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Manual - DT -Final Copy 030614

1. Your Feelings About School Your Feelings About Learning Your Relationship With Your Teachers Your Relationship With Your Peers How You Feel About Yourself Your Talents and Interests Your Future Aspirations And Needs What You Want People To Know Your Educational Targets Section 4 PEP Review Designated TeacheF Organise a PEP Meeting The PEP Meeting Action Plan Funding Section 5 Summaries Education Summary IRO Overview Section One Core Information This first section is the Social Worker s Responsibility to fill out BEFORE the PEP meeting This section includes an up to date care plan contact arrangements and health chronology as well as general information around the young person their educational and care placement Section Two Educational Details This second section is the Designated Teacher s Responsibility to fill out BEFORE the PEP meeting This section includes school history current school details any other educational plans around the young person attendance data and attainment details It also has details of any special needs and details of other agencies involvement with the young person Section 3 Young Persons Views The Young Person needs to Log in and complete their interactive section BEFORE the PEP meeting This is a record of all the young person s views captured from the interactive tool they use It is
2. Tr LIP Young Persons Youth Offending Services RECOrd OWE Current PHF s Completed PEPs af Health Record Awards i Started Target Date Meeting Date 7024 24 04 2014 13 10 1997 06 10 1997 O esse 21 04 1997 24 04 1997 School transitions by Start date Transition to Current school eCareSolutions e 24 01 1996 Primary School Add a school transition Time Tracker details Date Completed Date Pomona Sprout Kent County Council Logout Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s records 22 04 2014 New School Hogwarts School of Witchcraft and Wizardry 10 PEP Overview Actions This is where you can return to the Service User Overview and PEP Onli E On INE QO Name ar UPN ear social Worker Help Foster Carer Help View PEP for Harry Potter ee part or the entire PEP ocument HEELS View PEP Notice Board jib sees o Use this page to view and manage deet a particular assessment Your Messages PEP Details Your School i Sg t SES ER This displays who initiated the Pantie PEP which Question Group e Return to Service User Overvi i aS a E the young person will answer e View Print Education Summary Report 3 of 37 questions have been answers if it is the first second or third Users Directory e Delete PEP quae aes e Export P
3. This will be the date the time tracker uses so for historic records please back date ePEPOnline Add time tracker record for Hermione Granger Q Name or UPN Searcl Social Worker Help Foster Carer Help Homepage d Notice Board Please add Title remember to make it clear for others who may read this Your Learners Your Messages Your School Start date Current picture Changes to use this picture fs Z You can attach any documents that are saved to There is no document currently associated te tly the young person s library here nm yyyy Schools Directory Log Off Please add a description remember to make it clear for others who may read this Title Users Directory Designated Teachers Designated Teacher Supports Description IROs 7 IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators VSK ePEP System Administrators 3 SW VSK Locality Admins Hermione Granger has no documents in her library Add documents to library others ote Health Record A To change the picture for this event re e Select the album containing the picture G Awards e The pictures will be loaded in the picture bar __ To choose pictures select an IN e Click on the picture you want to use It will be displayed next to the current picture f d album from the drop down box See by The pictures
4. VSK CIC Nurse Admins WSK CIC Nursess VSK Deputy Heads WSK ePEP Administrators WSK ePEP System Administrators VSK EWOss VSK FELOss VSK Head Managers VSK Locality Admins VSK Support Officerss VSK UASC Support Teams Young Persons Youth Offending Services vi f Health Record Awards by eCareSolutions Full Name Date of Birth Capita One Link UPN Number School Date Added Date Entered Care Record Owner Current PEPs Date Started 7 d Ji Awards Harry Potter 31 07 2002 11 No UOOOO0 Hogwarts School of Witchcraft and Wizardry Other 01 01 2003 Target Date 0100A This section is where any adult involved with the young person can award points Meeting Date 06 10 1997 Transition to Primary School Attainment Tracker details ool educational placement change or move Users with access to this record Name CS Pomona Sprout CS Rebus Hagrid CS Remus Lupin GC Augusta Longbottom CS Severus Snape CS Sirius Black User Notes This is a test Completed PEPs Date Started D esse 21 04 1997 Current school Role Users with access to this record This section lists the professionals associated to the young person They are the young person s Social Worker Independent Reviewing Officer Designated Teacher and VSK Assistant Head and Carer Designated Teacher Designated Teacher Support Social Worker
5. Homepage View User Notice Board Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s records To view previous transitions please click on the start date in blue or the arrow in the orange circle Attainment Tracker details Attendance User Details fit PEPs Completed PEPs gt aa Health Record Date Started Target Date Meeting Date Date Started Completed Date Meeting Date KC Ki Awards 7024 24 04 2014 13 10 1997 06 10 1997 View 696 21 04 1997 24 04 1997 22 04 2014 School transitions It is essential that this be filled in for any school educational placement change or move i SE H Start date Transition to Current school New School eCare Solutions e 24 01 1996 Primary School To start a transition please Add a school transition li k 1 A d d h CIIC on a SCTOO Time Tracker details SEH transition 55 Page School Transitions Homepage PEP Invitations Administration tools User Directory Notice Board Your Learners Your Messages Schools Directory Reports Log Off Users Directory Designated Member of Staffs Designated Member of Staff School Transitions Homepage PEP Invitations Administration tools User Directory Notice Board Your Learners Your Messages Schools Directory Reports Log Off Users Directory Designated Member of Staffs
6. Schools Directory Your upload file should be less then 5MB Log Off The following file formats are allowed Microsoft Word Document doc and docx Microsoft Excel Spreadsheet xls and lex Users Directory Kr l i Microsoft PowerPoint Presentations ppt and ppty Designated Teachers Designated Teacher Supports IROs IRO Team Managers eegener Social Workers Gnosis WSK Assistant Heads Title WSK ePEP Administrators WSK ePEP System Perrine Ir Administrators VSK Locality Admins Upload others geet Adobe Portable Document Format pdf Images jpg bmp and png Upload document No file chosen Document library for Hermione Granger Homepage Documents in this library Notice Board There are no documents in this library Your Learners Add a document to this library Your Messages Your School Select a document from your computer to upload it into this library Schools Directory Your upload file should be less then 5MB Log Off The following file formats are allowed ev Microsoft Word Document doc and docx ev Microsoft Excel Spreadsheet xls and lex ev Microsoft PowerPoint Presentations ppt and pptx ev Adobe Portable Document Format pdf ev Images jpg bmp and png Users Directory Designated Teachers Designated Teacher Supports IROs IRO Team Managers Social Workers Upload document Choose File Hermione Gr eport docx WSK Assistant Heads Se Title School Rep
7. VSK Support Officerss areas they have edited VSK UASC Support Teams 27 04 2014 Pomona Sprout edited the PEP details Young Persons 27 04 2014 Basic information copied into assessment fouth Offending ice 21 Page Young Person s Progress or UPN M Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout This bar shows at a glance how many questions the young person has completed The redder the bar the more questions the Young Person has answered se this page to view and manage details about a particuns eSoment Actions Young Person s Progress Schools Directory kervice User Overview P i Report nf peas eum Professionals Section Education Summary Report 3 of 37 questions have been answered o XML File Professional Section To access the PEP document please click on the Goldfish e icon marked Professional Ey Pomona Sprout a Professional Special Needs oup Key Stage 3 AL Admins PEP Type PEP 1 EE Nr Wi Year 9 Progress Tracking d 27 04 1997 Attachments 28 06 1997 D The progress tracking has been relocated in the The PEP Meeting section in the Professional Section Mo i This is where you can add any documents relevant to the PEP e g school reports Go to Professional Section g Invitations Status Attachments Edit PEP Notes Location Invitee Status Hogwarts Pomona Sprout Pending VSK Deputy Heads ge Hogwa
8. Your Messages 4 Your School X Change Set Password Schools Directory Log Off Change Password First confirm the identity of the user by getting them to confirm the details below Users Directory Designated Teachers Designated Teacher Supports IROs IRO Team Managers Social Workers WSK Assistant Heads fe fe Groe Question Answer If these details have been confirmed click the button below to generate the Key code for the user to reset their password Please click Generate Key ePEPOnline D J J 7 Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Change Set password for Harry Potter Homepage Change Set Password Notice Board gibt fees wy Use this page to change or set a password for this Learner Your Messages Your School Kev G ted Schools Directory SE Please write down the Log Off Key Generated Unlock Key and click The unlock key has been generated and is displayed below Tell the user to go to ePEP and click the forgot password link on the login screen and enter Co ntinue With the young Users Directory Designated Teachers User ID 10949 pe rson p ease use t h ese Designated Teacher Supports Unlock Key 120544 numbers to set their IROs nlock Key 3 IRO Team Managers a password see section 2 Social Workers TINUE 90 Page Troubleshooting 28 Password Help b Changing a password if you ar
9. PEP Review Des Organise a PEP Meeting The PEP Meeting Action Plan Funding Section 5 Summaries Education Summary IRO Overview Section Four PEP Review This is a record of the PEP Meeting it is mainly filled out by the Designated Teacher during or after the PEP Meeting This is split into four parts Organise a PEP Meeting This is where you can send an invite reminder to those due to attend the PEP meeting depending on who sets up the meeting the Social Worker or Designated Teacher will fill this in The PEP Meeting This is a record of the meeting who attended a summary of what was discussed and decided in the meeting Action Plan This is where SMART targets are recorded they are divided into Short Medium Long Term and Extended Out of School Targets For a fuller explanation of the Action Plan please see Section 14d Funding This is to be filled in if it is decided to apply for AIF funding from VSK please note a separate funding application has to be completed and is available from this website http www virtualschool lea kent sch uk Section 5 Summaries Education Summary This section is filled out by the school in the week after the PEP meeting The Carers Summary This is the only part of the PEP carers fill in and is viewed by IRO s before the CiC review We ask that it is filled in the week after the PEP Meeting It contains a few short questions aro
10. ePEP User Guide for Designated Teachers Contents 1 CTE T a 4 Jee E ee to the PEP SYS ONI EE 5 2 zaa L a a E E EE ees AE AAA isc nm ctw aed EE EA cps AEE ENEE E ve te tesa A A EE EEEL A ANAE en E AE ese ee 6 3 WEE ea S R oe es 7 3 NEE TEE at EE 7 4 kee NG MI BEE 10 5 FR E agra vt aestece nee waite as EEN 11 6 S E E Fe a AER EPAIA AEE IAA AEA A AANE AEE AE EE NAE AA AN EAA S ATN AEEA ARE NAAN AE A N ANAE EEEN 12 7 leie re TO TAE ERKEN EROVER EE 13 A FROMTHE let 13 B FROMTHE PEP OVERVIEW EE 14 8 SERVICE USER OVERVIEI eege 15 9 HOWTO GET TO THE PEP OVERVIEW eege 19 A FPROMTHE let 19 B FROM THESERVICE USER OVERVIEW ENEE EE 20 10 EEN 21 11 D DEE 23 Be er de EE 23 B RESPONSIBILITY FOR SECTIONS COMPLETED BEFORE THE PEP MEETING ses ccosencrasevpsnectean ac vecinsdscicaseasatnaciubancabeaentieaceseansaaninacensuayaneasounnieasidenipaceapadnasteaties enncauadedauntaseaseineiecaenbitannstions 24 C RESPONSIBILITY FOR SECTIONS COMPLETED DURING AND AFTER THE EERSTEN eegene engen Eieren 25 12 OG e EE 26 13 DEER 27 A TeV EE 27 O gets e Ge hid she e Ee EE 28 EK ele a EE EE 31 D ANON E EE 34 OPEP FOC CS 5 C5 ase cepudhiicatatnninndecdanusdpcosnennaensdioudmausaignsians siudmawanieasansiamcosmianpisediondienleesaewadioasioodaslosaptwauumaieus EE EE R 35 14 EENEG PEP geed 36 15 E E e E EE EEE EE EAE AE E EARN AE AE E EN EAEN nc sence EAEE EE O AEA AOE AE NEEE E EAA E EAE AAA 42 16 PRTI A EE EE 45 17 PT DE Keen S E E E E E EN E
11. Designated Member of Staff School transition for Harry Potter gt School Transitions It is essential that this be filled in for any school placement change or move Transition to Other transition to Has the application for new school been submitted to the Local Authority or Education Setting Has Young Person passed Kent County Council Test School transition for Harry Potter gt School Transitions It is essential that this be filled in for any school placement change or move Transition to Other transition to Has the application for new school been submitted to the Local Authority or Education Setting Has Young Person passed Kent County Council Test Infant School 6th Form FE Apprenticeships FE HE other Educational Provision Move Alternative Curriculum Educational Provision Move Mainstream Return to Mainstream Specialist Provision Infant School Primary School Ssg 6th Form FE Apprenticeships FE HE S other Vv O Yes O No Not Known O Yes O No Not Known Primary School Secondary Scho dary Schog Please select where the Young Person is moving transitioning to Please note there are tick boxes for the traditional transitional phases If the transition is Tor another reason please tick Other and select from the drop down box the type of non traditional transition tick if the has been submitted to the local authori
12. Foster Carers General Managements IROs IRO Admins IRO Team Managers Parents Residential Key Workers Social Service Managers Adding an Album to a Young Person Social Services Team Leaders About Harry Potter U10949 Social Work Administrators Social Work Assistants Social Workers VSK Apprentices WSK Assistant Heads WSK CIC Nurse Admins WSK CIC Nursess VSK Deputy Heads WSK ePEP Administrators VSK ePEP System Administrators VSK EWOss VSK FELOss Full Name Record Owner Fe Os eo ee Pe Pn Date of Birth Capita One Link UPN Number School Attendance ge Harry Potter 31 07 2002 11 No UOOODODD Hogwarts School of Witchcraft and Wizardry Other Date Added Date Entered Care 01 01 2005 8 ess Social Worker Help Foster Carer Help Attainment Tracker details Users with access to this record Name Pomona Sprout Rebus Hagrid Remus Lupin Augusta Longbottom Severus Sna pe H Sirius Black Pomona Sprout Kent County Council Logout Ze Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s records Please go to Service User Overview and click Photo in blue under Album Actions Role Designated Teacher Designated Teacher Support Social Worker IRO VSK Assistant Head Foster Carer PEPER i 65 Page eP POnline Social Worker Help Foster Care
13. Using this screen you are able to create a new ePEP After you have set this PEP up the people who have the ability to access the Learner s record will be able to view and add their input to the assessment Move your mouse over the OI symbol to see more help Create a PEP If this Young Person is undergoing a school or educational placement mowe transition please confirm you have filled out the transition section in the young persons record before starting this PEP O Yes transition has been filled O No need for transition O No I will do that now Please select the correct description for School Transition If transition needs to be filled out be please go back to the Transition Section before creating the PEP See section 18 37 Page Create PEP for Harry Potter Homepage PEP Invitations Administration tools User Directory Notice Board Your Learners Your Messages Schools Directory Reports Log Off Users Directory CXKs Designated Member of Staffs Designated Member of Staff Supports Designated Teachers Designated Teacher Supports IROs Social Work Administrators Social Workers Team Leader Social Services s VSK Apprentices VSK Assistant Heads VSK Deputy Heads VSK ePEP Administrators VSK ePEP Systems Administrators VSK EWOs VSK FELOs VSK Head Managers VSK Locality Admins VSK Support Officers VSK UASC Support Teams Young Persons others Archive s n Hea
14. WSK ePEP Administrators YSK ePEP System Administrators VSK Locality Admins others sa Health Record Awards by eCareSolutions View User Za Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s record Actions Edit User Details Photo Album Library View User s Activity Log Edit User Notes Change Record Owner Change User Type Change Set Password Delete User Q Name sid ar UPN Attendance About Harry Potter U10949 Full Name Date of Birth Capita One Link UPN Number School Date Added Date Entered Care Record Owner Harry Potter 31 07 2002 11 No LUODODDD Hogwarts School of Witchcraft and Wizardry Other 01 01 2003 Social Worker Help Foster Carer Help Attainment Tracker details Users with access to this record Name Pomona Sprout Rebus Hagrid Remus Lupin Augusta Longbottom Severus Snape Sirius Black User Notes G Pomona Sprout Kent County Council Logout Please click delete in blue next to your name or the name of your support staff Role Designated Teacher Designated Teacher Support Social Worker IRO VSK Assistant Head Foster Carer 86 Page PEPOnli e ne Q Name or UPN Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Revoke permission to access Ho
15. i The progress tracking has been relocated in the The PEP Meeting section in the Frofessional Section Go to Professional Section Attachments PEP Notes 14 Page 8 Service User Overview Actions This is where you can add to a young person s Albums or Library Harry Potter oung Person Homepage View User Notice Board Your Learners Your Messages s Your School g Actions Schools Directory Log Off Edit User Details Photo Album Library View User s Actrvity Log Edit User Notes Change Record Owner Change User Type Change Set Password Delete User Users Directory Designated Member of Staffs Designated Member of Staff Supports Designated Teachers Designated Teacher Supports Foster Carers General Managements IROS IRO Admins IRO Team Managers Parents Residential Key Workers Social Service Managers A or UPN Attendance Attendance Social Services Team Leaders About Harry Potter U10949 Social Work Administrators Social Work Assistants Social Workers VSK Apprentices WSK Assistant Heads WSK CIC Nurse Admins WSK CIC Nursess VSK Deputy Heads VSK ePEP Administrators VSK ePEP System Full Name Administrators Date Added WSK EWoss Date Entered Care EE Zenit Record Owner k Head Wanage Date of Birth Capita One Link UPN Number School Harry Potter 31 07 2002 11 No UOODUO Hogwarts School of Witchcraft and
