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HEALTHone User Manual Version 7.1

1. Q File Edit View Analysis Tools Window Help a t 2 i bt 5 Ez m m i s lt 8 Risk Score E ROW A Selector Hj Aogointment c7 Action pian T Day 3 Week 7 Full week Si Month 2 List j Waiting Room ES 2 X i View Wednesday 69 _4 12 January 2011 08 23456789 15 o ufa 14 s s 2 17 18 19 20 2 24 25 26 27 45 31 09 2 _ _ ssoure e j o 4 o HEEE 15 30 titttttttttttttttttttttttH ae 2 u 45 11 15 3 45 Cooked J Present B 1n aooolntment B Completed W Dd Not Attend jJ Cancelled B Too late Whiteboard 12 01 2011 December Dr Admin Admin 1 Select the times slot you require 2 You can then either type the patients name directly into the slot if a patient matches an appointment will be booked for them If not the patient search screen will be displayed allowing you to search for your patient Press enter ok to book the appointment 3 If you have the edit after creation options selected in the appointment options the following screen will be displayed otherwise the appointment will be added to the calendar you can then select the appointment and right click to see the edit screen 1647 m D HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Edit the appointment details Type of appointment Patient details ji v Test Test Doctor Ressource Field Dublin
2. 3 Click Next choose the direction of synchronization and press next x Select the source you want to synchronise with Fra In order to synchronise Health sources you need to specify another source to RJ synchronise data with and the way of the synchronisation process m Select the source Select source Selected source Do you want to upload or download your data JohnSOURCE FF Compact database before lt Back Next gt Finish Cancel Change direction 4 Click next choose the data you would like to synchronise Click next 1947 mi fn ll n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Select the kind s of synchronisation What do you want to synchronise For each type of synchronisation you will be asked to provide some parameters Last synchronisation dates IV Synchronise HCAs Destination z z Don t synchronize deleted patient Advanced Archive of patient Synchronize deleted patient F Synchronise audit trail I Synchronise user information F Synchronise billing Synchronisation wizard All synchronisation parameters are entered Press the finish button to start the synchronisation Synchronisation can take time You can press the escape key to abort the synchronisation process HELIX 195 aa li n Typically in the case of a laptop the direction of synchronisation when leaving the pra
3. 2 External scanning software should point to c Program Files IrfanView l_ view32 exe 3 Item used to store scanned images archived document or report or whatever you wish Now HEALTHone is set up to scan pictures 1807 a HEALTH To scan a single page 1 In HEALTHone the button for insert multimedia object camera has a down arrow next to it containing four options Choose the option Picture from scanner i 3 Irfanview will open automatically Click on File Batch scanning 3 Don t change any options in here Just click OK 4 Your picture should now scan When it is completed it will show in Irfanview 5 Close Irfanview The picture will have saved into HEALTHone 6 To add a comment go to Insert item choose comment and type in your comment 7 Save and validate the transaction To scan multiple pages A Repeat steps 1 4 as above B Instead of closing Irfanview click on File Batch scanning again C Click OK D Repeat for each page you want to scan E When completed close Irfanview F The pages will have saved into HEALTHone as one file HELIX 181 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd G To add a comment go to Insert item choose comment and type in your comment H Save and validate the transaction There is a separate section on scanning in this manual which goes into more detail on scanning
4. Own Notes 1827 HEALTH Laboratory Data Messaging Laboratory results are recorded in the patient s file by e Manually entering the data e Automatically receiving the data via the Data Exchange Module Manually Entering Laboratory Results 1 Create a new medical transaction Leave the transaction Type as contact but change the Name to Lab 2 Click on OK to create the transaction 3 Insert the sequence haemoglobin or biochemistry as required and record the results Automatically via the Data Exchange Module This ts done in 3 phases 1 Download the lab results to a folder 2 Import the lab results into HealthOne 3 View and integrate them into the patients chart 1 Download the lab results from the lab to a folder on your PC e g C labs This will be a different method depending on which labs you work with Your local healthboard or Healthlink will give you instructions on this 2 To import the lab results to HealthOne Press the following button on the main tool bar The following screen will be displayed HELIX 183 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Ol Definition list HEALTH one format HEALTH one format HealthLink Labs HEALTHLINK IAL M WHB Edifact HL Ireland N wHB_HL MEHE HL MEHB_HL SHB HL SHB_HL ee END t miy Execute EA Edi X Delete Ta New a Eran The first time you set this up you will need to point Health One
5. This was NOT a live transaction no money has changed hands Thank you your payment was successful Merchant s Reference 39 WorldPay Transaction ID 11670094 Please contact WorldPay immediately if there has been a problem making your payment Health Ireland Partners have received the funds and have topped up your account Click here to return to Health One SMS Toolkit Once payment has been made an electronic receipt of the transaction is sent to your email address if provided sheep heh weeldpay com io me al dejais 4 19 Prd 3 minutes aga Reply 7 Images are mot displayen Dispi images below dlwana fh Transaction Confirmation Please retain for your records This is a test transaction no real money is involved Thank you Your tandin has been processed by Wim ay on bebo F of Health irin Partners Lod Transaction details Tara na Tanr for a Pale of EUR i Caso Tap Up Azanari ron Health rular d Parinara Lid roe a dad AD 23 Aian Dale Tea 22 a j 2JI 13 19 06 kord en 115701834 This l not iai Pee ea HELIX 285 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Transaction History Within the accounts menu on the left hand side click Transaction History The transactions are listed on the right hand side Any top up transactions are listed here s HEALTH one clinical management for life Your Accounir Massage Log Leg
6. To find out what a particular button does you simply place the mouse cursor on it and an explanation of its function appears in the prompt area at the bottom of the HEALTHone Window Wait a few seconds and its name will appear underneath your mouse cursor elo bi Act mam lems 1 Point your mouse at different buttons on the toolbars and observe the prompt area at the bottom of the screen Note The toolbars can be locked by default so they can t be dragged into awkward positions To do this click on the menu item tools options and tick Lock the toolbars 34 im Ba HEALTH The Transaction and Item panels also have own toolbars Transaction Panel Tool Bar Transactions 2 Filter Full contents Create a New Medical Transaction Administrative tansaction Billing 0 00 Action plan Appointment 22 H ne g y E Za Se Item Sequence Aggregate Create a Selector Selector Item Prescription Selector Item Panel Tool Bar We have indicated the function of some of the more commonly used buttons however the prompt area at the bottom of the screen will display a description of each button when you point to it with the mouse and they are also described on the reference sheet The Item Sequence and Aggregate Selector buttons were mentioned in the Introduction Session and this is where they are displayed on your screen The function of each button will be explained as they are
7. e The patient file is created 3 A prompt appears to confirm creation If the Patient Does Exist 1 In the Correct Identifiers window click on the patient file that the transaction is to be integrated into and click the Select button 2 A prompt appears to confirm integration Click OK 188 f Sb HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd 3 A notice appears to inform you it has been done Click OK Not found patient HEALTH one 201 File Edit View Analysis Tools Window Help li amp li t EM gt Es El EME s E Ca di Zi k5 FC Ones Risk Score E AO A Refresh F Configure qe Previous j Next D Select New C Cancel December Dr Admin Admin If the Patient does exist continued 4 Two things now occur e The transaction is integrated into the selected patient s file e The name error is remembered for this lab and will be automatically corrected next time if set to do so in the definition file advanced options See HCR Identifiers below 6 Click the Correct Identifiers window Cancel button e Window closes and DXM window back in view 7 If you are ready to quit the DXM module click on the cross in the upper right hand corner of the DXM window HELIX 189 aa li n Tidying the INBOX All transactions imported into HEALTHone arrive in the DXM INBOX From time to time it will be necessary to locate specific transactions
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9. Amount EUR20 00 Select your payment method Q e VSD 5 Diners MasterCard Visa Amex Maestro JCB O Solo Laser Cancel bg payments powered by WorldPay is part of the Royal Bank of Scotland Group WorldPay For help with your payment visit the WorldPay Help Copyright RBS ple 2009 Select the currency and select your payment method Fill in your credit card information in a secure screen hosted by WorldPay 283 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Secure Payment Page TEST MODE this is not a live transaction Health Ireland Partners Ltd Payment Method MasterCard Description Top Up Account jasrerCone Amount EUR20 00 Card Details You must fill in fields marked with Card number Security code Expiry Date W S Cardholder s Name AUTHORISED e 1 K l T f sl Mis GIS oe You must fill in fields marked with Billing Address Postcode Zip code Country wi Telephone e Fax Email address START AGAIN MAKE PAYMENT CANCEL PURCHASE Refunds and Returns Once payment has been made WorldPay returns you to the text messaging payment website 2840 D HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTH one clinical management for life Your Account Message Log
10. Date Problem See the information box on the next page Date Format 2 digits for the year not 4 TM Short dale HEALTHone obtains its date format from Short dale sample 06 11 2000 your Windows Regional Settings If HEALTHone only accepts 2 digits for the Short dale style Jel MIN yy year select your date settings via START Date separator f Settings Control Panel Regional Settings Date and chanae the Short Date stvle as 80 Fal Ba HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd 6 Enter in any other attributes required for the patient They can be entered at a later stage Saving the new Health Care Record 1 Click on the Save button on the HEALTHone Toolbar at the top of the screen e Dialogue box appears Save transaction Do you want to save temporarily or validate this transaction Cancel Select Save The new patient file has been saved to disk and remains open for further editing if required Notice that the HEALTHone information Bar now displays Sarah s Name Date of Birth Sex and Age Closing the Health Care Record Select Close HCR on the File Menu HELIX 81 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd e Sarah s file now closes Exiting HEALTHone Select Exit on the File Menu Answer Yes when prompted e HEALTHone closes and the desktop reappears 82 Ti HEAL
11. If a patient file cannot be located for an imported transaction the DXM module can be set to manage this in one of two ways e Automatically create a new file for the patient e Set the transaction status to Not Found and await user intervention to resolve the problem The choice of action is controlled via the lab Definition file See Creating a Definition File later in this section Note If the definition file had been set to always validate transactions then all transactions including the not found are set to an initial status of waiting Only when an attempt is made to integrate the transaction will a dialogue box appear requesting your choice of action HELIX 187 HEALTH Automatically Create a New Patient File Initially this may seem the most sensible thing to do however labs do make mistakes and the problem could be that the patient s name has simply been spelt incorrectly Mark the Transaction as Not Found With this setting the transaction will appear in the DXM INBOX as Not Found Now there are two possibilities The patient genuinely does not exist The patient does exist but their name has been spelt in correctly In all cases 1 Select the transaction and then click on the Correct DXM menu button e The DXM Correct Identifiers window appears In it is listed all patient s that nearly match the not found one If the Patient Does Not Exist 2 Click on the Correct Identifiers window new button
12. Y We can choose here whether to display the age in the final result or not by ticking the box 2 Sex Choose either all male or female 3 Display Here we decide what fields we want to display in the result The choices made here will always display as well as those fields you may tick in relation to specific fields that you otherwise choose in your analysis The Possible fields that you can display here are those available in the patient selector In this particular analysis we are making no choices from the patient criteria Therefore we are choosing all our patients as a base for the extracting our information HELIX 249 HEALTH Transaction Criteria 1 Chapter Here we can choose between Administrative Chapter and Medical Chapter This criterion is rarely necessary and should generally be ignored 2 Date here we can choose between all transactions transactions done after a particular date greater than transactions done before a particular date Less than or transactions between two dates You specify the dates in the columns to the right of the screen 3 Type Here we can choose the name of the transaction as displayed when creating a new transaction in HEALTHone In our current analysis we will leave all these fields empty Thus we want to include all transactions in the patient files no matter when they were done or what name we gave them Item Inclusion Criteria In this section we have t
13. called Text Messaging Within this folder a TextMessaging mdb file is created The SMS Appointment Reminder System setup wizard appears SMS Appointment Reminder System Setup Wizard The Setup Wizard appears This wizard will allow you to setup the SMS appointment reminder system within Health One HELIX 231 aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Setup Wizard HEALTH one SMS Appointment Reminder System Follow these 3 easy steps to connect your HEALTH one to the SMS reminder system Click NEXT after each step is complete Click Next Enter your User ID and Password that you have been provided with for logging into http hip diaryoook com Click Next 232 fm aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Getting Started Step 1 Please enter your User ID and Password and click NEXT User ID Password lt Back Cancel Enter your mobile number that you want texts to be sent from You can also enter text here if desired i e Doctor Name No spaces or special characters should be used Click Next to continue HELIX 293 mi A l li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Getting Started Step 2 Please enter the mobile phone number of your practice Please put in the Full internation Form e g 353870000000 From
14. Bars Kh coreultation Dr Rory O Drsecll 02404798 09 33 i corsultation Dr Roy O Dnsecll 1406 98 0935 W idth E consultation Dr Row O Driscoll 23 12738 1545 oo ar Adjusting Display Width P p Adjustment cursors This is identical to the technique encountered earlier to adjust the Patient Selector window When you point your mouse at the adjuster bars the cursor will change from an arrow to one of the adjustment cursors dependent upon which bar you are pointing at When either of these cursors are displayed you hold down the mouse key and drag to adjust the display width when the new desired width is reached you release the mouse key 1 Experiment with dragging the Panel Width Adjuster Bar e The width of the Transaction Panel varies 2 Drag the Column Adjuster Bars to display all the information available for each transaction 40 Tip mi A l li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Transaction Properties Whenever a new transaction is created its properties box appears This is where you can assign a person to be responsible for it and link it to a problem if you wish amongst other things It is automatically assigned the current date and time the rest you complete yourself More in the next session arasen TET TT TIT Institution rem TT Type Contact 0 SY Responsible Dr Admin Admin Date of event anv masa Access rights Speciality general practice
15. Click on the Select button e The Health Care Record HCR for John Test opens 20 Haz Ba HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Creating a New Transaction To record the visit of John Test we need to add a page to the medical chapter of his HCR To do this we simply create a new Medical Chapter Transaction The new transaction will be added to the end of his file 1 Click once on the Create Medical Transaction button on 2 the Transaction Panel Toolbar See reference sheet e The Transaction Properties dialogue box appears see Fig 3 1 Transaction properties Institution Green Park Medical Centre Type Contact Name consultation Responsible Dr John Smith Date of event 25 02 2006 15 19 05 28 Access rights Speciality general practice Export protected on j Display protected Legal structure Physician G reen Park Medical Centre he Comment Fl Health approach fal Problem alcoholism Alzheimer s disease chronic obstructive airways disease hypertension Fig 3 1 Transaction Properties Dialogue Box Transaction Attributes In the previous session we mentioned that each transaction has a set of HELIX gt 1 aa li n attributes Some of those are specified at creation time in the Transaction Properties dialogue box above Type This attribute designates the type of he transaction In General Practice the a Instituti
16. Comnen Info Confidential Plan the action Ctrl L EP I RZYRMZH a Delete empty items 2 lt Multi rename item xe Configure gt Viewing Item Attributes You do not need to open an item for editing to view its attributes This is only necessary if you wish to change their settings To view simply select the item by clicking on it once with the mouse and then click on the Attributes button on the Item Panel Toolbar illustrated on the left 1 Click once on the pneumonia medical history item to select it Click once on the Item Panel Toolbar Attributes button e Attributes for the selected item appear 30 Haz aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd ltem attributes medical history pheumonia Attribute Value Attribute Mae b 2 Close the Attributes window by clicking once on the button e Windows closes Completing the Basic Medical Information Surgical History 3 Open the Surgical history item for editing Select appendicectomy from the associated list Do not close the item yet 4 Set the Date of Event attribute to 01 07 1992 5 Click on OK to close the item Family History 6 There is a history of Heart Disease in the family Open the family history item and record this by selecting the appropriate term from the associated list and close the item Completing the Basic Medical Information Tobacco HELIX 21 HEALTH 7 Open the tobacco item for editi
17. FT Export protected Legal structure Administratore Display protected Comment Health approach Frablem The Transaction Information Area The principal information regarding a transaction is displayed at the bottom of the Item Panel in the Transaction Information Area This information is dynamic in that it changes according to which transaction is currently selected When information in this area is in RED it means you do not have the authority to change it When displayed in BLACK you do HELIX 41 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Fig 2 6 Item Panel Part Transaction Information Area Displayed 03 04 99 85 Years Drug prescription General practice Dr Rory O Driscoll a E E Date Created Age When Created Transaction Name Speciality Person Responsible Current Transaction Viewing Transaction Attributes All the information relating to a transaction including Manaya oh all its properties mentioned Iratitutier Ffrcerpark Medical Cerme Attribute above form the Type Fertect Button transaction s attributes Heme fua orevenp ion These can be viewed in full Nesenie D Ro U Diiseol in the Transaction weer ao Properties dialogue box aes Jared acta This box like the a transaction properties bar Se MENE only displ ays the Status T Vebdelion information of the currently Peer SERRE o BE selected tr
18. HEALTH edith UNE V CT gt TO f Us Cc Me Frl d COPYHIEMt ZU riciix Ie d IL LO ltem Content Date medical history pulmonary embolism post fall 01 01 1981 surgical history hip replacement left 01 01 1991 surgical history Dupuytren s contracture fasciectomy 01 01 1992 surgical history basal cell carcinoma radiotherapy right upper chest 01 01 1994 surgical history Achilles tendon rupture repair 01 01 1995 surgical history fracture of rib s 6th th Sth 01 09 1997 plan of action reassurance wants hospital admission 28 09 1997 assessment fracture of rib s 28 09 1997 objective findings Tender left lower ribs and dyspnoeic 28 09 1997 objective findings lung s bronchospasm crepitant rales scattered 28 09 1997 subjective symptoms accident fall 2 days ago from achair in the bathroom while he 28 09 1997 adverse reactions to medic Penicillins 28 09 1997 problem urinary tract infection UTI 28 09 1997 problem hypertension 28 09 1997 problem chronic obstructive airways disease 28 09 1997 problem Alzheimer s disease 28 09 1997 problem alcoholism 28 09 1997 surgical history appendectomy 28 09 1997 medical history alcoholism 28 09 1997 medical history chronic obstructive airways disease 28 09 1997 medical history hypertension 28 09 1997 PPP PPP PPP PHP P You can now search all the data in the patient record simply by typing some text in the search box You will see all the instances of the searched for
19. Hm lb d the Lamictal bo TEmg bid and she war dechanped and val be teen ri the cinse r Here we have added the text to the Health one item report We have also assigned this reprot to a patient Top right We have defined the transaction name specialty etc top right The image page tif has been added Now all we have to do is click on Validate bottom right and move to the next report Gow f Vaise patent Text Messaging Client Managing Text Messaging Account Text messaging in HEALTHone is worked on a pre paid model Users pre purchase blocks of text credits and as text messages are sent credit is deducted from their account When the amount of credit available reaches a certain threshold both an email and text message reminder are sent to the account holder to remind them to top up Navigate to http hip diarybook com The SMS Text Reminder System log on screen is displayed HEALTH ose SMS Text Reminder System eno book Enter the User ID and the Password that was supplied to you Click Log On Your account details are displayed HELIX 281 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTH one clinical management for life Your Aocount Messages Log Log Out Accounts Menu Your Accowat Your Account Account Code Transaction History Orgarvsston Contact Mame RTest RTest Your Balance Your ac
20. Menu Bar Analysis Toolbar Window Controls rr Problem TT TIYE YET TANA 11 05 13 M 97 Years BEE Panel Fie Edi HER Yew Anebse igh lnt Took window He alal xi 2 ORS SBS n 4 BER l j y Active preblema Inactive Medios trawsactien Big Set tna denne onan 3 _ E SS_ sz hypertension Os in eet a chreris obstuctive siveyys disease 0t 92 lt cortivasd CENTYL 25MG TABLET tabs 1 tabs 1 daw 20 dey Witts 1000 S dig n asrirhnn lrrvWa ew l SF R XAT NMR TARI ET lahe 1 lah Abu Tide C 20 tabe 1000 TEZA AN amp diug piesciiphon ferred ASIN OAL TEMG TABLET tabs 1 lajs 1 daw 23 Bt Resperait Moment of occurence i Health HJ cored Dr Rory DDii 1224 HCR ae pola cored Or Roy OD 214 61406 Care en Pas ia nare 11 Current ationt ile Record E cored Dr Ray DDii 23 02 97 14 54 Area dereka aid er T Transaction Information Area ft cerd Dr Moy DDii 291 4 FH cored Or Roy Di 23 00 3814 54 ZA cored Dr Rory DDii 1208499 14 5 fh cored Dr Roy DDii 22 05 93 10 45 HEALTHone prompt Red text Locked Black Editable F cere Or Roy OD 12 04 39 828 i S cone Dr Ray OD 14 06 38 835 Area Session cera Dr Rory DDii 2312 99 1546 Information Area ZR cored Dr Roy DDii 0106 99 10 21 BF cored Dr Rory ODi 12 04 33 8 33 aug pe Dr Roy OT 03 04 99 1348 03 0400 85 Yeas D ug piesciption Ge
21. No to cancel the deletion Message Queue Text Messages Once you have clicked the Send text message button click Message Queue The text message queue appears 3047 m aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Text message queue Text message queue Text messages System messages Release date 07 Apr 2009 11 11 Sandra Burke 353868067305 TESTING 123 RONAN TEST MESS Queued D7 Apr 2009 11 12 Sandra Burke 353868067305 ANOTHER TEST Unsent Filter fan Delete selected Purge messages Refresh The text message queue holds a record of the messages unsent sent failed or queued You can filter according to the status To delete one record highlight it and click Delete selected The record is deleted To delete all the records click Purge messages A confirmation message appears Confirm Click Yes to purge all message or No to cancel Message Queue System Messages HELIX 305 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Click the System messages tab This displays all the system messages You can deleted a selected record or purge all records as above My Account Once you have clicked the Send text message button click My Account This launches http hip diaryoook com You can log on as normal and manage your account
22. To re display the associated list when editing an item If an item has an associated list it will automatically open when the item is opened for editing To re display it once closed click once on the associated list button on the item dialogue box toolbar or type Ctrl A To display the permanent dictionary when editing an item Click once on the permanent list button on the item dialogue box toolbar or type Ctrl P To navigate an associated list 76 HB HEALTH If the term required has no sub list of its own simply press RETURN to include it as a response If the term has a sub list of its own you can Press RETURN include term and display sub list Press right arrow to exclude term and display sub list Click on the term with the Right mouse key to display a menu Now click on SELECT to include the term without displaying the sub list Press left arrow to return to the term from a sub list Repeat an Item Select it and press the equals key Save a patients file Select the menu sequence File Save Own Notes HELIX 77 HEALTH Creating A New Patient Health Care Record In this session all the techniques needed to create a file for a new patient will be discussed We assume that you have not yet started HEALTHone for this session if you have go straight onto Creating A New Health Care Record below Starting the Program and Logging In Start the HEALTHone program and login e HEALTHone opens
23. Version 7 1 User Manual Copyright 2011Helix Health Ltd LEH LENE PRA N KRI M E T1 Led E renr Df e li EW a lE Pied N ee NN drug prescnphon Dr Rory O Dnscoll 03 04 99 17 48 2f consultation Or Roy O Driscoll 01 0300 10 21 drug prescription Dr Rory O Driscoll 03 04 00 13 48 Tee oe l EEE i 1 REEL E li l EWI E E EWE E 1 1 BAWE U BEDE 1 DEINE i 1 DEWINE E l Ij consultation Dr Joba Smh GRATIOT TA Fig 3 2 New Transaction e Transaction Status 1 The siyle of writing used to display a transaction in the Transaction Panel denotes its status as follows Bold amp Italic not saved or validated talic saved but not validated Plain saved and validated Bold previously validated transaction that has since been modified but not revalidated Shortcut to Creating a New Transaction It is possible to create new transactions directly from the patient selector Below is a screen shot of the patient selector 54 Ti mi A l li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd GTS renta et ete sf b l adeno MARGARET 35 SANDRA 24 PAT RI CK 3 kes Select X Deaete GMS LEAHY PETERSON TEST YOUNG 2 Patients From same Famiy Rebuld the patient ndex apay Adjust column width A CorFigure Shortcut to Creating a New Transaction Show deleted patient Ctrl At z 06704 1357 14 10 1582 27 10 2003 45 MAIN 7
24. ____ Aclive when item type here mre Synchronous is om okeae not selected J rar ot aedon Note If the H date of dscharae IM Synchronous F date of last contact date of case conference Item option IS a a of accident Dictionary date of next cortact selected be low Bidate of death M list currently the list will j er of va dILMP unsorted ast menstrual period IL reduce to Hi esmera dila dacs EDD display only 7 date R N matching items RO A as you type Click Sorted w K X Carcel Hep to display the Click Match pey n T Match case M Sorted Alphanumeric Case to IV Leadng Synchronous Ord locate items E joa by exactly Numbers first eds ened alae then A to Z has been Click Leading to locate items Click Synchronous fo typed in the by comparing what has been automatically reduce the list Find box typed in the Find box to only to display only matching the letters at the beginning of items the Item Name Uncheck to locate by an occurrence anywhere in the Item Name When Synchronous is not selected matching items are only filtered when the Refresh button is dicked 1 Ensure that the newly created transaction is selected in the Transaction Panel and then click once on the Item Selector Button e Item Selector dialogue box appears 2 Click on the Sorted option e Tick called a Check Mark appears in the Sorted option check box and the list is sorted into alohanumeric order 3 Uncheck the Sor
25. cvs x EFE To create a new template Select the menu sequence File New Template or press the new W button on the main tool bar and choose template The template screen will be displayed You can type in practice headers politeness etc directly onto the template 176 m HEALTH You can then use this button to import HealthOne items into your template such as patient demographics This button can be used to import analysis items such as repeat medications or problems This button can be used to import grids There are many other formatting buttons on the screen which will give you a tool tip when you hover over them with the mouse however the buttons mentioned above are the main ones used J Template Editor Template cvs TEST TEST 01 01 1901 F 110 Years koba x E Mi gt BR BEVIS SHB EC l amp mi amp HB El E 2 Arial 2 B Z7ZU z 2 B HE M 1 Ol hozs gt ERD 2 ara isal aa l la s sarki ee ee re Fati R AR H TH u I te Lee r iin 15 4 8 I1Z wl a m Type the practice header details into your template here nn Then using the blue button above you can enter data from the patients chart kazan first name surname address of patient date of birth 3 Dear first name REWE ee Enter any standard text you like Enter any analysis fields using the icon which looks like a p
26. in the Vaccine tab that it is to be linked to The link icon on the Vaccine tab will activate 4 Click on the link icon HELIX 237 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd e The link occurs and the scheduled vaccination is marked as completed and turns black in colour 5 Repeat for other vaccinations that require linking 2337 a HEALTH Plan of Action The plan of action concept allows you to plan an action or a series of actions for a patient In this way your patient can benefit from a prevention schema which helps you with the follow up of the patient To create a plan of action open a patients chart select the item you wish to plan for right click on the item and press plan the action Enter the details as seen in the screen shot below When you press OK the action plan will be added to the action plan tab in the patients chart and the patient selector screen Planify actions __ P Do vou want to planity the selected items iw Planned Date E Year s gt 2001 2014 E Frequency 2 S m B Supposed provider D r Admin Admir Realisation item done We Reminder j2 w eek s gt before the planned date Cancel 1 Planned date for the action Here you can enter either the exact date you want the action to be done or a time interval when it should be done say in 3 years time 2 The frequency of the action to be carri
27. input by the user If you want to change the Duration say to 7 days the quantity will 1367 a mi A l li n Health One Version 7 1 U Jser Manual Copyrig ght 2011Helix Health Ltd automatically be updated Note that the price is also automatically updated However if you manually change the formulation or quantity of a drug such that the PM can t calculate the price you can insert the price yourself as below by simply double clicking on the price Edit the prescription PREDNISOLONE 1MG TABS 250 tabs tabs 6 7 E tid x Quantity 28 tabs Duration 23 days From 17 12 2010 eH oto p 14 012011 q Patient information Personal notes Parameters Dispensed drug Batch number Prescribed by a specialist Hand written On hold oes Please note that this is not recommended unless your formulations are HELIX 137 aa n completely unknown to HEALTHone You are responsible thereafter for the accuracy of this price You may also insert a free text dosage by clicking on the button or Hit the Hot Keys CTRL T Enter any free text you like or choose from the list of common terms offered use the Hot keys CTRL ENTER to create a new line As regards the list of dosages each time you prescribe a drug and enter a dosage for the first time this dosage is saved to the list of dosages Every time you prescribe that drug for any patient from now on this dosa
28. on OK to close the problem item window e The problem item closes but the contents Hypertension does not appear in the Problem Panel it must first be validated 6 Click once on the Save button on the Standard Tool Bar and select HELIX 23 HEALTH Yes when prompted to validate the transaction e Hypertension Now Appears in the active Problem Panel Recording Non Medication Related Allergies To record allergies which are not related to medication such as Gluten Cat Hair etc we use the item allergies Allergic reactions to medication are recorded by using the Drug Module The technique is fully described in the Prescription Manager chapter Inserting a new Item 1 Ensure that the item problem is still selected Now click once on the Item Selector button on the Item Panel Toolbar e ltem selector window opens 2 Inthe Find box type all e All items names beginning with all are listed 3 Select the Item allergies in the list Click OK e item allergies is inserted and automatically opens the associated list 4 Select cat hair from the associated list 5 Click on OK to close the item 6 Ensure the allergies item is still highlighted and press the equals key once e New allergies item created 7 Select dog hair from the associated list 8 Set the Display mode attribute to Content Right 9 Click on OK to close the item 10 Ensure the new allergies item is still highlighted and
29. pain lump Ul __ tired all the time i cough sore throat headache vomiting diarrhoea back pain pain on swallowing swallowing difficulty dry imation Me D 1 E ka History box notation _ 0 common 1 sore throat Level No The History Box notation displays the name and level of the current list being viewed The more sub lists you select the higher the level number will become In addition the History Box can be used to move easily to a different level by clicking on the down arrow to its right and selecting the level required History 1 sore throat T common k Lonea a eh mk Navigating the List 66 f b mi A l li n 1 Click once on the term common to select it and then press the Right Cursor Key once e Sub List for common term appears and History Box displays O common 2 Use the Down Cursor key to select the term sore throat now press the Right Cursor key once again e Sub List for sore throat term appears and History Box displays 1 sore throat 3 Press the Left Cursor key once to return to the list 0 common 4 Press the Left Cursor key again to return to the full list of associated terms 5 Spend a little time experimenting with the Up Down Left and Right cursor keys to see their effect 6 Click once on the Close button e Associated List dialogue box closes 7 Click once again on the Associated List Button to re open the dial
30. session we will be using the standard definitions as supplied with the product The various analyses are selected via the HEALTHone Analysis Toolbar In the case of individual patient analysis the patients HCR must be opened before selecting the analysis Population analysis does not require a patient s HCR to be open HELIX 27 HEALTH Health One Version 7 1 User Manual Copy ght 2011Helix Health Ltd HEALTHone Analysis Tool Bar Analyse Analyse Any Drugs Display Item Prescribed as Grid MB jiji 5 55 l aa aa Analyse Analyse Analy se Active HOR Population item Template Database The patient John Test has a very mixed history Ideal for analysis Getting Started 1 Start HEALTHone and Login Patient selector window is now open Opening a Health Care Record To open an existing patients HCR 2 Type Te inthe surname filter 3 Select John Test in the patient list 4 Click on the Select button e The Health Care Record for John Test opens 298 Ti HEALTH Item Analysis Item analysis has two forms Active Item or Any Item Each has its own button on the HEALTHone Analysis Toolbar Active Item Analysis button Technique click once on any item you z would like analysed Next click on the button An analyse window opens and displays the value of each occurrence in the patients HCR Any Item Analysis button Technique click once on the button and select the it
31. top window You can add free text e g a space between fields using the insert text box In this example we are going to add the consultants title first name and surname to the executed document in the place indicated above 7 Click OK 8 Now click file save as and name the template Quicklet_DBF cvs 9 Now open a patient file if not already open Press Shift F2 execute the template Quicklet_DBF cvs 10 You are immediately presented with a window containing the ist of the consultants You only job now is to choose a consultant and click apply 11 The Title first name and surname of the consultant will appear in the letter 2567 ad HEALTH 12 Note that you can always at the final stage choose your own fields to be entered in the final document by manually selecting the fields in the above screen shot and clicking inset to insert each field This was the only way to do things in previous version of HEALTHone but it is cumbersome Creation of a template and send it to several destinations Insertion of the mail shot fields To create a template that you want to send to several places follow the procedure described below 1 From the main HEALTHone file menu choose File New Template 2 Arrange the text and place the cursor where you want to insert a field 3 Click the button to insert a mail merge field or use the HotKey Combination Shift Ctrl Q This button is the third button from
