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Activity Insight Basic User Manual 08-2015

1. 28 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY N Activity Insight Basic User Manual N Annual Dean Feedback and Evaluation of Faculty The Annual Dean Feedback and Evaluation of Faculty screen is similar to the Annual Supervisor Feedback and Evaluation of Faculty screen except the comments will be entered by your Dean should your Dean desire to do so If the Dean is the direct supervisor of a faculty member e g a department chair the Dean will provide feedback at the Annual Supervisor Feedback and Evaluation of Faculty link Annual Dean Feedback and Evaluation of Faculty RETURN TO MAIN MENU lf desired Deans may choose to review annual faculty data and provide feedback below Academic year that is being evaluated 7010 2011 Deans Name Dr Assoc Provost Tester Leadership positon of Supervisor Associate Provost Annual comments from Dean foptional Dr Faculty Tester has done good work this year meeting the standards we discussed for a rank promotion and an extended contract She is a valuable contributor to CTLA Date feedback submitted by supervisor for August 2011 faculty wewing 08142014 Center for Teaching Learning and Assessment 29 AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY ia View FES 4 Scoring Summary Report The Scoring Summary Report is a report that includes a summary of all of the evaluation scores reflectio
2. Rank Promotion Goals PI Goals and E The resulting screen is called the Summary Page and displays records that are stored for that area The functions of ADD DELETE EDIT VIEW and COPY are on this screen The SEARCH function allows a user to quickly find a record Welcome Faculty Tester Summary Page Activities Database APU Goals and oe sue a Fe a F o a E a Monday February 24 2014 RETURN TO MAIN MENU To search for a record type here a i i Items adgitd to APU Goals and Expectatjons ro 2013 2014 P New Curriculum 596 MMCO th EM Curriculum Design a i m 2012 2013 is F Faculty Development Council SL APU Service and Leadership L APY P P Note The Contact Information and the History of Academic Advancement pages do not have summary pages The data stored on these pages are considered static and will only need to be updated when it changes 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY Aa sa There are six possible actions you can take from the Summary Page although not all of these actions will always be Activity Insight Basic User Manual available daien iem To Edit a To Delete a To View a To Copy a Record Record W Record Record P Eel To search for a specific record type the search word s in search field An additional action appears on the Published Works screen for
3. FES Faculty Evaluation System Aa AA AZUSA PACIFIC UNIVERSITY Activity Insight Basic User Manual Provided by the Center for Teaching Learning and Assessment v0806 2015 owo a i DigitalMeasures AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY Contents Your Activity Insight LOgiN ssscsssssssssssssssssssssescsssssesssssssecssssssesssssssecssssssessssssscssssssscsssssnscsssssuecsessssessssssseesssssneesssssseesssses 3 LOPA WASTE UC OMNIS sa acossecteauiea nesta cone animus EE EA E E E E E OTTE E EEEE EO 3 IAEA OMe i NIEN cn E EEE E E ESEE EE ENE EEA E AN 3 SUMMA Papes aorar E EEE 4 Savine Your DACA sirepna nET 5 Expanding TeX BOOKES riopsisrvisririroi ieoor Enia EEEE TOO NOEC ENOO TOEN 5 TREPI EBOST aipin E E 6 Steps to Use Paste BOaT Oorsese na EEEE EENE EAE AE AEN AEEA ANAE ASEEN 6 RUM CUS CONTI ODORS aiea E E E E E 7 Date Ranges for the Faculty Evaluation System Reports ccsscccccsssseccccsssecccseessecesseessccesseeueecessseueeceseuaeseeessaeaeeeessagaeeeeees 7 Using Activity Insight to Manage the Faculty Evaluation System FES sesessssssesesesseseseossssseosossseseseosossseososssesessososeseossee 9 Biographical informatio sccvevesvicesectiensswestenccccelendexcseaietesiecadiesdaussesstuaSecoowieetedensdscestavecccriaspecwesaletevienspieestauseedstucdiecesieaiedes 9 APU INTO MS GON isa E E enceesa sacumoased sr naacnnceeeseenosnaacdoncus ear eceasea 9 Identify Extended Contract and
4. In most cases you will enter this data into a text box Just like all the open fields in Activity Insight you can paste into these areas Another key feature is that the text boxes in Activity Insight are Expanding Text Boxes that have the ability to grow and shrink without the loss of data If you are using Internet Explorer IE or Firefox web browser you may see a blue arrow next to or under text boxes 2 Clicking this blue arrow makes the text box next to it grow vertically to give you more space Once expanded it can be minimized by clicking the arrow again In Firefox web browser you can grab the corner of the text box and drag it to the right this will cause the box to grow horizontally and vertically but unlike the blue arrow you will need to drag it back to shrink it Keep in mind that your data will always be saved if you click the save button regardless of the size of the textbox enter text here A 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY The PasteBoard You will find the PasteBoard to be a time saving feature The PasteBoard allows you to copy text from another document such as your vita in Microsoft Word and paste it into the PasteBoard After you have pasted text into the PasteBoard you can then select text from it click and hold on the text you selected and drag the text into a field in the system to have it pasted into the f
5. Running a FES 4 Scoring Summary Reporti sarase n ANERER E EE T SEEE REE RE OEN 30 Running FES 5 Annual Supervisor Feedback and Evaluation of Faculty REport ccssscccccssssececsseseccecseeeseeesseeeeeesseansees 31 View FES 6 Faith Integration SCONES sxccccsdeccsecassiccccsscetescsnaveccceteccectadavdceseiacadsdaigatadscededevetauaiadeueteetedesuataceseiedeediadavicesetonnsade 32 Running a Faith Integration Scores Report ca ccissicasesnecanouswesanmuansidoncdansanonceasdundeasasanesmesnasntincboaneansan asienesacousnnneaeseevannarcgsenmoncessons 32 A Summary of Faculty Evaluation System FES Reports in Activity Insight Al sessesesessssesesesseseseosossseoeoesseseceosesseeoesee 33 Need Assistante l orosre a p E saebentpaaecaauseuuocansest sencsesooentiesssemesanapeionsedemseeaaounesteasseneeaancan 35 2 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY Welcome to Activity Insight Activity Insight is a fully customizable online information management system designed to organize and report on your teaching research and service activities APU has adopted Activity Insight for a variety of functions including the collection of evaluation data for full time faculty who are seeking extended contracts and rank promotions in the Faculty Evaluation System The following pages will assist faculty so that they can manage the pages associated with the FES process
6. computation IDEA Score Removal In extenuating circumstances may request to have scores changed or removed To make this request click on the view icon for the set of scores to be removed or changed scroll to the bottom of the web page and click on the link titled web form From there follow the instructions in the web form Activities Database Annual IDEA Scores Academic Year 7013 27014 Semester Azusa Graduate Fall 15 wks Class Number 1755 466 Course Prefix and Course Number EDTC Educational Tech Online 52 7 Section Number E 14 Course Name Special Topics Relevant Objectives Converted Averan scores used Score Used for Calculation Excelleg for calculation Teacher Converted Averapes m iy Progress on Relevant Objectives Allscores are located on the alae al of the QEA report 1 Raw Score 5 point scale e 43 8 2 Converted Averages Compared to IDEA Raw Score E 3 Converted Averages Compared to IDEA 46 Adjusted Score E 4 Converted Averages Compared to 51 Discipiine Raw Score E 5 Converted Averages Compared to 45 ha Discipline Adjusted Score i a Excellent Teacher a 6 Converted Averages Compared to IDEA Raw Score T Converted Averages Compared to IDEA 46 Adjusted Score To have scores adjusted 8 Converted Averages Compared to 49 or removed click here to Discipline Raw Score submit a req uest 9 Converted Averages Compared to 46 Discipiine Adjusted Score Upload
7. Goals and Expectations Report Once an agreed upon set of goals and expectations has been entered into Activity Insight the faculty member generates a summary report called FES 1 Goals and Expectations Report which is then uploaded as a PDF file back into the faculty member s account under the web link titled Annual Supervisor Approval of Goals and Expectations found under the Goals and Expectations section in Manage Your Activities Running FES 1 Goals and Expectations Report Click on the Run Custom Reports link in the navigation menu 1 Select from the drop down list the FES 1 Goals and Expectations Report 2 Date range Each custom report has a set date range that accumulates the data needed for an FES report If you need to view more than one FES year change only the year fields The date range for the FES 1 Goals and Expectations Report is Sept 1 to Aug 31 3 Select the format type Adobe PDF 4 Select page size from dropdown 5 Click BUILD REPORT button Save the document to a location you can find on your computer Run a Report Select the report to fUn eee eee a 1 FES 1 Goals and Expectations Report N Details of how this report is built ow Date ranges are pre set for the current year Select the file format 0 More Information gt gt 3 Adobe PDF m File format is pre set gq select the page size More Informazan gt gt 4 E etter Page size is pre set B 08142014 Cen
