Case Watch user Manual
Contents
1. Ia the box enter the word Password and click the OPEN tatoo UPDATING TABLES Here you ca id data to al the ists displayed in the various drop down boxes The healings at the tp of he tables tell you what hat table i for Yau can add change and elete eis Jast eset dese earlier in his manal Yon must kasp the entry in Progress and Adjourned loads the status able in tact or Case Wal wll not work prope HHH baan ocd on te menu bar allow you o sorta ete table in citer epa or descending arder To selecta tale move the ne cuasar over The ale Beading and cick onee when ou soe tha he table bight chek on he ascending ar descending buton NOTE Staple ae edhe dp ovo Tate Wi hn sar Pee P CHANGING THE ADMINISTRATIVE AREA PASSWORD PI cannes tgs cise nina Here you are able to change the pasar which allows yu to get into the Administrative Area To change the password jst ight theo password in this eate it ie the Wond Password and change to whatever you want The password can be mbes leners or a consti ot both Case Watch does not distinguish beween Sper and lower ease Onee you have changed yout passwort elc the EXIT bunian CORRECTING ALIASES For example say Joe Jo Smith gave the alias of Jol Smith I you loak up the ronal information fr both you would see tht Joe Jom Sanh asthe PID umber af E and John Smith has the PID nomber of Te problem iba they sre the same person and you would be2. This is the umber for Juvenile eases NOTE aac from Kn t hox use the Tab key for forward and he Sh ab key iw n backward To move tothe ables you press Cirt Tab fot forward and Ctm Shin ab for backward NOTE ae hy em a sten eC ae bra yy ae Appr NEW WITNESS OR WITNESSES Pc below is the witness table ien yo enter any witnesses who ae aed in pom Adding new witness can be done ane af na ways iter liek toward the left on the Fest empty space in the table or liek the BM buton located at the bottom of the tible When you see a vertical blinking line appear in tbe fas blank space ou can type our Kra a To enter a witness s name click the EE buon and ype Test First Name Now press the Tab key on your keyboard and type Test Last Name Tost Fst ae Test Last Rae Onc you have entenad the witness s first and ast namne click on the gn to the eft Pr wees Fin ae Wis Tare When you click onthe sig a bos will drop down whore you can enter the wits a and phone number You can t see the whole box bu at you tye athe intarmnation 1t will move raed stomatal You can we the Tab key 1o move forward ad Shi Tab move backward The W in fant of the words standi fo Wines Le Wales Ws ete Go bead and enter the address amd phone number Bove beian 128 Test St Anyplace MI 12345 123 456 7590 e
3. fest selection Cheek here to print cases without cers prints a report fal the aes wih the dane range entered However t grou theta by Cour and does ts vat officer is asignd in which cue This ks aed you need to ot a group ol emes ree far court the next day or something fat nature To aces the eo click on Ihe bon to plage a check wad in h and Vhen enter a dae age The second selection Check hee t print Officers eases by mame prints a report af ail e cot cases elated to a oertain oficer within the entered N lice namme and bresks doven he cases by each court Ths repart a very handy To Soting the oficer al ie court dates they have within 2 given time period To accent this report just hock the box enter a date rampe and eleet an ler Irom the drop down ot hen click eher review ur prit AEE E geras a H eninin ncn rere tan tne L z NOTE PRINTING LABELS B Clicking hene wil display the follwing sereen Tis bo allows you to select how many mailing abel you nee o print It anly prints the wines names and adresses that are anached uo the current ae you are Viewing Inthe fins bon enter bow many labels af each you want primed Inthe second box enter ow many abl you need Case Watch skip Fot example you are msing a full set of 30 labels yau would ete O because you are not skipping any blank spaces However f you bave a sheet of 30 label and I8 are already used up then you Would eme
4. lek once and thst Selection will be entered into the box You can oly select what isin the box You ate not allowed 1o make your ow entries HF there are many selections to choose kroma eral Dar Wil appear the right hand side of the drop down box Make sare you enter the ONC ocr charge a the fasten Ta delete an et just follow the same instructions as r the witness table ENTERING OFFENSES Pictured belo is the offenses able Here you select theese tht pertain wo the four ease These selections are made up drop down box sna w alin fees Involved tthe cae The fence eer are aed in the Administrative Area ENTERING COURT CASE DATES AND TIMES Pct below is the General Inf Table where you enter al he traffic of that particular Sree u Tat Daam sam Bain Pepes Ini table hene ane six categories which are explains below Received by Indicates who h received the subpoena in this case it was the eater This is a drop duw bor Case Type Here you ente wist he subpoena was for ie informal bearing beneh ua evidentiary hearing ete ths a drop down box Kia Here you enter the date he subpoena was initially received All you bave to dois eer the date numbers Case Wate somata pats the bers nade format CE Dute Hene yot enter the court date wben the cane it be ead CA Timme Here you enter the court time tine the case be hed gt Case Sintine Here you enter he current statas theese To enter a new recon