32. 1 User Manual Copyright 2011Helix Health Ltd GMS Number validation If you create a new patient and enter the item GMS number you will be presented with the following screen Patient category editor Patient category JEKE RE uu GMS Number rogogog H You can select the patient category from the drop down box and enter a GMS number You can use the HSE button to validate the GMS number with the HSE The number will be validated automatically when you book an appointment for the patient HELIX 263 HEALTH Miscellaneous features Display all the patient data in chronological order This is an extremely useful new function in HEALTHone It allows you to view the patient s entire file in one page that you can scroll through You can easily search all the data for any text you like You can access this feature by clicking on the icon Lal display all data in chronological order which is on the main HEALTHone toolbar When you click on this icon you are presented with the following screen J All HCR data in chronological order Burke Caroline 22 06 1985 F 25 Years GMS n 7888888A Co E eal _ item Content Comment Date DE j plan of action cervical smear requested 01 05 2006 10 00 01 03 2002 amp cervical smear negative 01 03 2002 procedure cervical smear 01 03 2002 balance 00 00 19 07 2003 payment 15 00 1
33. 4 14 January 2011 Dr Admin Admin 14 Januar Q EZ lt m Ed o R b 4 January2011 MTWTFSS 7 28 29 30 31 1 2 3 o 12 1315 s 4 17 18 19 20 21 22 23 s 24 25 26 27 28 29 30 s 123456 Today Leahy Jordan Saoiunossay sjezaa Bene TE ERA 4 C Booked Present E Sesak n Completed a gt Did Not Attend zk Cancelled B Toolate Whiteboard 1470142011 eau rmn oe Q List of invoices for Leahy Jordan _ eo Sa ae Pas 4 01 2011 review 0 00 Dr Admin Admin Leahy Jordan Total invoiced 25 00 HELIX 211 aa u Billing Queries To query your billing you can press the following button which can be found on the main toolbar or on the billing tab of a patient or the analysis menu The following screen will be displayed where you will automatically see today s bills ez Q Billing queries a l 2 a Biling queries All open bills 22 Ez Ei E FT Period Responsible Amount Status Balance Debtor aoran z poran z iom E BillDate Name FirstName Responsible Status Description Amount TotalPaid PaidDate Balance Debtor _Name gt 13 10 2010 Test Test Dr Admin Admit 4j consultation 50 100 00 Test Test 12 01 2011 Test Test Dr Admin Admit a consultation 50 100 00 Test Test Today s bill Today s statistics Paym
34. 6 Right click on the item and select Display Comments from the pop up menu New Method If a childhood vaccination schedule is being used 1 Select the refused vaccination in the Vaccine tab of the Patient Information Panel HELIX 231 HEALTH 2 Click on the Refusal button x on the Vaccine Tab toolbar Refusal Reporting See next heading Childhood Vaccination Recalling Reporting Childhood Vaccination Recalling Reporting The population analysis reporting is used to produce reports regarding childhood vaccinations The choice of report depends on the method used e Former method Not using a vaccination schedule and specifying the recall date in the plan of action item e New method Using the Childhood vaccination schedule Technique 1 Close and save any open patient files 2 Select the menu Analysis Population analysis H Short cut Shift F7 3 Click on the DatabaseAnalysis tab 4 Expand the Vaccines section 5 Select and Execute reports as required 232 f m an ad HEALTH NO Population Analysis 7 ET A Au s Template Analyses Database Analyses Standard Analyses Diseases Drugs Drugs Cost Dispensed Family Lists of patients Miscellaneous Patients seen PCT Projects Planning Private patients seen Smears Vaccines Patients with a vaccine between two dates Planned vaccines due date Planned vaccines plan of action Vaccination returns HSE Vaccine Monthly All t
35. 7 1 User Manual Copyright 2011Helix Health Ltd The allergy is normally declared in the allergy panel at the bottom left hand side of the PM Note this panel can be hidden by option wy Allergy and adverse reaction W Oo xX i amp adverse reactions to medications Penicillin S allergies The same display is available directly in the patient file top left views allergies QJ TE r h le ra Waccine Repeated drug 3 Allergy 1 Trend F amp adverse reactions to medications Pericillins allergies 1427 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Adding an allergy from the allergy panel Click the button or hit the combination keys Shift Ctrl A Adverse drug reactions use the allergen group as the default drug filter tyoe Thus you decide a patient is allergic to penicillin meaning all penicillins This is the commonest way of creating an allergy However you can also declare an allergy using other drug ingredients as seen in the drop down list Allergies and adverse reactions kam man Please specify the allergy of the patient oy her f Adverse reaction to medication Allergy Allergen groups Allergen groups ATC code H azastercids a Ingr dients Free text Vaccine Seventy Index fi crea HELIX 143 aa li n e You can click on the down arrow next to the allergen group icon
36. ASPIRIN 75MG 1 tabs daily 1 acetylsalicyl gt TENORET 50MG 12 5MG TABS 28 tabs 0 12 TENORETIC 100MG 25MG TABS 28 tabs E TENORMIN 100MG TABS 28 tabs E TENORMIN 25MG TABS 28 tabs TENORMIN 25MG 5ML SYRUP ULM 300M E TENORMIN 25MG 5ML SYRUP ULM 3006 S Current prescription 2 17 12 2010 30 38 Ga 1 1 He 2M DD UL Sm 2 _ Prescrpion Gy Dosage Generic _ a E SEROXAT 20MG TABS 1 x 28 tabs 1 tabs daily paroxetine hydrochloride 20mc D CENTYL TABS 2 5MG 1 28 tabs 1 tabs daily bendroflumethiazide 2 5mg T TENORET 50MG 12 5MG TABS Price 3 26 28 tabs tabs atenolol chlortalidone 50mg 145784 ZEN GMS code 48712 Allergy and adverse reaction E xX adverse reactions to medications Penicillins allergies 2 Press the ENTER key or Ctrl N or drag the item to the current prescription panel using the mouse to begin a new acute prescription The drug edit window is displayed HELIX 125 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Edit the prescription TENORET 5S0MG 12 5MG TABS 20 tabs tabs 3 26 bi X gt 3 26 Fi il tabs a 1 We 1 days Quantity 28 tabs Duration 28 days From 17 12 2010 eH Ie p anam q Fatient information Personal notes Parameters Dispensed drug Batch number Prescribed by a specialist M Hand written On hold In this ex
37. Any Item button on the HEALTHone Toolbar Select the item required to be analysed from the list 3 To analyse the complete Health Care Record for a patient Open the file of the patient to be analysed Click once on the Analyse HCR button on the HEALTHone Toolbar Select the analysis required from the list and click the Execute button 4 To analyse the drugs prescribed to a patient Open the file of the patient to be analysed Click once on the Analyse Drugs Prescribed button on the HEALTHone Toolbar Select the analysis required from the list and click the Execute button 5 To analyse the entire patient register Short Cut Shift F7 Click once on the Analyse Population button on the HEALTHone Toolbar Select the analysis type Now select the analysis required from the list displayed and click the Execute button 6 To create a grid analysis Open the file of the patient to be analysed Activate the grid analysis window by clicking on the Display as Grid button on the HEALTHone Toolbar Now decide on the type of grid analysis required and click on the appropriate button in the grid analysis window Growth Analysis Audiometric Analysis Grid Analysis If you select a grid analysis the grid selector window will open Now select the grid analysis source e Grid e Aggregate e Sequence Select the analysis required from the list Click OK 1147 m HEALTH Health One Version 7 1 User Man
38. HELIX 123 HEALTH Prescription Technique Prescribing and printing an acute Drug The acute prescription is selected from the standard drug list on the left Once selected the drug will appear in the active prescription panel It is then ready for printing Technique Prescribing Drugs In this example we will prescribe a drug from the list of branded drugs We can describe prescribing from the other lists later Open the patient file and create a new consultation 1 Open the prescription Manager PM by hitting the Hot Key combination ALT F2 The PM opens If this doesn t happen then use the menu item Insert drug prescription 2 Make sure you have selected the Irish Specialty IPU from the list in the top left pane Select the Drugs 1 In the filter box type a few letters TENOR e All the drugs that have the letters TENOR will appear in the list sorted alphabetically 1247 ZIR lt HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd D gt Prescribe 8 Edit O FX i A Y SAlternates E Equivalents Irish speciality IPU amp Repeat prescriptions 3 gt Prescribe lt 8 Edit I Prescribe All H Repeat by tenor Qty Prescription Dosage Repeat b l Last prescribe Generic nar CENTYL TABS 2 5MG 1 tabs daily 1 17 12 2010 bendroflume aL Prod uCtN ame r reyoveeyeyge yernan Bi ce SEROXAT 20MG TABS 1 tabs daily 1 17 12 2010 paroxetine F NU SEALS
39. Hone Getting Around Getting Around HELIX 21 aa li n Session One introduced the Health Care Record and terminology used in HEALTHone In this session we will introduce you to one of our patients John Test and learn the techniques and methods required to use HEALTHone and find your way around the program Starting The Program Double click it to start HEALTHone yi HEALTHone has a built in security system that requires the user to identify themselves by name and password to gain access to the program This information is entered in the LOGIN window illustrated opposite 22 m HEALTH Login lf your practice has more than one source click on the one you wish to open Usually you would type your name in the PEMO TWO Name box for now just type John Click on the Password box and type your code In our example type 1111 Cancel F Advanced Note HEALTHone is case sensitive when letters are used in a password See the Specific Tasks subjects in the Practice Management Section to find out how to change your password Click on the Login button If the Name and Password you entered were correct HEAL THone allows access and the Patient Selector Window appears next HELIX 23 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd e Unsuccessful Login 1 lf either the name or password you entered were incorrect the message Invalid Logi
40. In most cases the speciality would be General Practice Legal Structure HEALTHone can define a person as performing one 52 Ti HEALTH or more roles in a practice If this were the case you would select the current role here Usually a person only performs one role i e Physician and this box can be ignored Comment This new box gives the user additional flexibility in tagging transactions You can insert any free text you like here Alternatively you can use an associated list of preferred terms that can be defines using the configuration tool Problem The concept of problems was mentioned in the previous session This is where a transaction is declared as being related to an existing problem chronic obstructive airways disease dementia C hypertension Problern Note This can be completed later when the reason for the visit is Known 2 Complete the Transaction Properties dialogue box by observing the lists for the attributes and then setting their values as follows Type Contact Name Consultation Responsible Your name Date of event Current date and time Speciality general practice Legal Structure Physician general practice Problem None 3 Click on the OK button e New transaction is completed and appears at the end of John Test s medical chapter See Fig 3 2 It is printed in Bold and ltalic see the Transaction Status information box below HELIX 33 HEALTH Health One
41. Mobile lt Back Cancel Enter the location where your default HEALT Hone database is stored and click next 294i m aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Getting Started Step 3 Please select the folder where your Health one database is stored HEALTH one Database fF Browse A final confirmation screen appears If you are satisfied with all the settings click Finish HELIX 295 mi A l li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Set Up Complete ff you are happy with the settings you have entered please press the FINISH button below Your SMS application will begin automatically To change any settings now press on the BACK button All settings can be changed later using the application The SMS Appointment Reminder System is setup and is linked to TextMessaging mdb that was created during the text messaging setup wizard The system should now be running and appears in your icon tray Icon tray 230 f m lt aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTHone SMS Once the setup is complete the HEALTHone SMS icon appears within the windows taskbar Right click on this icon and select Open SMS Manager The HEALTHone SMS Service is displayed Health One SMS Service File Tools Messaging Service Status Starting Dat
42. Out Accounts Menu ransaction Your account Trarwactice biste Ova ta Th Meoteon idence Bslino Topup t500 cev pl ebe Transactions This acter Shows alist Of ail trarmactions or your account four Aooount Ne a ot Lo teak Ireland Partners Laz Cut Powered by aadioc rubook din Message Log Click Message Log within the top menu This screen shows a list of all messages sent and received through your account 2367 IB mi fn ll n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTH one clinical management for life Your amp ocourt Piessege Log Log Out This screer shows a list Of all messages sent and received tH ah account Meana Lea ath ireland Eat laz cul a sa re d be ep or book Log Out Click Log Out within the top menu You are logged out and returned to the Log On screen Text Messaging Setup Wizard Once your account as been created and you have successfully accessed hittp hip diaryoook com and topped up your account you are ready to install the text messaging within HEALT Hone Launch SMS_ Setup exe The Setup Text Messaging window appears HELIX 287 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd is Setup Text Messaging Welcome to the Text Messaging Setup Wizard This will install Test Messaging on Your computer Ik is recommended that you close all other applications before
43. Pa m 15 fe pe wt EEE H octo CJ Present Biaon B Com leted HJ Dl Not At end J Carceled BI cour Wheteboard 1 2011 December Dr Adan dan On the appointments screen the time slots are displayed on the left You can set the duration of these in the appointments option section There is a calendar on the right which allows you to choose a date to book appointments You can also choose a different month by pressing the little black arrows to the left and right of the month display LJ Jaran an i IF li TwTteE amp ee F u mna FELE EC EE EE 21 22 23 2a 25 2427 28 29 38 j a 2 January 2011 this facility at the top of the screen can also be used to change the day by clicking on the arrows HELIX 153 HEALTH Today s date is highlighted in red You can press the today button to bring you back to today at any stage View Selector azi L bev 7 Week T Full yapti i Month lia j Witney Prem i DD F m k Use this selector to choose A one day view A 5 day week view A full week view A month view A list Or see who is in the waiting room Resource Selector hns A ipep i Dr Adma Aami Dropin CL Les The resource selector can be used to add or remove users from the appointments screen simply press the check box beside the users name to add or remove them from the screen User Priority on appointments screen To reorder the users priority
44. Sequence inserted Right Panel of HCR showing an Aggregate Item Blood Pressure opposite the selector window will be displayed HELIX HEALTH In a manner similar to the Item and the Sequence encountered earlier the Aggregate Item also has a selector By clicking on its icon illustrated 17 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd A ggregate Item locator _ fed f ts E 2 A Terme Structure of the blood pressure Blood ereen inal plean Pressure Names of Aggregate Aggregate ltem Items n HannaS X cone 2 Heo Clicking the OK Button will place Maich case IF Sorted the selected IV Leading IF Synchronous Aggregate ltem into the ltem Panel of the current Transaction Fig 10 Aggregate Selector Window Blood Pressure Item Selected Summary Guide The basic building block for HEALTHone is the Health Care Record 18 fam gt mi A l li n This can be considered as the equivalent of the patient s folder in the manual filing system The Health Care Record is divided into 2 Chapters The Administrative Chapter The Medical Chapter Transactions pages are created in these Chapters The transaction in the Administrative Chapter contains the basic patient information needed to create the Health Care Record Patients First Name Patients Surname Patients Sex Patients Date of Birth as well as additional administration information
45. Version 7 1 User Manual Copyright 2011Helix Health Ltd appears 3 Select the term 1 week in the sub list and press Return 4 Click OK to close the plan of action dialogue box e Your completed transaction should now appear as in Fig 3 6 amp subjective symptoms neck pain lump amp objective hndings sebaceous cyst 2 2 cm assessment sebaceous cyst back of neck S plan of action excision shelled out successfully plan of achon folowuplweek Fig 3 6 Transaction Detail Panel Five ltems Completed Saving a Patients File Whenever you have created a new transaction or made changes to a patients file you should save the file HEALTHone transactions can be Saved or Validated or Saved and Validated at the same time HELIX 73 mi nO n A Saved transaction is one that has been written to the patients file and will be available the next time the file is opened however it will not become part of the HEALTHone audit trail until it has been validated To save a patients file you select Save from the File Menu 1 Select Save from the File Menu Validation prompt appears Save transaction Ei Do you want to save temporarily or validate this transachorr Cancel 2 Click the Validate Button 3 Select Close HCR from the File menu File closes and the Patient Selector window is once more in view Note By option you can skip the confirmation dialogue when saving a transaction the trans
46. You can also get the appointment edit screen by right clicking with the mouse on the appointment Set the default time shown in the calendar Show the appointment time Limit the calendar to only show the working hours Display the appointments using the status color instead of icons You allow have a number of other display and presence options to HELIX 159 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd chose from which you can select to meet your needs From this options screen you can also update the patient details displayed on the patient details panel of the calendar Update patient information Patent information To update the details drag the fields from the panel on the right to the panel on the left using the mouse and press OK to save This will update the details seen for the selected patient in details panel in the calendar Patient information template zn eee eee ee Available patient data Use double dick to select address of patient surname postal code of patient locality of patient first name telephone private surname sex GMS GMS number ref 1 date of birth Pat Category patient category address of patient locality of patient Notes postal code of patient telephone private name of spouse prefered name name of contact person GMS number ref 1 familu numher ref 21 OK Cancel 1607 a mi fn l n Health One
47. and the Patient selector window appears If you are unsure about starting HEALTHone and logging in refer back to the beginning of the Getting Around session Creating a new Health Care Record This can be done directly from the Patient Selector Window 1 New 1 Click once on the New icon at the bottom of the window e You are about to create the first transaction in this patient s file this is always the Patient Identification transaction e New Patient HCR created and the Patient Identification Items surname first name sex and date of birth automatically appear in the Item Panel 73 Hz Ba HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Ve a E SEKIN TES k gt wed File Edit HCR Insert View Analisis Took Window Help e ai amp b3 amp gt m Mp l Ea f S268 Risk Score E 0 9 fa ala Pxoblern x Vacone B Hepsated dug haky hierd Adninstrative transaction Biing Actign plan Appartment i n amp z BE Bax T ansactiona BA F Fitter Full contents y occupation Moteert of ooc as anc Tear tacllon na Resporable HCP maiden ram RD Admenatialive chapter El P2A01 72011 1210 sdentincation Dr Admin Admin PPS number Medical chapter amp VHI number 12 01 2011 1210 29 identification Dr Admin Admin temis SOURCE Dr Admin Admin Minimum Administration Items The patient attributes list appear
48. be displayed Select the analysis you require and then click on the Execute button The result is displayed in an analysis window 1 Click on the Drug Analysis Button 2 Select Active therapy from the list 3 Click on the Execute button e Active therapy analysis is performed and displayed in a Prescription Analysis window 4 Close the Analysis Window Select File Close to close John Test s file 1027 p HEALTH Population Analysis The population analysis also uses pre set analysis definitions There are two different categories Template and Database The Template analysis examines every patient s HCR and as a consequence may take time to complete dependant upon the size of your practice The Database analyses are much faster because they use a different method to access the patient data The population analysis window is displayed by clicking on the population button Unlike the other analyses population analysis does not require a patient s file to be open Display all the patient data in chronological order This is an extremely useful new function which allows you to view the patient s file in one page that you can scroll through You can easily search all the data for any text you like You can access this feature by clicking on the icon display all data in nnn chronological order on the toolbar When you click on this icon you are presented with the following screen HELIX 103
49. continuing Click Nest to continue or Cancel to exit Setup Click Next gt The destination directory for the setup is listed for review 288 f a E D aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd is Setup Text Messaging Ready to Install Setup is now ready to begin installing Text Messaging on your computer Click Install to continue with the installation or click Back lf You want to review or change any settings This wizard will install the text messaging tool Destination directory CVRonewin Bir Review the details and click Install The installing window appears HELIX 289 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd ie Setup Text Messaging Installing Please wait while Setup installs Test Messaging on Your computer Extracting files DO honewin bin sHIPSMSAdmin exe Texthiessaging Cancel 290 Tan Pa aai n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Once the installation is complete the final setup window is displayed is Setup Text Messaging Completing the Text Messaging Setup Wizard Setup has finished installing Test Messaging on your computer The application may be launched by selecting the installed Icons Click Finish to exit Setup Click Finish At this stage the setup has created a new folder within C nonewin SOURCE
50. it will remain the active set for future logons until changed Each user has their own set and synchronises with the network set when required Typically all changes are made to the network configuration set and all users synchronise to this when required Normally one or other of the above methods is chosen but not both Selecting a Configuration Set at Logon Technique 1 Start HEALTHone and when the logon screen opens click on the Advanced tick box A configuration tab appears HELIX 191 HEALTH Name Admin e Password Sources Configurations C honewin Contiq Add Update Select Default 2 Click on the Configuration tab to bring it forward e The configuration tab displays the location of the local configuration set 3 Click on the Add button 4 In the Browse for Folder window locate the network configuration set usually on the server Honewin Config Click OK e The server configuration location is added to the configuration tab 5 Select the server configuration and click on Select Click on the Sources tab and logon in the usual way Note The Configuration tab will now remain as a feature of the logon screen In the event of the network failing or a laptop not connected to the network the LOCAL configuration can be selected when required in the same manner 1921a ad HEALTH Synchronizing Sources Introduction A source contains a complete set of information regard
51. medical Information transaction and are visible at all times from within the patient file from the view tabs Allergies and Adverse reaction to Medication Panel HELIX 121 HEALTH 3 4 DIAMINOPYRIDINE 20MG TABS Pree 224 65 100 tabs tabs armitampridine 20mg ALCHEMY 1 tabs daily 29 tabs 28 days Se d Allergy and adverse reaction Oo xX i amp adverse reactions to medications Penicillin gt allergies This panel displays any adverse reactions to medications and allergies Normally HEALTHone stores all drug allergies in the item Adverse reaction to medication and stores this item in the basic medical administration transaction By convention we use the allergy item to store non drug items such as house dust mite etc We will describe how to insert adverse reactions later 1227 ZIR lt HEALTH Current Prescription Panel SE Current prescription 17 12 2010 a 1 1 Prescription ty Dosage Generic name This panel displays all the drugs prescribed in this session or if you open an existing transaction any drugs prescribed in that transaction The toolbar at the top of this screen shows the following 1 Number of drugs prescribed in this prescription set 2 The Date of the prescription 3 The total price of all drugs in this set 4 Drug take this is the schedule for the patient and can be printed here 5 Next prescription set in the transaction
52. on the item to be changed and select the option Display Mode from the menu Now select the display mode required from the sub menu To view the attributes on an item Select the item required and click once on the attributes button on the HCR Toolbar To use a term from the Term Dictionary as a response to an item Click once on the blue book on the item dialogue box toolbar or type Ctrl T Now select the term required in the list Own Notes 296 Te HEALTH Analysing Patient Information One of the strengths of HEALTHone is its ability to analyse patient information There are two categories of analyses Individual Patient and Population Below are listed the types of analyses available in each category Individual Patient Analyses e ltem Analysis o Active Item in a patient s file o Any Item in a patient s file e HCR Analysis Multiple items in a patient s file e Prescription Analysis Drugs prescribed for a patient e Grid Analysis Numerical data table graphic representation i e audiometry charts percentile charts etc Population Analyses Template Produce a document that can be viewed printed saved Database Produce results that can be viewed printed and or exported These analyses all use pre set analysis definitions It is also possible for you to create your own definitions to add to the existing lists however it is beyond the scope of this manual to describe how this is done In this
53. press the equals key once more e A third allergies item created Using the Term Dictionary The Term Dictionary was mentioned in session three We use it 94 Haz Ba HEALTH whenever the associated list does not have the term we require Sarah has a gluten allergy Gluten is not included in the allergy associated list 11 Close the associated list box 12 Click once on the Term Dictionary Button blue book e Term Dictionary windows opens 13 Type glutin the Find box Select the term gluten in the list and then click on the OK button e Gluten term is inserted as a response 14 Set the Display mode attribute to Content Right e That completes the Sarah s medical information Saving a Patient File Select Save on the File Menu and select Yes when prompted to validate the transaction Select Close HCR from the File Menu e Sarah s file closes and the patient selector window reappears Quitting HEALTHone Select Exit on the File Menu Answer Yes when prompted e HEALTHone closes and the desktop reappears HELIX J5 HEALTH Summary Guide To repeat an item Select the item to be repeated and press the equals key To set item attributes First ensure that the item is open for editing by selecting it and pressing the RETURN key Now click on the attributes panel button to display these Click once again on the same button to hide these To change the item display mode Right click
54. proposals J tupe of medical procedure 7 code of medical procedure 7 progress T principal problem list of problems EJ 04 09 2003 identification Administrator lt gt Medical chapter T proaccelerin factor V TI vai an i Way Kaz ee eel o 12 01 2000 consultation Dr John Smith proctoscopy findings a 13 01 2003 vaccine Dr Mary Knigt proctoscopy conclusions 04 09 2003 consultation Dr Mary Knigl admission process x 06 09 2003 consultation Dr Mary Knigt 24 10 2003 vaccine Dr Mary Knigl Cancel a A 06 02 2004 consultation Dr Mary Knigt 25 02 2004 consultation Dr Mary Knigl Match case Sorted S 24 03 2004 consultation Dr Mary Knigt Leading Show all terms 21 04 2004 vaccine Dr Mary Knigt Ask for a new item L in7 9nn4 ewen ilahan Dr hdan Krink 5 Type prob into the Find box and select the item problem in the list Click OK e The problem item is inserted into the Basic Medical Information page and automatically opens displaying it s associated list 6 Select the problem required in the associated list or alternatively close the list and type the problem yourself we would recommend that the terms dictionary blue book button is used to ensure that the problem is correctly entered rather than just type it 199 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd problem d la Les i Associated List Selector Find Associate
55. scanning We have added some new options here You can now define here the path to the resulting tif rtf files that will be imported by Health one Screenshot of Health one scanner options HELIX 269 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd General Internet Network options Messaging External scanning software ao Image Scanner Modules Prescription module C Program Files Irfanview i_view32 exe sd Data exchange module Serene nan Appointment Inthe default location C honewin Private Bulky tif nabil y to wark user defined location c Documents and Settings RoryS My Documents Billing Template Scanner options Multimedia association Backslash essential r Drawing gos Automatisation OCR application Action plan C Program Files Readiris Pro 12 readiris exe Alerts Live update Save the file in Inthe default location C honewin Private Bulky rtf user defined location c Documents and Settings RoryS My Documents V Edit the items before inserting the rtf file File integration Search for the files tif tfJJ in c Documents and Settings Rory My Documents Use the following items to store the information Item used to store scanned images archived document X ltem used to store scanned document archived document X Default OK Cancel Note The External scanning software and the OCR application can be the same soft
56. the text from the document to Health one items in the current transaction If Health one also finds a tif file it will allow you to save both the text within Health one items AND the Original tif file Scanning multiple pages of reports from several patients This is done from the patient selector Gal Trigger Alerts Shift Ctrl F4 Scanner image if Ctrl FF Scanner Text OCR Scanner import From Files In this case Health one will open the relevant Image or OCR scanner software You should now scan the multiple pages reports to a single tif file or a single rtf file These files should be named bulky tif or bulky rtf and saved to the location defined in tools options scanning HELIX 273 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Note in most cases if you use OCR then you will use the same software for scanning saving the image tif file and the text OCR file Define these in Tools options scanning Below are some screen shots of the Health one scanner interface which is triggered after you scan the multiple pages to one tif file and exit the scanner software OCR application Bulky tif 8 lere Transaction name exper s report Search for the related patiert On the left is the first page of the scanned image You can see at the top that there are 11 pages in all Click on the little man on the left to find a patient f
57. the associated term list e pneumonia added as a response for this item 8 Do not close this item yet HELIX 87 HEALTH Setting Item Attributes Each item has a series of settings called attributes which are in addition to any contents that may have been entered These perform various functions including how the item and its contents appear on screen how severe the condition being recorded is via a gravity index moment of occurrence person responsible and various other information These are displayed by clicking on the button illustrated when the item is open for editing 1 The medical history item that contains the term pneumonia should still be open If not open it now for editing and close the associated list box when it appears by clicking on its Close button e pneumonia text displayed 2 Click once on the button to display the items attributes 3 Set the attributes the same way as illustrated in Fig 3 standard Action plari Comment Severity Inder Responsible Or Admin Admin re Protection Date of event TF 30772009 isJll15 43 23 r Display Display mode Normal display Printing Start date i Enddate isl Codifications Pe OF Cancel Medical History Item Attributes 4 When completed click on the OK button 83 nm Ba HEALTH e ltem closes and appears in red Setting Item Display Mode You may have noticed above the
58. the current transaction which will save the invoice into the consultation transaction if it has been validated Press OK to save HELIX 209 HEALTH Add a receipt at a later time You can add a receipt to pay off an invoice at a later stage by selecting the unpaid invoice from the list and pressing the payment button on the main billing tab The following screen will be displayed Payment editor Type of payment Date 12 01 2011 4P Cash A Cheque Credit card Amount 50 M Other Comment x om From the above screen you can change the amount which will default to the billing amount you can also change the payment date which will default to today You can select the payment type record comments When you select the options you require press OK to make the payment If you enter in an amount for example 200 as a payment Health One will clear the most recent invoices first rather than the old invoices 2107 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Adding a payment from the calendar There is now an option to view the patients account balance and manage their invoices from the calendar To manage the a invoices press You will then be able to view query add and pay Invoices d Selector E Appointment 4Action plan EH Day S Week 7 Full week i Month List Waiting Room E p 2 J00 a
59. the entire word as described for character selection A Line Move your mouse cursor to the left of the line required until it becomes a right facing arrow Now drag downwards for one line A Paragraph Same as for the line but keep dragging down until the paragraph is selected 1727 p HEALTH Any Amount Click once to place the insert cursor at the beginning of the selection Use the scroll bar if necessary to view the end point of the selection Hold down SHIFT and click once on the end point All Text Select the menu sequence Edit Select All Changing the Appearance of Text The Character First select the character s to be altered as described on the previous page Now select the button required on the Formatting Toolbar Alternatively Select the menu sequence Format Font and change the settings as required The Paragraph Position the insert cursor anywhere inside the paragraph to altered Now select the change required on the Formatting Toolbar or alternatively select the menu sequence Format Paragraph To practice these techniques 1 Select a paragraph in this book and type it Do not press the Return key even at the end of a line until the entire paragraph has been entered 2 Practice selecting Characters Words Line Paragraphs and entire text 3 Select a word and experiment with the settings in the Format Fontmenu 4 Make sure your insert cursor is positioned inside the paragraph just typed a
60. the location of your choice as a delimited text file or press the export to excel button to export the report to MS excel QJ Patie Execute H lt with actual encounter by Date Time amp Doctor Preview Information gt aaa Grid Analysis This form of analysis is specifically suited although not exclusive to analysing and displaying numeric information The analysis is performed on a patient rather than population basis Once extracted the analysed information can be displayed in a table or as a graph Grid analyses are based on one of three sources e Predefined Grid Analyses e Any Sequence of Items e Any Aggregate Item When you are more experienced with using HEALTHone you will be able to create your own Grid Analyses Sequences of Items and Aggregate Items For now we will use those supplied as standard with the product 108 f p HEALTH In addition there are two predefined analyses e Growth Analysis e Audiometric Analysis These each have their own button in the Grid Analysis window see below and require no further action other than clicking on them Ha K E E Technique Open the patient file to be analysed Activate the grid analysis by clicking on the Grid Analysis Button on the HCR Analysis Toolbar Ce The Grid Analysis Window opens Select the source required Grid Sequence or Aggregate Item by clicking on the Grid Analysis Source Selection Button Then press OK to