16. 106 Page 37 Rescheduling a PEP In the new format a PEP gets filled in in advance of a PEP meeting If a meeting date changes please do not cancel the PEP or ask for it to be deleted The PEP should be rescheduled as shown below ePEPOnline social Worker Help Foster Carer Help Rebus Hagrid Kent County Council Logout View PEP for Harry Potter dear sa aii View PEP PEP Invitations Notice Board amp Use this page to view and manage details about a particular assessment Your Learners 4 i EE Your Messages 3 p Actions Young Person s Progress Your School schools Directory e Return to Service User Overview a View Print Report Log Off View Print Education Summary Report ao ee Delete PEP i i Export PEP to XML File Professional Section Users Directory Please click edit next to PEP Designated Teachers PEP Details Edit lt D eeh Details Designated Teacher Supports e IROS Description E IRO Team Managers W N Soca Wakas Initiated by Fomona Sprout Professional Snerial Mec b Hroresswmag SPEC Meed VSK Assistant Heads Question Group Key Stage 3 VOR QPEP ren pep Type e Administrators Year group Year 9 cee ee VSK Locality Admins Date started 27 04 1997 others Tapit iii 28 06 1997 The progress tracking has been relocated in the The PEP Meeting section in the SE Professional Section G Awards Is complete No Go to Professional Section PEP Meeting Invitations Sta
17. 2002 11 Rebus Hagrid Designated Teacher Suppor Capita One Link No m l E UPN Number U000007 D Remus Lupin Social Worker by School E SS School of Witchcraft and Wizardry EE IRO eCareSolutions eae Severus Snape YSK Assistant Head Date Entered Care 01 01 2003 Record Owner D Sirius Black Foster Carer 59 Page ePEPOnline Awards section Homepage Notice Board Your Learners Your Messages Your School Awards for Harry Potter Schools Directory Log Off Reason For Award Point Outstanding or greatly improved engagement in learning Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers WSK Assistant Heads WSK ePEP Administrators VSE ePEP System Administrators VSK Locality Admins others Wider Achievements of note Add a award record sia Health Record Ki Awards by eCareSolutions Nominated by Remus Lupin Social Worker r lupin hogqwarts com Sirius Black Foster Carer sirius black qmail com On this page you can view a young person s Award Record and see what they have been awarded points for Social WorkerHelp Foster Carer Help e Please note any user can add 1 award point if you feel the young person deserves more than one point an email will automatically be sent to VSK for approval Date SE Extra WSK No of Awarded EE Points Approved Points 20 04 1997 Harry has Bunk Lat sige tte club and his 1 1 tui
18. Change a Young Person s Foster Carer Social Work Administrators Change a Young Person s Social Worker Social Work Administrators 120 Page 2 Flow Chart a Young Person is New into Care A Young Person enters care for the first time Designated Teacher Support fills in Section Two of the PEP at least one week before the PEP Meeting Designated Teacher makes sure the Young Person has access to the PEP assigns the Young Person a Login and helps them to start to fill in the interactive Young Persons Views The Designated Teacher chairs the PEP Meeting The Designated Teacher fills in Section Three The PEP Meeting Action Plan and Funding Parts of this can be done prior to the PEP but will need to be reviewed and added to after the meeting They then fill in the Education Summary The Designated Teacher marks the PEP as complete a week after the PEP Meeting so it can no longer be edited Social Services add the Young Person to the ePEP system Social Services assign the Young Person an IRO Social Worker VSK Assistant Head Designated Teacher and if appropriate Designated Teacher Support The Social Worker creates a new PEP and arranges a PEP Meeting for no more than 20 days time They will also invite the Designated Teacher Foster Carer Parents where appropriate and VSK Assistant Head If appropriate they will then email any other possible
19. Designated Teacher The Social Worker creates a new PEP and arranges a PEP Meeting for no more than 20 days time They will also invite the Designated Teacher Foster Carer Parents where appropriate and VSK Assistant Head Designated Teacher Support fills in Section Two of the PEP at least one week before the PEP Meeting Foster Carer makes sure the Young Person has access at home to the PEP wherever possible and helps if appropriate the Young Person fill in their part of the PEP at least one week before the PEP Meeting Social Worker fills in section one of the PEP at least one week before the PEP Meeting Young Person fills in their part of the PEP at least one week before the PEP Meeting Designated Teacher makes sure the Young Person has access to the PEP assigns the Young Person a Login and helps them to Start to fill in the interactive Young Persons Views Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The Designated Teacher chairs the PEP The PEP Meeting Meeting takes place The Foster Carer completes the carer s summary This will be completed no longer than a week after the PEP meeting The Designated Teacher fills in Section Three The PEP Meeting Action Plan and Funding Parts of this can be done prior to the PEP but will
20. Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators WSK ePEP System Administrators WSK Locality Admins others i ie Health Record NE 5 W Awards by eCareSolutions Please hover over the album the border will turn red Click to open the album and add pictures Hermione Click to open the album School Photos 0 Official School Photos This ablum does not contain any pictures yet Click on the album to add pictures to it Created 28 04 2014 Updated Actions ew Add a new Album View User Details 68 Page Under Add a picture to this album please choose file for the picture as you would an email attachment Then add a clear description of the picture eP POnline Qo Name or UPN es Social Worker Help Foster Carer Help Photo album Homepage School Photos Notice Board Your Learners This ablum does not contain any pictures yet Your Messages e WEE Update album details Add a picture to this album iis album H Select a photo from your computer to upload Ip Schools Directory Album Title School Photos We currently only support jpg format a Am upload file should be less then 5MB ae Description Official School Photos Picture to upload No file chosen Users Directory Designated Teachers Designated Teacher Supports IROS Actions IRO Team Managers Social W
21. Doo others B Description Doo fealth Recor Wi Health Record Upload EC Awards Microsoft Word Document doc and docx Microsoft Excel Spreadsheet xls and xlsx Microsoft PowerPoint Presentations opt and pptx Adobe Portable Document Format pdf Images pg Pmp and png Choose File No file chosen by eCareSolutions 73 Page 24 Adding a Record to a Young Persons Time Tracker Pomona Sprout Kent County Council Logout ePEPOnline Social Worker Help Foster Carer Help The Time Tracker is at the bottom of the Service User Overview Harry Potter Young Person Homepage View User Notice Board Your Learners Please click on Add a new Time Tracker record in ty Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s Your Messages Your School Actions Attendance Attainment Tracker details Schools Directory blue at the bottom of the Log Off e Edit User Details page ew Photo Album ew Library Users Directory e View User s Activity Log Designated Member of Staffs p oana E Designated Member of Staff Cha leen User Type aw Juo 24 01 1996 Primary school Hogwarts School of Witchcraft and Wizardry Add a school transition Time Tracker details 2074 2015 Apr 25 2014 74 Page Please add a Start date
22. EEA EENE E AEI EEEE EAE EE NT NOO ENEE EAA A IEE EEEN E EAN A IEEE AEAEE A 48 18 POD end e EE 52 19 ENTERING A TRANSITION RECORD TO A YOUNG e 55 20 AWARDING REWARD POINTS TOA CERN EAR 59 K SCHTE Ee 64 21 ADDING AN ALBUM TO A e Eed 65 22 AEDING PICTURES TOA TOUNG PERTONS ALBUM E 68 23 ADDING DOCUMENTS TO A YOUNG PERSONS EEN 71 24 ADDING A RECORD TO A YOUNG PERSONS TIME TRACKER EE E 74 ROE PO S a EE 78 28 ACTIONS TO TAKE WHEN A YOUNG PERSON CHANGES SCHOOL sa cscdusiriscdccassnnnaidadeneausysleinsedasdandnscinenniedasetiednae denne daaenndnasaanane tebe EEN gEe 79 ADDING A DESIGNATED TEACHER OR SUPPORT PROFESSIONALS TO A YOUNG PERSON sscssesccnssscuscncuscucsscenssscuseseuseneuseensssenssscusencuseeeseeuseseuseseuseneeseeuseseuseseuseneseeassseuseseuseneusenasssens 79 28 PR GUE Rr EE EPEP SYSTEM ee 89 KODO Te e TE 91 29 Meilen SE EEN 92 B CHANGING A PASSWOR DIF VOU ARE LOCKED OUT OF THE SYST EE 92 a Me ee ED rg EE 95 34 OF eT oe a Wc Sie ad E 99 35 PW T T erg EEN 101 36 E a ED cya gS gamer eee ne en ae ee een ere AE E L A eee E Pe E Cn oe EI Re eR Ono ee E EA Ree ee EE AE A reer eee nen een eee ener eee cert eee 103 37 PE REEEN i gamete ek tee A ne no ne re ee PP oo re PC re eee ae A A Reet een ere oreo tg eee nae 107 PN SAD UN OFM el EE 111 1 Me A T EOE E serea rE E E E E E E E NEE E E E E EEE E E 112 2 O I AAEE INDER ec eae E nn E E E E E E E E E E E SE E E EE eesneneek 113 3 e 114 A WHAT IS AN EPEP ELECT
23. IRO Team Managers e Delete User Social Workers WSK Assistant Heads WSK ePEP Administrators VSK ePEP System Administrators WSK Locality Admins others EM Health Record pe i fers with access to this record Add Awards User record has been updated WY pd Name Role Rebus Hagrid Designated Teacher Support About Harry Potter U10949 D Remus Lupin Social Worker f Full Name Harry Potter H Augusta Longbottom E by Date of Birth 31 07 2002 11 Severus Snape VSK Assistant Head eCareSolutions Capita One Link No Ge UPN Number U000007 Sirius Black Foster Carer School Training School Arthur Weasley Designated Member of Staff Other Date Added E Pomona Sprout Designated Teacher 85 Page c Deleting Support Staff and Yourself Designated Teacher When a young person moves school the existing outgoing Designated Teacher has to change the young person s school to their new school and add the new Designated Teacher Once this is completed they then must delete themselves Please do not do this before adding the new DT and changing the school as once deleted you cannot access the Young Persons record Please delete your support staff before yourself ePEPOnIline Harry Potter Young Person Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers WSK Assistant Heads
24. Kent County Council Password Recovery Step 2 Please enter your new password below You will need to enter the password twice to ensure it is correct e Passwords must be at least 7 characters long and contain at least 1 number s Last 3 passwords cannot be used as new password e Passwords are case sensitive dog is not the same as Dog New Password Submit Cancel Please enter a new password This new password must be at least seven characters long and contain at least one number Passwords ARE case sensitive Please click Submit This will take you back to the Login Screen Q125 v 9 Page 4 Logging In To log in please enter your Username Username Password Please enter the password you have set If you have forgotten your GEES gt password please see the County og AN UNLOCK KEY troubleshooting section of Council _ N oal p the manual f A NV PIO ry ae Fae Wy electronic personal education plon Please click Login Q125 10 Page 5 Homepage Top Tip Actions Click Homepage to bring you back to this page at any time or setting Designated Teacher Supports U12072 VVE F OMI A AUTO Homepage Welcome to ePEP Online Notice Board Your Learners Your Messages Your School S Actions Schools Directory e at e View your Learners e Photo Album e Librar Users Directory Design
25. Notice Board eer 2 Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s recordg Your Messages d Please go to About and Actions Attendance Attainment Tracker details click Edit in blue Your School Schools Directory Log Off Edit User Details ew Fhoto Album e Library Users Directory e posing User s Activity Log H Le Designated Teachers TOL LRO Moes l S l Change Record Owner Designated Teacher Supports Change Deer Type wt IROS e Change Set Password Yio IRO Team Managers e Delete User Social Workers VSK Assistant Heads WSK ePEP Administrators YSK ePEP System Administrators WSK Locality Admins others D Health Record About Harry Potter U10949 Jsers with access to this record Awards Name Role Fali Hame Harry Potter Fomona Sprout Designated Teacher Date of Birth 31 07 2002 11 Rebus Hagrid Designated Teacher Support Capita One Link No UPN Number U000007 Remme an Social Worker by School Aer gie School of Witchcraft and Wizardry Bareer IRO eCareSolutions i Date Adiak Severus Snape VSK Assistant Head Date Entered Care 01 01 2003 Record Owner Sirius Black Foster Carer User Notes 83 Page Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout ePEPOnline fanme Jeuew Tea Edit Details for Harry Potter Please select the new school from the dr
26. Potter U10949 Social Work Administrators Social Work Assistants Social Workers VSK Apprentices WSK Assistant Heads WSK CIC Nurse Admins WSK CIC Nursess VSK Deputy Heads VSK ePEP Administrators VSK ePEP System Administrators VSK EWOss VSK FELOss r a E Fa RAS T a See Full Name Date of Birth Capita One Link UPN Number School Date Added Date Entered Care Record Owner Attendance Harry Potter 31 07 2002 11 No Woo0o007 Hogwarts School of Witchcraft and Wizardry Other 01 01 2003 P Is social Worker Help Foster Carer Help Attainment Tracker details Users with access to this record Name Pomona Sprout Rebus Hagrid Remus Lupin Augusta Longbottom Severus Snape H Sirius Black Pomona Sprout Kent County Council Logout Please click Library in blue under Actions ty Below you will be able to see details about the user you have selected andes T Nave the required permissions make changes to the user s records Role Designated Teacher Designated Teacher Support Social Worker IRO VSK Assistant Head Foster Carer 71 Page eP POnline Q Names orUPN O Document library for Hermione Granger Homepage Documents in this library Notice Board There are no documents in this library Your Learners Add a document to this library Your Messages Your School Select a document from your computer to upload it into this library
27. Teacher Homepage Notice Board View User Your Learners Your Messages Your School z i Actions Schools Directory Log Off e Edit User Details e Photo Album e Library Users Directory View User s Activity Log z e dit Us otes Designated Teachers oat aphia CSS Designated Teacher Supports cha noe Leer Type IROS ev Change Set Password IRO Team Managers e Delete User Social Workers WSK Assistant Heads VSK ePEP Administrators WSK ePEP System Administrators VSK Locality Admins About Pomona Sprout U10924 Full Name Pomona Sprout others School Hogwarts School of Witchcraft and Wizardry Other by Date Added 03 01 2014 Record Owner Rachel Donoghue Change eCareSolutions Pomona Sprout has access to Name Colin Creevey Hermione Granger Oliver Wood Euan Abercrombie Ted Lupin George Weasley Harry Potter User Notes O Below you will be able to see details about the user you hawe selected and if you hawe the required permissions make changes to the user s records Select Change set password in Actions Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher blue under 96 Page ePEPOnline Social Worker Help Foster Carer Help Q name au Bae Change Set password for Pomona Sprout me E Your School Change Set Password Schools Directory C
28. To get to a Young Persons Service User Overview Click the young person s name or Edit under Your Learners To get to a Current PEP Click the young person s name or Edit under Current PEPS User Overview This has the attainment tracker graph on the right hand side To open a new PEP Click Add next to Current PEP If there is a current pep already don t open a new one Check the date of the PEP meeting If it is an old PEP always close it before opening a new PEP Never edit a completed PEP View PEP This is the page with the goldfish To edit the PEP Click on the goldfish marked professional To Return to the homepage Click the young person s name in blue Remember Fill in your section before the PEP Make sure the young person has answered their questions before the PEP Don t forget to add award points 113 Page 3 FAQs a What is an ePEP Electronic Personal Education Plan An Electronic Personal Education Plan ePEP is a document describing a course of action to help a child or young person reach his her full academic and life potential The ePEP document is also a record of the discussion between the young person Designated Teacher Social Worker and foster carer or parent and any other significant adults The PEP should be put together before and be completed at a meeting in which the Designated Teacher Social Worker and carers for the young person in car
29. User s Activity Log Designated Teachers a WAS ae d T l 2 e Change Record Owner Designate Teacher Supports e Change User Type 0 J IROS e Change Set Password O IRO Team Managers Delete User Social Workers WSK Assistant Heads VSK ePEP Administrators VSK ePEP System Administrators VSK Locality Admins others sfe Health Record E Awards i User record has been updated About Harry Potter U10949 Full Name Harry Potter by Date of Birth 31 07 2002 11 eCareSolutions Capita One Link No UPN Number Uoooo07 School Hogwarts School of Witchcraft and Wizardry Date Added Other OL OL 2005 Attainment Tracker details On the Service User Overview the professional has now been associated to the young person Users with access to this record Name Pomona Sprout Rebus Hagrid Remus Lupin Augusta Longbottom Severus Snape Sirius Black Arthur Weasley Role Designate eacher Desigg ted Teacher Support ial Worker IRO WYSE Assistant Head Foster Carer Designated Member of Staff 82 Page b Changing the Young Persons School When a young person moves school the existing outgoing Designated Teacher has to change the young person s school to their new school Please complete a transitions record for the young person as well see Section 19 PEPOnli e mne Social Worker Help Foster Carer Help GPomona Sprout Kent County Council Logout Harry Potter Young Person eher birin View User
30. View PEP for Harry Potter Homepage View PEP PEP Invitations Notice Board Use this page to view and manage details about a particular assessment Your Learners Your Messages Actions Young Person s Progress Your School Schools Directory e Return to Service User Overview f ew View Print Report See ees Ee Log Off e View Print Education Summary Report oe Se uergen Delete PEP S S e Export PEP to XML File Professional Section Users Directory Designated Teachers PEP Details Designated Teacher Supports IROS Description E IRO Team Managers E N Initiated by Pomona Sprout social Workers Professional Special Needs WSK Assistant Heads Question Group Key Stage 3 VSK ePEP Administrators Please click edit next to PEP Details PEP Type PEP 1 K e See ee ee Progress Tracking VSK Locality Admins Date started 27 04 1997 others Targ de 28 06 1997 e Labs dias eee has been relocated in the The PEP Meeting section in the K Awards Is complete No Go to Professional Section Attachments PEP Meeting Invitations Status Date Location Inwitee Status School Report Report for Yr 9 Terms 1 amp 2 21 06 1997 Hogwarts Rebus Hagrid Pending b 21 06 1997 Hogwarts Remus Lupin Pending PEP Notes y i E 21 06 1997 Hogwarts Severus Snape Pending PEP was successful in identifying targets for end of KS3 and looking ahead in KS4 eCareSolutions 21 06 1997 Hogwarts Sirius Bl
31. Year 3 8yrs Year 4 9yrs Year 5 10yrs Year 6 11yrs Year 7 12yrs Year 8 13yrs Year 9 14yrs Year 10 15yrs Year 11 16yrs Nearly There c a 3c 3 a c a 6c 5c ZZ NO NR e o o o o SpotOn o ola o RECH 5a pe Predicted 5 G C S E s or equivalent qualifications including Maths and English 116 Page 4 Acronyms ACCENT AIF ASD BESD CAMHS CiC CXK DT ePEP EWO FC FELO FSC HI IEP ILP IRO LAC MLD Adolescents and Children in Care Emotional Needs Team Achievement Improvement Fund Autism Spectrum Disorder Behavioral Emotional and Social Difficulties Community and Adolescent Mental Health Services Child in Care Connexions Designated Teacher Electronic Personal Education Plan Education Welfare Officer Foster Carers Fostering Education Liaison Officer Families and Social Care Hearing Impaired Individual Education Plan Individual Learning Plan Independent Reviewing Officer Looked After Child Moderate Learning Difficulty NCY PD PEP PMLD PSP SDQ SEND SLD SLCN SMART Targets SS SW UASC ULN UPN VI VSK YOS National Curriculum Year Physical Disability Personal Education Plan Profound and Multiple Learning Difficulties Pastoral Support Plan Strengths and Difficulties Questionnaire Special Educational Needs and Difficulties Specific Learning Disability Speech Language and Communication Needs Specific Measurable Achievable Realist
