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User Manual © MCA Systems Inc.

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1. Click the blue column header to sort the list according to that value Click the clipboard icon LJ to view the detailed Rounding Session Report for that line item 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Rounding Session Report RHN Ment 26431 1 1 1908 14 Y 113133113 Gissa Fic Sep 4 2014 4 PM Sep 5 2014 10 OSPM Sep 5 2014 10 OSPM tee 5 2014 10 O5FP Charges tn Rounding semu Ad Lyi S720 Adrmiiivi 2 Archi marta 4767014 ES 155 173454 7 937014 qt Tr na Test Greenway Thie Neid is roce recogribor capette on modde den ces Tesi Groarmamy Teel Test Gewerneey Test Cheese Mes Motter Beng Provider Ace Jack Lowest J Are VIEWING THE VIRTUAL FACESHEET If your affiliated hospital has an ADT notification service such as Medicity you will be able to view and print hospital registration data captured by CodeHERO by clicking View Virtual Facesheet This link is available from error Provider Test Greerwegy Day op E ME AAA 113 the reconcile patient workflow the scrub charges workflow and from any edit patient window in rounding search or admission control A record of all the ADT notifications received for that patient is displayed Choose from any of the listed ADT notifications to view and print demographics insurance and
2. This 12 a new favorite ande or feequsatly used busadilu 2f codus Wlescrotion T Show favonte in quick code Fst save Taenrta Lindatad Delete Favorte Click Save to save your changes ADDING A FAVOTITE TO THE QUICK CODE DROPDOWN A list of favorites is accessible directly from the Rounding Census to allow users to rapidly code for favorite procedures without opening the patient record Favorite Properties Year 2070 Name Thies 198 a new favorite ande or A feuequsatly used bandlu wf codes Select Show favorite in quick code list to make this code bundle available directly from the rounding list Note The list of Favorites is usually displayed alphabetically when viewed in the Rounding Workflow You can create Favorites that always show up at the top of the list by starting the Favorite name with a Special Character such as or O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 30 Note Each Favorite is assigned a year It is important to review each Favorite annually and update the active year to make sure none of the codes have been changed ADDING CPT CODES TO A BUNDLE Once you have created the Bundled Name and Description you can begin adding CPT Codes and Modifiers Each Bundle can have as many or as few codes as you wish Begin by selecting the Favorite you wish to
3. HERO User Manual O MCA Systems Inc O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use TABLE OF CONTENTS 19 dy oe 1 Lex COM ic racaiaclonctaisescucdatenceadasstoxaastanspoceasns pete EEE E E A E AE 8 oi ae A o ii O yateneaeptebecciesantoasadatmnes acetone see beacenaeaeatantenecensnes 8 About MCA Systems INC cccccccssecccescccceeccceuseceeauseceeeueccccueceeeuseceseuecceseeceseuseceseueeceseneceseuaecetsueeesegecetsenecetsueseeees 8 Oveni ew OF Te aE OS e e oo OR e o A ee 9 PUDO ip 9 Complex Census Manageme Mi oUONA 5 0 0 OO o nu a 9 Eee 001010197 y4 1410 epa 07U oeOe P P o reo 0 o e a 9 Enterprise Grade Interface ENgiN ooocccccncccncnnccnnnnacononnnonnnnnnonnnnnonnnnnnonnonnronnnnnrrnnnnnrnnonnrnnonnnornnnnnnnnnnnrnnnnnnannnnanonnnnnos 9 Practice Management Interface cccccceeccccssecccessececeeceecesececeuseccceuecsesenececeuseceseuecessenecessuneceseeecetsuneceseuaeessegecs 10 Billing Export tela ion iii 10 Hospital SVS UCT MICS race erp oso pipa pea A RUE putas pasota 10 INtesrateda NS SS A odia 10 SC MIE ae pcre O or E e e o A A EE 10 Reporting Analytics and Administrative Features cccccccssssscccccesecceeseesecccseasseeeseuaeccessuaecessseaaecessauaeeeesaaaass 10 Practice Setup and Management seran 11 Logging mthe First AAA nr et OO o II NEA 11 NAME LON ASICS a E
4. Hovering over a code will display the entire code description Click the check box next to the codes you want to include in the Bundle Add modifiers to any code by selecting from the drop down menu 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Click Add Codes to add the selected codes to your Bundle r bape i i v a g sree b PACTI n ary ha sare raw MUDA v s TE ni ri firey sete owes PAM Ths a mos Hrs PLA oat EER LLIT I 4 nA Hra I g re trae Pan Mr FO i MA ao Y 1154 fit O PUMA A OLIGPVO r E aa Pj TETU Ta ou nI o tet The codes you added now appear in the Bundle Desocosrt Ao Tem om ur eras ful ter pet fers eet gt Ag Da Ag Y neg TE as fe par rs Ha dl Paget et ai A A rr A Adreisenn C petrol l ea dle ww l EA A aaa ae gt tte mel ros Lar en ajir a TT ES AS pa Jew ed Mu dede aul Lis ayer trent 4 y a aa Bal utiles tun gt Pibiriord rego t lt Maomet Cato vt La lidas eave AB Ge pi afinea eden ep ata e j wpd e ed ho po ye oe La Pra qe ars Aer ayere tet his Pres Se Wer agur Os lot se de Teye Es legen e m Eel eb m ent e Jard f a AA G Le w peers i Mi ean Far ad om wiwts obat te oe lee pper ere y arma amp sere oped esre ho amet ee E cme par sad Ear be Me
5. Grundy Solomon M Attending Eggleston Mark Activated 1 9 2011 Notes This is a patient on your hot list Joker The M Attending Green Adriana H Cathaen Medical Pennyear A Rounding Add Patient Green Adriana A A A a e a e e e e e a a a Janes Davon Smith Bab Stout Envily Lantern Green M Attending Green Acuana Activated 12 7 2010 Notes Umbilical Hernia Surgery case 4 49983 Practices with and active ADT feed from hospital registration systems will be able to view additional patients under the View External Data Sources link Rounding Green Adnana Man Super M Aenda Green Adriana Activated 7 25 2011 Notes Scheduled Surgery Prime Maximus M Anending Green Adnana Actvated 7 25 2011 Notes Added to hat ist Woman Wonder A ending Green Adnana Activated 7 18 2011 Notes Scheduled Surgery 7 19 Select the desired patient by touching the patient s name If the patient you are looking for is not on the Hot List then click Search Add Patient Enter search criteria 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 83 Hart PREU Firat Name tes Last Nime DA SSN Kn bed ao bd das Office MRa Search Socal Test DOB 1 1 1970 mice MH 49403 Test Test DOB 112001 Ofico MH 41902 Test Tesi
6. oo trat Bae 7 Da 5 soo gt oa oo 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 50 The Rounding Census can be sorted by using the drop down menus at the top of the screen The list displayed is dependent on the sort criteria chosen Initially the list defaults to that of the current logged in provider When the list is resorted the user may save the new settings as default ere INFORMATION DISPLAYED A summary of each patient s information is displayed Hovering over the Diagnosis or Notes field bring up the full text field Clicking on the Patients name opens the Billing window where the Clinical Note can be edited and Diagnoses and Charges are recorded Clicking on the Clinical Note allows this field to be edited 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 51 CHARGE STATUS INDICATORS Wellieyton Beef Agenda 131M Attending Ace Jach Type Comuultant Anchor Hospital Hosp MRS GIIGTORTA Admi Date YIH Mowmndng Stan 04 01 7014 000 Ham 153 Mosp Acct 502191 Diegnosa Hotubem tood poisoning ical Note Sudden onset NV atte consuming undercooked meet The circular Icon to the left of each patient indicates the charge status for the current day Green Charge present for today Yellow
7. Code Description Code Description Code Description Code Description Code Description Code Description Code Description Code Description CUSTOM FIELDS CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code CPT Code List any Custom Fields that you would like to included in each patients record Field Name Field Name Field Name Field Name Field Name Check box or Text Field Check box or Text Field Check box or Text Field Check box or Text Field Check box or Text Field Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier Modifier 140 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 141 PRE INSTALLATION SURVEY What method are you currently using to capture hospital charges What do you like most about your current charge capture tool How do your providers keep track of the patients on their rounding census How long does it take for hospital charges to be received by billing Staff How much time elapses from the moment a hospital procedure occurs to when the charges are billed How do your providers communicate signoffs Does your practice have a tool to track missing tickets or missing surgical charges What is the
8. 26411 14 Liam Larry 709848 Ara Jacoh i EET L ET Th MITIN Moo Mi Lti P tuu M ie bode TEA gt Lecseree Qian WINI O A sv Clete DADA hpl Darha O gt Lamer Las 222 Lara Angir Huaral yet Rioha Citar atan Wer Super MITA 10 Hegel Hit IBIIZIAT Hiro Acne PALETA b Moen Amanda 0048 1 Alter MO Ase Jach CU ahy EU haria p tuners Erwwe AU it ZANTE t e Asi Rate D yid 20481 7 ar Mies lim iden er tem temp emeher ad ian P Testry Cay mita ls alud tal mental er tows biesrabdny errar di tegen Publ Sew Lh Teeter Joey 482 Tiger Tory 20008 1 DateCheyge Mod Auie Voucher Proveters i s rth Arta Aras p gt V el eof 2008 l a Puna 312 ut a ed hd PA ery aol 6 cae ia asmi Poodle S C0 08 Mas ees Aiei Paa Lat x De hdd female MUA OT A THA ee ote semih 1 i ue x Le Adai 0 814 S UN 41 ee Oe ar Abi ly e ms a bisd aa Eirrrrapss Nite ae Aurea A East The CodeHERO Document Viewer displays the documents stored for the current patient O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use FH Ha Document Viewer 90 Fatient Lion Larry Rounding Sessions All Documents Show Only Most Recent Version Date Provider Type Location Status 9 2 2014 12 00 00 AM Adams Rob Discharge Final Summar
9. 9 6 2014 S ICD 9 011 92 Pulmon TB NOS exam unkn Added by Test Greenway x Dx Added 9 6 2014 S ICD 9 013 92 Cns TB NOS exam unkn Added by Test Greenway Xx This charge will not be available for approval and export until the flag is acknowledged and removed Click on the charge to edit the charge details and remove the flag Edn Charge Detatl TR Cole LPE vety Conde Chery Dri waa Vst e i barten iia Aah Au Pr dr Liti 100 heteri a muerde in hi ds thes feet tee EDE aryop er tert hA fo Naty AE Am ine ikeen AD Teel Oirer Chaye Mites Or click directly on the red flag to un flag the charge The charge will now be available for processing 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 106 REVIEW WORKFLOW If enabled the Review Workflow allows users to sideline charges that need additional review N S 114 o 3 90 oa Lu t ios 1 00 Srivk Cireoory a AI Ove ran ICDS 276 8 Erre NOC Abt try Sate Gregory x ICDS E 40 Ae CV Timer eee eet NON Adti Said Grogot x 4 D Ano Jan oOo Srive NO Y E Ad Ca lgencra da CDE 2768 Esc Md die MET Astat lez Stet igor x CDP 403 40 Ac OTit heno wet NOD Acted toy Sart Crema x 4 0 Ace Jao 100 Mriyh NODO y A Opos CDA 77A Y fiesta des MEL Addin St Creo x ICDD 5340 Ae DVT sore oe wet NOD Achille arty Cops x When a c
10. Back contusion Bayer Jack CO 922 31 Back contusion Test Test Ch 822 31 Back contusion French Jennifer CDS 622 31 Back contusion Billing Provider Forester Carlton French Jennifer French Jennifer Test Test Notes ICD 10 K35 3 ICD 10 KIS 2 ICD 10 S20 20XK4 ICD 10 C54 9 ICD 10 K35 3 ICD 10 K352 This ts a test ICD 10 S30 MOLA ICD 10 WI IXXA ICD 10 30 MA ICD 109 530 004 ICD 10 S30 0XXA ICD 10 530 0XXA bia bla bia bla Add Diagnosis Added by Forrester Cariton Added by Forrester Carton Add Diagnosis Add Dingnoss Added by Forrester Carton Added by Forrester Cariton 200 Diagnosis Added by Forrester Carton Added by Forrester Carton la la la Add Diagnosis Added by Forrester Carton Added by Forrester Carton Add Diagnosis Added by Makovsky Andrew Add Diagnosis Added by Makovaky Andrew Add Chagnos Added by Test Test Add Dugnos s Added by Vakovsky Andrew 055600000060 0005000060006 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 66 MOBILE INTERFACE ACCESS TO MOBILE SITE To access the login site open an internet browser window and go to m gocodehero com User ID Password It is recommended that you bookmark this site on your mobile device for easy access later O 2010 2014 MCA Systems
11. Charges present but none for the current date Red No charges present for the current rounding session ROOM NUMBERS AND STATUS Practices using CodeHERO Pro with an active ADT feed will notice that room numbers and patient status automatically update whenever CodeHERO receives a transaction statement from participating hospital systems Walling ue thew Napa Libra 1 y M Afandi New Jack t pe Cons MANE seo tal Hop MN eee Admi Date WINIA Raunidiag Stat 0501 2014 000 Hosp Acct y 6a2997 Uugnase Botulism food poisoning udden onset WV afer consuming usdercocked meat When CodeHERO receives a notification of a pending discharge the room number will be displayed in RED COVERING UTILITY Click the umbrella icon to quickly view and edit the list of covering physicians or teams Cowen Sant ravedere AM Providers e Covering TwanwGrouw Hurt Teen A Taan 0 Toan E Covering Mame Send Hot anon SMA Hever Jack Cera Jonetiian ree Anar Phaveend Pl Hhietabite CH jurar Lieven Placing a check next to a providers name allows them to see the patient on their Rounding Census 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 52 If a team is selected that patient will appear on the team list when chosen from the provider sort dropdown menu in Rounding Clearing a check removes the patient from that providers lis
12. Notes l Ld ii jan 3 ana Please select i Hame Phore Vark Phone ho Wo Ext L Cet a Fira E ctu Em Contact Narw Phone Acdchwes t Adega 2 Em Cotact Lily i Saale im l Click OK to add the New Patient to your rounding list Rounding Miel Action Add to Rounding Joker The Att Phys Type Location Status Room Hosp MR Admitted Ref Phys Voucher Please Select Please Select Y Please Select Feb 5 2011 y None xl CA e ld la Notes Covering 85 o h__ _ ooBoo o _ Eac rr Carrie i Pinna Liroup Y Guarartor Providers Det Provder None Hal Sours None gt Lous Pract None PCP Proti Nene Create new patient record and add to rounding list a Send SMS C Green Adriana 7 Jones Davon 7 Smith Bob TF Stout Emily Add Patient to Rounding Fill in rounding information and covering information Click OK to add to your rounding census O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 86 ACTION BUTTON All of the buttons listed above can be accesses by clicking the Action button Rounding Add Patient Patient Name Dog Under A
13. Ref Phys None Bl This is a different note Notes 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 72 Scroll down to edit covering info and send SMS notifications Covering All Roundina Groups H Name Send SMS Green Adriana Jones Davon Smith Bob Stout Emily Save Changes O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 73 DISCHARGING A PATIENT Click Discharge Patient to remove patient from all rounding lists and send charges to the billing queue Rounding Info ES Location Barberry General Admit Date 12 6 2010 nta Ko Status ER pis E iii TT Add Patient Action Hospital MRE 87658 session Type Primary Service 1 LE F E W LE E Attending Physician Green Adriana Discharge Patient Dog Under Covering Smith Bob Jones Davon an Only the attending physican can Clinical Notes This is a different note Voucher Number discharge a patient To discharge please contact the attending physician 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 74 CHARGES Click Charges to expand and view the charges for the current rounding session Cha
14. Referring Voucher Add Clinical Notes This field is voice recognition capable on mobile devices Facesheet not available View Rounding Session Report Click Edit to edit information about the rounding session This will update for all users automatically Wer how A gt Mon hrs S85 y Mer 57 e Ln Ap LAA gt a a ont ha t ayb i t qe bar 1 de PS gt oe 7 mr rendida 20 oO v M _ e Da ita NTa E ES fit Ls A ae e Y If supported by your PM system CodeHERO can generate visits and designate charge delivery to those visits Click Add to activate this workflow ROUNDING SESSION INFO EDIT Rounding Start Date 09 05 2014 Rounding Stop Date Admission Date 08 26 2014 Hospital Discharge Date Location Anchor Hospital Patient Status Inpatient Hospital MR 989898 Hospital Account 5551234567 Attending MD Glass_ Bi Trauma Covering Glass Rick Referring Vouche Clinical Notes This field voice recognition capable on mobile devices Facesheet not available View Rounding Session Report Additional options appear as follows Referring Voucher Generate Voucher Number Save Cancel Click Generate Voucher Number to create a visit to receive incoming charges if supported by your PM system 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrict
