ownCloud User Manual
Contents
1. 30 4 5 Thunderbird Synchronize Addressbook 31 4 6 Synchronizing with 32 T Troubleshooting QoLox amp echo eRe eee hom ch wok dob XmOR P x Rh hd P Sx sd 36 Using the Bookmarks App 39 oup 39 2 2 The Bookmarklet creases X p dum eR Em bom XA OE iak d ERR do de eo 40 Documents 41 OMEN coca o EPFL 4 User Account Migration 45 7 1 Export 4 7 2 Import 8 Changing Preferences 9 External storage 9 1 Google Drive 10 Indices and tables 47 49 49 55 OWNCLOUD 6 0 USER DOCUMENTATION Welcome to ownCloud your self hosted file sync and share solution ownCloud is open source file sync and share software for everyone from individuals operating the free Community Edition to large enterprises and service providers operating ownCloud Enterprise Edition ownCloud provides a safe secure and compliant file sync and share solution on servers you control With ownCloud you can share one or more folders on your PC and sync them with your ownCloud server Place files in your local shared directories and those files are immediately synced to the server and then to other PCs via the desktop client Not near a desktop client No problem simply log in with the web client and manage your files there The Android and iOS mobile2. Needham 4 7 Troubleshooting 4 7 1 Debugging the issue In a standard ownCloud installation the log level is set to Normal to find any issues you need to raise the log level to from the Admin page Some logging for example JavaScript console logging needs manually editing the configuration file Edit config config php and add define DEBUG true lt php define DEBUG true SCONFIG array configuration goes here For JavaScript issues you will also need to view the javascript console major browsers have decent developer tools for viewing the console and you usually access them by pressing F 12 For Firefox it is recommended to install the Firebug extension 4 7 2 Service discovery Some clients especially 105 have problems finding the proper sync URL even when explicitly configured to use it There are several techniques to remedy this which are described extensively at the Sabre DAV website Apple iOS Below is what have proven to work with 1OS including 105 7 If your ownCloud instance is installed in a sub folder under the web servers document root and the client has diffi culties finding the Cal or CardDAV end points configure your web server to redirect from a well know URL to the one used by ownCloud When using the Apache web server this is easily achieved using a htaccess file in the document root of your site Say your instance is located in the ownclo
3. Test Ext 4 Rename Download 49 versions Share Hzrhaba Deneme 1 hours ago Restore Hadi bake yud index php apps Filess Clicking on Restore next to any version will revert the file to that version back The versioning app expires old versions automatically to make sure that the user doesn t run out of space Following pattern is used to delete old versions For the first 10 seconds ownCloud keeps one version every 2 seconds For the first minute ownCloud keeps one version every 10 seconds For the first hour ownCloud keeps one version every minute For the first 24 hours ownCloud keeps one version every hour For the first 30 days ownCloud keeps one version every day e After the first 30 days ownCloud keeps one version every week The versions are adjusted along this pattern every time a new version gets created Beside that the version app takes care to never use more that 50 of the users currently available free space If the stored versions exceed this limit ownCloud delete the oldest versions until it meets the memory usage limit again 3 4 Deleted Files ownCloud keeps a copy of your deleted files in case you need them again To make sure that the user doesn t run out of memory the deleted files app manages the size of the deleted files for the user The app takes care to never use more that 50 of your currently available free space If your deleted files exceed this limit ownCloud deletes the oldest versions until it m
4. a 29 ownCloud User Manual Release 6 0 The ownCloud developers April 28 2014 CONTENTS ownCloud 6 0 User Documentation 1 LI 1 1 2 Files amp Synchronization 1 Contacte 1 i 2 6 neh Bee HE CHEER ORES BEARDS ERS HES 2 Le 3 3 R18 3 900 3 P9 93 3 9 4 35 w s 4 RE 3 5 OSES 2 1 2 lx BackUp oe ae ee ee ee OE 2 l7 External wa hk 9o deux pe 3 xo 2 1 3 2 The ownCloud Web Interface 3 2A ano eee eo es 3 Files amp Synchronization 7 3 1 Accessing your Files Web Interface 7 32 Accessing your Miles s s ssa ww 9 OR Ro 3 POE oe EEE X 9 Oo uu zoe SSK XP RR 16 24b JDelBi cd Piles uocum osos 3 999 Xe o8 3m Ex EE E X o EHR mox 549 ox Loe 8o5 ES X box go 17 3 5 Desktop Synchronization kosoedlRk OR Ge 3 9 Roe O3 17 COMME SI 320 opos a oe ee 18 a 19 Oy 20 Contacts amp Calendar 21 41 Usma ihe Contacts App 2 42 Using the Calendar App 25 43 105 5ynchronzeiPhonehPa d 20 24 Synchronizing with OSX
5. 26 Chapter 4 Contacts amp Calendar ownCloud User Manual Release 6 0 Create a new event Eventinfo Repeating from 01 01 2014 07 00 All Day Eventto 01 01 2014 07 30 x Export event New event window With the advanced options you can set the description the location and the repetition rate of an event If the repeating should end you can choose between setting the end by date or by occurrences If you choose in the weekview all days from Monday to Friday it will automatically set the repeat rule to every weekday If the interval of the weekview can be divided by two it automatically set the repeat rule to Bi Weekly 4 2 4 Exporting Importing events Export Exporting an event You can export either a single event or a whole calendar If you want to export a single event click on it and press the export button in the bottom right corner If you want to export a whole calendar use the Calendar button as described in the chapter Creating a calendar Import Importing events Import your calendar as iCal file using the files app Just click on the calendar file to open the import dialog You can import the calendar into a new calendar or into an already existing calendar Note If the progress bar does not work properly the folder apps calendar import tmp has probably no write permission 42 Using the Calendar App 07 ownCloud User Manual Release 6 0 Edit event Repeating Share Mot s
6. Cloud Console Projects CREATE PROJECT Account settings PROJECT ownCloud Project 5 Select the project and choose the APIs amp auth menu entry 6 Make sure that the Drive API and Drive SDK status is set to ON in the APIs menu 9 1 Google Drive 51 ownCloud User Manual Release 6 0 G OO gle Cloud Console t ownCloud Project HAME STATUS Overview Drive AFI m EN EN Drive SOK m APIs 7 Click on the gear wheel button behind Drive API or Drive SDK and choose the API access menu entry 8 Click onthe Create another client ID button and fill in the branding information 9 Click on the Next button and create a new client ID by selecting Web application as application type 10 Next to your site or hostname click on the Edit settings button 11 Enter the following URLs to the Authorized Redirect URIs list and press the Update button https your internet domain owncloud index php settings personal https your internet domain owncloud index php settings admin Note Attention Make sure that the URLs contain a valid internet domain name and that this domain name 1 also used to access ownCloud otherwise these URLs will not be accepted This does not mean that ownCloud need to be accessible from the Internet but that the domain name is send to Google to verify if the redirect URIs are valid 12 Login into ownCloud using the previously ente
