ASN Error Inquiry User`s Manual
Contents
1. ST and YD not required 610275 Item Level status code TD506 is not valid Valid values are BP CC CP and IC Non critical Resend is not required 610276 The item level status code TD506 is not valid Valid values are BP CC CP CS and IC Non critical 610280 Number of items in a single carton exceeds JCPenney current limitation of 1000 skus Critical Resend ASN 610290 Number of SKUS of a Lot Line within a PO exceeds JCPenney s limitation Critical Resend ASN 610295 Prepack quantity where PO401 number of units in a standard carton is missing not numeric Critical Resend ASN is less than or is greater than the prepack size indicated in PDB 610310 ltem Carton structure is not valid Critical Resend ASN2. is spaces is 5P0120 MAN missing zeroes all nines or not numeric Invalid per UCC 128 requirements ISA Date ISA Control Error ID Seg Error Message Occurrences i 1850910 PER Click on hyperlink s to view detailed error message ASN Error Inquiry Supplier 123456 ACME TRADING COMPANY Order Supplier 234567 Reporting and Order Summary Supplier Data sourced from ASN Error Messages in red denote critical errors Business Date Time Type penance Bres Error ID Seg Error Message Occurrences 02 20 04 000122102 Indirect 02 20 04 1137 180740 N1 Ship From Unit Number N104 where N101 SF is not numeric 1 Email Contact Information PERO4 where PERO1 IC and PERO3 1 EM is missing or not in correct format example xxxx xxxxx XXx Carton Number MANO2 where MANO1 GM is spaces is 5P0120 MAN missing zeroes all nines or not numeric Invalid per UCC 128 requirements ISA Date ISA Control 180910 PER Click on hyperlink s to view detailed Critical ASN error Trading partners can view detailed error messages by clicking on the hyperlink under Error ID or the critical Error Message Detail Date Processed Date ASN data was processed by JCPenney s edit application Time Processed Time ASN data was processed by JCPenney s edit application ISA Date Interchange date from segment data element ISA09 ISA Control Interchange Control number from segment data element ISA13 JCP Version ED
3. Category Item Level 610110 Item Level is missing Item Level is required unless Order Level status TD506 is DE deletion Critical Resend ASN 610115 Item segment LIN is missing Critical Resend ASN 610120 Only a single lot line sku is allowed per carton for bulk orders The ASN Bill To Store N104 where Non critical Resend N101 BT and Mark For Store N104 where N101 Z7 indicate this is a bulk order ASN 610130 Item numbers do not exist on JCPenney s item database Critical Resend ASN 610132 Item numbers do not exit on JCPenney s item database and the item number was not marked as Ad Hoc on the Purchase Order Non critical 610135 Item number LINO3 where LINO2 IN does not match JCPenney s item database SKU Non critical Resend is descriptor should be ONLY not required 610136 Item number LINO3 where LINO2 CB does not match JCPenney s item database Sku Non critical Resend is descriptor should be ONLY not required 610140 Item Number LINO3 LINOS or LINO7 is not on the indicated order PRFO1 and an item Non critical Resend substitution status TD506 CS was not declared ASN 610141 Item number LINO3 LINO5 or LINO7 is not on the indicated PO PRF06 Non critical Resend is not required 610142 The item number LINO3 LINO5 or
4. DE TD506 there should be no related item or pack levels Non critical Resend is not required 300175 If order level TD506 Order Status is DE deletion there should be no related tare pack or item Non critical levels 300180 Order Level status code TD506 is not valid Valid values are BP CC CP and DE Non critical Resend is not required 300185 Order Level and Item level TD506 are not an exact match For non SC Ship Complete orders Non critical Resend valid combinations are BP BP CP CP and CC CC is not required 300186 The order level TD506 status code is not valid For SC Ship Complete orders valid order level Non critical Resend status codes are SS LS and DE is not required 300190 Shipment Level Lading Quantity TD102 does not match the total of shipment cartons or GOHH Non critical Resend is units not required 300191 Required Carrier Detail TD1 segment not sent Non critical Resend is not required 300194 Lading Quantity at the Order Level TD102 is non numeric Non critical Resend is not required 300195 Total Weight of the Order TD107 is all zeroes or non numeric Non critical Resend is not required 300196 Unit of Measurement TD108 is missing sent as spaces or is invalid Valid code is KG Non critical Resend is not required 300210 Mark For store N104 where N101 Z7 is missing is spaces is not a valid JCPenney unit Cr
