USER MANUAL iHRM 2.0
Contents
1. USER MANUAL IHRM 2 0 USER MANUAL iHRM 2 0 TABLE OF CONTENTS TITLE PAGE INTRODUCTION Z uuu wa aaa hanku uama akhu uqaqa 3 MODULE TPIM EE 4 MODULE ZKIOS 5 34 CHANGE REQUES 25 uz p pn na nan sisa 5 6 LEAVE MANAGEMENTI anna 6 7 VEHICLE BOOKING ux 86 9 geri LOAN SUBSIDY arsena 12 26 TRAVEL amp ACCOMODATION 27 30 COMPANY ACCOMODATION 31 34 PAGE 2 INTRODUCTION WHAT IS COVERED IN THE USER MANUAL HOW CAN THE USER GET THE ONLINE HELP AFTER TRAINING USER MANUAL 2 0 INTRODUCTION This user manual is designed and developed for UDA personnel on how to use and apply the iHRM system in their workforce The user manual covers all the procedures on how to use the system on each of the panel It covers step by step procedure on how to use each panel The procedures are made user friendly and easy to use The user needs to click at HELP button and search for the related topics PAGE 3 USER MANUAL iHRM 2 0 MODULE 1 PERSONAL INFORMATION MANAGEMENT PIM WHAT 15 PIM PIM is the panel where you can see you personal data You are also allowed to change and update certain information on you personal data WHAT ARE THE DATA The data that you are allow to change are THAT YOU ARE Ez Adres2. 2 August 158 00 Dentist Pending Approval 10 05 7 Sep 27 2012 August 100 00 Outpatient Pending Approval zy 10 02 AM Treatment 8 Sep 27 2012 August 45 00 Outpatient Pending Approval En 9 58 AM Treatment 9 Sep 26 2012 September 1 00 Antenatal Pending Approval En 11 41 PM 10 Sep 26 2012 September 345 50 Outpatient Rejected En 11 26 PM Treatment Search 2 3 4 Next Last All rights reserved UDA HOLDINGS BERHAD WHATIS MANAGE Manage Claim button is where you can see the status of CLAIM BUTTON all claims that you have submitted HOW TO SEE THE Ifyou want to know the status of your claim you need to CLAIM STATUS gt Clickat MANAGE CLAIM button Manage Claims qp New Claim View Entitlements Outpatient Claims Manage Claims q View Entitlements Outpatient Claims Items per Month Claim Amount RM Type of Claim gt Approval Status Actions Date Sep 28 2012 September Medical Checkup Pending Approval En 2 27 PM Sep 27 2012 September Dentist Pending Approval 10 46 AM Sep 27 2012 Pending Approval 10 08 AM Outpatient Claim Sep 27 2012 August Outpatient Pending Approval REWARDS 10 07 AM Treatment li ET Sep 27 2012 August Outpatient Pending Approval 10 05 AM Treatment Sep 27 2012 Dentist Pending Approval 10 05 AM Sep 27 2012 August Outpatient Pending Approval 10 02 AM Treatment Sep 27 2012 August Outpatient Pending Approval 9 58 AM Treatment Sep 26 2012 September Antenatal Pending Approval 11
3. 41 PM Sep 26 2012 September Outpatient Rejected 11 26 PM Treatment 2 3 4 Next Last All rights reserved UDA HOLDINGS BERHAD PAGE 11 WHAT 15 VIEW ENTITLEMENT BUTTON HOW DO YOU VIEW YOUR ENTITLEMENT WHAT TYPE OF LOAN AND SUBSIDY CAN YOU APPLY ONLINE HOW TO APPLY CAR LOAN NEW USER MANUAL 2 0 View Entitlement Button is where you are able to view your current medical entitlement claims and balance To view your entitlement you need to gt ClickatVIEW ENTITLEMENT Button Manage Claims qp New Claim X View Entitlements gt The screen below will appear Entitlement Info Antenatal 1 000 00 Dentist 0 00 Maternity 1 000 00 1 000 00 500 00 20 00 Outpatient Treatment 10 000 00 10 000 00 The loan and subsidy that you can apply online are Car loan subsidy Computer loan Housing loan subsidy Housing loan discount To apply you need to Clickat KIOSK gt Click At LOAN AND SUBSIDY PAGE 12 USER MANUAL iHRM 2 0 gt The screen below will appear Loans amp Subsidy Loans amp Subsidy Applications My Applications Apply Loan No data available in table gt Clickat APPLY FORLOAN gt Select LOAN TYPE gt Clickat CARLOAN gt Thescreen below will appear PAGE 13 USER MANUAL iHRM 2 0 Welcome User d UDA Headquarters Notifications 177 gt Logout Loans amp Subsidy Apply For Loans Subsidy My Applicatio