7. demo owncloud org index php apps Files H N Deleted files Size Modified Photos Shared 762 3kB 6 minutes Demo Code 3 kB minutes Demo Code 6 minutes Demo Code Shared 316 kB 6 minutes Demo Code 4 Rename 4 Download 4 versions Shared 2875 B minutes Demo Image 62 5 KE 6 minutes Demo Image Laser Towards Milky Ways Centre 307 7 KB 6 minutes Demo Image Morthern Lights 219 KE 6 minutes Demo Movie OGG Big Bug Bunny Trailer 4 2 6 minutes Demo E J Blick Zur ck 5 B minutes demo owncloud org index php apps Files Figure 2 2 The ownCloud main interface with the essential elements numbered 2 1 Overview 5 ownCloud User Manual Release 6 0 6 Chapter 2 The ownCloud Web Interface THREE FILES amp SYNCHRONIZATION 3 1 Accessing your Files Web Interface Your ownCloud files can be accessed from anywhere by using your ownCloud s web interface In the files app you can view if a common type move rename download share and delete your files easily If versioning app is enabled you can also revert a file to specific version See Version Control for details 3 Demo Code PHP Shared 6 minutes ago Demo Code Python py Rename Download 9 Versions shared 6 minutes ago be Demo Image ccc 6 minutes ago Demo Image Laser Towards Milky Ways Centre 6 minutes ago Files app on ownCloud we
8. directory D will count in user A s used space Resharing When resharing a file or a directory the used space is still counted in the quota of the owner who shared it initially 37 Storage Quota sss 19 ownCloud User Manual Release 6 0 Public sharing with upload permission If user A publicly shares share with link a directory D and enables the public upload permission people with the link will be able to upload files into D and their sizes will be counted in user A s used space 3 7 3 Excluded from quota Metadata and cache Application metadata and cached information are excluded from the total used space Such data could be thumbnails icon previews pictures app temporary files encryption keys etc Some apps are also storing information directly in the database not as files like the calendar and contacts apps This data is also excluded from the total used space Deleted files When deleting files these are moved copied to the trashbin at first These files do not count in the user s used space For example with a quota of 10 GB if the user has 4 GB used space and 5 GB in the trashbin they will still see 6 GB free space If the user uploads 6 GB of files at this point the trashbin app will discard deleted files when necessary to make room for the new files Version Control The size of older file versions does not count in the used space For example with a quota of 10 GB if the user has 4 GB used space an
9. installed synchronize right click on your newly made remote addressbook and select Synchronize You ll see your addressbook populate from ownCloud Don t click read only above unless you don t want to modify your 4 5 Thunderbird Synchronize Addressbook 31 ownCloud User Manual Release 6 0 ownCloud server addressbook like it contains a listing of corporate contacts and is shared with lots of people and you don t want a new user dragging it somewhere unintended The rest of the details of dealing with Thunderbird addressbook are left to the reader First thing I learned is dragging a contact to a different addressbook is a move operation If you are worried about losing the contact save it to a VCF file using ownCloud Or LDIF using Thunderbird Addressbook first Like dragging from ownCloud Addressbook to Personal Address Book removes the contact from ownCloud Server deleting it from all the other synchronized installations and puts it in your Local Machine only Addressbook So be careful or you ll have unintended consequences where you might have intended a operation Contact Pictures are also sync ed 4 6 Synchronizing with KDE SC BENE 1 System Settings EE pware resource Dummy MailTranzport Resource Dmm Resource implementing mail transport interlace From KDE SC 4 8 and forward setting up ownCloud is very easy From System Settings Personal Information Akonadi
10. new files or upload existing ones from your device Note that you can also drop files from Explorer or Finder onto the ownCloud file view and they will get uploaded to ownCloud With New button you can create a text file folder or download a file from the provided URL Search Settings Search allows you to look for files and directories Currently ownCloud provides a full text search If full text seach does not work administrators need to enable this app from app settings Settings menu provides access to the settings menu where you can change your personal settings such as the interface language or your password You can also retrieve the WebDAV URL see next chapter and show your quota Administrators will also get access to user management Users the apps settings Apps and administrative settings Admin including access to ownCloud s log You will also find logout button in this menu Apps This button is only visible to administrators Using this button allows administrators to enable disable apps ownCloud User Manual Release 6 0 3 uu WY awnClaud Mozilla FireFox c cy US File Edit View History Bookmarks Tools Help gt demo owncloud org Wv 865 m f ET d Figure 2 1 The ownCloud login screen 4 Chapter 2 The ownCloud Web Interface ownCloud User Manual Release 6 0 Files ownCloud x n E e 3
11. or restart the WebClient service Todo document registry keys on file size limit and not complaining no network cases 3 2 4 Sync Client However some applications only allow you to save to a local folder To get around this issue you can use the ownCloud sync clients 3 2 5 Mobile To connect to your ownCloud server with the ownCloud mobile apps use the base URL and folder only example org owncloud No need to add remote php webdav as you do for any other WebDAV client There are apps in development for both Android and webOS Feel free to contribute if you can Right now you can use other apps to connect to ownCloud from your phone via WebDAV WebDAV Navigator is a good proprietary app for Android App iPhone amp BlackBerry The URL for these 18 example org owncloud remote php webdav 3 3 Version Control ownCloud supports simple version control for files Versioning creates backups of files which are accessible via the Versions link This link contains the history of the file where you can roll back a file to any previous version Changes made at intervals greater than two minutes are saved in data user versions and made accessible using the above pages 16 Chapter 3 Files amp Synchronization ownCloud User Manual Release 6 0 To restore a specific version of a file hover your cursor on a file and click Versions link If any version is available you should see a list like the image below Hi Let
12. Cloud domain name for example example org without http before or directories after wards Folder Enter owncloud remote php webdav 5 Create icon checkbox Tick to get a bookmark in the Places column 6 Port amp Encrypted checkbox Leave as it is unless you have special settings or an SSL certificate Mounting from command line 1 Install the WebDAV support using the davfs package On Debian Ubuntu you can use sudo apt get install davfs2 2 Reconfigure davfs2 to allow access to normal users select Yes when prompted ownCloud User Manual Release 6 0 sudo dpkg reconfigure davfs2 3 Add the users you want to be able to mount the share to the davfs2 group sudo usermod aG davfs2 user 4 Edit etc fstab and add the following line for each user who wants to mount the folder with your details where appropriate example org owncloud remote php webdav home username owncloud davfs user rw noauto 0 0 Then as each user who wants to mount the folder 1 Create the folders owncloud and davfs2 in your home directory 2 Create the file secrets inside davfs2 fill it with the following with your credentials where appropriate example org owncloud remote php webdav username password 3 Ensure the file is only writable by you either through the file manager or via chmod 600 davfs2 secrets 4 Run the command mount owncloud 5 To automatically mount the folder on login add the co