5. 31 day lt 1 not required 300750 FOB country code FOBO3 is missing or sent as spaces Non critical Resend is not required 300810 Ship To N104 where N101 ST is not a valid JCPenney unit number is missing not numeric or Critical Resend ASN sent as spaces 300910 Allowance or Charge Total ITA07 indicating the First Cost value is missing not numeric or sent Non critical Resend is as spaces not required Category Tare Level 470110 Shipping Container Number MANO2 where MAN01 SM is missing is spaces is invalid per Non critical Resend is UCC 128 requirements or is not numeric not required 470120 Tare level is missing at the hierarchical level Non critical Resend is not required 4T0130 Man segment within Tare Level is missing Non critical Resend is not required 470210 Pallet number MANO2 where MAN01 GM is missing invalid per GS 128 SSC 18 requirements Critical Resend ASN or is not numeric 4T0220 Pallet number MANO2 where MANO1 GM is invalid The first two digits are not zeroes Critical Resend ASN 4T0230 Pallet number MANO2 where MANO1 GM did not pass GS1 check digit check Non critical 4T0240 Duplicate pallet number within the same order Critical Resend ASN 4T0250 Duplicate pallet or carton number MANO2 where MANO1 GM or SM cannot be used to Critical Resend ASN identify another shipping container for a minimum of 1
6. Critical Resend ASN 610220 Number of units shipped SN102 is missing or not numeric Critical Resend ASN 610225 Total number of units shipped SN102 is not evenly divisible by number of units in a standard Non critical Resend is carton PO401 not required 610230 Quantity shipped SN102 is zero Quantity shipped must be greater than zero unless item level Critical Resend ASN status TD506 is IC item cancel Procurement Non critical 610231 Quantity shipped SN102 is zero Direct Imports Critical Resend ASN 610235 For non SC Ship Complete Orders quantity shipped SN102 is greater than zero and the item Critical Resend ASN level status TD506 is IC item cancel 610240 Quantity shipped SN102 is not divisible by the number of cartons MAN Critical Resend ASN 610250 Unit of measure for units shipped SN103 is missing is spaces or is invalid Valid values are Non critical Resend is AS BX CA EA FT PK PC PR RL ST and YD not required 610260 For non SC Ship Complete orders quantity ordered SN105 is not numeric or is zeroes Non critical Zeroes are not valid unless the item level status code is IC item cancel 610270 Unit of measure for units shipped SN106 is missing is spaces or is invalid Valid values are Non critical Resend is AS BX CA EA FT LB PK PC PR RL
7. JCPenney unit Critical Resend ASN number or is not numeric 180725 Ship From N104 where N101 SF is missing or sent as spaces Non critical Resend is not required 180726 Ship From N102 where N101 SF is missing or sent as spaces Non critical Resend is not required 1S0730 Ship From ZIP code N403 where parent N101 SF is missing or spaces Non critical Resend is not required 1S0750 U S Customs Broker REFO2 where REFO1 BR is missing or sent as spaces Non critical Resend is not required 1S0810 Pick Up Appointment number JCPenney TMS Load ID REF02 where REF01 PUA is missing Non critical Resend or not numeric is not required 1S0910 Email contact information PER04 where PERO1 IC and PERO3 EM is missing or not in the Non critical Resend is correct format example xxxx xxxx xxx not required Category Unit Load Level 2U0110 Reported utilized cubic volume of the container exceeds container cubic volume capacity Non critical Resend is not required 2U0120 Equipment number TD03 where TD301 AF CL CN CZ HB HV or TL is missing or sent as Non critical Resend is spaces not required 2U0130 Loading Party N102 where N101 LP is missing or sent as spaces Non critical Resend is not required Category Order Level 300110 Purchase Order DI number PRF01 is missing all zeroes or not numeric Valid values are eight