32. admin know Your Messages This is a list of all recent messages for a quick at a glance view Current FER This lists all open PEPs for the young people in your school or setting 11 Page 6 Searching for a User Please note when searching you will only see young people attending your school or setting all child level data is protect in accordance with KCC guidelines At the top of every page you will see a search bar as shown below you can search for Young People in your school setting or for Professionals You can search by name and for young people by UPN number Fill in the details and click the blue Search button eP POnline hl Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Welcome Pomona Sprout Once you click search you get taken to the search page here it will list all people with the name searched You can refine your search by filling in one of the additional fields and clicking the blue Search button eP POnline orUPN Search for Users Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Homepage Advanced Search Notice Board Multi criteria search Your Learners If you enter multiple criteria the search will return those users that satisfy ALL of the criteria given Your Messages U Number 55 Number contains
33. attendees Social Worker fills in section one of the PEP at least one week before the PEP Meeting Young Person fills in their part of the PEP at least one week before the PEP Meeting Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The PEP Meeting takes place The IRO reviews the PEP entering their name date reviewed and any comments The VSK Assistant Head Quality Assures the PEP Foster Carer makes sure the Young Person has access at home to the PEP wherever possible and helps if appropriate the Young Person fill in their part of the PEP at least one week before the PEP Meeting The Foster Carer completes the carer s summary This will be completed no longer than a week after the PEP meeting Key iad Social Services EX VSK Jro C school young Person Dee Carer Everyone 121 Page b Young Person is New to School A Young Person s last PEP was 5 months ago Everyone attached to the child gets and so a new PEP is due email reminder that PEP is due The Designated Teacher creates a new PEP and arranges a PEP Meeting for a months time They will invite the Social Worker Foster Carer Parents where appropriate and VSK Assistant Head If appropriate they will then email any other possible attendees Socia
34. consider the use of Pupil Premium in school h Outside of school activities set target i Transition arrangements if appropriate 4 Carer s additional comments 5 Any other discussion items 6 Date of next PEP set 100 school days 6 months Following the meeting DT and Social Worker ensure information is recorded accurately on ePEP DT marks section 4 and 5 as complete on ePEP DT closes current PEP on ePEP no later than 1 week after the date of the meeting DT opens new PEP on ePEP a month before the date of the next PEP meeting and sends email invitations via ePEP system 118 Page Appendix 2 Responsibilities 1 Table of Key Responsibilities Adding a new Young Person New into Care Social Work Administrators Check the Young Person is not live or archived on the system aioli beggen NEE care Krees an archive Teacher and Foster Carer a Young Person and VSK Users attend Initiate a return to care PEP Social Worker This PEP has to be carried out within 20 days please ask VSK to Ter PI Leer School attend attend Initiate a review 6monthly PEP Designated Teacher Changing a Young Person s school Outgoing Designated Teacher Filling in the transition section Change of Outgoing Designated Teacher School Change a Young Person s Designated Outgoing Designated teacher Teacher Support Change a Young Person s IRO IRO Administrators ea Change a Young Person s VSK Assistant Head VSK Administrators
35. from the album eCareSolutions are added to this box click on the pictures to add them to the record Save changes 75 Page Once the record is complete please check the details entered uploaded pictures and documents added are correct ePEPOnline Search Social Worker Help Foster Carer Help Q Name H or UPN Add time tracker record for Hermione Granger Homepage Notice Board Your Learners Your Messages Your School Start date SE 40 02 1997 dd mm yyyy Current picture Save changes to use this picture Log Off Title Users Directory First School Photo Designated Teachers Designated Teacher Supports Description IROS First offical school photo IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators z VSK ePEP System Administrators y h n her li VSK Locality Admins Hermione Granger has no documents in her library Add documents to library There is no document currently associated to this event others ee Health Record A To change the picture for this event GC e Select the album containing the picture Awards e The pictures will be loaded in the picture bar e Click on the picture you want to use It will be displayed next to the current picture Select album School Photos Y pP eCareSolutions i Please click Yes which appears in blue under Save Save change Ch
36. in for any school educational placement change or move by eCareSolutions Start date Transition to Current school New School 24 01 1996 Frimary School Hogwarts School of Witchcraft and Wizardry Add a school transition Time Tracker details 41 Page 15 Closing a PEP Hl Save Changes A Harry Potter year Section 1 Core Information Social Services About the Young Person Care Plan Contact Attendance at PEP Meeting Health Section 2 Education Details Designated Teacher About the Young Person Educational Establishment Details Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies Indusion Attendance Attainment Your Feelings About School Your Feelings About Learning Your Relationship With Your Teachers Your Relationship With Your Peers How You Feel About Yourself Your Talents and Interests Your Future Aspirations And Needs What You Want People To Know Your Educational Targets Section 4 PEP Review Designated Teacher Organise a PEP Meeting The PEP Meeting Action Flan Funding Section 5 Summaries Education Summary IRO Overview The PEP Meeting A Copies of this completed form should be sent to the carer or any other professionals who do not have access to the internet DATE FOR THIS MEETING Date Time PROGRESS
37. need to be reviewed and added to after the meeting They then fill in the Education Summary putting their initials next to the parts they write This will be completed no longer than a week after the PEP meeting The IRO reviews the PEP entering their name date reviewed and any comments Key E Social Services FS School The Designated Teacher marks the PEP as The VSK Assistant Head Quality Assures complete a week after the PEP Meeting so it the PEP can no longer be edited 124 Page Appendix 3 User Agreements and Proforma 126 Page
38. person Section 2 Education Details Designated Teacher About the Young Person Educational Establishment Details Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies Indusion Attendance Attainment Section 3 Young Persons Views Young Person Your Feelings About School Your Feelings About Learning Your Relationship With Your Teachers Your Relationship With Your Peers How You Feel About Yourself Your Talents and Interests Your Future Aspirations And Needs What You Want People To Know Your Educational Targets Section 4 PEP Review Designated Teacher Organise a PEP Meeting The PEP Meeting A At least one extended out of school target must be entered SHORT TERM TARGETS If it is an old target that needs repeating it will have a tick in the Repeat column Target Action School Young Person Parents Carers SW others Success Criteria To complete English coursework Joe to catch up with and complete coursework School to provide help in Coursework is complete and to a D to a pass grade standard by after school learning dub Carers to help by providing quite space to study grade standard or above by the end end of term A of term 4 To achieve a higher grade in Harry to seek help and advice from teachers when work becom
39. the last question number before they log out then next time they login they can select the question and it will take them to this question What do you like about school If you could change something in school what would it Do you find the rules in school easy to keep Which rules do you find most difficult to keep Try to gi Generally when you get up for school in the morning t Do you attend school regularly How many days do you think you ve missed in the last What usually stops you from attending school If you don t attend school regularly is there anything tr Lei mom AO oO SWn be 33 Page d Action Plan amp Harry Potter years Section 1 Core Information Social Services About the Young Person Action Plan Any completed targets will have a tick in the Met Action Plan Care Plan wy It is important to ensure that the whole PEP process should emphasise the positive attributes of the child young person CO umn Contact Attendance at PEP Meeting Short term targets should have a timescale of up to half a term Health Medium term targets should have a timescale of a term Long term targets should have a timescale of 2 to 3 terms Extended Out of school targets for example Join a school sports team or go to Scouts Ta rgets which have bee nmet automatically generate one award point for the young
40. with access to this record Young Persons Youth Offending Services ir Current PEPs Completed PEPs L Health Record m Date Started Target Date Meeting Date Date Started Completed Date Meeting Date Awards a D 7024 24 04 2014 13 10 1997 06 10 1997 Dese 21 04 1997 24 04 1997 22 04 2014 School transitions ent change or move If there is a PEP here already by Start dat p ease c h ec k to see if it is d Current school New School eCareSolutions e 24 01 199 past PEP which has not been Hogwarts School of Witchcraft and Wizardry Add a school transitid correctly closed Time Tracker det 36 Page E a ePEPOnline Create PEP for Harry Potter Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Member of Staffs Designated Member of Staff Supports Designated Teachers Designated Teacher Supports Foster Carers General Managements IROs IRO Admins IRO Team Managers Parents Residential Key Workers Social Service Managers Social Services Team Leaders Social Work Administrators Social Work Assistants Social Workers VSK Apprentices VSK Assistant Heads VSK CIC Nurse Admins VSK CIC Nursess VSK Deputy Heads VSK ePEP Administrators VSK ePEP System Administrators VSK EWOss VSK FELOss Lim EA Ti ET a ka fa al Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Create PEP
41. 01 Carers Summary 9604 IRO Overview 9603 My views What I think you should know 1600 L L a L L L L L L L L L L a a a L L L a L L Produce report Q125 v 46 Page 1 ePEP Online Generated Report Options About the Young Person ABOUT THE YOUNG PERSON Forenames Legal Surname Legal Also Known As AKA Preferred Forename Preferred Surname UPN Gender Date of Birth Date first entered care Responsible Local Authority Residing Local Authority Educating Local Authority PEP Start Date PEP Completion Date Placement Address Parental Responsibility Harry Potter Joey Smith Smith A000000000000 w Male L Female L Not Known 31 07 1980 31 08 1981 Kent Kent Kent 01 05 2012 04 06 2012 Postcode Telephone O 0 ramt i tone and parent Not known Name of foster carer key worker relative or friend providing accommodation Relationship if any to young person Foster Carer Placement Type Relatives and Friends Current legal status of child young person eg accommodation care order Care Order Social Worker Team Remus Lupin Once you have checked the document contains all you need please click Print Report Lea 125 v 47 Page 17 Attach a Document to a PEP ePEPOnline Q Name or UPN Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout View PEP fo
42. 1 2000 VSK Apprentices VSK Assistant Heads Current PEPs VSK CIC Nurse Admins WSK CIC Nursess Name Start Date Target Date VSK Deputy Heads C ES Sg 6556 Ha Pott 21 04 2014 29 04 2014 VSK ePEP Administrators cee die Ee VSK ePEP System D saat Hermione Granger 18 02 2014 25 02 2014 Administrators VSK EWoOss VSK FELOss ZE Zb P Gel i LGT 26 Page 13 a The Young Persons View Homepage Young people login to and fill out their own section They can do this with the help of an appropriate adult for instance a carer or member of school staff if they need support to fill this out Young people are given their login details User Name and Password by their Designated Teacher This Part of the user manual explains what the young person will see and fill out To login in they go to the same Login Page as everyone Once logged on they see the screen below rather than a Homepage you see The young person clicks on one of the two icons on the left this takes them into the interactive section Here they answer the questions that appear in YP s Views on School and Learning in the professional s view of the The first icon is for Key Stage 1 2 Years 1 to 6 The second icon is for Key Stage 3 4 Years 7 11 Young people can click on whichever icon they choose it does not affect questions asked ePEPOnline Welcome Harry Potter ae V KS 1 amp 2 Logoff KS 3 amp 4 Actio
43. 995 Ge Eeer ae 4 new badges in scouts in the last month and successfully took part in an x VSK Assistant Heads sirius black gmail com SE VSK ePEP Administrators Add a award record VSK ePEP System Administrators VSK Locality Admins others sfe Health Record E Awards by eCareSolutions 63 Page Using the Time Tracker The new PEP allows us a unique opportunity to collect pictures and documents for a young person Any adult can add pictures for example from a school trip or a day out with carers or documents for example a school report or an excellent piece of work This section shows how to add pictures and documents to a young person on the ePEP system and how to use the Time tracker The Time Tracker is a way to add selected documents and pictures to a specific point in time This acts like a diary of events in the Young Person s life with pictures and documents they can explore now and in years to come 64 Page 21 ePEPOnline Harry Potter Young Person Homepage Notice Board View User Your Learners Your Messages Your School z S Actions Schools Directory Log Off e Edit User Details e Photo Album ev Library Users Directory ev View User s Activity Log Designated Member of Staffs t EMMA ted Member of Staff e Change Record Owner Desiate Member of Stafi i Change User Type Supports e Change Set Password Designated Teachers e Delete User Designated Teacher Supports
44. EP to XML Fil rotessional Section Designated Member of Staffs iii C PEP of the year the young gie Member o S persons year group and PEP Designated Teachers 7 S dates Designated Teacher Supports Description gt gt E N Foster Carers Initiated by Pomona Sprout EE General Managements 7 Professional special Needs IROS Question Group Key Stage 3 IRO Admins PEP Type PEP i abd le ak ge vers Progress Tracking PEP Meeting Invitations Status arents Residential Key Workers SS ZUI z be See This shows all the people who i i anag vaf oo e progress tracking has been relocated Social Service Managers Target date 28 06 1997 A ECO have been invited to the PEP Social Services Team Leaders E Is c lete Me Social Work Administrators EE S i l meeting and if they have Social Work Assistants 7 SSES su to Professional Section Social Workers PEP Meeting Invitations Status accepted etc VSK Apprentices Attachments VSK Assistant Heads Date Location Invitee Status VSK CIC Nurse Admins 21 06 1997 Hogwarts Pomona Sprout Pending PEP Notes VSK CIC Nursess VSK Deputy Heads 21 06 1997 Hogwarts Rebus Hagrid Pending WSK ePEP Administrators 21 06 1997 Hogwarts Remus Lupin Pending VSK ePEP system 21 06 1997 Hogwarts Severus Snape Pending Administrators SCH PEP Log VSK EWOss 21 06 1997 Hogwarts Sirius Black Pending This shows all the people who VSK FELOss PA VSK Head Managers ae Seiren have accessed the PEP and VSK Locality Admins See
45. IRO VSE Assistant Head Foster Carer Completed Date 24 04 1997 Meeting Date 22 04 2014 View New School Hogwarts School of Witchcraft and Wizardry 16 Page ePEPOnline Sy Lette De eat i maksOn Q Name or UPN Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Current PEPs This is the current PEP A Bac you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s Current PEP should be opened by you or the Social Attendance Attainment Tracker details Worker one month before nce the PEP Meeting A week fbum after the PEP meeting when kes Activity Log the PEP has been marked as pecs owner complete the PEP moves to AE Completed PEPs i To view a Current Assessment please click on the date in blue or View Completed PEPs This is where a completed PEP is filed It is important that you never edit a completed PEP To view completed PEPs please click on the date in blue or View _ Social Services Team Leaders About Harry Patter U10949 Users with access to bm nis record Sot GE Is a teg e Young Persons i Bee aw Youth Offending Services i su e db Health Record mik Adda Completed PEPs School Transitions C Date Started Target Date Meeting Date Date Start
46. OGIES Name Designation Contact Number Add an Entry EDUCATION PLACEMENT 44 Page 16 eP POnline Printing a PEP This document is designed to be an online document and everyone who needs access should have a login to the ePEP system which gives them appropriate access If a parent wishes to receive a print out of the PEP this should always be referred to the young person s Social Worker who is best placed to decide which parts of the PEP should be sent to the parent If you print from a PEP please be aware this is sensitive child level data and you need to use and store this appropriately in line with KCC guidelines or UPN H Search social Worker Help Foster Carer Help View PEP for Harry Potter Homepage View PEP Notice Board pp EES Use this page to view and manage details about a particular assessment Your Messages Your School i Actions Young Person s Progress Schools Directory Log Off e Return to Service User Oii P ev View Print Report e View Print Education Summary Report e Delete PEP 3 of 37 questions have been answered Users Directory e Export PEP to XML File Professional Section Designated Member of Staffs Designated Member of Staff PEP Details Supports Designated Teachers S Designated Teacher Supports Description E N Foster Carers Initiated by Pomona Sprout General Managements 7 Professional special Needs E Question Group Key Stage 3 Pomona
47. PEP Meeting l ny Heath DATE FOR THIS MEETING Section 2 Education Details Designated Teacher Date 41 06 1997 dd em fuer About the Young Person Educational Establishment Details Time 10 00 Transition Arrangement ae ee Previous School History E If all other sections are Special Educational Needs Social Worker has completed PEP on 27 04 2014 U Other Plans l Designated Teacher has completed PEP on 27 04 2014 marked ae complete Involvement of Other Agencies t d te int h Indusion Attendance Young Person has completed PEP on 27 04 2014 please enter a date in tne E box below This will Section 3 Young Persons Views Young Person Date Completed 28 06 1997 dd mm yyyy l A Your Feelings About Learning T E EE d Your Relationship With Your Teachers geleed eee New Admission to Care Change of Care Placement WI Now a p pea r In TE a E Ve oo d Review Process Change of School Placement Com p leted PEPs on the EE EE Service User Overview Your Future Aspirations And Needs LAPTOP What You Want People To Know Sech EE Harry Potter has received a laptop Section 4 PEP Review Designated Teacher PRESENT AT THE PEP MEETING BEEN Harry Potter is present at this review The PEP Meeting Action Plan If no whe will feedback to Harry Potter Funding ds Section 5 Summaries EE Education Summary Name Designation Contact Number IRO Overview Add an Entry SENDS THEIR APOL
