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1. 2013 V cube Inc All Rights Reserved 17 V CUBE Meeting The whiteboard is usually displayed as a large area in the upper right and can be shared among all the participants You can upload documents on the whiteboard draw on them and add text and print the descriptions you have written g g ny 2 gt a E90 sa on 12 4 1 Selecting a Colour Step 1 Select a colour to use from the Color at the top of the column of icons by the whiteboard Note 1 You can use the colour you have selected for writing using the pen tool and shape tool You have now selected a colour to use for drawing and text 12 4 2 Selecting Text Pen Size or Line Thickness For the pen tool Step 1 Click Size to select a font size The size you have selected determines the size of the pen tool the text size for the text tool and line thickness for the shape tool When using the tex I You have now changed the font pen size or line thickness 2013 V cube Inc All Rights Reserved 18 V CUBE Meeting 12 4 3 Freehand Drawing on the Whiteboard Step 1 Selecta pen The left hand icon with a slim tip works like a pencil and the right hand one with a thick tip works like a marker Step 2 Draw on the whiteboard SSO xole sa o 3 Rie hay a You can now draw on the whiteboard 12 4 4 Entering Text onto the Whiteboard Using Your Keyboard Step 1 Selecta text tool T You can select the text colour and
2. OON Q OFF Step 4 Click the X button in the upper right corner to close the dialog box You have now changed the meeting name Room Name Title oo Date Og Time oa Record details Storage 0 amp Detail 2013 04 15 22 58 Standard eigyokaigi wala 46 minutes ieee 2 33 KB Detail GMT 7 2013 04 15 22 57 Standard l 1 minutes era 3 47 KB Detail GMT 7 tee i The meeting name is shown in the meeting records If the meeting has been named that name is shown If the meeting has not been named is shown instead 2013 V cube Inc All Rights Reserved 2 V CUBE Meeting 12 1 3 Length of Delay and Resolving Delay The numeric value displayed at the upper left of the screen is the number of seconds that the other participant s sound is delayed by The delay time is shown in a format of 0 000 seconds If you set the microphone on mute or when you are away from the meeting room the time does not change There are two ways to resolve delay Note 1 If your microphone device is not recognised the delay may increase continuously as the system looks for a microphone device and accordingly it may appear that the video and sound have stopped In such a case leave the meeting room once make the microphone settings and then enter the meeting room again Once you have resolved a delay problem the system automatically connects to the server again Note 2 Even if your system reconnects to the serv
3. Step 2 Click the RL n in the Invi E gt vite trom mee room from meeting room dial X You can invite users to this meeting Choose invitation method Note 1 The PIN code for V CUBE Mobile is displayed only Seem tem 11411411 when you use a user ID associated with a contract Send E mail entered into after the update on 16 May 2012 SYS Wee Step 3 Click the Copy button to the rightof invite from meeting room the URL field to copy the URL Issue URL Users can enter meeting from following URL Send URL by mail or messenger URL for normal user https meeting nice2meet us 443 g en 530fefaided6e2e1139a72g Copy URL for audience user https meeting nice2meet us 443 g en S30fefaSded6e2e1139a72 Copy If you click Copy button URL will be copied Step 4 Send the URL you have copied to the users you want to invite 2013 V cube Inc All Rights Reserved 36 V CUBE Meeting The Shared Notepad functionality allows you to enter text You can enter text or edit or view existing text You can also save the notepad file in your computer or send it as an email attachment Once the meeting is finished the notepad is saved in the archives Use the notepad as meeting minutes or to suit any other requirement you may have Note 1 This functionality is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 12 8 1 Entering Text onto the Sha
4. over the whiteboard This finger is displayed on the meeting browser window of each meeting participant 12 4 8 Uploading Files Saved in Your Computer step 1 Click the UPLOAD button URL Step 2 Click Select a file from PC Upload File x You can upload a file from PC or storage Select a file from PC Select a file from storage Step 3 Select the files from the file selection screen of your computer and click the Open button Step 4 Click NO to upload the files in normal mode and click YES to upload the files in High Quality mode Confirmation Do you need this file to be of High Quality Higher Quality uploads are clearer when the whiteboard is enlarged However this may raise the possibility of upload failure or layout corruption If you have trouble on High Quality upload please try normal mode instead 2013 V cube Inc All Rights Reserved 20 V CUBE Meeting If you select High quality when pasting documents the meeting participants can see the details of your uploaded documents including text and images more clearly even when they zoom in on them However the conversion may take more time than regular mode Note 1 Note 2 Note 3 Note 4 Note 5 Note 6 Note 7 Note 8 Note 9 The file formats you can upload on the whiteboard are Word Excel PowerPoint Visio PDF JPG JPEG PNG Bitma TIFF Al EPS and PSD Maximum size for Word Excel Po
5. 2013 V cube Inc All Rights Reserved V CUBE Meeting V CUBE Meeting User Manual 5 Meeting Room Functionality V cube Inc Support Indonesia 00180300811338 Singapore 65 3158 2832 Malaysia 60 3 7724 9693 Tokyo 81 3 4560 1287 Osaka 81 6 4560 2419 China 86 4006 618 2360 E mail vcube_support vcube com Office hours Weekdays 9 00 18 00 GMT 8 8 00 17 00 GMT 7 Closed on weekends and Malaysian holidays V CUBE Meeting Revision history Revision date 2013 09 10 Changed the icon for the record button Added Eject functionality to eject Whiteboard users Added quick questionnaire functionality Added functionality to enable users logging in with a member ID to save files in the personal storage while using the personal whiteboard functionality Added functionality to restrict the use of the personal whiteboard Corrected images Added the setting of requirements for Set Log Password in Meeting Settings Added functionality displaying the PIN code for V CUBE Mobile in the Invite from meeting room dialog box Added a new message to the Troubleshooting function 2013 05 30 Added functionality to convert whiteboard documents into PDF format Corrected images 2013 05 08 Changed the interface Corrected images and text in line with the change in the interface Added Storage functionality Added personal board functionality Added Share Video functionality 2013 01 31 Added
6. Android iPhone etc you need is a standard web browser and you can start immediately after logging in UBE runs over all Broadband connection SD Rlo se o 5 mn Del will enable you to use Network 66 N o sS Vass the system anywhere Settings i in the world We utilize Akamai Tchnology to gt es of network luding ones with walls proxies and maranets V CUBE will work safely provide our services worldwide As a web based provider V CUBE updates every ar eb S Bae three months giving our a eRe ae clients a seamless communications service 12 1 6 Changing to 16 9 Browser Window Mode If you clear the 4 3 Standard Layout check box before entering a meeting room you will enter the meeting room in 16 9 browser window mode Note 1 4 3 Standard Layout is selected by default in the screen display settings Note 2 If a browser window mode Default Interface Layout Setting has been set in the Room Settings in the Administrative Menu that browser window mode will be used when you enter a meeting room You can use the following five modes 3 window mode 6 window mode 12 window mode video only mode and documents only mode 3 window mode 6 window mode or 12 window mode is automatically selected in accordance with the number of meeting participants The size of each window in the video only mode changes in accordance with the number of me
7. A zi zimr 4 i er hee Supported OS Windows XP Vista 7 Install Windows Supported OS Mac OS4 10 5 10 6 Install Mac This application requires Adobe AIR Please download at the Adobe Banner above 2013 V cube Inc All Rights Reserved 60 V CUBE Meeting Step 1 Click th Room Premiam20 Total Time 00 10 04 Tithe Untitled VV V CUBE File Shamg 0 Lo preterences 854 mE e am Lice ony 6 tT Gusset seam Eare Step 2 A confirmation dialog box opens Click the YES button in response to Do you want to leave the room You have now left the meeting room To continue to participate in the meeting click the Back to Main Page button Start Meeting Thank you for your business If you continue to use this service click Back To Main Page Back to Main Page 2013 V cube Inc All Rights Reserved 61 V CUBE Meeting 12 14 1 User Surveys A survey questionnaire page is displayed once you have entered a meeting room User surveys are used to improve our services and are helpful to our future product develooment We look forward to receiving your frank opinions and requests about the meeting rooms you have used and V CUBE Meeting in general Note 1 You do not need to answer the survey to start and end meetings or use other services Note 2 We have been running surveys since 10 00 Friday 7 Octo
8. a superior plan Note 2 Whiteboard User participants are participants who enter a meeting room by using the Start Whiteboard button Note that the Start Whiteboard functionality is available only when you have a user ID associated with a contract entered into after the update carried out on 16 May 2012 in the meeting room with subscription to the Paperless Link option or the standard plan or better Users who have entered a meeting room in Paperless Mode using V CUBE Mobile are displayed in the Whiteboard Users List tab Note 3 Audio Conference participants can be viewed when they have selected Audio Conference to enter a meeting room with the Audio Conference option Step 1 Click th n LC Show only requesting users Allow Deny End Eject Click Whiteboard Users List tab to view Whiteboard User participants Select a user and click the Eject button to eject the Whiteboard User participant 2013 V cube Inc All Rights Reserved 58 V CUBE Meeting 12 13 2 External Integration You can connect to V CUBE Meeting from a device in a video conferencing room For details refer to the H 3823 User Manual Step 1 Click the Call Mobile H 323 client icon Note 1 You cannot use this functionality unless you have signed up for the H 323 connection option He Meeting settings ala 5 i Z amp 9a a cose Step 2 Click the Call to H 323 client button Communication Options x Choos
9. cccssssscceceeeeesssseneeeeeeesssssssneeeeeees 47 12 10 4 Switching Server Locations Basic Settings cssscccceceesssessneeeeeeeeesseeneeeeeeeeessessenseeenees 48 12 10 5 Changing the Bandwidth for Video Basic Settings cccssssssssceeeeeeeeeeeeeeessssesssssssaeaees 48 12 10 6 Adjusting the Volume Automatically Basic SettingS ccssssscssceeeeeeeeeeeeessssssssssssaeeees 49 12 10 7 Making the H 264 Setting Basic Settings 2 0 0 0 cece ccccscececeeessssseeeeeeeeeesssseeaeeeeeeeessesssaaeeeeees 49 12 10 8 Selecting a Microphone Mode Other cccccccccssssssseeeeeeeeesssseseeeeeeecesssseseeeeeeeeesssssnseeeeees 50 12 10 9 Using the Upload Files by E mail Functionality Others cccceeceeeeceeeeeeeeeeneeeeeeeeseeeeees 50 12 11 FN CS aaria estes seco te cc cieaeoa mee dunes putes ceudbenesaudiaetescdumccs ioutes us eadtanas dues ecdects utes uestdes 51 12 11 1 Reducing Mhe CPU Load General euri a a aaa 51 12 11 2 Improving Video Quality General cccccccsscccccsssseeeceeessseeeeeessseeeeeeesseseeeeeessseaeeeeesesssaeeees 51 12 11 3 Resetting the Stream Automatically General cccccssceceeceeesssssseeeeeeeeesssssssseeeeeeeessssaees 52 12 11 4 Changing the Camera Microphone To Use Devices cccceeeeeeeeeeeesnneeeeeeeeeeeeeeeeeeesseeeees 52 12 11 5 Changing the Camera Capture Size D VICES ccccccceessssssseeeeeeeeesssssaeeeeeeeesssssseeeeeees 53 1
