Running the HIC Supplement Report - nh
Contents
1. Bowman Systems Resources Pf Public Folder 1v vv v d gt Part Documentation Copy 3 22 001 O F gt Bart Gallery Reports and Resources gt art Standard Reports Oo y gt ART Training BOWMAN USE ONLY O F gt PL Boot Camp 2014 TN ro y gt Bowman Oo g gt J Dashboard Reports In Use Oo y gt If Diane F Oo y gt yas Data Coverage Report Oo y v IJl NewHampshireReports i g gt par O F gt Balance of State Reports Gro y gt If Beta21809 O F gt ce O F gt Data Quality Reports Oo y gt iP Esc Emergency Solutions Grant ro vw gt ew O F gt Ii O F v Hmis Service Point Agencies o y v au HMIS Agencies General reports o y v PHIC Housing inventory count 0629 o y gt fL 00 NOT Use older reports Gro y 4 0628 HIC Supplement v1 2014 04 07 09 53 ifi H v gt 0628 HIC Supplement v1 USER MANUAL 2014 04 07 09 48 Figure 3 ART Directories and Folders to Access the HIC Supplement User Manual 10 NH HMIS User Guide to Running the HIC Supplement Report in ART 4 20142. NH Homeless Management Information System Compute Collaborate WWW IN AMmis ora NH HMIS User Guide to Running the HIC Supplement 0628 in the Advanced Reporting Tool ART 1 NH HMIS User Guide to Running the HIC Supplement in ART 4 2014 Table of Contents Overview of the Advanced Reporting Tool ART ccccccccssseccceeeeseeeeeseeeeseeeeeseeeeseeeesseeessaees 3 FE IIS SS aerate ter aceasta te pot Rta prt ctr netic net actten eset etighaenen In 3 Accessing the HIC Supplement 0628 Re port ccccccccceceeeeeeeeeeceeeeseeeeeseeeeseeeessaeeeseeeesseeeess 4 Running the HIC Supplement 0628 Report cccccccccsececeeeeeceeeeseeeeeseeceseeeeeseeeeeseeeeseeeesseeeas 5 Viewing the HIC Supplement User Manual cccceccceececeeeeeeeeeeeeeseeeseeeeseeeeseeeseueeseeesaeeesenes 9 2 INH HMIS User Guide to Running the HIC Supplement Report in ART 4 2014 The HIC Supplement Report 0628 provides more details about information provided to HUD in the HIC Report 0629 By running this report first you can help ensure your client data is correct before submission This User Guide provides information about using the Advanced Reporting Tool ART to access and run the HIC Supplement Report 0628 Overview of the Advanced Reporting Tool ART The Advanced Reporting Tool ART is part of Bowman System s ServicePoint 5 that allows Agencies to query data and create standard or customized reports for
3. Prompts x Reply to prompts before running the query Select Provider CoC Code s optional This filter will be ignored because no value has been selected EDA Provider Default Provider Enter PIT Date PLUS 1 Day Enter Start Date Lal Bm mi m 2 m Refresh Values fs To see the content of the list please click the Refresh values button Select Provider s Enter your search pattern here 2 More Information Select or type the values you want to return to reports for each prompt displayed here Run Query Figure 2a HIC Supplement Prompt Box first page Reply to prompts before running the query Enter PIT Date PLUS 1 Day Enter Start Date Enter End Date PLUS 1 Day wo Select Rental Assisstance Service Code s BH 3000 7000 EDA Provider Default Provider Refresh Values S To see the content of the list please click the Refresh values button Select Provider s Enter your search pattern here 2 More Information Select or type the values you want to return to reports for each prompt displayed here Run Query Figure 2b HIC Supplement Prompt Box second page 7 NH HMIS User Guide to Running the HIC Supplement Report in ART 4 2014 5 Click on each prompt to highlight it in blue and to view its possible values Use the scroll bar at the right margin shown in Figure 2 to scroll up down the questions Highlight the following prompt values and complete the quer
4. WMAN USE ONLY gt If Boot Camp 2014 TN gt E Bowman gt IJl Dashboard Reports In Use gt Uff Diane F gt xcrs Data Coverage Report v I NewHampshireReports gt Par gt f Balance of State Reports gt if Beta21809 gt cr gt ph pata Quality Reports gt ih Esc Emergency Solutions Grant gt ew gt P HHI v hxmis Service Point Agencies v hal HMIS Agencies General reports v PL HIC Housing inventory count 0629 gt 00 NOT Use older reports gt 0628 HIC Supplement v1 _ 0628 HIC Supplement v1 USER MANUAL gt a 2014 04 07 09 53 2014 04 07 09 48 Figure 1 ART Directories and Folders to Access the HIC Supplement Report 7 Click on the triangle to the left of Public Folder to expand the Public reports 8 Click on the triangle to the left of NewHampshireReports 9 Click on the triangle to the left of HMIS Service Point Agencies 10 Click on the triangle to the left of All HMIS Agencies General reports 11 Click on the triangle to the left of HIC Housing Inventory Count 0629 Running the HIC Supplement 0628 Report de a COGOCOCOCOCOCOCOCOCE F l CS SECC SEC EEE S Li gdidddddddadadddddadadaddada d Before running the HIC you should read the HUD Guide titled 2014 Housing Inventory Count and Point in Time of Homeless Persons Data Submission Guidance that provides information about what data needs to be