13. Resources Configuration select DAV Groupware resource 32 Chapter 4 Contacts amp Calendar Enter your ownCloud username and password and click Next Select ownCloud in the drop down list and click Next 4 6 Synchronizing with KDE SC ownCloud User Manual Release 6 0 33 ownCloud User Manual Release 6 0 Test the connection If everything went well you should see a message like the one below 34 Chapter 4 Contacts amp Calendar ownCloud User Manual Release 6 0 LAM groupware resource General configuration Display name owncloud Refresh ewery 5 T minutes Username username i URL hittgc hoc albos own la lIocalbesk mwnclo Click Finish and you will be able to change the display name and refresh interval A Syncing Folder DeFault calendar 100 Now you should see the Akonadi resource doing the first synchronization You can find the Contacts and Calendars in Kontact KOrganizer KAddressbook if you run the programs separately _ B3 ownCloud 4 s Default calendar 4 6 Synchronizing with KDE SC 35 ownCloud User Manual Release 6 0 Address Books Mame v v ownCloud Arthur Schiwon v E default Bart Visscher Cornelius Schumacher craig Roberts Florian Jacob H Frank Karlitschek Georg Ehrke Ex Jakob Sack Ex Jan Christoph Borchardt a Klaas Freitag Michael Gapczynski Michael Grosser Robin Appelman
14. acts manually On the left side of contacts app you could see the new contact button first one Click on it You can now see an empty contact in the main part of the interface You have the ability to add all your informations about the contact the name the address the e mail the telephone nr etc Just click on a field and start typing the information You can use the Add Field button to add another types of information for this contact Contacts local ik Empty contact view 22 Chapter 4 Contacts amp Calendar ownCloud User Manual Release 6 0 When you want to remove an information of your contact just click on little delete icon at the right of the field you want to remove Adding picture to the contact There are two methods in which you can give a picture id to the specific contact Select photo from ownCloud U Contact picture options 1 Direct upload 2 Select pics already uploaded in ownCloud files After you have selected the picture for the contact you get an option to crop the picture to suit your requirements Edit profile picture x Ok Cancel 4 1 Using the Contacts 23 ownCloud User Manual Release 6 0 Cropping contact picture You can crop the picture however you wish and then press OK As you can see it is really easy to set things right in this app It automatically picks up the First name Middle name 1f any and the last name You may add or delete any
15. alendars Default calendar lt Hew Calendar T General Timezone V aduz m Update timezone automatically 13 14 Time format 24h Start week Monday Cache Clear cache for repeating events 20 21 us Calendar CalDAV syncing addresses more info Primary address Kontact et al http lacalhost owncloud remote php caldav 27 28 05 05 X 4 2 2 Synchronising Calendars with CalDAV Assuming you access your web interface via an address like this http ADDRESS Then you can access your calendars with CalDAV compatible programs like Kontact Evolution Thunderbird using the following URL http ADDRESS remote php caldav To use the ownCloud calendar with Apple iCal you will need to use the following URL including the trailing slash http ADDRESS remote php caldav principals username Mozilla Lightning users need to this URL scheme https ADDRESS remote php caldav calendars USERNAME CALENDARNAME Example for a simple calendar The Default calendar is referred to as defaultcalendar and the users name here is test The full URL which on the picture can t be seen because of the short edit field is then https localhost owncloud remote php caldav calendars test defaultcalendar 4 2 3 Creating events To create an event just click on the date in the month view or choose the timeframe in the weekview In the dialog which will appear you can enter your information like title category etc
16. apps allow you to browse download and upload photos and videos On Android you may also create download edit and upload any other files with the correct software installed Whether using a mobile device a workstation or a web client ownCloud provides the ability to put the right files in the right hands at the right time on any device in one simple to use secure private and controlled solution After all with ownCloud it s Your Cloud Your Data Your Way 1 1 Web interface This chapter contains a general overview how you access ownCloud from a Browser like Firefox Chrome or Internet Explorer The ownCloud Web Interface 1 2 Files amp Synchronization This chapter contains information about accessing your files via WebDAV and Synchronization Accessing your Files Web Interface Accessing your Files WebDAV Desktop Synchronization e Version Control Deleted Files e Files Encryption e Storage Quota ownCloud User Manual Release 6 0 big Files 1 3 Contacts amp Calendar Contacts amp Calendar web interface export import and synchronization e Using the Calendar App e Using the Contacts App iOS Synchronize iPhone iPad Synchronizing with KDE SC e Synchronizing with OS X 1 4 Documents Documents allows users collaboratively edit rich text documents at the same time Documents 1 5 Bookmarks Web interface for managing your bookmarks e Using the Bookmarks App 1 6 Backup I
17. ase 6 0 10 Open the preferences for your ownCloud CardDAV Account and enter your password 11 You may have to restart addressbook once more After this it should work If it s still not working have a look at the Troubleshooting guide There is also an easy HOWTO in the forum 4 5 Thunderbird Synchronize Addressbook 4 5 1 Addressbook As someone who is new to ownCloud New to SoGo Connector and new to Thunderbird Addressbook here is what you need in excruciating pithy detail you need to make this work for all the other lost souls out there 1 Thunderbird for your OS unless it comes with your OS distribution Linux 2 Sogo Connector latest release With an installed Thunderbird mailtool and installed SoGo Connector 1 Thunderbird Addressbook is in the Thunderbird Tools Menu 2 In the Thunderbird Addressbook application e File gt New gt Remote Addressbook SoGo Connector added this Name is the name you want to give your Addressbook in the Thunderbird addressbook bar area e URL is found in your OwnCloud Contacts area that little Gear symbol in the bottom left of the Contacts View same symbol as found in the top right in the Calendar view Then look for a little impeller symbol rabo which will display the URL you need for your installation to work e Remote Address Book Properties wy us Name craig mydomain com URL Bead Only P OK Cancel Once
18. b interface With ownCloud 6 you can now see file thumbnails next to the filenames By hovering your cursor on a file you will be provided with some file operations You can use rename download share buttons to perform those actions or click on the cross icon at the rightmost location to remove the hovered file If the file is an editable office file it will also show Edit button to open the file in documents app if this app is enabled 3 1 1 Navigating inside your ownCloud To navigate through folders in your ownCloud you can simply click on a folder name The navigation bar will show your current directory documents Second dir Navigation bar You can click on one of the upper directories to navigate up or use home icon to navigate back into your root folder ownCloud User Manual Release 6 0 3 1 2 Creating uploading files You can create files by simply clicking on New button on files app The New button will provide three options to choose from New 7 Text file Folder From link New button options e Text file will create a simple text file and add into the current folder in your ownCloud Folder will create a folder in current folder e From link will download the file from the provided link and place it into the current folder 3 1 3 Selecting files You can select one or more files by clicking on small thumbnails or icons of the files To select all files in the current directory use the checkbox jus