10. image quality may decrease if you select a high frame rate The frame rate is set to auto by default when you enter a meeting room The system selects an optimum frame rate to suit with the network environment detected by the system when you have entered the meeting room This setting is enabled for all participants in a V CUBE Meeting The Devices tab is not shown if you have signed up for the multiple camera_ option Change the setting using the switch camera button to select a frame rate For details refer to the Multiple Cameras User Manual 12 User Preferences x Select Camera Microphone You can select your camera and microphone Camera Logitech HD Webcam Cz Microphone Microphone Plantronics Select Capture Size You can select the capturing size of your camera auto elect Frame Rate You can select the frame rate of your camera te L control ts le the LAN camera Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares ON OFF V CUBE Meeting 12 2 3 Switching Microphones and Adjusting Input Volume There are two ways to select a microphone a Using the switch microphone button in a meeting room a Mecrophone Plantronics C220 When multiple microphones are connected to the computer 2 Microphone 2 HD Webcam C270 click the switch microphone button to switch microphones 2 Fac
11. of the uploaded files 12 4 12 whiteboard Note 1 Zooming In on and Moving Whiteboard Documents Use the zoom slide bar below the magnifier icon to zoom in on documents uploaded on the You can use the hand tool to move around a zoomed in document on the whiteboard by clicking and dragging on the whiteboard Note that you cannot enlarge the whiteboard itself E Use hand tool to move around in the documents you have zoomed in on the whiteboard 2013 V cube Inc All Rights Reserved 25 V CUBE Meeting 12 4 13 Adding a Blank Page Click the NEW button to add a blank page to the whiteboard Se L T Pu ae race net OQ 60 Note 1 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents 12 4 14 Deleting Individual Whiteboard Documents Step 1 Select a document to delete Step 2 Click the DEL button You have now deleted the document you had selected Note 1 The deleted files cannot be restored Note 2 If the document you have selected has multiple pages the confirmation ee eee Delete all the document dialog box shown below appears Click the OK button to delete all pages of the document CANCEL Note 3 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers wil
12. or a video conferencing system you cannot use this functionality because errors cannot be detected Note 3 If you are using the V CUBE Meeting connection option errors on the V CUBE Meeting system side will not be detected and displayed Note 4 If you are using the telephone meeting integration option errors on the telephone meeting side will not be detected and displayed Step 1 Ifthe troubleshooting functionality has detected an error a message will be di ed at the lower left corner of the browser window Click the yellow button on the bottom left corner of he browser window You have notifications for troubleshooting Click yellow icon at the bottom left to show the message 2013 V cube Inc All Rights Reserved 56 V CUBE Meeting The Notifications dialog box appears The date and time location and state of the error detected are displayed After the meeting finishes you can view Notifications also in Archive on the Admin Page Notifications 2013 11 03 07 07 Tokyo Connection quality is low Open troubleshooting mot 00 Step 2 Click Open troubleshooting This document will be displayed in a separate browser window Check the message displayed in the Notifications dialog box in the troubleshooting document to find the solution to the problem VV ing V CUBE Meeting troubleshootin IVER ng V CUBE Meeting troubleshooting Troubleshoots A J Eren aron eoe mode Ex
13. to another page 2 Click the page you want to display on the whiteboard from the page list Step 1 Click the OK button or double click the page to display it on the whiteboard 12 4 11 Checking Documents Independently All the meeting participants see the same whiteboard display e g when a particular document is displayed all participants see it but you can change this so you can view whiteboard documents independently of the other participants Step 1 Click the SYNC button i l Step 2 When the SYNC confirmation dialog box appears click the OK button Do you want to stop synchronizing To re start synchronizing press this button again QU ox J cancer _ 2013 V cube Inc All Rights Reserved 24 No software installation All you need is a standard web browser and you can start immediately after logging in V CUBE runs over all types of network including ones with firewalls proxies and work safely As a web based provider lick the Step 3 YN Network No s Settings intranets V CUBE will Update V CUBE Meeting A message saying Whiteboard Synchronization OFF is displayed on the browser window Whiteboard Synchronization OFF TTC CCC Se 4 Whiteboard Synchronization OFF Note 1 While you are independently operatin Our services would run on any devices Windows Mac Linux Cell H 323 Android iPhone etc the
14. whiteboard you can zoom into and move from Multi Platform s6 For Yes s Widwido use Customizable V CUBE allows fully page to page in the documents You cannot however perform operations such as writing messages and deleting documents which would actually change the contents of the whiteboard Broadband connection will enable you to use the system anywhere in the world We utilize Akamai Technology to provide our services worldwide op Independently operating the whiteboard O0 JAH Go Now all participants will see the same whiteboard display and a message saying Whiteboard Synchronization ON is displayed on the screen No software installation All you need is a standard web browser and you can start immediately after logging in V CUBE runs over all types of network including ones with firewalls proxies and 9 Note 2 If Network 35 ac 33 For Settings No S Yes S Worldwide N use intranets V CUBE will pe ESS Whiteboard Synchronization ON Me eee Multi Platform Whiteboard Synchronization ON Our services would run on any devices Windows Mac Linux Cell H 323 Android iPhone etc Broadband connection will enable you to use the system anywhere in the world We utilize Akamai Technology to OU have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page
15. 0 Total Time 00 00 00 No software installation All you need is a standard web Installation browser and you can start immediately after logging in Cell H 323 Android iPhone etc V CUBE runs over all Broadband connection types of network a F will enable you to use including ones with Yes s pha idwid the system anywhere 2 firewalls proxies and use in the world We utilize ira intranets V CUBE will Akamai Tchnology to work safely provide our services worldwide As a web based provider Customizable V CUBE allows fully V CUBE updates every customizable products for w V CUBE VV V CUBE three months giving our system integration clients a seamless communications service ei No software installation All TE ra you need is a standard web devices Windows Mac Linux mM browser and you can start Cell H 323 Android iPhone etc a P immediately after logging in H V CUBE runs over all Broadband connection eee types of network will enable you to use amt including ones with the system anywhere le firewalls proxies and in the world We utilize an intranets V CUBE will Akamai Tchnology to work safely provide our services worldwide As a web based provider Customizable V CUBE allows fully V CUBE updates every customizable products for three months giving our system integration clients a seamless o N ala 2013 V cube Inc All Rights Reserve
16. 12 07 Corrected screen layout Added mode functionality 2009 7 24 Corrected screen layout Added function that sets protocol port selection 2008 12 12 2013 V cube Inc All Rights Reserved V CUBE Meeting Contents 12 Using Meeting ROOM FUNCtiONAIIY cccccccceeeeessseeesseseeceeeeceeeeeeeeeesesseseceeeeeaaeeeeeeeeseeeeeeesessessssseeeaaeees 1 12 1 Names of Meeting Room Components ccccccccccceesesseneeeeeeecesseeeaeeeeeeeessseeseseeeeeeessssseseeeeeeeeeeees 1 12 1 1 Displaying Meeting Room Name and Meeting Elapsed Time cccccccccceeeesssseeensneeeeeeeeeeeeees 2 12 1 2 Meeting Name Display and Changing the Meeting Name ccccccccsssssssseeeeeeeesssssnneeeeeees 2 12 1 3 Length of Delay and Resolving Delay ccccccsssssssssseseceeeeeeeeeeceeeeeeeeececeeseeeeeeeeeeeeeeeeeeeeeeeeees 3 12 1 4 Changing the Protocol Port Setting sssrinin aaa EEN ERNE 4 12 1 5 Changing to 4 3 Browser Window Moge cccccccccceeeeessesssesesneaeeeeeeeeeeeeeeeeessesesssssaaaeeeeeeeeeeeess 6 12 1 6 Changing to 16 9 Browser Window Mode cccccccceeeeeseeeseeesneaeeeeeeeeeeeeeeeeessssesseeeaasaaeeeeneneeees 8 12 1 7 Maximising a Video Window ccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeececeeeceeeeeceeeeeeeeeeeeeeeseeeeeeeseeseneeens 10 Pe 6 02 416 Vie era E EE E A AE ee 11 1221 Switching GNC eS eject cess trcstesrtocs wep atid es aa oia apani ia aioa eaaa a ennai eainiie a ani
17. 2 11 6 Changing the Frame Rate Devices cccccseeesssceeeeeeeeeeeeeeeeesseeeeceeeeaaaeeeeeeeeeseeeeeeessseeeas 53 12 11 7 Setting LAN Camera Control Devices ccccccccessssssseeeeeeeesssesseeeeeeeecessesseaeeeeeeeessssssaeeeeeees 54 12 11 8 Using the Echo Canceller Functionality Devices ccc ccecsceeeeeeeeesessseeeeeeeeesssssaeeeeeeeeeeens 54 12 12 Troubleshooting Functionality ccccccsssscccceeeeeeeeeeeeesssseessssseaeaeeeeeeeeeeeeeeesessessessssaasaeeeeeeeeeeess 56 C 0 Gee eee eee E A eae ee E 58 12 13 1 Opening the Participants LIS Ea cascsseacecneencanssegosccevecetashsadeesscesesansuageecidetearsaabniceastenedusssniseeendeaessse 58 12 13 2 TS el MPM CANON gre epee nce tee sere a sea rece eat ee a a vee rena uaaee ont eee ote 59 12 13 3 Using Desktop Screen Sharing ccccecccsessceceeeeeessssseeeeeeeeesssseeseeeeeeessssseeeeeeeeeesssssseeeeeees 59 12 13 4 Starting a Meeting from Presence Application ccccccccccccsssssssseeeeeecesssssseeeeeeeeeessssseeeeeees 60 12 14 Leaving a Meeting ROOM cccccccsssssssccccceseeceeceeeeeeceeeceeeeeeeeeeeeeeseeeeceeeeeeeeeeeeeeeeseeeeeeeeeseeeeeeeess 61 12 14 1 TS Or CY Scatter EE EO EE E A E E E EE A 62 2013 V cube Inc All Rights Reserved V CUBE Meeting 12 Usina Meeting Room Functionalit unea 4G alt E H a SA E cose e g 4 No software installation All Our services would run on a
18. 31 V CUBE Meeting 12 5 2 Uploading Files on the Personal Whiteboard to the Shared Whiteboard A file on the personal whiteboard can be uploaded to the shared whiteboard to be shared among all the participants Step 1 Click SHARE ral A file on the personal whiteboard can be uploaded to the shared whiteboard to be shared among all the participants 7 0 ESS m uaa o0 oo lelas Enter vour mess aoe a JO olala 1 3 Preferences 01 mas 2 CTI Audio Only ort Reset Stream 950 tayout 2013 V cube Inc All Rights Reserved 32 V CUBE Meeting Videos can be played on the whiteboard In order to use this function schedule a meeting after uploading videos on the Manage Storage page For more information on uploading videos to storage and the procedure to schedule a meeting refer to the V CUBE Meeting Users Manual 2 Step 1 vi n the Man r For more information on video upload to storage refer to the V CUBE Meeting Users Manual 2 Step 2 hedule a meeting and upload videos from storage from the Upload File section For the procedure to schedule a meeting refer to the V CUBE Meeting Users Manual 2 Step 3 Click the Share Vi n 720 SES i A i Preferences goa mit 02 fam laudo Only 67T mi Reset Stream OOtayout Step 4 Click the video you want to play back The video set up in Upload File while scheduling a meeti
19. BE Meeting Note 4 If you use high quality mode the maximum value that can be set increases You have now set the camera capture size 2013 V cube Inc All Rights Reserved 53 V CUBE Meeting 12 11 7 Setting LAN Camera Control Devices You can use this functionality only when you use a network camera that can be controlled remotely through a LAN connection Step 1 Select the camera you want to use from the pull down menu under LAN camera control LAN camera control Sse the LAN camera Panasonic PP ae we ee ee eee n a M g Allow other users to comto your LAN camera remotely Step 3 To allow other participants in other locations to control the camera select Allow other user ntrol r LAN camera remotely LAN camera control Use the LAN camera Canon IP Address 192 ftt tit Now other users to control your LAN camera gmotely Note 1 If you use the meeting room pack refer to the Meeting Room Pack Setup Manual You have now made the setting for LAN camera control 12 11 8 Using the Echo Canceller Functionality Devices You can use the echo canceller functionality with Flash Player ver 10 3 or later The echo canceller functionality reduces the echo and feedback which occur when a microphone picks up sound that was received from the microphone and then output from a speaker There are two ways to set the echo canceller functionality Note 1 To use the echo canceller functionality