8. Supervisor Feedback and Evaluation of Faculty Report The Annual Supervisor Feedback and Evaluation of Faculty Report is an optional report and not uploaded to a screen This feedback will also display in the FES 4 Scoring Summary Report along with all of the final data but if faculty wish to see supervisor comments in a stand alone document they can do so with this report Click on the Run Custom Reports link in the navigation menu 1 Select from the drop down list the FES 5 Annual Supervisor Feedback and Evaluation of Faculty optional 2 Date range Each custom report has a set date range that accumulates the data needed for an FES report If you need to view more than one FES year change only the year fields The date range for the FES 5 Annual Supervisor Feedback and Evaluation of Faculty Report optional is Sept 1 to Aug 31 3 Select the format type Adobe PDF Select page size from dropdown 5 Click BUILD REPORT button and save Run a Report Select the report to run 1 Date ranges are pre set for the current year 31 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY ah Activity Insight Basic User Manual Sa View FES 6 Faith Integration Scores In the final year of data collection faith integration scores will be posted at the link titled Faith Integration Scores in the Advancement Portfolio Data section To view your scores click on the VIEW icon or run a FES 6 F
9. a custom report FES 1 Goals and Expectations Report save it to their computers then upload it back to the link titled Supervisor Approval of Goals and Expectations in the Goals and Expectations section of Activity Insight Faculty then notify their supervisor that the Goals report is ready for viewing and approval by department chair and dean if desired Except for a faculty member s first year complete Goal Setting Reports must be uploaded and approved by August 15 13 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY Activity Insight Basic User Manual Recording Goals and Expectations in Activity Insight Start by logging into Activity Insight and click on the Manage Your Activities link on the left side of the page Run Custom Reports From there click on the link titled APU Goals and Expectations contact Our Helpdesk Privacy Statement Goals and Expectations F change Your Password Extended Contract Goals Rank Promotion Goals E APU Goals and tati Annual 5 e Logot of Goals and The next page will be what is called the Summary Page This page will start out blank but will eventually contain a summary of all the goals you have recorded APU Goals and Expectations Summary Page RETURN TO MAIN MENU DELETE Items added to APU Goals and Expectations EDIT COPY E Attend Faculty Devepment Day PD Participation in APU S
10. how to record activities and accomplishments Recording Educator Mentor Activities Educator MMentor Activities and Non Classroom Teaching and Instruction Once you have completed an Educator Mentor E M goal or as you approach the end of an academic year you will need to enter the details of your E M activities in the appropriate Educator Mentor link For example if you generated a goal of designing a new course then you would enter the details in the Educator Mentor Activities link and select Curriculum Design as the type of E M activity Then you would describe the course that was designed Ideally the category you selected in the Goals and Expectations section of your Goals and Expectations Report should match the category you select when recording the completed Educator Mentor activity Should you accomplish an Educator Mentor activity that was not included in your Goals and Expectations Report you may still record it in the appropriate link Be sure to enter a start date and end date for each E M activity you record If the activity is not yet complete you may indicate such with the completion status drop down Note To ensure correct reporting in FES you will need to assign the academic year to which this Educator Mentor activity applies for FES by selecting the drop down list Note For the link titled Student Advising Mentoring and Non Classroom Teaching and Instruction complete the appropriate fields including
11. is pre set Date Ranges for the Faculty Evaluation System Reports Report Name Set to Default Date Ranges FES 1 Goals and Expectations Report Sept 1 to Aug 31 FES 2 Activity Report June 1 to May 31 FES 3 IDEA Scores Report Sept 1 to Aug 31 FES 3a Library Classroom Evaluation Report Sept 1 to Aug 31 FES 4 Scoring Summary Report Sept 1 to Aug 31 FES 5 Annual Supervisor Feedback and Evaluation of Faculty optional Sept 1 to Aug 31 FES 6 Faith Integration Scores Report optional Sept 1 to Aug 31 FES SUP Faculty List of Completed Activity Reports and Reflections Sept 1 to Aug 31 FES SUP Faculty List of Completed Goals and Expectations Report Sept 1 to Aug 31 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY POWERED ET Aa imit al T eticii Digital easures UNIVERSITY Manage Your Activities Welcome FacultyDemo Tester Thursday February 20 2014 Run Custom Reports Watch a video or download a guide on how to manage your activites Le contact Our Helpdesk e Privacy Statement Cee Activities Database Main Menu no Biographical Information e Contact Information Educational Degrees Professional Work History o Awards and Honors E Professional Memberships History of Academic Advancement APU Information e APU Yearly Data o Annual Workload Apreement Goals and Expectations e Extended Contract Goals E
12. of FES After you log into Activity Insight you will see the screen on the prior page pg 8 When you first visit the home page it would be a good idea to spend some time looking through the screen titles accessible from it Each section will be described below Biographical Information The Biographical Information section is the best place to start using Activity Insight It is recommended that you focus on the Contact Information Educational Degrees and History of Academic Advancement screens You will find that some basic information is entered Biographical Information Contact Information W Educational Degrees Professional Work History Awards and Honors e Professional Membership History of Academic Advancement APU Information The APU Information section stores specific APU information It is recommended that you complete the APU Yearly Data screen in its entirety and update as needed The annual workload agreement is updated by your school or department APU Information Al APU Yearly Data SSS e Annual Workload Agreement 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY a Sa Identify Extended Contract and Rank Promotion Goals The FES process begins with faculty entering their extended contract and rank promotion goals These goals are set for the Activity Insight Basic User Manual future that is faculty should be aspiring to a futu
13. ssnschccasatncwnssydinanctmasicimcaaeentaht RE EAE E at 18 Recording Scholar Practitioner Activities cccccccssssecccccessececcceseccccceeseeceseaeeceesseeeceeesaeuececeseeusceessaaueceessuaneeeessaaaeeeessaagsess 19 Recording Servant Leader ACHVITIC S ssnssnectoctcancsncsidsntonncascinemsdaetaantnagransiacedonutaneSaenstewbadstnncunentaieCamadtsentbnnsecipentaspvanntaeateantaccsread 19 Recording Faith Integration ACUVITIES seminiierinccesiosionseni onns aiee NO r E N NEA EEN RANNI 20 Recording Professional Development Activities cccccssssecccccesseceecceeeeeecceeseecesseaseeeessuaueceeeseaueceessuauceessuaueeeesseaaeeeessuansses 20 Upload and Review Advancement Data sesesesesecececececececececececececececececececececececececececececececececesececececesececesececeseseceseceseses 21 Reports and Faculty Reflection on Performance sesesesececececececececececececececececececececececececececececececececesesecececeseseceseseceseses 22 View Annual Servant Leader SCOreS viccciscsssvsnveanteviwcevecavocsceusitisdeceanndascuwactersuinesds eotaunibsuanceansavtwtawsatuoeaveeniveiesvensdouseecuiectuiecs 22 View Individual Library Classroom Evaluation SCOre ccccsccscssceccsccsceccsccsceccnccscecceccscecceccsceccncescesceccscescecscescecscescnses 22 VIEW individ al Class IDEA SCOlCS vcresccarieee oneccusntanceecs cer lt centacasedeaencueet ecos a 23 IDEA SCORE REMOVA renderer nr T EEA EE E 23 Generate and Upload Annual Ac
