Home

table of contents introduction - Incident Qualification System

1. Incident Field Definitions required FIELD DEFINITION DESCRIPTION Incident Text 15 Incident Number Incident Name Text 40 Incident name Risk Text 2 Incident risk type Start Date Time 8 Date the incident started Format mm dd yyyy Mgmt Text 50 Incident Management level 1 Il III IV V Size Text 10 Size class of incident Fuel Type Text 10 Type of fuel at incident MAY 11 2005 PAGE 3 15 INCIDENT QUALIFICATION SYSTEM INCIDENT FUEL TYPES File Reports Incident Fuel Types Grass group rapidly moving surface fire Grass goup surface fires where herbaceous material besides litter and dead down stemwood from overstory contribute to Grass most intense of grass group and display high rate of spread under influence of wind zem Shrub group fire intensity and fast spreading fires involve follage and live and dead fine wody material in the crowns of co Shrub group fire is generally carried in the surface fuels made up of litter cast by the shrubs and the grasses or forbs in the Shrub group fires carry through the shrub layer where the foliage is more flammable than fuel model 5 but require moderat Shrub group fire burns through the surface and shrub strata equally Ifre can occur at higher dead fuel moisture contents Timber group slow burning ground fire with low flame heights are generally the case although an occasional jackpot or Timber gr
2. Sex Text 1 Person s gender M male F female Height Text 10 Person s height in inches preferable Any format ok Weight Be Person s weight in pounds er Blood Type Text 3 Person s blood type Allergies Text 30 Allergies a person may have prints on Redcard Medications Text 30 Any medications a person might be required to take prints on Redcard Clothing Sizes Text 10 List shirt sizes S M L pants waist and boot size May 11 2005 PAGE 4 3 INCIDENT QUALIFICATION SYSTEM Emergency Contact Text 75 Emergency name and phone number FIPS State Codes for the States and the District of Columbia FIPS FIPS FIPS FIPS State State State State Numeric Alpha Numeric Alpha Code Code Code Code Alabama 01 AL Missouri 29 MO Alaska 02 AK Montana 30 MT Arizona 04 AZ Nebraska 31 NE Arkansas 05 AR Nevada 32 NV California 06 CA ec 33 NH Colorado 08 CO New Jersey 34 NJ Connecticut 09 CT New Mexico 35 NM Delaware 10 DE New York 36 NY me Mark M DC alek oh NG Florida 12 FL North Dakota 38 ND Georgia 13 GA Ohio 39 OH Oklahoma 40 OK Oregon 41 OR Hawaii 15 HI Pennsylvania 42 PA Idaho 16 ID Rhode Island 44 RI Illinois 17 IL E d 45 SC Indiana 18 IN onn 46 SD lowa 19 IA Tennessee 47 TN Kansas 20 KS Texas 48 TX Kentucky 21 KY Utah 49 UT Louisiana 22 LA Vermont 50 VT Maine 23 ME Virginia 51 VA Maryland 24 MD Washington 53 WA Massachuset
3. 1 12 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 1 SYSTEM OVERVIEW IQS Filter A filter is used to query a subset of the records Frequently within IQS records will be filtered by the agency so only the records belonging to a given organizational level are displayed IQS uses two kinds of filters First the reports section uses a series of screens that we call filters The filters are used to pull the subset of information you want for a particular report Secondly filters are used within the application to display a subset of data for a specific organization on screen This type of filter is shown below When the Apply Filter button is pressed the subset of records are displayed In the example below the State NWCG is WA WAS When the wildcard is used in all Org Levels the user will view information for all Org Levels within the WA WAS Agency To see all records in database regardless of State NWCG the Wildcard is used in this field Oftentimes a user supplies the same values for the filters over and over again If your IQS user id has a default Organizational Level Access OLA defined for it these values will appear in the filters automatically The values can be changed if the user desires to use different filter values See Chapter 2 System Administration Organizational Level Access for information on setting your default OLA E lol x File Traiming Reports Toolbar Ceyts Target Pos Maintain
4. Fitness Text 1 The fitness level required to perform this job or skill PAGE 3 24 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA LEVEL 1 ORGANIZATION File Reports level Code Orglevelt Name 0 0 0 nl SORTING TEST Division of Natural Resources E Test vol Editing Level 1 Organizations This screen is used to edit the Level 1 organizations The Level 1 organizations define the next level of organization below the State NWCG code This level is usually an agency or division within a state Each person in the IQS system must be associated with a Level 1 organization code Person Organization The value Placeholder is also available in this table Placeholder is used to indicate the person is not associated with Level 1 of the organization Level 1 Organizations Field Definitions required DEFINITION DESCRIPTION Organization Level Text 20 Abbreviation of Level 1 organization usually an agency 1 Code oo Level 1 Text 50 Name of the Level 1 organization ame May 11 2005 PAGE 3 25 INCIDENT QUALIFICATION SYSTEM LEVEL 2 ORGANIZATION File Reports Orglevel2Code rglevel2Nam 1 1 1 I I I 28 Added by TEC Bdministration Test Media Production Added by TEC Central Region Financial Management Southeast Region Olympic Region Geology Added by
5. Note The following information is set to blank when exporting individuals State NWCZG Org Level 1 4 Jets Ports and Availability You will be prompted to enter the State NWCG and Org values upon import You will need to edit the Jet Port and Availability information using IQS Person Org data entry screen PAGE 2 12 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION EXPORT INDIVIDUAL The Export Individual option is used to export one or more individuals from an IQS database Only the data pertinent to the individuals being exported will be included in the file This is different from the regular Export option where all the data in a reference table selected is included The individuals exported from IQS can then be imported into another IQS database using the Import option as described in the previous section Import When importing the program will recognize that your file contains individuals rather than a regular export file You will be prompted to supply new organizations for the individuals before the import From the IQS Main Screen bar menu click on Options or do the Alt O keystroke combination then choose System Administration and Export Individuals The group of persons to export can be designated by selecting individuals or organizations For example if you want to export all the persons in your database belonging to one district then you could indicate this district in th
6. PREFERENCES This option is used to set warning periods for Qualifications and Task Books The value you supply is used to calculate and display an expiration that is within the warning periods YELLOW in the data entry screens This gives a quick visual to see which qualifications or task books may be close to expiration for an individual Enter the number of months prior to the expiration date you would like as a warning Click on accept to update the file E ial x Set the number of months prior to the expiration date you would like as a warning date will be displayed with yellow background Qual 4 Task Book 15 Warning p Warming Accept Cancel BACKUP Routine backup times for IQS should be defined It is recommended you back up the database with your regular back up procedures During periods of high IQS use pre training season pre fire season we recommend the database be backed up daily For Stand Alone configurations the folder zgs and all its contents should be routinely backed up At a minimum the files 2qs mdb and igs mdw should be backed up whenever changes or additions to the IQS data are made For Network configurations the files 7gs mdb and igs mdw located on the network should be routinely backed up To restore a backup file simply copy the backed up files over your existing files Be aware that copying over your existing file will completely replace the data you are currently using For
7. enter the valid STNWCG organization that is the providing organization for the individuals in this export file This will usually be the IQS STNWCG identified for your individuals However if individuals are identified by more than one STNWCG in IQS you must determine one to assign them for ROSS The combination of Dispatch Organization and Providing Organization must be valid within ROSS Export Cert Options check one or more certification levels to export only certifications of the level s indicated Leaving all blank will select all certifications regardless of level including those with no level defined Upload Options Replace All if this option is checked when this file is imported into ROSS all individuals belonging to this providing organization will be replaced by those in this export file Update if this option is checked when this file is imported into ROSS it will update the individuals belonging to this providing organization with the data in this file New individuals contained in this file will also be added May 11 2005 PAGE 2 21 INCIDENT QUALIFICATION SYSTEM Create Export File Org Level 4 wildcard Agency Upload Options Export Cancel Replace All Update In either the Individual or Organization selection screen press Export once you have completed the information on the screen and are ready to create the file Press Cancel if you want to
8. Student Selections this option is used for selecting the students that will attend each of the scheduled courses May 11 2005 PAGE 8 1 INCIDENT QUALIFICATION SYSTEM e Post Course Results this option is for entering completed course information for all the students who attended a course e Instructors and Coordinators this screen is used for tracking the individuals who are instructors and or coordinators These individuals can be listed for scheduled training e Instructor Coordinator Qualifications this screen is used to track both instructor qualifications and teaching history for individuals entered into the Instructors amp Coordinators section PAGE 8 2 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING WORKFORCE REQUIREMENTS 15 xl File Reports Toobar Reference Data State NWCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 WAWAS yj own y y wildcard ki Y Workforce Requirements Dozer Boss Single Resource Feling Boss Single Resource Advanced Firefighter Squad Boss MI E Training Needs yu S x Baf Search E Editing Workforce Requirements This screen is used to define the number of people a given organization needs in each incident position Workforce needs can be defined for many organizational configurations The numbers you supply in the workforce requirements are used in the Training Needs Anal
9. Edit Target Positions The user can add edit and delete target positions for each person from this screen When edits are complete click on the SAVE button on the toolbar at the bottom of the screen Target Position Prerequisites There are three categories of prerequisites displayed in the bottom portion of this form which include fitness training and experience They are read only fields and are displayed for planning purposes If a person has completed or meets the prerequisite in any of these categories the box to the left will contain a check mark The specific prerequisites for each target position is based on information contained in the Reference Data function of IQS Only the IQS manager is authorized to edit these standards Fitness Prerequisite For this box to be checked the person whose record is open must have completed the appropriate fitness level or higher for the position The box will be automatically checked or left blank based on data entered in the Post Fitness function covered in Chapter 5 Training Prerequisite For the training requirement box to be checked the person must have completed the same coutse tisk or equivalent course Courses with an equivalent course have an asterisk to the left of the course number Suggested and required courses are identified by either S or R on the far right The box will automatically be checked or left blank based on data entered in the Trai
10. VE WE duy n Ha b VARA 9 10 Persons Needing Review New V2 cessisse esee eene eene tenen nennen Kaka KEK KE KA KRA KE KA HEKA HE KA HE KAKA HE HH HH nennen 9 10 Persons Personnel LiSf g n MS 9 10 Persons Qualified RUE EAR AS BRUM II SEWE RED a EA 9 10 Persons Qualified Summary ii SIME AA LV ere RANA WA WE MERA oer ee WE sted REESE R Re MERD Pee e Eee ERDANA REKE YAR 9 10 Persons Target QUN Y D DD DD DD rrr Kr ng 9 10 Persons Target Prerequisites cote ya END En ERE AEE E ERES R Waya TAR NANE SENEK VENERE Se ORT E ne RADAN RE N 9 10 Persons Task Books New V2 isses enne enhn kere ke kak Kana KA HEKE KA HERA HA Hu HA HERA HA HARA HA HAH HA Hu HA HARA HA HAA HA HA 9 11 Qualifications to Expire New SEE HERI HESS EBAY EU NEUE MEE HRS bavane n da RES 9 11 Task BOoks t0 Expire New V31 iiia ete cesses sagen sna vas SEPARARE ERUNT AEN eases R aea 9 1 lraming Candidates eU ERR D Rt UN E RE rr D ROI HHH CHUA REOS 9 11 Training Course INStructors ia eU oa ERE CERE 9 11 Training Course Roster oi ep e a e toads vues ee e E REPE 9 11 Training Courses Completed New V2 J iiin be veri ka keke Ma ke VERA WEE V ME UNE ha Wa HERG W Ken KE 9 11 Training Courses Needed by Position New V2 9 11 Tr mme Pee E 9 12 Train
11. You will be entering records for persons under several scenarios The order in which you should enter the individual s records for qualifications training experience target positions and task books can be different under each scenario The following section explains the logic programmed into the IQS system so you can determine how to use the system to update certifications MAY 11 2005 PAGE 7 1 INCIDENT QUALIFICATION SYSTEM Entering records from historical data e Step 1 Add people e Step 2 Post Fitness e Step 2 Enter Target Positions e Step 4 Enter Training Courses completed and planned e Step 5 Enter Task Books completed and initiated e Step 6 Enter current qualifications NOTE The expiration date that IQS automatically enters for the qualification will be the date the qualification was effective plus the certification period 3 or 5 years If the effective date for the qualification is or 5 years prior to the current date the qualification will automatically show the lapsed date highlighted in red You should manually change the expiration date to the date that the qualification expires If you do not do this the currency will not be maintained correctly e Step 7 Enter experience Entering records for a new person or a new target position for a person e Step 1 Add person e Step 2 Post Fitness e Step 3 Enter Target Positions e Step 4 Plan Training as identified in
12. grayed Refer to the System Administration Security and Workgroups section for more information on IQS user groups and privileges Incident Qualfication System lx E Options Certlications Person Org Training Post Fitness Post Experience Reports Reference Dato E catio 00 Welcome to 10S V DB U 09 18 01 11 02 May 11 2005 PAGE 1 1 INCIDENT QUALIFICATION SYSTEM WHAT S IN IQS Incident Qualification System E inl xl File Options Help Certifications Person Org Training Post Fitness Post Experience Reports Ey Reference Data All Risk Training and Qualification Tool E Welcome to IQS V DB U 09 18 01 11 02 pm IQS is an automated tool that allows the user to track incident qualifications experience tasks books and fitness levels for individuals within various organizational levels throughout your agency IQS also allows the user to analyze the organizations training needs and schedule training based upon the unit s needs for incident management personnel The system is designed to track all risk training and qualifications The job classifications qualifications and training courses included in the data base are from the National Wildfire Coordinating Group NWCG 310 1 Wildland Fire Qualification Subsystem Guide PMS 310 1 January 2000 The system allows the user to add local job qualifications training courses and prerequisites Other ri
13. system includes security groups that allow various levels of access into the system from view only to system administration NASF sponsored a development team has included the following individuals Keith Smith Dale Eberhardt Dan Francis Steve Holden Mike Kopitzke Jerry Rose Su DaWalt John Grosman Michael Bowden Leslie Wiles Steve Maurer Mike Howard Bill Miller George Cooper Ira Jolly Jr Dean Groe Tom Bourn Joan O Hara Wehner Washington Department of Natural Resources California Department of Forestry and Fire Protection California Department of Forestry and Fire Protection Montana Department of Natural Resources Montana Department of Natural Resources Minnesota State Forester NASF Fire Committee Liaison Wisconsin Department of Natural Resources Wisconsin Department of Natural Resources Ohio Department of Natural Resources Maine Forest Service New Jersey Forest Fire Service Virginia Department of Forestry North Carolina Division of Forest Resources Florida Division of Forestry Florida Division of Forestry Florida Division of Forestry NWCG IOSWT Liaison National Association of State Foresters May 11 2005 PAGE 0 1 INCIDENT QUALIFICATION SYSTEM The intent of NASF is to continue this project and develop future versions of this program If you have any comments to improve the performance of the program or include additional features please direct your comments to IQS Project Management Team
14. Be TraningReports Certs TargetPos Reference Data amp DoDODH o F Stete NWCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 Incident Qualification System Wortorca OF ORS lt oor Wildcara v wildcard b ini T Funcsonal Area Job Title Total Needs 2 E 21 1 oS Ax Lists ndividuals he i A Traning Needs Fisk Funct Total Total Pos Total Total 1 Total Not Total Need To c 0 Code Typo Aroa IM As Terget REG Terget Tremees Quy ki e ayeta Kerle E LJ B WF OS Ow 6 9 1 AIG Ps GS Air Course Code r Course Description 5 3 We Atnek Group L 18 Aardvark Jos OR E ECKFIELD RON B R OI 18 R 6 5 9 3 OR T2 2 2i b Persons Qualited As Trainee Persons with Positons as Target a 0 Name Org Priority j a OR F 12 629 629 COTTON DANN 2 62 erdve IR C aU 6294 LERTORA FRAN 6294 n 6294 62 Nees n Mel J Seorch mu 629 62 OR 62 m UNDERSTANDING YOUR W 2 62 629 lel gt ofa gt i ini ATGS Air Tactical Group Supervisor What did your training needs analysk x vpn med 4 l e r zi sup Example Scenario Even though we have 15 people May 11 2005 qualified the
15. Date person plans to take training Priority Text 1 Indicates this course is a priority to achieving target position Location Text 50 Facility where course is to be taken Comments Text 225 Any pertinent comments pertaining to the qualifications MAY 11 2005 PAGE 8 9 INCIDENT QUALIFICATION SYSTEM POST COURSE RESULTS inl x File Reports Toolbar Reference Data Scheduled Courses D 480 WF 01 01 1999 01 04 1999 AUTRY ROGER A ALLYN 32 WA 5 330 WF 01201 1999 01 01 1999 ARISS GREGORY D ABERDEEN 32 State of Oregon Persons Course Results 974 45 62 P LAIRD H 45 6289 WAWAS DNA DS Placehol 01 01 1999 ROBERTS DAVID E 994 68 6229 WAWAS Lw Placeho 01 01 1999 SLUSS RICHARD 976 49 0969 WAWAS DNR 5 SU Placehol 01 01 1999 14 Scheduled Courses gt s Search Editing Post Course Results This screen allows the user to enter completed dates for the persons who attended a training course If you printed a course roster for the class the course results could manually be written on the roster at the end of the class The information on the roster could be entered on this screen The top grid displays all the scheduled training in IQS When a scheduled training record is selected in the top grid the bottom grid displays the persons who planned to
16. Last First Mid Person IC a Type in name wanted JAY ACKLEY TOM J Enter the Dispatch ADAMS CHARLES R 31644807 Organization for ALBRECHT THOMAS 39452175 First this Export ALLIKAS JAMES E 3985219 AMBOURN NEIL G 4776463 AMIEL RAY J 38258992 ANDERSON BLAIR W 27554241 Enter the Providing ANDERSON PAUL 3906252 Organization for this ANDERSON PETER 39486385 Export ANDERSON PHILLIP F 39448585 ANDERSON TODD M 46864414 ASHBRENNER JAMES E 39940032 W TE 3987659 Export Cert Options AXELROD ALFRED N 57864082 I National BACKHAUS CARL J 39642342 BAILEY DAVID C 38652001 I State BAKKA BEVERLY L 39052911 BANASZAK TIM 4937019 J Region BARGANDER SHIRLEY M 3955202 I Agency BARKLEY JEFFREY D 3585205E BARNIER JAMES 38882432 BARTH ELLEN 3945218 BARTHOLOMEW ROBER 5677068 BARTOL BETH 39070241 Update BATES DONALD P 3895249 JAMES E 3394245 BAUMGART BENJAMIN 39090067 BECKER JAMES 3968445C BEER DAVID F 5450437 Cancel Upload Options Replace All Select one or more persons from the list on the left for inclusion in your export file To select an individua
17. This option is grayed out unless the user belongs to View Private or Data Entry Private groups To create an association select a person who has already been entered into the database Press Associate to give the IQS user access to the person you selected PAGE 2 4 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION ORGANIZATIONAL LEVEL ACCESS This option is ONLY for users belonging to the group OS Data Entry or View Through Organizational Level Access OLA a user can be given access to a group of persons in the database associated with one or more organization A check mark can be placed in the Default column by one of the Organizations If a default is indicated this organization will automatically be entered into the filter sections of Reports Training options and Post Fitness ol User Tani Users Org Zana Detail Siete NWS Ora Level LAbb ev Digi 2Abbrev Ra Level ZAbbrev Dig Level 1 Abb ev Comment EL 77 palmat err mean WAWAS DNR Placeholder ZI Placeholder Placeholder x Ba When editing the OLA for an IQS user the organizations must be entered from left to right The Placeholder or Wildcard value must be filled in for those levels that do not have an organizational code The value Placeholder in an organizational level would preclude the user from access to any persons belonging to organizations at
18. Welcome to IQS Displays IQS Version Displays IQS database file being accessed by IQS Double click to change database Windows 2000 users must have Admin rights to change database 09 18 01 11 02 Displays current user logged onto system Double click to change IQS user Displays System Date Double click to change system date Displays System Time Double click to change system time Use the mouse to choose and click on the option you want to execute If you don t have a mouse use the arrow keys or tab key to navigate between the buttons Alt hot key will also activate menu items The hot keys are the underlined letters in the menu item name For example to activate the Certifications menu item using hot keys hit Alt C PAGE 1 4 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 1 SYSTEM OVERVIEW Change Application Database Choose Options Change the Application Database from the IQS menu bar This option allows the user to change the database file IQS MDB that the application is using You will get a file selection menu to pick the new file you want to use as shown below This menu option is disabled if your windows user id does not have write privileges to the IQS registry keys For Windows 2000 users you must have Administrator privileges or write access to the IQS registry keys to perform this operation Select another IQS Database IQS mdb iqs mdb Ot
19. option if they are not available here Version 2 0 of IQS does not use this data in any other parts of the system It is strictly for informational purposes to help you maintain the credentials of your instructors Instructor Coordinator Qualifications Teaching History Field Definitions required FIELD DEFINITION DESCRIPTION Course Text 10 Code of training course taught Risk Text 2 Type of risk to which the training pertains Description Course title display only Date Taught Date Time 8 Date the course was taught Hours Taught Number Double 8 Number of hours course was taught Level Text 4 Capacity in which course was taught Unit Lead Adjunct Trainee Comments Text 225 Any pertinent comments May 11 2005 PAGE 8 13 INCIDENT QUALIFICATION SYSTEM INSTRUCTOR COORDINATOR QUALIFICATIONS INSTRUCTOR QUALIFICATIONS iol xj File Reports Toolbar Reterence Data Person ld 971 81 0509 v Instructor 7 Coordinator Email gariss wadnr gov Name ARISS GREGORY NN Phone 350 302 1455 Pager 444 232 1583 00 ana Fax 1360 902 1456 Teaching History Instructor Quals Cause Fisk Desenption M L Intermediate Fire Behavior M 4 Ferson DI p Sp lt o Search by Name ARISS GREGORY Y Search by ID 971810509 E Editing Instructor Qualifications This screen is used to track
20. ANDERSON DAVID 996097859 Organization for this BAILIE STEVEN 96547265 _ ANDERSON KENNITH 355214333 Export BAKER DAN 9454225 350632153 BAKER JIM 958322 BAILIE STEVEN 965472659 WAWAS BARNES JOHN 93964962 __ BAKER DAN 945422599 BATCHELOR JAY 96725297 BAKER JIM 356832223 Export Cert Options BELDING D N 96545305 __ BENNETT LANCE 958203479 BENNETT LANCE 95820347 BUTLER DARYL 910899749 j National BERTSCH COREY 9678178 __ HUFF CHUCK 947453889 State BICKEL DANIEL 36009502 KERKER SEDTT 969488709 BIDDLE JOHN d 390274769 Region BIRD AW ELLJEFE m ROHNER BRENDA 950891729 BROZOVICH GERALD 99487047 __ WHALEN RICH 355842529 BURDETT DAVID 99706447 980679808 gt BURNS DYLAN P 3551405 gt WOOD FRANK 918043139 HIPS BUTLER DARYL 91089974 BUTTERFIELD RBT 4785 2 Update CAMERON JIM 94566406 CARDINAL WILLIAM 93888594 pum CARLOCK 97522347 La CHARLTON JIM 33661084 94020107 Cancel JK TIKIIKI I S S S IK KT JOKI OR Dispatch Organization enter the valid STNWCG organization that is the dispatch center for the individuals in this export file Providing O