48. Page Kg SEELEN Please enter any notes on Edit PEP Details the PEP in this section Homepage Edit Notes Notice Board Hilo Seis Use this page to edit the notes for this PEP Your Messages Your School Edit Notes Schools Directory Log Off Users Directory Designated Member of Staffs Designated Member of Staff Supports Designated Teachers Designated Teacher Supports Foster Carers General Managements IROS IRO Admins a IRO Team Managers ee a OK Cancel Once you have submitted the notes you wish to add please click OK to save and upload them Edit PEP Details Homepage Edit Notes Notice Board Your Learners Use this page to edit the notes for this PEP Your Messages Your School i Edit Notes Schools Directory Log Off PEP was successful in identifying targets for end of KS3 and looking ahead in KS4 Harry has identified subjects he is interested in studying next year Users Directory Designated Member of Staffs Designated Member of Staff Supports Designated Teachers Designated Teacher Supports Foster Carers General Managements IROS IRO Admins IRO Team Managers Parents OK Cancel 53 Page ePEPOnline Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Social Work Assistants Date started View PEP for Harry Potter Homepage View PEP Notice Board Your Learners Your Messages Ret
49. RO Admins PEP Type PEP i IRO Team Managers ee Year Progress Tracking Parents W Waa Residential Key Workers e Serer 27104 1997 Social Service Managers Target date 28 06 1997 i Wier ele tracking has peen relocated in the The PEP Meeting section in the Professional Section Social Services Team Leaders 7 S Is plete N Social Work Administrators EE R Social Work Assistants ae Go to Professional Section C Social Workers PEP Meeting Invitations Status VSK Apprentices Attachments Edit WYSE Assistant Heads Date Location Invitee Status T z R rt for wart ia r OTC Nur PERE School Repor eport for Yr 9 Terms VSK cic Nurse Admins 21 06 1997 Hogwarts Pomona Sprout Pending VSK CIC Nursess PEP Notes SS VSK Deputy Heads 21 06 1997 Hogwarts Rebus Hagrid Pending VSK ePEP Administrators 21 06 1997 Hogwarts Remus Lupin Pending VSK GER System 21 06 1997 Hogwarts Severus Snape Pending Administrators mE Seen ES VSK EWOss 21 06 1997 Hogwarts Sirus Blac Pending VSK FELOss 51 Page 18 Add PEP Notes to a PEP ePEPOnline Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Member of Staffs Designated Member of Staff Supports Designated Teachers Designated Teacher Supports Foster Carers General Managements IROs IRO Admins IRO Team Managers Parents Residential Key Workers Social Service Managers Social Services Team Leaders Social Work Administrators Socia
50. RONIC PERSONAL EDUCATION EEN 114 e ONEN E 114 C HOW HAS THE EPEP CHANGED THE WAY WE RECORD THE PLAN AND MEETING csccccsscsosscnassccussscuscnouscnacseeussscusescusencesenacssoussscusescusenaeseoussseuseneusenaeseeussscusescusenesenacsseussseuseneuns 114 D EE crete E E E E E A E E EA E E A EEEE EE E EEE ENE E E AAEE N NEA tose ees 115 E WHAT ARE KEY STAGES HOW DO THEY RELATE TO YEAR GROUPS AND ASSESSMENTS csscscsscscssccassecnssscuscncuscnacsenassscussscusencesenacsecussscuseneusenacsecucsseussseusenacsenacsseussseuseneusenascenae 115 Fe MOWIE DOLIKNOWIF MY YOUNG PERSON I PROGRESSING Eege 116 4 E EEEE E EE EE EA E EEEE EAE EE EE N 117 a Ber ee I NEE tee EE 118 PUB p s Fo SO st cca ces vin ties ns wu wy recs EE 119 1 Pe e e EE NEE 120 2 Sa EE 121 A TOUNG PERSONIS NEWINTO e 121 B YOUNGPERSON IS NEWTO SCHOOL Ee 122 C YOUNG PERSON IS DUE A REVIEW PEP EVERY 6 MONTHS ccsscssssscccecessesccsecnssesessecnsecscsseesesscssenseesseseeeueesseseenssesesseenseesesseeusessesseeusessesueonsesseeseunsessssueussessssecuussseseuensssscs 123 B TOON FER ONA F TORNEO TO CARE ganre ra N A NE EENE EENAA eta EEEE EA EN EAEE ENEE AE 124 PG E 125 Oe evga tag cee Lue foie git ET 125 3 Page 1 Getting Started This manual is designed to help you navigate the new ePEP System which has replaced the previous paper based system The new ePEP enables professionals to prepare share and analyse information about the Young Person before the PEP meeti
51. Service bad BEd ES Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s record j lj k Ss y v cted and if y equired pe chang User Overview clic our Messages P joa EE pe SE oe SE Add in blue next to cions tengance inment iracKker detalls E E a ane ee Users with access to this Log Off e Edit User Details record e Photo Album e Library Users Directory e View User s Activity Log z e Edit User Notes Designated Teachers ew Change Record Owner kel Designated Teacher Supports Change User Type oO IROS e Change Set Password Yo IRO Team Managers e Delete User Social Workers VSK Assistant Heads WSK ePEP Administrators Tl VSK ePEP System Administrators VSK Locality Admins others ne Health Record About Harry Potter U10949 Users with access to this record Awards Name Role T Full Name Harry Potter Fomona Sprout Designated Teacher Date of Birth 31 07 2002 11 Rebus Hagrid Designated Teacher Support Capita One Link No UPN Number U000007 Remus Lupin Social Worker by School Ge School of Witchcraft and Wizardry Ee IRG eCareSolutions Sat a Severus Snape WSK Assistant Head Date Entered Care 01 01 2003 Beroni Dier Sirius Black Foster Carer User Notes 79 Page PEP Onli REES eee E Ine qQ Name or UPN Oooo Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Grant permission to a
52. Solutions Actions Welcome to ePEP Online iw your Learners e Fiii bumn e Library Your ePEP Learners Username U12072 u10949 U11904 U12074 U12076 U12078 Current PEPs Name D zen Harry Potter Name Colin Creevey Harry Potter Hermione Granger Euan Abercrombie Ted Lupin George Weasley Start Date 27 04 1997 or UPN Search DOB 01 12 2003 a 07 2002 19 09 13 01 01 2008 01 01 2009 01 01 2000 Target Date 28 06 1997 lew lt T lt d H 4 9 lew Social Worker Help Foster Carer Help Welcome to ePEP Manager To get started please select an action from the options below Alternatively please select a recently used Learne Jessages PEP Invitations This section only appears once you have been invited to a PEP meeting You can accept or send your apologies to meetings you are invited to Notice Board This is where you can read about any new changes or important information regarding the ePEP system Your Learners Click this tab to see the list of the young people at your school or setting 101 Page Your Messages ePEPOnline Welcome Rebus Hagrid Q Name sid or UPN Social Worker Help Foster Carer Help This will contain any ePEP Messages you receive An alert will be sent to your Homepage Welcome to ePEP Online email address as well PEP Invitations Notice Board ey W
53. Sprout Kent County Council Logout Please go to View PEP please click on View Print Report 45 Page Please click on the pages within each section you wish to print To print the attainment section please select attainment on the right hand column and those years you wish to print from the right hand column Once you have selected all sections you wish to print please click on Produce Report in blue at the bottom of this form ePEP Online Generated Report Select sections to include A A Section Section One Core Information About the Young Person 9990 Care Plan 9992 Contact 9993 Attendance at Parent s Meetings 9994 Health 9991 Section Two Education Details About the Young Person 9801 Educational Establishment Details 9802 A If you select the attainment section please indicate the years you want to include in the report by checking the appropriate boxes in the table below Please note only those years for which an attainment record was recorded are shown below Age 0 1 Age 1 2 Age 2 3 Transition Arrangement 9810 Previous School History 9803 Special Educational Needs 9804 Other Plans 9806 Involvement of Other Agencies 9807 Inclusion Attendance 9808 Attainment 9809 YP Questions 1 Section Three PEP Review The PEP Meeting 9701 Action Plan 9702 BEHRHHEHEHHEHEEHEHEHEGE Funding 9703 Education Summary 96
54. TRACKING Social Worker has not yet completed PEP Designated Teacher has not yet completed PEP Young Person has not yet completed PEP Date Completed REASON FOR MEETING What are the reasons for this meeting LAPTOP Harry Potter has received a laptop PRESENT AT THE PEP MEETING Harry Potter is present at this review If no who will feedback to Harry Potter Other persons present Name Designation Add an Entry SENDS THEIR APOLOGIES Name Designation Add an Entry EDUCATION PLACEMENT This question must be answered The answer of this question is used to determine which questions must be answered for the PEP to be marked as complete or incomplete 21 06 1997 10 00 hh mm Final completion daf only be entered once all 3 markers above are marked 4 New Admission to Care SI Review Process Any other reasons dd mm yyyy Change of Care Placement Change of School Placement Contact Number Contact Number Return to PEP Overview Please go to the PEP Meeting in Section Four of the PEP and mark your section as complete 42 Page 43 Page Back Return to PEP Overvie A Harry Potter year The PEP Meet Section 1 Core Information Social Services About the Young Person Care Plan A Copies of this completed form should be sent to the carer or any other professionals who do not have access to the internet Contact Attendance at
55. Wizardry Other 01 01 2003 This shows a young person s attendance when red attendance is lower than 85 and when green attendance is higher than 85 Attainment Tracker details Za Below you will be able to see details about t user you have selected and if you have the required permissiong make changes to the user s records Users with access to this record Be bd a p bd Name Pomona Sprout Rebus Hagrid Remus Lupin Augusta Longbottom Severus Snape Sirius Black Role Designated Teacher Designated Teacher Support Social Worker IRO VSK Assistant Head Foster Carer Attainment Tracker This shows a young person s historical levels and progress in key areas of study 15 Page About This section is a summary of the young person their personal and education details If you notice any error please contact VSK ePEP admin as they can alter a young person s details here SESE ual Key Workers Social Service Manag irs Social Services Team Qeaders S Social Work Administrators J Social Work Assistants Social Workers VSK Apprentices WSK Assistant Heads SorUPN OO social Worker Help Foster Carer Help Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s User s Activity Log Attendance User record has been updated About Harry Potter U10949
56. Workers WSK Assistant Heads VSK ePEP Administrators WSK ePEP System Administrators WSK Locality Admins others c Health Record Awards by eCareSolutions School Photos School Photo Yr amp Term 1 Update album details Album Title School Photos Description Official School Photos Actions e Delete this Album e View User Details e Back to Albums Add a picture to this album Select a photo from your computer to upload it into this album We currently only support jpg format and your upload file should be less then 5MB Picture to upload Choose File He file chosen Once all pictures are uploaded please click Back to Albums to return to the previous page 70 Page 23 Adding Documents to a Young Persons Library ePEPOnline Harry Potter Young Person Homepage Notice Board View User Your Learners Your Messages Your School J Actions Schools Directory Log Off e Edit User Details e Photo Album ev Library Users Directory ev View User s Activity Log Designated Member of Staffs Gig vaar nian KSE ted Member of Staff ev Change Record Owner eenzeg Member of Stafi Change User Type supports ev Change Set Password Designated Teachers e Delete User Designated Teacher Supports Foster Carers General Managements IROs IRO Admins IRO Team Managers Parents Residential Key Workers Social Service Managers Social Services Team Leaders About Harry
57. Your School l Schools Directory School Name contains ES DFES Number contin Users Directory Designated Member of Staffs Designated Member of Staff supports Search Results Designated Teachers Designated Teacher Supports User Number UPN number Name Role Date of Birth School Foster Carers 10949 uggpoo7 Harry Potter Young Person 31 07 2002 000 0000 Hogwarts School of Witchcraft and Wizardry General Managements i user found If you click the Young Person s name in blue it takes you through to the Service User Overview from this page you can navigate to the PEP Overview page 12 Page 7 a How to get to the Service User Overview From the Homepage Please click on the name of the young person in blue or click the View tab next to their name under Your ePEP Learners Homepage Welcome to ePEP Online Notice Board Your Learners Your Messages Your School J Actions Schools Directory ad e View your Learners e Photo Album ibrar Users Directory z Designated Member of Staffs Designated Member of Staff YourePEP Learners Supports Designated Teachers Designated Teacher Supports u12072 Foster Carers Username Name Colin Creevey General Managements U10949 Hany Poter IROS IRO Admins U11904 Hermione Granger IRO Team Managers Parents U12073 Oliver Wood Residential Key Workers Social Service Managers U12074 Euan Abercrombie Social Services Team Leaders Social Wo
58. a nges 76 Page Other Date Added Severus Snape YSK Assistant Head Date Entered Care 01 01 2000 Record Owner Sirius Black Foster Carer User Notes Current PEPs add Completed PEPs Date Started Target Date Meeting Date Date Started Completed Date The record you have created in will appear on the Time Tracker under the date added as the Start Date 06 02 2014 24 03 2014 School transitions A It is essential that this be filled in for any school educational placement change or move Start date Transition to Current school Add a school transition Time Tracker details December 2013 January 2014 February 2014 March 2014 April 2014 Feb 6 2014 77 Page Ka ERGP PSTSOmMOrEgUTCTOTON Dian 28 Actions to take when a young person changes School a Adding a Designated Teacher or Support Professionals to a Young Person When a young person moves school the existing outgoing Designated Teacher has to add the new Designated Teacher and any other school setting support professionals to the young person before changing their school If you are unsure of the names of the Designated Teacher or school setting support professionals please check the School or User Directories B 6rerOniine or UPN social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Harry Potter Young Person Homepage View User Notice Board Please go to
59. ack Pending Harry has identified subjects he is interested in studying next year 21 06 1997 Hogwarts Pomona Sprout Pending 103 Page ePEPOnline Social Worker Help Foster Carer Help Rebus Hagrid Kent County Council Logout Edit PEP Details Homepage Edit PEP PEP Invitations Notice Board ey Use this page to edit the particulars of this PEP Your Learners Your Messages 2 o Edit PEP Details Your School Schools Directory Description Po Log Off Year Group Year 3 F Users Directory Question Group Key Stage 3 Select an appropriate Question Group for the Year Group Designated Teachers Date initiated 27 04 1997 G Designated Teacher Supports IROs Target date for completion 28 06 1997 Br IRO Team Managers Socia Winker Completion date Kengem markers are in The PEP Meeting Section Please tick the box DEp has VSK Assistant Heads LJ PEP has been cancelled been canceled then elec VSK ePEP Administrators z VSK ePEP System Cancel OK Administrators VSK Locality Admins others Awards by eCareSolutions 104 Page ePEPOnline Q Name or UPN Oooo Social Worker Help Foster Carer Help Rebus Hagrid Kent County Council Logout View PEP for Harry Potter Homepage View PEP PEP Invitations Notice Board Use this page to view and manage details about a particular assessment Your Learners Ki Your Messages Your S
60. ad all pages Support staff can edit section 2 4 and Section 4 PEP Review Designated Teacher f Organise a PEP Meeting in Section 5 the education summary Designated Teachers can edit all pages with the exception of Section 3 and SE in Section 5 the Carers Summary and IRO Overview Funding Section 5 Summaries Education Summary The first three sections are completed before the PEP meeting by the Social Worker Designated Teacher and II mogens Young Person The Section 4 is filled out during or after the PEP meeting by the Designated Teacher Reie a al ge aF Rigel ewe Be pel Section 5 is filled out after the meeting this section helps to inform the IRO ahead of the LAC Review The following two pages explain the different sections of the new ePEP when they should be filled in and who is responsible for completing them 23 Page b Responsibility for sections completed before the PEP Meeting A Harry Potter year9 Section 1 Core Information Social Services About the Young Person of Care Plan Contact Attendance at PEP Meeting Health Section 2 Education Details Designated Tez About the Young Person Educational Establishment Details Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies IL Indusion Attendance Attainment
61. add attachments by clicking on Add apg Senment Your School Tit Description Created Schools Directory School Report Report for Yr 9 Terms 1 amp 2 2014 04 28 edit remove Log Off Add a new attachment Back to assessment Users Directory Designated Member of Staffs Designated Member of Staff Supports 50 Page ePEPOnline C Name oo or UPN ooo Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Once you return to the View Assessment screen View PEP for Harry Potter Homepage View PEP you can view the uploaded Notice Board document here Your Learners Ze Use this page to view and manage details about a particular assessment SS If others upload Actions Young Person s Progress attachments to the PEP Schools Directory they will be available to Log Off e Return to Service User Overview P e View Print Report ee Se ER mg e View Print Education Summary Report 3 of 37 questions have been answered view here e Delete PEP na SE E ner of staffe EXPOTt PEP to XML File Professional Section Designated Member of Staffs GECKEN Member of Staff PEP Details To view an attachment Supports please click on the file Designated Teachers e Designated Teacher Supports Description E N name in blue Foster Carers Initiated by Pomona Sprout l oe General Ma nagements l 8 Professional Special Needs i Question Group Key Stage 3 IROS I
62. ages Your School Arthur Weasley Schools Directory Results for Arthur Weasley Log Off arthur Weasley Designated Member of Staff Users Directory Designated Teachers Designated Teacher Supports Cancel z Back Next gt nee Cancel 1 lt Back Next gt ePEPOnline Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Grant permission to access Harry Potter Homepage Add Permission Wizard Notice Board Stage 2 Confirm your selection Your Learners AR Check that the details below are correct If they are press Finish and the user you chose will be granted the required permissions Your Messages Your School Schools Directory Grant permission to user D arthur Weas ey 0 Log Off To access Harry Potter With role Designated Member of Staff TEE Check that you have selected Designated Teachers the correct user Please click Edi Teacher Supports Cancel Back Finish Finish 81 Page ePEPOnline Harry Potter Y oung Person social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout EE Below you will be able to see details about the user you have selected and if you hawe the required permissions make changes to the user s records Homepage View User Notice Board Your Messages KS Your School S S Actions Attendance Schools Directory Log Off e Edit User Details e Photo Album e Library Users Directory es Wiew
63. ated Member of Staffs Designated Member of Staff Your ePEP Learners Supports Designated Teachers Username Name Colin Creevey Foster Carers General Managements u10949 Harry Potter IROS IRO Admins U11904 Hermione Granger IRO Team Managers Parents U12073 Oliver Wood Residential Key Workers Social Service Managers U12074 Euan Abercrombie Social Services Team Leaders Social Work Administrators U12076 i i Ted Lupin Social Work Assistants Social Workers U12078 George Weasley VSK Apprentices VSK Assistant Heads Current PEPs VSK CIC Nurse Admins VSK CIC Nursess Name VSK Deputy Heads VSK ePEFP Administrators VSK ePEP System SE Administrators VSK EWOss VSEK FELOss G dead Saree Start Date D 6556 Harry Potter 21 04 2014 Hermione Granger 18 02 2014 Click here to view all the young people in your school DOB 01 12 2003 31 07 2002 19 09 1979 01 02 1999 01 01 2008 01 01 2009 01 01 2000 Target Date 29 04 2014 25 02 2014 View View View View View View View Your ePEP Learners Ze Welcongg to PEP Manager To get started please select an action from the options ba alternatively please select a recently used Learner Your Messages This lists all the young people in your school or setting Please check this list is correct It is vital you are attached to the correct young people for the system to work If incorrect please let VSK ePEP