5. Case Watch Court Case Management Program User Manual Table of Contents INTRODUCTION Case Watch designed to make te proces of pab court cate eae ieas ess Ts manua te rested isp by step forma o walk you ough every e tthe program Its recommended that yo read th atl iene However Sou ean ko sip any ae NOTE GETTING STARTED When you fist a Cate Watch you wl pat the sereen teoa below The message mln that the program snot linked tothe ia table Before the rogram ca operate neds w be Tanked to the ble that contains the dt Case Watch was writen as two separite programs Thefts the user interface This er allows you wen view and pram information The seeond database that ona all e data Tais data al he e you have entered ike names daet dressen coun tea tie The way the wo databases wank with ech othe bs through what is called a link When ou ft str up Case Wate it checks to ef you hayek setup ta th data ubie Ie you do not have a link set up you il pet a warning label on the Switchboard lt show above Alo with the menage Cane Wateh disables the navigation buns so you wil not abe to use th prorat you ink to th dsla tables LINKING TO THE DATATABLES In oter to link tothe ables you must click the Link Tables buton Thit bution will pear i a drop down bor When yu click the Case Wateh busten located ia tbe upper righi hand comer show blow Jeet r
6. and comer Llais 89 These are the man and dec buttons You have no reason to lick om any of these Damons ao just ignore thema SWITCHBOARD When the posta she Fit sereen hat appears will be the Sitehboard seran rhs sereen you can aco the diferent areas ol tbe program There ane three selections on tbe Switchboard screen L cictng tis tuton i uske you totae Maiu Area This ais whee al the dana enny pig repari and searching la done A Clicking this button aes youto the Administrative Area There are many functions that you can do in his asea that wl be described in the Administrative Aren april Tieton allows you wet the paras MAIN AREA This the area wee you wil ter al court case data The following functions att assessable tough the Main Area Emering defendants and cresting new cases Emering general court case oration Ailing wissen Changing 2 witness s ame Adding offen raters Emering court case dates and umes Accessing current delendam personal information Search for a defendants oeae Searching for a specifie case Delsing case Creating Repons Panning maling labels ENTERING A DEFENDANT AND CREATING A NEW CASE ticking th s ton inthe Main Are ill open up the Add Record Pag as stows below This where you will start a mew case by Heat entering the defendant intonation Fist you must search aadi se ithe defeat b abn inthe database Thi aver Impact ak HE you d
7. at ake Rjounet cate athe Cane Siamas boa oe i oa janet gt Ree ee Re arene REPORT MENU OPTIONS Ptr belo ithe report mena tar L B Ciicking here will close the report and take you back to the Main Area E ng here will allow you to print the report from preview mode E caching here wilt open up a peint preview ares where you cun tet your priat etal When Case Watch eis dod it may ase you computer pritet defaults I The printer defoule are not the sare the report dell the reports Will not prin rely Every saport ia deigned ot on an poge M hey da not bere bs where you Ean set the correct printer setings AN the printer stings far the reports are sted i tbe Baek of his manual under Report Stings BBB uu here stows you to see multiple eports in one sereen The fst pt lecs you view one report The second option lets you View noo reports The hed pn lets you view up to ax opts Bl cocking how allows you to view your report at det sra evelt You zamn in or 200m out ust click the down arrow and elect what level you wast Case Wate defauts al he reports oa 75 view ADMINISTRATIVE AREA ie FEE cing oh btn win uste ou whe Ada Aen sig econ hat only oan o te epi have accesa w thl wea Ts ars all on thm changet to varras ein th ropa Far hs eon ses shu he T ccs bso pase paced The default poai ite word Passwort Once you enter the Administrative Area the password can be changed