21. Dette e i Te W can n ELA tentent 3 7 Experience Prerequisites o ost tetto dee Un EUR qu eie in shearer ao 3 7 Training Prerequisites STATION ADDRESSES DRET nC e Editing Station Addresses ue Rt case tUe pee rU k ERAN et ERR Re HENA n E SARA HER a aora R k KER Station Addresses Field Definitions Station Addresses eL epo pee ad eate eine t RE E etie d Lebe rens core Eis Organization Associated with Selected Address essent eter tenente enne AK AK KA KA trennen 3 9 CERTIFIERS Editing Certiflens te ecdesia e dette m eti tert eee 3 10 Certifiers Field Definitions iue deat epi enitn o e aya e u dava Bka Ku Eo RAE eei reet EE edv degens 3 10 COURSES iiss 3 11 Editing COUPSES eee iei e eee k ete t ee a e nra da d u n Va bibere E a n A A SEDR EWR cu aa a ban 3 1 Courses Field Definitions iie 3 12 EMPLOYMENT STATUS ES rran ene e DRE RU ere a rr ae te ka k Y p RPM Pei e RE 3 13 Editing Employment Statuses eae ete iet derbi O W k kada wa Ee beet E e ER Eee ep a ea R DA 3 13 Employment Statuses Field Descriptions eese esee eene enne nnne kaka kk KAK Ax Aa KE trennen enne KE KA KAKA 3 13 FITNESS CERTIFICATION PERIOD rr ipe E Era RO FO EN RE POM tete eR D REOR RE E nk sa rani EF 3 14
22. E AERNI ANDREW WAWAS v AGUILAR MIKE WAWAS e AHART PAUL WAWAS g AHMANN MARTIN SCIENTIFIC TEC 1 WAWAS M AHN Accept Selections and Return WIAA Nass Cancel Selections and Return Operational Steps for Individual Selections 1 Choose the Individual Selection button by clicking on it to display the Select People Individually screen This section displays each individual within the database by last name first For an explanation of Organizational name middle initial job title and their organization level Level see Chapter 3 Reference Data 2 Choose the data to export by positioning the cursor in the left hand column of the record and double click A checkmark indicates the data will be included in the export A double click will highlight the row and change the entry from selected to unselected This procedure can be used to select multiple records Note Prior to selecting an individual or organization level for export you must select data for that individual such as Person Info Task Books etc PAGE 2 10 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION Organizational Selections A screen similar to the screen below will be displayed if you select Organization Selections Enter the values for the State NWCG and each Organizational
23. Editing Fitness Level ctu e e DRE e rU HERSE SE 3 14 Fitness Cert Period Field Definitions trennen trennt nne nennen 3 14 INGIDENTS amp o ten eibi ID sas de e cab memento 3 15 Editing Incidents saa dep oH tp tenue edet PE 3 15 Incident Field Definitions iiu died dn dy kaka ka a V kesa Mike ria ehe tet bie k e hul e deha sk 3 15 INGIDENT E ELZYPES estere n EDT EOD embed enee i 3 16 Editing Incident Fuel Types i i deeper Rae ipee ted tede e 3 16 Incident Fuel Type Field Definitions eee eese eene nete nete kareky ek aka ka kaka ener eterne AK Aw ku KE KA ne 3 16 INCIDENT MANAGEMENT ssc ces etfi or De PD EHOW Rede re 3 17 Editing Incident Management EeV l i ixwa n l l Bay ya l v n na ke nennen ERN W W NE KERD a ke ranake e A 3 17 Incident Management Level Field Definitions eee eese entente trennen keke kek eka ke kekan 3 17 PAGE II May 11 2005 INCIDENT QUALIFICATION SYSTEM INCIDENT SIZE CLASSES reet eet KEK L rie eb s eae conn aga ent ertet TN DE eire beet rien 3 18 Editing In ident Size Classes xcs eto ae en petere 3 18 Incident Size Classes Field Definitions eese esee en ce ele 3 18 incesto p ER en nO pin t 3 19 Editing sioe aane e TU hae eU paene qe 3 19 S
24. File Reports 15 x Course E quivalencies Po Course Equivalencies o e Editing Course Equivalency The course equivalency screen allows you to define courses that are equivalent to one another This information is used when displaying the suggested and required training prerequisites for a person s Target Position Certifications Target Position If a suggested or required training has an equivalent course defined an asterisk will appear next to that prerequisite course code Ifa person has completed the equivalent course a check will appear in the box next to that course prerequisite Both the course code and the equivalent course code must be in the IQS system prior to defining an equivalency If the course code is not in the drop down list exit this screen and add that course via the Reference Data Coutses option Course Equivalency Field Definitions required FIELD DEFINITION DESCRIPTION Course Code Text 10 Course Code of current National level course Risk Type Text 2 Type of risk to which the training pertains Equivalent Course Code Text 10 Code of equivalent course This course must exist in the courses table prior to making an equivalency Example a historic course no longer offered Equivalent Risk Type Text 2 Type of risk to which the training pertains Standard Text 10 Level of stan
25. Level for which you would like to use the filter to export data set You can use the Wildcard and Placeholder values as in all other parts of the IQS application In the example below the export file will contain all persons belonging to the FL FLS DOF and any organization below ey Operational Steps for Organizational Selections 1 Choose the Organization Selection button Click to display the Select People by Org screen This screen displays the Org levels as described in Chapter 3 Reference Data This allows the user to define and select the Org Level of persons within that specific organization For example if you want to export individuals within a particular Org Level 2 of your organization you would select that predetermined Org Level This will allow the user export identify all of those individuals within the selected Org Level 2 May 11 2005 PAGE 2 11 INCIDENT QUALIFICATION SYSTEM IMPORT The import option is used to import selected data from an MS Access database that has been exported to you from another IQS database or is in a compatible format The records that you import will be appended to any existing data in your database When data is imported into your IQS database if that data contains information currently existing within your database the imported data will not be transferred imported If you suspect some of your data did not successfully import
26. NASF 444 N Capitol Street NW Suite 540 Washington DC 20001 PAGE 0 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM NOTES May 11 2005 PAGE 0 3 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 0 4 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 1 SYSTEM OVERVIEW CHAPTER EN System Overview HOW TO ACCESS IQS For Software Hardware requirements and Installation Instructions see Appendix A Double click on the IQS icon You will be prompted to enter a user id and password Current Password Cancel If you do not know your IQS User Id password ask your IQS system manager When IQS was installed the system administrator was given a starting password to enter IQS and set up IQS users The user IQS is distributed with a blank database The password for the user IQS is IQS Remember that the password is case sensitive It is possible the system administrator did not give you a password In this case you can set your own password After entering your User Id just leave the password blank and hit OK The system will prompt you with a message saying You must change your Password Press OK to continue You can then enter a new password After executing IQS and entering your user id and password you will see the screen below The options available to you will be bold based upon the privileges your username has been given If you do not have access to the option it will be
27. National Org Level 3 State Region Org Level 4 EI Agency Upload Options Export Cancel C Replace All Update Select the combination of State NWCG and Org Levels 1 thru 4 that will create the desired list of individuals for export to ROSS You can use Placeholder and Wildcard values as you do in all other parts of IQS to include only individuals at a certain org level or all individuals below a certain org level Only the organizations you have been given OLA Organizational Level Access will be available for selection May 11 2005 PAGE 2 19 INCIDENT QUALIFICATION SYSTEM Once you have selected your organization for export enter the information on the right portion on the screen as described on the next page PAGE 2 20 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION LIR Export IOS for ROSS Enter the Dispatch Organization for this Export State NWCG WAWAS WAWAC Enter the Providing Organization for this Org Level 1 DNR Ww Export WAWAS Org Level 2 MM x Export Cert Options J Org Level 3 State Region wildcard Agency Upload Options Export Cancel Replace All Update Select the organization to be exported Dispatch Organization enter the valid STNWCG organization that is the dispatch center for the individuals in this export file Providing Organization
28. OLA specified those values will be displayed in the filter when you enter this screen The filter is automatically applied The Selected column at the far left has a check mark if the person has planned this training for the same date and location as the scheduled course You can select and de select individuals for the course by double clicking on the Selected field You can add individuals to the list by entering them directly or selecting from a list of persons whose target requires this course see next section Reports are available to create a roster or create a training nomination form NOTE If no records are displayed in the grid Scheduled Training you need to go back to Training Schedule Training and enter the courses you would like to schedule for the year If you need to add a student currently NOT in IQS you will need to add them to the IQS through Person Org screen Just enter the required fields PAGE 8 8 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING Add Persons whose Target Requires Course IQS Eile Reports Toolbar Ref Training Student Selections r Persons Whose Target Position Requires Course Persons selected 0 JABEL FRAN ABRAHAMS MIKE STARTT BENJAMIN Total Persons Selected for Course 2 3975 28 8100 WF 960 82 5249 WF ACPC 3965 22 8573 WF ACLC List Candidates and Make Se
29. Qualification will be changed back to type TRN A comment will automatically be added that included the old initiated and expired dates The TRN Qualification effective date is set to the Task Book initiated date 2 When a Task Book is initiated if a Target Position does not exist for the Task Book the user will be prompted with the option to create one 3 When a Task Book is initiated and no Qualification exits Qualification record is created for the person 4 When a Task Book completed date and certifier are entered the corresponding TRN qualification is updated to JOB and the Task Book completion date becomes the qualification effective date 5 When the Task Book certifier and certified date are entered the Target Position for the Task Book is deleted Task Book Field Definitions required FIELD DEFINITION DESCRIPTION Qual Text 10 Job code for task book Risk Text 2 Job risk type of task book Description Description of qual code Display only nitiated Date Time 8 Date task book is initiated Issuer Text 50 Name of person issuing the person s task book Completed Date Time 8 Date task book is completed Certifier Text 50 Name of person certifying the person s completion of the task book Certification Date Time 8 Date task book was certified Expires Date Time 8 Date task book expires MAY 11 2005 PAGE 7 15 INCIDENT QUALIFICAT
30. be displayed to which the user has been given access Agency Representative Firefighter 03907151370 Advanced Firefighter S quad 00608311997 F01407131957 BULLFROG JUNIPER DUNES RAFT RIVER 07 15 1970 08 31 1997 01 01 1933 o xl File Reports Toolbar Reference Data Person Id 975 67 2169 Fitness Level L Quals Updated Name ABERLE BARBARA Effective Date 01 01 1999 Review Date 08 15 2000 State Oras 1 4 FA wAS DNR MM FN Placeholder Expires Anticipated Separation 08 15 2003 Qualifications Experience Task Books Type Qual Risk Description Incident Incident Name Date Eval Qualit KKI Person Name Search amp BERLE BARBARA zj Search 9756721 69 When the experience form is opened the bottom portion will display any experience previously entered for the person user can add delete and edit the experience for each person from this screen NOTE Clicking the mouse on most of the qualification column headings will allow the user to sort that column by ascending or descending order A record that is being edited will have the Pencil symbol to the left of the record A new record will have the to the left of the record A down arrow in a specific field indicates a drop down list to choose from MAY 11 2005 PAGE 7 9 INCIDENT QUAL
31. by last name The filter State NWCG Organization is required for this report The Employment Status filter is optional Persons Qualified This report lists the persons with a current JOB qualification for any position in the database The filter State NWCG Organization is required for this report The Job Code Risk Type and Employment Status filters are optional Use this filter to produce the report for 1 job code only The records are sorted by job code Persons Qualified Summary This report lists the total number of persons with a current JOB qualification for any position in the database The filter State NWCG Organization is required for this report The Job Code Risk Type and Employment Status filters are optional Use the Job Code Risk Type filter to produce the report for 1 job code only The records are sorted by job code then by last name Persons Target Positions This report lists persons under each position that have the position as their target The job code risk type filter and Employment Status filters are optional The records are sorted by job code then by last name Persons Target Prerequisites This report lists the target positions for an individual and the requirements for that position The information is similar to that displayed on the Certifications Target Position screen The filter State NWCG Organization is required for this report The Person filter is required The Employment Status filter is o
32. for a particular address highlight the address record in the Station Addresses grid The bottom grid will display any organizations currently associated with this address You can edit insert or delete the organization associated with the selected address No data is distributed nationally with this table PAGE 3 8 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA Station Addresses Field Definitions Station Addresses required DEFINITION DESCRIPTION Station Address Text 100 Street or P O Box address for station City Text 30 City where station is located State Text 2 State where station is located Zip Text 10 Zip code of the station s address Organization Associated with Selected Address required DEFINITION DESCRIPTION State NWCG Text 5 State and NWCG unit identifier for the organization being associated with a station address Org Level 1 Text 20 Abbreviation of Level 1 Org code for the organization being associated with a station address Org Level 2 Text 20 Abbreviation of Level 2 Org code for the organization being associated with a station address Org Level 3 Text 20 Abbreviation of Level 3 Org code for the organization being associated with a station address Org Level 4 Text 20 Abbreviation of Level 4 Org code for the organization being associated with a station address M
33. m Sherry Abbot 222 837 3425 Sex FC Allergies Sulpha Bee Sting Height Medications NONE Weight Clothing Sizes shit M Pants 36 M 4 Persen wi zz Ba xo Name Search ABBOTT JAMES P ID Seareh agaseesr0 NOTE The toolbar options can also be accessed at the top menu bar option Toolbar Several boxes within the Person Organization include list boxes for selecting a value into the selected field such as organizational levels employment status etc MAY 11 2005 PAGE 4 1 INCIDENT QUALIFICATION SYSTEM FIELD NAVIGATION Use TAB to move from field to field To navigate within the Phone Numbers grid use the arrow keys or ENTER Editing Person Organization Info To insert a new person press the add new record button on the tool bar or select toolbar Alt O The green background indicates required fields On new records the phone numbers grid will not be available until the record is saved On new records the station address information will not be displayed until the record is saved The fields for Station Address are display only on this screen Each unique organization combination can have one address associated with it The same address can be associated with more than one organization combination If you want to associate the organization with a new or different station address press the RIGHT mouse button while positioned with the mouse pointer o
34. options Print click the printer icon on the toolbar to send the report directly to the default windows printer Zoom click on the magnifying glass icon on the toolbar to zoom in or out of the report display 1 Page click on the 1 page icon on the toolbar to view one page of the report output at a time 2 Pages click on the 2 page icon on the toolbar to view two pages of the report output at a time Multiple Pages click on the multiple page icon on the toolbar to view several pages of the report output at a time View Percentage select a percent of the report to view by selecting from the drop down list on the toolbar Office Links to send the report output directly to MS Word click on the Word icon on the toolbar You can send the output to MS Excel by selecting the down arrow on the Word icon and selecting Format output for Excel To use the Office Links option you must have MS Word 97 or MS Excel 97 loaded on your machine May 11 2005 PAGE 9 7 INCIDENT QUALIFICATION SYSTEM DESCRIPTION OF REPORTS Course Equivalency This report prints the data contained in the reference table Course Equivalency It displays each course in the database and any equivalent courses defined for that course The records are in alphabetical order by course code No filters are used for this report Courses This report prints the data contained in the reference table Courses It displays each c
35. other values you may have access to The data displayed on the report you are running will be determined by the values selected in this screen For example if you want to run Incident Qualification Cards for individuals from a certain organization or group of organizations and not the entire database fill in the organization you desire You will only have access to organizations as designated by the organizational level access given to your IQS user You are required to enter values in this filter for all reports that require it Press Next gt gt to continue May 11 2005 PAGE 9 3 INCIDENT QUALIFICATION SYSTEM EMPLOYMENT STATUS FILTER ial x Employment Status Active Contractor Casual Emergency Firefighter Limited Term Employee Not Active Permanent Full Time Permanent Part Time Retiree Seasonal Volunteer Clear All Selections lt lt Previous Next gt gt The Employment Status Filter allows you to select none one or more employment statuses you want the list of persons to be filtered by The Persons filter always follows the Employment Status filter and the list of persons you get will be limited based on your selections for employment status To select all employment statuses do not select any records and hit Next gt gt To select one or more employment statuses just double click in the Selected column A check mark indicates th
36. take the training Double click within the Completed Date field to indicate the person completed the course as scheduled You can edit the planned date score and comments for individuals Individuals can also be added to the list For those persons that you record a completed date their individual training record will be updated with the Planned Date Completed Date Instructor Location Hours and Host Agency The completed date can be propagated to several records by the same method as described in Post Fitness section Steps are 1 save the record that has the date you want to use first 2 select the records you want the date to be copied to 3 hover the mouse over the record with the date you want to copy and right click 4 pick Propogate Completed Date PAGE 8 10 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING Post Course Results Field Definitions FIELD DEFINITION DESCRIPTION Student Text 40 Name of person who completed course Select only Person ID Text 9 Person s social security number State Organization Levels Organization to which person belongs Display only Planned Date Completed Date Date Time 8 Date Time 8 Date person plans to take training Date person completed the training Text 10 Score Score a person received for course Comments Text 225 Any pertinent comments pertaining to the qualif
37. the IQS system The jobs are used to identify a person s qualifications Certifications Qualifications identify a position performed on an incident Certifications Experience define the task book an individual is assigned and any other place where jobs or job experience are used in the system Locally defined jobs can be added to this list of NATIONAL jobs Local jobs should be identified as either STATE REGION or AGENCY SPECIFIC The jobs identified as NATIONAL will be maintained as a nationally supported and approved reference set This list may be updated or overwtitten in future IQS updates The NATIONAL data distributed in this table is based on the NWCG PMS 310 1 Guide January 2000 May 11 2005 PAGE 3 23 INCIDENT QUALIFICATION SYSTEM Jobs and Skills Field Definitions required FIELD DEFINITION DESCRIPTION Job Risk Text 2 Type of risk to which the job pertains i e WF RX Job Text 10 Job code Job Title Text 50 Job title Cert Period Number Double 8 The certification period for this job in years Standard Text 20 The standard by which this job is defined National State Regional Agency Specific ICS Text 2 The functional area to which this job belongs within the Incident Command System Active Date Time 8 The date that this job or skill is active mm dd yyyy Inactive Date Time 8 The date that this job or skill is inactive mm dd yyyy
38. the courses an individual is qualified to teach The instructor or coordinator is an individual in the Instructors and Coordinators data table This person would need to be added through the Instructors amp Coordinators option if they are not available here Version 2 0 of IQS does not use this data in any other parts of the system It is strictly for informational purposes to help you maintain the credentials of your instructors Instructor Qualifications Field Definitions required FIELD DEFINITION DESCRIPTION Course Text 10 Code of training course person is qualified to teach Risk Text 2 Type of risk to which the training pertains Description Course title display only Expiration Date Time 8 Date qualification to teach this course Level Text 4 Level the person can instruct this course Unit Lead Adjunct Trainee Comments Text 255 Any pertinent comments PAGE 8 14 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING NOTES May 11 2005 PAGE 8 15 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 8 16 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 9 REPORTS CHAPTER Reports IQS contains over 30 reports to help you summarize and analyze your training and qualification data To execute the IQS reports select Reports from the IQS main screen All reports are also available from within each module by selecting Re
39. you can open your import database after importing in MS Access to see if any records were not loaded Each table in your import file contains a column called UpdateMsg Ifa record was not loaded you will see the error code and message in this field Microsoft Access OE x File Edit Yiew Insert Format Records Tools Window Help jj hz ll Ba o o WP 2 YAY dA ro J D E tbl_iqs_persons_IP3 Table UpdateMsg 3022 Record already in database 779502854 3022 Record already in database 772408963 3022 Record already in database 777485531 3022 Record already in database 666603775 Current Workgroup F IQSV1 1 0 Igs mdw Current Database F IQSV1 1 0 Iqs mdt From the IQS Main screen menu bar select Options then System Administration then Import by clicking on the items Navigate to and select the file you want to import Press Select Import File and Begin Update to import the file The main screen for importing IQS data will be displayed as shown below m Import IQS Data cf C NIGS SOther DBs Florida acs alas CX Other DBs IGSLIPD mdb Select Import File and Begin Update Cancel and Return to Main IQS Menu If the file you are importing was created using the Export Individual option within IQS you will be prompted to enter a new set of State NWCG and Org Level 1 4 values for those individuals being imported
40. 2 Position the mouse anywhere IN THE ROW that has the Effective Date and or Certifier you want to propagate to the other records 3 Click the RIGHT mouse button Select the option you desire ial x File Reports Toolbar Reterence Data State N WCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 WAWAS DNR wildcard wildcard wikdcard v CANCEL Propagate Certifier to all Selected jar LD apu Propagate Effective Date to all Selected 0140171399 965 22 2633 Propagate Both to all Selected 01 01 1933 9558 06 9679 01 01 1999 apae aye 01 01 1555 381 19 2108 ADAMS AMY N DICK DUNTON 01 01 1999 ADAMS JAY DICK DUNTON ADAMS JIM ANDERSEN ADAMS KEVIN A A ANDERSEN ADAMS MARK ANDERSEN ADAMS RANDY ADAMSKI LAWRENCE B 986 48 9619 ADKINS STEVEN E 97525 6443 ADLER DAVID 0Q4n 00 277Q AERI KARINIE 2 l4 4 Person e Name Search 7 ID Search 7 NOTE The propagate feature does not currently abide by the same rules where a date is not allowed for fitness levels of NONE If you have a mixture of NONE and other fitness levels you should sort by fitness level before using the propagate feature Sort by clicking on the Fitness Level column heading May 11 2005 PAGE 5 3 INCIDENT