8. contact identified in the PER segment PER04 of the 856 document To ensure email notifications are received and reviewed a common mailbox or group email address ie custserv abccompany com is suggested Trading partners are responsible for insuring all emails are read and when applicable ASNs are corrected and re transmitted The email will contain a link to the JCPenney Supplier Internet Site log in page Trading partners must use the supplier number listed in the subject line of the email along with their user id and password to access the ASN Error Inquiry report After a successful login to the JCPenney Supplier Internet Site the user must select Supplier Link from the menu bar click on Supplier Performance and go to ASN Error Inquiry under Online Reports and Inquiries The trading partner s visibility of the current ASN errors on the ASN Error Inquiry is limited to 21 days from the date of the email notification with the most recent errors listed first After the 21 day period is over the trading partner will not be able to access selected ASN errors For example an email notification is sent on June 1 2004 the related ISAs would be available for viewing through June 22 2004 After this date the trading partner will be unable to view the errors noted in the June 1 2004 email Identified ASN errors are labeled as Critical or Non Critical ASN Errors What are Critical ASN Errors Critical errors are errors that will cause a
9. 2 months 4T0260 Pallet number MANO2 where MAN01 SM is missing invalid per 20 digit requirements or is not Critical Resend ASN alphanumeric Category Pack Level 5P0110 Carton Level is missing Carton level is required unless Order Level status TD506 is DE Critical Resend ASN deletion 5P0115 Carton level was not sent Critical Resend ASN 5P0120 Carton Number MANO2 where MAN01 GM is missing is spaces is invalid per UCC 128 Critical Resend ASN requirements or not numeric 5P0125 Carton number MANO2 where MANO1 GM was not numeric sent as spaces zeroes or all Critical Resend ASN nines 5P0130 Carton segment MAN must have related item level details Critical Resend ASN 5P0140 Carton Number MANO2 where MANO1 GM is invalid The first two digits are not zeroes Critical Resend ASN 5P0150 Carton number MANO2 where MANO1 GM did not pass UCC check digit validation Non critical Resend is not required 5P0160 Carton number MANO2 where MANO1 GM is duplicated within the same order Critical Resend ASN 5P0165 Duplicate carton number MANO2 where MANO1 GM within same item Critical Resend ASN 5P0210 Carton item structure does not match hierarchical structure BSNO5 Critical Resend ASN 5P0220 Carton number MANO2 where MAN01 SM is missing invalid per 20 digit requirements or is Critical Resend ASN not alphanumeric
10. ASN Error Inquiry User s Manual Revised 1 2009 OVERVIEW The ASN Error Inquiry is an on line tool which allows JCPenney suppliers to view details of recent ASN errors The ASN Error Inquiry includes ASN errors identified by JCPenney s edit application This edit application checks ASNs for correct mapping structure and business usage per JCPenney s documented requirements For companies using a single Sender ID for multiple supplier numbers JCPenney will list both the Reporting Supplier number and Order Supplier in the header section of the Summary and Detail Levels of the ASN Error Inquiry JCPenney does not have the capability of identifying which supplier actually transmitted the data therefore the Reporting Supplier and Order Supplier is included in the Inquiry It is the trading partner s responsibility to review all areas of the ASN Error Inquiry and respond accordingly The Reporting Supplier number is defined as the first supplier number set up on the JCPenney Trading Partner File with a unique Sender Receiver ID number The Order Supplier is the supplier number found in the REF segment of the 856 document where REFO1 equals IA and is identified in the header of the ASN Error Inquiry only if the Order Supplier differs from the Reporting Supplier The ASN Error Inquiry does not include transmission errors found during the processing of EDI transaction sets through our EDI translator A Functional Acknowledgment 997 is sent to ackn
11. Critical Resend ASN digit numbers 300112 Import Contract number PRF01 is missing all zeroes or sent as spaces Non critical Resend is not required 300115 POM PO DI or IPPO number PRFO06 is missing all zeroes or sent as spaces Critical Resend ASN 300120 Shipment Level Lading Quantity TD102 is zero which is not a valid value for the Order and Non critical Resend is Item Level status types indicated not required 300125 Shipment level Lading Quantity TD102 is not zero which is a valid value for the order and item Non critical Resend is level status types indicated not required 300130 Shipment Level Weight TD107 is zero which is not a valid value for the Order and Item Level Non critical Resend is status types indicated not required 300135 Shipment level Weight TD107 is not zero which is a valid value for the order and item level status types indicated Non critical Resend is not required 300140 No Shipment Order Status Code TD506 exists at the Order Level or at the Item Level Non critical Resend is not required 300150 For Order Level Status Code of DE TD506 there should be no related pack levels Critical Resend ASN 300160 For Order Level Status Code of DE TD506 there should be no related item levels Critical Resend ASN 300170 For Order Level Status Code of