4. 7 2012 10 52 PM ZULFA Oct 3 2012 5 41 PM AZRI ISMAIL Oct 3 2012 12 50 PM AZRI ISMAIL 1 2 3 Oct 3 2012 5 38 PM AZRI ISMAIL 4 5 Oct 4 2012 4 21 PM AZRI ISMAIL Your application has been submitted and will be process online HOW TO REQUEST To request accommodation you need to ACCOMODATION ONLINE Clickat KIOSK Clickat TRAVEL AND ACCOMODATION Click at NEW APPLICATION Clickat ACCOMODATION gt Fill up all the fields as below PAGE 29 USER MANUAL iHRM 2 0 Booking Information Accommodation Check In 12 hour format Check out No of Days No of Guests Additional Remarks Remark gt Click SUBMIT Thescreen below will appear v You application has been submitted Travel Applications Reference Applied A v No Date Oct 8 2012 Pending View Details 10 33 PM Oct 8 2012 Pending View Details 3 16 PM Oct 5 2012 Approved View Details 6 57 PM Oct 5 2012 Approved View Details 5 36 PM Oct 3 2012 Pending View Details 5 41 PM Oct 3 2012 Approved View Details 5 38 PM Oct 3 2012 Rejected View Details 12 50 PM Your application has been submitted and will be process online WHAT 15 MANAGE MANAGE APPLICATION is where you are able to see the APPLICATION status of your TRAVEL AND ACCOMODATION BUTTON applications HOW TO SEE THE To see the status you need to STATUS PAGE 30 WHAT IS COMPANY ACCOMODATION PANEL HOW TO APPLY
5. ALLOWED TO Contact Number CHANGE Status Spouse Family Details HOW IS THE PANEL The panel will appear as below APPEARS waekomse Zutfa Personal Information PAGE 4 USER MANUAL iHRM 2 0 MODULE 2 KIOSK KIOSK KIOSK is the panel which consist of Change Request Leave Management Vehicle Booking Outpatient Claim Loan and Subsidy Travel and Accomodation Company Accomodation Manpower Request Only for HOD and Process Owner vy v V VN NN WHAT YOU ABLE TO In the KIOSK Panel your are able to DO IN KIOSK PANEL Request to change your personal data Apply leave online Book vehicle online Manage your claims online Apply loan Car Computer amp Housing Apply and request travel and accommodation online Apply and request company accommodation online Request manpower online only for HOD WHAT IS CHANGE Change Request Panel is where you can edit and update REQUEST PANEL your personal data HOW DO YOU Below are the steps to change or update the information CHANGE AND UPDATE Click at KIOSK THE INFORMATION gt Click at CHANGE REQUEST gt Click at NEW REQUEST My Requests qp New Request Select ACTION eg Edit Address PAGE 5 15 REQUEST BUTTON HOW DOES THE SCREEN APPEAR WHATISLEAVE MANAGEMENT PANEL HOW CAN YOU APPLY LEAVE ONLINE USER MANUAL iHRM 2 0 Select Action Edit Address gt Type the information Click SUBMIT No