19. d 5 GB of older file versions they will still see 6 GB free space If the user uploads 6 GB of files at this point the versions app will discard older versions when necessary to make room for the new files See Version Control for details about the version expiration behavior Encryption When files are encrypted they take slightly more physical space than the original files Only the original size will be counted in the used space External storage When mounting external storage either as administrator or as user the space available on that storage is not taken into account for the user s quota It is currently not possible to set a quota for external storage 3 8 Big Files There are a few default configuration settings that you will want to change to enable ownCloud to operate more effectively as a self hosted file sync and share server When uploading through the web client ownCloud is governed by PHP and Apache As a default PHP is configured for only 2 MB uploads This is not entirely useful so it is important to increase these variables to the sizes you want to support on your server Ask your administrator to increase these variables for you or read the section in concern within the Admin Documentation 20 Chapter 3 Files amp Synchronization FOUR CONTACTS amp CALENDAR 4 1 Using the Contacts App The contacts app of ownCloud is like any other mobile contact app but with more functionality Just as you
20. documented separately in the ownCloud Desktop Client Manual Furthermore It is possible to synchronize your ownCloud calendar and address book with a variety of different oper ating systems and devices It is also possible to mount your ownCloud storage via WebDAV which is also documented in the next chapters 3 6 Files Encryption ownCloud ships a encryption app which enables encryption of all files stored in your ownCloud Once the encryption app is enabled by the admin all your files will be encrypted automatically Encryption and decryption always happens server side This enables the user to continue to use all the other apps to view and edit their data But this also means that the server administrator could intercept your data Server Side encryption is especially useful if you use external storages This way you can make sure that the storage provider is not able to read your data Please remember Once the encryption app is enabled your log in password is required to decrypt and access your data By default your data will be lost if you lose your log in password If you want to protect yourself against password loss store your log in password in a secure place or enable the recovery key feature as described below 3 6 1 What gets encrypted The current version encrypts all your files stored in ownCloud except the following old files in the trash bin files which were deleted before the encryption app was enabled e image thumbnails
21. e 6 0 a am am Connect to Server classes core general _ima ges New Window Places Recent fi Home Enter Location w Download searchinde 5 r e M alan nal UL dd Music Bookmarks Connect to Server Pictures H videos Preferences Server Address dav localhost files webdav php 0 Trash Devices About Files T T Help Recent Servers Bookmarks Quit Im florian on 19 tm ray on 192 1 Metwork ge Browse Net Browse Cancel Connect If your server connection is not HTTPS secured use dav instead of davs KDE Dolphin Click in the address area and enter webdav example org owncloud remote php webdav 10 Chapter 3 Files amp Synchronization ownCloud User Manual Release 6 0 Il webdav localhost owncloud remote php webdav Documents folder Uni Work folder folder PDF document invoice 2012 1 pdf invoice 2012 2 pdf invoice 2012 3 pdf invoice 2012 4 pdf PDF document PDF document PDF document PDF document Or 1 Open Dolphin and click on where it says Network in the left hand Places column Click on the icon labeled Add a Network Folder It should come up with WebDAV already selected Make sure it is and then click Next IB W N Enter the following settings Name The name you ll see in the Places bookmark for example ownCloud User Your ownCloud username you use to log in for example admin e Server Your own
22. eets the memory usage limit again Deleted files can be found by clicking on the Deleted files button on files app of web interface You can either restore or permanently delete using appropriate buttons ownCloud also checks the age of deleted files every time new files are added to the deleted files By default deleted files stay the trash bin for 180 days The Administrator can adjust this value in the config php by setting the trashbin retention obligation value Files older than the trashbin retention obligation will be deleted permanently Additionally ownCloud calculates the maximum available space every time a new file is added If the deleted files exceed the new maximum allowed space ownCloud will expire old deleted files until the limit is met once again 3 5 Desktop Synchronization For synchronizing files with your desktop computer we recommend using the ownCloud Client for Windows Mac OS X and Linux 3 4 Deleted Files 17 ownCloud User Manual Release 6 0 The ownCloud Desktop Client enables you to connect to your private ownCloud Server You can create folders in your home directory and keep the contents of those folders synced with your ownCloud server Simply copy a file into the directory and the ownCloud desktop client does the rest Make a change to the files on one computer it will flow across the others using these desktop sync clients Always have your latest files with you wherever you are Its usage is
23. elease 6 0 5 1 3 Search If you click on a tag ownCloud will only display the bookmarks that are described with this tag You can also use the search bar of ownCloud in the top right of your screen Simply click on the Bookmarks menu in the sidebar to come back to the default view 5 2 The Bookmarklet io Bookmarklet Drag this ta your browser bookmarks and click it when you want to bookmark a webpage quickly Add to ownCloud Export amp Import Export Import Bookmarklet link The creator of this app understands that people won t want to open the ownCloud boorkmarks page to add a bookmark every time they see a cool site This is why they have made this cool bookmarklet A bookmarklet is small button that you can drag and drop in your bookmarks The next time you see a cool new site click on this special bookmark to add the site to your ownCloud bookmarks To find this bookmark click on the gear button at the bottom of the bookmarks app 40 Chapter 5 Using the Bookmarks App SIX DOCUMENTS Document editing is one of the new features in ownCloud 6 With this app multiple users can edit rich text simultane ously The documents can be created from within the web interface or existing documents can be uploaded Sharing and editing can be done securely in the browser and be shared inside ownCloud or via a public link User that have an account on the same server can be invited or public inv