41. 5 INCIDENT QUALIFICATION SYSTEM CHAPTER 1 SYSTEM OVERVIEW Grids and Drop Down Lists The screen below is an example of a grid in IQS As you can see the grid displays several records at one time Placing the mouse on the vertical line in the column header can change the display width of the columns When the cursor changes to a cross click and drag the column to the desired width Some fields within a grid may have a Drop Down List of available and or required values Fields with a drop down list will have an arrow at the far right of the field when the cursor is in the field Activate the drop down list by clicking on the arrow or Alt Down Arrow Select the value from the drop down by single clicking on that value or arrow to the value and press ENTER LI File Reports lal xi Courses HT H an MEE Prescribed Fire Burn Boss CLASSROOM c Introduction to Fire Effects Smoke Management Techniques N Applied Fire Effects REGION Advanced Fire Use Applications STATE Dispatch Recorder Support Dispatcher Coordinator Supervisory Dispatcher Introduction to ICS NATIONAL CLASSROOM Basic ICS NATIONAL CLASSROOM Basic ICS NATIONAL CLASSROOM Intermediate ICS NATIONAL CLASSROOM Advanced ICS NATIONAL CLASSROOM Multi Agency Coordinator NATIONAL CLASSROOM 01 01 2000 ICS for Executives NATIONAL CLASSROOM 01 01 2000 Interagency Aviation Management amp Sa NATIONAL CLASSROOM Staging Area Manager NATIONAL CLASSROO
42. 69 When the form is opened the bottom portion will display any task books previously entered for the person The user can add delete and edit the task books for each person from this screen NOTE Clicking the mouse on most of the qualification column headings will allow the user to sort that column by ascending or descending order A record that is being edited will have the Pencil symbol to the left of the record A new record will have the to the left of the record A down arrow in a specific field indicates a drop down list to choose from Edit Task Books The expiration date for the task book is calculated when the user presses ENTER while in the Issued field The expiration date is 3 years from the issued date The value of 3 years is a system parameter and can be edited by your IQS system manager When edits are complete click on the SAVE button on the toolbar at the bottom of the screen PAGE 7 14 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS Certification Edits and Checks for Task Books See diagram in previous section Certification Edits and Checks 1 When a Task Book is initiated the system checks for an existing current Qualification of the corresponding job risk code If a current Qualification exists the user will receive a warning message stating This person is already qualified for this Task Book position If an expired Qualification exists that
43. A RIRs 4 2 Editing Person Organization Info eee ee neh yk Saka b ME teens 4 2 Person Organization Field Definitions eee eese Ki ka ak se kuka L enne rennen ak R Wa c da e a trennen 4 2 STATION ADDRESSES Aa DIN ER ROI DU Ora e a VATI SETA a UO n 4 5 Station Addresses Maintenance eese eese HE KA HE KAK KH KE KA HU KA HE KA HE RA KU KA HU HH HA HARA KA 4 5 REPORTS OUTPUT E YO aate audite aad am dH 4 6 REFERENCE DATA USED FOR THIS FORM eese A VER NERE KERE KDE SERO SER ye VENE insane enitn iini n EVOR webe teens ne 4 6 CHAPTER 5 POST FITNESS eere esee pes ka rea ey en s ck er sens tasses bok es 5e 5 1 EDITING FITNESS RESULTS i ere te ree be n y wand Hr SIRR ee debe ek Ked ke y e e MEK ERE e Ke SA vk KEN ba 5 2 PostFiness Field Definitionss ai ea et RUP Sd SEES 5 2 PROPAGATE CERTIPIER amp EFFECTIVE reti te eR reete e E VA KU Fees to arse KEN cu Kew n a SER Kwe 5 3 CHAPTER 6 POST EXPERIENCE eere eee eee enses en eske b b c s h d k ses os ses k ka W k 3 we es toss enata sensn sea 6 1 EDITING BOST EXPERIENGE sr deke Key O e Ka BU Peer Cp dne 6 1 Incidents Field Definitions iie GU etae Here E ie bre n Gulak ye aeree Poe eb ones dee eene tg 6 2 Personnel Experience for Incident F
44. ATION SYSTEM CHAPTER 1 SYSTEM OVERVIEW Logon as Another User This option is used to log into IQS as another user without having to exit the application The logon window will appear so you can enter a new username and password Current Password Cancel This option is also available by double clicking on the bottom right toolbar selection U Change Password This option is used to change the password for the user you are currently logged in as You will see the screen below Enter the new password and verify the new password then select OK Current Password ancel New Password Verify New Password Turns sounds on or off for application check mark indicates the sounds turned turn off just select the menu option System Administration Please refer to Chapter 2 System Administration for complete details on System administration options Help About This option displays a screen with information about the IQS application including versions and paths to the database and reports database files a link to the IQS Web page and displays a count of the petsons in the database May 11 2005 PAGE 1 7 INCIDENT QUALIFICATION SYSTEM GETTING STARTED Step One Create new users who will be using IQS Done by System Manager after Installation or IQS user with IQS Manager privileges IQS is distributed with a user called IQS This use
45. DENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION Organization Selections A screen similar to the screen below will be displayed if you select Organization Selections Enter the values for the State NWCG and each Organizational Level for which you would like to use the filter to export data set You can use the Wildcard and Placeholder values as in all other parts of the IQS application In the example below the export file will contain all persons belonging to the WA WAS DNR and any organization below Mua Y Operational Steps for Organization Selections 1 Choose the Organization Selection button Click to display the Individual Selection of People by Organization screen This screen displays the Org levels as described in Chapter 3 Reference Data This allows the user to define and select the Org Level of persons within that specific organization For example if you want to export individuals within a particular Org Level 2 of your organization you would select that predetermined Org Level This will allow the user to identify all of those individuals within the selected Org Level 2 May 11 2005 PAGE 2 15 INCIDENT QUALIFICATION SYSTEM EXPORT FOR ROSS Overview of ROSS Export An export file can be created from IQS for importing into ROSS Resource Ordering and Tracking System The IQS export process will allow users to select individuals by organi
46. Data r Instructor Data Coordinator Data Sponsor wa Instructor AUTRY ROGER A M Al Coordinator auTRY ROGER gt All Tuition so 00 Agency Agency A DNF Hours ja2 Phone Phone ah Priority Fax THE TERI m Class Times Start 0800 Feuer End 1630 E Mail E Mail Comments u T Training Scheduled gt gt t zz x ps0 y Editing Schedule Training This screen allows the user to add update scheduled training courses Much of the information you supply for each course is used when printing a course roster and is also transferred to an individual s training record when a course is completed The Training options Student Selections and Post Coutse Results require the course be scheduled before using those options Schedule Training Field Definitions required FIELD DEFINITION DESCRIPTION Course Text 10 Course code Start Date Date Time 8 Date course is scheduled to begin Date entry format mm dd yy mm dd yyyy Start Time Text 4 Time course is planned to start in military time i e 0900 PAGE 8 6 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING End Date Date Time 8 Date course is scheduled to end Date entry format mm dd yy mm dd yyyy End Time Text 4 Time course is scheduled to end in m
47. E Risk Description Created Prior Comments oes a Area Commander a Ds WF Dozer Boss Single Resource 08 25 200 Fitness Prerequisites Plan Training HARDUBUS Training Ieee Experience Bi 5 280 WF Intermediate Fire Behavior v T FFT1 WF Satisfactory Perf as Advanced Firefighter Squad Boss 5 230 WF Crew Boss Single Resource 1 DOZB WF Satisfactory Pos Perf as Dozer Boss Single Resource O 1200 WF Basic ICS 5 Li 5 232 WF Dozer Boss Single Resource 5 O 5 260 WF Interagency Incident Business Manager 5 5 270 WF Basic Air Operations 5 5 234 WF Firing Methods and Procedures 5 4 Person gt D ra 22 Name Search agERLE BARBARA ID Search 9756721 63 When the form is opened the middle portion displays any target positions that have been previously entered for the person The bottom portion of the screen displays the prerequisites for the target position to which the record selector is pointing NOTE Clicking the mouse on the qualification column headings will allow the user to sort by that column in ascending or descending order A record that is being edited will have the Pencil symbol to the left of the record A new record will have the to the left of the record A down arrow in a specific field indicates a drop down list to choose from MAY 11 2005 PAGE 7 11 INCIDENT QUALIFICATION SYSTEM
48. IFICATION SYSTEM Editing Experience When a new JOB or TRN experience record is saved the system checks to see if the person has a current qualification of the same risk type and job code as the experience being entered If the person does not have a current corresponding qualification the user will see an error message stating This person does not have a current qualification for this experience The message is just a warning the record will be saved When edits are complete click on the SAVE button on the toolbar at the bottom of the screen Maintain Currency Job qualification currency is maintained when an Experience is recorded for any position that would maintain the Qualification s currency The Qualification expiration date is increased by the certification period for the position To see a list of jobs a position will keep current refer to Reference Data Job Currency CAUTION Editing the columns in an experience record DOES NOT affect the Qualification s that may have had their currency maintained by the original entry of the Experience If a mistake was made in data entry of an Experience any Qualification expiration dates that would have been affected have to be manually edited Experience Field Definitions required FIELD DEFINITION DESCRIPTION Type Text 5 Code to indicate if experience is job experience or trainee or on the job training experien
49. IFICATION SYSTEM CHAPTER 3 REFERENCE DATA File Reports Inactive Date mm dd Lal BRUCEHOLLOwAY 01 01 2000 KIRK WILLIS LEROY JOHHNSON 01 01 1999 _JLEROY JOHNSON LEROYJOHNSON 041096 LEROYJOHNSON 0960135 LEROYJOHNSON LLUSE SWEENEY LUSE SWEENEY L dm vel S 2 Editing Issuers This table is used to identify the people who can issue task books within the IQS system Certifications Task Books Issuer s Field Definitions required FIELD DEFINITION DESCRIPTION IQS Issuer s Name Text 50 Name of person who can issue task books Enter last name first name Inactive Date Date Time Date this person no longer is an issuer May 11 2005 PAGE 3 21 INCIDENT QUALIFICATION SYSTEM JET PORTS File Reports Jet Ports Jet Port Jet Port Name n Denver International Airport Missoula Airport vel Editing Jet Ports This screen is used to enter the 3 letter identifier for any jet ports out of which your personnel may be dispatched This information can be assigned to an individual in the Person Organization screen This table will be distributed empty Jet Port Field Definitions required DEFINTION DESCRIPTION Jet Port Text 3 3 letter national designator for the jet port i e DIA for Denver Int
50. IKE WAWAS E ABRAMS RICHARD WAWAS ADAMS AMY FOREST FIRE FTR WAWAS Ve ADAMS DEAN FORESTER 1 WAWAS F ADAMS JAY WAWAS We ADAMS JIM WAWAS ADAMS KEVIN EQUIP SHOP ASST WAWAS ADAMS MARK WAWAS ADAMS RANDY WAWAS ADAMSKI LAWRENC COL C GRAD CET WAWAS ADEN DONALD FORESTER 2 WAWAS ADEN VIRGINIA LAND TECH 2 WAWAS ADKINS DENA WAWAS ADKINS STEVEN FOREST FIRE FTA WAWAS DAVID WAWAS KARINE WAWAS ANDREW WAWAS MIKE WAWAS PAUL WAWAS MARTIN SCIENTIFIC TEC 1 WAWAS Accept Selections and Return Cancel Selections and Return AAAS 2 Choose the data to export by positioning the cursor in the left hand column of the record and double click A checkmark indicates the data will be included in the export A double click will highlight the row and change the entry from selected to unselected This procedure can be used to select multiple records Note The following information is set to blank in the export file and must be updated for the individuals when imported State NWCG Org Level 1 4 Jets Ports and Availability PAGE 2 14 May 11 2005 INCI
51. INCIDENT QUALIFICATION SYSTEM TABLE OF CONTENTS INTRODUCTION pss r xn r SN EKo WESEN Vek ka Vek Ce b ue 0 eW E RN Ede W y e Se VE 0 1 CHAPTER 1 SYSTEM OVERVTIF W s s s s ccsseseseeseoeeosoeoeooe oe ee seoeoeooooe Henek re NNN bC HNH WO HO sene CNN NH HK sees sosta cH NH HK ense 1 1 HOW TO ACGESS JOS yc 5 1 e aration ete e t d A a A i earn AT ta att eee WHAT SIN IOS AI am hieme m nea Aii e ae e LOS MENU OPTIONS ost ree de Haves Are avin daw K Ke teu ceruice pet edd ek Sel About the IOS Mau Mer n aea e TN ER i ee e e e p I W av tiran C Rr ve RT Change A pplication Database oro eh RR NER De SENE ERN KWE PAY AN Change the Reports Database si ori reitir serras eren iee nene bekay n y n v e Hebek a Logon as Another User Change Password sess SOUS iie certet System Administration Help etn ee mm deer eth en is GETTING STARTED Step One Create new users who will be using IQS Step Two Add your organizations to IQS sss esee enne trennen nenne trennen 1 6 Step Three Assign Organizational Level Access eese eene nennen eene Ka KAK Ku KAKA Ku KE KA KA teen 1 8 Step Four Reference Dalai ated et Hg ee e RR ERR OR RE de Fe REN HE KER D NA N KEK SER 1 9 Step Five Enter persons into database eese eene enne ne tee
52. ION SYSTEM NOTES PAGE 7 16 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING CHAPTER Training The Training menu option on the main IQS menu has seven sub menu items Selecting any one of the 7 sub options will take the user to the corresponding data screen File Options Help Incident Qualification System i lol Certifications Person Org WORKFORCE REQUIREMENTS TRAINING NEEDS ANALYSIS SCHEDULE TRAINING STUDENT SELECTIONS Posr COURSE RESULTS INSTRUCTORS amp COORDINATORS INSTRUCTOR COORDINATOR QUALS gt All Risk Training and Qualification Tool E V DB U 09 18 01 11 44 pm Workforce Requirements this option is used to define the number of persons your organization needs to have qualified in any of the incident positions Once the workforce requirements are defined a training needs analysis can be performed Training Needs Analysis this option provides the user with a summary of the number of people currently qualified for positions and compares that information with the workforce requirements defined for the position The result is the number of individuals that need to be trained for each position in the analysis The analysis also includes counts of persons who are currently qualified as a trainee and persons with the position as their target Schedule Training this option is used to enter the scheduled courses to be conducted
53. LS ORGANIZATION eto acid neret utenti avt bee e DR VAKA Va i IER R YA 3 27 Editing Eevel 3 Organizations i e RUE RENE e RE ec A REWA u MEKAN DIBE k BEHERE DAY EREK S 3 27 Level 3 Organization Field Definitions n Dihe WE MAKA EL M RE Yeka ke VEBE VANE ca BR e a k w N l u k REWAN RESA SE VURE 3 27 LEVEL ORGANIZATIONS eese NANAN We vases saute aie aee are e BK n coven iei ae en Re UE 3 28 Editing Level 4 Organizations eee etr N N ANA EWARA AO stabs tog eaves EDA RE ME SU see ee SERE EUIS 3 28 Eeyel4 Organization Definitions aieo tee eite a REI Te Ree Sere E ee SE V R HERE e e EE ROCHE Ve SEHE 3 28 RISK YPEBS oos Un equ ater a PUB RU RI EE E 3 29 Editing Risk Types eee eye t Rb E TERRE E ua OET PUE D EY RE E 3 29 Risk Types Field Definitions b Re RUP IRR a lan cb TREE EL TIS EEE EET 3 29 TRAINING LOCA MONS v ette eroe ee RE HERE XWE PE K VI IN EXER IEEE RENE reneged stovagete ues SEE AE be vie HA KEF K KIR MA KURKE KE Secs 3 30 Editing Training Loc tions s ee rS HERE E Vay kan EA VEYA REAPER RENEE Y EW wii kaw beq b Pere eka oe 3 30 Training Location Field Definitions eee t entree KE kun e e eeu vases ea e PEE k a ca a Ren 3 30 CHAPTER Onn 4 1 GENERAL e eren e en Ae ro e EEA T A E SEa 4 1 FIELD NAVIGATION DOPO TO UR TRE O
54. M Display Processor NATIONAL CLASSROOM Status Check in Recorder NATIONAL CLASSROOM Ordering Manager NATIONAL CLASSROOM Saving Changes Changes are automatically saved when you move from the record being edited to another record The save button can also be used to save changes The Undo button will only undo changes on the record being edited Selecting Records If the grid can be edited a record is selected by click on the far left If the grid is not editable records can be selcted by click anywhere inside the grid on the desired record May 11 2005 PAGE 1 11 INCIDENT QUALIFICATION SYSTEM IQS Toolbar A toolbar is available on all data editing screens with standard options for inserting updating deleting copying and undoing records The toolbar is located at the bottom of the screen Some buttons may be grayed depending on the user s level of access Undo All Pending Changes Duplicate Current Record Delete Current Record Update Record Now Add New Record IQS Name or ID Search Several data edit screens have the ability to search for individuals in your database by either name or ID This search function is found at the bottom of the screen to the right of the toolbar 14 Person gt gt t pe Bo ve 128 Name Search Kine Richard ID Search 125457865
55. NWCG s e Organization Level 1 e Organization Level 2 e Organization Level 3 e Organization Level 4 Refer to Chapter 3 Reference Data for more information on editing reference data Step Three Assign Organizational Level Access Done by System Manager after Installation or IQS user with IQS Manager privileges Each of the IQS users that have been assigned to the groups IQS Data Entry should be given organizational level access OLA to one or more organizations IQS Data Entry Private should be associated with an individual Refer to Chapter 2 System Administration for more information on Users and Groups PAGE 1 8 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 1 SYSTEM OVERVIEW Step Four Reference Data Go through each of the sub menu items under Reference Data and add any local codes you will need for your database You can also do this at any time in the future As you use the system you will find areas where you will need to go back and enter you local values into the reference table Some examples are Certifiers Issuers Incidents Refer to Chapter 3 Reference Data for more information on editing reference data Step Five Enter persons into database To do this choose Person Organization from the Main Menu e Refer to Chapter 4 Person Organization for mote information on editing personnel information Several reports are available to view personnel inform
56. Person s first name Middle Initial Text 2 Person s middle initial Agency Text 50 Agency for which person is working Coordinator Boolean Check indicates this person is a coordinator for this course Instructor Boolean Check indicates this person is an instructor for this course Phone Text 25 Phone number where person can be reached Pager Text 25 Pager number Fax Text 25 Fax number E Mail Text 25 E mail address PAGE 8 12 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING INSTRUCTOR COORDINATOR QUALIFICATIONS TEACHING HISTORY _ iB xl File Reports Toolbar Reterence Data Person Id 371 81 0508 Instructor v Coordinator Email garisshwadnr gov 360 302 1455 Name ARISS GREGORY Pager 444 2324 583 Agency wA DNA Fax 360 3021 456 T Instructor Quals Course Risk Description Date Taught Hours Taught Level Comments SWF Advanced ICS 10 22 1997 WE _ Intermediate Fire Behavior 05 16 1997 M 4 Persen amp Search by 55 GREGORY Search by ID 971810509 E Editing Instructor Coordinator Qualifications Teaching History This screen is used to track the courses an individual has taught The instructor or coordinator is an individual in the Instructors and Coordinators data table This person would need to be added through the Instructors amp Coordinators
57. QUALIFICATION SYSTEM NOTES PAGE 5 4 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 6 POST EXPERIENCE CHAPTER Post Experience iol x File Reports Toolbar Reterence Data Personnel Experience for Incident tt E00608311997 Esp Qual Risk Exp E CI m TN p ABBOTT JAMES P 21988666570 JOB CREP WF 0140121999 5 _ HAWES KARLA 989424329 JOB HECM 08 31 1997 0 5 ABBOTT JAMES P 988666570 ASGS WF 08 31 1997 2 5 En EE ABERLE BARBARA 975672169 FFT1 WE 08 31 1997 5 TEMPLIN SCOTT A 939815919 JOB HECM WF 08 31 1997 0 5 KIKI Person gt pe hed lt 5 e Incident Number Search 1 The Post Experience option is used to record for several individuals by Incident This is an alternative to entering experience via the Certifications Experience option where the experience is entered by individual The top grid contains a list of Incidents as recorded in the Reference Data Incidents section The list is sorted descending by Incident Start Date The bottom grid displays the individuals that have experience for the record highlighted in the Incidents grid EDITING POST EXPERIENCE Incidents can be added or edited directly in the Incidents grid or through Reference Data Incidents To add an incident press Insert Record on the toolbar while your cu
58. RAT 2 23 DELUETEINDIVIDUAEDS ab rite e t E ten ete E RAN nee Theale E Re nn 2 24 DELETE INDIVIDUALS BY ORG recien ean tp onm area E E DEN oe ces KE EA O raye G GEK 2 25 ne ne N GENS LE MN 2 26 Operational Steps eo ae re a wa Haa ERG S Ub KA arc e reip ice e pecia ben 2 26 PREFERENCES iota REO a te b ER RIO ee De EO bte ee ig tede 2 27 BACKUP i merito meta eg ento Dan MUR reo PEE ECOLE rH TENENTUR 2 27 CHAPTER 3 REFERENCE a n d ka e e se s 6 san ka o e s d sue 0 scosse 3 1 EDITING REFERENCE DATA 7 reete tr kek K h y v k ae kbk ERE REESE y Ke debe w Ve re EH Aw ARE EY n Eu Ka A kk SE Eer qe yo Qale pte l ay k za V ee eye y Ann rebos ep az eer a boe n ee gode COURSE EQUIVALENGIES 5st ie e eub eee tb cse E a Ue EOE Editing Course Equivalency Course Equivalency Field Definitions eee ee eese bak ya aya Maye ev DELA W eki cilik 3 3 Node ids 3 4 Editittg Job Cubtelcyz ads aee aU D eR UR a p EID pU ERE ers 3 4 Job Currency Field Definitions Js en RU UR ape e a e tu peo pisei 3 5 JOB PREREQUISITES x oeste eer SEHE ete HIP ER ER e ue eret vete eb eec r veil ee ee UE EE N 3 6 Editing JOD Prerequisites us ER y RD b tei p e 3 6 Job Prerequisites Field Definitions te tet e e
59. Reference Data State N WCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 WAWAS DNR wildcard wildcard wildcard E E Filter Criteria Apply Filter Field Colors Colots on fields indicate Green Required Red Expired Yellow Warning Blue selected may vary with your windows settings May 11 2005 PAGE 1 13 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 1 14 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION CHAPTER 2 System Administration It is important for the IQS System Manager to identify the levels of security for the management of this information database They should meet with the organization s agency administrator and determine who should have access to the IQS information They should determine who may enter information change or modify records certify and qualify individuals for various job classifications issue Incident Cards and view the records ESTABLISHING SECURITY WORKGROUPS Seven workgroups are defined for the IQS system The workgroups are used to control access to the modules within IQS IQS users may be assigned to one or more workgroups Admin Users belonging to this group will have full access to the IQS system including the ability to add new workgroups and reconfigure the modules to which each workgroup has access Members of this group will be restricted t
60. STEM CHAPTER 3 REFERENCE DATA INCIDENTS File Reports ECT ae eee Big Fire 01201221 lol x E00608311997 JUNIPER DUNES 08 31 15 H280108261997 V22408231897 E00408141997 WA BENTON CO FIRE PERRY ROAD GOLD CREEK 08 26 11 108 237 08 1471 V05508141997 RED LAKE 08 14 15 V05608141997 E00808121997 NEWKIRK STAR 08 14 11 08 1271 E00208031997 POW WAH KEE 08 03 15 E30308031397 E06508021387 E00107211387 PAW WAH KEE CUMMINGS DISTRICT LINE 08 03 11 08 02 11 07 2171 E00507211997 CORFU 07 21 71 E00307141337 w00405131837 CHUCKER LAKE LIMERICK 107714714 05719 1 E12210121996 LONG TOM CANYON 10 12 18 E10909281996 CRINKLEWOOD 09 28 15 2 5409141996 09809131996 WA ABC MISC FIELD SPRINGS 09 14 15 0971371 H025209111996 OR BULL FIRE 09 1121 m H2044108311996 WA HAYWARD ve Sy oj 08 31 11 Editing Incidents This screen is used to record the incidents to which your personnel have had assignments The incidents are used when recording experience for an individual Certifications Experience The incident must be in this list before being able to record a person s experience at the incident Records can also be edited in this table from the Post Experience option