8. ber Juvenile Cour Case Juvenile court case number alaa cave by the mnia st pen up the drup dowen bax and select th cane sumer you are looking for When Su ck the number Case Wale wil ke Sout The Main Area and display the selected case Tsar by namme select the st name of the person ou are searching then eect the Tis mane on the names Inat spear he bort ed Firat Name as shown below Once you have selected the first and tast ae Case Watch wil display the folowing inftarmistion t every nase that has the sarne Brst and last namme Fie mane Mid mame Las sate Dob Date of bh Soci Security Number Diver license umber rom the above li inona you enn identify th defendant you ae searching fo Once the detent is selected Cave Watch wll ply all related cour eases othe a R a To select te ease jst tick om the ane you want and Case Watch wil od that ease in the Main Arsa U Clicking his bumon wil doc the Case Search ares and go back wo the Mala NOTE DELETING A CASE Ineste the ease using the ts previously descr and have 1t daplayed tn the Mala Clicking this baton located ia the Matn Anen will delete he case in which is rely being displayed 1 wilt mot however delete the defendant or thel personal info A Warming mesage wil appear t confirm our deletion CREATING REPORTS a aa oo this ban wil ake you ito the report aren The
9. d tothe tbl you start on the first ie I you want to add a new eed you a ita the next available Blank ine ace ou add th mew record Case Watch wil stonclly update the ec and pu i ee proper soet odet You wil see this onder te nest time you access the eco Case Wale sorts the General Info eed in descending onder by tne court dite so The mot erent entry i oa the Tir iae M the case is active you must select In Progress under the Case Status beading this is wat Case Watch checks Yor ben priming subpoenas Ifa ease bs adjourned you ran e tst selection to Adjourned be sle ur prim adjournment Bocen ee Se l Sr R eas 2 An the above pete th ln thut says Hasat Over pren the curent tats When the case was fist elered tbe In Progress elena was made Then when the case was oun over the selection was changed to Bound Over The pesson ho mude the change AS listed in the Reelved By la tnis case was the recon person and he date the change was made b ied in e S Date bx see oa Tne following page Ra e You can ad as many estries as necessary for dse case Case Watt keep track of the pas history ot a ease haw many times it bas been adjourned when it Was Bound ovet e Additionally you can alto unter dispositos i the Cave Status box hs comes Tandy wher checking the disposin of css Tor evidence destruction po ACCESSING CURRENT DEFENDANT S PERSONAL INFORMATION ii neba allows you to view the Perso
10. enh you wanted By cheking anywhere on the Jobn Sth display row Case Waneh il automatically ad his informato into the area tiled Entet Defendants Peroral a Click this button if the defendant is already in the database and you have loaded tens hee Defeats Pro ino Ce Wate lacy ee EREE E a ming soy cd B cc a taint eet cot nh database Cano Wt i ee the Bates and set up a new PID Personal Mesteaion Number signa to at abject FP ick nis buon i you want to xt out of the Add Record Page without saving ENTERING GENERAL COURT CASE INFORMATION When you fist est the Main Aren i defaults othe first record in he database I yout ast come form te Add Rad Page than the defendant you had selected in That page wll be displayed Co s a a mmn TO Ea The above sereen sot sows the ares where you eter the cor eae information fo a lpn 1n his example Mark Jacob Smith is the defendant The ene boss Their meanings are sted belo Date offense Tn the date dhe offense was commited Court Tiis is the cor that wil handle tbe ease Distt Federal Juvenile Tatti e 4 Jaha This is where you would select the Tie ar Magistrae proceeding over the case PD Case lt This the police department s case mumbar District Court This is the case number othe Dstt Court Cirenit Court This is the case number fo the Circuit Court DLAD Case Te gt the umber for the DLAD Drivers License Appeal Divisen Juv Court
11. es When you click om th Link Tales button the following box appr e aeee deaan En T Clicking the don row wo the ight of the dropdown ox ated tthe tap fd frm late Tol in sou ca od the ile Case Watch Tables TUT The deta cation Tor thse wl be CAP rogram Plesi Case Watch Click oath drop dow box and eee C as sh low You select an entry by left liking 0 s Sree L P 27 arca Ee Then select Case Watch ie pr des cl he nea inl eng ees When you have CaseWateh Tables TUT selected click on the Link buron sa At Now click the OK bution You have successfully inkad the database SWITCHBOARD MENU BAR In the upper left hand comer you will seo selections om the en bar One ile Case Wate and the ther Tools You wil notce that te Tonks option grayed out and Gnd he selected Taos is a futon tale for propran upgrades you wl ao Tenson wo access the Tool Slevton M you lick on the et seat Case Watel a drop down menu will appear Let s go through each ofthese pons Seat The Backup option slows you to back up the data to any storage medium you choose i flopp disk zip drive Newark mainlrame a longa the storage size sunt How wun this funtion dese later ths mal H raint Tables option disconnects the data tables froen the program The lat options the Balt option this allows youu esit out of the program The hones in the upper right b
