Table of Contents
Contents
1. Contact FAQ Site Best Viewed in IE 6 0 and above with 1024x768 Soreen Resolution Screen Shot 4 Item details Section d Upload template File A provision has been provided in the SB Form to upload the necessary supporting documents like Invoice Packing List etc in excel format For this purpose at the bottom of the SB Form a BROWSE button has been provided to select the required file and an UPLOAD button has been provided to upload the selected file Action Details Mode Internal Remarks Remarks History Re examination History Submit View Status History Upload template file Browse pa il bewpivaded only 5 times Upload template file Screen Shot 5 Upload template file V Confirmation Screen After preparation of the Shipping Bill as the user clicks on SUBMIT button a confirmation screen is displayed to the user In the confirmation page the entire contents of the Shipping Bill are displayed The user may either confirm or cancel the submission of Request using the buttons provided in this page 18 Shipping Bill User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited Vi Following is the outcome on clicking on these buttons CONFIRM gt The request gets submitted amp it will go to the Unit Approver The message Request submitted successfully is displayed to the user CANCEL gt Confirmation is cancelled a2. License Details The checkbox has to be ticked if applicable As the checkbox is ticked relevant fields will be displayed wherein the License details can be entered Is Re Export Applicable This check box has to be selected if it is a Re Export Consignment if any goods brought into the SEZ and to be sent back because of some reason such as Repair Defective piece sent back The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered Is Previous Export Applicable If Unit has originally exported the goods filing a shipping bill and further the goods have come back because of some reasons such as Repairs Defective piece sent back The checkbox has to be ticked if applicable As the checkbox is ticked the relevant fields will be displayed wherein the details can be entered After entering the details SAVE Button present at the bottom of this section has to be clicked to save the details After adding an item to an invoice amp saving the Item Details are displayed in a table b Addition of multiple Items to an invoice To add multiple items to an invoice the user has to select the invoice using the radio button provided in the left most column of List of Invoices table amp click on Add button There is no limit on the number of items that can be added to an invoice c Item upload Facility If there are many items with
3. To generate a file to be used to upload Items Unit user should follow the steps as mentioned below 1 Download the latest version of excel workbook called as Shipping Bill Item Details upload Template 2 All the Item details have to be entered in the excel sheet in the respective columns Note All the fields highlighted with are mandatory 3 After entering all the required details GENERATE FILE button has to be clicked to generate the text file with default extension as sb which in turn can be uploaded into SEZ Online System 4 On clicking GENERATE FILE button user will be asked to save the file The file name will be the Invoice Number provided in the file Example If the invoice number entered in the excel file is 12100 then the name of the file generated will be 12100 sb by default 5 The file must not be modified once generated If modified the file may not get uploaded Update LUT Se ya General Details Shipment Details Invoice Details ttem Details Upload Upload Status BOE Form DTASale Form Debonding Form List of tems Zone to Zone Transfer Form Softex Contract APR Form Status Certification LOA Extension aay RES BOE File Upload RES DTA Sale File Upload Fam ronimaica aai Shipping Bill Form Bill Of Export Form heen ition 4 Export File Upload To be printed on Shipping Bill HIGH SPEED DIESEL GAS Quantity 100800111 DTA Proc Form Form Free Form ltem Description 2 Unit Price DTA Pro
4. The Unit Approver can cancel the SB prepared by the Unit Maker CHA user In this case the SB will get cancelled permanently and will not be available for edit or submission to Customs However the users shall be able to view such SB through the search facility Send back the SB The Unit Approver can send back the SB to the Unit maker CHA user who has prepared it In this case the SB shall reach the Inbox of the Unit Maker CHA user who in turn can edit and resubmit the SB to the Unit Approver again 5 Payment of Transaction charge Once Unit Approver confirms submission of the SB after digitally signing it system will prompt for payment of Transaction charge The following options will be available for payment i My Account User can avail Account deposit scheme for the purpose of payment of transaction charges Payment can be made to this account by Unit Approver user Unit approver user can top up any amount to this account The payment to this account can be made either through Cheque or Demand draft or through online payment gateway ii Online Payment using Gateway In case if the applicant user selects the Online Payment Gateway then user will be directed to payment gateway site from where payment can be made using credit card or through internet banking option Shipping Bill User Manual Version 1 0 21 SEZ Online Of Ministry of Commerce NSDL D patabase Management Limited When Unit Approver selects a mo
5. The unit approver user may submit it to the customs assessor at DC s Office In this case a confirmation screen appears in which the entire contents of the SB are displayed to the user The Confirmation screen contains Confirm Cancel buttons Following is the outcome on clicking on these buttons Confirm gt The system prompts the user for using his Digital Signature certificate As the user selects his DSC and clicks on OK the request gets submitted to the Customs Assessor at DC s Office The Shipping Bill User Manual Version 1 0 20 SEZ Online Of Ministry of Commerce NSDL QD patabase Management Limited message Request submitted successfully is displayed to the user Once the SB is submitted to customs unit cannot make any changes in the Shipping Bill Cancel gt Confirmation is cancelled and request remains with the unit Approver The unit Approver can make the necessary changes and submit it later The Unit Approver has to submit the SB electronically to Customs Assessor Once the Shipping Bill is submitted by the Unit Approver to Customs the SB Number also called as Thoka No gets generated If GR is applicable for the Shipping Bill the Custom Security Number also gets generated on submission After submission the unit user has to take a print of the SB through SEZ Online system amp submit it Customs Officials for assessment along with the essential supporting documents C Cancel the SB
6. able to view and process it In case any changes are required to be done in the SB based on the reply of the Query submitted by the unit the Assessing Officer shall be able to do so If the changes made by Assessing Officer have an impact on the FOB value of the Shipping Bill such that the GR details applicability reverses ie GR not applicable earlier is now applicable or vice versa GR Form related details may have to be added deleted accordingly amp print out of the Shipping Bill may have to be obtained again In case the GR details are now Shipping Bill User Manual Version 1 0 23 SEZ Online Of Ministry of Commerce NSDL D patabase Management Limited applicable after the changes made by Customs Assessor the CSN No will be generated by the system at this stage ie after assessment of the Shipping Bill In case the DC Customs Official makes any changes in the contents of the SB while assessment the DC Customs Official shall give a final copy of the SB after assessment to the unit Further the Assessing officer shall affix his signature and stamp on the physical copy of the SB And issues let export order electronically The Customs Assessor may either himself issue the LET EXPORT order or forward the Shipping Bill to the Authorised officer for issuance of the same after verification of Marks amp Numbers Clearance of Goods from SEZ and port After issuance of LET EXPORT Order by Customs the goods may be cleared from the S