61. the new s HEAL TH one biling ay t the dat Ht unick unnessaty parts r Number of b s found in the old system 4 IV Debtors D M Cost homs 2 n in a ungue Invoice transaction ved cach bil a a separate Invoice transaction Conven b l in the appropiate Varsactor ien tthe end of the transaction with the same dat the seme doctor Delat a torts appled Print Protected Export Protected od Tre sekan anvet the bils inckuded in the period below you can adjust the perod tone re Corry Pe ded Pesod stat 01 03 2010 Penod end o1 03 2010 Ressources The wiza d wil convert the b s from the selected re You can inchade or exclude some ressource using tl the et bel sow Del id bills after the conversion not necessary Snr the convert The conversion should only be done once Approximate conversion speed on a standalone non networked machine 2167 HEALTH e Option 1 10000 records 3 mins e Option 2 10000 records 15 mins e Option 3 10 000 records 1 hour Scenarios There are 3 scenarios for billing 1 The Dr generated the invoice and validates the transaction this is the best method as the receptionist will be able to save the invoice transaction into the consultation transaction 2 The Dr validates the consultation without doing creating an invoice this is ok too as the receptionist will have a consultation transaction to place the invoice into 3 The Dr does not valida
62. the right in the toolbar of the canvas editor 4 Choose external database as the source The external databases should be located in the directory honewin dbtf If you want to use an MS access database you should also choose the table that contains the fields you require 5 The dialogue displays the available fields in the selected database Simply select the field you require and press the OK button If you require more than one field press insert The Mail Merge fields are entered to the template as MailMerge 6 Repeat the operation to add more fields Only one external file is used you can t change the database file to insert a second field HELIX 2 7 HEALTH Inserting the field Carbon Copy When sending a letter to several people it might be good practice to include all the recipients as CC This can be done easily Click on the down arrow next to the Mail Merge icon and choose Insert carbon Copy field Double click on the fields you want to include in the carbon copy field You can also add free text here Click OK Insertion of destination field to the patient file HEALTHone can remember the names of the people that the letter was sent to and save this information into the patient file To do this you must add a destinator field available in the same drop down menu As with the CC field you add the fields you require into the destinator field and click OK Note T
63. this Item e Transaction detail Panel now has two items entered amp subjective symptoms neck pain lump Inserting the Assessment Item 1 Click once on the Item Selector Button on the Item Panel Toolbar 2 Type as in the Find Box e tem list reduces to those beginning with as 3 Ensure that the Item assessment is selected and click once on the OK button e The Item assessment is placed into the transaction detail The Assessment Item does not have an associated list 70 Haz Ba HEALTH 4 Use the Item Dictionary to enter the term sebaceous cyst asa response 5 Type back of 6 Use the Item Dictionary to enter the term neck as a response e Response now reads sebaceous cyst back of neck 7 Click once on the OK button More Items The Assessment Item is now completed and your screen should appear as in Fig 3 5 below subectrve symptoms neck pain lump amp objective findings sebaceous cyst 2x 2 cm S assessment sebaceous cyst back of neck Fig 3 5 Transaction Detail Panel Lastly we will complete this session by inserting the Plan of Action Item Inserting the Plan of Action Item 1 Click once on the Item Selector Button on the Item Panel Toolbar 2 Type pl inthe Find Box e ltem list reduces to those beginning with pl HELIX 71 HEALTH 3 Select the Item plan of action and click once on the OK button e The Item plan of action is placed into the transa
64. to post sibling and spouse charges to the head of family patient account entering a relevant comment describing the charge reason To create a family you need to add a unique family number to each family members chart an asterisk placed before the number will indicate the head of the family Debtors The Debtors function is designed as an enhancement to the reporting system allowing individual patient charges to be assigned to a third party such as a health insurance company or individual company for occupational health The Billing module New billing screen explained Medical transaction Billing 50 00 Action plan Appointment JF AXI FS Filter Allbills Balance 50 00 4 ae 2 13 10 2010 consultation F Add a new invoice Make a payment N Edit an invoice x Delete an invoice a Cancel an invoice Add a new billing type act cost or debtor 2 Refresh the screen Access the billing queries module This button is also available on the main toolbar Filter All bills Filter invoices by open closed cancelled or all bills Balance 50 00 This will show you the balance on the patients account 2067 a HEALTH Adding Billing Items Before you can bill a patient you must add the services you provide or billing items To do this press the Add new cost button The following screen will be displayed TA Q Configure Billing items Configure the list of billing items you see in
65. two examples of how it is best used a You create one analysis to include many items You create a second analysis that excludes many things You add the second analysis in the Restrict to another analysis section of the first analysis b You might want to use the second analysis to simplify the query Let us Say you want to create an analysis to find all diabetic patients who have a BMI gt 30 Create a first analysis to find all your diabetic patients create a second analysis to find all patients with a BMI gt 30 You can restrict the first analysis to the second You might use this method when the two analyses are useful in their own right It will save duplication THE ANALYSIS RESULT 1 You can execute this analysis directly from this screen by clicking on execute Alternatively you can save this analysis by clicking OK Click OK 2 You are presented with the list of all the user defined analysis with your newly created analysis included in this list 3 Within this screen you have the options as displayed e Execute the analysis Alt X e Edit the highlighted analysis Alt E e Create a New analysis Alt N e Delete the highlighted analysis Alt D 4 Click on execute What can we now do with the result of this analysis HEALTHone s Query Plus is a very powerful tool that allows the user to easily develop a range of analyses to suit his or her own needs These analyses should be used as a
66. 1172000 amp gt Medical chapter B Dr John Smith 1671172000 F consukaion Dr John Smith 16 11 2000 consakaion Dr JohnSmith 17 11 2000 Dr John Smith 1771172000 consakaion Clicking on the OK button with your mouse will place the group of Items a belonging to the selected Sequence into the current transaction s Item Panel Medical transaction Costs of c amd J antenatal examination weight urine systolic blood pressure diastolic blood pressure duration of pregnancy fundus uterus foetal heart sounds foetal presentation Sequence Selector Window The Aggregate Item List of Items grouped together in example the Antenatal Care We mentioned earlier that an Item could be considered as a box or container The aggregate Item is no more that an Item that has more 16 a mi A l n The Aggregate Item Selector than one container These are useful when recording natural groups of information Take Blood Pressure as an example we know we need two values to record this Systolic and Diastolic pressures To record this we don t have to use two separate items one for each pressure we can simply use an Aggregate Item Aggregate Item Name Aggregate Item Icon TO lood pressure blood pressure systolic blood pressure Values entered gt in these containers Fig 9 HCR Part with Antenatal
67. 2 00 30 64 Years Consultation General practice Dr Rory O Driscoll 12 fam mi A ll n The Transaction This is simply the general name given to any page in the Health Care Record Whenever a new page is required in the patients HCR we simply insert a new transaction When a new medical transaction is created it will appear in the Transaction Panel underneath any existing medical transactions these are listed in date order Look at the next illustration Our patient visited once again and we recorded this in his her HCR by the addition of a medical transaction The technique of inserting a new transaction is explained in a future session The new transaction appears as a new page in the medical chapter Medical Chapter A Further Consultation J TEST JOHN 11 05 1933 M 77 Years GMS n 7778698A o a do Problems XK Vaccine amp Repeated drug e Allergy 1 Trends Medical transaction Billing 0 00 Action plan Appointment R M AA Qe repeat prescription Dosage blood pressure systolic blood 170 diastolic blood 85 heart rate 70 cardiac rhythm regular murmur chest liver function tests normal alkaline phosphatase 0 98 ALT GPT 0 27 Se bilirubin total 9 Transactions 2 Filter Full contents Moment of occurrence Transaction na Responsible HCP 28 09 1997 12 00 30 consultation Dr Rory
68. 8272100 o f 04 09 2004 398 12711 1952 4 11 05 1933 3C 207031933 UPPER C Note from the patient selector right click and choose the item Ctrl D overal options ae transactio You have A New Transaction gt GR consultation C rl Send the HCR bo the support visit at home CTH H Z7 drug prescriptions Ctrl B others Ctil T Ctrl Once you click on one of the transaction types in the list a new transaction will immediately be created with all the default attributes e g the responsible doctor will be the logged on user etc Once you click on one of the transaction types in the list a new transaction will immediately be created with all the default attributes e g the responsible doctor will be the logged on user etc The three consultation types available are the first three transaction names that have been defined in the configuration tool You can change the consultation types and the icons associated with each by opening the configuration tool Configuration too File Edit Tools Windows Help bert Term Sequence Agaregate Associated list Permanent list Exit Alt F4 A a FD sus nu We i EE Transaction name 1 Open the config tool 2 Click on file gt open gt transaction name The window below opens up Transaction name consul E Show all terre Trarsaction name consultation consultation by appointment consultation by telephone consultart s op
69. 9 07 2003 p cost of care 15 00 19 07 2003 neurological examination normal 19 07 2003 _ amp cardiac rhythm regular 19 07 2003 pulse 80 19 07 2003 _ amp diastolic blood pressure 70 19 07 2003 systolic blood pressure 110 19 07 2003 _ amp chest normal 19 07 2003 ENT examination normal 19 07 2003 vision 6 4 bilat 19 07 2003 amp eyes normal examination 19 07 2003 weight loss 5 4 19 07 2003 _ weight target 62 4 19 07 2003 _ BMI 22 8 19 07 2003 height cm 158 19 07 2003 amp weight normal 8 96 19 07 2003 a A uaa nln E AINA You can now search all the data in the patient record simply by typing some text in the search box 2647 m ad HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Transaction Naming HEALTHone has always used an associated list with the transaction name to distinguish between different types of transaction For example consultation visit at home drug prescription obstetrics lab This list is created in the configuration tool Open the configuration tool Click on lt file open transaction name gt or use the Hot Key combination Ctrl T The screen below is displayed amp Transaction name fa FoR Ex Filters Selected transaction name GB ase sence I Sort ascending consultation eeeeceseseseo roeeeeeeveeesSeeees visit at home V Leading IV Synchronous mode drug pre
70. Display Mode box which we left on its default setting of Normal Normal display mode shows the Item Name followed by its contents There are several other ways to display item information you can select these by either right clicking with your mouse on the item and selecting Display Mode then select the mode required from the menu or click once on the item to select it and then use the short cut keys 1 Right Click with the mouse on the medical history item for pneumonia just created Menu appears Select the Display Mode option then select the Right option from the next menu The item contents pneumonia stays in view but the item name medical history has disappeared 3 Experiment with other display settings for the same item 4 Ensure that the item is still selected and press Ctrl 3 e Item display returns to Right mode HELIX 89 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Medical transaction Billing Appointment A 0 7 2 amp basic medical information medical history No wrap i tic se tial ama Normal display Ctrl 1 uk kal Rename Ee Right Ctrl 3 do Cut EWE History 1 Ctrl 4 Copy ns History 2 Ctrl 8 a History 3 Ctrl 9 B Delete one Title Ctrl 5 d Move selected items Up Shift Ctrl Up ene ean 4t Move selected items Down Shift Ctrl Down Use the content as transaction comment Create a problem item
71. F PRESENT PROBLEM John was referred for medical assessment to AZE by his GP on the 03 11 2009 Or Rory ODnscoll GP and Margaret Hurley Public Health Nurse with regard to Michael s poor social circumstances The history given is that he had a very poor diet significant anxiety poor sleep and seltneglect Michael s had worsened over the last few months He was sleeping very poorly with an increase n his tremor decreased diet rr r qere with secondary weight loss He was reviewed by the medical team in who out tuled out any medical cause for his weight loss He was noted to have new onset atnal fibulation which was rate controlled and was commenced on on Aspinn 75mgs Day by the medical team Repeat ECGs during his admission showed that atrial fidulation was in fact paroxysmal and he reverted to sinus for the duration of her admission On admission to ALE John was extremely anxious and therefore the medical team contacted naw caneces fnr a neuthiatne ranami He was ohsoned Co SEN DATE OF v Add the fi file in the transaction t Name Firstname 1 Part Transaction loa expert s report Transaction date 07 12 2009 o xe m hopia nu On the left we have two tabs this time One for the OCR converted text and one for the image tif file Note that we can simply highlight the patient name and deze click on the litte man at the top to get a drop down ere we Can search by firstname Name for
72. Health one in this case irfanview HELIX 271 HEALTH External scanning software C Program Files rfanView i_view32 exe E Save the file in Inthe default location C honewin Private Bulky tif f user defined location Ic Documents and Settings User My Documents In the scanning software click on scan or in the case of our example Irfanview you would click on file batch scanning You should save the resulting tif file in the directory specified in the tools options scanning window as above NB The resulting image file MUST be called Bulky tif When you close the scanning program the image file will be saved to the transaction as always If you decide to scan from within a patient file and use the option Scanner Text OCR Health one will open the OCR software specified in tools options scanning OCR application C Program Files Readine Pro 12 readiris exe uy Save the file in Inthe default location C honewin Prryvate Bulky rtf f user defined location CAD ocuments and Settings UsersMy Documents vs i Edit the tems before inserting the rtf file EA However Health one has a new option here edit the items before inserting the rtf file 272in ZIR lt HEALTH If this is ticked then after you save the file in the OCR software as Bulky rtf and exit the OCR software Health one will open a new scanner window which allows you to copy some or all of
73. Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTHone User Manual Version 7 1 HELIX aa li n Table of Contents TERMS AND CONDITIONS 1 cccccccsssssecccccsssssecccssansesecssssaeees 4 INEFOGUCING HEAL T HONG ici oyunu hayal ak a l ka nA An A a 7 Gelung AL OURG sis sn abalal n diwan kala Wa b ka LA W W RA a NA n aa a 21 The Health Care Record Window EEE 36 Transactions amp Items s cun m n nau Ekaana a klan Ayan RA n kulab n cease 50 Creating A New Patient Health Care Record 78 Adding Basic Medical Info ation 85 Analysing Patient Information EEELUELEEE 97 PESCHDTOR IMIQNGO nz yy DD gyE2ErP gt _2_U DRER2D2DM2M2 116 Appointments Module cccccsesecceeseccceseeeeeseseeseceeeneeees 153 Messaging Fedtul r E DX E O 168 Correspondence uLE cc case aka la kak k E kaka kaka kaka 170 General Scanning in HEALTHone E 180 Laboratory Data MESSAGING scccsseseceneseceeneseetaeseceeeseeees 183 Network Configuration Sharing 191 Synchronizing SOULCES 1scccseeeeecnesececseceeensessaesessaesecseseses 193 Problem Orientated Medical Recorq S 197 BEING EEEE TAA AEE awan 205 Deleting Patient FICS accsocecsecuotesnsasndon are EEEE 220 VOCON
74. Hospital Tralee Co Kerry Tel 066 7184153 Fax 066 7188067 Rel FUSBTE ss 1 November 2009 Dr B 0 Driscoll Kenmare Re Penny Cotter east end Tallaght Co Kerry DOB 08 02007 Adralted 02 02 2008 Discharged Jl 2119 Dear Dr mary The above was aderatted as a ten year old with a samre Last nighi she felt cold Baran to bed early Today she felt unwell Mother felt she was hot At twelveo clock she became unresponsive stiff then lere clonic semmure lasted a few seconds She was fully recovered within hr She has a past history of Hydrocephalus ventricuarmegaly On Lamirlal S mg bid On physical eximination she was apyremial Neurological examination was normal We increased the Lamictal to 73mg bod and she was discharged and wil be seen in the clinic in a month Yours sincerely Dr F Lowry MCRN 0000 FRCPCH Lond FRCP rf D CH Load MSc Paeds CONSULTANT PAEDIATRICIAN dd the le in the rantai 2307 ab aai n j ches i Ld The above vu akrila as a len pey old path a pecans Lan righi she lek cold meni ku bed el Today she lek urwell Mother Beli aha vaki hel Al hivatva closed ha bacana tirt kp n dll then borit cane bemire Lathes l va segonde She was hulp l ceuv d mahr hi She han a past history of Hydiocephalus veriiculamegaly On Lamictal Sng bid Cr prysical enairat che was ap rna Hewek yeni saman War nomal We
75. Information eNA Query B nad Range Last Days Responsible Doctor Dr Admin Admin T Date Range Last days 17 12 2010 5 Day Count 1 Grid View Tree View NAME FirstNAME Date of Birth ResponsibleHCP Category GMS Number You can also change the column widths by placing the cursor in the middle of the columns until you get a double arrow icon then hold down the left mouse button and drag to column to the width you require Produce a Report Of The Results To produce a report of the analysis result you simply click on the preview button Some reports have a pre set format regardless of the settings of the grid others will reflect any changes made to the grid Once previewed clicking on the print button in the preview window will print the report 1 Click on the Preview button at the top of the screen 2 If you wish print the report by clicking on the Print button HEALTH one Report Patients with actual encounter by Date Time amp Doctor a E 8 4 gt w lll ll P se p sel Patients with actual encounter by Date Time amp Doctor From 17 12 2010 to 17 12 2010 User Dr Admin Admin 4 Close the preview window Close the analysis window Close the Population Analysis Window HELIX 107 aa n e Patient selector window should now be back in view Exporting the results To export the results click on the export button in the analysis window to Save it to
76. LUS GREENI 0 04 ABIDEC OPTIMUM BLUE PK 150ML syrup 0 04 ABIDEC VITAMIN D3 DROPS PURPLE PK 0 21 4 w b Current prescription 17 12 2010 G2 A Prescription Oty Dosage Generic name 3 4 DIAMINOPYRIDINE 20MG TABS Pree 224 65 100 tabs tabs amifampridine 20mg ALCHEMY GMS code 1 tabs daily 28 tabs 28 days 20319 Allergy and adverse reaction 2 xX adverse reactions to medications Penicillins allergies 4 w p The search zone allows you to see directly the drug as you will prescribe it including the dosage The presentation is included in the drug name The drug search window also allows you to directly choose a dosage for a drug that may have several dosages predefined by the user We will see later how to associate dosages with drugs Click the button to show the list of predefined dosages Select the appropriate dosage for this patient From the search zone you can also use the Ctrl Up arrow or Ctrl Down_Arrow to switch between dosages 1137 a mi A ll n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd 4 lU Udily ZO LU WEEKS 1 tabs BD 28 tabs 14 days 1 tabs TDS 90 tabs 1 month Alternates Equivalents amp 1 tabs daily 28 tabs 28 days amp Repeat prescriptions 3 gt Prescribe QS Edit I Prescribe All gf Repeat by ee A Win Toy Prescription Dosage Repeat bi Last pr
77. O Driscoll a E A 02 10 1997 12 00 30 expert s report Dr Rory O Driscoll 19 10 1997 12 00 30 consultation Dr Rory O Driscoll GB 28 10 1997 12 00 30 expert s report Dr Rory O Driscoll GB 22 02 1998 12 00 30 consultation Dr Rory O Driscoll 09 04 1998 12 00 30 expert s report Dr Rory O Driscoll H 16 05 1998 12 00 30 expert s report Dr Rory O Driscoll 13 08 1998 09 41 30 expert s report Dr Rory O Driscoll H 21 08 1998 13 39 30 consultation Dr Rory O Driscoll SB 15 12 1998 16 31 30 consultation Dr Rory O Driscoll 12 01 1999 16 08 30 consultation Dr Rory O Driscoll 19 01 1999 16 50 30 consultation Dr Rory O Driscoll L 20 01 1999 08 30 30 consultation Dr Rory O Driscoll z 12 01 1999 16 08 30 65 Years Consultation General practice Dr Rorv O Driscoll HELIX 13 HEALTH The Item This is the name we use to describe the various types of information recorded in any transaction The contents of the selected transaction Medical Chapter A Consultation appears in the Item Panel on the right and is comprised of 4 separate Items subjective symptoms objective findings assessment and plan of action Items are easy to recognise by their distinctive icon Each type of item has a unique name followed by a colon Item Icon _ ltam Name H san G assessment a You can think of an Item as being a container or box The writing that appears to the right of the Item Name i e after the colon is it
78. ON eante a E A AA EEEE 222 PIGU OF FICTION susy lae ea a yexi n yab akaya EEEE 239 2 lS HEALTH TEAL ee nae ene eee 242 Queries Extraction of Datq ECU C Ke 247 Mail Merging in HEALTHON scccceeeccneeseceseeneeeseeeeees 254 GMS Number vqlidqtion EELULUkCuE 263 Miscellaneous fEATULES cccecccseeecceseseesececeececeesseeesseeees 264 Advanced Scanning in Health Oone 267 Text Messaging sis iiuscalninanindelayileyelas kinc slakus kus en ndalakan 281 HELIX 3 HEALTH TERMS AND CONDITIONS IMPORTANT NOTICE THE ATTACHED UPGRADE IS SUPPLIED TO YOU UNDER THE TERMS LISTED BELOW USING THE PRODUCT INDICATES YOUR ACCEPTANCE OF THESE TERMS AND CONDITIONS IF THEY ARE NOT ACCEPTABLE YOU MUST RETURN THE UNUSED SOFTWARE TO THE PLACE OF PURCHASE AND YOUR MONEY WILL BE REFUNDED COPYRIGHT SOFTWARE This software upgrade is Copyright C 1987 2011 and all rights are reserved by Helix Health Limited SSSL or its affiliates SSSL grants a non exclusive right to use the programs in accordance with the terms and conditions listed here to the purchaser of the programs or a transferee in accordance with condition 4 below All rights not specifically granted under these terms and conditions are reserved by SSSL or its affiliates COPYRIGHT MANUAL This manual is copyrighted C 1987 2011 and all rights are rese
79. P amp TI rend Medical t ar saction Biling 25 00 Action plan Appanimeri dEms A Vache E Repeated dug Alergy TESE ez t BI9 2 mx amp Filter All vaccine cine Completed date Due date N I record of vaconatons DTP HIB O IFast 02 12 1389 OTP HIBsOP Fest 02 12 1999 record of vacc naton t OTPs HIB OP Second 03 02 200 OTPsHIBsOP Sec 03 02 2000 z aiia ewk OTPla HbIP hepa 04 11 2004 E preumococcus N 04 11 2004 DTPis Hi gt IP hepat 04 01 2006 meringis C V 04 01 2005 z ha DTPisHHbIP hepat 04 93 2005 k on Wrap selected item remove rine 99 MASE lo wrap b N 2 EVEZ Wrap all items Transachore Ib BB Pater Full contents m Mi on m chat D amp Move selected tems Up Shift Ctrl Up di ok of oft of oll alk ah alt alk of ol M J Move selected tems Down Shitt Ctrl Down acm di Use the content as transaction comment A e J 19 07 2005 conpulaion oom Create a problem iten Zens inte Status active passive Apply vaccination schedule Vacc Shift vaccination due date Plan the action Delete empty tems Dr Admin Admin John SOURCE n T r F P Untitled Paint HEALTH one 2011 a P WI GI 19 e A prompt box appears to request information about the new due date 3 Complete the prompt box by typing a number and selecting the Day Week Month etc from the drop down selection box e Due date changes for the selected vaccination Note If a number of v
80. TH Summary Guide 1 Create a new patient HCR in the patient selector window When the patient selector window is open click on the NEW button 2 Create a new patient from the main menu Select the menu sequence File New HCR or click on the NEW button on the HEALTHone toolbar and select HCR or press Ctrl N 3 Save a patient file Select menu sequence File Save or click on the SAVE tool on the HEALTHone toolbar or press Ctrl S 4 To delete an item Select the item to be deleted and press the DEL key Answer YES when prompted 5 To delete a transaction If the transaction has not been validated simply select it and press the DEL key Answer YES when prompted If the transaction has been validated the technique is the same except the transaction will be marked as deleted and hidden within transaction list but NOT physically removed from the patient s file 6 To delete a patient s file Open the patient selector window and select the patient concerned Now click on the DELETE button Answer YES when prompted HELIX 83 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Own Notes 84 fam HEALTH Adding Basic Medical Information The Basic Medical Information is a transaction that records data such as allergies past medical and surgical history etc It effectively acts like a summary chart in your manual notes This is usually the first page in the Medical Chapter and ha
81. Town Test Users v Dr Admin Admin at Category Dropin Schedule date Todo status Start 12 01 2011 11 00 n Medical Rep RIB Rome lt itis DIB 24 br ECG monitor eg 2701 2011 a OY 24 hr BP monitor Comment F3 PE Appointment updatable only by the creator Recurrence More Cancel Using the edit appointment screen you can set the type of appointment the resource the appointment is scheduled with enter a to do status avatar to allow a user to easily see what a patient is coming in for and enter any comments on the appointment Pressing F3 when you have an appointment selected will also allow you to add appointment comments Edit comment and status Test Test Todo Status ed Medical Rep OA 24 hr ECG monitor Vaccine C1 Dressi n 24 h BP monitor CB High priority We Blood 4 J r Comment 165 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Open a patients Chart from appointments To open a patients chart from the calendar you can press the enter button on a selected patient in the calendar or double click on a patient in the calendar using the mouse Right Click appointment options If you select an appointment in the calendar and right click you can access the following options MP HEALTH one 2011 Appointments File Edit View Analysis Tools Window Help a t ld amp B
82. User Manual Copyright 2011Helix Health Ltd Text Message Message Once you have clicked the Send text message button click Text Message Text messaging To 353868067305 Message X Release date time 07 04 2009 10 35 33 Send Now Cancel Queue The To filed is populated with the patients mobile phone number The Message dropdown contains a list of available templates that can be used When you select a template the text box is populated with the corresponding text The text box is a free text box where you can type in the content of the text message The Release date time refers to the date and time that the text message should be sent HELIX 301 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Once all the fields are populated click e Send Now The text message is sent immediately by the HEALTHone SMS service Queue The text message is added to the queue and will be sent by the HEALTHone SMS service the next time the polling period is called e Queue added to a queue to be sent during next polling Each test message costs 0 12 This is deducted from your balance which can be viewed at http hip diarybook com A single text message can contain up to 160 characters If your text message is over 160 characters and less than or equal to 320 character you will be charged for sending two text messages If you enter mo
83. Version 7 1 User Manual Copyright 2011Helix Health Ltd Appointment configurations To configure the appointments you can press the following button on the calendar The following screen will then be displayed r Configuration of the appointment module BN T Appointment type Users GARooms fa Todo status S Availability No 10 No 10 No Full Medical 10 No Blood Test 15 No Duration 10 Description consultation OK Cancel From this screen you can configure your e Appointment types add edit delete appointment types e Setup working hours time blocks and appointment types for users amp availability of rooms To add an appointment type press the button The following screen will be displayed HELIX 161 HEALTH L Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Appointment type Select the type of appointment or enter your own type Blood Default duration Display color 1 j Min Availability Enter in a Title for your new appointment type a default duration and a display colour and indicate if the user will be free or not for this appointment e g if it is a clinic when they will see people Press OK to save You can edit the appointment types by pressing and delete a type by pressing Time Blocks To add time blocks press the users tab select the time slots yo
84. accinations are to be moved select them all before right clicking All selected vaccinations will have their due date altered in the one operation Managing Vaccination Refusals The method of recording a vaccine refusal depends upon how the vaccination is being recorded e Former method Not using a vaccination schedule and specifying 2307 mi fn l li n the refusal directly in the vaccine item e New method Using the Childhood vaccination schedule Former Method If childhood vaccinations are being individually recorded the technique is 1 Open the patient s file and add a new medical transaction with a Type equal to Contact and the Name set to vaccination 2 Insert the sequence Shift F4 Vaccine into the new transaction 3 Ensure the item vaccine is selected and press Return e ltem Vaccine now opens and also its associated list 4 Locate the tern refusal in the Associated List box Click on the Insert button e The term refusal now appears in the vaccine content box Note DO NOT type anything else in the item content box i e the name of the refused vaccination because HEALTHone only reports those items with a sole content of the word refusal as being refused The vaccination name is entered in the item comments box 5 If necessary click the expand button to view the item attributes Check the Date of event box and type the name of the vaccination refused in the comment box Click OK to save item
85. action will be validated automatically To do this click on the menu item tools options and tick the option CTRL S validates transactions without confirmation Then press CTRL S to save and validate when in a patients file Closing the HEALTHone Program To close the HEALTHone program you simply select Exit from the File Menu 74 Haz Ba HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd 1 Select Exit on the File menu e Close dialogue box appears 2 Click on the Yes button or simply press the RETURN key HEALTHone program closes and you are returned to the desktop HELIX 73 HEALTH Summary Guide Create a new Medical Transaction Click on the New Medical Transaction button on the TRANSACTION PANEL Toolbar Complete the transaction properties box Insert a new Item If you know the name of the item you require simply type its name when the transaction detail panel is active Otherwise click on the Item Selector button on the ITEM PANEL Toolbar and select the required item from the list Display Change the attributes of an item First ensure that the item is open for editing by selecting it and pressing the RETURN key Now click on the attributes panel button to display these Click once again on the same button to hide these To display the term dictionary when editing an item Click once on the blue book on the item dialogue box toolbar or type Ctrl T
86. alth One Version 7 1 User Manual Copyright 2011Helix Health Ltd File Edit View Analysis Tools Window Help New lal Save sa Save as Switch HCR Shift F10 Ta Receive DXM Ctrl Alt D Send DXM Start DXM Ctrl Alt X SR Export all HCR data Synchronise with active source Ctrl Alt Y synchronise configuration across network Print setup Yo Print preview Ge Print Switch source Switch delegator Delegate access rights Exit Alt F4 Selecting a menu option Short Cuts HELIX 33 aa li n Short Cuts 1 You may have noticed in fig 2 3 the notation next to some of the menu options Ctrl means hold down the Control key and CikEnd keep it held down while pressing the key following it in the Ct l PgUp notation For example to get to the beginning of the HCR the Ctrl PgDn short cut is Ctrl Home This means keep the Control key held Cti Up down while pressing the Home key In time you will remember Ciko many of these and find them quicker to use than the menus The HEALTHone Screen Toolbars A toolbar is a strip of buttons and possibly other objects that achieve various tasks i e open the Patient Selector Window create a new patient file etc etc The HEALTHone Window has two toolbars Standard and Analysis If an icon is greyed out it is not relevant to the area that you are currently using The Standard Toolbar The Analysis Toolbar n l 3g 0 EJ El i T s2 z5 Ri
87. ample we will prescribe one tablet once a day for 28 days The quantity will be calculated automatically based on the duration 3 You may also insert patient instructions which may be printed later A detailed description of the drug edit screen follows 4 Click OK The drug is prescribed and now visible in the active prescription window 1267 aa n 5 Repeat the operation for other drugs 6 Click the print icon on the tool bar at the top of the HEALTHone screen or use the Hot Key combination CTRL P 7 You may also view a print preview of the prescription before it goes to the printer Management of Repeat prescriptions Creating a repeat prescription There are several ways to create a repeat prescription from the drug list First of all you should select a drug from the drug list on the left 1 You can use the mouse to Drag amp Drop your selected drug from the drug list to the repeats panel 2 You can use the Hot Key Combination Alt right arrow open editor first or CTRL Alt Right arrow by pass edit screen if dosage already defined 3 You can press the edit button and tick the Repeat on the top right hand side of the edit window This box can be ticked by hitting the combination keys Alt R 4 You can also Drag amp Drop your selected drug from the current acute prescription panel to the repeats panel 5 You can edit the acute prescription in the acute prescription panel a
88. and perform housekeeping on the INBOX Locate Specific Transactions 1 Open the DXM module e DXM window opens 2 Use any of the techniques above to locate the transaction s required Selecting Transactions 1 Once the transaction s required have been located they can be selected individually by clicking once on the transaction selector column to the left of the transaction 2 Hold down Ctrl and Click the selector column to select multiple transactions 3 Drag select the selector column to select contiguous transactions Delete Transactions 1 Select the transactions to be deleted 2 Click on the Delete DXM menu button illustrated opposite ral 3 Tick the box to permanently delete the transaction or leave un ticked to only mark as deleted later re restorable if required Click OK 1907 a Dd HEALTH Network Configuration Sharing Introduction A configuration is a collection of data such as sequences aggregates templates and general user settings Each installation of HEALTHone has its own configuration set which equates therefore on a network to each user having their own set While this allows for individual preferences many users would like ONE common configuration set for all users There are two ways in which HEALTHone allows this common network set to be managed e When logging into HEALTHone the network configuration set is selected Note Once a configuration set has been selected
89. ansaction For i O Bn the time being only concern yourself with the techniques futher Dr Rew OTinseal of using HEALTHone and Dale foxo ooo not the detail that is being displayed To display this X cra 7 He box you firstly select the desired transaction and Fig 2 7 Transaction Properties Dialogue Box then click once on the Attributes button on the Transaction Panel Toolbar 1 Select any transaction 2 Click on the Attributes Button Selected transaction s attributes displayed in the Transaction Properties dialogue box 3 Click the Cancel button to close the dialogue box 42 Hali aa n The Health Care Record Window The Item Panel As you now know transactions form the pages in the patient s file Items are effectively the writing on each page These are displayed in the Item Panel on your screen Once again only the items that belong to the currently selected transaction will be displayed Normal Items In the Introduction session Items were described as being containers and this is evident when you look at some of John Test s transactions 1 Select the General Practice transaction that occurred on the 19th of January 1994 2 Observe the item iver function tests This item contains the result normal 3 Normally you can open the container by clicking on it once to select it and pressing the Return key Alternatively you can click on it twice with the mouse Try it e f you have perm
90. ansactions Transactions l5 B Ez q Administrative c BE 09 08 2010 Filter Full contents Full contents Date amp Doctor ponsible HCP dmin Admin ga Medical chapte Date amp Type of Trans 03 11 2010 dmin Admin 4 09 08 20 J Last5 transactions dmin Admin SE 26 09 2010 dmin Admin Lab results Experts reports Vaccinations Antenatal consultations Admin and BMI referal Transaction Filter Menu 38 Hm Ba HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd _ 1 Right mouse click anywhere in the Transaction Panel or click on the Filters menu Menu Appears 2 Select the Filters option in the menu Select Lab Results Just Lab Result type transactions are displayed 3 Repeat steps 1 and 2 and experiment with different selections of the Transaction panel filter 4 Set back to Full contents Filtering Transactions by Problem Filtering Transactions by Problem Active problems Inactive HEALT Hone can be set to only display the transactions that relate to a particular problem listed in the Problem Panel na wpertension The technique is similar to the filter method just discussed however after Right clicking the mouse in the Transaction Panel you select Filtered on problems see Fig 2 4 instead of Filters Now click once on the required probl