20. Display R New Restart Display R The questionnaire results are displayed as a chart When any answers are modified while the questionnaire is active the results summary is updated in real time Questionnaire Result E Display Result Select Display Result check box to display the results summary for the questionnaire on the screens of users who are not the organiser The results summary of the questionnaire are not displayed when the organiser clears the Display Result check box The results summary of the questionnaire can also be closed by clicking the X button in the upper right corner If the results are shown to other users the display of the results also closes on the screens of the users when the organiser clicks the X button Users who are not the organiser cannot close the results summary of the questionnaire 2013 V cube Inc All Rights Reserved 44 V CUBE Meeting 12 9 5 Starting a New Questionnaire A new questionnaire can be started Step 1 Click the New button uestionnaire x Cc Se Questionnaire CK Close Answered 3 3 Answered 0 3 User Name Answer User Name Answer Tokyo 1 Osaka 2 Nagano 1 Restart Display R Close _Display R Ending a questionnaire Step 1 Click the X n in th r right corner and click YES Questionnaire amp User Name Answer End questionnaire YES D NO Close Display R In this manner you can end the questionnaire Afte
21. Sharing operations will be returned to their initial state at the time of meeting start Note 3 When you perform this operation the meeting will be automatically saved as a video if the meeting has been video recorded or as a whiteboard in the meeting records Step 1 Click the Meeting Settings button to open the Meeting Settings dialog box Step 2 Click the OPEN button in Change Server Location han rver L ion Change the server from the list Step 3 Select the server you want to connect to and click Change Server Location x he OK n Change the server from the list noi erver Li Tokyo 2nd a All the participants will re enter the meeting room automatically pai When all the participants have re entered the meeting room the operation to switch servers is complete Kyo 2nd server 12 10 5 Changing the Bandwidth for Video Basic Settings You can change the amount of bandwidth needed to transmit video Although you can get clearer video by increasing the amount of bandwidth used this will increase the load on V CUBE Meeting We recommended that you lower the amount of bandwidth to be used if your computer and connection do not meet the recommended system requirements Note 1 Changing of the bandwidth used for video affects the sending and receiving of videos for all users in a meeting room The higher the amount of bandwidth used is the clearer the video will be However t
22. a click the switch camera button to switch cameras t Preferences m2 DP ol Note 1 The cameras need to be connected to the computer before you attend a meeting b Selecting a camera from Preferences Step 1 Click the Preferences button Step 2 Click the Devi Step 4 After have sel mer device click the X button in the upper right corner You can select the Pre meee Your camera Select Frame Rate You can select the frame rate of your camera High frame rate provides smoothed moving image auto x fps LAN camera control Do not use the LAN cantera IP Address 0 0 0 0 Allow other users to control your LAN camera remotely Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares ON C OFF You have now switched cameras 2013 V cube Inc All Rights Reserved 11 12 2 2 V CUBE Meeting vv Changing the Camera Capture Size and Frame Rate You can change the camera capture size in the system By enlarging the camera capture size you can send higher resolution video to the other meeting participants Step 1 Click the Preferen n Preferences Step 2 Select the Devices tab Note 1 Note 2 Note 3 Note 4 The capture size is set to auto by default when you enter a meeting room This setting is not enabled for all participants in a V CUBE Meeting m
23. ani 11 12 2 2 Changing the Camera Capture Size and Frame Rate ccccccesssceeeecesssssseeeeeeeeessssssneeeeeees 12 12 2 3 Switching Microphones and Adjusting Input VOIUMG cccceesssesseeeeeeeesseesneeeeeeeeessssssnseeeeees 13 12 2 4 Using the Audio Only MOde cccccccccccesssssneeeeeeeeessssaeeeeeeeeeesseeaseeeeeesesseeeaeeeeeesessssssaeeeeees 14 12 2 5 Using Push to talk Mode Muting the Meeting SOUN cccscssceeeeeeeesssseseeeeeeesssesssneeeeeees 14 12 2 6 Adjusting the Volume Level of Other Locations ccecceceeeesessssneeeeeeeeeeeeeeeeeeesssessssssnaaaees 15 12 3 Instant Messaging and Distributing DOCUMENHS ccccccccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeceeceeeeeeeeeeeeeeeeess 16 123 1 USING Instant MESSAGING access icccncencusiuicisesiusadstetonsecionbseneteeiabsesasudsdeboncetieebsanedeuduigeserasadsdenocce tenes 16 12 3 2 Sending and Receiving Data Fil S cccccccsscccecceeesssssneeeeeeeeesssssaeeeeeeesessessaseeeeeeeessssssaseeeeees 16 PA IMTOO AE o E see he agen ec ane ceaan ene eee nee ce E E EE 18 Ar Scemo a S76 0 0 eee eee eee een eee eee ee en eee ee eee ee eee 18 12 4 2 Selecting Text Pen Size or Line THICKNESS cccccccceessssseeeeeeeesseseeseeeeeeeeesseseaeeeeeeeeesssssaeeeeees 18 12 4 3 Freehand Drawing on the White bOald ccccscccccccccseeceeeeesssesessssseaeeeeeeeeeeeeeeeesessssessssesnaaaees 19 12 4 4 Entering Text onto the Whiteboard Us
24. be set to the value in auto by default when you enter a meeting room Note 2 This setting is not enabled for all participants in a V CUBE Meeting Note 3 Ifyou use high quality mode the high quality plan or high quality option the maximum value that can be set increases Note 4 Depending on the video device you use some unwanted phenomena such as a change in the horizontal and vertical resolution and appearance of black bands in the upper and lower parts of the screen may occur after the camera capture size is changed You have now set the camera capture size 12 11 6 Changing the Frame Rate Devices Here you can set the frame rate used for video in V CUBE Meeting You can set a frame rate of from 1 up to 15 Step 1 Selecta numeric value from Select Frame Rate Select Frame Rate You can select the frame rate of your camera auto fps L I control 1 e the LAN camera 3 p 7 Step 2 Click the X button in the top right corner of the User Preferences dialog box Note 1 The higher the frame rate is the smoother the video in the V CUBE Meeting will be However image quality may go down when you select a high frame rate Note 2 The frame rate is set to auto by default when you enter a meeting room The system selects an optimum frame rate to suit with the network environment detected by the system when you have entered the meeting room Note 3 This setting is enabled for all participants in a V CU
25. ber 2011 Participation in surveys is optional Step 1 Please fill in the questionnaire and click the Send Questionnaire button VV V CUBE Meeting Start Meeting Thank you for your business a EERE If you continue to use this service click Back to Home If you cannot enter meeting room click here Ww Please answer the questionnaire How Satisfied are you with this Web Conferencing service Satisfied So so Dissatisfied lt Privacy Notice gt 1 We require this information to understand your needs and provide you with a better service and in particular for the following reasons a We may use the information to improve our products and services b Internal record keeping c View registration information and usage d To reply customer s inquiry 2 Refer to V cube Inc Privacy Notice page _http www vcube co jp privacy Send Questionnaire Back to Home To continue to use V CUBE Meeting click the Back to Home buiton VV V CUBE Meeting Start Meeting If you cannot enter meeting room click here Thank you for your cooperation Back to Home This is the end of the description of meeting room functions 2013 V cube Inc All Rights Reserved 62
26. ch documents to an email and send the email to a specific email address to upload the documents onto the whiteboard of an ongoing meeting You can upload documents on the whiteboard in a meeting room from the email client in your computer or a multifunction printer with network as well as print scan fax and photocopy functionality step 1 Open Others in Meeting Settings a Comers j i Select Microphone Mode Ste 2 Select Allow to receive e mails durin In Push to talk Mode the microphone is muted by default i Click Unmute Mic button or press Space key to speak this meeting in Upload Files by E mail Binnie inte oar Upload Files by E mail attached to e mails are uploaded on the whiteboard step 3 3 Copy the email address in the field under the email address In the field under llow to receive e mails during this meeting Address to Send E mail Sy Deny Address to Send E mail Step 4 Use your email client to send the documents you want to upload to the whiteboard to the email address you have copied Note 1 You can use this functionality when the Allow to receive e mails during this meeting option is selected If the Den option is selected you cannot use this functionality Note 2 The permissions reflect the settings under Upload Files by E mail in Room Settings on the Admin Page Note 3 Send documents you want to upload onto the whiteboard as email attachments Note however that you cannot up
27. d 9 V CUBE Meeting e Video only mode Up to 6 video windows If participants from seven or more peaos join rs maine 4 the view aS to 10 window mode automatically f Documents only mode No software installation All you need is a standard web browser and you can start immediately after logging in Our services would run on any devices Windows Mac Linux Cell H 323 Android iPhone etc V CUBE runs over all types of network including ones with Sees No s firewalls proxies and intranets V CUBE will work safely Broadband connection f will enable you to use the system anywhere in the world We utilize Akamai Tchnology to provide our services As a web based provider V CUBE updates every three months giving our clients a seamless communications service 12 1 7 Maximising a Video Window Click in the upper right of a video window image to maximise it Click in the upper right of the maximised video window to return it to its original size ry iN 2 g Room Premium 20 otal Time 00 00 45 in 7 Enter your message C v cuse v cuse 2013 V cube Inc All Rights Reserved 10 V CUBE Meeting 12 2 1 Switching Cameras There are two ways to switch cameras a Using the switch camera button of a meeting room ry Leaicaal Velcon 7 When multiple cameras are connected to the computer Logica bcam i MEW UPLOAD DEL USB2 0 Camer
28. date uriage jpg jpg 31 KB 2013 10 29 10 24 18 whiteboard png png 94 KB 2013 10 28 14 52 05 test ppt ppt 144 KB 2013 10 28 11 40 5 uriage jpg jpg 31 KB 2013 10 24 20 45 4 Word2007 docx docx 8 MB 2013 10 24 20 37 02 test jpg jpg 31 KB 2013 10 24 20 36 0 uriage jpg jpg 31 KB 2013 10 24 19 58 5 3 Select a file and click the Upload button to upload it onto the whiteboard Click the Cancel button to close the storage page Note 3 Multiple files cannot be selected Note 4 Files and videos on the personal whiteboard cannot be uploaded The uploaded files are displayed in the order they were uploaded onto the whiteboard If an uploaded file consists of multiple pages an icon indicating that the file has multiple pages is displayed When you click an icon indicating a file with multiple pages the first page is displayed 2013 V cube Inc All Rights Reserved 23 V CUBE Meeting 12 4 10 Moving to the First Page or Other Pages of Files on the Whiteboard Movin he first fa fil 1 Click the icon of the file whose first page you want to see The first page of the selected file is now displayed m vise of wee me oe COCOH NEW UPLOAD DEL sync PAGE DEL UST PACES Note 1 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents 1 Double click the icon of a file in which you want to move
29. e ON and OFF buttons are greyed out here and you are unable to change the setting You have now made the setting for using the H 264 codec 2013 V cube Inc All Rights Reserved 49 VV V CUBE Meeting 12 10 8 Selecting a Microphone Mode Other You can select a microphone mode to use in a meeting room from Normal Mode and Push to talk Mode If you select Push to talk Mode all users microphones will be muted continuously Use this functionality to control when meeting participants speak Meeting Settings Step 1 Select Others in Meeting Settings caver Cores Select Microphone Mode In Push to talk Mode the microphone is muted by default g oh Boa pace k i 7 lick ey to speak Step 2 Select a microphone mode to use in Select e A Mi r h n M Upload Files by E mail i Files attached to e mails are uploaded on the whiteboard Note 1 The microphone mode is set to Normal Mode by default aS ae Allow to receive e mails during this meeting when you enter a meeting room Deny Address to Send E mail sunflare_try 1 1d52a meeting nice2meet us Note 2 If you select Push to talk Mode all users microphones will be muted continuously When you want to say something click the mic mute button or press the space key to unmute your microphone You have now set the microphone mode 12 10 9 Using the Upload Files by E mail Functionality Others Using the Upload Files by E mail functionality you can atta