7. DC Customs will also have an option of Rejecting the Cancellation Request If the request for 12 cancellation is rejected by the Office of DC Customs the original SB will get unlocked amp hence available to the user in whose inbox the request was pending before submission of the Free Form Request for Cancellation for taking action based on the status of the transaction In a case where Free Form Request for Cancellation of a customs transaction is rejected by Office of DC Customs for some reason the unit can still re apply for the same by submission of a new free form request Various status of Shipping Bill ot Status Description Action t0 pe Action options available to the Unit User No taken by SB has been created by Unit 1 Created Maker CHA User but hasn t been Unit Maker Submit to Unit Approver submitted to Unit Approver Request SB has been submitted by Unit Unit 1y Submit to Customs 2 Initiated Maker CHA User to Unit Approver Approver Z Cancel SB PP PP 3 Send back to Unit Maker CHA User Payment The transaction chiarges have been No action has to be taken by the unit users as 3 paid by the unit Approver This is a NA a pp successful it is a transitional amp temporary status temporary status SB has been submitted by Unit Approver to DC Customs but the Customs No action has to be taken by the unit users as 4 Submitted Assessing officer has not yet
8. steps to obtain copies of SB through Search Request are as follows i After Log in search for the SB with the help of Search Request link ii Open the SB request amp click on Print button The following window is shown E Print Choice Webpage Dialog 2 http 59 163 48 86 ShippingBa SS_PrintChoice aspx Please select the number of copies you want to print Or Os Os Prim Instructions Go to Print Prewiew and select portrait mode 2 Go to Page Settings and select a Page Size Legal b Zoom as Shrink to fit or 100 3 Keep all the options in page header and footer blank 4 Keep page margins as follows left 0 2 top 0 2 sight 0 2 bottom 0 2 5S Go to browser settings and enable printing of background images and colors iii Select 1 or 3 or 5 and click Ok The Print preview screen is displayed Shipping Bill User Manual Version 1 0 22 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited iv Select Portrait mode v Go to page settings and select a Page Size as Legal and b Zoom as Shrink to fit or 100 vi Keep page header and footer blank vii Keep page margin as 0 2 viii Click on the Print button ix If user selects the option 1 only one copy will get printed with the remark Trial Copy x If the user selects option 3 3 copies with the remarks Original Copy Duplicate Copy Triplicate Copy will get prin
9. 11 Fig Search Result as seen using Search Facility The search screen shows the following details pertaining to the request a Request id The user can click on the request id to view the entire contents of the SB b Request Type Shipping Bill c Request Status The search result shows the current status of the SB d Request With If the SB is pending in any unit user s inbox and waiting for any action this column displays the name of the Unit user with whom the request is pending e Request Initiated Date This column displays the date on which the SB is submitted electronically to the Customs Assessor f Company This column displays the Name of the Unit g SEZ This column displays the Name of the SEZ under which Unit is regularized h Status History The user can click on the view link provided in this column to view the status history of the particular SB The status history page shows the details of the actions taken by the various users associated with the particular SB with the respective dates 11 Cancellation of Shipping Bill A SB initiated by Unit Users can be cancelled by themselves before its submission to Customs Officials However once it is submitted to Customs it can be cancelled only with the permission of Customs Shipping Bill User Manual Version 1 0 27 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited a Cancellation of SB before s
10. EZ to the port of Loading The port officials shall affix their stamp amp signature on the SB during clearance of the goods outside the country Shipment Success Back to town As Let export order is issued by the Customs Officials the SB comes back to the Inbox of Unit Approver user for update of status of the export However at this stage only the Shipment Details section of the shipping Bill will be editable to Unit The Unit will have two Action options at this stage 1 Shipment Success i The unit should select this Action option if the entire goods have been successfully exported In this case the unit has to provide the EGM No EGM Date MAWB No amp MAWB Date or B L No amp B L Date etc amp submit the transaction to customs electronically ii After submission of the request through SEZ Online System the unit has to submit the physical documents including the physical copy of the Shipping Bill on which stamp amp signature has been affixed by port customs after export EGM Mate receipt ect to customs so that they can verify the same iii On verification if the same if everything is found to be in order customs will update the status of the Shipping Bill as Proof of Export verified amp close the Shipping Bill in SEZ Online System However if discrepancy is observed customs may send it back to the unit for rectification of the details or asking for clarifications on the matter In this case the Shipping Bill sh
11. Manual Version 1 0 9 SEZ Online Of Ministry of Commerce NSDL PP otatiose Management Limited As the EGM No amp EGM date may be received by the unit after the actual export has taken place it is not mandatory to provide these details at the time of submission of the shipping bill The system facilitates submission of these details at the time of submitting the Proof of Export The unit will have to provide the consignment related information in this section For e g Gross Weight Net Weight Unit of measurement of Gross Net Weight package details e g No of Packages Package Unit of Measurement etc Marks and Numbers Gross Weight is a mandatory value and needs to be provided at the time of submission of SB Multiple EGM details can be added by clicking on ADD button In case multiple EGM Details are added the summary is displayed in a tabular format v Container Details The container details have to be provided if the Mode of Transport is selected as SEA or Land Container details of all the containers need to be provided in this section For each container added the details like Container No amp Date Seal No amp Date should be provided Multiple Container details can be added by clicking on ADD button In case multiple Container Details are added the summary is displayed in a tabular format Shipping Bill User Manual Version 1 0 10 SEZ Online Of Ministry of Commerce NSDL OQ patabase Management Limited New LUT R
12. SEZ Online Of Ministry of Commerce NSDL DD otaose Management Limited Intended Audience This document is intended for use by existing SEZ units for the purpose of submitting Shipping Bill through SEZ online system The document describes the process of preparation amp submission of Shipping Bill through SEZ online system Table of Contents Diy WACO GU CULO iiaia eeren ee oaee hanetios wooed exssh E E cnn gates eves EEE ea uses EE E EEEE EAE 3 2 Preparation of Shipping Bill 5B s sscccsscsecc cosdelecaseleeceacestetas vase bec deveveegavecoecasevsveteavesebesdvsdvbaeavesatceadesvenaavessbesdesesee 3 Js G neral Details eism e O E E R AAE AEEA EATEN 4 i EXporter details ssia esine ee e edarien caves ds T a ds aaa aara aaa ee aeaa asia 4 ii CONSIBMES details ssenari signatier iare aee aee aeaa ian e E a oae a aaeei aa E a E a aE 4 gt Export through Third Party uri a a a a ieee 4 gt Export through Merchant Exporter or Status Holder cccccsccesssceseesssseeesssseeceesesseeeesseaeeeesesseeessseaeess 5 iii Adjustment Remarks to be printed in the shipping Dill ccccsscccsesseeecsessececseaeeecssaeesessaeeeeseaaes 5 IV Quality Gertificate arii EAEE EAIA EAEE REA 5 Ve GRDetalS era a E EN ress 5 Vis No Foreign Exchange Involved sisses eshetett eieaa iieaoe aea dedauadbeedelhe ddesuaneveueareeds 6 vii Client Details aanrenden e ee aE EEE ia A a E a aR aa 6 viii Non Standard Currency Detalls c sccccccssecccesavcc