91. arch in appointments Type your text to search and choose your options Text to search beaumont Optional search criteria I7 Date From 12 01 2011 al w 2 0r 2011 M Time rom 0800 ri 300s Appointment type CT User z M Rooms Maximum number of results 5 Results ln Number of results 1 select Close Enter the patients name on the text to search box you can then search by date range time appointment type User by pressing the search button Search for a free period e Enter the search criteria from date times appointment types users duration and press search You can then select one of 1567 mi A l li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd the times returned to book an appointment r Search free period Please select your criteria and then click on search Search criteria From fi 2 01 2011 v Type z From 08 00 Til 19 00 User Dr Admin Admin T7 Include weekends Rooms l Include empty slots F Duration Maximum number of results 10 9 Search Resource Results Day of week d this button will display the invoices for the selected patient allowing you to make changes to patient billing This button lists all the appointments for the selected patient or pressing F12 refreshes the screen 157 Change appointment status _ Booked Pres
92. ase HEALTHone will first load all the patients found by the population analysis and then perform the HCR analysis before finally displaying all the letters on screen for printing HELIX 253 HEALTH Mail Merging in HEALTHone HEALTHone document templates normally extract various bits of information from the patient file We often extract single administrative items such as the patient s first name surname etc or we can extract other data such as the medical history surgical history last consultation etc by means of HCR analyses This type of data is extracted when we create a letter from an individual patients file and is described elsewhere Examples of such templates are quicklet or maternity claim templates Mail Merging what is it Mail Merge gives us the ability to achieve three different things 1 Using Database files DBF or Access to enter consultants names to standard templates Include the name and or address of the consultant that we are referring to at the top of the letter say the quicklet We are including this function here because it is a prerequisite for the second function However this function does not in fact use the specialized Mail Merge fields included in the HEALTHone text editor 2 Send a personalised letter generated by HEALTHone for an individual patient to several recipients or destinations Thus we might want to send a quicklet for John Test to two consultan
93. ate to a particular problem Problems appear in the Problems Tab of the Patient Information Panel This tab has two buttons one to display the active problems and the other to display the historical ones POMR is an extension to the transaction filtering method mentioned in the Getting Startedsection There it was described how to filter the Transaction Panel to view just lab results experts reports etc Once POMR is implemented it is possible to view lab results that just relate to a particular problem The process of using the POMR feature is as follows Declare a problem Link transactions to a problem View transactions relating to a specific problem Change the status of a problem between active and inactive Displaying Hiding the Problem Tab The Problem Tab is displayed or hidden in the Patient Information Panel by selecting the menu option View Problem HELIX 197 HEALTH Declaring a Problem Problems are declared by inserting the item problem into the patient s file This could be inserted into any transaction however we suggest that it be inserted into the Basic Medical Information page i e the first page in the medical chapter The reason for this is that it provides a consistent method location for recording problems and will make them easier to locate when updating is required The standard process of creating a new patients file is to create a Basic Medical Information transaction as the first transac
94. ated drug sb Allergy Trends _ repeat prescription Dosage Medical transaction Bilind 0 00 Action plan Appointment 2 17 t He 2 E A subjective symptoms objective findings throat pharyngitis ear examination normal examination abdomen chest assessment upper respiratory tract infection plan of action antibiotic follow up if necessary CLONAMOX 125 mg 5 1 x 100 ml syrup 5 3x day cost of care Transactions cost of care mae contends cost of care 10 00 payment 10 00 Moment of occurrence f Responsible HCP balance 15 00 gt Administrative chapter LEJ 29 09 2004 12 40 00 identification gt Medical chapter 29 09 2004 12 40 00 basic medical infor Dr Mary Knightly 29 09 2004 12 40 00 consultation Dr Mary Knightly 02 12 2004 09 52 00 vaccine Dr Mary Knightly 03 02 2005 16 03 00 vaccine Dr Mary Knightly 16 04 2005 11 34 00 consultation Locum a 17 05 2005 18 30 00 consultation Dr Mary Knightly fever normal examination normal auscultation Administrator 19 07 2005 14 41 00 10 Month s Consultation General practice Locum HELIX 11 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Medical Chapter Basic Medical Information do Eroblems Vaccine E Repeated drug Allergy 1 Trends repeat prescription basic medical information tobacco cigarettes alcohol c
95. b of the selector e Display non read transactions in the list of action plans Tick this and you can display all un read transaction in the action plan tab e Ask to create an action plan in not today s transaction If you make an action done in an older transaction you will receive a confirmation dialogue e Display a dialogue when an action is done Display a confirmation dialogue when you declare an action as done e Automatically select today s transaction for the action plan If this is ticked the action plan is automatically put into today s transaction if it exists Initialise the Un read status for the following items e Import of lab results After lab results are integrated they receive an un read status e Import of HEALTHone HCR s If you import a patient file all its transactions will be tagged as un read e Synchronised transactions Appear as un read if ticked HELIX 245 HEALTH Reminders e Enable a default reminder to How much time before an action is due do you want the reminder to be triggered e lf areminder should be displayed If you tick the option Select the action plan tab whenever a reminder is to be displayed then when you open HEALTHone the action plan tab is automatically displayed instead of the medical section tab Analysis e Filter the action plan for the current user population analysis Only the action plans for the lo
96. can be edited and enhanced by using the same techniques employed in writing a free format letter described earlier HELIX 175 HEALTH There are a number of templates supplied with HealthOne which can be accessed by choosing the following sequence File Open Template a Or by pressing on the main toolbar and choosing template The following screen will be displayed allowing you to choose a template When you press open the template will open and the details of the current patient will be populated into the letter You can amend the letter as you see fit without affecting the template itself and print it off as you see fit i e any changes you make to the template will be for that one instance only so you do not need to worry about damaging the template itself through your changes Open Document Template lt 2 gt Nally config gt setl canevas gt v Search 2 By Organize mau Views v BB New Folder nike Finke Name Date modified Type Size _ Patient_Encounter_Form cvs E Documents i _ Patients entire Record cvs 43 Recently Changed E Problems cvs gil Recent Places quicklet cvs Bl Desktop _ quickletHeaded cvs jM Computer _ Reason of Encounter cvs E Pictures _ RepeatsDOS cvs Music _ Ronan cvs P ChE _ SmearLst cvs jj Public _ SmearLst2 cvs _ Stc cvs _ test template noel cvs _ Testdocument cvs Folders j j 2a File name v Document Templates
97. canning for images After you save the tif file and close the scanner program Health one will open the OCR program defined in tools options so you can convert the tif file to text However if the software path is identical for both programs then Health one will only open the scanner program once In this case you are expected to save both the tif file and the rtf file before leaving the scanner software When you have saved both these files to the specified location and then close the OCR software Health one takes over again with its scanner interface which now contains both the text file and the image tif file You will see two tabs for displaying one or the other 2761a ZIR HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd The screen below explains what each section of the window is used for OCR application Bulky rtf Bulky tif i os Tea Image Firstname Name Confid Wia OUR REF HE PSYCHIA __ Fest j Page 1 11 CUTIVEM R 16 Y AREA KERRY GENERAL HOSP Tel 066 7184487 DATE 18 November 2005 Fax 066 7184142 MRN 472203 TO Dr Rory O Driscoll The Surgery Coffey s Row Kerry COPY CA ty PALLENTS NAME M MARITAL i 5 DOB 1105 pian ADDRESS For love Kanmen Co Keny Bate UF ADMISSION miaii UHAKGE 11 11 2009 STATUS OF ADMISSION Voluntary DIAGNOSIS Anxiety depression poor social circumstances crisis intervention admission HISTORY O
98. chedule This action is performed only once and creates the aggregate item vaccination schedule containing the current list of childhood vaccinations In conjunction with this a timing schedule set of rules is declared that states when the vaccinations should occur with respect to the child s date of birth HELIX 235 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Technique Create the Vaccination Schedule Item 1 Click on the configuration tool icon 2 Select the menu File Open Aggregate or use the short cut Shift F5 e The aggregate item screen appears This has its own toolbar 3 Click on the last button on the right of the aggregate tool bar and select the vaccination_pneumo as seen in the screen shot below YK HEALTH one Configuration Tool p Se er 3 E atau z aja Vaccinations E Term oes Administrative chapter us mode Medical chapter Vaccination_pneumo Term list Group a JN Ta n AELE 7 Jadministrative information mn LMP AGG 7 sumame BMI AGG 7 Ifirst name vaccination schedule El sex vision conclusions 7 marital status appointment Ename of spouse blood pressure Hl address of patient Antenatal Care TJlocality of patient liver function tests postal code of patient Ronansvac 7 telephone private 7 telephone business Member pone A 7 native language u 7 name of partner weight ht name of head of family Weran i 7
99. ciated with them which is displayed in the Associated List Selector dialogue box 1 Click once on the Associated List Button e Associated List dialogue box appears HELIX 63 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Associated List Selector Find ej ee kez f Associated Select a term Ul paediatric symptoms Ul Efu like illness Zl spinal pain Flocomator lrash 2 cardiovascular 2 circulation Match case Fm Sorted W Leading W Synchronous rn ane List Options These are identical in meaning to the ltem Selector dialogue box and the only new objects are the List Type selector and History Box The list type selector provides an alternative way to display the Permanent List we used a moment ago 64 Haz aa n The History Option Box To use the History box you need to understand how the list is structured List Structure loon used to indicate that a term has alist of its own This particular item subjective symptoms has terms associated with it which themselves have a list associated with them You will Know when a term has a list of its own because the icon illustrated will appear to the left of it As an example take the term common and the further selection of one its terms sore throat HELIX 65 HEALTH medithh UNE version 1 U SCI IV dhud COUVIISTIL 2 ILLAC A Cd tl l U common
100. count balance elusive of V A T 21 i 5 00 Top Up Your Account To top up your account please select the amount below and cick the top up button Dinaye Note We andy accept EURO EURZO Inclusive of V A T 21 5 Top Up Gur Seed foley Health Ireland Parteers Limited will happily refund you ary unused credit balance n your account an signed application by fax to our accounts departiment on 353 0402 33209 ss vsa wer n coon WorldPay On this screen your account and balance details are listed You can also top up your account Top Up Your Account Select an amount from the available dropdown If you select Other enter the value within the text box to the right of the dropdown 2327 D aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Top Up Your Account To top up your account please select the amount below and click the top up button Please Note We only accept EURO EUR 20 iy Inclusive of V A T 21 5 Click Top Up You are directed to a secure payment page WorldPay 3 Help FAQs Security N Secure Payment Page TEST MODE this is not a live transaction This payment page has been created by WorldPay for Health Ireland Partners Ltd Please review your purchase details then select a card or payment to proceed to the next page Choose currency C12 32 Cyprus Pound v Health Ireland Partners Ltd Description Top Up Account
101. cription Manager PM open click on the HEALTHone main menu item Prescriptions From here you can import all your old private drugs to the new private drug database HELIX 151 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd NOTE Drugs prescribed from the 5 0 or above private database will have the same properties as those in the 3 7 private drug database they will be entirely user controlled and will not have any relationship to the IPU list 1527 and HEALTH Appointments Module The Health One appointments screen can be seen in the screen shot below In this section we will explain the function of each button on the appointments screen and how you can book appointments and configure the screen to meet your needs File Eat View Analysis Took Window Help a t 2 0 i amp c li 5m0 2a 2 s Rek Score TI 0 gSde BAgormet Cham silan T Oey BF Week 7 Ful week J Mesth gz Lit j Walting eem E gt p 2 C 2z Vew Odo 9 4 12 January 2011 Or Admin Admin Amon a 1 av me rw 12 January 12 wuary e 1 2 wF gt 34 5678 9 08 T o o s 15 ka lt 127 10 EE 21 22 23 J e 254 25 27 23 xX be s n Todey an pe ot 09 ez er Ressources Z S 15 pa m gt _ fpf zl 5 iefus ekal 7 Or Admin Admi 10 BASE 15 eio 3 ro 3 m m m m 45 ego pe ILS
102. ctice would be Server to Laptop and when returning Laptop to Server There is also an option to synchronise in both directions naturally this would take longer to perform Options a Synchronise HCR s Patient Files b Don t Do synchronise deleted Patients deleted in one source can optionally be deleted in the destination source c Advanced Archive This option is for archiving files for example if deceased patient s are being synchronised to an RIP source Options control what will happen to the files in the original once synchronised to the destination Dont delete Files left intact Delete HCR Moves patient files to the deleted patient selector screen Delete permanently Permanently delete the files in the original source d Audit trail Only applicable for Slave Master synchronisations synchronises the audit log e User information Only applicable for Slave Master synchronisations Changes in Master Source users i e new users password changes rights changes etc f Billing Billing information g Appointments Appointment information 1967 HEALTH Problem Orientated Medical Records HEALTHone has a feature called Problem Orientated Medical Records POMR which provides the ability to link transactions to a problem Once linked in this way the physician can firstly see at a glance what the patient s primary problems are and additionally elect to view only those transactions that rel
103. ction detail panel and its associated list box opens automatically Skipping a Term as a Response This time we wish to use a term from a sub list but omit the term the list belongs to 4 Inthe Find Box type pr Ensure the term procedure is selected and press the Right Cursor key once e The sub list for procedure is displayed but the term is not placed in the Item dialogue as a response 5 In the Find Box type ex and ensure that the term excision is selected Press the Return key e The sub list term excision appears as a response and the associated list box closes 6 Type shelled out successfully Click on the OK button Inserting a Repeat Item Sometimes for presentation purposes or because there is a great deal of typing required as a response or because there is more than one condition to be recorded it may be necessary to use more that one item of the same name You can use as many items of the same name as you require in a transaction HEALTHone has a quick procedure to do this simply select the item to be repeated andtype an 1 Ensure that the newly created plan of action item is selected in the transaction detail panel Press equals key e Anew plan of action item is created and its associated list appears 2 The first term follow up is the one we require Press the Return key e The term follow up is used as a response and its sub list 72 Tie HEALTH Health One
104. d History Permanent Select a term R chronic bronchitis chronic obstructive airways disease i osteoarthritis Standard Action pla osteoporosis pneumonia LE Comment infection asthma j diabetes mellitus type Il NIDD Severity Index diabetes mellitus insulin dependant Date of Eidiabetes mellitus ate of event epilepsy hunerthurnidien Export pan na 7 Match case Sorted Normal display mi Leen Start date eme Codifications coc 7 If you are declaring a new problem enter the problem Start date no need to type the marks Do not confuse the Date of event date with the Start date The Date of eventdate is the date on which the problem item was inserted into the file usually today s date and the Start date is the date the problem started this could be some years earlier 9 Press Ok Save and validate the Basic Medical Information transaction e The problem now appears in the active problem window of the Problem Panel 2007 bd aai n Linking a Transaction to a Problem A problem must first be declared as described above before it can be linked to a transaction Linking a New Transaction Whenever you insert a new medical transaction into a patient s file HEALTHone displays its properties window Problem is one of the attributes in the transaction properties window and all the declared problems for the curren
105. d license fee for the upgrade BREACH If the purchaser or transferee acts in breach of any of these terms and conditions the purchaser or transferee shall indemnify SSSL against all loss suffered including loss of profits and the purchaser or transferee shall return to SSSL all lawful and infringing copies of the software including the dongle LIABILITY AND WARRANTIES The Software is supplied to you on an as is basis and it is up to the purchaser or transferee to satisfy himself herself that the software meets his her requirements BEFORE it is used Although the software is tested before release no claim is made regarding its accuracy SSSL its affiliates directors or any of the software distributors do not assume liability for any loss or damage arising from the use of the software inability of the purchaser to use the software correctly or failure of the software to function correctly This includes loss of profits business interruption loss of business information direct or indirect damages for personal injury or any other financial or other loss While every effort will be made to correct software bugs no guarantee is made that bugs will be corrected HELIX gt HEALTH The Software License Agreement is governed by the laws of the Republic of Ireland ADDRESS AND CONTACT NUMBERS Helix Health Limited 52 Broomhill Road Tallaght Dublin 24 Ireland Phone 353 1 4633000 Fax 353 1 4633011 Hom
106. d the prescription will be entered at the highlighted item in the transaction 5 Default repeat number When this number of repeats have been issued HEALTHone will grey out that drug in the repeats so that it will have to be re activated before it can be prescribed again If this number is changed to 12 say then for all future prescriptions the default repeat number before checking will be 12 6 Apply to all drugs This relates to 5 above If this is ticked then when you change the default repeat number all existing repeats will revert to a default of 12 7 Display overdue repeats in red If the month is up for a single month s prescription the drug will appear in red 8 Default duration for prescriptions The default duration for repeat drugs is 28 days You can change this default here to say 30 or 31 9 Drug set If this is ticked then if you have a drug set by disease matching this term HELIX 149 HEALTH that drug set will be automatically proposed when you open the PM 10 Layout This is self explanatory It is here that you can decide the default views for the left and right upper panels of the PM 11 ENTER KEY e These options determine what happens when you hit the ENTER key after selecting a drug e By default hitting the enter key will open the drug edit window In this case you can skip the edit screen if you hit CTRL Enter Even if you have the Enter key open the drug edit scr
107. date and time Speciality respiratory medicine Legal Structure As is Problem None 1737 a mi fn ll n 3 Click on the OK button e New transaction is completed and appears at the end of the patients medical chapter Create a New Document 1 Select the menu sequence File New Document e A new document opens 2 Type the details of the letter received into your document and press save You could also scan a document into a patients chart as an experts report HELIX 179 HEALTH General Scanning in HEALTHone To scan within HEALTHone we use a program called Irfanview This is available on the HEALTHone installation CD To Install Irfanview Insert HEALTHone installation CD It will open an installation screen automatically Click on Cancel Open My Computer Right click on the CDROM drive and left click on explore Open the directory called Irfanview Double click on iview392 exe to install After Installation of Irfanview you should double Click on the file called Irfan_ini exe also found in the Irfanview directory on the CD After installing Irfanview you must link Irfanview to your scanner driver To do this open Irfanview click on file select twain source and choose from the proposed list If there is nothing to select you scanner driver is not installed and you should contact the providers of the scanner Then go in to HEALTHone 1 Go to Tools options scanning
108. drug set to the active transaction and all the drugs will be prescribed Note the edit screen will open for each drug if you simply drag the disease If you hold the CTRL key down while dragging the drugs will be prescribed directly if a dosage has already been assigned This behaviour is exactly the same for normal prescribing Ctrl_ Enter or Ctrl_drag prescribe directly if dosage defined Management of allergies adverse reactions to medications The prescription Manager allows you to define both allergies and adverse reactions to medication lf you define either of these from the drug list then HEALTHone will display an alert if you try to prescribe them By convention the Irish users have adopted the use of the item Adverse reaction to medication as the way to declare a drug allergy We use the item allergy to define an allergy against a non drug item such as cat hair house dust mite etc However using either of these methods in the PM will give an alert if used for a drug For the purposes of this discussion we will use the term allergy to mean adverse reaction to medication only The adverse reaction may be declared by different methods in the PM e Direct from the allergy section lower left panel of the PM e During the prescription of a drug e When you stop a drug you can give an allergy as a reason for stopping it HELIX 141 HEALTH Health One Version
109. e 07 04 2009 09 57 Q 07 04 2009 09 57 07 04 2009 09 57 07 04 2009 09 57 Send Receve Evert Performing Send Receve Messaging Service Started Listening on UDP Port 9099 Application Version 0 0 7 started The service is listening for text messages Click Stop The service is stopped Click Start and the service is started again Click Send Receive The service performs a send receive Click Clear to clear all the events Click Tools gt Settings The settings window is displayed HELIX HEALTH 297 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd B313970558A620 19A B59 D J Doctor System Settings V Auto Start Messaging Service Polling Period Minutes s v Data Connection String Provider Microsoft Jet OLEDB 4 0 Data Source Show Debug Messages The User ID and Authentication refer to the logon details for http hip diarybook com The password is encrypted for security Click Change The authentication details window appears Enter your User ID and Password and click OK 238 fm D aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Authentication Details Please enter your User ID and Password and click OE User ID HI Password i The From Mobile field refers to the mobile number or text that the client will see when they receive a text The Au
110. e Health Care Record is divided into 2 chapters Administrative and Medical which contain one or more pages of information Each chapter and page has an icon small picture that represents it on the HEALTHone screen These icons are shown opposite the parts of the HCR they represent below ey Administrative Chapter The first page of the Administrative Chapter contains the basic administration information needed to create the patients file Name Date of Birth Sex Address Occupation etc Similar to the front page of a patient s folder es Medical Chapter The first page in the Medical Chapter contains the Basic Medical Information i e medical history surgical history allergies blood group etc This information is similar to the Inside Front Cover of a patient s folder Page Two onwards details each consultation contact with the patient It is worth noting that HEALTHone will enter a new page in this chapter for any reason to update the patient s record i e a repeat script a consultant s report a call out to the patient at home etc not just for a consultation where the patient visits the surgery These are similar to the inserts used to record a patient s visit in your manual folder the main difference being that HEALTHone uses a page per contact whereas your folder inserts could record several contacts with the patient The HCR screen is divided into 3 principal areas called panels These are the Prob
111. e Page www helixhealth com Email info helixhealth com 6 az Ba HEALTH Introducing HEALTHone Concepts amp Structure HEALTHone is structured around the Health Care Record and the various elements which form it Being familiar with this and the terminology that is used will make using the product easier and the HEALTHone documentation straightforward to understand Spending a few moments in this section before proceeding will be very worthwhile This session is primarily intended to introduce the basic structure and terminology used in HEALTHone The question how is addressed in the sessions that follow Health Care Record HCR This is equivalent to a patient s folder in your manual records in fact it is structured in a similar manner Below is drawn a patients folder which we will compare to the HEALTHone Health Care Record HCR on the next page HELIX 7 HEALTH Al Nana Liaw AA A n RAAK mimsiricaar 3041 4 1 d t N UNE version 1 U gt CI IV qflUa CODVYVIISTIL Patient s Folder Typical Structure Front Cover Basic Administration Information First Name Surname Name Address Sex D O B Occupation etc Inside Front Cover Basic Medical Information i e Medical History Surgical History Tobacco Alcohol Consumption Blood Group Allergies etc Inserts Consultation Records e g S O A P Tie HEALTH Health Care Record Structure The HEALTHon
112. e Schedule into the Child s File 1 Open the child s patient file 2 Select the Basic Medical Information transaction 3 Open the aggregate item selector by using the short cut Shift F5 Or press 4 Select the aggregate group Pneumococcus Vaccination schedule and click OK 2261a ZIR lt HEALTH Content a pneumococcus vaccination scheduyr vaccine infant DTP al Hib IP hepatitis B Vv pneumocaccus v DTP al Hib IP hepatitis B V meningitis C ntenatal Care DT Pfal Hib IP hepatitis B V liver function tests pheumococcus R meningitis v MMF measles mumps rubel r inel imn n s l1 e The schedule is inserted into the Basic Medical Information transaction Technique Activate the Schedule Timing 5 Right Click on the Vaccination Schedule item and select Apply vaccination schedule Vaccinations from the popup menu A prompt appears with the child s date of birth 6 Click yes when the prompt appears e The schedule is activated appears in the Vaccine tab of the Patient panel Recording Phase Recording Vaccinations using the Schedule This process is repeated for each vaccination a child receives The vaccine schedule appears in the Vaccine tab of the Patient Information Panel The vaccination schedule lists the type of vaccination required at a given HELIX 227 HEALTH due date based on the child s date of birth Each vaccination
113. e and type 01 01 1994 Select the to date and type 31 12 1995 Analysis on John Test blood results appears in tabular form in the Grid Analysis Window Choosing a Table or Graph HELIX 111 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Z 2 2 v D D ta z a Z 8 Click on either display modem button to switch between Table and Graph displays 9 Select Graph display from there you can then choose if it is stacked or overlapping axis via buttons once again 10 Choose each graph type in turn 11 Reselect the Table display once more sis l liz 4 YE ee 2 09 04 1998 18 08 1999 13 09 1999 17 02 2000 30 05 2000 BLOOD PROFILE haemoglobin Printing Grid Analysis When the Grid Analysis Window is open you can print whatever is displayed by selecting the menu sequence 1127 Sa mi A l li n 7 File Print Closing the Grid Analysis Window This can be done by clicking on the cross it the top right hand corner of the window or by selecting the menu sequence 8 File Close Grid Analysis Summary Guide 1 To analyse a selected item Short Cut Ctrl Open the file of the patient to be analysed Select the item to be analysed and click once on the Analyse Active Item button on the HEALTHone Toolbar HELIX 113 HEALTH 2 To analyse any item Short Cut Ctrl M Open the file of the patient to be analysed Click once on the Analyse
114. e box is opened and you can change any of the information 1467 aa n Deletion of a private drug Click the button to delete the selected private drug gt Prescription Manager Practice Formulary Practice formularies can be defined in the prescription manager options window The Prescription manager options can be accessed by clicking on the main menu tools options prescription manager OR alternatively direct from within the prescription manager by clicking on the button Below is a screenshot of some of the prescription manager options K z Q Options General Internet Network options Messaging Search options Modules V Search on any part of the drug name Prescription module Search on empty value Data exchange module Miscellaneous Appointment MV Stay active for 28 Ez days Inability to work e Billing V Insert prescription at the end of the transaction jana Healthlink Cancer Referrals Default repeat number 33 Template Apply to all drugs Multimedia association Display overdue repeat prescriptions in red Scanning Default duration for prescriptions 28 oreg VU ded titration schedul Ailoinatisah n Use recommended titration schedule Action plan Drug set Alerts Propose the drugs matching the disease Live update assessment Layout V Display the top right grid Chronic prescriptions f Default grid Repeat prescriptions v Irish speciality IPU IV Display allergies grid Le
115. e is to place the word vaccine into the plan of action item not to re state the type of vaccine that has already been done in the item vaccine 4 Cancel the associated list box 5 In the plan of action item details check the Date of event box and enter the RECALL date required 6 Click OKto close the plane of action item The recall date has now been specified This child will now be detected by the population analysis reports designed for childhood vaccination reporting Alternatively you can select the item and right click with the mouse to plan the action and set action plan dates HELIX 225 HEALTH Childhood Vaccination Schedules HEALTHone has a scheduling feature designed to manage childhood vaccinations There are two phases involved e Assignment This phase is repeated once for each child It places the aggregate item vaccination schedule into the child s file and links the timing schedule to it e Recording This phase is repeated for each vaccination its details date vaccination name batch number expiry date etc Assignment Phase Insert the Schedule into the Child s File A child being presented for vaccination is assigned a Schedule by inserting the aggregate item vaccination schedule into the Basic Medical Information transaction Once inserted the timing is activated by linking the schedule to a timing set of rules and selecting the child s date of birth Technique Insert th
116. e list of imported lab results HEALTH one 2011 Data exchange module File Edit View Analysis Tools Window Help ATARE EAL amp Eg 9 z EI El 6 x s INBOX FZS Views Waiting r Z gt TT Period From 12 01 2011 From Patent Abnormal result To 12 01 20 Prescriber Definition User name Ez __ ActionStatus Status Date Definition Name First name Sex Birth date AbnormalResult Original file _ Waiting 20 12 2010 HealthLink XML Test ChestPain female 14 06 1945 11 MaterP1 Waiting 20 12 2010 HealthLink XML TEST BEAUMONT male 01 01 1901 Abnormal 13 Beaume _ Waiting 20 12 2010 HealthLink XML TEST DNotification female 01 01 1901 14 Beaume Ti Waiting 20 12 2010 HealthLink XML T N male 01 01 1966 15James s Waiting 20 12 2010 HealthLink XML TEST MR male 01 01 1850 Abnormal 2 4bnorma uli 20 12 2010 HealthLink XML UE TEST rame 01 01 1901 3 Cavan N 20 12 2010 HealthLink XML DIMENEN HEE Refereng a Waling 20 1 2 2010 HealthLink XML ummy e 01 05 1950 5JAMN CH E Waiting 20 12 2010 HealthLink XML Test ae female 24 12 1974 BJAMNCHF a Waiting 20 12 2010 HealthLink XML Test Comment male 01 01 1901 Abnormal 9 PrintCom HELIX 185 HEALTH nmeditn vne version 1 U Sel IV ianu al COOVYITISTIL ZULLHE X Cd tl 1 LLO Double click on any line to view the message Any results which have been viewed w
117. e track beneath the Scroll bar will scroll downwards and above the Scroll Bar will scroll upwards 36 az Ba HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Up Scroll Arrow click Scroll Bar F drag action scroll Track click D 0 hy Practical Exercise 1 Select the menu HCR Go to and select Begin HCR As you can see the Administrative Chapter icon is not visible in the Transaction panel To display this 2 Click once on the Up Scroll Arrow Administrative Chapter Icon comes into view 3 Experiment with the various scroll bar controls 4 Repeatedly click on the Up Scroll Arrow until the Administrative Chapter Icon is once again visible HELIX 37 aa li n Transaction Panel Filter Transactions are listed in the Transaction Panel in chronological order However HEALTHone has a special filter function that quickly locates transactions of a particular type for you This is handy if for example you wish to view just lab results or expert s reports or transactions relating to a particular problem To activate the filter you click once with the Right mouse key anywhere in the Transaction Panel or click on the filter menu at the top of the transaction panel A menu appears and you select the Filters option then the required type of filter i e Lab Result Selecting full contents will return to normal chronological view of all tr
118. ed out there after You use this only if you wish to repeat the action at a given time interval into the future You can also say here how many times you want to repeat the action into the future HEALTHone will then automatically ask you do you want to carry on with the plan when the number is up HELIX 239 HEALTH 3 Whether you require a reminder to appear in the patient file when you open the record 4 Who is responsible for carrying out the plan 5 What item name you would like to use when you declare the action as being done These are all configurable Now when you open the patient file all her planned actions are visible in a new tab next to the billing tab in the medical section of the file When a planned action is done Now you have a list of planned actions in the action plan tab for the entire population and also possibly a list of planned actions in each patients file visible when you click the action plan tab When you actually carry out these plans how do you manage the plan There are several ways of doing this However in Ireland we advise you to stick with the following protocol 1 Individual patients If an action is planned there will appear in the patient record an additional tab called action plan This tab contains a list of all the planned actions You can click on one of the buttons at the top of the action plan tab or right click on the action plan to get a list of possible act
119. een you can make it prescribe directly from the repeats e In all cases if the drug has no dosage defined the edit screen will always open e Remember that you can easily see if a drug has a dosage defined without opening the edit screen by looking at the middle panel of the left hand side of the PM 12 Interactions here you can decide what level of interactions you want the PM to warn you about The interactions alert can also be turned off for drugs prescribed from repeats 13 Print options show print dialogue This determines whether you print directly or show the printer list before printing when you hit the print button in the PM This option is also available in the print screen itself Conversion of Repeat prescriptions from 3 7 version ofHEALTHone Because we are using an entirely new drug database the IPU database as our pick list in version 5 0 and above we have to convert our 3 7 drugs which were entered using a different database the IDDF database There is no link between the two databases which would allow a direct translation of the IDDF drugs to the new IPU drug list 1507 a HEALTH However HEALTHone does have a list of all the drugs in each patients record and it can directly enter these drugs into the repeats window of the version 5 0 You can continue to prescribe these drugs from the repeats as you have always done with no effort on your part However these prescriptions will have n