15. e y 3 Aree wre mne j foe User ID Criteria e Must be at least 8 characters long Password Criteria e Must be at least 8 characters long e Must contain at least 1 capital letter e Must contain at least 1 number Note Once a user logs in they can change their own password using the Account Tab O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 21 CREATING AND MANAGING SERVICE LOCATIONS From the Administration tab click on Manage Service Locations to view and edit your service locations A service location is any facility where a provider may encounter a patient and enter charges Each practice has the ability to organize the practice locations to suit their individual needs It is recommended that you choose a location name that will be easily recognizable by both your clinical users and billing personnel Keep in mind that the locations used here will also be used to sort the patients on the rounding list Actretameon Control Click Add Location to create a new location A s Click the magnifying Glass to edit a location Click the to delete a location O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 22 MANAGING PRACTITIONERS From the Administration tab click
16. mbr T y Wie less ar it hina rs ppm ts 14 y db j i s t tyvedader LOLIT fi TEIN Sw PO DeteiCharge Veet nite Votre Providers 4 14 l 8 ve e BE yt SAO o EIA IIA TE the TIS Mts a te bbei len smeet gt 14 A Se es v a i weet lr ttie tert ay a ree tbid ton smeet 14 tar here v a ef e pe AAPP wmd lo rm ey gt l Mis Se gt cess all the selected charges at once BULK APPROVE If enabled this option allows billing users to approve and export any charges that are displayed after the sorting filters are applied tee d Se amp yr tes bas IIFDAJ 18 Age 0d Sew Y A Pere de DA JA t le mts Pu a Fat huopaa a set WARS fh one 14811294 LA teeth jae LOCA Bi anaye hese Met rar a Ave Deter Cherge eet Weete Voucher Presume 4 3514 he a UNII oe ed rastas ome A ae ras anamin al mm a This only applies to charges that are NOT Flagged or in the Review Workflow These Charges must be manually unflagged or marked as reviewed before bulk processing see Managing Flagged Orders and Review Workflow MANAGING FLAGGED ORDERS O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 105 When a provider flags an order a flag appears next to that patient in the billing queue E poa y 9 6 2014 Ace Jack ES 99223 1 00 Test Greenway Add Diagnosis Dx Added
17. the clinical note coverage status and discharge button Charges Charges entered for current rounding session Diagnoses Diagnoses assigned to current rounding session 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 70 MRF J1 th fal Add Patient Action l Rounding l rtharn F l a E de i el E Patient Info E Rounding Info g Charges 2 g Diagnoses 4 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 71 ROUNDING INFORMATION Click Rounding Info to view information about the current rounding session clinical note and covering physicians Rounding Info ES Location Barberry General Admit Date 12 6 2010 Status ER Room Number 222 Hospital MRE 87658 session Type Primary Service Attending Physician Green Adriana Covering Smith Bob Jones Davon Referring Physician Clinical Notes This is a different note Voucher Number Click Edit Rounding Covering to edit info about the current rounding session clinical notes and covering physicians H Gotham Med tient Action Edit Rounding Dog Under Att Phys Green Adriana z Location Barberry General zl Type Primarv Service zl Status ER El Admitted Dec El 6 2010 Room
18. 0Xxa Added by Forrester Carito o EDITING DIAGNOSES ASSIGNED TO A CHARGE After a charge has been entered it appears in the Charges window Wellmgian Beet MOTA 13 pa he Arta Fire sa z j till ce pew ened t de O one Gt j Aco loot I AW Ak Oot lon Farr Bros Gin Ret CU Somin w Ta ty ry uT tato TTT herve Dagon Primary Oete IDA Description HO 14 Added By m ty TRE HAN wd roe wal f seria Pa a i pa x Cade Modifier Biting Provider Nonss a e gt A A x gt np Al gt A Send Soncto heroes tc 5mo 4 Gece to Rowing 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 63 Details are listed along with each charge XI NS Y Ai The order of the diagnoses can be changed by using the icons KI NY Y Diagnoses can be removed by clicking the x icon EDITING A CHARGE A charge may be edited before it is sent to billing by clicking the na icon ua 11 8 2014 99237 Marshall Harry ms 1s atest bla bla bla bla lala ta Add Diagnosis Dx Added BL2014 Coa 40231 Back contusion iCD 10 S XA Added bv Forrester Carton x 1 300 fal as MOT VEZ ok Co 510 Ad TU SIGE Joed E arrester L 5 Jx AGGec 14 v COS T9220 handgun accideni LD 1 WIZ O0OXXA AOGed By Forrester Carito O CLONING A CHARGE After a charge is entered it may be used as a template to clone ad
19. All Active Diagnoses Select Additonal Diagnoses Add Quick Code Select a charge from the Quick Charge list and adjust service date billing provider diagnosis and charge note if necessary Select Flag Charge to flag the charge for review Choose to include the primary diagnosis all active diagnosis or manually select the diagnosis to accompany the charge Click Add Quick Charge to Save REMOVING A PATIENT FROM ROUNDING Click the x to remove a patient from one or more Rounding Lists Me tolrmeg prinsen amd quiza s 2200 hu coment Crece the nems t2 a a 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 55 You can view a summary of the rounding session by clicking on Preview Charges CodeHERO automatically send all charges to the billing workflow and removes the patient from the selected list s All charges remain with the patient file and are preserved in the billing workflow O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 56 EDIT ROUNDING SESSION CHARGES DIAGNOSIS Click on a patient s name to open the Edit Rounding Session Charges Diagnosis Window Nesten art Cert A wthiers ba a AA Ae A Coe A Pat MA ua ee COU Mar gt Primary Cale Ds Desci pyton
20. CodeHERO subscription gives you one Active Provider license You may create more providers but may not exceed the number of Active Provider Licenses at any given time Please contact your account representative if you wish to purchase more licenses e Billing Billing and code management personnel responsible for scrubbing and processing patient charges e Page Operator Users who control the flow of patients within your practice including schedulers e Practice Administrator User who manages all practice settings and user accounts e Enterprise Administrator This user type can manage and configure Enterprise Accounts It can only be assigned by a System Administrator e Enterprise Biller Large Multi Practice organizations that use a centralized billing team can assign Enterprise Billers who can switch between CodeHERO accounts to work charges coming in from multiple practices Check Active to activate that user 7 If it ever becomes necessary to inactivate a user simply uncheck this box and their login will be deactivated Note If your practice intends to use SMS messaging it is important to fill in a Mobile for each user 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 20 ASSIGN USER ID AND PASSWORD When adding or editing user information you must create a User ID and Password
21. Coverage Assignment Allows bulk sign out and assignment of patients to providers or teams e Hot List default Lists patients imported by CodeHERO from your PM system or Hospital Feed e Search Add Allows users to search for patients and adds them to the Hot List or Rounding e Create New Patient Allows users to manually create a new patient The following icons appear in the Admission Control Workflow Click to edit a patient s demographic information Click to add a patient to a user s Hot List Click B to add a patient to a user s Rounding Census see next chapter Click to merge this patient with another see section on merge workflow The T symbol indicates that this patient is currently in rounding 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 36 HOT LIST This is the default Admission Control view It is used to access demographic and appointment information for patients and bring them into the Rounding Workflow CodeHERO displays a list of patients you may encounter in your rounds based on ADT and HL7 notifications from office and hospital scheduling software There are two tabs Practice Feed and Hospital Feed Patients can be added to the rounding census from either of these two sources PRACTICE FEED Manually added patients or patients added by office scheduling software will a
22. DOR 111 2001 Office MR 51901 Test Test DON 11120 When you find the patient you want to add click on the name Once you have found the patient you desire choose add to rounding Notes Att Phys Please Select El e Type Please Select Covering Location Please Select Status Please Select El Send SM Name Rom E Green Adriana mi b E Admitted Feb 5 2011 gt optar Ref Phys None Add Patient to Rounding e CI Fill in rounding information and covering information Click OK to add to your rounding census CREATING A NEW PATIENT If the patient is new to CodeHERO then click Create New Patient Record to Create a New Patient O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 84 weww id Socal Test Doe 1 1 1970 Office MR 49463 Test Test DOG 1 1 2001 Office MA 51962 Test Test DOA 11112001 Office MR 51961 Test Test Doe 1 1 2001 Office MR 55068 Test Testy DOB 1 1 2001 Office MR 44143 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Enter available patient demographic information Rounding Add Patient Action Contact info Add Patient Personal info Office MR First Name Ma inet Last Name Satin DOS Gender SSN
23. Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 67 ROUNDING AND CENSUS When you log in to the CodeHERO mobile site your personal Rounding Census will be displayed Acton Fitter Sort Options a Barberry General RME ARE y Dog Under 21M Barben Generali RMF 222 MPG 57655 Lightysar Buss 14M Barberry General RME S447 MRS 45676 y Shadow The TWM Sarberry General RME 445 MRF 455456 Under 21M m Remora Hosp i FUE MRF 3HE gan RME 15 MRF gan RH 2345 MRF op RUNS 345 MRS 56835 55F Gotham Memorial Hosp FINA 456 MRF The circular Icon to the left of each patient indicates the charge status for the current day Green Charge present for today Yellow Charges present but none for the current date Red No charges present for the current rounding session ROOM NUMBER AND STATUS Practices using CodeHERO Pro with an active ADT feed will notice that room numbers and patient status automatically update whenever CodeHERO receives a transaction statement from participating hospital systems When CodeHERO receives a notification of a pending discharge the room number will be displayed in RED SORTING OPTIONS 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 68 Click Filter Sort Opti
24. Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 93 BILLING WORKFLOW BILLING OVERVIEW CodeHERO allows users to rapidly transmit charges from the point of service directly to the Billing Workflow From there you can choose to scrub your codes right in CodeHERO and export to a practice management system for submission or choose to manually process your codes if you desire CodeHERO works in harmony with whatever solution fits your practice The main feature available in the CodeHERO Billing workflow include e New Patient Reconciliation Update new patient demographic and insurance info Assign PM chart numbers to New CodeHERO patients and link them to the corresponding patient in your PM system e Billing Queue Lists all patients with new charges View each charge and make necessary changes scrubbing Approve charges for export individually or as a batch e Export and Reconcile Export charges manually or over an interface to your PM System and reconcile them once they get there e Complete and Close Sessions for Archiving See where all the active charges are in the billing workflow When all charges for a Rounding Session are reconciled then the session can be archived in this step e Search and Report Search your code Hero Database based on Patient Date Diagnosis Procedure Provider or Location NEW PATIENT RECONCILIATION Any patient witho
25. Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 11 PRACTICE SETUP AND MANAGEMENT When you subscribe to CodeHERO an implementation specialist will be assigned to your practice We will contact you to review your account information Once verified we will create a unique account for your practice and create the Practice Administrator user This manual will guide you through the process of creating additional users populating the database with patients hospitals referring physicians and managing custom features If your practice is part of a larger organization using CodeHERO the Enterprise feature will allow your practice to be nested within the large organization to support centralized billing and reporting These settings among others will be configured by your Enterprise account administrator As part of your implementation process you will participate in an interview where we will discuss your current rounding and billing workflows to determine which settings to apply to your account to best suit your practice Use this manual to learn about all the CodeHERO features in preparation for setting up your practice LOGGING IN THE FIRST TIME The CodeHERO application can be accessed from any computer or hand held device with access to the internet Desktop users can navigate directly to the application site at app gocodehero com Mobile device users access the program at http m gocodeh
26. Rich Voucher 2 ew Garret Veta aot Rater Oye Tas Wott Sepe 2014 A APM Test Greenway Thie Meld la voice recogrillos capa s en motile deces Sep 5 7014 10 08PM Test Greenaey Tesi Sep 5 2014 10 OSPM Test Corera Test Sep 5 2014 10 05PM Gissa Aich Actie Disgnores Code Descriptor on Parr TB NOS eae van mig Cre TA NS aram r n Charges in Rounding Dele Code Moser Billing Provider Rervering Provider 269004 Adetivi Ace Jack Test Greerweny Code Descrpaon Lovet Agra Ouro Note fiag Op Dyo Ott G2 PAR Oemma A DAON OF ODIAN ARTS AAA a A S790 Admi 2 Aca Jach Test Cenenmay Cote Dirt Level 2 Actret Carga Note Eng ra Danns Ot 22 Aamu irc rec AAA Y TICA Ar nAn al AO O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 112 SEARCH AND REPORT The search and report tool allows users to access data from the CodeHERO database using specific search criteria From within the Billing Workflow click Search and Report to access this utility Ore y ew ow 0 e ame A dea e we Reports can be generated based on the following criteria Patient Name Office MR Charge Date Archive Close Date Procedure Code Diagnosis Code Results can then be narrowed according to the following Attending Physician Location of Service Ai A ee Aid tow re Mes ME a tee re MRS ere lt 8 yA roo 0
27. Rounding Groups or Teams serve two purposes and can be used interchangeably 1 Allow users to create a list of patients shared by all providers for the purpose of Team Rounding 2 Allows users to more easily find a covering provider in their group when using the covering tool in rounding From the Administration tab click on Manage Rounding Groups to view and edit rounding groups CodeHERO allows you to create as many groups as needed to organize your practice Click Add Group to create a new Group il s Click the magnifying Glass to edit a group p Na auma Team Update Name Grou Name Updated Click the to delete a group or a member 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use MANAGING CPT CODES CPT DISCLAIMER CPT copyright 2011 American Medical Association All rights reserved Fee schedules relative value units conversion factors and or related components have are not assigned by the AMA are not part of CPT and the AMA is not recommending their use The AMA does not directly or indirectly 25 practice medicine or dispense medical services The AMA assumes no liability for data contained or not contained herein CPT is a registered trademark of the American Medical Association The responsibility for the content of any National Correct Coding Policy included in