14. year prior to the year in which a promotion will take effect 5 Select the first year of data collection from the drop down list 6 Select the second year of data collection from the drop down list 7 Select the third year of data collection from the drop down list 8 Select the fourth and fifth year of data collection from the drop down list only if you re on a 5 year contract 9 Select the number of peer reviewed publications need for the selected rank promotion goal This number may be higher than University minimums if you are receiving workload units for scholarship 10 Indicate if you will complete the number of publications by June 30 of the final year of data collection 11 If seeking a rank promotion to Associate Professor or Professor choose the Faith Integration project appropriate to the rank promotion goal 12 Faith Integration Response Paper Due Date Due June 30 of the year prior to eligibility 13 Click SAVE AND RETURN 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY Rank Promotion Goals SAVE AND ADD ANOTHER Year current rank went into effect 2009 Eligibility year for next promotion goal 2016 assumes all criteria are met select Rank Promotion Goal None Promotion to Assistant Professor The initials below signify have reviewed the Faculty Handbook and agree that wil meet the requirements associated with the rank p
15. As needed after June 1 After February 1 Need Assistance Contact the Office of Faculty Evaluation Extension 5929 or facultyevaluation apu edu 35 08142014 Center for Teaching Learning and Assessment
16. Date January 14 2014 bs Faculty may use the highest converted score for each item If you Wish to use the Discipline comparison or if you are eligible to remove these scores as ied in the APU Faculty Handbook you may do so by completing this web form Raet for score removal wil be sent to supervisors for review and approval Minimum Teaching Effectiveness Score for each Type of Advancement 1st 3 year contract 45 3 year contract renewal 50 1st five year contract 55 5 year contract renewal 55 Promotion to Assistant 47 Promotion to Associate 52 Promotion to Professor 57 RETURN CANCEL 23 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY ia Generate and Upload Annual Activity and IDEA Reports and Reflect on Performance Once a faculty member has updated all of their activities as described in the prior section the faculty member generates an annual FES 2 Activity Report which is then uploaded as a PDF file back into the faculty member s account under the web link titled Annual Reports and Faculty Reflection found in the Advancement Portfolio Data section Running an Activity Report Click on the Run Custom Reports link in the navigation menu H Manage Your Activities 1 Select from the drop down list the FES 2 Activity Report 2 Date range Each custom report has a set date range that accumulates the data n
17. FIC Activity Insight Basic User Manual UNIVERSITY Adding an Extended Contract Goal The dates on this page are managed by the Office of Faculty Evaluation As a faculty member you will need to declare what extended contract goals you would like to pursue by clicking on the dropdown list associated with Select Contract Goal Extended Contract Goals Current Contract Expiration eligibility 2018 year Select Contract Goal Select the academic years that data will be fst 3 yea ded contract goal Note Data collection for extended contrac 3 year renewa g prior to your current contract expiration 1st Term tenure 5 year Sth Year 5 year FT t t ontract only contract only ist Year 2nd Year 3rd Year 5 c 2013 2014 2015 2016 2016 2017 Given your data colection cycle select the year in which the faith integration response paper FIRP will be submitted For faculty on 1 year contracts faith integration materials are due June 30 after 3 years of data collection For faculty on extended contract faith integration materials are due June 30 one year prior to contract expiration eligibility year FIRP is due June 30 of 2017 Legend Required Recording Rank Promotion Goals Start by logging into Activity Insight and click on the Manage Your Activities link on the left side of the page From there click on the link titled Rank Promotion Goals Run Custom Reports Goal
18. Rank Promotion Goals ccscssceccsccsceccsccsceccnccsceccnccnceccnccncescnccnceccnccncesceccscescuccnceeees 10 Recording Extended Contract GOAIS widicsceszsserosszcuarsccdcastesnscoepaissctecesesdsteee yaeandaqntenasescvanecediutsuiersieddesameaevaneralsaneuiseinicvarseaiencteuaeess 10 Recording Rank Promotion Goals ssessseessssseresssseressrecosssreresssreresesecosssrecosssreresssecoessrecosssrerosssreresssecressrerosssreressseeressreresssreee 11 Set Annual Performance Goals and Expectations ccscsscsccsccsceccsccsccccsccsccccnccsccccnccscecceccsccececcsccececcnccceccnceececcscescscencs 13 Recording Goals and Expectations in Activity Insight ccccccsssscccccessececcceeseccecsseeceeseeeseceesseeseceesseaseceesssaseeeesssaaeeeesaeansees 14 Adding a New Goal or Expectation sacssnccceaveaccasvasvacwonvanncaesnannsapedarncanaystiesasavedesarcinsesventahodusaisvnesaaTaanceeabanssnpediejananeyseuiweatenesanvapees 15 Generate and Upload a Goals and Expectations Report cccccccssssscccceessececceeesecccseeeseceesaaaseceessuaecessaeeseeeeseanecessauaeseessgees 16 Uploading Goals and Expectations Report cccccssssscccccesseccccceeseccecseeseceesaueseccesseeeceesseaneceeeseaueceessaaaeeessuaueeeesseaneeeessuansees 17 Record Activities from the Acad mic Year cic2ccrccsecccessscosescesanssccseunseanmaaccaavsscesaanwancseen vanes oreandsainadevecersaodacusteesteonawodesenaness 18 Recording Educator Mentor ACTIVIUES
19. Rank Promotion Goals e APU Goals and Expectations E Annual Supervisor Approval of Goals and tations Educator Mentor Activities e Educator Mentor Activities E Student Advising Mentori Scholar Practitioner Activities Scholarship Research in Progress Artistic and Professional Performances and Exhibits Contracts F i red Research E Consulting Professional Workshops Intellectual Property e g ights E Scholarly Presentations Published Works Professional Rewiewer of External Scholarly Work Servant Leader Activities e APU Service and Leadership E Professional Service and Leadership Community Service and Leadership Faith Integration Activities e Faith Integration Activities Professional Development Activities E Participation in APU Professional e Acquisition Maintenance of Licensures Certifications Advancement Portfolio Data Annual IDEA Scores E Annual Library Classroom Evaluation Annual Servant Leader Scores L Annual Reports and Faculty Reflection Faith Integration Scores AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY i Using Activity Insight to Manage the Faculty Evaluation System FES The Faculty Evaluation System FES is the University approved advancement system utilized by all full time faculty to record performance data in order to apply for extended contracts and promotions Activity Insight serves as the repository for all elements
20. Understanding the Features of Activity Insight Your Activity Insight Login Login Instructions Go to home apu edu gt Faculty Tab gt Activity Insight link Activity Insight runs best on Internet Explorer or Firefox Web Browsers ee Navigational Menu The left hand menu in Activity Insight displays at least two main utilities Manage Your Activities and Run Custom Reports You may have other tabs if your Activity Insight Administrator has given you security access to them This area is the only navigational menu in Activity Insight the goal is to give the ability to move simply throughout the management system Manage Your Activities Add or update information about the activities you accomplish Run Custom Reports Run Custom Reports Run reports that have been custom built for your campus Contact Our Helpdesk e Privacy Statement Submit questions about use of the system H Manage Your Activities contact Our Helpdesk Change Your Password Le Logoff 08142014 Center for Teaching Learning and Assessment Activity Insight Basic User Manual Summary Pages AA AZUSA PACIFIC Sa UNIVERSITY Most links in Activity Insight will have a Summary Page that summarizes the content contained therein To access the summary page click on the link name from the Home Page Activities Database University Main Menu Goals and Expectations Extended Contract Goals
21. User Manual UNIVERSITY Upload and Review Advancement Data All advancement data needed for an extended contract and rank promotion decision is collected in the section titled Advancement Portfolio Data as described below Each year faculty will be able to view data from the current academic year as well as data collected in prior years Advancement Portfolio Data Annual IDEA Scores e Annual Library Classroom Evaluation Annual Servant Leader Scores Annual Reports and Faculty Reflection Annual rvisor Feedback and Evaluation of Facult e Annual Dean Feedback and Evaluation of Faculty Optional Faith Integration Scores At the end of the traditional spring semester and prior to meeting with their supervisor for a performance review faculty should ensure that all data is collected in Activity Insight that appropriate reports are generated and uploaded and that faculty have engaged in personal reflection about their accomplishments in each of the roles Teaching Scores Faculty Reflection on Performance Advancement Portfolio Data Servant Leader Scores Supervisor Feedback and Ratings Faith Integration Scores 21 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY The following sections describe how and where advancement data is collected as well as how to generate and upload the appropriate reports Activity I