30. e option Call to H 3 23 client Step 3 Enter the IP address for H 323 Call H 223 clients an Previous Step 4 Clicking Call starts the call 12 13 3 Using Desktop Screen Sharing By using the desktop sharing function Sharing you can see and operate a computer screen that has been shared by a meeting participant There are two types of desktop sharing Sharing2 and Sharing3 which has improved video quality based on Sharing One this was upgraded from Sharing One during the update on 8 December 2008 For details refer to the Sharing2 User Manual and Sharing3 User Manual 2013 V cube Inc All Rights Reserved 59 VV V CUBE Meeting 12 13 4 Starting a Meeting from Presence Application Presence Application is an application to check the availability of participants and to call a meeting You can check the availability of users who have been registered for Presence Application Since this application is linked to a V CUBE Meeting room you can call members who are available in Presence Application to that meeting room For details refer to the Presence Application User Manual To use Presence Application you need to install it Install this application from the Tools tab available after you log into V CUBE Meeting Presence Application ver 2 0 1 6 Presence application can be used between registered users to invite each other and login directly into the meeting room ri Ta a k
31. e vi window for a meetin rticipant Step 2 A volume control appears Note 1 This operation does not change the input volume of a meetin articipant Note that the input volume of a meeting participant will not change with this operation Note 2 When the input volume of a meeting participant is too low or high you may not be able to set the volume as desired In such a case you need to have the participant adjust his her input volume Note 3 This setting can be made for each location One location s setting does not affect other locations amp Tokyohonsha 2013 V cube Inc All Rights Reserved 15 V CUBE Meeting 12 3 1 Using Instant Messaging You can use instant messaging to communicate with other meeting participants by typing in characters URLs are automatically converted into links When a meeting participant clicks this link the relevant web browser starts up and the relevant page is displayed The space to the left of the SEND button is the message entry field and the space above is the instant messaging window Step 1 Enter the message you want to send in the message entry field and click the SEND button Note 1 You can also send a message you have entered by pressing the Enter key 12 3 2 Sending and Receiving Data Files You can send data to or receive data from other meeting participants You can send Word Excel and PowerPoint files and compressed files too Step 1 Click File Sharin
32. eaning that_a participant in each location needs to make the setting Depending on the video device you use some unwanted phenomena such as a change in the horizontal and vertical resolution and appearance of black bands in the upper and lower parts of the screen may occur after the camera capture size is changed The Devices tab is not shown if you have signed up for the multiple camera_ option Change the setting using the switch camera button to select a video capture size For details refer to the Multiple Cameras User Manual User Preferences x Select Camera Microphone You can select your camera and microphone Camera Loaitech HD Webcam C2 Microphone Microphone Plantronics Select Capture Size ao size of your camera 160x120 240x180 320x240 Standard IP Address Echo Canceller FlashPlayer 10 5 Required Block the echo from your speakers to the microphone Not available for all hardwares O ON OFF The frame rate is the number of times a second that an image is captured by a camera and then transmitted as part of video for a V CUBE Meeting per second The higher the frame rate is the smoother the video in a V CUBE Meeting will be Step 4 Select Frame Rate in Devices in the User Note 5 Note 6 Note 7 Note 8 2013 V cube Inc All Rights Reserved Preferences dialog box The higher the frame rate is the smoother the video in the V CUBE Meeting will be However
33. eeeeeeeess 27 12 4 17 Saving Documents on Whiteboard in PDF Format ccccccccssssceeeeeeessessseeeeeeeeessssssnseeeeees 27 12 5 Using the Personal Whiteboard ccccsssssssnsceeeeeeeeeeeeesssseseseseaaaaeeeeeeeeeeeeeessssseesssssaasasseeeeeeeeess 29 12 5 1 Capturing Files from the Shared Whiteboard onto the Personal Whiteboard ccc0e 31 12 5 2 Uploading Files on the Personal Whiteboard to the Shared Whiteboard eeeeeeeeeees 32 12 6 Playing Videos on the White bOald cccssssssscceeeeeeeeeeeeesseeseeeseeaaaeeeeeeeeeeeeeeeessseeeesseensaeeeeeeeneneeess 33 12 7 Invite Users to This Meeting wsrveriitscncsiisswvaseresenetencestorbidswnestensseuualee sured eotenuletsidemvesssaneuadearenaddesecuieabadeis 35 2013 V cube Inc All Rights Reserved V CUBE Meeting 1274 1 NMAC DY EMAI ashe Aa e canuthed pehenetecuadeateneneeteds 35 1272 MTU OY testes serene EAE EE AE pecestensuuetealsledes 36 129 hared NOLS AG sescca E A E aadtnecnaiaads 37 12 8 1 Entering Text onto the Shared Notepad Being the Editor cccccccccceesssssseeeeeeeessssseeeeeees 37 120 OWEN ME Edl recep EEE EE ENEE EE 39 128 3 Ceasing Being the Editor octiiecsccccdsecpocsloeycinnecowsyeentonscenedsdepctseesdndidasduodessoednstdeeetoctslesddesededbodsteteaess 39 12 8 4 Displaying the Shared Notepad on All Participants Screens cccccccceeseeeeeeeeesssssssssssneeeees 40 12 8 5 Sending the S
34. er the meeting itself will not be affected the meeting will not be suspended Resolv lay problems man Step 1 Click the Reset Stream button at the bottom of the browser window Reset Stream 1 n 2 To reconnect the tem to the server with preset delay setting Step 1 Click the Preferences button Preferences Step 2 Click ON for Reset stream automatically User Preferences Reduce CPU load participants O ON OFF Optimize Video Quality Optimize the video quality OON QO Reset stream automatically Minimize a large delay automatically ON OFF 5 Protocol amp Pe Pare Change protocol and port priority Change 5 Sec Set stream delay limit General Devices Reduce CPU load by lowering capture size and frame rate This setting will be applied to all the Step 3 Set the delay setting in seconds to be used when the system reconnects to the server You can set the delay setting from 1 and 10 seconds in half second units You have now completed the settings to resolve delay problems 2013 V cube Inc All Rights Reserved V CUBE Meeting 12 1 4 Changing the Protocol Port Setting You can change the priority of the protocol port setting when entering a meeting room This is useful for when you need to set a particular port to connect to due to your network environment Note 1 The protocol port used for connecting the system to the networ
35. eting You cannot delete password protected records until you remove the password Step 5 Click the OPEN button beside Clear the log password to remove the password General Set Log Password Set change the log password Step 6 Click the OK button Clear the log password Set Log Title Set title for the log of this meeting Deny Entrance You have now removed the password Block incoming us ON OFF Clear Password If you clear the Change Server Li password the Change the serve log of this aa meeting can be Optimize Bandwi Viewed by other Adjust the bandw users Up to 256kbps pe Cox cance Auto Microphone System adjusts t for other participants to hear easily ON OFF 2013 V cube Inc All Rights Reserved 46 V CUBE Meeting 12 10 2 Changing the Name of an Ongoing Meeting Basic Settings The name of a meeting at the time it was scheduled is displayed If a name has not been set Untitled is displayed You can change the meeting name in Meeting Settings Step 1 Click the Meeting Settings button Hf Meeting Settings Step 2 Click the OPEN button in Set Log Title Meeting Settings x General Others 7 Set Log Password Step 3 En r nam f r h m Ing Set change the log password Clear the log password k Set Log Title Step 4 Click the OK button Set title for the log of this meeting Deny Entrance Block incoming Set Log Title x OON a Change Se
36. eting participants Click the Layout button 16 on page 2 to select a mode EL ry I from the list and change the mode a 3 window mode Room Premium20 Total Time 00 34 43 ipg No software installation All Our services would run on any you need is a standard web Multi devices Windows Mac Linux browser and you can start Platform Cell H 323 Android iPhone etc immediately after logging in V CUBE runs over all Broadband connection types of network will enable you to use including ones with sae N o s Yes s a dwide the system anywhere firewalls proxies and use in the world We utilize intranets V CUBE will Akamai Tchnology to Bixee sao 48 work safely provide our services worldwide As a web based provider V CUBE allows fully V CUBE updates every customizable products for three months giving our system integration clients a seamless communications service Note 3 Note that a window mode in which there were at least four participants will not change automatically to 3 window mode even if the number of participants decreases to below four unless you manually select the 3 window mode to change the mode 2013 V cube Inc All Rights Reserved 8 b 6 window mode c 12 window mode d Video only mode Up to 2 video windows Room Premium20 Total Time 00 00 47 Room Premium20 Total Time 00 00 00 V CUBE Meeting Room Premium2
37. eting room even if the connection with the server is reset You have now made the Reset stream automatically setting 12 11 4 Changing the Camera Microphone To Use Devices Step 1 Selecta camera or microphone you want to use from Devices in the User Preferences dialog box User Preferences x Note 1 Note that no devices will be displayed if your Select Camera Microphone camera and microphone are not recognised Camera Logitech HD Webcam C2 Microphone Microphone Plantronics Select Capture Size You can select the capturing size of your camera auto T Select Frame Rate You can select the frame rate of your camera auto fps Do not use the LAN camera IP Address Echo Canceller FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not avallable for all hardwares ON G OFF 2013 V cube Inc All Rights Reserved 52 V CUBE Meeting 12 11 5 Changing the Camera Capture Size Devices You can change the camera capture size By enlarging the camera capture size you can improve video Clarity Step 1 Select a camera capture size you want to use from Sele apture Size Select Capture Size You can select the capturing size of your camera auto 7 Y 160x120 of your camera 240x160 320 240 Standard L 480x560 k Note 1 Click the x button in the upper right corner of the User Preferences dialog box The camera capture size will
38. ext and graphics to documents and save them The personal whiteboard can be used to capture the contents of the shared whiteboard Conversely documents can be uploaded from the personal whiteboard to the shared whiteboard after the participant has added additional contents The content on the personal whiteboard is automatically saved in the Manage Storage page after the meeting is over Note 1 If you have logged in with your user ID you can choose to save the documents either into the shared storage or into ersonal storaae If you log in with your member ID the documents are automatically saved into your personal storage The file name in the personal whiteboard is displayed as vcow Date Time number wbs in the storage Example vcpw_ 201305021953 001 wbs Note 2 This functionality is disolayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Note 3 The button to select the personal whiteboard cannot be clicked if Disabled is selected for the Personal Whiteboard in Room Settings on the Admin Page Step 1 Click Personal Whi rd yO 7A 1ES NS Of When meeting ends it will automatically save to Manage Storage Select destination to save Shared Storage Personal Storage An authentication dialog box will appear as shown in the figure below if you enter a meetin room using the URL in the invitation email Enter your ID user ID or member ID and cl