120. elected if not select it now by clicking on it once 3 Click on the OK button e The Item Selector box closes and the Item subjective symptoms is added to the transaction detail panel and its associated list appears We will look at the Associated List in more detail later To continue 4 Click once on the Associated List Close button e Associated List box closes and Subjective Symptoms dialogue box is active Showing Hiding the Item Attributes Panel 1 To show or hide the Item Attributes panel click on the illustrated button once Click again to close The Item box should now appear as in Fig 3 4 HELIX 39 HEALTH medithh UNE version 1 U SCI IV ianu al COUVIISTIL ZULLHE x Cd tl LO Fig 3 4 The Subjective Symptoms Dialogue Box Typing and Editing Text Typing and editing follows the usual text editing techniques 1 Type the following This is a line of text typed by your name 2 Press the Backspace key repeatedly to delete your name and the text typed by e Text now reads This is a line of text 3 Use the Left Cursor key to move the flashing insert cursor to before the of line Type new e Text now reads This is a new line of text 4 Drag across the words anew to select them and type an old e Text now reads This is an old line of text 5 Drag and select the entire line of text Press the Backspace key e Text deleted 60 Ty HEALTH The Item Dialogue Box Term Li
121. em in the Problem Panel Transactions displayed are those that relate to the problem Exactly how HEALTHone achieves this will be discussed later ye consul Dr Bernie O T 28 04 94 14 05 B consul Dr Rory O Dri 30 05 35 12 24 ___ EG consul Dr Roy O Dri 21 01 36 14 06 To cancel and return to normal view Right mouse click again and re select Filtered on problems John Test s file has been set up to illustrate this point 1 Right mouse click anywhere in the Transaction Panel Menu Appears 2 Select the Filtered on problems option in the menu 3 Now select a problem in the Problem Panel Only those transactions that relate to the problem are displayed 4 Repeat step 3 for the other problems 5 Right mouse click anywhere in the Transaction Panel Menu Appears 6 Select the Filtered on problems option in the menu Display returns to all transactions 39 Health One Adjusting the Display of the Transaction Panel User Manual Adjusting the Display of the Transaction Panel Fig 2 5 Transachons 30 05 95 12 21 401 96 1 Mary secretary 03 02 97 11 35 D Ror D sedl 23 02 97 1 2 Consultation D Ror O Driscoll 1203 37 1 H coreultation Dr Rory O Dnsecll 14 06 97 corsultation Dr Row O Dnsecl 23 12 8371 Col a corsultahon Or Row O Driscoll 23 02438 1 ol umn a corsultation Dr Rory O Driscoll 12 03 98 1 Adjuster L2 consultation D Rory O Driscoll 22 03 90 1 Panel
122. em to be analysed from the item list An analysis window opens and displays the value of each occurrence in the patients HCR Active Item Analysis For this we will use the aggregate item Blood Pressure This is very handy when you would like to see at a glance previous pressures 1 Select the consultation of the 24 10 1994 by clicking on it once in the transaction overview panel 2 In the HCR Transaction Detail panel click once on the bold print item blood pressure 5 3 Now click on the Active Item Analyse Button e The Active Item analysis window opens and shows all blood pressures recorded in the file 4 Experiment with selecting different options in the display filter 5 Close the analysis window by clicking once on the cross in its top HELIX 23 HEALTH right hand corner Any Item Analysis This analysis does not require the item that is to be analysed to be pre selected 1 Click on the Any Item AnalyseButton T 2 Type wei in the ltem find box Select the item weight 3 Click OK e tem Analysis weight window opens and displays results HCR Analysis This is a more complex analysis of the Health Care Record Clicking on the Analysis button will cause a list to be displayed This list contains pre set analysis definitions Select the one you require and then click on the Execute button The result is displayed in an analysis window 1007 gt HEALTH Health One Version 7 1 User Manua
123. en the analysis gives no result Triggers These options allow you to decide under what circumstances the alerts should be triggered e Manually by the user The analysis is not executed until you click on the menu item tools e During the Update of the HCR With each modification of the HCR the analysis will be executed e On opening the patient file The analysis will be executed when the file is opened e Onclosing the patient file The analysis will not be executed until the file is closed HELIX 243 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Triggers in Manually by the user During the update of the HCA When a HCA is opened When a HCF is closed When HEALTH one starts Options 9 Options General Internet Network options Messaging Locations Modules Prescription module Data exchange module Appointment Inability to work Billing Recipients Healthlink Breast Cancer Referral Template Multimedia association Scanning Vy Actionpian Default action plan values JV Auto activate planned date Default frequency 3 Year s Default realisation item done m Use the action plan item as the realisation item jV Exclude week end in date calculation Display Init the Unread status Display vaccine in action plan list Import of laboratory transactions Display unread transaction in action plan list I
124. encountered in the book In many instances the action of a button is also available as an option on a menu you can choose whatever method you prefer to select a particular function HELIX 35 HEALTH The Health Care Record Window Navigating the Transaction Panel Using Menus 1 Click once on the HCR menu at the top of the screen 2 Move the mouse to point to Go to Sub menu appears 3 Move the mouse to point to End HCR 4 Click once to select John Test s last transaction is selected 5 Repeat Steps 1 4 and select other menu options Observe the effect of each menu option 6 Repeat steps 1 4 this time selecting Begin HCR Scrolling A scroll bar will appear to the right of the Transaction Panel if it is not possible to display all of the patient s transactions at one time John Test s file is a good example He has a long medical history and has had many contacts with his doctor HEALTHone scroll bars act exactly like any other Window s application You have three sets of controls Arrows Up Down Scroll display by one transaction up or down Scroll Bar Displays information relative to its position on the scroll track Top equals the beginning of the patients HCR Bottom the end of the patient s file etc This is dragged to its new location Scroll Track The quantity of information that can be displayed in the Transaction Panel is moved each time the track is clicked Clicking th
125. ent Type Cash Open bills List Cube Total invoiced 100 00 Total paid 0 00 Difference 100 00 Records 2 From the billing queries screen you can e Query invoices by period pressing the period label will give you options person responsible status or by debtor This can be done on a pivot table to do cube analysis e You can select the invoices and with a right click of the mouse you can edit their status all at once for example to set all old invoices which are unlikely to be paid to a cancelled status e You can view total amount invoiced and paid e You can select from the 4 daily analysis options expand this section o Today s bills this will show you total invoices receipts outstanding for the day by patient 2127 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd o Today statistics you can do statistics for the day such as paid by dragging the column headers to the report See screen shot below Ka Q Billing queries Billing queries Today s statistics amp we Fy PW Period Responsible Amount Status Balance Debtor 14 01 2011 14 01 2011 fevers peren ee x Todays bi Ina Today s statistics Payment Type Cash 2 Drop Column Fields Here Open bills Total invoiced 50 00 Total paid 100 00 Difference 50 00 Records 2 o You can get a breakdown by payment type o There are al
126. ent W In appointment Completed E Did Not Attend W Cancelled jj Too late When you have booked an appointment you can use the above buttons to change the status of a selected appointment to Booked Present In Appointment this will add the patient to the waiting room Completed Did not attend Canceled Too late Whiteboard You can enter notes on the whiteboard which can be seen by any user on a shared configuration Whiteboard 12 01 2011 1 31an CLIX HEALTH Appointment Options Pressing the appointment options button z will open up the options screen on the appointments module options Options General gt Internet n J Appointment Network options 2 a P Appointment edition Messaging J Auto select patient if match criteria Locations Edit the appointment after the creation Modules Display a confirmation dialog when deleting an appointment Shift required to move an event Check if time is still available before editing an appointment Display properties Biling Default time scale 15 minutes v Update patient information i Recipients jv Always show appointment time Patient information Healthlink Breast Cancer Referral EAN a dhol eee ot Display the full day bar Prescription module Data exchange module Appointment Inability to work Template ape i IV Display the working hours only Start time 08 00 z Endtime 19 00 Multimedia association ESA f Scann
127. ersons head these include problems medical history repeat medications etc which you would like added to your template 5 IiE Ji Section1 1 Pagel Line10 Coll8 100 Press the save button elon the main toolbar to save your template Then enter a file name for your template and press save HELIX 177 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd B Save As oo a TEBE 5 JOT lt cong v set canevas File name Save as type Document templates cvs Browse Folders Archiving a Consultant s Letter If a patient has seen the consultant and you have received a written reply To record this we once again create a new transaction 1 Click once on the Create Medical Transaction button on the Transaction Panel Toolbar Z e The Transaction Properties dialogue box appears Transaction properties 4 gt cac Institution December Type Contat Name expert s report Responsible Dr Admin Admin Date of event 12 01 2011 161222 00 Access rights Speciality general practice gt Export protected _ Display protected Legal structure Administrator December M amp a a Comment Health approach Problem 2 Complete the Transaction Properties dialogue box by ensuring that the attribute values are set as follows Type Contact Name EXPERTS REPORT Responsible Your name Date of event Current
128. escribe Generic nar 1 tabs daily 28 tabs 4 weeks gt 28 tabs CENTYL TABS 2 5MG 1 tabs daily 1 bendroflume 1 tabs daily 28 tabs 4 weeks li 28 tabs SEROXAT 20MG TABS 1 tabs daily 1 paroxetine k Hi 28 tabs NU SEALS ASPIRIN 75MG 1 tabs daily 1 acetylsalicyl 1 tabs daily 28 tabs 4 weeks 1 tabs daily 28 tabs 4 weeks T i 2 tabs daily 56 tabs 4 weeks EA Current prescription 17 12 2010 Ga p gt 1 1 1 tabs daily 28 tabs 4 weeks 1 sachet daily 28 sachet s 4 weeks 1 tabs daily 28 tabs 4 weeks 1 daily 1 bottle s 28 days 2 tabs daily 56 tabs 4 weeks 1 tabs daily 28 tabs 28 days 1 tabs daily 28 tabs 28 days 1 application QDS 2 tube 7 days 1 tabs TDS 30 tabs 7 days 1 tabs daily 28 tabs 28 days Prescription Dosage Generic name Selection from generic list To select from the generic list Open the menu and select Irish Specialty IPU Generic or use the Hot keys Ctrl G Type in a few letters for the required drug 119 Selection of a list from drugs already prescribed to this patient Open the menu item below Select the view you require Repeat Prescriptions History Active Therapy or last prescription You can use the following Hot keys to achieve the view you desire o CTRL K for repeats o CTRL U for Active Therapy o CTRL H for History o CTRL L for last prescription Note 3 7 users This view is now available on
129. esult window of a DWH analysis e The relevant billing summaries Select the patients you want to receive the mail merge and click on the Mail Merge Button select the mail merge template you wish to send HealthOne will generate the letters which you can print off and save to the patients files in the normal manner HELIX 261 HEALTH Options In the main menu bar of HEALTHone select Tools Options and then select the template tab It is here that we can define various options relating to templates and Mail Merging Template Selection e You can select here where your templates are situated This is important in a network environment where if a Someone makes a change to a template or creates anew template it will not be available to others unless they all have the same path entered here Archived Document e Here you can name the item that is used automatically when archiving a document to the patient file Use this option in order to avoid being asked for a name every time you archive a document e Tick the check box close the editor after archiving to automatically close the editor after archiving Mail Merge e You can define the number of copies of the first page to be printed Printer Configuration e Here you can choose the printer that should always be used to print your document templates This setting will over rule the windows default settings 2621a ZIR lt HEALTH Health One Version 7
130. example in this case m teatmer p gt w cibed e define the transaction properties name specialty etc on the right e should click on the add page if we want the associated image for theis page pages to be saved to the patient file as a tif file Validahe patient Clove Below we have two pages added to the tif file and several paragraphs entered to Health one items HELIX aa li n 277 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd OCR application Bulky rtf Bulky tif Ez Page 2 11 Patient unknown Text Image Transaction name expert s report regard to his future placement He was offered emergency respite for a period of 2 Trareechontdste 0771272009 x weeks in Fatima Home in Tralee Contact was made with John s brother by John O Mahony Social Worker to make him aware of John s situation Speciality psychiatry El John expressed indecision about his future He was unsure whether to return home to cathy or to return to the the UK to be cared for by his brother There were Xela no signs of confusion or disorientation MMSE was 27 30 when measured on the g November 2009 John was happy to accept a respite in the nursing home name operat Item Content however he did express a wish to return home to Kenmare to Noreen as he was diagnosis M Anxiety depression poor social circumstances crisis quite worried about her living alone We advised Joh
131. f event hamm 71540 Access rights Speciality general practice TF Export protected Legal structure Administator Johnssouce r Display protected Comment Health approach Frablerm Cancel Own Notes 2007 D aa n Advanced Scanning in Health One In this version of Health one we have made the scanning of reports into patient s files much easier Below is a summary of all the scanning functions in Health one Scanning From Within a patient file A fia BloodsROD va Picture From file Shift F6 YW Picture From template A Scanner image tif Ctrl F7 ina gA Scanner Text OCR a As before we can scan an image into a transaction This image is a true photo of the original b As before We can scan a text document into a patient transaction This document can be edited with any word processor eg Microsoft Word With both of these options you should use your favorite scanning software and your favorite OCR software There are many cheap image scanner software programs on the market Irfanview is a freeware program which is distributed with Health one HELIX 26 7 HEALTH OCR software is more expensive and examples include Omnipage and Readiris have used Readiris when testing the OCR function in Health one With the OCR option Health one now expects the user to save BOTH an image tif file AND a text rtf file Health one now allow
132. ft view Default B i Prescription module Enter Key Prescribe the drug Expect if the posology is not defined CTRL ENTER ou CTRL E Edit Edit before prescribing CTRL ENTER Direct Prescription Direct prescription from a drug in the HCR Interactions Alert level Potentially serious interaction v Display an alert dialog V Disable when prescribing from the repeats WV Display GMS Expiry Date Print options Show print dialog Print stopped drugs Search forms 1 Practice formulary 2 ae ym Auto add a drug to the default search form OK Cancel We have three user defined formularies These can be named as you wish However the first formulary is named practice formulary by default Once you have set up the practice formularies in the tools options menu you can send drugs from the IPU list to your formulary for inclusion You do this by choosing the drug from the main IPU list right clicking on the HELIX HEALTH 147 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd drug and clicking send to search form practice formulary You can do the same thing from the repeats window and from the active transaction window In this way you build up a list of preferred drugs that Suits your own practice The prescription Manager Options Summary The prescription manager options can be accessed either by the HEALTHone main menu item Tools Op
133. ge is presented as your first option The following commands allow you to manipulate the list of dosages e Insert the currently displayed dosage to the list of saved dosages Ins Update the selected dosage to that of the displayed dosage CTRL S Delete the highlighted dosage CTRL Del Select the previous dosage CTRL Arrow Up Select the next dosage CTRL Arrow Down Make the highlighted dosage the default dosage CTRL M 1337 p HEALTH The dosage schedule drug take during the day You enter the schedule directly as above individualised for each patient with a comment if required e You can enter the actual number of tabs to be taken e You can use for example an X to indicate when the medication is to be taken e You can use fractions or brackets to indicate for example an optional dose n T Drug Information There are several ways to view information on any drug as supplied by the manufacturer 1 Click on the information icon on the top bar of the PM t 2 Hit the combination keys ALT Enter 3 Right click on the drug and choose the option product information 4 Click the Pill icon on the top right of the drug edit screen HELIX 139 HEALTH Prescription Manager prescribe by disease sets In the drug pick list window we can search for drugs by disease The principle here is that you define a prescription set for a particular condition and then you can prescribe t
134. gged on user are displayed in the action plan tab of the selector by default e Exclude action plans from item analysis Planned actions are not taken care of when you do an item analysis Ctrl_ or Ctrl_M Own Notes 2467 m ad HEALTH Queries Extraction of Data The Query Plus module The Query Plus module provides a simple yet powerful method to extract data from a population of patients based on user specified criteria Furthermore the query results can be combined with one another to provide added flexibility Query Plus is based on the same concepts as the medical record There are three levels Patient transaction and items You can specify criteria at each level For example provide a list of all females older than 60 years Patient Sex female Age gt 60 that were seen in the last 12 months that have received a flu vaccination With Query Plus you can select multiple items You can also exclude patients that have an item containing a particular or any content 1 Open the module database Analysis Select the Query plus menu button El Perform a database analysis Alt F7 HELIX 247 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Database Analyses E User analysis i Asthma Report i AsthmaReport Diabetes i Diabetes by drug j Diabetes By Problem disease code j Diabetes Register Delete Diovanisitn Hypertension Copy j Patient not seen i
135. hat you want to do Display some information about the new billing system User manual Switch Switch to the new billing module If needed you can switch back to the existing module in the option tab Close Do nothing and decide later to use the new billing system Pressing the convert button will allow you to convert your old billing items to the new billing module Warning once converted you will not be able to convert back it is a good idea to take a back up before you convert in case you wish to revert You will HELIX 215 HEALTH not be able to convert any invoices created on the new version back to the old version When you press the convert button you will be given 3 options e Option 1 Conversion in a unique invoice transaction will convert your invoiced to the new billing module an place all the old invoices in a single invoice transaction Your new reports will work on the old data as it has been converted e Option 2 Convert each bill in a separate invoice transaction will place each old invoice in a separate invoice transaction e Option 3 will convert the invoices into the most appropriate transaction i e if there was a consultation it will put the invoice in there if not it will create a new transaction This method will increase the conversion time rama Conversion from the old billing module lem ty This d wili help you to Camat Pour oiana Mng dan into
136. he destinator fields are used only when saving the letter to the patient file They are deleted from the document during the merge 258 f m D HEALTH Inserting analysis fields This is exactly the same as inserting an analysis in any document template It allows you to extract some data from the patient file for the document Saving your work Your template is now ready save it Here is an example of a template including the mail merge fields and analysis extractions from the patient file HELIX 259 HEALTH Sending a letter to several destinations 1 Open the patient file 2 Click on the template execution button Shift F2 3 Select a Mail Merge template that you want to use On opening the template all the HCR analyses will be executed with the exception of the Mail Merge analyses 4 Select the Mail Merge button in the top tool bar of the template editor This is the second last button on the top toolbar of the template editor 5 The database that you choose when entering the Mail Merge fields is opened You choose from this list the addresses you want to send the letter to You can double click on the name in the bottom panel to send it to the top selected panel In this list you can select the name of the destination from the bottom grid All records Press Enter or double click on the name to select The selected destinations appear in the top grid You can remove a selected name by using the
137. he entire set of drugs in one shot to the active transaction Search for a drug right click on the drug then select create new disease set enter the disease F Prescription manager TEST JOHN GMS n 77786984 GMS DVC 77 years we gt Prescribe Edit A i z wr Alternates Equivi Irish speciality PU B Repeat prescriptions loser ipti ProductName aa lice gt LOSEC MU LOSECM LOSEC MU Prescribe Ctrl N SEROMAT SEALE Ctrl E El Prescribe as generic Send as generic to repeats Send to search form Practice formulary Shift Ctrl F Create an allergy or adverse reaction Ctri Alt A Create new disease set Shift Ctrl 1 tabs BD Send to a disease set Allergy a Alternates Equivalents Cirk Alt E q amp advers Product information Ctrl I Penicilhrr amp allergies Once you have created your own new disease label you can add any number of drugs to this disease set for later prescribing the entire set in one shot 1407 m HEALTH Now you can choose the drugs by disease list in the same way as you choose brand generics etc and prescribe from there Note that if you have defined a default item for drug sets in tool options and if you enter a content into this item in HEALTHone that has a corresponding disease set in the PM this drug set will be automatically proposed when you open the PM as opposite Now you can prescribe this
138. he opportunity to include up to four items in the search Thus each row in this section corresponds to one item Each column represents the possible options with each item 1 The tick box column is used to decide if the item name and content will be displayed in the result or not Tick the box to display the item and its content 2 The item name is entered in the second column You can choose here from any HEALTHone item 3 The Item Content column Here you can choose from several attributes of the item namely the main content sub contact or item codes Normally you will use only the main content here 4 The fourth Contains column is used to declare several possibilities in regards to the content These include whether the item contains is equal to is greater than is less than etc or even if the content exists at all Open the options with the drop down list to see for yourself what the possibilities are 5 In the fifth Contents column you should say what content it is that you are looking for If you are looking for several contents of the same 2507 e ad HEALTH item you can enter all the required contents to the one contents box Each content should be separated from the other by a semi colon Other mathematical operators that can be used are as follows e Replace the item name with a star if you are looking for a content of an unknown item e Use the hash sign to search for a numer
139. hot keys Alt F2 1167 Sab HEALTH e Select the menu insert drug prescription Main Drug prescription screen The Prescription Manager contains four main panels 1 Drug Selection Panel Drug list panel Top left 2 Allergy Adverse reaction Panel Bottom left 3 Repeat Prescription panel Repeats panel Top right 4 Current Prescription Panel Active prescription bottom right Drug Selection Panel Drug List panel This panel is used for selection the desired drug You can choose your drug from a list of brand names or from a list of generic names or from the private database You can also choose a drug from any list of drugs already prescribed for this patient as per the screenshot below Q Prescription manager TEST JOHN GMS n 7778698A GMS DVC 77 years weight 59 02 04 2003 Co e x gt Prescribe lt 6 Edit a i Y Alternates Gj Equivalents Irish speciality IPU amp Repeat prescriptions 3 gt Prescribe QS Edit I Prescribe All yf Repeat by Mi Irish speciality IPU Ctrl B Oty Prescription Dosage Repeat bi Last prescribe Generic nar Irish speciality PU 2 Generic Ctrl G 28 tabs CENTYL TABS 2 5MG 1 tabs daily 1 bendroflume j j 28 tabs SEROXAT 20MG TABS 1 tabs daily 1 paroxetine F slasinealearnmane eee 28 tabs NU SEALS ASPIRIN 75MG 1 tabs daly 1 acetylsalicyl al Practice formulary Ctrl J 2 Drugs by disease Ctrl Y r n j Repea
140. i t s H amp Es EI amp Open paien K Edit appointment Selector E Appointment faction plan Edit recurrence T Day 5 Week J Full week 31 Month Z Lit Waiting Ri Insert a new appointment Ins al gt 12 January 2011 i Add a comment F3 Todo Status b a Appointment with F4 ek Cut Ctrl X 08 Copy Ctrl C 30 I Paste Ctrl V _ 6 _ X Delete 09 z A Print current appointment 30 Show all appts for current patient 45 A Show history of this appt 10 00 10 00 10 15 Test Test t 15 Z7 Display and edit repeats prescriptions BR En EN 4 List of invoices Shift F9 11 sei tale Tak eek x Configure the appointments Ctrl F10 15 e Open Patient e Edit the patient e Edit set a reoccurrence e Insert a new appointment into the same slot e Add a comment or press F3 e Enter a to do status icon e Cut copy paste amp delete an appointment 1667 a mi A l li n Print the appointment Show all the appointments for the currently selected patient Show the history for the appointment Send a text message if you have enabled the text feature Display the prescription module for the patient to issue repeats Open the billing module for the patient to see their invoices HELIX 167 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Messaging Feature To Send a Message to Another User press the message button on n peri T the main toolbar 1 C
141. ibutes of a transaction Select the transaction required Now click on the transaction Attributes button on the Transaction Panel toolbar To close a patients file Select the menu option File Close HCR To close HEALTHone Select the menu option File Exit HELIX 47 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Own Notes 43 m HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTHozme A Patient Visits HELIX 49 aa li n Transactions amp Items In this session we apply some of the techniques learnt so far Our patient John Test has visited the surgery complaining of a painful lump on his neck We assume that he is the first patient of the day and you have not yet started the HEALTHone program Starting the Program and Logging In Start the HEALTHone program and login e HEALTHone opens and the Patient selector window appears If you are unsure about starting HEALTHone and logging in refer back to the beginning of the previous session Opening John Test s Health Care Record We practiced this in the previous session 1 If the Surname filter is not currently selected cursor flashing click once in the white box above the Surname column heading e Surname filter is now selected 2 Type Te e The list of patients reduces to display only those whose surname begins with Te 3 Select John Test in the patient list 4
142. ical or date value 6 The AND and the OR boxes at the top of the screen are used to declare whether each row is taken Thus if we use the OR box we are saying that the search will give a result if either of the search conditions listed in the first two rows above are true If we say AND then both criteria must be true to give a result Item Exclusion Criteria This section is based on exactly the same principles as the previous section Item Inclusion Criteria You use the same methods for entering item name contents content parameters and actual item content However any information included in this section will be excluded from the search Thus we might ask the question Give me a list of all diabetes patients in the practice who have never had their weight recorded In this instance the item content diabetes would be included in the Item Inclusion section but the item name weight would be included in the Item exclusion criteria Therefore everyone who is a diabetic is included and then everyone in this list who has a weight recorded would be excluded Restrict to Another analysis This section is an additional tool which adds power to the original analysis With this section you can make one analysis dependant on the result of another second analysis However this section is most often useful when we use the include criterion HELIX 251 HEALTH Here are
143. ick on the column heading to be sorted ascending sort will occur Click again for descending sort Click again to cancel sorting To adjust the patient selector column widths Place the mouse cursor on the column adjuster bar required and drag to adjust To minimise maximise patient HCR display Use the left most button of the HCR window controls to minimise the display and the centre button to maximise To select a menu option Point to the menu required click once point to the menu option click once again To quickly navigate through transactions in a patients file Select any transaction in the Transaction Panel Now use these short cut keys To go to the first Admin page Ctrl Home To go to the Last Transaction Ctrl End To change chapters Ctrl Page Up Ctrl Page Down 46 Tie HEALTH To go to the next transaction Ctrl Down Arrow To go to the previous transaction Ctrl Up Arrow To go to the first transaction in a chapter Ctrl B To select which information is displayed in the transaction panel Right click anywhere in the transaction panel select the filters option then select the display option required To display only those transactions relating to a problem In the Problem Panel select the problem to be filtered on Click anywhere in the Transaction Panel to activate it and press Ctrl E To adjust the width of the Transaction Panel Drag the panel width adjuster bar To view the attr
144. ildhood Vaccination Schedules documented later should be employed Technique Recording a Vaccination 1 Open the patient s file and add click on the stethoscope icon 2 a new medical transaction with a Type equal to Contact and the Name set to vaccination Transaction properties eax Institution Johnssource Type Contact Name i Responsible Dr Admin Admin Date of event 19 01 2011 14 1 0 40 Access rights Fm Export protected IT Display protected la lalla Speciality genera practice Legal structure Administrator Johnssource Comment LET Le L ku Health approach Problem e A new medical transaction is inserted into the patients file 2 Insert the sequence Shift F4 or transaction 3 Ensure the item vaccine is selected and press Return Vaccine into the new e ltem Vaccine now opens and also its associated list 4 Close the Associated List box 5 Click on the Vaccine Button to open the vaccination database HELIX 223 HEALTH Alternatively use the short cut Ctrl Alt V e The vaccination database window opens Select the dispensed vaccine The dispensed vaccine is not included in the configuration database Vacone 6 Enter text into a filter box 7 Locate the vaccine and select it Click OK The Vaccine details are entered into the item vaccine PLUS the item attributes are also set to their c
145. ill have an eye icon beside them r Transaction viewer Test AMNCH a bala BI E lc 4 w lt Transacti Date of r Medical sp lt Administrative chapter i prescribing doctor LEJ identil 08 09 2010 date requested lt gt Medical chapter date analysis measurement i TO date imported amp status 1S hospital details gt patient identifiers To MAN 1 KUB sample type clinical observations TS radiology number Mild faecal loading of the colon No opaque caluli identified but renal areas are partly obscured There is a transitional lumbo sacral vertebra most likely due to sacralisation of L5 with pseudo articulations with the upper sacrum bilaterally DIR 5 HAMILTON 09 09 2010 gibned01 Pressing Ei will indicate that the result has been viewed and has been given permission to integrate You can also print the result Csend a text message to the patient from this screen To integrate a result select the results from the list on the data exchange module screen and press the integrate selected items button lf the patient is matched to a patient in your database on name surname sex DOB the result will be imported to their chart If the patient is not in your database you will be given the option to add the patient or set as not found 1367 p HEALTH Patient does not exist OF Cancel Appl to all items Managing DXM Errors
146. ing Specific display for lunch meeting private appointments Drawing V Refresh the appointment display after closing a patient A eae F Display views as command button utomatisation Fina fth Tuch li Action plan isplay users of the same structure only i 1 Minutet Alerts Auto refresh the appointements Minute s Display ressources by default Backup alerts PARARI M Display titles in timeslots Live update Status presence Display the status of the patient present in appointment jv Display the presence status bar V Set the status as complete when closing a patient file v if the patient file has been modified V if the status is Present or In appointment V Display the appts using the status color V Set the status as In appointment when opening the patient file jV Ask before opening the patient file jz Update the patient comment if the patient did not attend the appointement Use legacy appointment module Default OK Cancel From here you can choose to e Auto select patients if match criteria this will allow you to enter a patients name directly into the calendar and if you have a direct match to a patient in your database you will not have to search for a patient it will be added directly to the calendar e Edit the appointment after creation this will display the edit appointment screen when you create an appointment allowing you to change the appointment type etc
147. ing One of the reasons is an allergy adverse reaction You can also edit an existing adverse reaction edit the reaction or gravity only Management of the private drug database To select a drug from your own private list of drugs click on the drug database selection button on the top left hand panel You will see a drop down list You can also use the Hot Key combination Shift Ctrl B The tool bar at the top of the PM allows you to e Create a new private drug e Edit the selected private drug e Delete the selected private drug Create a new private drug Pe Click the button to add a new drug to the private database You should fill in the boxes as in the dialogue below HELIX 145 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd QJ Edit private drug lt New gt Enter the name concentration and concentration unt l Ji Drug name News Generic name Main information Fackage Presentation 7 Pack size No Pack size units ptional Price by package Price by unit Identiticatian ATC code Ea Manufacturer Enter the drug name The drug name should include the strength and the strength unit The rest of the form is optional In the case of liquids or topical medications you should also fill in the pack size units boxes Click the button to edit the selected private drug Za The same edit dialogu
148. ing a practice including patient files billing information appointment information and user information Many practices will have secondary sources such as a laptop source RIP Source and possibly a backup source somewhere on the network These secondary sources need to be kept in sync with the master source on the server How a source is created is documented in the nstallation Guide and is normally performed at installation time There are two types of source Master and Slave and dependent upon the type s being synchronised various options will will not be available Regardless of source type the procedure is quite straightforward Synchronisation Technique 1 Start HEALTHone and login to ONE OF THE SOURCES TO BE SYNCRONISED 2 Click on the Synchronise Sources button on the Standard Toolbar Illustrated opposite e The Synchronisation Wizard start There now follows a series of screens the first of which is just an opening screen and can be by passed in the future by ticking the Do not display box HELIX 193 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Synchronisation wizard This wizard will help you to specify the parameters to be used to synchronise yo data You will be asked to specify a source to synchronise data with the type of synchronisation some parameters depending on the type of synchronisation K Do not display this first step in the future Cancel
149. ing the invoice will default to the Dr the appointment was booked for but can be changed if a different user carried out the consultation Date 127017201 Responsible Dr Admin Admin Using the drop down arrows in the invoiced section of the above screen select the billing items to bill the patient for you can select the billing items by code or description You can have up to 3 items per invoice You can set whether the focus will be on the Code or description in your configurations 203a ZIR HEALTH The total amount due on the invoice will increase with each billing item added You can then choose whether the patient themselves will be paying the bill or a search for a family member patient search or company who will be paying in the debtors section of the invoice screen You can add comments to the invoice which can be on the print out In the payments section of the invoice screen you can select a method of payment to clear the balance on the invoice The payment methods include 4 cash F4 Cheque F5 or Credit card F6 You can edit the amount paid for cases of partial payment The status on the invoice screen will indicate whether the invoice is open closed paid or canceled Status status E Open h Then choose to save the invoice in a separate transaction which will save the invoice in an invoice transaction this will result in extra transactions on your patients HCR Or save it to