6. COMPANY ACCOMODATION USER MANUAL 2 0 gt Clickat MANAGE APPLICATION button Manage Applications qp New Application Thescreen below will appear v You application has been submitted Travel Applications Oct 8 2012 endin View Details 10 33 PM Oct 8 2012 endin View Details 3 16 PM Oct 5 2012 View Details 6 57 PM Oct 5 2012 View Details 5 36 PM Oct 3 2012 endin View Details 5 41 PM Oct 3 2012 View Details 5 38 PM Oct 3 2012 View Details 12 50 PM COMPANY ACCOMODATION PANEL is where you are able to apply the accommodation that company offer for your vacation online To apply COMPANY ACCOMODATION you need to Clickat KIOSK Click at COMPANY ACCOMODATION PAGE 31 USER MANUAL iHRM 2 0 gt Clickat ADD NEW BOOKING List Bookings qp Add New Booking gt The screen below will appear PAGE 32 WHAT IS LIST BOOKING BUTTON HOW TO SEE THE STATUS OF YOUR BOOKING USER MANUAL 2 0 E Welcome Zutfa d UDA Headquarters Notifications 14 gt Logout Company Accommodation Management Purpose Property Please Select a Property Select CHECK IN DATE amp TIME Select CHECK OUT DATE amp TIME System will auto generate for no of days Key in NO Of Guest Type PURPOSE Select NAME OF PROPERTY Type additional information at REMARKS if necessary Click APPLY Your application has been submitted and will be process online VV VVVVVV WV LIS
7. Manage Claims qp New Claim X View Entitlements gt Thescreen below will appear Entitlement Info Type of claims Yearly Entitiement RM Antenatal 1 000 00 Dentist 0 00 0 00 Maternity 1 000 00 1 000 00 Medical Checkup 500 00 250 00 Outpatient Treatment 10 000 00 10 000 00 Medical Outpatient Claim Date of Visit dd mm yyyy Type of claim Select Type of Claim Name of Hospital Clinic Receipt No Claim Amount RM Patient Name ZULFA Myself Purpose of Visit Select Purpose of Visit Please click and fill up at every field gt Click at Submit gt The OUTPATIENT CLAIM screen will appear as below PAGE 10 USER MANUAL iHRM 2 0 Welcome Zulfa 9 Notifications 0 gt Logout Outpatient Claims Manage Claims New Claim Q View Entitlements v Your claim have been submitted Please print and submit to HR with original receipt Outpatient Claims Items per page 10 No a Request _ Month Claim Amount RM of Clam 2 Approval Status Actions Date 1 Sep 28 2012 September 230 00 Medical Checkup Pending Approval 2 27 2 27 2012 September 500 00 Dentist Pending Approval a 10 46 AM Outpatient Claim 3 Sep 27 2012 August 100 00 Dentist Pending Approval Zy REWARDS 10 08 AM TALENT MANAGEMENT 4 Sep 27 2012 August 100 00 Outpatient Pending Approval En 10 07 AM Treatment 5 Sep 27 2012 August 500 00 Outpatient Pending Approval 10 05 AM Treatment 6 Sep 27 201
8. NG ct 4 Click at BOOK A VEHICLE My Bookings Book A Vehicle The VEHICLE BOOKING FORM appear Select the DATE of DEPARTURE Select the DATE of ARRIVAL Type NO of PASSENGERS Select VEHICLE CHOICE Select DRIVER Select NO OF VEHICLE required Type the DESTINATION Type the PURPOSE of BOOKING y v Vv V V V V V V PAGE 8 USER MANUAL iHRM 2 0 welcome Zuifa Notifications Logout Vehicle Booking Bookings Book A Vehicle Vehicle Booking Form Bookin g No 120928 8236 dd mm yyyy 24 hour format I dd mm yyyy 24 hour mat Choice Selec pe With D Yi All rights reserved UDA HOLDINGS BERHAD Click SUBMIT This screen will appear 2 Welcome Zutfa Notifications gt Logout Vehicle Booking Manage Bookings My Bookings Book A Vehicle v Your vehicle booking have been submitted Vehicle Bookings Booking No 1 Sep 28 2012 120928 8236 08 10 2012 12 10 2012 Pending x 1 06 PM All rights reserved UDA HOLDINGS BERHAD WHAT 15 Outpatient Claim Panel 15 where you able to process OUTPATIENT CLAIM claim online your medical expenses from clinics or PANEL hospitals HOW DO YOU To manage your claims you need to MANAGE THE CLAIMS gt Click at KIOSK gt Click at OUTPATIENT CLAIM PAGE 9 USER MANUAL iHRM 2 0 gt The MANAGE CLAIM STATUS screen will appear gt Clickat NEW CLAIM