13. al Remarks Remarks History E E View Status History Upload template file Upload template file Browse Number of files allowed to upload is limited Screen Shot 2 Shipment Details Shipping Bill User Manual Version 1 0 11 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited Ill Invoice Details The invoice details of the SB are captured in this section tab The steps to fill Invoice details tab are mentioned below V Addition of an Invoice Invoices can be added to the SB by clicking on the ADD button provided in the Invoice list section of the SB On clicking the ADD button the Invoice Details fields are displayed wherein all the basic details of the Invoice are to be entered For E g Invoice type Invoice No amp Date Invoice value currency etc On selection of Currency the rate of Exchange is auto populated by the system and is not editable by the users Invoice Type While entering the Invoice Details the user has to select the Type of Invoice from the drop down The options available are FOB CI CIF or CF The type of invoice as selected for the first invoice of the BOE will be applicable for all the other invoices added in the SB Invoice Value This is not a user entry field SEZ Online System will calculate the value of this field as a total of the Product Values of all the items of the invoice Whether Invoice Value Includes The user
14. all return to the unit The unit may either provide the required clarification or make the required corrections and re submit Shipping Bill User Manual Version 1 0 24 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited 2 Back to Town i The unit should select this option Action option if due to some reason the entire goods could not be exported amp the part of the consignment which could not be shipped has to be brought back to the SEZ In such cases the shipping bill has to be updated to reflect the details of the actual goods exported ii As the Shipping Bill returns to the unit after issuance of LET EXPORT a new section called as Back to town details This section of the Shipping Bill needs to be filled in only if Back to Town is applicable In this section the Unit has to first the option YES on selection of which the entire section is made available for data entry iii In this section details of the containers packages amp the details of the items which are to be brought back to the SEZ have to be specified screen shot provided below This section is divided into the following sub sections a EGM Details In this sub section Nature of Cargo amp Unit of Measurement of weight of the consignment is auto populated by the system based on the details entered in the Shipment details section while submission of the Shipping Bill In this section the unit should enter the following details of the par
15. c Shipping Bill User Manual Version 1 0 29 SEZ Online Of Ministry of Commerce NSDL D vatabase Management Limited Sire Unit Approver will enter data related Unit Approver will enter data related to Proof 13 P to Proof of Export EGM MATE Unit of Export EGM MATE Receipt BRC etc Success Receipt BRC etc submit the request Proof Of The unit has submitted the 3th copy NA The workflow of the SB is completed and 14 NA z Export of the SB to Port Customs the SB is closed Back To The unit has submitted a request for NA Request moves to customs department Town ABTI Back to Town Na for approval Submitted PP Query Raised for f 16 BTT details The Customs department has raised Unit Unit approver has the option to respond to query related to BTT Approver the query 17 BTT Rejected Custom department has rejected the Unit Shipment S ccess BTT Request Approver Shipping Bill User Manual Version 1 0 30
16. c With Ex Benefit tem Description 3 Product Value 8909425728000 Intra SEZ Transter Any two out of Unit Price Quantity and Product Value are Mandatory Temporary Removal Unit of Measurement METRIC TON be Present Market Value in INR Sub Contracting Item Details Al fields marked with are mandatory Item Description Unit Price Quantity Product Value HIGH SPEED DIESEL GASOIL 1OPPM SULPHUR Total items 1 27101930 q Scheme Code Free shipping Bills involving remittance of foreign exchan Y RITC ITCHS Code Item Accessories HIGH SPEED DIESEL easi Job Work Notification No C Previously export of identical goods similar goods SB ill of Export No SB ill of Export Date ttemType Manufactured goods v_ For Third Party Details Please Refer General Details Tab O Cess Details C Job Work Details C License Details Shipping Bill User Manual Version 1 0 17 SEZ Online Of Ministry of Commerce NSDL O patabase Management Limited ls Re Export Applicable Ols Previous Export Applicable Action Details Mode Internal Remarks Remarks History Re examination History Consolidate Items Upload template file Browse Uptoad_ Number of files allowed to upload is limited Upload template file
17. can be selected from the drop down In that case the field Country of Destination other becomes editable and the name of the country can be entered manually ii Port of Destination The port of Destination can be selected using the Search facility provided If the port name is not present in the search window then tick the checkbox of Mark the box if port of Destination is not available in search Then the Port of Destination field becomes editable and the port name can be entered manually iii Port of Loading The port of Loading can be selected using the Search facility If the port of shipment is not present in the search window then tick the checkbox of Mark the box if port of Loading is not available in search Then the port of shipment field becomes editable and the port name can be entered manually iv Mode of Transport amp Consignment Details The mode of transport can be selected from amongst the options available in the drop down viz Sea Land Air Courier Personal Baggage Personal Baggage cash on delivery amp Post After selecting the mode of transport the SAVE button has to be clicked to save all the details entered in this tab On saving an ADD button would be displayed On clicking the ADD button the form will appear for entering the EGM details of the consignment The details required to be provided in this section will depend upon the Mode of Transport Selected Shipping Bill User
18. cesaceccessskechadeadecedeueak ecdicwsaaateeessd evaeaaanaddenssc evdenatea tases sd ecdeae hacasnsinecdenaneaces 21 6 Printing Shipping Bill through SEZ Online SySteEM cccccccccccsssssssceeccecessessaececeescesseseeaeeeeeessessesuaeeeeeesseesees 22 Te Assessment of Shipping Bills sso cccctssceaecetcpcecdeleeeek Secs eedtedareacebe eeeelesnet AEAEE NAAA E IERSE ANTARA AATE 23 8 Clearance of Goods from SEZ and port ccccccssccssssecssseesssecessueceseeeceeeecsaecsessecseesecsueesssuessessecsesessaeeesaaesseneeees 24 9 Shipment Success Back tO tOWN ccsscccssscecssecesseecssceccsseeecsuecesseecsseccsaececaeecesseecueesesaececaeeceseeceaeeceaueceeseeens 24 10 Search Shipping Bill snsccrvaczvezsssngeeccscvayvacecedeedeitanaeesedcedacdsieaaseacedegasdagenayeececedacesbeeaseadecegectsssageecetaeberese aageaceaete 26 11 Cancellation of Shipping Billwsscicescacievsaveccecdceacees seuecdgecseawsucnbeved de caeansyecbadce ceadseuacndtuice aa i aa ains 27 12 Various status of Shipping Billaea ean sa estbce Haaadesiteeecatda cits devvatacenteseheeviantes 29 Shipping Bill User Manual Version 1 0 2 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited 1 Introduction Units exporting goods are required to submit Shipping Bill SB to the Customs Specified Officer at the Office of the Development Commissioner As per Rule 78 of SEZ Rules the Units need to prepare and submit SB electronically using SEZ online system The fo