61. SULTS You can edit the Fitness Level Certifier Effective and Expiration Dates and the Comment for each petson Records cannot be inserted or deleted from this screen If you need to add a person do so through the Person Organization option first The fitness level N None Required does not allow an effective date or expiration date The other fitness levels Arduous M Moderate and L Light require an effective date and expiration date Press ENTER after keying in the effective date to automatically calculate the expiration date To quickly copy the same dates for all the records see section Propagating Certifier and Effective Date Expired fitness levels will display the Expiration Date in RED To delete a fitness level highlight the fitness level and press the delete key When you press ENTER or move off the record the values in certifier effective date and expiration date will also be cleared To sort the records by a specific column click on that column heading For example if you want to sort the records by Fitness Level click on that heading and choose Ascending or Descending order The records displayed will be re ordered Post Fitness Field Definitions required FIELD DEFINITION DESCRIPTION Person ID Text 10 Person s social security number or unique identifier Name Text 50 Person s name Last First Middle Fitness Level Text 1 Person s current fitness lev
62. TEC Resource Protection _ Information Technology Aquatic Resources Added by TEC Resource Planning amp Asset Manag Added by TEC Forest Resources Webster s Nursery Employee Services Added by TEC Added by TEC Editing Level 2 Organizations This screen is used to edit the Level 2 organizations The Level 2 organizations define the next level of organization below Level 1 organization This level is usually a region or division of the level 1 Each person in the IQS system must be associated with a Level 2 organization code Person Organization The value Placeholder is also available in this table Placeholder is used to indicate the person is not associated with Level 2 of the organization Level 2 Organization Field Definitions required DEFINITION DESCRIPTION Organization Level 2 Text 20 Abbreviation of Level 2 organization usually the region Code or division oa Level 2 Text 50 Name of the Level 2 organization ame PAGE 3 26 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA LEVEL 3 ORGANIZATION File Reports Level 3 Organizations Org Level 3 Code Org Level 3 Name 2 rol Sy aa Editing Level 3 Organizations This screen is used to edit the Level 3 organizations The Level 3 organizations define the next level of organizatio
63. Y TAB Next Control ENTER Next Field ACTION Moves cursor between separate fields or controls not in a grid Grid Changes mode when field is being edited to highlighted Moves to next field from left to right when field is highlighted UpArrow Previous Record Grid Moves to previous record DownArrow Next Record Grid Moves to next record LeftArrow Previous Record Grid Moves to next field to left when field is highlighted moves to next character to left when field is being edited RightArrow Next Field Grid Moves to next field to right when field is highlighted moves to next character to right when field is being edited AltDownArrow Drop Down Displays drop down box if available when cursor is in the field Drop Down Box Search With drop down box displayed begin typing first letters of value The closest match will be highlighted in drop down To select press enter when desired value is highlighted ESC Within a field undoes the last edit within a grid only before pressing Enter the first time Hotkey Alt Letter Pressing Alt and the underlined letter of any menu or sub menu item will invoke that menu option Tool Tips Hovering over a value with cursor will display a tool tip if present F2 With cursor within a field toggles between selecting the field and editing the field PAGE 1 10 May 11 200
64. al characters except spaces and underscores Press new after typing the desired new user name You will receive a message stating the new user was created You may assign a new user a password by pressing Change Password If you do not assign a password the user will be asked to enter a new passwotd the first time they sign on to IQS User ahr New Change Password Clear Password Delete r Group Membership Available Groups Member of IGSDataEntryPrivat IGSManager Add lOSView IGSViewPrivate PEY Associate Person with User Disassociate Edit Existing User Access Use the drop down to select the user you want to access Delete a User Select the user you wish to delete from the user drop down Press the delete button May 11 2005 PAGE 2 3 INCIDENT QUALIFICATION SYSTEM Assign a User to a Group s The group membership box is used to add or remove users from the available groups based on the IQS access they should have Users need only be assigned to the highest group in which they need access Rights to lower groups are inherited To add a user to a group highlight the group and press the Add gt gt button Associate a User With a Person If a user is given membership to the group IQS View Private or IQS Data Entry Private this option is used for selecting the person in the database to which the user would have View Private access
65. ating from V1 5 3 to V2 records that did not have a planned or completed date were given the planned date 1 1 1950 The user can change this data as appropriate For records that had a completed date but no planned date the completed date was assigned to the planned date Training Field Definitions requited DEFINITION DESCRIPTION Course Text 10 Code for course If a course has become inactive it will not be listed in the drop down however this course code can still be entered manually Risk Text 2 Type of risk to which the training pertains Description Description of course code Display only Priority Text 1 Indicates the priority of this course toward achieving target position Planned Date Time 8 Date person plans to take training Completed Date Time 8 Date person completed the training Score Text 10 Score a person received for course Instructor Text 50 Name of the person who instructed the course Location Text 50 Facility where course was taken Hrs Number Double 8 Length of the course in hours Host Text 10 Name of agency hosting course PAGE 7 8 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS EXPERIENCE The top portion of the screen displays information for a person The fields in this section are display only When the user opens the screen the first person in alphabetic order will
66. ation To run reports choose Reports from the Main Menu or select Reports from the top menu bar within each main menu pick Follow the directions on the screen for running the report you choose e Refer to Chapter 9 Reports for more information on running reports Step Six Use other options from the IQS Main Menu as needed to manage your Incident Qualifications and Training 2 SYSTEM crt Users MANAGEMENT i Enter Org Level Reference Data Access 7 Post Target Fitness Results Positions 11 Experience 15 Post Course Results 5 DATA People NAGEMEN Training 13 14 Training Schedule Needs Analysis Training 17 Reports OUTPUTS 16 Instructor Qualifications Work Force Requirements TRAINING MANAGEMENT May 11 2005 PAGE 1 9 INCIDENT QUALIFICATION SYSTEM NAVIGATION IQS uses standard Windows navigation Editing information in the program is done through several different data entry screens The data entry screens have two basic looks One type contains separate fields or controls The other type contains a grid of information A grid is similar to a spreadsheet A grid displays several records at one time The table below summarizes the keystrokes used in navigating through the IQS system A toolbar is available on all data editing screens with standard options for inserting updating deleting copying and undoing records IQS Keystrokes KE
67. ay 11 2005 PAGE 3 9 INCIDENT QUALIFICATION SYSTEM CERTIFIERS File Reports 4105 Certifier s Name Last First Inactive Date mm dd En BILL WILLIAMS FISHER BOB BARNARD 01 01 2000 BONNIE BUNNING BRUCE CLUFF BRUCE HOLLOWAY CDF FIRE MAR CHRIS SKINNER CHUCK FRAME DAVE BEAN DAVE LUSE 01 01 2000 DAVE ZIBELL DAVID LUSE DIANE JOHNS FISHER FOR LJ rel Editing Certifiers This table is used to identify the people who can certify qualifications and task books within the IQS system Certifications Qualifications or Task Books No data is distributed nationally with this table Certifiers Field Definitions required DEFINITION DESCRIPTION Certifier Name Text 35 Name of the person who can certify qualifications for a person in the IQS database Enter last name first name Inactive Date Date Time Date this person no longer is a certifier PAGE 3 10 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA COURSES ial x File Reports Courses oe E Active Date a Risk D came Standard nae Prescribed Fire Burn Boss 40 NATIONAL CLASSROOM 01 01 2000 Introduction to Fire Effects NATIONAL CLASSROOM Smoke Management Techniques NATIONAL CLASSROOM 01 01 1994 Applied Fire E
68. card x wildcard j Org Level 1 Org Level 2 Org Level 3 Org Level 4 El Le 975 28 8100 ABEL FRAN A DICK DUNTON 1975 67 2169 ABERLE BARBARA 1965 22 2639 ABLEMAN GARY 4 DICK DUNTON 1958 06 9679 ABLEMAN TODD N DICK DUNTON 01 01 1999 950 82 5249 ABRAHAMS MIKE 8 DICK DUNTON 01 01 1999 1997 40 0939 ABRAMS RICHARD N DICK DUNTON 981 19 2108 ADAMS AMY N DICK DUNTON 957 80 3608 ADAMS DEAN R A DICK DUNTON 1967 81 5559 ADAMS JAY M DICK DUNTON 369 41 8148 ADAMS JIM ANDERSEN 1958 43 9099 ADAMS KEVIN A M 4 ANDERSEN 949 228 3758 ADAMS MARK 4 4 ANDERSEN 10 10 1999 996 48 0560 ADAMS RANDY 1959 28 8269 ADAMSKI LAWRENCE B 95409 8808 ADEN DONALD L 385 21 8278 ADEN VIRGINIA 950 80 3158 ADKINS DENA 1996 48 9619 ADKINS STEVEN E 1975 25 6449 ADLER DAVID 940 89 3779 EBI KARINE 9 44 2 19 APRA ANMDIR E tas l4 4 Person bed leas a MCI 10 Search NOTE If your agency does not require fitness standards do not enter data in this section May 11 2005 PAGE 5 1 INCIDENT QUALIFICATION SYSTEM EDITING FITNESS RE
69. ce JOB OJT TRN Qual Text 10 Code for position performed Risk Text 2 Risk type of qualification Description Description of Qual Code Display only Incident Text 15 Number of identifying incident where the experience was gained Date Date Time 8 Date of experience default value is incident start date OP Number Double 8 Number of operational periods position was performed at incident Eval Text 1 Evaluation of person s performance on the incident S Satisfactory U Unsatisfactory N Not Received Quality Text 50 Record of the quality of the experience gained i e Hot Line Mop Up PAGE 7 10 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS TARGET POSITIONS Target positions are those positions that an individual has been identified to receive training and experience in to eventually become certified The top portion of the screen displays information for a person The fields in this section are display only When the user enters the screen the first person in alphabetic order will be displayed to which the user has been given access 01 File Reports Toolbar Reference Data Person Id 975 67 2169 Fitness Level L Quals Updated Name ABERLE BARBARA Effective Date 01 01 1999 Review Date 08 15 2000 State Dros 1 4 DNA FN Placeholder Expires Anticipated Separation 08 15 2003 mmm TU Task Books T
70. d the completion date field will be empty Entering a priority number in the Pri column can prioritize planned courses Once the course is completed the completed date score instructor location hours and host agency can be entered manually If you use the option Post Course Results this information will be posted at that time You would not need to enter it again here See Chapter 8 Training Post Course Results for more details NOTE Clicking the mouse on most of the qualification column headings will allow the user to sort that column by ascending or descending order A record that is being edited will have the Pencil symbol to the left of the record A new record will have the to the left of the record down arrow in a specific field indicates a drop down list to choose from MAY 11 2005 PAGE 7 7 INCIDENT QUALIFICATION SYSTEM Editing Training Planned training records can be created automatically from the Target Position tab through the Plan Training button When training is completed the completed date and remaining course information is automatically updated through the Training Post Course Results module When entering records from historical information user must manually enter all course information When edits are complete click on the Save button on the toolbar at the bottom of the screen V2 has made planned date a required field In upd
71. d path May 11 2005 PAGE 2 25 INCIDENT QUALIFICATION SYSTEM COMPACT Over time as you use your IQS database it may become fragmented This option compacts fragmented data in your IQS database Compacting will also realign the alpha indexes of the references data tables Only one user in the IQS database should perform this operation If you are on a network make sure there are no other users running IQS It is recommended you compact your database weekly During peak use you may want to compact daily Operational Steps 1 From the IQS main screen menu bar select Options then click on System Administration then Compact You will then be able to view the Compacting IQS Database screen 2 The message screen below will be displayed when you choose this option Press OK to continue with the compact process 1 A 4 backup of your database before the Compacting process begins has just completed This is a safety precaution We do not expect problems However if a problem occurs you can manually restore the original database if the automatic restore fails Please ask for help if you are unsure on how to restore the database if a problem occurs The backup file is named d IQS IQSCMPBU mdb 3 When your database has been successfully compacted you will see the message below yes 44 Database successfully compacted PAGE 2 26 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION
72. dar or recalculating the expiration date Expired qualifications are shown in RED Qualifications that will expite within 6 months or a value you supplied in preferences the expiration date is shown in YELLOW This serves as a warning to the training manager or dispatching to possible get that person an assignment before the qualification expires The comment field can be expanded into an edit window by pressing the expand symbol within the field When edits are complete click on the SAVE button on the toolbar at the bottom of the screen The qualifications displayed on this screen are the records that will print on the Incident Qualification Card Use the field Priority to indicate and prioritize the qualifications that will be printed on the card CAUTION Hitting ENTER while positioned in the Effective Date column will re calculate the Expiration Date based on the Effective Date This may not be desirable if the Qualification has been kept current by experience Re calculating may produce an invalid and expired expiration date Certification Edits and Checks for Qualifications See diagram in previous section Certification Edits and Checks 1 Trainee positions TRN are created by the system when a task book is initiated 2 When task book completed date and certifier are entered the trainee position is automatically updated to type JOB 3 Job qualification currency is maintained when an experience is recorded
73. dard by which course equivalency is defined National State Region Agency Specific National level codes are based on NWCG 310 1 MAY 11 2005 PAGE 3 3 INCIDENT QUALIFICATION SYSTEM JOB CURRENCY 105 Reference Data File Reports dk Z4 NATIONAL EEN NATIONAL STATE NATIONAL NATIONAL If an employee satisfactorily completes an assignment in any of the positions listed here currency will also be maintained for the position highlighted above These positions AS NAL include those stated in the PMS 310 1 under Other Positions that will Maintain NATIONAL Currency and also includes any position for NATIONAL which the above position is 4 prerequisite NATIONAL NATIONAL NATIONAL NATIONAL v Editing Job Currency This screen is used to define other positions that will maintain their currency through experience on an incident The Job grid is display only When the form is opened all jobs available in the IQS database will be displayed When a job is selected the other positions that job maintains currency for will be displayed in the bottom grid The user can add delete and edit the other positions that the highlighted job maintains currency for The job currency information is used when experience is entered for an individual Certifications Experience If an employee satisfactorily completes an assignment IQS also updates the currency for other posi
74. dividually Person s selected 5 Type in name wanted __ Selected Name Last First Mid Lj Adams Billy J Adams Ray N Adams Chuck Adams Mark D 262 LESS Delete Adams Riay N a Addison Johnnie L 2 Cancel Adler David R 1 a Agacinski Kenneth Aguilar Colin 5 Aguilar Luis J Ahem Allen D Akerman Daniel A ban David bury Erin W Iday Emmett L lexander Donald J lexander Herbert lexander Tyrone K FORD BRYAN T len Brenda M lenCawnR len Michael ligood Charles ter Jeffry Amelung Michael L Amerson Neil Ammons S Craig Amor Rolando D Anderson Albert L Anderson Billy L JOJO OCI gt gt gt PABEBE CIOYEJDIRSIDIDIDOIOILDILDILDLDLDI 10100 Once you have selected the individuals you want to delete from the database press the Delete button on the far right You will be prompted with the message below asking if you are sure you want to delete the selected persons from the database If you answer Yes the persons will be permanently deleted Selecting No will exit the option with no changes made 4re you sure that you want to delete all the selected individuals from your database If you opt to delete the persons selected a text file named IQSDeletes txt is created This file lists the names of the persons you have deleted plus the date deleted and the usernam
75. e Organization Selections Your export file would only contain the individuals from the specified organization Likewise if you only wanted to export 1 or more specified individuals from the database you could indicate those individuals by choosing Individual Selections ial xi Persons Selection by Individuals or Organizations Organization Selections Individual Selections A screen similar to the screen below will be displayed if you select Individual Selections Double click on the Selected column to change the selection value Data for those persons with a checkmark value in the selected column will be exported In this case Abel Aberle and Ableman May 11 2005 PAGE 2 13 INCIDENT QUALIFICATION SYSTEM Operational Steps for Individual Selections 1 Choose the Individual Selection button by clicking on it to display the Select People Individually screen This section displays each individual within the database by last name first name middle initial job title and their organization level For an explanation of Organizational Level see Chapter 3 Reference Data Double Click on Persons Data You Want to Export JAMES FOREST FIRE FTR WAWAS Placeholder FRAN FOR PRAC BOARD WAWAS Q BARBARA NAT RES SCIENT 2 WAWAS MM i ABLEMAN GARY WAWAS Ve ABLEMAN TODD WAWAS Ve ABRAHAMS M
76. e row is selected Select Next gt gt when you have the employment statuses you want for your report selected PAGE 9 4 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 9 REPORTS PERSON FILTER E lol x Person s Filter Type in name wanted Person s selected 5 Selected _ Last Fist Mid Person ID il ABEL FRAN 975288100 ABERLE BARBARA 975672169 ABLEMAN GARY 965222639 ABLEMAN TODD ABRAHAMS MIKE 960825249 ABRAMS RICHARD 997400939 ADAMS DEAN R 967809609 ADAMS JAY 967815559 ADAMS JIM 969418149 ADAMS KEVIN A 958439099 JBDAMS MARK 949283759 _ ADAMS RANDY 396480560 ADAMSKI LAWRENCE B 353288263 ADEN DONALD L 954098809 Clear All Selections lt lt Previous Next gt gt Persons Selected Name Last Fist Mid Person ID ABEL FRAN 975288100 JABERLE BARBARA 975672169 ABRAHAMS MIKE 960825249 ADAMS JAY 967815559 ADAMS JIM 953418143 The Person Filter allows you to select one or more persons for which you would like to run a report The list of persons that you will see is based on the value you selected in the State NWCG Otrganizations and Employment Status Filters The persons filter can be left blank if you want to repott on ALL individuals that would meet the criteria you set in the previous filters To select ALL persons do not select any reco
77. e of the IQS user that performed the delete This file is appended to every time you delete persons from the database You can view the file in notepad A message will be displayed telling you the filename and path PAGE 2 24 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION DELETE INDIVIDUALS BY ORG The Delete Individuals by Org option is used to delete all the individuals in an organization from an IQS database This option will PERMANENTLY delete the individuals in the organization you select from the database The only recovery would be to use a previous IQS database file that you have as a backup From the IQS Main Screen bar menu click on Options or do the Alt O keystroke combination then choose System Administration and Delete Individuals by Org Delete Individuals by Organization Select the organization whose personnel are to be deleted State NWCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 E Delete Cancel Select the organization to which the persons you want to export belong and press Delete A text file named IQSDeletes txt is created This file lists the names of the persons you have deleted plus the date deleted and the username of the IQS user that performed the delete This file is appended to every time you delete persons from the database You can view the file in notepad A message will be displayed telling you the filename an
78. e required for this report The Employment Status filter is optional Persons Fitness to Expire This report lists the persons whose fitness will expire by a date you supply You will have the opportunity to enter the date after pressing Next gt gt to preview or print the report The persons are displayed alphabetically by last name The State NWCG Organization filter is required for this report The Employment Status filter is optional May 11 2005 PAGE 9 9 INCIDENT QUALIFICATION SYSTEM Persons Master Record This report displays all information for a person including the fitness level qualifications training experience task books and target position for individuals in the database The records are sorted by last name The filter State NWCG Organization is required for this report The Employment Status and Persons filters are optional Persons Needing Review New V2 This report lists the persons who have not been reviewed since a given date The review date is based on the date entered into the Person Org screen The filter State NWCG is required for this report You will be prompted for a Review Date The records are sorted by last name Persons Personnel List This report contains the name organization phone numbers availability and jet port information for each person in the database This information can be used for a hard copy index of persons in the IQS database The records are in alphabetical order
79. ed with the option to create one Completed date amp certifier entered e US TRN Qualification updated to JOB with effective date updated to Task Book completed date Certifier and certified date entered N arget Position for Task Book is deleted Experience Recorded JOB Qualification currency is maintained The Qualification expiration date is increased by the certification period of the position for any position kept current by the experience Warning issued if no current JOB or TRN Qualification exists Target Position raining records can be created for an individual with a planned date Plan Training Option MAY 11 2005 PAGE 7 3 INCIDENT QUALIFICATION SYSTEM QUALIFICATIONS The top portion of the screen displays information for a person The fields in this section are display only When the user opens the screen the first person in alphabetic order will be displayed to which the user has been given access iw IQS Certifications E ial xl File Reports Toolbar Reference Data Person Id 375 57 2158 Fitness Levet L Quals Updated Name ABERLE BARBARA Effective Date 01 01 1999 Review Date 08 15 2000 State Oras 1 4 2 MM ires ici ion asl WA WAS DNR MM FN Placeholder Expires HIBIN Anticipated Separation 08 15 2003 Task Books i ipti Effective Expires Certifier PP Comments Advanced Firefighter Squad Bc Firefighter 07 14 1935 p Doz
80. eese eene nee nennen nennen rennen ener 2 6 sie E Selecting Data to Export Advanced Options Individual Selections 5n Raten iae eed aed Maie eerte Operational Steps for Individual Selections eee eese ee entente nee nein nne 2 10 Organizational Selections sm e ER SSDD2 NYMw we IEraRarara rrr 2 11 Operational Steps for Organizational Selections eee esee enne entren entren 2 11 2 12 EXPORT INDIVIDUALE e eter ee tete ER ene 2 13 Individual Selections MD DD ee ie te t ee EE On ee Re E eer OU ied 2 13 Operational Steps for Individual Selections UE eee eene entren 2 14 Orsanizdtion Selectons ovde euet ers eee seed erre Eo mn a NEUE seek 2 15 May 11 2005 INCIDENT QUALIFICATION SYSTEM Operational Steps for Organization Selections esee eerte eene 2 15 EXPORT FORROS EE Overview of ROSS Exports eU n Mn e e eo eere epe ERES Creating an Export for Ross Individual or Organization Selections KA ka Ku 2 17 Individual Selections s a ER 2 17 Organization Selections d tpe e pee TE Ree R EH EAR r mm 2 19 Create Export File d Tp eR pe PATE e PP n n e pesar 2 22 ROSS Export Technical Notes ee eere e PE eee tee e a rp tese et t EI UR E