9. T BOOKING button is where you are able to see the status of your booking To see the status you need to gt Click at LIST BOOKINGS gt The screen below will appear PAGE 33 USER MANUAL iHRM 2 0 Welcome Zul a Headquarters Notifications 15 gt Logout Company Accommodation Management Add New Booking Employees Items per page Request Date 4 Booking Destination Check In Check Out Pax Status Actions gt No Oct 8 2012 Banglo UDA Bukit Oct 26 2012 Oct 29 2012 Cancelled 14 38 06 Fraser 13 00 00 12 00 00 Oct 8 2012 CA 01 22 Please Select a Oct 8 2012 Oct 10 2012 Cancelled 15 19 23 Property 01 00 00 12 00 00 TALENT MANAGEMENT Oct 8 2012 CA 01 23 Beverly Hill Oct 8 2012 Oct 10 2012 Pending FORM FLOWS 15 22 16 Condominium 13 00 00 12 00 00 STAFFING amp ORGANIZATION Oct 8 2012 CA 01 24 Beverly Hill Oct 8 2012 Oct 10 2012 Pending 15 24 56 Condominium 13 00 00 12 00 00 Oct 8 2012 Banglo UDA Port Oct 11 2012 Oct 22 2012 Pending 15 25 58 Dickson 13 00 00 12 00 00 Oct 8 2012 CA 01 26 Banglo KTGR Oct 13 2012 Oct 14 2012 Pending 15 27 07 13 00 00 10 00 00 Oct 8 2012 Banglo UDA Bukit Oct 31 2012 Nov 9 2012 Pending 15 27 55 Fraser 13 00 00 12 00 00 Oct 8 2012 CA 01 28 Banglo UDA Bukit Oct 11 2012 Oct 13 2012 Pending 23 06 30 Fraser 13 00 00 12 00 00 All rights reserved UDA HOLDINGS BERHAD PAGE 34
10. Type Select Reason Price RM Address Select State Ci _ Developer Individual Details Name Address Select State Contacts rights reserved UDA HOLDINGS BERHAD Fillup BANK DETAILS as below PAGE 22 USER MANUAL iHRM 2 0 LJ Bank Details ank Name Contacts gt Fillup PROPERTY DETAILS as below L3 Property Details Type of Property Select Property Type gt Fill up DEVELOPER INDIVIDUAL DETAILS as below LJ Developer Individual Details Click at SUBMIT Your application has been submitted and will be process online PAGE 23 USER MANUAL iHRM 2 0 HOW TO APPLY To apply the housing discount you need to HOUSING DISCOUNT Click at KIOSK Click at LOAN And SUBSIDY Select LOAN TYPE Click at HOUSING DISCOUNT The screen will appear as below 2 Welcome User Loans amp Subsidy Apply For Loans Subsidy My Applications dp Apply For Loan Price RM All rights reserved UDA HOLDINGS BERHAD gt Fillup BANK DETAILS as below PAGE 24 WHAT IS MY APPLICATION BUTTON HOW TO SEE THE STATUS OF LOAN APPLICATION USER MANUAL 2 0 Bank Details Bank Name gt Fillup PROPERTY DETAILS as below 0 Property Details Type of Property Select Property Type Price RM gt Click at SUBMIT Your application has been submitted and will be processed online MY APPLICATION button is where you can see all the status of you loan a
11. elow will appear 5 Loan Details Vehicle Condition Vehicle Vehicle Made Vehicle Model Registration No DD MM YYYY sment Certificate No sment Value RM y Fill up DEALER DETAILS screen Fill up GUARANTOR screen Click SUBMIT PAGE 16 USER MANUAL iHRM 2 0 aS gt The screen below will appear v Your application have been submitted Loan Applications 1 Oct 7 2012 endin View Details 9 18 PM HOW TO APPLY To apply computer loan you need to COMPUTER LOAN Clickat KIOSK Clickat LOAN AND SUBSIDY gt The screen below will appear PAGE 17 USER MANUAL iHRM 2 0 Loans amp Subsidy Loans amp Subsidy Applications My Applications qp Apply For Loan Loan Applications No data available in table gt Click at APPLY LOAN Click LOAN TYPE Select COMPUTER LOAN Thescreen below will appear PAGE 18 USER MANUAL iHRM 2 0 Welcome User as UDA Headquarters Loans amp Subsidy Apply For Loans Subsidy My Applications oP Apply For Loan Ci Loan Type Loan Type Computer Loan Ci Loan Details Loan amp Subsidy Loan Entitlement RM Loan Applied RM Loan Purpose Select Purpose Ci Supplier Details Name Address Select State Contacts Ci Guarantor First Guarantor Witness Witness All rights reserved UDA HOLDINGS BERHAD Fillup LOAN DETAILS as below Loan Details Loan Entitleme