150. inion Fites Selected transaction name F consuliation i visit at ble IV Leading 9 duap a y vaccination obstetrics lab radiology consuliation by telepho speciaized exarrinatio health check up The first three consultation types in the list are those available in the patient selector of HEALTHone You can move a name on this list up or down by clicking on the name and dragging it to your preferred position in the list 55 e congulalion Ka dua oracio Ramo icon vaccination vis al home obshelrics lab ladiology consuitahon by telephone wrarialzed e amp eaminatori haakh check up wer rir iy Fepell s ren pavmreri We al home Defineicon F You can also change the icon associated with any particular transaction name by right clicking on the name and choosing the change icon option SAFES C POOR The Item Selector HEALTHone items are accessed via the Item Selector window this displays a dictionary of all the items in HEALTHone Clicking on the Item Selector Button on the Item Panel Toolbar illustrated below will display the selector window see fig 3 3 Administrative transaction Billing 0 002 Action plan Appointment oE Z7 DaT Inserting Items gt 60 fm HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Fig 3 3 Item Selector Window Item Selector ES Fd Refresh button To locate an
151. ion related to the selected problem 3 You can switch problems while you are in problem view by clicking on a different one in the Problem Tab e The Transaction Panel now only displays the transaction related to the newly selected problem 2021a ZIR ad HEALTH 4 To return to normal view Hold down the Ctrl key and press E again There is an alternative way to switch between problem view and normal view 1 Click once on the required problem in the Problem Tab 2 Right click the mouse anywhere in the Transaction Panel and select Filtered on problems in the pop up menu that appears e The Transaction Panel now only displays the transaction related to the selected problem 3 To return to normal view repeat step 2 above Changing the Status of a Problem A problem can have one of two states Active or Inactive This is controlled by the End date check box in the problem items attributes To Make a Problem Inactive 1 Open the patient s file and click once on the transaction that contains the problem item If you took our advice this will be the Basic Medical Information transaction 2 Click once to select the problem item Press Return to open the item 3 Now check the End date check box and complete the end date 4 Click OK to close the item window Save and validate the transaction e Problem now appears in the History view of the Problem Tab To Make an Inactive Problem Active 1 Follow steps 1 and 2 above n
152. ions One of these is to set the actionas done Setting the plan as done will remove the plan from the list in the patient file and also from the population list An item will be inserted in the medical section to say the action is done What item you use will depend on the options you set in the tools options action plan 240a ZIR lt HEALTH menu By default the item name will be done and the content will be the name of the action You will also of course have to enter the result in the normal manner For example if a smear comes back you will enter the item cervical smear with the result as the content In the case of a lab test you will enter the item name and the result unless the result is imported electronically when it will be added in the same way haemoglobin A1 7 8 NOTE If you do not set the plan as done it will continue to appear in the list of planned actions and will soon make the list worthless You can also indicate if an action plan will never be done D ral Or Delete an action plan HELIX 241 HEALTH The Alerts An Alert is a notification in the patient file which is triggered by defining certain criteria The alerts are configured by the user and consist of a message which is displayed when an automatically launched analysis produces a result or by option does not produce a result The alerts are defined in the configuration tool as follows Open the HEALTH
153. is added next we select the sequence items we require Managing Items In this instance we are going to skip over the first item because we wish to leave it in the file merely as a descriptive title 1 Ensure the basic medical information Item is selected Press the Down Cursor key once e medical history item is now highlighted 2 Press the Return key to edit the medical history item In the associated list Find box type h e only terms beginning with h remain in the list Quick Clicks 3 Select the term hypertension in the list by clicking on it twice 86 az Ba HEALTH quickly keep the mouse perfectly still between clicks e hypertension added to the medical history item 4 Click OK to close the medical history item Repeating an Item We wish to record more medical history information for Sarah and to do this another medical history item is required There is a quick way to do this if an item of the same type already exists in the transaction you are editing Simply select not edit the item which is the same type and press the equals key 5 The highlight is now on the surgical history item Press the Up Cursor key once to re select the medical history item or simply click on it once with your mouse e medical history item now highlighted once more 6 Press the equals key once e A new medical history item is inserted and opens for editing 7 Double Click on pneumonia in
154. ission to edit this item it will open otherwise a warning box appears 4 Click on OK to close the Item window or warning box Aggregate Items These are items that have more than one container To see an example HELIX 43 HEALTH of these 5 Select the consultation transaction that occurred on the 23rd of February 1997 6 Observe the aggregate item blood pressure This item contains multiple results systolic blood diastolic blood Adjusting the Item Panel Display Notice that the Item Panel also has Column Adjuster bars 1 Point your mouse at the item column adjuster bars and drag to re size e Item information is hidden when the column width is made too small 2 Drag the item column adjuster bars back to approximately where they were That concludes our look at the HCR window Lastly we will look at the last line of the screen This is part of the HEALTHone screen and contains the Prompt Area you have observed this earlier and the Session Information Area Session Information Area This area of the screen displays information about the current source reminds you how you logged on 44 Ti HEALTH Dr John Smith DEMOONE Current User Name of Source Your name here Closing a Patients File To close a patient s file you select CLOSE HCR from the File Menu If you had made any changes that had not been saved HEALTHone would prompt you to do so now We have not or least shou
155. ity IPU M Ce IV Display allergies grid T7 Auto add a drug to the default search form Default 1 Search on any part of the drug name If this is ticked the default then when you type some letters when searching the IPU list these letters need not be the first few letters of the drug but can be found anywhere in the drug name OK Cancel Note Even with this option unchecked if you put a space before the first letters of your search you will get a wide search i e it will act the same as if you had the option ticked 148 f abd HEALTH 2 Search on empty value If this is ticked the IPU list is loaded when you open the PM Thus you will see some of the first drugs in the list before you type anything If this is unchecked the list remains empty until you type something This should make for quicker opening of the PM because the list does not have to be loaded until you start typing 3 Stay active for 28 days Normally when you prescribe a drug it remains active for the duration specified in the dosage Sometimes this is not appropriate For example if you prescribe GTN spray 1 dose once a day it will remain active for over 100 days By using this options you control how long HEALTHone will consider the drug active Note that all repeat prescriptions are considered active until they are removed from the repeats 4 Insert the prescription at the end of the transaction If not ticke
156. l Copyright 2011Helix Health Ltd J HCR Analysis Between date and date r Contents of Basic Medical Information transaction Contents of the last lab report Contents of the last radiology report Follow up Laboratory results with gravity indes 1 Last transaction content Liver Profile Plan of action Planning gt Delete 1 Click on the HCR Analysis Button 2 Select Liver Profile from the list 3 Click on the Execute button e Liver function analysis is performed and displayed in a HCR Analysis window Some of the HCR analysis definitions prompt you for a response i e for a start end date 4 Close the HCR Analysis window and then click on the HCR Analysis button once again 5 This time select the Between date x and date y analysis Click on HELIX 101 HEALTH the Execute button e The analysis runs and prompts for a start date 6 Enter 01101997 asastart date Click on the TICK to incorporate the date into the analysis scenario e The analysis now prompts for an end date 7 Enter 01101998 and once again click on the TICK The OK button should now be active Click on the OK button e Detail of items between the specified dates are displayed 8 Close the Analysis Window Prescription Analysis Like the HCR Analysis in the previous example the Prescription Analysis also uses pre set analysis definitions Clicking on the Prescription Analysis button i will cause the analysis list to
157. ld not have made any changes to his file Select CloseHCR from the File Menu e John Test s file is closed Save HCR X lf you had made changes by mistake JOHN TEST the following box will now ar HCA has been changed Do you wart to seve the g appe modified tansaction s K Velidation Confirmation Ou X cree To close the HEALTHone program you simply select Exit from the File Menu 1 Click on the NO button 1 Select Exit on the File menu e Close dialogue box appears 2 Click on the Yes button or simply press the RETURN key HEALTHone program closes and you are returned to the desktop HELIX 45 mi A l li n Summary Guide Start HEALTHone Double click this icon on your desktop or select the menu sequence Start Programs HEALTHone HEALTHone for Windows Open the patient selector window Click on the open button on the HEALTHone Toolbar and select HCR Note The patient selector is normally open at all times Select a patient in the patient selector window Click once on the filter above the column to be searched to activate it Type the text to be matched Click twice quickly on the name of the patient in the patient list To add remove a column to from the patient selector Click once on the Configure button at the bottom of the selector window Click on the column select box required to add remove the tick mark To sort the patient selector window Cl
158. le The Term Dictionary OK now to continue with John Test 1 Click once on the Term Dictionary Button e Term Selector Window appears 2 Ensure that only the Leading and Synchronous options are checked 3 Type nec e List reduces to only terms beginning with nec 4 Select the term neck pain 5 Click on the OK button e Neck pain inserted as a response and the selector window closes The Permanent List John Test describes the pain as acute To record this we use the Permanent List 1 Click once on the Permanent List Button e Permanent List appears 2 Select the term acute press the RETURN key e Acute sub list appears 3 Ensure that acute is still selected and click on the Insert button e Item response now reads neck pain acute 62 az Ba HEALTH Selecting Deleting a Term A term selected from one of the lists is treated by HEALTHone asa complete unit i e the term acute can only be deleted entirely not as individual letters a c u t e 1 Press the Backspace key until the term acute is deleted e The ENTIRE term acute is deleted 2 Click once anywhere in the neck pain e The entire phrase neck pain becomes highlighted to indicate that it is selected To cancel a selection 3 Press the Right Cursor key to move the Insert Cursor away from the selected term e neck pain is no longer selected Associated Lists Many Items have a list of common terms asso
159. lem Transaction and Item Panels We need concern ourselves only with the Transaction Panel where the chapters and pages are displayed and the Item Panel where the content of the page HELIX 3 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Selected in the Transaction Panel is displayed V toee do Eroblems gt KVaccine E Repeated drug Allergy Trends Administrative transaction Billing Action plan Appointment i repeat prescription T oa eg 3 v lt A NE T E M 2 Filter Full contents PANEL Moment of occurence Transaction na Responsible HCP TRANSACTION PANEL The Item Panel on the right will display the contents of any page that is currently selected in the Transaction Panel We will explain later how to do this but for now look at the next three figures Each displays a different page in the Transaction panel note the current page is shown highlighted and its content in the Item Panel 10 Haz HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Administration Page do Problems Vaccine E Repeated drug Allergy Trends Administrative transaction Billing Action plan Appointment _ repeat prescription Dosage cM 7 l El amp unit MY PROBLEM PANEL Transactions ZB Filter Full contents Responsible HCP TRANSACTION PANEL Problems Vaccine amp Bepf
160. lick on the new message button EF Fm ji EE gede MC Ica Options Read receipt Ee F ToDo Subiect Voting buttons Related to patient 3 x Arial jfio 7 B Z U Dr Admin Admin 2 Select the recipient from by pressing the to button 3 Type Message 4 If you wish to relate the message to a particular patient file click select patient This will allow you to choose the patient from the patient selector 1687 Sa mi A l li n 5 To send a carbon copy or blind carbon copy to another user click CC button and then add cc or add bcc as required 6 Click Send to forward the message to the recipients To View Received Messages 1 Click on the message icon 7 to see your inbox Any messages which have been sent to you will be listed in here and you can view then by double clicking 2 If the message is relating to a patient you can click view patient to open the patient s file 4 There are options to reply forward or delete the message at the top of the message inbox screen HELIX 169 HEALTH Correspondence HEALTHone has its own text editor which can be used to quickly write letters to consultants and archive their replies directly into the patient s file In its simplest form the text editor can be used to write free format letters like any other word processor and print save these However there is a more powerful aspect to the text editor in that it has a n
161. ly Dr F Lowry MCRN 00000 FRCPCH Lond CONSULTANT PAEDIATRICIAN Patient gt unknown Transaction name Jexpert stepot T Transaction date 09712 2009 Speciality paediatrics r IV Add the rtf file in the transaction HELIX aa li n hospital nu date of exa hospital diagnosis report treatment p colonoscopy otherls Xe litem Content o On the left side of this screen you have 7 pages that have scanned You can view the text pages or the image tif file by clicking the appropriate tab Move from page to page Using the arrow at the top Select some text and click on any item in the middle of the screen and that text will be added to the Health one item Click on the little man at the top to select the patient for this tif and text On the right hand side you will define the transaction properties for each patient You can also tick the green arrow top right to add one or more pages tif to be saved to the transaction Click on validate patient bottom right to finally send this report to the patient file The screen will then move on the next page report v Validate patient Close 279 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd OCR application Bulky rif Bulky tif Rae MPRE Tot Image Feidluneannacht na Selrbluse S 3 inte Health Service Executive Paedatne Department Kerry General
162. may be necessary for example when a patient returns having received a prescription because they forgot something or if you want to HELIX 129 HEALTH print some drugs on different forms for a single transaction To create a new prescription simply click on the button situated on the tool bar above the Current Prescription panel and then prescribe new drugs The counter to the right of the icon indicates how many prescriptions there are in the transaction and the number of the prescription being currently displayed In the patient file each prescription is contained in a separate aggregate of the item drug prescription Regarding the printing the different instances may be printed separately or on the same form More Details on prescribing Searching for a drug You may search for drugs using various options 1307 a HEALTH By default the PM searches for the characters entered in any part of the drug name Thus if you are looking for colostomy bags and you enter the text colostomy you will get what you want even though the item name does not start with the characters entered Note it is also possible for example to search by number In this case it is necessary to precede the text by a star Example Search for clonamox 250mg It s possible to change the search options by changing them in the menu item Options drug Module e Search on any part of the drug name If
163. mply typing a number such as 3 or 6 for 3 monthly or 6 monthly scripts You do this also by selecting your drugs and clicking on the repeat by icon on the tool bar 3 You can define that a drug or selection of drugs is being dispensed by the doctor directly 4 Once you have made your selection and decided how many months repeats you want to give the patient you are ready to prescribe the repeats to the Current prescription panel ready for printing There 1237 m HEALTH are several methods of doing this e Click the icon prescribe all will automatically select all the repeats and prescribe them to the current prescription panel I Prescribe All Note hitting the F8 key will do the same thing e Drag your selection with the mouse from the repeats panel to the current prescription panel e f you are selecting more than one drug hit the Enter key or CTRL Enter and they will be prescribed directly Stopping repeat Prescriptions To stop a repeat and record the fact that you stopped it in the patient file you can click on the stop button va You can also indicate the date and the reason for stopping Deleting a Repeat prescription To delete a repeat prescription with no record of the deletion saved ri select the drug in the repeats panel and click on the delete button Multiple prescriptions in the same session The PM allows you to create more than one prescription in the same transaction This
164. mport of HCR v Display dialog when an action plan is done Synchronised transactions v Automatically select today transaction for the action plan Automatic planification for the item plan of action Enable hours in action plans Drawing Reminders V Enable a default reminder to 2 a Wesk s Backup alerts If a reminder should be displayed Live update Select the Action plan tab IV Fire an automatic alert if enabled Show notifications if the time is defined Analysis Filter the action plan for the current user population analysis Focus on the population action tab when opening the patient selector Exclude planned actions from item analysis Default OK Cancel The Plan of Action functions may be customised in the options menu main HEALTHone menu tools Options Action Plan Default values e Default Frequency The frequency with which the actions are repeated e Default realisation item The item name used to indicate that an action is done 2440 ZIR lt aa n e Use the plan of Action item as the realisation item Use the same item name to indicate that an action is done as is used for the planning e Exclude week end in date calculation Avoid a due date being a week end Display e Display vaccines in the plans of action If you tick this box the vaccines in the vaccination schedules appear in the action plan tab in the patient file but not in the action plan ta
165. n Using Menus 30 Haz Ba HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTHone menus act exactly like any other Windows application simply click point click ie Save as Template Shift Ctril F2 Switch HCR Shift F10 Receive DXM Ctril Alt D Send DXM Start DAM Export all HCR data Synchronise with active source Ctrl Alt Synchronise configuration across network Print setup Se AO J ills R Print preview hy m L Ua kl Print Switch source Switch delegator Delegate access rights Exit 1 Click once on the File menu at the top of the screen 2 Move the mouse to point to Open Sub menu appears 3 Move the mouse to point to HCR HELIX 31 HEALTH 4 Search for John Test then click on a patient to select The first transaction in John Tests HCR is selected in the Transaction Panel and his administration information appears in the Item Panel Menu States Menus and their various options are dynamic in that they have two states active or inactive A menu will become inactive and therefore un selectable if the task they perform is not relevant to what you are currently doing Inactive menu options appear light grey in colour and active menu options appear black In some instances the menu will not be present at all The HCR menu for example will not be present on the menu bar unless a patients HCR is open 32 Ti HEALTH He
166. n John was reviewed by our Social Work team with hospital Erda E Ern EEz peana Eran pe Bea Remember you must validate patient to send the information to the patient file In this way each report can be sent to its correct patient as a tif file AND text can be seen in Health one items if so desired This text can be searched 278 f ZIR aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd OCR application Bulky rtf Bulky tif EA Se Text Image _ Ae 17 Feidhmeannacht na Selrbhise Si3 inte Health Service Executive Paediatric Department Kerry General Hospital Tralee Co Kerry Tel 066 7184153 Fax 066 7184067 Ref FLSB 3 93855 19 November 2009 Dr B 0 Driscoll Kenmare Re Penny Cotter East End Tallagh Co Kerry DOB 08 20 2007 Admitted 03 02 2009 Discharged 05 02 2009 Dear Dr Mary The above was admitted as a two year old with a seizure Last night she felt cold iwent to bed early Today she felt unwell Mother felt she was hot At twelve o clock she became unresponsive stiff then tonic clonic seizure lasted a few seconds She was fully recovered within hr She has a past history of Hydrocephalus ventricularmegaly On Lamictal 50mg bid On physical examination she was apyrexial Neurological examination was normal We increased the Lamictal to 75mg bid and she was discharged and will be seen in the clinic in a month Yours sincere
167. n Name or Invalid Password whichever is relevant will appear Correct the error and click the Login Button again Note After three unsuccessful login attempts HEALTHone will automatically close and you will need to go back and repeat the Starting the Program exercise on the previous page The Patient Selector Window Selecting a particular patient Health Care Record HCR is easy in HEALTHone The Patient Selector Window has dynamic filters that immediately reduce the patient list to only those that match the filter HEALTHone is initially configured to filter by Surname First Name Date of Birth or any combination of these however additional filters can be added if required see Adding Additional Columns later in this session HEALTH one 2009 Fie Edt ew Analysis Tools Window Helo CONUS Gon amp EJ m d amp e amp C amp T2 K ILa n lt se T OO 4 As you type here the patient list in the Click on the column name to sort by it lower panel will automatically reduce to Repeat click to change between only display those patients that match the Ascending Descending and Not Sorted filter states Z Mal merge e App Dr Admin Admin SOURCE Patient Selector Window 24 Tai mi A l li n Sorting the Patient List Each column of information in the patient selector can be used as the basis for sorting the patient list Clicking on a column name will cause HEALTH
168. n adjunct to the Built in DWH analyses which have been pre programmed by HEALTHone and contain most of the common day to day analyses needed by the busy professional With the result of the Query Plus analysis we have a new range of options 252 HELIX HEALTH i User database analysis Asthma Report io l Sa e B dr _jsumame __ __ i Li TEST JOHN Number of record 1 1 We can simply Print the result Click on the print Icon Cal E 2 We can export to excel 3 We can insert a Plan of Action into each of the patient files included in the result This is indeed very powerful We can then see at a glance from the patient selector all these patients We can initiate an alert when we open the patient file which will remind us of the situation Details of the Plan of action function are described elsewhere 4 We can use a mail merge to send a personalised letter to each of the patient in the result asking them for example to contact the doctor for an alternative treatment This function is described elsewhere but essentially involves creating a document template within HEALTHone with the require message for the patients and including some mail Merge fields which would personalise the letter for each of the recipients This template might also contain an internal HCR analysis that will extract specific patient information for the letter In this c
169. n past 3 years Patients NOT SEEN in past 10 pears Patients seen in past 10 years Diabetes Diabetes_Diagnosis Diabetes_Study Drugs men miscellaneous Vaccines i HEALTH one analysis 2 Click on New and the following window appears Analysis Analysis name Group tuj EEE tu Execution l zl ia Patient criteria Age Sex Display sumame first name sex date of birth Status active Test All Date All Name All Speciality All Responsible Restrict to another analysis Restrict to prevention Include Criteria 2431a ZIR lt mi A ll n 1 Enter a description for the query in the Analysis name box and a description for the category group in the Group box 2 The various options to create your query are divided into sections Patient Criteria Transaction criteria Item Inclusion criteria Item Exclusion Criteria Restrict to another analysis 3 Each of the sections has tick boxes to the left of the criteria These determine whether the indicated field will be displayed in the result or not 4 Now we will deal with each of these sections in detail Patient Criteria From this section we can choose to search from any or all of the three criteria Age Sex and Display 1 Age We can choose patient of a given age an age between X and Y Greater than gt X or Less than lt
170. n to consider his decisions ee intervention admission i carefully and to base his decisions on his own personal needs JB report On admission to A amp E John was extremely anxious and John was reviewed by Dr Murphy on the 11th Nov 09 At this stage he was ekle e ae sem team prion our aveke nerin physically much improved His mental state also improved Mood was good He date of dis La bgcolor A a alle and was reviewed by Dr Payne s team in the morning denied any anxiety symptoms and he was happy for discharge He informed us Mr Test described Significant anxiety symptoms He that he would consider his decision during this time whether he should return to date of exa described his mood as very low over the past 2 weeks the UK with decreased sleep decreased appetite anhedonia He was happy to be reviewed in outpatients for follow up if he returns to persistent negative thoughts regarding his financial Kenmare Our Social Worker Martin Smith will liaise with John hospital nu stressors hopelessness with regards to the future and worthlessness and difficulties in his relationship with his long term partner Noreen He denied any psychotic symptoms and denied any suicidal thoughts report John was admitted and reviewed by the team over a diagnosis period of a week His mood improved throughout admission His Ativan was increased to Img bd and this greatly helped his sleep and anxiety symptoms report Throughout admissio
171. name of quardian hanh fem A il name of contact person BMI n n n Dr Admin Admin JohnSQURCE e The aggregate item is now created and also its timing schedule 4 Select the menu File Exit and click yes to save changes when prompted 2367 lt HEALTH The Configuration Tool closes Linking Existing Vaccinations to a Schedule Upgrading users will have a number of child patients that have already received some childhood vaccinations at the time of the upgrade These vaccinations will appear as independent entries in the Vaccine tab of the Patient Information Panel If the child is under a year old we recommend that a vaccination schedule is also included those vaccines already administered will appear as overdue as far as the schedule is concerned because their entry in the schedule will be blank This problem is overcome by linking the existing vaccinations received to their corresponding entries in the vaccination schedule Technique 1 Insert a schedule as detailed in the procedure Assignment Phase Insert the Schedule into the Child s File above and activate the timing schedule e The Schedule now appears in the Vaccine tab with a number of vaccinations in RED indicating that they are overdue 2 Click on the EXISTING vaccination to be linked to the schedule 3 Ensure the EXISTING vaccination is still selected if not click on it once to select it Now click on the schedule vaccination
172. nd tick the Repeats box 6 Finally it is possible to send a drug from the list of drugs on the left hand panel to the repeats after hitting Enter on it by ticking the Repeats box and un ticking the prescribe box bottom left of edit screen The repeat prescriptions are saved to the top right hand panel of the PM By default this panel shows the repeats but it can also be changed to show other prescription sets from the patient file HELIX 127 HEALTH The repeat prescriptions are saved to the basic medical Information transaction These drugs are also automatically visible from the patient file with the PM closed They are included in the views tabs on the top left hand side of the patient record This view can be made the default view for these tabs by using the menu item tools options general and changing the default analysis tab setting on the right hand side Prescribing from Repeat Prescription List Here is a typical list of repeat drugs in the repeats panel Managing the list of repeats 1 You can select one or several or all drugs in the list as follows e Select a drug with the mouse Hold the CTRL key down and then click several drugs to make a multiple selection e Select all by clicking on the little square box on the top left of the PM screen or hit the Combination Keys CTRL A to select all drugs in the list 2 You can define the repeat by quantity by selecting the drugs you require and then si
173. nd experiment with the Format Paragraph menu Page and Document Settings In addition to be able to type edit and change the appearance of text you will also need to control document and page seitings Set Paper Size Select the menu sequence Format Document and HELIX 173 HEALTH set paper width and height size in the boxes provided Set Margins Select the menu sequence Format Document and set top bottom left and right margins in the boxes provided Insert a Page Break Position the insert cursor where the break is required and select the menu sequence Insert Page Break To remove a Page Break Position the insert cursor underneath the page break and press the Backspace key once Printing Your Document 1 Press the button on the main toolbar or select the menu sequence file print 2 To preview before printing Select the menu sequence File Print Preview Saving and Archiving Your Document There is a difference between saving and archiving Saving means to save your work as an individual file on to your computer Archiving means to attach the document to an Item in the current transaction of the patients HCR So to archive a document the patient s file must be open and a new transaction created HEALTHone will prompt you for the name of the item in which the document is to be archived normally this would be the item archived document See Archiving a Consultant s Letter later in this ses
174. neral p aclice Di Row ODriecot Fid creteres f ebr Seth DFMO NNF P1755 Transaction Panel Item Panel Lists Transactions in the HCR Displays Selected Transaction Detail The HEALTHone Screen Screen Panels 28 Ti mi A l li n The HCR screen is divided into three separate panels Transaction Item and Problem Each of these displays a specific part of the patient s file HCR as described below The Transaction Panel The Transaction Panel is used to display each event that has been recorded Anew transaction is added to the Health Care Record for any reason not simply because a patient visited for a consultation i e to record an experts report a lab result a visit at home an issue of a repeat prescription etc Transactions in this panel are divided into the two chapters Administrative and Medical We will look at quick ways to navigate through the various transactions in this panel later for now Transactions BLE Tranzactio Respongib Moment of occurence Adminiz TE e chapter Eg identik Dr Rom O DOr 28709792 12 00 g Medical chapter basic n Dr Ron O Dr 28 09792 12 00 FE consuli Dr Ron O DOr 26 09 92 12 00 espert Or Rom O Dr 02710792 12 00 1 Using your mouse click once to select any transaction in the Transaction Panel The transaction becomes blue when selected 2 Now use the up arrow and down arrow cursor keys on the keyboard to move from one transaction to ano
175. ng Select cigarettes from the associated list Then type 20 p day 8 Click on OK to close the item Alcohol Consumption 9 Open the alcohol consumption item for editing Select social from the associated list Then type 8 units week 10 Click on OK to close the item Blood Group 11 Openthe blood group item for editing Select A neg from the associated list 12 Click on OK to close the item Recording amp Displaying a Problem Sarah has hypertension and it would be nice to see this instantly when the patient file is opened to facilitate this we use the Problem Panel HEALTHone copies the contents of the item s problem and places it into the Active window of the Problem Panel Each problem is assigned a START date and when inactive an END date Items that have been given an end date are moved from the Active to Inactive window of the Problem Panel 292 Ti HEALTH Problems Vaccine Repeated drug Allergy Trends fe Active r History Diagnostic Start date J hypertension 1307 2009 1 Ensure the Item problem is highlighted Press Return to open 2 Close the associated list and click once on the Term Dictionary Blue Book e Term Dictionary window appears 3 Type Hypert and then select the term Hypertension in the list Click OK e The term Hypertension is now in the Problem dialogue box them 5 Click on the START date to activate it and type 28091978 Now click
176. nsible for any further calculations made there on The dose edition zone displays all the dosages that were saved by the user with the default dosage indicated in bold type When you first open the module the default dosage for all drugs will be 1 daily for 28 days The user can change this save it and it will be remembered for this drug thereafter 1347 abd HEALTH The PM will calculate the quantity of a drug based on the dosage and the duration of treatment However if you modify the quantity manually the PM stops calculating If the PM cannot ascertain what the formulation should be it leaves it blank and coloured in pink The user can then enter his own formulations as follows HELIX 135 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Edit the prescription TENORMIN 25MG TABS 20 tabs tabs 2 32 vid x Ri 1 tab h 1 wf 1 days Quantity 126 tabs Duration 28 days From 17 12 2010 To p 1401 201 q Fatient information Personal notes Parameters Dispensed drug Batch number Prescribed by a specialist M Hand written M On hold a Note the quantity is in pink This indicates that the user has manually entered the quantity Let us take an example of Prednisolone as a prescription The PM automatically calculates the quantity based on the duration as
177. o increase it sE 1 Experiment with adjusting column widths to achieve the approx appearance as illustrated below LEERY surname Sl et NM 30x date of brih addiess of pabert GMS number ref DUNG D H L male 20 03 88 14 LOWER MOUNT STREET 4GED 3 J HILL VIEW JOHN 05 12 FORREST VIEW Selecting an Existing Patient 1 If the Surname filter is not currently selected insert cursor flashing click once in the white box above the column name Surname filter is now selected 2 Type a T The list of patients reduces to display only those whose surname begins with T 3 Type an e The list of patients further reduces to display only those whose surname begins with Te Select John Test in the patient list Click on the Select button The Health Care Record HCR for John Test opens HELIX 27 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd APPOINTMENTS 1 You may have noticed in fig 2 1 the Appointments tab This is where you access the appointments module See the Appointments chapter later in this book to find out how to use it The HEALTHone Screen This is the HEALTHone screen when a patient s HCR is open The three panels mentioned in session one problem transaction and item can be clearly identified Major Areas of the Screen HEAL THone Standard Toolbar Item Panel Toolbar Windows Title Bar eo Billing Module Tab HEAL THone
178. o link to the new drug list and this will lead to some restrictions namely there can be no allergy interaction checking nor can HEALTHone update the prices or other drug information for these drugs We therefore strongly recommend that you use the convert repeats button on the repeats panel of the PM so that HEALTHone can attempt to pick a drug from the IPU list which is the same as that you have already prescribed These drugs are coloured orange in the new PM until they are converted Note the private drugs are NOT converted they can t be As most of the drugs you previously had in your private database are not contained in the IPU database we suggest you replace these drugs with those from the IPU drug list You can if you wish convert your own private database to a new private drug database This will be described later Conversion of 3 7 private drug database to a 5 0 or above private database It has already been noted that most of the drugs you used from your private drug database in 3 7 are available now in the new IPU drug list If you replace these drugs with those from the new drug list you will have the following advantages e The names of the drugs appliances will be correct as in the MIMS e The drugs will have all the attributes of any other drugs from the IPU namely a interaction pricing information drug information all of which were not available with drugs from the private list With the Pres