28. SETTINGS 14 From the Administration tab click on Manage Practice to view and edit your Practice Settings A A A Smathers Medea Bl Ahem s 11031 la semerep Der errr es ectewe EDITING PRACTICE SETTINGS From the Administration tab click on Manage Practice to view your Practice Settings then click edit to make changes ae Fane gt A er agen es Lette ge UT Leto ge Click Submit to update your practice settings 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 15 MANAGING CUSTOM FIELDS From the Administration tab click on Manage Practice to view your Practice Settings then click Custom Fields Custom fields are patient specific fields that are unique to your practice You can create up to 10 custom fields Each field permanently stores information in your database Held 4 Actvate she i Te iold J Hinld 2 Fold A field wet she the Hald amp field 7 I field a vate alin jie AcOvate f Hold 10 Actvate LM Samna Fea Use it to create ways to group patients or store certain patient related information that may be unique to your practice Examples of custom fields are as follows e DNR e Preferred Clinic Location e In Collections e Research Participant Fields may contain text or be check boxes Once the custom field is created the
29. admission information directly from the hospital system View Virtual Facesheet 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 114 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use ROUNDING SESSION REPORTS 115 A rounding session report is a summary of all recorded data attributed to a patient during a particular hospital admission or visit Rounding session reports can be accessed from the search and report utility or from various parts of the billing workflow Sample Rounding Session Report Rounding Session Report CAR then A MS A 14IG7014 26431 PI 97 75 1111904 155 1734594 7 95437014 Seternt TBLITA Lap 6 7014 4 Pw Sep 5 7014 10 08PM Teel Greer Sep 5 2014 10 APM Toa Conor bee 5 2014 10 O5PM Test Greenway Trias field ln roce recogribos capal s en mobile Gevices Ten Ten Sans He Actrve Cxagnotes Code Descriplbor Passr TRN TA MA a Charges in Rounding Dete Cod Moder Gilling Provider ero ro Provider 3587014 Adm Lvi Ace Jack Test Greervedy f i 7 ar YT TOM har ivi Ace Jack Test Greermay er Tt Y E sey ye Z Pert das e fo VIEWING A ROUNDING SESSION REPORT In the billing workflow click on view Most Recent Rounding Session Repo
30. and units can also be adjusted if necessary 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 60 S2arcn Ado Click Session to search the active CPT catalog for a code and add it to the Rounding Enter the search criteria into the field and click then select the desired diagnosis from the list cargue CD E arenenraien escenaeg huac a my esam es saecnon renee Er BY br mt ADT vea Pr om preus danaya devechen pichan ma 11 Po a pes sal ler cr ty cala separ rc rg Irate acta ag Placomant y anma atun groase de adorada tapar of descending haras ae a Direct reper df anayam peucoanesiysm of OS gatat qe tatal and pat marron w 6522 Doe e A PIETONI OF NOP PPU Ta pres be S36 atm aa poc anda t hame mta jog om nayat pas patiarmir neces paoata FSF Ends cider ropa Sr haa cc aot ta jag a enam pa undone PES Placoonant of pamai rro ria mdoancster npor d dsecendng iha soc seta m me Edit procedure date and add note if desired Click sii al to add charge to the Rounding Session 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 61 ADDING A DIAGNOSIS TO A CHARGE For each CPT or Favorite entered the user must select a diagnosis The user will be prompted to select a diagn
31. da AAA aore Click 2282 to complete the process and activate the new Rounding Session A WORD ABOUT ASSISTANT SURGEONS 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 45 CREATE NEW PATIENT If a user encounters a new patient is not present in the CodeHERO database they can be created in Admission Control under the Create New Patient Tab re age 11 GR tr a AZ 34 wow inl Ln Camu PRAT LO Zar Peza E Qe mre dt Save A AGI m Hnis Save 4 Add To Annag ACA Enter the appropriate demographic information into the fields to create a new patient record in Code HERO The only mandatory fields are First Name Last Name Date of Birth and Gender Click the appropriate action button when you are finished _Save Save amp Add to Hotlist Save amp Add To Rounding Cancel O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 46 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 47 COVERAGE ASSIGNMENT The coverage assignment tool allows users to easily perform sign outs and add remove coverage on patients that are already in rounding F a 4 gt ai Yee Bee wis ote oe terrn
32. data entered will always be present within the database IMPORTANT Once you have begun entering data in patient files using a custom field we recommend that you do not modify it If you wish to retire a custom field simply create a new one Never reuse a custom field or change its description once data has been entered in a patient record using a custom field 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 16 INTERFACE SETTINGS From the Administration tab click on Manage Practice to view your Practice Settings then click Practice Management Interface Settings Depending on your PM system CodeHERO administrators can manage the settings which control the practice management interface Par ya aru fre eam eo Pra et Your implementation specialist will assist you in the configuration of this utility when your practice interface is installed O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 17 SMS SETTINGS From the Administration tab click on Manage Practice to view your Practice Settings then click SMS Setting CodeHERO users can send SMS text messages to clinical users alerting them of changes in their rounding census A Message Media SMS texting subscription is required to use the SMS texti
33. edit from the dropdown map Tu set fe Spe s Soest te at M Dh se FS MEA UE AA Cees AA Dri A wii Tee e p AG VA da dm O A O A CA Ve aa TF A O AA A AG f fey er amp 799 PO A AA gt jut gua Y EA ER er 0 Lom hissocated Dt Curs O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 31 Click Add Code to add a CPT code to that favorite Tun oe MAR a fs fee ta wrt t Sey PF pe wep ds arpa 27D comm peor eer CEL tt owt sce Ps he eee F A SST he Weep I e ea Me 6 EITE J eS CPE De ST ee E A E ial at A Penang Cn amp Sag ert Ea Aae bea Feror w mar PTL u ee eer amp ore erre yn 4 gt te e A e cs 3 3 e ou gt 2040 Mm EM 08TG ety 1123 111 ST 1 78 ceng Im ae r au LISI hr a DA Coke Search for and select CPT codes based on description code or range The results will display in the window below the search fields O Modder E aca 1 Magte if aut at ct Mode if mtrs Lele ct Madha F arcade Seisi l rdde 0 gte asite Spec lA F epatiti TIT DAROT DAME rieri Modte i angen atte E z y E MACTUCA PROCESS DURRIS C MAL weber bAcchbher f asc 2 ETT AOC BS TASS CARDIN e A Ne WRIZATION 104 SECTIA CORRS pon Made P appicattn MATA LABIO CMEC 8 OF PRR RE EFLA er lA db if pct tA ils See 2
34. hee ee Teste Clty bes mr Amas a jw iio potent esmar arr toi t ssibha IFoo MD sd i eta b Vigas Tuy ee Msi E Goss Mwe Tra aaa fma Were Geer Jet comers e a a al css mare Peras a SB aw a 2 S perni das Td e wee ms gt Ce tom wm 5 emng Ce AI oe ee ke x FAO ho e lo a es e mt ati mpe e T A Asas FD ee ee eee tee gt a The content area updates to show details about the selected patient or rounding session Areas included are as follows PATIENT INFO PATIENT INFO EDIT Name Johnson Matt DOB 1968 01 01 Age 46 Sex M Office MRE 26431 View Documents 0 Total 0 for this Session Click Edit to edit patient information Click Documents to view available documents INSURANCE INFORMATION Prenery insurance Unidentified insurance Groups Plan FLIA111111 SO CON Y IAE NCAA DIO Perey Mi E PATITO Click to review and update insurance if supported by your PM system O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 100 ROUNDING SESSION INFORMATION ROUNDING SESSION INFO EDIT Rounding Start Date 09 05 2014 Rounding Stop Date Admission Date 08 26 2014 Hospital Discharge Date Location Anchor Hospital Patient Status Inpatient Hospital MR 989898 Hospital Account 5551234567 Attending MD Glass Rick Trauma Covering Glass Rick
35. interrupting the charge capture process BILLING EXPORT INTERFACE Export charges directly into your practice management program or billing clearinghouse If you already have an office based EMR CodeHERO gives you the option to utilize the same workflow maintaining staff efficiency HOSPITAL SYSTEM INTERFACE Gather patient demographic information from your hospital s registration system to populate your census in CodeHERO without having to re enter data INTEGRATED MESSAGING CodeHERO s integrated messaging and SMS texting system is fast reliable and secure Additional data fees apply SECURITY CodeHERO is HIPAA compliant encrypted backed up offsite password protected and user role specific All PHI events are recorded and cataloged O Easily track the flow of charges across CodeHERO has passed thorough penetration testing conducted by an the system and monitor key practice independent third party performance indicators REPORTING ANALYTICS AND ADMINISTRATIVE FEATURES Be aware of key practice performance indicators at a glance using the integrated administrator dashboard and reporting platform A host of standard reports are built in and ready to run at any time Additional custom reports are able to be created at your request for a nominal fee Easily manage users security clinical teams hospital affiliations practice specific custom fields options and more O 2010 2014 MCA Systems Inc CPT copyright American
36. members Group Name Members Group Name Members Group Name Members Group Name Members O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 137 COMMON INDIVIDUAL PROCEDURES List the most common individual procedures performed by your providers Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code Code Description CPT Code Modifier Associated Diagnosis ICD Code O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 138 COMMON BUNDLED PROCEDURES List the procedures which are commonly bundled together and the associated modifiers Pay close attention to the order in which these codes are submitted Bundle Name Description Associated Diagnosis ICD Code CPT Cod
37. mn 0 01 har Bs 3 0m tO manne Select the PM EMR radio button when performing the search to include the EMR database in your query 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 122 CREATING NEW PATIENTS IN API INTERFACED EMR CodeHERO allows users to automatically create New Patients in the EMR using data collected in CodeHERO New Patients are identified in the Reconcile Patients window of the Billing workflow Peters effet Wie i 7 me a La ate y eee Tot p Click the Green Q to automatically create the patient in the EMR and return the new EMR MRH Click Save to update the CodeHERO record and remove the patient from the Reconcile list O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 123 CREATING VISIT ID S MANUALLY To successfully transmit charges to the EMR a patient must have a valid MR and a valid Visit ID The Voucher in CodeHERO corresponds to the Visit ID in the EMR If the Visit IDH Voucher is not automatically generated at the time the patient is initially added to rounding one can be created in two ways CREATING THE VISIT ID VOUCHER IN ROUNDING Open the Edit Rounding Session window by clicking next to the patient s name in the Rounding
38. on Manage Practitioners to view and edit the names and contact information for all the providers in our system The providers list stores information about all the medical providers in your community CodeHERO Pro users with an interface to a practice management system can import this information directly at ae Pere il uo hesret w Pot moe homes blur qe Litro To add a practitioner click Add Practitioner Enter available information in the fields provided Existing users can be added to the Provider Database by selecting them from the drop down menu Practioners are listed and can be sorted by clicking on the desired header at oe Pere i sere beses 0 w Poe te ee hpm e Mar hywe Liar et 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 23 Click the magnifying Glass to edit a practitioner Click the to delete a practitioner LINKING PHYSICIANS TO A PRACTICE MANAGEMENT SCHEDULING PROGRAM erige Posadas Mina x Aosgred Promier Sie Aonona e o ee Y le Power ace Manis Jonex Toran e gt F lo Reteal Source Sth Subs W be Physiism Sta Pre ty Sash fener 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 24 ROUNDING TEAMS GROUPS
39. practice and billing style This guide will help you set up the billing workflow to ee J meet the needs of your individual practice The billing platform also provides a search and report feature as well as a dashboard display that shows the flow of charges across the system This allows administrators to track productivity reconcile charges and avoid missing tickets ENTERPRISE GRADE INTERFACE ENGINE CodeHERO uses layered interface technology to protect sensitive database elements while simultaneously gathering real time patient demographic information from practice management systems hospital financial platforms EMRs and scheduling software The CodeHERO Pro edition works in harmony with practice management systems like Greenway and Allscripts for example Important practice related data and all patients currently in your PM system will automatically appear in CodeHERO 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 10 CodeHERO Pro also accepts ADT and HL7 transactions from private and hospital based EMR financial platforms PRACTICE MANAGEMENT INTERFACE Virtually eliminate the need to manually key in demographic data referring providers insurance information and hospital affiliations by synchronizing patient and practice information with your practice management system Quickly reconcile new patients without
40. to activate the Merge Assistant Deeheeoard ee Adora 8b mer senos RR olhe Patent Record 1 Patent Record 2 Ph as re i F dest el o kwl gt ikp i T Mte mt a hirt ial Hans Pharme Ome Jwe gba Phen ae Hay Specie PA s LH T s e 1 Ad ee LM ME ede vi vue A A i Torra API o etj Bah rr Bet Petes Sa o Fur pe Wer ye Potent Mecare ite Poteet Meaard J gt P o 104 wf teed onal miras 0 ee Brg weno Lars pa A i ral Om ee bela Ae MN mt he tree he ave 4 Search for duplicate patient record to Merge epet a pot mi mt be padas rs Pa 1 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 95 Use the buttons at the top of the screen to select the record with the most correct demographic information This will be the destination file All demographic information in the duplicate file will be deleted All rounding data and charges from both records will become part of the destination file If there is more than one possible match the search criteria at the bottom of the screen can be modified to select the correct merge files MANUALLY MERGING RECORDS Users may also manually activate the Merge Assistant from the Search Add New Patient tab in Admission Control A eee _ owen now 0 01 ero ero ELED Otoi 0 04 9 01 CEL F 5 04 5014 When a duplicate patient is suspected click the Merge Ic
41. workflow Click Get Voucher Number Now to generate the Visit id Voucher for the selected patient CREATING THE VISIT ID VOUCHER IN BILLING If a voucher number has not been created in the Rounding Workflow one can be generated in the Billing Workflow when viewing the charges in the Billing Queue Click Generate Voucher Number to generate the Visit id Voucher for the selected patient Man Super 26374 1 Moon Amanda 19348 1 ery Morricone Ennio 46560 1 Rounding Stan Date 09 08 2014 Rounding 510p Date Rakein David 26461 7 Admission Data 08 26 2014 Hospital Discharge Data Testing Cindy 26344 7 Location Anchor Hospital Pabont Status inpatient Testmen Jonny 20402 3 Hospital MR BIORA Hosptni Account 5561234567 i Tiger Tony 26308 1 Mowing MD Glass Rick Tra ng G Wellington Beet 26463 7 Referring Voucher 4 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 124 Use the generate Voucher tool to select the appropriate values for the visit Use the Apply to Options to select the desired action Click Generate to create the visit in the EMR and assign the voucher number to the appropriate charges O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Gov
