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect The following screen will open If the OPTAC tool is well connected and powered on you will immediately be able to see the saved files Depending on the version of the optac it is possible that you first have to open a directory on the optac to see the files Ox Select one or more files Ctrl A All files DK El Class i Regarder dans OPTAC G om ek Er Delete ong e configuration dat Yes Li im 20090727 _1405_DEF555_MNOPXYZ987654321 D0D No Mes documents E settings dat r cents Downloaded Vehicle F Complete m Mes documents Refresh al File types Poste de travail Favoris r seau Mom du fichier M 20090727 _1405_DEF555_MNO F976 Cr Fichiers de type All files x Annuler YOXO me ie Select the file s which you wish to transfer to the computer Ensure that you select the right type of file vehicle file see 4 5 In this case M_20090727_ 1405 DEF555 MNOPXYZ987654321 DDD In this screen you can only transfer the data of the vehicle s When you have selected the file s click on Open Note If you wish to import data saved elsewhere than in the OPTAC box you can manuall2. Phelect Explanation of the columns On the Vehicles screen Registration number Chassis number Description Next download Last download Fleet Export Next calibration the number on the vehicle registration plate the number of the vehicle chassis any name to identify the vehicle can be chosen freely date on which the next download must take place date on which the last download took place internal number allocated to the vehicle fleet number here you can select the data you may wish to export date on which the next calibration of the tachopgraph must take place only visible if the vehicle is selected and if the technical data is present In the lower part of the Vehicles screen Date Time File size Activities Events Speed Techni File Export On the Drivers screen Name First Name Card n Expiry date Next download Last download Export date on which the tachograph was downloaded time at which the tachograph was downloaded size of the downloaded file period of the downloaded activities only visible if selected presence of the events and errors only visible if selected presence of the speed of the last 24 hours of effective driving presence of the technical data only visible if selected name of the saved file you can here select the files you wish to export in original format surname and name of the driver driver card number expiry date of driver cards these are displayed af
3. ld Backu 1 5 g Restore Backup ea ES Indexation 4 Options Th Language The program will ask for the password see chapter 8 it will then close and the following screen will appear Select Destination E 5B Mes documents O CyberLink Ma musique A Mes images Mes sources de donn es C2 My SureThing Projects 9 Nouveau dossier 9 Nouveau dossier 2 a Kleven dacrinx EDA IIT Dossier Mes documents Cr er un nouveau dossier ces To restore the data DigiSave proposes to search for the file DigiSave zip in the directory which you selected at the time of installation as the backup target directory Check that this is the directory in which the DigiSave zip file was saved PHELECT SPRL V3 0 49 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be Phelect The following screen will then appear Restore Backup CHS Restore Backup ns Caution All the files and directones of C Program Files Digi ave test Digis ave will be replaced by those of the backup Make sure Digiiave is shut down before clicking GO II eo FWwinword achygraphes T l chargement Digisave Base de do Oigis ave aip C Program Files Digi ave test Digi ave Click on Go to begin the backup restoration 10 Support by TeamViewer If you need te
4. 2071272010 naka WF Search and display criteria can be selected via the Sorted by field 3 4 Data modification Certain data such as vehicle name fleet number driver s name etc can be modified You can implement these changes in three ways e by clicking during downloading the button Vehicle or Driver zE Downloaded Vehicle Download i Complete E Eile upes if Vehicle gam 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 9 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect by double clicking in the principal screen on the line which you wish to modify a LEE Tachograph VU downloads File Maintenance 3 1 Vehicles LE 2 Drivers Search Eek ex EEE Sorted by Chassis Number v Status lt li gt X Download within 2 weeks ABC123 11 12 2005 12 10 2005 B Download M_BOODTS 20 11 2007 21 09 2007 jE SCANIA 144 CBA321 27 12 2007 28 10 2007 1607 R 8 Delete x Print e by clicking on the key Modify in the principal screen m Tachograph VU downloads JEE File Maintenance 3 1 Vehicles LE 2 Drivers Search Field E nn OR D ei lux Status lt All gt CU Bownlead within 2 weeks a Exit To f I LIF ABC123 11 12 2005 12 10 2005 Download _ M_BOODTS 20 11 2007 2
5. Time Fosition Length w 1112 Hame First name Position 17 Length H_Pinckaers NE Carte Position B1100000006861 0 Remainder of the text To do so complete the different fields as below Number automatically allocated by DigiSave Name name which you can freely allocate e g name of the downloading tool Extension file 3 letters reproduced at the end of the file behind the dot File identifier first letter of the file Origin of file select Driver or Vehicle PHELECT SPRL V3 0 35 lr Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT H 32 87 56 02 74 amp 32 87 55 26 39 gy 0439 839 075 www phelect be administration phelect be Phelect In the fields reproduced at the bottom of the screen indicate the position as well as the number of characters Length which every element of the file comprises e g the date begins in the 3 position from the left and comprises 8 characters Click on the icon v to confirm your entry and thus cause the selected part to appear at the right for control blue on the right of the icon v 20050814 Correct if necessary If you have completed this window click on OK Then click on Retry in the Downloading window in order to re read your data You can now follow the instructions as in the part Download the driver card or Download the tachograph Good to know You can also access the menu Type of file in the general screen via the
6. ADMIN APCS server OSmETE PCL 6 ViserverF ax ADMIN Preview Canon MP540 senes Printer HF Color LaserJet 3800 PCL 6 Cancel HP Laserlet 2200 Seres PCL L M Fax M4 Microsoft Office Document Image writer Microsoft PS Document Writer Then select in the screen below the desired Office export format aoe P 9 B Find text ee C Whole word _ Comply with the case j gt Di server Copieur ADMIN PCL6 Mo Las 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 8 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 3 3 Data search You can easily find data registered in your program by using the Search field located at the top on the left This search can be implemented according to different criteria Chassis number name registration number and fleet number concerning vehicle search e Card number Number and name concerning driver search E Tachograph U downloads ME File Maintenance ga 1 Vehicles LA 2 Drivers Search Field bonnes ok Sted ty Sot Rive gt TD Chassis Number mne i oe Download Calibration Download L Ext h gistration Number Fleet Number Download D DEF SS 25 09 2009 27072009 pas Phelect 1 Demo 1 04 03 2011 M 03m0 Phelect 2 Demo 2 1870272011
7. White uncoloured Card not inserted in the tachograph Start Gives the time of start of activity End Gives the time of end of activity Total Gives the duration of the activity P shows the number of the period in which we are Team is marked if a card is inserted in the second card reader of the tachograph Driver is marked when this person was driver and not conveyer OUT is marked when OUT was selected at the tachograph At the end of the day after an empty line are the daily totals inserted by activity as well as the kilometres produced This is followed by the totals of each daily period of 24h with the amplitude At the very bottom of the table the totals of activities and kilometres covered for the selected period are shown 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 40 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect Note There may be certain inconsistencies on the level of kilometres covered mainly if several drivers drive the same vehicle These inconsistencies are due to the principle of registration of data on the driver card as laid down by the European regulations and is not inherent in the DigiSave software This analysis report can be printed out via the Print button MISES Extrapolat Show gt New period g Frint OptimDrive T