179. octor and Debtor Totals By Debtor and Patient Totals By Debtor Patient and Doctor Totals By Debtor Patient and GMS Type Totals By Doctor Debtor and Patient Totals By Patient Doctor and Debtor Year end adjustment Cube Analyses Diseases Drugs Drugs Cost Dispensed Family Lists of patients Miscellaneous Active and inactive patients _Execute Close From this screen you can run the report on your old billing data by date range last x number of days output the report to excel or print the report 2147 ZIR lt HEALTH Bill Items by Type ji G Execute Export Preview Information gt gt a Query By Date Range Last days Balance Filter Date Range Begin Date 12 01 2011 35 All Balances C Last Days End Date 12 01 2011 15 C Non zero Balances Balances bove 0 00 EUF Billing Conversion When you open the billing tab on version 7 1 you will now see an option to switch to the new billing module Press this button and you will be given information convert amp switch options zaction Billing 0 00 Action plan ppo gl TW S Notfitered Switch to the new billing module Description NAMI Content Guantity Cost Lo Switch to the new billing module This wizard will help you to switch to the new HEALTH one billing system A new billing system is available Please select w
180. ogether Vaccine Monthly All together By Doctor Name of GP Yaccine Monthly All together By Doctor Responsible HCP Yaccine Monthly All together Per child Vaccine Monthly History per child Vaccine No Record Vaccine Refusals Active ad inactive patent E an B BJ B B BJ BJ B B B I Reports for the Former method If you are using the former method of recording childhood vaccines use the following report to list those patients who have an overdue vaccination Planned Vaccines Plan of Action Reports for the New method If you are using the new schedule method of recording childhood vaccines use the following report to list those patients who have an overdue vaccination Planned Vaccines Due Dates Overdue vaccine Reports for the Either Method Regardless of what method is being used the following reports are HELIX 233 HEALTH applicable Patient s with a vaccine between two dates Vaccines Monthly All together Vaccines Monthly All together Per child Vaccines Monthly History per child Vaccines No Record Vaccines Refusals Maintaining the Vaccine Database The vaccination database will need to be updated whenever a new batch of vaccines is received or a vaccine is released on to the market Opening the Vaccine Database 1 Click on the Vaccine tab of the Patient Information Panel for any patient e F Trend eg Etoblems om Vaccine E Repeated drug 4P Ale
181. ogue box HELIX 67 HEALTH Using a Term as a Response The cursor keys are used to navigate the various terms and lists however to use a term as a response simply select it press the RETURN key If the term has a sub list this will be displayed as well as the selected term being placed into the Item dialogue box If the selected term does not have a sub list pressing the RETURN key will use the term as a response and the Associated List dialogue box will automatically close 1 Ensure that the term common is still selected press the Right Cursor Key once to display the sub list 2 Use the Down Cursor key to select the term lump and press the Return key e The Item dialogue box now reads neck pain lump and the associated list box has closed 3 Click the OK Button Item dialogue box closes and the Transaction Detail Panel appears as shown S subjective symptoms neck pain lump Note If you do not wish to use Associated lists it is possible to disable them To do this click on the menu item tools options They can be restored at any time 68 Hm Ba HEALTH Automatic Item Selector Display The Subjective Symptom Item is now complete Next we will record the Objective Findings To place another Item into this transaction for John Test we would normally click on the Item Selector Button on the Item Panel Toolbar however HEALTHone will automatically assume you are searching for an item as s
182. olely on information provided by the database distributor Filtering a drug by Alternates This is commonly used to find the cheapest alternative to a given drug Let s take the tenormin example again Choose tenormin 100mg tabs Now press the alternates button B Alternates You can achieve this also by hitting the Hot Keys combination lt Alt A gt Now you will see displayed a list of all drugs containing atenolol 100mg 1327 Sb HEALTH tabs This list is automatically sorted from cheapest to most expensive You may now prescribe directly from this list Note You can also prescribe the chosen drug by its generic name using this right click menu You can also create an allergy for this drug from here see later Prescribing a drug to the active prescription panel There are several ways to prescribe a chosen drug from the drug list to the active prescription panel 1 Prescribe directly without opening the drug prescription editor Use the prescribe button or hit the Hot Keys CTRL N N for New prescription 2 Edit the prescription before prescribing Use the button Edit or hit the Hot Keys CTRL E E for Edit 3 Use the mouse to select the drug and drag it to the active prescription panel 4 Simply hit the Enter key What happens when you hit the Enter key can be defined in the Options It may be set to direct prescribe or open the edit screen first Note If you select the tools option of edi
183. om the menu e Deleted Patient Selector appears Deleted patient files cannot be opened if this is necessary restore the file to the active Patient Selector See next topic 2201a lt HEALTH Re Viewing Active Patient Files Right click anywhere in the Deleted Patient Selector and select Show active patients from the menu e Active Patient Selector re appears Restoring Deleted Patient Files Select the patient file in the Deleted Patient Selector Click on the Restore Patient Selector button at the bottom of the screen Answer OK when prompted Permanently Deleting a Patient File Select the patient in the Deleted Patient Selector Click on the Delete Patient Selector button at the bottom of the screen Answer Yes when prompted HELIX 221 HEALTH Vaccination HEALTHone has a number of features which aid the recording and reporting of vaccinations these include e A built in database of vaccines that the user can easily maintain Allowing batch numbers and expiry dates to be edited as well as new vaccines to be added e The Pneumococcus schedule for childhood vaccinations that HEALTHone automatically tracks for due dates and received vaccinations from the date of birth e Population analysis reports specifically designed to analyse the childhood vaccinations schedule e The Patient Information Panel has a tab dedicated to vaccinations Overdue vaccinations are highlighted and automatically activate
184. on admission Institution discharge most common types would be Contact i e J e P and Basic Medical Information Department admission Department dicharge Basic medical information Type Name Currently this Name attribute is used a l 2 P22 only for Contact Beponsible consultation Z l visit at home type transactions It Date of event drug prescription defines the reason oe obstetrics for the contact Speciality lab radiology consultation by telephone specialized examination Responsible Specifies the name of the person responsible for creating or maintaining this transaction This list shows the name of the person logged on and the names of any other people that have delegated their right to create transactions to the logged on user Note There is also an attribute called Author not displayed on the Transaction Properties dialogue box which is automatically set to be the name of the person who validates the transaction see Transaction Status later in this session Date of event Automatically set to the current date and time Note You can change this if for example you are updating a patient s HCR ata later point in time Speciality This is another drop down list that specifies the medical speciality being recorded In general practice this is useful when a consultants report pertaining to a speciality is being recorded or for example a patient is being admitted to hospital
185. on the appointment screen press the following button 24 154i m an Dd HEALTH The following screen will be displayed allowing you to drag the users to the top using the mouse or Shift and arrows The user at the top will be displayed on the left hand side of the appointments screen Reorder the users bs Dr Admin 4dmin Drop in Sort fhe user using the mouse ar the keyboard UZA Arrows 3 This button on the resource panel can be used to change the order of the date resource on the top of the appointments screen The buttons in the image below will allow you save the views you have require for example you could have different views for each day of the week Wow Dell amii nam this will allow you to select a view using the black dropdown arrow O _ these buttons allow you to move through your saved views 4 this button will allow you save amp edit your views You can also set your default view using this feature HELIX 155 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Raa Elaman Save current view Save as Delete current view Rename the current view Previous view Next view DADA NO NO NO ND NO MD dih m O8Xae Set as default Appointment Search By pressing this button at the top of the appointment screen you can search for a patients appointments or search for an available appointment Search appointments Se
186. one configuration tool Click the button to display a list of the alerts You may also use the menu item file open alerts The list on the left shows the details of the alert The list on the right shows the list of protocol templates which may be linked to a specific alert on the left The alerts that are invalid for example the analysis corresponding to the alert does not exist are displayed in red Only the valid alerts can be triggered Defining an Alert You can add edit or delete an alert with the appropriate buttons at the bottom of the list of alerts See previous screen shot and You can also use the Combination Keys Ins Ctrl D et Crtl E Click on the icon to create a new alert Click the enabled box to enable the alert 242 f ZIR lt HEALTH Enabled lw Give a name to the alert This will be displayed in the notification Choose an analysis from the list The analyses that are available are those created in HEALTHone They are taken from those analyses available from the main HEALTHone menu Analysis formulas extraction formulas Some System analyses are included in the list as well as the extraction analyses For example patients birthday The system analysis are placed at the end of the list Tick the result box if the alert should be triggered when the analysis gives a result Un tick the result box if the alert should be triggered wh
187. one to sort on its content Each column can have one of three states marked by an arrow or its absence Not sorted sumame Sorted in ascending order Sorted in descending order sumame e HEALTHone initially only allows sorting by one column at a time however you can 1 sort by multiple columns by clicking on the Configure icon atthe bottom of the patient selector window and selecting the Options tab Now select the Sort on several columns option by clicking on its radio button Click Validate to close the Configure Window 1 Experiment by clicking on the Surname column heading If initially unsorted the patient list now sorts into ascending surname order 2 Repeat click on the Surname column heading Patient list sorts into descending Surname order 3 Repeat click on the Surname column heading Patient list returns to unsorted state 25 Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Adding Additional Columns Adding Additional Columns HEALTHone has a variety of information columns which can be displayed in the patient selector window such as patient address telephone number etc It is also useful to see the patients GMS number Additional columns are displayed by adding them to the patient selector As soon as a column is added it can be used both as a filter by typing in the box above the column name and a means of sorting the patient list Click on Configure bu
188. onsultation do Eroblems gt KVaecine B Repeated drug i Allergy 1 lrends Medical transaction Billing 0 00 Action plan Appointment repeat prescription Dosage n 47 E le amp Ba LS subjective symptoms mmm accident fall 2 days ago from achair in the bathroom while he fixing light Fell heavily on his left side and injured his ribs Now has difficulty moving about and his wife cannot cope at home with him objective findings lung s bronchospasm crepitant rales scattered Tender left lower ribs and dyspnoeic assessment fracture of rib s plan of action reassurance wants hospital admission Transactions EA Filter Full contents Responsible HCP amp gt Administrative chapter LEJ 28 09 1997 12 00 00 identification Dr Rory O Driscoll amp Medical chapter 08 06 2006 16 49 1 basic medical i Dr Rory O Driscoll 2 consultation Dr Rory O Driscoll Z 02 10 1997 12 00 30 expert s report Dr Rory O Driscoll S 19 10 1997 12 00 30 consultation Dr Rory O Driscoll 28 10 1997 12 00 30 expert s report Dr Rory O Driscoll S 22 02 1998 12 00 30 consultation Dr Rory O Driscoll 09 04 1998 12 00 30 expert s report Dr Rory O Driscoll 16 05 1998 12 00 30 expert s report Dr Rory O Driscoll 13 08 1998 09 41 30 expert s report Dr Rory O Driscoll z SP 21 08 1998 13 39 30 consultation Dr Rory O Driscoll 28 09 1997 1
189. onsumption important medical history medical history dementia 01 06 1998 hypertension chronic obstructive airways disease alcoholism medical history pulmonary embolism post fall 01 01 1981 surgical history ZE surgical history hip replacement left 01 01 1991 Transactions appendectomy surgical history hermiorrhaphy left sided 01 07 1998 surgical history Dupuytren s contracture 01 01 1992 fasciectomy surgical history Achilles tendon rupture repair 01 01 1995 identification Dr Rory O Driscoll surgical history basal cell carcinoma 01 01 1994 radiotherapy right upper chest surgical history fracture of rib s 6th th 8th 01 09 1997 problem alcoholism problem Alzheimer s disease problem chronic obstructive airways disease problem hypertension problem urinary tract infection UTI adverse reactions to Penicillins consultation Dr Rory O Driscoll 00 expert s report Dr Rory O Driscoll SB 19 10 1997 12 00 30 consultation Dr Rory O Driscoll 28 10 1997 12 00 30 expert s report Dr Rory O Driscoll 22 02 1998 12 00 30 consultation Dr Rory O Driscoll 09 04 1998 12 00 30 expert s report Dr Rory O Driscoll 16 05 1998 12 00 30 expert s report Dr Rory O Driscoll 13 08 1998 09 41 30 expert s report Dr Rory O Driscoll 21 08 1998 13 39 30 consultation Dr Rory O Driscoll 28 09 1997 12 00 00 Medical Chapter A C
190. oon as you type It will also display the dialogue box with the list filtered on what was typed 1 Type an o The Item Selector dialogue box appears with the items beginning with o already displayed When you are familiar with HEALTHone you will realise that this is an advantage because it saves you time however at first it can be confusing 2 Click once on the Cancel button The Item Selector dialogue box closes More Items Inserting the Objective Findings Item 1 Click once on the Item Selector Button on the Item Panel Toolbar 2 Type ob in the Find Box e ltem list reduces to those beginning with ob 3 Ensure that the Item objective findings is selected and click once on the OK button e The Item objective findings is placed into the transaction detail panel and its associated list box opens automatically The term we require is not in the Associated List but in the Term Dictionary HELIX 69 HEALTH 4 Click on the Close button to close the Associated List dialogue box or press Esc 5 Click once on the Term Dictionary Button e Term dictionary now appears 6 Type seb in the Find box and select the term sebaceous cyst click on OK e Term sebaceous cyst entered as a response and the dictionary closes We will now supplement this term with additional text 7 Type 2 x 2 cm e Response now reads sebaceous cyst 2 x 2 cm 8 Click on the OK Button to complete
191. or this page and as many other pages as you wish On the top right you define the transaction details You then click on add to add this page for this patient Finally click on Validate patient on the bottom right to send the tif image to the patient file Now you move on to the next page pages and repeat the exercise Y Validahe potiert __ Cove 274in ZIR lt aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd 6 gt Page 2 11 Potent unknown Image Trantaction name expert s repod X f _ clicked on the add button in the middle to add each page to be integrated to the same patient file Page 1 Page 2 Ckick on Validate patient when finished You can also scan multiple pages of reports from the patient selector as a single text file by using OCR software which you to buy have tested the function using Readiris 12 OCR software a Trigger Alerts Shift Ctrl F4 Scanner image tif Ctrl F7 Scanner Text OCR Scanner import From Files HELIX 275 HEALTH In this case Health one will open the scanner software defined in tools options scanning External scanning software settings as for scanning images first and later will open the OCR software Of course the two may be the same Health one now expects you to save both a multipage tif file and a multipage rtf file Health one first opens the program defined as your s
192. orrect values Note The item vaccine values for Dose Site Manufacturer Batch number and Expiry date are extracted from the vaccine database They can be adjusted to correct any changes for this particular vaccination If the Batch Number is amended a prompt will appear to request if the vaccine database should also be updated By preference the Batch Number and Expiry Date should be changed by configuring the vaccination database See the heading Maintaining the Vaccination Database later in this section Vaccine Item Attributes automatically set the values of the selected vaccine 8 Correct the item attribute values if required Click OK to close the item e The vaccination details are recorded in the current transaction and also appear on the Vaccine tab of the Patient Information Panel 2247 ZIR HEALTH Specifying Recall Dates If childhood schedules are not being used the method of specifying a recall date utilises the item Plan of action l schedules are being used this procedure is NOT required The Vaccine sequence includes the item Plan of action and this will also be present in the current transaction 1 If the item plan of action is not present in the current transaction insert it now by clicking on the Insert Item Button on the item panel toolbar 2 Ensure that plan of action item is selected and press Return to activate it 3 Select vaccine from the associated list Note The object her
193. ould also be updated 228 f m ZIR lt HEALTH By preference the Batch Number and Expiry Date should be changed by configuring the vaccination database See the heading Maintaining the Vaccination Database later in this section e The date completed details in the Vaccine tab of the Patient Information Panel is also updated 7 Repeat actions 2 6 for any other vaccinations being administered at this time Manufacturer Dose Site Batch No Expiry Date Count Changing the Scheduled Due Date of a Vaccination for a Child There may be instances where it is known that a due date for a vaccination will be missed i e due to a holiday etc To prevent HEALTHone reporting this as overdue the due date can be altered Technique 1 Locate the vaccination concerned in the Vaccine tab of the Patient Information Panel Double Click the vaccination The transaction that contains the schedule opens and the selected vaccination is shown in a dotted box 2 Right Click the vaccination in the dotted box and select Shift Vaccination due date from the pop up menu HELIX 229 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALTH one 2011 File Edit HCR Insert View Analysis Tools Window Help ld amp li bt I ES E e s al m o t amp l C T l5 s x Bji Risk Score FE AO 9 A QO Leahy Jordan 04 09 2004 M 6 Years GMS n P
194. ow uncheck the End date follow step 4 HELIX 203 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Own Notes 2047 lt HEALTH Billing The Billing feature of HEALTHone allows charges for services products in the practice to levied against patients and payments recorded Patient Invoices and receipts can be printed along with reports which reflect the current state of the practice accounts Billing Items HEALTHone considers each individual charge in a practice as a billing item When a patient receives medical services and or products these are charged by inserting the relevant billing item with a record of its cost payment and receipt status into the patients file Reports There is a new billing queries module which will allow you to access all of your accounts data You can easily see your daily accounts and general accounts and there is also a facility to do cube analysis for doing various comparisons The queries module is discussed in more detail below The population analysis has a number of reports under the billing heading however these reports will now only work on the old billing data They will not work with version 7 1 billing These produce figures in detailed and summary form on a patient doctor or debtor basis HELIX 205 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Family Billing The easiest way to bill a family is
195. r example when a pregnant female patient visits you would create a new transaction in her file that adds a page in her Medical Chapter Next you select the Sequence which best suits the reason for her visit this is done using the Sequence Selector The Sequence Selector The Sequence Selector displays all the names of Sequences relevant to what you are currently doing i e the list displayed will be dependent upon whether you are working on a page in the Administrative or Medical HELIX 15 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Chapters Below is the list that will be displayed by the Sequence Selector for a medical transaction In our example the female patient is visiting for an antenatal check up and the Antenatal Care Sequence is shown selected Sequence Selector Es Type here to locate a Eg E e K Seq uence Groupe Terma basic medical information subjective symptoms 1 antenatal examination rtenatal 1st vist weight 3 7 Burne Medcal examination systolic blond pressure Minimurn Data set T1 diaetelic blocd pressure T duration of pregnancy haamoqabin fundus uterus biochemistry H Bloetal heart sounds Diabetic FolowUD TI Biloetal resertation dischane List of Sequences Mach case IV Leadna Transactions BZ _Transacton name Resporsble Momento amp gt Adninstative chapter EJ identficetion Admnisbeater 167
196. re than 320 characters you will be charged for three text messages etc Text Message Templates Click the Templates tab A list of current templates is listed 3027 mi A l li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Test messaging Message templates Lab results Philippe Appointment Her E dit Delete To add a new template click New Test messaging Template description Insert field Template of message nb Final message should be no longer than 160 characters Cancel Save 303 HELIX aa n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd The Template description appears in the message dropdown for a user to select The Template of message text are is the actual text message that will be sent The Insert field button allows you to insert placeholders to that the patient s title first name or last name can be inserted into the text message automatically Once you have completed the template details click Save The new template is added to the list of templates To edit a template highlight the description and click edit The template details appear and can be edited To deleted a template highlight the description and click delete A confirmation message appears Confirm Gre you sure vou wish to delete this template Click Yes to delete the template or click
197. rgy zw gah j Filter All vaccine _ Waecine Completed date Due date _ DTP HIE OP First 02 12 1999 a DTF HIB DP Sec 03 02 2000 OTP al Hib IP hepal 04 11 2004 preumococcus jv 04112004 OTP al Hib IP hepal 04 01 2005 J meningitis i 04 01 2005 OTP al Hib IF hepal 04 03 2005 S DAS A a a n1 IERIE Sn 2 Click on the Configure button on the tool bar a Changing Batch and Expiry Dates 1 Locate the vaccine to be edited by typing its name in the 2341a lt HEALTH VaccineNamefilter box or if known type the old batch number in the Batch Number filter box 2 Once the vaccine has been located edit the old data i e batch number details expiry date etc 3 Click the tick box to save your changes 4 Click the Close button to close the vaccine database window Adding a New Vaccine 1 Open the Vaccine database as outlined above 2 Click on the Plus button l e A new blank line appears at the end of the database 3 Select the vaccine type from the HEALTHone term drop down box that this vaccine belongs to i e Influenza V 4 HEALTHone automatically offers the type as the name for the vaccine simply select this and type the actual name Complete the other details 5 Click the tick box to save your changes 6 Click the Close button to close the vaccine database window Techniques for Upgrading Users Create the aggregate item Vaccination Schedule and Timing S
198. right mouse click 6 Click OK to execute the template one for each destination 7 To Archive the document in the current transaction of the patient file click and select in HCR as multimedia object You get the same dialogue if you close the executed document directly by using the top right hand X of the text editor or by using the Combination keys Ctrl F4 8 Select the item name with which you want to save the document Note You can set a default item name to store archived documents by using the main menu tools Options Template 2607 m ad HEALTH 9 You can change the name of the document add a comment add a severity index so it appears in red in the file or make it display protected so that nobody except the person who created the document can view the document The document is saved in the patient file To open it from there you should double click it If the template contained the field destinator these names will be saved to the patient file also under the item document sent to Note Please remember that when you execute a mail merge template the Mail Merge fields will not be immediately executed You have to click on the merge button after executing the template Sending a mailing to a selection of patients You can choose the recipients for your letter from several lists within HEALTHone e The Patient selector e The Action Plan tab in the patient selector e The r
199. rved by SSSL The document may not be copied photocopied reprinted translated reproduced or transmitted in whole or in part without prior consent in writing from SSSL except where the copy is to be used by the purchaser or transferee for the purpose of utilising the software more efficiently SOFTWARE USE Only one copy of this software may reside and be used on a single machine at any one time Modification is expressly prohibited The software may only be copied for the purpose of backup for archival purposes but may not be distributed or lent to a third party except under the terms of condition 4 below The software cannot be lent leased rented or otherwise transferred to another user except under terms of condition 4 below 4 Tle HEALTH SOFTWARE TRANSFER The software may be transferred to a third party provided all copies and the originals are transferred in the process and that the third party is shown and accepts these conditions Without such a transfer the third party will not be authorised by SSSL to use the software and will be in breach of the copyright of the software In such a case the purchaser will be held responsible for any loss or damage suffered in accordance with condition 6 below UPGRADES You are only entitled to upgrades of the software if you are properly licensed to use the software and provided that you have a valid support contract with SSSL or its affiliates or you have paid SSSL an agree
200. s contenis amp assessment Injury due to falling N tem Contents The Item Selector HEALTHone has a dictionary of different Item Names When you are entering information into a Transaction page in a patient s file you can add an item by selecting it from the dictionary The Item Selector displays the dictionary contents and allows you to easily locate the Item you require The icon on the left will be displayed on your computer screen exactly where it is displayed on the screen is not important at the moment and by simply clicking on it with your mouse the Item Dictionary will be displayed 14 Haz HEALTH To locate an item type here stant vision glasses 7 distart vision glasses 7 close up vision glasses close up vision glasses List reduces d VOU T potassium 7 potassium LI hype 7 rized grasses qx T assisting surgeon 7 renal clearance potassium associated diagnosis T associated phenomena j WW pathology Click Uk to transfer i ber of e EEE ENE item to the transaction Cancel panel of the current 7 Match case M Sorted transaction Leading The Item Selector Window The Sequence A sequence is a predetermined set of Items that have been grouped together to suit a particular task With the exception of the Administration page all other transactions are blank when first created That is they contain no Items at all This allows for great flexibility fo
201. s a unique icon to represent it Illustrated on the left Starting the Program 1 Start HEALTHone and Login Patient selector window is now open Opening a Health Care Record To open an existing patients HCR 2 Type Te inthe surname filter 3 Select Sarah Tennant in the patient list 4 Click on the Select button e The Health Care Record for Sarah Tennant opens Creating a new Basic Information Transaction We are now going to record the Basic Medical Information in Sarah Tennant s HCR Use the icon to quickly create a basic medical transaction HELIX 85 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd O File Edit HCR Insert View Analysis Took Window Help 8 x u ud amp bt i 8 6 5 DP e se al l C T l5 amp Risk Score E mo W fa a Pycblern OX Vacone B Bepesteddug Atay Tet Medea tarcacton Bil ng Action plan Appamnimert i 2 amp t Ba amp medical histo surg cal b stoyy tobacco Jiansactions amp 3 A F Fiten Full contents Moment of occurence Transaction na Responsible HCP lt gt Adeunntiatrre chapter TJ 12 01 2011 12 10 23 dertification Dr Admin Admin gt Medical chapter UB 1240172011 12 1407 Di Admin A ciman 1201 2011 124407 33 Years General oractice Dr Admin Admin SOURCE Or Admin Admin As you can see from above the basic medical information sequence
202. s in the first transaction of the administration section The four items surname first name sex and date of birth are the minimum needed to create a new patient file 1 Ensure that the surname item is highlighted Press the Return key e The surname item opens ready for editing 2 Type Tennant Press the Return key e The surname item only requires a single line of text and automatically closes when the RETURN key is pressed e The highlight automatically moves on to the next item in the list 3 Press Return to open the first name item Type Sarah HELIX 73 HEALTH Press the Return key 4 Press Return again to open the sex item Restricted Response List The possible responses to the sex item are limited For items like this HEALTHone will often present a list of possible terms To complete this item you can e Use the cursor keys e Type the first letter of the response i e M male or F female e Click on the down arrow to the right of the response box to display the list and select you answer by clicking on it with the mouse Experiment with all of the above techniques Select the response female Press Return the sex item closes and highlight moves onto the next item Press Return Type carefully 12071972 for the date of birth 5 Press the Backspace key to delete the 2 of 1972 and type a 0 Press Return to complete the item e The minimum items are now completed
203. s the user to easily copy some text from the text document to Health one items Health one will normally save this text AND the original image in tif format Scanning From the Patient selector We can now scan multiple pages of reports from many patients without opening each patient file This is done by clicking the Tools menu in the main Health one toolbar Scanner image tif Ctrl FF Scanner Text OCR Scanner import From Files We have the three options above a Scanner image tif scan multiple pages of reports to one TIF image file and then use Health one scanner interface to distribute each report to its correct patient file b Scanner Text OCR scan multiple pages of reports to one RTF text file and then use Health one scanner interface to distribute each report to its correct patient file 208 f m HEALTH c Scanner import from file Health one imports from pre existing tif rtf files in specified location These files might have been scanned outside Health one In order to scan efficiently there are certain prerequisites as follows 1 Install a good image scanner as above these are cheap free Install a good OCR software may cost several hundred Euro recommend Readiris If you use OCR software this will normally allow you to scan the image file as well as the text file The software used for both image and text scanning must be defined in Health one Tools options
204. screen and choose a patient who will pay the bill from the database e To create a family place the same family number into the demographics administrative chapter of each family member e Putting an after the family number indicates the head of family e All patients under 18 will default to family Billing to debtors e You can use the debtors search to add the invoice to a 3 party such as an insurance company 218 fm aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Own Notes HELIX 219 aa li n Deleting Patient Files HEALTHone moves files in the Patient Selector window to the Deleted Patient Selector window The deleted patient files can be viewed in the Deleted Patient Selector lf files are subsequently deleted from the Deleted Patient Selector window they will be deleted permanently Deleted patients can be restored from the Deleted Patient Selector back to the Patient Selector in cases where they have been deleted in error Deleting A Patient File Locate the patient in the Patient Selector Select the patient do not open the file by clicking once on the patients name Press the Delete key Answer OK when prompted Alternatively select the Delete Patient Selector button at the bottom of the screen e Patient removed from the Patient Selector window Viewing Deleted Patient Files Right click anywhere in the Patient Selector and select Show deleted patients fr
205. scriptions T7 Show all terms obstetrics lab Transaction name radiology a consultation by telephone payment m specialized examination referal health check up hospitalisation planning specialized examination expert s report spnthesis payment activating treatment visit at home intervention vaccination week summary hospital admission hospital discharge departmental admission departmental discharge emergency admission consultation consultation by appointment consultation by telephone visit at home home care visit at the hospital follow up hospital consultant s opinion v You can drag the transactions you wish to use from the panel on the left to the panel on the right Transaction Comment Furthermore we now have a new transaction attribute that we can use to extend the naming of transactions Every transaction now has a new attribute called transaction comment This attribute allows flexibility if you want to have additional methods of filtering the list of transactions in the left hand panel of the patient record HELIX 205 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd We might use the transaction comment field if we want to use other clinical information not available in the list attached to transaction name Transaction properties Institution ohnssewces Type Contat T Hame eonsutation Responsible Dr Admin Admin o a Date o
206. see the analysis HELIX 109 HEALTH Find Templates weight blood pressure systolic blood pressure diastolic blood pressure El urine duration of pregnancy fundus uterus lfoetal heart sounds lfoetal presentation reas ri for encounter lahdamern Diabetic Check Up Quarterly vaccination BLOOD PROFILE ntenatal Basic Information t subjective symptoms past history Cardiac Risk Grid Ignore aggregate hierarchy Aggregate M Select period f Sequence m Ea O OF E Leading a The results are initially displayed in tabular form in the Grid Analysis window You can now e Filter the results e Choose which results are displayed e Choose how to display the results Grid or Table John Test s HCR should still be open If you have closed it in the meanwhile open it again now Example Activating the Grid Analysis 1 Click once on the Grid Analysis Button on the HCR Toolbar ker 1107 p HEALTH e Grid Analysis Window opens 2 Click on the Grid Source Selector Button e Grid Selector Window opens Ensure that Grid is the selected source Select BLOOD PROFILE as the analysis in the group box Click on the Select Period box to tick it 3 4 5 6 Click on OK to begin the analysis xr e Because the Select Period box was checked you are now prompted to enter a date range 7 There is no need to type the forward slash marks in the date Select the from dat
207. sion for an example of archiving For now we will simply SAVE this document 1 Select the menu sequence File Save 2 Type in a name for the document 3 Click on the Save button 1747 m HEALTH Closing a Document and the Text Editor Now that you have saved the document we can close it If you choose to close the document and you haven t saved any changes HEALTHone will prompt you to do so 4 Select the menu File Close e f you have already saved the document it will now close and the text editor will automatically close as well e f you have not saved the document HEALTHone prompts you to do so 5 Select Yes or No Cancel brings you back to the document to continue editing e If the document had never been saved before you would now be prompted for a file name and destination directory in which to save it e Upon completion the document will close and the text editor will automatically close as well Using Templates If you find you are writing the same details into letters constantly you can build a template which will populate details from the patients chart into a letter for you along with items such as your name and address practice details patient details politeness such as yours sincerely etc Basically templates are designed to be used in conjunction with patient data They provide a quick method of writing everyday letters in the practice Once a letter has been created using a template in