12. ns Apply Loan Ci Loan Type Loan Car Loan Loan Details Loan amp Subsidy Vehicle Condition Select Condition v Vehicle Select v Vehicle Made Vehicle Model Year Made Select Year Engine Capacity Ci Dealer Details Name Address Select State Contacts 3 Guarantor First Guarantor Second Guarantor All rights reserved UDA HOLDINGS BERHAD Clickat VEHICLE CONDITION Select VEHICLE TYPE Ci Loan Details Vehicle Condition Select Condition gt Clickat NEW gt screen below will appear PAGE 14 USER MANUAL iHRM 2 0 Loan Details Vehicle Condition Type VEHICLE TYPE press TAB to go to another field Type VEHICLE MODEL Type VEHICLE MADE Type YEAR MADE Type ENGINE CAPACITY Type SALE PRICE Fill DEALER DETAILS screen as below VVVVVV gt all required fields gt Fill up the GUARANTOR screen details as below gt Click SUBMIT gt The screen below will appear PAGE 15 USER MANUAL iHRM 2 0 v Your application have been submitted Loan Applications 1 Oct 7 2012 View Details 9 18 PM Your application has been submitted and will be process online HOW TO APPLY The procedures is the same as above for the beginning LOAN USED and you need to gt Click at VEHICLE CONDITION gt Select USED RECOND gt Thescreen b
13. nt RM Loan Applied RM Loan Purpose Select Purpose gt Fillup SUPPLIER DETAILS as below PAGE 19 USER MANUAL iHRM 2 0 gt Fillup WITNESS DETAILS as below gt Click at SUBMIT Thescreen below will appear PAGE 20 USER MANUAL iHRM 2 0 v Your application have been submitted Loan Applications Computer Loan Pending 29 2012 5 20 PM Oct Car Loan Pending 24 2012 4 25 AM Oct Car Loan Pending 24 2012 4 24 AM Oct Housing Discount Pending 24 2012 3 49 AM Oct Housing Subsidy Pending 24 2012 3 49 AM Oct Computer Loan Pending 24 2012 3 48 AM Oct Car Loan Pending 24 2012 3 48 AM Oct Car Loan Pending 24 2012 3 48 AM Oct Housing Discount Pending 24 2012 2 30 AM Oct Housing Subsidy Pending 24 2012 2 30 AM 2 3 4 5 Next Last gt Yourapplication has been submitted and will be process online HOW TO APPLY To apply housing subsidy you need to HOUSING SUBSIDY Click at KIOSK Click at LOAN AND SUBSIDY Click at APPLY LOAN Click at HOUSING SUBSIDY The screen below will appear PAGE 21 USER MANUAL iHRM 2 0 Welcome User UDA Headquarters Notifications 177 Loans amp Subsidy Apply For Loans Subsidy My Applications Apply For Loan Ci LoanType Loan Type Housing Subsidy Ci Bank Details Loan amp Subsidy Bank Name Select Bank Bank Address Select State Contacts Ci Property Details Type of Property Select Property
14. pplications To see the status of the application you need to Clickat KIOSK Click at LOAN AND SUBSIDY PAGE 25 USER MANUAL iHRM 2 0 gt The screen below will appear Welcome Zulfa d amp UDA Headquarters Notifications gt Logout Loans amp Subsidy Loans amp Subsidy Applications My Applications d Apply For Loan Loan Applications tems 10 Date 1 Oct 7 2012 Housing Subsidy Pending View Details 9 47 PM 2 Oct 7 2012 Car Loan Pending View Details 9 18 PM TALENT MANAGEMENT FORM FLOWS STAFFING amp ORGANIZATION All rights