8. asking you under which name the exported data should be registered Tachograph VU downloads Mame of Exporttile Vehicule_ 20071115 Corea The default name is Vehicle for vehicles and Card for driver cards followed by the date starting by the year 20060726 26 07 2006 You can of course give another name to your file Now click on Export to create the file The file will be saved in the Export Directory which you have selected at the time of the installation of DigiSave This directory can be modified via the Maintenance Options General menu In the example above the file will be saved under the name Vehicle_20071115 zip PHELECT SPRL V3 0 5 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be Phelect 3 2 2 Import from DigiSave Before you start the import of data ensure that you are on the correct page To import vehicles you must be in the Vehicles page and to import driver cards in the Drivers page To import data created by DigiSave click on the Import icon You can then select the files to be imported If the import was correct you will see the following screen Tachograph YU downloads l ax File Maintenance 2 Le 2 Drivers Search Field IID ER 5 i z B Exit Name First Name Expiry date nl Export F H_Pincke 23 11 D n Down
9. in the lower part of the main screen Tachograph VU downlo x lt 3 Mo files marked x 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 7 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 3 2 4 Import of files from a support other than OPTAC Follow the same procedure as in the case of downloading data from OPTAC see chapters 4 2 1 and co yy 4 3 but select manually the directory where the data is stored via Select one or more files Ctrl A All files us ia Regarder dans M Poste de travail Mes documents r cents Bureau Mes documents Mes documents M Poste de travail r cents ee Disque local C 2 Lecteur DVD RAM As data sur server F Se scanner sur server 5 x_phelect09 sur server X Nero Scout Favoris r seau O A classer ailleurs ou supprimer Poste de travail Nom du fichier Favoris r seau Fichiers de type All files we 3 2 5 Export of driver card analysis reports to Office You can export the data to Office applications such as Excel or Word from the analysis screens see chapter 5 To do so click on Print and in the screen below on Preview to display a preview before printing Choice of printer WwPhelect44HP Laserdet 4 Plus WeerverCopieur SO MIN PELE server Copieur
10. nt ee 21 d Module eR eaa E E de ee io ne 22 4 1 CA a na 22 4 2 Downloading of driver card sise 25 4 2 1 VTE TING DIC rs sects Se cos RSR PR 25 4 2 2 With the card ARS a ane ae sealant iaeiawaoimstocants 28 4 3 Downloading of the tachograph winiustsrcatantasidedsutrcnheduaaninabiusenivmawerarrdaiaasiasaidisiinwcbuaiiueavinebhts 30 4 4 Messaging during downloading 4 33 4 4 1 Description of the ICONS osiers a a E E nE E ai 33 4 4 2 Creation of a new Card new vehicle 33 4 4 3 Chassis NUMDEr MISSING airsscnccasccrcscenderserensncetodeonnssantess anand pecusdaetansceasacediendesoamameacenoaeesse 33 4 4 4 WS AUIRCAGY CXS CR EUR PR 34 4 4 5 Type Ci MIC UNKNOWN ariiraa T teats dundh remains 34 4 5 Recoon OFOG a a nee a ee a ee Den Re ann 36 4 5 1 Recognition of driver card files 4 36 4 5 2 Recognition of tachograph files VV 36 S Ana S OO OAI a ee de ro eee eee 37 5 1 UTC time winter time summer TIME 2 00 eee ee eee cece eee e ce eceececeecueceeceseeceeceeaeeaeeaeseeseeaneneeneaees 42 o DES eee alee ee eee eee ee 43 7 GoOmnirolOl Me downloaded MeS siasii nne E EEEa e EE 44 O PA KUD ee eE e EE A E E E EEE EE E E E E AE E 47 9 TS SO AIO OP DAC UP CAE ee a ee te AEREE a es 49 10 Support by TeamViewer cccccccceccecceseececeeeeeceeeeeseeeeseeeeeeesaeeeeeesseeeeeeseeaeeeeseaeeeeesseaeeeessegeeeesaegs 50 PHELECT SPRL 2007 All rights reserved In compliance with copyright legislation it is prohibited to reproduc
11. on the button after this field By default it is 80 In Delete copied files it is also preferable to select Yes for the same reasons as by the vehicle Test signature Control you can choose to control the digital signature of the file when you use the function to control the downloaded dates see full manual By executing this signature control the control will last longer Test signature Download Files you can set as standard the signature control during download of the files which are not coming from the card reader By executing this signature control the download will last longer Test signature Download reader you can choose to control the signature during the reading of the card by the card reader We advise you to select Yes for this last option Attention We advise to select Yes only for the download by the card reader Test signature Download reader So the program will control the authenticity of the downloaded file In the other cases the signature is usually controlled by the download system when it is downloaded and therefore it is not necessary to check this again When you have any doubt about the origin of the file we recommend you strongly to check the signature It is possible to change this option during each download without changing the standard options that are just described 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect b
12. the files will be deleted from the OPTAC after importing This function Yes No can be selected by default in the Option menu 4 4 5 Type of file unknown lf you wish to import a file and receive the message Type of file unknown as shown below this means that the program does not recognise the file either because you wish to import a card file into the Vehicles menu or vice versa In that case cancel the operation and restart in the right menu e or because this type of file is not yet defined in DigiSave the file formats may vary according to the downloading tool used In that case click on file types V3 0 34 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 PHELECT SPRL Ci Rue des Trois Entit s 15 Z I des Pl nesses www phelect be administration phelect be Phelect Downloaded Vehicle File type unknown Delete orig O Yes g No epee Download 1 Delete 3 Print Days Print Jog Delete orig 1 File type ye File i F No Mumber 005 Gites Description Complete El Extension file FIN tension file Refresh F Identifier file E SiL 104 79 Ko E Origin file Driver Eiewpes Description Mehicie e Example C_2000906 1112 4 _Pinckaers _B1 100000006861 DJ information to get the correct position and length Identifier Position Length w C Date Position Length w 20070905
13. 1 09 2007 B Modify c SCANIA 144 CBA321 27 12 2007 28 10 2007 a If you wish to modify the vehicle data by making use of one of the three methods you will obtain the following screen Vehicle Description Registration n Fleet Last download 1771172007 Mest download Status In this screen you can implement modifications in the fields Description Registration Fleet and Status The functions of these fields are the following Description A name free to modify for easier recognition of the vehicle Fleet number Internal number which you can allocate to the vehicle State Here you can indicate if your vehicle is still in use If a vehicle no longer belongs to your vehicle fleet you can opt for the Blocked function The line will now become grey coloured in the principal menu and you will see immediately that this vehicle is no longer to be downloaded In this case you must nevertheless save the data for two years Note If the chassis number or the registration number plate is not correctly reproduced you may have made a mistake in the type of file see 5 5 It is also possible that the wrong registration plate was coded during tachograph calibration You can verify the coding of the registration plate by printing a ticket with the tachograph If necessary ask your garage to rectify it PHELECT SPRL v3 0 10 Rue des Trois Entit s 15 Z I des Pl nesses H 4890 THIMIST
14. 2 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 39 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect Analyzes files DigiSave Card number 61100000123456 Driver name Period 01 06 2007 gt 17 07 2007 00 06 11 DRAIVING 10 WORKING 11 DRIVING 10 WORKING 11 DRIVING 10 WORKING 11 DRI VING _ i T New period z Print 4 OptimDrive s Infringement Rem times a m 11 DRIYING 10 WORKING 11 DRIVING 11 DRIVING 99 NOT INSERTED Daily T otal 00 BREAK REST 10 WORKING Km 624 96 COUNTRY S Belgique Km 624 Total period P3 P3 Amplitude 27 06 2007 04 24 27 06 2007 17 53 TTT TT tt tt ttt ttt ett att tt att tata UITIITITTTITIT K SI lt I lt I I KI lt l KI KI lt I lt I lt I lt I lt I lt I lt I TTL P3 11 DRIVING Explanation of the columns Date Date on which the activities took place All activities reproduced between two grey horizontal lines refer to the same date Vehicle Registration number plate s of vehicle s which the driver drove on the date in question If the driver drove several vehicles on the same date the number plates will be displayed chronologically one after the other Activity The activities are ec recognisable by their colour Green Driving Blue Rest h Orange Work m Purple Availability EI Yellow Activity entered manually into the tachograph