12. I Version indicated on JCPenney s partner file Sent Version EDI Version sent by the trading partner in the ASN transmission Error ID ASN Error identification number see Error ID list below Segment ID 856 ASN segment where error was identified Business Type Business type indicator Domestic Indirect Direct ASN Number Ship notice number from segment data element BSN02 Order Supp JCPenney s assigned six digit supplier number identified in segment data element REFO2 IA Order Delivery Instruction order number from segment data element PRFO1 Store Retail store Store Support Center SSC number Outlet Store or DFW Sub Subdivision number from segment data element REFO2 DP Department number Error Message Detailed error message ASN Error Inquiry Supplier No 123456 ACME TRADING COMPANY Detail Reporting Supplier Date Processed 2 20 2004 JCP Version 004030 Prod ime Processed 1134 Sent Version 004030 Prod Pick Pack ISA Date 02 20 04 Error ID 5P0120 Segment ID MAN ISA Control 0000122101 Error Message Business Type Domestic Data sourced from ASN Error Messages in red denote critical errors INVALID CARTON NUMBER 00000000000000000000 ASN Number Order Supp Order Store Sub 12200052177192150300 123456 12345678 27516 514 ASN Error Inquiry Supplier No 123456 ACME TRADING COMPANY Order Supplier 234567 Reporting and Detail Order Supplier Date Processed 2 20 2004 JCP Version 004030 Prod ime Proce
13. LINO7 is not on the indicated PO PRFO1 and a item Non critical substitution status was not declared ltem level TD506 not equal to CS 610145 For each line item JCPenney Sub Lot Line SKU LINO3 where LINO2 IN sent the item was Non critical Resend is sent as a component not a prepack as indicated on the order not required 610146 Item Number LINO3 where LINO2 CB was sent as a component Item on the indicated PO is a Non critical Resend is prepack not required 610147 Valid item was found in e Pro item database and was sent as a substitute Non critical 610150 Item number LINO3 where LINO2 IN is incomplete SKU description is mandatory Critical Resend ASN 610151 Item Number LINO3 where LINO2 CB is not complete Sku Description is mandatory Critical Resend ASN 610152 Item number LINO3 where LINO2 IN is not complete Item number is mandatory Critical Resend ASN 610160 Item number LINO3 where LINO2 IN and UPC number LINO5 where LIN04 UP do not Non critical Resend correlate to each other in JCPenney s item database ASN 610161 Item Number LINO3 where LINO2 CB and UPC Number LINO5 where LINO4 UP do not Non critical Resend is correlate to each other in JCPenney s item database not required 610170 Item sequence number PIDO5 is missing sent as spaces or is not 2 digits Non critical Resend is not required 610210 Item Detail Segment SN1 is missing
14. already incurred offset Receipt of Merchandise errors are identified by JCPenney Receiving facilities as cartons and contents are scanned for shipment confirmation Non Critical errors may be retransmitted against this type of error only if the ASN and contents of the shipment can produce an accurate match Please be aware that an offset Late ASNs may still be generated based upon the timeliness of the re send See Error ID list below for Non Critical Errors that may cause Receipt of ASN or Receipt of Merchandise offsets JCPenney makes an effort to validate all segments and required data fields to ensure they are present and properly formatted Ultimately suppliers are responsible to make sure data contained in the document is accurate and mapping follows published JCPenney EDI and Supplier Compliance requirements Note Reference to Compliance offsets do not apply to Procurement NFR ASNs at this time Compliance offsets are in a future plan Special Note If a single ISA Interchange Control Header contains both Critical and Non Critical ASN errors re transmission of the ASN is required Accessing the ASN Error Inquiry Log on to https supplier jcpenney com Log in using supplier number located in the subject line of the email notification user id and password Select Supplier Links from the menu bar Click on Supplier Performance from the drop down box Click on ASN Error Inquiry Use hyperlinks where applicabl