22. aith Integration Scores Report This report is optional and it is not uploaded into Activity Insight Faith Integration Scores Items added to Faith Integraton Scores to view scores Academic Year 27012 2013 click on view icon FIRP Date July 30 2013 FIRP Score 4 Fey Promotion Paper Project Recorded Date July 30 2013 Promotion Paper Project Score 3 79 After you have clicked on the VEIW icon you will see your faith integration results including a link to the reviewer comments Additionally your final materials will be uploaded Running a FES 6 Faith Integration Scores Report The Faith Integration Scores Report is an optional report and not uploaded to a screen It will display the faith integration scores by the reviewers and will contain links to the feedback provided by each reviewer This feedback will also display in the FES 4 Scoring Summary Report Click on the Run Custom Reports link in the navigation menu 1 Select from the drop down list the FES 6 Faith Integration Scores Report optional 2 Date range Each custom report has a set date range that accumulates the data needed for an FES report If you need to view more than one FES year change only the year fields The date range for the FES 6 Faith Integration Scores Report optional is Sept 1 to Aug 31 3 Select the format type Adobe PDF Select page size from dropdown 5 Click BUILD REPORT button and save a Run a Report 1 Select the re
23. and Assessment im AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY Who Can Date Report is Title of Report Description of Report Generate Typically the Report Drawn Description This report records the annual student evaluations of library All June 1 or later faculty guest teaching received for each academic year E Ai meeting with supervisor FES 3a Use This report is used to determine teaching effectiveness among library Library Classroom faulty Evaluation Report This report is uploaded to Al page Annual Reports and Faculty Reflection Default Date Range Sept 1 Aug 31 Description This report captures all cumulative data for the faculty All June 1 in most member It summarizes by academic year all activities scores ratings D even faculty reflection and supervisor Dean feedback for a requested time Oct 30 in the period Ina final year of data collection this report will also capture faith year prior to integration scores contract expiration before Use Supervisors will review this report annually to ensure faculty are Pee meeting expected requirements Additionally supervisors are responsible recommendati for uploading a final multi year version of this report for their faculty ons are made members who are seeking an extended contract and or a rank promotion FES 4 Scoring Summary Report This report is uploaded to Al page s Extended Contract Recommendation and o
24. culty broad goals in the 3 roles will be sufficient e g develop a new course supervise 5 dissertations write 3 journal articles and serve on 2 Councils e When setting goals faculty members should incorporate any benchmarks that must be met for the advancement they are seeking For example all advancement goals have a minimum average Teaching Effectiveness Score TES that must be obtained so it would be wise to set a goal that identifies that minimum benchmark e g average TES score of 50 or higher In some cases departments will have higher goals than University minimums but departments may not set goals below those set at the University level e Other goals may be set as a reflection of department expectations e g contribute one chapter of program review or personal aspirations e g publish a book e Agoal may cross multiple years but annual conversations will occur to ensure that faculty are making appropriate progress toward goal attainment Process for Recording Goals Expectations Goals are entered in the Goals and Expectations section in Activity Insight at the link titled APU Goals and Expectations see the pages that follow for details Department chairs may ask faculty to record goals in Activity Insight prior to a meeting or they may choose to set goals as part of a meeting and then have faculty enter them into Activity Insight Regardless of process once goals are entered into Activity Insight faculty generate
25. data import LIMPORT ITEMS This feature enables you to upload that BibTeX file so that you do not need to rekey those citations If your publication citations are already stored in another software system such as a reference manager or database for example EndNote Google Scholar Mendeley RefWorks Scopus Web of Science or Zotero those software systems enable you to pick records and then export them into a BibTex file Note Records that you can view but not edit or delete have been set by your Activity Insight Administrator as read only If read only records need revision contact your Administrator using the Submit Your Feedback link Saving Your Data When working in the system if you make changes and want to preserve them you need to click one of the SAVE buttons at the top or bottom of the screen prior to leaving it SAVE AND RETURN SAVE AND ADD ANOTHER RETURN CANCEL SAVE AND RETURN When you click this button you will save the current record you are working on and return to the summary page SAVE AND ADD ANOTHER When you click this button you will save the current record you are working on When the page refreshes you will be given a blank screen to add an additional record RETURN CANCEL Click this button when you want to cancel your action and not save anything on the page Expanding Text Boxes In Activity Insight you will be asked to make comments add descriptive information or write a brief explanation
26. each scholarship activity you record If you have not completed your scholarly product by the end of the academic year you may leave the end date blank Until an ending date is selected the activity will appear in every year s activity report Note To ensure correct reporting in FES you will need to assign the academic year to which this Scholar Practitioner activity applies for FES by selecting the drop down list Recording Servant Leader Activities Servant Leader Activities Fl APU Service and Leadership Professional service and Leadership E Community Service and Leadership Once you have completed a service or leadership goal or as you approach the end of the academic year you will need to enter the details of your Servant Leader S L activities in the appropriate service link For example if you indicated you were going to serve on a Council in your Goals and Expectations Report you would insert the details of your service in the APU Service and Leadership link Ideally the category you selected in the Servant Leader Goals and Expectation section of your Goals and Expectations Report should match the scope of service you select when recording the completed service e g Department School Should you engage in service or leadership that was not included in your Goals and Expectations Report you may still record it in the appropriate link For clean and clear reporting each activity should be a unique record For
27. ear 2012 2013 Fl Report Shared with Supervisor Date May 31 2013 f If there is an existing report for the current year edit the record by clicking on the edit pencil icon next to the record Activities Database Summary Page Annual Reports and Faculty Reflection ADD A NEW ITEM Items added to Annual Reports and Faculte tition EDIT COPY Academic Year 9012 2013 A m Report Shared with Supervisor Date May 31 2013 26 08142014 Center for Teaching Learning and Assessment Activity Insight Basic User Manual 1 Enter the academic year for which the activities apply and upon which you are reflecting Enter the Teaching Effectiveness Score for the same academic year this score is found on the FES 3 IDEA Scores Report Click on the icon for instructions on how to run the reports Click the first Store file link to upload the saved FES 3 IDEA Scores Report Library Faculty should upload their FES 3a Library Classroom Evaluation Report to the second Store file link Enter your reflections on your teaching scores and other elements of teaching Click the Store file link to upload the saved FES 2 Activity Report document 6 Entering Reflection Narrative After you ve reviewed your activity report classroom teaching scores and peer collegiality data reflect on your performance in each of the 3 roles as well as your performance related to goals set in faith integration