39. function for setting H 264 use in the Meeting Settings dialog box 2012 11 01 Added shared notepad functionality used 2012 08 01 Changed the default setting of the Auto Microphone Adjustment function to Enabled Added notes on pasting Word documents 2012 06 01 Added function that allows users to operate the microphone volume control when 2012 05 16 Added an automatic speaker adjustment function 2011 12 22 Added a function that allows users to send invites to multiple email addresses to 20117107 2011 09 15 Corrected images and details on how to set the Echo Canceller 2011 08 01 2011 04 27 Corrected screen layout Added Adobe Photoshop and Adobe Illustrator file formats extensions ai psd or eps to those that can be uploaded to the whiteboard 2013 07 26 2011 02 22 Corrected screen layout Added the following file formats to those that can be uploaded to the whiteboard Visio extension vsd 2013 V cube Inc All Rights Reserved V CUBE Meeting Added high quality mode of the PDF for uploading documents to the whiteboard in beta release 2010 05 17 Corrected screen layout Added functionality for wide screen 16 9 displays Added Echo Canceller functionality in beta release 2010 05 17 Changed the name Nice to Meet You Meeting to V CUBE Meeting in accordance with the change of the service name 2009 12 18 Added Invite users to this meeting functionality 2009
40. g Step 2 Click UP File Sharing 0 E Tokyohonsha NX File Sharing 0 F r e Select file to upload by meeting nice2meet us Step 3 Select a file from your computer to send 2013 V cube Inc All Rights Reserved 16 V CUBE Meeting Step 4 Click the Open button to start uploading the file ee Now uploading a new file 26KB 76KB 100 CANCEL When the upload is complete a notification message is displayed in the upper right section of the meeting room q Hew file has been uploaden 4nalysisheport ppbe ppte When a New file has been uploaded message is displayed the upload of the file has been completed Files which have been transferred are displayed using appropriate icons as shown in the figure below The number beside File Sharing represents the number of transferred files Bey cacecmane nn Step 5 To receive an uploaded file click the appropriate icon for example w Step 6 Selecta location to save the file in your computer and click the Save button E Save As O EE Desktop gt v Search Desktop Organize v New folder X Ft Favorites BB Desktop B Downloads i Recent Places Libraries Computer Network 3 Libraries Documents d Music E Pictures E Videos Filename AnalysisReport pptx Save as type Hide Folders oe a You have now downloaded a file
41. h a contract entered into after the update on 16 May 2012 you cannot use the recording functionality 2013 V cube Inc All Rights Reserved 1 V CUBE Meeting 12 1 1 Displaying Meeting Room Name and Meeting Elapsed Time The meeting room name and meeting elapsed time are displayed Note 2 Meeting time starts to elapse when two people or more have entered the meeting room 12 1 2 Meeting Name Display and Changing the Meeting Name Total Time 00 00 00 The name a meeting was given when Tie untitied scheduled is displayed If a name has not been set Untitled is displayed You can change the meeting name from Meeting Settings in the meeting room Step 1 Click Meeting Settings 12 on the previous page Step 2 Click the OPEN n in Set Log Title Meeting Settings x Step 3 Enter a name for the meeting Set Log Password Set change the log password Open Set Log Title x Open Clear the log password Set Log Title Set title for the log of this meeting C oven Please enter the title General Deny Entrance 1 Block incoming users to this meeting P ease enter the title ON OFF Untitled Change Server Location Change the server from the list Open Optimize Bandwidth ok Cancel Adjust the bandwidth for all users Open lt Up to 256kbps per users Auto Microphone Adjustment System adjusts the input volume of speaker s microphone for other partiapants to hear easily
42. hared Notepad as an Email Attachment cccccccsssseceessssneeeeeesssnseeeessssnaeeees 40 12 8 6 Saving Text Entered onto the Shared Notepad in Your COMPUtET scceeeeeeeesssssneeeeeees 41 129 Quick Questionnaire eee ee ne eek ener Semen EE Ea Ea Teme Nae tenon ee et onn tre near ee eee 42 12 9 1 Starting Questionnaire Becoming a Questionnaire OrganiSer cccccccsssssssceeeeeessssssneeeees 42 1292 Csgo 0 1 6 gto ee een ee eee eee 43 12 9 3 Restarting a QUESTIONNAIFC ccceesscccccceesesssseeeeeceeeesseeaseeeeeeesssesseaseeeeeeeessesaaeeeeeeesesssssaaeeeeees 43 1294 VIEWING FRESUIS SUMMAN se cceaterteserscecpesceedenuecmespseatendenacmoespssddawdenseesecpseaduatenaececesedadusuecceexenedes 44 12 9 5 Starting a NEW Questionnaire cccccceseccccesssseeeeecssseeeeeeesssaeeeeecessaseeeeseseeaeeeeeesseaseeeeeessaeeess 45 ENGING QUCSTIONNGNNG ssssicncusieisawresenssrdsisicnvssrenentusavatavdedensedsadeavusasueniusavaderdedeusandsundeavusrsuseadaavaterdedeusouted 45 1210 Meeing Seng sicesesedscesnsenccensdencacmmnsinueniauvedesonnsacntdenudaabmntaiseneddstsleveentdendas Mabaadotsuseddlaaentexubeaies 46 12 10 1 Password protecting Meeting Settings Basic Settings cccsssssssceeeeeeessssssseeeeeeesssssenees 46 12 10 2 Changing the Name of an Ongoing Meeting Basic SettingS cccscsssscceeeeeessssssneeeeees 47 12 10 3 Denying Entry to a Meeting Room Basic SettingS
43. he load on your computer and network will increase Naturally lowering the amount of bandwidth used will reduce the load Note 2 Basically the bandwidth used for video is automatically adjusted in accordance with the number of participants and the network status of each location Note that settings you make here will not become defaults Step 1 Click the Meeting Settings button to open the Meeting Settings dialog box Step 2 Click the OPEN button in Optimize re een ma _ Bandwidth AgjJust the Dandwidt OF all Users pen Up to 256kbps per users Step 3 Adjust the amount of bandwidth to be used to Optimize Bandwidth between 10 and 200 Adjust the bandwidth for each user High bandwidth provides high quality video image But also gives much load to the system operation step 4 Click the OK button 7 i 200 SS You have now set the bandwidth to be used for video Cancel 2013 V cube Inc All Rights Reserved 48 V CUBE Meeting 12 10 6 Adjusting the Volume Automatically Basic Settings You can have the system automatically adjust the volume of participants microphones Note 1 This functionality is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Step 1 Click the Meeting Settings button to open the Meeting Settings dialog box Step 2 Click the ON button of Auto Auto Microphone Adjustment Microphone Adiustment System adju
44. ick the Login button Note 4 Contact the organiser of the meeting if you do not know your SUG UE Soa paes TL ID user ID or member ID or password Participants joining the meeting ID OREP via the invitation emails cannot use their personal whiteboards unless Password they login by entering their IDs and passwords in this dialog box Login Cancel The personal whiteboard is displayed in a new window V CUBE Meeting 8 9 Personal Whiteboard Ax ae E a mew copy o sael OQ 1 2 3 4 5 O10 1 The available tools are displayed here The available functions are the same as in the shared whiteboard 2 Click the NEW button to add a blank page to the personal whiteboard Note 5 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents 3 Click the COPY to select the file uploaded on the shared whiteboard and upload it to the personal whiteboard 4 Click DEL PAGES to delete multiple selected pages The available functions are the same as in the shared whiteboard 5 Click the SHARE button to upload a page edited in the personal whiteboard to the shared whiteboard 6 Displays the uploaded file 7 Prints the file on the personal whiteboard The available functions are the same as in the shared whiteboard 8 This is the Maximise button Click th
45. ing Your Keyboard ccccssscccsceeeeeeeeeeesssesesssssnaeaees 19 12 4 5 Drawing Shapes on the Whiteboard c sssscscccccceeeceesesssssessssssaaeeeeeeeeeeeeesesessesessssssssasaaees 19 12 4 6 Undoing Text Entry Shapes etc ccccessssssssceceeeeeeeeeeeeeessssessseseaeeeeeseeeeeeeeeeesssssessssssssaaaees 20 5 Ay gee e FONUN il e 6 Peete ne nee eer ern rere terre nr nrer reer Cerner err errr EP 20 12 4 8 Uploading Files Saved in Your Computer cccccccesssssseeeeeeeeesssseeseeeeeeeesssseeaeeeeeeesesssssaaeeeeess 20 12 4 9 Uploading Files Saved in StOrage cccccccccsssssseececeessseseeeeeeesesssseeseeeeeeeessseeaeeeeeeeesssseseeeeeees 21 12 4 10 Moving to the First Page or Other Pages of Files on the Whiteboard 000000eee 24 12 4 11 Checking Documents Independently c ccsecssccceeeeeeeeeeeeeseeseeeseeeeeaaeeeeeeeeeeeeeeeeesseeeeees 24 12 4 12 Zooming In on and Moving Whiteboard Documents ssccceeeceeeeeeeeeeeeeeeesessseenaeees 25 12413 Addinga Bank PAJO sesser R E 26 12 4 14 Deleting Individual Whiteboard Documents eeessssceceeeeeeeeeeeeseesssesseeseaaeeeeeeeeeeeeess 26 12 4 15 Deleting All Whiteboard DOCUMENIS cccccccccccceeeeesssssssesnaeeeeeeeeeeeeeeesessssessssssaaaeeeeeeeeeeeess 26 12 4 16 Printing the Displayed Whiteboard cccccccccccccceeeeessseesesssnsaeeeeeeeeeeeeeeessesseesessensaaseeee
46. is button to maximise the personal whiteboard window Click it again to restore the dialog box size to normal 9 Click the X button to close the personal whiteboard window lf the editor clicks the x button a confirmation dialog box asking Stop editing will be displayed 10 Place the cursor on the bottom right corner of the Shared Notepad dialog box circled in blue below and click and drag the corner to enlarge or reduce the personal whiteboard window 2013 V cube Inc All Rights Reserved 30 V CUBE Meeting 12 5 1 Capturing Files from the Shared Whiteboard onto the Personal Whiteboard Step 1 Click COPY COPY bjo ma o ah In this manner the file on the shared whiteboard can be captured into the personal whiteboard and new content can be added by the individual user Personal Whiteboard Dx S oe No gfftware installation All Vf need is a standard web p browser and you can start T immediately after logging in Oo fv CUBE runs over all Broadband connectior id types of network will enable you to use h including ones with the system anywhere F firewalls proxies and in the world We utilize intranets V CUBE will Akamai Tchnology to g vork safely provide our services x worldwide V CUBE allows fully customizable products fg system integration COMMUNICANSAS service 2013 V cube Inc All Rights Reserved
47. is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Note 2 To use this functionality you need Flash Player ver 11 5 or later Step 1 Display the documents you want to save in PDF format on the whiteboard and click the PDF button bal ie wa ue oar a OG O NEW UPLOAD DEL UNSYNC PAGE LIST Note 3 This function is unavailable if Disabled is selected for Whiteboard PDF export in the Room Settings in the Administration Menu Note 4 Only one page as displayed on the whiteboard can be saved in PDF format Step 2 Select Page layout and click the OK button Either A4 vertical layout or A4 horizontal layout can be selected as the Page layout Save as PDF Saving this page in the PDF format Page layouf A4 portrait n a ae 2013 V cube Inc All Rights Reserved 2 Step 3 Click the YES button S Select location for download by meeting nice Save n Liranes Fle name 201311032142 01 p Save as type a Fist Warming This file may be an executable program or contain malicious content use caution before saving or opening File has been saved V CUBE Meeting on In this manner you can save the documents on the whiteboard to your computer in PDF format 2013 V cube Inc All Rights Reserved 28 V CUBE Meeting A personal whiteboard enables each participant to add t
48. is the editor Editor No Editor is displayed This is the Maximise button Click this button to maximise the Shared Notepad dialog box Click it again to restore the dialog box size to normal Click the X button to close the Shared Notepad dialog box lf the editor clicks the X button a confirmation dialog box asking Stop editing will be displayed This is the text entry field for Shared Notepad Only the editor can enter text into the field You can enter up to 100 000 characters The Shared Notepad is text only This is the Email button You can send the notepad as an email attachment This is the Save button You can save text entered onto the notepad in your computer This is the Open Notepad button Click this button to show the shared notepad on the screen of each meeting participant Click this button to display the Participants List dialog box If you want to allow a different meeting participant to make entries in the shared notepad select him or her from Participants List Note 4 Only the editor can use this button Note 5 The names of the users who have entered the meeting room as Audience participants will be shown in the 9 Participants List dialog box only when they are permitted to make comments in the meeting Click this button to cease being the editor This button is replaced with the Become Editor button if no one is the editor Note 6 Only the editor can use this button 10 Place the cursor on the b