19. de of payment and clicks on Pay and then on Confirm option request gets submitted to the Customs Assessor at DC s Office The message Request submitted successfully is displayed to the user 6 Printing Shipping Bill through SEZ Online System After submission of the Shipping Bill electronically the Unit User has to obtain print out of the Shipping Bill from SEZ Online System and submit it to DC s office along with necessary supporting documents in physical form Following are the instructions for obtaining print out from SEZ Online System a The Unit user can print SB only after its submission to Customs b To obtain print of SB Unit users have to search for the SB through Search Request facility after submission to Customs The steps to be followed to print are mentioned in Point 6 below c The print of SB can be obtained by any of the Unit users Unit Maker Unit Approver CHA User d If the Customs Assessor raises a Query to the unit amp makes any changes in the contents of the SB while assessment based on the unit s reply to the query the unit will have to take a fresh print of the SB after assessment as the contents of the Shipping Bill have changed e If the Customs Assessor raises a Query to the unit amp the unit makes any changes in the contents of the BOE and re submits the unit will have to take a fresh print of the SB after assessment as the contents of the Shipping Bill have changed f The
20. dress details of the Consignee have to be entered in this section The details entered in this section will be printed on the SB generated from the system e RBI s Approval relating to GR Form waiver Cir No amp Date applicable if any are to be entered by the user Type of shipment has to be selected from amongst the options provided in the drop down viz Outright Sale Consignment Export Display in international showroom Display at Showrooms at international airports in India Subcontracting Temporary Removal International exhibition outside India Merchant Exporter Pink SB Status Holder Pink SB Third Party Export amp Others This is a significant field used to indicate the nature of the export transaction gt Export through Third Party SEZ Rules enable SEZ Units to carry out export for third party If a third party is involved in an export transaction the details of the same need to be provided in the shipping Bill In this case Shipping Bill User Manual Version 1 0 4 SEZ Online Of Ministry of Commerce NSDL O patabase Management Limited Unit should to select the Type of Shipment as Third Party Export and mention the Name Address amp IE Code of the third party Eventually the name and address of the third party will get printed in the column called as Exporter on the Shipping Bill amp GR Form generated from SEZ Online System amp the name of the SEZ Unit will get printed at the bottom of the Shi
21. e Action option of Shipment Success Refer Para VII 1 e f Customs Officials reject the Back to Town Request the request will come back to the Unit for update of EGM details of SB In this case the only action option that will be available to the user is Shipment Success Refer Para VII 1 e f Customs Officials raise a query the request will move back to the Unit In this case the unit will have to reply to the query either by providing the necessary clarification or modifying the details of the goods which have been brought back to town Inbox Shipping Bill Form Search Request Registration Fee Payment Accept LOA a General Details Shipment Details Invoice Details Itern Details Back to Town Details Request ID 251100002123 Unit Lease Deed k i BTT Applicable Account Details Account Deposit Ono ves Transaction History Back To Town Details Reports EGM Details Total Packages No Of Containers No Of Loose Packets Returned Returned Returned Container Details Back Container ID Container No Container Size 394 B95 To own oO al 4 a Invoice Item Details nvoice Date item Description RITCATCHS Code Quantity BTT Quantity i A 1012011 f 48101310 h o00 10 Search Shipping Bill The unit users can search for any SB that they have prepared submitted to Customs Office by using the search facility provided in SEZ Online
22. ed Screen Shot 3 Invoice details Section Shipping Bill User Manual Version 1 0 14 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited IV Items Details Details of the items are captured in this section tab The steps to fill item details tab are mentioned below As the invoices are added in the BOE through the Invoice Details tab a table is displayed in the Item details section of the BOE a Addition of an Item of an Invoice i Select the Invoice for which an Item has to be added and click on ADD button ii On clicking the ADD button the Item Details section is displayed wherein the basic details of the item can be entered a Item Description can be provided across fields Item Description 1 2 amp 3 However the contents of only Item Description 3 will get printed on the Shipping Bill b Any two amongst the three fields Item Price Quantity and Product Value can be entered The value of the third field will be calculated by the system c Search and Selection of RITC ITCHS code The user can search for CTH code of the Item using the magnifying glass icon provided adjacent to this field As the user clicks on the magnifying glass icon the search facility for RITC ITCHS code opens The user can enter the first 4 digits of the CTH code and click on the search button All the CTH codes starting with those 4 digits are displayed to
23. eds to click on the SHIPPING BILL Form link after Log in into SEZ Online system The SB form is divided into the following sections 1 General Details 2 Shipment Details 3 Invoice Details 4 Item Details Shipping Bill User Manual Version 1 0 3 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited The various sections of the Shipping Bill are explained below I General Details The basic details of the SB are captured in this section Steps to fill SB Details tab section are as mentioned below Custom House Code It can be selected by using the Search facility provided If the Custom House Code is not present in the search master then tick the checkbox of Mark the box if Custom House Code is not available in search Then the Custom House Code field becomes editable and the Custom House Code can be entered manually If the SB is prepared by a CHA user the CHA Code will be populated else the word Self will be populated Explanation for some of the fields is given below i Exporter details The details of this section viz Name Address IE code etc are auto populated by the System based on the information entered by the unit while submitting Unit Regularisation Request or New Unit Application amp are not editable The fields like Type of Exporter Authorized Dealer code amp State of origin of the exporter need to be entered by the user ii Consignee details e The Name and ad
24. ency Chest Tourist Goods Defense Goods Gift Parcel Others vii Client Details If an SEZ Unit is exporting the goods on behalf of any client amp the SEZ Unit is not the owner of the goods amp the details of such client needs to be printed in the Exporter Column of the Shipping Bill below the name of the SEZ Unit this section may be filled up viii Non Standard Currency Details Exchange rate applicable for standard currencies is notified by Central Board of Excise amp Customs and the same has been integrated in SEZ Online system On selection of the currency the applicable rate would be applied Shipping Bill User Manual Version 1 0 6 SEZ Online Of Ministry of Commerce NSDL DP sotatose Management Limited automatically However If a SB involves any non standard currency i e a currency whose exchange rate is not notified by CBEC this check box has to be ticked In case of export transactions involving non standard currencies the unit needs to obtain a certificate from a Bank regarding the exchange rate of the non standard currency The checkbox if ticked the bank certificate details Bank Name certificate No certificate date etc and the currency details viz Currency Name Exchange Rate etc are required to be entered by the user Once these details are entered the non standard currency name and its corresponding rate will be available for use in the SB in the invoice details tab of the SB and can be used by