81. ej Editing NWCG This screen is used to edit State and National Wildfire Coordinating Group 5 letter abbreviation This code is used as the highest level in defining an organization to be used in the IQS system One sample code is distributed in this table which can be deleted Each person in the IQS system must be associated with a State NWCG code Person Organization The code ARCHIV is also distributed Persons associated with this code can be lumped into one group for archiving purposes The codes you add to this table for your unit should be based on the State plus 3 letter identifier found in a current copy of NWCG publication Unit Identifiers NFES 2080 The picture on the following page displays the geographic areas and coordination centers If your organization is not specifically listed in the Unit Identifiers publication the user would enter the State NWCG three letter code for the state you are The user would then enter their organization designator in the Organizational Level 1 State NWCG Field Definitions required FIELD DEFINITION DESCRIPTION State NWCG Text 5 State and NWCG unit identifier Name Text 40 State and NWCG unit identifier name Geographic Area Text 40 Geographic area unit falls within MAY 11 2005 PAGE 3 19 INCIDENT QUALIFICATION SYSTEM Geographic Area Coordination Centers Northwes P ntafid PAGE 3 20 May 11 2005 INCIDENT QUAL
82. el A Arduous M Moderate L Light N None See next table for detailed description of Fitness Level Certifier Text 50 Name of official who approved person s fitness level Effective Date Date Time 8 Effective date of person s fitness level except for N Expiration Date Date Time 8 Expiration date of person s current fitness level except for N The expiration date is calculated from the effective date based on the fitness period specified in Reference Data Comment Text 225 Any pertinent comments IQS FITNESS LEVELS e altego gt 2 ale e R Pa a ARDUOUS 45 11 MINS 42 SEC OR LESS 3 MILES W 45 LBS IN 45 MINS OR LESS MODERATE 40 44 13 MINS 15 SEC 11 MINS 43 2 MILES W 25 LBS IN 30 SEC MINS OR LESS LIGHT 35 39 14 MINS 13 MINS 16 SECS 1 MILE W O ANY WEIGHT IN 15 MINS OR LESS NONE UNDER 35 OVER 14 MINS OVER THE TIME LIMIT FOR EACH TEST PAGE 5 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 5 POST FITNESS PROPAGATE CERTIFIER amp EFFECTIVE DATE If you want to change all the Effective Dates and or Certifiers to the same value for a group of records follow the procedures below 1 Select the records you want to change by clicking on the record selector for each row For consecutive rows or continuous range hold down the Shift Key For non consecutive rows or individual selections hold down the Ctrl Key
83. el 1 Org Level 2 Org Level 3 Org Level 4 fwa was DNR wildcard j wildcard J Jtwildcard v Scheduled Courses Course Risk Host Students code rp StatDate EndDate Localon ony Size Selected 32 3 0 01 01 1999 01 01 1333 ARISS GREGORY D ABERDEEN WF 01 01 2000 01 01 2000 ABERDEEN State of 1 25 WF 01 01 2000 01 01 2000 ABERDEEN WF 01 05 2000 01 05 2000 BONNEY LAKE WF 10 10 2000 10 10 2000 ABERDEEN WF 02 02 2000 02 02 2000 BELLINGHAM WASHIM Add Persons whose Target Requires Course List Candidates and Make Selections Selected Person ID State Org Levels Planned Course Location Comments Ree Date Priorit v H 974 45 5283 WAWAS DNR C DS ABERDEEN ROBERTS DAVID E 994 68 5228 wA WAS C Lw 01 01 1999 ABERDEEN SLUSS RICHARD 976 49 0969 wA WAS DNA S SU 01 01 1998 ABERDEEN KIKI Scheduled Courses gt s J Seach J Editing Student Selections This screen allows the user to select the attendees for each training course that is scheduled The top grid displays all the scheduled training For each scheduled training course the bottom grid displays the persons within the orgs you have defined in the filter who currently have the training planned regardless of the date or location If your user id has a default
84. el Access This report lists the IQS users in the database and the Organizational Level Access they have been given This report is only available to users belonging to the group IQS Manager The records are sorted alphabetically by user PAGE 9 12 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 9 REPORTS NOTES May 11 2005 PAGE 9 13 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 9 14 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 10 TRAINING TOOLS CHAPTER IQS Tools for Training Program Management DERSTANDING YOUR WORKFORCE INPUT ANALYZE e OUIPUIS Training Reports Training Needs Analysis Detail Training Needs Analysis Summary Workforce Requirements How many people does my agency need in each position based on normal job requirements and historical large incident activities Training Needs Analysis How many and who are fully qualified trainees have position as their targets Where do we have deficits in our workforce Training Courses Needed by Position LN Training Workforce Requirements D Reports Tooker Reference Deta How can we remedy the deficits training move Incident Qualification System Reports a perpe DEE 151 5 J Fe en xen
85. elect Advanced Options before performing the export LI Selected Tableto Expat fPesonsino Persons Experience ain De Gls on SES TER mL Cettfiers Courses T L sf Course Equivalencies LT rtm Persons Phone Numbers PE 3 Persons Qualifications CC Course Prerequisites Courses Cl Persons Target Positions L Course Prerequisite Jobs Persons Task Books I E Employment Status Persons Training JEZ Fuel Types nstructor History I Incident Management Levels nstructor Qualifications L L JlncidentSize Classes I Incidents Issuers yet Ports ob Currency L L JJobPrerequisites Experience L dob Prerequisites Training Jobsand Skils MW State NWwCGs orkforce Requirements EN 0 joe raining Scheduled E OgLevel2 BIG Level 3 EE VT Org Level 4 Risk Types I Station Information T E m A a Advanced Options If you are exporting Person Info selecting individuals or selecting organization values can filter the data set that you export For example if you want to export all the persons in your database belonging to one district then you could indicate this district in the Organization Selections Your export file would only contain the individuals from the specified organization Likewise if you only wanted to export 1 or more specified individua
86. ent Statuses The employment status code is used when identifying an employment status for an individual Person Organization The values in this table can be added deleted or modified to meet your agency or unit needs Employment Statuses Field Descriptions required FIELD DEFINITION DECRIPTION Employment Status Text 3 Code for employment status Employment Status Description Text 40 Description of employment status code May 11 2005 PAGE 3 13 INCIDENT QUALIFICATION SYSTEM FITNESS CERTIFICATION PERIOD File Reports Fitness Cert Period Fitness Description Cert Period Months 12 MODERATE 12 Fs fe Beji Ej Es Editing Fitness Level This screen is used to modify the fitness certification period The fitness levels A arduous M moderate L light and N none are a standard for IQS and cannot be modified however a unit can customize the certification period The certification period is used when calculating the expiration date for a person s fitness Post Fitness Fitness Cert Period Field Definitions required FIELDS DEFINITION DESCRIPTION Fitness Text 1 Fitness level code Display only Description Text 50 Fitness level description Display only Cert Period months Number Integer 2 Number of months for which fitness level is valid PAGE 3 14 May 11 2005 INCIDENT QUALIFICATION SY
87. er Boss Single Resource gt Di uy lt Ea Name Search ABERLE BARBARA ID Seareh 975672189 The bottom portion of the screen displays any qualifications previously entered for the person The user can add delete and edit the qualifications from this screen The bottom toolbar functions the same as the Person Organization screen To move to another person record use the record selector arrows at the bottom left or use the Search option on the bottom right When using the seatch option press ENTER after selecting the person The user can move to any of the other certifications by clicking on the tab corresponding to the desired option NOTE Clicking the mouse on most of the qualification column headings will allow the user to sort by that column in ascending or descending order A record that is being edited will have the Pencil symbol to the left of the record A new record will have the to the left of the record A down arrow in a specific field indicates a drop down list to choose from PAGE 7 4 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS Editing Qualifications After keying the effective date press ENTER to have the expiration date calculated based on the certification period for the qualification Pressing the right mouse button while in the effective date field will give you the option of selecting an effective date from a calen
88. ernational Airport Jet Port Name Text 40 Name of the jet port PAGE 3 22 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA JOBS AND SKILLS ial x File Reports Jobs and Skills HES Job Cod Job Title Cert Period yrs Fitness Fire Effects Monitor NATIONAL Fire User Manager NATIONAL Long Term Fire Analyst NATIONAL Prescribed Fire Burn Boss 1 NATIONAL Prescribed Fire Bum Boss 2 NATIONAL Prescribed Fire Ignition Specialist 1 NATIONAL Prescribed Fire Ignition Specialist 2 NATIONAL Prescribed Fire Manager 1 NATIONAL Prescribed Fire Manager 2 NATIONAL Agency Air Officer NATIONAL Aircraft Base Radio Operator NATIONAL Area Command Aviation Coordinator NATIONAL Area Commander NATIONAL Area Command Loaistics Chief NATIONAL Area Command Planning Chief NATIONAL Air Operations Branch Director NATIONAL Agency Representative NATIONAL Air Support Group Supervisor NATIONAL Air Tanker Fixed Wing Coordinator NATIONAL Air Tactical Group Supervisor NATIONAL Base Camp Manager NATIONAL Cn 09 C GO CIT CO anf anl CIT Co GO Go CIT anf em en en anf C1 anjan zi zi z z zi zi ziziziz Z Z Z 2 gt gt 7 gt 7 gt zalal Editing Jobs and Skills This screen is used to edit the list of jobs and skills used by IQS The job information is used in several places throughout
89. ffects NATIONAL CLASSROOM Advanced Fire Use Applications NATIONAL CLASSROOM 01 01 2000 Dispatch Recorder NATIONAL CLASSROOM 01 01 1999 Support Dispatcher NATIONAL CLASSROOM Coordinator NATIONAL CLASSROOM Supervisory Dispatcher NATIONAL CLASSROOM Introduction to ICS NATIONAL CLASSROOM Basic ICS NATIONAL CLASSROOM Basic ICS NATIONAL CLASSROOM Intermediate ICS NATIONAL CLASSROOM Advanced ICS NATIONAL CLASSROOM Multi Agency Coordinator NATIONAL CLASSROOM 01 01 2000 ICS for Executives NATIONAL CLASSROOM 01 01 2000 Interagency Aviation Management amp Sa NATIONAL CLASSROOM Staging rea Manager NATIONAL CLASSROOM Display Processor NATIONAL CLASSROOM Status Check in Recorder NATIONAL CLASSROOM Ordering Manager NATIONAL CLASSROOM Editing Courses This screen is a list of training courses The course information is used throughout the IQS system The courses are used to identify planned and completed training for an individual Certifications Training define the training requirements for a job Reference Data Job Prerequisites schedule training courses Training Schedule Training and any other place where coutses ate used in the system Locally defined courses can be added to this list of NATIONAL courses Local courses should be identified as either STATE REGION or AGENCY SPECIFIC The courses identified as NATIONAL will be maintained as a nationally su
90. fip5 2 htm Creating an Export for Ross From the IQS Main Menu select Options System Administration Export for ROSS IQS users must belong to the group IQS Manager or IQS Data Entry to access this option Incident Qualification System File Kex Help Change the Application Database Change the Reports Database Logon as Another User Change Password Certifications Person Org wv Sounds System Administration Users and Groups Organization Level Access Training Post Fitness Import E Export Post Experience Export Individual Reports Export for ROSS s Compact Reference Data Preferences T A o All Risk Training and Qualification Tool Welcome to IQS V DB U 03 27 03 07 39 am PAGE 2 16 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION Individual or Organization Selections Press Individual Selections if you would like to create your export file by choosing various persons from throughout your database regardless of their organization Press Organization Selections if you would like to create your export file by selecting all the individuals from within an organization Export IQS for ROSS Persons Selection by Individuals or Organizations i Individual Selections i Organization Selecione Individual Selections 105 Select People Individually _ Selected
91. for any position that would maintain the qualifications currency The qualification expiration date is increased by the certification period for the position To see a list of jobs a position will keep current refer to Reference Data Job Currency MAY 11 2005 PAGE 7 5 INCIDENT QUALIFICATION SYSTEM Qualification Field Definitions required FIELD DEFINITION DECSCRIPTION Type Text 5 Code to indicate if qualification is job trainee or skill JOB TRN SKILL Qual Text 10 The position code for the JOB TRN or SKILL Risk Text 2 Risk type of qualification Description Memo Description of qualification code This is display only Effective Date Time 8 Date qualification is effective Press ENTER to calculate the expiration date Right click on this field for options to recalculate expiration date or select date from calendar Expires Date Time 8 Date qualification becomes lapsed This value is calculated based on the certification period of the qualifications Red indicates qual has expired For TRN positions the expiration is always 3 years from the effective date Certifier Text 50 Name of person certifying the person s qualification Qual Level Text 50 Indicates the level to which this qualification is applicable NATIONAL STATE REGION AGENCY SPECIFIC Preferred Text 1 Indicates the position in which the person prefers to be dispatched Pos
92. g Schedule Training schedule a course if necessary 6 Using the Certifications option look at individuals that are already qualified for ATGS but have another position as their 1 priority Determine if you would want to change their 1 priority to ATGS 7 Check availability of ATGS qualified individuals from other agencies May 11 2005 PAGE 10 3 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 10 4 May 11 2005
93. ganization The value Placeholder is also available in this table Placeholder is used to indicate the person is not associated with Level 4 of the organization Level 4 Organization Definitions required DEFINITION DESCRIPTION Organization Level 4 Text 20 Abbreviation of Level 4 organization Code un E Level 4 Text 50 Name of the Level 4 organization ame PAGE 3 28 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA RISK TYPES File Reports Airplane Crash All Risk Emergency Medical High Rise Fire Hazardous Materials Law Enforcement Natural Disaster No Risk 01 Spill Response Planned Event Prescribed Burn Specialized Incident Structural Fire _ E Urban Interface Urban Search and Rescue Wildfire Wildland Search and Rescue re i i ej Editing Risk Types This screen is used to maintain a standard list of codes for incident risk type Each job and training course in the IQS system is also identified by the risk type For IQS to track the training and qualifications for other risk areas jobs and courses can be added that are designated by risk such as UI for Urban Interface NOTE This list was determined by the IQS Development Team from research on several emerging standards for all risk tracking No national standard yet exists for these codes To help maintain a consistent set of codes nationally for IQS plea
94. ganizational levels throughout your agency IQS also allows the user to analyze the organizations training needs and schedule training based upon the agency needs for incident management personnel The system is designed to track all risk training and qualifications however the job classifications qualifications and training courses included in the data base is from the National Wildfire Coordinating Group NWCG 310 1 Wildland Fire Qualification Subsystem Guide PMS 310 1 January 2000 The system allows the user to add local job qualifications training courses and prerequisites Other risk applications may be added to the system if your agency has recognized training certification and qualification standards for a specific risk application such as law enforcement or urban search and rescue If an agency wants to use this system for other risk applications then job classifications qualifications and training courses needs to be entered in the same format as NWCG 310 1 The intent of NASF is that each state will adopt the Incident Qualifications System Once the system is implemented it will allow for the exchange of data between IQS Systems and other compatible databases such as ROSS This will facilitate the exchange of information between local regional and national IQS system users IQS is a PC Based system that can be configured for stand alone or networked environments The system was developed with MS Access 2000 and Visual Basic 6 0
95. he station address field and right click Station City Text 30 Person s station address city This is display only Station State Text 2 Person s station address state This is display only Station Zip Text 10 Person s station address zip This is display only Home Address Text 50 Person s home address street or P O box Home Address City Text 30 Person s home address city Home Address State Text 2 Person s home address state Home Address Zip Text 10 Person s home address zip E mail Text 50 Person s Electronic address Home Phone Text 25 Person s home phone number Pager Text 25 Person s pager phone number Work Phone Text 25 Person s work phone number FAX Text 25 Person s fax phone number CELL Text 25 Person s cell phone number Available Yes No 1 Indicates if person is available for dispatch Date availability was last updated Data entry format mm dd yy mm dd yyyy mm dd yyyy Right mouse click on field label to invoke calendar Date of Birth Date Time 8 Comment Text 100 Comments about person s availability Primary Jet Port Text 3 Identifier for primary jet port from where person will be dispatched Secondary Jet Port Text 3 Identifier for secondary jet port from where person will be dispatched Person s date of birth Data entry format mm dd yy mm dd yyyy mm dd yyyy Right mouse click on field label to invoke calendar
96. her DBs After selecting the new file you will get a message to confirm that you want to make this change The IQS security and workgroup file IQS MDW must be present in the directory where the IQS MDB resides If IQS MDW is not in that directory you will not be able to connect to that database Move ot Copy the IQS MDW file to the same directory as the IQS MDB file that you are connecting to Select another IQS Database Confirmation 9 This option is also available by double clicking on the bottom right toolbar selection DB May 11 2005 PAGE 1 5 INCIDENT QUALIFICATION SYSTEM Change the Reports Database Choose Options Change the Reports Database from the IQS menu bar This option allows the user to change the reports database file IQS RPTS MDB that the application is using This menu option is disabled if your windows user id does not have write privileges to the IQS registry keys For Windows 2000 users you must have Administrator privileges or write access to the IQS registry keys to perform this operation You will get a file selection menu to pick the new file you want to use as shown below Select another IQS Reports Database IQS_Rpts mdb Iqs rpts mdb 0 Other DBs setup After selecting the new file you will get a message to confirm that you want to make this change Select another IQS Reports Database Confirmation PAGE 1 6 May 11 2005 INCIDENT QUALIFIC
97. ications May 11 2005 nee Gah INCIDENT QUALIFICATION SYSTEM INSTRUCTORS amp COORDINATORS File Reports Toolbar Reterence Data ID Last Name First Name MI i 81 0509 155 GREGORY w DNA Coordinator Instructor Phone Pager Fax EMail 260 2021 455 444 2321 589 350 3021 456 Insert Person from IQS Name Search ID em e Boo xo fariss GREGORY D y 971810509 Editing Instructors and Coordinators This screen is used to track the instructors and coordinators In V2 this is a separate data table than the other individuals tracked within IQS When updating your system from V1 5 3 to V2 any individuals you had recorded instructor qualifications or history for were loaded into the Instructors and Coordinators database You can add more individuals from IQS or other individuals as required To add an individual from IQS press the Insert Person from IQS button on the lower right If adding an individual that is not being tracked in IQS you will need to enter a unique ID or their SSN for the ID field The instructors and coordinators entered here are available as a pick list when scheduling training Instructors and Coordinators Field Definitions required FIELD DEFINITION DESCRIPTION 1 Text 9 Person s social security number Last Name Text 30 Person s last name First Name Text 20
98. ications were last Updated updated Double click in field to enter the system date Field is automatically updated when any change is made to a person s certifications Right mouse click on field label to invoke calendar Review Date Date Time 8 Date of person s last fire committee review Data entry format mm dd yy mm dd yyyy mm dd yyyy mm dd yy Right mouse click on field label to invoke calendar Anticipated Separation Date Date Time 8 Date person anticipates retiring from position Right mouse click on field label to invoke calendar PAGE 4 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 4 PERSON ORGANIZATION Last Updated State NWCG Text 5 The State NWCG 3 letter identifier for this person You will only see the codes to which your IQS user has been given organizational level access Organization Level 1 Text 20 The level 1 organization to which this person belongs Organization Level 2 Text 20 The level 2 organization to which this person belongs Organization Level 3 Text 20 The level 3 organization to which this person belongs Organization Level 4 Text 20 The level 4 organization to which this person belongs Station Address Text 50 Person s station address street or P O box and suite This is display only To edit a change station address info position the mouse over t
99. ield Definitions eese ae keka nee 6 2 CHAPTER 7 CERTIFICATIONS 5 5 4 54 i55 5515540 k55 dehbe ka Se REVA VER YEKAN tosta d e ta sone e ER ek stesso seta 7 1 GENERAL INFORMATION kn BREED NI T sa be ONE CORR KER N WE d heka ER Te ba v a tret beka ek d n ede 7 1 May 11 2005 INCIDENT QUALIFICATION SYSTEM Entering records from historical Entering records for a new person or a new target position for a person Certification Edits and Checks QUALIFICATIONS Editing Qualifications Qualification Field Definitions TRAINING 5 evenisse Lr c ILU UP eL S Editing Training aene deae Er e eae OR ORE e e e aed rH Er o e a preces rugs Training Field Definitions ie apre rni e Er RR V e H HE ua s b ekan keka Ra n h n ren S DAD E rar Editing Experience sdb aeta ura e eae rd epar eee ela ee ADERAT Experience Field Definitions i a Aer s Rer o RE IPTE Pepe tre PR ig TARGET POSITIONS Edit Target Positions Target Position Prerequisites Pith SS Prerequisite en KI de raining Prerequi Experience Prerequisite Target Position Field Definitions Plan Framing sux ed eet He eden he Plan Training Field Definitions TASK BOOKS Edit Task Books Tas
100. ilitary time i e 1630 Facility Name Text 50 Name of facility hosting scheduled course Address Text 50 Address of facility hosting scheduled course Max Size Number Byte 1 Maximum number of students allowed to attend course Sponsor Text 50 Name of agency sponsoring course Hours Numbers Double 8 Length of course in hours Tuition Number Double 8 Amount of tuition being charged for the class Priority Number Byte 1 Priority for course being conducted during current fiscal year Instructor Text 50 Name of course instructor Last First Agency Text 50 Agency to which instructor belongs Display Only Phone Text 15 Phone number for instructor Display Only Fax Text 15 Fax number for instructor Display Only Pager Text 15 Pager number for instructor Display Only E Mail Text 15 Electronic mailing address for instructor Display Only Coordinator Text 50 Person responsible for coordinating course Last First Agency Text 50 Agency to which course coordinator belongs Display Only Phone Text 15 Phone number for coordinator Display Only Fax Text 15 Fax number for coordinator Display Only Pager Text 15 Pager number for coordinator Display Only E Mail Text 30 Electronic mailing address for coordinator Display Only May 11 2005 PAGE 8 7 INCIDENT QUALIFICATION SYSTEM STUDENT SELECTIONS File Reports Toolbar Reterence Data State NWCG Org Lev