49. it from the meeting room once and back to the main page a Message shown 1 2 You are connected to Due to low bandwidth an easily disconnected delay and disconnection protocol port may occur Disconnection due to Connection quality is low low connection quality Are you connected to a Wi Fi network Are you running Te eae SASS applications Lowering the Video Quality as Reduce CPU load is turned on O ome es Turn on Reduce CPU load 1 This is after you have entered the meeting room eae te This is the end of the description of the troubleshooting functionality 2013 V cube Inc All Rights Reserved 57 Turn off Optimize Video Quality This is after you have entered the meeting room e cLOse ep ee 1 CLICK 9 CLICK Preterenced BL tse Anco pring mode This is after you have entered the meeting room EI he quailty does no improve upon the above instructions please contact customers support center for support mam 2013 C v cube Inc AI Rights Reserves V CUBE Meeting 12 13 1 Opening the Participants List You can view the participants list to check the Audio Conference participants Audience participants and Whiteboard User participants in the meeting room Note 1 Audience participants can be viewed when they are in a meeting room associated with a contract that has the Audience option or a subscription to Premium 20 or
50. ity General If you select ON for Optimize Video Quality Smoothing and Deblocking will be set to on providing you with sharply defined video However this will increase the CPU load By enabling this setting the quality of all video widows displayed in the interface is improved step 1 Click ON for Optimize Video Quality Optimize Video Quality Note 1 ON is selected by default when you enter a meeting room Optimize the video quality Note 2 This setting does not affect all participants in a V CUBE Meeting You have now made the setting to improve video quality 2013 V cube Inc All Rights Reserved 51 VV V CUBE Meeting 12 11 3 Resetting the Stream Automatically General Set Reset stream automatically when the delay in seconds lasts longer If you select ON and select the number of delay in seconds you want to eliminate the connection with the server will be reset automatically when a delay longer than the selected number of seconds occurs Step 1 Click ON for Reset stream automatically Reset stream automatically Minimize a large delay automatically D ON ORF Sec Set stream delay limit Step 2 Set in seconds the delay that will trigger a reset of the connection with the server Note 1 You can set the value to between 1 and 10 seconds Note 2 OFF is selected by default when you enter a meeting room Note 3 Set the Reset stream automatically setting separately in each location You will not leave the me
51. k may be changed to different ones that are used for the actual connection depending on the environment you are using Note 2 If you have set protocol or port restrictions in the Room Settings in the Administrative Menu the disabled protocols and ports will not be displayed or connected to Step 1 Click the Preferences button Room Premium20 Total Time 00 00 45 Title Untitled B mecting sermos lt E 6 Sa ol m y 0 fanl No software installation All Our services would run on any you need is a standard web Installation devices Windows Mac Linux browser and you can start Cell H 323 Android iPhone etc immediately after logging in V CUBE runs over all Broadband connection types of network will enable you to use including ones with Network se N 0 S Y es s For the system anywhere J Settings Worldwide N amp firewalls proxies and use in the world We utilize intranets V CUBE will Akamai Technology to work safely provide our services worldwide amp vcube_project As a web based provider V CUBE allows fully V CUBE updates every customizable products for three months giving our system integration clients a seamless File Sharing 0 F j A MACCAnNnE de ikole sha o RE kimk communications service your message r vcube aPreferences 01 mis 2 away Claudio only 81 Reset Stream T0 Layout een 2 Dicferences Step 2 Click the Change bu
52. l not be shown on each page of the uploaded documents 12 4 15 Deleting All Whiteboard Documents Step 1 Click the DEL PAGES button Step 2 Select the pages you want to delete Step 3 Click the OK button Note 1 The deleted documents cannot be restored Select none oK You have now deleted all the pages you selected 2013 V cube Inc All Rights Reserved 26 V CUBE Meeting 12 4 16 Printing the Displayed Whiteboard You can print the whiteboard as it is displayed 1 Click the PRINT button os Slept Glick the PRINT button a Geet oO 1G Note 1 If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents Step 3 Click the OK button Note 2 Use print preview to check how the pages will be printed and make the necessary adjustments When you print documents from the whiteboard in landscape A4 size the actual printout may be shifted toward the top left When you print them in A5 on the other hand the documents printed may be slightly cropped i e will not be entirely printed Select All Select None Cex Cancel You are now able to print documents on the whiteboard from your printer 12 4 17 Saving Documents on Whiteboard in PDF Format Documenis displayed on the whiteboard can be saved to your computer in PDF format Note 1 This functionality
53. lder Computer System Folder 4 Libraries Adobe Acrobat X Pro Shortcut 1 97 KB Public File folder Documents a Music me Y Cancel a Hide Folders The file will be saved in text format txt This concludes the instructions for using the Shared Notepad 2013 V cube Inc All Rights Reserved 41 Open Notepad L Switch Editor Stop Editing er and click the Save V CUBE Meeting The quick questionnaire functionality enables you to conduct a survey during a meeting Participants can answer each question by picking one option from 1 to 5 and Yes or No The results of the questionnaire can be summarised in charts to be viewed by the participants Note 1 This functionality is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 12 9 1 Starting Questionnaire Becoming a Questionnaire Organiser You need to become a questionnaire organiser in order to start a questionnaire Only one person can organise a survey Step 1 Click the Questionnaire button alu aah es OM EIEN Te The Questionnaire dialog box is displayed Step 2 Click the YES button i You can condat quesbonnare to othe patxipanta z Aliows any 2 x atime Start You can conduct questionnaire to other participants Allows only 1 user at a time Start questionnaire A ae et d YES D no E NE In this manner you can be a questi
54. ler FlashPlayer 10 3 Required Block the echo from your speakers to the microphone Not available for all hardwares O OFF b Setting Echo Canceller from the dialog box for selecting a camera or microphone before entering a meeting room Step 1 Select the Use echo canceller check box v Use echo canceller If you enter a meeting room after selecting Use echo canceller ON is selected in the echo canceller column in the User Preferences dialog box Note 3 You have now made the echo canceller settings 2013 V cube Inc All Rights Reserved 55 V CUBE Meeting The troubleshooting functionality detects delays in or the disconnection of the Internet connection of the system you are using during meetings and displays the situation state This functionality also provides methods to resolve the problem Note 1 This functionality is disolayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Note 2 You can use the troubleshooting functionality only when you have entered a meeting room through a computer or mobile device However problems detected by this functionality will only be displayed only on a computer screen You can check a problem which has been detected by a mobile device from a computer on which you have entered the same meeting room If you have entered a meeting from a device other than a computer or mobile device e g b telephone
55. load password protected files You have now made the Upload Files by E mail setting 2013 V cube Inc All Rights Reserved 50 V CUBE Meeting 12 11 1 Reducing the CPU Load General lf you select ON for the Reduce CPU load the camera capture size is set to 160x120 standard This setting is useful when your computer or internet connection does not meet the recommended system requirements for using V CUBE Meeting By selecting ON for this setting you can have smoother video for your V CUBE Meeting but with a lower image quality Step 1 Click the Preferences button Step 2 Sel N for R PU load oe OO General Step 3 Close the dialog box See Ceti ea Note 1 If you select ON for Reduce CPU load the amount of Reduce CPU load by lowering capture size and frame rate This setting will be applied to all the bandwidth used to send video will automatically be reduced participants In addition the framer rate will also be reduced l l Optimize Video Quality Note 2 OFF is selected by default when you enter a meeting room Optimize the video quality Note 3 This setting is enabled for all participants in a V CUBE won SEs Reset stream automatically Meeting when set to ON Minimize a large delay automatically ON OFF Sec Set stream delay limit Protocol amp Port Setting Change protocol and port priority You have now made the setting for Reduce CPU load 12 11 2 Improving Video Qual
56. losed the displayed status changes from Answering to Close Note 1 Number of denominator for respondents is the number of the users other than the organiser who are in the meetin room when the questionnaire is started If any users enter the meeting room after the questionnaire is started number of denominator will not change Number of numerator increases as users answer the questionnaire In some cases the display may read something like respondent 5 3 12 9 3 Restarting a Questionnaire A closed questionnaire can be restarted uestionnaire x Step 1 Click the Restart button dose Answered 3 3 The displayed status returns to Answering User Name Answer Tokyo 1 Non organiser users can answer the questionnaire again Osaka 2 Nagano 1 They can also change their answers if necessary Note 1 On the questionnaire page of the organiser all of the answers by other users are displayed If some answers have been modified the latest answers are reflected in the results summary 2013 V cube Inc All Rights Reserved 43 V CUBE Meeting 12 9 4 Viewing Results Summary The results of the questionnaire can be viewed as a charts Step 1 Click the Display Result button Questionnaire active Questionnaire closed Questionnaire 7 x Answered 3 3 Close Answered 3 3 User Name Answer User Name Answer Tokyo 1 Tokyo 1 Osaka 2 Osaka 2 Nagano 1 Nagano 1 Close
57. n displayed on the screen of each participant cannot be closed at once Each user needs to click the X button in the top right corner of the dialog box to close the Shared Notepad 12 8 5 Sending the Shared Notepad as an Email Attachment Step 1 Click the Email button z Email a cps Note 1 You cannot use this button if no text has been entered onto the Shared Notepad Step 2 Click the YES button Confirmation Email notepad Step 3 Enter an email address for the person to whom you want to send the email and click the Send button To send the email to multiple people separate their email addresses by a comma Email Notepad x Enter email address An email with a subject saying Shared Notepad for V CUBE Meeting will be sent to the email addresses you have chosen The file attachment is in text file format txt 2013 V cube Inc All Rights Reserved 40 12 8 6 Note 1 You cannot use this button if no text has been entered onto the Shared Notepad Step 2 Click the YES button hecker2 file will be saved in your comp V CUBE Meeting vv Saving Text Entered onto the Shared Notepad in Your Computer New folder E _ Libraries System Folder A T File name vcmemo_201304041838 txt Organize v 4 Ft Favorites Ml Desktop m Downloads Recent Places hp22vpc en System Folder R Network System Fo