42. 340 1 ACUTE APPENDICITIS W PERITON ABSCESS 40 9 ACUTE APPENDICITIS UNSP 341 APPENDICITIS UNSP 942 OTH APPENDICITIS Simply click on the desired section and click on a diagnosis to add it to the current rounding session O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 81 DELETING A DIAGNOSIS Click on any previously entered diagnosis to view it P A s A A a y 4 LZ DO SA FLAL FLR ET l Taint lea AN Pe Mia yl 1 Add Patient Action View Diagnosis Code 865 03 angan SPLEEN PARENCHYMA Description LACER Added By 12 6 2010 Green Adriana Click Delete to remove that diagnosis from the rounding session O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use ADDING PATIENTS TO YOUR CENSUS Click Add Patient to add a patient to your rounding census 82 Patients on your Hot List will automatically display To see another providers list choose from the dropdown list Rounding Mii All Providers Dog Under M Attending Eggleston Mark Activated 1 9 2011 Notes This is a patient on your hot list Dog Under M Attending Jones Davon Activated 1 11 2011 Notes Adding to Hot List Dog Under M Attending Jones Davon Activated 1 20 2011 Notes jones Action
43. A E E E E E TA eee 12 Amins Cire Ue WOrkOW sd EEEE EEEE ANERER 13 PVC o APP on o E Po E E E aeutenaatts 14 EGU Practice S ERINE rie AEE EEE EEEE EEEE 14 Managing Custom Pel Sussie t desunir s inoen Tonuri a rani ENEAN EAE a 15 A E E E E T 16 SIMS SCE S a E E S E a E adeniieeien arenas 17 Creating and Managing USES rara in iaaa 18 ds A A A e a E a 18 Assien User ID and Pass Wy ONO retro i a N 20 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Creating and Managing Service Locations omadena a T O E A A 21 Manas INS Practitioner S aociras rnana TEE a T O a E TA 22 Linking Physicians to a Practice Management Scheduling PrograM ccoooccncccccnnocononcnnnnnnnnnncnnononnnnnnannnnnnanononons 23 Rondine Teams OGrOUD Saner E Ea 24 Manacihe CPI COMES a aaa a Ta nda a o 25 Mana sine lEDCOdes il e a dl E 27 custom Code Bundiesand VOS tacos 28 Creatine a Custom Bundle Or Fado teni dt 28 Adding a Favotite to the Quick Code Dropdown cccocccccnnccnccnncnnnnncnnnnnanononononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnes 29 Adame CPT Codes tora Bundle nido 30 Linking IED COGS to a BUNGIE ciao 33 UserSpecitio Favorites and DUNA a 34 Using the Admissi n Control Modena is 35 o A E a vee cic ea ea tec ie sae ae tence yore ic leas ope ea saw eels A ee Vine oes eae ace ee aac eeu eae exw aaa 36 Practice O Salaaeiauectiaeat ote 36 FAO SOCA
44. Applicable FARS DFARS Restrictions Apply to Government Use PENDING CHARGES 65 Charges that have been entered but not yet sent to billing are considered Pending Charges These charges can be viewed at the time of Login or from the Dashboard screen by clicking on View Pending Charges Each pending charge is listed Clicking on any individual charge displays the associated rounding session with the pending charges highlighted A green highlight indicates that the charge is ready to send to billing A red highlight indicates that a diagnosis is missing Charges Date Code 11 12 2014 95991 Dx Added 11 12 2014 Dx Added 11 12 2014 DO 12014 31800 DO 11 10 2014 31800 Dx Added 11 10 2014 Dx Added 11 10 2014 11 10 2014 Dx Added 11 1002014 Ox Added 1111002014 11 8 2014 99232 Ox Added 11 8 2014 Dx Added 11 8 2014 0 00 95991 Se oP Se DO 0O0 10 21 2014 Dx Added 10 21 2014 000 901 99232 Dx Added JA20 DO 822201 Dx Added 8 22 2014 2 3 2014 15922 Dx Added 17 2014 oe A A Had Code Test Test Fay Modifier 52 23 91 22 CD 9 40 1 Abscess of appendix CD F 540 0 Ac append w pertonitis 57 32 81 22 Forester Carlton 57 32 81 22 D 9 922 3 Contusion trunk NOS LCOS 189 0 Malg neopl kidney 52 23 91 22 CD 9 540 1 Abscess of appendix CD F 540 0 Ac append w pertonitis Marshall Harry CD 422 31 Back contusion CD 922 0 Handgun accident CO 9 922 31
45. CO 16 Aate D m DOn na K hb Ls tar 05 m0 NI se a e Cat rd Meret Mar Ceili Pros cm Motes r ento fee wares Pedra cra CIO CITO EDITING THE CLINICAL NOTE Click on the Clinical Note to edit it I Weeltrigteen Das E 3051 01 01 Ap l T i Wj HA Mera rasgo dr rl Withee F ir bom MT rs pi ser y e h ETA i i LAI An A rem Aer dace eee An Pu wap tds Hew 1 11 Serve 13 i ET wl ps i PETI iA Los Araye Diagnoses Primary Cito ICO Dosrcai T fra i HA heras i 1014 i 11 l a Ae le Edit the note and click save Nested AAreteann C petral Hating Aarnion j Weiingion Deer DOP 2101 01 Age Y f Ra ma Ale s Hs on i ten t t 4 pajoe j n NIT rr T WID An Ae Hig Aia tart dn An Ffan nage Ois hee 1111 Dena avtler Heat MA fri Hol Hapi bel wat Ai Ove Diagnoses CD i mie ii IA Al A o y e Prmary Osie the Desarr a B o l t9 1 b l 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 57 ADDING A DIAGNOSIS Add Diagnosis y Click to add a diagnosis to the Rounding Session Active Diagnoses ence Preteom Lin Choose an item from the following to add it to the current rounding session as an active diagnosis Problem List list of any diagnosis associated with this patient in CodeHERO includes prior rounding sessions Recommended Diagnoses list Li
46. Carlton 4 11 09 2014 Mahg neopl kidney Co4 9 Forrester Carlton 11 09 2014 E922 0 Handgun accident W32 DIA Forrester Carlton o 6 11 11 201 540 1 Abscess of appendix K35 3 Forrester Cariton x 7 11 11 2014 540 0 Ac append w peritonitis K35 2 Forrester Carlton o Charges Add Favorite ET eee Date Code Modifier Billing Provider Notes o 11122014 95991 62 73 91 22 Forrester Carlton Add Diagnosis EY Dx Added 11 12 2014 O 0 9 40 1 Abscess of appendix CD 10 K35 3 Added by Forrester Carton Dx Added 11 12 2014 S CD A 540 0 Ac append w pertonts ICD 10 K35 2 Added by Forrester Carton LJ D Q 11 11 2014 1800 67 32 81 22 Forrester Carlton Add Diagnosis The green arrows can be used to adjust the rank of the active diagnoses 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 59 ADDING CHARGES There are two ways to add charges to a Rounding Session Add Favorite Click to add a favorite charge or charge bundle cra CIO Ada F evortie taie We j Uste Cele Mister itive Provis Mense w hobs ieil Lajas W POS raj e eeh do Mewenating Select a favorite from the drop down menu Charger CD Add Favorite K Dia ET Assat o we i P 1 mom ma Date ma my Modhe Esting Prosider totes Add a note if desired A CHD Add f evorite j Pa am 7 j las i The date billing provider
47. Database H Gotham Medical Pennyworth A Add Patient Action Add Charge Patient Dog Under Enter Search Term s repair ventral hernia reduciblel 49560 Repair initial incisional or ventral hernia reducible 49565 Repair recurrent incisional or ventral hernia reducible 49652 Laparoscopy surgical repair ventral umbilical spigelian or epigastric hernia includes mesh insertion when performed reducible Select charge from list adjust service date and add note to billing staff if necessary ort Lh P OI Lil Ai Add Patient Action Add Charge Patient Dog Under Ganthan N A Code 49565 Repair recurrent incisional ar ventral hernia reducible Date Feb 5 E 2011 7 Modifier 77 Repeat Procedure by Another Phy Notes This was difficult Add Charge 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 77 FLAGGING A CHARGE FOR REVIEW IN THE MOBILE INTERFACE 00750 Anesthesia for hernia Code repairs in upper abdomen not otherwise specified Date Feb 5 E 2011 gt Modifier None l Notes C Fiag for Review Add Charge 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 78 DELETING A CHARGE Click on any p
48. ERO Document Viewer riria A E E E 88 DOCU CIT ICON std a a tdo ia a a e aa a A 88 COMMUNICATION ANG SMS Pabe ooe a a AEE EAEE EOE EEO 92 ae ale merecia aa a aaa aaa aa a a a 93 AU A E E 0 cetseaanededomnes 93 New ate tn conciliatorio coa oo lodos 93 Managing Duplicate rECOFAS ii bo 94 Manually Mere ne Tecra sra dai 95 Manually deactivating a records da 96 Deactivating a Duplicate RECO ia 96 Deleting a Patent Recon Dia 97 US nee ene Re eee ee nee er ene eee 98 Review WOrk O Weir AA ASA AAA ES AAA AAA E 101 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use EdIUNE A id o 101 Editing Diagnosis Codes for Charges in Billing ooocccncncnocnnnnnnnonnnnnnnnnccnnnonononnnnnnnrononononcnnnnononacnnnonanoss 102 Approving IndividUal Charges ii A iio 103 Approving and Exporting Individual ChargeS ccoooccncccocnnccnncnnnnonnnnnnanononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnaninonns 103 APprovine Multiple re es cc 103 BUSA OTM G ie el aioe ci hates cai ace atee 104 Wana eine Glas SCG Order S OS 104 REVIEW WOW iii 106 EXPO oHa Recontl Sui ds 107 Manual Charge Exporting and Reconciliati0N oooccncooccnnonocnnnnnnnnnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnananinns 107 Exporting Charces Usine a PM tenacidad iaS 108 FRE COM IGIN VS CASS dea 108 ACCESSING Reconciled CHAS CS adi 109 STENE WOU ease
49. K K 11 Y E 07 y K TO Y M 35 y K 17 Y MH y K 284 y K a w K O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 26 manage Codes individually vese 2079 3 Search Termn e i Code Type Paver ren Bywam I su Rems Per Papai 20 3 i g 0010 RENAL EXPLORATION NOT NECESSITATING OTHER SPECIFIC PROCEDURES 0020 ORAINAGE OF PERIRENAL OA RENAL ABSCESS OPEN 50021 DRAINAGE OF PRAIATNAL OR RENAL ABSCESS PERCUTANEOUS 50040 HEPHADOTOMY NEPHROTOMY WITH ORAINAGE 0049 NEPHROTOMY WITH EXPLORATION 000 PATIENT COUNSELED ON GELF CXAMINATION FOR NEW OR CHANGING MOLES ML 90000 NEPHROLITHOTOMY REMOVAL OF CALCULUS S0065 NEPHROLITHOTOMY SECONDARY SURGICAL OPERATION POR CALCULUS 50070 NEPHROLITHOTOMY COMPLICATED BY CONGENITAL KIOMEY ABNORMALITY 50075 NEPHROLITHOTOMY REMOVAL OF LARGE ETAGHOAN CALCULUS FILLING RENAL PRLVIG AND CALYCES INCLUD SODNG PERCUTANEOUS HEPROSTOLITHOTOMY OR PYELOGTOLITMO TOM WITH OR WITHOUT DILATION EMDOBCOPY L 90081 PERCUTANEOUS NEPPROSTOLITHOTOMY OR PYELOSTOUTHOTONY WITH OR WITHOUT DILATION ENDOSCOPY L 0100 TRANSECTION OA REPOSITIONING OF ABCRRANT AENAL VESSELS SEPARATE PROCEDURE SOLOF FINDINGS OF DILATED MACULAR OW PUNDUS EXAM COMMUNICATED TO THE PHYSICIAN MANAGING THE DIABET 909120 FYELOTOMY WITH EXPLORATION 50125 PYELOTOMY WITH DRAINAGE PYE
50. L CG a etna saaie a R a abet dau baanelinaane tenons a 36 AA A A OO nO E en ee 38 Editipe a Clete ANT Olle ON do roda 39 Addine a Patientto the HOLLIS tanssrd rd ic 40 Adame a Patient to ROUNO INE cn A Hee ee ne 40 Ada COVERING PAYS CN Si abs 41 Team ROUNGING Feature a 42 Adding a Diagnosis to the ROUNGING SESSION errioaren rnia NE aran ici 43 A Word ADOUT ASSISTANT SUTECONS id 44 Create New Patre oiai aar a a E E cleat cece O cient vate celeste wae EE 45 Coverage ASSINE Eno a E A coset alae eae neesae 47 ROUM CINE WOKO aisre anra aa E E E E AE aE A ai 49 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use VICWIINE YOUR GCONSU Sica pitt tered eG cca cade dd 49 Charee Status INICIOS Aa 51 ROOM Numbers and tU ia E ncaa as 51 COVERS DINA oia 51 EIN E RQUAAIME SESION e 52 NIEW INE DOCUMEN a O aan 53 ERMENE TOUICKENS E Ceara a ead ental dar eanlat tenet tga edie tated clade chal adhe asheta sce tad 54 REMOVING A PatiemePrOMROUMGING aria cueeudsadasseceutunsneuteeteaderGuesetendeasei uaa eee 54 Edit Rounding Session Charees DIES 0 ia 56 Editine CG CINMIGAIIN ote di 56 Adame a Dies rca as 57 Selectinga Primary Diagnosis ideas 58 Addie CNS ani n 59 Addme a diagnosis to acne av 61 Fagene a Charee Tor Rev Wn srl OO uate 62 Editing Diagnoses Assigned to a Charge oocccccoccnccnncnnccnocnnnnnnnnnnnanononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn
51. LOSTOMY 0130 PYELOTOMY WITH REMOVAL OF CALCULUS FYELOLITHOTOMY PELVIOLITHOTOMY INCLUOING COAGULUM PYE 0134 PYBLOTOMY COMPLICATED PO SECONDARY OPERATION CONGENITAL KIDNEY ABNORMALITY 18 AA AMAT A TEA AP Ped ee Ti Tse 2 PAA A Ae dis Tae Vid ASTI cd A Pa A Ps a 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 27 MANAGING ICD CODES From the Administration tab click on Manage ICD Codes to view and edit your ICD Codes By default CodeHERO loads the entire current ICD table with all associated diagnosis descriptions If you wish to selectively activate or deactivate a particular diagnosis you may do so by entering search criteria in the designated fields and selecting the desired code s Manage IODO Codes re 3 5 ear eh mur cd der Active ICD Code Description v ti MAL CONANT ipi whe TE F ay 4 M s OMANT MEO ROL Da to TA Salect Lineelect All Save Changes 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 28 CUSTOM CODE BUNDLES AND FAVORITES CodeHERO allows you to easily designate favorite codes or create custom code bundles for complex procedures You can even attach modifiers and link bundles with appropriate diagnosis codes so providers can easily code for multi s
52. Ogee dong Pree wetted Ioi ohe ls Sein a By the i A A A ete et wet cia lL eat elt Muje ater bea team 1 Malinis Minie l sama aeg arem rajen aooo pagpa Elting ae PPro ete SEEI EA da EII AN 1 al O APT MEG CA OT VI AA A ans E tee al Sen ALL Mering Chey to Neng r Cita Le least PATITO conte serias te word arte CFE 1114 Etre Last 1 1014 Da ama Effeetree Oa 7 2 124 me ARPA lee 110 GF ett wr 110 brewery 2320 LITA 174 POCO 22181 Pis yi 14 fem 113418 ata bit A sop Ml JIMME e Aat her Fare itt ICOS Comms sae ua tee Assacianed CDS Codes AL ree THM comers inin 011 Y Peeve TR MOS ssm pm 070 4 Prever TS NOG osan wren 32 Click the va to change the order of the codes in the list The order of these codes will be preserved across the billing workflow Click the to delete a code 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use LINKING ICD CODES TO A BUNDLE Once you have created the Bundled Name and Description you can begin linking ICD Codes Linked ICD codes help providers assign appropriate diagnosis codes during the rounding process The Linked ICD codes appear in a list of suggested diagnosis that accompanies each Bundle For example if you create a bundle for Appendectomy you can link the ICD Appendicitis to th
53. Patient feature to search the CodeHERO database for the patient you need Enter any available search criteria and click search The results will be displayed below the search area OROL a Com ro a La bea y A OO LT ta nos vee naos ter p Click to edit a patient s demographic information r Click to add a patient to a user s Hot List Click 1D to add a patient to a user s Rounding Census see next chapter Click to merge this patient with another see section on merge workflow The Y symbol indicates that this patient is currently in rounding O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 39 EDITING PATIENT INFORMATION y Click to edit a patient s demographic information Field categories available for editing are as follows Personal Office MR Name DOB Gender SS Marital Status Comments Contact Mailing Address and Phone Numbers Insurance Primary and Secondary Insurance Information Custom Fields These fields are practice specific and are managed in the Administration Workflow Providers Usual Provider Referring Provider Primary Care Physician Other actions from this workflow include See corresponding section for details Update From PM Some PM interfaces allow demographic information to be refreshed via interface View Documents If supported by you
54. at Bundle Each Bundle can have as many or as few ICD codes as you wish Begin by selecting the Bundle you wish to work on from the dropdown er oe a AG Fae tee et ee owt A A CA Pe aga FE O A Geet seg i fey ow OA PO We fore Seer ALL A Jae gee Owe wt o e Ala AS heo pmt t e era 3 ofe e oom on be Senccneted CDI Cotes Find the ICD code that you need using the ICD finder window DS Codes Fag 08 Cose Freee ES O 41100 POSTUTOCAROML PEAACTIOR STNOROUE O 112 00 CLO UTrOCARDIAL PEAACTI N O E 0 IATA ARA HE 49 10 TOCADA DEGENERATION lt 9 7D OTM SEO CLAE i IRDA Fe ACTON Associated ICD Codes Select the code you wish to link and click Add ae FE set fe Tepe r Soe tE AA O ETA TAL EA A TUE AJO O CA O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use ICDS Codes Find CNS Sade rrevacas shal ted _Cose Associated ICDS Codas A POGTWYOCARDIEL NFARCTION SYNIROWE A OLD MYOCARDIAL INFARCTION A WYOCARODIAL NDEGENFERATION x ENDOWYOCARDIAL FEROS Click the to delete a code USER SPECIFIC FAVORITES AND BUNDLES CodeHERO permits each user to select which practice level favorites they want to see in their favorites list Asa default each favorite that is created is visible for all users but can be hidden by using the manage favorites tool To manage your per
55. ator Scheduling 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 134 Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role LJAdministrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role DAdministrator LIBilling Page Operator Scheduling 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 135 Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role LJAdministrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role DAdministrator LIBilling Page Operator Scheduling 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 136 ROUNDING GROUPS List any desires rounding groups and the