25. equest ID 251100005494 Update LUT Softex Form Upload Upload Status BOE Form DTASale Form Debonding Form Country of Destination Country of Destination Other Zone to Zone Transfer Form Shipment Details Shipment Details All fields marked with are mandatory SRRaviCuirent Cl mark the box if Port Of Destination is not available in search ex Contr APR Form Port of Destination Andorra La Vella A Status Certification C Mark the box if Port of Loading is not available in search LOA Extensi SAET AROR Port of Loading Kaaa o kona LOA Renewal RES BOE File Upload RES DTA Sale File Upload Mode of Transport Shipping Bill Form Bill Of Export Form Export File Upload EGM Sea Details DTA Proc Form EGM ID Rotation No Rotation Date Gross Weight Net Weight Unit of Measurement l fres fom ee on ee DTA Proc With Ex Benefit Intra SEZ Transfer Sub Contracting cow oe a m Rasna Moster BL No Master BIL Date E House Bi Date Nature of Cargo i Containerized Cargo y Gross Weight is Total number of packages Net Weight No of Containers Unit of Measurement Number of loose packets Packages Unit Factory Stuffed Oves no Marks amp Numbers PACKED IN PP Sample Accompanied Oves no Seal Nanton Pre Carriage By Seal Agency Vessel Name Place of Receipt by Pre Carrier Container Details Container Number Seal Number Action Details Mode A Re assign Intern
26. essasncccesesiedeesasadece sanvcecevadiineesauieccedatncecesaavicesvaatcecesauiecees 6 lk Shipment Detalls sarie e ee E couse sues E E EER 9 i COUNTY Of De StiNatiOn sieis annere eaa a aaeeea EARE Aai EAE A a EERE EASE Eaa E ARE EAEE EERE 9 iis POrt OF Destinati Nas rieni iia E E E E EE veers 9 ilis PortOf LOGGING e a a a EREE a E T EE E RASERER 9 iv Mode of Transport amp Consignment Details ccccsscccccecessessssececeeecesseseaeseceescesseeaaeaeeeescesseseaeaeeeeeens 9 Ve Container Details o sz cot icccssaedgicet ck neesacedegeetetesoeeeaedezeb tans vaceysadiaa sds canatesoss Savage a aai iaaa aaea aaa 10 Shipping Bill User Manual Version 1 0 1 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited II Invoice Detalls 5 ierre oa e ee aE eoeeains ichs sale EES a aa ia Ea EEEE aea EERE Ri 12 IV It ms Details ciccocscceeceauactedanncieie ccucelensnsdyscnuases beskuce acavassoegsnacevenncides E E EE E E vent eaters 15 V Confirmation SCr eN smara enaa A RE OE E E A EEE DINETAN 18 Vi General INStHUCtiONs is iescatecdeteee voice begets Sobtetl end dees i al dienes ated aed GES Aled eee 19 3 Preparation of Shipping Bill offline amp upload into SEZ Online SySteEM cccccccccccsssssssseceeecesessessaeeeeeeesessees 19 4 Workflow of SB at Unit for submission to the Office of DC CUSTOMS 0 eceeeeceseceeeceeeeeeeeeeeeteneeeaeeeaeesaaetaaee 20 5 Payment of Transaction Charge lt ccsscccs
27. has to mention whether the invoice value includes the applicable charges such as Freight amp Insurance For E g a Ifthe user selects Invoice Type as CIF there are 4 options Both Freight amp insurance are included Insurance is included Freight is included amp Both Freight amp Insurance not included If user selects the option freight and insurance not included then the system will add the freight and insurance amount to the net realizable value b If the user selects Invoice Type as CF there are 2 options in the dropdown Freight amp Both not included here both means Cost and freight If user selects Freight it indicates that freight is already included in net realizable value and the system will not add it again c If user selects FOB the only option available is Both not included amp the user will be able to enter freight amp insurance d If user selects Cl there are 2 options available in the dropdown Insurance amp Both not included both means Cost amp Insurance If user selects insurance it indicates that the insurance is already included amp if the user selects both not included the system will include insurance in the Net realizable value Adjustment Value and Adjustment Flag If the net realisable value of a shipping bill is less more than the FOB value of the consignment the field Adjustment Value may used to arrive at the Net Realisable Value The user will also have to select the Shi
28. in SEZ Online system and a unique request id is allotted to it 5 The request may be viewed by clicking on the inbox Modifications required if any may be done by the user before submission 4 Workflow of SB at Unit for submission to the Office of DC Customs Preparation of SB by Unit Maker CHA user Unit Maker prepares a SB by filling up the SB form and clicks on SUBMIT button A Confirmation screen appears in which the entire contents of the SB are displayed to the user The confirmation screen contains Confirm Cancel buttons Following is the outcome on clicking on these buttons Confirm gt The request gets submitted amp it will go to the Unit Approver The message Request submitted successfully is displayed to the user Cancel gt Confirmation is cancelled and request remains with the unit maker The unit maker can make the necessary changes and submit it later Submission of SB by Unit Approver User to the Customs Assessor electronically As the Unit Maker submits the request electronically the request reaches the Inbox of the Unit Approver The Unit approver can open and view the request through his Inbox The entire contents of the SB can be viewed by him The Unit Approver can take any of the following actions on a SB submitted by the unit maker a Edit the contents of SB The user can edit the entire contents of the SB prepared by the Unit Maker CHA if required b Submit the SB to DC Customs
29. in an invoice it may be a time consuming exercise for the user to enter the details of each and every item using the screens of SEZ Online system A facility has been provided to import an excel sheet containing the item details of an Invoice directly into SEZ online system so that if data is already available in electronic format it can be re used and typing the item details again can be avoided For this purpose the user has to do the following 1 Prepare an excel sheet containing the details of the items of the invoice The excel sheet needs to be prepared in a specified format The specified format can be obtained from the Downloads section of the website www sezonline ndml com Please refer to the excel workbook called as Shipping Bill Item Details Upload Template version 1 0 2 The version No will help the users to identify the latest file format Please ensure that you are using latest version of the file provided on http www sezonline ndml com website 2 Click on the link called as Upload Items in the Invoice List as indicated in the screen shot below Shipping Bill User Manual Version 1 0 16 SEZ Online Of Ministry of Commerce NSDL D patabase Management Limited 3 With the help of the browse button select the file containing the item details of the invoice and upload 4 On successful upload message is displayed to the user 5 The user may then click on the item details tab and view the details
30. llowing are the steps for submission and processing of SB through SEZ online system e Preparation of SB by Unit Maker or CHA user and its submission to Unit Approver e Verification of SB by Unit Approver amp its submission to Customs using Digital Signature Certificate DSC e Obtain Print of SB from SEZ Online System amp submit it to Customs along with necessary supporting documents e g Invoice packing list etc e Assessment of SB by Customs Assessor and issuance of Let Export Allow export by Customs Assessor Authorized officer e Update of EGM details in SEZ Online System amp submission of Proof of Export to Customs by Unit approver e Verification of proof of export by Customs thereby closing the SB The above steps are explained in detail as below 2 Preparation of Shipping Bill SB For Preparation of SB a Maker Checker concept has been incorporated at the unit s end in the SEZ Online system The SB can be prepared either by the Unit Maker user or CHA user Assignment of SB Functionality to users To ensure that the Unit Maker CHA User Unit Approver Users are able to create process SB Unit admin user should first assign the SB functionality rights to Unit Maker CHA user for creation of SB using Admin gt Maintain user link Please refer to manual on User Management for detailed process for assignment of functionality SB can be prepared either by Unit Maker or CHA user The Unit Maker CHA User ne