64. care will be helped to achieve and retain good memories for the future The PEP actively promotes this by considering learning opportunities both in and out of school and keeping a record for our young people to take to adulthood e What are Key Stages How do they relate to Year Groups and Assessments The National Curriculum is structured into groups of years called Key Stages At the end of each Key Stage your young person s teacher will formally assess their performance to measure their progress The table below explains the relationship between Key Stage and school year groups as well as explaining the type of formal assessment for each Key Stage Key Stage School Years Key Stage Assessments Key Stage 1 Teacher Assessments in English Maths and Science amp Year 1 Phonics screening check Key Stage 2 3 4 5 6 Year 6 SATs Key Stage 3 Teacher Assessments in English Maths and Science and other subjects studied Key Stage 4 10 11 GCSEs Diplomas BTECs ASDANs Key Skills 115 Page f How is do know if my Young Person is progressing The progress of your young person should always be recorded and discussed in the PEP The table below shows how your young person is progressing Please bear in mind that these levels are a rough indicator of progress and children with learning needs and disabilities may progress at a different rate for example P scales Spot On Doing Well la Year Group Year 1 5 6yrs Year 2 7yrs
65. ccess Harry Potter Homepage Add Permission Wizard Notice Board Welcome Your Learners This wizard will enable you to grant permission to other professional users within your Local Authority to access the records for this Learner Your Messages Your School 8 To begin please click Next Schools Directory The Wizard will open please Log Off click Next PEPOnli E ne Q Name oo or UPN OoOo e Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Grant permission to access Harry Potter Homepage Add Permission Wizard Notice Board Stage 1 of 2 Select User Your Learners AR You need to find the professional user you wish to grant permission to access Harry Potter In order to search for this user please enter their name mm Your Messages 7 i lic Please enter the name of the Schools Directory Professional here and click Log Off Cancel lt Back Next gt the search 80 Page eP POnline Social WorkerHelp Foster Carer Help A list of people with that name will appear Please click Select This User in blue Grant permission to access Harry Potter next to their name Homepage Add Permission Wizard Notice Board Stage 1 of 2 Select User Your Learners Aa You need to find the professional user you wish to grant permission to access Harry Potter In order to search for this user please enter their name in theg xtbox below and click Search Your Mess
66. cher makes sure the Young Person has access to the PEP assigns the Young Person a Login and helps them to Start to fill in the interactive Young Persons Views Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The Designated Teacher chairs the PEP Meeting The PEP Meeting takes place The Foster Carer completes the carer s summary This will be completed no longer than a week after the PEP meeting The Designated Teacher fills in Section Three The PEP Meeting Action Plan and Funding Parts of this can be done prior to the PEP but will need to be reviewed and added to after the meeting The IRO reviews the PEP entering their name date reviewed and any comments in the IRO Overview They then fill in the Education Summary putting their initials next to the parts they write This will be completed no longer than a week after the PEP meeting The Designated Teacher marks the PEP as complete a week after the PEP Meeting so it can no longer be edited The VSK Assistant Head Quality Assures the PEP 123 Page d Young Person has returned to care A Young Person returns to care Social Services search the archive and reactivate the Young Person to the ePEP system Social Services assign the Young Person an IRO Social Worker VSK Assistant Head Designated Teacher and if appropriate
67. chool J PEP details have been updated Schools Directory Log Off Actions Young Person s Progress 2 Return to Service User Overview Users Directory e View Print Report l Designated Teachers e View Print Education Summary Report 3 of 37 questions have been answered Designated Teacher Supports Delete PEP IROs e Export PEP to XML File Professional Section IRO Team Managers Social Workers PEP Details Edit VSK Assistant Heads VSK ePEP Administrators Description Ce S E VSE ePEFP System Go to Professional Section PEP Meeting Invitations Status Attachments Edit School Report Report for r 9 Terms 1 amp 2 PEP Notes by Date Location Invitee Status eCareSolutions 21 06 1997 Hogwarts Rebus Hagrid Pending 21 06 1997 Hogwarts Remus Lupin Pending 21 06 1997 Hogwarts Severus Snape Pending PEP was successful in identifying targets for end of KS3 and looking ahead in KS4 21 06 1997 Hogwarts Sirius Black Pending Harry has identified subjects he is interested in studying next year 21 06 1997 Hogwarts Pomona Sprout Pending PEP Log See The PEP log will show 28 04 2014 Rebus Hagrid edited the PEP details j S 28 04 2014 Rebus Hagrid cancelled this assessment ca ncelled assessment In 27 04 2014 contribution marked completed red 27 04 2014 contribution marked completed 27 04 2014 contribution marked completed 27 04 2014 Pomona Sprout edited the PEP details 27 04 2014 Basic information copied into ass
68. dd a new attachment Back to assessment Please give the document you are adding a title and description remember to make it clear for others who may read this To upload a document please click Choose File then locate the file you wish to upload as you would add an attachment to an email PEP Onli E Ine Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Check the title and description has been filled Homepage Add Attachment in and the document Notice Board selected as shown here Your Learners Adding an attachment consists of uploading a file and associate it to the current assessment z z You can upload any filetype e g Adobe pdf Pictures jpeg bmp png Word Document doc Excel Spreadshag See dees Once you have done this Your School our Schoo Ge SET please click Save Schools Directory Users Directory Se ne pase File Harry Potte Report docx Designated Member of Staffs Designated Member of Staff Mancel Supports Harry Potter Attachments You should now see your uploaded document here Ha wchme Harry Potter Attachments To reum to the PEP Homepage List of attachments for Early Years PEP started on overview please click Back Notice Board to assessment This is the list of the attachments for the selected assessment Your Learners ey Click on the title of the attachment to view download it le Your Messages You can
69. divided into easy sections so you can see their feelings on school and learning their relationships with teachers and peers how they feel about themselves their talents and interests future aspirations and needs All three of these sections are available to be edited a month before the PEP meeting They have to be completed a week before the PEP The week before the PEP meeting the information in these sections should then be reviewed by all and will be analysed by the Designated Teacher who then will use the information to set the agenda for the PEP Meeting 24 Page c Responsibility for sections completed during and after the PEP Meeting A Harry Potter year Section 1 Core Information Social Services About the Young Person Care Plan Contact Attendance at PEP Meeting Health Section 2 Education Details Designated Teacher About the Young Person Educational Establishment Details Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies IL Indusion Attendance Attainment Section 3 Young Persons Views Young Person Your Feelings About School Your Feelings About Learning Your Relationship With Your Teachers Your Relationship With Your Peers How You Feel About Yourself Your Talents and Interests Your Future Aspirations And Needs What You Want People To Know Your Educational Targets Section 4
70. e date reviewed and any comments in the IRO Overview Key Social Services The Designated Teacher marks the PEP as The VSK Assistant Head Quality Assures complete a week after the PEP Meeting so it the PEP can no longer be edited 122 Page c Young Person is Due a Review PEP Every 6 Months A Young Person has a change of school Social Services let the new school know placement the Young Person is CIC The Designated teacher of the old school should have transferred the child over to the new school on the ePEP system If they have not the new school should immediately contact the previous schools Designated Teacher and ask thev do so The Social Worker creates a new PEP and arranges a PEP Meeting for no more than 20 days time They will also invite the Designated Teacher Foster Carer Parents where appropriate and VSK Assistant Head to the meeting Social Worker fills in section one of the PEP at least one week before the PEP Meeting Young Person fills in their part of the PEP at least one week before the PEP Meeting Designated Teacher Support fills in Section Two of the PEP at least one week before the PEP Meeting Foster Carer makes sure the Young Person has access at home to the PEP wherever possible and helps if appropriate the Young Person fill in their part of the PEP at least one week before the PEP Meeting Designated Tea
71. e Hermione Notice Board ee A This user has no albums Your Messages Your School Schools Directory Add an album Log Off Title School Photos Users Directory Designated Teachers Designated Teacher Supports as SSES F A IROs Official School Photos IRO Team Managers Social Workers WSK Assistant Heads WSK ePEP Administrators VSK ePEP System Administrators VSK Locality Admins others sija Health Record awards Actions e Add a new Album e View User Details by eCareSolutions 67 Page 22 Adding Pictures to a Young Persons Album eP POnline Photo albums Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators WSK ePEP System Administrators VSK Locality Admins ile ahs Health Record E Awards by eCareSolutions Please go into a created album This is the page you need to be in Hermione School Photos 0 Official School Photos This ablum does not contain any pictures yet click on the album to add pictures to it Created 28 04 2014 Updated Actions ew Add anew Album e View User Details eP POnline Photo albums Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory
72. e are present The young person should also be part of their education planning either at the PEP meeting itself or through discussions outside that meeting The PEP is a shared document which includes the information that everyone needs in order to help their conversations planning and the delivery of strategies required to make sure the child receives the support and provision needed to succeed The Designated Teacher leads on how the PEP is used as a tool in school to make sure the child s progress towards education targets is monitored The PEP review meeting highlights the importance of educational planning for young people in care This reflects the commitment of us all as parents carers and corporate parents in taking joint responsibility for improving educational outcomes b Why do we have an ePEP A Personal Education Plan PEP is a statutory requirement for every young person of statutory school age in care which promotes positive educational outcomes through planning setting targets and discussion around the young Person c How has the ePEP changed the way we record the plan and meeting From 1st September 2012 our paper based PEPs were replaced by a new online web based electronic PEP ePEP which is accessible to our young people and their support network This exciting development provides a wide range of current and historical data avoids replication duplication of key information and enables the views of our young people to be ca
73. e locked out of the system This will only work for adult users The email will be sent to your email inbox associated to your User details Username Password Login FORGOTTEN PASSWORD Please click REQUEST AN UNLOCK KEY v4 1 build 991 92 Page ePEPOnline Recover a Forgotten Password Please enter your User Name i e U101111 Password Recovery Please enter your user number and and press Request Key You will receive an unlock key by email within minutes Follow the instructions in the email to reset your password Request Key Please Click Request Key Q125 93 Page ePEPOnline Recover a Forgotten Password Password Recovery Please enter your user number and and press Request Key You will receive an unlock key by email within minutes Follow the instructions in the email to reset your password e The unlock key has now been sent to your email address In the email you will find a link to the page that allows you to reset our password Request Key You will get a message in blue confirming the email has been sent R125 On receipt of the email and with your User Number and Unlock Key to hand please return to the login in screen and follow the instructions in section 3 94 Page c Changing a password in the system Pomona Sprout Designated Teacher Homepage Notice Board Your Learners Your Messages Your School Schools D
74. e rewa rd pol nt a l i Cie this is especially important Please describe reason for award point was awarded if nominating for more than one point as our Deputy Heads need as much information as possible by eCareSolutions Please select Yes if you feel this is worth more than one point The VSK Deputy Heads then review this and add extra points 61 Page ePEPOnline WPomona Sprout Kent County Council Logout Q Name orUPN Social Worker Help Foster Carer Help This page shows what a completed record should look like Awards Homepage Add a award record for Harry Potter Notice Board Your Learners Reason for Award Point Outstanding or greatly imp Your Messages Nominated by Your School Schools Directory ba Log Off Designation Designated Teacher Users Directory Designated Teachers Contact P Sprout hogwarts sch Designated Teacher Supports IROS 8 IRO Team Managers Date awarded 06 1997 Social Workers WSK Assistant Heads WSK ePEP Administrators WSK ePEP System Hary has completed his course work for Maths and English to a high standard He has worked very hard attending his tuition Please describe reason for award point sessions and homework club His attitude in lessons has also improved Administrators VSK Locality Admins l others Does this deserve more than one point yes O No Not Known sija Health Record If you hawe i
75. ed Completed Date Awards 7024 24 04 2014 13 10 1997 06 10 1997 View 6996 21 04 1997 24 04 1997 This is where any transition is School transitions entered A It is essential that this be filled in for any school educational placement change or mowe Designated Teachers should by Start date Transition to Current school SEH Sib amend a record to eCareSolutions e ATE ees reflect school choices when entering Infant Primary or Secondary phases in education Add a school transition Time Tracker details 17 Page PEPOnline f Se ees ss E On INE Search Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Harry Potter Young Person Homepage View User Notice Board Your Learners w Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s records Your Messages h Your School z SS S Actions Attendance Attainment Tracker details Schools Directory Log Off e Edit User Details e Photo Album e Library Users Directory e View User s Activity Log Designated Member of Staffs a a e EE f Staff e Change Record Owner Designate Member of Stafi Change User Type 0 IW supports e Change Set Password o Designated Teachers e Delete User Designated Teacher Supports J Y Start date Transition to Current school New School eCareSolutions 24 01 1996 Primary School Hogwarts School of Witchcraft and Wizardry Add a school trans
76. elco gaai anager To get started please select an action from the options below Alternatively please select a recently used Learner Your Learners Your Messages Actions Your School Schools Directory Log Off four Learners e Photo ATC Library Schools Directory Users Directory E Se ee ee Misere This has all schools listed Designated Teacher Suppor Stname Name DOB i IROS with details of Designated IRO Team Managers d U12072 Colin Creewey 01 12 2003 View rae ee Teachers and Support Staff VSK Assistant Heads u10949 Harry aie 31 07 2002 VSK ePEP Administrators VSK ePEP System Uu11904 Hermione Granger 19 09 1979 View Administrators WSK Locality Admins Ui2074 Euan Abercrombie tp DE others U12076 Ted Lupin 01 01 2009 iew b I F U127078 George Weasley 01 01 2000 View User Directory eCareSolutions Current PEPs Name Start Date Target Date Underneath the sidebar is O apen Harry Potter 27 04 1997 28 06 1997 View the user directory This has all users listed by type so is much easier to use than the user directory above 102 Page 36 Cancelling a PEP This is when a PEP meeting is cancelled for instance a child is no longer in care if a PEP is rescheduled please see section if a PEP is created in error please contact the VSK ePEP team who will delete this ePEPOnline Q Name or UPN Social Worker Help Foster Carer Help Rebus Hagrid Kent County Council Logout
77. elected and if you have the required permissions make changes to the user s records Your Messages Your School gt Actions Attendance Attainment Tracker details Schools Directory Log Off e Edit User Details e Photo Album D egen Bi h P Users Directory die irene iea Please go to the Service D l Ser NOTES Designated Teachers ev Change Record Owner e user Ove rview select Designated Teacher Supports Change User Type a IROS e Change Set Password e d Wl e EE degt Change Set Password in cia Afeork f d S SONA Waken blue under Actions WSK Assistant Heads VSK ePEP Administrators i WSK ePEP System eg Administrators VSK Locality Admins others ies Health Record S 3 e About Harry Potter U10949 Users with access to this record f Awards H Name Role l Fell Hame Harry Potter Pomona Sprout Designated Teacher Date of Birth 31 07 2002 11 Rebus Hagrid Designated Teacher Support Capita One Link No UPN Number U000007 cueing ae Sa Mee School Hogwarts School of Witchcraft and Wizardr Severus Snape WSK Assistant Head Date Entered Care 01 01 2003 Record Owner Sirius Black Foster Carer User Notes 89 Page ePEPOnline Q Name ooo or UPN oo Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Change Set password for Harry Potter cle pei Change Set Password Notice Board aan e Use this page to change or set a password for this Learner
78. ember of Staff Reeg SR BE One week after the PEP Meeting 28 06 1 sic Designated Teachers Designated Teacher Supports PEP Type pepi PEP2 PEP3 IROs Social Work Administrators Year Group Social Workers A Team Leader Social Does this Young Person have a school educational placement A Yes U No ee ee Is this PEP going to be accessed by an out of authority social worker yes No VSK Assistant Heads Is this a review PEP Yes O No VSK Deputy Heads VSK ePEP Administrators Copy contents of previous PEP Yes O N VSK ePEP Systems This is used for review PEP s ee Administrators P a e VSK EWOs Do you want to copy the basic user information into the PEP Yes No VSK FELOs Once the form is filled in VSK Head Managers Confirmation pees P i VSK Locality Admins please select OK this will VSKS rt Offi ele Create the PEP eiss create the PEP and take you VSK UASC Support Teams Sin nk cen WED an Persons through to the PEP otners Archive Overview fia Health Record 130 v 39 Page ePEPOnline CL Name SY or UPN Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout View PEP for Harry Potter Homepage View PEP Notice Board Jil sees Use this page to view and manage details about a particular assessment Your Messages Your School A m Actions Young Person s Progress Schools Directory Log Off e Return to Service U