28. eeded for an FES report If you need to view more than one FES contact Our Helpdesk year change only the year fields The date range for the FES 2 Activity Report is June 1 to May 31 Run Custom Re Ss e Privacy Statement 3 Select the format type Adobe PDF Change Your Password 4 Select page size from dropdown m 5 Click BUILD REPORT button and save the document to a location you can Logofi find on your computer Run a Report Select the report to run a 1 FES 2 Activity Report W Details of how this report is built im Date ranges are pre set for the current year 1 g select the page size R O O More Informazioan gt gt 4 Letter Page size is pre set O 24 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY Activity Insight Basic User Manual Running a FES 3 IDEA Scores Report After scores have been uploaded typically late May or early June and prior to your annual meeting with your supervisor at the end of the academic year faculty will need to generate the IDEA Scores Report Click on the Run Custom Reports link in the navigation menu 1 Select from the drop down list the FES 3 IDEA Scores Report 2 Date range Each custom report has a set date range that accumulates the data needed for an FES report If you need to view more than one FES year change only the year fields The date range for the FES 3 IDEA Scores Report i
29. essional Development Activities Once you have completed a Professional Development PD goal or as you approach the end of an academic year you will need to enter the details of your activities in the appropriate professional development link For example if you indicated you were going to attend a workshop for continuing education credit you would insert the details of the workshop in the appropriate link Ideally the category you selected in the Professional Development Goals and Expectations section of your Goals and Expectations Report should match the category you select when recording the completed PD activity Should you accomplish a professional development activity that was not included in your Goals and Expectations Report you may still record it in the appropriate link For clean and clear reporting each activity should be a unique record For example if a faculty member serves on a council or committee for 2 years there will be 2 records one for each year served These activities are reported on the FES 2 Activity Report for the current academic year If a professional development activity is reporting incorrectly an end date may need to be entered Note To ensure correct reporting in FES you will need to assign the academic year to which this Professional Development activity applies for FES by selecting the drop down list 20 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic
30. example if a faculty member serves on a council or committee for 2 years there will be 2 records one for each year served These activities are reported on the FES 2 Activity Report for the current academic year If a service or leadership activity is reporting incorrectly an end date may need to be entered Note To ensure correct reporting in FES you will need to assign the academic year to which this Servant Leader activity applies for FES by selecting the drop down list 19 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY Activity Insight Basic User Manual Recording Faith Integration Activities Faith Integration Activities H Faith Integration Activities Once you have completed a Faith Integration Fl goal or as you approach the end of an academic year you will need to enter the details of your activities in the Faith Integration Activities link Should you accomplish an activity that was not included in your Goals and Expectations Report you may still record it in the Faith Integration Activities link Be sure to enter a start date and end date for each FI activity you record If the activity is not yet complete you may indicate such with the completion status drop down Note To ensure correct reporting in FES you will need to assign the academic year to which this FI activity applies for FES by selecting the drop down list Recording Professional Development Activities Prof
31. for al types of advancement RETURN CANCEL View Individual Library Classroom Evaluation Score On or around May 31 the Office of Faculty Evaluation will upload the library faculty classroom data to the link titled Annual Library Classroom Evaluation for the classes that were evaluated Annual Library Classroom Evaluation Academic Year 2010 2011 Librarian Classroom Evaluation AVG Question 1 2 0 Question 2 3 0 Question 3 4 0 Question 4 1 0 Question 5 3 0 Question 6 5 0 Question 7 4 0 Question amp 3 0 Question 9 5 0 Response Total 12 Overall Librarian classroom evaluation for 3 77 this academic year required of library faculty Upload Librarian Summary Sheet Download Test Repart 7 docx RETURN CANCEL 22 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY View Individual Class IDEA Scores For faculty using IDEA in their classes the data will be uploaded to the link titled Annual IDEA Scores for the classes that were evaluated It is important to know that for this data to be uploaded correctly information on the IDEA request web form will need to be accurate specifically the Faculty Name Class Number and Semester If it is not accurate the upload will be incomplete Faculty will be able to view several different pieces of IDEA data including the scores that will be utilized for the Teaching Effectiveness Score TES
32. ield To access the PasteBoard click the PasteBoard button in the bottom right hand side of the screen Steps to Use PasteBoard 1 Copy text from the external document to be entered into Activity Insight Example text below Author s last name first initial Publication date Book title Additional information City of publication Publishing company 2 Access the PasteBoard by clicking the PasteBoard button in the bottom right hand side of the screen SAVE AND RETURN SAVE AND ADD ANOTHER RETURN CANCEL 3 Paste the copied text into the PasteBoard area You can do this by right clicking in the Pasteboard area and choosing the Paste option in either Firefox or Internet Explorer Additionally you can use the standard keyboard short cut of Ctl v on a Windows PC or Command v on a MAC computer 4 Select Click and hold on the text you selected and drag the text into a field in the system to have it pasted into the field then release click Current Status r Title of Contribution Mm lf this is part of a larger work g a chapter in a book Title of Larger Work Authors Please order the authors in the order of authorship Please either select a person from the drop down list at enter their name in the input fields ist Author a People at Azusa Pacific University First Middle Last If a student what is his he Name fame Initial Name level Tector Fari dhir Pocodtirlorctor ADI g
33. lty List of Completed Activity Reports and Reflections Extended Contract Rank Promotion Recommendation Reports Description of Report Description This report provides a status update on the completed goals and expectations reports that should be uploaded for supervisor approval each year Use This report assists FES supervisors in managing the approval of goals and expectation reports on an annual basis by identifying who has not completed a report to be approved Default Date Range Sept 1 Aug 31 Description This report provides a status update on the completed activity reports and faculty reflection on performance that should be uploaded for supervisor review each year Use This report assists FES supervisors in managing the evaluation of faculty on an annual basis by identifying who has not completed an activity report or reflection Default Date Range Sept 1 Aug 31 Description These reports summarize extended contract and or rank promotion recommendations made for an individual and can be grouped by department school or other academic unit Use This report is used by the Office of the Provost to review contract recommendations for the issuance of contracts Default Date Range Sept 1 Aug 31 AZUSA PACIFIC UNIVERSITY Who Can Generate the Report FES Supervisors or OFE FES Supervisors or OFE Deans OFE Office of Provost Date Report is Typically Drawn As needed
34. ns and ratings sorted by academic year Faculty or supervisors can run this report at any time but it will be most valuable in the final year of data collection after faith integration scores have been generated The Scoring Summary Report will be utilized by the supervisor Dean and when appropriate the Term Tenure and Rank Promotion Committee to generate an extended contract and rank promotion recommendation Running a FES 4 Scoring Summary Report Click on the Run Custom Reports link in the navigation menu 1 Select from the drop down list the FES 4 Scoring Summary Report r AZUSA PACIFIC 2 Date range Each custom report has a set date range that accumulates Sa UNIVERSITY the data needed for an FES report If you need to view more than one FES year change only the year fields The date range for the FES 4 Scoring Summary Report is Sept 1 to Aug 31 P ene Your RABE 3 Select the format type Adobe PDF Select page size from dropdown 5 Click BUILD REPORT button and save Run Custom Reports E contact our Helpdesk submit Your Feedback e Privacy Statement e Change Your Password Le Logoff Run a Report Select the report to run 1 FES 4 Scoring Summary Report Details of how this report ts built Date ranges are pre set for the current year 30 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY ia Running FES 5 Annual