56. cable FARS DFARS Restrictions Apply to Government Use 97 To reactivate a patient simply uncheck the Deactivate box DELETING A PATIENT RECORD If no charges have been assigned to the patient then the record can be completely deleted if desired Click Actions to view the available options for the record Sea rel Cartes irewercce atom eid Pprejes Actions ECLA Note Orby potents with no actaty Hosts Anundng Ust etc can be deleted Click delete to remove the record from the active database O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 98 BILLING QUEUE Click Billing Queue to view a list of charges submitted by providers for billing The charges are grouped by patient and can be filtered by billing provider and location Choose to view all charges for all providers or work on one provider at a time E d ager css tes rt 1 Las la sta Pert p APPLE JON DA gt amtmann Met 29471 y hep Spec IATA n e Lem Carry TESSE gt gt Lanibaraa Cir 20177 gt Lai Las 133 Wa Supo Phe Wer Amende 1348 gt Moricura muo 4009 gt Reter Derin Phas Teetmg City Milas gt Teeter Sorry DOORS gt Viga Tony DEMO Wellmgten eet hat The list can be further sorted by clicking on Sort By and selecting a parameter ing Quewe Tapert am
57. cessing Approved Charges are not marked for export To approve and export a charge in one step click Approve and Export See below APPROVING AND EXPORTING INDIVIDUAL CHARGES Click the green arrow next to any charge to approve it and automatically export it to an interface in one step CodeHERO Pro users only APPROVING MULTIPLE CHARGES Select individual charges using the check boxes or click Select All to select all the visible codes for processing 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use UTICE E UTTE ERT 104 Ahh Cra Aha jerat aion p APPLE JON pales dome Matt 28421 1 May encia Paart ii Lim Lamp FEAR 1 Landes Ghee MAPA Lulet Lee 1771 Man Supers ita Ans Jesh l Mean Anama 10308 Meretoane Greve ANA 1 Ashem Davi MARA 4 Testing Cliety POMA Teatman Joniy 20489 Tiger Fony MIO b Welliegten Mew MARA Click Approve or Approve and Export to p E e Lem Magro ha eee te be rear hany Mah h A ha vapor IAI 4d i i Hee Mes Dipa N IFEMA Ae E w M o Mio MITA ERETIC IT kh LiT beet rato AMAIA Mina Dha whi ws thet SALATA haji hare Dni jn Ansat Hate wwe wus GF LETC TEL MEBIO b wpetet As srt A TRIETFIDA Mir Peer Drag Conrad ia ni Fur Didge Goad Jan ECU Service Lin hast mob
58. ditional charges Cloning a charge duplicates all charge details and assigned diagnoses except that the current user will be entered as the rendering amp billing provider Click the GQ icon to clone a charge gt oe 11 8 2014 11232 Marshall Harry ms is atest bla bla bla bla la la la Add Diagnosis Ox Added 512014 on CD F 422 31 Back contusion ICD 10 SI0 MOLA Added by Forrester Carton x Added DIA w OY 1922 0 handgun accident ICD 10 WIZ 0XXA Added by Forrester Carito O SENDING CHARGES TO BILLING To allow instantaneous processing of charges CodeHERO allows users to send one or more charge directly to the billing flow before the rounding session is closed This is particularly advantageous in certain situations where a patient is hospitalized for extended periods of time 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 64 To lock in charges and send them directly to the billing workflow check the box next to the charge you want to send and click Send Selected Charges to Billing Charyee Tete Code Mode fiting Provins Norse NN y UNNE w D Once a charge is sent to billing it along with any associated diagnosis is locked and cannot be edited or deleted except in the billing workflow O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved
59. e Me e e amp fe de a 77 enr mb tu ft ro or 4 As a e 14 LA Sw I 4 ta P 9 gt vay ma fwe _ i Fr m gt gt a aD e P gt mm ga Pt Sut es T 5 zx o wa s tr e _ oe e Tweet ear ree ears enter grevett te serge tres Poe a at arag e Use the filters at the top of the screen to select the desired patient list ru of A Ams AA Es ruda Md e ME Larra Neg e _L y a a ue be ae Y v r tz hurts A nevis tt ae t ye La ir ps ets ta a 2 TM Miras 1 5 te a 4 ute ts arras an J puts oo An Y e Aa A nh reste sw A ts a a i 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 48 Clinical notes can be edited by clicking on the blue text next to each patient Select one of three specific actions as follows Lapupee Uni MAJO Fae veo Pon H Mai MA cart Ai sar ew N Lint TT Belen presidene arre gras m amy 199050 Prerio ears Asap om age e h o tje Assign Add a covering provider or team to the selected patient s Move Move the selected patient s from the currently selected provider or group and ADD to another Remove Remove the selected patient s from the currently selected provider or group O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights res
60. e Modifier CPT Code Modifier CPT Code Modifier CPT Code Modifier Bundle Name Description Associated Diagnosis ICD Code CPT Code Modifier CPT Code Modifier CPT Code Modifier CPT Code Modifier Bundle Name Description Associated Diagnosis ICD Code CPT Code Modifier CPT Code Modifier CPT Code Modifier CPT Code Modifier 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code Bundle Name Description Associated Diagnosis CPT Code CPT Code CPT Code CPT Code ICD Code Modifier Modifier Modifier Modifier ICD Code Modifier Modifier Modifier Modifier ICD Code Modifier Modifier Modifier Modifier ICD Code Modifier Modifier Modifier Modifier 139 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use COMMON E amp M CODES List Common E amp M Codes with descriptions and modifiers if appropriate Code Description Code Description Code Description
61. eeds with most 3G carriers or Wi Fi enabled devices SECURITY e Never give your User ID or Password to anyone e f you forget your user password ask your practice administrator to reset it for you e Assign user roles judiciously to limit access to sensitive database elements e Never allow your browser to automatically store passwords e Use HIPAA compliant methodology when sharing patient information MOBILE DEVICES CodeHERO works best on mobile devices with touch screen capability and a full HTML browser When possible utilize a Wi Fi connection to boost performance of your device GETTING HELP If you need additional assistance please contact us directly at support gocodehero com or Call 1 877 684 8429 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 128 RESOURCES This section contains materials which will assist you in your implementation and use of CodeHERO e Implementation Overview e Implementation Worksheet e Pre Installation Survey INSTALLATION OVERVIEW An implementation specialist will guide you through the steps of setting up your practice The main steps include e Identification of the practice administrator and super users e Creating the practice and administrator account e Practice administrator and super user training e Creating users and assigning roles e Loading locations and r
62. ernment Use 125 What happens if lose my phone Not to worry CodeHERO does not store any patient data on your device Simply replace your phone and you are ready to go Do have to manually synchronize my device with CodeHERO No Device synchronization is not necessary When you make changes to a patient record in CodeHERO they are automatically saved and backed up You never need to be concerned about data being lost duplicated or corrupted during or between sync operations Do have to install any programs on my phone or desktop You never have to worry about installing or updating software or databases on your devices The CodeHERO application runs remotely from a secure online server How is my data protected CodeHERO utilizes industry leading security technology All data is encrypted to prevent packet sniffing Access is password protected and role specific No data is stored on local devices Recommended measures you should take to further secure your data include e Always secure your mobile devices with a password e Never allow your browser to remember your login ID and password e Never share your login ID and password with anyone e Always logout from CodeHERO when you are finished e Never leave your computer or device unattended e If you ever lose or forget your password ask your practice administrator to reset it right away Can other practices access my data Users can only access data from their ow
63. ero com User 10 Password O Rememer me on Tis comouter HERO 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 12 NAVIGATION BASICS Users can enter the different workflow areas of code hero by clicking on one of the navigation icons located at the top of the CodeHERO screen The navigation icons direct users to the different workflows within CodeHERO e Dashboard Displays an overview of key practice performance indicators reporting and analytics e Rounding Where clinical users access their patient list and enter charges e Admission Control Manages the flow of patients within CodeHERO e Billing Process the codes entered in the Rounding workflow e Administration Manages all the customizable features in CodeHERO e Account Manages information about the current user 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 13 ADMINISTRATIVE WORKFLOW Click on the Administration navigation icon to see the administrative features Note Some features are only available to users with practice Administrator Privileges O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use PRACTICE
64. erved Applicable FARS DFARS Restrictions Apply to Government Use 49 ROUNDING WORKFLOW CodeHERO s intelligently designed Rounding Workflow is packed with useful features to help you manage your clinical activities The main features in this workflow include Rounding Maintain a working list of all the patients that are currently on your census Entering Charges Diagnoses and Clinical Notes Add and edit CPT codes diagnosis codes and clinical notes for any patient with an active rounding session Adding a Quick Code Quickly add a favorite code along with one or more active diagnoses Edit Rounding Information and Patient Demographics Add and edit information pertaining to the current active rounding session Update demographic information for any patient in the Rounding Workflow Coordinate Sign outs and Cross Coverage Add or remove patients from the Census assign covering physicians and simultaneously send out SMS alerts to your colleagues Discharge Patients Remove patients from your own Rounding Census and send charges to billing VIEWING YOUR CENSUS Once a patient has been added to rounding via Admission Control they will appear in the Rounding workflow Click on the Navigation Icon labeled Rounding to view patients that are active in rounding a i p 309 7 oo n Te oers soo ad PE PER A or ne IN A eo Tas teres ts ES x par A eo com Legs one gt see i oo lt as e eco
65. es that add significant user functionality SMS Texting Built in SMS Texting allows users to immediately notify providers of changes in their census This useful feature is integrated into the Admission Control ModuleTm Users can easily manage the flow of patients onto the census and simultaneously notify other users of these changes On call census management suddenly gets easier and sign out reporting between cross covering providers is efficient and reliable Clinical Notes Because each patient is unique CodeHERO has the ability to accept and store HIPAA compliant clinical information in the patient file Care plans To Do lists Results and Office EWR Notes can be attached to a patient s record Historical data follows the patient from user to user improving continuity of care and enhancing cross coverage sign outs All providers are up to date on the clinical information you feel is important to patient care Billing Communication Even with CodeHERO s powerful Charge Entry Module and Custom Code Bundle Wizard there may be times where you need to send a message to your billing team describing a unique clinical situation CodeHERO allows you to attach a note to a patient s billing record at any time Your billing team is instantly alerted Notes can be reviewed at any time Entries in the billing log are recorded by user and time date stamped for security Private SMS cellular text and data rates may apply 2010 2014 MCA Systems
66. ge DOB Gender 21 5 8 1989 M SoN Office MR 48267391 LOGING OUT It is recommended that you log out of code hero after use Click the Action Button Click Send harges Logout to send charges and securely logout of CodeHERO Click oot to securely logout of CodeHERO without sending charges to billing 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 87 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 88 CODEHERO DOCUMENT VIEWER To facilitate timely and accurate coding of hospital and surgical charges CodeHERO provides access to dictations and supporting documents from within the application itself Access to clinical documentation also enhances communication between care providers and improves continuity of care DOCUMENT ICON The document icon O appears in various locations throughout the application It will appear green when a patient s file contains documents Documents are accessible from the following locations among others ROUNDING Click the O icon to view any documents assigned to this patient Wellngiin theet Aga Geedar 13M Manda Ace Jack Type Consultant seo Anchor Hospital Hosp MA ATT Admi Dae MIDA Reundig Stan OWOT2014 Tooma 15 Hosp Atat S 6a2997 Uugnase Botti food poiso
67. h Lare Amending Mune Cf Age GDerde Green Ahana Caratan OQO sever Gener Admi Dato 0202012 Deger Huniad BJ oo Roon a hop Mie Note reustaber Cit Jones Davon Wayra Brune Apese Gene Jaanen Ago rente McCoy Leonard Mr ODO tenor Genes Agnt Oaie IO regresa Piece Frarain oo Roan a noan UR Wesa hereda Darot Siem Frank N America Capisin hparidrg Case Joch Age Gerace i u iwe Tiara QU Harter barera Ami Osie 114013 gn oo Main a uansp Witte Mee Way Miley Aftecdry Geer Anere Age Gerese tl F Tara Tiara eoo Bartrasry Curvas ad Awmi Cala 2163019 Cage As spat thant m hed oo hun A usp una Mas Huis incredible Aterdrg Dies Frera N Aga Dari 5A W Twe Prmey erwe eoo Baber Qureal Aimi Oae 321201 Cragrees oo There is great flexibility to this tool and each practice can create as many teams as needed Teams Groups can be created edited and deleted in the Administration see managing Rounding Groups ADDING A DIAGNOSIS TO THE ROUNDING SESSION Click Diagnosis to add a diagnosis to the rounding session Search the ICD catalog and click O to add a diagnosis O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 44 Or select from the top 25 Diagnosis list for your practice IAE Att APEA rut wee Ae Pea Tey ty CUTTER A a O 5 MALT MATO we Mat ASTHMA Pi ecto at tek w wre e E 4 aryl a des ar beni RET ty tortie
68. harge is placed into the Review Workflow it will be marked For Review After review has been completed the charge can be marked Reviewed Click the blue to place a charge in the Review Workflow O A magnifying glass gt Q Click the magnifying glass will appear indicating the charge is under review to mark the charge as Reviewed A green check mark indicates that the charge has been reviewed Charges in the Billing Queue can be filtered by Review Status so that charges in different stages of the Review Workflow can be accessed Esandi Al Cobacia Al Sort by gt APPLE JON 76165 4 Berea Getty 26375 11 Joterson Matt 26491 i2 Kay Special 3441 10 o Ace Jock 10 Lion Larry 783466 7 gt Lendares Glew 26173 7 Lufet Les 222 7 Man Superi 26374 0 McDoewid Ronald 7643 1 Moon Amar s 16048 gt ay 3 2 5 0 18 Age 64 Sax F Omo MAS rn O w A nr Y 4 ty gt Rosirg Stet Det 649469014 Routes Mop Die Armar hate O06726 20914 Honra Orto Doe Location Fairview Part Hospital Part Soe npa ert Hapa Re 06451 unta Acc M5137 Atend MO Goodin Jon Consultant Loweno Fur Bndge Gisse Sch Goodin Jor Ace a AS VA A O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 107 EXPORT AND RECONCILE Once a charge has been approved