reserved UDA HOLDINGS BERHAD Clickat MY APPLICATIONS gt The screen below will appear Loan Applications Type Oct 7 2012 Housing Subsidy Pending View Details 9 47 PM Oct 7 2012 Car Loan Pending View Details 9 18 PM You will be able to see you applications status PAGE 26 WHAT IS TRAVEL amp ACCOMODATION PANEL HOW TO APPLY AND REQUEST FOR AIR TICKET USER MANUAL iHRM 2 0 Travel amp accommodation panel is where you are able to apply and request the air ticket and hotels online To apply and request you need to gt Clickat KIOSK Clickat TRAVEL AND ACCOMODATION gt The screen below will appear Travel amp Accommodation All rights reserved UDA HOLDINGS BERHAD gt Click at NEW APPLICATION gt Thescreen below will appear PAGE 27 USER MANUAL iHRM 2 0 Booking Details Travel Ticke
15. t Accomodation Additional Remarks gt Clickat TRAVEL TICKET gt The screen below will appear wekome Zutta d amp UDA Headquarters Notifications 8 gt Logout Travel amp Accommodation Manage Applications New Application Booking Details Book for 4 Travel Ticket Accomodation Booking Information Travel Ticket Origin Select Airport Destination Select Airport ravel amp Accommodation Journey One Way Return Open Ticket REWARDS Travel By Choose Travel By TALENT MANAGEMENT Payment Option Direct Purchase FORM FLOWS By Company STAFFING amp ORGANIZATION Departure dd mm yyyy 12 hour format Return dd mm yyyy 12 hour format ravel Agent Select Travel Agent Purpose of Booking Additional Remarks Remark ooo All rights reserved UDA HOLDINGS BERHAD Click at ORIGIN Select AIRPORT Click at DESTINATION Select AIRPORT Select JOURNEY Click at TRAVEL BY gt gt gt gt gt gt PAGE 28 USER MANUAL iHRM 2 0 Select GROUP INDIVIDUAL Clickat PAYMENT OPTIONS Select DIRECT PURCHASE applicable for top management or BY COMPANY Click at DEPARTURE Select DATE amp TIME Click at ARRIVAL Select DATE amp TIME Click at TRAVEL AGENT Select AGENT Type PURPOSE OF BOOKING Type at REMARK if necessary Click at SUBMIT The screen below will appear v v v y v Vv V V V V V V V Travel amp Accommodation qp New Application Oct
16. te Your data will be updated My Request button is where you are able to see the status of all the changes on your personal data My F cyuee t The screen will appear as below No data available in table Leave Management Panel 15 where you are able to apply your leave online You are also able to see the current balance of your leave entitlement for all your leave types Youare able see the status of your application whether it is pending accepted or rejected by your immediate superior To apply leave online you need to gt Clickat KIOSK gt Click at LEAVE MANAGEMENT PAGE 6 USER MANUAL iHRM 2 0 gt Clickat APPLY FOR LEAVE My Applications Apply For Leave You will see all your leave balance Scroll down until you see LEAVE APPLICATION FORM Click at TYPE OF LEAVE Select LEAVE TYPE VV NN Leave Application Form Type of Leave Please Select Leave Type gt Clickat DATE gt Selectthe DATE you want to take leave 01 10 2012 05 10 2012 No of days selected 3 5 gt Type the REASONS Reason Click at SUBMIT aa gt Youwillsee this screen PAGE 7 USER MANUAL iHRM 2 0 Welcome Zuta WHAT 15 VEHICLE Vehicle booking panel is where you can submit your BOOKING PANEL request to use the company car for your business purpose HOW CAN YOU To request the vehicle you need to REQUEST THE VEHICLE Clickat KIOSK Clickat VEHICLE BOOKI
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