31. nd request remains with the unit maker The unit maker can make the necessary changes and submit it later General Instructions Vi After entering details of each tab the save button has to be clicked to save the information entered The fields marked with a red asterix mark are mandatory The SB cannot be submitted without entering information in the mandatory fields A unique request id will be generated by the system as the unit maker user or CHA user clicks on SAVE button for the first time The SB can be tracked in future by using this no The SB no or thoka no is generated by the system as soon as the unit approver user submits the SB to the Customs approver This no is called as the Export Dept Sr No in SEZ Online System It can be viewed in the SB details tab of the SB At any given point in time only one user can work on a SB The user in whose inbox the SB is laying can only take action on the SB If there are multiple Unit Approvers who have been assigned the same Module Unit Approver user has to accept the request before taking action on it The unit Approver will be able to process a request without accepting if there is only one unit approver for that particular Module in SEZ Online System Preparation of Shipping Bill offline amp upload into SEZ Online System Preparation of a shipping Bill by manually typing its contents in SB Form in SEZ Online System while being online may be a time consuming p
32. nse Aes Lines E For others specify the type Rets Approval FN Cd Permission No RBI s ApprovaliCir No Date EE Ea ReneS re Epot under Adjustment Remarks To be printed in the a Shipping Bill Bill of Export a o Quality Certificate GR Details GR Form No COO O Ro o m GR Item Description A Is Export under L C arrangements Oves no Name of advising bank in India Bank Through which payment is to a be received Yhether payment is to be received fe res no through the ACU I Vye undertake that Ave will deliver to the bank named herein the foreign exchange representing the full export value of the goods on or before Les A E O Neo Foreign Exchange Involved o Client Details Applicable oO Non Standard Currency Details Action Details Mode Auto Re assign Screen Shot 1 General Details Section Shipping Bill User Manual Version 1 0 gt SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited Il Shipment Details The Shipment related Details of the SB are captured in this section tab The steps to fill Shipment Details tab are as mentioned below i Country of Destination The country of Destination has to be selected from the drop down As the country is selected the country code gets auto populated and this field is not editable If the required country name is not present in the drop down the option Other
33. ntering Export related declarations source of the items which have been used to manufacture the goods being exported etc as required on a case to case basis The contents of this field are printed on the shipping Bill The length of this field is 400 characters iv Quality Certificate If any quality certificates are applicable the check box called Quality Certificate should be ticked On selection fields to enter the details of the quality certificate will be displayed to the user The user has to enter the Certificate number amp date Multiple quality certificate details can be added by clicking on ADD button v GR Details GR form needs to be submitted by the unit if export value of the shipping Bill exceeds 25000 USD SEZ Online System generates GR form if Total FOB value of the shipping Bill exceeds 25000 USD The Unit has to mandatorily Shipping Bill User Manual Version 1 0 5 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited vi enter the GR details in this case Most of the details required on the GR Form are populated by the system from Shipping Bill data and the user need not to enter them again Following fields alone will require data entry GR Form No amp GR date GR No is issued by RBI Unit may either obtain GR No from RBI s website or may obtain GR stationary from any stationery Vendor However in either case the user has to enter the GR No in the Shipping Bill Form if the
34. oice of the Shipping Bill SEZ Online System will calculate the Total FOB value of the consignment An invoice will get added successfully only as the user fills in all the mandatory fields of the Invoice Details section and clicks on SAVE button On addition of invoice the details are displayed in the form of a table With reference to Discount and Other Deductions check box has been provided to the user to enable him to specify if these amounts should be considered for calculation of FOB or not If a user checks the tick box the corresponding amount will be deducted by the system for calculation of FOB Addition of multiple Invoices If the user wants to add multiple invoices to a SB he can click on add button and enter all the details of the invoice and save There is no limit on the number of invoices that can be added to a BOE Edit View the details of an Invoice The user can view edit details of any invoice by clicking on Invoice no from the table in Invoice List section Deletion of an Invoice If user wants to remove a particular invoice from the SB he can do so by selecting the particular invoice and clicking on delete button Shipping Bill User Manual Version 1 0 13 SEZ Online Of Ministry of Commerce NSDL D patabase Management Limited Update LUT ee Invoice Details Help Upload Status BOE Form DTASale Form Al fields marked with are mandatory Debonding Form ros cae List Of Invoices Co s Invoi P Sof
35. or Free Form Cancellation request to Customs office are as follows e Preparation of Free Form Request for cancellation specifying request ID of the SB which needs to be cancelled by Unit Maker and its submission to Unit Approver e Verification of Free Form Request for Cancellation by Unit Approver amp its submission to Custom Assessor electronically using Digital Signature Certificate On Approval of the Free form Request for cancellation by Customs the SB gets cancelled in SEZ online System Once the Unit submits a request for cancellation of a SB through SEZ Online System the SB will continue to remain in the inbox of the user where it was present earlier based on the status of the request i e before submission of cancellation request but however the user will not be able to take any action on it amp the request will get locked Consider an example of a SB where LET EXPORT has been issued by Customs amp thus the request is pending in the inbox of Unit Approver for entry of EGM details At this stage if the export of the consignment gets cancelled due to some reasons amp the Unit Approver submits a Free Form request for cancellation of the SB the request will continue to remain in the inbox of the Unit Approver but submission of the SB with EGM Details request for Back to Town will not be possible Shipping Bill User Manual Version 1 0 28 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited d The office of