15. 46 003 You can choose not to control the signature via the Test signature case to tick right at the bottom of the control screen see screen below In the options you can possibly decide to make this choice standard Attention the control of the signature may take some time To stop the control you can simply press the Pause button of your keyboard To start the control you can click on Control THE selected vehicle 1 to only control the vehicle you have selected It is in this case PHELECT1 With Control ALL vehicles you can control all the vehicles which are saved in DigiSave By Control the selected file 2 you can control the signature of a selected file PHELECT SPRL V3 0 44 Rue des Trois Entit s 15 Z I des Pl nesses H 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 4 0439 839 075 a www phelect be administration phelect be Phelect The control of the selected vehicle 1 gives in this case the following result Control Vehicle C5 M_20080627_1405_DEF555_MNOP lt VZ98765432 27 06 2008 E M_20090727_1405_DEF555_MNOP lt V298765432 27 07 2003 BE vV Missing activities Test Signature s rencie Start date Enddate Days Yes No lt 2 Unrall lt gt Roll up In Missing downloads is shown in the Vehicle column which vehicle and file is tested The Date column gives the download date of the concerned file In Days you can see how many days are p
16. Br CL 20090309 1533_E_Buntins _B11000007 7465000 D 0O 0970372009 Br ci C_20090807 1629 _E_Buntinx _B11000007 465000 000 07082004 ist 44444444 Missing activities Test Signature 61100000174650 E_Buntins G 14 09 2008 eof 10 2006 lt 2 Unrall lt gt Roll up In Missing downloads is shown in the Driver column which driver and file is tested The Date column gives the download date of the concerned file In Days you can see how many days are passed since previous download Signature shows if the control of the signature is ok if Test signature right at the bottom is on Yes if not this column is hidden In Missing activities the program gives the period for which no activities were downloaded In the example above you can see in Missing activities that the activities are not present from 14 Sept 08 till 25 Oct 08 By the Print button you can print the results The results of the missing downloads are printed on different page from the one of the missing activities If the program doesn t detect an error in the controlled data the window No error found will be shown Control Vehicle Eg Mo error found O Ko PHELECT SPRL V3 0 46 Ci Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 0439 839 075 www phelect be administration phelect be Phelect 8 Backup After the number of days specified during the conf
17. ER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 a www phelect be administration phelect be Phelect b If you wish to modify the data of a driver you will obtain the following screen S Driver card Humber B11 00000006861 H_Pinckaers Street ue des Trois Entit es 15 Postcode oa Locality Hirnister Clermont Titel Last download 6 12 2010 Hest download Status In this screen you can only modify the fields Name Street Zip code Postcode Town Locality and State The functions of those fields are as follows Name In this field you can note the name of the driver This field doesn t need to be the name in the file but can be chosen freely Status Here you can mention whether your driver is always on duty or otherwise If he is no longer working for you you can opt for the Blocked function The line will now be coloured grey in the principal menu and you will immediately see that this card must no longer be downloaded You must nevertheless keep the data for 2 years Good to know If you wish you can make the blocked lines invisible blocked vehicle or card grey lines The data will remain on your computer but will no longer appear in the principal menu To do so select in the principal screen in the State field Active to display only non blocked vehicles or card and choose Blocked for displaying only the list of blocked vehicles or cards and select All to obtain the lis
18. File menu on the left at the top and select Type of file You will now see all existing file types Click on New to open the screen above 4 5 Recognition of files There is a difference between files from the tachograph and files from the driver card Moreover the formats of the files may vary according to the downloading tool used 4 5 1 Recognition of driver card files Downloaded via OPTAC C 20060713 1443 H Pinckaers _B1100000006861 DDD The file generated by the OPTAC box reproduces the name as well as the number of the card The name of the files begins by a C e TachoStore B B1100000006861200512030950 ESM The file generated by TachoStore reproduces the card number not the name of the driver 4 5 2 Recognition of tachograph files Downloaded via OPTAC M_20060614_1641_ KQY419_WMAH30ZZ06M435617 DDD 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 a www phelect be administration phelect be i PHELECT SPRL V3 0 36 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect e TachoStore B KQY419 200603141641 ESM The file generated by TachoStore reproduces the vehicle registration number plate 5 Analysis of card data When you are in the drivers page you can display your activities To do so select the driver whose data you wish to analyse Then click either on the button Driver 1 to display the data over a period covered by all downloads of t
19. Import directory shows the directory for the import of data from the vehicles This field is automatically completed by the program during the import of data do not code anything in this field The field Download interval states after how many days the vehicle must be downloaded in compliance with legislation for the time being in force In Belgium at this moment downloading must take place within 60 days lt is advisable to select Yes in Delete copied files In that case the file if correctly copied to the computer will be deleted from the OPTAC memory download box If you select No then after a certain time the OPTAC memory will become full and you will no longer be able to download Test signature Control you can choose to control the digital signature of the file when you use the function to control the downloaded dates see full manual By executing this signature check the control will last longer Test signature Download you can choose to control the digital signature of the file just after the download By executing this control the download will last longer If the digital signature is correct it means that the data has not been modified after the download and is downloaded correctly which must of course be the case when you are controlled by the authorities 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 17 Ci Rue de
20. O The screen below enables you to select the printer If you wish to display a preview before printing click on Preview you can also export the data to Office applications such as Excel Word via the preview button Choice of printer Preview 1 Canon MP540 series Printer HP Color LaserJet 3800 PCL 6 Cancel S HP Laserlet 2200 Senes PCL LAN Fas M4 Microsoft Office Document Image Writer Microsoft SPS Document Writer a 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 41 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 5 1 UTC time winter time summer time Digital tachographs register all activities in UTC time Greenwich If you wish to display activities in local time select Local and the click on Show MIE Close Extrapolat Show gt New period z Reka 2 1117117 R V3 0 42 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 a PHELECT SPRL Rue des Trois Entit s 15 Z I des Pl nesses f www phelect be administration phelect be Phelect 6 OptimDrive The graphical mode shows you the performed activities the remaining extrapolated time only if Extrapolat 1 is selected and in case of the infringements concerning the driving and rest period
