Office Workstation Self-Evaluation
Contents
1. document holder when using your computer Yes No Use a document holder to read printed materials while doing computer tasks If using a document holder is it positioned in close to the monitor Yes No Position the document holder at about the same height and distance as the monitor Is lighting sufficient Yes No If lighting is low and work involves reading documents obtain a low glare task light Phone Is the phone positioned close to your workstation to avoid twisting and overreaching when answering and making calls Yes No Move phone closer to work area If you use your phone for extended periods of time do you use a headset or speakerphone Yes No Avoid awkward postures like holding the phone between your head and shoulder Headsets also allow for easier handling of documents when on the phone2. Pace University EH amp S Fall 2012 http www pace edu general services environmental health and safety Office Workstation Self Assessment Form This worksheet provides a framework for conducting a systematic review of your workstation to insure that it meets recommended guidelines set forth by Pace University EH amp S Use this guide to help identify issues with your work station and make appropriate adjustments Contact EH amp S with any questions Item Response If No Suggested Action Chair Are you familiar with possible chair adjustment mechanisms Yes No Reference the user manual or manufacturer s website for information on adjusting the settings for the chair Adjust settings to meet comfort needs Is chair seating height appropriate Yes No Adjust height so feet are flat on floor or comfortably on a footrest if needed Thighs should be close to parallel with the ground with your hips and knees at the same height Does the chair provide lumbar lower back support Yes No Adjust the backrest position to 6 10 above the seat and forward 1 2 to allow for the backrest to make contact with the small curve in your lower back Does the chair allow for sufficient space between the front of the chair and the back of the knee Yes No The seat pan should be 15 17 to prevent contact with the back of the knee Adjust the seat back in or out accordingly Are armrest i
3. ards Yes No Adjust angle of the monitor Is the monitor positioned directly in front of you Yes No Adjust configuration so the keyboard is directly in front of the body to prevent unnecessary twisting or turning The monitor should be squared with the keyboard and directly in front of you Is the screen positioned about an arm length from the body 18 24 Yes No Move monitor back forward or move chair back forward Are glare and other reflections minimized on the screen Yes No Move the monitor so it is at 90 from window cover windows use glare screen etc Is the screen clean Yes No Regularly clean your screen Is the image on the monitor clear Yes No Make adjustments to brightness resolution and etc in control panel or on monitor directly Are the words and images on the screen large enough to be easily read Yes No Adjust font to larger size to reduce eye strain Desk Workstation Is there sufficient clearance under desk for feet knees and legs under the desk Yes No Rearrange under desk storage adjust seat height Are frequently used items located in close proximity Yes No Reposition frequently used items Pace University EH amp S Fall 2012 http www pace edu general services environmental health and safety Workstation Accessories If working off paper documents do you use a
4. f present set in a comfortable position Yes No Upper arms should be kept in line with the torso perpendicular with the floor and kept close to the body Raise or lower the armrests accordingly Keyboard amp Mouse Are the keyboard and mouse kept at the same height as the elbows Yes No Forearms wrists and hands to be straight and in line forearm at about 90 degrees to the upper arm Adjust the keyboard height or seat height to maintain a neutral wrist posture Is the keyboard positioned directly in front of you Yes No Adjust workstation configuration so the keyboard is directly in front of body Is the mouse placed as close to the keyboard as possible Yes No Adjust workstation configuration Pace University EH amp S Fall 2012 http www pace edu general services environmental health and safety Do palm of hands and wrists avoid contact with hard or sharp edges when resting Yes No Obtain a palm wrist rest The palm rests should be used for micro breaks and not as a support while typing or using a mouse Monitor Is the top third of the monitor at or slightly below eyelevel Yes No Adjust height of monitor or obtain a monitor stand riser If wearing bifocals is the monitor set lower to prevent bending of head Yes No Lower monitor Can the monitor be read without tilting your head forward or backw
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