35. nsight Basic User Manual Reports and Faculty Reflection on Performance Before meeting with your supervisor to review your performance from the past year two custom reports need to be uploaded to the Annual Reports and Faculty Reflection These include the FES 2 Activity Report and either the FES 3 IDEA Scores Report and or FES 3a Annual Library Classroom Evaluation Report You will also need to view your scores for the peer collegiality survey Once these reports are uploaded and faculty have reviewed their data faculty are encouraged to provide narrative reflection on their performance in the primary roles View Annual Servant Leader Scores Servant Leader collegiality scores will be recorded by the Office of Faculty Evaluation and will be available for viewing in mid May To view your peer score click on the link titled Annual Servant Leader Score A specific report is not generated for these scores but scores will appear in the FES 4 Scoring Summary Report and faculty may view and reflect on them as part of their annual reflection Activities Database Annual Servant Leader Scores RETURN TO MAIN MENU RETURN CANCEL Academic Year 2013 2014 Type of Servant Leader Score SL Overall score on Department Member Collegiality Overall Score 3 5 Date scores were uploaded for faculty May 1 2014 viewing Minimum Criteria for each Type of Advancement A minimum score of 3 0 is needed on the peer collegiality survey
36. ntries below to VIEW an item in Annual Supervisor Feedback and Evaluation of Faculty Items added to Annual piece Feedback and Evaluation of Faculty Annual Supervisor Feedback and Evaluation of Faculty RETURN TO MAIN MENU Annual Performance Review by Superaisor Academic year that is being evaluated 2010 2011 Name of Supervisor giving review After you have clicked the VIEW icon you will see the ratings and comments provided by your primary Supervisor Leadership position of Supervisor Date of performance review meeting The highlighted areas identified in the screen capture to the left are the fields that will be completed by your Supervisor After reviewing the faculty member s Teaching Report Activity Report Servant Leader scores and other related data rate the faculty member s performance in each of the roles Educator Mentor Effectiveness Scholar Practitioner Effectiveness Servant Leader Effectiveness Please provide detailed feedback about the faculty member s overall performance in all 3 roles Include expectations for future performance Pona m performance in Educator Mentor Role required Feedback related to performance in Scholar Practitioner Role required Feedback related to performance in Faith Integration Professional Development or other forms of feedback optional Date feedback submitted by supervisor for faculty viewing required
37. ompletion of a goal enter the details on the appropriate web page in the Activities section Academic year for which these goals apply 2012 2013 oO E Hew Curriculum 596 MMEO At least one goal should be set in Educator Mentor EM Scholar Practitioner 5P and Servant Leader SL and goals are encouraged in Faith Integration Fl and Professional Development PD Once a goal has been met enter the details in the appropriate activities link Goals maybe stated generally while activities wil have the details Type of Goal Brief Title for your reference EM Curriculum Design Design an new curriculum for a Face to Face classes with the following new objectives Brief description of goal or expectation Details are not T Legend Required PD Participation in APU Sponsored Professional Development Events PD Participation in Externally Sponsored Professional Development Events PD Acquisition Maintenance of Licensures Certifications 4 Provide a Brief Description of the goal so that others know what it is required This will display in the Goals and Expectations Report 5 Once you complete this information click SAVE AND RETURN if you are finished adding goals or SAVE AND ADD ANOTHER if you are adding other goals 08142014 Center for Teaching Learning and Assessment 15 AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY Generate and Upload a FES 1
38. or professional development Keep in mind that this reflection will be read by your chair dean and when relevant TTRP members 7 Enter the date you completed your reflection 8 Click SAVE AND RETURN 9 Send an email to your chair or dean UNIVERSITY AL AZUSA PACIFIC Sa Annual 2 Oooo and Faculty Reflection RETURN TO MAIN MENU ET RETURN CANCEL Academic year upon which you are reflecting IDEA Scores Report and or Annual Library Classroom Evaluation Report In order to assist your reflection on your teaching effectiveness and prior to meeting with your supervisor generate and upload your IDEA Scores Report and or Library Classroom Evaluation Report and enter the data requested below Enter Annual Teaching Effectiveness Score ol TES n Reflection on Teaching Effectiveness Upload FES 3 IDEA Scores Report Upload FES 3a Library Classroom Evaluation Report instructions on how to After reviewing your teaching effectiveness data please re saa re ae include narrative as to whether you are on track to meet o Reflection on Teaching Scores Annual Activity Report In order to assist your reflection on your activities and prior to meeting with your supervisor update all activities accomplished to date generate and upload an activity report Upload FES 2 Activity Report Reflection on Activities After you ve reviewed your activity report and SL score
39. ponsored Professional Development 2012 2013 RECORD E Create a measureable Fl activity in MMCE 509 FI Faith Integration 2012 2013 RECORD E Faculty Development Council P SL APU Service and Leadership 2012 2013 RECORD F New Curriculum 596 MMCO P EM Curriculum Design 2012 2013 E Present my research on multicultural theological education Pd SP Scholarly Presentations RECORD 14 08142014 Center for Teaching Learning and Assessment Activity Insight Basic User Manual Adding a New Goal or Expectation To add a new goal click on the ADD A NEW ITEM button APU Goals and Expectations DELETE AZUSA PACIFIC UNIVERSITY RETURN TO MAIN MENU 1 Start by entering the academic year for which the goals apply required Usually faculty are setting goals in anticipation of a coming year of data collection 2 Next choose a Brief Title for your goal or expectation required This is the title that will display on the summary page so choose a label that is clear 3 Classify the Type of Goal required EM Curriculum Design EM IDEA Teaching Pedagogy EM Other Educator Mentor EM Student Advising Mentoring and Non Classroom Teaching and Instruction SP Scholarship Research in Progress SP Artistic and Professional Performances and Exhibits SP Contracts Fellowships Grants and Sponsored Research SP Consulting Professional Workshops SP Intellectual Proper
40. port to run 0 L aaao O 2 Start Date lt Date ranges are pre set End Date 2 14 for the current year BUILD REPOR The 32 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY A Summary of Faculty Evaluation System FES Reports in Activity Insight Al Activity Insight Basic User Manual Who Can Date Report is Title of Report Description of Report Generate Typically the Report Drawn Description This report completed annually documents all of the goals All June 1 or later recorded by the faculty member These goals include FES users Sati e Extended Contract Goals supervisor Promotion Goals Educator Mentor Goals aaah Scholar Practitioner Goals in eee Servant Leader Goals Professional Development Goals FES 1 Faith Integration Goals Goals and Expectations Use The report facilitates conversations with a supervisor about expected Report performance Additional goals and expectations may be suggested by your Chair or Dean as part of the annual meeting At the conclusion of the academic year this report can serve as a reference point for the completion of faculty activity reports and faculty reflection on progress toward goal completion This report is uploaded to Al page Annual Supervisor Approval of Goals and Expectations Default Date Range Sept 1 Aug 31 Description This report completed annually documents all of the activity All June 1 or later recorded by the fac
41. r Rank Promotion Recommendation at the completion of a 3 or 5 year data collection cycle and prior to contract recommendation This report is not typically uploaded on an annual basis Default Date Range Sept 1 Aug 31 Description This optional report records the supervisor s effectiveness All As needed ratings for each of the three roles Educator Mentor Scholar Practitioner ceoalecl EARN Servant Leader as well as any narrative feedback given by the supervisor FES 5 about faculty performance The information in this report also appears in Annual the FES 4 Scoring Summary Report see below Supervisor Feedback and Use This report is used to capture supervisor feedback in a document Evaluation of Faculty This report is not currently uploaded into Al because information is captured in the Scoring Summary Report Default Date Range Sept 1 Aug 31 Description This optional report displays the faith integrations scores and All As needed provides an embedded link to reviewer comments ESen ae ict cee FES 6 Faith Integration Use While not required this report puts information related to a faculty Scores Report member s faith integration proficiency into a document Default Date Range Sept 1 Aug 31 34 08142014 Center for Teaching Learning and Assessment Activity Insight Basic User Manual Title of Report FES SUP Faculty List of Completed Goals and Expectations Reports FES SUP Facu