36. pping Bill above the declaration Further the following declaration will be populated in the Adjustment Remarks Column However the text of this declaration will be editable by the user This is third party export under SEZ Rules This is to certify that Goods are manufactured by lt lt SEZ UNIT NAME gt gt lt lt SEZ CODE gt gt amp are directly moving to port amp no benefit under duty drawback DEPB or any other export promotion scheme has been availed by us I We declare that if this goods are reimported will be cleared through lt lt SEZ CODE gt gt customs only gt Export through Merchant Exporter or Status Holder SEZ Rules enable SEZ Units to carry out export through Merchant Exporter or Status Holder In this case Unit should to select the Type of Shipment as Merchant Exporter Pink SB or Status Holder Pink SB In this case a Pink Shipping Bill ie EX BOND Shipping Bill will be generated by the system If a unit submits a shipping bill with Type of Shipment as Merchant Exporter Pink SB or Status Holder Pink SB the EGM details will not be mandatory in SEZ Online System at the time of updating the status of the Shipping Bill as Shipment Success iii Adjustment Remarks to be printed in the shipping bill This field has been provided to enable the unit to enter any miscellaneous information which needs to be printed on the face of the Shipping Bill This field may be used for e
37. pping Bill User Manual Version 1 0 12 SEZ Online Of Ministry of Commerce NSDL O patabase Management Limited vi vii relevant Adjustment flag Plus Minus If Plus is selected Adjustment Value will get added to FOB for calculation of Net Realisable Value amp if Minus is selected Adjustment Value will get subtracted from FOB for calculation of Net Realisable Value e g If a Jewellery unit procures diamonds from the client for making jewellery the Unit makes diamond Jewellery amp exports back Invoice value includes the value of diamond amp processing charges If Net realisable value of Shipping Bill is only the processing charges user may enter adjustment value as value of the diamond and select Adjustment Flag as Minus so that Net realisable value excludes the value of diamonds Is buyer same as Consignee By default the option YES is auto selected by the system amp Consignee Details entered in General Details section of the Shipping Bill are auto populated If Buyer is not same as Consignee the option NO should be selected amp Buyer Details have to be entered Applicable charges The charges applicable on export of the consignment viz Freight Insurance Commission Discount Other Deductions and Packing Charges have to be entered in this section Based on the INCO term option selected in field Whether Invoice Value Includes amp the applicable charges entered by the user w r t each and every inv
38. rocess Thus a facility has been provided to import a SB prepared in a text file using any in house or vendor software into SEZ Online System If a user prepares a shipping bill in the form of a text file in a format published by NDML the text file so created may be imported directly into SEZ Online system This facility of importing a SB has been provided so that if data is already available in electronic format it can be re used and typing the details again can be avoided For this purpose the user has to do the following 1 Prepare a text file containing the details of the shipping bill in the format published by NDML The text needs to be prepared in a specified format The specified format can be obtained from the Downloads section of the website www sezonline ndml com Please refer to the excel workbook called as Shipping Bill File Format version 1 1 The version No will help the users to identify the latest file format Please Shipping Bill User Manual Version 1 0 19 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited ensure that you are using latest version of the file provided on http www sezonline ndml com website 2 After login click on the link called as Export File Upload as indicated in the screen shot below 3 With the help of the browse button select the text file sb file and upload 4 On successful upload message is displayed to the user and a Shipping Bill generated
39. started Assessor the SB is under process at DC Customs processing it The SB has been cancelled by the This SB cannot be edited or processed further 5 Cancellation z NA In this case the unit will have to submit a Assessing Officer fresh SB if required Request 6 under The SB is under process at the DC NA No action has to be taken by the unit users as processing Customs Office the SB is under process at DC Customs at DC Unit Sent SB has been sent back by Unit 7 back Approver to Unit maker CHA who had Unit Maker Initiated prepared it for changes No Action can be taken by any unit user as the 8 Cancelled OB Dah DEEN eancelled By Ui NA SB is permanently cancelled amp not available Approver ae for edit submission 9 Query A query has been raised by Customs Unit 1 Forward Query Raised Assessing Officer Approver 2 Query Response Non action can be taken by the unit as the SB P A changes as per the query raised by aa is under process with Customs Assessing 10 acne DC customs has been submitted by officer query Assessor the unit response unit Unit approver forwards the query to Approver PP a y Unit maker can make changes and submit to 11 make changes as per the instructions Unit Maker Forward unit approver from customs Query 12 Let Exbort The SB has been assessed and Let Unit Unit Approver will enter data related to Proof P Export provided by Assessing Officer Approver of Export EGM MATE Receipt BRC et
40. system The users can track the status of their SB by using this facility SB can be searched on the basis of date of submission of the SB to Customs Request ID or Status of the SB in SEZ Online System All the SBs submitted by the unit are visible to the Unit Maker amp Unit Approver users However the CHA Users are able to view only those SBs which are prepared by him her Shipping Bill User Manual Version 1 0 26 SEZ Online Of Ministry of Commerce NSDL D vatabase Management Limited SBs which have been prepared by the Unit Maker but has not yet been submitted to the Unit Approver cannot be searched through the search facility provided In the following screen shot a search result screen is demonstrated Inbox Search Request Search Request Registration Fee Payment Accept LOA En Aaa Mai Request ID Unt Lease Deed Note Please specify Request Type OR Request Id with From Date and To Date Account Details Account Deposit Transaction History Request From Date DDMM YYYY 17 04 2010 ii Request Type Shipping Bill Request To Date DDMM YYYY ia 01 06 2010 Ea Request Status SELECT Request Re st ID R st T R st Statu R st With c SE Initiated Date iais s1200 rahullll Shahapur 25100000531 4Shipping Bill Proof Of Export 40 52 40 AM aban rahullll Shahapur 251000004743Shipping Bill Proof Of Export M rahullll Shahapur 251000005373Shipping Bill Request Initiated rahula1
41. t of consignment returned e Total Packages Returned e No of Containers Returned e No of Loose Packets Returned e Gross Weight Returned e Net Weight Returned b Container Details If Mode of transport of the export was SEA or LAND amp container details had been specified by the Unit while submission of the Shipping Bill the details are auto populated in this section of the Shipping Bill In this section the unit can specify the container which is being brought back to the Zone c Invoice Item Details In this sub section items details CTH Item Description amp Quantity of the Shipping Bill entered by the unit while submission are displayed in a tabular format Here the unit has to specify the details of the items which are being brought back to the SEZ i e in the list of items displayed unit has to specify the quantity of item which has returned to the zone Shipping Bill User Manual Version 1 0 25 SEZ Online Of Ministry of Commerce NSDL D patabase Management Limited After specifying the details in this section unit has to submit the request in SEZ Online System by selecting the Action Taken as Back to Town On submission the request will move to the Customs Officials The Office of DC Customs may either approve the Request for Back to town or reject it or raise a query e If Customs Officials approve the Back to Town Request it will move back to the unit for update of EGM details of the SB At this time th