24. etwork drive and your ownCloud instance should be available Using Cyberduck 4 2 1 Specify a server without any leading protocol information e g Server example org The port depends on whether your ownCloud server supports SSL or not Cyberduck requires that you select a different connection type depending on whethr SSL is to be used WebDAV or WebDAV HTTPS SSL 3 2 Accessing your Files WebDAV 15 ownCloud User Manual Release 6 0 Port 80 for WebDAV 443 for WebDAV HTTPS SSL Use the More Options drop down menu to add the rest of your WebDAV URL into the Path field e g Path remote php webdav Known Problems Problem Windows refuses to connect via HTTPS Solution The Windows WebDAV Client does not support Server Name Indication SNI on encrypted connections If you encounter an error mounting an SSL encrypted ownCloud instance please contact your provider about assigning a dedicated IP address for your SSL based server Problem I receive the error Error 0x800700DF The file size exceeds the limit allowed and cannot be saved Solution Windows limits the maximum size a transferred from or to Web DAV share may have You increase the value FileSizeLimitInBytes in HKEY_LOCAL_MACHINESYSTEMCurrentControlSetServicesWebClientParameters clicking on Modify In order to increase the limit to the maximum value of 4GB pick Decimal and enter 4294967295 as value Afterwards reboot Windows
25. ew ownCloud instance 2 Navigate to the Settings Personal page 3 Select the Import button and locate the zip file that you downloaded from your old ownCloud instance 4 Wait for the file to be uploaded and imported Note Your user account credentials will not be migrated 45 ownCloud User Manual Release 6 0 46 Chapter 7 User Account Migration EIGHT CHANGING PREFERENCES admin Personal LWsers Admin Help Log out As a user you can change your personal settings by clicking on your username on the top right of ownCloud instance and choosing Personal If you are an administrator you can also manage users and administer the server by using the related links Those links will not be shown to a normal user This document will explain the default items on this page Depending on the enabled applications you may have more options listed In the beginning of the page you will see your usage and available quota You can change your password For that you need to enter your current and new password in the field named Password If you would like to able to recover your password via e mail fill the e mail field with the one that you currently using By default your image will have the initial of your username This image is currently used in editing documents You can either upload a new image or choose one from the existing images on your ownCloud to set In this page you can also change
26. from the gallery app and previews from the files app search index from the full text search app this data 1 stored directly on your ownCloud server so you don t have to worry about exposing your data to a third party storage provider 3 6 2 Decrypt your data again If the encryption app is disabled after users have already stored encrypted data users will be promted to decrypt their files again in their personal settings After this is done they can continue to use their ownCloud without encryption 3 6 3 Settings Once the encryption app is enabled you will find some additional settings on your personal settings page Recovery Key If the admin enabled the recovery key feature you can decide for yourself if you want to use this feature for your account If you enable Password recovery the admin will be able to read your data with a special password This allows him to recover your files in the event you lose your password If the recovery key is not enabled than there is no way to restore your files if you lose your log in password 18 Chapter 3 Files amp Synchronization ownCloud User Manual Release 6 0 Change Private Key Password This option will be only available if your log in password but not your encryption password was changed by your admin This can happen if your ownCloud provider uses a external user back end e g LDAP and changed your log in password there In this case you can set your encryption password
27. hared with anyone Send Email Shared via calendar Mot shared with via calendar Visibility ta people shared with Show full event Delete event Save event Import a calendar file Please choose a calendar Default calendar Remove all events from the selected calendar Import 28 Chapter 4 Contacts amp Calendar ownCloud User Manual Release 6 0 4 2 5 Why is the calendar app asking for my current location January 2012 gt Thu Fri Timezone set notification The calendar needs your current position in order to detect your timezone Without the correct timezone there will be a time offset between the events in ownCloud and your desktop calendar you synchronise with ownCloud You can also set the timezone manually in the personal settings 4 3 iOS Synchronize iPhone iPad 4 3 1 Calendar Open the settings application Select Mail Contacts Calendars select Add Account select Other as account type Select Add CalDAV account For server type ADDRESS remote php caldav principals username Enter your user name and password Select Next N QN tA A N If your server does not support SSL a warning will be displayed Select Continue If the iPhone is unable to verify the account information perform the following e Select OK Select advanced settings Make sure Use SSL is set to OFF Change port to 80 Go back
28. itations can also be sent be email The editing works on top of normal ODF files that are stored in ownCloud 6 1 The main interface es j J New document t Documents 6 1 1 Create Upload a Document In the documents application click on the respective buttons to create or upload a document into your ownCloud The New document button will create a document named New document odt The extension ODT is an OpenDocument format which many major office applications let you create edit view 41 ownCloud User Manual Release 6 0 The Upload button allows you to upload any kind of document but currently you can only edit ODT files within ownCloud 6 1 2 Edit a Document If ownCloud contains at least one ODT file you can immediately start editing by clicking on the file within the documents app Clicking on documents in files app will only display it Below you can see editing a newly created document file eo Document odt o Share 9 U amp Liberation Serif 12 Default Style Close admin Here is the explanation of each field in the image shown above 1 Clicking on the file name allows you to change filename 2 Allows you to share the document to public specific users or groups Will be explained in detail in Share a document section Formatting toolbar lets you change text styles Zoom in out Close d
29. mentation at the Apple website 3 2 3 Windows For Windows a seperate WebDAV client is recommended to access the files from your server Choose one from the WebDav Project page Should you have to use the native implementation then you can assign ownCloud a drive letter This allows you to browse files stored on an ownCloudserver the way you would files stored in a mapped network drive Using this feature requires network connectivity If you want to store your files offline use the ownCloud Client to sync all files on your ownCloud to one or more directories of your local hard drive Note Prior to mapping your drive you will need to permit the use of Basic Authentication in the Windows Registry The procedure is documented in KB841215 and differs between Windows XP Server 2003 and Windows Vista 7 Please follow the Knowledge Base article before proceeding and follow the Vista instructions if you run Windows 7 Mapping via the command line Suppose your ownCloud is installed at https example org owncloud that is entering this URL in your web browser will bring up the login screen Running net use Z https example org owncloud remote php webdav user youruser yourpassword will map the files of your ownCloud account to the drive letter Z An alternative syntax is net use Z example org ssl owncloud remote php webdav user youruser yourpassword Appending persistent makes the connection persistent across reboots 184 000 Chap