21. Phelect DigiSave OptimDrive USER S GUIDE PHELECT SPRL V3 0 1 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect be We thank you for purchasing our DigiSave software destined for storage and analyze of digital tachographs and smart cards files To guide you in its installation we created this manual Read it carefully and keep it for later consultation 1 Contents CODES ne ee 2 2 OO OR ecendedsaseem ceansatuneesuseacasmacuesneecesunnmaenesfacnenaeae 3 CT meee ee E a a ee 4 3 1 SE sere E E E E A aye E A 4 3 2 Export and import of data ii iiisieeessreneeseeeneereenns 4 3 2 1 Export to DigiSave compressed file zip Rs 4 3 2 2 MEO WOU DIO AWS ea E EE ee 6 3 2 0 EXDOM Or MES IM Standard TOMATE sense casse aeee ces ee ce 7 3 2 4 Import of files from a support other than OPTAC cccccceccccsseeeeseeeeesaeeeeeseeeeeseeeeeseaes 8 3 2 5 Export of driver card analysis reports to Office 8 3 3 D ANA TEL KO AEE 9 3 4 DAS MOINA eraa EE EEN E EE E E 9 3 5 Sl CUNO a N E E E E E 12 3 6 Printing list of vehicles or cards to be downloaded 13 3 7 5 1 1611 2 108 AAA ne ee eee eee ee 14 3 8 Adaptation OI COR OR a ae eos de 14 3 9 Masking Of GOIN S Saab ee etat do tiens 15 MODE OS D RE ne eee eee 16 Se PASSW RO end arian ad se ne en de el est a te
22. ame Download B Expiry date Modify A Next download Delete x v Last download r Print J Export Days o Print g To re establish the order predefined by the manufacturer you have to go into the Maintenance menu and select Table re initialisation Maintenance ar Restore Backup E EB Indexation fara Eis Reinitialisation table Sw Frogrammerrors Viewer Options TA Language v3 0 15 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 a www phelect be administration phelect be a PHELECT SPRL Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 3 10 Options You can modify some parameters via the Maintenance Options menu The following screen will appear G Options Sele E5 1 General a 2 Vehicle 3 Driver 4 Letter driver ge 5 Local lnstallateur Country Cancel S Street Route des Trois Entit s 15 Z Fostal code 4890 Local THIMISTER CLERMONT CNDigiSave OptimDrives o Intervall Backup Days Last Backup 15 02 2011 UTC Time hours 1 Data directory Indicates the place where the data is stored on the computers hard disc Directory C DigiSave This directory cannot be modified Work directory It is advisable not to modify this directory Export directory Select the directory in which you wish to register your data when you use the DigiSave Export functio
23. ars on the screen The driver or the vehicle is at this moment unknown in DigiSave The data will nevertheless be saved and the driver or the vehicle will be automatically created 4 4 3 Chassis number missing Certain files do not reproduce the vehicle chassis number In that case the message Chassis number missing will appear with a window asking to fill in the missing information Fill in the chassis number of the vehicle and click on OK If your vehicle already exists in DigiSave if it was already downloaded before the chassis number will be completed automatically 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 33 Ci Rue des Trois Entit s 15 Z I des Pl nesses _ Downloaded Vehicle 20 05 2006 08 22 00 AH945 E Complete the missing informations Vehicie Eure PS Number sign AHH 45 The data is now copied into the computer and the following screen will appear 3 Downloaded Vehicle 20 05 2006 08 22 00 RHX945 AAA AAA AAA AA AAA Create new vehicle The icon P indicates that the data were correctly registered in your computer 4 4 4 File already exists This message will appear when you try to import exactly the same file twice This may occur if you don t delete the files after importing them In order to avoid this problem select Yes in the Delete orig field In that case
24. assed since previous download Signature shows if the control of the signature is ok if Test signature right at the bottom is on Yes if not this column is hidden The columns Activities Events Speed and Technical d show if this part is saved in the file In Missing activities the program gives the period for which no activities were downloaded In the example above there are activities for all the downloaded period If the program doesn t detect an error in the controlled data the window No error found will be shown Control Vehicle Ed Mo error found mes 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 45 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect The screen below is the control of one driver oC ifs 3 Control Driver le Ed Control THE selected driver pal Control ALL drivers spal Control the selected File a Print al Close Tel issing downloads Bm 611000001 74650 E_Buntins En C_20080418_0814_E Buntins _B11000007 74656000 000 1504 2008 C_20080609 1131 E_Euntins _B11000007 7465000 000 0970572008 2 C 20080620 1126 E_Euntins _B11000007 7466000 000 20 06 2008 i ae 3 C 20080715 0824 E_Buntins B11000001 7465000 000 15 07 2008 5 C 20080816 0961 E Buntins 611000001 466000 000 1605 2008 BE C_2008093 0915 _E_Buntins _B11000007 466000 000 13 09 2008
25. chnical assistance you can contact our hotline at number 0903 15 400 lf necessary we can then take the hand on your computer via TeamViewer to have a sight on your screen and to guide you To do so you will be asked to start TeamViewer by selecting TeamViewer in the maintenance menu like you can see on the following screen Tachograph VU downloads F Reinitialisation table WP Programmerrors Databaseviewer Teamviewer Ctrl F1z Options aed Th Language You will then only have to follow the instructions of the consultant on the phone for the rest of the procedure PHELECT SPRL V3 0 50 Rue des Trois Entit s 15 Z I des Pl nesses H 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 4 0439 839 075 a www phelect be administration phelect be
26. e PHELECT SPRL V3 0 18 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect The menu Advanced In the green rectangle is only for the extrapolation of the remaining periods Options 7 4 Letter driver ie 5 Local DK af i A Card Reader Port be Advanced End of day Start Time of Dap Te etre ent Weekend hours est signature Control 5 a IIC Maximum amplitude evem day IL Team Drivina F4 1 General g 2 Vehicle 3 Driver Directory import i Download interval 21 days Directory OMNIKEY C Omnikey Card Reader Jest signature Download Files View previous analysis End of day this option inserts automatically a daily rest period after the last activity on the card Select therefore this option if you analyse your card at the end of the day to prevent that the program will insert the possibly remaining driving time today For example if you drove 8h10 of the 9h00 allowed and this option is not selected OptimDrive will add 50 driving time after the last activity on the card Weekend this option inserts automatically a weekly rest period after the last activity on the card Select therefore this option if you analyse your card at the end of the week to prevent that the program will insert the possibly remaining driving time for this week For example if you drove only 51h00 of the 56h00 weekly allowed OptimDrive will add 5 hours driv
27. e the OPTAC box to download the driver card s data After downloading the card into the optic check that the box is connected to your computer and that the Optac is on see user guide of the OPTAC box To transfer the data registered in your OPTAC box to your computer select the Drivers window and click on Download 2 Drivers Exit is Download Cardreader a download download 03 10 2003 15 03 2003 23 09 2005 05 03 2005 Delete x The following screen will open If the OPTAC box is correctly connected and on you will be able to see the saved files Depending on the version of the Optac you may have to open a directory to find the downloaded files 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 25 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 5 2 Drivers Soned by Status CR Name First Name Select one or more files Ctrl A all files e Regarder dans OPTAC P _20071008_0000_M_DUPONT _B1100000123456 DDD 3 UD C_20071102 0000 M DUPONT B81100000123456 DDD Mes documents E CONFIGURATION dat r cents E SETTINGS dat Poste de travail ne Looe Nom du fichier C_20071102_0000_M_DUPONT Favoris r seau Fichiers de type ll files xi Select the file s which you wish to tran