101. ing Needs D tails eei ite tet ice NR V s Vana re e S He b a t E ep dee te a y n k 9 12 Training Needs Summury i ea y mm egg 9 12 Trauung NOMINATION Formen sechs cete ttt qe o vies We copine coed besa eden 9 12 Training Refreshers Needed New V2 esee eene nene eene nette ka KA Ke KRA KE KAK KH trennen ne 9 12 Training Scheduled it t te t e tn epe e eei ees 9 12 Training Scheduled List New V2 esee WER 9 12 Users Organization Level ACCeSS ee ette t e te sins REG eee b Pep re ER n 9 12 CHAPTER 10 IQS TOOLS FOR TRAINING PROGRAM MANAGEMENT r c cceseseseseeeeseseesesesese 10 1 UNDERSTANDING YOUR WORKFORCE eee eee erkek eker eyek ke keke He tenete HKH Hu HK nen 10 1 MANAGING YOUR D SE KE VERS RR ER 9 r bU YE e VEVO KHE VER B N e Ue ETO TAREK 10 2 APPENDIX A INSTALLATION B SYSTEM CONFIGURATION C IQS SUPPORT INFORMATION D IQS DATA COLLECTION DATA ENTRY FORM May 11 2005 INCIDENT QUALIFICATION SYSTEM Introduction Welcome to the Incident Qualifications System Version 4 0 IQS The National Association of State Foresters NASF in cooperation with the USDA Forest Service developed IQS IQS is a software program that allows the user to track incident qualifications experience tasks books and fitness levels for individuals within various or
102. ition IMPORTANT Use this field to prioritize positions to be printed on the Incident Qualification Card Comments Text 255 Any pertinent comments pertaining to the qualifications PAGE 7 6 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS TRAINING The top portion of the screen displays information for a person The fields in this section are display only When the user opens the screen the first person in alphabetic order will be displayed to which the user has been given access 10 xj File Reports Toolbar Reference Data Person Id 975 67 2169 Fitness Level L Quals Updated Name ABERLE BARBARA Effective Date 01 01 1999 Review Date 08 15 2000 State Orgs 1 4 ua wAS DNR MM FN Placeholder Expires Anticipated Separation 08 15 2003 Qualifications Training Target Positions Task Books Risk Description i Planned Completed Scr Instructor Firefighter Training 03 15 1933 1100 BELLINGHAM w 24 Introduction to Fire Behavior 06 30 2019 06 30 2019 45 BES ROBERT F RT LEWIS Area Command 10 10 2000 Tani Converse ABERDEEN E 14 Person gt r 0 85 e Name Search ABERLE BARBARA ID Search 9756721 69 When the form is opened the bottom portion will display any training previously entered for the person The user can add delete and edit the training for each person from this screen If a course is planne
103. k Book Field Definitions WORKFORCE REQUIREMENTS sssessssesecececsessececeeccsesesseaeceeccecsensaaececececeeneaaeaeeececeeseaaeaeeeesceesessaaeceeececeeeaaeeeeeeeceeegs 8 3 Editing Workforce Requirements eese eene ennt entente 6 3 Workforce Requirements Field Definitions 6 3 TRAINING NEEDS ANALYSIS EK AER RESE sevens ERA KE pies 8 4 Performing Training Needs Analysis 6 4 Training Needs Analysis Field Definitions eee eee eee ener keka kax kak AK Ax trennen 8 5 SCHEDULE RANIN Go sys Svesecosesstoss ontectesveveteieonsentssvenscves otestesnvend E e SEP SANAN E EE Np ONNEN EK ESERE EESE IRURE ees Editing Schedule Training Schedule Training Field Definitions STUDENT SELECTIONS EEeree eee keke ken Editing Student Selections dace ptm e t Hu eS E REA er te eb ee e eerte de PR S Add Persons whose Target Requires Course eee nenne Student Selections Field Definitions eee eee eese teen ennt etn nenne trennen nnne enne AK Aw Kw ku KH POST COURSE RESULTS deeem np RORIS RCM REN E e UR EROR EORR EU REPRE RERUM Editing Post Course Results oues RE e reir dr E d S Ha t vorbei SEN W da aptent Post Course Results Field Definitions h d sU Ha W
104. k VENE eet DE nk nnn bav n yek RE EH EW H K veio tru we EO k VER AK w 9 8 Course Equivalency iiis dec e rie eee pe eR 9 8 COUTS lp EE 9 8 Incident Qualification Card oa ieu a RR EE I te rM RE n popD 9 6 Incident RISE sii daa a GRE ER i LE a Rb DR e EET ERES ER 9 6 Incidents eade die ELS 9 8 JOD GUITONGCY ia e e TE ee suerte RED e ete Eg DEM FR e m 9 8 Job Prerequisites i a e ea T eee REI e Dite er REEF IR ei eR CR pres agn 9 8 Jobs and Skalls Dr eae ea ite a ai 9 9 9 9 Organizations repre RU e PSU EN Rec bet pre S ERI EDU Re 9 9 Organizations Station eene ene Ea e rennen MEN bA WES REKE WER n z Ve BE tenen ha aA NA Eza RE EKE en 9 9 Persons W GertifiCatlOns Tee aa CE h EMANA EE EROL e EROS e MERE WAN A SEWE E MERO DERW ba S WAN VE REWE SEA Y 9 9 Persons By Incident New V2 sese seen kre keke keke keke keka ka kek ke KEK KE KEKE KE HE KRA Ha KRA Hu HA KH Hu Hu KRA 9 9 Persons Check Qualifications aneen eee tri EE MEKAN HEW ay WELD E A SEW ENE MERD SE HARE kO WER RE Ve KEMERE T R 9 9 PEPSONS F UNESSTO EX PU Ox eee ric E REPE ras Ve KERAN VR IN MERAL Tena ee Ve WARA WERE MIRE 9 9 Persons Master ANE KELE IRA wU v vas uo q HWH Vu H U VE w WE VA H e Be
105. l PAGE 3 30 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA NOTES May 11 2005 PAGE 3 31 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 3 32 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 4 PERSON ORGANIZATION CHAPTER Person Org GENERAL INFO The screen is used for adding deleting and editing the people in your IQS database With IQS there is an opportunity to track a large amount of data for each person The only required data is that displayed in the fields with the green background These fields are State NWGG and Organization Levels 1 4 iol x File Reports Toolbar Reterence Data x TES ls Updated i te Anticipated Person Id B88 56 6570 Quals Updated 2 05 2000 Review Date ES DM _ _ Name ABBOTT JAMES P Job Title FOREST FIRE FTR Emp Stat LTE State NWCG WAWAS Station Address 21 12 Tree Lined Way Org Level 1 DNR 9 City State Zip Funnyville 59999 Org Level 2 Placehalder 7 Home Address Org Level 3 Placeholder City State Zip CENTRALIA wa Org Level 4 Placeholder 7 E Mail Person s Phone Numbers Type Number nm In Avallable Y e NC Primary Jet Port M 111111 Last Updated EE Second Jet Port M Comment Emergency Contact Info Date of Birth 01 01 1333 Blood Type fo
106. l double click on the desired row in the Selected column You will see a check mark May 11 2005 PAGE 2 17 INCIDENT QUALIFICATION SYSTEM appear The check mark indicates this person is selected The persons selected will also be listed in the box on the right Double clicking again on a check mark will de select that person To select several individuals at once highlight the top row hold down the Shift key and highlight the bottom row Persons with no qualifications will not be displayed in the list You can search for persons in the list by using the drop down in the upper right portion of the screen Just start typing the name of the person you want to find and select the person from the list The person will then be displayed with the pointer on the right You can add the person you searched for to the list by hitting ENTER or you can check the selected box Once you have selected the persons for your export file enter the information on the right on the screen as described on the next page Person s selected 19 Type in name wanted Selected Last First Mid M Enter the Dispatch ABER FREDRICK P Organization for ABRAHAMS MIKE 96082524 this Export AGUILAR MIKE 99339807 __ ABEL TIUS AMSDEN KEVIN 96725510 ABRAHAMS MIKE 960825249 ANDERSON DAVID 99609788 __ AGUILAR MIKE 993398078 ANDERSON KENNITH 95521492 _ 967256109 Enter the Providing AYOTTEJESSE 95063215 a
107. lections ETEET EE ABERLE BARBARA Person ID ABLEMAN GARY 865 22 2639 WAWAS DNR Ve 01 01 1950 01 01 1950 State Org Levels Planned Course Location Comments Date Priorit ABERDEEN m e CLOSNER JAMES R 936 02 8749 WAWAS DNR F PC 10 10 2000 ABERDEEN 14 1 Scheduled Courses gt gt t bal Search 5 520 The Add Persons whose Target Requires Course button is located between the grids on the student selections screen After pressing this button on the Student Selections screen the grid above will be displayed The persons listed in the grid will be those individuals whose target position requires the course and they haven t yet planned or completed the course You can select and de select individuals for the course by double clicking on the Selected field When you have finished selecting the students from this list press the Add Students button You will be returned to the main Student Selections screen and the students you selected will have been added to your list of candidates Student Selections Field Definitions required FIELD Name DEFINITION Text 50 DESCRIPTION Person s name Selection only Persons ID Text 9 Person s social security number State Organization Levels Organization to which person belongs Display only Planned Date Date Time 8
108. ls from the database you could indicate those individuals by choosing Individual Selections May 11 2005 PAGE 2 9 INCIDENT QUALIFICATION SYSTEM Individual Selections A screen similar to the screen below will be displayed if you select Individual Selections Double click on the selected column to change the selected value Data for those persons with a checkmark value in the selected column will be exported In this case Abel Abrahams and Adams sear JAMES FIRE FTR DENN rm Place ABEL FRAN FOR PRAC BOARD WAWAS Q B ABERLE BARBARA NAT RES SCIENT 2 WAWAS MM FN ABLEMAN GARY WAWAS ye Place ABLEMAN TODD WAWAS ye Place ABRAHAMS MIKE WAWAS E Place ABRAMS RICHARD WAWAS C ADAMS AMY FOREST FIRE FTR WAWAS ye ADAMS DEAN FORESTER 1 WAWAS F ADAMS JAY WAWAS Wwe ADAMS JIM WAWAS E ADAMS KEVIN EQUIP SHOP ASST WAWAS ZE ADAMS MARK WAWAS E ADAMS RANDY WAWAS E ADAMSKI LAWRENC COL C GRAD CET WAWAS S ADEN DONALD FORESTER 2 WAWAS E ADEN VIRGINIA LAND TECH 2 WAWAS E ADKINS DENA WAWAS S ADKINS STEVEN FOREST FIRE FTR WAWAS g ADLER DAVID WAWAS Me AEB KARINE WAWAS
109. lter sections of Reports and Post Fitness State NWCG Text 5 The State NWCG letter identifier for this person Level 1 Organization Text 20 The level 1 organization to which the user is being given access Abbrev Level 2 Organization Text 20 The level 2 organization to which the user is being given access Abbrev Level 3 Organization Text 20 The level 3 organization to which the user is being given access Abbrev Level 4 Organization Text 20 The level 4 organization to which the user is being given access Abbrev In the example below the IQS user test5 would be able to access data from people belonging to WAWAS DNR and any organization defined below WAWAS DNR lal x User tests Users Organizations Defaul State NwCG Level lAbbrev Org Level 2 Abbrev Org Level 3 Abbrev Org Level 4 Abbrev Fi zd Wildcard Wildcard vo PAGE 2 6 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION EXPORT The Export option is used to export selected data from an IQS database Note Only IQS Managers or above have access to this function Also you must be the only person currently accessing the database NOTE V2 0 has a new option EXPORT INDIVIDUAL With this option you just select an individual s for export The program automatically selects all the reference information required for the individuals being expor
110. more information on the IQS files and system configuration refer to Appendix B System Configuration May 11 2005 PAGE 2 27 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 2 28 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION NOTES May 11 2005 PAGE 2 29 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA CHAPTER Reference Data EDITING REFERENCE DATA The Reference Data option on the main menu has several sub menu options that allow the user to edit the reference information associated with each option The IQS user must belong to the IQS Manager group to access the majority of the sub menu items Incident Qualification System Boix File Options Help Certifications Person Org Training Post Fitness Post Experience Reports Reference Data COURSE EQUIVALENCIES JOB CURRENCY JOB PREREQUISITES All Risk Training and Qualifica Station Appresses CERTIFIERS COURSES EMPLOYMENT STATUSES Welcome to 105 y FITNESS CERT PERIOD INCIDENTS INCIDENT FUEL TYPES INCIDENT MGMT LEVEL INCIDENT SIZE CLASSES STATE NWCG S ISSUERS JET PORTS JOBS AND SKILLS LEVEL 1 ORGANIZATIONS LEVEL 2 ORGANIZATIONS LEVEL 3 ORGANIZATIONS LEVEL 4 ORGANIZATIONS RisK TYPES TRAINING LOCATIONS May 11 2005 PAGE 8 1 INCIDENT QUALIFICATION SYSTEM The screen design and operation is generally the same for all the options The items above
111. n below Level 2 organization This level is usually a district area or station of level 2 Each person in the IQS system must be associated with a Level 3 organization code Person Organization The value Placeholder is also available in this table Placeholder is used to indicate the person is not associated with Level 3 of the organization Level 3 Organization Field Definitions required FIELD DEFINITION DESCRIPTION Code district area or station Level 3 Text 50 Name of the Level 3 organization ame May 11 2005 PAGE 3 27 INCIDENT QUALIFICATION SYSTEM LEVEL 4 ORGANIZATIONS File Reports Level 4 Organizations rg Level 4 Code Org Level 4 Name Er VOLUNTEER MISC WA STATE PARKS ADAMS CO FIRE MARSHAL ADAMS FD 1 ADAMS FD 2 ADAMS FD 3 ADAMS CO FD 4 ADAMS CO FD 5 ADAMS FD 6 _ 5 CO FD 7 _ LIND FIRE DEPT OTHELLO FIRE DEPT IRITZVILLE FIRE DEPT _ ASOTIN CO FIRE MARSHAL ASOTIN CO FD 1 ASOTIN COUNTY SHERIFF ASOTIN FIRE DEPT CLARKSTON FIRE DEPT BENTON CO FIRE MARSHAL IBENTON FD 1 BENTON FD 2 Editing Level 4 Organizations This screen is used to edit the Level 4 organizations The Level 4 organizations define the next level of organization below Level 3 organization Each person in the IQS system must be associated with a Level 4 organization code Person Or
112. n kak tese ener KA Ku tree 1 9 Step Six Use other options from the IQS Main Menu as needed to manage your Incident Qualifications and Roig Hem ELE 1 9 NAVIGATION PD 1 10 TOS KAN Cc EP 1 10 Grids and Drop Down IST vss eei tee k EDA e e RE RES VE ENA QEME EVANE el ee EET W l d Re 1 11 TOS TOLD MEE 1 12 TOS Name Or ID SCQrch PETER 1 12 TOS n JEEP 1 13 Field Colors RS E ee E HEAR IR Deep vm 1 13 CHAPTER 2 SYSTEM ADMINISTRATION x s cseressese eve eeveee status eta suse ta nene He sees suse tasse HHHH HK HK HKH HHHH HHR 2 1 ESTABLISHING SECURITY WORKGROUPS arseno tere eaea a 123x000 0 nennen a WERA e G enne ETa innen enitn en 03500 innen 2 1 USERS AND GROUPS OR n PED b F r D GEN bte eO ai aee 2 3 Create New IOS Users eer a t Pape e ER eO BEA Et Or RR Ee P tek 2 3 Edit Existing User ic e a ete GR DRE d avay PEE RIF Dr DR RED aa 2 3 Deleted OSCR MEE 2 3 Asston a User toa GfOUp s e D x OD e ei ee PR ERU wunda k da b ya 2 4 Associate d User Witlia Person iua E Hox t e t ERE RETE o ee RR res ERE e a 2 4 ORGANIZATIONAL LEVEL A CCRIS v r ne nacre aem RD EIU eR KEKO GEW te i ie E viet E E tees 2 5 Assigning Organizational Level ACCESS iinsert osrin rakeita u ikak a AA RE WERE da RA c S W e RRA MERA DN a tne tene 2 5 Organizational Level Access Field Definitions
113. ning tab of this IQS function Experience Prerequisite There are two types of experience that IQS searches for to determine when a person has met the experience prerequisite for a position They include assignments in which the person performed as fully qualified in a position and assignments in which the person performed as a trainee to complete a position performance evaluation For the performance as a experience prerequisite box to be checked the person must have a satisfactory JOB performance in the matching job risk code For the position performance as a box to be checked the person must have a completed task book for this job risk code Target Position Field Definitions required DEFINITION DESCRIPTION Target Text 10 Code for that target position Text 2 Risk type of target position Description Description of position code Display only Created Date Time 8 Date target position was created Prior Text 1 Indicates the priority in which target position is to be achieved Comments Text 225 Any pertinent comments pertaining to the qualifications PAGE 7 12 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS Plan Training Option The following screen will appear when you click on the Plan Training button next to the Prerequisites heading for Target Positions courses displayed will be those that the person needs to mee
114. o the IQS Project Management Team IQS Admin Users belonging to this group will have full access to the IQS system with the exception of the ability to add new workgroups or reconfigure existing workgroups Members of this group will be restricted to the IQS Project Management team IQS Manager Users belonging to this group will have access to the IQS System administration functions such as creating new users and assigning them to groups and giving them organizational level access IQS Manager also inherits the rights of IQS Data Entry IQS Data Entry Users belonging to this group will have access to all modules except the system administration module Restricted access to the Reference Data will also be given IOS Data Entry Private Users belong to this group will have private access to all modules except the system administration module The access would allow an individual to update only one person s recotd Usually this would be used to give an individual access to their own recotd IQS View Users belonging to this group will have view only rights to the modules to which they have access IQS View Private Users belonging to this group will have view only rights to view one person s data within the modules to which they have access Users that are assigned to the workgroups IQS Data Entry and IQS View can be further assigned to one more organizations The organizational access further defines the sub
115. on address association press Done May 11 2005 PAGE 4 5 INCIDENT QUALIFICATION SYSTEM REPORTS OUTPUT Reports that can be produced for this section include e Persons Personnel List e Persons Master Record e Organizations e Organizations Station Address REFERENCE DATA USED FOR THIS FORM Required Fields State NWCG Organization Level 1 Organization Level 2 Organization Level 3 Organization Level 4 Employment Statuses Jet Ports PAGE 4 6 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 4 PERSON ORGANIZATION NOTES May 11 2005 PAGE 4 7 INCIDENT QUALIFICATION SYSTEM CHAPTER 5 POST FITNESS CHAPTER The Post Fitness option is used to update the fitness level for persons in the database Post Fitness When the screen is opened you will need to provide the organizations to filter the list of persons you want to edit The organizations available to you will be controlled by the Organization Level Access given to your IQS UserID After you have entered the organizations press the Filter symbol on the far right A list of persons within the organization specified will be displayed If your user id has a default OLA specified those values will be displayed when you enter this screen and the filter will be automatically applied File Reports Toolbar Reterence Data ial x State NWCG wa was 7 DNR wildcard J wild
116. otal 1 Qualified Total number of currently qualified persons where position is 311 priority Total Not 1 Target Total number of persons with the position as their target but not 1 target Total Trainees Total persons qualified in position as trainee TRN Need to Qualify Difference between total needs and the total 1 priority May 11 2005 PAGE 8 5 INCIDENT QUALIFICATION SYSTEM SCHEDULE TRAINING iol x File Reports Toolbar Student Selections Reterence Data Scheduled Training eue Bek ____Deserption _ Stat Dele Size Fi Coordinator 01 01 1999 01 04 1833 ALLYN 0 Coordinator 01 01 2000 01 01 2000 BELFAIR 0 El Coordinator 1 0 10 2000 10 10 2000 ABERDEEN 0 zd Supervisory Dispatcher 01 01 1333 01 01 1333 BONNEY LAKE 0 ja Supervisory Dispatcher 101 20122000 0120122000 BONNEY LAKE 0 Introduction to ICS _ 01 01 1999 01 01 1999 BELLINGHAM WASHINGTON 0 Introduction to ICS 10 10 1999 10 10 1999 BELLINGHAM WASHINGTON 0 Introduction to ICS 11071022000 10 10 2000 ABERDEEN 50 agi Intermediate ICS 05 15 1833 05 15 1999 BELFAIR 0 rj Multi Agency Coordinator 01 01 1999 01 01 1999 ALLYN 0 E Multi Agency Coordinator 05 15 2000 05 20 2000 BELLINGHAM WASHINGTON 0 Firefiahter Trainina 03 15 1999 03 15 1999 ABERDEEN 0 Scheduled Training
117. oup fires run through the surface litter faster than model 8 and have higher flame height Both long needle conifd Timber group the fires burn in the surface and ground fuels with greater fire intensity than other timber litter models Logaing slash group fires are fairly active in the slash and herbaceous material intermixed with the slash Logging slash group rapidly spreading fires with high intensities capable of generating firebrands can occur Logging slash group fire is generally carried by a continuous layer of slash Large quantities of gt 3 inch material are prese ve s v mj e Editing Incident Fuel Types This screen is used to edit the fuel type codes that categorize the fuel type for a wildland fire incident The data distributed within this table are the types associated with the fire behavior courses Incident Fuel Type Field Definitions required DEFIVTION DESCRIPTION Fuel Type Text 2 Code that describes fuel type for a wildland fire incident Description Text 200 Description of fuel type code PAGE 8 16 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA INCIDENT MANAGEMENT LEVEL File Reports Incident Mamt Levels Mamt Level Description Type Incident Type Il Incident Ez En E Type lll Incident ET IV Incident Type V Incident RES Edi
118. ourse in the database along with the risk type description hours standard and type active inactive or field The records are in alphabetical order by course code No filters are used for this report Incident Qualification Card This report is used to produce an Incident Qualification Card for 1 or more individuals The card is formatted to print 3 persons per card across the card in landscape The records are in alphabetical order by last name The report output can be filtered by State NWCG Organization Employment Status and by Persons The qualifications that print are only those that are current and have a priority position listed The qualifications are also checked against the fitness level before printing If the fitness level is expired or inadequate for a position that qualification will not be printed on the card A bar code containing name organization and qualification information will be printed at the bottom of the card This bar code can be read by the I Suite application For more information on the I Suite application visit www fs fed us 16 fire incident and select Software Incident Risk Types This report lists the data in the reference table Risk Types It displays each risk code and description The records are in alphabetic order by Risk Type No filters are used for this report Incidents This report lists the data in the reference table Incidents It displays the Incident number name risk
119. played in the opening report request screen Access to some reports is restricted based on the group to which your IQS username belongs To run a patticular report highlight the desired report by clicking within the row Note you need to click inside the grid You can also use the arrow keys to move up and down from report to report Once you have the desired report highlighted click the Next gt gt button to continue The particular screens displayed next will vary based on the report you selected Filter screens are available for most reports Filter screens allow you to further define the data you want your report to contain For example you may want to only report on the records for people in one of the districts you are tracking in your database You can do this by entering that criteria in the State NWCG Organization Filter Some filters require information and others can be left blank Filters are explained in more detail in the next sections PAGE 9 2 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 9 REPORTS STATE NWCG ORGANIZATIONS FILTER iof x State NWCG Orgs Filter StateNWOG WAWAS gt Org Level 1 m y Org Level 2 Widad y Org Level 3 widcad Org Level 4 lt lt Previous Next gt gt Several reports use the State NWCG Organization filter If your user id has a default OLA specified those values will be displayed when you enter this screen You can select
120. ports from the top menu bar Incident Qualification System 4 Oj x File Options Help Certifications Person Org Training Post Fitness Post Experience Welcome to IQS V DB U 09 18 01 11 50 pm May 11 2005 PAGE 9 1 INCIDENT QUALIFICATION SYSTEM REPORT REQUEST ial x IRE n 2 Incident Qualification Card List of c riptions Incident qmm mm Incident Risk Types Lists the risk codes Lists of incidents Job Currency Lists the positions that maintain currency for each job Job Prerequisites Lists the prerequisites for each jab Jobs and Skills List of job and skill codes and descriptions NwCG Codes Lists the State NWCG codes __ Organizations Organizations Station Addresses Lists the Level 1 4 Organizations Lists the station address for organization combination Persons w Certs Displays all information for a person and their certifications Persons By Incident Lists the persons who have posted experience on an inciden Persons Check Qualifications Reparts the persons qualifications and checks for lacking pre Persons Fitness to Expire Lists the persons whose fitness will expire by a date you spec Persons Master Record Displays all information for a person Previous Next gt gt The list of reports available to the IQS user will be dis
121. pported and approved reference set Only those identified as NATIONAL may be updated or overwritten in future IQS updates The NATIONAL data distributed in this table is based on the NWCG PMS 310 1 Guide January 2000 May 11 2005 PAGE 3 11 INCIDENT QUALIFICATION SYSTEM Courses Field Definitions required DEFINITION DECRIPTION Risk Text 2 Type of risk to which the training pertains Course Text 10 Course code agency specific courses usually are numbered below 100 Title Text 50 Course title Hours Number Double 10 Number of hours required to complete the course Standard Text 10 Levels of standard by which course is defined National State Region Agency Specific National level codes are based on NWCG 310 1 for WF and RX risk types Course Types Text 10 The type of course Active Date Date Time 8 The date the course was offered on curriculum mm dd yyyy Inactive Date Date Time 8 The date the course is no longer offered on curriculum mm dd yyyy PAGE 3 12 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA EMPLOYMENT STATUSES File Reports Employment Statu Employment Status Description nr Active Contractor Casual Emergency Firefighter Limited Term Employee Not Active Permanent Full Time Permanent Part Time Retiree Seasonal Volunteer ES E em ea Editing Employm