42. ted xi If the user Selects the option 5 5 copies will be printed with the remarks Original Duplicate Triplicate Quadruplicate Quintuplicate 7 Assessment of Shipping Bill As the unit submits the SB online the DC Customs Officials shall be able to view and process it However the DC Customs officials shall process the same after receipt of the physical copies of the SB print obtained from SEZ Online System along with the supporting documents In case the Assessing Officer finds everything to be in order he shall assess the SB and update the status of the SB in the SEZ Online system Further the Assessing officer shall affix his signature and stamp on physical copies of the SB However while processing the SB if the Assessing Officer finds a discrepancy or needs a clarification he might raise a Query to the unit electronically asking for clarification The unit Approver user after receiving the SB marked as Raised Query will have a facility to view the SB amp reply to the Query The unit shall also be able to edit any field of the SB if required and re submit However if the unit user makes any changes in the content of the SB he should take a fresh print of the SB and submit it for assessment In that case the SB print previously taken will be redundant As the unit replies to the query electronically the SB moves to the inbox of the DC Customs Officials who will be
43. tex Contract E Invoice Number Invoice Date pes Invoice Currency Invoice Type APR Form i Status Certification D Doo gt pl LOA Extension LOA Renewal RES BOE File Upload RES DTA Sale File Upload Shipping Bill Form Invoice Date 14 01 2011 ia Bill Of Export Form i Nature of Payment Direct Payment M Export File Upload Exporter Contract No DTA Proc Form Invoice Currency Period of Payment tc CY Free Form P See Exchange Rate f Whether Invoice Value Includes Both Freight amp Insuran v DTA Proc With Ex Benefit f a Intra SEZ Transfer Nature of Transaction Method of Valuation Rule 3 Temporary Removal Adjustment Value Whether Seller and Buyer are related Oves no Sub Contracting Adjustment Flag i If yes whether relationship has influenced the price yes No Adjustment Value Currency ls Buyer same as Consignee Buyer Name PT PELANGI a ORIENTAL Buyer Address Line 1 JLJEMBATAN DUA NO 82 Borate id id Buyer Address Line 3 Applicable Charges Ratetin Currency Exchange Rate Deduct from FOB US DOLLAR US DOLLAR US DOLLAR US DOLLAR US DOLLAR Action Details Mode Re assign Internal Remarks Remarks History Re examination Histor C Consolidate tems Darm een View Status History Upload template file Upload template file Browse Number of files allowed to upload is limit
44. the user As the user selects the item code the description of the item as per customs tariff act is displayed After section of the item code the user has to select on select button The user can then click on close button to close the CTH search section d Scheme Code The Scheme Code may be selected as Free Shipping Bill e Item Type The Item type may be selected from the dropdown options available viz Manufactured goods Capital Goods Raw Material Consumables By Product Spares amp Accessories Remaking Repair Packing Material iii Previously export of identical goods similar goods This check box is to be ticked if the unit has previously exported identical goods similar goods If the check box is selected Shipping Bill No of the previous export has to be mandatorily entered The details entered in this section is displayed in the Export Value Declaration displayed to the user in the Confirmation page of the Shipping Bill while submission iv Job work details This check box is to be selected if goods were received by the Unit for carrying out some job work and are now being exported back On selection the unit can enter basic details of the job work i e Bill of Entry No amp Date Invoice Number Item Number BOE Port Code Quantity Used Unit of Measurement etc Shipping Bill User Manual Version 1 0 15 SEZ Online Of Ministry of Commerce NSDL D atabase Management Limited V vi vii
45. the user in preparing the SB After entering the above mentioned details as the SB form is saved for the first time the unique request id gets generated by the system On clicking the save button the other tabs sections of the SB Shipment Details Invoice Details and Item Details are displayed Shipping Bill User Manual Version 1 0 7 SEZ Online Of Ministry of Commerce Update LUT So Form Upload Upload Status BOE Form DTASale Form Debonding Form Zone to Zone Transfer Form ftex Contract APR Form RES BOE File Upload RES DTA Sale File Upload ping Bill Form Bill Of Export Form Export File Upload DTA Proc Form Free Form DTA Proc With Ex Benefit Intra SEZ Transfer Temporary Removal Contrac General Details General Details Al fields marked with are mandatory NSDL D votabase Management Limited SB No SB Date Mark the box if Customs House Code is not available in search Customs Security No Customs House Code Q CHA Code SELF Exporter Details Exporter Name EPZ Code SEZ Exporter PAN FDFDGG3455 Exporter Address Exporter Class Type Of Exporter R Merchant Exporter na E Code URGBB93 ete set oe e Branch S No Of Exporter E 4 amp 4 iF Consignee Details Consignee Name xzevXZCV Consignee City v Consignee Country Botswana Consignee Address Line1 ZXCZ i Es Consignee PIN Consignes Aces a Type Of Shipment Consignment Export Co
46. ubmission to Customs Once a SB is cancelled by any Unit User it will not be available for edit submission to DC s Office However the unit users can search for the cancelled SBs through the search facility Cancellation by Unit Maker CHA User A SB created by a Unit Maker CHA User can be cancelled by the user before its submission to Unit Approver However once the Unit Maker CHA User has submitted a SB to Unit Approver it cannot be cancelled by the Unit Maker CHA User himself but can be cancelled by the Unit Approver Cancellation by Unit Approver Unit Approver can cancel delete a SB created by Unit Maker However once a SB has been submitted to Customs it cannot be cancelled without the permission of Customs Cancellation of SB after its submission to Customs SEZ Units Developers may at times need to cancel a SB which has been already submitted to the office of DC Customs due to reasons like cancellation of order by the foreign client after submission of SB for assessment submission of document twice erroneously etc However cancellation can be effected only with the permission from Customs Officials as the transaction document has already been submitted to customs In case of SEZs generally the approval of the specified officer is required for cancellation of the transaction For cancellation of a SB after its submission to Customs a unit has to submit a Request in a Free Form The steps for preparation and submission of Request f
47. value of the consignment exceeds 25000 USD However if the unit enters the GR details inspite of the FOB value being less than 25 000 USD the system will not allow the user to submit the Shipping Bill and prompt an error the message Please delete GR details as your FOB value in USS doesn t exceed 25000 GR Item Description In this field unit has to enter the details of the items of export of the shipping Bill in a summarized form The details entered in this section are printed in the Statistical Code amp Description of Goods Quantity amp EXIM Scheme Code column of the GR form generated from SEZ Online System Is Export under L C arrangements The user has to select YES or NO If YES the Name of advising bank in India has to be mandatorily entered If Total FOB Value of the Shipping Bill exceeds 25000 USD amp unit enters the GR details and submits to customs the Customs Security Number CSN gets generated by SEZ Online System The CSN gets printed on the Shipping Bill and GR Form SEZ Online System does not allow entry of GR details if Total FOB value is less than 25000 USD No Foreign Exchange Involved If no foreign exchange is involved in the transaction user has to select this checkbox amp enter the details like RBI waiver No amp Date amp select the Category of Net Foreign Exchange Involved NFEI from the options provided in the dropdown like Free Trade Sample Diplomatic Goods Warranty Replacement Curr
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