15. dard structure which is indicated BSNO5 0002 Critical Resend ASN 180130 Hierarchical Structure Code BSNO5 is invalid spaces or missing ASN system default is Pick Pack 0001 ASN sent in Pick Pack format Non critical Resend is not required 180125 ASN structure does not match the Multiple PO s per carton structure which is indicated BSNO5 0003 Critical Resend ASN 180135 Hierarchical Structure Code BSNO5 is missing spaces or invalid ASN system default is Pick Pack 0001 ASN sent in Standard Pack format Critical Resend ASN 180136 Hierarchical Structure Code BSNO5 is missing spaces or invalid ASN system default is standard pack Direct Imports Non critical Resend is not required 180141 BSNO2 ASN Ship Notice Number does not exist in JCPenney database for BSNO1 07 for Replacement ASN Critical Resend ASN 180150 Usage indicator ISA15 is invalid Valid values are P or T Non critical Resend is not required 1S0230 Sender ID ISA06 and or GSO2 is invalid Go to Trading Partner File Lookup https supplier jcpenney com supplier general edi jcp partnerfile asp Contact EDI Support to update file Non critical Resend is not required 180310 Shipment Identification Number BSN02 is missing or spaces Non critical Resend is not required 1S0320 Ship Notice Date BSNO3
16. e to drill down for detailed error messages VVVVVV Report Summary Data Sources gt ASN Error Inquiry uses actual ASN data from the Trading Partner s 856 transmission View Options Buttons at the top of the page Options are associated with the summary and detail error recap displayed VVVVV Supplier Homepage returns the user to the Supplier Internet site Excel enables the user to download the report data for display in Excel Print enables the user to print the report data Summary returns the user to the Summary page HELP displays the User s Manual Help index for this application Navigation Options gt Hyperlinks enables user to drill down to view detailed error messages Critical errors are noted in red ASN Error Summary and Detail Header Supplier Number and Name JCPenney assigned six digit supplier number including leading zeroes and Company s name Summary ISA Date ISA Control Business Type Date Processed Time Processed Error ID Seg Error Message Occurrences Note For companies using a single Sender ID for multiple supplier numbers JCPenney will list both the Reporting Supplier number and Order Supplier in the header section of the Summary and Detail Levels of the ASN Error Inquiry JCPenney does not have the capability of identifying which supplier actually transmitted the data therefore the Reporting Supplier and Order Supplier is included in the Summary It is the trading par
17. git UCC BOL or 0 for private parcel services is not required 180530 Master Air Way Bill number when TD504 A Air not sent REF02 where REFO1 MB Non critical Resend is not required 180540 Voyage or Flight number REF02 where REF01 V3 Voyage number or AF Airlines Flight Non critical Resend is Identification number is missing or sent as spaces not required 180610 Ship Date DTM segment with DTM01 011 is missing Non critical Resend is not required 1S0620 Ship Date DTM02 where DTM01 011 is invalid month gt 12 month lt 1 day lt 1 or not Non critical Resend numeric is not required 180621 Ship Date DTM segment where DTM01 067 is missing Non critical 180622 Ship Date DTM02 where DTM01 067 is invalid month gt 12 month lt 1 day gt 31 day lt 1 or not Non critical numeric 180625 Departure Date DTM where DTM01 370 is missing Non critical Resend is not required 180626 12 month lt gt Departure Date DTM02 where DTM01 370 is invalid month gt 12 month lt 1 Non critical Resend is day gt 31 day lt 1 or not numeric not required 180630 Ship Time DTMO3 where DTM01 011 is invalid time gt 23 59 or not numeric Non critical Resend is not required 1S0640 Ship Time DTM03 where DTM01 067 is invalid time time gt 23 59 or not numeric Non critical 1S0710 Ship To unit number N104 where N101 ST is missing is spaces is not a valid