122. ptional The records are sorted by last name PAGE 9 10 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 9 REPORTS Persons Task Books New V2 This report lists the persons who have been issued a task book by position The filter State NWCG is required for this report The Job Code Risk Type and Employment Status filters are optional The records are sorted by job code risk type and then by last name Qualifications to Expire New V3 This report lists the individuals with qualifications to expire by a given date for a selected position The filter State NWCG is required for this report The Job Code Risk Type filter is optional Task Books to Expire New V3 This report lists the individuals with task books qualifications to expire by a given date for a selected position The filter State NWCG is required for this report The Job Code Risk Type filter is optional Training Candidates This report lists the candidates for a course The report is useful in determining courses to schedule The report displays individuals who currently have the course planned and persons whose target position requires the course The Course Code Risk Type filter is optional for this report Use this filter to produce the report for only one course Training Course Instructors This report lists the persons qualified to instruct a course The persons listed can be filtered by State NWCG The Course Code Risk Type filter is op
123. quit and not create an export file Save As Save in data vl E ek E A B EG ke iqs_IDNIC 01 21 2003_WIWIS My Recent Documents 3 Desktop B My Documents 8 My Computer File pame WAWAC 03 12 2003 WAWAS My Network Save as type Places After pressing Export you will be prompted for a location to file the output file The filename format is iqs_ dispatch organization _ mm dd yyyy providing organization You can choose the location to create the file but DO NOT CHANGE THE FILE NAME After the file is created you will see a message on your screen indicating the file was successfully created You are now ready to start ROSS and import this file Follow the instructions in ROSS for importing a file from IQS You will need to UPLOAD the file you created from your system to ROSS and then perform the import For more documentation on using ROSS to import qualifications from IQS please reference http ross nwcg gov and select User Support then Import Qualifications PAGE 2 22 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION ROSS Export Technical Notes The following IQS data is included in the ROSS export file Social Security Number encrypted in file Last Name First Name Middle Initial Providing NWCG Employment Status ROSS recognizes PFT PPT EFF or SEA Other values in employment status will be set
124. r cursor over any of the station address fields Station address may also be maintained from the Reference Data menu Ifa station address exists for a new record you are entering it will be displayed after the recotd is saved Person Organization Field Definitions required FIELD DEFINITION DESCRIPTION Person ID Text 9 Person s social security number or unique identifier The social security number can be masked on any reports that contain it If you are not using a SSN for an ID consider a numbering scheme that will allow for the possibility of combining data with other units or states and still ensuring uniqueness For example add your FIPS state identifier to the beginning of the id see note below NOTE The ROSS import requires the Person ID of all exported persons to contain ALL NUMBERS In place of a 2 letter state identifier use the numeric state FIPS code For example instead of CO for Colorado the FIPS code is 08 The list of these codes can be found at http www itl nist gov fipspubs fip5 2 htm A complete list of codes can also be found at the end of this section Last Name Text 30 Person s last name First Name Text 20 Person s first name Middle Initial Text 2 Person s middle initial Job Title Text 40 Person s non fire job title Employment Status Text 5 Person s employment status Qualifications Date Time 8 Use for clerical purposes to track the date the qualif
125. r has been given IQS Manager privileges You can sign into IQS initially as IQS and set up new users Refer to Chapter 2 System Administration for more information on Users and Groups Step Two Add your organizations to IQS Tracking Organizations within IQS serves two purposes First people within the database are associated with an Organization Reports and training analysis can be done on groups of people belonging to the same organizations Secondly the organizations are also used to assign IQS users Organizational Level Access OLAs OLAs are established by the system administrator to give users access to subsets of data within IQS For example the user smithj may be given the ability to view or edit only those persons within one of the organizations tracked by IQS NOTE THE ESTABLISHMENT OF THESE ORGANIZATIONS IS A CRITICAL FACTOR IN THE SUCCESSFUL IMPLEMENTATION OF IQS Five fields can be used to define an organization Considerations such as statewide regional or jurisdictional boundaries or location of facilities may be used when determining your organizational structure People within the IQS system can be grouped into organizations for the purpose of querying and reporting Consideration should be given to how the data reports and access to the data will be needed when developing the organizational structure Choose Reference Data from the Main Menu and select each of the following e State
126. rds and hit Next gt gt Some reports require you to make a selection In this case it is a good idea to select a limited number of individuals as the report is to complex to run over the entire database To select one or more persons for your report double click on the desired row in the Selected column You will see a check mark appear The check mark indicates this person is selected Double clicking again on a check mark will de select that person To select several individuals at once highlight the top row hold down the Shift key and highlight the bottom row You can search for persons in the list by using the drop down in the upper right portion of the screen Just start typing the name of the person you want to find and select the person from the list The person will then be displayed with the pointer on the right You need to select the person you have searched for before continuing The box in the bottom right displays the persons you have selected When you have the persons you want for your report selected Press Next gt gt to continue May 11 2005 PAGE 9 5 INCIDENT QUALIFICATION SYSTEM _ lrJ x Finish Preview Printer Mask SSN lt lt Previous Next The Finish screen will always be displayed as the last step before executing any report Select Preview to execute the report and preview the results on screen From the preview mode you will have an option to print
127. re are only 5 people that have ATGS as their 1 position there are 10 trainees and 14 people w the position as their target INCIDENT QUALIFICATION SYSTEM LET S LOOK AT AN EXAMPLE Incident Qualification System 3 13 2002 Training Needs Summary Analysis Area OR ORS ODF Wildcard Wildcard Wildcard Total Total Total Position Risk Total Pos as Total Total 1 Not 1 Qual as Need to Code Type Position Needs Target Qualified Qualified Target Trainee Train AOBD WF Air Operations Branch Director 1 ASGS WF Air Support Group Supervisor 6 COMLWF Communications Unit Leader 6 COST WF Cost Unit Leader 3 DIVS WF Division Group Supervisor 5 WFDemobilization Unit Leader 6 Example Steps 1 Print the Training Needs Analysis Summary report to have an overall view of your workforce for reference PAGE 10 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 10 TRAINING TOOLS 2 Print the Training Needs Analysis Detail report for ATGS to have a list of the individuals that comprise the summary numbers 3 Run the report Training Courses Needed by Position for ATGS to see what prerequisite courses needed for the trainees and persons with ATGS as their target 4 Using Certifications option determine the status of each of your trainees by looking at their Target Position and Task Book information Make a plan to get them each fully qualified 5 Using Trainin
128. reen is used to define the experience and training required to perform a given job The Job grid is display only When the form is opened all jobs available in the IQS database will be displayed When a job is selected the experience prerequisites for that position are displayed in the middle grid and the training prerequisites for that position are displayed in the bottom grid This information is used to show the position requirements when entering a person s target position Certifications Target Position The NATIONAL data distributed in this table is based on the NWCG PMS 310 1 Guide Januaty 2000 PAGE 3 6 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA Job Prerequisites Field Definitions Experience Prerequisites requited FIELD DEFINITION DESCRIPTION Type Text 2 Indicates whether the prerequisite is as a Trainee TRN or Position JOB assignment Job Code Text 10 Job code of course s prerequisite job Risk Type Text 2 Type of risk which training pertains Group Number Number Double 8 The group number indicates a set of prerequisites that together must all be satisfied in order for the requirement to be met Each group is a possible combination of positions a person must have performed to be qualified If they meet all the requirements in any one group they satisfy the prerequisite Standard Text 15 Level of standard by which course prerequisi
129. rennen e W du aw a W VE INSTRUCTORS amp COORDINATORS Editing Instructors and Coordinators Instructors and Coordinators Field Definitions INSTRUCTOR COORDINATOR QUALIFICATIONS TEACHING HISTORY Editing Instructor Coordinator Qualifications Teaching History Instructor Coordinator Qualifications Teaching History Field Definitions INSTRUCTOR COORDINATOR QUALIFICATIONS INSTRUCTOR QUALIFICATIONS Editing Instructor Qualifications eese eese kedi ka eene nennen W d H VUR U da WE ke R s H Va wU WAA N enne Instructor Qualifications Field Definitions U L L L L Eek enne REPORT REQUEST ted er epe td e e e e eite e edite ete 9 2 STATE NWCG ORGANIZATIONS FILTER 0 ccsceessscecececeeseccececececsesssaececececseaaesecececsesssaececececseneaseesececeesesssaeeeeeens 9 3 EMPEOYMENT STATUS FILTER 53 5 eee ces eoe fe eee votre tto ved pepe ott aae o esee PN ER eve 9 4 PAGE IV May 11 2005 INCIDENT QUALIFICATION SYSTEM PERSON FILTER arropen er RH RE KEEN rie Ie Ape ue gv 9 5 FINISH c 9 6 PREVIEW M M 9 7 Preview Toolbar options e eda eti e e ev WR AV wa ea ak aeg 9 7 DESCRIPTION OF REPORTS ere ge h y a
130. rganization enter the valid STNWCG organization that is the providing organization for the individuals in this export file This will usually be the IQS STNWCG identified for your individuals However if individuals are identified by more than one STNWCG in IQS you must determine one to assign them for ROSS PAGE 2 18 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION The combination of Dispatch Organization and Providing Organization must be valid within ROSS Export Cert Options check one or more certification levels to export only certifications of the level s indicated Leaving all blank will select all certifications regardless of level including those with no level defined Upload Options Replace All if this option is checked when this file is imported into ROSS all individuals belonging to this providing organization will be replaced by those in this export file Update if this option is checked when this file is imported into ROSS it will update the individuals belonging to this providing organization with the data in this file New individuals contained in this file will also be added Organization Selections Export IOS for ROSS Enter the Dispatch Organization for this Export State NwCG z Select the organization to be exported Enter the Providing Organization for this Org Level 1 Y Esport zz Export Cert Options
131. rses Course Prerequisite Jobs Employment Status Fuel Types Incident Management Levels Incident Size Classes Incidents Issuers Jet Ports m _ m L FE _ _ Ez i 1 El Job Currency fl m zi en an z3 Job Prerequisites Experience Job Prerequisites Training Jobs and Skills State NWCGs Org Level 1 Org Level 2 Org Level 3 Org Level 4 Risk Types Station Information Training Info Double Click on Table to Export Cancel iworkforce Requirements G Training Scheduled JL ETE f Deselect All Advanced ptions Export Selected Data May 11 2005 PAGE 2 7 INCIDENT QUALIFICATION SYSTEM Operational Steps 1 Choose the data to export by positioning the cursor in the left hand column of any record and double clicking A checkmark indicates the data will be included in the export double click will highlight the row and change the entry from select to unselect NOTE When the Persons Info is selected by changing it to a checked box more information about the person will be displayed 2 Choose the Select All button or the Deselect All button for changing multiple selections 3 Features for the Advanced Options button are described on page 2 8 of this User Guide This option is used as a filter for selecting indi
132. rsor is positioned anywhere in the Incidents grid Persons can be added or edited in the Personnel Experience grid The person added for an experience must exist in your IQS database You can use the drop down on the Name column to select a person The Experience Date is automatically entered based on the Incident Start date but can be manually overwritten When the record is saved the Incident information is automatically written to the record Once you have recorded information for an individual here you will see the same experience when viewing the individual through Certifications Experience JANUARY 4 2005 PAGE 6 1 INCIDENT QUALIFICATION SYSTEM Incidents Field Definitions required FIELD DEFINITION DESCRIPTION Number Text 15 Code for incident Text 40 Name of the incident Risk Type Text 2 Type of risk to which the incident pertains Start Date Date Time 8 Date the incident started Fuel Type Text 10 Type of fuel at incident Size Class Text 10 Size class of incident Hel UM Text 50 Incident Management Level 1 II Ill IV V eve Personnel Experience for Incident Field Definitions required FIELD DEFINITION DESCRIPTION Name Text 50 Name of person Last First Middle Person ID Text 9 Person s social security number or unique identifier Experience Type Text Type of experience
133. s Details This report lists all the information contained in the Training Needs Analysis screen The State NWCG filter is required for this report Training Needs Summary This report lists the summary information contained in the Training Needs Analysis screen The State NWCG filter is required for this report Training Nomination Form This report is used to produce a NWCG Interagency Training Nomination form for an individual The individual MUST have the course planned or the report will contain errors Course and personal information from the database is printed on the form The State NWCG Persons and Scheduled Course filters are required for this report Training Refreshers Needed New V2 Lists the persons who need a refresher course The filter State NWCG is required for this report The Course Code Risk Type filter is also required You will be prompted for a date the refreshers need to be completed after The report will list all persons who have not completed the course after this date Training Scheduled This report lists the scheduled courses The report includes starting and ending date time sponsor coordinator and instructor information facility name and maximum course size No filter is used for this report The records are listed alphabetically by course code Training Scheduled List New V2 Lists the training scheduled without the instructor coordinator information Users Organization Lev
134. se contact the NWCG Incident Operations Standards Working Team Chair at NIFC 3833 S Development Ave Boise ID 83705 Risk Types Field Definitions required FIELD DEFINITION DESCRIPTION Text 2 Type of risk i e WF for Wildfire RX for Prescribed Burn Risk Description Text 50 Description of the risk type May 11 2005 PAGE 3 29 INCIDENT QUALIFICATION SYSTEM TRAINING LOCATIONS inl x File Reports Facility Name Facility Address Sponsoring Agency Facility Information EAST WENATCHEE maj el Editing Training Locations This screen is used to edit a list of training locations T he training locations are used when scheduling courses Training Schedule Training Training Location Field Definitions required FIELD DEFINITION DESCRIPTION Facility Name Text 50 Name of training location Facility Address Text 50 Address of the facility Sponsoring Agency Text 50 Name of agency sponsoring location Facility Information Text 255 Any pertinent information about training facility Text 50 Contact person at training facility Facility Contact Phone Text 25 Facility Contact Fax Text 25 Fax number for facility contact Text 50 Email address for facility contact Facility Contact Phone number for facility contact Facility Contact Emai
135. set of data available to the user within IQS for updating reporting and viewing This organizational level access will be referred to as OLA May 11 2005 PAGE 2 1 INCIDENT QUALIFICATION SYSTEM The matrix below defines the modules to which each workgroup will be given access Modules gt Workgroups Post Experience Update Certifications Post Fitness System Security Print IQ Card Training Maintain Reference Data System Admin Configure Admin Not distributed IQS Admin Not distributed IQS MANAGER X IQS DATA ROSE ENTRY OLA OLA OLA OLA OLA OLA restricted Eon nly IQS DATA X ENTRY Private X OLA OLA OLA OLA restricted restri cted IQS View IQS View X Private restricted OLA Organizational Level Access Restricted Access is limited to a few sub options PAGE 2 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION USERS AND GROUPS The Users and Groups screen is used to create new usets edit existing users delete users and assign users to a group To access this area you must be an IQS Manager or above Create New IQS Users Begin typing a new unique username to create a new user The new button becomes active once you begin typing a new name User name and passwords are case sensitive The user name can bea maximum of 20 and allows no speci
136. sk applications may be added to the system if their agency has recognized training certification and qualification standards for a specific risk application such as law enforcement emergency medical and urban search and rescue It should be noted that if the user wants to use this system for other risk applications then job classifications qualifications and training courses need to be entered in the same format as NWCG 310 1 For further information refer to Reference Data Section in the user manual The system includes 7 menu options for managing information performing analysis and producing reports these categories include 1 Certifications 2 Person Organization 3 Training 4 Post Fitness 5 Post Experience 6 Reports and 7 Reference Data All options can be accessed from the IQS main menu shown above Some options include several sub menu items An explanation of each menu option follows PAGE 1 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 1 SYSTEM OVERVIEW IQS MENU OPTIONS Not all menu options may appear due to the level of access the user is granted by the system administrator 1 2 3 4 5 6 7 Certifications Qualifications Training Experience Target Positions Task Books Person Org Edit information about persons in the IQS database Training Workforce Requirements Training Needs Analysis Schedule Training Student Selections Post Course Results Ins
137. t the requirements for the Target Position Only courses that the person has not completed and does not already have planned will be displayed E ial x Target Position Job Code DOZE Risk Type WE Training to Plan BOST ae Intermediate Fire Behavior Required NATIONAL Basic ICS Suggested INATIONAL Dozer Boss Single Resource Suggested NATIONAL Interagency Incident Business Ma Suggested NATIONAL Basic Air Operations Suggested NATIONAL Firing Methods and Procedures Suggested NATIONAL Planned Date pou Plan Selected Training The Plan Training option allows the user to create planned training records for the person s target position One or more courses can be planned for the date mm dd yyyy you provide at the bottom of the screen For selecting more than one course hold down the SHIFT key while selecting each row To select non consecutive rows hold down the CTRL key with selecting each row Press the Plan Selected Training button after you have selected the courses to plan for the given date The screen will be refreshed so you can continue the process for other dates When you ate finished press the X in the upper right to quit the screen Plan Training Field Definitions required FIELD DEFINIITION DESCRIPTION Course Code Text 50 Course Code Agency specific courses usually are numbered below a 100 Display only Risk Type Te
138. tate NWCG Field Definitions 5 eae tiere pes rrt pee ka cbe ee rp sse n HEWE Va deh b hewa 3 19 ISSUERS 5 ssh cots n oe aiu ALLE LI E Pme d ay Xa e uere cL DE EN k 3 21 PUUHITPE IR E n 3 21 Issuer s Field Definitions eere tree e a kila pea aka ee Ere epe eo e ae a k oe 3 21 JEDPORTS 5 tvm etm en ea rn eis i e pre n 3 22 Editing Jet ear eem 3 22 Jet Port Field Definitions 1 ear eet i ere ei petri doe tbe Me p nep e Had b na k en 3 22 JOBS AND SKILES s De hte te e red EE A E be t rr A Oe e OIN netos 3 23 Editing Jobs and Skills Nut Eph ooa tr pie Dre DR ruat 3 23 Jobs arid Skills Field Definitions ad parcere RE DE eet t Rar RE ERR 3 24 LEVEL ST ORGANIZATION cte i d ertet e ett ade nai oen iride VE ERK EK K WER E YE P A E ME eet ee K RA 3 25 Editing Level Ll Organizations i e E uk ANA M R HES ELEK SURE ee e SEW u H N DA ED DABE h Le RE Vu ERR SA FARE 3 25 Level 1 Organizations Field Definitions Dis Wn Wina Na ke Wa AWE ca BE eene s suka REWA 3 25 LEVEL 2 ORGANIZATION eter aes va prece t re EO VA A GERYA Ern K Y WW DEKA TEN AYA 3 26 Editing Level Organizations a aee Va yan NE Y N ARA EWE M R HE VEL RE e A KA u ON WE DAR WE E HEE NAY ERRE ORE 3 26 Level 2 Organization Field Definitions eee a MANE MA RESME MNA LEN ERA WEN La enne 3 26 LEVE
139. ted On import you are prompted to enter new organizational information for the people being imported The EXPORT option here is more generic It exports all records from only the tables you identify in the screen below If you select an individual to export you may or may not get the related information depending on what other tables you select When you import the records into another database they will successfully import only if all the required related data exists For transferring individuals records from one IQS database to another consider using the Export Individual option The exported data resides in an unsecured MS Access database file that you name an unsecured database is one that any user can open using MS Access The main database IQS MDB is secured ot locked to maintain the integrity of the database structure The data exported from IQS can then be imported into another IQS database using the Import option as described in the next section Import From the IQS Main Screen bar menu click on Options or do the Alt O keystroke combination then choose System Administration and Export to view the IQS Export screen as shown below which is the main screen for exporting IOS data Persons Info Double Click on Table to Export Cancel Selected Table to Esport Selected Table to Export LL i Persons Info n Certifiers Courses Course Equivalencies Course Prerequisites Cou
140. tes is defined National State Region Agency Specific National level codes are based on NWCG 310 1 Training Prerequisites required FIELD DEFINITION DESCRIPTION Course Code Text 50 Course code of job s prerequisite course Risk Type Text 2 Type of risk to which training pertains Type Text 2 Indicates whether the prerequisite is for required training or suggested training Standard Text 50 Standard by which this prerequisite is defined May 11 2005 PAGE 3 7 INCIDENT QUALIFICATION SYSTEM STATION ADDRESSES iix Station Addresses a Zip Code Staton dss ism rganization Associated With Selected Station Address State NWCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 gt Q Placeholder Find Organization Address 7 Sy Bal ke Editing Station Addresses This screen is used for maintaining Station Addresses and the Organizations the term Organizations implies a unique combination of State NWCG and Orgs Level 1 4 that are associated with an address A station address can be used for one or more organizations however each organization level combination can only be assigned one address The records displayed are sorted by city state and zip This screen can also be accessed from the Person Organization screen by right clicking over the station address fields To add or edit and organization