28. e this manual in any form wholly or partly without the prior written consent of PHELECT SPRL 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 2 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 2 Introduction IMPORTANT This manual describes all the possibilities of our software DigiSave and OptimDrive The following table shows the functionalities available for each version It is therefore important to know that depending on your version some screens in this manual can be different than those of your software or that some functions are not available buttons in grey In the last case it is always possible to update your software to be able to use those extra functions Software version DigiSave OptimDrive DigiSave Server lt OptimDrive LHL ee dele _ lt OptimDrive Storage of drivers cards data Storage of tachographs data Export of file in official format Exchange of data between different programs DigiSave function import export missing downloads Definition In this manual the name DigiSave is used for the software DigiSave and al his existing versions DigiSave DigiSave_OptimDrive and DigiSave Server OptimDrive is used for the software OptimDrive Driver Module OptimDrive is used for the set of functions optimizatio
29. ear Backup Ce Backup Caution All the tiles and directones of C Program Files CigiS ave test Digis ave will be compressed and copied to F Backup Digis ave Cigis ave zip Make sure Digis ave is shut down before clicking GO M C Program Files DigiS ave test OigiS ave y F Backup Digis ave Digis ave zip To start the backup click on Go The program will again ask for confirmation to start the backup Dio you want to start the backup 7 Click on Yes to start the backup lf the backup proceeded correctly you will have the following screen Backup Backup Complete CAProgram Files Digiseve testDigisave Now click on OK The backup file is saved in the defined directory 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 Yi www phelect be administration phelect be a PHELECT SPRL Ci Rue des Trois Entit s 15 Z I des Pl nesses V3 0 48 Phelect 9 Restoration of backup data lf you had problems with your computer and you wish to restore the data from your last backup in DigiSave proceed as follows All data which is already in the program when you start a restoration of your backup will be deleted You will find after restoration only the data which was in the program at the moment of the backup Go to the Maintenance menu and select Backup restoration as shown in the example below Tachograph VU downloads Maintenance
30. he driver in question either on the tab File 2 to display the data of a period covered by 1 download that selected at the bottom of the screen If those buttons are not visible you have to click on Analyses 3 to show them 2 2311 P Digis ave Optimbnse 1 04M 003 V3 0 37 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect be a PHELECT SPRL Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect After clicking on one of the two buttons the following screen will appear Period Cancel End Date 3103 2011 S Cance Thursday Help E Freset Period T Analyse pernod 29 03 2008 0870172011 Advanced End of day Start Time of D ap Weekend hours _ Maximum amplitude Every day Team Driving Memorize the advanced options Start Date note in this field the date on which you would like the analyse to start By default we propose today minus 28 days End Date note in this field the date on which you would like to end the analyse By default we propose today plus 14 days You can change this date as well as the one for the Start date Analyse period shows the period for which there are activities stored in the file s of the card Remark You have the possibility to change the date of start or end by typing your new date manually in the field by selecting a date on
31. he same company and the driver cards of all drivers employed by the said company are kept in the same safe place accessible only to authorised persons The downloaded data are kept by the company for at least two years Royal Decree of 28 07 2005 3 2 1 Export to DigiSave compressed file zip To export data proceed as follows In the Vehicles or the Drivers screen select the drivers or vehicles which you wish to export e either by clicking on the white square in the Export 1 column e or by clicking on All 2 to select all drivers or vehicles by clicking on Certain 3 to select the line in progress If those buttons are not visible click on the button Export 5 to show them Once the files have been selected click on the button Export 4 V3 0 4 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 a www phelect be administration phelect be fa PHELECT SPRL Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect E wit Download download 2170772007 i 19 02 2011 Ic Cardreader a 2570372011 2870172011 zi 01 04 2011 mo g Certain b Export gt Import Click on DigiSave zip in the following window to export all the data of the selected driver s in the compressed format zip Tachograph VU downloads Export DigiSave zip Files original format Cancel The following window will appear
32. i 161272010 10 25 00 24 20 Ko 0 20101216 1025 H_Pinckaers Control 3 1612 2010 10 11 00 24 29 Ko C_20701216_1011_H_Pinckaers B11 0000000636100 161272010 10 10 00 24 29 ko C_20701216_1010_H_Pinckaers 6110000000656100 Cigsave _OptimOrve 1 04MN 003 lf you click on Delete 1 you will delete all data of the selected vehicle or driver On the other hand if you click on Delete 2 you will only delete the selected file 3 If you wish to delete all the files older than those of a certain date enter this date in the screen below and then click on Delete This function is protected by a password see chapter 3 11 lt lt 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 12 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 3 6 Printing list of vehicles or cards to be downloaded The program makes it possible to print a list of driver cards or of vehicles which must be downloaded in x days First stipulate in how many days the download must take place 1 and then click on Print 2 In the example below we print out a list of drivers whose card must be downloaded in 7 days If 1 and 2 are not visible click on Print 3 to show them DAR i 2 Drivers Sorted by Number h Status Active PR ER Jame a K ame Evoor EI E wit Ta E Download o J
33. iguration is passed the programme will ask on closure if a backup is to be executed The following screen will appear Tachograph VU downloads Backup Cixi ie To start the backup click on Backup You can also start Backup via the Maintenance menu as shown below Tachograph VU downloads Maintenance Backu 1 kd P 7 ir Restore Backup Sea ES Indexation M Reinitialisation table tt L Programmetrors The software closes itself and the following window proposes to save the backup in the target directory you had chosen for the backup in the options see chapter 3 10 lf you didn t note a target directory it proposes to save the backup in the installation directory of DigiSave Attention for recall in case of backup on a CD you must first save the backup on the hard disc of the computer and afterwards brand the backup file on the CD Select Destination E B Mes documents O CyberLink Ma musique A Mes images Mes sources de donn es O My SureThing Projects 9 Nouveau dossier C Nouveau dossier 2 TA Alesis daeeian EDA lt jiii ww Dossier Mes documents Cr er un nouveau dossier Annuler PHELECT SPRL v3 0 47 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 0439 839 075 a www phelect be administration phelect be Phelect In either case the following screen will app
34. ing time after the last activity on the card Maximum amplitude this option inserts automatically a period of work after the last performed activity on the card and on the end of each extrapolated day so you can see the maximum amplitude of each day Using this you can see on which moment you have to end your last daily activity Team Driving this option will extrapolate the remaining periods taking in mind the rules for driving in team the daily period consists 30 hours instead of 24 Start Time of Day this option lets you choose the hour on which you would like to start the next day lt will only be applied if it is later than the hour you are allowed to start by the law Every day this option allows you to apply the function Start Time of Day every extrapolated day This option allows only one start of a daily period each calendar day 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 19 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect In Letter driver you can modify a standard text which you can send if desired to your driver including a list of the infringements which he has made during a selected period You are free to change the heading or the text under the infringements e Options Text Text beginning of page eee Text beginning of page page Default MS Shell Dl 3 Lil m Ly oe Bi U am