79. er Overview Next to About please click Edit 99 Page ePEPOnline Pomona Sprout Kent County Council Logout Social Worker Help Foster Carer Help Edit Details for Pomona Sprout Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers WSK Assistant Heads VSK ePEP Administrators VSK ePEP System Administrators WSK Locality Admins others by eCareSolutions Edit Details Title Forename Surname Gender Address Town County Postcode Phone Base School Team E Mail Address ePEP username Security Question Security Answer Date Record Added change picture From List Hogwarts School of Witchcraft and Wizardry Other Please edit the fields need to be which altered then click OK 100 Page 35 ePEPOnline Navigating the ePEP Sidebar Welcome Rebus Hagrid Homepage PEP Invitations Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators WSK ePEP System Administrators VSK Locality Admins others by eCare
80. es Maths grade improves from a 5c to a maths by the end of term four challenging School to provide extra curriculum support after school by 1 1 5a by the end of term 4 tuition Add Short Term Target MEDIUM TERM TARGETS Timescales Target Action School Young Person Parents Carers SW others Success Criteria To pass Maths Harry to complete coursework and attend revision sessions School To provide help an support To achieve a pass at least a D in d Ge Plan and English in school and after school Carers To encourage Harry and provide a quiet space to work English and Maths GCSE by end of S hort Term Ta rgets Funding GCSE s Yr 10 1 3 terms Up to 6 Months Section 5 Summaries Education Summary IA IRO Overvi Add Medium Term Target d VErVIEW LONG TERM TARGETS Medium Term Targets 4 6 terms Up to 1 year Target Action School Young Person Parents Carers SW others To Gain 5 A C GCSEs at the end of year 11 Success Criteria Met Repeat arry to complete work and coursework and seek help when needed School provide e will gain atleast 5 A C xtra support if needed Long Term Ta rgets 1 2 Years Typically end of Key Stage Action Success Criteria This tells the young person how they will know they have achieved the target This is often a grade or level and a date i e Level 2b by Term 4 that they will achieve it by Target Extended Out of Sch
81. essment 27 04 2014 Health Record was used to populate assessment 27 04 2014 School transition 15 is connected to assessment aod Content copied from nreyvious PEP IM 2040 105 Page PEPOnlin E On Ine Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Harry Potter Young Person Homepage View User Notice Board hat SESS amp Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s records Your Messages Your School S Actions Attendance Attainment Tracker details Schools Directory Log Off e Edit User Details e Photo Album e Library Users Directory e View User s Activity Log Designated Member of Staffs oa eee ere E eee ear Change Record Owner el Designa ted Member of Staff Change User Type O Supports e Change Set Password dr o Designated Teachers e Delete User Designated Teacher Supports Foster Carers General Managements Cancelled PEPs a ppear below IRQs ar IRO Admins Completed PEPs in Service IRQ Team Managers User Overview Parents Residential Key Workers Social Service Managers SS BEER JSer NOTES n This is a test Current PEPs Completed PEPs Date Started Target Date Meeting Date Date Started ompleted Date Meeting Date C 7050 27 04 1997 28 06 1997 21 06 1997 O 6996 21 04 1997 24 04 1997 22 04 2014 View Cancelled PEPs Date Started Target Date C Foso 27 04 1997 28 06 1997
82. g VSK ePEP System 21 06 1997 Severus Snape Pending Administrators e VSK EWOss 21 06 1997 Sirius Black Pending WSK FELOss VSK Head Managers PEP Log View all VSK Locality Admins VSK Support Officerss sala VSK UASC Support Teams 27 04 2014 Pomona Sprout edited the PEP details Young Persons 27 04 2014 Basic information copied into assessment 4l a EI gz Pe Youth Offending Services 48 Page eP POnline Harry Potter Attachments Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directo eP POnline List of attachments for Early Years PEP started on This is the list of the attachments for the seleg d Click on the title of the attachment Ge i ing on Add a new attachment You can Add a new attachment Harry Potter Attachments Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Member of Staffs Designated Member of Staff Add Attachment Adding an attachment consists of uploading a file and associate it to thag You can upload any filetype e g Adobe pdf Pictures jpeg bmg Document Title assessment am download it add attachments b Social Worker Help Foster Carer Help Social Worker Help Foster Carer Help Pent assessment MG Word Document doc Excel Spreadsheets ve etc NN Upload document Choose File No file chosen Please click A
83. hange Password First confirm the identity of the user by getting them to confirm the details below Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers d SE Please click Generate Key WSK ePEP Administrators VSK ePEP System Administrators VSK Locality Admins others Question Answer If these details have been confirmed click the button below to generate the Key code for the user to reset their password by eCareSolutions 97 Page eP P Online Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Change Set password for Pomona Sprout Change Set Password Notice Board Use this page to change or set a password for this Learner Your School iz z Key Generated Schools Directory Kev Generate The unlock key has been generated and is displayed below Tell the user to go to ePEP and click the forgot password link on the login screen and enter thegh Users Directory Designated Teachers User ID 10924 Designated Teacher Supports IROS Unlock Key 3927307 IRO Team Managers Social Workers Please write down the Unlock Key and click Continue Once you have VSK Assistant Heads this information follow VSK ePEP Administrators VSK ePEP System Section 2 to set a Password Administrators VSK Locality Admins others by eCares
84. hool Report PEP Notes Please return to the View PEP screen notes can be viewed here Other Professionals can add to these notes you will be able to see any amendments The progress tracking ha been relocated in the The PEP Meeting section in the Professional Section Report for r 9 Terms 1 amp 2 PEP was successful in identifying targets for end of KS3 and looking ahead in KS4 Harry has identified subjects he is interested in studying next year 54 Page 19 Entering a Transition Record to a Young Person School Transitions in the Service User Overview is where the Designated Teacher or Social Worker records transition details Transition records can and should be entered at any time Any school move should be recorded here normally the Designated Teacher will do this If the young person has been out of education or the Social Worker has knowledge of school choices when the young person is starting at infant primary secondary school they should fill this in As soon as transition arrangements are discussed a record should be opened If a transition is already opened by a Social Worker you can still click the small orange arrow and edit the transition filling in any gaps you may be aware off ePEPOnline Harry Potter Young Person Q Name or UPN Search Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout
85. ic and Timely Targets Social Services Social Worker Unaccompanied Asylum Seeking Child Unique Learner Number Unique Pupil Number Visual Impairment Virtual School Kent Youth Offending Service 117 Page 5 PEP Meeting Agenda PEP Meeting Agenda Before the meeting Part 1 to be completed by Social Worker Social Worker marks Section 1 as complete on ePEP Part 2 to be completed by Designated Teacher Designated Teacher marks Section 2 as complete on ePEP DT to arrange for CIC to complete Section 3 Designated Teacher marks Section 3 as complete on ePEP During the meeting tems 2 and 3 can be discussed in a different order depending on whether the student is present in the meeting or not or whether it is appropriate to discuss all areas with the student present 1 Introductions 2 Discussion updates and with reference to impact on learning only a Care plan b Contact arrangements C Placement type and stability d Wellbeing physical mental emotional health e Behaviour plan if appropriate 3 Personal Education Plan with student a Student s comments re school and their learning b Student s achievement and progress incl levels grades C Implications of student s special educational needs link to Statement Learning Objectives as necessary d Review of targets previously set e New targets agreed f Consider the use of AIF agree who will make the referral g State and
86. irectory Log Off Users Directory Designated Teachers Designated Teacher Supports IROs IRO Team Managers Social Workers VSK Assistant Heads WSK ePEP Administrators VSK ePEP System Administrators VSK Locality Admins others by eCareSolutions eP POnline View User e Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s Actions Edit User Details Photo Album Library View User s Activity Log Edit User Notes Change Record Owner Change User Type Change Set Password Delete User About Pomona Sprout U10924 Full Name Pomona Sprout School Hogwarts School of Witchcraft and Wizardry Other Date Added 03 01 2014 Record Owner Rachel Donoghue Social Worker Help Foster Carer Help Pomona Sprout has access to Name D colin Creevey Hermione Granger Oliver Wood Euan Abercrombie Ted Lupin George Weasley Harry Potter User Notes as a Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher your Overview out Kent County Council Logout Please click on your name in blue on the top bar on the right hand side This opens Service User Edit 95 Page ePEPOnline social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Pomona Sprout Designated
87. ition Time Tracker details Time Tracker This is a timeline in which everyone associated with a young person can upload pictures reports events and occasions involving the young person It is designed to hold all a young person s memories for them to look at when they wish FURE 2015 J Apr 25 2014 18 Page How to get to the PEP Overview From the Homepage eP POnline Welcome Pomona Sprout Homepage Welcome to ePEP Online Notice Board Your Learners Your Messages Your School Schools Directory Log Off Actions e View your Learners e Photo Album e Library Users Directory Designated Member of Staffs Designated Member of Staff Your ePEP Learners Supports Designated Teachers Designated Teacher Supports u12072 Colin Creevey Foster Carers General Managements u10949 Harry Potter IROS IRO Admins U11904 IRO Team Managers Jhi U12073 Oliver Wood Residential Key Workers Social Service Managers U12074 Social Services Team Leaders Social Work Administrators U12076 Ted Lupin Social Work Assistants Social Workers U12078 VSK Apprentices VSK Assistant Heads Current PEPs WSK CIC Nurse Admins VSK CIC Nursess Name Start Date VSK Deputy Heads VSK E een een Geer E VSK ePEP System D e441 Hermione Granger 18 02 2014 Administrators VSK EWOss VSK FELOss eS SS Username Name Hermione Granger Euan Abercrombie George Weasley Welcome to ePEP Manager To get started
88. l Work Assistants Social Workers VSK Apprentices VSK Assistant Heads VSK CIC Nurse Admins VSK CIC Nursess VSK Deputy Heads VSK ePEP Administrators YSK ePEP System Administrators VSK EWOss WSK FELOss View PEP for Harry Potter View PEP Q Use this page to view and manage details about a particular assessment Actions Return to Service User Overview View Print Report View Print Education Summary Report Delete PEP Export PEP to XML File PEP Details Description Initiated by DW Pomona Sprout Question Group Key Stage 3 PEP Type PEP i Year group Year 9 Date started 27 04 1997 Target date 28 06 1997 Is complete No PEP Meeting Invitations Status 21 06 1997 21 06 1997 21 06 1997 21 06 1997 21 06 1997 Hogwarts Pomona Sprout Hogwarts Rebus Hagrid Remus Lupin Hogwarts Hogwarts Severus Snape Hogwarts Sirius Black Social Worker Help Foster Carer Help Young Person s Progress 3 of 37 q uestions have been answered Professional Section 5 EN Professional Special Needs Progress Tracking A Professional Section Go to Professional Section Attachments School Report PEF Notes The progress tracking has been relocated in the The PEP Meeting section in the Report for Yr 9 Terms 1 amp 2 Pomona Sprout Kent County Council Logout Please go to View PEP and click Edit next to Assessment Notes 52
89. l Worker fills in section one of the PEP at least one week before the PEP Meeting Young Person fills in their part of the PEP at least one week before the PEP Meeting Foster Carer makes sure the Young Person has access at home to the PEP wherever possible and helps if appropriate the Young Person fill in their part of the PEP at least one week before the PEP Meeting Designated Teacher Support fills in Section Two of the PEP at least one week before the PEP Meeting Designated Teacher makes sure the Young Person has access to the PEP assigns the Young Person a Login and helps them to start to fill in the interactive Young Persons Views Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The PEP Meeting takes place The Designated Teacher chairs the PEP Meeting The Foster Carer completes the carer s summary This will be completed no longer than a week after the PEP meeting The Designated Teacher fills in Section Three The PEP Meeting Action Plan and Funding Parts of this can be done prior to the PEP but will need to be reviewed and added to after the meeting They then fill in the Education Summary putting their initials next to the parts they write This will be completed no longer than a week after the PEP meeting The IRO reviews the PEP entering their nam
90. lth Record Create a PEP The key stage for the Question Group should correspond to the current key stage of the young person If the Young Person will have difficulty accessing the questions you can set the Question Group as a lower key stage Create PEP Using this screen you are able to create a new ebtt assessment Move your mouse over the symbol to see more If this Young Person is undergoing a school or educational placement move transifjon please confirm you have filled out the transition section in the young persons recom before starting this Di O Yes transition has been filled No need for transition O No I will do that now Question Group Key Stage 3 v Date of PEP meeting 21 6 1997 Pr Date initiated 24 05 1997 Pr Ge mere 2 PEP Type pepi PEP2 PEP3 Year Group Does this Young Person have a school educational placement yes O NO Is this PEP going to be accessed by an out of authority social worker Yes No Is this a review PEP Yes O No apes ala ves O no 7 Do you want to copy the basic user information into the PEP Yes O No Confirmation Create the PEP Do not create PEP P ability to acgss the Leaw er s record Please enter the date of the PEP Meeting here this is mandatory will Date Initiated automatically be filled in as today s date i e the date you started the PEP Target Date for completion
91. mepage Revoke Permission from Pomona Sprout Notice Board Please click Yes to confirm the deletion Are you sure you wish to remove permissions from Pomona Sprout to access Harry Botha Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators VSK ePEP System Administrators VSK Locality Admins others ae Health Record E Awards by eCareSolutions 87 Page Social Worker Help Foster Carer Help Access denied Notice Board Een 0 Users Directory Designated Teachers Designated Teacher Supports IROs IRO Team Managers Social Workers VSK Assistant Heads WSK ePEP Administrators VSK ePEP System Administrators VSK Locality Admins others You will then see a screen which shows you have no access Zo Access to this persons record must be granted by an ePEP administrator by eCareSolutions 88 Page 29 Howto give a Young Person Access to the ePEP System Please go to the Service User Overview and write down the U number next to the young person s Name in About this is their personal U number or UPN Search Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Below you will be able to see details about the user you have s
92. ministrators CO K 4 sees h VSK ePEP System changes Administrators WSK Locality Admins others Awards by eCareSolutions 109 Page PEPOnlin E Ine Social Worker Help Foster Carer Help WRebus Hagrid Kent County Council Logout View PEP for Harry Potter NEE View PEP PEP Invitations EES ard Use this page to view and manage details about a particular assessment Your Learners Ki Your Messages Your School 4d PEP details have been updated Schools Directory Log Off Actions Young Person s Progress Users Directory i deeg eese Overview Designated Teachers e View Print Education Summary Report Genee Re ne hae Deen I Designated Teacher Supports Delete PEP F 7 IROS e Export PEP to XML File Professional Section IRO Team Managers Social Workers PEP Details Edit VSK Assistant Heads e VSK ePEP Administrators Description E VSK ePEP System ae N Loor a nitiat W Pomona Sprout E j Professional Special Needs VSK Locality Admins Question Group Key Stage 3 EE PEP Type PEP 1 The changes will show here awards Year group eer Propan eens Please remember to let everyone know the new Date started 27 04 1997 Target date 03 07 1997 mee AX Professional Section date for the meeting you Is complete No a Go to Professional Section can use the page Organise PEP Meeting Invitations Status a meeting in the PEP h Attachments School R rt H rt f
93. n Plan This Goldfish icon will take the Young Person to their latest Action Plan They can see all their latest targets here as well as all previous targets they have met They click the Logoff icon when they have finished the ePEP session ePEP auto saves all answers they have entered 27 Page This is the first view in the Key Stage 1 2 interactive section These four clams are used to change characters stop and start the music and change the background The avatar will ask the young person questions as they click through BEWARE The Clams are Noisy As they answer questions the young person collects pearls When they have collected all three they can play an arcade game See eee eae eee ERE REESE ER ER a a a a a a a a a a a a a a ER ERERERERERERERE a HREM This section is your chance to have your say about school issues your relationships with your teachers and peers and your future Try to answer all the questions with as much information as you can and remember to be honest and open By telling the people involved in your education how you really feel you can help everyone to support you in the best way for you so that you can achieve your full potential This part of the screen is where instructions and questions will appear and where the young person will type their answers All the instructions and questions are sp
94. ndicated Harry Potter deserves more than one point an email will automatically be sent to WSK for approval F E ma ere Please click Save to save the Z Awards in reward point by eCareSolutions 62 Page PEP Onlin E On INE Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Awards section The new reward point is then Homepage ee F recorded here lotice Boar e Please note any user can add 1 award point if you feel the young person deserves more than one point an emake tomatically be sent to Your Learners Your Messages eee Awards for Harry Potter Schools Directo EHRE Date SE EEN Extra VSK No of ry Reason For Award Point Nominated by ya Additional Comments EE EN Ke Log Off g l E ae l P Sprout Peer Outstanding or greatly improved Tae eaer 30 06 1997 Harry has completed his course work for Maths and English to a high standard He has worked very hard oe engagement in learning P SE BEE z attending his tuition sessions and homework club His attitude in lessons has also improved Users Directory SC Designated Teachers Outstanding or greatly improved Rem eo Harry has attended homework club and his 1 1 tuition because of his hard work he has gone up 2 sub lt lt Ea l Ges ie Social Worker 20 04 1997 x Designated Teacher Supports engagement in learning sone levels in Maths IROS r lupin hogwarts com IRO Team Managers Sirius Black l SS l I i EES EE EE E Fader Cai 20 11 1