42. r to discuss goals f ills in and expectations run a Goals and Expectations Report and upload it here no later than Aug 15 upper Date of Goals and Expectations Meeting Upload Annual Goals and Expectations Store fil amp half of Report page After revij bs p your report notify your supervisor that it is ready for approval Chair Approved First Name Last Name Date Supervisor Comments Supervisor Dean Approved First Name Last Name Date fills in lower half Dean Comments of page Earne Legend Required After you have notified your supervisor that the report is ready for review your supervisor will record approval by completing the appropriate fields Goals and Expectation Reports should be uploaded by June 30 whenever possible Supervisors are required to review and respond to goal reports by August 30 1 For instructions on how to do this see the Activity Insight Supervisor User Guide 17 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY Aa sa Record Activities from the Academic Year As the year progresses or prior to one s annual meeting with a supervisor faculty will record their activities as evidence of the successful completion of their goals and to record significant accomplishments This recording may take place as activities are completed this is recommended or at the end of an academic year The following pages identify
43. re goal that will result after a cycle of data collection In many cases extended contract and rank promotion goals will have a common starting and ending point so that a decision may be rendered for both at the same time In some cases however a faculty member may achieve one without the other or may achieve one at a different point in time Therefore it is important to maintain accurate records of advancement goals Extended Contract Goals are reported on the FES 3 Goals and Expectations Report and the FES 2 Activity Report Recording Extended Contract Goals Start by logging into Activity Insight and click on the Manage Your Activities link on the left Run Custom Reports side of the page From there click on the link titled Extended Contract Goals contact Our Helpdesk Goals and Expectations e Privacy Statement change Your Password Rank Promotion Goals APU Goals and e Loeott The next page will be what is called the Summary Page This page will start out blank but will eventually contain a summary of all the Extended Contract Goals you have pursued Extended Contract Goals Summary Page RETURN TO MAIN MENU ltems added to Extended Contract Goals EDIT Expiration Year 2014 Contract Goal 1st 3 year P Materials Due June 30 2013 Expiration Year 2018 Contract Goal 3 year renewal P Materials Due June 30 2017 10 08142014 Center for Teaching Learning and Assessment AZUSA PACI
44. romotion am seeking Initials required if seeking a rank FT promotion goal Data Collection Years Select the academic years that data will be collected toward achieving your rank promotion goal Data collection for promotion decisions must be completed in rior to the etigibilit identified O ist Year 2nd Year 3rd Year 4th Year 5 year contract only 5th Year 5 year contract only 2012 2013 2013 2014 2014 2015 F Publication Requirements What is the minimum number of l peer reviewed publications required for your promotion as stated in the Faculty Handbook see section 4 4 in Faculty Handbook Wil you achieve the required number of Yes publications by June 30 of the final year of _ data collection identified above Faith Integration Materials Given your data collection cycle select the year in which the faith integration materials will be submitted For faculty on 1 year contracts faith integration materials are due June 30 after 3 years of data collection For faculty on extended contract faith integration materials are due June 30 one year prior to the eligibility year O June 30 13 2015 SAVE AND ADD ANOTHER RETURN CANCEL Legend Required 12 AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY Aa sa Set Annual Performance Goals and Expectations In addition to extended contract and rank promotion goals faculty
45. s please reflect on your performance in each of the 3 roles as well as any additional activities in faith integration or professional development Please include narrative about whether goals were met for the academic year Reflection on Goal Attainment and Performance in Educator Mentor eee Reflection on Goal Attainment and Performance in Scholar Practitioner lt Reflection on Goal Attainment and Performance in Servant Leader OQ 4 Reflection on Goal Attainment and Performance in Faith Integration if applicable AF Reflection on Goal Attainment and Performance in Professional Development if applicable Date reflection is completed Required Legend indicating you are ready for your performance review meeting 27 08142014 Center for Teaching Learning and Assessment AA AZUSA PACIFIC 5a Activity Insight Basic User Manual UNIVERSITY Review Annual Supervisor Feedback and Evaluation of Faculty After faculty have met with their supervisor to review their performance and to set goals for the next year supervisors will enter their summary ratings and narrative feedback at the link titled Annual Supervisor Feedback and Evaluation of Faculty Below is an example of the Summary Page To see what has been entered faculty may click on the VIEW icon Annual Supervisor Feedback and Evaluation of RETURN TO MAIN MENU ii rrt r CUNCOCOCOCSCi n Click on any of the e
46. s Sept 1 to Aug 31 3 Select the format type Adobe PDF Select page size from dropdown 5 Click BUILD REPORT button and save the document to a location you can find on your computer Run a Report Date ranges are pre set for the current year g select the page size More Infor 4 Tr Page size is pre set O Running FES 3a Library Classroom Evaluation Report Library Faculty only In lieu of or in addition to the IDEA Scores Report library faculty should upload their FES 3a Library Classroom Evaluation Report Using the same steps as the IDEA Scores Report above choose from the report drop down FES 3a Library Classroom Evaluation Report 25 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY Activity Insight Basic User Manual Upload Reports and Enter Faculty Reflection Steps for Uploading Activity and Teaching Scores Report and Entering Reflections Click on the link Annual Reports and Faculty Reflection found in the Advancement Portfolio Data Section Advancement Portfolio Data Annual IDEA Scores Annual Library Classroom Evaluation Annual Servant Leader Scores e Annual Dean Feedback and Evaluation of Faculty Optional Add a new item only if there is no existing report for the current year Activities Database Summary Page Annual Reports and Faculty Reflection ltems added to Annual Reports and Faculty Reflection EDIT COPY Academic Y
47. s and Expectations m ER rae ee Extended Contract Goals Rank Promotion Goals APU Goals and e change Your Password e Annual 5 i Privacy Statement e Logoff The next page will be what is called the Summary Page This page will start out blank but will eventually contain a summary of all the Rank Promotion Goals you have pursued This page is managed by the faculty member Rank Promotion Goals Summary Page RETURN TO MAIN MENU ltems added to Rank Promotion Goals EDIT COPY Eligibility Year 2016 E Rank Promotion Goal Promotion to Associate Professor P S Materials Due June 30 2015 11 08142014 Center for Teaching Learning and Assessment Activity Insight Basic User Manual Adding a Rank Promotion Goal To add a new rank promotion goal click on the ADD A NEW ITEM button The next screen is called the Data Entry page Complete each section as identified below 1 Enter year current rank went into effect 2 Enter eligibility year for next rank promotion This is the year your next rank promotion would take effect 3 Select rank promotion goal this is the promotion towards which a faculty member is aspiring 4 Verify that the requirements are met for rank promotion this information can be found in section 7 of the Faculty Handbook Select the academic years that data will be collected toward achieving rank promotion goal Note Data collection must be completed one