208. so 2 general analysis options Allowing you to query all open bills or invoices with outstanding balances Daily analysis x tiv EL General analysis Today s statistics Payment Type Cash All open bills Open bills Balance gt 0 e You can also print carry out a mail merge to send invoices outstanding balance letters to patients or export the list to excel Ne fai Pressing F8 will allow you to look at old billing module for a selected patient in the billing queries module HELIX 213 aa li n Billing reports To access the billing reports press the i population analysis button on the main tool bar These will only work with old billing data they will not work on new billing module The population analysis screen will be displayed allowing you to chose any of the reports listed in the billing section which you can then press execute to view by date range or last number of days You then press this button gt to run the report see screen shots below Population Analysis Template Analyses Database Analyses Standard Analyses Bill tems By Doctor and Type Bill tems by Type Bills By Debtor Using Basic Templates TXT Bills By Debtor Using Formatted Templates R TF Costs amp Payments by Date Costs amp Payments by Debtor and Patient Costs amp Payments by Debtor Patient and Doctor Costs amp Payments by Doctor Debtor and Patient Costs amp Payments by Patient D
209. sts HEALTHone is designed to keep the amount of typing necessary to maintain a patient s record to a minimum This is achieved by selecting terms from various sources and supplementing these with typing if necessary The three most common sources of terms are The Term Dictionary A complete list of terms known to HEALTHone The Associated List A list of terms related to the current Item The Permanent List A list not related to a specific item that expresses degree intensity size etc as opposed to a particular complaint To display a list you click on its illustrated button on the Item dialogue box toolbar Term Dictionary Button Associated Permanent Book Icon List Button List Button There are a number of good reasons to use lists as opposed to typing Firstly It saves you time because it is quicker to choose a response from a list than type it yourself Secondly It s easier there is no need to remember the spelling of complicated medical terminology HELIX 61 HEALTH Thirdly It is more consistent you are more likely to express a condition in a similar manner using terms from a list as opposed to typing a response This can become very important when analysing your patients later and locating occurrences of a particular illness or condition Using the lists takes a little effort at the beginning but very quickly becomes far more efficient than typing In short we encourage you to use the lists wherever possib
210. such as occupation name of spouse GMS number etc The first transaction in the Medical Chapter contains the patient s basic medical information like Medical History Surgical History Allergies Blood Group etc Transactions two onward in the Medical Chapter each record a contact with the patient This contact can be for any reason not simply a visit to the surgery The Transaction is just a term used by HEALTHone to mean page Whenever a new page has to be inserted into the HCR we instruct HEALTHone to create a New Transaction Transactions contain Items An Item can be considered as a container or box Each type of Item has its own unique name followed by a colon We place information into Items For example the Date of Birth Item will contain a date HELIX 19 HEALTH A Sequence is a predetermined set of Items grouped together to suit a specific task There is no fixed number of Items grouped together in a Sequence as many or few as are required to suit the task An Aggregate Item is an item that will hold more than one piece of information An example is Blood Pressure where both systolic and diastolic pressures need to be recorded These then are the basic structural points around which HEALTHone has been designed In the sessions that follow all of these points will be repeated Own Notes 20 fm HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd HEALT
211. t HEALTHone gives you this facility First of all you need to have a database containing the details of all the consultants in your area These do not come as standard with HEALTHone However some users have already created these databases in particular localities enquire from the user group lt is relatively easy to create DBF 111 file from an excel spreadsheet Many people will keep a list of their local hospitals consultants in this format We cannot describe this process here HELIX 255 HEALTH Once you have a dbf or access file with the names and details of the consultants you refer your patients to you should save them to the directory honewin dbf of your current HEALTHone configuration The following procedure assumes you have a dbf file in the honewin dbf directory 1 Click on the main HEALTHone menu File Open Template 2 Choose an existing template as an example say Quicklet cvs 3 We will now enter a DBF field in the location indicated in the screen shot 4 Click on the button insert text blocks field The following window appears 5 Choose the DBF file that you require containing the list of all the consultants in your area Then Click on the choose fields tab This window allows you to choose the fields that will automatically be inserted to the final document when you execute it and choose your consultant 6 You choose the field name and then click the key to copy it into the
212. t before prescribing and at the same time prescribe directly from repeats is ticked hitting the Enter key will open the editor for drugs selected from the database but not when you select drugs from the top right panel repeats history Prescription Editor The Drug editor dialogue allows you to do the following HELIX 133 HEALTH To prescribe a drug as a repeat OR as an acute prescription or both To define and save several dosages for each drug The start and end dates for a prescription if required To define a dosage schedule which can be given to the patient To define a series of other options If you wish to send a drug to the repeat panel simple tick the lt Repeat gt check box The dosages The list of formulations available is now reduced to a manageable number of realistic possibilities As well as this you can simply enter you own free text formulation All calculations based on a free text formulation however will be the responsibility of the user The editor allows you to format the dosage and formulations easily In the numbers boxes you can enter not only numbers but also special characters to allow for further flexibility For example for the dosage you can enter the following 1 2 Tablet 2 3 tablets 2 or 3 1 1 2 tabs etc The automatic calculations will be correct if the PM understands what you have entered For the price you can always insert this manually but you are then respo
213. t patient are displayed there Transaction properties Institution Type Contact Name consultation Responsible Dr Admin Admin wf Date of event a niz2011 7 00 22 Access rights Speciality general practice a ti Export protected i Legal structure Administrator Johnssource vl Display protected Comment Health approach Fol Problem Cancel 1 Click on the box opposite the problem to be linked to place a tick inside it 2 Complete the rest of the transaction properties and click OK HELIX 201 HEALTH Linking an Existing Transaction To link a previously created transaction to a problem you need to view its attributes by opening its properties window To do that 1 Open the patient s file and click once on the transaction in the Transaction Panel to select it 2 Click on the attributes button on the Transaction Panel Toolbar e The properties 3 window now appears Aushor Di Mary Knightly Date 25 02 2004 10 14 00 3 Click on the box opposite the problem to be linked to place a tick inside it 4 Close the properties window and save and validate the transaction Viewing a Transaction Related to a Problem 1 Click once on the required problem in the Problem Tab 2 Click once on the Transaction Panel to make it active Hold down the Ctrl key and press E e The Transaction Panel now only displays the transact
214. t prescriptions Ctrl K Current prescription 17 12 2010 Cale d Active therapy Ctrl U Prescription i Generic name 7 History Ctrl H i Last prescription Ctrl L 4 3 4 DIAMINOPYRIDINE 20MG TABS Price 224 65 ALCHEMY GMS 100 tabs tabs amifampridine 20mg e code 1 tabs daily 28 tabs 28 days 20319 Allergy and adverse reaction X lt adverse reactions to medications Penicillins allergies By default the IPU database containing the entire list of brand names is displayed HELIX 117 HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd When you type some letters contained in any part of the drug name the list will be filtered accordingly Eco fete a2a gt Prescribe lt 25 Edit Irish speciality IPU Oty Prescription Dosage Repeat b Last prescribe Generic nar 28 tabs CENTYL TABS 2 5MG 1 tabs daily 1 bendroflume 28 tabs SEROXAT 20MG TABS 1 tabs daily 1 paroxetine F 28 tabs NU SEALS ASPIRIN 75MG 1 tabs daily 1 acetylsalicyl ProductName i gt DEDIN imini ors PV GUMA IMUS vor 7 F r nx m cou 3 4 DIAMINOPYRIDINE 20MG TABS ULM 2 25 3M FORAM 10CM x 10CM GMS 2 92 3M TEGADERM 1633 IV DRESSING 8 5CM 0 56 ABBOTT THIN LANCET TYPECGMS 200 0 04 ABIDEC CHEWABLE MULTIVIT amp MINERAL 0 07 ABIDEC DROPS ORANGE PK 25ML drop s 0 17 ABIDEC MULTIVIT SYRUP amp OMEGA SREC 0 04 ABIDEC OMEGA 3 SYRUP 3 P
215. te the consultation In this case the receptionist can record the invoice as a separate transaction or wait until the Dr validates the transaction before adding the billing items Excluding Users from creating own bills This will prevent a scenario whereby at the end of the year the secretary has a number of bills receipts assigned to her as the responsible person To do this go to user editor select user and put a 1 in the billing denied grid HELIX 217 HEALTH Manual Copyright 2011Helix Health Ltd WR User editor lt 7 Fee F Capon xj File Tools About Profiles Structure Role Users User Dr Mary Knightly in Physician Johnssource Johnssource Information JA i idi Administrator Johnssource sci rights eka dates amp Physician Johnssource ke D John Smith ji t8n Dr Mary Knightly Allfields view e Locum Identification card Identifier Passport Identifier Date of discharge Identifier Date off work Identifier Language Identifier Service code Professional registr ontractual arangi Prescriber ID E Code IBAN Code BIC Login name Login Login password Login Last legal structure Login Medical speciality Login User language Dr Admin Admin JohnSOURC E wee TAR n i o M _ _ Billing to families e To bill the amount to another patient press the search button in the invoice
216. ted option by clicking on it once again 4 If the Synchronous option is unchecked check it now by clicking on it HELIX aa li n 57 5 If the Leading option is unchecked check it now Type as e Only Items that begin with as are displayed 6 Uncheck the Leading option e All Items that contain the letters as together anywhere in their name are displayed 7 Delete the as in the Find box e Full list of items appears once more 8 Uncheck the Synchronous option e Refresh button activates 9 Type in capitals IC e Nothing happens 10 Click once on the Refresh button e All Items that contain the letters IC together anywhere in their name are displayed 11 Check the Synchronous option e Refresh Button de activates screen stays the same because Synchronous is active and filtering on IC 12 Check the Match Case option e Only Items that have upper case capital IC anywhere in their name are displayed 13 Uncheck the Match Case option Now we will locate the first item needed to record this visit of John Test Firstly set the Item Selector options as follows gt mz Ba HEALTH Match Case Unchecked Leading Checked Sorted Unchecked Synchronous Checked We need to locate the Item subjective symptoms 1 Delete the IC in the Find box and type su e All items beginning with su are now displayed 2 The Item subjective symptoms should already be s
217. text including the dates involved This can be extremely useful for finding any information you wish in the patient s file Database Analysis Data Ware House DWH Built in Analysis There are a number of pre set database analysis all of which display their results on screen and many additionally allow the results to be printed as a report HEALTHone provides an additional tool called Query Tool which can be used to create your own reports Example of Database Analysis with a Screen Display Result Only D 1 Click on the Population Analysis Button on the toolbar 2 Double click the Cube Analysis entry in the list e Cube Analysis expands and reveals the Patients Cube analysis 1047 Gb HEALTH 3 Click on the PatientsCube Sex Age Class Private GMS analysis to select it and then click on the EXECUTE button e Cube analysis activates and displays the results in a window This particular analysis is purely visual and you are not able to produce in report form Other types of analysis are displayed and can also be reported and or exported to other products We will now close the current analysis and open a new one 1 Close the current analysis by clicking once on the Red X in the top left hand corner of the window 2 Double click the Patients seen entry in the list e Patients seen Analysis expands 3 Click on the Patients with an actual encounter analysis and then click on the EXECUTE button e Pa
218. the editor A Code Description Amount 50 gt consultation __j 02 review 25 0 Blood test 40 Press the button to add a new billing items Enter a code description and amount and click off the line to save it as seen in the example below code 04 Experts report 60 9 Configure Billing items Configure the list of billing items you see in the editor La Description Amount Experts report consultation review Blood test Repeat the process until you have a cost entered for each of the services you provide in your practice To set a default billing item select the item and press HELIX 207 HEALTH Add an invoice hotkey Shift F9 To add an invoice press the add invoice button i The following screen will be displayed G Invoice editor iii Date 12 01 2011 v Responsible Dr Admin Admin Invoiced X amp Code or Alias Description Price EDL Total 0 00 Debtor Status Patient Open v C Family Company Protection MV Printing Export Confidential Comment Payment P A x Date Type Paid amount Comment gt Create invoice in the current transaction in a new invoice transaction Print a receipt Lx Cancel The date will default to today but can be changed using the dropdown box at the top of the invoice screen The person who is responsible for generat
219. the left hand panel as well as the top right hand panel as you were used to Repeat Prescription view displays the pack size and the drug name The History and last prescription views also contain the date the drug was last prescribed For all these views typing some letters will reduce the list as with the main product filter REPEATS PANEL The right hand top panel contains the prescriptions from the patient file repeats history This panel allow you to view exactly as in the product search panel the drugs that are contained in the patient file These views are optional and were included so that you can see the repeats at all times This is the default view e Quantity number of tablets prescribed for the repeat period 1207 il HEALTH Prescription name of the drug Dosage dose to be taken daily Remaining repeats Total allowed repeats less the number of times e prescribed so far before required review for example Repeat by number of repeats given in one shot e g 1 month 3 months 6 months etc Last prescribed the date the drug was last repeated Generic name of the drug To change the view simply click on the menu and choose the view you require You may also use the Hot Keys as follows o SHIFT CTRL K for Repeats o SHIFT CTRL U for Active therapy o SHIFT CTRL H for History o SHIFT CTRL L for the last prescription Note The repeat prescriptions are saved to the Basic
220. ther The highlight moves between transactions Notice the information in the Item Panel changes to reflect the contents of the current transaction HELIX 29 mi fn ll n 3 Now repeat press the up arrow until the Administrative Chapter comes into view You can now see that the Administrative Chapter has just one transaction and the Medical Chapter starts with the Basic Medical Information transaction The Item Panel The Item Panel is used to display the contents of the selected transaction Each transaction can contain one or more items Remember the discussion on this in the Introduction section Note By default when you open a patient s record the last transaction displays It is possible to set it to open automatically in either the Administrative or Basic Medical Information transaction if preferred To do this click on the menu item tools options and choose from the drop down list Open the HCR on The Problem Panel The Problem Panel is used to display the patient s principal active or inactive medical problems This feature can also extend to linking the relevant transactions to the condition they relate too We will show you how this is done later It is possible to hide this panel if you are not using it Click onthe View menu and select the option Problems Problem panel disappears Click on the View menu and select the option Problems once again Problem panel re appears The HEALTHone Scree
221. this option is not ticked the search is made on the first letters of the drug name only If this option is ticked you can search for a drug by typing in letters from any part of the drug name e Search on an empty value If this option is ticked all drugs in the database will be displayed immediately you open the PM when you have not typed in any search criteria If it is not ticked no drugs will be displayed until you start typing your search criteria Use the unchecked option if you need the PM to open faster Note Some advice If your search is made on the start of the drug name you can put a space in first and then you will be searching the following text in any part of the drug name Searching for drugs based on the Equivalents It is possible to filter a list based on the equivalents of a given drug Click on the button on the tool bar HELIX 131 HEALTH E Equivalents Active substance Chemical subgroup Pharmacologic class Therapeutic class Anatomic level If we choose the first option above active substance having first typed tenormin it will displays all drugs containing atenolol in all its forms If you choose chemical subgroup as my filter after choosing tenormin you get all drugs that are selective beta blockers And so on e Pharmacological class list of all beta blockers e Anatomic level cardiovascular drugs The filtering of these equivalent classes is based s
222. this tab causing it to appear in front of the others J Leahy Jordan 04 09 2004 M 6 Years GMS n PP Trend Medical transaction Billing 25 00 Action plan Appointment EN MALA 9 amp x problems X Vaccine B Repeated drug e Allergy x og Filter All vaccine Vaccine Completed date Due date DTP HIB OP First 02 12 1999 _ DTP HIB OP Sec 03 02 2000 DTP DTP 0 5MI 02 12 2004 Hib Titer Led 0 5ml l 02 12 2004 _ poliomyelitis oral 02 12 2004 __ DTP DTP 0 5MI 03 02 2005 _ Hib Titer Led 0 5ml l 03 02 2005 nolinnnelitic forall WY 1920222005 Transactions Zz Filter Full contents Moment of occurrence Responsibl lt gt Administrative chapter LEY 29 09 2004 identification Administrator KS Medical chapter 29 09 2004 basic medical infon Dr Mary Knigt 29 09 2004 consultation Dr Mary Knigt LB 02 12 2004 vaccine Dr Mary Kr igl 03 02 2005 vaccine Dr Mary Knigt ZB 16 04 2005 consultation Locum H 17 05 2005 consultation Dr Mary Knigt 19 07 2005 consultation Locum Enan ioco Gr Admn Adn Due dates are automatically calculated from the child s date of birth 222 m lt HEALTH Recording Non Scheduled Vaccinations The following method is used to record all vaccinations unless a childhood vaccination schedule is being used In cases where a schedule is being used for childhood vaccinations the method Ch
223. tients seen analysis opens This particular analysis requires additional information before it can be executed You can select patients by a specific date range or by count of last days 4 Select the Last Days option and enter a value for the Day count 5 Now execute the analysis by clicking on the green right facing button on the tool bar see illustration HELIX 105 HEALTH Patients with actual encounter by Date Time amp Doctor e Execute Export Preview Information 2S A Date Range Last Days Responsible Doctor Dr Admin Admin y Date Range Last days Day Count f 17 12 2010 ts Grid View Tree View NAME FirstNAME Date of Birth ResponsibleHCP Category GMS Number 6 Experiment with these values and date ranges until you obtain a result Remember to reselect the execute button to reanalyse each time the values are changed e Analysis produces a results grid Once you have produced a result from a database analysis you can e Simply view it on screen e Produce a report of the results e Export the results to another product Viewing Results You can control the grid display in the following ways Viewing Results Maximise The Window Click on the centre button of the window control in the top left hand corner of the window E 106 f m D HEALTH Patients with actual encounter by Date Time amp Doctor er Gma a Execute Export Preview
224. tion in the Medical Chapter this is done using the Sequence Basic medical information this sequence includes the item problem Technique 1 Open the patient s file and select the Basic Medical Information transaction first one in the medical chapter 2 If the item problem exists already select it and press Return Go to step 6 Create the item problem 3 Select the last item do not open it this is done to ensure that the problem item that is about to be inserted appears underneath the current items 4 Click on the nsert Item button on the Item Panel Toolbar illustrated opposite e The Item Selector opens 193 m Dd HEALTH Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd s Allergy Trends repeat prescription Dosage ASPIRIN 75MG DISPERSIE 1 tabs daily PLAVIX 75MG TABS 1 tabs daily EE TIT zor Transactions EA Filter Full contents lt gt Administrative chapter do Eroblems KVaecine E Repeated drug 2 Medical transaction Billing Action plan Appointment past history medical history vaccine record of vaccinat record of vaccinal record of vaccinat plan of action vaccine 9712 21 09 2007 amp repeat prescriptio amp repeat prescriptio CM MAE 2 amp flat feet right Ttem Selector process of encounter TI health professional to contact
225. tions Prescription Module OR By clicking the button in the main bar of the prescription manager Options General p Internet _ y Prescription module Network options Messaging Search options Enter Key Modules Search on any part of the drug name C Prescribe the drug V Search on empty value Expect if the posology is not defined Data exchange module Miscellaneous CTRL ENTER ou CTRL E Edit Appointment IV Stay active for 28 days Edit before prescribing Inability to work CTRL ENTER Direct Prescription V Insert prescription at the end of the transaction Billing 7 Direct prescription f drug in the HCR e p ption from a drug in the Healthlink Cancer Referrals Default repeat number 99 m Template Apply to all drugs Interactions Multimedia association Display overdue repeat prescriptions in red Alert level Potentially serious interaction v Scanning Default duration for prescriptions 28 j WV Display an alert dialog 5 LJ Drawing V Use recommended titration schedule IV Disable when prescribing from the repeats Automatisation Display GMS Expiry Date Action plan Drug set Alerts Propose the drugs matching the disease Print options Live update assessment 7 Show print dialog Print stopped drugs Layout V Display the top right grid Search forms Chronic prescriptions 1 Practice formulary l Default grid Repeat prescriptions 2 Left view Irish special
226. to Start Messaging Service when ticked causes the messaging service to automatically start The Polling Period refers to the amount of minutes between each send and receive the messaging service automatically carries out The Data Connection String refers to the TextMessaging mdb file that was created and linked to during the setup process The Show Debug Messages when ticked causes additional informative messages to appear on the HEALTHone SMS Service screen when a send and receive takes place If for any reason you need to start the HEALTHone SMS Service manually you can do so by navigating to C honewin bin and launching HIPSMSAdmin exe HELIX 299 aa li n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Sending a Text Message from within HEALTHone Log into HEALTHone as normal If text messaging has successfully been setup you will notice an active Send text message button on the top horizontal menu Active text send button If for any reason the setup has not been completed successfully the button will be inactive Inactive text send button Select a patient and ensure that they have a mobile number assigned against them Click the Send text message button The following options are available e Text Message e Message Queue e My Account Text message Message queue ia uw My account 3007 mi A l li n Health One Version 7 1
227. to see this list Alternatively you can use the Hot Keys combinations Ctrl Right arrow and Ctrl Left arrow to move from one list to the next e ATC Code Anatomic Therapeutic Chemical Classification Filters the drugs by their therapeutic actions e g anti hypertensives etc Type in the first few letters and the list will be reduced You can also click the button to choose from a hierarchical list e Ingredients Filters the drugs by their ingredients e g potassium iodine etc This may not be very useful for most users e Free text You can also use free text descriptions to enter your own drug names perhaps if they don t exist in the other lists Note that the entries to the free text list will not trigger an alert in the PM when you prescribe them They will however be visible in the allergies panel e You can give an adverse reaction a severity index from 1 7 Defining an adverse reaction directly from a selected drug After selecting a drug from the drug list or from the repeats panel you can declare an adverse reaction to this drug by right clicking on the drug and choosing the command Create an allergy or adverse reaction or by hitting the Hot Key combination Ctrl Alt A When an adverse reaction is created using this method the coding possibilities are different 1447 an Dd HEALTH Defining an allergy as a cause for stopping a drug When you stop a drug say a repeat you are asked the reason for stopp
228. to the folder which you download your labs to To do this you should select the Health Board for your area and press the edit button The following screen will be displayed The path to your folder which you down loaded your labs to and press next Import definition Definition name Service IH Disce ti Data source SHB HL gt Converter SHB_HL Mapping table SHB Path C lab SHB Mask lt ML Cancel 2 Bact Next D gt Finish Select the integration and filing options for the results on the next screen to suit your practice and press next 1847 mi A l li n again Then press finish Once you have the correct path set to the folder which contains your downloaded lab results you can press the execute button This will import the results to Health One Automatic Merging If the laboratory definition file had been configured to automatically merge results into the patient files this would have occurred and only errors would be left to be resolved Managing errors are described later for now assume all went well and the data has been successfully merged Manual Merging Many practices would validate the results before merging them in which case all results would now be waiting to be validated in the Data Exchange Module Inbox Press this button on the main toolbar to access the Exchange module inbox The data exchange module screen will be displayed where you can see th
229. ts who are dealing with the patient 3 Send a personalised letter to several patients about the same thing For example we may want to find all males over the age of 50 and if they have not had a cholesterol check we might want to send a letter to each of these patients Each letter can be personalised so that we use the correct mode of address for example Dear Mr Test Dear Ms Burke etc 2540 m HEALTH The first two of these functions require the use of an external database containing a list of say consultants names and addresses This information should be stored in a database file either a DBF file or an Access database file These files should be stored in the Honewin DBF directory As these databases are localised they are not distributed with HEALTHone It is possible to create a database by following the steps below Creating Database files DBF files 1 Click on the button manage associated databases on the main toolbar in HEALTHone 2 Click on the button new table on the right of the database query window Using Database files DBF to enter Consultant s names to letters In most normal situations when you are sending a letter to a specialist you will not in fact need to use the Mail merge facility This would only be used if sending the same letter to several destinations However you would often want to insert the name of the specialist into the executed documen
230. tton at the bottom of the Patient Selector Window Click on the select box opposite the address of patient to place a in tick it Do the same for the GMS number Click on the Validate button to close the Configure Window e Patient Selector window now has two additional columns Adjusting Column Widths Columrs Search options Options Select Aa S S O O O N E A G a Propert sumame fret name Sex dale of birth address of patient localty of patient postal code patient telephone privale name of spouse name of contact person GMS number ref 1 family nurrber ref 2 reference 3 reference 4 name of doctor in charge dactor in charge department dale of fle opening dale of death 4 dale slait of presert job dale of discharge A palier references name of partner P b f Vaidate X Cancel There should now be two additional columns of patient information however these are not spaced correctly Some columns are too wide for the information they display and others are too narrow The width of each column can be altered by dragging the adjuster bar to the left of its heading 20 fm aa li n Column Adjuster Bars Adjuster Icon L sumame v first name date of birth YOUNG DONAL 20 03 88 TEST AGED 3 25 02 96 a i ro ale ti ik When you place the mouse cursor on an adjuster bar it will change shape to the gt Adjuster Cursor Now drag left to reduce the column width or right t
231. type is linked to a particular vaccine or vaccines in the vaccination database 1 Create a new medical transaction r Type Contact and Name vaccination 2 Click on the Vaccine tab of the Patient Information Panel to bring it into view 3 Click ONCE on the vaccination that is being received this time to select it 4 Click on the injection needle icon on the Vaccine tab toolbar or use the short cut Ctrl Alt V What happens next is dependent upon how many vaccines are in the Vaccine Database for the selected vaccination type If only one vaccine exists this will be issued immediately with its name today s date batch number expiry date etc Go straight to step 6 If more than one vaccine exists the vaccine database window will open displaying all matching vaccines Go to step 5 5 When the Vaccine Database window opens choose the vaccine being administered this time Click OK e A new item vaccine appears in the current transaction displaying the vaccination details 6 Check the vaccination details If necessary amend the details by highlighting the item vaccine and pressing return Click OK to close the details Note The item vaccine values for Dose Site Manufacturer Batch number and Expiry date are extracted from the vaccine database They can be adjusted to correct any changes for this particular vaccination If the Batch Number is amended a prompt will appear to request if the vaccine database sh
232. ual Copyright 2011Helix Health Ltd Own Notes HELIX 115 aa li n Prescription Manager The Prescription Manager PM is used for the prescribing of two types of prescriptions repeat prescriptions and acute prescriptions The first part of this chapter will deal with editing and printing of a simple drug prescription In the second part we shall discus the management of the prescription We will look at the more complex aspects such as repeat prescription management the price of the prescriptions and the renewal of prescriptions Opening the Prescription Manager In the majority of cases a prescription will be issued during the course of a consultation However in some cases the prescription may be the only reason for the contact In either case it is necessary to create anew HEALTHone transaction A sequence for example the medical sequence SOAP May contain the item drug prescription Never the less if you create your own transaction you may directly enter the item drug prescription When a patient file is open and a medical transaction has been created the prescription Manager PM may be opened in several ways Simply click the icon prescribe a drug from the tool bar at the top of the patient display window Double click on the icon or press the Enter key when the drug prescription item is highlighted if this item already exists in the transaction e Press the combination
233. umber of pre set documents called templates which are used to automatically extract information from a patient s file and merge this into the new document HEALTHone has a number of templates which are supplied as standard In time you will be able to create new templates of your own This document will introduce you only to how they are used See also the chapter on Mail Merge to see how these templates can be further enhanced Free Format Letter To use the text editor to write a free format letter you do not need to have a patient s HCR open Creating a New Letter 1 Select the menu sequence File New Document e The text editor window opens with a new blank document a G You can also press the new button to add a new document 1707 Gb HEALTH J Text Editor document rtf TEST TEST 01 01 1901 F 110 Years fo g z E a BH DE yy i HI 5 hia 2 BUFFS V J 3 Ol fox gt Ej l2 1 b O Ie staves 4 sina asa I l 19 11 12 13 14 15 4 6 Wa L L L L L L L 4 Section1 1 Pagel 1 Line Col0 100 You can then type a letter and use the toolbars for the normal word processor formatting such as bold underline italic justification bullets numbering amp paragraph options The toolbars are explained below To save your document press the archive b
234. ur require the block for and right click on the mouse 1627 mi A ll n Health One Version 7 1 User Manual Copyright 2011Helix Health Ltd Configuration of the appointment module DAppointment type 2 Users 6R com Todo status Dr Admin Admin 14 r Conditions E m Display color Type of appointment consultation E X Avatar Z Default room ii Monday Tuesday Wednesday Thursday Friday Saturday Sunday on 09 ee ee ee 10 kut ji ox Cn The following screen will be displayed Time slot detail na Time slot period Day Monday Start time 03 00 End time 10 00 Appointment type Type of appointment Duration consultation Default ressource Apply the same configuration for the following weeks only Sample 1 10 16 51 52 or First week of the month Recurrence FT The same configuration will occur several days IY Monday T Tuesday Wednesday PD Thursday 7 Friday Saturday F Sunday te 163 Select the day of the week then the start time and end time Enter the appointment type of the time block e g Lunch You can then set when the time block will occur by choosing the days or selecting first week of month last week of month Odd weeks Even weeks Then press OK to save To Book an appointment HEALTH one 2011 Appointments
235. utton H which will allow you to save the document in the patients file as text a word object or as an external document on the computers disk drive Text Editor Toolbars In general if you wish to know what a toolbar button does simply place your mouse on to it exactly like you would with the and a description of each will appear beneath the mouse cursor HELIX 171 HEALTH Speed Toolbar This toolbar contains buttons which perform common functions and save you time Formatting Toolbar The Format toolbar is used to change the appearance of text The controls affect two distinct type of text The Character Any letter or letters that are currently selected See next page for text selection techniques The Paragraph Any amount of text ending in a RETURN character i e inserted by pressing the RETURN key To Undo mistakes This is where something has happened possibly unexpectedly Select the menu sequence Edit Undo The text editor remembers your last action and reverses it but be careful only the last action is remembered so you must correct the mistake before doing anything else Editing A Character Place the mouse cursor to the left of the character to be selected hold down the mouse key and drag the mouse cursor over the character required Now release the mouse key A Word Place the mouse cursor over the middle of the word required and click twice quickly Alternatively drag the mouse cursor over
236. ware The files you save with the scanner MUST be named bulky tif or bulky rtf Health one will look for these two files bulky tif and bulky rtf in the path defined above The default path is C Honewin Private but the user can now change this path Some scanning programs will automatically save the output files to a different location eg My Document as above We can point Health one to this location as above Note You must have a backslash at the end of the path where you want to save the bulky tif bulky rtf 270 a HEALTH Edit the items before inserting the rtf file This option is ticked by default It means that Health one will open its new scanner interface when you exit the scanner program This interface allows you to assign text to Health one items and also allows you to assign one or multiple pages of a tif file to one or more patients Scanning from within the patient file You can continue to scan either tif files or text OCR files from within the patients file Create a new transaction called experts report Cardiology for example Click on the camera and choose the option that suits you either Image or text OCR ea Picture From File Shift F Y Picture From template E Scanner image tif Ctrl F7 Fa Scanner Text OCR If you use the option scanner image tif then the scanning software defined in Tools Options scanning will be opened by

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