58. nce with the number of meeting participants Click the Layout button 17 on page 2 to select a mode from the list and change the mode a 2 window mode Note 3 Note that a window mode in which there were at least three artici ants will not chan e automatically to 2 window mode even if the number of participants decreases to below three unless you manually select the 2 window mode to change the mode b 5 window mode BZ Tokyo it osaka O Preferences m lt 1 ext 23 away Claudio Ony e 2013 V cube Inc All Rights Reserved 6 V CUBE Meeting c 10 window mode 320 SoS Oo d Video only mode Co preterences ac m 62 fmm a Orere Stream 00 Lovagi My video Text chat When you select the video only mode your own image is not displayed on the screen To display your own image on the screen click the My video button at the top of the browser window gt Laca Jilez e 2s fana lIC 0 ai D9 Layout If participants from six or more locations join the meeting the view changes to 9 window mode automatically 2013 V cube Inc All Rights Reserved V CUBE Meeting Ro e Documents only mode remium20 Total Time 00 28 36 Meeting senings Malt 1 DA 1c pe eon mss 053 Fama LO Our services would run on any No software installation All devices Windows Mac Linux Cell H 323
59. ng is displayed reer Total Time 00 01 58 em panne slat Z 2 a a ca ae Click on the video you would like to share Wildlife wmv amp vcube_project 00 00 02 i File Sharing 0 j b 1 v cuse 1 v cuse 1 v cuse amp vcube_project c1 ms 5 away JAudio Only o __ lt Reset Stream OC Layout To bring the video back to the whiteboard window without playing it click the x in the upper right x 2013 V cube Inc All Rights Reserved 33 V CUBE Meeting The clicked video is played on the whiteboard O Meeting settivay da a i a ie ja K Oma Q 00 00 18 00 00 30 1 The view is switched to the video selection page in Step 4 2 The selected video is played back on the whiteboard Only one video can be played at a time To play another video click 1 and select another video from the video selection page 3 Enables you to play pause and resume the video seek in the video and adjust the volume 4 Stops playing the video Once the playback is stopped the view switches back to the normal whiteboard 2013 V cube Inc All Rights Reserved 34 V CUBE Meeting You can send an invitation email for a meeting you are currently participating in or issue a URL to invite someone to the meeting using the Invite users to this meeting functionality 12 7 1 Inviting by Email Step 1 Click the Invi i hi
60. ns over all Broadband connection i types of network will enable you to use including ones with Re Worldwide the system anywhere SOENE in the world We utilize AY Protocol rtmp 1935 Akamai Tehnology to Sy Se ae eee provide our services Low Bandwidth Mode OFF ry veube_ project CPU Load Reduction OFF High Video Quality ON V CUBE allows fully Audio Only OFF customizable products for file Sharingl0 O Pa cas g 0j Echo Canceller ON system integration Camera Logitech HD Webcam C270 Microphone Microphone Plantronics C320 worldwide mcs ms 62 Jamar Audio only 8 2013 V cube Inc All Rights Reserved 5 VV V CUBE Meeting 12 1 5 Changing to 4 3 Browser Window Mode If you select the 4 3 Standard Layout check box before entering a meeting room you will enter the meeting room in 4 3 browser window mode Note 1 4 3 Standard Layout is selected by default in the screen display settings Note 2 If a browser window mode Default Interface Layout Setting has been set in the Room Settings in the Administrative Menu that browser window mode will be used when you enter a meeting room You can use the following five modes 2 window mode 5 window mode 10 window mode video only mode and documents only mode 2 window mode 5 window mode or 10 window mode is automatically selected in accordance with the number of meeting participants The size of each window in the video only mode changes in accorda
61. ny you need is a standard web devices Windows Mac Linux browser and you can start Cell H 323 Android iPhone etc immediately after logging in V CUBE runs over all Broadband connection l types of network will enable you to use i i Network s N se 3 For including ones with the system anywhere 9 Settings 0 S Yes S Worldwide i J z firewalls proxies and use in the world We utilize intranets V CUBE will Akamai Technology to work safely provide our services worldwide As a web based provider V CUBE allows fully V CUBE updates every customizable products for three months giving our system integration clients a seamless communications service 5 18 an Ea e Bo os 82 Jom Caio ony O 0 1 Image of other meeting participant this image can be 2 Image of you this image can be replaced with the image in 2 replaced with the image in 1 9 Share Video button 11 Participant list Audience participants Whiteboard Sharing 12 Call Mobile H 323 client button participants and Audio Conference participants optional optional 13 Share your pc screen with other participants optional 15 Close button 16 Display of meeting room name elapsed meeting time and meeting name 17 Preferences button 18 Video and sound settings 19 Reset Stream button 20 Layout button Note 1 If you have disabled meeting recording in Room Settings in the Admin Page using a user ID associated wit
62. onnaire organiser The survey questions can be conveyed to other users using sound the whiteboard instant messaging and so forth Questionnaire X User Name Answer Questionnaire Non organiser users will see the Answer Questionnaire button 4 2 3 4 5 on their screens Click one of the buttons 1 to 5 and Yes or No to Not answered answer each question Note 2 Only one person can organise a survey If there are multiple participants who want to be the organiser the person who clicks the YES button first in response to Start questionnaire in Step 2 will be the organiser If there is already an organiser other users who click the Questionnaire button will see a window saying The other participant has started the questionnaire Note 3 2013 V cube Inc All Rights Reserved 42 V CUBE Meeting 12 9 2 Closing Questionnaire When non organiser users answer the questionnaire their user names and responses are displayed Once the questionnaire is closed users can no longer answer the questionnaire Step 1 Click the Cl n uestionnaire x uestionnaire x POOUPOO OOO Cie a ea ent we ee ees oe E m n z Answered 3 3 dose Answered 3 3 E BEBE EEHRHHHEHEHEHHHEEEE User Name Answer User Name Answer Tokyo 1 Tokyo 1 Osaka 2 Osaka 2 Nagano 1 Nagano 1 aininn New Restart Display R Once the questionnaire is c
63. ottom right corner of the Shared Notepad dialog box circled in blue below and click and drag the corner to enlarge or reduce the dialog box 2013 V cube Inc All Rights Reserved 38 V CUBE Meeting 12 8 2 Switching the Editor Step 1 Click the Switch Editor button Switch Editor S Note 1 Only the editor can use the Switch Editor button s Step 2 Select the user you want to pass the editor role to from Participants List and click the Switch n Participants List 0 p e DA You have now passed the editor role to another participant A dialog box saying You are editor is displayed on top of the Shared Notepad dialog box of the user who has become the editor 12 8 3 Ceasing Being the Editor Step 1 Click the Stop Editing button a l BE Stop Editing Note 1 Only the editor can use the Stop Editing button i Step 2 Click the YES button in response to Stop Editing You have now ceased being the editor If there is no editor the Stop Editing button is replaced with the Become Editor button 2013 V cube Inc All Rights Reserved 39 V CUBE Meeting 12 8 4 Displaying the Shared Notepad on All Participants Screens Step 1 Click th nN n Open Notepad es Semi Sse Step 2 Click the YES button The Shared Notepad has now been displayed on each participant s screen Note 1 The Shared Notepad which has bee
64. r the meeting finishes you can download in CSV format the results of the questionnaire taken during the meeting from the Archive page Note 1 If any answers have been changed only the latest answers are included in the summary If the same user answers a questionnaire leaves the meeting room and then re enters the meeting room and answers the questionnaire again the answers are counted as being made by different users If the results summary are shown while the meeting is recorded the results can be seen in the recorded video This concludes the description of the quick questionnaire functionality 2013 V cube Inc All Rights Reserved 45 V CUBE Meeting You can make various settings for a meeting and meeting records e g whiteboards and video recordings in the Meeting Settings dialog box 12 10 1 Password protecting Meeting Settings Basic Settings Step 1 Click the Meeting Settings button 5 General Step 2 Click the OPEN button in Set change the log oa ean E AI ORA password Clear the log password Open Step 3 En r wor f r h m in r Gi aa log of this meeting Note 1 You can use a password from 6 16 alphanumeric characters long Please enter the password 6 to 16 alphanumeric characters Step 4 Type the password in again to confirm it Note 2 The OK button will be enabled once the passwords you have typed in the two fields match You have now password protected the records of an ongoing me
65. red Notepad Being the Editor To enter text onto the Shared Notepad you need to be the editor Only one participant can become the editor Step 1 Click the Shared N n The Shared Notepad dialog box is displayed Step 2 Click the YE ninr n D wan Shared Notepad All participants share this notepad It allows only one editor at a time Do youwant to become editor Shared Notepad ox If you have clicked NO pain maeme isave click the Become Editor button in the lower right of the Shared Notepad window Step 3 Click the OK button in the dialog box that says You are editor You are the editor now and can enter text onto the Shared Notepad Note 2 Only one participant can become the editor If there are multiple participants who want to be the editor the person who clicks the YES button first in response to Do you want to become editor in Step 2 will be the editor Participants other than the editor cannot enter text onto the Shared Notepad Note 3 Once a participant has become the editor the Become Editor button on the dialog box of other participants is greyed out and they are unable to use the button 2013 V cube Inc All Rights Reserved 37 V CUBE Meeting Open Notepad The name of the editor is displayed The name displayed is the one you entered when you entered the meeting room or the name you have set in Preferences If no one
66. reless LAN Step 1 Select the Audio Only check box at the bottom of the meeting browser _ Audio Only window When you select the check box you will stop using video in the meeting as shown in the figure below Video streaming is inactive 12 2 5 Using Push to talk Mode Muting the Meeting Sound You can temporarily mute all meeting sound by switching to Push to talk Mode When you want to speak click the Mute Unmute Microphone button in the meeting room or pressing the Space key of your PC to unmute the sound This facilitates the meeting step 1 Click the Meeting Settings button in the meeting room 4 Meeting Settings Step 2 Click the Others tab Select Microphone Mode In Push to talk Mode the microphone is muted by default I i gt aa bei ft Click Unmute Mi JA Step 3 Select Push to talk Mode in Select Microphone Mode Upload Files by E mail Files attached to e mails are uploaded on the whiteboard Allow to receive e mails during this meeting O Deny Address ta Send E mail sunhlare by 1 1idS2 meeting nice2meect us The mic mute icon will be now shown on the meeting screen continuously 2 amp Tokyohonsha 2013 V cube Inc All Rights Reserved 14 V CUBE Meeting 12 2 6 Adjusting the Volume Level of Other Locations You can adjust the volume level for the locations of other participants to the level you want Step 1 Click th ker n shown in th
67. rophone oe Note 1 You need to connect the microphones before you attend a 4 Microphone High Defini Gon Audio Device ji r N m Ing Preferences E mesung b Selecting a camera from Preferences Step 1 Click the Preferen n User Preferent s x Step 2 Click Devices TO l General Step 3 microphone device Select Camera Microphone You can gebei HOUT SSeS Se orc eTerd Logitech HD Webcam C270 Step 4 After hav l microphon MEg device click the X button in the upper Select Captu WOU San eet righ rner he dial X Hioanione ne HO Yean C Mioroghone HO Weim Cai Mion Ha Denan bua Deske S2hect Frame You San aeei the A a a Higi Fame raibe prok Smoot r ie reed mog me LAM camera Contrl Do not use the LAN camera IP bdie Edho Cancalkr FhashFlayar 10 3 Required Bock fhe ah fom your gapasan bo the microphone ot Vaso for si hadaa G Oh ia mico You have now switched microphones Use the volume control in the figure below to adjust the microphone input volume eO __ Slide the volume control to adjust the input volume 2013 V cube Inc All Rights Reserved 13 V CUBE Meeting 12 2 4 Using the Audio Only Mode V CUBE allows you to stop using video and switch to an audio only mode This is useful when you have a poor connection for example where you have a low bandwidith connection or are using a wi