30. mmand you used in step 4 to bashrc Known Issues Problem Resource temporarily unavailable Solution If you experience trouble when you create a file in the directory edit etc davfs2 davfs2 conf and add use locks 0 Problem Certificate warnings Solution If you use a self signed certificate you will get a warning If you are willing to take the risk of a man in the middle attack run this command instead echo y mount owncloud gt dev null 2 amp 1 3 2 2 MacOS Note Finder suffers from a series of implementation problems and should only be used if the ownCloud server runs on Apache and mod php In the Finder choose Go Connect to Server type the address of the server in the Server Address field and click Connect 12 Chapter 3 Files amp Synchronization ownCloud User Manual Release 6 0 Finder File Edit View Window Help Back Forward Enclosing Folder El All My Files 9 Documents Desktop Downloads Home Computer AirDrop 6 Network Applications v Utilities Recent Folders Go to Folder The URL that you have to use to connect to the ownCloud installation in finder is http example org owncloud remote php webdav 3 2 Accessing your Files WebDAV 13 ownCloud User Manual Release 6 0 Connect to Server Server Address http your ownCloud com Favorite Servers Remove Browse Connect For details check the respective vendor docu
31. mport and export your user account settings User Account Migration 1 7 External storage Mount external storages into ownCloud External storage 1 8 Indices and tables e genindex 2 Chapter 1 ownCloud 6 0 User Documentation TWO THE OWNCLOUD WEB INTERFACE You can connect to ownCloud with your web browser by pointing it to the address that you have received from your service provider In case you are administering the server yourself have a look at ownCloud Administrators Manual When you enter the URL you will receive a page that 1s similar to the one depicted below Login with the user name and password with you have received from your service provider If you have set up the server yourself log in with the user name which you have created during the setup process You can add further users through the settings or by hooking up a user backend such as LDAP 2 1 Overview After clicking the Log in button you will be redirected to ownCloud s main web interface The web interface comprises of the following items 1 Navigation bar Allows navigation between different parts of ownCloud provided by apps Not all apps depicted in this screenshot are installed and enabled by default Application view This is where apps show their content By default this will show the files and directory file view of your user on the ownCloud installation New Upload button This allows you to create
32. ocument by saving changes QN Un A W Users currently editing this document Collaboratively Editing a Document To edit a file collaboratively it needs to be shared with at least one user by using the Share button When multiple uses have permission to edit a document they will be able to edit it at the same time The cursor of all editing users will be the same color as the border color of their user picture If a user is not a local user e g accessing the file using public link he she will be shown as guest in user list and they will type a nickname before editing 6 1 3 Delete a Document A document can be deleted using the files app and following the same procedure as for other file types Clicking on the cross icon deletes the selected document 42 Chapter 6 Documents ownCloud User Manual Release 6 0 Share 8 Format J U Liberation Serif 12 H Default Style L Close A hdmin user check the color of my cursor admin Hey there I am altest user here T test user guest 6 1 4 Share a Document Document sharing has the same options as when sharing other files While editing a document you can use the Share button to enable other users to edit the document This button will display all available options to share Share Foma J U Liberation Serif Share link http Vlocalhost owncloud public php senvice docum Password protect Send set expiration date By defaul
33. open your account you will get the a default addressbook available We will see later that Of course you can always add and remove addressbooks in here 4 1 1 Adding contacts There are two ways in which you can add contacts 1 Add them manually 2 Import a VCF file Importing So first we ll check out how to import all the VCF files as they are a lot more faster way of creating contacts Just below the contact list click on the gear button Contact settings icon Once you ve clicked it an up arrow button which lets you upload files will be shown Add Address Book Import Import into Y Contact file upload icon After choosing an addressbook to import into click on the arrow The upload window will be opened and let you choose your files You can upload the files one by one or upload all of them at one go 21 ownCloud User Manual Release 6 0 Let us demonstrate Open the directory in which you store all the files and then do the following Keep pressing CTRL and select the files to upload After you are done just click on the open button After the upload it should look something like this in which all the names and contacts will be sorted alphabetically Bart Visscher vcf Bartek Przybylski Jakob Sack vcf vcf i Marvin_Thomas_ Thomas M ller Rabev BENE on ig Picking VCF files After upload the interface will automatically place your contacts into ownCloud Create cont
34. pe select Add CardDAV account For server type http example org remote php carddav principals username Enter your user name and password Select Next Nl A tA A N If your server does not support SSL a warning will be displayed Select Continue If the iPhone is unable to verify the account information perform the following Select OK Select advanced settings e Make sure Use SSL is set to OFF e Change port to 80 e Go back to account information and hit Save Now should now find your contacts in the address book of your iPhone Other Syncing options provided by ownCloud 1 For Android you may use official Android app which can be found here 2 And for iOS iPhone and iPad use their app which can be found here 4 1 4 It doesn t work Are you having problems using the app Have a look at the Troubleshooting guide 4 2 Using the Calendar App 4 2 1 Creating a calendar Calendar view If you use the calendar the first time there will be already a calendar called Default calendar You can manage your calendars with a click on the Calendar button in the top right corner In the dialog which will appear you can add edit export enable disable and delete your calendars There will be also a link for CalDAV access 42 Using the Calendar App 25 ownCloud User Manual Release 6 0 Day Week Month lt January 2014 Today gt Settings Your c
35. red Internet domain 13 Click on the Add storage button in the ownCloud Admin or Personal settings dialog to add a Google Drive 14 Enter the folder name which should be used to access the share e g GDrive enter the Google OAuth 2 0 Client ID and Client secret Additional for the admin settings you have to choose the user and or group who which should be allowed to access the Google Drive Applicable External Storage Drive Google Drive 15 Now press the Grant Access button and you will finally be redirected to a Google website 16 Click on the Accept button to confirm that you accept the Google data usage and data security policy 52 Chapter 9 External storage ownCloud User Manual Release 6 0 Google ownCloud gt This app would like to View and manage the files and documents in E your Google Drive ownCloud and Google will use this information in accordance with their respective terms of service and privacy policies 9 1 Google Drive 53 ownCloud User Manual Release 6 0 54 Chapter 9 External storage INDICES AND TABLES