69. her number If you need to change a CPT code or modifier simply edit the code and click verify To add a completely new charge click add new Charge EDITING DIAGNOSIS CODES FOR CHARGES IN BILLING Diagnoses can be viewed by clicking the Diagnoses Tab Add a diagnosis to the list by clicking Add New Diagnosis 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 103 atul hargas lan LA Green Norten y Ganso seer Alane watani t UTE APPENDCITS LA Cancel Mon Dagia PA H ie ARTMBAR UI 143 1 CALOULUD IAF TER vea Vita Tm echet w D i Alt th WONI MITIN FATIMA SYNOM A t1 HETAA TORA HONEY VAD RUPTURE CAPS HP U PFP APNEA 2 IE ONATAL JALAIDICE PRETTY Dey ED AICA LIVER Ml APPENOCMTS 101 10 TRL ASTHA Lite OWE h wile Select appropriate diagnosis from top 25 list or search entire active ICD catalog By default any changes made here will be applied to all the charges in the group you are working on To change the charge on a single particular charge clear all the other charges from the scrub codes window and adjust the diagnosis for the remaining charge Click Update to save your changes Click Close to go back to the previous screen APPROVING INDIVIDUAL CHARGES Click the check box v next to any charge to approve it and move it to the Export and Reconcile area for manual pro
70. ient Hulk neredi PO Rounding Covering Diagnosis Teams Groups North Team A Team 8 Team Providers Bauer Jack Garber Jonathan Green Adriana HMunmicut 8 Huxtable Cliff Jones Daven _ lt Sent SMS to Altending ard Covenrg Parytnans TEAM ROUNDING FEATURE CodeHERO allows practices to assign patients to Teams Groups rather than individual providers if desired This can be very helpful if for example if a practice has a selection of patients that generally remain on the same list but covered by a rotating schedule of providers or extenders like an ICU team Dialysis or Wound Care team for example Add To A Patient Hulk neredi D Rounding Covering Providers Green Adriana Murmicut 43 Huxtable Clift Jones Davon lt Sera SMS te Altending art Covering Pyeimarne By assigning a Team Group as the covering entity the patient will always appear on the Team Group list This list can be accessed by any provider in the practice simply by choosing that Team Group from the provider drop down in the Rounding workflow see sorting the rounding list 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 43 Rounding Ordes by LOCA ON ment Hoc A Ascendrg v Gorden Fleeh Aperdrg Mudtete Chit A Ee S Batory eneral Adni Cate 17 2012 eo foon 4 rasp WAS Lit
71. if needed at any time Referring Physician Begin typing and the list will auto complete based on providers on record Clinical Note Free text that will be passed along with the rounding session and visible to all users participating in the rounding session Voucher Appointment ID from practice management system This will be tagged onto the charges from the Attending Physician only It is passed back to the PM system for billing and missing ticket reporting Note If CodeHERO has received a recent ADT transaction from hospital scheduling software it will automatically populate the patient location MR and status when the patient is added to rounding The patient status data and room numbers are updated during rounding by your hospital interface This data is stored in a Virtual Face Sheet which is created and maintained for each rounding session based on any information received from your hospital interface interface dependent ADD COVERING PHYSICIANS Click Covering to select the providers that are participating in the rounding session The patient will appear the selected users list Users can be added or removed at any point in the rounding session By default if the active user is a provider this user will be defaulted as a covering provider O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 42 Add To Round Pat
72. ing session is displayed once indicating its status in the billing workflow as well as the status of each ed Paba Mi ie 0 gt Aswal aty te de a ada 14 4 barr Ges l i Anats lee de otay individual charge Click on a column header to sort by that value Key AS Awaiting Submission AA Awaiting Approval AR Awaiting Reconciliation When all charges for a particular hospitalization Rounding Session have made it through the complete billing workflow indicated by a Green highlight over the patient s name the patients Rounding Session will be available for Archiving thus Closing the Session To close a rounding session click on the file cabinet El next to the patient s name VIEWING A ROUNDING SESSION REPORT A complete summary of the current rounding session can be viewed from the Complete and Close workflow by clicking on the clipboard icon LJ next to the patient s name A summary of all the information available will display in a printable format This is called a Rounding Session Report 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 111 Rounding Session Report Parart Jotmeen Met ccoo Anchor Meagetat Ara Came 2620140 Dice bee 20431 tite Sc 980808 Otara Liste DOS whee Haps Arari 8681730867 lirang Start Oe OLOM hg ara VA Amr o inpeten Arde Stop Cate SS 139933133 Serves Ty Treas Arona Frac Gissa
73. ions Apply to Government Use 101 Generate Voucher Number Visit ID from PrimeSuite le 2 From Date AI p r To Oui ot 14 5 Pip n ete Wate d 14 H Prr whee 20068 HI meet Anchor Hosoaal ive CODAE e Hamesh hom Preree cete AD Ars n 04S OLI RON Ths cha onh AS charoes for tha Cw Uw itches i Appiy amp AS cla ye tor tha povi ara sete la Paba hale AS charges lor sttecieod posting date Al setected Chagas cheched hers in charge bet e Larata arty easton POLACO UIT Generate Vouche Number and Appiy to Selected Charges Lato e eee eo ran PAS Peer A AAA e SADA O gt m ow REVIEW WORKFLOW EDITING CHARGES AO Click the magnifying Glass to view the individual charges for that patient Lama Green i 42 12 16 E t HATS Charges are grouped and displayed by billing provider Click View Virtual Facesheet to see any hospital demographic and insurance information collected by CodeHERO Charges Charge Notes Modifiers Voucher s Diagnoses and Billing notes can be viewed here s To make changes to an individual charge click the magnifying glass to next to the charge O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 102 uth har get mpe wm ern POT gt C hargr The Scrub Charges Window allows you to modify the charge Modifier Note and date and vouc
74. it is displayed in the Export and Reconcile workflow Individual charges are listed in a work list format to allow for rapid processing of the charges using either manual or automated export Exporting a charge either manually or electronically is the process by which a charge is delivered to your PM system for billing This will involve either rekeying the charge directly into the PM system or simply transmitting the charge over a HL7 interface CodeHERO Pro Users Reconciling a charge represents acknowledging the receipt of that particular charge by the PM system This charge is then ready to be archived in Code HERO Sorting features for this workflow include the following Show Unreconciled or Reconciled charges Sort by Billing Provider Billing User Location or Patient Display All Providers or just one at a time Display Items per page 10 20 30 50 100 Keri ertatration Date Met Mi PEACON ware bas PA The export status of any individual charge can be seen by hovering over the View History Icon MANUAL CHARGE EXPORTING AND RECONCILIATION O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 108 If your practice elects to manually rekey charges from CodeHERO to a PM system the Export and Reconcile window will serve as a work list After choosing the desired sorting criteria begin rekeying the cha
75. k O to begin a new rounding session add a patient to one or more users Rounding Census You can start a rounding session from the Admission Control Hotlist Search or Create New tabs erg AA _ Allariz MA seen Ar Sessa ype Location a my Gee Statue t Anam i veiwget a MY o Aina Data JODA Relea Pr tcia Drs Note vasta Y M Bongas de een mig ant meimg Praia O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 41 Enter the appropriate information in the fields provided Fields stored for each rounding session include Attending The primary physician for the rounding session from your practice If the hospitalization is for a scheduled surgery then any voucher from your PM system will be attached to the rounding session interface dependent Session Type Consult Primary Trauma ICU Hospitalist ect Location Which Hospital Status Inpatient Outpatient ER Observation Room Patient physical location Hospital MR Medical record Number for that rounding session at that hospital Hospital Account Billing Account Number for that rounding session at that hospital Rounding Start Date Defaults to date which rounding session was activated Admit Date If available populated from the hospital feed otherwise defaults to the current date Can be edited by providers or billing staff
76. most frustrating part about keeping track of hospital charges and rounding activity O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 142 O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use
77. n practice Data is partitioned and segregated by practice code Data is never shared with outside institutions What type of support is available We welcome any opportunity to improve our performance Your comments and suggestions help us develop enhancements and upgrades and have contributed to Code HERO s success Online support is available 24 7 Practice specific installation and implementation support is provided as part of your subscription Tech support requests for specific issues or enhancements can be submitted at anytime A support associate will contact you directly to resolve the issue usually within 24 hours How do know if my device is compatible O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 126 Users can access and use CodeHERO from any internet enabled handheld or desktop device There is no special configuration or setup required Will CodeHERO work from multiple hospitals Absolutely You can create associations with multiple hospitals and store provider specific credentialing information for each provider CodeHERO also accepts industry standard HL7 ADT communications from most hospital systems allowing patients on your census to automatically appear in CodeHERO Can CodeHERO accommodate a large practice with multiple rounding groups and clinical teams Yes multi team and complex cross coverage fu
78. nctionality is built in Custom fields can be activated at any time to expand and adapt the program to fit the needs of your practice or institution Can export my codes to a medical billing clearinghouse or practice management system CodeHERO s powerful export engine easily transmits codes to your practice management system or to your billing clearing house Can use CodeHERO with a centralized billing service Yes Practices that are part of larger institutions using a centralized billing service will appreciate the ability of billing personnel to access the system from any location without the need to maintain special configuration settings or remote desktop applications What does HERO stand for Handheld Electronic Rounds Online O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 127 TROUBLE SHOOTING OPTIMIZING CONNECTIVITY Maintaining good connectivity to CodeHERO requires a working Internet connection If you are having trouble accessing CodeHERO first make sure your internet connection is working If you are experiencing system slowness it may be due to a slow internet connection Check your internet speeds by performing a speed test at http www speakeasy net speedtest Connection speeds of 2MBPS Download and 1MBPS Upload is recommended for most desktop users Mobile users will experience acceptable application sp
79. ne H 130 Zip Code Zip Code Zip Code Zip Code Zip Code O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 131 PROVIDERS List Providers Name of Provider Phone H Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 132 Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI Name of Provider Phone Mobile Pager Email NPI 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 133 USERS List any additional users and their role s Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role LJAdministrator LIBilling L Page Operator Scheduling Name of User Phone Mobile Pager Email Role Administrator LIBilling L Page Oper
80. ng feature Er CIIL Merri e Enter the Message Media Service User Name and Password to activate the CodeHERO SMS Messaging feature Contact your implementation specialist to receive a Message Media Account Application 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 18 CREATING AND MANAGING USERS From the Administration tab click Manage Users to view and edit users Note Only Practice Administrators have access to this area Hech eerd Honeeetieg Atina C nort gt zz x A Click on the magnifying Glass icon next to a user s name to view and edit the information d j t 3 f kd vt I I 4 EENE upo Operate AMA AAA USER TYPES AND ROLES CodeHERO manages the security features of the program based on the role assigned to each user A user can have more than one role if necessary based on your practice needs Assign each user to one or more user groups based on their job description O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 19 e Provider Doctors Physician Assistants Nurse Practitioners Residents These are the only users who have access to the rounding workflow and can enter charges on patient encounters Note Each
81. ning Circa Nate Sudden onset WV after consuming undercooked meat ADD CHARGES SCREEN Click the icon to view any documents assigned to this patient Desro0os d Cue GHETE Actrrentatre tan A Loco Wealtogten Last es 2101 01471 Age 14 Gee M fhe Wha 243 Lan Metas bteajetel ed bows Husajalal hele MIO FI EE i Martes 1 Hur Aira Ten wy Mena Wt Ace Ae Conen e Jot Gom Aa Fun Mma Gas Moa 101 Senos arar Mar ayb cere N eter amm ieee mesi md vo Aid Dtegrue i Prmary Osi DA Description CD10 Added Oy m MFD 14 TS Pontem tod perag AD eet iper jt4 1 Heeb as ner p gt EDIT PATIENT WORKFLOW Click the icon to view any documents assigned to this patient 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 89 Contart braursrce Custam Pudo Pande Actom F emr Perusia intimar his tise Ys i gt Mirta eta Tura Mange Me i a mag Deartvee art Hare tt Lowry hara Pus o ste of Diet I if t a a eros Line ld A Leta A orrest BILLING QUEUE Click the icon to view any documents assigned to this patient NasAhoari t uning Airis Caor AAi atn ee Gee egret D Rerne ie mar ner Hapet Meranti Vatar AA Pra MELIANA Paren Ligas VO hi All tere Pura pot has pat criy ara Ad if Aaj MA il Dy wal ALI COLD EL wie a p APPLE JON INIA Johnson Matt 10431 Hay Spacia
82. nnnnnnrnnnnnnnnnnnnnnanininnnos 62 EdE EA E E AEA EEE E EEEE EEA dana eae ios 63 GIONE ENE i aa A E T NA 63 sename Charges TO BIN INS ridad sd 63 a SHAS a 228 DE EE PEE PE POR E O SO A o II A 65 MoDem erna CE iue E cai 66 ACCESS TOMODE SITE ds 66 ROUNGING and CENSUS Sidi dan 67 Room Number and Status ic 67 SONE ODO Sia A A r naes 67 MONNE Patient intorma tina a a a a a onawe i uenenm arena wena aaa 68 Expanding Sections to View Additional INfOrMation cccccsssseccccessseecccceeseccceeaesecceseaeseeccsseeeeeeessuaaeseessuaaeeeessaees 69 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use ROUNE tor mad 71 Discharging a PAE ad 73 A O ase Peden N 74 Addine CANS SS sirarsa A a 75 Flagging a Charge for Review in the Mobile Interface ccsccccccssssecccceeseeccccaeeeccecsaeesecesseeesecesseeneeeessagaeeeeees 77 DCIS at Chia ee ae ate a cen nca teat ceaiercee edhligsau en at aac ales eae cise aecuduiunden eatin atacadeadt iscsi ceatoeal cualeicac sateen cmesacs 78 Adding a Quick Charge directly from the Rounding List cecccccccsseccecceeeccccceeecccceeeseceeeseaseceesseaaeceessaganees 79 DINOS Sa A ii 79 Adame a DINOS nia 80 Delega Danos Sisi dai id 81 PAGING patients to your Censura 82 Creatina NEW Patient oerein r N a TET ta 83 ACHON DUTON e A a vacua E T a 86 OOIE OUa E ON EEE E TE OEA EA 86 COGCH
83. ociation All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use INTRODUCTION ABOUT CODEHERO CodeHERO is a powerful Census Management Revenue Cycle Optimization and Sm Perfomance Analytics Platform Its cloud based collaborative database handles CodeHERO s remarkable all aspects of medical and surgical charge capture design brings deep functionality to every area With CodeHERO you can easily manage record and post charges for any o ofthe medical charge outpatient or hospital based patient care activity using either a mobile or desktop o o capture environment interface Meanwhile billing staff quickly and efficiently process charges using CodeHERO s powerful financial platform in concert with existing practice management software This manual provides a detailed description of all features and components including e Practice setup and management e Rounding and entering charges e Using the Admission Control Module e Communication and SMS paging e Processing Charges e Reporting and Dashboard Features ABOUT MCA SYSTEMS INC CodeHERO was designed built and tested by physicians and professional medical coders Medical Charge Acquisition MCA is our primary focus and CodeHERO is our flagship product Our passionate dedication to CodeHERO grew out of a need for a well designed medical coding platform to process charges for services rendered outside of the office setting We needed a