5. analysis that can help you assess the functionality and effectiveness of your respective Agencies ART is also the tool used for creating funding and state requirement reports It is important to note that a copy of your live data is overwritten onto the ART servers once per day on a daily basis This transfer is done at 12am ART report results are always one day behind any changes you make in ServicePoint So if you ran a report today any changes you did today in ServicePoint would NOT show in the HIC report A Data in today s reports will always be from yesterday s data Prerequisites Before running this report you will need to make sure you are running ServicePoint version 5 X and ART version 3 Install Java You will need to have Java version 6 update 45 or earlier installed on your computer to be able to run ART Java is a very common freeware program and many computers will already have it installed but the Java software can be downloaded for free from java com if necessary If you are unable to access ART you will likely need to go back and install Java first Make sure you are using Java version 6 update 45 or earlier Do NOT update to Java 7 as this version does not work with ART Web Browser Reports will not work correctly with Internet Explorer 11 If possible use Chrome or Mozilla Firefox as your browser Acquire an ART license In order to use ART and run reports you must be assigned a Reporting License b
6. s identified based on their project enrollment EE status for Permanent Housing and Permanent Supportive Housing To display on the report clients for Rapid Re Housing RRH must have both a project enrollment EE and specified rental assistance service transaction e Clients with disabilities To access the HIC Supplement report 1 If you do not already have an active ServicePoint 5 ART license open a Ticket or email the NH HMIS Help Desk at hmishelpdesk nh hmis org to acquire an ART license 2 Open a browser and browse to the NH HMIIS website www nh hmis org 3 Click the tab Login to ServicePoint 4 From the ServicePoint home page log in with your Agency Administrator username and password 5 Click on ART Connected in the top right hand corner of the screen to access ART Alternatively you can click on the arrow next to the Reports module on the left hand side of the screen 6 Click ART in the list of Reports to open the ART Browser window 4 INH HMIS User Guide to Running the HIC Supplement Report in ART 42014 Figure 1 shows the ART folders and the location of the report and User Manual Advanced Reporting Tool ART Browser New Report di Inbox a Favorites 1B available Reports and Templates 1v vv v E Bowman Systems Resources E Public Folder gt Part Documentation Copy 3 22 001 gt Bart Gallery Reports and Resources gt Part Standard Reports gt Part Training BO
7. selected e Enter Start Date This is the date designated by HUD as the Start Date for New Beds It is recommended per HUD guidance in the HIC Guide to use the Start and End Date of the month selected for the PIT date For example if 1 29 14 is selected for the PIT plus 1 day then 1 1 14 to 2 1 14 should be selected for the Rapid Re Housing date range f Enter End Date PLUS 1 Day Type in or select from the calendar the end date plus 1 day for the time frame in which to include Rapid Re Housing Rental Assistance g Select Rental Assistance Service Code s This prompt is set to default to BH 3800 7000 for RRH Rent Payment Assistance clients but can be changed if a different code is desired h EDA Provider Select the EDA provider to run the report as or leave it at the Default Provider if the default has the appropriate security level 6 When all the prompts have been answered click the Run Query or Refresh Data button at the bottom of the window to view your results If a message displays click the OK button to view your report 7 Ifyou get an error message you will need to make changes in your data Make any corrections and run the report again go to step 12 8 NH HMIS User Guide to Running the HIC Supplement Report in ART 4 2014 8 Save the report to your computer by clicking the Document icon in the top left hand corner of the report a i El Edit Query Edit Report 9 Click Save report to m