35. load a 21 07 2007 1302 2011 25703 2011 2001 2011 01 04 2011 16 12 2010 10 11 00 24 28 Ko C_20701216_1011_H_Pinckaers 5110000000686100 E 16 12 2010 10 10 00 24 28 ko C 20101216 1010 H_Pinckaers _B1 100000006861 00 8 Note The Import function can only be used for importing files created by DigiSave To import data from an other software use the Download function 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 6 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 3 2 3 Export of files in standard format If you wish to export one or more downloads for example in the case of a control select the driver or the vehicle as set out in 3 2 1 and then select the file s downloading at the bottom of the screen 1 and then click on Export 2 MIE et F I Download a 21 07 2007 19 02 2011 Cardreader a 25 03 2011 28 01 2011 Modify 01704 2011 Delete x Certain Export E 0812 2006 23 11 200 gt 08 12 2005 23 11 2010 1 Analyses LA In the screen below select Files original format to export the selected file s in standard format Indicate the directory on which you wish to save the data Tachograph VU downloads Export Digi ave zip Files original format Cancel If the following window appears you have not selected any file
36. n This function is used to transfer a DigiSave database to another DigiSave database e g to transfer the data of one branch to the central office Select the directory by clicking on the icon with 3 points located at the end of this field Backup target directory Select the directory in which you wish to register your backup For safety reasons the backup must in all circumstances be registered on another support than the computer hard disc e g CD movable disc server etc Attention it is not possible to save the backup directly on a CD from DigiSave you must first save it on the hard disc of the computer then you can brand it on the CD If necessary ask your computer supplier Interval backup Specify the number of days between two backups The program will automatically ask to take a backup at this interval Last backup Do not enter anything in this box UTC time hours Indicate the hourly bundle 1 for Central Europe which includes Belgium 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 PHELECT SPRL V3 0 16 Ci Rue des Trois Entit s 15 Z I des Pl nesses a www phelect be administration phelect be Phelect You will find the parameters of the vehicle in the following sheet e Options line General g 2 Vehicle OK Directory import Cancel Download interval BEH Hi coped es E Yas ask signature Vownload i Ha The field
37. n of the driving and rest periods This means the calculation and printing of the infringements and also the managing and printing of the remaining periods and this for the software DigiSave and OptimDrive The Software is used in general for both DigiSave and OptimDrive when the described functions are the same for the 2 programs PHELECT SPRL V3 0 3 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be Phelect 3 General 3 1 Start After installation of the software with the help of the installation manual you can start the software in three ways namely by double clicking on DigiSave exe or OptimDrive exe in the directory in which you have installed DigiSave EL Digisave exe or by double clicking on the DigiSave or OptimDrive icon on the desktop e or by clicking on the DigiSave or OptimDrive icon in the Start menu ig DigiSave y Digisave 3 2 Export and import of data You can exchange data between different DigiSave programs If for example you have several branches each branch can collect the data of its drivers and of its vehicles and register them in DigiSave to transfer them subsequenily to the central office in a single manoeuvre Good to know The downloaded data at the start of the memory of the on board unit of all vehicles belonging to t
38. nd in the lower part of the window a bar shows the progress of the download The created file will be shown as below Download Driver by card reader Close Tel rss D 6110000017465000 File created You can here read several one by one by clicking on Reading If you now click on Close you go back to the same window as for the importation of the data by the Optac The signature of the file will now be checked If you have read several cards it may be take some time Click on Close again to save the data You can also read your driver card using the button OptimDrive at the home page of the program Than you continue on the same way but you will end up at the OptimDrive window in graphical mode 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 PHELECT SPRL V3 0 29 Ci Rue des Trois Entit s 15 Z I des Pl nesses a www phelect be administration phelect be Phelect 4 3 Downloading of the tachograph Use the OPTAC box to download the tachograph data Then connect the OPTAC to your computer and check that it is on see the OPTAC user manual To transfer data stored in your OPTAC box to your computer you must select the Vehicles 1 window and click on Download 2 Tachograph YU downloads File Maintenance z 8 1 Vehicles 2 Drivers Demo 2 20 03 2011 2042 2010 Demo 3 2202 2011 2411 2010 M_ 20110103 0708 AD 4242 VLUGE200091 45400
39. ng check if the date of your computer is correct 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 21 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 4 Module archiving 4 1 General For using the module archiving click on the home page of the program on the button Archiving The software will now display either the page of the Vehicles or of the Drivers This depends on the last window displayed on the screen when the previous session was closed Click on the Vehicles tab to show the window with the vehicle data to appear 3 Tachograph YU downloads File Maintenance i ga 1 Vehicles S g Drivers Demo 2 20 03 2011 E 20 12 2010 Demo 3 22 02 2011 2411 2010 199 60 Ko 04 01 2010 0370172011 M_20110103_0705_AD 4242 VLUGEX20009145400 Digis ave Optimbnse 1 04H 003 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 22 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect Click on the Drivers tab to open the window with the data from the driver cards 3 Tachograph VU downloads File Maintenance a g 1 Vehicles 5 2 Drivers Search Field RS Glioma rer an E wit download download exit Je Download Jo 20 03 2011 297 0172011 E_Buntin
40. o 20 06 2011 20 03 2011 23 01 2011 l F E_Buntins 24 02 2014 23404201 04 03 2011 E Cardreader a Modify A Delete x 1 Hosp i ren Wee Er Or dg qeaniosd Mownicad Ib fo s apart gate s O dale CXDU EL 1216 1025 H Pinckaers 6110000000686100 0812 2005 2341 2010 gf PF N216_1011_H_Pinckaers _ B11 0000000666100 iz 216 1010 H_Pinckaers _ B11 0000000686700 FT s Analyses LA lt 01701703 x Digi ave OptimOrive 1 04N 0031 V3 0 13 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 Yi www phelect be administration phelect be a PHELECT SPRL Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 3 Selection of language To select a language select Language in the Maintenance menu and you will have selected the desired language the list of the available languages can change according to the country Tac hograph VU downloads Maintenance ml P Restore Backup Sea Indexation Card a Reinitialisation table AF Programmerrors Loo o Sorted by viewer Options EP Language PM French Alt F9 alt F10 Alt F 11 AIt F 12 You may also be able to modify the language via a combination of keys To change the language to French press Alt F9 into German press Alt F10 into Dutch press Alt F11 and into English press Alt F12 3 8 Adaptation of column order You are also able to m
41. odify the order of the columns Move your cursor above the title of the column to be replaced The blue colour will change as you can see in our example H_Pinckaers 23 11 2010 10 05 2009 20 07 2009 p EBunin 7 WORDA 28082009 07 08 2009 Jo 29709 2008 0870972008 p Keeping your finger on the left button of the mouse move the column to the desired place and release the button In order to re establish the order predefined by the manufacturer you must go to the Maintenance menu and select Table re initialisation Tachograph VU downloads Maintenance ir Restore Backup Lo EB Indexation Card Eis Reinitialisation table WP Programmerrars 4 Viewer Options ea Language PHELECT SPRL v3 0 14 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 4 0439 839 075 a www phelect be administration phelect be Phelect 3 9 Masking of columns You can choose which columns must be visible in the Vehicles or Drivers pages To do so click on the title of a column with the right button of the mouse and you can then select the columns to be displayed and de select those not to be displayed m Tachograph VU downloads JEE File Maintenance 81 Vehicles 5 2 Drivers Search Field GID CEE Sorted by Number 7 Status lt Alb x C Download within the week Name First N