84. on and use the Merge Assistant to merge one file into the other 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 96 MANUALLY DEACTIVATING A RECORD In the event that a duplicate patient record has been created you can also manually deactivate the unwanted record by following the following steps although it is recommended to use the Merge Assistant instead Click on the Admission Control navigation icon and choose Search Add Patient Search for the duplicate patient record A ag mon om 0 01 eee osoin ONO GT mta 01017 05 04 09 01 CEL J 9 04 o 01 Click the pencil to edit the duplicate There are two main options for managing a duplicate patient e Deactivate the duplicate record This is useful if there are charges associated with the record e Delete the duplicate record This is only permitted if no charges are present and the patient is not in rounding DEACTIVATING A DUPLICATE RECORD Petar Ferna ntrmatber wt wie 7st Mara Y ria Click Deactivate to deactivate the duplicate record In this case the office MR should typically be left blank In active patients will not appear in the rounding workflow but are searchable for reporting purposes O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Appli
85. ons to adjust the sorting view for your rounding census Click on save settings to retain these settings as default Add Patient Action Filter Sort Options Provider Green Adriana Location All Locations sort By Location Eee eH Then By Room Asc T Show Clinical Notes T Show Diagnosis save Settings as Default VIEWING PATIENT INFORMATION Click on a patient name to view the information about the current rounding session j ur 05 eek J H Gotham Medical Pennyworth 4 Add Patient Action 3 Patient Info Patient Name Dog Under Age DOB Gender 21 5 8 1989 M SSN Office MRE 48267391 Rounding Info Charges 3 Diagnoses 4 Edit patient demographic and insurance information by clicking Edit Patient O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 69 H Gotham Medical Panngworth A Rounding Add Patient Action Patient Personal Info Office MRF First Name Mid Init Last Name Suffix DOB No Date Specified Click to Add Gender Male SOME oh Notes EXPANDING SECTIONS TO VIEW ADDITIONAL INFORMATION Clicking on a section header expands that section and exposes related buttons Patient Info Patient demographic information Rounding Info Information related to the current rounding session including
86. oose to reconcile one charge at a time or several at once by checking the box adjacent to each charge At the bottom of the screen select Reconcile Selected to process them all at once Note If you ever need to see a list of recently reconciled charges simply select show reconciled charges from the drop down menu at the top of the list O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 109 ACCESSING RECONCILED CHARGES To see a list of recently reconciled charges simply select show reconciled charges from the drop down menu at the top of the list Adra t em CAICOS AT Ota cet tree A date range can be specified for this list if you need to recover work done during a certain time period 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 110 INSIGHTVIEW CodeHERO carefully monitors the status of charges generated during a patients hospital stay InsightView displays in table format where each patients charges are in the workflow ArT OTETI Weastrtineg KReaviieattes Cwrt Keri eetrathern the ostea sir Y er amp e Her y o AA Api o i Paberi N re Atte rn y yei lee AR MA AM State he o EN o o Each round
87. osis as follows Charges wie Setect Gagroes tor charge Centre Urne Pa iw Problem List list of any diagnosis associated with this patient in CodeHERO includes prior rounding sessions Click select all active diagnoses to select all the active diagnoses for this charge Recommended Diagnoses list Lists diagnoses associated with any favorites used in this rounding session Top 50 Diagnoses list List of most commonly used diagnoses User specific specialty preloaded Most Recent Displays list of most recent diagnoses used on this patient Search Search active ICD catalog for a diagnosis by using the Search Codes window 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 62 FLAGGING A CHARGE FOR REVIEW Add Favorite Date of Service 2 5 2011 Lap App his was an interesth Favorite Charge Notes TT Flag for Review Add Favorite Cha A charge may also be flagged by clicking the Red Flag icon located next to the charge in the pending charges list 11 8 2014 99232 Marshall Harry lhs is a test bla bla bla Dla la la la Add Diagnoss E n A Pu oO ma 1 25 CRA A A A gt x Added 812014 w ED 9 422 31 Back contusion ICD 10 SIO MOLA Added by Forrester Carton P A A o EGO A rr T wean i A E sata a Ux Added 014 we COS 19220 Handgun accident ILD T0 Wiz
88. ounding groups e Populating practitioner database e Creating Favorites e Training users and providers TRAINING Pre recorded training is available in webinar format and can be accessed at any time Access to the training portion of the website is limited to registered users and can be accessed by following the Support link at the bottom of the CodeHERO desktop application O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 129 INSTALLATION WORKSHEET In preparation for your upcoming CodeHERO installation please complete the following worksheet PRACTICE INFORMATION Name of Practice Practice Address Principal Contact Phone Number E mail PRACTICE ADMINISTRATOR The practice administrator is the user who manages all practice billing and user related settings Name of Administrator Phone H Mobile Pager Email 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use LOCATIONS List the Locations where Providers will treat patients Facility Name Address City State Phone H Facility Name Address City State Phone Facility Name Address City State Phone Facility Name Address City State Phone H Facility Name Address City State Pho
89. p Raceneitn ae Lh Leet amp opens he Ali Prowhiews ANLO e Fow Chepe Works Stow Aa Stroy Dl ch pus Oey Eeparnd AI Cote a Sue Do UN perry Larges bo Miting Londerve Gilera Luther Lex 222 11 Man Super 26374 1 Moon Amama 10348 1 Morricone Ernie 46600 1 Nohem David 20461 L Festing Cindy 20344 7 Teeter Jonny 26462 Tinas Tasi MAN Jii gt gt gt gt el gt Select Show flagged charges only to limit the view to only flagged charges frre Ore hat 6 Sereretes Herv oo tenm t Reger ae ee the A A al Ad Mvt Ai snim b Mes rr Chare Var This A v Munar tinte ony Farm Ae jf tepo Ati Ty by ral Ai pora bir LALA Sato a Adinean Man Jean Hna Monn Amara D VIGA Age 09 See P OM bw tmin Teen Ory IIA e ihi 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 99 Clicking on a patient name will expand the selection showing any active rounding sessions containing charges to be processed A o e AU dl e n y os 6 te oe Pp ra hep rete Wea A Yee at Di pu Se pr re w Jeroen Gee UA PIDAL A fe ee E Ue be ATA IA LIA IO Mae AM gt Lanas Cher WIT e s p Lather Lon 777 y Mar bar 6174 Mean ara a tle e Muercane Eres Misa nce Oe ee AAA Hars lt lt p Rewer Dat Mat 8 ee CRD RECS hagan re
90. ppear on the Practice Feed overage Assignment f MONO cd Search Ade Patie Nare trv ches Date Activated 90 Addition Senile y September Uf 2214 90 Johnaon Tester y September 4 214 90 Mat Simpiu tA September US 214 Click to edit a patient s demographic information Click o to add a patient to a user s Rounding Census see next chapter HOSPITAL FEED Patients added by Hospital ADT messages appear on the External Data Sources tab O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 37 overage Assayprimnern Narre semte Date Activated DO Aciiitins ite yA ppilembe 90 ihr Tevin LA eyteerri be 90 Mas HTA IA aprerrbe Click to edit a patient s demographic information Click o to add a patient to a user s Rounding Census see next chapter If Code HERO has received a recent ADT transaction from hospital scheduling software it will automatically populate the patient location MR and status when the patient is added to rounding This only happens at the time the patient is added to rounding Users are responsible for updating any data that changes during rounding 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 38 SEARCH ADD If a patient does not appear on your Hot List use the Search Add
91. pre defined time range Adissan EC omtros Filing Adrien Accouwm ial Enter Pararneters for Report Admission Consultation Volume Report baec Duie Flange d Qoa See Click Run Report to view the results O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 120 as dd fl Admission Consultation Volume Report Deo Sarge HTU ATT Results can be exported to Excel for additional data processing if desired O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 121 ADDITIONAL INTERFACE FEATURES CodeHERO has partnered with various EMR platforms to offer a comprehensive rounding and charge capture solution to its users Several unique features are enabled for practices using API enabled versions of CodeHERO including e Search EMR database for new patients e Create new patients and chart numbers automatically in EMR e Create and Activate Visits in EMR e Send Charges directly to EMR without rekeying SEARCHING EMR FOR A PATIENT The Search tool in the Admission Control workflow allows users to search their EMR database for existing patients e 0 01 LA 9 po eer masias 5014 aoe Lis Ewa D 04 Y wa sm bw tea aon DO LT sm on pegit a 50 04 Y tao o 3 6 9 01 be de t 5 04 Par fme A 00
92. r hospital interface supporting dictations and documents may be viewed directly in CodeHERO View Most Recent Face Sheet View a collated view of all the most recent demographics and insurance information available from the hospital feed Merge Merge this patient with another Used for eliminating duplicates if necessary Note CodeHERO Pro users with a Practice Management Interface should edit all information in the PM system as it will automatically transfer to CodeHERO over the interface 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 40 ADDING A PATIENT TO THE HOT LIST Click to add a patient to a user s Hot List Select the appropriate clinical provider from the drop down A note can be added in the note field This field will be carried forward as the clinical note should the patient be added to a rounding session at a later date ADDING A PATIENT TO ROUNDING CodeHERO stores all the information pertaining to a hospital stay in something called a Rounding Session This data is shared between providers in your practice Charges for multiple providers in your practice can be stored in a single rounding session eliminating the need to reenter info each time a patient is seen Every rounding session starts in Admission Control Active rounding sessions are displayed and edited in the Rounding Workflow Clic
93. reviously entered charge to view it PENNOWWWoOrt Add Patient Action View Charge Code 38100 a oplenectomy total separate Description procedure Modifier Desc Added By 2 9 2011 Pennyworth Alfred Motes Click Delete to remove that charge from the rounding session O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 79 ADDING A QUICK CHARGE DIRECTLY FROM THE ROUNDING LIST Click the Quick Charge icon 9 from the Rounding Census screen to rapidly enter a favorite charge without opening the patient file rH Urology Associates af Frederick burg Rounding Add Patient rH Urology Associates of Fredericksburg Sahk G Sahk G Rounding Add Patient Action Action Add Quick Code Patient Test Testy Add Quick Code Patient Test Testy Quick Code FU Vist LVE 1 i Quick Code F V Visi LVL 1 jat jon 3 S 2011 gt Date vient LVL 2 ir 3 l F disit LYL 3 Post OF Visit Add Quick Code Add Quick Co Select a charge from the Quick Charge list and adjust service date if necessary Click OK to save the charge DIAGNOSES Click Diagnoses to expand section to view diagnosis list Diagnoses 4 Diagnosis Code 865 03 Description SPLEEN PARENCHYMA LACER AddedDate 12 06 2010 By Green Adriana Diagnosis Code 493 90 Description ASTHMA UNSP AddedDate 01 11 2011 B
94. rges 2 Code 32486 Modifier 23 Removal of lung other than total pneumonectomy with circumferential resection of segment of bronchus followed by broncho bronchial anastomosis sleeve lobectomy Added 2 4 2011 By Pennyworth Alfred Notes this was difficult Code 38100 Modifier Splenectomy total separate procedure Added 2 5 2011 By Pennyworth Alfred Notes O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 75 ADDING CHARGES Click Add Favorite Charge to add a charge from the Favorites List Add Patient Action Add Favorite Patient Dog Under Favorite Discharge Semice Date Feb 5 gt 2011 x Add Favorite Select the desired Favorite from drop down list adjust service date and add note to billing staff if necessary L z IE M meta TT F WO T i AN Li Add Patient Action Add Patient Action Add Favorite Patient Dog Under Add Favorite Patient Dog Under Favorite Discharge Favorite Lap Appy Service Date Service Date Feb 5 2011F Notes Notes This was an interesting case Add Favorite Add Favorite O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 76 Click Add Charge to search and add code directly from CPT
95. rges As you work click the reconcile icon o to indicate that the charge has been entered into the PM system You can choose to reconcile one charge at a time or several at once by checking the box adjacent to each charge At the bottom of the screen select Reconcile Selected to process them all at once Note If you ever need to see a list of recently reconciled charges simply select show reconciled charges from the drop down menu at the top of the list EXPORTING CHARGES USING A PM INTERFACE CodeHERO Pro users with a practice management interface installed can export charges directly from CodeHERO to the PM system for billing Charges can be exported directly from the Billing Queue or from the Export and Reconcile page The export status of any individual charge can be seen by hovering over the green arrow CodeHERO Pro Users only Click the green arrow to export a charge directly to the PM system The CodeHERO export interface typically runs every 60 seconds You can choose to export one charge at a time or several at once by checking the box adjacent to each charge At the bottom of the screen select Export Selected to send them all at once RECONCILING CHARGES Reconciling a charge represents acknowledging the receipt of that particular charge by the PM system This charge is then ready to be archived in CodeHERO Click the reconcile icon a to indicate that the charge has been acknowledged by the PM system You can ch
96. rt to see the corresponding report From the Search and Report and InteliView screens the corresponding Rounding session report can be accessed by clicking on the Clip Board Icon 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 116 rE ETTEI lt CIT wa Cortu SILST LIE LOT etry Lesece tego d Mer were A LL sn hearer Neg Newent Pate a At e si r AA ye d j o aul gt s N o tay bos Pater N re Ana nAny Fy ei ler AD AA ARA N y State ETI i We ratsiaj Led Pater An ie D i gt meee i HA ma Dwi Ihre a i Amending ac CCCCCCCecCcececceccccecccccccece 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 117 SEARCH TOOL There is a search tool at the top of each page Users can search by Name DOB or MR Office or Hospital Search by Name DOB or MR i Billing Administration Account Enter the desired search criteria Name Rounding Patient a Lightyear Buzz Edit Rounding Covering Edit Patient v Advanced Search Add New Patient Close EA Oe Choose the desired action from the following options e Edit Rounding Covering e Edit Patient e Add to Rounding Click Advanced Search to jump to the Admission Control Search Tool If no matching patien