95. ng There will now be more time for meaningful discussion and a tighter focus during the meeting which will be centred on the Young Person s education progress and forward planning It is important to remember when navigating the new ePEP System is that the ePEP only has three pages before you get to the main body of the PEP These pages are the Homepage the Service User Overview and the PEP Overview which acts as a Front Page to the PEP This guide will take you through each page explaining in turn the various features you will use The first section is a general section on using the ePEP system the second looks at ePEP processes the third at user processes and the fourth is a troubleshooting section In the appendices of the user guide there are details of everyone s responsibilities in regards to the new PEP as well as flow charts for the journey of an ePEP and a handy FAQ section along with other useful resources such as an agenda and various user agreements for new users If you need any further help please email us at VSK_ePEP kent gov uk Please note all names and information used in this guide are made up and in no way reflect any real Kent persons or data 4 Page Introduction to the ePEP System 2 Entering the URL S Ki a https epeponline co uk Kent p R gt ePEP Manager ee am ay v e Li v Pagev Safety e Please enter the URL https f epepon line co u k Kent inthe browser bar Please do not e
96. nter it in Google or search for it as it will not appear due to it being a secure web address Top Tip Save this to your favourites so you can bring the Login screen up easily 6 Page 3 Creating a Password a With a U Number and Unlock Key Please have ready your User Name and an Unlock Key that you have been supplied with Your User Name should be a U followed by numbers for example UOOOO Your Unlock Key should be a series of numbers for example 123456 If you have not received these details please email VSK ePEP Admin at VSK_ePEP kent gov uk The following instructions will enable you to create a password You will then be able to access the system br ePEI Online Username Kent County Council Password County A HAVE AN LO CK Council m g v4 1 build g en X out Ke nt A FORGOTTEN PASSWORD s REQUEST A UI ve GE Please click I HAVE AN UNLOCK KEY 7 Page ePEPOnline Reset your password Kent County Council Please enter your User Number here i e U0000 Password Reset Please enter BOTH your usernumber and the unlock key and gress Submit Key You should have received the unlock key by email Submit Key Please enter your Unlock Key here The other number you have been sent Please click Submit Key This will take you to a new screen which will prompt you to enter a password Q125 v 8 Page ePEPOnline Reset your password
97. oken by the character above The progress bar measures how many questions have been answered The Menu Bar on the bottom left hand side helps to navigate the system Progress 1 of 57 28 Page The first two clams navigate backwards and forwards through the different characters Try to click on me if you can Your Feelings About School borsen E EE EE a a a E E E E E E E E E E a a EEEE EEE ETHET a a a 29 Page Once the young person has answered their questions they will have collected three pearls These unlock the arcade so they can play some games TET TTT ETT EET TT TTT TTT TTT TTT TTT TTT Young people can navigate through the questions using these two buttons 4 of 150 If the young person wishes to leave the PEP questions and return to them this button allows them to find the question they want to answer on their return Select Question They need to make a note 1 What do you like about school of the last q uestion 2 If you could change something in school what would it 3 Do you find the rules in school easy to keep number before they log 4 What are your favourite subjects Try to explain why yt out then next time they 5 Which subjects don t you like Again try to explain wh login they can select the 6 Who would you go to if you didnt understand somethin l 7 Is there any teacher or member of support staff that yc question and it will
98. olutions 98 Page 34 Changing Your User Details eP POnline Pomona Sprout Designated Teacher Homepage Notice Board View User Your Learners Your Messages Your School 7 Actions Schools Directory Log Off e Edit User Details e Photo Album e Library Users Directory e View User s Activity Log Designated Teachers ene GE SaaS h ee e Change Record Owner Bee TEs Teacher Supports Change User Type IROS e Change Set Password IRO Team Managers e Delete User Social Workers WSK Assistant Heads WSK ePEP Administrators WSK ePEP System About Pomona Sprout U10924 Administrators VSK Locality Admins Full Name Pomona Sprout others School Hogwarts School of Witchcraft and Wizardry Other by Date Added 03 01 2014 eCareSolutions Record Owner Rachel Donoghue Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Below you will be able to see details about the user you hawe selected and if you hawe the required permissions make changes to the user s records edit Pomona Sprout has access to Name Colin Creevey Hermione Gra nger D Oliver Wood Euan Abercrombie Ted Lupin George Weasley Harry Potter User Notes Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher Designated Teacher Sometimes it E necessary to alter your user details To do this you need to go their Service Us
99. on Summary Report S Delete PEP Users Directory Export PEP to XML File Designated Member of Staffs Designated Member of Staff PEP Details Supports Designated Teachers Designated Teacher Supports Description Foster Carers Initiated by D Pomona Sprout General Managements i l IROs Question Group Key Stage 3 IRO Admins PEP Type PEP 1 IRO Team Managers Year group Year 9 Parents Residential Key Workers Date started 27 04 1997 Social Service Managers Target date 28 06 1997 Social Services Team Leaders Sapo a ae No Social Work Administrators i Social Work Assistants See Ke Ee PEP Meeting Invitations Status VSK Apprentices VSK Assistant Heads Date Location Invitee VSK CIC Nurse Admins 21 06 1997 Hogwarts Pomona Sprout VSK CIC Nursess VSK Deputy Heads 21 06 1997 Hogwarts Rebus Hagrid WSK ePEP Administrators 21 06 1997 Hogwarts Remus Lupin VSK ePEP System 21 06 1997 Hogwarts Severus Snape Administrators ae WSK EWOss 21 06 1997 Hogwarts Sirius Black VSK FELOss VSK Head Managers PEP Log VSK Locality Admins VSK Support Officerss die VSK UASC Support Teams 27 04 2014 Pomona Sprout edited the PEP details Young Persons 27 04 2014 Basic information copied into assessment fouth Offending Service Status Pending Pending Pending Pending Pending Edits Young Person s Progress 3 of 37 questions hawe been answered Professional Section 5 EN Professional Special Needs Progress Tracking
100. ool Targets No fixed timescale Typically every 6 months This is where we state exactly what the target is This describes the action undertaken by different parties school young person carers to achieve the target 34 Page ePEP Processes 14 Opening a New Current PEP Please go to the Service User Overview and check to see if there is a Current PEP open A Current PEP will be in the Current PEP section Please check it is the current PEP the date should correspond to the meeting If the date is for an old PEP meeting then the PEP has not been closed properly Please close this following the instructions in section 14 Once you have done this please follow the instructions below Your Messages Your School Actions Attendance Attainment Tracker details Schools Directory Log Off Edit User Details Photo Album Library View User s Activity Log Edit User Notes Change Recog Change User Change 5 Delete User Users Directory Designated Member of Staffs Designated Member of Staff Supports Designated Teachers Designated Teacher Supports Foster Carers General Managements IROs IRO Admins IRO Team Managers Parents Residential Key Workers Social Service Managers Social Services Team Leaders About Harry Potter UW Se e e e To add a new PEP please click Add in blue next to the title Current PEP Users
101. op down box Homepage Edit Details Notice Board Your Learners Title d f Your Messages Forename Harry Schools Directory DE ge D TE ender Male Female change picture Log Off Address Users Directory Designated Teachers Wee IT E Designated Teacher Supports e Po IRO Team Managers Social Workers Postcode DO VSK Assistant Heads WSK ePEP Administrators Phone Po O OE WSK ePEP System County e Administrators WW From List Hogwarts School of Witchcraft and Wizardry Other T VSK Locality Admins Base School others Date Record Added RIT Date Became Looked After 01 01 2003 Haj ne er pr Please click OK at the OK cage bottom of the page in blue 84 Page ePEPOnline Social Worker Help Foster Carer Help G Pomona Sprout Kent County Council Logout Harry Potter Young Person Homepage View User Notice Board The new school will appear here iat Bet w Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s record Your Messages Your School z Actions Attendance Attainment Tracker details Schools Directory Log Off e Edit User Details e Photo Album e Library Users Directory e View User s Activity Log Designated Teachers r Et eee Motes a d7 h baten Change Record Owner e BEER ted Teacher Supports Change User Type 0 IW IROS e Change Set Password o
102. or Yra T eta chool Repo eport for Yr 9 Terme T reSolutions 21 06 1997 Hogwarts Rebus Hagrid Pending 21 06 1997 Hogwarts Remus Lupin Pending PEP Notes 21 06 1957 Hogwarts Severus Snape Pending PEP was successful in identifying targets for end of KS3 and looking ahead in KS4 71 06 1997 Hogwarts Sirius Black Pending Harry has identified subjects he is interested in studying next year 21 06 1997 Hogwarts Pomona Sprout Pending PEP Log 110 Page Appendix 1 Useful Information 1 Useful Contact Details VSK ePEP Team VSK_ePEP kent gov uk Name is Locality Responsibility Contact Number Email Address Rachel Donoghue East Kent PEP Development 01227 284517 Rachel Donoghue kent gov uk Nicholas Wilson Ashford Hythe Romney Marsh and West Kent 01233 898543 Nicholas Wilson kent gov uk Quality Assurance Alderico Randolfi Dover Folkestone and North Kent Quality 01233 898589 Alderico Randolfi kent gov uk 0 ee Jessica Jessica Baker Logins 01233 898550 Useful Websites ePEP Website To login to ePEP https epeponline co uk kent VSK Website A useful website for professionals includes AIF link and information about future training www virtualschool lea kent sch uk Kent Cares Town Kent s website for Young People www kentcarestown lea kent sch uk 112 Page 2 Hints Tips and Reminders Homepage The first page you see when you log in Click Homepage on the left hand bar to return to this page
103. orkers VSK Assistant Heads Delete this Album WSK ePEP Administrators e View User Details Kk epEep stem e Back to Albums Please give the document you are adding a description remember to make it clear for others who may read this ePEPOnline Qo Name YY or UPN Social Worker Help Foster Carer Help Photo album Homepage School Photos Notice Board Your Learners This ablum does not contain any pictures yet Your Messages 7 z E E Update album details Add a picture to this album a Select a photo from your computer to upload it into this album Schools Directory Album Title School Photos We currently only support jpg format and your upload file sho Log t Description Official School Photos Picture to upload Hermione YR 8 jpg Save Your description Yr 8 Term 1 School Photo Users Directory Designated Teachers Upload Designated Teacher Supports IROS Actions IRO Team Managers Social Workers 1 be less then 5MB WSK Assistant Heads e Delete this Album VSK ePEP Administrators e View User Details WSK ePEP System e Back to Albums 69 Page eP POnline The picture will then appear Social Worker Help Foster Carer Help here If adding more pictu res repeat the steps above Photo album Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social
104. ort VSK ePEP Administrators p USR ETET yoi Description Yr Temm 142 Administrators WSK Locality Admins Upload Upload pl others Social Worker Help Foster Carer Help To upload a document please click choose file then locate the file you wish to upload as you would add an attachment to an email Please give the document you are adding a title and description remember to make it clear for others who may read this Once the form is filled in please click Upload Your document will appear here To view a document please click on the image PEP Onli E Online Social Worker Help Foster Carer Help Document library for Hermione Granger under Download Homepage Documents in this library Notice Board Title Description Document Type Created Filename Downlo tion Your Learners School Report Yr 8 Term 1 amp 2 Microsoft Word Document 28 04 2014 Hermione Granger School Report docx wi delete Your Messages i a Gage ize E Lid Your School Schools Directory Add a document to this library Log Off Select a document from your computer to upload it into this library Users Directory Your upload file should be less then 5MB Designated Teachers The following file formats are allowed Designated Teacher Supports IROS IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators VSK ePEP System Upload document Administrators VSK Locality Admins Tile
105. please select an action from the options below Alternatively please select a recently used Learner Your Messages DOB 01 12 2003 31 07 2002 19 09 1979 01 02 1999 01 01 2008 01 01 2009 01 01 2000 Target Date 29 04 2014 25 02 2014 View Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Top Tip Do not click their name under Your ePEP Learners as this takes you to the User Area Under Current PEPs click on the young person s name in blue or View in blue next to their name 19 Page b From the Service User Overview or UPN Social Worker Help Foster Carer Help Harry Potter Young Person Homepage Notice Board Your Learners View User Your Messages Your School z ndance Attainment Trac Schools Directory Log Off For a Current PEP For a Completed PEP Users Directory Designated Member of Sta Designated Member of Sta Supports Designated Teachers Designated Teacher Supp Foster Carers _ General Managements PEP IROs IRO Admins IRO Team Managers Parents Residential Key Workers Social Service Managers 7 Social Services Team Leaders About Harry H In the section named Completed PEPs please click on the date or View This will take you to the completed PEP In the section named Current PEPs please click O on the date or View This O will take you to the Current ags to this record
106. ptured in an engaging way The new ePEP enables professionals to prepare share and analyse information about the Young Person before the PEP meeting This allows time for meaningful discussion and a tighter focus during the meeting which will be centred on the Young Person s education progress and forward planning 114 Page Central to the PEP meeting are the needs and wishes of young people these are gathered by seeking and recording their views on ePEP as well as including them in discussions during the PEP process The new ePEP offers an exciting and interactive way to do this and allows us to ask more questions in a new way A carer teacher or appropriate adult may need to help the young person to fill in their section of the ePEP before the meeting Young people should always be invited and encouraged to contribute in the PEP meeting in a way that is comfortable and appropriate for them d What makes a good ePEP Preparation by all key adults is essential for a PEP to be successful The ePEP has been designed in consultation with multi agency partners and most importantly young people to make it a clear concise and comprehensive record of the meeting The best examples of PEPs serve as a record of academic progress and achievement show social and emotional development clearly set and review short long and medium term plans through SMART targets and capture aspirations held by the young person The Kent Pledge promises that children in
107. r Harry Potter Homepage View PEP Notice Board i 1 d 2 D Your Learners Use this page to view and manage details about a particular assessment Please g0 to View PEP cl ick Your Messages Km Edit next to Attachments Your School g 7 Actions Young Person s Progress Schools Directory Log Off e Return to Service User Overview na A e View Print Report e pea ee A e View Print Education Summary Report EE A N e Delete PEP bee LES _______ e Export PEP to XML File Professional Section Designated Member of Staffs Designated Member of Staff PEP Details ST Supports Designated Teachers SE K Designated Teacher Supports Description E N Foster Carers Initiated by Pomona Sprout i Question Group Key Stage 3 ROs IRO Admins PEP Type PEP i IRO Team Managers Vea ar Progress Tracking Parents a Residential Key Workers Date started 27 04 1997 Social Service Managers Target date 28 06 1997 a The progress tracking has been relocated in the The PEP Meeting section in the ZE Professional Section Social Services Team Leaders Social Work Administrators KC AER BS Social Work Assistants Go to Professional Section VSK Apprentices Attachments Edit VSK Assistant Heads Date Location Invitee Status VSK CIC Nurse Admins 21 06 1997 EE E peere PEP Notes Edit WSK CIC Nursess VSK Deputy Heads 21 06 1997 Rebus Hagrid Fending WSK ePEP Administrators 21 06 1997 Remus Lupin Pendin
108. r Help Pomona Sprout Kent County Council Logout Photo albums Homepage Hermione Granger Notice Board Your Learners A This user has no albums Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROS IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators WSK ePEP System Administrators VSK Locality Admins others eae Health Record Awards Actions Please click on Add a new e Add a new Album Album in blue under ew View User Details 1 Actions by eCareSolutions 66 Page ePEPOnline Photo albums Homepage Notice Board Your Learners Your Messages Your School Schools Directory Log Off Users Directory Designated Teachers Designated Teacher Supports IROs IRO Team Managers Social Workers VSK Assistant Heads VSK ePEP Administrators VSK ePEP System Administrators VSK Locality Admins others D Health Record Awards by eCareSolutions Please fill in Add an album adding a title and description remember to make it clear for others who may read this Hermione A This user has no albums Add an album Title Description Actions e Add anew Album e View User Details Please click create in blue ePEPOnline this will then create the young person s album Photo albums Repeat this for each separate album Homepag
109. reed New School 4s Awards school Start Date at New School dd mm yyyy Has new Designated Teacher been invited to next PEP O Yes O No Not Known Please enter the sta rt date for Who will go with the Young Person to the receiving schools the new school here by Induction Transition meetings and Days eCareSolutions There are no open assessments for Harry Potter hence this transition cannot be attached an assessment Often the new incom i n g DT Please note that this transition will be automatically attached to the new PEP when it is created will attend the last PEP meeting or the outgoing DT will attend the first PEP at the new school Please remember to tick if you have invited to the new schools PEP or the new DT has been invited to the last PFP at waniir cechonl Please enter if you or the Young Person s Social Worker Parents Carers etc are attending transitional meetings open days etc with the young person 57 Page School Transitions Homepage School transition for Harry Potter PEP Invitations Notice Board Y K A School Transitions eg AA Itis essential that this be filled in for any school placement change or move gt Your Messages Schools Directory Transition Be Infant School Primary School Secondary School Log Off 6th Form FE Apprenticeships FE HE Other Users Directory Designated Member of Staffs Designated Member of Staff Has the application for new school been submi