18. he JCPenney EDI partner file 300440 Usage Indicator ISA15 is set to Test T but supplier REFO2 where REFO1 IA is set up as Non critical Resend production P on the JCPenney EDI partner file ASN 300460 EDI Version number GS08 is less than version number on JCPenney EDI partner file for supplier Non critical Resend is provided REF02 where REFO1 IA not required 300470 EDI Version number GS08 is greater than version number on JCPenney EDI partner file for Non critical Resend is supplier provided REF02 where REFO1 IA not required 300480 JCPenney supplier number sent is not authorized for 856 Critical Resend ASN 300610 For Fair Labor Standards compliance one or more values are invalid Valid Values are PIDO1 S PIDO3 VI PIDO4 FL Non critical Resend is not required 300710 Bill of Lading for Ocean or Motor shipments REFO2 where REFO1 BM is missing all zeroes or Non critical Resend is sent as spaces not required 300720 Ocean Service Contract number REF02 where REF01 E8 is missing or sent as spaces Non critical Resend is not required 300730 Order Receipt Date DTM02 where DTM01 050 is missing or sent as spaces Non critical Resend is not required 300740 Order Receipt Date DTM02 where DTM01 050 is not numeric sent as zeroes or is invalid Non critical Resend is month gt 12 month lt 1 day gt
19. is invalid month gt 12 month lt 1 day gt 31 day lt 1 or not numeric Non critical Resend is not required 1S0330 Ship Notice Time BSNO4 is invalid time gt 23 59 or not numeric Non critical Resend is not required 180410 Required Carrier Details segment TD1 is missing Non critical Resend is not required 180420 Shipment Level Lading Quantity TD102 is not numeric Non critical Resend is not required 180430 Shipment Level Weight TD107 is not numeric Non critical Resend is not required 1580440 Carrier Detail segment Carrier SCAC in TD5 is missing or spaces Non critical Resend is not required 180455 Port of Entry TD508 where TD507 PE Port of Entry is missing or sent as spaces Non critical Resend is not required 1580460 Port of Loading TD508 where TD507 OV On Vessel is missing or sent as spaces Non critical Resend is not required 180470 Port of Arrival TD508 where TD507 PA Port of Arrival is missing or sent as spaces Non critical Resend is not required 180510 Bill of Lading number REF02 where REF01 BM is missing or spaces Non critical Resend is not required 180520 Bill of Lading REF02 where REF01 BM did not meet JCPenney requirements Valid values are Non critical Resend 17 di
20. itical Resend ASN number or is not numeric 300220 Mark For qualifier N101 MA is invalid Valid value is Z7 per JCPenney requirements Non critical Resend is not required 300230 Bill To Store N104 where N101 BT is missing is spaces is not a valid JCPenney unit number Critical Resend ASN or is not numeric 300240 Bill To qualifier N101 BY is invalid Valid value is BT per JCPenney requirements Non critical Resend is not required 300245 Bill To sent with a qualifier of BT in N101 instead of valid BY identifier per JCPenney Non critical Resend is requirements version 30xx not required 300299 Invalid catalog bill to store for imports Critical Resend ASN 300310 JCPenney subdivision REFO2 where REF0O1 DP is missing is spaces all zeroes or not Critical Resend ASN numeric Procurement Non critical 300320 JCPenney subdivision REFO2 where REF01 DP is longer than 3 digits in length Valid values Critical Resend ASN are three digits in length Procurement Non critical 300410 JCPenney Supplier number REFO2 where REF01 IA is missing is spaces all zeroes or not Critical Resend ASN numeric Procurement Non Critical 300420 JCPenney Supplier number REF02 where REF01 lA is not a valid supplier on JCP EDI partner Non critical file 300430 Usage Indicator ISA15 is set to Production P but supplier REFO2 where REFO1 IA is set Critical Resend ASN up as test T on t
21. n ASN to reject at different levels Shipment Order Item or Pack within the ASN editing process An ASN with a critical error does not update the JCPenney order database and may require some manual intervention to be processed by JCPenney s Merchandise Receiving systems ASNs with Critical Errors will result in an expense offset Trading Partners are required to correct and re transmit ASNs identified as having a Critical ASN error Trading Partners may elect to re transmit the entire ISA or the ASNs in question Suppliers should not change any ASN data in the re transmission other than the data that caused the error What are Non Critical ASN Errors Non Critical ASN errors are errors that do not cause the ASN data to reject An ASN with a Non Critical error will be used to update the JCPenney order database and will be passed down to the appropriate Merchandise Receiving systems without manual intervention Trading Partners are not required to re transmit Non Critical ASN errors but should review the identified error and make corrections to future transmissions Some Non Critical errors may result in an expense offset Note ASN Compliance related offsets are generated either at the Receipt of the ASN or at the Receipt of the Merchandise Receipt of ASN errors are captured when the ASN is processed by JCPenney s ASN Editor These errors are immediately flagged as an offset therefore a re transmission of the ASN will not eliminate the