36. section you want for your own convenience 4 1 2 Creating new addressbooks When you click on settings button on bottom bar you will have access to the application s settings Then you will be shown all available addressbooks to access the options Address books Contacts Old Addressbook Import Import into Y Addressbook options There you have the ability to add delete download or share your addressbooks Hover your cursor on every icon to see what they mean 4 1 3 Keeping your addressbook in sync One of the most important thing in any contact app is to keep it in Sync You can sync this contact app to your phone which has the following OS s Android and 105 Syncing with Android 1 Install CardDAV Sync free from Google play store by visiting this link 2 This app supports auto configuration which is a Boon after installing visit this link card davs example org remote php carddav to auto configure the app 3 Enter your login details 4 After the app has checked your login details you may just select Sync server to phone option 5 That s it there is nothing else to do for Android PortKnox Contacts Sync from server to phone only 24 Chapter 4 Contacts amp Calendar ownCloud User Manual Release 6 0 Syncing your iOS device Synchronizing the Address book 1 Open the settings application Select Mail Contacts Calendars select Add Account Select other as account ty
37. ssbook is not running If it is select the windows and press Command to terminate it Navigate to Users YOUR_USERNAME Library Application Support AddressBook Sources If you have all ready some kind of addressbook setup it is likely you will see some folders named like this BEA92826 FBF3 4E53 B5C6 ED7C2B454430 Note down what folders there are now and leave the window open Open addressbook and try to add a new CardDav addressbook At this point it does not matter what information you enter It will come up with the same error message you mentioned before when you click Create Ignore it and click Create again A non functional addressbook will be added Close addressbook again using Command Go back to the folder window from step 2 You will now see a newly created folder with another long string as its name Navigate to the newly created folder and edit the Configuration plist with your favorite text editor Search for a section looking like this lt key gt servername lt key gt lt string gt http 0 null lt string gt lt key gt username lt key gt string Whatever you Make it look like this Please note that the 80 after YOUR DOMAIN is important lt key gt servername lt key lt string gt http YOUR_DOMAIN 80 owncloud remote php carddav principals userna save the file and open addressbook again It will not work yet Chapter 4 Contacts amp Calendar ownCloud User Manual Rele
38. t you can enter local users or groups to share with Checking Share link will enable sharing via a public link for which you can set a password to prevent editing by unwanted users Shares can also have an expiration date that will expire the link after a given date ownCloud will send the public link to users by email by typing each email address into the email field Separate multiple email addresses with a space To see all of the features of the ownCloud document app watch the video on YouTube 6 1 The main interface 43 ownCloud User Manual Release 6 0 Chapter 6 Documents SEVEN USER ACCOUNT MIGRATION User account migration support is provided by the user migrate app It is important to note that only data from apps that support migration will be migrated While we encourage all apps to support migration it is not a requirement and it the responsibility of the app developer 7 1 Export To export your user account simply visit Settings gt Personal and click on the Export button A compressed zip file will be generated on the fly and downloaded to your computer This file includes all of your files and application data that was stored on your ownCloud account You may use this as a method of backing up your personal account 7 2 Import To import your user account you must first have an existing account on your new ownCloud install Then follow this procedure 1 Login to your new account on the n
39. t above the first file folder on the list If you select multiple files selected files can be deleted or downloaded as ZIP by using the buttons just above of the file list If download button 15 not visible this means that administrator had disabled this feature 3 1 4 Viewing files ownCloud can display uncompressed text files OpenDocument files PDFs and image files by simply clicking on the file name If displaying of a file is not possible a download process will start 3 1 5 Moving files In ownCloud web interface file s can be moved by dragging and dropping them into a sub directory If you would like to move a directory to an upper directory drag the file s into one of the folders shown in navigation bar depicted above 3 1 6 Sharing files Any file folder on ownCloud can be shared to download with a local user group or any person online with a public link Shared files folders will show a Shared text next to their names To share a file folder hover your cursor on an item in the files app and click Share You will be provided with some options Share dialog 8 Chapter 3 Files amp Synchronization ownCloud User Manual Release 6 0 Share link http localhost owncloud public php senvice tiles Password protect Allow Public Upload Send set expiration date The first field is to share this file folder with local users groups This is very useful if you are in a company and want to create a quick share
40. t the HTTP 1 1 verb Pound is easily patched to support HTTP 1 1 4 7 Troubleshooting 37 ownCloud User Manual Release 6 0 38 Chapter 4 Contacts amp Calendar FIVE USING THE BOOKMARKS APP If you want to add a bookmark to the Bookmarks application you can either use the main interface or the bookmarklet 5 1 The main interface 5 1 1 Add a bookmark In the bookmark application enter a URL into the top left area of the content section After adding an address click on the pencil button to edit fields for the given address The main ownCloud bookmark interface contains 3 fields at the top where you can enter the website address or URL the title of your bookmark and a set of tags separated from each other by a space Wikipedia http wikipedia oarg learn x dictionary x Save Cancel Adding a bookmark manually In this example we have added the page http wikipedia org with the title Wikipedia and some tags describing what Wikipedia is for an easier search later on 5 1 2 Edit Delete a bookmark You also have the possibility to edit or delete a bookmark To edit a bookmark hover over the bookmark and click on the pencil icon The bookmark details will then be filled into the 3 fields at the top of the screen Modify your bookmark to your needs then click the save button to persist the change To delete a bookmark hover over the bookmark and click the cross icon 39 ownCloud User Manual R