12. lick be gray ban to the far ef of the alas ars bighlighiing the alas information es the Delete key an he keyboard You have now deleted the alius fom the Fersanal Information Avea Click on the esit buroa ad open up the Personal Information Area for Joe Jo Senih n the aliss les the ame Juba Sei anad the date of binh M you made all the changes suggested then goto the Case Search Area Ia the District Court Case drop dowa bes select te number DI AS67_ Yau wil see that the case tS ow in he meiner of Joe Joi Smith instead of Johi Sith BACKING UP THE DATABASE Once you start using Case Wate and making some ees yov are going 1o ned 10 Back up vour data tis very important that you do dus You ean back up daa 3 Noppy disk zip drive network or Rewrite able CD Romn easy to backup Your data by ting Cane Wateh s back yp uncon You sees he backup futon fram the Switchboard by clicking on Case Watek and then Backup When you click on the Backup selection the following sereen wil appear ek oo the Hrowse bara and the following sereen will appear Here you velset the location where you want the data to be back up to Fortis example tbe data will be back up to the ASY drive r otherwise known as backing up iaa floppy disk In the picture below the AAV drive has baen selected Naise houw the ASN drive is highlighted in the Save in box By clicking on the Save ton he forns clamet and the Case Wate back up bo
13. nal Information Area of the eacee you sre Viewing They are ted below where it sys In the Matter o area st the wp of the Maln Area sereen dR mmn mn a nn pnn rmn cmn E ck the Personal nf ton Below you sce a sereen shot af the defendants personal inf aten Most of he boxes ase L but Were are somme ht peed ore explanton Dob Thi displays the defendant s date of birth Soe See This displays the defendant s Social Security number Ops This displays the defendants drivers license member 1 SID This displays the defendant s state offende roan number his is nl f they havea prior feliy conviction FB Th displaya the defenduts FBI number his it only if they have a prior ely convenon Ops St This the two Jeter dho f de state for which the defendant ana deve license a fi E ame ou the Address ble you see the clam beled Status Here you have a choice of Current or Old I the address Isted 3s current or st wn you seat creat H Ihe les an akd address you select old Case Wate wili automatically update the ees nals show Current a the Hs cor The Alias Area shows any aliases the subject might have used in the pasts lon wih any lis date of the enes mane A he num voia in edi the sues Personal Identification Number PID this amber i capped automatically by Case Watch Esch subject th database hat 3 nue PID umber EE EEE cerns coer cei acre etree Clicking his hu
14. r 18 2n the second box That would eats Case Watch ost printing oa he 19 Habel Like before you ca select to either preview ar print the labela You would only preview if for some reason you bad to set the printer ef Case Watch pins alo the Avery 0160 mading bel template NOTES PRINTING UNOFFICIAL SUBPOENAS Clicking this button will ope the allowing box Tiss where ou can print individas subpoena These subpoenas are not oficial court Mipecas and are monly used in Rowe for sification purposes Checking te fest bat Wil print tne oer s subpoenas Case Wath will print one subpoena for each officer ael with the ease Checking the second bot wl peint ess alpaca once again printing one far each wines isted Case Wateh wll only print subpoenas containing e case information for te in Progress selection Look at the folowing example enoe Evcenry Heres T2200 AAMI BD h Progress penaas eteo 1062000 rang 820 Bourd Orar The op row has Im Progress selected in the Case Status aren so oly the court dates cout es in that row wil be priate on the subpoena I very inportant than In Progress i only selected forthe activ ese If you do not haye a Progrest selected and you step to print or preview a subpoena tbe following error message wll pee P PRINTING ADJOURNMENT NOTIFICATIONS B sig oa tis buon wl open to swe bew Tiss dese he sme ay rng capes excepto sdcremca cs ined You m
15. sending out subpoenas ad ching court dites for someone ho exits under another marae Aliases are usualy discovered before they get ths far but in some canes they are not In Order 1o correct thts situation you mast frst wrine down the PID sue forte alias and The parson wbo gave the alun For ths example the PID numbers are Usted below However you can fima the PID numbers by searching far te defendant as desi a NOTE Listed below ae the PID ues for the names in question Joe Jon Sak PID 8 6 he is the pron who gave the ais Joba Sith PID 10 isis the aise gave In the fist box enter the Alias PID number 10 Then click the Find ton the following scree wil appen a e e E Te first box called Alias Name hows al th information listed oey the alias in the Personal Information Area The second bon called Court Info shows all the court ume assigned to the alias In his example there it amy one court case assigned To make the correction goto the olan in e Court Inf sccuon named PIDNumber Change the umber from tbe alias PID suber othe person s PID number who gave the be Inthe example change 10 isted in the PIDNumber column Har were mare than ome cour cases sed you would change all the PID numbers Whar this does ie th PID umber you ester Which oe Jalin Smith s PID eh wil automaticaly reassign the court eas to Joe Job Smith Next write dol fhe alias s information Then c