22. owledge receipt of the ASN transaction and to identify any systematic problems found during translation Trading Partners should continue to monitor for Functional Acknowledgments 997 to identify these transmission errors An acknowledgment may contain an accepted with errors indicator which does not indicate whether or not the content of the ASN is acceptable to the JCPenney application systems Trading Partners should always contact the JCPenney EDI Support team if there are any questions regarding a 997 Functional Acknowledgment with errors The ASN Inquiry will also not include e LATE ASN errors generated when JCPenney does not receive an ASN by 2 AM CT the day after the merchandise is shipped DTM 011 LATE ASN errors are flagged internally and the ASN is passed on to the appropriate business application for additional editing e Some content related errors such as carton contents mismatch or validation of ASN item against the order in the JCPenney order database Note Reference to Compliance offsets do not apply to Procurement NFR ASNs at this time Compliance offsets are in a future plan PROCESS Several times per day e mails are generated and sent to suppliers who have sent a transmission with an identified error If a supplier s transmission does not fail any edits no e mail will be generated for that supplier Email schedule is 3 30am 5am 10am 49m and 9pm Central Time The e mail notification is addressed to the
23. ssed 1137 Sent Version 004030 Prod Pick Pack ISA Date 02 20 04 ISA Control 0000122102 Business Type ndirect Data sourced from ASN Error Messages in red denote critical errors ASN Number Order Supp Order Store Sub 12200052177192160400 234567 23456789 27466 514 Error ID 1S0740 Segment ID N1 Error Message SHIP FROM UNIT NUMBER 01 IS NOT NUMERIC Order Supplier Error IDs rev 1 2009 Critical ASN Retransmission of ASN is required regardless of offset type Non Critical ASN error Offset not applicable Non Critical ASN error Receipt of ASN offset Note Retransmission is not required Non Critical ASN error Receipt of Merchandise offset Note Retransmission required for error id 30440 if actual production data Retransmit only if ASN data can actually match carton contents Procurement NFR Error ID Description ASN Error Status Category Interchange ISA and Shipment Level 180105 Unable to determine ASN structure code BSNO5 as Pick Pack 0001 or Standard Pack 0002 Critical Resend ASN 180106 Unable to determine ASN structure code BSN05 as Pick Pack 0001 Standard Pack 0002 or Multiple PO s per Carton 0003 Critical Resend ASN 180110 ASN structure does not match the Pick Pack structure which is indicated BSNO5 0001 Critical Resend ASN 180120 ASN structure does not match the Stan
24. tner s responsibility to review all areas of the ASN Error Inquiry and respond accordingly The Reporting Supplier number is defined as the first supplier number set up on the JCPenney Trading Partner File with a unique Sender Receiver ID number The Order Supplier is the supplier number found in the REF segment of the 856 document where REFO1 equals IA and is identified in the header of the ASN Error Summary and Detail only if the Order Supplier differs from the Reporting Supplier Interchange date from segment data element ISA09 Interchange Control number from segment data element ISA13 Business type indicator Domestic Indirect Direct Date ASN data was processed by JCPenney s edit application Time ASN data was processed by JCPenney ASN Error identification number see Error ID list below 856 ASN segment where error was identified General error message Number of times specific error occurred within a given ISA envelope ASN Error Inquiry Supplier 123456 ACME TRADING COMPANY Summary _ Reporting Supplier Data sourced from ASN Error Messages in red denote critical errors Business Date Time Type Processed Processed 02 20 04 000122101 Domestic 02 20 04 1134 180740 N1 Ship From Unit Number N104 where N101 SF is not numeric 1 Email Contact Information PER04 where PERO1 IC and PERO3 1 EM is missing or not in correct format example xxxx Xxxxx Xxx Carton Number MAN02 where MAN01 GM
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