97. s A o E ee cea 110 VIEWING a ROUNGING SESSION REDO Kies ecvinscdvesatGeaczasecayscatadavcycbasdveeats ia 110 sI 112 VIEWING the ViMual FACES tual anaa rado A 113 ROU MONS SESSION REPO a O O eo 115 Viewing a Rounding SESSION Repo iuris ic 115 DO GIN NA OO EA A On 117 DASNDO Paria 118 REDOING and Anal UES ds 119 Additonal Interface FEU a sida 121 Searenine EMIR TO apando 121 Creatine New Patlents n Ar Interface drEM Ria a e 122 Creatine VISE IDES Manually ia R Danhseliewicied nde v amy ealoend veaeaa arene ete N aus 123 Creating the Visit 1DA Voucher IN ROUNGING inicias 123 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use Creatine the Vistt ID4 Voucher ia Blin 123 O 125 TROUBLE SOO CINE ri td ds 127 Optim ZMNE Connect liar A UA 127 SEU taa 127 MODIS DEC ta ia 127 Cene ol POCO POPE UE E E A a e El eee ee ee eee er nce 127 TNS SCS as hans is di o icons 128 iS Ca Exito O a CR RI 128 MAMI aiii a eos 128 Installation Workshops 129 Practice MTOR Ma Minato 129 Practice Ad MINISTALO aia 129 LOCOS vd a as 130 A O 131 A e E E E A A E O 133 FRE CIM GOUD S teeren NE EEA sn let ENE EAA EE EEEE E A 136 Common InalvidualProceQures caia ii css 137 common Bundled Procequres cad dd ces 138 COMMON ES MC OCIS Sana ii oido 140 Custom Heladio oo 140 E US AAA E N 141 O 2010 2014 MCA Systems Inc CPT copyright American Medical Ass
98. s then processed collated and transmitted for billing in concert with mainline practice management software Reporting and analytics support revenue cycle optimization and practice improvement objectives COMPLEX CENSUS MANAGEMENT CodeHERO s intelligent clinical workflow gives providers the point of care functionality that makes managing the day to day activities of a complex medical practice easy Providers are able to efficiently keep track of the patients they treat They can easily sign out patients to other providers for coverage and send messages to communicate care plans and to do items Charges and diagnosis can be entered by any care giver and all information is rapidly passed through to billing The flow of patients within the system is managed by the Admission Control Module This innovative feature contains a Hot List utility that displays patients you will encounter in your rounds CodeHERO Pro accepts ADT and HL7 notifications from office and hospital scheduling software and then automatically places patients on the Hot List REVENUE CYCLE OPTIMIZATION Choose to edit your codes right in CodeHERO process them manually One thing that distinguishes CodeHERO from other programs is the thorough id ds a oe oan EN management system or to a billing and meticulous design of the billing workflow dlestinchomse code HERO CodeHERO is able to process codes along multiple workflows to match your e code di a compliments your practice style
99. solution with the functionality to handle complex rounding and coding scenarios and the power of an enterprise level financial billing platform Disappointed by the lack of functionality in other programs we set out to build our own In 2004 we developed a mobile database with the basic features we needed In 2009 we began development of the new CodeHERO database and through extensive testing and development created the most innovative medical billing and coding platform ever We successfully deployed CodeHERO in our own practice and now service all the major medical and surgical specialties We are committed to helping you make the most of CodeHERO because we know how beneficial it can be to your practice We strive to remain innovative and forward thinking in our approach and welcome your feedback and ideas Thank you for choosing CodeHERO 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use OVERVIEW OF FEATURES PURPOSE CodeHERO is a collaborative census management tool that improves communication between all members of the care and billing team It is designed to acquire collate and transmit medical billing data using a secure cloud based application Patient demographic information diagnoses supporting clinical documents and medical charges are captured at the point of care using either a mobile or desktop interface Data i
100. sonal favorites click the Account navigation icon and select the Manage Personal Favorites A veee erage Severs eraron HI aa Dewis isre A list of all practice favorites will be listed e T gt s gt ne gt t tn pr Jam o E F lee Farma Gosa Cote Crees must Gece Cubo E Select any favorites you wish to hide Hidden items will not appear on your favorites list when adding charges during rounding O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 34 35 USING THE ADMISSION CONTROL MODULE The Admission Control Module tu is a unique patient assignment module which manages the flow of patients inside CodeHERO It assists with the routing of Scalable to your practice model new patient admissions and consults Users can manage their own census or the Admission Control Module larger practices with complex rounding and cross coverage teams can use this manages the flow of patients feature as a central call management system Users from any location can within CodeHERO Its innovative access this online tool route new patients to the appropriate clinician and design gives users unparalleled simultaneously send out SMS text alerts control of even the most complex rounding configuration The Admission Control Module tu has four main utilities _ e
101. sts diagnoses associated with any favorites used in this rounding session Top 50 Diagnoses list List of most commonly used diagnoses User specific specialty preloaded Most Recent List of the most recent diagnoses used for the current patient Search Search active ICD catalog for a diagnosis by using the Search Codes window hatos Eragranes CD Ser ew atl eg tes Teg OF D ogg eee The selection is added to the Active Diagnosis list 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 58 f i Aaa TA en so ral ae A re ve me PR O 750735 i Ace 25 Ace Ja Gown Jon fur Segoe Gees MA 2 Owna MERO gt i at tor us ter hs ht rajas toti Drs Prorary Coto DA Dessrgbon COI dices Dy a hs Y Ar Tene tana p Pe a A xx To remove a diagnosis from the Active Diagnosis list click the x That diagnosis will remain on the patient s problem list but will no longer be active for this rounding session SELECTING A PRIMARY DIAGNOSIS Active diagnoses may be ranked The diagnosis ranked 1 is considered the Primary Diagnosis and is highlighted in green Active Diagnoses Add Diagnosis Rank Date Description ICD 10 Added By 1 02 03 2014 Back contusion S30 OA Makovsky Andrew 2 08 07 2014 Pely pent endometnosis N80 3 French Jennifer oO 3 11 09 2014 Contusion trunk NOS 20 20 A Forrester
102. t or team list If SMS messaging is activated placing a check next to a providers name alerts them to the change you made in the census EDITING ROUNDING SESSIONS Click the pencil O to edit information pertaining to the current rounding session or the patient record MHarmdras Patist ttondng MD Gros Agrana Session Type Primary Sueca Locator Bartery Garma Status E Room 222 Musica MK Admit Date 12106 20 10 Refamng Pryscian iC is 2388 Cincai Note voucher heen ee dei ITTE o pura y Penal Cn ireureeee Custom Falds Froder Adone Patent Persunal Information Office Mie ETT rel Mara M intial rer Lasi Mirra ropa Date of Gerth he 1989 Herter r k SSN i Mirtal Statue Comments O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 53 VIEWING DOCUMENTS The document icon will appear green when a patient s file contains documents Click the icon to view any documents assigned to this patient Wullingina Isat Aga Geeder 13 M Attending Ace Jack Type Comeulant r ee o Anchor Hospital Nop MA 4767047 Admi Date WIDOT Reunding Start OWOT 2014 owm 153 Hosp Acct SADO Dugnasis Botuliam food poisoning Cica Nate Sudden onset WV after consuming undercooked meat The CodeHERO Document Viewer displays the documents stored for this patient hero Document Viewer Pa
103. tent Wellington Bee Rounding Sessions All Documents Show Only Most Recent Version Deir Provide Type Locating Matus 22014 12 00 00 AM Aden Rob DecharyeFmal Summary Greenway Pretrninary Document Contents NAME HORA XXKKXAXKX XXK MRN KX XX XX XX x ADMIT DATE 08 17 2014 ACCOUNTS ROO ATTENDING XXXXXX 200000 MD LOCATION INORI017 N DISCH DATE 00 22 2014 FACILITY Test Hospital PRIMARY CARE PHYSICIAN XKXKXX 2000 MD TODAY S DATE 08 23 2014 DATE OF ADMISSION DATE OF DISCHARGE 05 01 2014 ATTENDING PHYSICIAN Fob Adams MD CONDITION AT THE TIME OF DISCHARGE Stable CHIEF COMPLAINT AT THE TIME OF ADMISSION Dizziness and weakness ADMITTING DIAGNOSES Dizziness Weakness Dehydration Severe hypokalemia Severe hypomagnesemia coronary artery disease on le whe 3 w CHARGE DIAGNOSES Hypokalem ia resolved Hypomagnesemia improved gt snes sg See Document Viewer for more details 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 54 ENTERING A QUICK CHARGE Click the Quick Charge icon Q from the Rounding Census screen to rapidly enter a favorite charge without opening the patient file Add Quick Codo Quick Code 99232 Date of Service 11 11 2014 Billing Provider French Jennifer Charge Notes P LJFlag Charge V Include Primary Diagnosis include
104. tep procedures with a single click Select Bundles can also be designated to appear in the Quick Code dropdown menu Providers can access these codes directly from the rounding list without having to open the patient record CREATING A CUSTOM BUNDLE OR FAVORITE From the Administration tab click on Manage Bundles Quick List Favorites to view and edit your code bundles and favorites Se A GA VA tee wt a eet AS O CA fe A 7 cope te AMADA ETA CAOS TUS UE eee A A VIAS EA as e Te MG A A ARO EL A A APR OA A er AGO A AAA A il r amp moe p Ses tec gt A po 8 912 came UL E A oF gt As Perot t O Om tg SEE es ars te re dr AAA oe IA 6m J ever e we COS Catas Click Add new Favorite to create a new favorite code or bundle of codes Enter the name of your favorite This is the name clinicians will see in the favorites list Choose the year for which the Favorite is to apply from the drop down list 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 29 Add New Favorite Hame Mew Tavares Code This is new favorite 00 oF A frequently used buedle ef codes Once the Bundle name is created you can edit it by choosing it from the drop down list You can then edit the Name Description and the year for which the Bundle is active Favorite Properties Year 2070 Name
105. this product is with the centers for Medicare and Medicaid Services and no endorsement by the AMA is intended or should be implied the AMA disclaims responsibility for any consequences will liability attributable to or related to any use non use or interpretation of information contained in this product Applicable FARS DFARS Restrictions Apply to Government Use From the Administration tab click on Manage CPT Codes to view and edit your CPT Codes Codes can be activated or deactivated individually or by specialty area Merage Codes by Sarge Manege Codes incividuatiy Code Range Anesthesia _oGerHero Soecii Handing Codes Cancel Decard ts Evaluaton A Management Home Heath and Medc abon Medicee Pathology and Laboratory Management Radiology Bane Jow Stuches Raciiogy Breast Mammography Radiology DiSanos be imaging Rachoiogy Disgna ct itrasr logy Nucl ar Medicine Faciotogy Radiabon Onco Racolody hada Guda Siuroery Auditory Syoetem amp Surgery Cardiovascular Sys Suroery Ixgestve System a i Surgery Endocrine amp Adren m logy Operating Microscope ter heme Mad as tir 31 Surgery Eye and Ocular Acinexs Sugary Female Gereta lt pe 2 E Stem A Matas iy are Ci wraaryw carora infernimentarvy A react Active Codes Avaliable Codes 164 Select Yez 1201 Actions 144 vx y K 4 K is y K 34 e K 1756 vw K 14 vx J va 391 Vx hd K 14
106. ts exist click Add New Patient to create a new patient 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 118 DASHBOARD Key performance indicators and activity reports are available real time on the Dashboard Each user s dashboard is tailored to their specific role OO rs eee Protests its ara tty oe ators Reem Maman amp eaan Dee fed PR eae re ere cee maldad he Ge ote oe rue Rucaitt Ac teh owt age Chae Dus eters m Baye Mei fete Y aura Cte as jus Vote hoen reo Pap tarea sm hero weer oe be yr UDS MU e epe Information that may be seen here includes e Distribution of the practice census e List of recent activity e Link to Flagged Items in the Billing Queue e Average Charge Processing Durations 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 119 REPORTING AND ANALYTICS The Reporting and Analytics suite provided Administrative Performance Provider RCM and Enterprise level reports Choose a report from the appropriate category Wurewcting Adrirersion E nr Ailim brea alina Lal Practice User Liat Risk Management Patients Not Sean Daily Rounding Assignment Report peri ei THE Enter the desired parameters or select a
107. ut an Office MR will appear in the Reconcile Patient Workflow as a New Patient If you practice had CodeHERO PRO with a PM system Interface then follow these steps to link the new patients in this list to corresponding patients in your PM system 1 First create a new patient in your PM system using the information available in the CodeHERO database 2 Copy the Office MR of the new patient into the corresponding field in CodeHERO 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 94 3 After this all future PM system changes for this patient will be reflected in CodeHERO 4 CodeHERO will not permit the creation of a duplicate medical record To see a summary of demographic information collected during the rounding session click View Most Recent Rounding Session Report MANAGING DUPLICATE RECORDS In the event that a user creates a duplicate patient record two records can be merged together into one complete record The CodeHERO Merge Assistant helps users identify possible duplicate records and merge them Users will be warned of duplicates during the Reconcile Patient workflow in the billing area if a duplicate medical record is detected or if other criteria are met po a me A Pa ar ta att 4 Uhre Lis a a 1 she i m i i e T io Aw eee ewer eens mn ain CP eo re f a Click Merge with Duplicate
108. y Pennyworth Alfred Diagnosis Code 493 10 Description INTRINSIC ASTHMA UNSP AddedDate 01 11 2011 By Pennyworth Alfred Diagnosis Code 866 11 Description HEMATOMA KIDNEY W O RUPTURE CAPSULE AddedDate 02 05 2011 By Pennyworth Alfred 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 80 ADDING A DIAGNOSIS Click Add Diagnosis to add a diagnosis to the rounding session Rounding Add Patient Action Add Diagnosis Patient Dog Under Top 25 Diagnoses Recommended Diagnoses search Diagnosis Codes Choose to add a diagnosis from the Top 50 Diagnosis List the Recommended Diagnosis list or search the active ICD catalog for a diagnosis Add Diagnosis Patient Dog Under Top 25 Diagnoses Al 780 71 CHRONIC FATIGUE SYNDROME 780 57 UNSP SLEEP APNEA 774 2 NEONATAL JAUNDICE PRETERM DEL Add Diagnosis Patient Dog Under 592 0 CALCULUS KIDNEY Top 25 Diagnoses 9 5409 ACUTE APPENDICHIS UNSP EZ 492 90 ASTHMA UNSP Recommended Diagnoses E 493 10 INTRINSIC ASTHMA UNSP 540 9 ACUTE APPENDICTS UNSP 866 11 HEMATOMA KIDNEY W O RUPTURE CAPSULE 278 01 MORBID OBESITY 237 73 SCHWANNOMATOSIS Search Diagnosis Codes i Add Diagnosis Patient Dog Under Top 25 Diagnoses Recommended Diagnoses Search Diagnosis Codes Enter Search Term s appendicitis
109. y Greenway Preliminary 9 2 2014 12 00 00 AM _Adams Rob Discharge Final Summary Greenway Preliminary Document Contents NAME Lion Larry P MRN ATMTT NATE na fnai 2n1A AMAATTATTA Hide any preliminary reports by selecting Show Only Most Recent Version KERO Document Viewer Patent Wellington Beef Rounding Sessions Chater All Documents Show Only Most Recent voso Provider Type 22014 12 00 00 AM Locetiun Statue Adams Rot Decharge Final Summary Greerw ny Preliminary Documents can be viewed in the content window after they are selected from the list above O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 91 Lion Larry P 05 01 2014 Rob Adams MD 09 01 2014 PRIMARY CARE PHYSICIAN John Smith MD TODAY S DATE 08 23 2014 CATE OF ADMISSION DATE OF DISCHARGE 09 01 2014 ATTENDING PHYSICIAN ob Adams MD CONDITION AT THE TIME OF DISCHARGE Stable CHIEF COMPLAINT AT THE TIME OF AMMISSION Dizriness and weakness O 2010 2014 MCA Systems Inc CPT copyright American Medical Association All rights reserved Applicable FARS DFARS Restrictions Apply to Government Use 92 COMMUNICATION AND SMS PAGING Communication Module Reliable communication is vital to providing good patient care CodeHERO integrates three unique features into the Clinical and Billing workflow modul

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