68. rve Please enter the title 4 a a Untitled Change the sg Optimize Ban Adjust the bar Up to 256kbps Auto Microphone Adjustment System adjusts the input volume of speaker s microphone for other participants to hear easily You have now set a new meeting name ON OFF 12 10 3 Denying Entry to a Meeting Room Basic Settings Set Deny Entrance to ON to deny entry to a meeting room If you set it to OFF users can enter the meeting room Note 1 This setting is set to OFF at the start of a meeting Deny Entrance eerswcoming users to this meeting If someone tries to enter a meeting room when Deny Entrance is set to ON the message shown in the figure below is displayed and he she will be unable to enter the meeting room See saved costs by Web Meeting V CUBE Meeting Connection failed due to blocking users to meeting room Send message from main page and request for permission Close 2013 V cube Inc All Rights Reserved 47 VV V CUBE Meeting 12 10 4 Switching Server Locations Basic Settings You can check to which server the system is connected currently and change the server This functionality is useful when lag occurs because the connection is made to an overseas server Note 1 This operation affects the entire meeting room All meeting participants should re enter the meeting room automatically Note 2 Note that all of the Whiteboard Instant Messaging and File
69. s meetin button Step 2 Click th nd E mail n in the Invi from m ing room dial X You can invite users to this meeting Choose invitation method Pin number for V cube Mol Note 1 The PIN code for V CUBE Mobile is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Step 3 Enter the email address of the person you want to invite When inviting multiple people separate their email addresses with commas Send E mail invitation Please enter the email address you would like to invite to this meeting You can send invitation to multiple addresses simultaneously by dividing each by comma ail Address Step 4 Select the user type for the invitation regular user or Audience participant and click the Send button Invitation emails will be sent to the email addresses of the people you want to invite The invitation emails are sent in plain text format Send E mail invitation Please enter the email address you would like to invite to this meeting You can send invitation to multiple addresses simultaneously by dividing each by comma Type NormalUser Audience E mail invitation sent 2013 V cube Inc All Rights Reserved 35 V CUBE Meeting 12 7 2 Inviting by URL Step 1 Click the Invi r hi meeting button 3320 CES a i O Preferences ESS S m Gt fa laudo Ony Reset Stream OO Layout
70. size from the toolbar Step 2 Type into the text entry field a EC ERS le Step 3 Click the button in the upper right side of the entry field or click outside the text entry field to confirm the entry lg yoroshikuonegaishimasu C You have now entered text onto the whiteboard using your keyboard 12 4 5 Drawing Shapes on the Whiteboard Step 1 Select a shape from the shape tool owm A Xx genui Y You can change the colour of the shape and its line thickness using the Color and Size tools Step 2 Draw the shape on the whiteboard E ole za bn o p Em 2013 V cube Inc All Rights Reserved 19 V CUBE Meeting Deletes the last text item shapes etc you added to the whiteboard from it Ey a Note 1 This operation only deletes text items shapes etc Documents uploaded on the whiteboard will not be deleted You cannot use it to remove documents uploaded onto the whiteboard x Deletes all text items shapes etc from the whiteboard Il Note 2 This operation only deletes text items shapes etc Documents uploaded on the whiteboard wi 12 4 6 Undoing Text Entry Shapes etc not be deleted Giving explanations while pointing at documents 12 4 7 Use a Pointing Tool t1 Select a pointing tool and move the cursor onto the whiteboard A pointing finger is displayed when you select the pointing tool and hover the cursor io
71. sts the input volume of speaker s microphone f af whicinants to hear easily You have now switched on automatic microphone adjustment 12 10 7 Making the H 264 Setting Basic Settings By using the H 264 codec which provides better video compression than conventional codecs you can have a meeting with clearer image quality However you will need a more powerful CPU to use the H 264 codec For more details on system requirements visit htto Awww vcube com requirements meeting html which is the operating environment page Note 1 This functionality is displayed only when you use a user ID associated with a contract entered into after the update on 16 May 2012 Step 1 Click the Meeting Settings button to open the Meeting Settings dialog box H 264 Step 2 Select ON or OFF for H 264 Uses H 264 codec for the video streams By enabling you can have a meeting with high quality and vivid video BU load by disabling this Note 2 If you have selected Enabled for H 264 in the Room Settings in the Administrative Menu this is automatically set to ON when you enter the meeting room However you can change the setting to OFF here You can change this setting to suit your system and network connection for example when you have a slow network connection speed or when the specifications of your computer do not meet the recommended requirements If you have selected Disabled for H 264 in the Room Settings in the Administrative Menu th
72. tiple pages an icon indicating that the file has multiple pages is displayed When you click an icon indicating a file with multiple pages the first page is displayed 12 4 9 Uploading Files Saved in Storage Documents and images saved in advance on the Manage Storage page can be uploaded For more information on uploading files to storage refer to the V CUBE Meeting Users Manual 2 step 1 Click the UPLOAD button Step 2 Click Select a file from storage Upload File x You can upload a file from PC or storage Select a file from PC Select a file from storage 2013 V cube Inc All Rights Reserved 21 V CUBE Meeting An authentication dialog box will appear as shown in the figure below if you enter a meeting room ing the URL in the invitation email Enter r ID r ID or member ID and click the Login button Verification x Note 1 Contact the organiser of the meeting if you do not know your Enter ID and Password ID user ID or member ID or password Participants joining the meetin ID l ST l l via the invitation emails cannot upload files from storage unless the Password Login Cancel login by entering their IDs and passwords in this dialog box The file selection dialog box appears File Name File Exter File Size Last Update Storage x test ppt 206 KB 2013 10 30 14 43 13 2 whiteboard png 94 KB 2013 10 28 14 52 05 test ppt 144 KB 2013 10 28 11 40 5
73. tton in Protocol amp Port Setting General Reduce CPU load Reduce CPU load by lowering capture size and frame rate This setting will be applied to all the participants O ON OFF Optimize Video Quality Optimize the video quality ON OFF Reset stream automatically Minimize a large delay automatically O ON G OFF 5 a Sec Set stream delay limit Protocol amp Port Setting pet preaocol and port priority 2013 V cube Inc All Rights Reserved 4 V CUBE Meeting rtmp 8080 rtmps tls 443 protocol amp port is not necessarily connected For actual connection see Protocol amp Port now connecting amp quot eS ee Cok J cancer Step 4 Click the OK button Step 5 Click the YES button in the confirmation dialog box to re enter the meeting room rtmp 80 Do you want to reload this meeting to change protocol In case do not reload changes will be applied next meeting Cvs no After you enter the meeting room again the selected protocol port for communication will be used If you position your mouse pointer on the image of your own location the protocol port you are using will be displayed Room Premium20 Total Time 00 00 45 a mAncAAA No software installation All Our services would run on any you need is a standard web devices Windows Mac Linux browser and you can start Cell H 323 Android iPhone etc immediately after logging in V CUBE ru
74. uriage jpg j 31 KB 2013 10 24 20 45 42 Word2007 docx 8 MB 2013 10 24 20 37 02 test jpg j 31 KB 2013 10 24 20 36 0 uriage jpg j 31 KB 2013 10 24 19 58 5 Upload Cancel 1 Click the pull down menu to filter your selected files The selected files after you filtered the selection are shown in the area enclosed within the blue box in the figure above Logged in with user ID Files can be selected from the shared storage This shared storage is displayed when you log in using your user All Files Y ID or member ID Favorites The storage is used both with a user ID and member IDs that are NEEE linked to the user ID Images keyword Search Logged in with member ID Files can be selected from the shared storage and personal O S storage All Files The personal storage is storage specific to each member ID which Miles in Shared storage is displayed only when you log in with your member ID oe ablia Favorites Both the shared storage and personal storage are displayed when Docimenke you log in with your member ID Sasa a ell Note 2 Only the personal storage not the shared storage is displayed when the use of the shared storage with the member ID is restricted on the Admin Page 2013 V cube Inc All Rights Reserved 22 V CUBE Meeting 2 The preview of the file selected in 1 is displayed Storage i All Files KA File Name File Exter File Size Last Up
75. werPoint Visio and PDF files 20 MB Maximum size for JPG JPEG PNG BMP TIFF Al EPS and PSD files 5 MB When you upload data to the whiteboard the entirety of the document may not appear on the whiteboard If this is the case ensure that the paper size set for the file does not exceed the following PDF 675 mm x 675 mm Word A4 vertical Excel A4 horizontal PowerPoint 760 x 760 or smaller Note that you cannot upload password protected files If you have selected Do not show for Whiteboard Slide Page Number in the Room Settings in the Administrative Menu page numbers will not be shown on each page of the uploaded documents Word files with multiple pages will be shown as double page spreads in regular mode and at 100 zoom in high quality mode regardless of the print settings To display Track Changes data for Word files click No and upload them in regular mode Tracked changes are not displayed when the files are uploaded in High quality mode If you select High quality it may take longer to convert the file for uploading onto the whiteboard You can convert Word Excel PowerPoint Visio and PDF files using high quality mode Files in other file formats will not be converted using high quality mode even if you do select High quality j d h N mw uoo Oc sme ME Oe OW SS we Ie T The uploaded files are displayed in the order they were uploaded onto the whiteboard If an uploaded file consists of mul
76. you need Flash Player ver 10 3 or later The echo canceller functionality is available when your computer has a built in sound device or when you use a web camera with a built in microphone Note that this may not function with soeakerphones with an echo canceller or with some microphone devices Note 2 If you use Windows7 or Vista you will need to make the sound device settings in advance If Asian characters or other non standard double byte characters are used in the sound device name the sound device will not be recognised by Flash Player You will be unable to use the echo canceller functionality in this case For details on how to make the sound device settings refer to Manual in the Echo Canceller section located in the Tools tab 2013 V cube Inc All Rights Reserved 54 V CUBE Meeting User Preferences a Step 1 Click the Preferences button 4 preferences Select Camera Microphone Step 2 l h D vi i You can select your camera and microphone Camera Logitech HD Webcam C270 Microphone Microphone Plantronics C3 Step 3 Select ON for Echo Canceller Select Capture Size You can select the capturing size of your camera auto Select Frame Rate You can select the frame rate of your camera High frame rate provides smoothed moving image auto fps LAN camera control Do not use the LAN camera T IF Address a Setting Echo Canceller in Preferences Echo Cancel

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V-CUBEミーティング ご利用マニュアル

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