41. ter 3 Files amp Synchronization ownCloud User Manual Release 6 0 You can also mount your ownCloud via HTTP leaving the connection unencrypted Use either of the following syntaxes net use Z http example org owncloud remote php webdav user youruser yourpassword net use Z example org owncloud remote php webdav user youruser yourpassword Please note that this allows anyone to sniff your ownCloud data with ease especially on public WiFi hotspots Plain HTTP should therefore only be used in conjunction with a VPN tunnel when used on Laptops Using Windows Explorer Right click on Computer entry and select Map network drive Choose a local network drive to map ownCloud to Finally enter the address to your ownCloud instance followed by remote php webdav e g https example org owncloud remote php webdav for an SSL protected server Check Reconnect at logon to make this mapping persistent across reboots If you want to connect as another user check Connect using different credentials Map Network Drive What network folder would you like to map Specify the drive letter for the connection and the folder that you want te connect to Drive Folder w yourserver com owncloud remote php webdav Example server share v Reconnect at logon E Connect using different credentials Cancel Figure 3 1 Mapping WebDAV on Windows Explorer After pressing Finish Windows Explorer will map the n
42. to account information and hit Save Your calendar should now be visible in the Calendar application 4 3 2 Address book Open the settings application 2 Select Mail Contacts Calendars 3 Select Add Account 4 3 iOS Synchronize iPhone iPad 29 ownCloud User Manual Release 6 0 N A Select Other as account type select Add CardDAV account For server type ADDRESS remote php carddav principals username Enter your user name and password Select Next If your server does not support SSL a warning will be displayed Select Continue 10 If the iPhone is unable to verify the account information perform the following e Select OK e Select advanced settings Make sure Use SSL is set to OFF Change port to 80 Go back to account information and hit Save Now should now find your contacts in the address book of your iPhone If it s still not working have a look at the Troubleshooting guide 6 0 replace 6 0 4 4 Synchronizing with OS X To use ownCloud with iCal you will need to use the following URL http ADDRESS remote php caldav principals username The setup is basically the same as with 1OS using the path ADDRESS remote php caldav principals username to sync with ownCloud For OS X 10 7 Lion and 10 8 Mountain Lion everything works fine but OS X 10 6 Snow Leopard and older needs some fiddling to work A user contributed the following 1 2 30 Make sure addre
43. to your new log in password by providing your old and new log in password The encryption app only works if log in password and encryption password is identical 3 Storage Quota ownCloud makes it possible to specify a storage quota for users which is the maximum space a user is allowed to use for files located in their individual home storage Note When setting a quota administrators need to be aware that it only applies to actual files not application metadata This means that when allocating a quota they need to make sure there at least 1096 more space available for a given user 3 7 1 Checking the available space You can check your available space by going to the Personal page from the top right menu The available space of a given user is calculated using the following formula available space min quota disk free space used space disk free spaceisthe space available on the partition on which the user s home storage is located on the server It could happen that the available space on that partition is less than the user s quota 3 7 2 Sharing When sharing files or directories their used space is counted in the owner s quota Shared files If user A shares a file F with user B the size of F will be counted in user A s storage even if the file is modified or its size is increased by user B Shared directories If user A shares a directory D with user B any file that is modified or uploaded by user B inside of
44. ud folder so the URL to it is ADDRESS owncloud create or edit the htaccess file and add the following lines 36 Chapter 4 Contacts amp Calendar ownCloud User Manual Release 6 0 Redirect 301 well known carddav owncloud remote php carddav Redirect 301 well known caldav owncloud remote php caldav If you use Nginx as web server the setting looks something like url redirect well known carddav gt owncloud remote php carddav well known caldav gt owncloud remote php caldav Now change the URL in the client settings to just use ADDRESS instead of e g ADDRESS remote php carddav principals username This problem is being discussed in the forum BlackBerry OS 10 2 BlackBerry OS up to 10 2 2102 doesn t accept a URL with protocol https in front of the server address It will always tell you that it cannot login on your server So instead of writing https address remote php carddav principals username in the server address field you have to write address remote php carddav principals username 4 7 3 Unable to update Contacts or Events If you get an error like PATCH https ADDRESS some_url HTTP 1 0 501 Not Implemented it 1 likely caused by one of the following reasons Outdated lighttpd web server lighttpd in debian wheezy 1 4 31 doesn t support the PATCH HTTP verb Upgrade to lighttpd gt 1 4 33 Using Pound reverse proxy load balancer As of writing this Pound doesn t suppor
45. with a collegue f you click on Share link the other options will be visible Since this link allows everyone to download this file folder you may want to protect this share with a password To do that click on Password protect and set a password f this share is a folder you will also have an option to enable uploads into this folder using the provided link This is very useful to collect files from multiple users into same place easily f your server is configured with a mail server you can type e mail addresses seperated with space to send the link to multiple users Finally setting an expiration date will expiry the share after the specified date If you type a user and or group to the share with field you will be given extra sharing options such as informing via e mail letting users edit create update delete re share the share To revoke permissions from users simply click on Cross icon on the same line with the users 3 2 Accessing your Files WebDAV Your ownCloud instance can be accessed on every platform via the web interface There are also options to integrate it with your desktop Note You will have to adjust example org to the URL of your ownCloud server installation 3 2 1 Linux Gnome 3 Nautilus The URL that you have to use to connect to the ownCloud installation in nautilus is davs example org owncloud remote php webdav 3 2 Accessing your Files WebDAV 9 ownCloud User Manual Releas
46. your web interface language if you want to override the browser settings WebDAV link will allow you to only view and download your ownCloud files using a browser You will still need your username and password to access this page Documents app will have an option to specify the folder for newly created documents You can set the folder here This page will have more options if you have e g external storage app enabled 47 ownCloud User Manual Release 6 0 48 Chapter 8 Changing Preferences NINE EXTERNAL STORAGE 9 1 Google Drive 1 All applications that access a Google API must be registered through the Google Cloud Console which can be accessed using the following URL https cloud google com console 2 Enter your Google login credentials and press the Sign in button 49 ownCloud User Manual Release 6 0 Google One account All of Google Sign in to continue to Google Cloud Console Password stay signed in Need help Create an account Google Account for everything Google Hu 8H 3 Enter your verification code which has been sent to you by SMS or the Authenticator App and press the Verify button 50 Chapter 9 External storage ownCloud User Manual Release 6 0 Google 2 Step Verification text message with your code has been sent tp 77 Dont ask for codes again on this computer 4 Create a project e g ownCloud Project Google
Download Pdf Manuals
Related Search