110. rk Administrators U12076 ted UH Social Work Assistants Social Workers U12078 George Weasley VSK Apprentices VSK Assistant Heads Current PEPs WSK CIC Nurse Admins VK CIC Nursess Name VSK Deputy Heads VSK ePEP Administrators VSK ePEP System D 644i Administrators VSK EWOss VSK FELOss RK ea Start Date D e556 Harry Potter 21 04 2014 Hermione Granger 18 02 2014 DOB 01 12 2003 31 07 2002 19 09 1979 01 02 1999 01 01 2008 01 01 2009 01 01 2000 Target Date 29 04 2014 25 02 2014 FF FF FF Social Worker Help Foster Carer Help Your Messages Pomona Sprout Kent County Council Logout Welcome toebt Manager To get started please select an action from the options below Alternatively please select a recently used Learner Top Tip Do not click the young person s name under Current Assessments as this takes you to the PEP Overview page 13 Page b From the PEP Overview To get to the User Overview from PEP Overview please click the young person s name in blue next to View PEP or click Return to Service User Overview in Actions View PEP for Harry Potter IILE iLE View PEP Notice Board EE Use this page to view and manage details about 4 particular assessmen Your Messages Your School z Actions Schools Directory Log Off e Return to Service User Overview View Print Report View Print Educati
111. rts Rebus Hagrid Pending Hogwarts Remus Lupin oO Hogwarts Severus Snape Pending PEP Notes Hogwarts Pending Wiew all If you wish to note any details around the PEP meeting you can do so here Pomona Sprout edited the PEP details Basic information copied into assessment 22 Page 11 The PEP a General Information A Harry Potter yearS Section 1 Core Information Social Services About the Young Person Care Plan Contact EE The PEP auto saves as you enter To return to the PEP Overview Section 2 Education Details Designated Teacher information but you should click please click Return to PEP Overview About the Young Person i EE Save Changes in the top left corner in the top right corner Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies Indusion Attendance Attainment Section 3 Young Persons Views Young Person Your Feelings About School Your Feelings About Learning Your Relationship With Your Teachers Your Relationship With Your Peers To view the different pages of the PEP please click the blue writing The page will then appear for you to read or How You Feel About Yourself Your Talents and Interests comp lete Your Future Aspirations And Needs What You Want People To Know Your Educational Targets Please note all Designated Teachers and support staff can re
112. s Blac Pending VSK FELOss VSK Head Managers PEP Log VSK Locality Admins VSK Support Officerss Date VSK UASC Support Teams 27 04 2014 Pomona Sprout edited the PEP details Young Persons 27 04 2014 E as Ron E E EE Youth Offending Seryice 40 Page ePEPOnline Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Harry Potter Young Person Homepage View User Notice Board Your Learners e Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s records Your Messages Your School SS Actions Attendance Attainment Tracker details Schools Directory Log Off e Edit User Details Photo Album r s Activity Log If you return to the Service Notes 7 R d Owner a User Overview you can see e o L Set Password O the new open PEP in the p Current PEP section of the page IRO Team Managers Parents Residential Key Workers Social Service Managers Social Services Team Lead s About Harry Potter U10949 gt mm Ke gem Ko MIP FET Young Persons Youth Offending Services Current PEPs Completed PEPs ede Health Record Date Started Target Date Meeting Date Date Started Completed Date Meeting Date wo z Awards ik 7024 24 04 2014 13 10 1997 06 10 1997 D esse 21 04 1997 24 04 1997 22 04 2014 School transitions A It is essential that this be filled
113. s and Days by eCareSolutions You can attach this transition to an existing PEP by ticking the appropriate box Date Started Target Date O D 5503 24 04 1997 29 05 1997 O Detach from any assessment d 2 gt ES Please click Save to save e 9 the transition record 58 Page 20 Awarding Reward Points to a Young Person PEP Onli E On INE Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Harry Potter Young Person Homepage View User Notice Board ite SELES Za Below you will be able to see details about the user you have selected and if you have the required permissions make changes to the user s records Your Messages Your School Actions Attendance Attainment Tracker details Schools Directory Log Off Edit User Details e Photo Album ew Library Users Directory e View User s Activity Log Designated Teachers a OP U I ES l e Change Record Owner Designated Teacher Supports Change User Type O IROS e Change Set Password Yo IRO Team Managers Delete User Social Workers WSK Assistant Heads VSK ePEP Administrators WSK ePEP System Administrators VSK Locality Admins others Di Health Record L Awards About Harry Potter U10949 Users with access to this record To add a reward point please click on Awards on the left Name KONE EEEN i hand side of the screen Full Name Harry Potter H Pomona Sprout Zeie Date of Birth 31 07
114. ser Overview e View Print Report e See SES reins d e View Print Education Summary Report 3 of 37 questions have been answered Once created the PEP e Delete PEP id ee ner of staffe EPO PEP to XML File Professional Section Overview SSES esignated Member of Staffs e Designated Member of Staff PEP Details a automatically opens To g0 Supports straight into the PEP and Designated Teachers S NA Designated Teacher Supports Description d E N edit it click on the goldfish Foster Carers Initiated by Pomona Sprout i H d General Managements j Professional Special Needs icon marked Professional IROS Question Group Key Stage 3 IRO Admins PEP Type PEP 1 IRO Team Managers os Year 9 Progress Tracking Parents l l Residential Key Workers Date started 27 04 1997 Social Service Managers Target date 28 06 1997 The progress tracking has been relocated in the The PEP Meeting section in the Social Services Team Leaders Is complcte No Se ea Social Work Administrators E SE Social Work Assistants J SCH Go to Professional Section Social Workers PEP Meeting Invitations Status VSK Apprentices Attachments Edit VSK Assistant Heads Date x Status VSK CIC Nurse Admins 21 06 1997 Pomona Sprout Pending PEP Notes VSK CIC Nursess VSK Deputy Heads 21 06 1997 Rebus Hagrid Fending WSK ePEFP Administrators 21 06 1997 Remus Lupin Fending VSK PEP system 21 06 1997 Severus Snape Pending Administrators Saas e VSK EWOss 21 06 1997 Siriu
115. stions are spoken by the character above Progress 1 of 150 The progress bar measures how many questions have been answered 31 Page O E z Please select your character from the choices abovpg The next button to see morer page galart ormation as you can and Iling the people involved in your education how Wau really feel you can help everyone to support you in the best Way for yoso that you can achieve your full potential To change the Avatars general look the young person should click on the yellow circle with the face and then use the red arrow buttons to scroll through the pages of different Avatars The young person should hover the mouse over the shadow to reveal the different types of Avatar and then click to choose the Avatar they wish to use 1 of 150 32 Page Once the young person has answered their questions they will have collected three pearls These unlock the arcade so they can play some games KSESEKESESERESESEEESEEESEtStSEStStStaststststststst tsetststatstsntatsntststststatststststststststsetatsntsntstststststatsts electronic personal education plan Young people can navigate through the questions using these two buttons Progress 2 of 150 If the young person wishes to leave the PEP questions and return to them this button allows them to find the question they want to answer on their return Select Question They need to make a note of
116. take 8 Do you have a friend that you can talk to about things them to this question 9 Is there anything that you would like to be different wit 30 Page c Interactive Section Key Stage 3 amp 4 This is the first view in the Key Stage 3 4 interactive section The avatar will ask the Young Person questions as they click through As they answer questions the young person collects pearls When they have collected all three they can play an arcade game The Menu Bar on the bottom left hand side helps to navigate the system electronic personal education plon r f ay These circles allow the Young Person to change the way their Avatar looks They can change lips eye colour glasses hair styles what they are wearing even facial hair jewellery and eyebrow shape They can change the background too and the last circle turns the sound off and on This section is your chance to have your say about school issues your relationships with your teachers and peers and your future Try to answer all the questions with as much information as you can and remember to be honest and open By telling the people involved in your education how you really feel you can help everyone to support you in the best way for you so that you can achieve your full potential This part of the screen is where instructions and questions will appear and where the young person will type their answers All the instructions and que
117. tion because of his hard work he has y gone up 2 sub levels in Maths Harry hjas been awarded 4 new badges in scouts in the last month and sus 20 11 1996 HANY M Please click Add an award part in an overnight camping trip record to reward a Young Person with points 60 Page Please select the reason for the reward point from the drop down box Q Name ePEPOnline or UPN l Search Social Worker Help Foster Carer Help Awards Please add your name to the al Homepage Add a award record for Harry Potter Name box under Notice Board o nominated by Your Learners Reason for Award Point Your Messages Ee Please add your designation Your School 5 i e Designated Teacher Schools Directory G L Log Off Designation Please add a contact Users Directory telephone number or email address Designated Teachers Contact Designated Teacher Supports IROS IRO Team Managers ER nl ae Social Workers _ l S Please add the date the point WSK Assistant Heads VSK ePEP Administrators VSK ePEP System Administrators L 4 VSK Locality Admins CO others Does this deserve more than one point yes O No Not Known Please fully describe the 4 1 e ae Health Record If you have indicated Harry Potter deserves more than one pan email will automatically be sent to VSK for approve reason for th
118. tted to the Local Authority or PN AN CH j j EE Education Setting yes Q No Not Known This is an exam ple of Designated Teachers completed school Designated Teacher Supports W i e IROS transition Since this has been filled in a PEP Has Young Person passed Kent County Council Test yes O No O Not Known Social Work Administrators Social Workers Team Leader Social Services s What schools were requested in order of preference VSK Apprentices meeting has been set up VSK Assistant Heads 1st preference Hogsmede Hogwarts School of Witchcraft amp Wizardry VSK Deputy Heads g W SE leat ail 2nd preference Oakhill Secure Training Centre When a PEP is open you e ystems eones can attach recent 3rd preference GE transitions to the PEP by S fen GE pps Connexions Yr 9 Options meeting attended Yes No Not Known clicking the white circle ocali mins VSK Support Officers f l l next to the PEP dates VSK UASC Support Teams Connexions Yr 11 Guidance meeting attended Yes No Not Known Young Persons others Current School Canterbury Preston Primary School E Health Record Agreed New School Hogsmede Hogwarts School of Witchcraft amp Wizard v Awards Seef Start Date at New School 01 09 1994 dd mmiyyyy Has new Designated Teacher been invited to next PEP Yes O No Not Known Who will go with the Young Person to the receiving schools Induction Transition meeting
119. tus Attachments i Date Invitee School Report Report for Yr 9 Terms 1 amp 2 21 06 1997 Rebus Hagrid b 21 06 1997 Remus Lupin PEP Notes H S b 21 06 1997 Severus Snape PEP was successful in identifying targets for end of KS3 and looking ahead in KS4 eCareSolutions 21 06 1997 Sirius Black Harry has identified subjects he is interested in studying next year 21 06 1997 Pomona Sprout 107 Page PEP Onli E On Ine Social Worker Help Foster Carer Help Rebus Hagrid Kent County Council Logout Edit PEP Details Homepage Edit PEP PEP Invitations HES rd ey Use this page to edit the particulars of this PEP Your Learners Your Messages 3 S Edit PEP Details Your School L Off Em og Year Group Year D Users Directory Question Group Key Stage 3 T Select an appropriate Question Group for the Year Group Designated Teachers Date initiated 27 04 1997 GG Designated Teacher Supports IROS Target date for completion 26 06 1997 a IRO Team Managers Unii Coe Boies k Te in Tht PEP Moo 2 Social Workers mpietion date OMBIETION Markers are in SETI VSK Assistant Heads LI PEP has been cancelled WSK ePEP Administrators 7 VSK ePEP System Please change the Target Date for completion to a week after the new PEP Homepage Edit PEP meeting date PEP Invitations Notice Board ty Use this page to edit the particulars of this PEP Your Learners Your Messages S Edit PEP Details Yo
120. ty Often Social Workers are the first to know this information and would start a transition record because of this if they haven t we ask the Designated Teacher to please check and fill this in Please application 56 Page Please enter the school requested in order of preference You need to select the school from the drop down box Please make sure that the correct school is selected when more than one school has the same name please check the school locality All KCC schools and most OLA schools are on this list If the school is not on the list please e mail the VSK ePEP team who will add the school Q al VVOTK AUIII alor Social Workers Team Leader Social Services s What schools were requested in order of preference AS Designated Teacher we ask VSK Apprentices you fill in this section VSK Assistant Heads ist preference VSK Deputy Heads VSK ePEP Administrators 2nd preference VSK ePEP Systems Administrators Please select the Current VSK EWOs 3rd preference h R e Wee FELOs School and Agreed New We EE Connexions Yr 9 Options meeting attended Yes O No Not Known School from the d rop VSK Support Officers D down box VSK UASC Support Teams Connexions Yr 11 Guidance meeting attended O Yes LJ No amp Not Known R Young Persons If the school is not on the others Current School list please contact the VSK MF Health Record r ePEP team who will add the Fe g
121. und the young person IRO Overview Once the IRO has read and checked the PEP they will add there name the date checked and any comments they wish to share Please Note Schools don t see the Carers Summary and Carers don t see the Education Summary however issues from here may be raised by the IRO at the CIC Review 25 Page 12 Logging Off PEP Onli E Ine Social Worker Help Foster Carer Help Pomona Sprout Kent County Council Logout Welcome Pomona Sprout Homepage Welcome to ePEP Online Notice Board i You can Logout on any EE ty Welcome to ePEP Manager To get started please select an action from the options below Alte p a g e pl ease cli ck Lo g out Your Messages 7 re Ce this is written in blue on cuons Schools Directory the top bar EEN e View your Learners e Photo Album or e Librar Users Directory S Designated Member of Staffs r ra Designated Member of Staff Your ePEP Learners Your Click Log Off in the ePEP Supports Designated Teachers EE EE BEE sidebar Designated Teacher Supports D y49072 Colin Creevey 01 12 2003 Foster Carers General Managements uigog4g Har Potter 31 07 2002 IROs ws IRO Admins Uu11904 Hermione Granger 19 06 1979 IRO Team Managers Parents u12073 Oliver Wood 01 02 1999 View Residential Key Workers Social Service Managers U12074 Euan Abercrombie 01 01 2008 View Social Services Team Leaders Social Work Assistants Social Workers U12078 George Weasley 01 0
122. ur School Schools Directory Description Po Log Off es Year Group Year g FF Question Group Key Stage 3 T Select an appropriate Question Grougg r the Year Group Users Directory Designated Teachers Date initiated 27 04 1997 Er Designated Teacher Supports IROs Target date for completion EAMAN Er IRO Team Managers cocida Wakes Completion date Ae 1997 e e PER eeting Section WSK Assistant Heads SMTWTFS5 WSK ePEP Administrators 1234567 VSK ePEP System 8 9 1011121314 Administrators 151617181920 21 VSK Locality Admins 22 23 24 25 26 27 28 others 29301 2345 6 7 8 9 101112 NEE Awards Today 108 Page ePEPOnline Q Name Oooo or UPN Oooo Social Worker Help Foster Carer Help GRebus Hagrid Kent County Council Logout Edit PEP Details Homepage Edit PEP PEP Invitations Notice Board Ze Use this page to edit the particulars of this PEP Your Learners Your Messages SEET Edit PEP Details Schools Directory a ee Po SH oi Year Group Year9 e Question Group Key Stage 3 Select an appropriate Question Group for the Year Group Users Directory Designated Teachers Date initiated 27 04 1997 Sr Designated Teacher Supports IROS Target date for completion 03 07 1997 ITT IRO Team Managers Sma Wakar Completion date Completion markers are in The PEF Meeting Section VSK Assistant Heads LI PEP has been cancelled Please click OK to save your VSK ePEP Ad
123. urn to Service User Overview Your School Schools Directory Log Off Actions Users Directory Designated Member of Staffs e Rs Designated Member of Staff View Print Report Sei dao d T h e Delete PEP EE Export PEP to XML File Designated Teacher Supports Foster Carers General Managements PEP Details IROs IRO Admins Description IRO Team Managers Initiated by Parents 8 Residential Key Workers ee nape Social Service Managers PEP Type Social Services Team Leaders enn Social Work Administrators Social Workers Target date VSK Apprentices WSK Assistant Heads WSK CIC Nurse Admins VSK CIC Nursess VSK Deputy Heads WSK ePEP Administrators Is complete Date VSK ePEP System 21 06 1997 Administrators VSK EWOss 21 06 1597 VSE FELOss 21 06 1997 VSK Head Managers 21 06 1997 VSK Locality Admins VSK Support Officerss soe H Pomona Sprout Key Stage 3 PEP i Year 27 04 1997 28 06 1997 No fae Hogwarts Hogwarts Hogwarts Hogwarts Hogwarts A PEP details have been updated View Print Education Summary Report PEP Meeting Invitations Status Invit Pomona Sprout Rebus Hagrid Remus Lupin Severus Snape Sirius Black Ze Use this page to view and manage details about a particular assessment Status Pending Pending Pending Pending Pending 30f 37 ques Professional Section Professional Special Needs Progress Tracking Go to Professional Section _ Attachments Sc
124. will automatically be filled in as one week after the PEP Meeting PEP Type records if it was the first second or third PEP of the current academic year Year Group should be filled in with the young person s current national curriculum year group Please these questions For Your Information A review PEP is a PEP which happens in the normal 6 answer monthly cycle Copy Basic User Information registers changes of School and Social Worker on the new PEP document It is a good idea to always tick this 38 Page Create PEP for Harry Potter PEP Invitations ae Administration tools vs Using this screen you are able to create a new ePEP After you have set this PEP up the people who have the ability to access the Learner s record will be able to view and add their input to the P assessment User Directory Notice Board Move your mouse over the symbol to see more help Your Learners Create a PEP Your Messages Schools Directory If this Young Person is undergoing a school or educational placement move transition please confirm you have filled out the transition section in the young persons record before starting this PEP Reports n Yes transition has been filled No need for transition O No I will do that now Log Off Question Group Key Stage 3 v Users Directory Date of PEP meeting 21 6 1997 al CXKs Desig nated Member of Staffs Date initiated 24 05 1997 Designated M

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