16. stou appear as shown belowe iss Fit ae Ws a Ta sais wsuoet ha mE ettare Wsi wr Notice how the state bs oah capitalized ad the phone numbers automatically ee Ths dog to allow foe ater ene All ou eet do type the lees ime Chek onthe minus sgn 10 make he aes area disappear CHANGING A WITNESS NAME Fw this example we wili change Test First Name to Tet Chg F Name First click ae rigla of the area where Test First Name displayed and highlight ali tbe wands ty hing daw you tt mause bution and dragging H across the wands ives Fie Hame Wino e Now type the new ety Test Chg F Name wers Fain T Wins Toat Hama gt Wires Te I ress Tee a fos tg Ene To delete an et jas click on he pray ox tothe left af dhe entry you want 1o delete Case Wate will pig the emey ines sme Wines Cate tae One Pres the Delete ker 1o delete the ey ADDING OFFICERS TO THE CASE This is wht yov ene fice detective ete who ase involved in the ease Entering ne lier done by clicking on the very right edge ofthe next blak box Or clicking iti he ea blank bax amd pressing FA A deop down box wll display all the ze detectives ele mames TOTE As you move the mouse cursor down the selections each one will be highlighted as the true pases over i Onee you bave highlighted your seleetion
17. t displayed The Destination Folder box will display the location Where he backed up database will be stored 3 When you click he Ok bution Case Wafel wil atomically backup the data tables database the AX drive amd then lone th backup sereen Nent ime you goto do a backup Case Wateh remembers the ba location you backed up our dats W and wl display the path name when you open the backup sereen I you Sant no buck ote same losin the just clk the Ok buron I You watt backup a diferent oti cick the browse burion and select a new cio How often you taka your dats is up to you it recommended that you do i aften 36 REPORT SETTINGS These are the default stings Yor all he reports in Case Watch GENERAL REPORTS OEE UNOFFICIAL SUBPOENAS AND ADJOURNMENT NOTICES PERSONAL HISTORY Reports Accessed though she Personal Info Area
18. uplicate mames n the database i wil ose robes wih recond Keeping In baat latin the upper leht sou wili see all the ba names of every defendunt in the e Even hough you may have mil stings of the same at namme Case Watch wilt only display woe When you click o the lust namme ou are looking for Case Watch ill display lhe is names related to th lst name you selected The fit ames are displayed like the ast names showing only one est mae when there maybe many When you click on the irst name you want Cane Watch wil display fs name dle name st namme DOB Soe vee 2nd op driver license number ot each Individual whowe first so ls name ae the samme This shouid give you enough infamation w Be able to locate the person you are looking Tor Click on the person you Seat and Case Watch wil add thst persons information stomatal 1n he Enter Defendant Personal Info area Thi type af search is easy and eficient it lows you to through numeroa scons jasta Tew seconds or empl in the op eft os listing Last names click on the name Stith In this example yona can see that thene ane three Sith in thae database Joe Jaha and Mack Clk the fst name of Job Sa ten defendant Tou enter the same defend twice iri cause duplicate ees to he danab realign inaccurate dara Heme you see ali the recond for a John Smith Ie this case there is only one but if there rs more tben one you woul be provided With enous information i eleet the Kan S
19. wili priat the subject case sy vra Clicking this buton will close the Personal Info area and go back wo the Main SEARCHING FOR A DEFENDANTS PERSONAL INFORMATION I citing tis buman ations you seh and access the personal information of amy detendant ia tbe database When he baton is clicked the following sereen wil The poche far searching far defendant s personal information is described as follows Inthe op ll bon listing last names click o the name Smiths In this example you can tee that thene are hrue Smiths in he database Joe Jolin and Marke click on fe The Lang bor othe ota displays al the record for Jolin Smith In this eate there it aly oe bt i here were mant then ane you wauki be provided wih enough antan 1o select the i Senith you wanted Go ahead and tick anywhere on the en Sih display tow The Defendants Personal ee wil appear paying Jo Seis are Clicking tis but wil love the Personal Info area and go back to the Main SEARCHING FOR A SPECIFIC CASE BY osasse cn stn wi ae you to e Cae Search Ara Here you ca each by nome ar by six differen case type umber The case naten are dp dowa nes all the case ceri the daiabase vd pia i caie which ae PD Case Police department case number DLAD Case Drivers license appeal division ease number maas Tae deket number District Court Case Dust cour case me Cirenit Conrt Case Circuit cot case mm
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