8. submitted in order to successfully complete the HIC and PIT count See the website https www onecpd info resources documents 2014 HIC and PIT Data Submission Guidance pdf to view this document 5 NH HMIS User Guide to Running the HIC Supplement Report in ART 4 2014 To enter values and run the HIC Supplement report 1 Follow the steps in section Accessing the HIC Supplement 0628 Report to navigate to the HIC folder in ART 2 Click on the magnifying glass to the left of 0628 HIC Supplement see Figure 1 3 Click on the Edit Report button NOTE Currently there are some issues with opening reports with Java version 7 If a display box similar to the following displays choose No Do NOT install the Java WebaApplet Warning Security Java has discovered application components that could indicate a security concern Name webiApplet Block potentially unsafe components from being run recommended More Information The application contains both signed and unsigned code Contact the application vendor to ensure that it has not been tampered with Or if a message similar to the following displays click the Run this time button to allow running an older version of Java Java TM is out of date 6 INH HMIS User Guide to Running the HIC Supplement Report in ART 4 2014 4 After afew seconds a prompt box displays that allows you to choose the criteria of your report see Figure 2
9. y HMIS before you can log into the reporting tool After you log into ServicePoint you will see ART Connected in the upper right corner of the screen if you are connected to ART If you cannot access ART to acquire an ART license either 3 INH HMIS User Guide to Running the HIC amp PIT Reports in ART 4 2014 e open a Ticket using the HMIS Ticket system from the tab at the top of the NH HMIS website www nh hmis org or at http support nh hmis org OR e email the HMIS Help Desk at hmishelpdesk nh hmis org Read the documentation Before trying to run your first report you should read Bowman System s ART Viewer License Guide SP5 document that provides information about accessing navigating running scheduling saving and printing reports This document can be viewed from the NH HMIS website at http nh hmis org content hmis report training Accessing the HIC Supplement 0628 Report The HIC Supplement report provides more detail about the Permanent Housing Permanent Supportive Housing and Rapid Re housing client data to supplement the information needed to complete the Housing Inventory Count HIC in the Homeless Data Exchange HDX submission You may want to run this report before running the HIC 0629 to make sure that all of your client data is correct The HIC Supplement also includes e Additional Household and Subpopulation data mirroring that of the Point in Time PIT count for informational purposes e Client
10. y as follows a Select Provider s If no values display click on the Refresh Values button Select the Provider s from the list in the left window to highlight in blue Hold down the CTRL key to select multiple Providers Click the right arrow gt to move the name s of the Provider s to the Select Provider s window on the right All selected providers must be a Permanent Housing Permanent Supportive Housing or Rapid Re Housing project as indicated by their Project Type Code on the HUD Standards tab in the Admin Section Selected Providers with a missing or different Project Type Code will NOT be included in the report results All selected providers must also have the specified CoC Code if running the report using a CoC Code Selected Providers with a missing or conflicting CoC Code will NOT be included in the report results A b Select Provider CoC Code s Skip Leave set at No Selected Value If there are already codes selected use the left arrow lt to send the choice back to the CoC Codes list You do not want any values in the box on the right c EDA Provider Select the EDA provider to run the report as or leave it at the Default Provider if the default has the appropriate security level d Enter PIT Date PLUS 1 Day Type in or select from the calendar the day immediately following the day of the PIT count For example if the PIT was conducted on January 28 2014 then January 29 2014 should be entered
11. y computer as and select PDF format PDF is the format that Bowman Systems recommends for saving reports 10 Wait for the File Download dialog box to appear TIP If the File Download dialog box fails to display this is most likely due to a pop up blocker You can temporarily disable your pop up blocker by holding down the control Ctrl key Repeat steps 1 3 while holding down the Ctrl key and it should work 11 Now you have a choice as whether to open the document and and then print it or to save the document to your computer under a name and location that you specify 12 To rerun the query using different Providers or start end dates click the Refresh All button at the top of the screen and choose different answers for the prompts Viewing the HIC Supplement User Manual A User Manual for the report is located in the same directory as the HIC Supplement see Figure 3 The User Manual provides more details to help answer questions about this report and explains all of the prompts tabs columns and tables in the report To view the User Manual 1 Click on the magnifying glass to the left of the User Manual see Figure 3 2 Click the Download button to open or save the User Manual 9 NH HMIS User Guide to Running the HIC Supplement Report in ART 4 2014 Advanced Reporting Tool New Report ART Browser Inbox UA Favorites 1B available Reports and Templates amp d E
Download Pdf Manuals
Related Search