42. p vav ES i TE BLATE ATITRE_CAX lENOM_ COAX ieee ae We ask you to inform us about the reasons why vou commited the infringements above and in the future see to it that the rules in force will be respected We are waiting for your reply Regards The Management Supervisor Tab number 5 Local doesn t need to be completed unless you have problems with automatic e mail sending for your registration If using Microsoft Outlook this generally works without making any changes w Options Foi General gi 2 Vehicle 3 3 Driver 4 Letter driver em 5 Local OK i Language Engish B Cancel S Profil Exchange or User panwodeMat POP E Mail D _ _ U_U_____ SMTP E Mail It is preferable to reproduce these data with the person who is responsible for your IT 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 www phelect be administration phelect be PHELECT SPRL V3 0 20 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 3 11 Password Deletion or modification of certain files the parameterization of DigiSave see point 3 3 is protected by a password Password af Cancel S The password is mdxx xx corresponds to the date in reverse order For example the password for 15 August will be md51 Attention lf your password is not worki
43. s You can consult an extensive detailed legend by clicking on the button Detail Legend 6 The details of an activity will be visible by clicking on it by hour The button Read card 2 allows you to read another card without returning to the home page The button Analyses 3 shows the activities in a table The button Infringements 4 shows you a table of your infringements The button Remaining times 5 shows you a resume of the remaining time in a table O O 0 O e OptimDrive MIE Card number B11000001 23456 Week of 25 06 2007 gt 01 07 2007 Close F Driver name E_Buntinx Driving Week 45 01 2 30 30 Period 01 06 2007 gt 18 07 2007 Working time CE 2002 15 EE v Extrapolation Show New period Print g Thu 28 06 2007 PA 09 13 2 01 54 EY 00 00 Fa 13 41 Je 12 P5 Wed 27 06 2007 P3 i 09 49 0140 A 00 00 fa 11 45 P4 gt Analyses Remaining times i o n 2 l 4 5 le 7 ls l9 io ii h2 ha ha hs he Mz hs 9 20 21 22 233 Sat 30 06 2007 Detail Legend al D oA 2 J3 j E Je V le B FHE m M3 114 M5 T6 A7 118 19 20 121 122 123 Sun 01 07 2007 Legend Driving C Working EM Available P2i e bre em Pause Rest c Not inserted To get to this screen you can Show the already downloaded data click therefore at the homepage on de Archiving button and select a dri
44. s 23 04 2011 04 03 2011 Cardreader a Modify D Delete m File OptimOnve y Control apa 16 12 2010 10 11 00 2428 Ko C_20101216_1011_H_Pinckaers _B1100000006861 00 nme 16 12 2010 10 10 00 24 28 Ko C_20101216_1010_H_Pinckaers _B11 0000000686100 Digi ave _OptimD rive 1 046 00 3 The colours green orange and red will indicate whether you are on time concerning the downloading of data e If the driver or vehicle name is green you have downloaded within the required legal timeframe e If the driver or vehicle name is orange you must download the driver card data within one week or the tachograph data within two weeks If the driver or vehicle name is red you are to late with downloading your data If the line is grey this means that the driver or the vehicle is blocked The blocking function is used for drivers and vehicles no longer in service You must however keep their data but don t need no longer to download them the State tab enables you to display All drivers or All the vehicles only the Active in service or only the Blocked e If the line is completely coloured and not just the card number or the chassis number this means that the line in question has been selected 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 23 Ci Rue des Trois Entit s 15 Z I des Pl nesses
45. s Trois Entit s 15 Z I des Pl nesses Phelect On tab number 3 you will find the parameters for downloading the driver card e Options FA General a 2 Vehicle 3 Driver 4 Letter driver 5 Local ox Cancel S Directory import Download interval days Card Reader MANTEL ardM ar dn A Card Reader Fort ti Delete copied files Advanced End of day Start Time of Day Weekend hours C Maximum amplitude every day Team Driving View previous analysis PS SIONQUUTE ontrol r esi signature Uownioad reader The field Directory import gives the path for the import of data from driver cards This field will be automatically completed by the program during the import of data don t note anything in this field In Download interval you indicate after how many days your driver cards must be downloaded every 21 days in Belgium when we made this manual In Directory OMNIKEY you indicate in which directory the drivers of the card reader are stored This is standard C Omnikey This option is only for DigiSave OptimDrive DigiSave has no card reader function Card reader this should always be selected and shows the chosen card reader If desired you can select another card reader by clicking on the button after this field At Card Reader Port you fill in the number corresponding with your omnikey reader You can control this by clicking
46. sfer to the computer Ensure that you select the right type of file card file see 4 5 In this case C_ 20071008 0000 M DUPONT _B1100000123456 DDD and C_ 20071102 0000 M DUPONT B1100000123456 DDD In this screen you can only transfer the driver cards data When you have selected the file s click on Open Ouvrir Note If you wish to import data saved elsewhere than in the OPTAC box you can choose another directory manually via the tab After clicking Open the following screen will be shown 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 26 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect F Downloaded Driver ag B1 1000001 74650 Create new driver card File C 20080418 0814 E Buntinx _Elli Size 24 75 Bo Look carefully at the icons at the beginning of the line See the description and the meaning of these icons in chapter 4 4 You can check the size of the file in order to ensure that the file is not empty The Size of the file is shown at the bottom right of the downloading screen as well as in the basic Drivers screen A driver card download typically contains 25 Kb of data With new cards it may of course be less For your information When you download the driver card data you are only making a copy of the data and you cannot delete the contents The cards use the FIFO fir
47. st in first out principle this means that once the memory is full the oldest data is overwritten by the most recent data 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 27 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 4 2 2 With the card reader Check if your card reader is connected go to the Drivers window and click on the Cardreader button Drivers Exit Download Cardreader a Modity Delete x The following screen will then appear if the card reader is connected download download mr 09710 2009 1870972009 29709 2008 0870972008 TI Download Driver by card reader Close Reading Choose reader 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 a www phelect be administration phelect be PHELECT SPRL V3 0 28 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect By clicking on Choose reader you can select the card reader you would like to use when you have more readers connected to you pc To read your card insert your driver card into the card reader with chip downwards and on the same side of the green led as shown below Click the now the Reading button During the reading of the card the led will flicker red The file is then being created a
48. t of all vehicles and all cards Active and Blocked Tachograph VU downloads JEE File Maintenance g 1 Vehicles LE 2 Drivers Search Field CET Sorted by Chassis Number Download within 2 weeks last De roe ee eNO Exit Xe z 8803 Bomm 12 10 2005 B Download _ M_BOODTS 20 11 2007 21 09 2007 R SCANIA 144 CBA321 27 12 2007 28 10 2007 1607 G R Delete PHELECT SPRL v3 0 11 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 By 0439 839 075 a www phelect be administration phelect be Phelect 3 5 Deleting data If for any reason you wish to delete the data you need a password see chapter 3 11 Look out not to delete the wrong data because you may no longer be in order with your legislation In Belgium at the time of making this manual you must keep your data for at least 2 years To delete the data proceed as follows Select the line which you wish to delete click on Delete ensuring that Delete is present twice on the general screen as you see in the example below Tachograph YU downloads File Maintenance t 81 Vehicles l 5 2 Drivers Search Field E nes Doo O tas TI Status Active v TEX Las Exit download download Download Jo 20 06 2011 20 03 2011 29 01 2011 E_Buntinx 24 02 2014 23 04 2011 04 03 2011 Cardreader F Modify DptimDrive t