141. that level For example the user tani shown below would be able to access only those individuals belonging to WAWAS or those individuals belonging to WAWAS and DNR The Wildcard value gives the user access to any persons belonging to organizations at that level defined within the higher levels If the wildcard value was used in the first record shown above the user tani would have access to individuals within WAWAS and any organizational levels defined below WAWAS and DNR NOTE The organizations must be entered into the reference base prior to using this screen To enter the organizations select Reference Data from the main IQS menu and select any of the sub menu options State NWCG Organization Level 1 Organization Level 2 Organization Level 3 or Organization Level 4 Assigning Organizational Level Access Select the user for which you want to assign or edit their organizational level access If the user has been assigned access the information will be displayed Enter or edit a previous combination of organizations that will give the user appropriate access to individuals within your database May 11 2005 PAGE 2 5 INCIDENT QUALIFICATION SYSTEM Organizational Level Access Field Definitions FIELD DEF DESCRIPTION User Text 8 The user for which organizational level access is being defined Default Boolean Indicates if record should be used as a default for the fi
142. the Organization Level 1 4 codes and descriptions contained in the reference tables The records are in alphabetical order by Organization code No filters are used for this report Organizations Station Addresses This report lists the Station Address that is associated with each organization in your database Persons w Certifications This report displays the fitness level qualifications training experience task books and target position for individuals in the database Limited person information is displayed Person ID name organization review date employment status and qualifications updated date The records are sorted by last name The filters State NWCG Organization is required for this report The Employment Status and Persons filters are optional Persons By Incident New V2 This report lists the persons who have been on an incident The Incidents filter is mandatory and only one incident can be selected The persons displayed are sorted by last name Persons Check Qualifications For an individual this report displays the fitness training and experience requirements for each of the person s qualifications The report displays whether the person meets the requirements for the qualification This report can be used to look through the IQS database for discrepancies between the persons qualifications and their training experience and fitness record The State NWCG Organization filter and Persons filter ar
143. the Target Position e Step 5 Initiate Task Books NOTE If you use the training scheduling feature of IQS to schedule and post course results IQS will automatically update the persons training record If you do not use the training modules contained within the IQS system you will have to update the persons training record by entering the course completed date under the training tab PAGE 7 2 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS Certification Edits and Checks The diagram below illustrates the automated edit checks and updating that occur within the Certification areas when records are updated The words along the arrows define an action the user would be performing within the system The phrase where the arrow is pointing explains an action the IQS program will automatically perform Some actions also prompt the user for input Task Book Initiated TRN Qualification is Warning issued if current created if no qual Qualification already exists exists with effective date same as Task If expired Qualification exists Book initiated date Qualification type is changed from JOB back to TRN Qualification Target Position is effective date is changed to TB created if target does initiated date Qualification s old not exist at user s effective date is copied to the request Qualification s comment field f target position does not exist for this task book user is prompt
144. the gray line have multiple grids while the menus below the gray line are single grids Examples of each type of screen follow Key Movement The symbol to the left of a row indicates a new record e The pencil symbol to the left of a row indicates the record is being edited e Press ENTER or TAB to save a new entry or edit in a field Press ENTER again to move to the next field e Use LEFT or RIGHT Arrow keys to move from field to field e Use UP or DOWN Arrow keys to move from record to record e Press ESC before leaving a field to undo changes within that field e Press UNDO before leaving a record to undo all changes to the record e To delete a record highlight the row by clicking in the far left hand column and press DELETE e Within each field you can only type as many characters as the field allows NOTE When the cursor is first positioned in a field containing data the value is highlighted To edit the data click inside the field so that you see a blinking cursor Press ENTER to accept the changes Press ESC to undo your changes within a field if you have not moved off the field Click the UNDO toolbar option to undo changes to any field within a record if you have not moved off the record Once you move your cursor out of the record you are editing your changes are automatically saved PAGE 3 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA COURSE EQUIVALENCIES
145. the person has attained Qualification Text 10 Code for position performed Code Risk Type Text 2 Type of risk to which the incident pertains Experience Date Date Time 8 Date of first day assigned to incident mm dd yyyy OP Number Double 8 Number of operational periods position was performed at incident Evaluation Text 1 Evaluation of person s performance on the incident S Satisfactory U Unsatisfactory N Not Received Quality Text 50 Record of the quality of the experience gained i e Hot Line Mop Up Comments Text 225 Any pertinent comments pertaining to the qualifications PAGE 6 2 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 6 POST EXPERIENCE NOTES MAY 11 2005 PAGE 6 3 INCIDENT QUALIFICATION SYSTEM NOTES PAGE 6 4 JANUARY 4 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 7 CERTIFICATIONS CHAPTER 7 Certifications GENERAL INFORMATION The Certifications menu option on the main IQS menu has five sub menu items Qualifications Training Experience Target Positions and Task Books Selecting any one of the 5 sub options will take the user to the corresponding data screen Incident Qualification System E B x File Options Help Person Org Training Post Fitness Post Experience Reports Reference Data All Risk Training and Qualification Tool E Welcome to IQS V DB U 09 18 01 11 39 pm
146. the report Select Printer to send the report directly to your windows default printer If the Mask SSN box is checked the person id will be masked on the report output The mask will display for the first five characters of the id The last four digits will be displayed Depending on the report selected you may see other filters different from the ones described in the previous sections Use the same guidelines as described in the previous sections for selecting the filter data and move on to the next step PAGE 9 6 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 9 REPORTS PREVIEW a EB H ix B zie ME Incident Qualification Card pamm OssWicstinwSSM HENDERSON ERIN 958899999 Fasess Year 2001 Level Blood fkrgew Emergency Canada The screen above shows the Incident Qualification Card report displayed in Preview mode If the report consists of more than one page use the tabs at the lower left of the screen to move from page to page Click on the report to zoom or zoom out To print the report choose File Print Hit Alt P or Ctrl P depending on your computer to print the report using the default windows print parameters screens where you can choose a printer and other print settings When finished previewing the report click the upper right x and you will be returned to the report request table Preview Toolbar
147. the totals for each position The totals are based on summing only those persons who fall within the organization defined in the filter NOTE If the Training Needs grid contains no records after applying the filter go back to TRAINING WORKFORCE REQUIREMENTS and verify you entered requirements for the organizations you entered in the filter The bottom three grids display detailed information for the totals of each position as follows Persons Qualified the individuals that comprise the Total Qualified total Persons Qualified as Trainee the individuals that comprise the Total Trainees total Persons with Position as Target the individuals that comprise the Total Pos as Target total PAGE 8 4 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 8 TRAINING Training Needs Analysis Field Definitions Job Code All fields are display only FIELD DESCRIPTION Job code Risk Type Type of risk to which the job pertains i e WF RX Functional Area The functional area to which this job belongs within the incident command system Job Title Description of the job code Total Needs Total number of people the unit needs qualified for each position as defined in the work force requirements section Total Pos As Target Total persons with position as their target Total Qualified Total number of persons currently JOB qualified for position is displayed T
148. ting Incident Management Level This screen is used to edit the management level codes that categorize the management level for a wildland fire incident Data distributed is from the NWCG PMS 310 1 Guide January 2000 Incident Management Level Field Definitions required FIELD DEFINITION DESCRIPTION Mgmt Text 2 Code that indicates the management level for a wildland fire incident Description Text 200 Description of the management level code May 11 2005 PAGE 3 17 INCIDENT QUALIFICATION SYSTEM INCIDENT SIZE CLASSES File Reports Incident Size Classes Size Class Description 25 acres or less 26 9 acres D C 10 39 acres ER _ 100 238 acres 300 333 acres 1000 4 999 acres 5000 or more acres Bej ES ESI Editing Incident Size Classes This screen is used to edit the size class codes that describe the area of an incident in acres Incident Size Classes Field Definitions required FIELD DEFINITION DESCRIPTION Size Class Text 1 Code to describe the size class of the fire Size Class Text 50 Description of the size class code Description PAGE 3 18 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA STATE NWCGS File Reports StaeNwCG 0 Name Geographic Ate O WASHINGTON STATE NORTHWEST WASHINGTON STATE TEST NONE ve
149. tional The records are displayed alphabetically by course Training Course Roster This report is used to produce a course roster for a scheduled course The roster contains individuals who currently have the course planned for the date of the scheduled course The roster displays the course starting and ending date time facility sponsor instructor and max size The Scheduled Course filter is required for this report Training Courses Completed New V2 This report lists the persons who have completed a training course The filter State NWCG is required for this report The Course Code Risk Type filter is optional The records are sorted by course code risk type and then by last name Training Courses Needed by Position New V2 This report lists the courses needed by people with a given position as their target or are trainees in the position The courses are those that are prerequisites for the position The filter May 11 2005 PAGE 9 11 INCIDENT QUALIFICATION SYSTEM State NWCG is required for this report The Job Code Risk Type filter is optional The records are sorted by Job Code Course Code and then by person s last name Training Locations This report lists the information in the Training Locations reference table The report includes the facility name address sponsor agency contact info and facility info The records are sorted by facility name No filter is used for this report Training Need
150. tions based on this table The NATIONAL data distributed in this table is based on the NWCG PMS 310 1 Guide January 2000 PAGE 3 4 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 3 REFERENCE DATA Job Currency Field Definitions required DEFINITION DESCRIPTION Job Code Text 10 Job code of assignments that will maintain currency for job code Risk Type Text 2 Risk type of the job assignment that will maintain currency for job code Standard Text 10 Level of standard by which job currency is defined National State Region Agency Specific National level codes are based on NWCG 310 1 NOTE The Job grid is display only When the form is entered all the jobs available in the IQS database will be displayed When a job is selected the Job Currency grid displays the positions that will maintain currency for the selected job May 11 2005 PAGE 3 5 INCIDENT QUALIFICATION SYSTEM JOB PREREQUISITES File Reports lt bg gt DIS WF Division Group Supervisor NATIONAL Demobilization Unit Leader Documentation Unit Leader NATIONAL 5 Dozer Boss Single Resource NATIONAL Display Processor NATIONAL NATIONAL NATIONAL NATIONAL Training Prerequisites 5 338 i n a Editing Job Prerequisites The job prerequisites sc
151. to null when imported Sex Weight Jet Port Electronic Address Home Phone Work Phone Pager Phone Fitness Level Fitness Expiration Date Dispatch NWCG Qualifications Qual Type Only type JOB or TRN are selected by IQS Qual Code Only qualifications where persons fitness level is adequate for the position ate selected by IQS ROSS imports only qualifications with valid codes within ROSS Invalid codes will not be imported and will show as an error in the log however the person will still be imported and any of their valid qualifications Expiration Date Only current qualifications are selected by IQS Priority OS selects qualifications with either null or not null priority Priority is NOT exported to ROSS May 11 2005 PAGE 2 23 INCIDENT QUALIFICATION SYSTEM DELETE INDIVIDUALS The Delete Individuals option is used to delete one or more individuals from an IQS database This option will PERMANENTLY delete the individuals you select from the database The only recovery would be to use a previous IQS database file that you have as a backup From the IQS Main Screen bar menu click on Options or do the Alt O keystroke combination then choose System Administration and Delete Individuals The person s to delete can be designated by selecting individuals If you want to delete all the individuals in an entire organization then use the option Delete Individuals by Org 10S Delete People In
152. tructors and Coordinators Instructor Coordinator Qualifications Post Fitness Post results of fitness testing Post Experience Post experience for individuals by incident Reports also available from within each module by selecting Reports from the menu bar Run all IQS reports Reference Data Maintain data that supports the IQS application Course Equivalencies Job Currency Job Prerequisites Station Addresses Certifiers Courses Employment Statuses Fitness Certification Period Incidents Incident Fuel Types Incident Management Levels Incident Size Classes State NWCG s Issuers Jet Ports Job and Skills Level Organizations Risk Types Training Locations May 11 2005 PAGE 1 3 INCIDENT QUALIFICATION SYSTEM About the IQS Main Menu After executing IQS and entering your username and password you will see Main IQS screen as shown below The options available to you will be highlighted in bold based upon the privileges your username has been given If you do not have access to the option it will be grayed IQS MENU BAR Options _ Help Change the Application DB About Change the Reports DB Logon as Another User Change Password Sounds System Administration Incident Qualification System File Options Help Certifications Person Org Training Post Fitness Post Experience Reports Reference Data ES All Risk Training and Qualification Tool NEJ
153. ts 25 MA West Virginia 54 WV Michigan 26 MI Wisconsin 55 WI Minnesota 27 MN Wyoming 56 WY Mississippi 28 MS PAGE 4 4 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 4 PERSON ORGANIZATION STATION ADDRESSES w IQS Station Addresses b Bl x Zip Code 33333 3333 Augusta Funnyville Organization Associated With Selected Station Address State NwCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 WwAWAS DNA Q B Placeholder Find Organization Address va Sl x Bal Station Addresses Maintenance When the Station Addresses screen is called from the Persons screen the user can select an address create a new address to associate with the person and organization entered for the current record The association created or changed affects all other persons who belong to the State NWCG and Organization Level 1 4 defined for the person you are currently editing To assign a station address to a person 1 Highlight the address record on the grid by clicking on the box to the left of the address you desire as shown above 2 Press select to assign the address to the person The association created or changed affects all other persons who belong to the State NWCG and the Organization Level 1 4 defined for the persons you are currently editing After pressing select you will be returned to the Person Organization screen 3 If you do not wish to change the stati
154. type start date fuel type size class and management level for all incidents you have in your database The records are in alphabetical numerical order by incident number No filters are used for this report Job Currency This report lists the data in the reference table Job Currency For each job in the IQS system the reports lists other positions that maintain currency The records are in alphabetical order by job code No filters are used for this report Job Prerequisites This report lists the data in the reference table Job Prerequisites For each job in the IQS system the report lists the fitness requirement training requirements and experience prerequisites The records are in alphabetical numerical order by job code No filters are used for this report PAGE 9 8 MAY 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 9 REPORTS Jobs and Skills This report lists the data in the reference table Jobs and Skills For each job in the IQS system the report lists the job code risk type description certification period fitness requirement functional area active date and inactive date The records are in alphabetical numerical order by job code No filters are used for this report NWCG Codes This report lists the State NWCG codes and descriptions contained in the reference table The records are in alphabetical order by State NWCG No filters are used for this report Organizations This report lists
155. vidual or organizational values 4 Once you have all the options selected for your export press the Export Selected Data button to create export file You will be prompted for a name and location for the export file Selecting Data to Export When selecting the data for your export file you need to consider several factors 1 The purpose of your exported data 2 If the data is going to be imported into another IQS database target database what data exists in the target database When selecting data to export it is important to select all the records that you wish to export For example if you select an individual within Person Org you should select all data that you feel is relevant such as training experience and qualifications If the data already exists within the new database it will not accept the data It is better to have more reference data than you need in the expott file rather than not enough Use the EXPORT INDIVIDUAL option if you want to transfer all the data for an individual or group of individuals from one IQS database to another PAGE 2 8 May 11 2005 INCIDENT QUALIFICATION SYSTEM CHAPTER 2 SYSTEM ADMINISTRATION In the example below the export file would contain the person info and their qualifications for all persons in the database plus the reference data for State NWCG and Organization Level 1 4 If you would like to further limit the records by Organization or Person then s
156. x Training Needs pact Total joe ES Total E E E Total NE aste si To eee i Area Command Logistics Chief Dozer Boss Single Resource Felling Boss Single Resource Advanced Firefighter S quad Bos Persons Qualified Persons Qualified As ER Persons with Positions as Targe Name Org Prio fID Name Ona 0 Name Oa Prod 988 ABBOTT JAMES P WAWAS DNR ADAMS JIM 975 ABEL FRAN WAWAS DNA 975 ABERLE BARBARA WAWAS DNR 2 WAWAS DNR WAWAS DNA WAWAS DNA WAWAS DNA WAWAS DNA WAWAS DNA 984 GLESSNER DAVID WAWAS DNR 853 GODFREY JEFF WAWAS Performing Training Needs Analysis Once you have entered your workforce requirements Training Workforce Requirements you can use this screen to perform your training needs analysis This screen allows you to compate your requirements for each position with the number of persons in the database that are currently qualified or qualified as trainees or have the position as their target Determine the organization for which you want to perform the training needs analysis Enter the State NWCG and Organization 1 4 values Press TAB to move from field to field Apply the filter by pressing the Filter button to the right of the organizations If your user id has a default OLA specified those values will be displayed when you enter this screen The filter is automatically applied The Training Needs grid will display
157. xt 2 Type of risk to which the training pertains i e WF RX Display only Course Title Text 50 Course Title Display only Type Text 2 Suggested or required Display only Standard Text 50 Level of standard by which course is defined National State Region Agency Specific National level codes are based on NWCG 310 1 for WF and RX risk types Display only MAY 11 2005 PAGE 7 13 INCIDENT QUALIFICATION SYSTEM LENIN The top portion of the screen displays information for a person The fields in this section are display only When the user opens the screen the first person in alphabetic order will be displayed to which the user has been given access IQS Certifications Fie Reports Toolbar Reference Data 181 Person Id 975 67 2169 Fitness Level Quals Updated Name ABERLE BARBARA Effective Date 01 01 1999 Review Date 08 15 2000 State Dras 1 4 wa was DNA MM FN Placeholder Expires 01 01 2000 Anticipated Separation 09 15 2003 Qualifications Training T Experience T Target Positions f Task Books Qual Risk Description Initiated Expires I Issuer I Completed Certifier Certification Comm x WF Dozer Boss Single Resource 01 01 2000 01 01 2003 CHUCK FRAME 0140122000 ANDERSE 01 01 2000 M gt vele Ea Name Search ABERLE BARBARA 7 ID Search 9756721
158. ysis to compare your organizations requirements with your existing workforce Determine the organization for which you want to define workforce requirements Enter the State NWCG and org level 1 4 values Press TAB to move from field to field Apply the filter by pressing the Filter button to the right of the organizations If your user id has a default OLA specified those values will be displayed when you enter this screen and the filter will be automatically applied If you have previously defined workforce requirements for the organizations that you supplied in the filter the records will be displayed in the workforce requirement grid Otherwise the grid will be empty Workforce Requirements Field Definitions required FIELD DEFINITION DESCRIPTION Job Code Text 10 Job code Risk Type Text 2 Type of risk to which the job pertains i e WF RX Functional Area The functional area to which this job belongs within the incident command system Display only Job Title Text 50 Description of the job code Display only Total Needs Number Long 8 e na number of a unit s needs qualified in this position May 11 2005 PAGE 8 3 INCIDENT QUALIFICATION SYSTEM TRAINING NEEDS ANALYSIS File Trammg Reports Toolbar Certs Target Pos Reference Data State NWCG Org Level 1 Org Level 2 Org Level 3 Org Level 4 WAWAS DNR Wildcard xj Wildcard Wildcard
159. zation or individually to create the export file The IQS user will need to identify a dispatch organization and a provider in ST NWCG format for the export file The provider will usually be the State NWCG code identified for the individuals within IQS The combination of dispatch organization and providing organization the user supplies for the export will need to be a valid combination recognized by ROSS You may supply separate files identified by the same dispatch organization but different providers Submitting separate files with the same provider and different dispatch organizations will most likely result in an invalid organization in ROSS ROSS considers all the individuals identified by the providing organization as belonging to the same organization The IQS interface allows the user to identify whether the import file will replace all individuals in ROSS identified by the same organization as the export file or simply update existing records with data in the import file NOTE The ROSS import requires the Person ID of all exported persons to contain ALL NUMBERS If you are using characters a through z in the IQS person id the person id should be changed to contain all numbers before exporting those individuals for ROSS In place of a 2 letter state identifier please use the numeric state FIPS code For example instead of CO for Colorado the FIPS code is 08 The list of these codes can be found at http www itl nist gov fipspubs

table of contents introduction - Incident Qualification System

Contents

Download Pdf Manuals

Related Search

Related Contents