48. set annual performance goals that will enable them to achieve the extended contract or rank promotion that they desire and to help communicate important elements of their faculty role The following sections describe this process Definitions Goal setting is a broad term that is being used interchangeably with expectations and is meant to incorporate faculty work important tasks to meet department needs and University benchmarks that need to be met for advancement decisions While faculty may have personal and professional aspirations department chairs and deans may also have expectations for faculty and may choose to identify additional goals that need to be met in order for a faculty member to advance University requirements for advancement e g Teaching Effectiveness Score of 50 may also be stated as goals Principles of Goal Setting At least one goal is required in the 3 primary roles Educator Mentor Scholar Practitioner and Servant Leader Faculty may also record goals in faith integration and professional development Goals should not be all inclusive of faculty work they should reflect important expectations that will be evaluated at the annual performance appraisal and will impact overall ratings of effectiveness and ultimately contract decisions Some thoughts to consider e Inall cases goals should be SMART specific measureable achievable realistically tied to your job description and time delineated e For most fa
49. start and end dates Additionally to ensure correct reporting in FES you will need to assign the academic year to which the activity applies for FES 18 08142014 Center for Teaching Learning and Assessment AA AZUSA PACIFIC Sa Activity Insight Basic User Manual UNIVERSITY Recording Scholar Practitioner Activities Scholar Practitioner Activities Scholarship Research in Progress W Artistic and Professional Performances and Exhibits W Contracts Fellowships Grants and sored Research E Consulting Professional Works Scholarly Presentations E Published Works E Professional Reviewer of External cholarly Work Once you have completed a scholarship goal or as you approach the end of an academic year you will need to enter the details of your Scholar Practitioner S P activities in the appropriate scholarship link For example if you generated a goal of presenting your research at a national conference then you would enter the details of your conference presentation in the link titled Scholarly Presentations Ideally the category you selected in the Scholar Practitioner Goals and Expectations section of your Goals and Expectations Report should match the category you select when recording the completed scholarship Should you accomplish scholarship that was not included in your Goals and Expectations Report you may still record it in the appropriate link Be sure to enter a start date and end date for
50. t all i 4 Irr a t a E EE EE tatta EAA enanta eant PasteBoard Copy and paste content from other sources into the PasteBoard then l drag and drop or copy and paste Select Text click hold and text into the fields above drag to desired field What ts the PasteBoord Rapid Reports 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC Activity Insight Basic User Manual UNIVERSITY ia Run Custom Reports This utility allows you to run reports that have been custom built into the system For any report follow these steps From the home page click the Run Custom Reports from the left navigational menu H Manage Your Actrities 1 Select from the drop down list the report to run Date range Each custom report Run Custom ita has a set date range that accumulates the data needed for an FES report If you need to view more than one FES year change only the year fields gt Contact Our Helpdesk 2 Select the format type Adobe PDF E Privacy Statement 3 Select page size from dropdown 4 Click BUILD REPORT button change Your Password 5 Save the document to a location you can find on your computer E Local Run a Report Select the report to run oaoa Mh 1 FES 1 Goals and Expectations Report v Details of how this report is built W Date ranges are pre set for the current year 3 Select the file format Alore Information gt gt J Adobe PDF File format
51. ter for Teaching Learning and Assessment 16 AZUSA PACIFIC UNIVERSITY Activity Insight Basic User Manual Uploading FES 1 Goals and Expectations Report After you have generated and saved a FES 1 Goals and Expectations Report upload it to the screen under the web link titled Annual Supervisor Approval of Goals and Expectations found under the Goals and Expectations section in Manage Your Activities Goals and Expectations E Extended Contract Goals Rank Promotion Goals STEPS FOR UPLOADING YOUR REPORT Click on the link Annual Supervisor Approval of Goals and Expectations To add a new goal click on the ADD A NEW ITEM button Note If there is already an existing record for the academic year use the edit pencil and edit the record DO NOT create multiple records for the same academic year Enter the academic year for which the goals apply Enter the date that you met with your supervisor to discuss these goals Upload the PDF report Verify that you the faculty member have reviewed the report by selecting yes from the drop down list and i a entering your name and date 5 Click SAVE AND RETURN Notify your supervisor via e mail that the report is ready for their review and approval Annual Supervisor Approval of Goals and Expectations Academic year for which these goals apply 2014 2075 1 lt Q Faculty Annual Goals and Expectations Report After meeting with your superviso
52. tivity and IDEA Reports and Reflect on Performance ssesesessosesecessesesesecsesesecessesesese 24 08142014 Center for Teaching Learning and Assessment AZUSA PACIFIC UNIVERSITY Activity Insight Basic User Manual RUNNING an ACTIVITY Report cc ecccceccsecceseceseeceeceeeeenseeeeeeeeeeeeeeeseeeeeeeeseeeeeeeeeeeesseeeeeeeseeeeeeeeeeeeeaeeeeeeseeeeeaeesaeeseeeeaeenaeeseusenaeenees 24 RUINS a Fes 3 DEA SCOnes GOO iliac cacsaacepeenauacnaadoancneusamscceaonssiatesanecaeacsactucnsannnanaonuaeesecamnadnaucauest ENE EE E 25 Running Library Classroom Evaluation Report Library Faculty Only cccccccccccsssssecceececeeeesseceeceeeeeeeseeeceeeeeseagseeeeeeeeseeanes 25 Upload Reports and Enter Faculty Reflection sesesesecececececececececececececececececececececececececececececesesecececesecesesesecesesesesesesesee 26 Steps for Uploading Activity and Teaching Scores Report and Entering Reflections cccccccssseccceseeccceseceeeeseceeeeeeeesenees 26 Review Annual Supervisor Feedback and Evaluation Of Faculty cccccccsssssccccsessececceeeseccecceeeceeesueeceessuaueeeessaeaeeeeesaaasees 28 Annual Dean Feedback and Evaluation Of Faculty ccccccsssscccccssecccceeesececeseesececseeesecceseeaeceeesaeaeceessuaaecesssuaneeeessuaaeseesegens 29 View FES 4 Scoring Summary REDO wiccsccccscsacesivaceesieiaesevcradononteacanecwsawnsencieawhunwtudanwsusceataweedenssabnvawennwneswensnesuenawaeseensseeews 30
53. ty e g copyrights patents SP Scholarly Presentations SP Published Works SP Professional Reviewer of External Scholarly Work SL APU Service and Leadership SL Professional Service and Leadership SL Community Service and Leadership Fl Faith Integration APU Goals and Expectations SAVE AND ADD ANOTHER RETURN CANCEL SAVE AND RETURN Enter goals across all the roles related to your work as a faculty member that wil be considered as part of your annual evaluation Please enter a least one goal for Educator Mentor Scholar Practitioner and Servant Leader While all faculty work is important identify the goals that are important for contract decisions Unless asked to do so by your supervisor pease refrain from entering goals that reflect basic expectations e g teach a class attend a meeting These goals will be summarized to facilitate conversations with your direct supervisor 2 Department Chair Dean Additional goals and expectations may be added by your Chair or Dean as part of your annual meeting Al goals setting discussions must be completed and the goal setting report approved by the Chair and Dean if applicable no later than August 30th of every year In the event of a dispute related to goals or expectations the faculty member may utilize the appeals process described in Section 4 2 of the Faculty Handbook Please record your goals below but once you have made positive progress towards c
54. ulty member in Educator Mentor Scholar Practitioner FES users priorto meeting with Servant Leader Professional Development and Faith Integration s perior Use This report is used to document faculty performance and facilitates FES 2 faculty reflection on their progress toward achieving goals The report also Activity Report assists supervisors in evaluating faculty progress toward achieving goals and meeting expectations This report is uploaded to Al page Annual Reports and Faculty Reflection Default Date Range June 1 May 31 Description This report documents and averages IDEA scores for a given All June 1 or later academic year The report will calculate the annual average score for pe eere pikes Progress on Relevant Objectives PRO and the annual average score for ee ee Overall Excellence of the Teacher ET The calculation for the annual Teaching Effectiveness Score FES is an average of the annual PRO and ET scores When a multi year report is generated it will calculate the FES 3 cumulative average scores for all years queried IDEA Scores Report Use This report is used to determine overall quality of teaching and to determine whether minimum University benchmarks have been met for a faculty member s stated advancement goal This report is uploaded to Al page Annual Reports and Faculty Reflection Default Date Range Sept 1 Aug 31 33 08142014 Center for Teaching Learning

Activity Insight Basic User Manual 08-2015

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