49. tents of the tachograph memory Tachographs use the FIFO first in first out principle this means that once the memory is full the oldest data is overwritten by the most recent data 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 4 0439 839 075 a www phelect be administration phelect be PHELECT SPRL V3 0 32 Ci Rue des Trois Entit s 15 Z I des Pl nesses Phelect 4 4 Messaging during downloading 4 4 1 Description of the icons v Recognition of the file went well D Warning message This is for instance the first time that a card is being read and that the name of the driver is not defined or that a vehicle has been imported but has not been defined The file can nevertheless be imported Check the contents of the warning message in the Message column x Downloading error the type of file is not recognised The file cannot be imported before the problem has been solved Check the origin of the error in the Message column P This icon indicates that the file is imported and that the data is registered on the computer You can now leave this screen by clicking on Close 4 4 2 Creation of a new card new vehicle Downloaded Driver C 0211 2007 00 00 00 M_ DUPONT B1 100000123456 Create new driver card i Delete orig lt J C 08 10 2007 00 00 00 M_DUPONT B11 00000123456 si No The first time a driver card or a tachograph is downloaded this messabe appe
50. ter card selection date on which the next download must take place date on which the last download took place here you can tick the data you may wish to export In the lower part of the Drivers screen Date Time Filesize File Start date End date Export date of download of the card or the vehicle time of download of the card or the vehicle size of the file name under which the file was saved date of the oldest card data date only displayed after selection date of the most recent card data date only displayed after selection here you can select the data you may wish to export in original format To quit the programme click Quit on top at the right PHELECT SPRL V3 0 24 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 Yi www phelect be administration phelect be Phelect 4 2 Downloading of driver card 4 2 1 With the Optac Attention When you first use the Optac or after having changed the batteries you must first download a tachograph before the downloading of a driver card Otherwise the date and time of the downloaded file will be erroneous If after having switched on you Optac the led above the on off button 4 turns red it means that the batteries are low Don t download anything before having changed the batteries because it could also cause errors in the date and time of the downloaded file Us
51. the calendar ES by using the arrows up or down or by selecting a period using Preset Period _ Preset Period ii Don t use at Start Date a date before the one shown in Analyse Period The period of the extrapolation starts at the date of the last activity registered on the card the last withdrawal of the card out of the tachograph the second date after Analyse period and ends on the End date If the date you note in the End Date is older than the last activity on the card OptimDrive will not calculate any extrapolated activities PHELECT SPRL V3 0 38 Rue des Trois Entit s 15 Z I des Pl nesses 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 i 0439 839 075 www phelect be administration phelect be Phelect Advanced This menu Advanced has only influence on the extrapolation Advanced End af day Start Time of Dap Weekend hours Maximum amplitude Every day Team Driving Memorize the advanced options End of day this option inserts automatically a daily rest period after the last activity on the card Select therefore this option if you analyse your card at the end of the day to prevent that the program will insert the possibly remaining driving time today For example if you drove 8h10 of the 9h00 allowed and this option is not selected OptimDrive will add 50 driving time after the last activity on the card Weekend this option inserts a
52. utomatically a weekly rest period after the last activity on the card Select therefore this option if you analyse your card at the end of the week to prevent that the program will insert the possibly remaining driving time for this week For example if you drove only 51h00 of the 56h00 weekly allowed OptimDrive will add 5 hours driving time after the last activity on the card Maximum amplitude this option inserts automatically a period of work after the last performed activity on the card and on the end of each extrapolated day so you can see the maximum amplitude of each day Using this you can see on which moment you have to end your last daily activity Team Driving this option will extrapolate the remaining periods taking in mind the rules for driving in team the daily period consists 30 hours instead of 24 Start Time of Day this option lets you choose the hour on which you would like to start the next day It will only be applied if it is later than the hour you are allowed to start by the law Every day this option allows you to apply the function Start Time of Day every extrapolated day This option allows only one start of a daily period each calendar day Memorize the advanced options this option allows you to memorize the advanced options shown on the screen so you can easily use the same configuration later After selecting the period click on OK to display the analysis 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 3
53. ver and a file After this you can click at the bottom of your screen on the button OptimDrive and select a period Show information directly from the card click therefore on the homepage of the program on the button OptimDrive You can now read the card and select a period 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 Yi www phelect be administration phelect be PHELECT SPRL V3 0 43 Ci Rue des Trois Entit s 15 Z I des Pl nesses OAO N Phelect 7 Control of the downloaded files With the control option it is possible to check if you have respected the download period of 21 days for the driver cards and of 60 days for the tachographs if there are periods for which no activity was downloaded and if the signature of the file is correct Every file with an error in the signature has no legal value and could be considered as inexistent by the control authorities You can do the control by clicking in the bottom right corner on Control Tachograph YU downloads File Maintenance i Aa 1 Vehicles 2 Drivers Search Field exc Ta soude L soute ET Exit F Download Calibration 1 EL Download D Fhelect 2 Demo 2 30 03 2011 20 12 2010 Phelect 3 Demo 3 04 03 2011 z 24 11 2010 Modify 4 Contr le 03 01 2011 02 05 00 193 60 ko 04 01 2010 0340142011 W1_20110103 0708 80 4242 _VLUGE 200091 45400 Cigs ave Optimbnse 1 0
54. y select another directory via the V tab Complete the chassis number of the vehicle if the following window appears en click OK If your vehicle already exists in DigiSave if it was already downloaded before the chassis number will be completed automatically e Complete the missing informations Vehicle ns Po Number sign ABCI23 4890 THIMISTER CLERMONT 32 87 56 02 74 amp 32 87 55 26 39 BH 0439 839 075 PHELECT SPRL v3 0 31 Ci Rue des Trois Entit s 15 Z I des Pl nesses a www phelect be administration phelect be Phelect The following screen will then appear Downloaded Vehicle 0123456 F89PHELECT Create new vehicle D ownload File M 20101109 1246 ABA111 O123456789PHELECT DDD SIZE 96 55 Ko Look carefully at the icons at the beginning of the line See the description and the meaning of these icons in chapter 4 4 1 You can check the size of the file in order to ensure that the file is not empty The size of the file is shown at the bottom right of the downloading screen as well as in the basic Vehicles screen A downloading of 2 month s data from a tachograph typically represents a file size of approximately 100 Kb This is an approximate value taking in mind that the size of the file depends on the number of activities of the vehicle For your information When you download the data of a tachograph you are only making a copy of the data you cannot delete the con
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